Minolta PageScope Light Service Manual

Page 1
7664-4025-11
User Manual
PageScope Light
Scanner Mode
for CN3102e
Page 2
Foreword
Welcome
Trademark Acknowledgements
Minolta is a registered trademark of MINOLTA CO., LTD. PageScope is a trademark of MINOLTA CO., LTD.
Apple and Macintosh are registered trademarks of Apple Computer, Inc. Ethernet is a registered trademark of Xerox Corporation. Microsoft, Windows, and Windows NT are either registered trademarks or
trademarks of Microsoft Corporation in the United States and/or other countries.
Netscape Communications, Netscape Communications’ logo, Netscape Navigator, Netscape Communicator, and the Netscape are trademarks of Netscape Communications Corporation in the U.S. and other countries.
PCL is a registered trademark of Hewlett-Packard Company Limited. PostScript is a registered trademark of Adobe Systems, Inc. EFI, Fiery and the Fiery logo are registered trademarks of Electronics For
Imaging, Inc. in the U.S. Patent and Trademark Office and/or certain other foreign jurisdictions .
The Electronics For Imaging logo, Fiery Scan, Fiery WebScan and Fiery WebTools are trademarks of Electronics For Imaging, Inc.
All other product names are trademarks or registered trademarks of their respective holders.
Copyright 2002 MINOLTA CO., LTD.
The contents of this manual are subject to change without prior notice as a result of improvements to the product.
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Contents

CONTENTS
Chapter 1 Using PageScope Light
1.1 System Requirements ................................. 1-2
1.2 Access .......................................................... 1-3
1.2.1 Operation ..................................... ..................... 1-3
1.3 Screen Configuration ..................................1-4
1.3.1 Logging in Using the Administrator Mode.....1-6
1.4 User Mode .................................................... 1-7
1.4.1 System Tab .......................................................1-7
1.4.2 File Tab............................................................1-16
1.4.3 Print Tab..........................................................1-18
1.4.4 Scan Tab..........................................................1-27
1.5 Administration Mode .................................1-32
1.5.1 System Tab .....................................................1-32
1.5.2 File Tab............................................................1-38
1.5.3 Print Tab..........................................................1-41
1.5.4 Scan Tab..........................................................1-42
1.5.5 Network Tab....................................................1-44
Chapter 2 Using the Scanner Mode
2.1 Overview ...................................................... 2-2
2.1.1 Scan to E-mail...................................................2-3
2.1.2 Scan to FTP Server ..........................................2-4
2.1.3 Scan to Mailbox................................................2-5
2.1.4 Internet FAX ......................................................2-6
2.1.5 Environment Required for Sending Image
Data....................................................................2-8
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Contents
2.2 Controller Setup Items ................................ 2-9
2.2.1 Network Protocol Settings...............................2-9
2.2.2 Scan Settings....................................................2-9
2.3 Setup Items for Scanning ......................... 2-11
2.3.1 Entering the Setup Screen ............................2-11
2.3.2 Destination Tab...............................................2-12
2.3.3 Scan Mode Tab ...............................................2-13
2.3.4 Document Set Tab..........................................2-14
2.3.5 Checking the Settings on the Destination
Device..............................................................2-15
2.3.6 Registering the Scan Mode Default
Settings...........................................................2-15
2.4 E-Mail Notification ..................................... 2-16
2.4.1 Notified Information .......................................2-16
2.5 URL Notification .................................... ....2-17
2.6 Entering the Controller Setup Screen ..... 2-18
2.7 Setting the Error Notification
Destination .................................................2-18
2.8 Setting the Sender (From) Address ......... 2-19
2.9 Scan to E-Mail Function ............................ 2-20
2.9.1 Setting the Controller.....................................2-21
2.9.2 Retrieving Mails.............. ....... ...... ....... ...... ......2-22
2.10 Scan to Mailbox Function ......................... 2-23
2.10.1 Setting the Controller.....................................2-24
2.10.2 Creating a Mailbox ............................. ...... ......2-24
2.10.3 Downloading the Image Data
to the Computer..............................................2-25
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Contents
2.11 Scan to FTP Server Function ................... 2-26
2.11.1 Enabling the FTP Transfer Function.............2-27
2.11.2 Proxy Settings ................................................2-27
2.11.3 Retrieving the Image Data .... ...... ....... ...... ......2-28
2.12 Internet FAX Transmission Function ....... 2-29
2.12.1 Setting the Controller.....................................2-29
2.13 Internet FAX Reception Function ............. 2-30
2.13.1 Setting the Controller.....................................2-30
2.14 Registering the One-Touch Key and
Temporary Registration Key ..................... 2-31
2.14.1 One-Touch Key Registration.........................2-31
2.14.2 Temporary Registration Key Registration....2-38
2.15 Image Data ................................................. 2-43
2.15.1 File Format......................................................2-43
2.15.2 File Name ........................................................2-44
2.16 Hold Period of the Image Data ................. 2-46
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Chapter 1
Using PageScope Light
Using PageScope Light Chapter 1
Page 7
Using PageScope Light Chapter 1

1.1 System Requirements

PageScope Light for CN3102e is a device control utility program provided by the HTTP server built into the CN3102e (printer controller for CF2002/ CF3102). This utility can be used with a Web browser as an interface for remotely controlling CN3102e.
1.1 System Requirements
The following items are required to use this utility.
Computer
•Software
Operating System Web Browser
Windows 98/NT 4.0 Internet Explorer 4 or higher,
Netscape Navigator 4 or higher
Windows Me Internet Explorer 5.5 or higher,
Netscape Navigator 4 or higher
Windows 2000 Internet Explorer 5 or higher,
Netscape Navigator 4 or higher
Windows XP Internet Explorer 6 or higher,
Netscape Navigator 4 or higher
MacOS 9.x Internet Explorer 4.5 or higher
Netscape Navigator 4 or higher
MacOS X Internet Explorer 5.1 or higher
Netscape Navigator 4 or higher
•Ethernet
• TCP/IP protocol
CF2002/CF3102 CN3102e printer controller
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1.2 Access

1.2 Access
PageScope Light can be accessed directly from a Web browser.
1. Start th e Web browser.
2. In the Address bar, enter the IP ad dres s of the printer controller as shown below. Then, press [Enter].
http://<IP address of the printer controller>/
(Example) When the IP address of the printer controller is 192.168 .0.10:
http://192.168.0.10/
3. The PageScope Light screen appears.

1.2.1 Operation

PageScope Light operat ion is i dentical to that f or Intern et Web pages. You can click a link on the Web page to jump to the link destination or click the [Back] or [Forward] button to display the previous or next page.
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Using PageScope Light Chapter 1

1.3 Screen Configuration

1.3 Screen Configuration
The screen shown below is called the User Mode screen; all users can view this screen. By entering an appropriate password in the “Admin Password” box on the User Mode screen, you can enter the Administrator Mode screen. (See p. 1-6.)
The configuration of the PageScope Light screen is shown below.
Note
• Screen images shown in this manual may differ slightly from actual ones. In addition, specifications are subject to change wi thout prior notice.
• If you wish to change the display language of PageScope Light, log into the Administrator Mode, and change the sett ing using the “Preference” menu.
1-4
➀➀➀➀
➂➂➂➂➃
➁➁➁➁
➄➄➄➄
➅➅➅➅
➆➆➆➆
Minolta PageScope Light Logo
Click the Minolta logo to jump to the following Web site.
www.minolta.com
Click the PageScope Light logo to jump to the following Web site.
www.pagescope.minolta.com
Page 10
1.3 Screen Configuration
Status Display
The current status of the Digital Copier and the printer controller is indicated by icons and text. The message “Ready” appears when the Digital Copier and the printer controller are operating normally.
Admin Password
Logs in using the Administrator Mode. (For details on the login procedure in the Administrator Mode, see “Logging in Using the Administrator Mode” on page 1-6.)
Tabs
Selects the category of items to be displayed.
•System
• File
•Print
• Scan
• Network (Administrator Mode only) For details on each tab, see the following sections.
Menus
Selects the information or setup item to be displayed. The menus that appear vary depending on the tab selection. For details on each menu, see the following sections.
Using PageScope Light Chapter 1
Information and Setting Details
Displays the details of the selected menu.
WebT ools
Moves to the Fiery WebTools screen.
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Using PageScope Light Chapter 1
1.3 Screen Configuration

1.3.1 Logging in Using the Administrator Mode

By logging into PageScope Light in the Administrator Mode, you can configure or confirm the printer controller system.
1. Enter the administrator password into the “Admin Password” box at the
upper left corner of the screen.
2. Cli c k [L og- in] to log in using the Administrator Mode.
3. To log out, click [Log-out].
Note
• For th e pa ssword, us e the sa m e pa s sword as th e ad m in is t r ator password for the Digital Copier. For details, consult your copier administrator.
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1.4 User Mode

1.4 User Mode

1.4.1 System Tab

On the [System] tab, information concerning the system configuration of the Digital Copier and settings are displayed.
Summary
This screen is the initial screen that appears when you access http://<IP address of the remote controller>/ with your Web browser. You can also display the Summary screen by clicking the [Summary] menu on the [System] ta b. The Summary screen shows the current Digital Copier system configuration and status.
Using PageScope Light Chapter 1
Device Status: Shows the configuration of options installed on the
Digital Copier using graphics.
Installation Status of Options:
Shows the overview of the system configuration of the Digital Copier.
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1.4 User Mode
Detail
This screen appears when you click the [Detail] menu on the [System] tab. Clicking a sub-menu under the [Detail] menu displays information about the applicable unit.
Input Tray
This screen appears when you click the [Input Tray] sub-menu under the [Detail] menu. It shows the configuration of all the paper feed trays installed on the Digital Copier.
Tray: Tray n ame
Tray1, Tray2, Tray3, Tray4, LCC, Bypass Tray
Paper Size: Size of paper loaded in the tray
(Standard paper size for Europe) A3, A4, A5, A6, ISO B4, ISO B5, JIS B4, JIS B5, JIS B6, FLS1 (foolscap), FLS2 (foli o), FLS3 (G-Le g al), 11 × 17, 11 × 14, Legal, Letter, Executive, 5.5 × 8.5, A3Wide, A3Wide+, Envelope B5, Envelope C10, Envelope C5, Envelope DL, Envelope Monarch
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1.4 User Mode
(Standard paper size for U.S.A.) A3, A4, A5, A6, FLS1 (foolscap), FLS2 (folio), FLS3 (G-Legal), 11 × 17, 11 × 14, Legal, Letter, Executive,
5.5 × 8.5, 12.25 × 18, 12 × 18, 4 × 6, Envelope B5, Envelope C10, Envelope C5, Envelope DL, Envelope Monarch (Non-standard paper size) (CD) × (FD) mm, (CD) × (FD) inch
Media Type: Type of media loaded in the tray
Plain Paper, Thick 1, Thick 2, Thick 3, Envelope, OHP, 2nd side Plain Paper, Thick 1 2nd-Side, Thick 2 2nd­Side, Thick 3 2nd- Si de
In addition, if the sheet properties are specified, the paper quality type is shown.
Not 2nd side Plain, Recycled Plain, Exclusive
Orientation: Orientation of paper loaded in the tray
Long Edge Feed, Short Edge Feed
Capacity: Maximum number of sheets that can be loaded in the
tray
Paper: Amount of paper remaining in the tray
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1.4 User Mode
Output Tray
This screen appears when you click the [Output Tray] sub-menu under the [Detail] menu. It shows the configuration of all the output trays installed on the Digital Copier.
Tray: Option tray name
(When FN-116 is installed) First Tray, Elevator Tray, Third Tray (When FN-8 is installed) Elevator Tray, Saddle Tray
Capacity: Maximum number of A4/Letter-size s heets the tray can
hold
Paper: Tray status
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1.4 User Mode
Hard Disk
This screen appears when you click the [Hard Disk] sub-menu under the [Detail] menu. It shows the status of the hard disk installed on the Digital Copier.
Total: Size of the installed hard disk Used: Amount of hard disk space used by the system Remain: Amount of free hard disk space
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1.4 User Mode
Consumables
This screen appears when you click the [Consumables] sub-menu under the [Detail] menu. It shows the current status of consumables of the Digital Copier and the option units.
CF Toner Cartridge (C, M, Y, Bk):
Toner cartridge inf ormatio n for each color
Ready, Near Empty, Empty
Imaging Unit (C, M, Y, Bk):
Imaging unit information for each color
Ready, Near Life Limit, Life Limit
Waste Toner Bottle:
Waste toner bottle information
Ready, Near Full, Full
Fuser Unit: Fuser unit information
Ready, Near Life Limit, Life Limit
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1.4 User Mode
Imaging Transfer Belt Unit:
Imaging transfer belt unit information
Ready, Near Life Limit, Life Limit
Transfer Cleaner Unit:
Transfer cleaner unit information
Ready, Near Life Limit, Life Limit
Transfer Roller:
Transfer roller unit information
Ready, Near Life Limit, Life Limit
Paper Dust Remover:
Paper dust remover information
Ready, Near Life Limit, Life Limit
Ozone Filter: Ozone filter information
Ready, Near Life Limit, Life Limit
Staple Cartridge:
Staple unit information
Ready, Empty
Dust Box: Dust box (box for punch scraps) information
Ready, Full
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1.4 User Mode
Counter
This screen appears when you click the [Counter] menu o n the [System] tab . It shows various counter values that the Digital Copier manages.
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1.4 User Mode
Online Assis t ance
This screen appears when you click the [Online Assistance] menu on the [System] tab. It shows information concerning product support. The information can be edited in the Administrator Mode. (See p. 1-35.)
Contact: Support contact for the product (Blank by default) Contact Information Phone:
Phone number of the support contact for the product (Blank by default)
Internet Product Help:
The URL of the product information Web site. Click the URL to jump to the specified Web site.
Corporate Web Site:
The URL of the manufacturer Web site. Click the URL to jump to the specified Web site.
Supplies and Accessories:
Information about the contact for orderin g consumables (Blank by default)
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1.4 User Mode

1.4.2 File Tab

The [File] tab is used to manage the mailboxes in the hard disk.
Mailbox
This screen appears when you click the [Mailbox] menu on the [File] tab. It shows a list of mailboxes in the hard disk.
Mailbox: Click the index to show a list of files in the mailbox. Hold Queue button:
Shows the Fiery Hold Queue index. Click the button to show a list of files in the Hold Queue.
Note
• Mailboxes are created in the Administrator Mode. A password is assigned when a mailbox is created. For details on the password, check with your administrator.
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1.4 User Mode
Information on the File List Screen
File Name: Name of the file stored in the mailbox. Tot al Pages: Total number of pages of the file Received Time: Date/Time when the file was stored in the mailbox. File Size: File size (KB) [< Back] button: Shows the previous page
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1.4 User Mode

1.4.3 Print Tab

The [Print] tab is used to configure the printer controller.
Default Setting
This screen appears when you click the [Default Setting] menu on the [Print] tab. Clicking a sub-menu under t he [Default Setting] menu displays various setup screens for the printer.
General Setting
This screen appears when you click the [General Setting] sub-menu under the [Default Setting] menu. The screen is used to specify the default settings of the paper feed tray, duplex printing, and the number of copies.
Input Tray: From the drop-down list, select the default paper feed
tray. If the device receives a print job that does not specify the paper feed tray , the defaul t paper feed tray is used.
Settings Auto, Tray1, Tray2, T ray3, Tray4, or LCC
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1.4 User Mode
Duplex: From the drop-down list, select whether to perform
duplex printing by default. If you select duplex printing, select whether to use long edge binding or short edge binding. If the device receives a print job that does not specify the duplex setting, the default duplex setting is used.
Settings Simplex, Left Binding, or Top Binding
Copies: Enter the default number of copies. If the device
receives a print job that does not specify the number of copies, the default number of copies is used.
Settings 1 to 999
[Apply] button: Click the button to apply the new settings. [Clear] button: Click the button to clear the settings that were entered
or selected.
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1.4 User Mode
PCL Setting
This screen appears when you click the [PCL Setting] sub-menu under the [Default Setting] menu. The screen is used to set default values for various PCL settings. If the page description language that the printer controller received is PCL, the settings of the job have precedence.
Paper Size: From the drop-down list, select the default paper size.
Settings Letter, A4, 11 × 17, or A3
Orientation: From the drop-down list, select the default orientation
of the paper.
Settings Portrait or Landscape
Form Length: Enter the number of lines per page.
Settings 5 to 128
Font Size: Enter the default proportional font size (points).
Settings 4.00 to 999.75 (0.25 steps)
Font Pitch: Enter the number of characters per inch in the
horizontal direction when printing fixed pitch font.
Settings 0.44 to 99.99 (0.01 steps)
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1.4 User Mode
Symbol Set: Select the symbol set used by the font. If a symbol set
that cannot be used currently is selected, the default symbol set is used in its place.
Font Number: Enter the font number. [Apply] button: Click the button to apply the new settings. [Clear] button: Click the button to clear the settings that were entered
or selected.
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1.4 User Mode
PostScri pt Setting
This screen appears when you click the [PostScript] Setting sub-menu under the [Default Setting] menu. The screen is used to set default values for various PostScript settings. If the page description language that the printer controller received is PostScript, the settings of the job have precedence.
Convert Paper Size:
Select the setting for automatically converting between paper sizes using the inch system and those using the metric system.
Settings No, Letter/11 × 17 to A4/A3, or
A4/A3 to Letter/11 × 17
Color Mode: Select the default color mode.
Settings CMYK or Grayscale
Default Paper Size:
Select the default paper size system.
Settings US or Metric
Print Cover Page:
Select whether to print a cover page by default.
Settings No or Yes
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Allow Courier Substitution:
Select whether to automatically substitute Courier font by default when the controller receives unsupported font or unknown font.
Settings No or Yes
(If you select “No”, unsup porte d f onts are not p rin ted.)
Print to PostScript Error:
Select whether to print error information by default when a PostScript error occurs.
Settings No or Yes
1.4 User Mode
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1.4 User Mode
Font Information
This screen appears when you click the [Font Information] menu on the [Print] tab. It shows a list of PCL fonts and PostScript fonts that are built into the printer controller.
PCL Font
This screen appears when you click the [PCL Fon t ] s ub- menu under the [Font Information] menu. It shows a list of PCL fonts that are built into the printer controller.
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1.4 User Mode
PostScri pt Font
This screen appears when you click the [PostScript Font] sub-menu under the [Font Information] menu. It shows a list of PostScript fonts that are built into the printer controller.
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1.4 User Mode
Print Pages
This screen appears when you click the [Print Pages] menu on the [Print] tab. The screen is used to select the test page to be printed and execute the printing.
Configuration Page:
Select the check box when printing the configuration page of the printer controller.
PostScript Demo Page:
Select the check box when printing a PostScript demo page.
PCL F ont List: Select the check box when printing the PCL font list. PostScript Font List:
Select the check box when printing a PostScript font list.
Job Log Page: Select the check box when printing the job log list. [Print] button: Click the button to execute the test print.
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1.4 User Mode

1.4.4 Scan Tab

The [Scan] tab is used to configure the scanner mode. (For details on the scanner mode, see chapter 2, “Using the Scanner Mode”.)
One-Touch Key Registration
This screen appears when you click the [One-Touch Key Registration] menu on the [Scan] tab. You can use this screen to register the transmission destination of the scanned data beforehand.
Using PageScope Light Chapter 1
Index: Click a preset index name. The destination names that
are registered in the selected index are displayed at the lower section of the screen (one-touch list).
Index Name: Preset index names are shown in the one-touch list at
the lower section of the screen. You can change the index name here. (Enter up to 10 characters.)
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1.4 User Mode
Transmis si on Meth od:
The transmission method for the registered destination names is shown using icons.
: Scan to E-mail icon : Scan to FTP Server icon : Scan to Mailbox icon : Internet FAX icon
[Apply] button: Click the button to register the index name that you
entered.
[Delete] button: Select the check boxes at the left of the destination
names and click this button to clear the selected destination names from the index.
Note
• The group registration of destination names for Scan to E-mail and Internet FAX is valid only on [Index 8].
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1.4 User Mode
Registering a New Destination
Click an unregistered box (---) in the one-touch list at the lower section of the screen to display a registration screen for a new destination.
Click the transmission method for the recipient.
Using PageScope Light Chapter 1
• Scan to E-mail (
• Scan to FTP Server (
• Scan to Mailbox (
• Scan to Internet FAX ( Click the [Cancel] button to return to the previous screen.
p. 2-33, p. 2-37)
p. 2-34)
p. 2-35)
p. 2-36, p. 2-37)
Changing the Setting of a Registered Destination
Click the destination name you wish to change from the one-touch list at the lower section of the screen to display a screen used to register or change the recipient information.
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1.4 User Mode
Temporary Registration
This screen appears when you click the [Temporary Registration] menu on the [Scan] tab. You can use this screen to register the transmission destination and settings for the scan data used only for a single job.
Temporary Registration Name:
Click a preset name to display a setup confirmation screen.
Transmis si on Meth od:
The transmission method of the registered destination names is shown using icons.
: Scan to E-mail icon : Scan to FTP Server icon : Scan to Mailbox icon : Internet FAX icon
[Delete] b u tt on : Select the check boxes at the left of the names and click
this button to clear the selected temporary registration names.
Note
• The temporary registration is cleared when the job is executed.
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1.4 User Mode
Registering a New Setting
Clicking an unregistered box (---) on the Temporary Registration screen display a new registration screen.
Click the transmission method.
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• Scan to E-mail (
• Scan to FTP Server (
• Scan to Mailbox (
• Scan to Internet FAX ( Click the [Cancel] button to return to the previous screen.
p. 2-39)
p. 2-41)
p. 2-41)
p. 2-42)
Confirming the Setting of a Registered Destination Name
Click a name from the Temporary Registration screen to display a setup confirmation screen.
[< Back] button: Click the button to change the settings to the entered or
selected values and return to the previous screen.
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1.5 Administration Mode

1.5 Administration Mode
By logging into PageScope Light in the Administrator Mode, you can configure or confirm the printer controller system.
For details on the login procedur e in the Administrator Mod e, see “Logging in Using the Administrator Mode” on page 1-6.

1.5.1 System Tab

On the [System] tab, information concerning the system configuration of the Digital Copier and settings are displayed.
Preference
This screen appears when you click the [Preference] menu on the [System] tab. The screen is used to specify settings concerning the screen display.
Refresh Rate: Sets the refresh rate of PageScope Light.
Settings 30 to 7200 sec.
Display Language:
Sets the display language of PageScope Light.
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1.5 Administration Mode
[Apply] button: Click the button to apply the new settings. [Clear] button: Click the button to clear the settings that were entered
or selected.
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1.5 Administration Mode
ROM Version
This screen appears when you click the [ROM Version] menu on the [System] tab. It shows the ROM version of the copier, the firmware version of the controller, and other information.
Copier
MSC/Panel ROM Version MSC subset Version Message ROM Version IR ROM Version I..P. Software ROM Version Mecha/PIC ROM Version ADF ROM Version Sorter/Finisher ROM Version
Printer Controller
Printer Controller F/W Version
PDL Information
PostScript Version
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1.5 Administration Mode
Online Assis t ance
This screen appears when you click the [Online Assistance] menu on the [System] tab. You can use the screen to enter information concerning product support.
Contact: Enter the support contact for the product. Contact Information Phone:
Enter the phone number of the support contact for the product.
Internet Product Help:
The URL of the product information Web site. (Can be changed).
Corporate Web Site:
The URL of the manufacturer Web site. (Can be changed).
Supplies and Accessories:
Enter the contact for ordering consumables.
[Apply] button: Click the button to apply the new settings. [Clear] button: Click the button to clear the settings that were entered
or selected.
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1.5 Administration Mode
Maintenance
This screen appears when you click the [Maintenance] menu on the [System] tab. You can use the screen to restart the printer controller or initialize the settings (reset to factory default settings).
Restart
This screen appears when you click the [Restart] sub-menu under the [Maintenance] menu. You can use the screen to restart the printer controller.
Printer Controller/[Res tart] button:
Restarts the printer controller. Click the [Restart] button to show a screen used to conf irm whether to ex ecute the restart operation. Click the [Yes] button on the confirmation screen to restart the printer controller.
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1.5 Administration Mode
Initialize
This screen appears when you click the [Initialize] sub-menu under the [Maintenance] menu. You can use the screen to initialize the printer controller settings (reset to factory default settings).
Printer Controller/[Restore] button:
Resets the printer controller settings to factory default. Click the [Restore] button to show a screen used to confirm whether to execute the initialization. Click the [Yes] button on the confirmation screen to reset the printer controller settings to factory default.
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1.5 Administration Mode

1.5.2 File Tab

The [File] tab is used to manage the mailboxes in the hard disk.
Mailbox
This screen appears when you click the [Mailbox] menu on the [File] tab. It shows a list of mailboxes in the hard disk.
Note
• The operation is similar to that of the mailboxes of the User Mode. See “Mailbox” on page 1-16.
[Create] button: Click the button to display a screen used to create a ne w
mailbox.
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1.5 Administration Mode
Creating a Mailbox
Click the [Create] button on the mailbox list screen to show a screen used to create a mailbox.
Up to 20 mailboxes can be created.
Using PageScope Light Chapter 1
Mailbox Name: Enter the mailbox name.
(Enter up to 12 characters.)
Password: Enter the password. You can also select not to use a
password. (Enter up to 40 characters.)
Retype Password:
Reenter the string that you entered in the “Password” box.
[Apply] button: Click the button to apply the new settings. [Cancel] button: Click the button to clear the settings that were entered
or selected.
1-39
Page 45
Using PageScope Light Chapter 1
1.5 Administration Mode
Deleting a Mailbox
To delete a mailbox, select the mailbox you wish to delete from the mailbox list and open the file list in the mailbox. (Enter the password as necessary.) Click the [Delete Mailbox] button at the lower right corner of the file list screen to delete the mailbox and return to the mailbox list screen.
Note
• When dele ting a ma ilbox, also d elet e t he on e-to uch k e y re gis tra tion wi th the destination set to that mailbox. (The one-touch key registration is not automatically deleted.) (See p. 1-27.)
1-40
Page 46
1.5 Administration Mode

1.5.3 Print Tab

The [Print] tab is used to configure the printer controller.
Local Interface
This screen appears when you click the [Local Interface] menu on the [Print] tab. The screen is used to show or set information concerning the local port.
Using PageScope Light Chapter 1
Parallel Interface:
Bidirectional communications setting
I/O Timeout: Enter the wait time (second(s)) that is used to determine
the completion of the job after the data received through the parallel port stops.
1-41
Page 47
Using PageScope Light Chapter 1
1.5 Administration Mode

1.5.4 Scan Tab

The [Scan] tab is used to enter and confirm settings concerning mail transmission and delete all one-touch keys.
Scan Setting
This screen appears when you click the [Scan Setting] menu on the [Scan] tab. The screen is used to enter and confirm settings concerning mail transmission.
Server Name: Device name
The “server name” is added to the front of the name of the image file created by the scan function. (See p. 2-44.)
Scanned File Separation:
Sets whether to divide the scan data by pages when the data exceeds the maximum size.
Settings No or Yes
Maximum Number of E-mails:
Specify the maximum number of separations that is allowed when the scan data is segmented for transmission. (See p. 2-17.)
Settings 1 to 99
1-42
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1.5 Administration Mode
[Apply] button: Click the button to apply the new settings. [Clear] button: Click the button to clear the settings that were entered
or selected.
Delete One-Touch Keys
This screen appears when you click the [Delete One-Touch Keys] menu on the [Scan] tab. The screen is used to delete settings registered to the one-touch keys.
Using PageScope Light Chapter 1
Delete One-Touch Key/[Delete] button:
Click the button to delete all settings registered to the one-touch keys.
1-43
Page 49
Using PageScope Light Chapter 1
1.5 Administration Mode

1.5.5 Network Tab

The [Network] tab shows settings concerning the CN3102e network.
Summary
This screen appears when you click the [Summary] menu on the [Network] tab. It shows a summary of the printer controller interface (TCP/IP settings).
Device Type: Interface type IP Address: IP address of the printer controller MAC Address: MAC address of the printer controller
1-44
Page 50
Chapter 2
Using the Scanner Mode
Using the Scanner Mode Chapter 2
Page 51
Using the Scanner Mode Chapter 2

2.1 Overview

2.1 Overview
The following types of scanner mod es are a v a ilable on the Digital Copier. Use the appropriate type that matches your network environment and application.
• Scan to E-mail:
Sends scanned data as an attachment to an e-mail (
• Scan to FTP Server:
Sends scanned data to an FTP server (
• Scan to Mailbox:
Sends scanned data to the controller HDD (
• Internet FAX:
Attaches the scanned data to an e-mail and sends it to a device that supports Internet FAX (
* Scanned data: Image data scanned using the Digital Cop ie r.
p. 2-6)
p. 2-4)
Note
• This manual does not cover the operating procedures of Fiery Remote Scan 5. For details, see the manual that came with the controller.
p. 2-3)
p. 2-5)
2-2
Page 52

2.1.1 Scan to E-mail

• Sends the scanned image data as an attachment file to an e-mail.
• Suitable for sending low-resolution data.
• Requires a network environment with a mail server.
Mail server
2.1 Overview
Client PC
Using the Scanner Mode Chapter 2
Client PC
2-3
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Using the Scanner Mode Chapter 2
2.1 Overview

2.1.2 Scan to FTP Server

• Sends the scanned image data to a specified folder on the FTP server.
• Suitable for sendi ng high-re s olution data.
• Requires a network environment with an FTP server.
• Allows you to select whether to send information indicating the storage
location of the image data by e-mail using the e-mail notification function (see p. 2-16). (A mail server is required for using the e-mail notification func tio n.)
• Possible to access FTP servers on the Internet via a proxy server. (A
proxy server is required.)
FTP server
Client PC
2-4
Mail server
Page 54
2.1 Overview

2.1.3 Scan to Mailbox

• Sends the scanned image data to a specified folder (Mailbox) on the
controller HDD.
• Suitable for sendi ng high-re s olution data.
• Allows you to select whether to send information indicating the storage
location of the image data by e-mail using the e-mail notification function (see p. 2-16). (A mail server is required for using the e-mail notification func tio n.)
Mailbox
Controller HDD
Computer
Using the Scanner Mode Chapter 2
Mail server
2-5
Page 55
Using the Scanner Mode Chapter 2
2.1 Overview

2.1.4 Internet FAX

Transmission
• Attaches the scanned image data to an e-mail and sends it to a device
that supports Internet FAX.
• The image data is sent in the following format: TIFF, 200 × 200 dpi,
monochrome, A4/Letter/Legal size, with MH compression.
Note
• When sending document data using Internet FAX, you must check whether the receiving side is capable of receiving Internet FAX in advance.
2-6
Mail server
TIFF file Monochrome 200 × 200 dpi MH compression
Device tha t supp orts Internet FAX
Printout
Page 56
2.1 Overview
Reception
• Receives e-mails sent from a device that supports Internet FAX and
prints out the data.
• The following image data can be received.
TIFF format, 200 × 200 dpi/200 × 100 dpi, monochrome, A4/Letter/ Legal/B4/A3/11 × 17 size, and MH/MR/MMR compression.
Printout
Device that supports Internet FAX
Using the Scanner Mode Chapter 2
Mail server
2-7
Page 57
2.1 Overview

2.1.5 Environment Required for Sending Image Data

The following environment is required to send image data (send and receive for Internet FAX) using the scan function.
Note
• All scan functions can only be used under a TCP/ IP network environment.
Using the Scanner Mode Chapter 2
Environment
Required to
Transfer Image
Data
Mail server Mail client
E-mail
FTP Mailbox
Internet FAX transmission
Internet FAX reception
*1: Since the image data is transferred directly to the mailbox in the controller
HDD, servers such as the mail server are not needed.
FTP server FTP client
1
None* Mail server An upper limit file
Mail server
Environment
Required to
Receive Image
Data
computer
computer Web browser
Other Limitations
An upper limit file size may be specified on the mail server.
size may be specified on the mail server.
2-8
Page 58

2.2 Controller Setup Items

2.2 Controller Setup Items
The following settings must be made on the controller side to use the scan function.

2.2.1 Network Protocol Settings

Network communications using the TCP/IP protocol must be possible. Use the [Setup Mode] on the controller operation panel to enter the settings. For details on the setup items and procedure, see the Controller User Manual.

2.2.2 Scan Settings

Use the “ Administration Mode” of PageScope Light and the [Setup Mode] on the controller operation panel to enter the settings. For details on PageScope Light, see chapter 1, “Using PageScope Light”.
Using the Scanner Mode Chapter 2
PageScope Light Scan to
E-mail Administration Mode: [Scan] tab Server Name Scanned File Separation Maximum Number of
E-mails
{
: required, —: Not required
*: Check the settings.
{
*
{
{
Scan to
FTP
{
* ——— ———
Scan to Mailbox
{
*
Internet
FAX
{
*
2-9
Page 59
2.2 Controller Setup Items
Using the Scanner Mode Chapter 2
Controller Operation Panel
Setup Mode: [Network Setup] — [Server Setup] — [FTP Setup] Enable FTP Services Enable Proxy Setup Proxy Server IP Address Proxy Server Port
Number Proxy Server Timeout Proxy Server User Name Proxy Server User
Password Setup Mode: [Network Setup] — [Server Setup] — [E-Mail Setup] Enable E-mail Services Enable Print Via E-mail Outgoing Server Incoming Server Server Type
Fiery Email User Name Fiery Email Domain
Name Account Name Password Administrator Email User
Name Administrator Email
Domain Name Timeout (Sec) Polling Interval Maximum Scan File Size
{: required, z: Required depending on the environment, —: Not required *1: The sender (From) address is Fiery Email User Name@F i ery Email Domain
Name. (See p. 2-18.)
*2: Administrator Email User Name@Administrator Email Domain Name is the
error notification destination if the mail does not reach the recipient for some reason. (See p. 2-18.) However, if the mail is not transmitted, the error is not notified.
Scan to
E-mail
{ —— — — —
— — —
{ ——{
———{
{ ——{ ———{ ———{
1
*
z
1
*
z
———{ ———{
2
*
z
2
*
z
{ ——{ ———{
{ ——{
Scan to
FTP
z z z
z z z
—— ——
——
——
Scan to Mailbox
—— —— ——
—— —— ——
Internet
FAX
*
z
*
z
*
z
*
z
1 1
2
2
2-10
Page 60

2.3 Setup Items for Scanning

2.3 Setup Items for Scanning
When transferring image data using the scan function, th e following items can be entered on the copier operation panel.

2.3.1 Entering the Setup Screen

1. Press the [Scan] key.
2. Touch the d esi red t ab fro m [Des t inati on] , [S can Mo de], [ D ocumen t Set ] , and [Auxiliary].
Using the Scanner Mode Chapter 2
2-11
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Using the Scanner Mode Chapter 2
2.3 Setup Items for Scanning

2.3.2 Destination Tab

You can specify the transmission destination of the image data.
[Temp. Registration]:
Key registered using [ Temp Registrati on] on PageScope Light. After the scanning is complete, the key is automatically cleared.
[Index]: Touch Index to show the key registered using [One
Touch Key Registration] on PageScope Light.
[Direct]: When transferring image data using e-mail or Internet
FAX, you can send the data by directly entering the mail address. (One address only)
Note
• Multiple transmission destinations can be specified for mail
transmission and Internet FAX. You can specify up to 50 addresses using up to 1800 characters. In addition, addresses can be specified using the one-touch key and address entry (one address entry only) simultaneously .
[Auxiliary]: When transferring image files using “Scan to FTP
Server” or “Scan to Mailbox”, you can select the e-mail notification dest ination (see p. 2-16 ) from the re gistered one-touch keys.
Note
• The [Notification Address] that is selected under the [Auxiliary] tab
has priori ty over [Notification Address] that is registered to the one­touch key.
2-12
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2.3 Setup Items for Scanning

2.3.3 Scan Mode Tab

You can specify the transmission method of the document.
[Color/File]: Specifies the color mode, data format, and compression
method.
Settings
Color mode : Full Color, Grayscale, or Monochrome File Format : PDF, TIFF, or JPEG
Note
• If the transmission de stination is set to a mailbox, the file format is
specified when th e data is downloaded from the mailbox to the computer. You do not have to set the format using [Fil e Format] on this screen.
Compression : High Quality, Standard, or High Compression
Note
• If [Color Mode] is set to [Monochrome], [Compression] does not
appear.
[Resolution]: Specif ies the resolution.
Settings 200 dpi, 300 dpi, 400 dpi, 600 dpi
[Background Remove]:
Enter settings concerning background remove and document brightness.
Background Remove Enter settings concerning background remove.
Settings
Auto or manual (-5 (maximum removal) to +2 (minimum removal): 8 levels)
Brightness Specify the brightness of the document.
Settings
-3 (brightest) to +3 (darkest): 7 levels
Using the Scanner Mode Chapter 2
2-13
Page 63
2.3 Setup Items for Scanning
[Scan Size]: Specify the scan size of the document.
You can also specify an arbitrary size (in unit of millimeter or 1/16 inch). In addition, you can also specify the erase position and erase width.

2.3.4 Document Set Tab

You can specify the document type.
[Doc. Mode]: Specify the document scan mode.
Settings 1 or 2
[Margin]: Specify the direction of the margin of the document for
duplex printing.
Settings left binding or top binding
Using the Scanner Mode Chapter 2
[Original Direction]:
Specify the image direction with the document set in the tray.
Settings Not selected (auto detection),
Portrait document Wide/Tall, Landscape Wide/Tall,
Note
• If an image data that results from scanning a document larger than
A4/Letter size is displayed on the computer, it is displayed as a portrait image.
[Mixed Orig. Detection]:
To scan documents of different sizes, select the [Mixed Orig. Detection] key.
[Separate Scan]:
If “Separate Scan” is selected, the following data is handled as a single job: the data that is scanned until the [Finish] key that appears on the control operation panel after the scan operation complete is selected.
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2.3 Setup Items for Scanning
2.3.5 Checking the Settings on the
Destination Device
Press the [Mode Check] button to view the settings on the destination device.
2.3.6 Registering the Scan Mode Default
Settings
You can arbitrary specify the default settings of the Scan Mode.
1. Press the [Scan] key on the copier operation panel to enter the Scan Mode.
2. Select the setting to make the default value in the Scan Mode.
3. Press the [Utility] key.
4. Touch the [Input] key.
5. Touch the [Reset Mode] key.
6. Touch [Scan] followed by [Set-up Mode].
7. Touch [OK].
You can set the default settings of the Scan Mode to factory default by touching [Factory Defaul t].
Using the Scanner Mode Chapter 2
2-15
Page 65
Using the Scanner Mode Chapter 2

2.4 E-Mail Notification

2.4 E-Mail Notification
The e-mail notification function is used to notify using an e-mail the information indicating the storage location of the image data that the scan function created. The image data is not attached to the mail. The side receiving the mail can refer to the information written in the mail text to access the storage location of the image data.
When transmitting image data by selecting a one-touch key (see p. 2-31) that has server transmission or mailbox re gistered and a Notif ication Address is set to the selected one-touch key, an e-mail notification is transmitted. You can also specify Notification Address on the operation panel of the copier. (See p. 2-12.)
Note
• Mails that are transmi tted by the e-mail notification function are transmitted according to the mail transmission settings. You must set the mail transmission settings to use the e-mail notification function.

2.4.1 Notifie d Information

The following information is notified by mail.
For server tran smission
• IP address of the FTP server
• Directory in which the image data is saved
• File name of the image data
Note
• You may need to enter a user name and a password to access the FTP server.
• The user name and password are not notified by mail.
2-16
Page 66

2.5 URL Notification

For mailbox transmission
• http://IP address of the controller
• Mailbox name
• File name of the image data
Note
• You may need to ent er a password to access the mailbox.
• The password is not notified by mail.
2.5 URL Notification
The URL notification function is used to notify using an e-mail the URL indicating the storage location of the image data that the scan function created. The image data is not attached to the URL notification mail. The side receiving the URL notification m ail can double-click the URL written in the e­mail text to access the storage location of the image data.
A URL notification mail is transmit ted in th e f ollo wing cases.
Using the Scanner Mode Chapter 2
When the size of the mail exceeds the upper limit s pecified b y Maximum Scan File Size (see p. 2-21) on the Scan to E-mail function In this case, the image data is saved to the controller HDD, and a URL indicating the storage location is transmitted by mail.
Note
• URL notification mails are transmitted according to the mail transmission settings. You must set the mail transmission settings to use the URL notification function.
• If Scanned File Separation (see p. 2-22) is set to Yes and the upper mail limit specified by Maximum Scan File Size is exceeded, the image data is first segmented into pages and transmitted. Therefore, the URL notification mail is not transmitted. However, if the upper mail limit specified by Maximum Scan File Size is exceeded even after separating the data up to the number specified by Maximum Number of E-mails, the image data is saved to the controller HDD, and a URL notification mail is transmitted. (The image data is stored to the HDD without separation.)
2-17
Page 67

2.6 Entering the Controller Setup Screen

2.6 Entering the Controller Setup Screen
You can enter the controller settings from PageScope Light (see chapter 1, “Using PageS cope Light”) or the controller ope ration panel that is disp layed on the copier operation panel. To configure the controller from the controller operation panel, you must display the setup screen.
Displaying the Setup Screen
1. On the copie r operatio n panel, to u ch [U tility ] — [Contro ller Deta ils].
2. On the controller operation panel, touch [MENU].
3. Use the up and down keys to show [Run Setup].
4. Touch the key to the right of [Run Setup] to show [Continue to Setup?].
5. Touch the key to the right of [OK] to show the setup screen.
Using the Scanner Mode Chapter 2

2.7 Setting the Error Notification Destination

You can carry out the f ollowing steps to s pecify the destination to notify errors when mails transmitted using the Scan to E-mail, Internet FAX transmission, e-mail notification function, or URL notification function do not reach the destination address. However, if the mail is not transmitted, the error is not notified.
1. Show the setup screen from the controller operation panel.
2. Select [Network Setup] — [Service Setup] — E-Mail Setup and enter the
following settings. [Administrator Email User Name]:
Specify the E-mail user name of the controller administrator.
[Administrator Email Domain Name]:
Specify the mail server domain name to which the administrator belongs.
Note
• Administrator Email User Name@Administrator Email Domain Name is the error notification destination.
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2.8 Setting the Sender (From) Address

2.8 Setting the Sender (From) Address
You can carry out the following steps to specify the mail address that appears in the sender (From) line of the mail transmitted by Scan to E-mail, Internet FAX transmission, e-mail notification function, and URL notification function.
1. Show the setup screen from the controller operation panel.
2. Select [Network Setup] — [Service Setup] — [E-Mail Setup] and enter the following settings.
[Fiery Email User Name]:
Specify the mail user name of the sender.
[Fiery Email Domain Name]:
Specify the mail server domain name to which the sender belongs.
Note
• The sender (From) address is Fiery Email User Name@Fiery Email Domain Name.
Using the Scanner Mode Chapter 2
2-19
Page 69

2.9 Scan to E-Mail Function

2.9 Scan to E-Mail Function
Below is the setup and operation flow of the mail function.
Location of operation
Using the Scanner Mode Chapter 2
A Set the controller
B Register the one-touch key or
temporar y registration key
(You can also enter the address directly from the copier operation panel. See p. 2-12)
C Enter scan settings
D Set the document and transfer the
image data to the mail server
Controller operation panel PageScope Light (See p. 2-21.)
PageScope Light (See p. 2-31.)
Copier operation panel (See p. 2-11.)
Copier operation panel
ERetrieve mail
Note
• Image data is transmitted using port number “25”.
2-20
Mail client computer (See p. 2-22.)
Page 70
2.9 Scan to E-Mail Function

2.9.1 Setting the Controller

To perform mail transmission, enter the settings for accessing the mail server (SMTP server).
1. Show the setup screen from the controller operation panel.
2. Select [Network Setup] — [Service Setup] — [E-Mail Setup] and enter the following settings.
[Enable E-mail Services]:
Select “Yes”.
[Outgoing Server]:
Enter the IP address of the mail server (SMTP).
[Time Out (sec)]:
Set the timeout value for accessing the mail server. Unless there is a specific reason to do so, use the default value.
(common setting for the SMTP server and POP3 server)
[Maximum Scan File Size]:
Set the maximum transmission mail size.
3. Start PageScope Light.
4. Enter the password and log into the Administrator Mode.
5. Select [Scan Setting] from the [Scan] tab.
Using the Scanner Mode Chapter 2
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Using the Scanner Mode Chapter 2
2.9 Scan to E-Mail Function
Server Name: The “server name” is added to the beginning of the
name of the image file created by the scan function. (see p. 2-44)
Scanned File Separation:
If set to “Yes”, the image data is segmented into pages and transmitted when the upper limit specified by Maximum Scan File Size is exceeded.
For the correlation between Maximum Scan File Size (see p. 2-21), Scanned file Separation, and URL noti fication function, see “URL Notification” on page 2-17.
Maximum Number of E-mails:
Specify the number of separations that is allowed when the mail is segmented for transmission.
For the correlation between Maximum Scan File Size (see p. 2-21), Scanned File Separatio n, URL notif ication function, and Maximum Number of E-mails, see “URL Notification” on page 2-17.

2.9.2 Retrieving Mai ls

To retrieve mails transferred to the mail server, you must access and retrieve the mail using the mail client computer.
For details on the operation of your mail client software, see the manual or help provided with the software program.
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2.10 Scan to Mailbox Function

2.10Scan to Mailbox Function
Below is the setup and operation flow of the Scan to Mailbox function. (For details on the hold period of the image data in the mailbox, see p. 2-46.)
Location of operation
A Set the controller
B Create a mail box
C Register the one-touch key or
temporar y registration key
D Enter scan settings
E Set the document and transf er the image
data to the mailbox in the controller HDD.
Controller Operation Panel (See p. 2-24.)
PageScope Light (See p. 2-24.)
Using the Scanner Mode Chapter 2
PageScope Light (See p. 2-31.)
Copier operation panel (See p. 2-11.)
Copier operation panel
F Downloa d the image data to the
computer
WebTools (See p. 2-25)
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Using the Scanner Mode Chapter 2
2.10 Scan to Mailbox Function
Note
• If you use Fiery Remote Scan 5, you can download the image data in the mailbox to the computer or transfer the data via FTP, E- mail, and other means. For details, see the Controller User Manual.

2.10.1 Setting the Controller

Enter the setting for allowing passwords to be assigned to mailboxes.
1. Show the setup screen from the controller operation panel.
2. Select [Server Setup] and enter the following settings.
[Enable Mailbox Password]:
Select “Yes” to allow passwords to be assigned.

2.10.2 Creating a Mailbox

Create a mailbox, a storage location of the image data.
Note
• “Admin”, “Operator”, and “Guest” are registered by default.
1. Start PageScope Light.
2. Enter the password and log into the Administrator Mode.
3. Select [Mailb ox] from the [File] tab.
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2.10 Scan to Mailbox Function
4. Click [Create] to open the Create Mailbox screen. Enter settings f or “Mailbox Nam e”, “Passwor d ”, and “Retype Pas sword”
and click [Apply].
Note
• Up to 20 mailboxes can be created (including “Admin”, “Operator”, and “Guest”).

2.10.3 Downloading the Image Data to the Computer

Download the image data from the mailbox in the controller HDD to your computer. Download the image data using WebTools.
1. Start PageScope Light.
2. Click [WebTools].
3. Click [WebScan].
4. Enter the mailbox name in [Mailbox] and click [Refresh].
5. Enter the password in the password input dialog b ox.
A list of stored image data is displayed.
6. Cli ck the file to be downloaded.
7. Select [File Format].
8. Cli ck [Save As] to download the file.
Using the Scanner Mode Chapter 2
Note
• If the e-mail notification address is specified, the information indicatin g the storage location of the image data is notified by mail.
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2.11 Scan to FTP Server Function

2.11Scan to FTP Server Function
Below is the setup and operation flow of the Scan to FTP Server function.
Location of operation
Using the Scanner Mode Chapter 2
A Enable the FTP transfer function
(Enter proxy settings as necessary. See p. 2-27.)
B Register the one-touch key or
temporar y registration key
C Enter scan settings
D Set the document and transfer the
image data to the FTP server
E Retrieve the image data
Controller operation panel (See p. 2-27.)
PageScope Light (See p. 2-31.)
Copier operation panel (See p. 2-11.)
Copier operation panel
FTP client computer or PageScope Light
(See p. 2-28.)
Note
• Image data is transferred using port number “21”. Passive mode is not suported.
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2.11 Scan to FTP Server Function

2.11.1 Enabling the FTP Transfer Function

1. Show the setup screen from the controller operation panel.
2. Select [Network Setup] — [Service Setup] — [FTP Setup] and enter the following settings.
[Enable FTP Services]:
Select “Yes”.

2.11.2 Proxy Settings

Enter proxy settings as necessary. (Consult your network administrator to see if proxy settings are required and the setup details.)
1. Show the setup screen from the controller operation panel.
2. Select [Network Setup] — [Service Setup] — [FTP Setup] and enter the following settings.
[Enable Proxy Setup]:
Select “Yes” to enable the proxy settings.
[Proxy Server IP Address]:
Enter the IP address of the proxy server.
[Proxy Server Port Number]:
Specify the port number of the proxy server.
[Proxy Server Timeout]:
Set the timeout value.
[Proxy Server User Name]:
Enter the user name of the proxy server.
[Proxy Server User Password]:
Enter the password of the proxy server.
Using the Scanner Mode Chapter 2
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Using the Scanner Mode Chapter 2
2.11 Scan to FTP Server Function

2.11.3 Retrieving the Image Data

Retrieve the image data from the FTP server. The method for retrieving the image data varies depending on the following
cases.
Access the FTP server from your FTP client computer and download the image data. You may need to enter a user name and a password to access the FTP server.
Note
• If the e-mail notification address is specified, the information indicatin g the storage location of the image data is notified by mail. (See p. 2-16.)
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2.12 Internet FAX Transmission Function

2.12Internet FAX Transmission F unction
Below is the setup and operation flow of the Internet FAX transmission function.
Location of operation
A Set the controller
B Register the one-touch key or
temporar y registration key
(You can also enter the address directly from the copier operation panel. See p. 2-12.)
C Enter scan settings
D Set the document and transfer the
image data to the mail server

2.12.1 Setting the Controller

Controller operation panel PageScope Light
PageScope Light (See p. 2-31.)
Using the Scanner Mode Chapter 2
Copier operation panel (See p. 2-11.)
Copier operation panel
Internet FAX Transmission Settings The image data is transmitted using the same settings as for Scan to E-mail.
For details, see the settings of the “Scan to E-mail” controller (p. 2-21).
Note
• The “Scanned File Separation” and “Maximum Number of E-mails” settings do not have to be entered, because they are invalid for Internet FAX.
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Using the Scanner Mode Chapter 2

2.13 Internet FAX Reception Function

2.13Internet FAX Reception Function
The settings of the Internet FAX reception function are described below.

2.13.1 Setting the Controller

To receive mails, enter settings for accessing the mail server (POP3/IMAP).
1. Show the setup screen from the controller operation panel.
2. Select [Network Setup] — [Service Setup] — [E-Mail Setup] and enter the following settings.
[Enable E-mail Services]:
Select “Yes”.
[Enable Print Via E-mail]:
Select “Yes”.
[Incoming Server]:
Enter the IP address of the mail server (POP3/IMAP).
[Server Type]: Select the mail server type (POP3/IMAP). [Account Name]:
Enter the name used to log into the POP3/IMAP server.
[Password]: Enter the password used to log into the POP3/IMAP
server.
[Timeout (sec)]:
Set the timeout value for accessing the mail server. (common setting for the SMTP server and POP3 server)
[Polling Interval (sec)]:
Set the interval for checking received mails.
Note
• If the e-mail contains a title (subject) and text when receiving Internet FAX, the title and text are also printed.
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2.14 Registering the One-Touch Key and Temporary Registration Key

2.14Registering the One-Touch Key and Temporary Registration Key
When using the scan function, it is convenient if the transmission destination is registered to the copier operation panel in advance. The transmission destination is registered using PageScope Light.

2.14.1 One-Touch Key Registration

If the one-touch key is registered in advance, you can immediately recall the transmission destination. Since you do not have to enter the transmission destination every time, it is convenient if you register destinations to which you transmit image data frequently.
Setup procedure
1. Start PageScope Light.
2. Select [One Touch Key Registration] from the [Scan] tab.
3. A list of one-touch registration appears. Select an index.
[Index 8] is dedicated to group registration. You can register groups for the mail transmission function and the Internet FAX transmission function.
Note
• There are 8 indexes total. The default names are [Index 1], [Index 2], and so on. You can register up to 15 keys in each index from [Index 1] to [Index 6] and [Index 8 (Group)]. Up to 10 keys can be registered in [Index 7].
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4. Click an unregistered box (---).
5. Select the transmission method.
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2.14 Registering the One-Touch Key and Temporary Registration Key
Note
• For a group registration, th e nu mber of characters for the transmission destination address is up to 1800 (up to 50 addresses).
• For registration other than groups, the number of characters for the transmis s io n de s ti na tion address is up to 72 .
6. Click [Apply]. The setup items corresponding to the transmission method appear.
When Scan to E-mail is selected
Using the Scanner Mode Chapter 2
Destination Name:
Enter the name of the one-touch key.
Setting Up to 12 characters
Address (To): Enter the transmission destination address.
Setting Up to 72 characters, one address
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2.14 Registering the One-Touch Key and Temporary Registration Key
When Scan to FTP Server is selected
Destination Name:
Enter the name of the one-touch key.
Setting Up to 12 characters
IP Address: Set the IP address of the FTP server. User Name: Enter the name used to log into the FTP server. Password: Enter the password used to log into the FTP server. Directory: Specify the location (directory) for storing the image
data on the FTP server.
(To specify the default folder, leave this blank.)
Use Default Proxy:
Set whether to use the proxy server.
Notification Address (E-Mail Notification Address):
When using the e-mail notification function, enter the destination mail address. (See p. 2-16.)
Setting Up to 72 characters, one address
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2.14 Registering the One-Touch Key and Temporary Registration Key
When Scan to Mailbox is selected
Destination Name:
Enter the name of the one-touch key.
Setting Up to 12 characters
Mailbox Name: Select the transmission destination mailbox.
The list shows the mailboxes that have been registered using [Mailbox] (p. 2-24).
Password: Enter the password used to access the mailbox.
Setting Up to 8 characters
Notification Address (E-Mail Notification Address):
Enter the e-mail notification destination mail address. (See p. 2-16.)
Setting Up to 72 characters, one address
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2.14 Registering the One-Touch Key and Temporary Registration Key
When Scan to Internet FAX is selected
Destination Name:
Enter the name of the one-touch key.
Setting Up to 12 characters
Address (To): Enter the transmission destination address.
Setting Up to 72 characters, one address
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2.14 Registering the One-Touch Key and Temporary Registration Key
When Scan to E-mail is selected (Group Registration)
Note
• Group registration is possible only on the [Index 8] mailbox.
• Up to 10 groups can be regist ered.
Destination Name:
Enter the name of the one-touch key.
Setting Up to 12 characters
Address (To): Enter the transmission destination address.
Setting Up to 1800 characters and up to 50 addresses
When Scan to Internet F AX is selected (Group Registration)
Note
• Group registration is possible only on the [Index 8] mailbox.
• Up to 15 groups can be regist ered.
Destination Name:
Enter the name of the one-touch key.
Setting Up to 12 characters
Address (To): Enter the transmission destination address.
Setting Up to 1800 characters and up to 50 addresses
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2.14 Registering the One-Touch Key and Temporary Registration Key
2.14.2 Temporary Registration Key
Registration
T empor ary reg istrat ion is enter ed us ing Pa geScope Light. The difference from the one-touch registration is that the key is automatically cleared after the transmission process is executed.
When registering a temporary registration key, you can enter the subject and text of the mail and enter scan settings.
Setup procedure
1. Start PageScope Light.
2. Select [Temporary Registration] from the [Scan] tab.
3. Click an unregistered box (---).
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2.14 Registering the One-Touch Key and Temporary Registration Key
4. Select the transmission method.
5. Click [Apply]. The setup items corresponding to the transmission method appear.
When Scan to E-mail is selected
Using the Scanner Mode Chapter 2
Transm is s ion Desti nation Settings
Destination Name:
Enter the name of the temporary registration key.
Setting Up to 12 characters
Address (To): Enter the transmission destination address.
Setting Up to 1800 characters and up to 50 addresses
Subject: Enter the subject.
Setting Up to 64 characters
Text: Enter the mail text to be transmitted.
Setting Up to 256 characters
Enter the following settings as necessary.
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2.14 Registering the One-Touch Key and Temporary Registration Key
Scan Mode Settings
The scan mode settings below can also be entered from the copier operation panel. (For the possible settings of each item, see Setup Items for Scanning (p. 2-11).)
Doc. Mode: Specify the document scan mode. Scan Size: Specify the scan size of the document. Resolution: Specify the resolution. File Format (Data Format):
Specify the format of the image file.
Color Mode: Specify the color mode of the image file. Background Remove:
Enter the background remove settings.
Original Direction:
Specify the image direction with the document set in the tray.
Margin: Specify the direction of the mar gin of the document for
duplex printing.
Compression Level:
Specify the compression level of the image file.
Brightness Specify the brightness of the document.
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2.14 Registering the One-Touch Key and Temporary Registration Key
When Scan to FTP Server is selected
Destination Name:
Enter the name of the temporary registration key.
Setting Up to 12 characters
IP Address: Set the IP address of the FTP server. User Name: Enter the name used to log into the FTP server. Password: Enter the password used to log into the FTP server. Directory: Specify the location (directory) for storing the im age
data on the FTP server.
(To specify the default folder, leave this blank.) Use Default Proxy:
Set whether to use the proxy server.
Notification Address:
When using the e-mail notification function, enter the destination mail address.
Setting Up to 72 characters, one address
* Scan Mode Settings (same as for Scan to E-mail)
Using the Scanner Mode Chapter 2
When Scan to Mailbox is selected
Destination Name:
Enter the name of the temporary registration key.
Setting Up to 12 characters
Mailbox Name :
Select the transmission destination mailbox. The list shows the mailboxes that have been registered using [Mailbox] (p. 2-24).
E-mail Notification:
Set whether to perform e-mail notification.
Settings Yes or No
Notification Address:
Enter the notification destination mail address.
Setting Up to 72 characters, one address
* Scan Mode Settings (same as for Scan to E-mail)
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2.14 Registering the One-Touch Key and Temporary Registration Key
When Scan to Internet FAX is selected
Destination Name:
Enter the name of the temporary registration key.
Setting Up to 12 characters
Address (To):
Enter the transmission destination address.
Setting Up to 1800 characters and up to 50 addresses
Subject: Enter the subject.
Setting Up to 64 characters
Text: Enter the mail text to be transmitted.
Setting Up to 256 characters
The Scan Mode setup items ar e the same as those for mail transmission e xcept the following items.
Using the Scanner Mode Chapter 2
Resolution: 200 × 200 dpi (fixed) File Format: TIFF (fixed) Color Mode: Monochrome (fixed) Original Direction:
No setup item
Compression: No setup item
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2.15 Image Data

2.15Image Data
The image data created by the scan function are described below.

2.15.1 File Format

You can select the file format of the image data from TIFF, PDF, and JPEG. The following extension is added to the file name depending on the file
format.
TIFF Î .tif PDF Î .pdf JPEG Î .jpg
Note
• Some file formats cannot be specified depending on the selected color mode.
PDF TIFF JPEG Full color Grayscale Monochrome
{{{
{{{
{{
Using the Scanner Mode Chapter 2
• When transmitting image data using Internet FAX, only the TIFF format can be selected.
• If you sca n m u l tiple pages of the document when JPEG format is selected, the data is divided into files by pages and attached to the mail. Example: If 10 pages of the document are scanned, 10 JPEG files are created and attached to the mail. (Ten JPEG files are att ached to a single mail.)
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2.15 Image Data

2.15.2 File Name

The file name of the image data is automatically assigned by the controller. The file name is assigned according to the following rule.
Using the Scanner Mode Chapter 2
<Server name><automatic number><the number of pages in the document
* When the mail is segmented for transmission, the last page number of the attached files is used as a portion of the file names.
You can check the <Server name> by carrying out the following steps.
1. Start PageScope Light.
2. Log into the Administr ator Mo de.
3. Click the [Scan] tab.
*
>.extension
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2.15 Image Data
Note
• The “Server Name” shown in PageScope Light corresponds to the text specified in “Server Name” on the controller operation panel. You can check “Server Name” on the controller operation panel by carrying out the following steps.
1.Show the setup screen from the controller operation panel.
2.Select [Server Setup] — [Server Name] and check the server name.
• The automatic number is automatically assigned by the controller and cannot be specified.
• File name example: Server name: test, automatic number: 50, the number of pages in the document: 35, and PDF file The file name is test50p35.pdf.
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2.16 Hold Period of the Image Data

2.16Hold Period of the Image Data
If the number of image data files held in the controller HDD keeps increasing, there is a possibility that the disk becomes full. You can set the hold period of the image data in the HDD by carrying out the following settings.
Note
Cases in which the image data is held in the HDD
• When using Scan to Mailbox The image data is transferred to the HDD and held in the Mailbox created in the HDD.
• When the size of the mail exceeds the upper limit specified by [Maximum Scan File Size] on the mail function (see p. 2-21)
• When the upper mail limit specified by [Maximum Scan File Size] is exceeded even after separating the data up to the number specified by [Maximum Number of E-mails] when the data is separated because the [Maximum Scan File Size] is exceeded in the mail transmission function (see p. 2-21, p. 2-22)
1. Show the setup screen from the controller operation panel.
2. Select [Server Setup] and enter the following settings.
[Clear Each Scan Job]:
Settings After 1 day , No w, Manually, After 1week
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Select the hold period. The image data is automatically cleared when the hold period elapses.
Page 96
2002 MINOLTA CO., LTD.
The information contained in this manual is subject to change without notice to incorporate improvements made on the product or products the manual covers.
Copyright
2002. 8
3-13, 2-chome, Azuchi-Machi, Chuo-ku, Osaka. 541-8556, Japan
MINOLTA CO., LTD.
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