Minolta PCL6 User Manual

User Manual

PCL6 Printer Driver

for Pi8500Pro

for Microsoft Windows 98 for Microsoft Windows Me for Microsoft Windows 2000 for Microsoft Windows NT 4.0 for Microsoft Windows XP

Welcome

Thank you for purchasing the controller.

This User Manual explains how to run print cycles on the machine to which the controller is connected. It also gives precautions that you should review before attempting to use the controller. Therefore, first read this manual carefully and thoroughly , and then keep it close at hand so you can refer to it whene ver it becomes necessary .

When operating the controller and machine, follow the instructions given in this manual and in the one for the machine. Do not attempt to touch any part that is not covered in these manuals. To prevent possible hazardous conditions, never attempt to disassemble or alter any pieces of equipment.

Some of the screens shown in this manual may look different from what you will see in actual applications.

Trademark acknowledgments

Minolta is a registered trademark of MINOLTA CO., LTD. Windows and Windows NT are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. IBM and PC/AT are registered trademarks of International Business Machines Corporation. PCL is a registered trademark of Hewlett-Packard Company. All other products or brand names are trademarks or registered trademarks of their respective companies or organizations.

Contents

Chapter 1 Before Using the Printer Driver

1. Features of the printer driver .............................................. 1-2

Features of the printer driver .............................................. 1-2

Various printing functions.................................................. 1-2

Administrative functions........................ ..... ...... .................. 1-6

2. Installing the printer drivers................................................ 1-8

Installing various printer drivers......................................... 1-8

Chapter 2 Installing the Printer Driver

1. Windows 98/Me.................................................................. 2-2

Operating environment....................................................... 2-2

Installation .......................................................................... 2-3

Making general settings before using the printer................ 2-7

Displaying a Properties dialog box..................................... 2-8

2. Windows NT 4.0/2000/XP ................................................. 2-9

Operating environment....................................................... 2-9

Installation ........................................................................ 2-10

Making general settings before using the printer.............. 2-14

Displaying a Properties dialog box................................... 2-16

Chapter 3 Properties Settings

1. Properties settings........................................................ ...... . 3-2

Description of each Properties tab...................................... 3-2

2. Device Options Setting tab................................................. 3-3

Functions of the Device Options Setting tab...................... 3-3

3. Functions common to various Properties tabs .................... 3-4

Functions common to various Properties tabs .................... 3-4

Functions of the Save Easy Set Name dialog box.............. 3-5

4. Setup tab ................................................ ..... ........................ 3-6

Functions of the Setup tab .................................................. 3-6

Functions of the Detail of Paper Source dialog box......... 3-10

Functions of the Detail Of Output Setting dialog box...... 3-12

5. Paper tab ........................................................................... 3-14

Functions of the Paper tab ................................................ 3-14

Functions of the Custom Paper dialog box....................... 3-17

6. Quality tab........................................ ................................. 3-19

Functions of the Quality tab.............................................. 3-19

7. Job Management tab........................................................ 3-20

Functions of the Job Management tab.............................. 3-20

8. Overlay tab........................................................................ 3-23

Functions of the Overlay tab............................................. 3-23

Functions of the Watermark dialog box........................... 3-24

9. Conflicts dialog box.......................................................... 3-27

Functions of the Conflicts dialog box............................... 3-27

Chapter 4 Troubleshooting

1. Troubleshooting.................................................................. 4-2

Unable to print.................................................................... 4-2

Unable to make correct settings /

Unable to print exactly as set.............................................. 4-4

Appendix

1. Function combination matrix............................................. A-2

2. Number of registrations..................................................... A-5

Number of registrations/Usable range for Easy Set........... A-5

Number of registrations/Usable range for Watermark ...... A-6

Number of registrations/Usable range for Custom Paper .. A-7

3. E.C.M. (E.K.C.)................................................................. A-8

Account Code .................................................................... A-8

4. Index .......................... ..... ................................................. A-17

iii

Contents

Naming of equipment and functions

Different names are used by the printer driver and the machine to identify the same piece of equipment or the same function. Note the following.

Equipment names

Printer driver Machine Finisher Finisher FN-115 Booklet Finisher Finisher FN-7 Punch Unit Punch kit PK-3 Punch & Z-Fold Unit Z-Fold kit ZK-2 Cover Inserter Cover Inserter C Trimmer Unit Trimming unit TMG-2 Manual Feed Multi-sheet Bypass Tray LCC Large Capacity Cassette C-403

Large Capacity Cassette C-404

Function names

Printer driver Machine N-up N in 1 Booklet Left Binding Left Binding Booklet Right Binding Right Binding

Chapter 1

Before Using the Printer Driver

1-1

Chapter 1

Before Using the Printer Driver

1-2

1. Features of the printer driver

Chapter 1

Features of the printer driver

This controller is an image controller designed to use the machine as a printer, allowing you to print documents directly to the machine from a computer to which the controller is connected. The printer driver, which is used during printing, is equipped with various functions that make the most out of the features of the machine and enable you to use the same functions as those offered by the machine. When actually running a print cycle, you can specify various functions of the machine on your computer screen.

NOTES

• Some functions offered by the machine cannot be combined, such as Cover

Before Using the Printer Driver

Page and OHP Interleaving, and some others may not be possible because of the paper size involved. The functions that cannot be selected appear dimmed. Furthermore, if functions that are incompatible with each other are specified, the Conflicts dialog box will appear, prompting you to change the settings. When this dialog box appears, check the details and reselect the functions to ensure function compatibility.

• Some settings that are refused by the machine because of restricted combinations of different functions can at times be accepted by the printer driver. If a print command is issued from the personal computer with such settings made, the machine will not produce the output correctly: Be sure to make correct settings.

Various printing functions

• Makes copies that are sorted into complete sets of the original document or

grouped into uncollected groups, each containing copies of one page of the original document. ☞

p. 3-16

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4608O007AA

1-3

1. Features of the printer driver

• Prints two pages of the original document on both the front and back sides of a single sheet of paper. ☞

p. 3-7

Chapter 1

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Long Edge Binding

• Enlarges or reduces the original. ☞

p. 3-15

Short Edge Binding

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4608O009AA

• Prints two pages or four pages of the original document on a single sheet of paper. A maximum of 16 pages of the original document can be printed on a single sheet of pape r. ☞

p. 3-6

2 up

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4 up

Before Using the Printer Driver

• Prints four pages of the original document on both the front and back sides of a single sheet of paper, which can be folded into a booklet. ☞

p. 3-7

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1-4

1. Features of the printer driver

• Places text (a watermark) in the background. ☞ p. 3-23

Chapter 1

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• Prints complete sets of the original document, stapled together. ☞

Before Using the Printer Driver

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By using sorting, you can make complete sets of documents fo r immediate delivery without having to do any further process ing.

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p. 3-12

1. Features of the printer driver

• Prints the cover on a different type of paper (such as colored paper). ☞

p. 3-10

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• Prints on OHP transparencies. You can also insert interleaves, either blank or printed with the same contents as those on the OHP transparencies. ☞

p. 3-11

1-5

Chapter 1

Before Using the Printer Driver

• Folds copies during finishing. ☞

p. 3-13

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1-6

1. Features of the printer driver

Administrative functions

Chapter 1

Account Code

• The E.C.M. (E.K.C.) function can be used as if the machine was used as a copier. ☞

1. Select the Account Code check box on the Job Management tab of the printer driver.

2. Type the appropriate number in the Access Number box. The job will be printed, and the number of prints will be counted for the specified account.

Before Using the Printer Driver

p. 3-20

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Lock Job

• Printing of confidential documents may be withheld until a legitimate password is entered on the machine. ☞

p. 3-21

1. Select the Lock Job check box on the Job Management tab of the printer driver.

2. Type the password in the Password box.

3. From the control panel of the copier, type the password. The job will be printed.

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1. Features of the printer driver

Wait

• The copier stops automatically before it prints the received image. ☞

p. 3-22

1. Select “Wait” from the Job Life list on the Job Management tab of the printer driver.

2. On the control panel of the copier, the PRINTER CHECK MODE screen appears. Press the [Start] key. The job will be printed.

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Proof

• The copier stops automatically after printing a set of images of a job.

☞

p. 3-22

1-7

Chapter 1

Before Using the Printer Driver

1. Select “Proof” from the Job Life list on the Job Management tab of the printer driver. Only a copy of the job will be printed.

2. On the control panel of the copier, press the [Start] key. All jobs will be printed.

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1-8

2. Installing the printer drivers

Chapter 1

Installing various printer drivers

To make 100% use of the functions offered by the machine to which the controller was added, install the attached printer drivers on your computer. The controller is furnished with the follow ing pri nte r drivers:

• PCL6 printer driver for Windows 98/Me

• PCL6 printer driver for Windows NT 4.0

• PCL6 printer driver for Windows 2000/XP

Install the printer driver suitable for the operating system that runs on your computer. For installation procedures, see the relevant page as detailed below:

Before Using the Printer Driver

Installing the Windows printer driver:

Windows 98/Me ☞ p. 2 -2 Windows NT 4.0/2000/XP ☞ p. 2-9

2-1

Chapter 2

Installing the Printer Driver

Chapter 2

2-2

1. Windows 98/Me

Operating environment

This section explains the required environment for the printer driver. Before installing the printer driver, make sure that your computer meets the following requirements. If it doesn’t, the printer driver may not function properly.

Personal computer IBM PC or compatible with an 80486, AMD, or

Pentium processor

Operating system Windows 98 (English)

Windows Me (English) Memory 32 MB or more I/O interface Network 10/100BaseT (UTP)

Installing the Printer Driver

• Windows NT 4.0/2000/XP

For the operating environment and installation procedure for the Windows NT

4.0/2000/XP printer driver, see p. 2-9.

2-3

1. Windows 98/Me

Installation

This section explains the installation procedure for the Windows 98 printer driver.

NOTES

• Before starting to install the printer driver, be sure first to quit all other

applications.

• When installing the printer driver for Windows Me, read “Windows 98” as

“Windows Me”.

1. Click the [Start] button. In the menu that appears, point to “Settings”, and then click “Printers”.

2. The Printers window will appear. Double-click the Add Printer icon.

3. Click the [Next>] button to start the Add Printer Wizard.

Chapter 2

Installing the Printer Driver

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Chapter 2

Installing the Printer Driver

2-4

1. Windows 98/Me

4. A dialog box that allows you to select the type of connection for the printer will appear. Select “Local printer”, and then click the [Next>] button.

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NOTES

• The printer is actually connected to the network. However, since other network settings are required, the printer driver is temporarily installed as for a local connection.

• To make settings for using the network, it is recommended that you read the Pi8500Pro Getting Started manual, which comes with the controller.

5. A dialog box will appear, prompting you to select the manufacturer and model of your printer. Click the [Have Disk...] button in the lower right part of the d ialog box.

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1. Windows 98/Me

6. The Install From Disk dialog box will appear. Insert the controller driver CDROM, included with the controller, in the CD-ROM drive of your computer.

7. In the Copy manufacturer’s files from box, type the path of the driver to be installed. (In the example, the letter of the CD-ROM drive is I.) To install the driver for Windows 98/Me, type “I:\PrinterDriver\PCL6\W98Me”.

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8. The Printers list will appear. Select the driver to be installed, and then click the [Next>] button.

9. A dialog box that prompts you to select the port will appear. Select a port, and then click the [Next>] button.

2-5

Chapter 2

Installing the Printer Driver

NOTES

• The selected port will be changed later.

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Chapter 2

Installing the Printer Driver

2-6

1. Windows 98/Me

10.A dialog box that asks you to confirm the printer name will appear. Check the printer name. If you want to designate this printer as the default printer, select “Yes”. Click the [Next>] button.

11.A dialog box that allows you to select printing of a test page will appear. Select “No”, and then click the [Finish] button.

12.Installation will start. When the installation is completed, the corresponding icon will be added to the “Printers” window.

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NOTES

• You cannot print with the local port setting. Use the following procedure to make the settings for the printer driver.

13.Right-click the new printer icon and select “Properties” from the menu.

14.Click the “Details” tab in the dialog box that appeared.

15.Click the [Add Port] button. The Add Port dialog box appears.

16.Select “Network”, and then click the [Browse] button.

17.Select the printer on the network, and then click the [OK] button.

NOTES

• If the desired printer does not appear on your network, refer to the Pi8500Pro Getting Started manual or consult the network administrator.

18.Click the [OK] button twice.

2-7

1. Windows 98/Me

Making general settings before using the printer

The printer driver requires setting items that are common to all print jobs, including the port to which the printer is connected and any optional devices configured with the machine. These settings must be made using tabs available in a Properties dialog box after the printer driver has been installed or whenever the operating environment changes.

The most common settings were made when the printer driver was installed, so you do not usually need to change them. Some items must, however, be changed in the following cases.

Cases where changes are necessary Applicable tabs

•

You want to add a comment to distinguish the printer from others.

•

The connection port has be en changed on the computer.

•

You want to change the conditions for the display of a timeout error.

•

You want to designate a port to which the machine is connected via a network. (This setting must be made on a computer that is connected to the controller via a network.)

General

Details

Chapter 2

Installing the Printer Driver

•

The setting is not related to printing. Color Management

•

You want to share the machine with other computers connected to the same network. (Th is setting m ust be made on the computer directly connected to the controller.)

•

You want to change the setting in the Minolta Pi8500Pro PCL 6 Properties dialog box. For details, see Chapter 3.

Sharing

Setup Paper Quality Device Options Setting Job Management Overlay

Chapter 2

Installing the Printer Driver

2-8

1. Windows 98/Me

Displaying a Properties dialog box

There are two different ways to display a Properties dialog box. The contents of a particular dialog box differ slightly depending on how you access it. Select the appropriate one according to your need.

(1) To display a Properties dialog box from the Printers folder (2) To display a Properties dialog box from an application menu Below are the detailed procedures for each approach.

Displaying a Properties dialog box from the Printer folder

1. Click the [Start] button, point to “Settings”, and then click “Printers”.

2. Right-click the Minolta Pi8500Pro PCL6 icon.

3. Click “Properties” on the menu that will appear. This will display the Properties dialog box.

This method allows you to set the environment in which you will use the printer. The settings made through this method are valid in all applications.

Displaying a Prop ertie s dial og bo x from an application menu

1. Click “Print...” on the File menu of the application.

2. Make sure that “Minolta Pi8500Pro PCL6” is the listed printer name. Otherwise, click [

▼

], and then select “Minolta Pi8500Pro PCL6” from the list that will appear.

3. Click the [Properties] button. This will display the Properties dialog box.

This method allows you to set the number of copies and type of paper for each document. Note that the settings made in the Properties dialog box accessed through the application are valid only for that particular application.

TIPS

• To make settings in the Device Options Setting tab, display the Properties dialog box from the Printers folder.

NOTE

The steps to display a Properties dialog box may differ depending on the application. Follow the correct procedure according to the application. The procedure above is based on the WordPad application.

2. Windows NT 4.0/2000/ X P

2. Windows NT 4.0/2000/XP

Operating environment

Personal computer IBM PC or compatible with an 80486, AMD, or

Pentium processor

Operating system Windows NT 4.0 (English)

Windows 2000 (English) Windows XP (English)

Memory 32 MB or more (Windows NT 4.0/2000)

64 MB or more (Windows XP)

I/O interface Network 10/100BaseT (UTP)

• Windows 98/Me For the operating environment and installation procedure for the Windows 98/Me printer driver, see p. 2-2.

2-9

Chapter 2

Installing the Printer Driver

Chapter 2

Installing the Printer Driver

2-10

2. Windows NT 4.0/200 0/XP

Installation

This section explains the installation procedure for the Windows XP printer driver.

NOTES

• Before starting to install the printer driver, be sure first to quit all other applications.

• Before starting to install the printer driver, log in as Administrator.

• The installation screens differ between Windows XP and Windows NT 4.0/

2000.

• When installing the pri nt er dr i ver for Windows NT 4.0 or Windows 2000, read “Windows XP” as “Windows NT 4.0/2000”. Three function or item name s are given as applicable if they differ between the three operating systems.

1. Click the [start] button. On the menu that appears, click “Printers and Faxes”. * For Windows NT 4.0/2000, click the “Start” button, point to “Setting s”, and

then click “Printers”.

2. The Printers and Faxes window will appear. Click the “Add a printer” icon. * For Windows NT 4.0/2000, double-click t he “Add Print er” icon in the Pr inter s

window.

3. Click the [Next>] button to start the Add Printer Wizard.

NOTE

This step is skipped in Windows NT 4.0.

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2-11

2. Windows NT 4.0/2000/ X P

4. A dialog box that allows you to select the type of connection for the printer will appear. Select “Local printer attached to this computer”. * For Windows NT 4.0, select “My Computer”.

For Windows 2000, select “Local printer”.

NOTES

• The printer is actually connected to the network. However, since other network settings are required, the printer driver is temporarily installed as for a local connection.

• To make settings for using the network, it is recommended that your read the Pi8500Pro Getting Started manual, which comes with the controller.

Chapter 2

Installing the Printer Driver

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5. Click the [Next>] button.

6. A dialog box that prompts you to select the port will appear. Select a port, and then click the [Next>] button.

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NOTES

• The selected port will be changed later.

Chapter 2

2-12

2. Windows NT 4.0/200 0/XP

7. A dialog box will appear, prompting you to select the manufacturer and model of your printer. Click the [Have Disk...] button in the lower right part of the dialog box.

Installing the Printer Driver

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8. The Install From Disk dialog box will appear. Insert the controller driver CDROM, included with the interface kit, in the CD-ROM drive of your computer.

9. In the Copy manufacturer’s files from box, type the path of the driver to be installed. (In an example, the letter of the CD-ROM drive is I.) To install the driver for Windows 2000/XP, type “I:\PrinterDriver\PCL6\ W2kXp”. To install the driver for Windows NT 4.0, type “I:\PrinterDriver\PCL6\Nt4”.

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10.Click the [OK] button.

11.The Printers list will appear. Select the driver to be installed, and then click the [Next>] button.

2. Windows NT 4.0/2000/ X P

12.Follow the instructions that appear on the screen to complete the installation. When the installation is completed, the corresponding icon will be added to the “Printers and Faxes” window.

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NOTES

• You cannot print from this printer with the local port setting. Make network port settings according to instructions in the Pi8500Pro Getting Started manual or from the network administrator.

2-13

Chapter 2

Installing the Printer Driver

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