Mio 168 User Manual

Revision: R00

December 2004

Trademarks Microsoft, Windows, the Windows logo, Windows Media, Outlook and ActiveSync are registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Microsoft products are licensed to OEMs by Microsoft Licensing, Inc., a wholly owned subsidiary of Microsoft Corporation. All other brand and product names are trademarks or registered trademarks of their respective companies.

Note The information in this manual is subject to change without notice.

Table of Contents

Preface........................................................................................................v

1 Getting Started .............................................................................. 1

1.1 Hardware Features ..............................................................................1

Front Components ...............................................................................1

Back Components ...............................................................................2

Left-Side Components .........................................................................3

Top Components .................................................................................4

Bottom Components ............................................................................4

Car Accessories...................................................................................5

1.2 Setting Up Your Pocket PC for Use.....................................................6

Performing Initial Startup .....................................................................6

Connecting to AC Power and Charging the Battery ............................7

1.3 Turning Your Pocket PC On and Off ...................................................8

Turning Off to Suspend........................................................................8

Turning On to Resume ........................................................................8

1.4 Installing Microsoft ActiveSync ............................................................9

1.5 Expanding Your Pocket PC ...............................................................11

Using a SD/MMC Card ......................................................................11

Accessories .......................................................................................11

2 Basic Skills .................................................................................. 12

2.1 Using the Stylus.................................................................................12

2.2 Using the Navigation Stick.................................................................13

2.3 Today Screen ....................................................................................13

Landscape View ................................................................................14

Status Icons .......................................................................................14

2.4 Navigation Bar and Command Bar....................................................15

2.5 Running Programs.............................................................................16

2.6 Pop-up Menus ...................................................................................17

2.7 Notifications .......................................................................................17

2.8 Entering Information.......................................................................... 18

Entering Text Using the Input Panel ................................................. 18

Writing on the Screen ....................................................................... 20

Drawing on the Screen ..................................................................... 23

Recording a Message ....................................................................... 25

Using My Text ................................................................................... 27

3 Managing Your Pocket PC .......................................................... 29

3.1 Managing Power ............................................................................... 29

Low Battery Signals and Actions ...................................................... 29

Power Management.......................................................................... 30

Power-Saving Tips............................................................................ 31

3.2 Managing Memory ............................................................................ 32

Storage and Program Memory ......................................................... 32

Additional Memory ............................................................................ 32

3.3 Customizing Your Pocket PC............................................................ 33

Setting a Password ........................................................................... 35

3.4 Finding and Organizing Information.................................................. 36

3.5 Backing Up Data ............................................................................... 37

3.6 Adding or Removing Programs......................................................... 37

Adding Programs .............................................................................. 37

Removing Programs ......................................................................... 39

4 Microsoft Pocket Outlook ...........................................................41

4.1 Calendar: Scheduling Appointments and Meetings.......................... 41

Creating an Appointment .................................................................. 42

Using the Calendar Summary Screen .............................................. 43

Creating Meeting Requests .............................................................. 43

4.2 Contacts: Tracking Friends and Colleagues..................................... 44

Creating a Contact ............................................................................ 44

Finding a Contact.............................................................................. 46

Using the Contacts Summary Screen............................................... 46

4.3 Tasks: Keeping a To Do List............................................................. 47

Creating a Task................................................................................. 48

Using the Tasks Summary Screen ................................................... 49

4.4 Notes: Capturing Thoughts and Ideas .............................................. 50

Creating a Note................................................................................. 50

4.5 Messaging: Sending and Receiving E-mail Messages..................... 52

Synchronizing E-mail Messages....................................................... 52

Connecting Directly to an E-mail Server........................................... 53

Using the Message List .....................................................................54

Composing and Sending Messages..................................................56

Managing Email Messages and Folders ...........................................57

5 More Programs ............................................................................ 59

5.1 Microsoft ActiveSync .........................................................................59

Ways of Connecting to Your Desktop Computer...............................60

Synchronizing Data............................................................................60

5.2 Pocket Word ......................................................................................63

Creating a Document.........................................................................63

Working with Pocket Word Documents .............................................65

5.3 Pocket Excel ......................................................................................67

Creating a Workbook .........................................................................67

Working with Pocket Excel Workbooks .............................................68

5.4 MSN Messenger ................................................................................69

Setting Up to Use MSN Messenger...................................................70

Working with Contacts .......................................................................70

Chatting with Contacts.......................................................................71

5.5 Windows Media Player for Pocket PC...............................................72

5.6 Pictures ..............................................................................................73

5.7 Additional Programs ..........................................................................74

MP3 Player ........................................................................................74

eBackup.............................................................................................78

eViewer..............................................................................................80

6 Getting Connected ...................................................................... 81

6.1 Connection Settings...........................................................................81

Modem Connection............................................................................81

Network (Ethernet) Card Connection ................................................82

Wireless Network Connection............................................................83

6.2 Transferring Items Using Infrared......................................................85

Sending Information...........................................................................85

Receiving Information ........................................................................86

6.3 Using Microsoft Pocket Internet Explorer ..........................................86

Viewing Mobile Favorites and Channels ...........................................87

Browsing the Internet.........................................................................88

The Mobile Favorites Folder ..............................................................88

Using AvantGo Channels ..................................................................90

iii

7 Troubleshooting and Maintenance ............................................91

7.1 Resetting Your Pocket PC ................................................................ 91

7.2 Restoring Factory Default State........................................................ 92

7.3 Power Problems................................................................................ 93

7.4 Memory Problems............................................................................. 93

7.5 Screen Problems .............................................................................. 95

7.6 Connection Problems........................................................................ 96

Cable Connection Problems ............................................................. 96

Infrared Connection Problems .......................................................... 96

Modem Connection Problems .......................................................... 97

Network Connection Problems ......................................................... 98

7.7 Taking Care of Your Pocket PC........................................................ 99

General Guidelines ........................................................................... 99

Travel Guidelines ............................................................................ 100

A Regulatory Information .............................................................101

A.1 Regulations Statements .................................................................. 101

Class B Regulations........................................................................ 101

European Notice ............................................................................. 102

A.2 Safety Precautions .......................................................................... 103

About Charging ............................................................................... 103

About the AC Adapter ..................................................................... 103

About the Battery ............................................................................ 104

About the Infrared LED ................................................................... 104

About the Electrostatic Discharge................................................... 104

Index ....................................................................................................I-1

Preface

Welcome

Congratulations on purchasing this Windows® Mobile ™ for Pocket PC with built-in GPS function. Due to the size and capabilities of the device, you can keep your most important business and personal information up-to-date and



close at hand. Microsoft by allowing you to synchronize the information on your desktop or Microsoft Exchange Server with your Pocket PC. Picture yourself in the following situations:

 While walking with a colleague, your cell phone rings and your boss asks if

you two are free this afternoon for an emergency meeting. While your colleague fumbles through his paper organizer, you press a button on your Pocket PC and instantly see a list of today’s appointments and meetings. You are quickly able to tell the boss your available times. For more information on scheduling appointments and meetings, see Chapter 4.

ActiveSync increases the power of your Pocket PC

 You are meeting your friends tonight for dinner and a movie. You download

the latest movie information from the Internet to your desktop computer and then synchronize it with your Pocket PC. At dinner, you pull out your Pocket PC and review your movie options with your friends. For more information on downloading Web pages to your device, see Chapter 6.

 A Calendar reminder alerts you that it is time to catch the bus. You grab

your Pocket PC and catch the bus just in time. Because ActiveSync keeps the information on your Pocket PC up-to-date, you leisurely review your task list, make notes about the new books and CDs you want to buy and read and respond to e-mail messages. When you get back to the office, ActiveSync transfers any task changes you made, your notes and your e-mail message responses to your desktop computer. For more information on ActiveSync, see section 5.1.

 Your Pocket PC is also a GPS (Global Positioning System) equipment. You

can use it as a navigation aid while on the road. For information on using GPS, see the manual supplied with the GPS software.

About this Manual

This manual contains comprehensive information of your Pocket PC to help you operate the device.

Throughout the manual, the following conventions are used to distinguish elements of text.

NOTE: provides additional hints or information that requires special attention.

CAUTION: identifies important information which, if not followed, may result in loss of data

or damage to your device.

Any name of menu, command, icon or button that you can see on the screen is shown in a bold typeset. For example:

On the

Start menu, tap Settings.

Where to Find Information

For information on See this source

GPS navigation operation The manual supplied with the GPS software

Programs on your Pocket PC

Additional programs that can be installed on your Pocket PC

Connecting to and synchronizing with a desktop computer

Troubleshooting

Last-minute updates and detailed technical information

The latest on Windows Powered Pocket PCs

This User’s Manual or online Help on your Pocket PC

Companion CD or other CD(s) supplied with your Pocket PC

Chapter 6 of this manual or ActiveSync Help on your desktop computer

Chapter 7 of this manual or online Help on your Pocket PC

The Read Me files in the “Microsoft ActiveSync” folder on your desktop computer or the Pocket PC Companion CD.

The Microsoft Mobile Devices Web site: www.pocketpc.com

vii

1 Getting Started

This chapter introduces you to the external components of your Pocket PC and guides you through the process of setting up your Pocket PC for use.

1.1 Hardware Features

The illustrations below introduce you to the various buttons, connectors, ports and features of your Pocket PC.

Front Components

Ref Component Description

Touch Screen



Program Buttons



Displays the output of your Pocket PC. Tap the screen with the stylus to select menu commands or enter information.

Each of the four buttons provides a quick way to start a specific program. The buttons are customizable. The icons on the buttons indicate the default programs associated.

Microphone



Navigation Stick



Speaker



Charge Indicator



Notification



Indicator

Back Components

Receives sound and voice to record voice.

Moves up, down, left or right by pushing the button toward the corresponding direction.

Selects by pressing.

Sends out music, sounds and voice.

Glows in amber to indicate that battery charging is in progress and in green when the battery is fully charged.

Flashes in red to inform you of scheduled appointments, alarms and reminders.

Ref Component Description

GPS Antenna



Car Antenna



Connector

ON/OFF Switch



Receives signals from the GPS satellites overhead when lifted up to the horizontal position.

Inside the rubber cover is a connector for connecting a GPS car antenna (optional) so that the antenna can be positioned on top of the car for better signal reception.

Restores your Pocket PC to factory default state.

Left-Side Components

Ref Component Description

Lanyard Eyelet



Power Button



Record Button



Reset Button



Headphone



Connector

Lanyard attaches to this opening.

Turns your Pocket PC on or off by pressing briefly.

Turns the screen backlight off by pressing and holding.

Records voice notes by pressing and holding.

Restarts your Pocket PC.

Connects to a pair of stereo headphones.

Top Components

Ref Component Description

IR Port



SD/MMC Slot



Stylus



Beams files to other mobile devices.

Accepts an optional SD (Secure Digital) or MMC (MultiMediaCard) card for removable storage.

Tap on the touch screen to make selections and enter information. Pull the stylus out of its slot to use and store it in the slot when not in use.

Bottom Components

Ref Component Description



ActiveSync Connector

Connects to the ActiveSync cable or USB cradle (optional).

Car Accessories

CAUTION:

 If the car’s windshield has window tint, it is recommended that you use a car antenna

(optional) to route the antenna to the top of the car through the window. When closing the car window, be careful not to pinch the antenna. (For a car with the anti-jam design, the window will automatically leave space.)

 To protect your Pocket PC against sudden current, connect the car charger only after

the car engine has been started.

 Car Holder

Fix your Pocket PC to the car holder when using your Pocket PC for car navigation. See the documentation supplied with the car holder for installation instructions.

 Car Charger

Connect to the cigarette lighter in the car for powering and charging your Pocket PC.

1.2 Setting Up Your Pocket PC for Use

Performing Initial Startup

Initial startup includes setting the ON/OFF switch and completing the setup wizard.

1. The ON/OFF switch should be set to the ON position for normal operation. Pull out the stylus and use it to slide the ON/OFF switch to the ON (down) position.

CAUTION: Always leave the ON/OFF switch in the ON position for normal operation. Changing the switch will cause your data to be lost.

2. Your Pocket PC will automatically turn on and prompt you to tap the screen to start the setup wizard.

3. Follow the onscreen instructions to complete the wizard. The wizard presents a brief orientation to Microsoft® Windows® Mobile™ for Pocket PC, helps you align the touch screen and prompts you to select your city and time zone.

Connecting to AC Power and Charging the Battery

Fully charge the battery before starting to use your Pocket PC for the first time.

1. Plug the converter to the AC adapter.

2. Connect to AC power.

Connect the appropriate end of the ActiveSync cable to the bottom of



your Pocket PC.

Connect the appropriate end of the AC adapter to the power connector



on the ActiveSync cable.

Plug the other end of the AC adapter into a wall outlet.



Converte

Charge

Indicato

3. The charge indicator glows amber when charging is in progress. Do not

disconnect your Pocket PC from AC power until the battery is fully charged, as indicated by the amber indicator turning into green. This will take a couple of hours.

Whenever possible, keep your Pocket PC connected to the AC adapter and a power source. Doing so keeps the battery charged.

1.3 Turning Your Pocket PC On and Off

After the initial startup, your Pocket PC enters a suspend state when you turn it off and resumes when you turn it on.

Turning Off to Suspend

You suspend your Pocket PC by briefly pressing the power button on the side of your Pocket PC.

By default, your Pocket PC will also automatically suspend after 3 minutes of inactivity when operating on battery power. (To change these settings, tap

Settings  System tab  Power icon  Advanced tab.)



Turning On to Resume

You resume your Pocket PC by briefly pressing the power button. You can also press one of the program buttons to resume.

1.4 Installing Microsoft ActiveSync

You can use Microsoft ActiveSync technology to synchronize information on your desktop computer and/or a Microsoft Exchange Server with the information on your Pocket PC. ActiveSync compares the information on your Pocket PC with the information on the desktop computer and/or the server and updates all locations, keeping you up-to-date with the most recent information.

ActiveSync is already installed on your Pocket PC. You need to install ActiveSync on your desktop computer. Follow the procedure below:

CAUTION:

 Before installation, make sure that you have Microsoft Outlook installed on your desktop

computer. If you do not have Outlook or your version of Outlook is earlier than the version provided on the Companion CD, install Outlook from the Companion CD.

 Do not connect your Pocket PC to your desktop computer before ActiveSync is

installed.

 During the New Partnership setup, select “Synchronize with this desktop computer.” Do

not select “Synchronize with Microsoft Mobile Information Server and/or this desktop computer” unless you are sure that your company is running Microsoft Mobile Information Server 2002 or later. Contact your network administrator or ISP for detailed information.

1. Turn on your desktop computer.

2. Insert the Companion CD into the CD-ROM drive of your desktop

computer.

3. Click the arrow on the first screen to enter the main screen and click

Here

4. In the “Start Here” screen, click

5. In the “Install ActiveSync” screen, click

6. In the “File Download” screen, click

Install ActiveSync on the left column.

Install to start installation.

Open if your operating system is

Start

Windows XP or click Run this program from its current location if your operating system is Windows 2000/Me/98.

7. Follow the onscreen instructions to install ActiveSync.

8. When prompted, connect your Pocket PC to your desktop computer.

Connect the appropriate end of the ActiveSync cable to the bottom of your Pocket PC. Connect the USB end of the cable to a USB port on your desktop computer.

9. The “Add New Hardware Wizard” should automatically install the USB driver. (If you need to specify the location of the driver, click select the CD-ROM drive containing the Companion CD.)

10. Follow the onscreen instructions to establish a partnership and synchronize your Pocket PC with your desktop computer.

After your first synchronization, the data you have stored on your desktop computer such as Calendar, Contacts and Tasks is copied to your Pocket PC. You are now ready to take it along with you when you go.

Browse and

1.5 Expanding Your Pocket PC

Using a SD/MMC Card

Your Pocket PC has a SD/MMC slot where you can insert an optional Secure Digital or MultiMediaCard storage card. With the removable memory, you can store or backup your data and exchange data with other devices.

NOTE:

 A storage card is also called a memory card.  Make sure that no foreign objects enter the slot.  Keep a SD or MMC card in a well-protected box to avoid dust

and humidity when you are not using it.

To use a SD/MMC card, insert it into the slot, with the connector pointing to the slot and its label facing the front of the Pocket PC. Follow the instructions supplied with the card for more information.

To remove a card, first make sure that no application is accessing the card, then slightly push the top edge of the card to release it and pull it out of the slot.

Accessories

By purchasing accessories designed for your Pocket PC, you can expand the capabilities of your Pocket PC, replace lost parts or facilitate your operation.

NOTE:

 Please contact your dealer for the availability of accessories from your Pocket PC

manufacturer.

 The use of unauthorized accessories will void your Warranty.

For detailed information on using the accessories, see the instructions supplied with the accessories.

2 Basic Skills

This chapter familiarizes you with the basic operations of your Pocket PC such as using the stylus, navigation stick, Today screen, menus and programs. You will also know how to enter information.

2.1 Using the Stylus

The stylus serves as a mouse for computers. You use it to navigate and select objects on the screen.

Pull the stylus out of the slot and extend it for ease of use. Store it in the slot when not in use.

 Tap

Touch the screen once with the stylus to open items and select options.

 Drag

Hold the stylus on the screen and drag across the screen to select text and images. Drag in a list to select multiple items.

 Tap and hold

Tap and hold the stylus on an item to see a list of actions available for that item. On the pop-up menu that appears, tap the action you want to perform.

2.2 Using the Navigation Stick

With the navigation stick, you can move up, down, left

and right within a menu. This is particularly useful for one-hand operation.

Left

Right

To move in a direction, simply push the button toward the corresponding direction.

Down

To activate the selected item, press the button.

2.3 Today Screen

When you turn on your Pocket PC for the first time each day (or after 4 hours of inactivity), you will see the Today screen. You can also display it by tapping and then information for the day.

Tap to switch to a program.

Today. On the Today screen, you can see at a glance important

Tap to connect.

Tap to change volume or mute all sounds.

Tap to change date and time.

Your day at a glance. Tap an item to access associated program so that you can view or change information.

Tap to create a new item.

Tap to view connection status.

NOTE: You can customize what is displayed on the Today screen by tapping  Settings  Personal tab  Today icon.

Landscape View

If you want, you can use your Pocket PC in a landscape manner as shown below.

To change the screen view from portrait to landscape, tap

System tab  Screen icon  Landscape.

 Settings 

Status Icons

When the Today screen is displayed, you may see the following status icons on the Command bar or Navigation bar. In most cases, you can tap a status icon to display the associated control panel or more information related to the item. For example, tap a battery status icon to open the Power control panel.

Icon Meaning

Speaker is on.

Speaker is off.

Battery is charging. *

Battery is low. *

Battery is very low. *

Battery is fully charged. *

Connection is active.

Connection is not active.

One or more e-mail messages were received.

* NOTE: This icon appears only in the box that pops up when you tap the time at the top right corner of the screen.

2.4 Navigation Bar and Command Bar

The Navigation bar is located at the top of the screen. It displays the active program and current time and allows you to switch programs and close screens.

The Navigation bar and Start menu:

Tap to select a program.

Tap to quickly select a program you have recently used.

Tap to see additional programs. Tap to customize the Pocket PC.

Use the Command bar at the bottom of the screen to perform tasks in programs. The Command bar includes menu names, buttons and the Input panel button. To create a new item in the current program, tap tap and hold the stylus on the button. Drag the stylus off the button so that the command is not carried out.

New. To see the name of a button,

The Command bar:

New button.

KnoppenMenu

names.

Input panel button.

2.5 Running Programs

You can switch from one program to another without closing any program. To switch to a program, you can:

 Tap

(To customize which programs you see on the Start menu, tap

Settings  Personal tab  Menu icon.)

 Tap

at the left-top corner of the screen and select from the Start menu.

and then tap

Programs to access additional programs. Tap the



program icon to run a program.

 Press a program button on the front of your Pocket PC. The icons on the

buttons identify the default programs they are associated with. (To customize which programs are associated with the buttons, tap

Settings  Personal tab  Button icon.)



The table below contains a partial list of the programs and their icons.

Icon Program Description

Synchronize information between your Pocket PC and desktop computer.

Keep track of your appointments and create meeting requests.

Keep track of your friends and colleagues.

Send and receive email messages.

Browse Web and WAP sites and download new programs and files from the Internet.

ActiveSync

Calendar

Contacts

Messaging

Pocket Internet Explorer

Notes

Tasks

Windows Media

Pocket Excel

Pocket Word

Create handwritten or typed notes, drawings and recordings.

Keep track of your tasks.

Play digital audio and video files.

Create new workbooks or view and edit Excel workbooks created on your desktop computer.

Create new documents or view and edit Word documents created on your desktop computer.

2.6 Pop-up Menus

With pop-up menus, you can quickly choose an action for an item. For example, you can use the pop-up menu in the contact list to quickly delete a contact, make a copy of a contact or send an email message to a contact. The actions in the pop-up menus vary from program to program. To access a pop-up menu, tap and hold the stylus on the name of the item that you want to perform the action on. When the menu appears, lift the stylus and tap the action you want to perform. Or tap anywhere outside the menu to close the menu without performing an action.

Tap and hold to display the pop-up menu.

Lift the stylus and tap the action you want.

Tap outside the menu to close it without performing an action.

2.7 Notifications

Your Pocket PC reminds you in a variety of ways when you have something to do. For example, if you have set up an appointment in Calendar, a task with a due date in Tasks or an alarm in Clock, you will be notified in any of the following ways:

 A message appears on the screen.

 A sound, which you can specify, is played.

 The notification indicator flashes in red.

To choose reminder types and sounds for your Pocket PC, tap  Settings 

Personal tab  Sounds & Notifications icon.

2.8 Entering Information

You have several options for entering new information:

 Use the Input panel to enter typed text, either by using the soft keyboard or

other input methods.

 Write directly on the screen.

 Draw pictures on the screen.

 Speak into the microphone to record a message.

Entering Text Using the Input Panel

Use the Input panel to enter information in any program on your Pocket PC. You can either type using the soft keyboard or write using the soft keyboard, Block Recognizer, Letter Recognizer or Transcriber. In any case, the characters appear as typed text on the screen.

To show or hide the Input panel, tap the

Input panel button. Tap the arrow next to

the Input panel button to see your choices.

Select an input method.

Tap to see your choices.

Input panel button.

When you use the Input panel, your Pocket PC anticipates the word you are typing or writing and displays it above the Input panel. When you tap the displayed word, it is inserted into your text at the insertion point. The more you use your Pocket PC, the more words it learns to anticipate.

Tap here if this is the right word.

NOTE: To change word suggestion options, such as the number of words suggested at one time, tap

 Settings  Personal tab  Input icon  Word Completion tab.

Block Recognizer

With Block Recognizer, you can use the stylus to input characters using strokes that are similar to the Palm™ Graffiti® method.

To type with Block Recognizer:

1. Tap the arrow next to the Input panel button and then tap

Block Recognizer.

2. Write a letter in the box.

When you write a letter, it is converted to typed text that appears on the screen. For specific instructions on using Block Recognizer, open Block Recognizer and then tap the question mark next to the writing area.

Letter Recognizer

With Letter Recognizer, you can write letters using the stylus just as you would use a pen on paper.

To type with Letter Recognizer:

1. Tap the arrow next to the Input panel button and then tap

2. Write a letter in the box.

Letter Recognizer.

When you write a letter, it is converted to typed text that appears on the screen. For specific instructions on using Letter Recognizer, open Letter Recognizer and then tap the question mark next to the writing area.

Transcriber

With Transcriber you can write anywhere on the screen using the stylus just as you would on paper. Unlike Letter Recognizer and Block Recognizer, you can write a sentence or more of information; then, you pause and let Transcriber change the written characters to typed characters.

To type with Transcriber:

1. Tap the arrow next to the Input panel button then tap

2. Write anywhere on the screen.

For specific instructions on using Transcriber, open Transcriber and then tap the question mark in the lower-right corner of the screen.

Transcriber.

Writing on the Screen

In any program that accepts writing—such as the Notes program and the Notes tab in Calendar, Contacts and Tasks—you can use your stylus to write directly on the screen. Write the way you do on paper. You can edit and format what you have written and convert the information to text later.

Writing

To write on the screen, tap the Pen button to switch to writing mode. This action displays lines on the screen to help you write.

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