Minolta FAX2900 User Manual

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KONICA MINOLTA FAX2900/FAX3900

User’s Guide

Contents

1 Introduction

1.1 We Want You to Be a Satisfied Customer ..................................1-2

For U.S.A. Users

FCC Part 15-Radio Frequency Devices .....................................1-2

For Canada Users Interference-Causing Equipment Standard (ICES-003 Issue 4).1-3

For users in countries subject to Class B regulations.................1-3

For users in countries not subject to Class B regulations...........1-3

1.2 Safety Information.........................................................................1-4

47 CFR - Telecommunication Devices .....................................1-11

Warning For Setting Of Header And Footer .............................1-12

IC CS-03-Telecommunication Devices.....................................1-12

Laser Safety .............................................................................1-13

Internal Laser Radiation ...........................................................1-13

CDRH Regulation.....................................................................1-14

For European Users .................................................................1-15

For Denmark Users ..................................................................1-15

For Finland, Sweden Users......................................................1-15

For Norway Users.....................................................................1-17

Laser Safety Label....................................................................1-17

Ozone Release.........................................................................1-18

Acoustic Noise..........................................................................1-18

Notice for Ni-MH Batteries........................................................1-18

1.3 Energy Star® ...............................................................................1-19

What is an ENERGY STAR® Product?....................................1-19

1.4 Explanation of Manual Conventions .........................................1-20

1.5 Explanation of Basic Concepts and Symbols..........................1-21

Paper Feeding..........................................................................1-21

“Width” and “Length”.................................................................1-22

Paper Orientation .....................................................................1-22

2 Precautions

2.1 Installation Precautions................................................................2-2

Installation Site ...........................................................................2-2

Power Source.............................................................................2-2

Space Requirements..................................................................2-3

2.2 Operation Precautions..................................................................2-4

Operating Environment.............................................................. 2-4

Proper Use................................................................................. 2-4

Transporting the Machine ..........................................................2-5

Care of Machine Supplies.......................................................... 2-5

2.3 Legal Restrictions on Copying.................................................... 2-6

3 Before Making Copies or Faxing

3.1 Available Features........................................................................ 3-2

3.2 Components and Their Functions .............................................. 3-3

3.3 Parts Names and Their Functions .............................................. 3-4

Main Unit.................................................................................... 3-4

Inside the Machine..................................................................... 3-5

Adjusting the Angle of the Copy Tray ........................................ 3-6

3.4 Control Panel ................................................................................ 3-8

Names of Control Panel Parts and Their Functions................... 3-8

Display Indications................................................................... 3-12

3.5 Turning the Machine On/Off Initial Mode ................................. 3-14

Turning the Machine On/Off..................................................... 3-14

To turn on the machine: ........................................................... 3-14

To turn off the machine: ........................................................... 3-14

When the Machine is Turned On ............................................. 3-14

Default Settings........................................................................ 3-15

3.6 Useful Functions ........................................................................ 3-16

Panel Resetting........................................................................3-16

Auto Panel Reset..................................................................... 3-16

Energy Save Mode ..................................................................3-16

Auto Print Start......................................................................... 3-17

Auto Tray Switching ................................................................ 3-17

3.7 Entering Text............................................................................... 3-18

Changing Input Mode............................................................... 3-18

Inputting Example .................................................................... 3-19

3.8 Copy Paper.................................................................................. 3-21

Paper Specifications ................................................................ 3-21

Precautions for Loading Paper ................................................ 3-21

Unsuitable Paper ..................................................................... 3-22

Loading Paper.......................................................................... 3-23

Loading Paper into Tray1......................................................... 3-25

Loading Paper into the Bypass Tray........................................ 3-27

Loading Paper into Tray2 (option) ........................................... 3-28

3.9 Loading Originals ....................................................................... 3-29

Loading Originals in the Auto Document Feeder..................... 3-29

Contents

Specific Types of Originals .......................................................3-29

Precautions for Loading Paper Into the Auto Document

Feeder ......................................................................................3-29

Loading Originals into the Auto Document Feeder...................3-30

3.10 Checking the Machine Status....................................................3-31

Checking the “TOTAL PAGE” Counts......................................3-32

Checking the “TX/RX RESULT” ...............................................3-33

To output a report/list................................................................3-34

TX Result Report......................................................................3-35

RX Result Report......................................................................3-35

Activity Report ..........................................................................3-35

Memory Data List .....................................................................3-35

Memory Image Print .................................................................3-36

One-Touch List.........................................................................3-36

Speed Dial List .........................................................................3-36

Key Setting List.........................................................................3-36

Machine Status.........................................................................3-36

Configuration Page...................................................................3-36

Relay Box List (Available only with FAX3900)..........................3-36

3.11 Print Area.....................................................................................3-37

4 Making Copies

4.1 Making a Basic Copy ....................................................................4-2

4.2 Selecting the Paper.......................................................................4-4

Manual Paper Selection .............................................................4-4

Selecting Manually Fed Paper....................................................4-4

Manually Selecting the Paper Size.............................................4-4

Specifying the Size and Type on the Manual Bypass Tray ........4-5

4.3 Specifying the Zoom Ratio...........................................................4-9

Zoom Ratio Settings...................................................................4-9

Setting the Zoom Ratio.............................................................4-10

4.4 Adjusting the Image Density......................................................4-11

Image Density Setting ..............................................................4-11

Setting the Image Density ........................................................4-11

4.5 Making 2in1 Copies (Available only with FAX3900).................4-13

Specifying Settings for 2in1 Copies..........................................4-13

4.6 Finishing Copies .........................................................................4-14

Specifying Sorting.....................................................................4-15

5Faxing

5.1 Dialing ............................................................................................5-2

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To fax by entering the fax number directly using the 10-Key

Pad............................................................................................. 5-2

To fax using one-touch dialing ................................................... 5-3

To fax using speed dialing .........................................................5-5

To fax using group dialing.......................................................... 5-6

To fax using chain dialing .......................................................... 5-7

To fax using program dialing (Available only with FAX3900)..... 5-8

To fax using the phone book......................................................5-9

To search the phone book .......................................................5-10

To redial the last recipient called ............................................. 5-11

5.2 Transmission Settings ............................................................... 5-12

Adjusting the Fax Resolution ................................................... 5-12

To specify the resolution.......................................................... 5-12

5.3 Basic Faxing ............................................................................... 5-13

To fax using the Auto Document Feeder ................................. 5-13

If the Memory Becomes Full While Scanning Fax Documents 5-14

5.4 Checking Transmission Results ............................................... 5-15

To check the transmission result ............................................. 5-15

6 Fax Transmission/Reception Methods

6.1 Transmission Methods ................................................................ 6-2

Memory Transmission................................................................6-2

To specify Memory TX ............................................................... 6-2

Direct Transmission ................................................................... 6-3

Manual Transmission................................................................. 6-4

To send a fax manually.............................................................. 6-5

Batch Transmission ................................................................... 6-6

To fax using batch transmission ................................................ 6-6

Broadcast Transmission ............................................................ 6-7

To fax using broadcast transmission ......................................... 6-7

Timer Transmission ................................................................. 6-10

To fax using timer transmission ...............................................6-11

Mailbox Transmission .............................................................. 6-12

To fax using mailbox transmission........................................... 6-12

Relay Initiation Transmission ................................................... 6-14

To fax using relay initiation transmission ................................. 6-14

Relay Broadcast Transmission (Available only with FAX3900) 6-16

Polling Transmission................................................................ 6-17

To set up polling transmission ................................................. 6-17

To delete a document from the polling transmission setup...... 6-19

Canceling (Deleting) a Document Queued in the Memory for

Transmission............................................................................6-20

To cancel a queued document.................................................6-20

Contents

6.2 Reception Methods .....................................................................6-22

Manual Reception.....................................................................6-22

To receive a fax manually.........................................................6-22

Memory Reception ...................................................................6-22

Mailbox Reception....................................................................6-23

To retrieve a document from a mailbox....................................6-23

Polling Reception......................................................................6-24

To receive a fax using polling reception ...................................6-24

6.3 Using F codes..............................................................................6-26

Using Mailboxes .......................................................................6-27

Specifying F codes ...................................................................6-28

When sending faxes.................................................................6-28

Programming F codes ..............................................................6-28

7 Using the Utility Mode

7.1 Utility Mode....................................................................................7-2

7.2 Specifying the Machine Settings.................................................7-3

Selecting the “MACHINE SETTING” menu ................................7-4

Specifying the Setting for “AUTO PANEL RESET” ....................7-5

Specifying the Setting for “ENERGY SAVE MODE”...................7-6

Specifying the Setting for “DENSITY ”........................................7-7

Specifying the Setting for “PRINT DENSITY”.............................7-8

Specifying the Setting for “LCD CONTRAST” ............................7-9

Specifying the Setting for “BUZZER VOLUME”........................7-10

Specifying the Setting for “INITIAL MODE” ..............................7-11

7.3 Setting Up the Paper Sources....................................................7-12

Selecting the “PAPER SOURCE SETUP” menu......................7-12

Specifying the Setting for “TRAY1 PAPER” .............................7-13

Specifying the Setting for “TRAY SETTING”............................7-14

7.4 Specifying Administrative Settings (“ADMIN. MANAGEMENT”

menu) ...........................................................................................7-15

To select the “ADMIN. MANAGEMENT” menu ........................7-16

Specifying the Setting for “REMOTE MONITOR”.....................7-17

7.5 Specifying Copy Settings...........................................................7-18

Selecting the “COPY SETTING” menu.....................................7-19

Specifying the Setting for “PAPER PRIORITY”........................7-20

Specifying the Setting for “DENSITY PRIORITY”.....................7-21

Specifying the Setting for “DENSITY LEVEL (A)”.....................7-22

Specifying the Setting for “DENSITY LEVEL (M)”....................7-23

Specifying the Setting for “OUTPUT PRIORITY” .....................7-24

7.6 Setting Up the Fax Registration.................................................7-25

Selecting the “FAX REGISTRATION” menu ............................7-26

Contents

Setting Up One-Touch Dialing (“ONE-TOUCH DIAL” function)7-27

To program a one-touch dial key ............................................. 7-27

To change/delete a programmed one-touch dial key............... 7-29

Specifying the Setting for “SPEED DIAL” ................................7-31

To program a speed dial number............................................. 7-31

To change/delete a programmed speed dial number.............. 7-33

Specifying the Setting for “GROUP DIAL” ...............................7-35

To program a group of fax numbers ........................................ 7-35

To change/delete a programmed group of fax numbers .......... 7-36

Specifying the Setting for “PROGRAM DIAL” (Available only with

FAX3900)................................................................................. 7-38

To set program dialing ............................................................. 7-38

To change/delete a programmed broadcast transmission....... 7-39

To change/delete a programmed timer transmission...............7-40

To change/delete a programmed mailbox transmission ..........7-41

To change/delete a programmed polling reception.................. 7-43

To change/delete a programmed relay initiation transmission. 7-44

Specifying the Setting for “BATCH TX”.................................... 7-46

To set batch transmitting..........................................................7-46

To change the batch transmission setting ............................... 7-47

To delete the batch transmission setting ................................. 7-49

Specifying the Setting for “MAILBOX”...................................... 7-50

To register a mailbox ............................................................... 7-50

To delete a mailbox..................................................................7-51

Specifying the Setting for “ RELAY BOX” (Available only with

FAX3900)................................................................................. 7-53

To register a Relay Box ........................................................... 7-53

To delete a Relay Box.............................................................. 7-54

7.7 Setting Up the Transmission..................................................... 7-55

Selecting the “TX OPERATION” menu ....................................7-55

Specifying the Setting for “SCAN CONTRAST”....................... 7-56

Specifying the Setting for “RESOLUTION” .............................. 7-56

Specifying Setting for “DEFAULT TX”...................................... 7-57

Specifying the Setting for “HEADER”....................................... 7-58

7.8 Setting Up the Reception........................................................... 7-59

Selecting the “RX OPERATION” menu.................................... 7-60

Specifying the Setting for “MEMORY RX MODE”.................... 7-61

To cancel memory reception.................................................... 7-63

Specifying the Setting for “NO.of RINGS”................................ 7-64

Specifying the Setting for “REDUCTION RX” .......................... 7-64

Specifying the Setting for “RX PRINT”.....................................7-65

Specifying the Setting for “RX MODE”.....................................7-65

Specifying the Setting for “FORWARD” ................................... 7-66

Specifying the Setting for “FOOTER”....................................... 7-67

Specifying the Setting for “SELECT TRAY” .............................7-67

Contents

Specifying the Setting for “CLOSED NETWORK”....................7-68

7.9 Setting Up the Communication..................................................7-69

Specifying the Setting for “TONE/PULSE” ...............................7-69

To specify the telephone dialing system...................................7-69

Specifying the Setting for “LINE MONITOR” ............................7-70

Specifying the Setting for “PSTN/PBX” ....................................7-71

To specify the telephone wiring system....................................7-71

7.10 Setting Up the Report Output ....................................................7-72

Selecting the “REPORTING” menu..........................................7-72

Specifying the Setting for “ACTIVITY REPORT”......................7-73

Specifying the Setting for “RESERV.REPORT” .......................7-73

Specifying the Setting for “TX RESULT REPORT” ..................7-74

Specifying the Setting for “RX RESULT REPORT”..................7-74

7.11 Specifying Initial User Data........................................................7-75

Selecting the “INITIAL USER DATA” menu..............................7-75

Specifying the Setting for “DATE&TIME”..................................7-76

Specifying the Setting for “USER FAX NO.”.............................7-77

Specifying the Setting for “USER NAME”.................................7-78

8 When a Message Appears

8.1 When the Message “PAPER EMPTY” Appears ..........................8-2

Loading Paper into Tray1 ...........................................................8-3

Loading Paper into the Bypass Tray ..........................................8-3

Loading Paper into Tray2 (option)..............................................8-4

8.2 When the Message “TONER EMPTY” Appears..........................8-5

Replacing the Toner Cartridge ...................................................8-6

8.3 When the Message “PAPER MISFEED” Appears ....................8-10

Clearing a Paper Misfeed in the Paper Trays...........................8-10

8.4 When the Message “PAPER JAM” Appears.............................8-13

Clearing a Paper Misfeed in the Machine.................................8-13

8.5 When the Message “ORIGINAL DOC. JAM” Appears..............8-16

Clearing a paper misfeed in Auto Document Feeder ...............8-16

8.6 When the Message “PAPER SIZE ERROR” Appears ..............8-18

For Tray1..................................................................................8-18

For the Bypass Tray.................................................................8-20

8.7 When the Message “MACHINE TROUBLE” Appears...............8-21

8.8 What Does Each Message Mean? .............................................8-22

8.9 When Incorrect Copies Are Produced ......................................8-26

8.10 The machine is not functioning as designed ...........................8-28

vii

8.11 When Faxing Is Not Performed Correctly ................................ 8-29

Faxes Cannot Be Sent............................................................. 8-29

Faxes Cannot Be Received ..................................................... 8-30

Calls Cannot Be Sent............................................................... 8-31

9 Internet Fax & Network Scan

9.1 Overview........................................................................................ 9-2

Logging in to Administrator Mode ............................................ 9-13

9.2 Getting Ready ............................................................................. 9-14

Connecting the LAN Cable ...................................................... 9-14

Network Settings...................................................................... 9-21

Setting the IP Address .............................................................9-22

Specifying the Subnet Mask .................................................... 9-23

Specifying the (Default) Gateway ............................................ 9-23

Specifying the DNS Configuration ........................................... 9-24

Specifying the E-mail Settings (“E-MAIL SETTING 1” Menu).. 9-25

Registering the Sender’s Name ............................................... 9-25

Registering the E-mail Address of the Sender......................... 9-26

Specifying the SMTP Server Address...................................... 9-26

Specifying the SMTP Port Number (“SMTP PORT NO.”

Function).................................................................................. 9-27

Specifying the Timeout Period for the SMTP Server (“SMTP

TIMEOUT” Function)................................................................ 9-27

Specifying Whether or Not To Insert a Text Description

(“TEXT INSERT” Function)......................................................9-27

Specifying the Default Subject Line ......................................... 9-28

Specifying Other E-mail Settings (“E-MAIL SETTING 2”

Menu)....................................................................................... 9-28

Specifying the POP3 Server Address ...................................... 9-29

Specifying the POP3 Port Number (“POP3 PORT NO.”

Function).................................................................................. 9-29

Specifying the Timeout Period for the POP3 Server (“POP3

TIMEOUT” Function)................................................................ 9-30

Specifying the POP3 Account Name ....................................... 9-30

Specifying the POP3 Password ............................................... 9-30

Setting Up Auto Reception....................................................... 9-31

Specifying the Address for Result Notifications ....................... 9-32

Specifying Whether or Not To Print Header Information

(“HEADER PRINT” Function)................................................... 9-32

“Network” tab ........................................................................... 9-33

TCP/IP Configuration............................................................... 9-33

SMTP & POP3 Configuration................................................... 9-34

FTP & DNS Configuration........................................................ 9-36

“Fax” Tab ................................................................................. 9-37

Fax Configuration.....................................................................9-37

Contents

viii

Contents

“Scan” Tab................................................................................9-38

File Destination Setting.............................................................9-38

Specifying the Settings for a One-Touch Dial Key ...................9-42

Specifying the Settings for a Speed Dial Number ....................9-43

Specifying the Settings for a Group Dial Key ...........................9-44

Specifying Settings for One-Touch Dialing...............................9-46

Adding a New One-Touch Dial Setting.....................................9-47

Specifying the Settings for Speed Dialing ................................9-48

Adding a New Speed Dial Setting ............................................9-49

Specifying the Settings for Group Dialing.................................9-50

Adding a New Group Dial Setting.............................................9-50

Specifying the Settings for Speed Dialing (FTP Server)...........9-52

Adding a New Speed Dial (FTP Server) Setting.......................9-53

Downloading and Uploading the Destination List.....................9-55

9.3 Using Scan to E-mail Operations ..............................................9-56

Specifying the Resolution.........................................................9-60

Specifying the Data Format......................................................9-61

Specifying the Encoding Method..............................................9-61

9.4 Using Scan to Server (FTP) Operations....................................9-67

9.5 Using Internet Faxing Operations .............................................9-71

Checking E-mail Manually ........................................................9-79

9.6 Checking the Transmission/Reception Results.......................9-83

10 Miscellaneous

10.1 Specifications..............................................................................10-2

Scan to E-mail / Scan to Server ............................................... 10-3

Internet Fax ............................................................................ 10-3

Auto Document Feeder ............................................................10-4

Paper Feed Cassette (option) ..................................................10-4

10.2 Function Menu Commands........................................................10-5

Function Menu Commands ......................................................10-5

10.3 Care of the Machine....................................................................10-6

Cleaning ...................................................................................10-6

Housing Cover..........................................................................10-6

Control Panel............................................................................10-6

10.4 Glossary.......................................................................................10-7

Terms and Definitions...............................................................10-7

10.5 Paper Size and Zoom Ratio Tables ...........................................10-8

Paper Sizes ..............................................................................10-8

Zoom Ratios .............................................................................10-9

Contents

Introduction

Introduction Chapter 1

1.1 We Want You to Be a Satisfied Customer

Thank you for choosing the FAX2900/3900.

This User Manual describes the functions, operating procedures, precautions, and basic troubleshooting for the FAX2900/3900.

Before using this machine, be sure to read the User Manual thoroughly in order to ensure that you use the machine efficiently. After you have gone through the manual, store it in the holder and keep it handy at all times.

Introduction Chapter 1

Note that some of the illustrations of the machine used in the User Manual may be different from what you actually see on your machine.

For U.S.A. Users FCC Part 15-Radio Frequency Devices

NOTE: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications.

Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

WARNING: The design and production of this unit conform to FCC regulations, and any changes or modifications must be registered with the FCC and are subject to FCC control. Any changes made by the purchaser or user without first contacting the manufacturer will be subject to penalty under FCC regulations.

This device must be used with shielded interface cables. The use of non-shielded cable is likely to result in interference with radio communications and is prohibited under FCC rules.

1-2

1.1 We Want You to Be a Satisfied Customer

For Canada Users Interference-Causing Equipment Standard (ICES-003 Issue 4)

This Class A digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.

For users in countries subject to Class B regulations

This device must be used with shielded interface cables. The use of non-shielded cable is likely to result in interference with radio communications and is prohibited under CISPR 22 rules and local rules.

For users in countries not subject to Class B regulations

WARNING This is a Class A product. In a domestic environment, this product may cause radio interference in which case the user may be required to take adequate measures.

Introduction Chapter 1

1-3

1.2 Safety Information

This section contains detailed instructions on the operation and maintenance of this machine. To achieve optimum utility of this device, all operators should carefully read and follow the instructions in this manual.

Please read the following section before connecting the machine to the supply. It contains important information related to user safety and preventing equipment problems.

G Please keep this manual in a handy place near the machine.

Introduction Chapter 1

G Make sure you observe all of the precautions appear in each section of this

manual.

Note: Some parts of the contents of this section may not correspond with

the purchased product.

Warning and Precaution Symbols

The following indicators are used on the warning labels or in this manual to categorize the level of safety warnings.

WARNING

CAUTION

Meaning of Symbols

A triangle indicates a danger against which you should take precaution.

A diagonal line indicates a prohibited course of action.

A solid circle indicates an imperative course of action.

Ignoring this warning could cause serious injury or even death.

Ignoring this caution could cause injury or damage to property.

This symbol warns against cause burns.

This symbol warns against dismantling the device.

This symbol indicates you must unplug the device.

1-4

1.2 Safety Information

Disassemble and modification

WARNING

• Do not attempt to remove the covers and panels which have been fixed to the product. Some products have a high-voltage part or a laser beam source inside that could cause an electrical shock or blindness.

• Do not modify this product, as a fire, electrical shock, or breakdown could result. If the product employs a laser, the laser beam source could cause blindness.

Power cord

WARNING

• Use only the power cord supplied in the package. If a power cord is not supplied, only use the power cord and plug that is specified in POWER CORD INSTRUCTION. Failure to use this cord could result in a fire or electrical shock.

• Use the power cord supplied in the package only for this machine and NEVER use it for any other product. Failure to observe this precaution could result in a fire or electrical shock.

• Do not scratch, abrade, place a heavy object on, heat, twist, bend, pull on, or damage the power cord. Use of a damaged power cord (exposed core wire, broken wire, etc.) could result in a fire or breakdown. Should any of these conditions be found, immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative.

Introduction Chapter 1

1-5

Power source

WARNING

• Use only the specified power source voltage. Failure to do that could result in a fire or electrical shock.

• Connect power plug directly into wall outlet having the

Introduction Chapter 1

same configuration as the plug. Use of an adapter leads to the product connecting to inadequate power supply (voltage, current capacity, grounding), and may result in fire or shock. If proper wall outlet is not available, the customer shall ask qualified electrician for the installation.

• Do not use a multiple outlet adapter nor an extension cord in principle. Use of an adapter or an extension cord could cause a fire or electrical shock. Contact your authorized service representative if an extension cord is required.

• Consult your authorized service representative before connecting other equipment on the same wall outlet. Overload could result in a fire.

1.2 Safety Information

CAUTION

• The outlet must be near the equipment and easily accessible. Otherwise you can not pull out the power plug when an emergency occurs.

1-6

1.2 Safety Information

Power plug

WARNING

• Do not unplug and plug in the power cord with a wet hand, as an electrical shock could result.

• Plug the power cord all the way into the power outlet. Failure to do this could result in a fire or electrical shock.

CAUTION

• Do not tug the power cord when unplugging. Pulling on the power cord could damage the cord, resulting in a fire or electrical shock.

• Remove the power plug from the outlet more than one time a year and clean the area between the plug terminals. Dust that accumulates between the plug terminals may cause a fire.

Grounding

WARNING

• Connect the power cord to an electrical outlet that is equipped with a grounding terminal.

Introduction Chapter 1

1-7

Installation

WARNING

• Do not place a flower vase or other container that contains water, or metal clips or other small metallic objects on this product. Spilled water or metallic objects dropped inside the product could result in a

Introduction Chapter 1

fire, electrical shock, or breakdown. Should a piece of metal, water, or any other similar foreign matter get inside the product, immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative.

CAUTION

• After installing this product, mount it on a secure base. If the unit moves or falls, it may cause personal injury.

• Do not place the product in a dusty place, or a site exposed to soot or steam, near a kitchen table, bath, or a humidifier. A fire, electrical shock, or breakdown could result.

• Do not place this product on an unstable or tilted bench, or in a location subject to a lot of vibration and shock. It could drop or fall, causing personal injury or mechanical breakdown.

• Do not let any object plug the ventilation holes of this product. Heat could accumulate inside the product, resulting in a fire or malfunction.

• Do not use flammable sprays, liquids, or gases near this product, as a fire could result.

1.2 Safety Information

Ventilation

CAUTION

• Always use this product in a well ventilated location. Operating the product in a poorly ventilated room for an extended period of time could injure your health. Ventilate the room at regular intervals.

1-8

1.2 Safety Information

Actions in response to troubles

WARNING

• Do not keep using this product, if this product becomes inordinately hot or emits smoke, or unusual odor or noise. Immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative. If you keep on using it as is, a fire or electrical shock could result.

• Do not keep using this product, if this product has been dropped or its cover damaged. Immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call your authorized service representative. If you keep on using it as is, a fire or electrical shock could result.

CAUTION

• The inside of this product has areas subject to high temperature, which may cause burns. When checking the inside of the unit for malfunctions such as a paper misfeed, do not touch the locations (around the fusing unit, etc.) which are indicated by a “Caution HOT” caution label.

Introduction Chapter 1

Consumables

WARNING

• Do not throw the toner cartridge or toner into an open flame. The hot toner may scatter and cause burns or other damage.

CAUTION

• Do not leave a toner unit or drum unit in a place within easy reach of children. Licking or ingesting any of these things could injure your health.

• Do not store toner units and PC drum units near a floppy disk or watch that are susceptible to magnetism. They could cause these products to malfunction.

1-9

When moving the machine

CAUTION

• Whenever moving this product, be sure to disconnect the power cord and other cables. Failure to do this could damage the cord or cable, resulting in a fire, electrical shock, or breakdown.

• When moving this product, always hold it by the

Introduction Chapter 1

locations specified in the User manual or other documents. If the unit falls it may cause severe personal injury. The product may also be damaged or malfunction.

1.2 Safety Information

1-10

1.2 Safety Information

47 CFR - Telecommunication Devices

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA (Administrative Council for Terminal Attachments).

On the rear side of this equipment is a label that contains, among other information, a product identifier in the format US:E8OFA03BFAX2900. If requested, this number must be provided to the telephone company.

This equipment uses THE FOLLOWING USOC JACKS: RJ11C.

The REN is used to determine the number of devices that may be connected to a telephone line.

Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call.

It most but not all areas, the sum of RENs should not exceed five (5.0). To be a certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US:E8OFA03BFAX2900.

The digits represented by 0.3B are the REN without a decimal point (e.g.,03 is a REN of 0.3).

For earlier products, the REN is separately shown on the label.

If your telephone equipment causes harm to the telephone network, the Telephone Company may discontinue your service temporarily. If possible, they will notify you in advance. But if advance notice isn’t practical, you will be notified as soon as possible. You will be advised of your right to file a complaint with the FCC.

Your telephone company may make changes to its facilities, equipment, operations, or procedures that could affect the proper operation of your equipment. If they do, you will be given advance notice so as to give you an opportunity to maintain uninterrupted service.

If you experience trouble with this equipment, please contact: Konica Minolta Business Solution U.S.A.,Inc. 100 Williams Drive Ramsey. New Jersey 07446 U.S.A

The telephone company may ask you to disconnect this equipment from the network until the problem has been corrected or you are sure that the equipment is not malfunctioning.

This equipment may not be used on coin service provided by the telephone company. Connection to party lines is subject to state tariffs. (Contact your state public utility commission or corporation commission for information.)

Customer Information For Privately Owned Coin Phones

Introduction Chapter 1

1-11

To comply with state tariffs, the telephone company must be given notification prior to connection.

In some states, prior approval of connection must be obtained from the state Public Utility Commission, Public Service Commission or state Corporation Commission.

Warning For Setting Of Header And Footer

TheTelephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom

Introduction Chapter 1

each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual.

In order to program this information into your fax machine, you should complete the following steps. (Refer to Chapter 7, page 7-58 and page 7-67.)

IC CS-03-Telecommunication Devices

The following note shall be conspicuously placed in the user manual: The team “IC:” before the certification/registration number only signifies that the Industry Canada technical specifications were met.

NOTICE: This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications.

This is confirmed by the registration number. The abbreviation, IC, before the registration number signifies that registration was performed based on a Declaration of Conformity indicating that Industry Canada technical specifications were met. It does not imply that Industry Canada approved the equipment.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. In some cases, the company’s inside wiring associated with a single line individual service may be extended by means of certified connector assembly (telephone extension cord). The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be made by an authorized Canadian maintenance facility designed by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines, and internal metallic water pipe system, if

1.2 Safety Information

1-12

1.2 Safety Information

present, are connected together. This precaution may be particularly important in rural areas.

CAUTION: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

NOTICE: The Ringer Equivalence Number (REN) The REN assigned to each terminal equipment provides an identification of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed five.

REN=0.2

Laser Safety

This is a digital machine which operates using a laser. There is no possibility of danger from the laser provided the machine is operated according to the instructions in this manual.

Since radiation emitted by the laser is completely confined within a protective housing, the laser beam cannot escape from the machine during any phase of user operation.

This machine is certified as a Class 1 laser product: This means the machine does not produce hazardous laser radiation.

for this terminal equipment is as follows.

Introduction Chapter 1

Internal Laser Radiation

Maximum Average Radiation Power: 36.903 µW at the laser aperture of the print head unit.

Wavelength: 770-800 nm

This product employs a Class 3b laser diode that emits an invisible laser beam.

The laser diode and the scanning polygon mirror are incorporated in the print head unit.

The print head unit is NOT A FIELD-SERVICEABLE ITEM.

Therefore, the print head unit should not be opened under any circumstances.

1-13

Introduction Chapter 1

1.2 Safety Information

Print Head

Laser Aperture of the Print Head Unit

There is a laser aperture at the location shown above, which must NEVER be viewed directly by the user.

CDRH Regulation

This machine is certified as a Class 1 Laser product under Radiation Performance Standard according to the Food, Drug and Cosmetic Act of 1990. Compliance is mandatory for Laser products marketed in the United States and is reported to the Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug Administration of the U.S. Department of Health and Human Services (DHHS). This means that the device does not produce hazardous laser radiation.

1-14

1.2 Safety Information

The label shown on page 1-17 indicates compliance with the CDRH regulations and must be attached to laser products marketed in the United States.

CAUTION

Use of controls, adjustments or performance of procedures other than those specified in this manual may result in hazardous radiation exposure.

This is a semiconductor laser. The maximum power of the laser diode is 15 mW and the wavelength is 770-800 nm.

For European Users

CAUTION

Use of controls, adjustments or performance of procedures other than those specified in this manual may result in hazardous radiation exposure.

This is a semiconductor laser. The maximum power of the laser diode is 15 mW and the wavelength is 770-800 nm.

For Denmark Users

ADVARSEL

Usynlig laserstråling ved åbning, når sikkerhedsafbrydere er ude af funktion. Undgå udsættelse for stråling. Klasse 1 laser produkt der opfylder IEC60825 sikkerheds kravene.

Dansk: Dette er en halvlederlaser. Laserdiodens højeste styrke er 15 mW og bølgelængden er 770-800 nm.

Introduction Chapter 1

For Finland, Sweden Users

LOUKAN 1 LASERLAITE KLASS 1 LASER APPARAT

VAROITUS!

Laitteen Käyttäminen muulla kuin tässä käyttöohjeessa mainitulla tavalla saattaa altistaa käyttäjän turvallisuusluokan 1 ylittävälle näkymättömälle lasersäteilylle.

Tämä on puolijohdelaser. Laserdiodin sunrin teho on 15 mW ja aallonpituus on 770800 nm.

1-15

VARNING!

Om apparaten används på annat sätt än i denna bruksanvisning specificerats, kan användaren utsättas för osynlig laserstrålning, som överskrider gränsen för laserklass 1.

Det här är en halvledarlaser. Den maximala effekten för laserdioden är 15 mW och våglängden är 770-800 nm.

Introduction Chapter 1

VARO!

Avattaessa ja suojalukitus ohitettaessa olet alttiina näkymättömälle lasersäteilylle. Älä katso säteeseen.

VARNING!

Osynlig laserstrålning när denna del är öppnad och spärren är urkopplad. Betrakta ej strålen.

1.2 Safety Information

1-16

1.2 Safety Information

For Norway Users

ADVERSEL

Dersom apparatet brukes på annen måte enn spesifisert i denne bruksanvisning, kan brukeren utsettes for unsynlig laserstråling som overskrider grensen for laser klass 1.

Dette en halvleder laser. Maksimal effekt till laserdiode er 15 mW og bølgelengde er 770-800 nm.

Laser Safety Label

A laser safety label is attached to the outside of the machine as shown below.

Introduction Chapter 1

1-17

Ozone Release

CAUTION

Locate the Machine in a Well-Ventilated Room

§ A negligible amount of ozone is generated during normal operation of this

machine. An unpleasant odor may, however, be created in poorly ventilated

Introduction Chapter 1

rooms during extensive machine operations. For a comfortable, healthy, and safe operating environment, it is recommended that the room be well ventilated.

REMARQUE

= Placer l’appareil dans une pièce largement ventilée = Une quantité d’ozone négligable est dégagée pendant le fonctionnement de l’appareil quand celui-ci est utilisé normalement. Cependant, une odeur désagréable peut être ressentie dans les pièces dont l’aération est insuffisante et lorsque une utilisation prolongée de l’appareil est effectuée. Pour avoir la certitude de travailler dans un environnement réunissant des conditions de confort, santé et de sécurité, il est préférable de bien aérer la pièce où se trouve l’appareil.

Acoustic Noise

For European Users

Machine Noise Regulation 3 GSGV, 18.01.1991 : The sound pressure level at the operator position according to EN 27779 is equal to or less than 70dB(A).

1.2 Safety Information

Notice for Ni-MH Batteries

Ni-MH (Nickel Metal Hydride) Batteries are installed inside machine as back up memory batteries. Please dispose according to local, state and federal regulations.

1-18

1.3 Energy Star®

1.3 Energy Star

As an ENERGY STAR® Partner, we have determined that this machine meets the ENERGY STAR

What is an ENERGY STAR

An ENERGY STAR switch to a “low-power mode” after a period of inactivity. An ENERGY STAR product uses energy more efficiently, saves you money on utility bills and helps protect the environment.

Guidelines for energy efficiency.

Product?

product has a special feature that allows it to automatically

Introduction Chapter 1

1-19

1.4 Explanation of Manual Conventions

The marks and text formats used in this manual are described below.

WARNING

Failure to observe instructions highlighted in this manner may result in fatal or critical injuries.

§ Observe all warnings in order to ensure safe use of the machine.

Introduction Chapter 1

CAUTION

Failure to observe instructions highlighted in this manner may result in serious injuries or property damage.

§ Observe all cautions in order to ensure safe use of the machine.



Note*

(*May also appear as “Important” or “Tip”) Text highlighted in this manner contains useful information and tips to ensure safe use of the machine.

1 The number 1 as formatted here indicates the

first step of a sequence of actions.

2 Subsequent numbers as formatted here

indicate subsequent steps of a sequence of actions.

Text formatted in this style provides

additional assistance.

§ Text formatted in this style describes the

action that will ensure the desired results are achieved.

[Copy] key The names of keys on the control panel are written as shown above.

1-20

An illustration inserted here shows what operations must be performed.

1.5 Explanation of Basic Concepts and Symbols

The use of words and symbols in this manual are explained below.

Paper Feeding

During printing, paper is supplied from the front side of the machine and fed into the Copy Tray on top with the printed surface of the page facing down. The paper feed direction is shown by the arrows in the diagram below.

Introduction Chapter 1

1-21

“Width” and “Length”

Whenever paper dimensions are mentioned in this manual, the first value always refers to the width of the paper (shown as “A” in the illustration) and the second to the length (shown as “B”).

A: Width

B: Length

Introduction Chapter 1

Paper Orientation

Lengthwise ( )

If the width (A) of the paper is shorter than the length (B), the paper has a vertical or portrait orientation, indicated by either “L” or .

1.5 Explanation of Basic Concepts and Symbols

Crosswise ( )

If the width (A) of the paper is longer than the length (B), the paper has a horizontal or landscape orientation, indicated by either “C” or

1-22

Precautions

Precautions Chapter 2

Observe the following precautions to maintain the machine in its best possible condition.

2.1 Installation Precautions

Installation Site

To ensure utmost safety and prevent possible malfunctions, install the machine in a location that meets the following requirements:

- A location away from curtains, etc. that may catch fire and burn easily

- A location that is not exposed to water or other liquids

- A location free from direct sunlight

- A location out of the direct airflow of an air conditioner or heater, and not

Precautions Chapter 2

exposed to extremely high or low temperatures

- A well-ventilated location

- A location that is not exposed to high humidity

- A location that is not extremely dusty

- A location not subjected to undue vibrations

- A stable and level location

- A location where ammonia or other organic gases are not generated

- A location that does not put the operator in the direct airflow of exhaust from the

machine

- A location that is not near any kind of heating devices

Power Source

The power source requirements are as follows.

G Voltage Fluctuation: AC110V -10%, AC127V +6%, or AC220-240 V ±10% G Frequency Fluctuation: Within ±3Hz

H Use a power source with as few voltage or frequency fluctuations as possible.

2-2

2.1 Installation Precautions

Space Requirements

To ensure easy machine operation, supply replacement, and maintenance, adhere to the recommended space requirements detailed below.

516mm

( 20.3inch )

719nn

( 24inch )

772mm

( 30.4inch )



Note

In order to enable easy machine maintenance and replacement of consumables, maintain an adequate amount of space around the machine.

When lifting the machine, be sure to grab the handles on the left and right sides from the rear of the machine. If the machine is lifted from its front, it may become unbalanced and fall.

Precautions Chapter 2

2-3

2.2 Operation Precautions

Operating Environment

The environmental requirements for correct operation of the machine are as follows:

G Temperature: 50°F to 86°F with fluctuations of no more than 18°F within an hour G Humidity: 15% to 85% with fluctuations of no more than 10% within an hour

Proper Use

To ensure the optimum performance of the machine, follow the precautions listed below:

- Never place heavy objects on the Original Glass or subject it to shocks.

Precautions Chapter 2

- Never open any machine doors or turn off the machine while it is making copies/

printing, as a paper misfeed could result.

- Never bring any magnetized object, or use flammable sprays or liquids, near the

machine.

 Always make sure that the power plug is completely plugged into the electrical

output.

- Always make sure that the machine’s power plug is visible and not hidden by

the machine.

 Always unplug the machine from the electrical outlet if the machine is not to be

used for a long period of time.

 Always provide good ventilation when making a large number of continuous

copies/printed pages.

CAUTION

A negligible amount of ozone is generated during normal operation of this machine. An unpleasant odor may, however, be detected in poorly ventilated rooms during extensive machine operations.

§ For a comfortable operating environment, it is recommended that the room be

well ventilated.

2-4

2.2 Operation Precautions

CAUTION

The area around the Fusing Unit is extremely hot.

§ In order to reduce the risk of burns, do not touch any area other than those

indicated in the manual. Be especially careful not to touch parts marked with warning labels, and their surrounding areas.

Transporting the Machine

If you need to transport the machine over a long distance, consult your service representative.

Care of Machine Supplies

Use the following precautions when handling the machine supplies (toner, paper, etc.).

 Store the supplies in a location that meets the following requirements:

Free from direct sunlight Away from any heating apparatus Not subjected to high humidity Not extremely dusty

 Paper that has been removed from its wrapper but not loaded in the machine

should be stored in a sealed plastic bag in a cool, dark place.

- Use only toner that has been manufactured specifically for this machine. Never

use other types of toner.

- Keep all supplies out of the reach of children.

CAUTION

Be careful not to spill toner inside the machine or get toner on your clothes or hands.

§ If your hands become soiled with toner, immediately wash them with soap and

water.

Precautions Chapter 2

2-5

2.3 Legal Restrictions on Copying

Certain types of documents must not be copied with the purpose or intent to pass copies of such documents off as the originals.

The following is not a complete list, but is meant to be used as a guide to responsible copying.

G Personal checks G Travelers checks G Money orders G Certificates of deposit G Bonds or other certificates of indebtedness G Stock certificates

Precautions Chapter 2

G Food stamps G Postage stamps (canceled or uncanceled) G Checks or drafts drawn by government agencies G Internal revenue stamps (canceled or uncanceled) G Passports G Immigration papers G Motor vehicle licenses and titles G House and property titles and deeds

G Identification cards, badges, or insignias G Copyrighted works without permission of the copyright owner

In addition, it is prohibited under any circumstances currencies, or works of art, without permission of the copyright owner.

When in doubt about the nature of a document, consult with legal counsel.

to copy domestic or foreign

2-6

Before Making

Copies or

Faxing

Before Making Copies or Faxing Chapter 3

3.1 Available Features

The main copy settings available with this machine are listed below. For details on their operation, refer to the pages indicated.

Copies

G 1-sided copies (p. 4-2)

G 2in1 copies (p. 4-13)



Note

Available only with FAX3900

Zoom Ratio

G Reduced/Full Size/Enlarged

(p. 4-9)

Before Making Copies or Faxing Chapter 3

Finishing

G Sort (p. 4-14)

3-2

3.2 Components and Their Functions

Main Unit

G FAX2900/3900

Paper Feed Cassette (option)

G Capable of holding up to 500 sheets of paper.

32 MB Memory (option only for FAX3900)

G Increases the machine’s memory. By increasing the machine’s memory, more

pages can be scanned.

3-3

Before Making Copies or Faxing Chapter 3

3.3 Parts Names and Their Functions

Main Unit

Before Making Copies or Faxing Chapter 3

No.

Part Name

1 Document Feeder Tray Load the originals to be scanned face up on this tray.

3-4

Description

Up to 50 document sheets can be loaded at one time.

3.3 Parts Names and Their Functions

No. Part Name Description

2 Document Feeder

Cover (Doc. Feed Cover)

3 Document Guide Plate Slide the guide plate to the size of the originals.

4 Document Exit Tray Receives originals which have been scanned by the machine.

5 Front Cover Opened when replacing the Toner Cartridge or drum cartridge, or

6 Bypass Tray Used to manually feed paper.

7 Tray1 door If Legal-size paper is installed, open this door.

8 Copy Tray Holds copies fed out face down from the machine.

9 Tray1 Holds up to 250 sheets of paper and easily adjusts to different paper

10 Control Panel Used to start a print cycle and make necessary settings.

11 Power Switch Used to turn the machine on and off.

12 External telephone jack

(TEL PORT)

13 Telephone line jack for

line 1 (LINE PORT 1)

14 USB Port For details, refer to the User Manual for the printer controller.

Opened when clearing an original that has been misfed.

clearing a paper misfeed.

Holds up to 10 sheets of plain paper.

The Copy Tray can be adjusted to one of three angles. Adjust the Copy Tray to the angle appropriate for its application.

sizes. Special paper can be used.

Used for connecting a line to a telephone.

Used for connecting to a standard telephone line.

Inside the Machine

No. Part Name Description

1 Imaging Cartridge Generates the print image.

The Imaging Cartridge is constructed of both the Drum Cartridge and the Toner Cartridge set into place.

Before Making Copies or Faxing Chapter 3

3-5

Adjusting the Angle of the Copy Tray

e Copy Tray can be adjusted to one of three angles. Adjust the tray to the angle

Th appropriate for the desired application.

1. Normal operation (standard position)

2. When back curled paper is fed out

3. When clearing a paper misfeed or replacing the Drum Cartridge or Toner Cartridge

3.3 Parts Names and Their Functions

Before Making Copies or Faxing Chapter 3



Note

Adjust the Tray Extension and Paper Stopper to fit the size of the paper.

For Legal-size paper

For A4-size paper

For Letter-size paper

3-6

3.3 Parts Names and Their Functions

Paper Feed Cassette (option)

No. Part Name

1 Tray2 Holds up to 500 sheets of paper.

Description

Before Making Copies or Faxing Chapter 3

3-7

3.4 Control Panel

Names of Control Panel Parts and Their Functions

For FAX3900

3.4 Control Panel

Before Making Copies or Faxing Chapter 3

Printer Status

Auto/Photo

Auto RX Memory TX

01/33

09/41

17/49

25/57

Utility

Paper

02/34

10/42

18/50

26/58

Error

Yes

2in1

Sort

Zoom

Resolution

ABC

GHI

JKL

PORS

TUV

Phone Book

Speaker

04/36

12/44

20/52

28/60

05/37

13/45

21/53

29/61

03/35

11/43

19/51

27/59

1819

DEF

123/ABC

MNO

Stop

WXYZ

Redial/Pause

06/38

14/46

22/54

30/62

07/39

15/47

23/55

31/63

Scan

Start

2326

Fax

Copy

Panel Reset

Speed Dial

Function

08/40

16/48

24/56

32/64

3-8

3.4 Control Panel

For FAX2900

Printer Status

Utility

Auto/Photo

Auto RX Memory TX

Paper

56 8

DEF

MNO

WXYZ

1819

123/ABC

Stop

Fax

Panel Reset

Start

2326

Speed Dial

Copy

Function

Before Making Copies or Faxing Chapter 3

2122

Error

Yes

Sort

Zoom

Resolution

Speaker

ABC

GHI

JKL

PORS

TUV

Phone Book

Redial/Pause

3-9

No. Part Name Description

1 [Utility] key Press to enter Utility mode.

2 [Printer] key Press to enter Printer mode.

3[] [Ö ] key • Press to adjust the image density.

4 [Auto/Photo] key Press to change the image density mode.

5 [Status] key Press to view the counters and transmission results. In addition, the list

6 [Paper] key Press to select the paper tray and paper source.

7 [2in1] key Press to select the 2in1 function.

8[▲] [▼] key • Press to change the zoom ratio in the range between

For details, refer to “Utility Mode” on page 7-2.

For details, refer to the User Manual for the printer controller.

• Press to specify the various settings.

of settings specified for each function and the reports can be printed. (p. 3-31)

Available only with FAX3900

3.4 Control Panel

× 2.00 in × 0.01 increments.

• Press to scan through the various settings and information, in order.

• Press to specify the various settings.

9 [Zoom] key Press to select a zoom ratio from among the standard fixed ones

10 [Sort] key Press to select the sort function.

11 10-key pad • Used to enter the number of copies to be made and any other

12 [Stop] key • Press to stop a print cycle.

Before Making Copies or Faxing Chapter 3

13 [Start] key • Press to start a scanning or print cycle.

14 [Panel Reset] key Press to reset all print functions and settings to their defaults.

15 [Copy] key Press to enter Copy mode. The indicator lights up in green to indicate

16 [Fax] key Press to enter Fax mode. The indicator lights up in green to indicate that

17 [Scan] key Press to enter Scan mode. The indicator lights up in green to indicate

18 [123/ABC] key Press to switch the 10-Key Pad between typing in numbers and typing

19 Error lamp The indicator lights up in orange if an error or malfunction occurs.

available.

numeric data.

• Used to enter text such as a name.

• In the Fax mode, use the [ ] key for tone transmission (with pulse dialing) and use the [#] key for accessing an outside line.

• Press to stop a scanning sequence.

• Stops the fax transmission or reception.

• The indicator flashes in orange when the machine is paused or while printing.

• Starts a fax transmission.

• Press to specify the various settings.

• The indicator lights up in green when the machine can accept print jobs.

that the machine is in Copy mode.

the machine is in Fax mode.

that the machine is in Scan mode. Available only with FAX3900

in letters.

× 0.50 and

3-10

3.4 Control Panel

No. Part Name Description

20 [Yes] key • Press to validate the setting just made.

21 [No]/[C] key • Press to reset the number of copies to “1”.

22 Display Shows the number of copies to be made, the zoom ratio, and other

23 [Function] key Used to select a function.

24 [Speed Dial] key Used to dial pr eviously programmed fax numbers represen ted by 3-digit

25 [Redial/Pause] key • Redials the last number called.

26 [Phone Book] key Used to display the information programmed for one-touch dialing,

27 [Speaker] key Press to answer the call. Press again to hang up.

28 [Resolution] key Used to select the image quality (transmission resolution).

29 Memory TX/Auto RX

lamp

30 One-touch dial key Used to dial previously programmed fax numbers.

• Press to specify the various settings.

• Press to clear the various settings.

• Press to return to the previous screen.

• Press to specify the various settings.

• Erases the entered numbers and letters.

setting data.

• BROADCAST (broadcast transmission), TIMER TX (timer transmission), MAILBOX TX (mailbox transmission), PRINT MAILBOX RX (retrieve mailbox faxes), POLLING TX (polling transmission), POLLING RX (polling reception), RELAY INITIATE (relay initiation transmission), CANCEL RESERV. (cancel queued job), TX MODE (transmission mode), INTERNET FAX RX

Available only with FAX3900

numbers.

• While dialing, used to generate a pause when transferring from an internal to an external line or receiving information services.

group dialing and speed dialing.

Used to select the Memory TX or Auto RX function

Before Making Copies or Faxing Chapter 3

3-11

3.4 Control Panel

Display Indications

In Copy mode:

12 3

[A]

No. Display Indication Description

1 Document type Displays the document type currently specified for the image density.

2 Zoom ratio Displays the currently specified zoom ratio.

3 Number of copies Displays the currently specified number of copy pages and number of

4 Image density Displays the currently specified image density.

5 Paper Displays the currently selected paper tray, paper size, and paper type.

copy sets.

In Fax mode:

Before Making Copies or Faxing Chapter 3

345 6

No. Display Indication Description

1 Messages Displays messages such as operating instructions.

2 Mode or function name • Displays the current menu, function or settings.

3-12

SCAN TO E-MAIL/FILE

• Error messages are displayed when errors occur.

3.4 Control Panel

No. Display Indication Description

3 Time The current time is displayed during standby.

4 Resolution The setting resolution is displayed during standby.

5 Symbol Indicates the currently selected mode or function settings.

6 Memory The remaining memory is displayed during standby.

Symbol list:

Symbol Description

Manual bypass Paper is loaded in the Manual Bypass Tray.

Custom paper size The paper setting for the Manual Bypass Tray is a custom paper

Dialing A fax number is being dialed.

Ringing The machine is being called.

Sending The document is being sent.

Receiving A document is being received.

In standby for timer transmission

In standby for polling transmission

In standby for mailbox reception

In standby for memory reception or polling reception

size.

A document is queued for timer transmission.

A document is queued for polling transmission.

A document is queued for mailbox reception.

A document is queued for memory reception or polling reception.

Before Making Copies or Faxing Chapter 3

3-13

3.5 Turning the Machine On/Off Initial Mode

Turning the Machine On/Off

To turn on the machine:

§ Press the | (on) side of the Power

Switch.

To turn off the machine:

§ Press the 2 (off) side of the Power

Switch.



Note

Do not turn off the machine while a print cycle is being performed, as a paper misfeed will result. Before attempting to turn off the machine, always be sure that the current print cycle has been completed. Turning off the machine will initialize all settings except those for previously programmed jobs and for the Utility mode.

Do not turn off the machine while it is scanning or sending or receiving data, otherwise all scanned data or transmission data will be deleted.

Before Making Copies or Faxing Chapter 3

The machine automatically enters the Energy Save mode 15 min after the last operation is performed. The time until the machine enters Energy Save mode can be specified from the Utility mode. For details, refer to “Specifying the Setting for “ENERGY SAVE MODE”” on page 7-6 in the chapter “Using the Utility Mode”.

When the Machine is Turned On

When the machine is turned on, the [Start] key indicator lights up in orange to indicate that the machine is ready to begin printing.

At this time, the machine can be set for the Auto Print Start function by loading a document into the Auto Document Feeder, and pressing the [Start] key.

Pressing the [Start] key at this time will not immediately start the print cycle. You will have to wait for less than 25 seconds (at an ambient temperature of 73.4°F).

3-14

3.5 Turning the Machine On/Off Initial Mode

Default Settings

When the machine is turned on, the Initial mode screen appears in the Display of the Control Panel. The Initial mode screen appears at the beginning of all operations.

[A]

Factory default settings

G Number of copies: 1 G Image density: TEXT Auto G Zoom ratio: 100% (full size) G Paper: Tray1 G Finishing: Non-Sort



Tip

The default settings can be customized from the Utility mode. For details, refer to “Utility Mode” on page 7-2.

Before Making Copies or Faxing Chapter 3

3-15

3.6 Useful Functions

Panel Resetting

Press the [Panel Reset] key to return all modes and functions (zoom ratio, number of copies, etc.) to their defaults. (All selected settings are canceled.)



Tip

The [Panel Reset] key comes in handy for canceling all selected settings at one time. To avoid accidentally using settings from the previous print job, press the [Panel Reset] key to return all functions and settings to their defaults before specifying any settings for your current job.

Auto Panel Reset

Even if the [Panel Reset] key is not pressed, the machine automatically resets all functions and settings to their defaults 1 min after a print cycle has been completed or a key operation is performed.



Tip

The length of time before the machine automatically resets itself can be set between 1 min and 5 min in addition to 30 seconds. The Auto Panel Reset

Before Making Copies or Faxing Chapter 3

function can even be disabled. For details, refer to “Specifying the Setting for “AUTO PANEL RESET”” on page 7-5.

Energy Save Mode

Instead of turning off the machine, it can be set into a standby state (Energy Save mode).

If the machine is not used for a set length of time, it will automatically enter the Energy Save mode. The default length of time is 15 min.

To cancel the Energy Save mode, press any key on the control panel.



Tip

The length of time before the machine enters the Energy Save mode can be set between 1 min and 240 min. For details, refer to “Specifying the Setting for “ENERGY SAVE MODE”” on page 7-6.

3-16

3.6 Useful Functions

Auto Print Start

If a document is loaded and the [Start] key is pressed during the period after the machine has been turned on but before it is ready to make print, the machine will automatically start the print cycle as soon as it completes the warm-up cycle.

Auto Tray Switching

If the tray runs out of paper while printing, the machine will automatically switch to a different paper source and continue printing provided that the new tray contains paper of the same type and size in the same orientation.

If the optional Paper Feed Cassette is installed, a maximum of 750 pages can be continuously printed.

Tray1 → Tray2 (Paper Feed Cassette)

Tray2 (Paper Feed Cassette) → Tray1



Tip

Auto tray switching can be disabled. For details, refer to “Setting Up the Paper Sources” on page 7-12.

3-17

Before Making Copies or Faxing Chapter 3

3.7 Entering Text

When specifying the user name or programming one-touch dial keys with the recipient name, letters, accented characters, numbers, and symbols can be entered.

Key operation:

G 10-Key Pad: Used to enter numbers and letters, symbols.

List of characters available with each key of the 10-Key Pad:

10-Key Pad Available characters*

1 . (period) @_ (underscore) - (hyphen) 1

2 ABC2abc

3 DEF3def

4 GHI4ghi

5JKL5jkl

6MNO6mno

7PQRS7pqrs

8TUV8tuv

9 WXYZ9wxyz

+&/ =!?( )%[ ]^‘’{ }|˜$,:;<>“¿£

0 (space) 0

* To switch the input mode of the 10-Key Pad between numbers and letters, press the [123/ABC] key.

Before Making Copies or Faxing Chapter 3

Changing Input Mode

Each press of the [123/ABC] key switches the input mode between numbers and letters.

[1]: Numbers can be typed in.

[A]: Letters can be typed in.

3-18

3.7 Entering Text

Inputting Example

To enter the name “NJ Office”

* The cursor (_) flashes alternately with the character at its current location.

Press the [123/ABC] key.

Press the [6] key twice.

Press the [5] key once.

Press the [0] key once.

Press the [6] key 3 times.

Press the [3] key 7 times.

Press the [

Press the [3] key 7 times.

Press the [4] key 7 times.

Press the [2] key 7 times.

Press the [3] key 6 times.

Ö ] key.

Before Making Copies or Faxing Chapter 3

3-19

3.7 Entering Text

Correcting text and input precautions

G To erase all entered text, press the [Panel Reset] key. G To delete only part of the entered text, use the [ ] and [ ] keys to move the

ÖÖ

cursor (_) to the character that you wish to delete, and then press the [No] key.

G To change an entered character, use the [ ] and [ ] keys to move the cursor

ÖÖ

(_) below the character that you wish to change, and then press the [No] key. Next, enter the new character. (The character at the cursor's position is replaced with the new character.)

G If the same 10-Key Pad is needed to enter two characters in a row, press the

[ ] key after selecting the first character. (Refer to the above example.)

G To enter a space, press 10-Key Pad [0].

Before Making Copies or Faxing Chapter 3

3-20

3.8 Copy Paper

Paper Specifications

The following table specifies the type and size of paper to be used with each tray together with its capacity.

Tray1 Specifications

Paper Type • Plain paper, recycled paper (16 lb to 24 lb)

Paper Size • A4 L, B5 L, A5 L, 16K L, Legal L, Letter L, Invoice L, FLS (13

Capacity • Plain paper, recycled paper: 250 sheets (20 lb)

Tray2 Specifications

Paper Type Plain paper, recycled paper (16 lb to 24 lb)

Paper Size Letter L, A4 L*

Capacity 500 sheets (20 lb)

Bypass Tray Specifications

Paper Type • Plain paper, recycled paper (16 lb to 24 lb)

Paper Size • A4 L, B5 L, A5 L, 16K L, Legal L, Letter L, Invoice L, FLS (13

Capacity • Plain paper, recycled paper: 10 sheets (20 lb)

• Exclusive paper: card (24-1/4 lb to 43-1/4 lb) , OHP transparencies, envelopes

× 8-1/4)

• Custom Size: Width: 3-1/2 to 8-1/2; length: 5-1/2 to 14

• Exclusive paper: card; 5 sheets, OHP transparencies; 5 sheets, envelopes; 1 sheet

• Exclusive paper: card (24-1/4 lb to 43-1/4 lb) , OHP transparencies, envelopes, label sheets

× 8-1/4)

• Custom Size: Width: 3-1/2 to 8-1/2; length: 5-1/2 to 14

• Exclusive paper: cards; 1 sheet, OHP transparencies; 1 sheet, envelopes; 1 sheet

Before Making Copies or Faxing Chapter 3

Precautions for Loading Paper

G Be sure to observe the paper specifications (paper type, paper size, and

capacity) for each tray, otherwise a paper misfeed could result.

G When paper is loaded into the Bypass Tray, a message appears, indicating that

the paper size be specified. Specify the size and type of paper that is loaded. Paper loaded into the Bypass Tray is given priority during feeding.

G The size of FLS is preset to 13 × 8-1/4. To change the FLS size, contact a

service representative.

3-21

3.8 Copy Paper

Unsuitable Paper

The following types of paper should not be used, otherwise decreased print quality, paper misfeeds, or damage to the machine may occur.

G Overhead projector transparencies that have already been fed through the

machine Even if the transparency is still blank, do not reuse it.

G Paper that has been printed on by a heat-transfer printer or an inkjet printer G Paper that is either extremely thick or extremely thin G Folded, curled, wrinkled, or torn paper G Paper that has been left unwrapped for a long period of time G Damp paper G Perforated paper or paper with punched holes G Extremely smooth or extremely rough paper, or paper with an uneven surface G Paper that has been treated, such as carbon-backed, heat-sensitive or

pressure-sensitive paper

G Paper that has been decorated with foil or embossing G Paper of a non-standard shape (not rectangular) G Paper that is bound with glue, staples or paper clips G Paper with labels attached G Paper with ribbons, hooks, buttons, etc. attached G Curled or wrinkled paper G Art paper, coated paper, or inkjet printer paper

Before Making Copies or Faxing Chapter 3

3-22

3.8 Copy Paper

Loading Paper

While loading paper, be sure to observe the following precautions.

G If the paper is curled, flatten it

before loading it.

G Do not load so much paper that

the top of the stack is higher than the ▼ mark or exceeds the specified number of sheets.

G Push the paper guides firmly up

against the edges of the paper.

G When loading additional paper,

remove any paper remaining in the drawer, place it on top of the new paper, and then align the paper in the stack well, before loading it into the drawer.

Before Making Copies or Faxing Chapter 3

3-23

3.8 Copy Paper

G When loading envelopes, load

them with the flap facing down, as shown in the illustration at the right.



Note

Before loading envelopes, press them down to make sure that all air is removed, and make sure that the folds of the flaps are firmly pressed, otherwise the envelopes may become wrinkled or a paper misfeed may occur.

Only 1 envelope at a time can be loaded in Tray1 and the Bypass Tray.

<Tray1>

Before Making Copies or Faxing Chapter 3



Tip

We recommend replenishing the paper only after all of the paper in the drawer has been used.

3-24

3.8 Copy Paper

Loading Paper into Tray1

1 Remove the Bypass Tray.

2 Load the paper into the tray so that

the front side of the paper (the side facing up when the package was unwrapped) faces up.

3 Slide the paper guides against the

edges of the paper.

H If Legal-size paper is installed,

open the door of Tray1.

4 Attach the Bypass Tray in its original position.

Before Making Copies or Faxing Chapter 3

3-25

3.8 Copy Paper



Note

If paper with a different size or type is loaded, various settings must be specified from the “PAPER SOURCE SETUP” menu in the Utility mode. If the settings are not correctly specified, paper size error may occur. For details, refer to “Specifying the Setting for “TRAY SETTING”” on page 7-14.

Before Making Copies or Faxing Chapter 3

3-26

3.8 Copy Paper

Loading Paper into the Bypass Tray

1 Load the paper so that the front

side of the paper (the side facing up when the package was unwrapped) faces up.

2 Slide the paper guides against the

edges of the paper.



Note

When paper is loaded into the Bypass Tray, the paper size and type must be specified, otherwise paper size error may occur. For details, refer to “Specifying the Size and Type on the Manual Bypass Tray” on page 4-5.

3-27

Before Making Copies or Faxing Chapter 3

Loading Paper into Tray2 (option)

1 Pull out the drawer for Tray2.

2 Remove the drawer cover, and

then press down on the paperlifting plate until it locks into place.

3.8 Copy Paper

Before Making Copies or Faxing Chapter 3

3 Load the paper into the drawer so

that the front side of the paper (the side facing up when the package was unwrapped) faces up.

4 Attach the drawer cover, and then return the drawer for Tray2 to its original

position.

3-28

3.9 Loading Originals

Loading Originals in the Auto Document Feeder

The Auto Document Feeder automatically feeds originals one page after another so that the machine can scan the data on each page. After the machine finishes scanning the data, the Auto Document Feeder ejects the page into the Exit Tray. To ensure the best possible performance of the Auto Document Feeder, use only originals of the specified type.

Specific Types of Originals

Original Loading Original Type Original Size

Auto Document Feeder

Precautions for Loading Paper Into the Auto Document Feeder

The following types of originals are not suitable for use in the Auto Document Feeder, as a misfeed or damaged original could result.

G Typing paper, paraffin paper, and other thin paper G Cards G Originals larger than Legal L or smaller than Invoice G OHP transparencies, translucent paper G Wrinkled, dog-eared, curled, or torn originals G Clipped or stapled originals G Coated originals such as carbon-backed paper G Up to 20 Letter-size document pages can be scanned and stored in the memory

at one time. However, if the optional expansion memory is installed, up to 170 scanned pages can be stored

Sheet originals Weight of originals: 9-1/4 lb to 34 lb

A4 L, B5 L, A5 L, Legal L to Invoice, 16K L, FLS

• Original width: 5-1/2 to 8-1/2

• Original length: 5 to 14

Before Making Copies or Faxing Chapter 3

3-29

Loading Originals into the Auto Document Feeder

3.9 Loading Originals

1 Place the stack of originals face up

on the auto Document Feeder Tray.



Note

A maximum of 50 document pages can be loaded.

Do not load so many pages that the top of the stack is higher than the t mark.

Be sure to adjust the document guides so that they are against the edges of the document, otherwise the document may not be fed in straight.

2 Slide the front adjustable

Document Guide Plate to the size of the originals.

3 Specify the desired copy or fax settings.

Before Making Copies or Faxing Chapter 3

H “Making Copies” on page 4-1 H “Basic Faxing” on page 5-13

4 Press the [Start] key to start

feeding and copying the originals from the top page.

3-30

3.10 Checking the Machine Status

The total number of pages printed and scanned since this machine was installed can be checked.

Menu Item Description

TOTAL PAGE TOTAL COUNT Displays the total number of pages printed since

TOTAL SCAN Displays the total number of pages scanned

TX PAGES Displays the total number of pages faxed since

RX PAGES Displays the total number of pages received

TX/RX RESULT TX RESULT REPORT Displays the transmission result report.

RX RESULT REPORT Displays the reception result report.

PRINT REPORT TX RESULT REPORT Prints the transmission result report.

RX RESULT REPORT Prints the reception result report.

ACTIVITY REPORT Prints the transmission/reception result report.

MEMORY DATA LIST Prints the list of documents stored in the

MEMORY IMAGE PRINT Prints the reduced image of the first page of the

ONE-TOUCH LIST Prints the recipients programmed in the one-

SPEED DIAL LIST Prints the recipients programmed for the speed

KEY SETTING LIST Prints the settings specified for one-touch dial

MACHINE STATUS Prints the current machine status.

CONFIGRATION PAGE Prints the current machine configuration.

RELAY BOX LIST Available only with FAX3900

this machine was installed.

since this machine was installed. However, the scanned number of pages in copy are not included.

this machine was installed.

since this machine was installed.

memory.

document stored in the memory.

touch dial keys.

dial numbers.

keys.

Prints the Relay Box list

Before Making Copies or Faxing Chapter 3

3-31

Checking the “TOTAL PAGE” Counts

1 Press the [Status] key.

2 Press the [Yes] key.

3 Press the [▼] and [▲] keys to

check the “TOTAL COUNT”, “TOTAL SCAN”, “TX PAGES”, or “RX PAGES” values.

3.10 Checking the Machine Status

Yes

Before Making Copies or Faxing Chapter 3

3-32

3.10 Checking the Machine Status

Checking the “TX/RX RESULT”

1 Press the [Status] key twice.

2 Press the [Yes] key.

Yes

3 Press the [▲] and [▼] keys to

display the desired transmission results to check them.

H In the transmission result

screen, “TX” indicates sent faxes, and “RX” indicates received ones.

H If the [No] key is pressed twice

while the transmission results are displayed, the main screen appears.

H To print the transmission result report, press the [Start] key. After the

transmission result report is printed, the main screen appears.

Before Making Copies or Faxing Chapter 3

3-33

To output a report/list

1 Press the [Status] key 3 times.

2 Press the [Yes] key.

3 Press the [▲] and [▼] keys to

select the report/list that you wish to print, and then press the [Yes] key.

After the specified report/list is

Before Making Copies or Faxing Chapter 3

printed, the main screen appears again.

3.10 Checking the Machine Status

Yes



Tip

The reception/transmission result reports can be checked on screen. For details on viewing the transmission result, refer to “Checking the “TX/RX RESULT”” on page 3-33.

The following reports and lists can be printed.

3-34

3.10 Checking the Machine Status

TX Result Report

The document number, recipient name, date sent, starting time of transmission, number of document pages, time required, mode, and transmission result are printed.

SESSION FUNCTION No. DESTINATION STATION DATE TIME PAGE DURATION MODE RESULT

0001 TX 001 AAA NEWYORK

012345678

NG PAGE:1.3.5.7

APR.19 18:00 010 00:02'21" G3 NG

RX Result Report

The document number, caller name, date received, starting time of reception, number of pages received, time required, mode, and reception result are printed.

SESSION FUNCTION No. DESTINATION STATION DATE TIME PAGE DURATION MODE RESULT

0001 RX 001 AAA TOKYO

098765432

0021:ERROR DURING RX

APR.19 18:00 001 00:02'21" ECM NG

Activity Report

The operation number, document number, date of operation, starting time of transmission/reception, type of operation (transmission or reception), recipient/ caller name, number of pages sent/received, mode, and transmission/reception result are printed.

The machine can also be set to print this report automatically after every 60 transmissions/receptions.

Before Making Copies or Faxing Chapter 3

No. SESSION DATE TIME TX/RX DESTINATION

01 0001 APR.19 16:32 TX--- AAA NEWYORK

02 0002 APR.19 18:00 ---RX AAA TOKYO

03 0002 APR.19 18:00 ---RX AAA TOKYO

04 0003 APR.19 19:12 TX--- HEAD OFFICE

STATION

012345678

098765432

024682468

PAGE DURATION MODE RESULT

006 00:01'16" ECM OK

001 00:02'21" ECM NG

012 00:02'48" ECM OK

001 00:00'56" ECM OK

Memory Data List

This is a list of documents stored in the memory and waiting to be sent, and documents specified for timer transmission, batch transmission, or polling reception.

The document number, type of operation being performed, time, recipient/caller name, and number of document pages are printed.

3-35

3.10 Checking the Machine Status

Memory Image Print

A reduced image of the first page of the document stored in the memory and waiting to be sent, in addition to the document number, type of operation being performed, recipient/caller name, date, time, and number of document pages are printed.

One-Touch List

The recipients programmed in the one-touch dial keys are printed in numerical order of the keys.

OT-NO. DESTINATION STATION DESTINATION NUMBER BATCH TIME SPEED SET DATE

OT-01 AAA NEWYORK 012345678 33.6 JAN.20.2001

OT-02 AAA TOKYO 098765432 14.4 JAN.20.2001

OT-03 HEAD OFFICE 024682468 16:00 33.6 FEB.12.2001

OT-04 NJ OFFICE 0P02345678

SUB:#1234

14.4 FEB.12.2001

Speed Dial List

The recipients programmed for the speed dial numbers are printed in numerical order.

SP-NO. DESTINATION STATION DESTINATION NUMBER SPEED SET DATE

SP-001 AMSTERDAM OFFICE 0P09876543 33.6 JAN.20.2001

SP-002 KOREA OFFICE 0P01357913 14.4 JAN.20.2001

SP-003 ABCDEF 024682468 33.6 FEB.12.2001

SP-004 POST OFFICE 0224466880

Before Making Copies or Faxing Chapter 3

SUB:#5678

14.4 FEB.12.2001

Key Setting List

The group dialing and program dialing settings specified for one-touch dial keys are printed in numerical order of the keys.

Machine Status

The current machine settings are printed.

Configuration Page

The list of the printer settings is printed.

Relay Box List (Available only with FAX3900)

The list of the Relay Box is printed.

3-36

3.11 Print Area

Any part of the image within the area indicated below is not copied.

G A margin 1/4 (at full size) from the leading edge of the paper (A) G A margin 1/4 (at full size) from the trailing edge of the paper (B) G A margin 1/4 (at full size) on both sides of the paper (C)

For details on using the machine to print from a computer when the printer controller is installed, refer to the User Manual for the printer controller.

A: 1/4 (at full size) B: 1/4 (at full size) C: 1/4 (at full size)

Paper output direction

3-37

Before Making Copies or Faxing Chapter 3

3.11 Print Area

Before Making Copies or Faxing Chapter 3

3-38

Making Copies

Making Copies Chapter 4

4.1 Making a Basic Copy

The following procedure describes how to place an original and make a basic copy of it.

1 Position the original.

2 Select the paper tray.

H “Selecting the Paper” on

page 4-4

3 Specify the zoom ratio.

H “Specifying the Zoom Ratio” on

Making Copies Chapter 4

page 4-9

Paper

Zoom

4 Specify the image density.

H “Adjusting the Image Density”

on page 4-11

4-2

Auto/Photo

4.1 Making a Basic Copy

5 Using the 10-Key Pad, enter the

number of copies to be made. Any number from 1 to 99 can be entered.

6 Press the [Start] key.

This will start the print cycle.

H To stop the print cycle in mid-

operation, press the [Stop] key.

H To cancel the print job, press

the [No] key or the [Panel Reset] key.

H To restart the print cycle, press

the [Start] key.

HIJ

QPST

BCD

KLM

UVW

EFG

NOP

XYZ[

Making Copies Chapter 4

4-3

4.2 Selecting the Paper

Before making a copy, the tray containing the paper to be used must be selected. Either a paper tray can be selected or paper can be loaded into the Bypass Tray.

Manual Paper Selection

The tray containing the paper you want to use can be manually selected.



Note

The optional Paper Feed Cassette is required.

Selecting Manually Fed Paper

When the desired paper is loaded into the Bypass Tray and the paper size and type are specified, paper loaded into the Bypass Tray is given priority during feeding.

Manually Selecting the Paper Size

1 Position the original.

2 Press the [Paper] key until the tray

loaded with the desired paper is selected.

Making Copies Chapter 4



Note

If paper is loaded into the Bypass Tray, first remove it.

If Tray1 is selected, the paper size must first be specified. For details, refer to “Selecting the “PAPER SOURCE SETUP” menu” on page 7-12.

3 Make the other necessary settings.

H “Specifying the Zoom Ratio” on page 4-9 H “Adjusting the Image Density” on page 4-11

4 Using the 10-Key Pad, enter the number of copies to be made, and then press

the [Start] key. This will start the print cycle.

4-4

4.2 Selecting the Paper

Specifying the Size and Type on the Manual Bypass Tray

1 Position the original.

2 Load paper into the Bypass Tray.

H “Loading Paper into the Bypass Tray” on page 3-27

3 The message shown at the right

appears. Press the [No] key.

4 Press the [ ] and [ ] keys

until the desired paper type is selected.



Tip

Pressing the []and [ ] keys moves “ ” to select the paper type.

To return to the previous message, press the [No] key.

5 Press the [Yes] key.

Making Copies Chapter 4

Auto/Photo

Yes

4-5

6 Press the [ ] and [ ] keys or

press the [ ] key to select the size of paper that is loaded. If “CUSTOM” is not selected, continue with step 10.

H If “CUSTOM” is selected,

perform steps 7 through 10.



Note

If “OHP” was selected in step 4, the only paper sizes that can be loaded are A4 and Letter.

Auto/Photo

4.2 Selecting the Paper

Making Copies Chapter 4



Tip

Pressing the [] and [] keys moves “ ” to select the paper size.

To return to the previous message, press the [No] key.

Zoom

4-6

4.2 Selecting the Paper

7 Using the 10-Key Pad, enter the

width (X) of the paper.

H To clear the entered value,

press the [C] key.



Note

The width can range from 90 mm (3-1/2) to 216 mm (8-1/2).

When entering the paper size, refer to the diagram on the right side of the screen to check which sides of the paper are the width and the length.



Tip

Enter the value by mm using the 10-Key Pad. Refer to the conversion rate below. 1 inch = 25.4 mm

Tray 1

90-216

HIJ

QPST

BCD

KLM

UVW

EFG

NOP

XYZ[

8 Press the [Yes] key.

Making Copies Chapter 4

Bypass Tray

4-7

9 Using the 10-Key Pad, enter the

length (Y) of the paper.



Note

The length can range from 140 mm (5-1/2) to 356 mm (14).



Tip

Enter the value by mm using the 10-key Pad. Refer to the conversion rate below. 1 inch = 25.4 mm

10 Press the [Yes] key.

11 Make the other necessary settings.

H “Specifying the Zoom Ratio” on page 4-9 H “Adjusting the Image Density” on page 4-11

Making Copies Chapter 4

12 Using the 10-Key Pad, enter the

number of copies to be made, and then press the [Start] key.

4.2 Selecting the Paper

140-356

HIJ

QPST

BCD

KLM

UVW

EFG

NOP

XYZ[



Tip

To change the number of copies to be made, remove the paper from the Bypass Tray and then reload it. Repeat steps 11 and 12.



Note

The Bypass Tray can be loaded with a maximum of 1 envelope, 1 OHP transparency, 1 card, sheet, or 10 sheets of plain paper.

4-8

4.3 Specifying the Zoom Ratio

By specifying a zoom ratio, the copy can be enlarged or reduced.

Zoom Ratio Settings

Zoom Ratio Settings Description

Fixed ratios • The following optimum zoom ratios are available for making copies

Ratios set using the Zoom [▼] and [▲] keys

Full Size This setting makes a copy the same size as the original (× 1.00).

from commonly used original sizes to standard paper sizes.

• × 0.50

• × 0.64 (LT → HL)

• × 0.78 (LG → LT)

• × 1.29 (HL → LT)

• × 1.54 (HL → LG)

• × 2.00

Pressing the [▼] or [▲] key increases or decreases the zoom ratio in × 0.01 increments. The ratio can range from × 0.50 to × 2.00.



Note

LT: Letter HL: Half Letter LG: Legal

Making Copies Chapter 4

4-9

Setting the Zoom Ratio

1 Position the original.

2 Press the [Zoom] key until the

desired fixed ratio is selected.

H Each press of the [Zoom] key

changes the setting.

H To specify a zoom ratio other

than a fixed ratio, press the [ ] and [ ] keys until the desired zoom ratio is specified. Pressing these keys change the ratio in x 0.01 increments.



4.3 Specifying the Zoom Ratio

x1. 29

LT HL

Zoom

x1. 28

Zoom

Tip

Making Copies Chapter 4

To quickly specify the desired zoom ratio, select the nearest fixed ratio, and then press the [] and [] keys until the desired zoom ratio is specified.

3 Make the other necessary settings.

H “Selecting the Paper” on page 4-4 H “Adjusting the Image Density” on page 4-11

4 Using the 10-Key Pad, enter the number of copies to be made, and then press

the [Start] key.

4-10

4.4 Adjusting the Image Density

The image density setting can be adjusted in two broad modes, “Text” and “Photo”.

Image Density Setting

G Text mode:

The image density can be adjusted either automatically (Auto) or manually in nine steps.

H The image density is adjusted automatically according to the original from

which a copy is to be made.

H Manual image density adjustment:

The image density can be adjusted to one of nine levels. To reduce bleed-throughs when copying newspapers and magazines, press

the [ ] key to select a lighter setting. To reproduce faint colors in brighter parts of the image, press the [ ] key to select a darker setting. Selecting a darker setting could result in a background image being reproduced on the copy, while selecting a lighter setting could make the copy image itself too light: Select the appropriate level according to your original.

G Photo mode:

Select “Photo” when making a copy from an original having large halftone images, such as photos.

Setting the Image Density

1 Position the original.

2 Press the [Auto/Photo] key on the

control panel to select the desired mode.

Making Copies Chapter 4

Auto/Photo

4-11

H Each press of the [Auto/Photo]

key changes the setting as shown at the right. If Text mode is selected, “TEXT” is displayed. If the Auto setting is selected, “[A]” is displayed. If Photo mode is selected, “PHOTO” is displayed.



Note

In the Photo mode, the Auto setting cannot be selected.

3 If you want to adjust the image

density manually, press the [ ] and [ ] keys to select the desired setting.



4.4 Adjusting the Image Density

[A]

Auto/Photo

Tip

Making Copies Chapter 4

The displays for manually selected image densities are shown at the right.

Light (level -4)

(level -3)

(level -2) (level -1)

Standard (level 0)

(level 1)

(level 2) (level 3)

Dark (level 4)

4 Make the other necessary settings.

H “Selecting the Paper” on page 4-4 H “Specifying the Zoom Ratio” on page 4-9

5 Using the 10-Key Pad, enter the number of copies to be made, and then press

the [Start] key.

4-12

4.5 Making 2in1 Copies (Available only with FAX3900)

Two sheets of single-sided documents can be copied onto one double-sided sheet.

Original Copy

Specifying Settings for 2in1 Copies

1 Position the original.



Note

Be sure to position the documents as shown in the illustration at the right.

2 Press the [2in1] key, and then

check that the indicator lights up.

2in1

Making Copies Chapter 4

3 Make the other necessary settings.

H “Selecting the Paper” on page 4-4 H “Adjusting the Image Density” on page 4-11

4 Using the 10-Key Pad, enter the number of copies to be made, and then press

the [Start] key.

4-13

4.6 Finishing Copies

When printing two or more sets, each set can be printed (sorted) in order.



Note

In order to sort the printed pages, the Auto Document Feeder is required.

Finishing methods

G Non-Sort:

The copies are stacked on top of each other as they are made.

Making Copies Chapter 4

G Sort:

Documents containing multiple pages can be printed and automatically separated into the individual sets.

4-14

4.6 Finishing Copies

Specifying Sorting

1 Load the originals in the Auto Document Feeder.

2 Press the [Sort] key, and then

check that the indicator lights up.



Note

If the Sort indicator is not lit, the Non-Sort setting is selected.

Sort

3 Make the other necessary settings.

H “Selecting the Paper” on page 4-4 H “Specifying the Zoom Ratio” on page 4-9 H “Adjusting the Image Density” on page 4-11

4 Using the 10-Key Pad, enter the number of print to be made, and then press the

[Start] key.

Making Copies Chapter 4

4-15

4.6 Finishing Copies

Making Copies Chapter 4

4-16

Faxing

Faxing Chapter 5

This machine is a G3 fax. Faxes can only be sent or received with this machine if the recipient’s or sender’s machine complies with the G3 standard.

5.1 Dialing

The recipient’s fax number can be dialed using any of the seven different dialing methods described below.



Using Direct Dialing to communicate with Overseas Destinations:

If the country code and destination number are entered after the international code, you may hear a busy tone during dialing and transmission may not be possible. In such cases, press the [Redial/Pause] key twice after entering the international code to insert an approx. -6-second pause, and then enter the rest of the number. If this still fails to connect the call, perform manual transmission. (p. 6-4).

To fax by entering the fax number directly using the 10-Key Pad

1 Press the [Fax] key to enter Fax mode.

2 Load the document into the Auto Document Feeder.

3 If necessary, change the “Resolution” setting (p. 5-12).

4 Using the 10-Key Pad, enter the

fax number of the recipient.

Faxing Chapter 5

H F codes (SUB and SID) can

also be entered. Refer to

“Using F codes” on page 6-26. Have you entered the number correctly?

§ The fax number can contain a maximum of 30 digits.

§ The keys that can be used to enter the fax number are: the number keys (0

through 9), , #, Space, and Pause

§ If the [Redial/Pause] key is pressed while entering the fax number, a 3-

second pause is added. A pause appears as “P” in the display.

§ If you wish to change the fax number, press the [No] key, and then enter the

correct number.

5-2

5.1 Dialing

§ If the machine is connected to a PBX line and the outside line access

number has been specified in the communication settings (p. 7-69), enter “#” to dial the outside line access number automatically.

5 Press the [Start] key to begin scanning and sending the fax.

To fax using one-touch dialing

If one-touch dial keys have already been programmed with fax numbers, the fax number of a recipient can be specified by pressing just the corresponding onetouch dial key.

For details on programming the one-touch dial keys, refer to “Setting Up One-Touch Dialing (“ONE-TOUCH DIAL” function)” on page 7-27.

1 Press the [Fax] key to enter Fax mode.

2 Load the document into the Auto Document Feeder.

3 If necessary, change the “Resolution” setting (p. 5-12).

4 Press the one-touch dial key programmed with the fax number that you wish to

send the fax to.

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21/53

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Faxing Chapter 5

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5-3

5 Press the [Start] key.

The machine automatically starts scanning the document and sending the fax.

5.1 Dialing

Faxing Chapter 5

5-4

5.1 Dialing

To fax using speed dialing

If speed dial numbers have already been programmed, the fax number of a recipient can be specified quickly by entering the corresponding speed dial number.

For details on programming speed dial numbers, refer to “Specifying the Setting for “SPEED DIAL”” on page 7-31.

1 Press the [Fax] key to enter Fax mode.

2 Load the document into the Auto Document Feeder.

3 If necessary, change the “Resolution” setting (p. 5-12).

4 Press the [Speed Dial] key, and

then use the 10-Key Pad to enter the 3-digit speed dial number.

Has the wrong speed dial

number been entered?

§ Press the [No] key, and then

enter the correct number.

5 Press the [Start] key to begin scanning and sending the fax.

Faxing Chapter 5

5-5

To fax using group dialing

If one-touch dial keys have already been programmed with a group of fax numbers, the fax numbers of all recipients in the group can be specified by pressing just the corresponding one-touch dial key.

For details on programming one-touch dial keys with a group of fax numbers, refer to “Specifying the Setting for “GROUP DIAL”” on page 7-35.

5.1 Dialing

1 Press the [Fax] key to enter Fax mode.

2 Load the document into the Auto Document Feeder.

3 If necessary, change the “Resolution” setting (p. 5-12).

4 Press the one-touch dial key

programmed with the group of fax numbers that you wish to send the fax to.

5 Press the [Start] key.

The machine automatically starts scanning the document and

Faxing Chapter 5

sending the fax.

5-6

5.1 Dialing

To fax using chain dialing

Faxes can be sent to recipients that are specified using any combination of onetouch dial keys, speed dial numbers, direct input using the 10-Key Pad, and the [Redial] key.

As an example, the following procedure describes how to specify recipients using one-touch keys, then using the10-Key Pad.

1 Press the [Speaker] key.

Speake

2 Press the desired one-touch key,

and then press the [Start] key.

3 After the message “SET DOC.

FACE UP” appears, use the 10Key Pad to enter the recipient’s fax number.

4 After the message “SET DOC.

FACE UP” appears, load the document into the Auto Document Feeder.

5 Press the [Start] key.

Faxing Chapter 5

5-7

Minolta FAX2900 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

1.1 We Want You to Be a Satisfied Customer

1.2 Safety Information

1.3 Energy Star®

1.4 Explanation of Manual Conventions

1.5 Explanation of Basic Concepts and Symbols

Precautions

2.1 Installation Precautions

2.2 Operation Precautions

2.3 Legal Restrictions on Copying

Before Making Copies or Faxing Chapter 3

3.1 Available Features

3.2 Components and Their Functions

3.3 Parts Names and Their Functions

3.4 Control Panel

3.5 Turning the Machine On/Off Initial Mode

3.6 Useful Functions

3.7 Entering Text

3.8 Copy Paper

3.9 Loading Originals

3.10 Checking the Machine Status

3.11 Print Area

Making Copies

4.1 Making a Basic Copy

4.2 Selecting the Paper

4.3 Specifying the Zoom Ratio

4.4 Adjusting the Image Density

4.5 Making 2in1 Copies (Available only with FAX3900)

4.6 Finishing Copies

Faxing

5.1 Dialing