Minolta MF3800, MF2800 Operator's Manual

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Safety Information

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I Safety Information

For USA / Canada Users

As an Energy Star Parntner, MINOLTA has determined that this machine meets the Energy Star Guidelines for Energy Efficiency.

For Another Country Users

this machine meets the *EPA’s Energy Star Gui deline for ///energy Efficiency. *the U.S . Environmental Protection Agency.

What is an Energy Star Machine?

Energy Star Machines have a feature that allows them to automatically yurn off or “ go to sleep” after a period of inactivity, ensuring night and weekend shut off.

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Safety Information II

IMPORTANT SAFETY INSTRUCTIONS

•

Make sure that the electric al outlet that you use is located near the Facsimile.

•

Only connect the Facsimile to an earthed socket outlet.

IMPORT SAFETY INSTRUCTIONS IMPORTANT MESURES DE

when using your telephone equipment, basic safety precautions should always be followed to reduced the risk of fire, electric shock and injury to persons, including the following:

1. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

2. Avoide using a telephone ( other than a cordless type ) during an electrical storm. There may be a remote risk o f electric from lightning.

3. Do not use the telephone to report a gas leak in the vicinity of the leak.

4. Use only the power cord and batteries Indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.

SAVE THESE INSTRUCTIONS

Certaines mesures de s

curité doivent

étre prises pendant l’utilisation de matérial téléphonique afin de réduire les risques d’incendie, de choc électrique et de blessures. En voici quelquesunes:

1. Ne pas utiliser l’appareil prés de l’eau,

p.ex., pr

s d’une baignoire, d’un lavabo,

d’un

vier de cuisine, d’un bac à lsver,

dans un sous-sol humide ou pr

s d’une

piscine.

2. Éviter d’utiliser le

téléphonique ( sauf s’il s’agit d’un appareil sans fil ) pendant un orage électrique. Ceci peut presenter un risque de choc électrique causé par la foudre.

3. Ne pas utiliser l’appareol

téléphonique pour signaler une fuite de gaz s’il est situe prèes de la fuite.

4. Utiliser seulement le cordin d’alimenta tion et le type de piles indiqu

s dans ce manuel. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se confrmer aux règlements pertlnents quant à l’

élimination des poles.

CONSERVER CES INSTRUCTIONS

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III Safety Information

LASER SAFETY

This FAX contains a page printer which operates by means of a laser. There is no possibility of danger from the lase r, provided the FAX is operated according to the instructions in this manual provided.

Since radiation emitted by the laser is completely confined within protective housing, the laser beam cannot escape from the machine during any phase of user operation.

This machin e is certified as a Class 1 laser product . this means the machine does not produce hazardous laser radiation.

INTERNAL LASER RADIATION (for all Uers)

Maximum Radiation power:7.3x10 (W) at the laser aperture of the print head unit. Wave Length:770-810 (nm) This is a Class lllb Laser Diode Assy. That has an invisible las er besm. The printer head

unit is NOT A FIELD SERVICE ITEM. Therefore the printer head unit should not be opened under any circumstances.

For United States Users

Laser Safety

This FAX is certified as a Class 1 Laser product under the U.S. Department of Health Services (DHHS) Radiation Performance Standard according to the Food, Drug and Cosmetic Act of 1990. This means that the FAX does not produce hazardous radiation.

CDRH Regulations

The Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug Administration implemented regulations for laser products on August 2, 1976. Compliance is mandatory for products marketed in the United States. The label shown below indicates compliance with the CDRH regulations and must be attached to laser productd marketed in the United States.

The label shown to page XVI indicates compliance with the CDRH regulations and must be attached to laser products marketed in the United States.

WARNING:

Use of controls, adjustment or perfo rmance of pr ocedure s other than

those specified in this manual may result in hazardous radiation exposure.

This is a semiconductor Laser. the maximum power of the Laser diode is 5mW and the wavelength is 770-810mm.

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Safety Information IV

For users In Other Countries

WARNING:

Use of controls, adjustment or perfo rmance of pr ocedure s other than

those specified in this manual may result in hazardous radiation exposure.

This is a semiconductor laser. The maximum power of the laser diode is 5mW and the wavelength is 770-810nm.

For European User

WARNING:

Use of controls, adjustment or perfo rmance of pr ocedure s other than

those specified in this manual may result in hazardous radiation exposure.

This is a semiconductor laser. The maximum power of the laser diode is 5mW and the wavelength is 770-810nm.

For Denmark Users

ADVERSEL:

Usynlig laserstråling ved åbning, når sikkerhedsafbrydere er ude af

funktion. Undgå udsættelse for stråling. Klasse 1 laser product der opfylder IEC60825 sikkerheds kravene.

Dansk. Dette er en halvlderlaser. Laserdiodens hØjeste styrke er 5mW og bØlgeæengde er 770-810nm.

Klass 1 lader produkt der opfylder IEC825 sikkerheds kravene.

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V Safety Information

For Finland, Sweden User

LOUKAN 1 LASERLAITE KLASS 1 LASER APPARAT

VAROITUS:

Laitteen käyttäminen muulla kuin tässä käyttöohueessa mainitulla

tavalla saattaa altistaa käyttäjän turvallissuusluokan 1 ylittävälle näkymättömälle lasersäteilylle.

Tämä on puolijohdelaser. Laserdiodin suurin teho on 5mW ja aallonpituus in 770-810mm.

VARNNING:

Om apparaten används på annat sätt än i denna bruksanvisning

specificerats, ken a nvändare n utsätt as för os ynlig l aserstrålnin g som överskrider gränsen för laser klass 1.

Det här är en halvledarlaser. Den maximala effekten för laserdioden är 5mW och våglängden är 770-810mm.

VARO!:

Avattaessa ja suojalukitus ohitettaessa olet alttiina näkymättömälle

lasersäteilylle. Äjä katso säteeseen.

VARNING!:

Osynlig laserstråining när denna del är öppnad ochspärren är

urkopplad. Betrakta ej strålen.

For Norway Users

ADVARSEL:

Dersom apparatet brukes på annen måte enn spesifisert i denne

bruksanvisning, kan brukeren utsettes for unsynlig laserstråling som overskrider grensen for laser klass 1.

Dette er en halvleder laser. Maksimal effeckt till laserdiode er 5mW og bØlgekengde er 770-810nm.

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Safety Information VI

WARNING LABEL

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VII Safety Information

CE Marking (Declaration of Conformity)

The product complies with the following EU directives: 89 / 336 / EEC, 73 / 23 / EEC and 93 / 68 / EEC directives. This declaration is valid for the area of the European Union.

WARNING:

This device must be used with shielded interface cables. The use of

non-shielded cable is likely to result in interference with radio communications and is prohibited under the EU Directive rules.

The machine has been approved in ac cordance wi th Council Decision 1999/5/EC for panEuropen single terminal connection to the public switched telephone network (PSTN). However, d ue to dif ferences between the individua l PSTNs provid ed in diffe rent countri es, the approval does not, of itself , give an unconditio nal assurance of su ccessful opera tion on every PSTN network termination point. In the event of problems, you should contact your equipment supplier in the first instance.

Note: The manufacturer should ensure that the vender and user of equipment is clearly informed of the above information by means of packaging and/ or other forms of user instructions.

This product is approved for DTMF dialing only. When directly connected to the public switched telephone network (PSTN mode) pulse dialing can not be used.

(Pulse dialing may only be used when this product is connected to a PBX). If an additional te lephone is connected to FAX unit, the LF (Loading Factor) s hould not b e

greater than 30.

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Safety Information VIII

USER INSTRUCTIONS (For U.S.A.Users)

FCC PART15-RADIO FREQUENCY DEVICES WARNING

The following applies to the Facsimile Unit (MINOLTAFAX2800/3800) only without the Minolta Network option installed.

WARNING:

This equipment has been tested and found to comply with limits for

a Class B digital device, pu rsuant to Par t 15 of the FCC Rules. These limits are designed to pr ovide r easonabl e protect ion again st harmful interference in a residentia l installation. This equipment generates, users, and radiates radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television receiption, which can be determined by turning the equipment off and on, the us er is enco uraged to tr y to cor rect the interference by one or more following measu res:

•

Reorient or relocate the receiving antenna.

•

Increase the separation between the equipment and the receiver.

•

Connect the equipment in to an outlet on a ci rcuit dif ferent fr om that to which the

receiver is connected.

•

Consult the dealer or an experienced radio-TV technician for help.

FCC : Declaration of Conformity

Product Type Facsimile Product Name MINOLTAFAX2800 / MINOLTAFAX3800 Option / Accessories Second Paper Cassette Unit / Expansion Memory (Max 8MB) This Devices complies with Part 15 of the FCC Rules. Operation is subject to following

Conditions:

1. This devices may be not cause harmful interference, and

2. this devices must accept any interference received, including interference that may cause undesired operation.

Minolta Corporation 101 Williams Drive Ramsey, New Jersey 07446 T el ep hone number : 201-825-4000

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IX Safety Information

WARNING:

The design and production of this unit conform to FCC regulations,

and any changes or modifications must be registered with FCC and are subject to FCC control. Any change made by the purchaser or user without first contacting the manufacture will be subject to penalty under FCC regulations.

Note: *A LAN adapter (Minolta Network) is to be used only in industrial areas.

Use of a LAN adapter in residential areas.

*This device must be us ed wit h shie lde d int erfac e cabl es. The use of non -

shielded cables is likely to result in Interference with radio communications and is prohibited under FCC Rules.

*The design and production of this unit conforms to FCC regulations,

and any change or modifications must be registered with the FCC and are subject to FCC control. Any change made by the purchaser or user without first contacting the manufacturer will be to penalty under FCC regulations.

FCC PART 15 - RADIO GREQUENCY DEVICES WARNING

The Facsimile Unit (MINOLTAFAX2800/3800) with the Minolta Network option installed meets t he FCC Class A require ments when t he networ k cable is attached either of the IEEE 802.3 connectors.

WARNING:

This equipment has been tested and found to comply with limits for

a Class A digital devi ce, pursuant t o Part 15 of the F CC Rules. Th ese limits are designed to pr ovide r easonabl e protect ion again st harmful interference when the equ ipment is operated in a commercial environment. This equipment generate, users, and radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications.

Operation of this equipment in a residential area is likely to cause

harmful interference at his own expense. This device must be used with shielded cables likely to result in interference with radio communications and is pr oh ibi te d under the FCC Rules. The desig n and production of this unit conform to FCC regulations, and any changes or modifications must be registered with the FCC and are subject to FCC control. Any changes made by the purchaser or use r without first contacting the manufacturer will be subject to penalty under FCC regulations.

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Safety Information X

FCC PART 68 - TELECOMUNICATION DEVICES

This equipment complies with Part 68 o f the FCC Rules. On the rear panel of this equipment is a label that contain s, among other informat ions, the FCC registr ation number and Ringer Equivalence Number (REN) for this equipment. If requested, provide this information to your telephone company.

This equipment uses THE FOLLOWING USOC JACKS: RJ11C

The REN is useful to de termine t he quantit y of devic es you may connect to your telephone line and still have all of tho se devices ring when your number is called. In most , but not all areas, the sum of the RENs of al l device s sho uld not exceed f ive (5 .0). To be certain of the number of devices you may connect to your line, as determined by the REN, you should call your local telephone company to determine the maximum REN for your calling area.

If your telephone equipment causes harm to the telephone network, the Telephone Company may discontinue your service temporarily. If possible, they will notify you in advance. But if adva nce noti ce isn’ t pr actical , you will be noti fied as soon so possib le. You will be advised of your right to file a complaint with the FCC.

Your telephone company may make changes to its facilities, equipment, operations, or procedures that could affect the proper operation your equipment. If they do, you will be given advance notice so as to give you an opportunity to maintain uninterrupted service.

If you experience trouble with this equipment, please contact: Minolta Corporation 101 williams Drive Ramsey. New Jersey 07446 U.S.A.

The telephone company may ask you to disconnect this equipment from network until problem has been corrected or you are sure that the equipment is not malfunctioning.

This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subject to state tariffs. (Contact your state public utility commissio n or corporation commission for information.)

CUSTOMER INFORMATION FOR PRIVATELY OWNED COIN PHONES

To comply with state tariffs, the telephone company must be given notification prior to connection.

In some states, prior approv al of con nec tion must be obtai ned fr om the sta te Publ ic Utilit y Commission, Public Service Commission or state Corporation Commission.

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XI Safety Information

WARNING FOR THE SETTING OF HEADER AND FOOTER

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual.

In order to program this information into your fax machine, you should complete the following steps.

(Refer to Chapter 4 Facsimile Programming page 4-29 and 4-35)

Telephone line cord

The 26AWG telephone line cord should only be used on this machine.

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Safety Information XII

USER INSTRUCTIONS (For Canada Users)

INTERFERENCE-CAUSING EQUIPMENT STANDARD (ICES-003 ISSUE 3)

WARNING

The following applies to the Facsimile Unit (MINOLTAFAX2800/3800) only without the Minolta Network option installed.

This Class B digital apparatus compl ies with Canadian ICES-003. Cet appare il numérique de la classe B est conforme à la norme NMB-003 du Canada.

INTERFERENCE-CAUSING EQUIPMENT STANDARD (ICES-003 ISSUE 3 )

WARNING

The following applies t o the Facsi mile Unit (MINOLT AFAX2800/3800) with the Minolta Network optoin installed.

This Class A digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.

IC CS-03-TELECOMUNICATION DEVICE

Note: Industry Canada ( IC) l ab el i dentif ies certi fied equip ment . Th is ce rtif icat ion

means that the equipment meets certain telecommunications network protective, operational, and safety requirements. IC does not guarantee the equipment will operate to the user’s satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connec ted to the faci lities of the local telecommunication co mpany . Th e equipment must als o be installe d using an acceptable method of connec tion. In some cases , the company’s inside wiring associated with a single line individual service may be extended by means of a certified connector assembly (telephone extension cord). The customer should be aware th at comp liance with the a bove condi tions may not prevent degradation of service in some situations.

Repairs to certified equipment should be made by an authorized Canadian maintenance fa ci li ty designated by the s upplier . Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground

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XIII Safety Information

connections of the power utility, telephone lines, and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION Users should not attemp t to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

Note: The Ringer Equivalence Number (REN) assigned to each terminal device

provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.This terminal device the REN=0.3.

If you experience trouble with this equipment, please contact: Minolta Business Equipment (Canada), Ltd. 369 Britannia Road E. Mississauga, Ontario L42 2H5 Tel: (905)890-6600

HEARING AID-COMPATIBILITY (For U.S.A./ Canada Users)

This equipment complies with the FCC / IC guide lines for hearing aid-compatibility.

For Australian Users

The Unit shall be connected to Telecommunication Network through a line cord which meets the requirements of ACA Technical Standard TS008.

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Safety Information XIV

For New Zealand Users

The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Teleocm, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom’s network services.

This equipment should not be used under circumstances which may constitute a nuisance to other Telecom customers.

WARNING NOTICE:

This equipm ent shall not be set up to make automatic calls to the

Telecom “111” Emergency Service.

OZONE RELEASE (For all Users)

During printer operation, a small quantity of ozone is released. This amount is not large enough to harm being adversel y. However, be sure the roo m whe re the FAX is being used has adequate ventila tion, espe cially i f you are pr inting a h igh volume of material s, or if t he FAX is being used continuously over s long period.

Note: Loca te the machine in a well Ventilated Room

A negligible amount of ozone is generated during normal operation of this machine. An unpleasant odor may, however, be created in poorly ventilated rooms durin g extens ive machi ne operat ion. For a comfo rtable, healthy, and safe operating environment that the room well ventilated.

REMARQUE:

Placer l’appareil dans une pi

ce largement ventilée

Une quantit

é d’ozone négligable est dégagée pendant le fonctionnement de l’appareil quand celui-ci est utilisé normalement. Cependant, une odeur désagréable peut être ressentie dans les pièces dont l’aération est insuffisante et lorsque une utilisation prolongée de l’appareil est effectuée. Pour avoir la certitude de travailler dans un environment réunissant des conditions de confort, santé et de sécurieé, il est préférable de bien aérer la pièce ou se trouve l’appareil.

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XV Safety Information

Acoustic Noise For European Users

Machine Norise Regulation 3 GSGV, 18,01,1991: The sound pressure levell at the opatator position according to EN 27779 is equal to or less than 70dB(A).

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LABELS

Safety Information XVI

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XVII Safety Information

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xviii

This section contains detailed instructions on the operation and maintenance of this machine. To achieve optimum utility of this device, all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine.

Please read the next section before using this device. It contains important information related to user safety and preventing equipment problems.

Make sure you observe all of the precautions listed in this manual.

Note: Please note that some parts of the contents of this section may not correspond with the purchased product.

Table 1: ■ Warning and Precaution Symbols

Table 2: ■ Meaning of Symbols

Ignoring this warning could cause serious injury or even death.

Ignoring this caution could cause injury or damage to property.

A triangle indicates a danger against which you should take precaution.

This symbol warns against cause burns.

A diagonal line indicates a prohibited course of action.

This symbol warns against dismantling the device.

A black circle indicates an imperative course of action.

This symbol indicates you must unplug the device.

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xix

Do not modify this product, as a fire, electrical shock, or breakdown could result. If the product employs a laser, the laser beam source could cause blindness. Do not attempt to remove the covers and panels which have been fixed to the product. Some products have a high-voltage part or a laser beam source inside that could cause an electrical shock or blindness.

Only use the power cord supplied in the package. If a power cord is not supplied, only use the power cord and plug that is specified in POWER CORD INSTRUCTION. Failure to use this cord could result in a fire or electrical shock. Use only the specified power source voltage. Failure to do that could result in a fire or electrical shock. Do not use a multiple outlet adapter to connect any other appliances or machines. Use of a power outlet for more than the marked current value could result in a fire or electrical shock.

Do not unplug and plug in the power cord with a wet hand, as an electrical shock could result.

Plug the power cord all the way into the power outlet. Failure to do this could result in a fire or electrical shock.

Do not scratch, abrade, place a heavy object on, heat, twist, bend, pull on, or damage the power cord. Use of a damaged power cord (exposed core wire, broken wire, etc.) could result in a fire or breakdown. Should any of these conditions be found, immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative. In principle, do not use an extension cord. Use of an extension cord could cause a fire or electrical shock. Contact your authorized service representative if an extension cord is required.

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Do not place a flower vase or other container that contains water, or metal clips or other small metallic objects on this product. Spilled water or metallic objects dropped inside the product could result in a fire, electrical shock, or breakdown. Should a piece of metal, water, or any other similar foreign matter get inside the product, immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative.

If this product becomes inordinately hot or emits smoke, or unusual odor or noise, immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative. If you keep on using it as is, a fire or electrical shock could result. If this product has been dropped or its cover damaged, immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative. If you keep on using it as is, a fire or electrical shock could result.

Do not throw the toner cartridge or toner into an open flame. The hot toner may scatter and cause burns or other damage.

Connect the power cord to an electrical outlet that is equipped with a grounding terminal.

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xxi

Do not use flammable sprays, liquids, or gases near this product, as a fire could result. Do not leave a toner unit or drum unit in a place within easy reach of children. Licking or ingesting any of these things could injure your health. Do not let any object plug the ventilation holes of this product. Heat could accumulate inside the product, resulting in a fire or malfunction. Do not install this product at a site that is exposed to direct sunlight, or near an air conditioner or heating apparatus. The resultant temperature changes inside the product could cause a malfunction, fire, or electrical shock. Do not place the product in a dusty place, or a site exposed to soot or steam, near a kitchen table, bath, or a humidifier. A fire, electrical shock, or breakdown could result. Do not place this product on an unstable or tilted bench, or in a location subject to a lot of vibration and shock. It could drop or fall, causing personal injury or mechanical breakdown. After installing this product, mount it on a secure base. If the unit moves or falls, it may cause personal injury. Do not store toner units and PC drum units near a floppy disk or watch that are susceptible to magnetism. They could cause these products to malfunction.

The inside of this product has areas subject to high temperature, which may cause burns. When checking the inside of the unit for malfunctions such as a paper misfeed, do not touch the locations (around the fusing unit, etc.) which are indicated by a “Caution HOT” caution label.

Do not place any objects around the power plug as the power plug may be difficult to pull out when an emergency occurs.

The socket-outlet shall be installed near the machine and shall be easily accessible as the power plug may be difficult to pull out when an emergency occurs.

Always use this product in a well ventilated location. Operating the product in a poorly ventilated room for an extended period of time could injure your health. Ventilate the room at regular intervals. Whenever moving this product, be sure to disconnect the power cord and other cables. Failure to do this could damage the cord or cable, resulting in a fire, electrical shock, or breakdown. When moving this product, always hold it by the locations specified in the operator’s manual or other documents. If the unit falls it may cause severe personal injury. The product may also be damaged or malfunction. Remove the power plug from the outlet more than one time a year and clean the area between the plug terminals. Dust that accumulates between the plug terminals may cause a fire. When unplugging the power cord, be sure to hold onto the plug. Pulling on the power cord could damage the cord, resulting in a fire or electrical shock.

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xxii

Precautions for Routine Use

Do not store toner units, PC drum units, and other supplies and consumables in a place subject to direct sunlight and high temperature and humidity, as poor image quality and malfunction could result. Do not attempt to replace the toner unit and PC drum unit in a place exposed to direct sunlight. If the PC drum is exposed to intense light, poor image quality could result. Do not unpack a toner unit or PC drum unit until the very time of use. Do not leave an unpacked unit standing. Install it immediately or poor image quality could result. Do not keep toner units and PC drum units in an upright position or upside down, as poor image quality could result. Do not throw or drop a toner unit or PC drum unit as poor image quality could result. Do not use this product in an area where ammonia or other gases or chemicals are present. Failure to do so may shorten the service life of the product, cause damage or decrease performance. Do not use this product in an environment with a temperature outside the range specified in the operator’s manual, as a breakdown or malfunction could result. Do not attempt to feed stapled paper, carbon paper or aluminum foil through this product, as a malfunction or fire could result.

Do not touch or scratch the surface of the toner unit, developing roller and the PC drum, as poor image quality could result.

l Use the supplies and consumables recommended by the dealer. Use of any supply or consumable not

recommended could result in poor image quality and breakdown.

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xxiii

Miscellaneous

Do not rest your weight on the control panel, as a malfunction could result. Normal international communications may at times not be possible depending on line conditions. If tap or well water is used in a humidifier, impurities in the water are discharged into the air and may be deposited inside the printer, resulting in poor image quality. It is recommended that pure water that does not contain any impurities be used in the humidifier. The cooling fan may be activated automatically, but this suggests no problems. Ni-MH (Nickel Metal Hydride) Batteries are installed inside machine as back up memory batteries. Please dispose according to local, state and federal regulations.

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Table of Contents

Chapter 1 - Introduction

Introduction to the MINOLTAFAX2800 and MINOLTAFAX3800 Units...............................1-1

MINOLTAFAX2800 and MINOLTAFAX3800 Model Differences* .......................1-1

How to Use This Manual ............................................................................................ 1-1

Agency Certification ...................................................................................................1-1

Important Safeguards..................................................................................................................1-2

Multi-Tasking ............................................................................................................................. 1-4

Machine Components .................................................................................................................1-5

Control Panel Layout ..................................................................................................1-8

Definition of Display Symbols .................................................................................1-12

Chapter 2 - Basic Operations

Sending a Document...................................................................................................................2-1

Using Memory Transmit .............................................................................................2-1

Memory Overflow Transmit ....................................................................................... 2-2

Dialing Methods.........................................................................................................................2-5

Receiving a Document ...............................................................................................................2-6

Auto Receive ............................................................................................................... 2-6

Making Copies ..........................................................................................................................2-10

Chapter 3 - Advanced Facsimile

Using the Function Menu ........................................................................................................... 3-1

Broadcast....................................................................................................................................3-2

Timer TX (Delay Transmission)................................................................................................3-3

Mailbox TX ................................................................................................................................ 3-4

Print Mailbox RX.......................................................................................................................3-5

Print Memory RX.......................................................................................................................3-6

Polling TX ..................................................................................................................................3-7

Polling RX ..................................................................................................................................3-9

Relay Initiate ............................................................................................................................3-11

Using Combination Dial...........................................................................................................3-12

JOURNAL Key........................................................................................................................3-13

REPORT Key...........................................................................................................................3-14

Reports ......................................................................................................................................3-15

Transmit Message Confirmation ...............................................................................3-15

Manual TX Report ....................................................................................................3-15

SCHEDULE Key......................................................................................................................3-16

PIN CODE Key ........................................................................................................................3-17

SPEAKER Key.........................................................................................................................3-18

F Codes................................................................................................................................ .....3-19

Page 27

Table of Contents

Chapter 4 - Facsimile Programming

Accessing The User Program Area............................................................................................4-1

Menu Navigation ........................................................................................................4-1

Menu Structure ...........................................................................................................4-2

Initial User Data.........................................................................................................................4-5

Entering The Date & Time ......................................................................................... 4-5

Entering Your Telephone Number .............................................................................. 4-5

Entering Your User Name ..........................................................................................4-6

Setting Department PW .............................................................................................. 4-6

Machine Operations ................................................................................................................... 4-7

Setting the LCD Contrast ............................................................................................4-7

Setting the Correct Dialing Type (Tone/Pulse) ..........................................................4-7

Setting the Buzzer (Ring) Volume ..............................................................................4-8

Setting the Line Monitor (Speaker) Volume .............................................................. 4-9

Selecting Remote Monitor .......................................................................................... 4-9

Setting Your Fax Line Type (PSTN/PBX) ............................................................... 4-10

Setting the Power Save Mode ...................................................................................4-11

Setting the Power Save Time ....................................................................................4-12

Setting the Drum Counter .........................................................................................4-12

Document Scan Settings...........................................................................................................4-13

Resolution .................................................................................................................4-13

Scan Contrast ............................................................................................................ 4-14

Print Density .............................................................................................................4-14

Reduction Copy ........................................................................................................4-15

Rec. Paper Size ......................................................................................................... 4-16

Auto Cassette Sel. .....................................................................................................4-16

Dial Registration ...................................................................................................................... 4-17

One-Touch Keys ....................................................................................................... 4-17

Speed Dial Keys ........................................................................................................4-18

Group Dial Keys ....................................................................................................... 4-19

Program Dial ............................................................................................................. 4-20

Batch TX ...................................................................................................................4-23

Relay box .................................................................................................................. 4-25

TX Operation............................................................................................................................4-26

Default TX ................................................................................................................4-26

Closed Network TX .................................................................................................. 4-27

Fax Forwarding .........................................................................................................4-27

RX Operation ...........................................................................................................................4-30

Memory RX Mode ....................................................................................................4-30

Two Page Print ..........................................................................................................4-32

Reduction RX ...........................................................................................................4-33

Mailbox RX ..............................................................................................................4-33

Closed Network ........................................................................................................4-34

RX Mode ................................................................................................................... 4-35

Footer (Receive Time Print) .....................................................................................4-35

Line 2 Setting...........................................................................................................................4-38

Line 2 Fax No. ..........................................................................................................4-38

TX Line Priority ........................................................................................................4-38

Line 2 Tone / Pulse ................................................................................................... 4-39

Reports .....................................................................................................................................4-40

Activity Report .........................................................................................................4-40

Reserv. (Reservation) Report ....................................................................................4-40

TX Results Report .................................................................................................... 4-41

Page 28

Table of Contents

RX Results Report ....................................................................................................4-41

Broadcast Report .......................................................................................................4-42

Toner Low Report .....................................................................................................4-42

Chapter 5 - Internet Fax(Option)

Setup ............................................................................................................................5-1

Programming Internet Fax settings .............................................................................5-2

components of Internet Fax .........................................................................................5-2

Setting up the Internet Fax ......................................................................................................... 5-3

E-MAIL SETTING .....................................................................................................5-3

SERVER SETTING ....................................................................................................5-4

POP3 INTERVAL ...................................................................................................... 5-5

TIME OUT SETTING ................................................................................................ 5-5

ERROR REPORT .......................................................................................................5-6

TIME ZONE ............................................................................................................... 5-6

One-Touch Dial ...........................................................................................................5-8

Speed Dial ...................................................................................................................5-9

Group Dial ...................................................................................................................5-9

Program Dial .............................................................................................................5-10

Manual Transmission(Single Location) ....................................................................5-12

Manual Receive .........................................................................................................5-13

Advanced Operations of Internet Fax.......................................................................................5-14

Broadcast ...................................................................................................................5-14

Timer TX ...................................................................................................................5-15

One Touch, Speed Dial, and Group Dial ..................................................................5-15

Automatic Receive ....................................................................................................5-15

Error messages..........................................................................................................................5-16

Error Messages Report ..............................................................................................5-16

LCD Display Messages .............................................................................................5-17

chapter 6 - PC Printing & Scanning

Set Printer...................................................................................................................................6-1

Symbol Set ..................................................................................................................6-2

Font Number ............................................................................................................... 6-3

Print Font .....................................................................................................................6-4

Memory Allocations...................................................................................................................6-7

Standard Memory Configuration Choices .................................................................. 6-7

PCL4 Emulation.........................................................................................................................6-9

Connecting to a Computer ..........................................................................................6-9

Basic Operation .........................................................................................................6-10

Using the Manual Feed Tray to Print ........................................................................6-10

Printing Envelopes ....................................................................................................6-10

Printer Messages.......................................................................................................................6-11

Auto-Select Paper Tray ............................................................................................6-11

GDI Printer Feature(option).....................................................................................................6-12

PC Requirements .......................................................................................................6-12

Installing The Printer Driver .....................................................................................6-13

Printing with your GDI Print Function .....................................................................6-15

Getting Help ..............................................................................................................6-15

Scanning (TWAIN Driver Option)...........................................................................................6-16

PC Requirements for the TWAIN Option .................................................................6-16

Page 29

Table of Contents

Installing the TWAIN Driver ....................................................................................6-16

Class 1 Fax/Modem..................................................................................................................6-18

Class 1 Interface ........................................................................................................6-18

PC Requirements ......................................................................................................6-18

Installing the PC-Fax Software .................................................................................6-19

Using Class 1 Mode ..................................................................................................6-19

Receiving a Fax in Class 1 Mode ............................................................................. 6-20

Scanning in Class 1 Mode ........................................................................................6-20

Chapter 7 - Maintenance & Supplies

Loading the Paper.......................................................................................................................7-1

Paper Tray ...................................................................................................................7-1

Optional Second Paper Cassette Unit(SPCU) ............................................................7-2

Clearing Paper Jams...................................................................................................................7-4

Document Jams ...........................................................................................................7-4

Paper Jams ..................................................................................................................7-5

Changing Toner Cartridge..........................................................................................................7-9

Maintenance.............................................................................................................................7-12

Cleaning Your Fax Unit ............................................................................................7-12

Cleaning the Scanner ................................................................................................ 7-12

Cleaning the White Roller ........................................................................................7-13

Chapter 8 - Troubleshooting

Troubleshooting .........................................................................................................................8-1

Error Indication Types ................................................................................................ 8-1

Error Messages ............................................................................................................8-2

Chapter 9 - specifications

Physical Specifications...............................................................................................................9-1

Operational Specifications.........................................................................................................9-2

Class 1 Interface (RS-232) ..........................................................................................9-4

LAN Interface (Print Server) ......................................................................................9-5

Environmental Specifications....................................................................................................9-8

Appendix - Unpacking & Installation

Unpacking ................................................................................................................................. A-1

Main Carton Contents ................................................................................................A-1

Accessories Box Contents ......................................................................................... A-2

Setting Up Fax Unit................................................................................................................... A-3

Removing the Packing Materials ...............................................................................A-3

Installing the Drum Cartridge ....................................................................................A-3

Installing the Toner Cartridge .................................................................................... A-4

Installing the Paper Exit Tray ....................................................................................A-5

Installing the Document Exit Tray .............................................................................A-5

Installing the Document Feed Tray ............................................................................ A-6

Attaching the Power Cord and Telephone Cords ......................................................A-6

Attaching the PC Cables ............................................................................................A-8

Turning Power ON ...................................................................................................A-10

Final Checkout ........................................................................................................................ A-11

Preparing Your Fax Unit ..........................................................................................A-11

Loading a Document ................................................................................................A-11

Setting Up the (Optional) SPCU.............................................................................................A-12

Page 30

Table of Contents

Unpacking the SPCU ............................................................................................... A-12

Installing the SPCU ..................................................................................................A-13

Page 31

Table of Contents

Page 32

Chapter 1

Introduction

Page 33

Introduction to the MINOLTAFAX2800 and MINOLTAFAX3800 Units

1 - 1 Introduction

Introduction to the MINOLTAFAX2800 and MINOLTAFAX3800 Units

The MINOLTAFAX2800 and MINOLTAFAX3800 are multi-function devices that in addition to the Fa x capability, allow you to Print, Scan and Copy.

MINOLTAFAX2800 and MINOLTAFAX3800 Model Differences*

* Items listed above are for the standard configuration. For information on other options, ref er to the Specifications Cha pter.

How to Use This Manual

This manual explains the functi ons and operation of the MINOLT AFAX2800 and MINOLTAFAX3800 units. It also gives some troubleshooting tips as well as general precautions to be observed during operations.

To ensure the best performance and effective use of your unit, please read this manual carefully from cover to cover. After you have read the manual, keep it near your Fax unit for handy reference. It should be helpful in solving any operational questions you may have.

This manual is written to cover the base machine with all the options installed. If your unit does not have these options installed, just skip that section. If you choose to upgrade your unit in the future, you will already have the necessary information. Call your Sales or Service Representative to order options and schedule their installation.

Agency Certification

Your MINOLTAFAX2800 and MINOLTAFAX3800 unit complies with FCC rules, DOC requirements, and other agency certification requirements. Refer to the Appendix section of this manual for details.

These units are Energy Star qualified.

Item MINOLTAFAX2800 MINOLTAFAX3800 2nd cassette Tray Optional Optional Page Memory 2 MB 6 MB Dual Line Mode Optional Standard Printing Yes Yes PC-Scanning Optional Optional Option Fax Memory 8MB 8MB

Page 34

Important Safeguards

Introduction 1 - 2

Important Safeguards

Always follow these important safeguards:

Read all of these instructions before using your unit.

Do not use this unit near water; for example, near a bath tub, sink or swimming pool.

Avoid using the telephone during an electrical storm. There may be a remote risk of electric shock from lighting.

Do not use the telephone to report a gas leak in the vicinity of this unit.

Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instruction.

Plug the power cord only into a 3conductor (grounded) outlet rated for at least 15 amperes.

•

Never ground the power cord to a

gas pipe or a water pipe.

•

Keep the power cord away from hot

surfaces.

•

A void using an exten sion cord if at all

possible. If you must use an extension cord, use only a 3conductor c ord rated for at least 15 amperes. Cords rated for less might ov erheat and become a fire hazard.

•

Do not operate your unit if any part of it is damaged, or if any part has

been dropped, until it is checked by a qualified technician.

Do not install your unit in areas that are:

•

Damp or humid

•

Exposed to direct sunlight

•

Extremely dusty

•

Poorly ventilated

•

Subject to extreme temperature or humidity changes. For example,

don’t locate your copier near an air conditioner or heater.

Install your unit with space around it to provide adequate ventilation.

Do not place the unit near a television or radio. If the unit is too close it

Page 35

Important Safeguards

1 - 3 Introduction

may interfere with the reception.

Place your unit on a firm, level surface.

Do not place heavy objects on the ADF (Automatic Document Feeder) or the Exit Tray.

Do not disassemble your unit or try to repair it yourself, other than as instructed in this Operat or Guide. Call an Author ized Servic e Center for all necessary repairs. Incorrect assembly can cause electrical hazards and possible damage to the machine.

Page 36

Multi-Tasking

Introduction 1 - 4

Multi-Tasking

The MINOLTAFAX2800 and MINOLTAFAX3800 can perform multiple operations at the same time. One operation can run in the foreground, while another runs in the background. For example, you can scan, copy, or print documents i nto memory for later transmission while receiving a fax.

Operation Concurrent Operation Result

Copy Fax Reception

GDI/PCL4 Printing

Memory Fax transmission

PC-Fax Transmission or Reception

The received fax is stored in memory, and prints once copy operation is complete.

Print job is stored in memory, and prints once copy operation is complete.

Faxing begins while copying continues.

Fax Reception Copy

GDI/PCL4 Printing

Fax Transmission

The Copy job will be stored in memory, then printed out when reception (RX) is complete.

Print document during reception.

Scans document into memory for transmission.

Fax Transmission

Copy

GDI/PCL4 Printing

The available memory is shared by both jobs and their operations happen simultaneously.

The document will be printed from the PC during Fax operation.

PC-Fax Reception

Copy

Parallel Port Printing

Fax Transmission

Copy operation starts by scanning document into memory, and prints as fax is being transmitted.

Print operation occurs while PC is receiving the fax.

TX works when PC-Fax is complete. Scans document into memory for transmission.

PC-Fax Transmit Copy

Parallel Port Printing

Fax Transmission

Copy operation starts by scanning document into memory first, and prints as fax is being transmitted.

Parallel Port can be used for printing during PC-FAX operation.

Scans document into memory for transmission.

Page 37

Machine Components

1 - 5 Introduction

Machine Components

External Components: Front

1 Document Exit Tray

This tray catches the original document after it passes through the scanner.

2 Control Panel / Scanner Cover

The controls on the panel perform the various faxing, copying, and printing functions. Lift this panel lifts to remove document feed jams.

3 Document Feed Tray

Load your document face down on this tray for faxing or copying.

4 Document Alignment Guides

Adjust these Guides to fit the width of your original documents.

5 Paper Tray

You can load up to 250 sheets of Letter-size, A4, or Legal-size paper into the standard Tray.

You can add another 500 sheets with the optional Second Paper Cassette Unit (SPCU).

6 Bypass Feed Tray

Y o u can feed single sheets of s pecial types of paper. i. e. pre-printed letterhead & envelopes

7 Paper Exit Tray

This Tray catches the paper after printing.

Page 38

Machine Components

Introduction 1 - 6

External Components: Rear

8 AC Power Connector

The AC Power C ord plugs in here.

9 Main ON/OFF Switch

Use to turn the your unit ON and OFF.

10 Telephone Line Connector

Plug the telephone cable from this connector into the wall socket of the telephone line.

11 Telephone Hand Set Connector -or-

External Line

Use this connector to plug in the telephone cord from the telephone set.

12 Parallel Connector

Provides connection between this unit and a host computer for GDI printing or PCL4 or PCL 5e printing.

13 Serial Connector (RS232)

Provides connection between this unit and a host computer for Class 1 PC faxing and Twain-compliant scanning. This interface can also be used for printing.

14 Network Connector (Optional NIC or I-

Fax Card)

Provides connection between the unit and the Network.

15 Dual Line Connector (Optional)

Plug the telephone cable from this connector into the wall socket for the second line.

Page 39

Machine Components

1 - 7 Introduction

External Components: Internal and Optional

16 Top Cover / Cover Release Buttons

Press these two buttons to open the Top Cover to check and clear paper jams, to change the Toner and Drum, or to clean the interior of the unit.

17 Toner Cartridge

The Toner Cartridge contains the toner particles used in imaging.

18 Drum Cartridge

This Drum Cartridge transfers toner to the paper.

19 Second Paper Cassette Unit (SPCU)

When installed, it permits your unit to print up to 750 uninterrupted pages without reloading paper. (750 pages of standard weight Letter/A4 size paper.)

Page 40

Machine Components

Introduction 1 - 8

Control Panel Layout

/PAUS E

＊

PQRS

REDIAL

SPEED DIAL

GHI

MAIL

TUV

WXYZ

START

JKL

MNO

ABC

DEF

STOP

COPY

38373634 35

2018 19

2221

02 03 04 05 06

39 40

23 24

16 4847

0807

PROGRAM

CAP

-/&

+/-

FUNCTION YES N O

PIN CODE<DELETE

STD

FINE

EX-FINE

HALF TONE

LIGHT

NORM DARK

SLEEP

AUTO RX. ERROR

TYPE ORG.

HALF TONE

RESOLUTION

SCHEDULE JOURNAL REPORT W AKEUP

SPEAKER

2 3 6 5 4

Panel Description

1. Display The LCD Display provides you with instructions and information about fax, I-Fax, copying,

printing, programming a nd operational functions.

2. Resolution Keys Press this key to select the desired resolution for scanning: Standard: Use for normal documents. This is the default. Fine: Use for documents with fine lines or characters. Ex-Fine: Use for very fine maps, drawings or extremely detailed originals. Half Tone: Use for photographs or shaded drawings.

3. Original Type Key Press this key to select the type of original you are using: Normal: Use this for most of the regular documents. Light: Use for documents with very fine or light characters. Dark: Use for documents that are dark.

4. Sleep /Wakeup Key Press this Key to turn the machine in standby mode.

5. Auto RX Light This light indicates the receiving mode of the Facsimile: ON: The facsimile will receive documents automatically. OFF: The facsimile will receive documents manually.

6. Error Light The ERROR Light illuminates if there is a problem wit h the unit su ch as paper jam. After the problem has been corrected or when the STOP Key is pressed, the light turns OFF.

Page 41

Machine Components

1 - 9 Introduction

/PAUS E

＊

PQRS

REDIAL

SPEED DIAL

GHI

MAIL

TUV

WXYZ

START

JKL

MNO

ABC

DEF

STOP

COPY

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PROGRAM

CAP

-/&

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FUNCTION YES N O<PIN CODE<DELETE

STD

FINE

EX-FINE

HALF TONE

LIGHT

NORM DARK

SLEEP

AUTO RX. ERROR

TYPE ORG.

HALF TONE

RESOLUTION

SCHEDULE JOURNAL

REPORT

WAKEUP

SPEAKER

7 8 9 10 11 12 13 14 15

Panel Description

7. Function Key The FUNCTION Key allow access to the Function Menu. Set Functions by pressing the FUNCTION Key first and then selecting the desired function using numeric keys or the FUNCTION Key.

8. PROGRAM Key Press the PROGRAM Key to enter the set menu and program your desired function using either

numeric keys or the arrow on the display.

9. YES Key The YES Key is used to accept the selections made under PROGRAM and FUNCTION menus.

10. NO Key The NO Key is used to reject the selections made under the PROGRAM and FUNCTION menus.

11. Pin Code Key This key is used to input personal identification number for some telephon e systems when you dia l

an outside number.

12. Delete Key When in a Program mode, it is used to Delete an entry.

13. Schedule Key Press this key to view the transaction in memory file, such as memory transmission or polling.

14. Journal Press this key to view the tran saction result the same as in an activity report. This shows the

session number, remot e ID or dial number and resu l t.

15. Report Key This key is used to choose your desired report, press YES to print out the report if you need.

16. Arrow Keys

( )

Used to move cursor to the right or left one position or to scroll through the menu. Use the Key to enter ITU-T Sub-address in setting One-Touch or Speed Dial Keys.

Page 42

Machine Components

Introduction 1 - 10

Panel Description

17. One-Touch Keys The One-Touch Keys are used to store frequently dialled numbers. Any of the Keys can be assigned as One-Touch Keys or Group Dial Keys. In addition, the last eight keys can be used as Program Keys. Each Group Key can hold up to 50 One-Touch or Speed Dial numbers.(32 OneTouch Keys is applicable for MINOLTAFAX2800, 64 One-Touch Keys for MINOLTAFAX3800.)

18. The “+” K ey Used to register a combination dial in a One-Touch or Speed Dial Key, This symbol must follow the initial number and be followed by a number stored in the One-Touch, Speed Dial Key or entered via the Ten-Key Pad.

19. Mail Key Use this key to receive or transmit E-Mail.(With upgrade I-Fax card)

20. Speed Dial Key Use this to initiate speed dialling. Press the SPEED DIAL key and your three-digit code to start a

transmission.

21. Redial/Pause Key Redial: Press this key to redial the last telephone number called. Pause: Press this key to insert a pause in the number being stored. When you press this key, a “P”

is inserted within a number causing a 2 .5 second dela y when dialing. This is us eful if you mu st dial a prefix, such as 9 to pause briefly in order to access an outside telephone line. (A “P” after a series of numbers adds 10 seconds to the normal time the machine waits for a remote receiver to answer a call.)

22. Speaker Key Press this key to switch the unit to the telephone line for direct (manual) dial from the machine’s keypad. When pressed first, it also allows you to hear the dialing when using One-Touch, Speed Dial, etc.

23. “*” Key Press the “*” Key for tone dialing while your unit is set for pulse dialing. (This key is only effective when the SPEAKER Key is used.)

/PAUSE

＊

PQRS

REDIAL

SPEED DIAL

GHI

MAIL

TUV

WXYZ

START

JKL

MNO

ABC

DEF

STOP

COPY

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CAP

-/&

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FUNCTION YES NO

PIN CODE<DELETE

STD

FINE

EX-FINE

HALF TONE

LIGHT

NORM DARK

SLEEP

AUTO RX. ERROR

TYPE ORG.

HALF TONE

RESOLUTION

SCHEDULE JOURNAL

REPORT

WAKEUP

SPEAKER

18 19 20 22 21 23 24 25

26 27

Page 43

Machine Components

1 - 11 Introduction

24. Keypad These twelve keys work for the internal telephone in the fax uni t just like the keypad on regular touch tone phones. You can use the keypad to dial a remote unit directly or to assign codes and telephone numbers to One-Touch and Speed Dial locations.

25. “#” Key Press the “#” Key to access internal line or PSTN line when your unit is set for use over a PBX line.

26. Copy Key Press the COPY Key to initiate copying documents that are loaded on the Document Feed Tray.

27. STOP Key Use this key to stop copying, transmitting, dialling waiting to dial or scanning. You can also press the STOP to return from any operation mode back to the standby status.

28. START Key Press the START Key to begin transmitting, scanning, copying or manual fax reception.

Panel Description

Page 44

Machine Components

Introduction 1 - 12

Definition of Display Symbols

The LCD Display shows the date, time of day, amount of memory available for use, fax numbers, fax conditions and other information by means of either a message or graphic. The fo ll ow tab le is a l ist of i con s that can appear on the LCD Display

Signifies a fax or phone number. Shown while the remote fax

number is being rung.

Prompts you to enter a fax number.

Shown while the user’s local fax is being rung.

Indicates the pause function is set into the destination’s fax number. Example 0P412641267

Shows the number of pages. Example: A single page.

Indicates when the Internal PBX function is set into the destinations’s fax number.

Shown while a document is be i ng transmitted to the other party.

Indicates when the Sub Address is set into the destination’s fax number. Example: 4126412 :8108

Shown while a document is be i ng received from the other party.

Indicates that a polling transmission function has been stored in memory.

Indicates that a document to be transmitted by the timer transmission function has been stored in memory.

Indicates when the External PBX to PSTN function is set into the destination’s fax number

Indicates that a document to be transmitted by the Internet Fax.

Page 45

Machine Components

1 - 13 Introduction

Page 46

Chapter 2

Basic Operations

Page 47

Sending a Document

2 - 1 Basic Operations

Sending a Document

Note: To use some of the fax functions such as One- Touch and Speed Dial you must first program your unit. If your unit has not yet been programmed, refer to Chap ter 4 Program ming.

Using Memory Transmit

Since your fax unit provides multi access capabilities, you can scan documents into memory for transmission, even if your unit is in the process of transmitting data from memory, receiving data or printing a file from the PC.

Note: If the unit runs out of memory during scanning, you can use manual transmission by pressing the SPEAKER key or by using the Direct Transmit ADF TX procedure.

Place your document face down on the Document Feed Tray.

Adjust the Document Side Gui des t o the edges of the document.

Use the TYPE ORG. Key to select the desired contrast:

Use this setting for this

Normal Regular documents. (Default) Dark Documents that are dark. Light Documents with very fine or light characters.

NOV.07 12:34 100%

-SET DOC. FACE DOWN-

Page 48

Sending a Document

Basic Operations 2 - 2

Use the RESOLUTION Key to select th e desired resolution:

If you are sending a photograph, press the HALF TONE Key for best results.

Enter the remote Fax number using the numeric Key Pad.

•

The unit scans the document into

memory and sends it to the location you selected.

•

The unit automatically returns to standby mode when finished

transmitting.

T o s to p a t ran smission, press the ST OP Key.

Memory Overflow Transmit

When your unit senses it runs out of memory if a half page of your document is being scanned in ADF, it will stop transmission and following LCD messages appeared, press the STOP key to recover your machine at stand by state and press STOP key again to reject your document out from ADF.

Note: Prior to placing the original face down on the document feeder for transmission, the fax number can be entered on the MINOLTAFAX 2800 /

3800. This enables you to reference the fax number on the original, enter the number and then place the original face down for transmission.

Use this setting for this

Standard Documents with standard size characters, such as typed documents. Fine Documents with smaller size characters, like newsprint.

(Copy Default)

Extra Fine Documents with very fine or light characters.

ENTER FAX NO. or FUNCTION

TUV

WXYZ

START

JKL

MNO

ABC

DEF

STOP

COPY

CAUTION MEMORY FULL

* CAUTION* MEM.FULL/TX CANCEL

In this situation ADF TX is recommended, it will scan one page and TX one page and scan one page and so on, refer to page

4-27

Page 49

Sending a Document

2 - 3 Basic Operations

Using the SPEAKER Key

Use the SPEAKER dial sequence when it is necessary to listen to the “Handshake”. This is an important troubleshooting aid to see if a transmission fault is phone rel ated o r not. It is possi ble t o dial a locat ion usi ng any combinat ion of TEN-Key, One Touch Dial, or Speed Dial Directories.

Place your document face down on the Document Feed Tray.

Adjust the Document Side Guides to the edges of the document.

Use the TYPE ORG. Key to select the desired contrast:

Use the RESOLUTION Key to select th e desired resolution:

Press the SPEAKER Key.

Enter the remote fax number using one of the entry methods.

listen until the remote fax unit answers, then press the START Key.

To stop a transmission already in pr ogress, press the STOP Key.

/PAUSE

＊

PQRS

REDIAL

SPEED DIAL

GHI

TUV

WXYZ

JKL

MNO

SPEAKER

(7776665555)

-PUSH START KEY-

Page 50

Sending a Document

Basic Operations 2 - 4

Using Combination Dial

This is used when the number exceeds the 30 digit limit for a single location. The number is sp lit between two locations and the two are automatical ly linked when the first of the two is used. It is possible to input dialing numbers continuously. You can enter another One-Touch, Speed Dial or Ten Key followed by the combination dial numbers (phone numbers last digits is ‘+’ in One Touch or Speed Dial Key). The telephone number limit is 30 digits.

Place your document face down on the Document Feed Tray.

Adjust the Document Side Guides to the edges of the document.

Use the TYPE ORG. Key to select the desired contrast:

Use the RESOLUTION Key to select th e desired resolution:

Press a One-Touch Key.

•

The One-Touch number should have a “+” at the end indicating an

additional Key has been programmed to extend the length of the number.

Press the second One-Touch key containing the additional numbers and press START.

•

The unit scans the document into memory and sends it to the location

you selected.

•

The unit automatically returns to standby mode when finished

transmitting.

To stop a transmission, press the STOP Key.

Page 51

Dialing Methods

2 - 5 Basic Operations

Dialing Methods

You can use the following methods to dial a remote facsimile number from your unit.

Use this setting for this

1. Key Pad Dial Dial the number of the remote facsimile using the numeric keypad. You can also use the Arrow Key to correct any mistakes. (A maximum of 30 digits are allowed, including the “PAUSE” (P).

2. One Touch Dial Press a ONE TOUCH Key. Its number will be displayed and the unit scans the document and dials the number automatically. See the Advanced Operations.

3. Speed Dial Press the SPEED DIAL Key and enter a three-digit dial number from the keypad. The Speed Dial number is shown on the display. The unit scans the document and dials the number automatically.

4. Group Dial Press a ONE-TOUCH Key. Any One-Touch Key can be programmed for Group Dialing. The Group Name is shown on the display. The unit scans the document and dials the numbers automatically.

5. Program Dial Several transmission functions can be pr ogrammed in any of the l ast eight One-T ouch Keys. To utilize these functions, press the corresponding OneT o uch Ke y. For example: if you want to set up an after-hours broadcast which is performed regularly, you can register the necessary functions in a Program Dial Key.

6. Using Combination Dial If the One-Touch or Speed Dial phone number displays a “+” as the last character, additional numbers are necessary to complete the dialing. The additional numbers may be stored in a One-Touch or Speed Dial location, or may be entered using the key pad.

7. Using the “#” Key In most PBX applications, a prefix is necessary ahead of the outside phone number in order to access an outside line. Once this prefix number has been programmed into the machine, pressing the “#” Key automatically enters it in the string.

Page 52

Receiving a Document

Basic Operations 2 - 6

Receiving a Document

Use automatic receiving when you want your fax to automatically receive faxes without any intervention from you.

Auto Receive

Make sure your unit is ready to receive.

•

When your unit rings, the LCD shows

this message.

•

If the sendi ng location is recognized,

the blank is filled in with the name or telephone number of the location.

•

When the transmission is complete this

message is displayed. The number at the end of the second line indicates the number of pages sent.

•

When the document starts to print, the

following message is displayed. The return of the second line shows that other operations such as sending a Fax or making a copy are now available.

•

When the final page prints, the display

shows the fo llowing message. The number shows the number of pages printed

NOV.07 12:34 100%

-SET DOC. FACE DOWN-

( ) 100%

-SET DOC. FACE DOWN-

(CHICAGO) 100%

-SET DOC. FACE DOWN-

*RX COMPLETE* CHICAGO 20P

*PRINT DOC* 90%

-SET DOC. FACE DOWN-

*PRINT COMPLETE* 20P

Page 53

Receiving a Document

2 - 7 Basic Operations

Manual Receive

In the manual receive mode, you can talk to the caller and start the receive the document after the conversation is over.

When your unit rings, answer the phone.

If it is evident that it is a fax transmission, press the START Key on your unit and then replace the phone on the cradle.

•

An intermittent tone after picking up

the handset indicates a fax call.

•

When your unit recognizes t he signal as

a fax call, the LCD shows t his message.

•

If the sendi ng location is recognized,

the blank is filled in with the name or telephone number of the location.

•

When the transmission is complete this

message is displayed. The number at the end of the second line indicates the number of pages sent.

•

When the document starts to print the

following message is displayed. The return of the second line shows that other operations such as sending a Fax or making a copy are now available.

•

When the final page prints, the display

shows the fo llowing message. The number shows the number of pages printed.

NOV.07 12:34 100%

-SET DOC. FACE DOWN-

*TALKING*

( ) 100%

-SET DOC. FACE DOWN-

(CHICAGO) 100%

-SET DOC. FACE DOWN-

*RX COMPLETE* CHICAGO 20P

*PRINT DOC* 90%

-SET DOC. FACE DOWN-

*PRINT COMPLETE* 20P

Page 54

Receiving a Document

Basic Operations 2 - 8

Memory Receive (Memory Lock)

This option saves all incoming faxes into memory. To access and print these documents, you must enter a password.

Note: If you don’t have a password, contact your Key Operator to provide this.

With your unit in a ready position, the following message appears.

When your unit rings, the LCD shows this message.

If the sending location is recognized, the blank is filled in with the name or telephone number of the location.

When the transmission is c omplete this message is displayed. The number at the end of the secon d line indicate s the nu mber of pages sent.

The document ‘prints’ into memory.

When the fi nal page ‘prints’, the display shows the following messa ge. The number shows the number of pages printed.

Note: If you want to print documents from memory receive, please refer to chapter3--Print Memory RX.

<<M-RX>> 100%

-SET DOC. FACE DOWN-

( ) 100%

-SET DOC. FACE DOWN-

(CHICAGO) 100%

-SET DOC. FACE DOWN-

*RX COMPLETE* CHICAGO 20P

<<M-RX 10P>> 80%

-SET DOC. FACE DOWN-

*PRINT COMPLETE* 20P

Page 55

Receiving a Document

2 - 9 Basic Operations

Substitute Memory Receive

If the facsimile unit should encounter any of the following situations, it will switch from direct recept ion mode to me mory reception mode.

•

Machine runs out of paper

•

Machine runs out of toner

•

Printer Cover is open

•

Recording Paper Jam

•

Machine trouble

With your unit in a ready position, the following message appears.

•

When your unit rings, the LCD shows

this message.

•

If for any of the abo ve reasons you r unit

cannot receive and print the message, an error message is displayed.

Take whatever actions are required to clear the error.

•

When the error is removed, the unit

returns to normal operation and starts printing the documents stored in memory.

•

When the final page prints, the display

shows the fo llowing message. The number shows the number of pages printed.

NOV.07 12:34 100%

-SET DOC. FACE DOWN-

( ) 100%

-SET DOC. FACE DOWN-

*MEMORY RX* 15P RECORDING PAPER JAM

*PRINT DOC. 80%

-SET DOC. FACE DOWN-

*PRINT COMPLETE* 15P

Page 56

Making Copies

Basic Operations 2 - 10

Making Copies

With your facsimile unit, you can make from 1 to 99 high quality copies of an original document. The Document Feeder can hold up to 50 originals.

Procedure

Place your document face down on the Document Feed Tray.

Adjust the Document Side Guides to the edges of the document.

The LCD Message Display indi cates the following:

Use the TYPE ORG. Key to select the desired contrast:

•

Use NORM for regular

documents.

•

Use LIGHT for documents with

very fine or light characters.

•

Use DARK for documents that

are dark.

Use the RESOLUTION Key to select the desired resolution:

•

Use STD (Standard) for

documents with standard size characters, such as typ ed documents.

•

Use FINE for documents with

smaller size characters, like newsprint.

•

Use EX-FINE for documents with very fine character s.

ENTER FAX NO. or FUNCTION

FINE

EX-FINE

HALF TONE

LIGHT

NORM DARK

SLEEP

AUT

TYPE ORG.

HALF TONE

RESOLUTION

SCHEDULE JOURNAL

REPORT

WAKEUP

DE DELETE

STD

FINE

EX-FINE

HALF TONE

LIGHT

NORM DARK

TYPE ORG.

HALF TONE

RESOLUTION

SCHEDULE JOURNAL

REPORT

Page 57

Making Copies

2 - 11 Basic Operations

Use HALF TONE for documents such as photos that have a gray scale. HALF TONE may be used in combination with Original Types and Resolution Ke ys.

Press the COPY Key.

The LCD readout displays the following:

Enter the number of copies you ne ed u sin g the Numeric K eypad.

If you have entered more than “1” as your quantity, press the YES Key to sort the set, or press START to STACK the sets.

•

The unit scans the document into memory and then makes copies.

•

The unit automatically returns to standby mode.

This mode does this

STACK (Default) Copies the original document according to the page number order.

Example: If you are making two copies of pages 1 through 4, the copies are produced in this order: 1, 1, 2, 2, 3, 3, 4, 4

SORTER Copies the original document according to sort order.

Example: If you are making two copies of pages 1 through 4, the copies are produced in this order: 1, 2, 3, 4, 1, 2, 3, 4

PQRS

GHI

TUV

WXYZ

START

JKL

MNO

ABC

DEF

STOP

COPY

*COPY* COPIES=01 OK=START

*COPY* COPIES=02 OK=START(SORT=YES)

Page 58

Chapter 3

Advanced Facsimile

Page 59

Using the Function Menu

3 - 1 Advanced Facsimile

Using the Function Menu

The FUNCTION Key is used to access the most often used fax functions. Listed below are the menus you will encounter.

To access these functions, press the FUNCTION Key.

To select an option, perform one of the following:.

•

Press the number of the item you want.

•

OR, Press FUNCTION a second time and use the arrow keys to go the

menu item you want.

•

OR, Press FUNCTION continually until you reach the menu item you

want.

FUNCTION 1 BROADCAST

2 TIMER TX 3 MAILBOX TX 4 PRINT MAILBOX RX 5 PRINT MEMORY RX 6 POLLING TX 7 POLLING RX 8 RELAY INITIATE

NOV.06 15:38 100%

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FUNCTION SEL. 1-8 OR FUNCTION

Page 60

Broadcast

Advanced Facsimile 3 - 2

Broadcast

The Broadcast feature allows you to send the same document to up to 148 destination on the MINOLTAFAX2800 and 180 destination on the MINOLTAFAX3800 in the same session. The facsimile will scan the document into memory and transmit it sequentially to different d estinations .

The facsimile can broadcas t to de stinati ons cons isting of al l One-Touch Dials, 100 Speed Dials and 16 manually dialed numbers.

If you frequently send documents to the same multiple location, you can set up a Group Dial Key to automatically broadcast to these locations. See the Facsimile Programmin g C hapter for mo re info.

Procedure

Select the O riginal Type, Resolution if necessary and place your document in the Document Feeder face down.

Press the FUNCTION Key and enter 1 to select the Broadcast function.

The following message appears briefly to confirm your selection.

Enter the Broadcast location number. This can be a One-Touch Key, a Speed Dial Key, a Group Dial Key, a Combination Dial Key, or manually entered telephone numbers. Press YES between location.

When all the numbers have been entered, press START to begin your Broadcast session

NOV.06 15:38 100%

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FUNCTION SEL. 1-8 OR FUNCTION

1 BROADCAST

NO.001=_ OK=YES (DEL=NO)

NO.002=_ (Fin.=START)

Page 61

Timer TX (Delay Transmission)

3 - 3 Advanced Facsimile

Timer TX (Delay Transmission)

This feature allows you to set a specified start time within 24 hours to send documents at a later time. Set the reservation timer using military time (24 hour format). This functions can also be combined with Broadcast, Mailbox TX, Polling RX, or Relay Initiate.

Procedure

Select the O riginal Type and Resolution if necessary and place your document in the Document Feeder face down.

Press the FUNCTION Key and press 2 to select the Timer TX menu.

The following message appears briefly to confirm your selection.

Enter the time you wish the Transmission to begin.

Enter the destination fax number. If you press FUNCTION, the available types of Delay Transmissions are: manually entered fax number, Broadcast, Mailbox Polling RX or Relay In itiate.

NOV.06 15:38 100%

-SET DOC. FACE DOWN-

FUNCTION SEL. 1-8 OR FUNCTION

2 TIMER TX

TIMER=_0:00 OK=YES

ENTER FAX NO. or FUNCTION

Page 62

Mailbox TX

Advanced Facsimile 3 - 4

Mailbox TX

This operation is normally used to send confidential messages. Mailbox TX allows the sender the ability to send a fax message to a remote machine to be stored in memory. Only the user with the correct password can print the document. This function works only with a compatible fax machine that is set up for Mailbox receptio n. You need to enter t he c orrec t Mailb ox ID and Mail box PW for successful transmissi on.

Procedure

Select the O riginal Type, Resolution if necessary and place your document in the Document Feeder face down.

Press the FUNCTION Key and press 3 to select the Mailbox TX menu.

The following message appears briefly to confirm your selection.

Enter the destination fax number.

Enter 20-digit the Mailbox ID.

Enter the 20-digit Mailbox Password and press YES.

NOV.06 15:38 100%

-SET DOC. FACE DOWN-

FUNCTION SEL. 1-8 OR FUNCTION

3 MAILBOX TX

ENTER FAX NO.

OK=YES (DEL=NO)

MAILBOX ID= OK=YES

PASSWORD= OK=YES

Page 63

Print Mailbox RX

3 - 5 Advanced Facsimile

Print Mailbox RX

This operation is normally used to receive confidential messages. Mailbox TX allows the sender the abili ty to s end a f ax mes sage t o your mac hine to be s tored in memory. Only the user wi th the correct password can p rint the docum ent. This function works only with a compati ble fa x machine a nd your mac hine must be s et up for Mailbox reception. You need to enter the correct Mailbox Password to access the documents in your Mailbox.

Your fax unit can be programmed with up to 10 virtual mailboxes. Each Mailbox is assigned a 20-digit Password. This Password is required to access the documents setting in your Mailbox.

Note: To set up a Mailbox and assign a Passwor d or to ch ange your present one, contact your Key Operator for assistance.

Procedure

Press the FUNCTION Key and press 4 to select the Print Mailbox RX menu.

The following message appears briefly to confirm your selection.

Enter the 20-digit Mailbox PW to your Mailbox and press YES.

If you enter the wrong PW you are prompted and then given an opport uni ty to enter the correct PW number.

When the contents of your Mailbox has printed, you are prompted that printing is complete.

FUNCTION SEL. 1-8 OR FUNCTION

4 PRINT MAILBOX RX

MAILBOX PW=_ OK=YES (DEL=NO)

*WRONG MAILBOX PW*

*PRINT COMPLETE*

Page 64

Print Memory RX

Advanced Facsimile 3 - 6

Print Memory RX

Press the FUNCTION Key and press 5 to select the Print Memory RX menu.

The following message appears briefly to confirm your selection.

Enter your Memory RX password (20-digit) and press YES.

When the content of yo ur Me mory RX h as printed, you are prompted that printing is complete.

FUNCTION SEL. 1-8 OR FUNCTION

5 PRINT MEMORY RX

PASSWORD=_ OK=YES (DEL=NO)

*PRINT MEMORY RX*

*PRINT COMPLETE*

Page 65

Polling TX

3 - 7 Advanced Facsimile

Polling TX

Polling TX allows you to set a document to be retrieved by a remote fax machine. Your fax machine will automatically send the stored document in response to polling requests from remote devices. You need to set a polling ID and 20-digit security code to prevent unauthorized polling. Polling TX offers Single and Multi Modes.

•

In Single Mode, the specified file will be deleted after it has been

successfully transmitte d.

•

In Multi Mode, the specified file has to be manually deleted during a

polling TX or by Cancel Reservation Session.

Note: You need to set a 4-digit security code to prevent unauthorized polling. Contact your Key Operator to have this set up for you.

Procedure

Select the O riginal Type, Resolution if necessary and place your document in the Document Feeder face down.

Press the FUNCTION Key and press 6 to select the Polling TX menu.

The following message appears briefly to confirm your selection.

Enter the 20-digit Polling ID.

Enter the 20-digit Polling PW and press YES.

If you enter a regist er ed p o ll i ng I D you are prompted and then given an opport uni ty to delete this stored Polling TX or keep as it is.

NOV.06 15:38 100%

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FUNCTION SEL. 1-8 OR FUNCTION

6 POLLING TX

POLLING ID=_ OK=YES (DEL=NO)

POLLING PW=_ OK=YES (DEL=NO)

REGISTED! KEEP? OK=YES (DEL=NO)

Page 66

Polling TX

Advanced Facsimile 3 - 8

Select either Single or Multi and press YES to start the Polling session.

Your document is scanned into memory, ready for it to be polled. The “P” in the Message Display indicated the Polling Document is in memory.

*SINGLE MULTI

-SELECT&PUSH”YES”-

NOV.06 15:38 100%

-SET DOC. FACE DOWN-

Page 67

Polling RX

3 - 9 Advanced Facsimile

Polling RX

Polling RX allows you to obtain stored documents in another fax by calling the remote fax and instructing it to transmit. T o receive (poll) the document, you need to enter the correct polling PW number. Your unit sends the Polling PW code to the remote unit. The remote unit allows your unit to poll if your PW code matches the remote unit document PW.

Note: Contact the Key Operator of the remote unit for the correct Polling PW number.

Procedure

Press the FUNCTION Key and press 7 to select the Polling RX menu.

The following message appears briefly to confirm your selection.

Enter the One-Touch key of the remote fax unit or enter the phone of the remote unit manually and press YES.

Enter the 20-digit Polling ID.

Enter the 20-digit Polling PW for the remote location. If you do not have this PW, you will have to contact t he Key Operator for the remote fax unit for this information.

You are given the opportunity to enter additional locati ons to p oll. To finish, press START.

You are given the opportunity to check the destinations you have selected. To initiate the Polling session, press START.

FUNCTION SEL. 1-8 OR FUNCTION

7 POLLING RX

NO.001=_ OK=YES (SEP= )

POLLING ID=_ OK=YES (DEL=NO)

POLLING PW=_ OK=YES (DEL=NO)

NO.002=_ (Fin.=START)

CHECK DESTINATIONS? OK=YES (Fin.=START)

Page 68

Polling RX

Advanced Facsimile 3 - 10

Continuous Polling RX

Your unit can be programmed to continuously poll up to ten groups. Each group can contain up to ten location. This allows a central unit to poll remote units on a continuous basis. Any time a document is placed in the remote unit for Polling TX, your machine will automatically receive it. Re fer to the Program section for programming details. (Refer to page 4-36)

Page 69

Relay Initiate

3 - 11 Advanced Facsimile

Relay Initiate

Relay TX allows the operator to make one long distance call to a remote unit and the remote unit will relay the message to one or more fax units in the local area. With this function, you can save valuable time and telephone charges. This function can also instruct the remote fax machine to send an activity report to one of its One-Touch or Speed Dial location.

Note: If no One-Touch or Speed Dial Keys were set up, no reports will be generated.

Procedure

Select the O riginal Type, Resolution if necessary and place your document in the Document Feeder face down.

Press the FUNCTION Key and press 8 to select the Re lay Initiate menu.

The following messages appear briefly to confirm your selection.

Enter the destination fax number.

Enter the 20-digit Relay Box ID.

Enter the 20-digit password.

NOV.06 15:38 100%

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FUNCTION SEL. 1-8 OR FUNCTION

8 RELAY INITIATE

ENTER FAX NO.

OK=YES (DEL=NO)

RELAY BOX ID= OK=YES

PASSWORD= OK=YES

Page 70

Using Combination Dial

Advanced Facsimile 3 - 12

Using Combination Dial

Because the telephone number in each One-Touch and Speed Dial location is limited to 30 digits, it might be necessary to combine two or more One-Touch or Speed Dial locations to call one location.

Procedure

Select the O riginal Type, Resolution if necessary and place your document in the Document Feeder face down.

Press any of the One-Touch or Speed Dial Keys you have programmed.

The following messages appear briefly to confirm your selection.

If the displayed number has a “+” as the last digit, additi onal numbers must be used to dial this locaiton.

At this point, you have the option to enter the additi onal number s using the Ten-Key Pad, selecting another One-Touch Key or entering another Speed Dial number.

Enter your selection.

To begin transmitting, press START.

NOV.06 15:38 100%

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ONE TOUCH 01 YES / or

ONE TOUCH 01

1234+

12345678 (TX=START)

Page 71

JOURNAL Key

3 - 13 Advanced Facsimile

JOURNAL Key

The Journal Key allows users to press the Up or Down Arrow Keys to check the transmission results of the last 60 communications on the LCD screen. Pressing the START Key then prints the report.

With your unit at a ready condition, press the Journal Key.

Using the Up and Down Arrows, select the TX you wish to check the status on.

Press the START Key to print the report.

NOV.06 15:38 100%

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MAIL

TYPE ORG.

HALF TONE

RESOLUTION

SCHEDULE JOURNAL

REPORT

1 (MAR.01 14:00)TX NY OFFICE -OK

Page 72

REPORT Key

Advanced Facsimile 3 - 14

REPORT Key

The Report Key allows users to press the Up or Down Arrow Keys to print a desired report. Pressing the YES Key then prints the report.

With your unit at a ready condition, press the Report Key.

Using the Up and Down Arrows, select the Report you wish to print. The report in the order they appear are:

•

TX RESULT REPORT?

•

RX RESULT REPORT?

•

ACTIVITY REPORT?

•

MEMORY DATA LIST?

•

MEMORY IMAGE PRINT?

•

ONE-TOUCH LIST?

•

SPEED DIAL LIST?

•

KEY SETTING LIST?

•

MACHINE STATUS LIST?

•

CONTINU. RX LIST?

•

RELAY BOX LIST?

Press the YES Key to print the report.

NOV.06 15:38 100%

-SET DOC. FACE DOWN-

MAIL

EX-FINE

HALF TONE

LIGHT

NORM DARK

SLEEP

TYPE ORG.

HALF TONE

TION

ULE JOURNAL

REPORT

WAKEUP

TX RESULT REPORT? OK=YES

Page 73

Reports

3 - 15 Advanced Facsimile

Reports

Many of the available reports can be programmed to print automatically. If you wish to have these set up, contac t your Key Oper ator t o set the se up or ref er to the Chapter on Programming.

Transmit Message Confirmation

If TX Message Confirmation Report is turned ON, this unit automatically prints a Confirmation Report. If it is turned OFF, you can still check transmission results by printing the Activity Report or pressing the JOURNAL Key to view the Journal on the LCD.

If the transmissio n is success ful, the unit prints a re port with th e date and time, the receiver’s number, the number of pages that were sent and other useful information.

If the docum ent was scanned into memory, the report p rints a copy of the first page of the transmission on the report for your reference.

If the transmission was no t completed, the unit prints out an error report.

Manual TX Report

This function can be used to save paper and bulk in your files by printing the TX Results on the back of the original.

When the document has finished sending, place it face up in the By-Pass Feed Tray.

Press the JOURNAL Key.

If you are doing this immediately after sending the document, press START.

If there has been other sessions since your transmission, use the Arrow Keys to scroll through the list and locate t he phone number you sent t o an d press START.

Page 74

SCHEDULE Key

Advanced Facsimile 3 - 16

SCHEDULE Key

Press this key to view the tr ansaction in memory file, such as memory transmission or polling. You can press the YES key to cancel this schedule.

With your unit at a ready condition, press the Schedu le Key.

If there are no messages in memory, the following message appears.

Messages in memory, the following message appears. Press the Up and Down Arrow Keys to select the desired message.

Press the Right Arrow Key to Confirm the location this message is being set to.

Use the Up and Down Arrows to select the locations you wish to check and press YES.

If you selected Delete in Step 4, you are given the opportunity to delete that transmission.

NOV.06 15:38 100%

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MAIL

39 40

0807

CODE<DELETE

STD

FINE

EX-FINE

HALF TONE

LIGHT

TYP

HALF TONE

RESOLUTION

SCHEDULE JOURNAL

*NONE*

001[14:55] B-CAST DELETE or (CONF.= )

001=DALLAS CHECK FINISH=YES

004[1234] POLL TX CANCELED

Page 75

PIN CODE Key

3 - 17 Advanced Facsimile

PIN CODE Key

The PIN CODE (Personal Identification Number) prevents unauthorized personnel from making calls. Some office telephone systems require you to enter not only the phone number but also a PIN number when you dial an outside line. You can dial a PIN plus fax number , but t he PI N wil l no t a ppea r i n t he LCD or on any printout.

With your unit at a ready condition, press the PIN CODE Key.

Enter your PIN Code, make sure it is correct and press YES.

Select the remote location using a OneTouch Key, a Speed Dial Key or manually entering the number from the 10-Key Pad.

Note: The entry of you r PIN is act ive o nly for this se ssion a nd must be re-entered for each new session.

NOV.06 15:38 100%

-SET DOC. FACE DOWN-

3837

05 06

39 40

4847

0807

YES NO

PIN COD E<DELETE

SCHEDULE

PIN=_ OK=YES

_ (TX=START)

Page 76

SPEAKER Key

Advanced Facsimile 3 - 18

SPEAKER Key

The SPEAKER Key allows the user to transmit manually. The SPEAKER Key also allows you to verify that the line is properly connected by enabling you to hear signals from the speaker built into the fax machine.

With your unit at a ready condition, press the Hook Key.

Enter the number of the remote unit you wish to transmit to usin g a One-Touch Key, Speed Dial Key or manually entering it using the 10-Key Pad.

Once the rem ote machine has answered, press the START Key to begin the transmission.

Press the Right Arrow Key to Confirm the location this message is being set to.

•

While the message is being sent you

can hear the tones and this message appears.

•

While the message is being sent you

can hear the tones and this message appears.

NOV.06 15:38 100%

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/PAUSE

＊

PQRS

REDIAL

SPEED DIAL

GHI

TUV

JKL

24 56

CAP

SPEAKER

*SPEAKER*

(DALLAS)

-PUSH START Key-

001[14:55] B-CAST DELETE or (CONF.= )

001=DALLAS CHECK FINISH=YES

(DALLAS)

Page 77

F Codes

3 - 19 Advanced Facsimile

F Codes

F codes have been standardized by the Communications Industry Association of Japan and are based upon sub-address communications. These codes enable secure communication between devices of varying manufacturers. This function is available for Mailbox TX/RX, Relay Broadcasting, Polling TX/ RX.

Page 78

Chapter 4

Facsimile Programming

Page 79

Accessing The User Program Area

4 - 1 Facsimile Programming

Accessing The User Program Area

This section gives step- by- st ep in st ructions on how to program the number to be st ored in the One-Touch, Speed Dial and Group Dial Keys. In addition, it shows you how to set up special parameters for each One-Touch Key, including Batch Time and Relay Broadcast.

Menu Navigation

Press the PROGRAM Key.

Use the Up or Down Arrows to step through the available menu options, or continue to press the PROGRAM Key to step it to the next menu item. The main menu items are:

• DIAL REGISTRATION?

• SCANNING & PRINTING?

• TX OPERATION?

• RX OPERATION?

• MACHINE OPERATION?

• REPORT?

• INITIAL USER DATA?

• SET PRINTER?

• LINE 2 SETTING?

• INTERNET FAX?

Note: A more complete menu appears on the next page. See “Menu Structure.”

When on the Initial User Data option, press YES.

Use the Arrows to step through the available menu items until you find the one you wish to program.

• 1 DATE & TIME?

• 2 USER FAX NO.?

• 3 USER NAME?

• 4 DEPARTMENT PW?

Use the Left, Right, Up or Down Arrows to navigate through the menus.

DIAL REGISTRATION? YES / or 1-6

INITIAL USER DATA? YES / or 1-4

1 DATE & TIME? OK=YES

Page 80

Accessing The User Program Area

Facsimile Programming 4 - 2

Menu Structure

Listed below are the PROGRAM Menu selections as they appear in your unit. Also shown are the available selections and the default settings. Once inside each selection, you will find additional help and guidance.

Menu Group Sub-Menu Selections Choices Available Default

DIAL REGISTRATION?

1 ONE-TOUCH DIAL 2 SPEED DIAL 3 GROUP DIAL 4 PROGRAM DIAL 5 BATCH TX 6 RELAY BOX

One-Touch Speed Dial Group Dial Program Dial Start Time

Not Not Not Not Off

SCANNING & PRINTING?

1 RESOLUTION 2 SCAN CONTRAST 3 PRINT DENSITY 4 REDUCTION CO PY 5 REC. PAPER SIZE

Standard/Fine/Extra Fine LIGHT/NORMAL/DARK Dark to Light (6 steps) On / Off LETTER / LEGAL / A4

Standard Normal Step 4 Off A4 / Letter(USA)

TX OPERATION? 1 DEFAULT TX

2 CLOSED NETWORK 3 FAX FORWARDING 4 HEADER

MEM TX / ADF TX On / Off On / Off On / Off

MEMORY TX Off On On (Not applicable in U.S.A.)

RX OPERATION? 1 MEMORY RX MODE

2 NO. of RINGS 3 TWO PAGE PRINT 4 REDUCTION RX 5 MAILBOX RX 6 CLOSED NETWORK 7 RX MODE 8 FOOTER 9 CONTINUE POLL RX

On / Off 1 to 16 On / On(Sort) / Off On / Off / Cut Password On / Off Auto / Manual On / Off ON / Off

Off 2 Off On Not Required Off Auto Off Off

MACHINE OPERATIONS?

1 LCD CONTRAST 2 TONE / PULSE 3 BUZZER VOLUME 4 LINE MONITOR 5 REMOTE MONITOR 6 PSTN / PBX 7 POWER SAVE MODE 8 POWER SAVE TIME 9 DRUM COUNTER

DARK LIGHT T one / Pu lse(1 0P PS /20) Hi / Low / Off Hi / Low / Off On / Off PSTN / PBX Off / Timer (On and Off) 1 to 120 min

Tone Low Low Off PSTN Timer 15 min

REPORT? 1 ACTIVITY REPORT

2 RESERV. REPORT 3 TX RESULT REPORT 4 RX RESULT REPORT 5 BROADCAST REPORT 6 TONER LOW REPORT

On / Off On / Off On / Off On / Off On / Off On / Off + Tel #

On Off Off Off Off Off

Page 81

Accessing The User Program Area

4 - 3 Facsimile Programming

INITIAL USER DATA? 1 DATE & TIME

2 USER FAX NO. 3 USER NAME 4 DEPARTMENT ID

Date & Time User Fax No. User Name On / Off

Jan 1 1990 Required Required Off

SET PRINTER? 1 AUTO CASSETTE SEL.

2 NUMBER OF COPIES 3 SYMBOL SET 4 FONT NUMBER 5 LINE NUMBER 6 *PRINT FONT* 7 PCL4 8 GDI ENHANCE

On / Off 1 to 99 IBM-US(24 types of fonts) 1 to 6 5 to 127

On / Off On / Off

Off 1 IBM-US 1 64 Not Required Off Off

LINE 2 SETTING? 1 LINE 2 FAX NO.

2 TX LINE PRIORITY

3 LINE 2 TONE/PULSE

Line 2 Fax No. Set Line 1 or Line 2 for TX Priority T o n e / Pu lse

Line 1 Priority

Tone

INTERNET FAX? 1 E-MAIL SETTING

2 SERVER SETTING 3 POP3 INTERVAL 4 TIME OUT SETTING 5 ERROR REPORT 6 TIME ZONE

1 to 120 minutes 1 to 5 minutes ENABLE / DISABLE

ENABLE/30min 3min ENABLE

Menu Group Sub-Menu Selections Choices Available Default

Page 82

Accessing The User Program Area

Facsimile Programming 4 - 4

Entering Numbers and Letters

To enter numbers into a numeric field, use

the 10-Key Pad.

To enter letters into an alpha field, use the One-Touch Keys.

To enter a Space between numbers or letters, use One-Touch Key #31.

To enter a Symbol, pre ss OneTouch Key 28 and then the number of the symbol you need.

To enter a European Symbol, press One-Touch Key 29 and then the number of the symbol you need.

＊

PQRS

GHI

TUV

WXYZ

START

JKL

MNO

ABC

DEF

STOP

COPY

38373634 35

2018 19

2221

02 03 04 05 06

39 40

23 24

16 4847

0807

CAP

-/&

+/-

/PAUSE

＊

54 56

CAP

SPEAKER

Page 83

Initial User Data

4 - 5 Facsimile Programming

Initial User Data

Entering The Date & Time

When you set the date a nd time, th ey appear on the LCD when the unit is in standby mode . They also print at t he top of each page you transmit to another location. The date and time must be set in order to use the Delay Transmit, Broadcast, and Polling functions of your unit. Follow these instru ctions for entering the current date and time.

Use the Menu Navigation pr ocedur e on pa ge 4-1 to

access the DATE & TIME? menu selection.

Press YES. Enter the Time and Date using the 10Keypad.

After entering this information, check to make sure it is correct. If correct, press YES to enter it in memory. If it is incorrect, press NO and re-enter the information.

Entering Your Telephone Number

To have your phone number display on the faxes you transmit:

Use the Menu Navigation pr ocedur e on pa ge 4-1 to

access the USER FAX NO.? menu selection.

Press YES. Enter your number.

After entering your number, check to make sure it is correct. If correct, press YES to ent er it in memory. If the number is incorrect, press NO and re-enter the correct number.

1 DATE & TIME? OK=YES

12:39 ‘90 01 15 SET TIME (OK=YES)

2 USER FAX NO.? OK=YES

_ OK=YES (DEL=NO)

Page 84

Initial User Data

Facsimile Programming 4 - 6

Entering Your User Name

To have your user name display on the faxes you transmit:

Use the Menu Navigation pr ocedur e on pa ge 4-1 to

access the USER NAME? menu selection.

Press YES. Enter your name.

After entering your name, check to make sure it is correct. If correct, press YES to enter it in memory. If the name is incorrect, press NO and re-enter the correct name.

Setting Department PW

Note: This function is set by the Key Operator. Please direct all questions to them.

3 USER NAME? OK=YES

NAME=_ OK=YES (DEL=NO)

Page 85

Machine Operations

4 - 7 Facsimile Programming

Machine Operations

This section describes the choices available in the Machine Operations Menu. Some choices may not be available to you depending on your country’s regulations.

Setting the LCD Contrast

There are four contrast levels that you can select depending on the LCD.

Press the PROGRAM Key and scroll through the menus until you reach the Machine Operation menu and press YES.

Press YES since this is the first menu to appear.

Use the Left / Right Arrow Keys to select the

contrast level that you wish to use.

Setting the Correct Dialing Type (Tone/Pulse)

Select either T ONE or PULSE acc ording t o the type of tele phone syst em connecti on to the facsimile unit.

Press the PROGRAM Key and scroll through the menus until you reach the Machine Operations menu and press YES.

Scroll through the menu options until the TONE/

PULSE options appear and press YES.

Use the Left/Right Arro w Keys to selec t either

TONE or PULSE and press YES.

MACHINE OPERATION? YES / or 1-8

1 LCD CONTRAST? OK=YES

DARK LIGHT

-SELECT&PUSH”YES”

MACHINE OPERATION? YES / or 1-8

2 TONE/PULSE OK=YES

*TONE PULSE

-SELECT&PUSH”YES”-

Page 86

Machine Operations

Facsimile Programming 4 - 8

Setting the Buzzer Volume

Use this to set the buzzer volume to the suited level.

Press the PROGRAM Key and scroll through the menus until you reach the Machine Operations menu and press YES.

Press 3 or press the down arrow twice to reach the

Buzzer Volume Menu. Press YES.

Use the Left/Right Arro w Keys to selec t either

HIGH, LOW or OFF and press YES.

Choices Available Description

HIGH Buzzer Volume is set at the loudest setting available. LOW Buzzer Volume is set at the lowest setting available. OFF No sound will be heard.

MACHINE OPERATION? YES / or 1-8

3 BUZZER VOLUME? OK=YES

HIGH *LOW OFF

-SELECT&PUSH”YES”-

Page 87

Machine Operations

4 - 9 Facsimile Programming

Setting the Line Monitor (Speaker) Volume

Use this to set the speaker v olume while monitoring the fax activity.

Press the PROGRAM Key and scroll through the menus until you reach the Machine Operations menu and press YES.

Press 4 or press the down arrow three times to

reach the Line Monitor Menu. Press YES.

Use the Left/Right Arro w Keys to selec t either

HIGH, LOW or OFF and press YES.

Selecting Remote Monitor

This function allows service personnel to access the unit remotely. It is possible for the Service Representative to monitor and change machine settings. This allows them to fix your unit over the telephone.

Press the PROGRAM Key and scroll through the menus until you reach the Machine Operations menu and press YES.

Press 5 or press the down arr ow four t imes to r each

the Remote M onitor Menu. Press YES.

Use the Left/Right Arrow Keys to select either ON

or OFF and press YES.

Choices Available Description

HIGH Speaker Volume is set at the loudest setting available. LOW Speaker Volume is set at the lowest setting available. OFF No sound will be heard.

MACHINE OPERATION? YES / or 1-8

4 LINE MONITOR? OK=YES

HIGH *LOW OFF

-SELECT&PUSH”YES”-

MACHINE OPERATION? YES / or 1-8

5 REMOTE MONITOR? OK=YES

ON *OFF

-SELECT&PUSH”YES”-

Page 88

Machine Operations

Facsimile Programming 4 - 10

Setting Your Fax Line Type (PSTN/PBX)

Select either PSTN or PBX depending on how your phone is connected. If your unit is connected to the public switch telephone network (PSTN), you should select “PSTN. Otherwise, you should select “PBX.”

Press the PROGRAM Key and scroll through the menus until you reach the Machine Operations menu and press YES.

Press YES since this is the first menu to appear.

Use the Left/Right Arro w Keys to selec t either

PSTN or PBX and press YES.

Note: With a PBX system. you generally have to dial a prefix number (e.g. “9”) to access an outside l ine. If you set the line type to “PBX”, you can set the prefix number in advance. Then the unit can dial the prefix number for you whenever you dial. The following ta ble shows you how t o dial when usi ng the PBX mode. The prefix can be up to 4 digits in length. When you are in the PBX mode, pressing # causes the machine to dial the programmed access number(s). If you are dialing from within a PBX and dial the extension number within the PBX the “@” symbol is displayed.

Phone Line Telephone Number LCD Display/Dialing Access Line

PBX mode, prefix=9 123 @123 PBX PBX mode, prefix=9 #123 9-123 PBX->PSTN

MACHINE OPERATION? YES / or 1-8

6 PSTN/PBX? OK=YES

*PSTN PBX

-SELECT&PUSH”YES”-

Page 89

Machine Operations

4 - 11 Facsimile Programming

Setting the Power Save Mode

This program allows the user to set their fax unit to aut omaticall y enter the power saving mode at a specified time. You can also set the Power Save Mode to OFF. If the ON time and the OFF time are set the same, the Power Save Mode will remain ON continuously.

Press the PROGRAM Key and scroll through the menus until you reach the Machine Operations menu and press YES.

Press 7 or press the down arrow six times to reach

the Power Saver Mode Menu. Press YES.

Use the Left/Right Arrow Keys to sele ct either OFF

or TIMER and press YES.

Note: The ON time refers to the time t he unit wil l go into Power Save Mode. The OFF time is the time it will re-enter a READY or STANDBY mode.

Enter the time you wish the unit to enter Power

Save Mode and press YES.

Enter the time you wish the unit to leave Power

Save Mode and return to normal operation.

Note: There are three situations to leave Power Save Mode and return to normal operation.

1.Press Wakeup Key

2.Telephone rings.

3.Time up for Timer TX.

But if I-Fax / PCL4 / GDI / PCL5e is optioned, these devices can not Wakeup the machine from Power Save Mode, before using these devices be sure the machine is in normal operation, press Wakeup Key to Wakeup the machine, if the machine is in Powe r Save Mode.

MACHINE OPERATION? YES / or 1-8

7 POWER SAVE MODE? OK=YES

OFF *TIMER

-SELECT&PUSH”YES”-

ON TIME=_0:00 OK=YES

OFF TIME=_0:00 OK=YES

Page 90

Machine Operations

Facsimile Programming 4 - 12

Setting the Power Save Time

The fax unit enters to the Power Save Mode every 15 minutes automatically (default value). You can reset the Power Save Time from 1 to 120 minutes.

Press the PROGRAM Key and scroll through the menus until you reach the Machine Operations menu and press YES.

Press 8 to reach the Power Saver Mode Menu.

Press YES.

You can select Power Save Time from 1 to 120

minutes in your necessary.

Setting the Drum Counter

This function allows service personal to check how many sheets of paper has printed.

Press the PROGRAM Key and scroll through the menus until you reach the Machine Operations menu and press YES.

Press 9 or press the down arrow eight times to

reach the Remote Program Menu. Press YES.

The following message appears to check to how

many sheets of paper has printed.

Press Yes and back to the MACHINE

OPERATION menu.

MACHINE OPERATION? YES / or 1-8

8 POWER SAVE TIME? OK=YES

TIME=__min(1-120) OK=YES (DEL=NO)

MACHINE OPERATION? YES / or 1-8

9 DRUM COUNTER? OK=YES

DRUM COUNTER=000519 OK=YES (DEL=NO)

MACHINE OPERATION? YES / or 1-8

Page 91

Document Scan Settings

4 - 13 Facsimile Programming

Document Scan Settings

To optimize scanning resolution and contrast, set according to your individual needs.

Resolution

To assure the best quality document, please set the scanning resolution and contrast according to the requir ements of you r origi nal doc uments. The defaul t reso luti on sett ing is Standard and the resolu ti on wil l re turn to the default setting af te r each transmission if using a different resolution. Three scanning resolution options are available:

Press the PROGRAM Key and scroll through the menus until you reach the SCANNING & PRINTING Menu. Press YES to begin programming.

Press 1 or scroll down to the Resolution menu and

press YES.

Using the Left and Right arrows, selec t the

resolution you wish to have as the defau lt and press

YES to enter this selection into memory.

Choices Available Description

STD (Standard) (Default) Normal resolution for standard size characters. FINE Higher resolution for the small size characters. EXTRA FINE Highest resolution for image data.

SCANNING&PRINTING? YES / or 1-5

1 RESOLUTION? OK=YES

*STD FINE EX-FINE

-SELECT&PUSH”YES”

Page 92

Document Scan Settings

Facsimile Programming 4 - 14

Scan Contrast

There are three contrast levels of Light, Normal, Dark that you can select depending on your original document. For documents with very fine or light characters, choose a lighter level.

Press the PROGRAM Key and scroll through the menus until you reach the SCANNING & PRINTING Menu. Press YES to begin programming.

Press 2 or scroll down to th e Scan Contrast menu

and press YES.

Using the Left and Right arrows , sel ect t he c ontras t

you wish to have as the default and press YES to

enter this sel ection into memory.

Print Density

Set the print density according to your needs. There are six printing density levels ranging from Light to Dark.

Press the PROGRAM Key and scroll through the menus until you reach the SCANNING & PRINTING Menu. Press YES to begin programming.

Press 3 or scroll down to th e Print Density menu

and press YES.

Using the L eft and Right arrows, select the density

you wish to have as the default and press YES to

enter this sel ection into memory.

SCANNING&PRINTING? YES / or 1-5

2 SCAN CONTRAST? OK=YES

LIGHT *NORMAL DARK

-SELECT&PUSH”YES”

SCANNING&PRINTING? YES / or 1-5

3 PRINT DENSITY? OK=YES

DARK LIGHT

-SELECT&PUSH”YES”

Page 93

Document Scan Settings

4 - 15 Facsimile Programming

Reduction Copy

This function allows you to have the document printed by one of the two modes described below:

Note: Reduction copy capabilities are not available when the resolution setting is set to Half Tone.

Press the PROGRAM Key and scroll through the menus until you reach the SCANNING & PRINTING Menu. Press YES to begin programming.

Press 4 or scroll down to the Reducti on Copy menu

and press YES.

Using the L eft and Right arrows, select the option

you wish to have as the default and press YES to

enter this sel ection into memory.

Choices Available Description

ON The facsimile machine will reduce the copy document as

needed to fit on the paper. The maximum reduction proportion is 70%. If greater reduction is needed, then the remainder of th e document will be printed on the next page.

OFF The facsimile machine will not reduce the copy document and

will instead print the remainder of the document on the next page.

SCANNING&PRINTING? YES / or 1-5

4 REDUCTION COPY? OK=YES

*ON OFF

-SELECT&PUSH”YES”-

Page 94

Document Scan Settings

Facsimile Programming 4 - 16

Rec. Paper Size

This function allows you to choose the recording paper size in Tray 1 (standard Paper Tray) and the optional Tray 2 (Second Paper Cassette Unit) for the first printing after power ON. Af ter first print i ng the machine remembers the paper size in the Standard Tray and Optional Paper Cassette.

Press the PROGRAM Key and scroll through the menus until you reach the SCANNING & PRINTING Menu. Press YES to begin programming.

Press 5 or scroll down to the Rec. (Recording)

Paper Size menu and press YES.

When the SP CU is installed, select HIGH-TRAY

for the standard Paper Cassette, LOW-TRAY for

the SPCU.

Using the Left and Right arrows, sel ect the size you

wish to have as the default and press YES to enter

this selection into memory.

Auto Cassette Sel.

Allows users to select the Second Paper Cassette Unit to print out the document when the facsimile is equipped with the Second Paper Cassette Unit. Users can set the received FAX or printed PC document to be printed out from either the Standard Paper Tray or the Second Paper Cassette Unit.

Press the PROGRAM Key and scroll through the menus until you reach the Set Printer menu and press YES.

Press 1 or YE S to enter the Auto Cassette Sel. menu.

Press YES to select Auto Cassette Selection.

SCANNING&PRINTING? YES / or 1-5

5 REC. PAPER SIZE? OK=YES

*LOW-TRAY HIGH-TRAY

-SELECT&PUSH”YES”-

A4 *LETTER LEGAL

-SELECT&PUSH”YES”-

SET PRINTER? YES / or 1-8

1 AUTO CASS. SEL.? OK=YES

Page 95

Document Scan Settings

4 - 17 Facsimile Programming

Note: The Optional SPCU must be installed. If it is not installed, you will receive this message.

Using the Left and Right arrows, select ON for

Auto Cassette Selection, then press YES to enter

this selection into memory. When you select OFF,

you can set cassette for fax and printer.

Select the function yo u wish t o set t he cas set te, an d

press YES.

Select the Tray ( Cassette ) you wish to set for the

function, and press YES.

*NOT AVAILABLE*

*ON OFF

-SELECT&PUSH”YES”-

*PRINTER FAX

-SELECT&PUSH”YES”-

*LOW-TRAY HIGH-TRAY

-SELECT&PUSH”YES”-

Page 96

Dial Registration

Facsimile Programming 4 - 18

Dial Registration

This section gives instructions on how to program the number to be stored in the OneTouch, Speed Dial and Group Dial Keys. In addition, it s hows you h ow to set up special parameters for each One-Touch Key, including batch Time and Relay Broadcast.

One-Touch Keys

You can program the most frequently dialed fax numbers into One-Touch Keys, 32 One Touch Keys is applicable for MINOLTAFAX2800, 64 One Touch Keys for MINOLTAFAX3800. This allows you to transmit documents simply by pressing a OneTouch Key and the START Key. You can program any of the One-Touch Keys as Group Dial Keys with up to 50 locations in each.

Press the PROGRAM Key and scroll through the menus until you reach the DIAL REGISTRATION Menu. Press YES to begin programming.

Press YES since this is the first menu to appear and

press YES to enter the One-Touch Program.

Press the One-Touch Key you wish to program.

Press YES to accept your selection.

Enter the Telephone number you wish to transmit

to and press Y ES. If you want to enter the sub-

address, press the down Arrow Key.

You can press the sub-address up to 10-digit.

Enter the Na me you wish as sociated with this

number and press YES after checking to see it OK.

DIAL REGISTRATION? YES / or 1-6

1 ONE-TOUCH DIAL? OK=YES

-SELECT REGIST. KEY-

ONE-TOUCH 01 or PRESS “YES”

OK=YES (SUB= )

SUB=_ OK=YES

NAME=_ OK=YES

Page 97

Dial Registration

4 - 19 Facsimile Programming

Edit/Deleting

If you wish to change any entry, a screen allows you to accept or change.

If you wish to change a Key that was previously

programmed, this message appears. Press YES to

keep this location as is, or NO if you wi sh to edit it.

If you choose NO, use the arrow keys to select

either EDIT or DELETE and t hen proceed with t he

needed changes.

Speed Dial Keys

The fax number and other data for a particul ar dest inati on can be progr ammed using a 3digit Speed Dial Number. This feature allows you to transmit a document to the particular destination by pressing the Speed Dial Key, entering the 3-digit number and pressing the START Key. You can program a fax number in any of the 100 Speed Dial locations, number 001 to 100.

Entering

Press the PROGRAM Key and scroll through the menus until you reach the DIAL REGISTRATION Menu. Press YES to begin programming.

Press 2 or scroll down to the Speed Dial menu and

press YES.

Enter the number of the location you want to

program and press YES.

Enter the Telephone number you wish to transmit

to and press YES after checking to see its OK. If

you want to enter the sub-address, press the Down

Arrow Key.

You can press sub-address up to 10-digit.

REGISTERED! KEEP? OK=YES (EDIT/DEL=NO)

EDIT *DELETE

-SELECT&PUSH”YES”-

DIAL REGISTRATION? YES / or 1-6

2 SPEED DIAL? OK=YES

SPEED DIAL =_ OK=YES

OK=YES (SUB= )

SUB=_ OK=YES

Page 98

Dial Registration

Facsimile Programming 4 - 20

Enter the Na me you wish as sociated with this

number and press YES after checking to see it OK.

You are given the opportunity to program additional locations. Continue to enter additional

Speed Dial locations or press NO to ex it.

Edit/Deleting

If you wish to change any entry, a screen allows you to accept or change.

If you wish to change a Key that was previously

programmed, this message appears. Press YES to

keep this location as is, or NO if you wi sh to edit it.

If you choose NO, use the arrow keys to select

either EDIT or DELETE and t hen proceed with t he

needed changes.

Group Dial Keys

Instead of their r egula r func tions , any of the One -Touch Keys can be used as Group Dia l Keys. Destinations already stored for One-Touch, Speed Dial can be entered in a Group Dial Key. Each Group can contain up to 50 locations.

Entering

Press the PROGRAM Key and scroll through the menus until you reach the DIAL REGISTRATION Menu. Press YES to begin programming.

Press 3 or scroll down to the Group Dial menu and

press YES.

Press the One-Touch Key you wish to use.

Press YES to accept your selection.

NAME=_ OK=YES

REGISTERED! KEEP? OK=YES (EDIT/DEL=NO)

EDIT *DELETE

-SELECT&PUSH”YES”-

DIAL REGISTRATION? YES / or 1-6

3 GROUP DIAL? OK=YES

-SELECT REGIST.KEY-

GROUP DIAL 25 or PRESS “YES”

Page 99

Dial Registration

4 - 21 Facsimile Programming

Enter the Group Name and press YES to accept.

Enter the Key(s) you wish included in this group.

Remember, you can include One-Touch or Speed

Dial already in memory.

Continue to enter the locations you wish to include and then press YES. You are given the

opportunity to program additional locations. Continue to enter additional Speed Dial

locations or press NO to exit.

Edit/Deleting

If you wish to change any entry, a screen allows you to accept or change.

If you wish to change a Key that was previously

programmed, this message appears. Press YES to

keep this location as is, or NO if you wi sh to edit it.

If you choose NO, use the arrow keys to select

either EDIT or DELETE and t hen proceed with t he

needed changes.

Program Dial

Instead of their regular functions, any of the last eight One-Touch Keys MF3800 (57-

64), MF2800(25-32) can be used as Program Keys. Transmission functions including: Broadcast, Timer TX (Delayed Transmission), Mailbox, Polling RX, and Relay Initiation can be pr ogrammed into the progra mmed One-Touch Keys. This allows you to “One-Touch” an operation that normally takes multiple key strokes.

Settings entered into these program keys remain in memory for future use.

Entering

Press the PROGRAM Key and scroll through the menus until you reach the DIAL REGISTRATION Menu. Press YES to begin programming.

Press 4 or scroll down to the Program Dial menu

and press YES.

GROUP NAME=_ OK=YES

NO.001=_

REGISTERED! KEEP? OK=YES (EDIT/DEL=NO)

EDIT *DELETE

-SELECT&PUSH”YES”-

DIAL REGISTRATION? YES / or 1-6

4 PROGRAM DIAL? OK=YES

Page 100

Dial Registration

Facsimile Programming 4 - 22

Press the One-Touch Key you wish to use.

Remember, it must be one of the last eight.

Choose the function you wish to program:

1=Broadcast, 2=Timer TX, 3=Mailbox TX,

7=Polling RX, and 8=Relay Initiate.

Note: To continue with this process, choose the group of steps that match your needs.

For 1=Broadcast:

A screen appears to confirm Broadcast was your

selection.

Enter the Key(s) you wish included in this group.

Remember, you can include One-Touch or Speed

Dial already in memory.

Continue to enter the locations you wish to include and then save. You are given the

opportunity to program additional locations. Continue to enter additional Speed Dial

locations or press NO to exit.

For 2=Timer TX:

A screen appears to confirm Timer TX was your

selection.

Enter the tim e you wish the transmissio n to occur

and press YES.

Enter the fax number you wish to send to or select a

One-Touch or Speed Dial location and press YES.

Once this function has been programmed, you use it by simply pressing the One-Touch Key you have just programmed. This is documented in Chapter 3 Advanced Facsimile.

-SELECT REGIST.KEY-

FUNCTION SEL. 1/2/3/7/8

BROADCAST

NO.001=_

TIMER TX

TIMER=_0:00 OK=YES

ENTER FAX NO. or FUNCTION

Minolta MF3800, MF2800 Operator's Manual

Specifications and Main Features

Frequently Asked Questions

User Manual