Minolta MINOLTAFAX 1600e Operator's Manual

7664-4503-01

Contents

Safety Information......................................................................................i

Illustrated Fax Function Index................................................................xxi

Using This Manual ...............................................................................xxiii

Highlights ..............................................................................................xxv

Chapter 1 Installation

Preparation for Installation .....................................................................1-1

Installation Site ...................................................................................1-1

Power Source ......................................................................................1-1

Grounding ...........................................................................................1-1

Space Requirements............................................................................1-2

Precautions for Use.................................................................................1-3

Operating Environment.......................................................................1-3

Using the Fax Properly .......................................................................1-3

Care of Fax Supplies...........................................................................1-4

Setting-Up...............................................................................................1-5

Setting up the Fax............................................................................1-5

Connecting to the Telephone Line ..................................................1-8

Basic Connection Procedure........................................................1-8

Chapter 2 First Things to Know About Your Fax

Fax Parts and Accessories ......................................................................2-1

Control Panel Keys.................................................................................2-3

Numeric Keys..................................................................................2-4

One Touch Keys..............................................................................2-5

Turning ON and OFF the Fax.................................................................2-6

Turning the Fax ON ........................................................................2-6

Turning the Fax OFF.......................................................................2-7

Message Display.....................................................................................2-8

How the Screen is Organized ..........................................................2-8

Initial Screen................................................................................2-8

Selection Screen...........................................................................2-9

Icons...........................................................................................12-0

Adjusting Brightness of the Message Display ..............................2-11

What to Do First Before Making Any Communications

(Initial User Data).................................................................................2-12

Setting the Machine Operation (Telephone Line: Tone/Pulse).....2-12

When Pulse is selected...............................................................2-13

Setting the Initial User Data ..........................................................2-14

Opening the Initial User Data Screen........................................2-14

Setting Date & Time..................................................................2-14

Setting Your Fax Number (User Fax Number) .........................2-15

Setting Your Name (User Name) ..............................................2-17

Setting Your Password (User Password)...................................2-18

Registering One Touch Dial and Speed Dial Stations..........................2-19

Dial Registration Mode.................................................................2-19

Fax No. ..........................................................................................2-22

When a Private Branch Exchange (PBX) is Being Used..............2-22

Name .............................................................................................2-23

Modem Speed................................................................................2-24

Telephone Number List.................................................................2-25

Chapter 3 Basic Fax Operation

How to Transmit a Document - Basics...................................................3-1

Contents

Overview of the Basic Transmission Procedure.............................3-1

Direct Communication and Memory Communication.................... 3-1

Selecting the Resolution .................................................................3-2

Loading the Document....................................................................3-3

Documents Suitable for Transmission ........................................3-3

Loading the Document................................................................3-4

Dialing the Number (Transmitting the Document)......................... 3-5

Using the Numeric keys (Manual Dialing) .................................3-5

When a PBX is Being Used ........................................................ 3-6

If the Line is Busy.......................................................................3-7

If the Transmission Fails............................................................. 3-7

Using the One Touch Dial Function............................................3-7

If the Line is Busy.......................................................................3-8

If the Transmission Fails............................................................. 3-9

Using the Speed Dial Function....................................................3-9

If the Line is Busy.....................................................................3-10

If the Transmission Fails........................................................... 3-11

Using the Combination Dial Function.......................................3-11

Using the Phone Book Function................................................3-13

Phone Book (List) .....................................................................3-13

If the Line is Busy.....................................................................3-14

If the Transmission Fails........................................................... 3-15

Phone Book (Search).................................................................3-15

If the Line is Busy.....................................................................3-17

If the Transmission Fails........................................................... 3-17

How to Receive a Document - Basics..................................................3-18

Overview of the Basic Reception Procedure ................................ 3-18

Reception Mode Overview ...........................................................3-18

Direct Communication and Memory Communication..............3-18

Print Mode Overview.................................................................... 3-19

Full Size Priority mode.............................................................. 3-19

Reduction Priority mode ...........................................................3-20

100% Reception mode...............................................................3-20

*Divide-and-Print Function.......................................................3-20

Selecting the Reception Mode ...................................................... 3-21

Selecting the Print Mode...............................................................3-21

Operation at Reception..................................................................3-22

Receiving a Document in the Fax Mode................................... 3-22

Receiving a Document in the Tel Mode (Manual RX mode) ... 3-23

How to Use Your Fax as a Telephone Set ........................................... 3-24

Making a Telephone Call..............................................................3-24

Receiving a Telephone Call ..........................................................3-25

Contents

Chapter 4 Using the Enhanced Utilities 1

(FUNCTION Utilities)

Using the FUNCTION Utilities..............................................................4-1

Overview of the FUNCTION Utilities............................................4-1

Setting the FUNCTION Utilities.....................................................4-2

Transmitting a Document to Two or More Destinations (Broadcast)....4-3

Specifying the Destinations Using One Touch Keys ..................4-4

Selecting Destinations Using Speed Dial ....................................4-5

Selecting Destinations Using Phone Book (List) ........................4-5

Selecting Destinations Using Phone Book (Search)....................4-6

Specifying the Destination with the Numeric keys .....................4-8

Checking the Selected Destinations.............................................4-9

Transmitting a Document at a Specified Time (Timer TX).................4-11

Transmitting a Document Confidentially to a Particular Person

(Mailbox TX)........................................................................................4-14

Printing the Document Transmitted by Mailbox TX

(Print Mailbox RX)...............................................................................4-17

Programming a Mailbox ID ..........................................................4-17

Deleting a Mailbox ID...................................................................4-19

Printing the Mailbox Document....................................................4-20

Letting the Other Party Execute the Transmission of Your Document

(Polling TX).........................................................................................4-21

For Single Mode ........................................................................4-22

For Multi Mode..........................................................................4-23

Controlling the Transmission of a Document from Another Party

(Polling RX).........................................................................................4-24

Specifying the Parties Using One Touch Keys..........................4-25

Specifying the Parties Using Speed Dial...................................4-25

Specifying the Parties Using Phone Book (List).......................4-26

Specifying the Parties Using Phone Book (Search) ..................4-27

Specifying the Destination with the Numeric keys ...................4-28

Checking the Specified Parties You Poll...................................4-29

Canceling A Transmission Reservation (Cancel Reservation).............4-31

Checking the Documents Reserved for Transmission ..................4-31

Canceling the Document Reserved for Transmission...................4-32

If CONF. is Shown ....................................................................4-33

Chapter 5 Using the Enhanced Utilities 2

(SET Utilities for Dialing and Transmission/Reception)

Using the SET Utilities...........................................................................5-1

Overview of the SET Utilities.........................................................5-1

List of SET Utilities.....................................................................5-1

Setting the SET Utilities..................................................................5-3

Transmitting a Document to Parties in a Group

Registering for Group Dial..........................................................5-5

Transmitting a Document Using Group Dial.............................5-11

If the Line is Busy: ....................................................................5-12

If the Transmission was Unsuccessful:......................................5-12

Transmitting a Document Using a Preset Transmission Function
(Program Dial)

Programming for Program Dial.................................................5-13

Transmitting a Document using Program Dial..........................5-15

(Group Dial)

........5-

......................................................................................5-

4

13

Setting of TX Operations ..................................................................... 5-16

Transmitting to Password-Secured Destinations
Printing Sender Information for the Receiving End

Setting of RX Operations..................................................................... 5-19

Storing the Document Received in Memory
(Memory RX Mode)

.....................................................................5-

Programming for Memory RX Mode........................................5-19

Printing the Document Received by Memory RX Mode.......... 5-21

Memory Substitution Reception................................................5-22

Storing the Document Received in Memory

When Multi Print or Sort Print is Selected................................ 5-24

Reception from Password-Secured Parties
Printing Reception Data for Your End

Chapter 6 Using the Enhanced Utilities 3

Transmitting a Document Using Memory (Memory TX)...................... 6-1

Retrying the Same Destination (Redial TX) ..........................................6-3

Using Manual Redial ......................................................................6-3

Verifying Audible Signal for Connection Before

Transmitting a Document (Manual Communication)............................ 6-4

Manual Transmission......................................................................6-4

Manual Reception ........................................................................... 6-5

Checking the Last 60 Communication Results (Confirm).....................6-6

Transmitting a Document Using External Extensions (External).......... 6-8

(Password TX)

(Multi Page Print)

(Password RX)

(Footer)

............................5-

(Header)

..........5-

Contents

.5-

...... 5-

.. 5-

16
17

19

23

25
26

Chapter 7 Making Copies

Making a Single Copy (Single Copy) ....................................................7-1

Using the Convenient Copy Function (Convenient Copy) .................... 7-3

Selecting a Zoom Ratio...............................................................7-4

Setting the No. of Copies to be Made .........................................7-5

Setting Multi Copy.......................................................................... 7-5

Setting Multi Sort Copy ..............................................................7-6

Chapter 8 Setting the SET Utilities

List of the SET Utilities .........................................................................8-1

Setting the SET Utilities......................................................................... 8-2

Outline of the SET Utilities....................................................................8-3

1. Dial Registration.........................................................................8-3

1. One Touch Dial ....................................................................... 8-3

2. Speed Dial ...............................................................................8-3

3. Group Dial...............................................................................8-3

4. Program Dial ...........................................................................8-3

2. Scanning & Printing.................................................................... 8-3

1. Resolution................................................................................8-3

2. Scan Contrast...........................................................................8-3

3. I/T Sep. (Image/Text Separation)............................................8-3

4. Print Density............................................................................ 8-4

5. Rec. Paper Size........................................................................ 8-4

3. TX Operation ..............................................................................8-4

1. Page Count TX........................................................................8-4

2. Password TX ...........................................................................8-4

3. Header ..................................................................................... 8-4

Contents

4. RX Operation ..............................................................................8-4

1. Memory RX Mode...................................................................8-4

2. No. of Rings.............................................................................8-4

3. Multi Page Print.......................................................................8-4

4. Reduction RX ..........................................................................8-5

5. Confidential Mailbox...............................................................8-5

6. Password RX ...........................................................................8-5

7. Footer.......................................................................................8-5

5. Machine Operation......................................................................8-5

1. Power Save Mode....................................................................8-5

2. LCD Contrast...........................................................................8-5

3. Tone/Pulse ...............................................................................8-5

4. Buzzer Volume ........................................................................8-6

5. G3 ECM...................................................................................8-6

6. Reporting.....................................................................................8-6

1. Activity Rep.............................................................................8-6

2. Reserv. Rep..............................................................................8-6

3. TX/RX Result Rep...................................................................8-6

7. Initial User Data ..........................................................................8-6

1. Date & Time ............................................................................8-6

2. User Fax No.............................................................................8-6

3. User Name ...............................................................................8-6

4. User Password .........................................................................8-6

8. PC I/F ..........................................................................................8-7

Chapter 9 Printing Reports

Outline of Reports...................................................................................9-1

List of Reports.................................................................................9-1

Printing a Report .............................................................................9-1

Auto Printing ...............................................................................9-1

4503UAIManual Printing............................................................9-2

Description of Each Report ....................................................................9-3

TX Result Report.............................................................................9-3

TX Result Report.............................................................................9-4

RX Result Report ............................................................................9-5

Telephone No. List..........................................................................9-6

Activity Report................................................................................9-6

Memory Data List ...........................................................................9-7

Memory Image Print .......................................................................9-8

Mailbox List ....................................................................................9-9

Key Setting List...............................................................................9-9

Broadcast Reservation Report.......................................................9-10

Polling Reservation Report ...........................................................9-10

Machine Status List.......................................................................9-11

Power Failure Report.....................................................................9-13

Backup RAM Error Report ...........................................................9-14

Chapter 10 Functions Performed Using a PC

Outline of Functions Performed Using a PC........................................10-1

Printer Function ............................................................................10-1

Scanner Function...........................................................................10-1

PC Fax Function ...........................................................................10-1

PC mode setting items .................................................................. 10-1

System Requirements................................................................ 10-2

Chapter 11 Maintaining your Fax

Replenishing Supplies and Changing Cartridges.................................11-1

Loading Paper ............................................................................... 11-1

Types of Paper...........................................................................11-1

Loading Paper on the Paper Feeding Tray................................11-1

Setting the Paper Size................................................................11-2

Changing the Toner Cartridge....................................................... 11-3

Changing the Drum Cartridge....................................................... 11-5

Cleaning the Fax...................................................................................11-8

Cleaning the Outside.....................................................................11-8

Cleaning the Inside........................................................................ 11-8

Chapter 12 Troubleshooting

When a Message Appears ....................................................................12-1

LED Indication..............................................................................12-1

Alarm ............................................................................................ 12-1

Typical Messages..........................................................................12-1

When a Document or Paper Misfeed Has Occurred ............................ 12-4

Clearing a Document Misfeed ......................................................12-4

Clearing a Paper Misfeed..............................................................12-5

When an Unclear Print is Produced ..................................................... 12-9

Some Troubleshooting Tips...............................................................12-10

Contents

Chapter 13 Appendices

Quick Reference Guide........................................................................13-1

Manual Dialing: Using the Numeric Keys....................................13-1

One Touch Dialing........................................................................ 13-1

Speed Dialing................................................................................13-2

Manual Redialing..........................................................................13-2

FUNCTION Utilities ....................................................................13-3

CONFIRM Function ..................................................................... 13-4

SET Utilities.................................................................................. 13-5

Initial User Data............................................................................13-7

Dial Registration...........................................................................13-9

Specifications .....................................................................................13-11

MINOLTA FAX 1600............................................................. 13-11

System requirements ...............................................................13-12

Index................................................................................................... 13-13

Contents

SAFETY INFORMATION

This section contains detailed instructions on the operation and maintenance of this machine. To
achieve optimum utility of this device, all operators should carefully read and follow the instructions
in this manual. Please keep this manual in a handy place near the machine.

Please read the next section before using this device. It contains important information related to
user safety and preventing equipment problems.

Make sure you observe all of the precautions listed in this manual.

*Please note that some parts of the contents of this section may not correspond with the purchased

product.

i

■

■ Warning and Precaution Symbols

■ ■

Ignoring this warning could cause serious injury
or even death.

Ignoring this caution could cause injury or dam­age to property.

■

■ Meaning of Symbols

■■

A triangle indicates a danger against which you should take pre­caution.

This symbol warns against cause burns.

A diagonal line indicates a prohibited course of action.

This symbol warns against dismantling the device.

A black circle indicates an imperative course of action.

This symbol indicates you must unplug the device.

ii

• Do not modify this product, as a fire, electrical shock, or breakdown
could result. If the product employs a laser, the laser beam source
could cause blindness.

• Do not attempt to remove the covers and panels which have been fixed
to the product. Some products have a high-voltage part or a laser
beam source inside that could cause an electrical shock or blindness.

• Only use the power cord supplied in the package. If a power cord is
not supplied, only use the power cord and plug that is specified in
POWER CORD INSTRUCTION. Failure to use this cord could result
in a fire or electrical shock.

• Use only the specified power source voltage. Failure to do that could
result in a fire or electrical shock.

• Do not use a multiple outlet adapter to connect any other appliances
or machines. Use of a power outlet for more than the marked current
value could result in a fire or electrical shock.

Do not unplug and plug in the power cord with a wet hand, as an elec­trical shock could result.

Plug the power cord all the way into the power outlet. Failure to do this
could result in a fire or electrical shock.

• Do not scratch, abrade, place a heavy object on, heat, twist, bend, pull
on, or damage the power cord. Use of a damaged power cord (exposed
core wire, broken wire, etc.) could result in a fire or breakdown.
Should any of these conditions be found, immediately turn OFF the
power switch, unplug the power cord from the power outlet, and then
call your authorized service representative.

• In principle, do not use an extension cord. Use of an extension cord
could cause a fire or electrical shock. Contact your authorized service
representative if an extension cord is required.

Do not place a flower vase or other container that contains water, or
metal clips or other small metallic objects on this product. Spilled
water or metallic objects dropped inside the product could result in a
fire, electrical shock, or breakdown.
Should a piece of metal, water, or any other similar foreign matter get
inside the product, immediately turn OFF the power switch, unplug the
power cord from the power outlet, and then call your authorized ser­vice representative.

• If this product becomes inordinately hot or emits smoke, or unusual
odor or noise, immediately turn OFF the power switch, unplug the
power cord from the power outlet, and then call your authorized ser­vice representative. If you keep on using it as is, a fire or electrical
shock could result.

• If this product has been dropped or its cover damaged, immediately
turn OFF the power switch, unplug the power cord from the power
outlet, and then call your authorized service representative. If you
keep on using it as is, a fire or electrical shock could result.

iii

• Do not throw the toner cartridge or toner into an open flame. The hot
toner may scatter and cause burns or other damage.

• Connect the power cord to an electrical outlet that is equipped with a
grounding terminal.

iv

• Do not use flammable sprays, liquids, or gases near this product, as a
fire could result.

• Do not leave a toner unit or drum unit in a place within easy reach of
children. Licking or ingesting any of these things could injure your
health.

• Do not let any object plug the ventilation holes of this product. Heat
could accumulate inside the product, resulting in a fire or malfunc­tion.

• Do not install this product at a site that is exposed to direct sunlight,
or near an air conditioner or heating apparatus. The resultant tem­perature changes inside the product could cause a malfunction, fire,
or electrical shock.

• Do not place the product in a dusty place, or a site exposed to soot or
steam, near a kitchen table, bath, or a humidifier. A fire, electrical
shock, or breakdown could result.

• Do not place this product on an unstable or tilted bench, or in a loca­tion subject to a lot of vibration and shock. It could drop or fall, caus­ing personal injury or mechanical breakdown.

• After installing this product, mount it on a secure base. If the unit
moves or falls, it may cause personal injury.

• Do not store toner units and PC drum units near a floppy disk or
watch that are susceptible to magnetism. They could cause these prod­ucts to malfunction.

• The inside of this product has areas subject to high temperature,
which may cause burns. When checking the inside of the unit for mal­functions such as a paper misfeed, do not touch the locations (around
the fusing unit, etc.) which are indicated by a “Caution HOT” caution
label.

• Do not place any objects around the power plug as the power plug
may be difficult to pull out when an emergency occurs.

• The socket-outlet shall be installed near the machine and shall be eas­ily accessible as the power plug may be difficult to pull out when an
emergency occurs.

• Always use this product in a well ventilated location. Operating the
product in a poorly ventilated room for an extended period of time
could injure your health. Ventilate the room at regular intervals.

• Whenever moving this product, be sure to disconnect the power cord
and other cables. Failure to do this could damage the cord or cable,
resulting in a fire, electrical shock, or breakdown.

• When moving this product, always hold it by the locations specified in
the operator’s manual or other documents. If the unit falls it may
cause severe personal injury. The product may also be damaged or
malfunction.

• Remove the power plug from the outlet more than one time a year and
clean the area between the plug terminals. Dust that accumulates
between the plug terminals may cause a fire.

• When unplugging the power cord, be sure to hold onto the plug. Pull­ing on the power cord could damage the cord, resulting in a fire or
electrical shock.

v

vi

Precautions for Routine Use

• Do not store toner units, PC drum units, and other supplies and con­sumables in a place subject to direct sunlight and high temperature
and humidity, as poor image quality and malfunction could result.

• Do not attempt to replace the toner unit and PC drum unit in a place
exposed to direct sunlight. If the PC drum is exposed to intense light,
poor image quality could result.

• Do not unpack a toner unit or PC drum unit until the very time of use.
Do not leave an unpacked unit standing. Install it immediately or poor
image quality could result.

• Do not keep toner units and PC drum units in an upright position or
upside down, as poor image quality could result.

• Do not throw or drop a toner unit or PC drum unit as poor image
quality could result.

• Do not use this product in an area where ammonia or other gases or
chemicals are present. Failure to do so may shorten the service life of
the product, cause damage or decrease performance.

• Do not use this product in an environment with a temperature outside
the range specified in the operator’s manual, as a breakdown or mal­function could result.

• Do not attempt to feed stapled paper, carbon paper or aluminum foil
through this product, as a malfunction or fire could result.

• Do not touch or scratch the surface of the toner unit, developing roller
and the PC drum, as poor image quality could result.

l

• Use the supplies and consumables recommended by the dealer. Use of
any supply or consumable not recommended could result in poor
image quality and breakdown.

Miscellaneous

• Do not rest your weight on the control panel, as a malfunction could
result.

• Normal international communications may at times not be possible
depending on line conditions.

• If tap or well water is used in a humidifier, impurities in the water are
discharged into the air and may be deposited inside the printer, result­ing in poor image quality. It is recommended that pure water that does
not contain any impurities be used in the humidifier.

• The cooling fan may be activated automatically, but this suggests no
problems.

• Ni-MH (Nickel Metal Hydride) Batteries are installed inside machine
as back up memory batteries. Please dispose according to local, state
and federal regulations.

vii

For U. S. A. / Canadian Users

As an Energy Star Partner, this fax has determined that this machine
meets the Energy Star Guidelines for Energy Efficiency.

For Other Country Users

This machine meets the *EPA’s Energy Star Guidelines for Energy
Efficiency.

*The U. S. Environmental Protection Agency

What is an Energy Star Machine ?

Energy Star Machines have a feature that allows them to
automatically turn off or "go to sleep" after a period of inac­tivity, ensuring night and weekend shut off.

4503U001

viii

MINOLTAFAX 1600e

This manual explains the functions and operation of the MINOLTAFAX 1600e machine. It also gives
some troubleshooting tips as well as general precautions to be observed when operating this fax
machine.

To ensure the best performance and effective use of your fax machine, please read this manual care­fully from cover to cover. After you have read through the manual, keep it near your fax machine for
handy reference. It should help in solving any operational questions you may have.

Trademark acknowledgments

Microsoft, MS-DOS, Excel and Windows are registered trademarks of Microsoft Corporation.
IBM, PC/AT and PS/2 are registered trademarks of International Business Machines Corporation.

Please follow the instructions given in this manual when handling your fax machine and do not
touch any part of the machine which the manual does not cover. NEVER attempt to disassemble
or remodel the fax machine.

Safety Information

IMPORTANT SAFETY INSTRUCTIONS

• Make sure that the electrical outlet that you use is located near the facsimile.

• Only connect the facsimile to a graunded outlet.

ix

Safety Information

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic

safety precautions should always be followed
to reduce the risk of fire, electric shock and
injury to persons, including the following:

1. Do not use this product near water, for example,
near a bath tub, wash bowl, kitchen sink or laun­dry tub, in a wet basement or near a swimming
pool.

2. Avoid using a telephone (other than a cordless
type) during an electrical storm. There may be a
remote risk of electric shock from lightning.

3. Do not use the telephone to report a gas leak in
the vicinity of the leak.

IMPORTANTES MESURES DE SÉCURITÉ

Certaines mesures de sécurité doivent être prises

pendant l’utilisation de matérial téléphonique
afin de réduire les risques d’incendie, de choc
électrique et de blessures. En voici quelque­sunes:

1. Ne pas utiliser l’appareil près de l’eau, p.ex.,
près d’une baignoire, d’un lavabo, d’un évier de
cuisine, d’un bac à laver, dans un sous-sol
humide ou près d’une piscine.

2. Éviter d’utiliser le téléphone (sauf s’il s’agit
d’un appareil sans fil) pendant un orage élec­trique. Ceci peut presenter un risque de choc
électrique causé par la foudre.

3. Ne pas utiliser l’appareol téléphonique pour sig­naler une fuite de gaz s’il est situe prèes de la
fuite.

4. Use only the power cord and batteries indicated
in this manual. Do not dispose of batteries in a
fire. They may explode. Check with local codes
for possible special disposal instructions.

SAVE THESE INSTRUCTIONS

4. Utiliser suelement le cordin d’alimentation et le
type piles dans indiqués dans ce manuel. Ne pas
jeter les piles dans le feu: elles peuvent exploser.
Se confrmer aux règlements pertlnents quant à
l’élimination de poles.

CONSERVER CES INSTRUCTIONS

x

Safety Information

Laser Safety

This is a Fax machine which operates by means of a laser. There is no possibility of danger from the
laser, ---- provided the machine is operated according to the instruction this manual.

Since radiation emitted by the laser is completely confined within protective housing, the laser beam
cannot escape from the machine during any phase of user operation.

This machine is certified as a Class 1 laser product. This means the machine does not produce hazard­ous laser radiation.

INTERNAL LASER RADIATION

Maximum Average Radiation Power: 0.73 mW at the laser aperture of the print head unit.
Wave Length: 770-810 (nm)

•This product employs a Class 3b laser diode that emits an invisible laser beam.

•The laser diode and the scanning polygon mirror are incorporated in the print head unit.

•The printer head unit is NOT A FIELD SERVICE ITEM.

•Therefore, the printer head unit should not be opened under any circumstances.

CDRH Regulations

This machine is certified as a Class I Laser product under Radiation Performance Standard according
to the Food, Durg and Cosmetic Act of 1990. Compliance is mandatory for Laser products marketed
in the United States and is reported to the Center for Devices and Radiological Health (CDRH) of the
U.S. Food and Drug Administration of the U.S. Deparment of Health and Human Service (DHHS).
This means that the device does not produce hazardous laser radiation.

The label shown to pages xv indicates compliance with the CDRH regulations and must be attached
to laser products marketed in the United States.

CAUTION

Use of controls, adjustments or performance of procedures other than those specified in this manual
may result in hazardous radiation exposure.

This is semiconductor laser. The maximum power of the laser diode is 5 mW and the wavelength is
770-810 nm

:

For European Users

CAUTION

Use of controls, adjustments or performance of procedures other than those specified in this manual
may result in hazardous radiation exposure.

This is a semiconductor laser. The maximum power of the laser diode is 5mW and the wavelength is
770-810 nm.

:

For Denmark Users

ADVARSEL

Usynlig laserstråling ved åbning, når sikkerhedsafbrydere er ude af funktion. Undgå udsættelse for
strålng. Klasse 1 laser produkt der opfylder IEC60825 sikkerheds kravene.

Dansk: Dette er en halvlederlaser. Laserdiodens højeste styrke er 5 mw og bølgelængden er 770-810
nm

:

Safety Information

For Finland, Sweden Users

LOUKAN 1 LASERLAITE
KLASS 1 LASER APPARAT

VAROITUS!:

Laitteen Käyttäminen muulla kuin tässä käyttöohjeessa mainitulla tavalla saattaa altistaa käyttäjän
turvallisuusluokan 1 ylittävälle näkymättömälle lasersäteiylle.

Tämä on puolijohdelaser. Laser diodin sunrin teho on 5 mw ja aallonpituus on 770-810 nm.

VARNING!:

Om apparaten används på annat sätt än i denna bruksanvisning specificerats, kan användaren utsät­tas för osynlig laserstrålning som överskrider gränsen för laser klass 1.

Der hät är en halvledarlaser. Den maximala effekten för laserdioden är 5mw och våglängden är
770-810 nm.

VARO!:

Avattaessa ja suojalukitus ohitettaessa olet alttiina näkymättömälle lasersäteilylle. Äjä katso sätee­seen.

xi

VARNING!:

Osynlig laserstråining när denna del är öppnadoch spärren är urkopplad. Betrakta ej stråien.

For Norway Users

ADVARSEL:

Dersom apparatet brukes på annen måte enn spesifisert i denne bruksanvisning, kan brukeren
utsettes for unsynlig laserstråling som overskrider grensen for laser klass 1.

Dette er en halvleder laser. Maksimal effeckt til laserdiode er 5mW og bølgelengde er 770-810 nm.

xii

Safety Information

WARNING LABELS

4503U002

Safety Information

USER INSTRUCTIONS (For U.S.A. Users)

FCC PART 15 - RADIO FREQUENCY DEVICES WARNING

The following applies to the Facsimile Unit (MINOLTAFAX 1600e).

FCC : Declaration of Conformity

Product Type Facsimile
Product Name MINOLTAFAX 1600e
Accessories Expansion Memory (Max 2MB)
This Device complies with Part 15 of the FCC Rules. Operation is subject to the following conditions:
(1) this device may not cause harmful interference, and
(2) this device must accept any interference received, including interference that may cause undesired

operartion
Minolta Corporation
101 Williams Drive Ramsey, New Jersey 07446

xiii

Telephone number : 201-825-4000

WARNING

NOTE

This equipment has been tested and found to comply with the limits for a Class B dig­ital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference in a residential installation. This
equipment generates, uses, and can radiate radio frequency energy and, if not installed
and used in accordance with the instructions, may cause harmful interference to radio
communications. However, there is no guarantee that interference will not occur in a
particular installation. If this equipment does cause harmful interference to radio or
television reception, which can be determined by one or more of the following mea­sures:

•Reorient or relocate the receiving antenna.

•Increase the separation between the equipment and the receiver.

•Connect the equipment to an outlet on a circuit different from that to which the
receiver is connected.

Consult the dealer or an experienced radio-TV technician for help.

This device must be used with shielded interface cables. The use of non-shielded
cables is likely to result in interference with radio communications and is prohibited
under FCC rules.

The design and production of this unit conform to FCC regulations, and any changes
or modifications must be registered with the FCC and are subject to FCC control. Any
changes made by the purchaser or user without first contacting the manufacturer will
be subject to penalty under FCC regulations.

xiv

Safety Information

FCC PART 68 - TELECOMUNICATION DEVICES

This equipment complies with Part 68 of the FCC rules. On the rear panel of this equipment is a label
that contains, among other information the FCC registration number and Ringer Equivalence Number
(REN) for this equipment. If requested, provide this information to your telephone company.

This equipment uses THE FOLLOWING USOC JACKS: RJ11C.

The REN is useful to determine the quantity of devices you may connect to your telephone line and
still have all of those devices ring when your number is called. In most, but not all areas, the sum of
the RENs of all devices should not exceed five (5.0). To be certain of the number of devices you may
connect to your line, as determined by the REN, you should call your local telephone company to
determine the maximum REN for your calling area.

If your telephone equipment causes harm to the telephone network, the Telephone Company may dis­continue your service temporarily. If possible, they will notify you in advance. But if advance notice
isn’t practical, you will be notified as soon as possible. You will be advised of your right to file a com­plaint with the FCC.

Your telephone company may make changes to its facilities, equipment, operations, or procedures that
could affect the proper operation of your equipment. If they do, you will be given advance notice so as
to give you an opportunity to maintain uninterrupted service.

If you experience trouble with this equipment, please contact:

Minolta Corporation
101 Williams Drive Ramsey,
New Jersey 07446
U.S.A.
Free Tole Fax No. 800-237-8087

The telephone company may ask you to disconnect this equipment from the network until the prob­lem has been corrected or you are sure that the equipment is not malfunctioning.

This equipment may not be used with a coin service provided by the telephone company. Connection
to party lines is subject to state tariffs. (Contact your state public utility commission or corporation
commission for information.)

CUSTOMER INFORMATION FOR PRIVATELY OWNED COIN PHONES

To comply with state tariffs, the telephone company must be given notification prior to connection.

In some states, prior approval of connection must be obtained from the state Public Utility Commis­sion, Public Service Commission or state Corporation Commission.

WARNING FOR THE SETTING OF HEADER AND FOOTER

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer
or other electronic device to send any message via a telephone fax machine unless such message
clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the
transmission, the date and time it is sent and an identification of the business or other entity, or other
individual sending the message and the telephone number of the sending machine or such business,
other entity, or individual.

In order to program this information into your fax machine, you should complete the following steps.
Refer to Chapter 2 "First Things to Know About Your Fax", page 2-14 to 2-18 in this manual.

USER INSTRUCTIONS (For Canadian Users)

INTERFERENCE-CAUSING EQUIPMENT STANDARD
(ICES-003 ISSUE 3) WARNING

The following applies to the Facsimile Unit (MINOLTAFAX 1600e).
This Class B digital apparatus comlies with Canadian ICES003.

xv

Safety Information

Cet appareil numérique de la classe B est conforme â

la norme NMB003 du Canada.

IC CS-03-TELECOMUNICATION DEVICE

NOTICE:

The Industry Canada (IC) label identifies certified equipment. This certification means that the equip­ment meets certain telecommunications network protective, operational and safety requirements. The
Department does not guarantee the equipment will operate to the user’s satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facil­ities of the local telecommunications company. The equipment must also be installed using an accept­able method of connection. The customer should be aware that compliance with the above conditions
may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier.
Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give
the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power util­ity, telephone lines and internal metallic water pipe system, if present, are connected together. This
precaution may be particularly important in rural areas.

CAUTION:

Users should not attempt to make such connections themselves, but should contact the appropriate
electric inspection authority or electrician, as appropriate.

NOTICE:

The

Ringer Equivalence Number (REN)

the maximum number of terminals allowed to be connected to a telephone interface. The termination
on an interface may consist of any combination of devices subject only to the requirement that the
sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.

If you experience trouble with this equipment, please contact:

Minolta Business Equipment (Canada), Ltd.
369 Britannia Road E.
Mississauga, Ontario L4Z 2H5
Tel: [phone]

assigned to each terminal device provides an indication of

HEARING AID COMPATIBILITY (For U.S.A. / Canadian Users)

Only a registered handset should be used with this MINOLTAFAX 1600e.
This equipment complies with the Fee/IC guide lines for hearing aid-compatibility.

xvi

CE Marking (Declaration of Conformity)

We declare under our sole responsibility that the Facsimile Unit and option to which this declaration
relates is in conformity with the specifications below. This declaration is valid for the area of the
European Union (EU) only.

CE Marking (Declaration of Conformity)

This product complies with the following EU directives:

89/336/EEC, 73/23/EEC and 93/68/ECC directives.
This declaration is valid for the area of the European Union
The device must be used with shielded interface cables. The use of non- shielded cable is likely to

result in interference with radio communications and is prohibited under EU directives.
The copier has been approved in accordance with Council Decision 1999/5/EC for pan-European sin-

gle terminal connection to the public switched telephone network (PSTN). However, due to differ­ances between the individual PSTNs provided in different countries, the approval does not , of itself,
give an unconditonal assurance of successful operation on every PSTN network termination point.

In the event of problems, you should contact your equipment supplier in the first instance.

Note: The manufacturer should ensure that the vendor and user of equipment is clearly informed of
the above information by means of packaging and/or user manuals or other forms of user instructions.

This product is approved for DTMF dialing only. When directly connected to the public switched
telephone network (PSTN mode) pulse dialing can

(Pulse dialing may only be used when this product is connected to a PABX.)

not

used.

xvii

Safety Information

USER INSTRUCTIONS (For U.K. Users)

These facsimiles are approved for connection to the British Telecom public switched telecommunication

systems in accordance with the British telecommunication Act of 1984. The usage should be subject
to the condition set out in these instructions. Any other usage will INVALIDATE this approval.

1. The approval of this facsimile for connection to the public switched telephone network (PSTN) is
invalidated if the facsimile is used with or connected to:
(i) internal software that has not been formally accepted by BABT
(ii) external control software or external control apparatus which causes the operation of the facsimi­les to contravene BABT requirement.

2. This facsimile is approved for the use of the following facilities: Tone Dialing (DTMF).
Automatic Clearing.
Automatic answering (Facsimile with auto answer to ITU-T T. 30).
Last Number Redial
Automatic call initiation.
Automatic dialing facilities.
Automatic multiple repeat dial attempts.
Series connection for ‘Off Hook’ detection.
Memory dialing.
Any other usage will INVALIDATE the approval of the apparatus if as a result it then ceases to con­form to the standard against which approval was granted.

3. This facsimile is suitable for connection to exchange lines on PSTN directly or via a compatible pri­vate branch exchange.

4. It cannot be guaranteed that the facsimile will operate under all possible conditions of connection to
compatible PBXs. Any cases of difficulty should be referred in the first instance to the supplier of the
apparatus.

5. Connection to PSTN must not be hardwired.
The connection to PSTN must be disconnected before the mains plug is removed.

6. The facsimile may be used on PSTN employing Loop disconnect or MF signalling. However, please
note as folows:
Although the facsimile can use either Loop disconnect or DTMF signaling, only the performance of
the DTMF signaling is subject to regulatory requirements for correct operation. It is therefore
strongly recommended that the facsimile is set to use DTMF signaling for access to public or private
emergency services if it is used with a telephone. DTMF signaling also provides faster call set up.

7. Ringer Equivalent Number (REN) for the facsimile is 3.
The REN relates to the performance of the facsimile when used in parallel with other items of termi­nal equipment. The REN is a customer guide indicating approximately the maximum number of
equipment that should be connected in parallel simultaneously to the line.
To determine the maximum number of items that can be connected in parallel simultaneously to an
exclusive line, please add the REN values of each item connected to the exclusive line. The sum
should not exceed the maximum REN value of 4. For the purposes of the calculation, the REN of a
terminal equipment rented or brought from BT plc. should be assumed to be REN of 3.0 unless other­wise specified.

8. When other telephone apparatus is connected in parallel with the facsimile, it must be set on Tone
dialing (DTMF) mode only.

9. When connecting a telephone onto the same line or PBX extension as this facsimile, the serial socket
on the LJU unit (on the unit cord) must be used.

xviii

10. Please be advised that should another telephone device be used connected to the PSTN via the serial
socket on the LJU unit, then problems may be experienced in the following ways.

(1) Difficulty making calls.
(2) Problems in telephone conversation sometimes experienced by both parties. Should difficulties as

described above be experienced, then the supplier of the facsimile should be contacted for assistance
and not the network operator.

11. The facsimile is not suitable as an extension to a pay phone or as a 1 + 1 carrier system.

12. To this machine on a private exchange (PABX) extension, insert a pause or pauses in the autodial
sequence to allow your PABX unit time to connect with the public service telephone network (an out­side line) before dialing continues. For example you may require a sequence of 9 "PAUSE" 0908
214315 to transmit a fax message to our Keynes Office.
To insert pause, press the "PAUSE" key. One key operation causes a pause of 3.5 seconds in the dial­ing sequence.

13. Use of the facsimile to make overseas fax transmissions, it may be necessary to insert a pause in the
autodial sequence when sending transmissions overseas in order that the international exchanges have
time to interconnect. For example you may require a sequence of 010 "PAUSE" 1555677899 to trans­mit a fax message to your New York office.
To insert a pause, press the "PAUSE" key. One key operation causes a pause of 3.5 seconds in the dial­ing sequence.

MAINS PLUG WIRING INSTRUCTIONS

This equipment is fitted with a moulded type mains plug incorporating a detachable fuse cover; under
no circumstances should the plug be used without the fuse cover fitted. In the unlikely event of the
socket outlet in your home not being compatible with the plug supplied, cut off the main plug and fit
an appropriate type observing the wiring code blow.

DANGER:

The fuse from the cut-off plug should be removed and the plug should be disposed of
in a safe manner. Under no circumstances should the cut-off plug be inserted into a
socket outlet as a serious electric shock may occur.
If you are not sure how to do this, get help from a qualified electrician.

IMPORTANT

The wires in this mains lead are coloured in accordance with the following code:

GREEN-AND-YELLOW: Earth

BLUE: Neutral

BROWN: Live

As the colours of the wires in the mains lead of this apparatus may not correspond with the coloured
markings identifying the terminals in your plug, proceed as follows. The wire which is coloured
GREEN-AND-YELLOW must be connected to the terminal in the plug which is marked by the letter
E, or by the safety earth symbol, or coloured green or green and yellow.

The wire which is coloured BLUE must be connected to the terminal which is marked with the letter
N or coloured black.

The wire which is coloured BROWN must be connected to the terminal which is marked with the let­ter L or coloured red.

This apparatus must be protected by a 13A fuse in the mains plug or distribution board.

"WARNING: THIS EQUIPMENT MUST BE EARTHED."

Safety Information

USER INSTRUCTIONS (For New Zealand)

The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has
accepted that the item complies with minimum conditions for connection to its network. It indicates
no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it pro­vides no assurance that any item will work correctly in all respects with another item of Telepermitted
equipment of a different make or model, nor does it imply that any product is compatible with all of
Telecom’s network services.

Telecom will accept no responsibility should difficulties arise in such circumstances.

This euiipment should not be used under any circumstances which may consititute a nuisance to other
Telecom customers.

WARNING NOTICE:

This equipment shall not be set up to make automatic calls to the Telecom ‘111’ Emergency Service.

xix

OZONE RELEASE

NOTE

=Locate the Machine in a Wall Ventilated Room=
A negligible amount of ozone is generated during normal operation of this machine. An unpleasant

odor may, however, be created in poorly ventilated rooms during extensive machine operations. For a
comfortable , healthy, and safe operating environment, it is recommended that the room well venti­lated.

REMARQUE

=Placer l’appareil dans une pièce largement ventilée=
Une quantité d’ ozone négligable est dégagée pendant le fonctionnement de l’appareil quand celui-ci

est utilisé normalement. Cependant, une odeur désagréable peut être ressentie dans les pièces dont
l’aération est insuffiisante et lorsque une utilisation prolongée de l’appareil est effectuée. Pour avoir la
certitude de travailler dans un environnement réunissant des conditions de confort, samté et sécurité ,
il est préférable de bien aérer la pièce ou se trouve l’appareil.

Acoustic Noise

For European Users

Machine Noise Regulation 3 GSGV, 18.01.1991: The sound pressure level at the operatior position
according to EN 27779 is equal to or less than 70 db (A).

xx

WARNING LABELS

For U.S.A. / Canadian Users For European Users

Illustrated Fax Function Index

Stop

1

4

7

Speed Dial

Redial/Pause

GHI

PQRS

xxi

Illustrated Fax Function Index

Doing it simply

Basic transmitting procedure pp. 3-1, 3-5

4503U004

Registering sender ID

Using the Header p. 5-17

JUN. 08 '96 (MON) 15:38 TOKYO 03 - 5423 - 7801 002 P 01

ATTENTION : MR. .
RE :

FROM :

,

.

Time saver

Using the memory function p. 6-1

4503U006

To same destination again

Retrying the Same Party p. 6-3

4503U005

To multiple destinations

Transmitting a document to two or more destina­tions p. 4-3

4503U007

Transmitting clear photos

Setting resolution p. 3-2

4258U405

4503U008

At a specific time

Transmitting a document at a specified time

p. 4-11

4503U009

xxii

Illustrated Fax Function Index

Wanting to make copies

Making copies p. 7-1

4503U012

To a particular person

Transmitting a document confidentially to a par­ticular person p. 4-14

• Activity report pp. 9-1, 9-6

Confirm

ACTIVITY REPORT

NO. COUNTER DATE TIME TX/RX DESTINATION STATION PAGE COMM. TIME MODE RELT

1 T/ 000001 SEP.17 09 : 30 TX OSAKA 1 0 H 01' 25" STD OK

TOTAL

03 532 3276 ECM

TX

RX

100 H 01' 25"

0 H 00' 00"

4503U013

4503U010

Protecting you from reception of junk mail

Receiving a document only when the password
matches p. 5-25

4503U011

Wanting communication results

• Confirm p. 6-6

xxiii

Using This Manual

Using This Manual

Organization

This manual consists of 13 chapters. Chapters 1 and 2 give the basic information about the fax, chapter 3
introduces the basic functions of the fax operation, chapters 4 through 10 detail the various advanced
functions the machine offers, and chapters 11 through 13 cover maintenance of the fax machine and some
troubleshooting tips.

Please read chapters 1 through 3 before attempting to use your fax.
Reading these chapters will help you understand the installation and basic operation of your fax machine.

Read chapters 4 through 10 as necessary when you want to use the more advanced functions the machine
offers. An individual explanation is given of each function, allowing you to read only those pages pertain­ing to the function you want to use.

Chapters 11 and 12 are to be read when you need to add paper, service or troubleshoot the machine. An
explanation is given of each operation, allowing you to read only those pages dealing with the operation
to be performed.
Chapter 13 contains a quick reference overview of the basic operating procedure, specifications, and
index.

Locating the Information You Need

Using the Illustrated Fax Function Index

The most basic fax functions are given in easy-to-understand illustrations.

Using the Table of Contents

Many headings are operationally-oriented so that you can easily and quickly locate the information you
need as long as you know what you want to do. A particular function name is also given in parentheses
following each of these headings. The name is helpful when you have in mind such function names as
Redial and Mailbox Transmission.

Using the Index

At the back of the book is an alphabetical index which is function-, item-, or term-oriented; i.e., if you
know the name of a particular function or item, use this section to find a reference to the appropriate page
number.

Page Layout

xxiv

Using This Manual

1 2

3 4

65 7

1

Operational heading

2

Function description:
Gives an overview of the function operation
covered herein.

3

Function name:
The descriptive name used to identify a particular
fax operation.

4

Page number:
Used to locate your page.

5

Step number:
Sequential number to follow in performing the
procedure.

6

Note:
Calls your attention to a particular point in the pro­cedure.

7

Index:
Used to locate your chapter quickly.

xxv

Highlights

Highlights

This FAX is a laser plain paper facsimile being equipped with high speed 14.4 kbps modem, 8 ppm print­ing mechanism, quick scanning and dual access capability, youíve got high productivity for office job.

High Productivity

14.4 kbps High-Speed modem

• This FAX’s high speed 14.4 kbps modem transmits documents at an impressive 6seconds per page.

Quick Scanning

• With Quick Scanning, once the text is read into memory, you can go back to your seat with documents
without waiting for completion of transmission.

Full Dual Access Function

• The time-saving Full Dual Access Function, let you scan documents into memory for transmission
even as faxes are being sent from or received into memory, or printed out on paper. And you can print
out without hindering the reception of faxes into memory. This helps you spend less wasted time in
front of the fax and more work time elsewhere.

2.55MB Memory (2 MB optional)

• A standard 2.55MB of memory can store up to 153 pages*. Capacity is up gradable to a maximum of

4.55 MB(273pages) with optional memory.
*ITU No.1 Chart at a standard mode.

250-Sheet Paper Tray & 200-Sheet Output Tray

• High-Volume Paper capacity- Store a generous 250 sheets of paper in the paper feeding tray for heavy
office use. Also up to 200 sheets can be accommodated when receiving.

One-Touch Dialing (20 numbers) & Speed Dialing (100 numbers)

• To cut down on dialing time, use 20 one touch keys or 100 two-digit speed dialing codes for the num­bers you most frequently call.

Easy Operation

Two-Component Cartridge

• Replacing an old cartridge for a new one is easy. The toner and drum cartridge are separate, so the
more durable drum cartridge can fully used to its maximum life span.

High Image Quality

Super Fine Micro-Toning (Super Fine-MT) System

• With Minolta’s unique Super Fine Micro-Toning (Super Fine-MT) developing system, the
Minoltafax1600 assures printout with surprisingly distinct characters and detailed imaging composed
of fine 7-micron toner particles.

64-Level Halftone

• For vivid, detailed reproductions of pictures, illustrations or other graphic information, achieve breath­taking result with 64 natural halftone levels that accommodate the lightest and darkest of tones.

Highlights

PC Connectivity

Standard RS-232C Serial Interface & Class 1 Compatible for PC Fax

• The standard RS-232C Serial interface is equipped and Class1 standard is supported. Once recom­mended application software is installed, PC fax, PC Printing, PC Scanning and more advanced appli­cations like SUB (Sub addressing), PWD (Password), SEP (Selective Polling) -ITU standard- become
available.

Office-and Environment-Friendly

Energy Star Compliant

• With power save mode, unnecessary energy consumption is cut off.

xxvi

xxvii

Highlights

Chapter 1

Installation

This chapter covers site preparation, conditions, precautions for use,
and set-up procedures.

Chapter 1

Installation

1-1

Preparation for Installation

Installation Site

Chapter 1

To ensure a longer life for the fax, it is highly important to select an appropriate installation site.
Choose a site that meets the following requirements.

• A well-ventilated place.

• An area which will not generate ammonia or other organic gas.

• A place which is near a power outlet so that the power cord can be easily plugged in and unplugged.

Installation

• An area free from direct sunlight.

• A place which is out of the direct air stream of an air conditioner, heater, or ventilator and is not sub­ject to extremely high or low temperature or humidity.

• A stable and level location not subject to undue vibration.

• A place free from an object that could block the heat exhausting duct of the fax.

• A place away from a curtain or the like that may catch fire and burn easily.

• An area where there is no possibility of being splashed with water or other types of liquid.

• A dust-free location.

Power Source

The power source voltage requirements are as follows.

• Power source: Voltage fluctuation: Within ±10% (+6%, -10% for 127V power supply)

• Frequency fluctuation: Within ±3Hz

NOTE

• Use a power source with little voltage and frequency fluctuation.

• Use an outlet with the specified voltage capacity only.

• Be sure to plug the power cord all the way into the outlet. The outlet should also be located near the
fax and easily accessible so that the power cord can be unplugged immediately if fax trouble occurs.

• Make sure that the outlet is visible, without being hidden behind this fax or any other office equip­ment.

• If any other electrical equipment is sourced from the same outlet, make sure that the capacity of the
outlet is not exceeded.

• If an extension cord is needed, use one with a capacity more than the power consumption of the fax.
A cord which falls short of the capacity requirements could lead to a fire.

• Never connect any other appliances or machines by means of a multiple socket to the outlet being
used for the fax.

Grounding

To prevent receiving electrical shocks in the case of electrical leakage, always ground the fax.
Consult your Tech. Rep. if you are unable to make grounding connections.

Connect the grounding wire to:

• The ground terminal of the outlet.

• A grounding contact which complies with the local electrical standards.

*Never connect the grounding wire to a gas pipe, the grounding wire for a telephone, or a water pipe.

Space Requirements

1-2

Preparation for Installation

To ensure easy fax operation, supply replacement, and service maintenance, adhere to the recommended
space requirements detailed below.

418 mm
(16.5")

612 mm
(24.1")

395 mm
(15.6")

4503U101

Chapter 1

Installation

1-3

Precautions for Use

Operating Environment

Chapter 1

The operating environmental requirements of the fax are as follows.

• Temperature: 10°C (50°F) to 35°C (86°F) with a fluctuation of 10°C (50°F) per hour

• Humidity: 15% to 85% RH with a fluctuation of 20% per hour

Installation

Using the Fax Properly

To ensure the optimum performance of the fax, follow the precautions listed below.

• NEVER install telephone wiring during a lightning storm.

• NEVER install telephone jacks in wet locations unless the jack is specifically designed for wet loca­tions.

• NEVER touch uninstalled telephone wires or terminals unless the telephone line has been discon­nected at the network interface.

• USE caution when installing or modifying telephone lines.

• Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote
risk of electric shock from lightning.

• DO NOT USE the telephone to report a gas leak in the vicinity of the leak.

• NEVER open any door, or turn OFF the fax during operation.

• NEVER bring any magnetized object or flammable gas or liquid near the fax.

• NEVER pull on the cord and ALWAYS hold the plug, when unplugging the power cord. A damaged
cord could result in a fire or cause an electrical shock.

• NEVER attempt to unplug the power cord with a wet hand, as it could cause an electrical shock.

• ALWAYS unplug the power cord whenever attempting to move the fax. Moving the fax with the power
cord plugged in can damage the cord, resulting in a fire or causing an electrical shock.

• ALWAYS unplug the power cord when the fax is not to be used for a long time.

• NEVER remove any panel or cover which is secured. The fax contains a high-voltage component
inside which can cause an electrical shock.

• NEVER remodel the fax, as a fire or electrical shock could result.

• NEVER place a heavy object on the power cord, or pull or bend it, as a fire or electrical shock could
result.

• ALWAYS ensure that the fax does not ride on the power cord or communications cable of other electri­cal equipment, and it does not get such a cord or cable wedged into its own mechanism, as malfunc­tioning equipment or fire could result.

• NEVER drop paper clips, staples, or other small pieces of metal through the vents or other openings in
the fax, as a fire or electrical shock could result.

• NEVER place a vase or vessel containing water on the fax. If fluid gets inside, it can cause a fire or
electrical shock. In case a piece of metal or fluid gets inside the fax, immediately turn it OFF, unplug
the power cord, and call your technical representative.
A fire or electrical shock could result if the fax is run without taking necessary action.

• NEVER leave the fax running when it becomes inordinately hot, or emits smoke, unusual smell, or
noise. If that happens, immediately turn OFF the fax, unplug it, and call your technical representative.
A fire or electrical shock could result if the fax is run without taking necessary action.

NOTE

= Locate the Fax in a Well Ventilated Room =
A negligible amount of ozone is generated during normal operation of this fax. An unpleasant odor
may, however, be created in poorly ventilated rooms during extensive fax operations. For a comfort­able, healthy, and safe operating environment, it is recommended that the room be well ventilated.

Precautions for Use

Remarque

= Placer l’appareil dans une pièce largement ventilée=
Une quantité d’ozone négligeble est dégagée pendant le fonctionnement de l’appareil quand celui-ci
est utilisé normalement. Cependant, une odeur désagréable peut être ressentie dans les pièces dont
l’aération est insuffisante et lorsq’une utilisation prolongée de l’appareil est effectuée. Pour avoir la
certitude de travailler dans un environnement réunissant des conditions de confort, santé et de sécu­rité, il est préférable de bien aérer la pièce ou se trouve l’appareil.

Care of Fax Supplies

Use the following precautions when handling the fax supplies (Toner Cartridge, Drum Cartridge, and
paper).

• Avoid storing the supplies at any of the following places:
A place subject to direct sunlight. (The Drum Cartridge should not be exposed to a fluorescent light,
either.)
A hot place with an open flame.
A humid place.
A dusty place.

• Store paper, which has been removed from its wrapper but not loaded in the fax tray, in a sealed plastic
bag in a cool, dark place.

• Use only the Toner Cartridge and toner for the exclusive use of this fax.

• Keep supplies out of the reach of children.

• If your hands become soiled with toner, wash them with soap and water immediately.

1-4

Chapter 1

Installation

NOTE

Whenever the Drum Cartridge has been removed from the fax, immediately wrap it in a cloth to protect
it from light.

1-5

Setting-Up

Set up your fax by following the procedure given below. For the parts that come with the fax, see the
UNPACKING/SETTING-UP INSTRUCTIONS.

Chapter 1

Functional description

• Do not throw away the box in which the fax was shipped. It is to be used when transporting the fax.

• Whether your fax contains the Handset or not differs with each country. For details, please contact
your Technical Representative.

Installation

Setting up the Fax

1

• Take the fax machine and accessories out
of the box.

• Remove the plastic bag and shipping tape
from the fax.

4

Install the Drum Cartridge in the printer,
aligning its projections with the slots inside
the printer frame.

4503U103

2

Holding down the Upper Unit Lock Release
Button, swing open the Upper Unit.

4503U104

3

Take the Drum Cartridge out of the box.

4503U124

NOTE

Whenever the Drum Cartridge has been take
from its box, be sure to cover it with a cloth to
prevent light from striking it.

4503U105

Right Side

4503U106

Left Side

4503U107

5

Take the Toner Cartridge out of the box.

6

Holding the Toner Cartridge with both
hands, shake it well it in the direction of the
arrows.

4503U125

1-6

Setting-Up

NOTE

Setting marks showing the direction and order
of installation of the Drum Cartridge and
Toner Cartridge are stuck to the FAX body, the
Drum Cartridge and Toner Cartridge.
Install the cartridges as shown by them.

Distinction of direction by color:

Right: Yellowish green
Left: Blue

Distinction of order by number (Stuck on the
right side):

1: Drum Cartridge
2: Toner Cartridge

Right Side

Chapter 1

Installation

7

Install the Toner Cartridge in the fax, making
sure that the four pins of the Toner Cartridge
(two each at the front and rear sides) fit in
the slots inside the fax frame.

4503U126

4503U127

Left Side

8

Push the handle of the Toner Cartridge to fix
the Toner Cartridge.

4503U112

4503U111

4503U110

4503UB20

1-7

Setting-Up

Chapter 1

Installation

9

Swing down the Printer Cover and press the
portion of the Printer Cover shown below
down to lock the Printer Cover into position.

10

Install the Document Feeding Tray.

11

Install the Print Tray.

4503UB14

4503U116

fax.

14

When using a telephone, connect the other
plug of the telephone line to the connection
of the telephone.

15

Make sure that the Power Switch of the
printer is placed in the (OFF) position.

4503U118

4258U479

12

Install the Document Exit Tray.

13

Connect the plug of the Handset cord to the
TEL connection port on the backside of the

Document
Exit Tray

4503U117

4504ue08

16

Connect one end of the power cord furnished
with the printer to the power cord socket of
the printer and plug the other end of the
power cord into the power outlet.

4503U119

4503U120

Connecting to the Telephone Line

NOTE

1. Connection should be done by a service technician.

2. Telephone cord accessories will vary: Type A, Type B, Type C, Type D, depending on the
requirements of the country.

3. The ground wire (E) is available in a version intended for a specific country. (EX. Germany)

4. A standard telephone can be connected, if necessary.

5. See the user instructions for the UK (U.K. version), p. x.

1-8

Setting-Up

Chapter 1

Installation

4503U121

Basic Connection Procedure

1

Connect the plug of the cord to the telephone
jack of the telephone line.

2

Connect the other plug of the cord to the line
connection on the backside of the fax.

4258U482

3

Connect the currently used telephone cord to
the TEL connection on the backside of the
fax.

4503U123

4

Connection is completed. Load the paper
according to "LOADING PAPER".

p. 11-1

NOTE

When changing the paper size, be sure to enter.

p.11-2

4503U122

Installation Chapter 1

1-9

Setting-Up

Chapter 2

First Things to Know About Your Fax

Thia chapter identifies different fax parts and control panel keys and
explains about the initial settings to be made for fax communications

and registering of data of the destination.

Chapter 2

First Things to Know About Your Fax

2-1

Fax Parts and Accessories

Chapter 2

First Things to Know About Your Fax

3

2

1

Printer Cover Lock Release Button

1

Press to unlock the Printer Cover.

Printer Cover

2

Swing open to change the Toner Cartridge or clear
a paper misfeed.

Print Tray

3

The printed paper is fed out face down onto this
tray. The tray can hold up to 200 sheets of printed
paper.

Document Feeding Tray

4

Load the documents to be faxed face down. Up to
20 sheets can be stacked.

Control Panel

5

The main control panel for communications and
function setting. For details, see "Control Panel
Keys."

p. 2-3

p. 3-3

4

5

6

7

8

Scanner Cover

6

Open when cleaning the inside of the machine or
removing misfed paper. p. 11-8

Paper Feeding Tray

7

Holds up to 250 sheets of paper. p. 11-1

Document Exit Tray

8

The original documents is fed out onto this tray.
The tray can hold up to 20 sheets of original docu­ments.

4503U930

2-2

Fax Parts and Accessories

10

11

Chapter 2

9

14

15

9

Power Switch

Use to turn the fax ON and OFF. p. 2-6

10

Interface Connector

Provides connection between the fax and a host
computer. p. 10-1

11

Telephone Line Connection

LINE: Connect the telephone line to this port.
TEL: Connect the Handset cord or the currently

used telephone cord to this port.

p. 1-5

12

13

12

Power Cord Socket

Connect the power cord of the fax to this socket.

p. 1-5

13

Fusing Section

Fixes a toner image on the paper.

14

Toner Cartridge

Replace this cartridge with a new one when it runs
out of toner.

15

Drum Cartridge

An important part to form an image.
Handle with utmost care. p. 11-5

p. 11-3

4503U202

First Things to Know About Your Fax

4503U294

2-3

Control Panel Keys

Chapter 2

First Things to Know About Your Fax

1 Broadcast

2 Convenient Copy

3 Timer TX

4 Mailbox TX

5 Print Mailbox RX

6 Polling TX

7 Polling RX

0 Cancel Reserv.

Function

1

Memory TX Indicator

3

2

1
23
22
21

20

4

Manual RX Error

PC

Standard
Fine (S-Fine)
Half Tone

Resolution

Memory TX

01110212031304140515061607170818091910

6 12

Confirm

Lights up when the Memory Transmission mode
is selected. p. 6-1

2

PC Indicator

Lights up when the PC mode is selected.

3

Error Indicator

Lights up when a communication error or other
failure occurs. p. 12-1

4

RX Mode Indicator

Lights up when the TEL mode is selected.

pp. 3-18, 3-23

5

Resolution Indicator

The transmission image quality mode currently
selected will be lit. p. 3-2

6

Message Display

Shows the various messages and data including
the date, time of day, memory volume still avail­able for use, and fax numbers. p. 2-8

7

Confirm Key

Press to show on the Message Display the journal
of the last 60 communications to and from the fax.
This Key is also used to activate the printer to
print various lists and reports.

8

Set Key

p. 6-6

Press to select an item from the Set utilities.

p. 8-1

9

Function Key

Press to enable access to the FUNCTION utilities.

p. 4-1

10

Yes K e y

Press to select a function or validate a selection
made.

11

No Key

Press to select a function or undo an operation.

13 145 7 8 9 10 11

ABC DEF

Speed Dial

Set

Function

No

Yes

Redial/Pause

20

1 2 3

JKLGHI MNO

4 5 6

TUV

PQRS WXYZ

7 8 9

0 #

Stop

15

Start/Copy

16171819

4503U204

12

Arrow Keys

Use to select or set a function. The Arrow key can
also function as the Tone key.
Although a pulse dial line is used, when you want
to receive service information from a touch line,
use this key. If using a touch tone line, you can
receive various service information without using
the Tone key.
Use to enter sub address, selective polling.

13

Speed Dial Key

➮

Press to select the Speed Dial mode.
Use the Phonebook function to access numbers
from an electronic phonebook. p. 3-13

14

Redial Key / Pause Key

Press to redial the party you communicated with
last or to enter a pause in a fax number. p. 6-3

15

Numeric Keys

Use to enter fax numbers.

➮

pp. 2-19, 3-5
These keys can be used as the name entry keys
when registering for One Touch Dial and Speed
Dial.

16

Start/Copy Key

pp. 2-19, 3-7, 3-9

Press to start the transmission of a document or a
copy cycle.

17

Stop Key

Press to stop the transmission of a document or a
copy cycle.

18

One Touch Keys

Press to let the fax automatically dial the destina­tion registered in that particular key and start
transmitting documents. Also used to enter spaces
and delete characters during name entry.

19

Shift Key

Alternately enables the upper One Touch group
(OT 01 - 10) or the lower One Touch group
(OT 11 - 20).

p. 3-9

2-4

Control Panel Keys

20

Lights up when OT Group 2 is selected.

21

Lights up when OT Group 1 is selected.

22

Resolution Key

23

Memory TX Key

Press to select the Memory Transmission mode.

p. 6-1

Press to select the transmission image quality
mode.

p. 3-2

Numeric Keys

The Numeric Keys can be used to enter numerals, characters and symbols when registering names for Ini­tial User Data, One Touch Dial and Speed Dial.

Press the Arrow Key to set the numeral, character or symbol displayed.
The One Touch Keys can also be used to enter spaces or delete characters when entering names.
For details on entering names, follow the procedure for each registration method.

• Initial user Data p. 2-12

• One Touch Dial p. 2-19

• Speed Dial p. 2-19

ABC DEF

1 2 3

JKLGHI MNO

4 5 6

TUVPQRS WXYZ

7 8 9

Chapter 2

First Things to Know About Your Fax

Numerals, Characters

Numeric Key

Push Once
Twice
3 Times
4 Times
5 Times

Symbols

(press the # key the specified number of times to display the symbol)

Numeric Key #

Push Once
Twice
3 Times
4 "
5 "
6 "
7 "
8 "

1
12

Push 9 Times

&

10 "

#

11 "

*

12 "

­ 13 "

/

14 "

(

15 "

)

16 "

"

0 #

2 3 4 5 6 7 8 9 0

4

5

6

7

8

3

G

A

D

B

E
F

C

J

H

K

I

L

Numeric Key #

M
N
O

Push 17 Times

.

18 "

,

19 "

!

20 "

+

21 "

=

22 "

<

23 "

>

24 "

?

P
Q
R
S

Numeric Key #

9

T

W

U

X

V

Y
Z

4503U15I

0

4503U240

$

:
;

@

%

[
]
’

4503U241

2-5

Control Panel Keys

One Touch Keys

The One Touch Keys have the following two functions.

• One Touch Dial function: Press the key to dial the registered destination and start transmitting the
document.

• During name entry: Use OT9 or OT19 to enter a space;

Chapter 2

Use OT10 or OT20 to delete a numeral, character or symbol.

SPACE

OT Group 1

OT Group 2

SPACE

First Things to Know About Your Fax

NOTE

Press the Shift key beside the One Touch keys to enable either the upper (for keys 1-10) or lower (for
keys 11-20) group and enter the data at any available position.

DELETE

DELETE

4503U205

Each press of the Shift key alternately enables the upper One Touch group (OT 01 - 10) or the lower
One Touch group (OT 11 - 20). The indicator lights where character entry is enabled.

4503U208

Turning ON and OFF the Fax

2-6

Keep the Power Switch in the | (ON) position to maintain constant communication. If it is in the
(OFF) position, the fax is neither able to receive a document nor store the contents of the document in
its memory. Communication is also interrupted if the Power Switch is pressed to the O (OFF) position
during communication.

Turning the Fax ON

Press the Power Switch to the | (ON) position.

4503U209

When the fax is turned ON:

PC

Memory TX

Manual RX Error

Standard
Fine (S-Fine)
Half Tone

Resolution

PLEASE WAIT

Set

Confirm

Function

No

Yes

The message "PLEASE WAIT" appears on the
Message Display.
The fax is now ready for transmitting or receiving
documents.

O

Chapter 2

First Things to Know About Your Fax

PC

Memory TX

Manual RX Error

Standard
Fine (S-Fine)
Half Tone

Resolution

JAN. 1 0:00 100%

- SET DOC. FACE DOWN -

Set

Confirm

Function

No

Yes

The Resolution indicator lights when the message
display changes.
The fax completes warming up approx. 25 sec.
after the Power Switch has been pressed to the
(ON) position.

4503U210

NOTE

• While the fax is warming up, it can receive or transmit a document, but not print a document
received.

• After completing warm-up, the fax enters the Power Save mode automatically.

• You can set the time it takes to enter the Power Save mode, or turn the mode OFF through the Set
function. For details, see Chapter 8 "Setting the Set Utilities" p. 8-1

|

2-7

Turning ON and OFF the Fax

Turning the Fax OFF

Chapter 2

First Things to Know About Your Fax

1

Check that the memory volume display on
the Message Display shows 100%.

JAN. 1 15:38 100%

- SET DOC. FACE DOWN -

If the percentage shown is less than 100%, it
means that there are documents stored in
memory which have not been transmitted. In
this case, perform the following steps to
retain these documents.

When the memory contains a document to
be transmitted

Output the Memory Image Print. pp. 9-1,
9-8
Retransmit at another time.

When the memory contains a document
received

Let the fax print the document received
according to the specific procedure as
follows.

Memory reception p. 5-21
Mailbox reception p. 4-20

4503U211

2

Press the Power Switch to the O (OFF)
position.

4503U295

Message Display

When the Power Switch is pressed to the ON position, the Message Display (LCD screen) lights up.
The Message Display shows the date, time of day, memory volume still available for use, fax numbers,
fax conditions, and other information by means of either a message or graphics. Follow the instruc­tions given on this display to make correct fax communication.

JAN. 1 15:38 100%

- SET DOC. FACE DOWN -

2-8

Chapter 2

Confirm

Set

Function

Yes

No

4503U213

How the Screen is Organized

Initial Screen

When the fax completes warming up, the initial screen appears on the Message Display. This initial
screen serves as the basis for all later operations.

1

JAN. 1 15:38 100%

- SET DOC. FACE DOWN -

4

Date

1

Time of Day

2

Memory Volume Display

3

Shows the volume of the built-in memory still
available for use
e.g.: "100%" means that the memory contains no
data of documents either received or transmitted.

2 3

Message

4

Tells you what step to perform next.

4503U214

First Things to Know About Your Fax

2-9

Message Display

Selection Screen

The selection screen is used when you set or change functions. Here we use typical selection screens to
explain about their different components.

1

Chapter 2

First Things to Know About Your Fax

MACHINE OPERATION
YES / OR 1 - 5

2 3

Using the Arrow key to scroll through the function

1

settings:
Press the Up Arrow key or Down Arrow key to
scroll through the available functions and setting
modes.
Example: Press the Up Arrow key to select the Rx
Operation mode of the SET utilities.

Using the Yes key to make or confirm a selection:

2

Press the Yes key to select, or confirm the selec­tion of, the item being shown.
Example: Press the Yes key to select the Machine
Operation mode.

Using the Numeric keys to select an item number:

3

Enter a number with the Numeric keys to select
the item.
Example: Press "3" to select the third function of
the Machine Operation mode.

4503U215

1

TONE PULSE

- SELECT & PUSH "YES" -

2 3

Making a selection from 2 choices:

1

The Right Arrow key and the Left Arrow key will
toggle between the two selections.
An asterisk on the screen will indicate which one
is currently selected.
The item with an asterisk (*) is currently selected.

Prompting a selection:

2

Use the Left Arrow key or the Right Arrow key to
make a selection.
Example: Press the Right Arrow key to select
Pulse.

Prompting selection with the Yes key:

3

Press the Yes key to validate the selection of the
item currently marked with *.
Example: Press the Yes key to validate the selec­tion of Tone.

4503U216

Icons

Here is a list of icons that appear on the Message Display.

2-10

Message Display

4258U083

4258U083A

4258U275

4258U319

Signifies a fax or phone number.

Prompts you to enter a fax num­ber.

Indicates when the Pause func­tion is set into the destination's
fax number.
Example: 0P

41264126

Indicates when the Tone function
is set into the destination's fax
number.
Example: ^

41264126

4258U085

4258U086

4258U084

4258U087

Shown while the other party's
fax is being rung.

Shown while the user’s fax is
being rung.

Shows the number of docu­ments.
Example: A single document

Shown while a document is
being transmitted to the other
party.

Chapter 2

First Things to Know About Your Fax

4258U276

4258U272

4258U273

Indicates when the External
function is set into the destina­tion's fax number.
Example: @

41264126

Indicates when the Sub Address
is set into the destination’s fax
number.
Example: 41264126 :

8108

Indicates when the Selective
Polling is set into the destina­tion’s fax number by the Polling
reception function.
Example: 41264126 \

8108

Shown while a document is
being received from the other
party.

4258U088

Indicates that a document to be
transmitted by the timer trans­mission function has been stored
in memory.

4258U089

Indicates that a document to be
transmitted by the polling trans­mission function has been stored
in memory.

4258U090

2-11

Message Display

Adjusting Brightness of the Message Display

• The brightness of the Message Display (LCD) can be adjusted to suit your needs.

Chapter 2

First Things to Know About Your Fax

1

Check that the initial screen is shown.

JAN. 1 0:00 100%

- SET DOC. FACE DOWN -

2

Press the Set key five times to select the
Machine Operation mode.

Set

X 5

MACHINE OPERATION
YES / OR 1 - 5

3

Enter "2" from the Numeric keys to show "2
LCD Contrast" on the display.

ABC

2

4503U217

4503U085I

4503U219

4503UF2I

5

Press the Yes key to validate the brightness
setting.

Yes

MACHINE OPERATION
YES / OR 1 - 5

6

Press the No key to leave the Machine
Operation mode and return to the initial
screen.

No

JAN. 1 15:38 100%

- SET DOC. FACE DOWN -

4503UAI

4503U219

4503UBI

4503U211

2 LCD CONTRAST?

4

Using the Left Arrow key or the Right
Arrow key, adjust the brightness of the
display.

• Press R to make the display lighter.

• Press L to make the display darker.

DARK LIGHT

- SELECT & PUSH "YES" -

LR

4258U031

4258U009

4503UC7I

What to Do First Before Making Any Communications

LR

(Initial User Data)

• Before making the first communication after your fax has been installed, you must make the following
settings for Machine Operation and Initial User Data.

2-12

The data recorded through these operations is printed as the header in a document transmitted and
footer in a document received (Header Print and Footer Print functions). The data is also used for
timer communications, reports, and password communications.

• Machine Operation • Initial User Data

3. Tone/Pulse 1. Date & Time 2. User Fax No. 3. User Name 4. User Password

NOTE

If the telephone line settings are wrong, you cannot make a phone call or fax communication. Follow
the procedure given below to ensure that you make correct settings.

Setting the Machine Operation (Telephone Line: Tone/Pulse)

1

Check that the initial screen is shown.

JAN. 1 15:38 100%

- SET DOC. FACE DOWN -

2

Press the Set key five times to set your fax
into the Machine Operation mode.

Set

X 5

MACHINE OPERATION
YES / OR 1 - 5

3

Press "3" of the Numeric keys to show "3
Tone/Pulse" on the display.

DEF

4503U211

4503U85I

4503U219

4

Press "3" of the Numeric keys to show "3
Tone/Pulse" on the display.

DEF

3

3 TONE / PULSE

5

Using the Left Arrow key or the Right
Arrow key, select the type of telephone line
you are currently using.

• the Left Arrow key: Tone (default setting)

• the Right Arrow key: Pulse

4503UF3I

4258U018

Chapter 2

First Things to Know About Your Fax

3

4503UC7I

TONE PULSE

- SELECT & PUSH "YES" -

4258U016

2-13

What to Do First Before Making Any Communications (Initial User Data)

When Pulse is selected

Chapter 2

First Things to Know About Your Fax

1

Select the number of pulses in current use.

• the Left Arrow key: 10 pps

• the Right Arrow key: 20 pps

LR

10PPS 20PPS

- SELECT & PUSH "YES" -

2

Check the settings you have made. If they
are correct, press the Yes key to validate the
settings for the telephone line.

Yes

MACHINE OPERATION
YES / OR 1 - 5

4503UC7I

4258U019

4503UAI

4

If you leave the Machine operation setting,
press the No key.

No

STOP SETTING ?
YES / CONTINUE = NO

5

Press Yes key.

Yes

MACHINE OPERATION
YES / OR 1 - 5

6

Press the No key.
Operation mode and return to the initial
screen.

No

4503U206

4503UAI

4503U219

3

If you need to correct the setting, press the
No key.

No

The message on the display on the previous
page reappears.
Start the procedure over, beginning with the
previous page.

TONE PULSE

- SELECT & PUSH "YES" -

4503U219

4258U016

4503UBI

JAN. 1 15:38 100%

- SET DOC. FACE DOWN -

4503U211

What to Do First Before Making Any Communications (Initial User Data)

6

9

MNOWXYZ

Setting the Initial User Data

Opening the Initial User Data Screen

2-14

1

Check that the initial screen is shown.

JAN. 1 15:38 100%

- SET DOC. FACE DOWN -

Setting Date & Time

1

Press "1" of the Numeric keys to show "1
Date & Time" on the display.

1

1 DATE & TIME

4503U211

4503UF1I

2

Press the Set key seven times to set your fax
into the Initial User Data mode.

Set

X 7

INITIAL USER DATA?

YES / OR 1 - 4

3

In the same way, enter the current year.
Example: 1996

06 08 '96 :

-- SET WEEK --

Chapter 2

4503U87I

4503U221

First Things to Know About Your Fax

4503U25I

2

Set the current date with the Numeric keys.
Example: June 8th

01 JAN.
05 MAY.
09 SEP.

0

06 08

02 FEB.
06 JUN.
10 OCT.

6

03 MAR.
07 JUL.
11 NOV.

MNO TUV

0

’

- SET YEAR -

If a wrong date has been entered, press the
Left Arrow key. The cursor position moves
back one position. Enter the correct date
again.

L

4258U023

04 APR.
08 AUG.
12 DEC.

4258U021

8

4503U24I

4258U025

4258U026

NOTE

It is only necessary to enter the last two digits
even for the year 2000 and later.

4

In the same way, set the day of the week and
time of day (24-hour system).
Example: Monday

0 SUN.

4 THU.

1 MON.

5 FRI.

2 TUE.
6 SAT.

3 WED.

4258U020

1

4503UF1I

06 08 '96 MON :

- SET TIME -

4258U027

4503UC4I

2-15

L

What to Do First Before Making Any Communications (Initial User Data)

Chapter 2

First Things to Know About Your Fax

Example: 3:38 p.m.

1

5

3

06 08 '96 MON 15 38
OK=YES

5

Check the settings you have made. If they
are correct, press the Yes key to validate the
date and time of day. (The press of the Yes
key will start the built-in clock.)

Yes

INITIAL USER DATA?

YES / OR 1 - 4

8

TUVDEFJKL

4503U26I

4258U028

4503UAI

4503U221

6

If you find something which needs to be
corrected, press the No key.
The message display returns to the previous
display to enter the date.

No

-- SET MONTH --

4503UBI

:

4258U024

Setting Your Fax Number (User Fax Number)

1

Press 2 of the Numeric keys to show "2 User
Fax Number" on the display.

ABC

2

4503UF21

2 USER FAX NO.

2

Using the Numeric keys and One Touch Key
9 or 19, enter your fax number.
Up to 20 numbers can be entered for a fax
number.
Example: 03-5423-7801

DEF

0

5

OT9 OT19

3

JKL

4

or

GHI ABC

OT9 OT19

2

7

4258U032

or

4503U27I

DEF

3

TUVPQRS

8

3

4503U28I

* One Touch Key 9 or 19: Space

= 03 5423 7801_

OK=YES

4258U033

If a wrong number has been entered, press
the Left Arrow key. The cursor position
moves back one position. Enter the correct
number again.

4503UC4I

0

1

What to Do First Before Making Any Communications (Initial User Data)

Useful Tips

The use of One Touch key 9 or 19 (Space) in
setting your fax number is not mandatory; actu­ally it does not affect your communications at
all. The only benefit of using it is to help make
your fax number more readily recognizable by
the destination.
Wherever feasible, use One Touch key 9 or 19
(Space) to put a space among the numbers of
your fax number.
Example:

Using One Touch key 9 or 19: 03 5423 7801
Not using One Touch key 9 or 19:

0354237801

4

Check your setting and press Yes if it is
correct. This validates the setting of your fax
number.

2-16

Chapter 2

= 03 5423 7801_

OK=YES

Yes

INITIAL USER DATA?

YES / OR 1 - 4

5

Press No to make a correction.
The message display returns to the previous
display to enter the fax number.

No

= _

OK=YES

First Things to Know About Your Fax

4258U033

4503UAI

4503U221

4503UBI

4258U034

2-17

What to Do First Before Making Any Communications (Initial User Data)

Setting Your Name (User Name)

1

Press "3" of the Numeric keys to show "3
User Name" on the display.

Chapter 2

3 USER NAME

2

Using the One Touch keys and Numeric
keys, enter your name. A name can consist
of up to 32 characters and symbols.

Selecting Characters and Symbols

Using the following matrix, enter the
characters of your name by pressing the
corresponding Numeric keys and One Touch
keys the required number of times.

First Things to Know About Your Fax

Selecting Characters

Numeric Key

Push Once
Twice
3 Times
4 "
5 "

DEF

3

1

2 3 4 5 6 7 8 9 0

12

3

4

5

6

7

A

D

G

J

M

P

B

E

H

K

N

Q

C

F

I

L

O

R

S

4503UF3I

4258U037

8

T
U
V

W

4

If a wrong name has been entered, press One
Touch key 10 or 20. The cursor position
moves back one position. Enter the correct
name again.

OT10 OT20

or

5

Check your data entry and press the Yes key

DELETE

4503U227

to validate the name setting if it is correct.

NAME= TOKYO

_

OK=YES

Yes

4258U038

4503UAI

INITIAL USER DATA?

YES / OR 1 - 4

9

0

X
Y
Z

Press the No key to correct your name. The
message display returns to the previous
display to enter the name.

4503U221

Symbols

Numeric Key #

Push Once
Twice
3 Times
4 "
5 "
6 "
7 "
8 "

Numeric Key #

&

Push 9 Times

#

10 "

*

11 "

-

12 "

/

13 "

(

14 "

)

15 "

"

16 "

Space / Delete

One-Touch Key OT9 and OT19

SPACE

3

Example: TOKYO

NAME= TOKYO

OK=

Numeric Key #

.

Push 17 Times

,

18 "

!

19 "

+

20 "

=

21 "

<

22 "

>

23 "

?

24 "

OT10 and OT20

_

$

:

;
@
%

[

]
Õ

DELETE

4503U223

4503U220

What to Do First Before Making Any Communications (Initial User Data)

L

Setting Your Password (User Password)

2-18

1

Press "4" of the Numeric keys to show "4
User Password" on the display.

GHI

4

4 USER PASSWORD

2

Using the Numeric keys and Right Arrow
key, enter your password.

A password is a 4-digit number ranging
between 0000 and 9999.
Example: 0423

0

4

2

PASSWORD= 0423

OK=YES

3

4503F4I

4258U179

DEFABCGHI

4503U29I

4258U180

3

If a wrong number has been entered, press
the Left Arrow key. The cursor position
moves back one position. Enter the correct
number again.

4

Check your password setting and, if it is
correct, press the Yes key to validate it.

Yes

INITIAL USER DATA?

YES / OR 1 - 4

Press the No key to correct your password.
The initial screen reappears.

No

4503UC4I

4503UAI

4503U221

Chapter 2

First Things to Know About Your Fax

JAN. 1 15:38 100%

- SET DOC. FACE DOWN -

4503U211

2-19

Registering One Touch Dial and Speed Dial Stations

If you want to use the One Touch Dial or Speed Dial functions to transmit your documents, you must
register each destination’s information in the One Touch and Speed Dial Keys. You need to set the fol­lowing three data items for each destination you will register:

1. Fax number

2. Name

Chapter 2

3. Modem speed
Up to 20 different parties can be registered for One Touch Dial and up to 100 for Speed Dial.
One Touch Dial transmission ➮ p. 3-7
Speed Dial transmission ➮ p. 3-9

Dial Registration Mode

1

Check that the initial screen is shown.

JUN. 8 15:38 100%

- SET DOC. FACE DOWN -

4503U229

2

Press the Set key to select the Dial
Registration mode.

First Things to Know About Your Fax

Set

4503U08I

DIAL REGISTRATION ?

YES / OR 1 - 4

4503U230

3

ONE TOUCH DIAL

To register data for One Touch Dial, press
"1" of the Numeric keys to select the One
Touch Dial registration mode.

1

4503UF1I

4

SPEED DIAL

To register data for Speed Dial, press "2" of
the Numeric keys to select the Speed Dial
registration mode.

ABC

2

2 SPEED DIAL

Go to step 10 on the next page.

5

ONE TOUCH DIAL

To register data for One Touch Dial, select a
One Touch key to which you want to register
information by pressing it.

Example: Using One Touch key "15"

Check that the One Touch key indicator is
lit.
If not lit, press the Shift key to change the
status.

OT15

4503UF2I

4258U042

1 ONE TOUCH DIAL

- SELECT REGIST. KEY -

4503U225

4258U282

4503UO15

= _

OK=YES

4258U034

2-20

Registering One Touch Dial and Speed Dial Stations

6

ONE TOUCH DIAL

If One Touch Dial has already been
registered for the One Touch keys, the
following display is shown.

REGISTERED! KEEP?
OK = YES ( DEL = NO )

To correct and delete the registered contents,
press the No key to select [EDIT/DELETE].

No

EDIT ALL DELETE

- SELECT & PUSH "YES" -

When you don’t want to change the
registered contents, press the Yes key to
select [KEEP].
The display returns to the display of step 3.

Yes

4258U283

4503UBI

4258U284

8

The destination registered for One Touch
Dial is deleted and the display is changed.

- SELECT REGIST. KEY -

( COMPLETE = NO )

9

ONE TOUCH DIAL

To correct the fax number, press the No key
to delete the fax number.

No

10

SPEED DIAL

To register for Speed Dial, enter the desired
number (2 digits) with the Numeric keys.
Select any 2 digit number from 00 to 99.
The data of the transmission party is
registered under the corresponding number.
(Example) the number 00 → Press 0 twice

0

0

4258U286

4503UBI

4503U30I

Chapter 2

First Things to Know About Your Fax

7

ONE TOUCH DIAL

To correct the registered contents, press the
Left Arrow key to select [EDIT] and press
the Yes key.

Yes

+

= 06 532 3276

OK=YES ( DEL = NO )

When you want to change the registered
contents, press the Right Arrow key to select
[DELETE] and press the Yes key.

Yes

+

4503UAI

4503U232

4258U285

4503U233

= _

OK=YES

11

SPEED DIAL

If a fax number has already been registered
for Speed Dial, the following display is
shown.

REGISTERED! KEEP?
OK = YES ( DEL = NO )

To correct and delete the registered contents,
press the No key to select [EDIT/DELETE].

No

EDIT ALL DELETE

- SELECT & PUSH "YES" -

4258U034

4258U283

4503UBI

4258U284

2-21

Registering One Touch Dial and Speed Dial Stations

12

When you don’t want to change the
registered contents, press the Yes key to
select [KEEP].
The display returns to the display of step 4.

Yes

Chapter 2

13

SPEED DIAL

To edit the setting, press the Left Arrow key
to select [EDIT] and press the Yes key.

Yes

+

4503UAI

NOTE

When changing the data of the destination reg­istered for One Touch Dial and Speed Dial, be
careful of the following things.

• If you correct or delete the data of the desti­nation registered for One Touch Dial and
Speed Dial, the changed destination is
deleted from the destination set of each func­tion of Group, Program and Timer.

• When you want to transmit to the changed
destination with each function of Group, Pro­gram and Timer, you need to reset each func­tion again.

4503U232

Example:

1. To set Group by the Timer transmission

= 06 532 3276

OK=YES ( DEL = NO )

4258U285

First Things to Know About Your Fax

When you want to delete the registered
contents, press the Right Arrow key to select

•Transmission party: Group 1
(One Touch Dial 01,
02, 03)

•Setting the transmission time: 23:00

•Registration time: 12:00

[DELETE] and press the Yes key.

2. To change the data of One Touch Dial

Yes

+

(Transmission for One Touch Dial 01,
Changing the fax number of the destina­tion.)

4503U233

The destination registered for Speed Dial is
deleted and the display is changed over.

•Registration time: 15:00

•Transmission party: Group 1
(One Touch Dial 02,

03)

SPEED DIAL

( COMPLETE = NO )

14

SPEED DIAL

To the fax number is not correct , press the
No key to delete the fax number.

No

4258U287

One Touch Dial 01 is automatically
deleted from the Timer and Group
transmission.

3. To reset the Group and Timer transmission

•Reset a new One Touch Dial 01 to the

Group and Timer transmission again.

= _

OK=YES

4503UBI

4258U034

Fax No.

2-22

Registering One Touch Dial and Speed Dial Stations

1

Using the Numeric keys and the One Touch
key [9] or [19], enter the fax number of the
destination.
Up to 32 numbers can be entered for a fax
number.
Example: 06-532-3276

MNO

OT9 OT19

0

5

3

JKL

DEF

6

DEF ABC

3

ABC PQRS

2

or

OT9 OT19

2

7

6

* One Touch key 9 or 19: Space

= 06 532 3276

OK=YES (SUB= )

or

MNO

4503U31I

1258U167

2

COMBINATION DIAL

If you regist Combination Dial, press the
Speed Dial key to enter “+” following the
fax number.

Speed Dial

= 06 532 3276+

OK=YES

The fax number can contain up to 31 digits.
When registering a Sub Address press the
Up Arrow key until “:” is displayed and
enter the PC access number of the
destination.

NOTE

•The name of the destination and modem
speed can be registered after Conbination
Dial.

•Sub Address and Selective Polling cannot
be registered after Conbination Dial has
been set.

Chapter 2

4503U13I

4258U166

First Things to Know About Your Fax

3

When registering selective polling, press the
Up Arrow key until “\” is displayed and
enter the PC access number of the
destination.

When a Private Branch Exchange (PBX) is Being Used

When dialing an outside number via a PBX, it may take some time to be connected to the outside line
after dialing out.

In such a case, if you enter the numbers consecutively, a connection may not be achieved after dialing
(Dial Error).

To avoid such an error, enter a pause command at the beginning of the telephone number after entering
the number for accessing the outside line.

By entering a pause, you can avoid the dial error caused by the PBX system.
The number you dial to access the outside line differs for different PBX systems.

1

Enter the number used by your PBX.
Example: 0-06-532-3276
(When the number dialed to access the
outside line is 0.)

0

Redial/Pause

MNO

OT9 OT19

0

5

3

JKL

DEF

6

DEF ABC

3

ABC PQRS

2

or

OT9 OT19

2

7

4503U32I

or

MNO

6

4503U31I

2-23

Registering One Touch Dial and Speed Dial Stations

= 0P06 532 3276_

OK=YES (SUB )

3

Check the entry, and if it is correct, press the
Yes key to validate the fax number of the
destination.

Yes

Chapter 2

First Things to Know About Your Fax

2

If you have entered a wrong number, press
the Left Arrow key. The cursor position
moves back one position. Enter the correct
number again.

L

Name

1

Using the One Touch keys and Arrow keys,
enter the name of the destination.
A name can consist of up to 20 characters.

Selecting Characters

Using the following matrix, enter the
characters of the name of the other party by
pressing the corresponding Numeric keys
and One Touch keys the required number of
times.

4258U168

4503UC4I

NAME=

_

OK=YES

To correct the entry, press the No key.
The message display returns to the previous
display to enter the fax number.

= _

OK=YES

Selecting Characters

Numeric Key

Push Once
Twice
3 Times
4 "
5 "

Symbols

Numeric Key #

Push Once
Twice
3 Times
4 "
5 "
6 "
7 "
8 "

1

2 3 4 5 6 7 8 9 0

12

3

4

5

A

D

G

J

B

E

H

K

C

F

I

L

Numeric Key #

&

Push 9 Times

#

10 "

*

11 "

-

12 "

/

13 "

(

14 "

)

15 "

"

16 "

.

Push 17 Times

,

18 "

!

19 "

+

20 "

=

21 "

<

22 "

>

23 "

?

24 "

6

7

M

P

N

Q

O

R

S

Numeric Key #

4503UAI

4258U039

4503U034

8

T
U
V

W

9

0

X
Y
Z

$

:

;
@
%

[

]
Õ

Space / Delete

One-Touch Key OT9 and OT19

SPACE

OT10 and OT20

DELETE

4503U223

2-24

Registering One Touch Dial and Speed Dial Stations

Example: OSAKA

MNO

6

X 4

R

Press the keys in the
same way

2

If a wrong name has been entered, press One
Touch key 10 or 20. The cursor position
moves back one position. Enter the correct
name again.

OT10 OT20

or

DELETE

4503U237

4503U227

3

Check your data entry and press the Yes key
to validate the name setting if it is correct.

NAME= OSAKA

_

OK=YES

Yes

HIGH LOW

- SELECT & PUSH "YES" -

Press the No key to correct the name.

When you want to edit the setting contents,
press the No key.
The message display returns to the previous
display to enter the name.
Enter the correct name again.

4258U044

4503UAI

4258U047

Chapter 2

First Things to Know About Your Fax

Modem Speed

1

Normaly, there is no need to change this
setting.
In some instances, where telephone line
connections are very poor quality, setting the
modem speed to low will increase the
chance of effective communication. In this
case, use the Right Arrow key to set the
modem speed to Low.

High Low

2

Check the setting and, if it is correct, press
Yes to validate the modem speed setting.

HIGH LOW

- SELECT & PUSH "YES" -

Yes

ONE TOUCH DIAL

- SELECT REGIST. KEY ­ (COMPLETE=NO)

4258U048

4503UCBI

4258U047

4503UAI

2-25

Confirm

X 2

Registering One Touch Dial and Speed Dial Stations

Chapter 2

First Things to Know About Your Fax

SPEED DIAL

SPEED DIAL _
(COMPLETE=NO)

To correct your setting, press No.

The Message Display now prompts you to
select either High or Low for the modem
speed. Start the procedure over, beginning
with step 1.

3

Registering for the transmission party is
completed. To continue registering for
another transmission party, repeat the
operation for step 3 of “Dial Registration
Mode” below. p. 2-19

No

DIAL REGISTRATION ?

4258U049

4503UBI

NOTE

When registering the destination for One Touch
Dial and for Speed Dial consecutively, com­plete and cancel One Touch Dial registration
mode and then do the registration for Speed
Dial registration mode.

4

Press the No key to leave the dial
registration mode and return to the initial
screen.

No

4503UBI

JUN. 8 15:38 100%

- SET DOC. FACE DOWN -

4503U229

YES / OR 1 - 4

Telephone Number List

1

When you completed programming other
parties for One Touch Dial and Speed Dial,
the machine can print a Telephone Number
List showing the results of programming.
Check that the message “SET DOC. FACE
DOWN” is shown on the screen.

Press the Confirm key.

LCD REPORT

- SELECT & PUSH "YES" -

2

Make sure that Report is selected.
If Report is not selected, press the Right
Arrow key to select Report.

4503U230

4258U100

3

Press the Yes key.

4

Press the Confirm key twice.

Yes

4503UAI

4503U72I

R

4503UC3I

5

Press the Yes key.

2-26

Registering One Touch Dial and Speed Dial Stations

Yes

4503UAI

TELEPHONE NO. LIST

- SET DOC. FACE DOWN -

4503U227

[TELEPHONE Number List] is printed.
Check that the contents of the registered
destinations are correct according to the
LIST.
For more details, see Chapter 9 “Printing
Reports”.

Chapter 2

First Things to Know About Your Fax

2-27

Registering One Touch Dial and Speed Dial Stations

First Things to Know About Your Fax Chapter 2

Chapter 3

Basic Fax Operation

This chapter covers the basic operations of your fax, explaining how
to transmit and receive a document.
There are several different ways to send a document by fax. This
chapter explains the procedure by which you directly transmit a docu­ment directly from the document feeder without using the memory
function.

Chapter 3

Basic Fax Operation

3-1

How to Transmit a Document - Basics

You can transmit a document in several different ways. These pages explain how to transmit a docu­ment directly from the document feeder without using the memory function. For the procedure to use
the memory function (memory transmission), see "Using Enhanced Utilities." p. 6-1

Overview of the Basic Transmission Procedure

Here are the basic steps to follow when transmitting a document.

1. Select the resolution (transmission image quality) according to the document’s characteristies.

Chapter 3

Basic Fax Operation

• Set the resolution for transmission. p. 3-2

2. Load the document.

• Insure the document is suitable for transmission. p. 3-3

• Place the document in the feeder. p. 3-4

3. Dial the number. (Transmit the document.)

• Use the Numeric keys to dial the number. (Manual Dialing) p. 3-5

• Use the One Touch Dial function. p. 3-7

• Use the Speed Dial function. p. 3-9

• Use the Combination Dial function. p. 3-11

• Use the Phone Book (List) function. p. 3-13

• Use the Phone Book (Search) function. p. 3-14

When the number is dialed, the fax starts scanning and transmitting the document.

Direct Communication and Memory Communication

A document can be transmitted or received through either direct or memory communication.

"Direct transmission" refers to the transmission of a document to the other party as the fax scans it.
"Direct reception" refers to printing the document while receiving it from the other party. Direct transmis­sion and reception are collectively called direct communication.

Memory communication is the opposite of direct communication, in which the fax temporarily stores the
contents of the document being transmitted or received in its built-in memory prior to transmitting or
printing. p. 6-1

Features of direct communication

You can transmit long documents without concern about memory capacity. (In memory communication,
transmission or reception of a document is disabled when there is not enough memory for the docu­ment.)

Features of memory communication

• Since the fax scans the contents of all pages of a document at high speed before starting a transmis­sion, you can bring that document back to your desk quickly. The machine also allows you to make the
necessary settings for the transmission of another document even while transmitting or receiving the
current document.

• Memory substitute reception function: The fax will automatically switch from printing or direct recep­tion to memory reception if the fax runs out of paper or misfeeds, insuring reception of important doc­uments. The document received is printed as soon as paper is loaded or the misfeed is cleared.

p. 5-22

How to Transmit a Document - Basics

Selecting the Resolution

You can select the resolution for transmission based on the characteristics of the document to be trans­mitted so that the receiver gets a highly legible document. There are three types of resolution to choose
from.

Standard

Standard

Fine (S-Fine)

Half Tone

4503U301

Fine

Standard

Fine (S-Fine)

Half Tone

4503U302

S-Fine

Standard

Fine (S-Fine)

(blink)

Half Tone

Use this selection for transmitting a standard document containing characters of a
common size, either handwritten or word-processed. Standard resolution will result in
the fastest transmission times.

Offering better resolution than Standard, Fine is suitable for newspapers and similar
documents which have small type or detailed illustrations, or when there is a willing­ness to trade speed for higher image quality.

Offering better resolution than Fine, Super Fine is suitable for map, drawing, tiny type
and very detailed illustartions, it takes longer to transmit.

3-2

Chapter 3

Basic Fax Operation

4503U303

Half Tone

Standard

Fine (S-Fine)

Half Tone

4503U303-2

1

Selecting a resolution setting:

Suitable for documents with halftone photo illustrations and for colored documents.
The Half Tone setting is not mutually exclusive of Standard or Fine resolutions. Reso­lution can be set in addition to Half-Tone.

(Note: Half Tone significantly increases transmission time.)

Check that the message "SET DOC. FACE
DOWN" is shown.
Example:

MEM. FULL / TX CANCEL

OK = YES (TX=START)

2

Press the Resolution key to select the desired
resolution. Each time the key is pressed a
new resolution is selected.
Example:

Standard

Fine (S-Fine)

Half Tone

Resolution

4503U229

Standard

Fine (S-Fine)

Half Tone

Resolution

Standard

Fine (S-Fine)

Half Tone

Resolution

Standard

Fine (S-Fine)

Half Tone

Resolution

Standard

Fine (S-Fine)

Half Tone
Resolution

Standard

Fine (S-Fine)

Half Tone

Resolution

Standard

Fine (S-Fine)

Half Tone

Resolution

Goes on

Blink

Off

4503U305-1

When the document has been transmitted,
the initial setting of Standard is
automatically reset.

The SET utilities function allows selection
of another resolution type as the default.

4503U304

SET Utilities p. 8-3

3-3

How to Transmit a Document - Basics

Loading the Document

Documents Suitable for Transmission

Type

Sheet (1-sided only)

Size

Standard: A4L, 8-1/2" x 11" (Letter) L, 8-1/2" x 14" (Legal) L, 8-1/2" x 13" (Government Legal) L,

8" x 14"

Non-standard: Width - 148 mm to 216 mm (5-3/4" to 8-1/2");

Chapter 3

Effective Scanning Area

The fax will not transmit information contained in
the margins of 4 mm (0.16 inch) along the four
edges of the document .
When preparing a document, allow a blank margin
of this width along the four edges.

Basic Fax Operation

Length - 100 mm to 500 mm (4" to 20"). (L: lengthwise; C: crosswise)

A4

4mm

Letter

4mm 4mm

Weight

50 g/m

No. of Pages That Can be Loaded

A4/Letter (60 g/m
A4/Letter (50 g/m
A4/Letter (90 g/m

2

to 120 g/m2 (13-1/4 lbs. to 32 lbs.)

2

to 90 g/m2 or 16 lbs. to 24 lbs.) : 20 sheets

2

to 60 g/m2) : 5 sheets

2

to 120 g/m2) : 5 sheets

NOTE

For any of the following types of documents, make a copy prior to transmission or use the Carrier
Sheet for transmission.

• A page with a width or length smaller than the minimum permissible dimensions

• Minimum permissible dimensions: Width 148 mm or 5-3/4", Length 100 mm or (4")

2

• A lightweight page weighing 50 g/m

(13-1/4 lbs.) or less

• A creased, torn, wrinkled, or curled page

• OHP transparencies

• A page with a stamp on it A page with adhesive tape affixed to it

• Paper with a coated surface

• Heat- or pressure-sensitive paper

• Glossy paper

4258U050

Useful Tips

In case your document is very important, confidential or for an emergency, it is recommended that you
make a phone call to tell the other party that you are sending a document.

How to Transmit a Document - Basics

Loading the Document

This fax scans the data on the front side of the document. This means that you should place the docu­ment face down on your fax.

You can transmit the document with the date printed at on the top of the document by the Header func­tion. To use the Header function properly, load the document top edge down. p. 5-17
When sending a multi-page document, the fax scans from the top down. A document placed in the

feeder such as page 1, page 2, .... page X will be sent in the same order. Document ejecting style is

straight-ahead ejection. The same rule applies when placing your document for the copy or scanner
function.

pp. 7-1, 10-1

1

Check that the message "SET DOC. FACE
DOWN" is shown.

JUN. 8 15:38 100%

- SET DOC. FACE DOWN -

4503U229

2

Adjust the Document Guide Plates to fit the
size of the document.

3-4

Chapter 3

Basic Fax Operation

4503U320

3

• Place the document face down and turn the
top edge of the document down.

• Slide the document along the Document
Feeding Tray into the fax until it is stops.

4503U321

NOTE

Do not mix pages of assorted sizes together, as
a paper misfeed or skewing could result.

4503U322

For multi-page documents, may sure to remove
any staples, paper clips, tape etc. Transmitting
documents without removing these items can
cause misfeeds or damage to machine.

4258U052

If multi-page documents are misfed or piggy­backed (two or more sheets are stuck and fed
together), set the documents with each page
shifted and parted slightly from the beneath
page as if the forefront of them form a wedge
viewed from the side.

5mm

4

The Message Display now prompts you to
enter the fax number.

5403U324

= ENTER FAX. NO.
or FUNCTION

4258U051

3-5

L

How to Transmit a Document - Basics

Dialing the Number (Transmitting the Document)

Using the Numeric keys (Manual Dialing)

Using the Numeric keys to dial is the most basic
method. Load your document, enter the fax num­ber of the destination with the Numeric keys, and
press the Start key. It’s that simple.

Chapter 3

ABC DEF

1 2 3

JKLGHI MNO

4 5 6

TUVPQRS WXYZ

7 8 9

0 #

4503U00I

Basic Fax Operation

1

Check that the message "SET DOC. FACE
DOWN" is shown.
Example:

3

From the Numeric keys, enter the fax
number of the other party. Up to 32
characters can be entered for a fax number.

Stop

Start/Copy

Example: 06-532-3276

JUN. 8 15:38 100%

- SET DOC. FACE DOWN -

Select the resolution based on the
characteristics of the document. p. 3-2

2

Place the document on the Document

4503U229

0

DEF

3

ABC

2

MNO JKL

6

ABC

2

7

5

DEF

3

MNOPQRS

6

4503U33I

Feeding Tray.

p. 3-4

= OP06 532 3276_

(TX = START )

4258U054

4

Gain access to the PC connected to the
destination inputted.
To input "Sub Address," press the Up Arrow
Key once. Then, the display shows ";"
meaning that the input of "Sub Address" is
ready.
If you have entered a wrong number, press

4503U321

the Left Arrow key, which will bring the
cursor back one position. Enter the correct
number.

4503U12LI

5

Press the Start Key.
The fax automatically starts dialing the
number and starts feeding the document.

3-6

How to Transmit a Document - Basics

Press the Stop key if you want to stop
transmitting the document.

Start/Copy

4503U16I

Stop

4503U17I

When a PBX is Being Used

When dialing a number to an outside line via a PBX, it may take some time to be connected to the outside
line after dialing the access number ("0" for example).
In such a case, if you enter the numbers consecutively, a connection for the outside may not be achieved
after dialing (Dial Error).
To avoid such an error, enter a pause command at the begining of the telephone number after entering the
number for accessing the outside line.
By entering a pause, you can avoid the dial error caused by the PBX system.
(Example) 0-06-532-3276

(When the number dialed to access the outside line is 0.)

JKL

DEF

Redial/Pause

MNO

6

DEF ABC

3

ABC PQRS

2

4503U32I

OT9 OT19

or

OT9 OT19

2

7

or

MNO

6

0

0

5

3

Chapter 3

Basic Fax Operation

* One Touch Key 9 or 19: Space

= OP06 532 3276_

(TX = START )

When the transmission is completed, a
buzzer sounds and the message "TX
COMPLETE" is shown for 2 sec., indicating
that the document has been successfully
transmitted to the other party.

TX COMPLETE
TOKYO

Then, the initial screen reappears.
To obtain detailed results of a transmission,
print the Activity Report. p. 9-1

4503U31I

4258U054

1

4503U307

3-7

How to Transmit a Document - Basics

If the Line is Busy

If the line is busy and the fax is unable to
transmit the document to the receiving party,
the Auto Redial function is automatically
activated and the fax repeats dialing the
number.

Chapter 3

If the Transmission Fails

If the transmission fails, a buzzer sounds
intermittently for 2 sec. and the Error
Indicator lights up.

For details, see "Redial Transmission."

p. 6-3

REDIAL WAITING
TOKYO

4503U308

Press the Stop key.

Error

The fax then automatically prints a TX RX
Result Report. For more details, see "TX RX

Basic Fax Operation

Result Report." pp. 9-3, 9-5

REDIAL ALL FAILED
TOKYO

Using the One Touch Dial Function

The One Touch Dial function allows you to transmit a document to a particular party by pressing one
of the One Touch Keys which has previously been programmed with that party’s information.
To use this function, you must previously program the fax number and other data for particular parties
into different One Touch Keys.

You can also register the PC access number when the destination fax is connected to a PC.
Two fax numbers or telephone numbers can be registered to each One Touch key. Please note, how­ever, that these cannot be registered to One Touch keys already assigned for external line connection.

01

02

03

4503U3AI

4503U309

04

Stop

4503U171

The document is fed out and the Error
Indicator will go out. Note the reason for
failure on the TX RX Result Report and
retry transmission or check to insure the fax
number is correct.

05

06

07

08

09

10

11

12

For more detailed programming procedures, see “Registering One Touch Dial and Speed Dial Sta­tions”. p. 2-19

13

14

15

16

17

18

19

20

4503U34I

1

Check that the message "SET DOC. FACE
DOWN" is shown.

MEM. FULL / TX CANCEL

OK = YES (TX=START)

Select the resolution according to the
characteristics of the document. p. 3-2

2

Place the document on the Document
Feeding Tray.

p. 3-4

4503U229

How to Transmit a Document - Basics

The fax now starts dialing the fax number
and it starts feeding the document.
Press the Stop key if you want to stop the
transmission.

Stop

4

When the transmission is completed, a
buzzer sounds and the message "TX
COMPLETE" is shown for 2 sec., indicating
that the document has been successfully
transmitted to the other party.

TX COMPLETE
TOKYO

3-8

4503U17I

Chapter 3

1

3

Press the One Touch key in which the
desired party has been programmed.
Example: One Touch key "8"

→

OSAKA

OT08

If the Line is Busy

If the line is busy and the fax is unable to
transmit the document to the other party, the
Auto Redial function is automatically
activated and the fax repeats dialing the
number.

4503U321

4503Uo8

4503U307

Then, the initial screen reappears.

JUN. 8 15:38 100%

- SET DOC. FACE DOWN -

4503U229

To obtain detailed results of the
transmission, print the Activity Report.

p. 9-1

For details, see "Redial Transmission."

p. 6-3

REDIAL WAITING
TOKYO

4503U308

Basic Fax Operation

3-9

How to Transmit a Document - Basics

If the Transmission Fails

If the transmission fails, a buzzer sounds
intermittently for 2 sec. and the Error
Indicator lights up.

Press the Stop key.

Error

The fax then automatically prints a TX RX
Result Report. For more details, see "TX RX

Chapter 3

Result Report." pp. 9-3, 9-5

REDIAL ALL FAILED
TOKYO

Using the Speed Dial Function

Basic Fax Operation

The Speed Dial function allows you to transmit a document to a particular party by just entering a 2­digit number assigned to that party. To use this function, however, you must first program the fax num­ber and other data for each party into the Speed Dial key.

You can also register the PC access number when the destination fax is connected to a PC.

Data for up to 100 different parties can be registered for Speed Dial.

Manual RX Error

PC

Standard
Fine (S-Fine)
Half Tone

Memory TX

Resolution

Confirm

Set

4503U3AI

4503U309

Function

Stop

The Error Indicator will go out. Note the
reason for failure on the TX RX Result
Report and retry transmission or check to
insure the fax number is correct.

Yes

No

4503U17I

Speed Dial

Redial/Pause

For more detailed registering procedures, see "Registering One Touch Dial and Speed Dial Stations."

p. 2-19

1

Check that the message "SET DOC. FACE
DOWN" is shown.

JUN. 8 15:38 100%

- SET DOC. FACE DOWN -

Select the resolution according to the
characteristics of the document. p. 2-19

4503U229

2

Place the document on the Document
Feeding Tray.

p. 3-4

4503U323

4503U321

3-10

How to Transmit a Document - Basics

3

Press the Speed Dial key.

Speed Dial

SPEED DIAL =
( PHONE BOOK = )

4

Using the Numeric keys, enter the 2-digit
number assigned to the other party to which
you are going to transmit a document.
Then, press the Start key.
Example: Code 38 → OSAKA

DEF

3

5

The fax now starts dialing the fax number
and starts feeding the document.
Press the Stop key if you want to stop the
transmission.

TUV

8

Start/Copy

4503U13I

4258U059

4503U36I

6

When transmission is completed, a buzzer
sounds and the message "TX COMPLETE"
is shown for 2 sec., indicating that the
document has been successfully transmitted
to the other party.

TX COMPLETE

OSAKA

Then, the initial screen reappears.

1

JUN. 8 15:38 100%

- SET DOC. FACE DOWN -

To obtain detailed results of a transmission,
print the TX Result Report. p. 9-1

FUNCTION No. DESTINATION STATION DATE TIME PAGE COMM.TIME MODE RESULT

TX 1 OSAKA OCT.17 17:19 8 0H05' 14" FINE ECM OK

TX RESULT REPORT

4503U311

4503U229

4503U903

Chapter 3

Basic Fax Operation

Stop

If the Line is Busy

If the line is busy and the fax is unable to
transmit the document to the other party, the
Auto Redial function is automatically
activated and the fax repeats dialing the
number.

4503U17I

For details, see "Redial Transmission."

p. 6-3

REDIAL WAITING
TOKYO

4503U308

3-11

How to Transmit a Document - Basics

If the Transmission Fails

If the transmission fails, a buzzer sounds
intermittently for 2 sec. and the Error
Indicator lights up.

Error

The fax then automatically prints a TX RX
Result Report. For more details, see "TX RX

Chapter 3

Result Report." pp. 9-3, 9-5

REDIAL ALL FAILED
TOKYO

Using the Combination Dial Function

When a dial registered as a Combination Dial is used, you can enter the Dial No. following the Combi-

Basic Fax Operation

nation Dial.
To register One Touch Dial No. or Speed Dial No. as a Combination Dial, enter "+" at the end of the
One Touch Dial No. or Speed Dial No.
In calling, enter the Combination Dial No. and Dial No. in this order.

4503U3AI

4503U309

Press the Stop key.

Stop

4503U17I

The Error Indicator will go out. Note the
reason for failure on the TX RX Result
Report and retry transmission or check to
insure the fax number is correct.

How to use Combination Dial

Example: When the One Touch Dial 01 (OT1) has been registered as a Combination Dial,

1.OT1 + Dial No. (Numeric keys) + Start key

2.OT1 + One Touch Dial (which has not yet been registered as a Combination Dial)

3.OT1 + Speed Dial and Numeric keys + Start key

4.Redial (including Combination Dial)

5.OT1 + Start key

NOTE

• Entry should be made before specifying the receiver.
Entry is not accepted after a numeric key, One Touch Dial not registered as a Combination Dial, or
Speed Dial.

• Plural Combination Dials cannot be used together.
Calling only with the Combination Dial is possible.

• When a One Touch Dial or Speed Dial key is used after a Combination Dial, the slower communica­tion speed is applied.

• Batch processing is possible when Group Dial, Program Dial, Timer Transmission or Communica­tion Function is registered by using One Touch Dial or Speed Dial as a Combination Dial.

• Any registered Dial No., when it is changed or deleted, is deleted from the registration of Transmis­sion (Calling) Stand-by Job and Program Key.

• An error occurs and transmission becomes impossible when combined numbers are registered to the
Combination Dial or when the total number of digits in a fax number exceeds 32.

For details about registering procedures, see “Registering One Touch Dial and Speed Dial”. p. 2-19

3-12

Start/Copy

How to Transmit a Document - Basics

1

Check that the message "SET DOC. FACE
DOWN" is shown.

JUN. 8 15:38 100%

- SET DOC. FACE DOWN -

Select the resolution according to the
characteristics of the document. p. 2-19

2

Place the document on the Document
Feeding Tray.

p. 3-4

3

Select the number to be registered as
Combination Dial.

Speed Dial

or

OT

0

0

4503U229

4503U321

5

Press the Start key.

4503U16I

NOTE

When you press One Touch Dial after pressing
Combination Dial, the fax number is automati­cally entered without pressing the Start key.

Chapter 3

Basic Fax Operation

Speed Dial

or

4

Enter the fax number using the Numeric

WXYZ

9

keys, or select the fax number in One Touch
Dial or Speed Dial.

ABC DEF

1 2 3

JKLGHI MNO

4 5 6

TUVPQRS WXYZ

7 8 9

0 #

WXYZ

9

4503U336a

4503U15I

3-13

How to Transmit a Document - Basics

Using the Phone Book Function

Phone Book is a list of locations you have programmed for One Touch Dial and Speed Dial.
This function offers you a directory list for locating a destination by yourself or by fax (Search) for
transmission of a document to that party.

PC

Chapter 3

Memory TX

To use the Phone Book, you must first program the fax numbers and other data for the destinations to
whom you will transmit a document by One Touch Dial or Speed Dial. Please note, however, that these
cannot be registered to One Touch keys already assigned for external line connection.
Up to 20 different parties can be registered for One Touch Dial and up to 100 for Speed Dial.
For details about registering procedures, see "Registering One Touch Dial and Speed Dial Stations."

p. 2-19

Basic Fax Operation

Phone Book (List)

1

Check that the message "SET DOC. FACE
DOWN" is shown.

JUN. 8 15:38 100%

- SET DOC. FACE DOWN -

Manual RX Error

Standard
Fine (S-Fine)
Half Tone

Resolution

Confirm

Set

Function

Yes

3

No

Press the Speed Dial key.

Speed Dial

Redial/Pause

4503U323

Speed Dial

4503U13I

Select the resolution according to the
characteristics of the document. p. 2-19

2

Place the document on the Document
Feeding Tray.

p. 3-4

4503U229

4503U321

SPEED DIAL =
( PHONE BOOK = )

4

Press the Up Arrow key to call up the Phone
Book.

U

5

Make sure that List is selected. Then, press
the Yes key.

LIST SEARCH

- SELECT & PUSH "YES" -

Yes

4258U030

4503UC1I

4258U092

4503U10I

3-14

How to Transmit a Document - Basics

6

Using the Up and Down Arrow keys, search
for the party to whom you are going to
transmit a document.
Each press of the Arrow key shows a new
party name on the Message Display.

U

D

OSAKA

OK = START

7

Once the correct destination is displayed,
press the Start key.

Start/Copy

The fax now starts dialing the fax number
and it starts feeding the document.
Press the Stop key if you want to stop the
transmission.

4503UC33I

4503U310

4503U16I

8

When the transmission is completed, a
buzzer sounds and the message "TX
COMPLETE" is shown for 2 sec., indicating
that the document has been successfully
transmitted to the other party.

TX COMPLETE

OSAKA

Then, the initial screen reappears.

JUN. 8 15:38 100%

- SET DOC. FACE DOWN -

If you want to know the result of the
transmission, check it either by using the
Confirm function or by printing the Activity
Report. p. 9-1

ACTIVITY REPORT

NO. COUNTER DATE TIME TX/RX DESTINATION STATION PAGE COMM. TIME MODE RELT

1 T/ 000001 SEP.17 09 : 30 TX OSAKA 1 0 H 01' 25" STD OK

TOTAL

03 345 0987 ECM

TX

RX

100 H 01' 25"

0 H 00' 00"

1

Chapter 3

4503U311

4503U299

Basic Fax Operation

4503U335

Stop

If the Line is Busy

If the line is busy and the fax is unable to
transmit the document to the other party, the
Auto Redial function is automatically
activated and the fax repeats dialing the
number.

For details, see "Redial Transmission."

p. 6-3

4503U17I

3-15

How to Transmit a Document - Basics

If the Transmission Fails

If the transmission fails, a buzzer sounds
intermittently for 2 sec. and the Error
Indicator lights up.

Error

The fax then automatically prints a TX RX
Result Report. For more details, see "TX RX
Result Report." pp. 9-3, 9-5

Chapter 3

REDIAL ALL FAILED
TOKYO

Phone Book (Search)

1

Basic Fax Operation

Check that the message "SET DOC. FACE
DOWN" is shown.

JUN. 8 15:38 100%

- SET DOC. FACE DOWN -

4503U3AI

4503U309

Press the Stop key.

Stop

The Error Indicator will go out. Note the
reason for failure on the TX / RX Result
Report and retry transmission or check to
insure the fax number is correct.

4

Press the Up Arrow key to call up the Phone
Book.

U

4503U17I

Select the resolution according to the
characteristics of the document. p. 3-2

2

Place the document on the Document
Feeding Tray.

p. 3-4

3

Press the Speed Dial key.

Speed Dial

4503U229

4503U321

4503U13I

LIST SEARCH

- SELECT & PUSH "YES" -

5

Press the Right Arrow key to select Search.
Then, press the Yes key.

Yes

R

+

LIST SEARCH

- SELECT & PUSH "YES" -

4503UC1I

4258U092

4503U324

4258U094

SPEED DIAL =
( PHONE BOOK = )

4258U059

3-16

U

D

Start/Copy

How to Transmit a Document - Basics

6

Using the Numeric keys and Arrow keys,
enter the name or beginning portion of the
name of the party you want to reach.

Selecting Characters

Using the following matrix, enter the
characters of the name or beginning of the
name by pressing the corresponding
Numeric keys and One Touch keys the
required number of times.

Selecting Characters

Numeric Key

Push Once
Twice
3 Times
4 "
5 "

Symbols

Numeric Key #

Push Once
Twice
3 Times
4 "
5 "
6 "
7 "
8 "

1

2 3 4 5 6 7 8 9 0

12

3

4

5

A

D

G

J

M

B

E

H

K

N

C

F

I

L

O

Numeric Key #

&

Push 9 Times

#

10 "

*

11 "

-

12 "

/

13 "

(

14 "

)

15 "

"

16 "

Numeric Key #

.

Push 17 Times

,

18 "

!

19 "

+

20 "

=

21 "

<

22 "

>

23 "

?

24 "

6

7

Press the Yes key.
The fax now searches for the exact name or
possible names beginning with the letters
entered.

Yes

4503U10I

Example: Search for the destination name

having JAPAN at the beginning of
the name.

→

Searching ten destinations

Chapter 3

JAPAN (10)

7

8

9

0

P

T

W

Q

U

X

R

V

Y

S

Z

@
%

Õ

8

$
:
;

[
]

SEARCH = YES (SEE = )

4503U313

Using the Up and Down Arrow keys, locate
the party to whom you are going to transmit
a document.
Each press of the arrow key shows a new
party name on the Message Display.

4503UC33

Basic Fax Operation

Space / Delete

One-Touch Key OT9 and OT19

SPACE

OT10 and OT20

DELETE

Example: JAPAN

JKL

5

X 2

ABC

2

R

Do the same for the destination you wish to
locate.

SEARCH - >> JAPAN

OK = YES

4503U223

X 2

4503U325

4503U312

JAPAN

OK=START

9

Once the correct destination is displayed,
press the Start key.

The fax now starts dialing the fax number
and it starts feeding the document. Press the
Stop key if you want to stop the
transmission.

Stop

4503U326

4503U16I

4503I17I

3-17

How to Transmit a Document - Basics

10

When the transmission is completed, a
buzzer sounds and the message "TX
COMPLETE" is shown for 2 sec., indicating
that the document has been successfully
transmitted to the other party.

TX COMPLETE

Chapter 3

If the Line is Busy

If the line is busy and the fax is unable to
transmit the document to the other party, the
Auto Redial function is automatically
activated and the fax repeats dialing the

Basic Fax Operation

If the Transmission Fails

If the transmission fails, a buzzer sounds
intermittently for 2 sec. and the Error
Indicator lights up.

1

4503U327

11

Then, the initial screen reappears.

JUN. 8 15:38 100%

- SET DOC. FACE DOWN -

If you want to know the result of the
transmission, check it either by using the
Confirm function or by printing the Activity
Report. p. 9-1

number.
For details, see "Redial Transmission."

p. 6-3

4503U229

Error

4503U3AI

The fax then automatically prints a TX RX
Result Report. For more details, see "TX RX
Result Report." pp. 9-3, 9-5

Press the Stop key.

REDIAL ALL FAILED
TOKYO

4503U309

The Error Indicator will go out. Note the
reason for failure on the TX RX Result
Report and retry transmission or check to
insure the fax number is correct.

Stop

4503U17I

How to Receive a Document - Basics

A document can be received in several different ways. These pages explain how to receive a document
and directly print it on your fax machine without using the memory function. For the procedure using
the memory function (memory reception), see "Using the Enhanced Utilities." p. 5-19

Overview of the Basic Reception Procedure

Before receiving a document, the following functions must first be set.

Reception Mode

• This determines the mode in which your fax should be set to receive a document from the other party.

Print Mode

• This determines the zoom ratio at which the document received from the other party is to be printed
through your fax printer.

Reception Mode Overview

Your fax may be in either one of the following two modes when receiving a document from the other
party. Select the appropriate mode according as how you are going to receive the document.

p. 3-19

3-18

Chapter 3

Fax mode

Select this mode when you use your fax mainly as a fax machine. When a document comes in, your fax
rings several times before starting an automatic reception. The number of rings can be set as required. Set
Utilities pp. 8-1, 8-4

TEL mode (Manual RX mode)

Select this mode when you use your fax mainly as a telephone. To receive a fax document, pick up the
Handset, if you hear a fax tone, press the Start Key and hang-up to receive it manually. Note that you can­not receive a document automatically.

Direct Communication and Memory Communication

A document can be transmitted or received through either direct or memory communication.

"Direct transmission" refers to the transmission of a document to the other party as the fax reads it.
"Direct reception" refers to printing the document while receiving it from the other party. Direct transmis­sion and reception are collectively called direct communication.

Memory communication is the opposite of direct communication, in which the fax temporarily stores the
contents of the document being transmitted or received in its built-in memory, prior to transmitting or
printing. p. 6-1

Features of direct communication

You can transmit long documents without concern about the memory capacity still available for use. (In
memory communication, transmission or reception of a document is disabled when there is not enough
memory for the document.)

Basic Fax Operation

Features of memory communication

• Since the fax scans the content of all pages of a document at high speed before starting a transmission,
you can bring that document back to your desk quickly. The machine also allows you to make the nec­essary settings for the transmission of another document even while transmitting or receiving the cur­rent document.

• Memory substitute reception function: The fax will automatically switch from printing or direct recep­tion to memory reception if the fax runs out of paper or misfeeds, insuring reception of important docu­ments. The document received is printed as soon as the paper is loaded or the misfeed is cleared.

p. 5-22

3-19

How to Receive a Document - Basics

Print Mode Overview

Your fax may be in either one of the following three modes when printing a document received from the
other party. Select the appropriate mode according to your needs.

Full Size Priority mode

When in this mode, your fax automatically selects the zoom ratio for printing (a reduction along the
longer axis of the page). Priority is, however, given to full size in this mode.

If the document is longer than the specifications, the Divide-and-Print function* is automatically acti-

Chapter 3

vated and the fax prints the portion outside the length of the paper on the following page.

Basic Fax Operation

Document
Transmitted

A A A
B B B
C C C
D D D

Document
Transmitted

A A A A
B B B B
C C C C
D D D D
E E E E
F F F F
G G G G

Print
Magnifications

Document
Lengthwise

less than 10-3/4"

FAX

FAX

Letter L

100%

Full Size Printing

A A A
B B B
C C C
D D D

Document
Transmitted

A A A
B B B
C C C

Reduction Printing (along the

longer axis of the page)

A A A
B B B
C C C
D D D

D D D

FAX

4258U075

Divide-and-Print

A A A A
B B B B
C C C C
D D D D
E E E E

A4 L

100%

F F F F
G G G G

4258U071

Paper Size Paper Size

Legal

100%

Print
Magnifications

Document
Lengthwise

12" to 13-3/4"

Letter L

100% D&P

A4 L

100%

4258U073

Legal

100%

10-3/4" to 11"

11" to 11-1/4"

11-1/4" to 11-3/4"

11-3/4" to 12"

96.77%

94.12%

100% D&P

100% D&P

100%

100%

96.77%

94.12%

* D&P: Divide-and-Print Function

100%

100%

100%

100%

13-3/4" to 14"

14" to 14-1/2"

more than 14-1/2"

100% D&P

100% D&P

100% D&P

100% D&P

100% D&P

100% D&P

96.77%

94.12%

100% D&P

4258U069

How to Receive a Document - Basics

Reduction Priority mode

When in this mode, your fax automatically selects the zoom ratio for printing (a reduction along the
longer axis of the page). Priority is, however, given to reduction in this mode.

If the document is longer than the specifications, the Divide-and-Print function* is automatically acti­vated and the fax prints the portion outside the length of the paper on the following page.

3-20

Document
Transmitted

A A A
B B B
C C C
D D D

Document

Lengthwise
Print
Magnifications

100%

96.77%

94.12%

90.12%

88.24%

Reduction Printing (along the

longer axis of the page)

A A A
B B B
C C C
D D D

FAX

Paper Size Paper Size

Letter L

less than 10-3/4"

10-3/4" to 11"

11" to 11-1/4"

11-1/4" to 11-3/4"

11-3/4" to 12"

A4 L

less than 11-1/4"

11-1/4" to 11-3/4"

11-3/4" to 12"

12" to 12-1/2"

12-1/2" to 12-3/4"

4258U073

Legal

less than
13-3/4"

13-3/4" to 14"

14" to 14-1/2"

14-1/2" to 15"

15" to 15-1/2"

Document

Lengthwise
Print
Magnifications

85.71%

75%

71.43%

100% D & P

Document
Transmitted

A A A A
B B B B
C C C C
D D D D
E E E E
F F F F
G G G G

Letter L

12" to 12-1/2"

12-1/2" to 14-1/4"

14-1/4" to 15"

more than 15"

FAX

A4 L

12-3/4" to 13-1/4"

13-1/4" to 15"

15" to 15-3/4"

more than 15-3/4"

Divide-and-Print

A A A A
B B B B
C C C C
D D D D
E E E E

F F F F
G G G G

Legal

15-1/2" to 16"

16" to 18-1/4"

18-1/4" to 19-1/4"

more than 19-1/4"

Chapter 3

4258U071

Basic Fax Operation

4258U070

100% Reception mode

When in this mode, the fax prints the document received full-size without reducing it.
If the document is longer than the specifications, the Divide-and-Print function* is automatically acti­vated and the fax prints the portion outside the length of the paper on the following page.

If you want to use this mode, call your Technical Representative.

*Divide-and-Print Function

This function divides a received page longer than the paper
loaded in your fax into two or more so that any information on
one full page received is not lost. The applicable zoom ratio is
100% in this case.

Document
Transmitted

A A A A
B B B B
C C C C
D D D D
E E E E
F F F F
G G G G

FAX

Divide-and-Print

A A A A
B B B B
C C C C
D D D D
E E E E

F F F F
G G G G

4258U071

3-21

L

LR

How to Receive a Document - Basics

Selecting the Reception Mode

Chapter 3

Basic Fax Operation

1

Check that the message "SET DOC. FACE
DOWN" is shown on the Message Display.

JUN. 8 15:38 100%

- SET DOC. FACE DOWN -

2

Press the Set key four times to set the fax
into the RX Operation mode.

Set

X 4

RX OPERATION?
YES / OR 1 -- 8

4503U229

4503U84I

4503U314

3

Press "8" of the Numeric keys to show "8
Manul RX" on the Message Display.

TUV

8

8 MANUAL RX

The fax is now ready to receive based on the
mode selected through the above steps.

4

Select the Left Arrow key to select ON.

ON OFF

- SELECT & PUSH "YES" -

4503UF8I

4503U334

4258U080

Selecting the Print Mode

1

Check that the initial screen is shown.

JUN. 8 15:38 100%

- SET DOC. FACE DOWN -

2

Press the Set key four times to set the fax
into the RX Operation mode.

Set

X 4

RX OPERATION?
YES / OR 1 -- 8

Left Arrow key:
Turns ON Reduction RX, i.e., this
selects the Reduction Priority mode.

4503U229

4503U84I

4503U314

3

Press "4" of the Numeric keys to show "4
Reduction RX" on the Message Display.

GHI

4

4 REDUCTION RX

4

Using the Left and Right Arrow keys, select
the desired print mode.

Right Arrow key:
Turns OFF Reduction RX, i.e., this

4503UC4I

4503UF4I

4503U315

4503UC7I

3-22

How to Receive a Document - Basics

selects the Full Size Priority mode.

ON OFF

- SELECT & PUSH "YES" -

5

If you want to change the setting, press the
No key.
The Message Display now prompts you to
select whether you want to turn ON or OFF
Reduction RX. Now, start the procedure over
beginning with step 4.

No

ON OFF

- SELECT & PUSH "YES" -

4258U80

4503UBI

4258U080

Once the desired selection is made, press the
Yes key to validate it.

Yes

RX OPERATION?
YES / OR 1 -- 8

6

Press the No key to exit from the RX
Operation mode. Then, check that the initial
screen reappears.

No

JUN. 8 15:38 100%

- SET DOC. FACE DOWN -

4503U10I

4503U314

Chapter 3

4503UBI

Basic Fax Operation

4503U229

Operation at Reception

Receiving a Document in the Fax Mode

1

When using a telephone, the telephone also
rings indicating that a fax call is coming in.

4503U328

2

The fax stops ringing and the document is

NOTE

You cannot answer the call by picking up the
telephone.

4503U329

3-23

Start/Copy

How to Receive a Document - Basics

received and exits onto the Print Tray.

(TOKYO ) 90%

3

When all pages of the document are printed,
a buzzer sounds, notifying you that the
communication has been completed.

- SET DOC. FACE DOWN -

4503U316

The number of rings before the fax answers
is programmable. pp. 8-1, 8-4

Chapter 3

RX COMPLETE
TOKYO

Receiving a Document in the Tel Mode (Manual RX mode)

Basic Fax Operation

1

When using a telephone unit, the telephone
also rings indicating that a fax call is coming
in.

3

If you hear a fax signal, press the Start key.

4503U330

4503U317

2

Pick up the telephone.
This stops the fax ringing.

4503U328

4503U331

4

Hang up the telephone.
Then, the document is received and exits
onto the Print Tray.
When all pages of the document are printed,
a buzzer sounds, notifying that the
communication has been completed.

RX COMPLETE
TOKYO

4503U16I

4503U332

4503U317

How to Use Your Fax as a Telephone Set

This fax can be used as a telephone set in addition to a fax machine.

Making a Telephone Call

1

Check that the initial screen is shown.

JUN. 8 15:38 100%

- SET DOC. FACE DOWN -

3-24

2

Pick up the telephone.

3

Using the dial keys on the telephone unit or
the Numeric keys, enter the telephone
number of the receiving party.

4503U229

4503U331

Chapter 3

Basic Fax Operation

4

The telephone unit now operates as a normal
telephone.
Once the voice call is completed, hang up
the telephone.

4503U333

4503U332

3-25

How to Use Your Fax as a Telephone Set

Receiving a Telephone Call

1

When using a telephone unit, the telephone
rings indicating that a fax call is coming in.
Pick up the telephone.
Now you can talk to the calling party over
the phone.

Chapter 3

Basic Fax Operation

4503U328

4503U340

NOTE

• When you pick up the telephone with the fax
in the Tel mode and find that the call received
is a fax communication, press the Start key.

p. 3-23

• When the fax is in the Fax mode, the tele­phone is disabled to answer any call.

p. 3-23

2

Once a voice call has been completed, hang
up the telephone.

4503U332

Chapter 4

Using the Enhanced Utilities 1

(FUNCTION Utilities)

This chapter covers using the enhanced utilities provided by your fax,
particularly the FUNCTION utilities.

Chapter 4

Using the Enhanced Utilities 1 (FUNCTION Utilities)