Page 1
The essentials of imaging
www.minoltaeuro
p
e.com
User Manual
Di181f
Page 2
Page 3
Rev. / Di181f
Contents
1 General Information
1.1 Introduction...................................................................................... 5
1.2 How Does a Fax Machine Work?....................................................5
1.3 Certificate for Machines with CE Marking.....................................6
CTR 21 Approval.............................. ..... ...... .......................................6
1.4 Safety Precautions...........................................................................7
Laser Safety.......................................................................................7
Internal Laser Radiation.....................................................................7
Ozone Release Warning....................................................................7
1.5 Characteristics.................................................................................8
1.6 Multi Operation Table ......................................................................8
2 Installation
2.1 Control Panel, Displays and Keys..................................................9
Programmable one-touch keys........................................................11
2.2 Connect the telephone line cable.................................................13
2.3 Initiating the fax option..................................................................13
3Data Entry
3.1 Preparation.....................................................................................15
3.2 Typing Conventions in this Manual..............................................15
3.3 Enter Text........................................................................................15
Entering Numbers and Characters...................................................15
Special Characters...........................................................................16
3.4 Entering your Fax Number............................................................16
3.5 Entering your Company Name................. ...... ...............................17
3.6 Entering Date and Time.................................................................17
3.7 Storing Numbers ...........................................................................18
Entering One-Touch Numbers.........................................................18
Entering Speed Dial Numbers..........................................................20
Changing One-Touch- or Speed Dial Numbers...............................22
Erasing One-Touch- or Speed Dial Numbers..................................24
Entering Call Groups.............................................. ..........................25
Changing Group Dials......................................................................26
Page 4
Di181f Rev. /
Erasing Call Groups........................................................................ 27
Phone Book..................................................................................... 27
3.8 Advanced Settings........................................................................ 28
Buzzer Volume................................................................................28
Header.............................................................................................28
Set relay boxes................................................................................29
Erasing Relay Boxes.......................................................................30
4Send
4.1 Transmission................................................................................. 31
Notes on Original Documents.......................................................... 31
Photocopy or Carrying Film............................................................. 32
Placing the Documents.................................................................... 32
Placing Documents on the Glass .................................................... 32
4.2 Settings for Sending a Fax ........................................................... 34
Resolution........................................................................................ 34
Contrast........................................................................................... 34
4.3 Dialling Methods............................................................................ 35
Manual Dialling Using the Numeric Keypad....................................35
One-Touch Dialling..........................................................................35
Speed Dialling................................................................................. 35
Automatic Call Groups..................................................................... 36
Telephone Directory........................................................................36
Manual Redial.................................................................................. 36
4.4 Memory Transmission .................................................................. 37
4.5 Direct Transmission (1 Page TX) ................................................ 38
4.6 Book TX .........................................................................................39
4.7 Delayed Transmission (Timer)..................................................... 40
4.8 Relay Broadcast Initiation........................................................... .41
4.9 Polling Transmission...................................... .............................. 43
Standard Polling.............................................................................. 43
Selective polling............................................................................... 43
Deleting Polling Documents................... ...... ...................................44
4.10 Mailbox Transmission................................................. ..... ...... ...... .45
4.11 Deleting Data.................................................................................. 46
Page 5
Rev. / Di181f
5 Reception
5.1 Manual Reception..........................................................................47
Default Reception Setting................................................................47
5.2 Automatic Reception.....................................................................47
5.3 Memory Reception.........................................................................48
5.4 Mailbox Reception..................................................... ....................48
Setting up a Mailbox.........................................................................48
Delete Mailbox.................................................................................49
Printing the content of a mailbox......................................................50
5.5 Polling Reception...........................................................................50
Standard Polling.......................................... .....................................50
Selective polling...................................................................... ...... ...51
Continuous Polling................................ ...... ...... ...............................52
5.6 Settings for Receiving a Fax.........................................................53
Setting the Paper Size.....................................................................53
Setting Number of Rings..................................................................53
6 Reports and Lists
6.1 Basic Report Settings....................................................................56
6.2 Printing Reports............................................................... ..... ...... ...57
6.3 Printing a One-touch/Group Dial List...........................................58
6.4 Printing a Memory Report.............................................................58
7 Troubleshooting
7.1 Error Messages on the LCD..........................................................59
7.2 Error Codes....................................................................................61
8 Appendix
8.1 Specifications.................................................................................63
8.2 Index................................................................................................64
8.3 CE marking (declaration of conformity).......................................67
Page 6
Di181f Rev. /
Page 7
General Information
1
Rev. / Di181f 1-5
1 General Information
1.1 Introduction
Thank you for cho osing the Di181f and showing conf idence in our pro duct.
This machine has a modern design and fulfils today’s requirements of a
fax machine. It combines advanced technology with a contemporary
appearance.
The machine is aut hori se d fo r us e in the public telepho ne n etwork and is
compatible to other fax machines of the communication standard 3.
The Di181f was manufactured to the same high quality standards as is
common for all other precision instruments made by Minolta.
This manual will assist you in becoming familiar with the machine. It
contains all the necessary information for the start-up, its functions and
the replacement of the consumables.
Please, always keep this manual to hand when using the machine.
1.2 How Does a Fax Machine Work?
A fax machine can be connected to a normal telephone system without
taking any special precautions, just like a normal telephone set. The
function of a fax machine is quite similar to that of a telephone.
The way a fax machine works is simple: Documents that are to be
transmitted are at first scanned. The machine does not recognise the
letters but reads the picture, dot by dot, and marks each dot as black or
white. That is why you can not only transmit texts but also pictures and
photos. The information is then digitised and compressed so that the fax
machine can send it quickly over the telephone line to another fax
machine which reverses the process, reading and marking each dot as
black or white on a sheet of paper.
When you are "cal led" b y a fax ma ch ine, y our tele phone rings a s norm al.
Therefore you cannot know whether your are receiving a fax call or a
telephone call before picking up the receiver. Those sounds are the so
called "hand shaking " and function as an introducti on sequence before the
actual transmissio n, just as i nterlocuto rs - often - intro duce them selves at
the beginning of a telephone call. In the introductory sequence the
technical features of both machines are matched to make sure the
transmission and the reception are conducted to a high standard.
With your Di181f you do not need to listen to the introductory sequence.
How to program the machine accordingly will be explained late r in this
manual. Furthermore you will a lso f ind i nfor mation abou t the settin gs th at
Page 8
1
General Information
1-6 Di181f Rev. /
come with the machine, that have to be made when instal-ling, or the
settings that can be made at a later stage. Most of the features of the fax
machine work independently, so that you can program only the settings
you need for the moment and ignore all others.
By the way, the word "fax" is a combination of the Latin "facere" (to make)
and "simile" (similar) describing the process of making a copy which is
similar to the original. This artificial word "fax" has nowadays become
widely accepted in ev eryday lang uage, replacing t he older term fa csimile.
A copy is therefore to be made similar to the original. Fax machines are
also called facsimile machines.
Now, enjoy your new fax machine.
1.3 Certificate for Machines with CE Marking
CTR 21 Approval
Annex II
The equipment has been approved in accordance with Council Decision
98/482/EC for pan-European single terminal connection to the public
switched telephone network (PSTN). However, due to differences
between the individual PSTNs provided in different c ountries, the approval
does not, or itself, give an unconditional assurance of successful
operation on every PSTN network termination point.
In cases of problems, you should contact your equipment supplier in the
first instance.
Page 9
General Information
1
Rev. / Di181f 1-7
1.4 Safety Precautions
Follow the safety advice to ensure safe operation of the machine.
G Connect the machine o nly to a 200 - 240 V/ 5 0 Hz earthed pow er point.
G Make sure the power is not turned off over night.
G Always pull at the plug, never at the wire, when you want disconnect
the machine from the pow er s upp ly . If pos sibl e, c onnect the machine
directly to a wall outlet.
G To facilitate comm unication always k eep the machine switched on and
program the correct user data. Make sure to enter the correct user
names.
G Do not unscrew any p arts, if not sp ecif ically reques ted in this m anual .
If necessary contact your technical service.
G Never open the machine while it is transmitting or printing.
G Take care not to let humidity into the machine.
G Make sure no objects fall into the machine.
G If any problem occurs that can not be solved by the procedures
described in this m an ual m ak e s ure yo u c ontact the technical se rvi ce .
G Follow the recommended maintenance procedures regularly..
Used cartridges may be taken bac k by the technical service station as a
part of the maintenance procedures.
Laser Safety
This fax machine contains a page printer which operates by means of a
laser. This fax mach ine conta ins a page printer wh ich opera tes by me ans
of a laser. This machin e does n ot impos e any da nger as long as it is used
according to the procedure s described in this m anual. The laser is lim ited
to the interior of the ma chine. The environment is protected from the laser
emission by the covers of the machine.
Internal Laser Radiation
Maximum radiation: 1,3 x 10
-3
(mW) Wavelength: 770-810 (nm)
The machine works with an invis ible cla ss IIIb lase r. The pr inter head unit
is not field service item.
Ozone Release Warning
During printer operation, a small quantity of ozone is released. This
amount is not large enough to ha rm an yon e. H owe ver, be sure the room
where the fax machine is being used has adequate ventilat ion,. especiall y
if you are printing a high volume of material or if the fax m ac hi ne is being
used continuously over a long period.
Page 10
1
General Information
1-8 Di181f Rev. /
1.5 Characteristics
Your new fax machine is a compact multi-functional device facilitating
your work and reducing your fax communication times. The features of the
Di181f include scanning of originals into the memory for delayed
transmission, allowing simultaneous reception of fax messages and vice
versa.
Type
G A6 - A3 format, Super G3 mode, Desktop Laser Fax1
G up to 33.600 bps transmission speed
G MH / MR / MMR / JBIG, ECM coding
G Automatic document feeder up to 50 pages (A4)
G Document capacity up to 300 sheets
G 20 digit double-spaced LCD display
G 64 level grey scale.
Dialling Functions
G Delayed transmissi on
G Relay broadcast initiation
G Multi-functional operation interface
G Polling RX / TX
G Confidential reception / mailbox transmission
G Confidential transmission.
1.6 Multi Operation Table
All jobs are dispatched sequentially. No further interference is required.
1. Function Simultaneous Operations
Copy Sending Receiving Printing (only with GDI printer option)
Scan Printing (only with GDI printer option)
Send Copying Printing (only with GDI printer option)
Receive Copying Printing (only with GDI printer option)
Print fax Copying Printing (only with GDI printer option)
Page 11
Installation
2
Rev. / Di181f 2-9
2 Installation
2.1 Control Panel, Displays and Keys
Num Display/Key Function
1 LCD (Liquid Crystal
Display)
Shows the status of the machine and contains information
about the operation modes.
2 Numeric keypad Use these keys to enter numbers and letters, e.g. fax
numbers and destination names.
3 CLEAR (C) Press this key to change numbers or characters entered
using the numeric keypad.
4 STOP Stops the current operation.
5 START Starts all functions of the machine such as transmission,
receiving, copying etc..
6 CONTRAST KEYS Press these keys to manually change the contrast
settings.
7 RESOLUTION Press this key to change the resolution settings.
8 RESOLUTION LEDs Enter the current resolution (fine, S-fine, US-fine, half
tone).
9 BOOK TX Press this key to transmit a book.
10 TONE Use this key to switch from pulse dialling to tone dialling.
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Page 12
2
Installation
2-10 Di181f Rev. /
Num Display/Key Function
11 REDIAL/PAUSE Use this key to either redial or to generate a pause.
12 FUNCTION Press this key to open the menu. Select the desired
function with either the one-touch keys or the arrow keys..
13 ENTER Press this key to confirm the entry of numbers, letters and
menu selections.
14 COPY/FAX Press this key to choose between copy mode and fax
mode.
15 ABBR/DIRECTORY Use this key to enter a three-digit speed dial number. Als o
press this key to search for a stored number.
16 ONE TOUCH Use this key to dial a stored number. Press this key in
conjunction with the function keys to select various fax
functions. For further information please refer to the next
section, "Programmed One-touch Keys".
17 COMMUNICATION
LED
This LED is on when a fax is being transmitted (sending,
receiving, etc).
18 ERROR LED This LED is on, if an error occurs.
19 MEMORY LED This LED is on if a document has been stored.
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Page 13
Installation
2
Rev. / Di181f 2-11
Programmable one-touch keys
Num Display/Key Function
1 CONFIDENTIAL Press this key for confidential transmission or reception
and to set up mailbox transmissions.
2 RELAY Press this key to set up relay transmissions or relay
boxes.
3 POLLING Press this key to select one of the transmission poll
functions.
4 POLLING RX Press this key to select one of the receiving poll functions.
5 1 PAGE Press this key to make a manual transmission.
6 ID SET Press this key to enter your company name, number, the
date and time.
7 INITIAL SET Press this key to set the line type and header.
Confidential Relay PollingTXPolling RX 1 Page
TX
ID Set Initial Set Dial Set
File Cancel Report/List PBX
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Page 14
2
Installation
2-12 Di181f Rev. /
Num Display/Key Function
8 DIAL SET Press this key to store one-touch key, speed dial and
group dial numbers.
9 FILE CANCEL Press this key to delete transmission and reception
reservations.
10 REPORT/LIST Press this key to print reports and lists.
11 PBX Press this key to cancel the automatic line access
function. This enables you to call faxes within the same
PBX location.
12 SPACE Press this key to add a space when entering text.
13 ARROW KEYS Use these keys to move the cursor to the left or right, and
to call up the last or next menu item.
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Page 15
Installation
2
Rev. / Di181f 2-13
2.2 Connect the telephone line cable
1
Plug the other end of the telephone
cord into the terminal on the righthand side at the back of the
machine.
2
Connect the telephone cable to the wall outlet.
2.3 Initiating the fax option
1
Switch the machine on and Turn
the flip panel over. The Di181f fax
option is now ready for operation.
Telephone socket
Telephone cable
Open
cover
Page 16
2
Installation
2-14 Di181f Rev. /
Page 17
Data Entry
3
Rev. / Di181f 3-15
3Data Entry
3.1 Preparation
Before all features of your fax machine are available you are obliged to
enter several settings. This chapter explains how to set your name, your
line type and the remote locations with which you may wish to
communicate.
You can cancel the setting anytime by pressing [STOP]. The setting will
then not be saved. If y ou do not press any key withi n 30 sec onds you r fax
machine will return to standby mode.
3.2 Typing Conventions in this Manual
If nothing else is reques ted, all keys are to be presse d one after the othe r.
This is also the ca se if t hey are co nnect ed by a "+" to facil itate t he lay out .
"Press [0] + [5] + [ENTER]" means: Press the numeric key [0], then the
numeric key [5] and then the key named [ENTER].
3.3 Enter Text
Use the numeric keypad to enter letters and special characters. For
details refer to the following tables. Press [ENTER] to save the relevant
setting. To add a space, press [SPACE]. If you have made a mistake,
press the [DELETE] key to correc t the mista ke. Press the arro w right ke y
(OT 40) to move the cursor onc e letters and speci al characters have bee n
entered.
Entering Numbers and Characters
To enter characters press the following keys:
Numeric key 1 2 3 4 5 6 7 8 9 0
1 time 1234567890
2 times A D G J M P T W
3 times BEHKNQUX
4 times C F I L O R V Y
5 times S Z
Page 18
3
Data Entry
3-16 Di181f Rev. /
Special Characters
Press [*] as many times as shown in the table.
3.4 Entering your Fax Number
You can place your name and fax num ber in the header. The header wil l
appear at the top of the faxes you send. Up to 20 characters can be
entered.
The information in the header help the receiving station to identify the
sender.
Press [*] 10 times to enter "+".
Press [SPACE] to add blanks.
1
Press [FUNCTION].
2
Press [ID SET].
3
Press [ENTER].
4
Enter your fax number and press
[ENTER]. Then enter your name
Numeric key * Numeric key * Numeric key *
1 time * * 9 times * , 17 times * :
2 times * & 10 times * ! 18 times * ;
3 times * - 11 times * + 19 times * @
4 times * / 12 times * = 20 times * %
5 times * ( 13 times * < 21 times * [
6 times * ) 14 times * > 22 times * ]
7 times * " 15 times * ? 23 times * ’
8 times * . 16 times * $
SELECT FUNCTION
OT
FAX NUMBER
<-->/EN TER
FAX=
KEY PAD/ENTER
FAX=012 3456 7
KEY PAD/ENTER
Page 19
Data Entry
3
Rev. / Di181f 3-17
3.5 Entering your Company Name
You can enter either your company name, your name or both. Up to 24
characters can be entered.
Refer to 3.3 for instructions on how to make the entries.
1
Press [ENTER].
2
Enter your name and press
[ENTER].
Then enter date and time.
3.6 En tering Date and Time
Date and time appear on t he d isp la y, th e ac tiv ity report and the other fax
machine’s printouts.
1
Press [ENTER].
2
Enter the date (DDMMYY) and the
time (24-hr. format).
3
Press [ENTER] and [STOP].
NAME=
K EYPAD/ENTER
NAME=ABCDEF
KEYPAD/ENTER
10/21 ’98 13:35
0-9/ENTER
10/21 ’98 12:00
0 - 9/ENTER
10/21 ’98 12:00
FAX Ready.
Page 20
3
Data Entry
3-18 Di181f Rev. /
3.7 Storing Numbers
Entering One-Touch Numbers
Use this function to store your most frequently called fax numbers for
instant recall or to arrange call groups ( for more information refer to
"Entering Call Groups").
1
Press [FUNCTION] and
[DIAL SET].
2
Press the arrow left key (OT 39)
and [ENTER].
3
Press the desired one-touch key.
Press the one-touch keys [1] to
[20] twice to set the one-touch
keys [21] to [40].
4
Press [ENTER] and enter the
relevant call number.
5
Press [ENTER].
6
Use the numeric keypad to enter
the sub-address or the numbe r for
selective polling. If you do not wish
to enter a sub-address, continue
with step 9.
7
Press [ENTER].
8
Use the numeric keypad to enter
the sub-address ID or password
for selective polling.
AUTO DIAL
<-->/EN TER
SELECT OT KEY
OT
OT 06 :NEW DI AL
OT/ENTE R
06 :7654321
KEYPAD/ENTER
SUB:
KEYP AD/ENTER
SUB:99999999
KEYP AD /ENTER
SID:
KEYP AD/ENTER
SID:123456
KEYP AD/ENTER
Page 21
Data Entry
3
Rev. / Di181f 3-19
9
Press [ENTER].
10
Use the numeric keypad to enter the name and press [ENTER].
11
Use the numeric keypad to select
the modem speed.
[0] : High (33600 bps)
[1] : Average (14400 bps)
[2] : Low (9600 bps)
12
Press [ENTER].
13
Use the numeric keypad to enter
another one-touch number and
press [ENTER].
[0] : Continue
[1] : End
Note
To fill in the one-touch labels facilitates later finding of the desired
telephone number.
06 -NAME:
KEYP AD /ENTER
MODEM 0:H/1:M /2:L
0-2/ENTER
0:CONTINUE/1:EN D
0 - 1/ENTER
0:CONTINUE/1:EN D
0 - 1/ENTER
Page 22
3
Data Entry
3-20 Di181f Rev. /
Entering Speed Dial Numbers
Similar to the one-touch keys you can store fax numbers as speed dial
numbers. You dial a spee d dial num ber by enteri ng a t hree-dig it ide ntifie r
code. Up to 150 speed dial numbers can be stored (000-149).
1
Press [FUNCTION] and
[DIAL SET].
2
Press [ENTER].
3
Enter the desired three -digit speed
dial number using the numeric
keypad and press [ENTER].
4
Enter the call number.
5
Press [ENTER].
6
Using the numeric keypad, enter
the sub-address or the numbe r for
selective polling. If you do not wish
to enter a sub-address, continue
with step 9.
7
Press [ENTER].
8
Using the numeric keypad, enter
the sub-address ID or password
for selective polling.
AUTO DIAL
<-->/EN TER
AD---:ENTER No.
0-9
122 :
KEYPAD/ENTER
122 :08765432
K EYPAD/E NTER
SUB:
KEYP AD/ENTER
SUB:99999999
KEYP AD /ENTER
SID:
KEYP AD/ENTER
SID:123456
KEYP AD/ENTER
Page 23
Data Entry
3
Rev. / Di181f 3-21
9
Press [ENTER].
10
Use the numeric keypad to enter
the name and press [ENTER].
11
Use the numeric keypad to select
the modem speed.
[0] : High (33600 bps)
[1] : Average (14400 bps)
[2] : Low (9600 bps)
12
Press [ENTER].
13
Use the numeric keypad to enter
another speed dial number and
press [ENTER].
[0] : Continue
[1] : End
122 -NAME:
KEY PAD/ENTER
MODEM 0:H/1:M /2:L
0-2/ENTER
MODEM 0:H/1:M /2:L
0-2/ENTER
0:CONTINUE/1:EN D
0 - 1/ENTER
0:CONTINUE/1:EN D
0 - 1/ENTER
Page 24
3
Data Entry
3-22 Di181f Rev. /
Changing One-Touch- or Speed Dial Numbers
You can change one-touch- or speed dial numbers by following the
procedure below.
1
Press [FUNCTION] and
[DIAL SET].
2
Press the arrow left key (OT 39)
and [ENTER].
3
Press the desired one-touch key.
Press the one-touch keys [1] to
[20] twice to change t he one-touch
keys [21] to [40].
4
Press [ENTER] and enter th e new
call number.
5
Press [ENTER].
6
Using the numeric keypad, enter
the new sub-address or number
for selective polling. If no subaddress has been store d, continue
with step 9.
7
Press [ENTER].
8
Using the numeric keypad, enter
the new sub-address ID or
password for selective polling.
AUTO DIAL
<-->/EN TER
SELECT OT KEY
OT
OT 06 :DD D
OT/ENTE R/C LEAR
06 :7654321
KEYPAD/ENTER
SUB:
KEYP AD/ENTER
SUB:99999999
KEYP AD /ENTER
SID:11234
K EYPAD/ENTER
SID:123456
KEYP AD/ENTER
Page 25
Data Entry
3
Rev. / Di181f 3-23
9
Press [ENTER].
10
Use the numeric keypad to enter
the name and press [ENTER].
11
Use the numeric keypad to select
the modem speed.
[0] : High (33600 bps)
[1] : Average (14400 bps)
[2] : Low (9600 bps)
12
Press [ENTER].
13
Use the numeric keypad to
change another one-touch
number and press [ENTER].
[0] : Continue
[1] : End
06 -NAME:D DD
KEYP AD/ENTER
MODEM 0:H/1:M /2:L
0-2/ENTER
0:CONTINUE/1:EN D
0 - 1/ENTER
Page 26
3
Data Entry
3-24 Di181f Rev. /
Erasing One-Touch- or Speed Dial Numbers
You can erase one-touch- or speed dial numbers by following the
procedure below.
1
Press [FUNCTION] and
[DIAL SET].
2
Press the arrow left key and
[ENTER].
3
Press the desired one-touch key.
Press the one-touch keys [1] to
[20] twice to delete the one-touch
keys [21] to [40].
4
Press [CLEAR] to the far right on
your control panel.
5
Use the numeric ke yp ad to delete
another one-touch number and
press [ENTER].
[0] : Next
[1] : End
AUTO DIAL
<-->/EN TER
SELECT OT KEY
OT
OT 06 :INFO
OT/E N TER/CL EAR
OT 06 :CL E A R
0:CONTINUE/1:EN D
0 - 1/ENTER
Page 27
Data Entry
3
Rev. / Di181f 3-25
Entering Call Groups
Your fax machine can s can the s am e do cu ment once and then se nd it to
numerous other fax machines (call groups). Use this function, if you
frequently send to the same group. You can program up to 40 groups,
each having up to 99 destinations.
1
Press [FUNCTION] and
[DIAL SET].
2
Press the arrow left key (OT 39)
twice and then [ENTER].
3
Press the desired one-touch key.
Press the one-touch keys [1] to
[20] twice to set the one-touch
keys [21] to [40].
4
Press [ENTER] and enter the
relevant call number.
5
Press [ENTER] twice and enter
the name of the group.
6
Press [ENTER].
7
Use the numeric keypad to
change another call group and
press [ENTER].
[0] : Continue
[1] : End
Note
From the call group menu, you can also store a sub-address or a
selective polling number.
AUTO DIAL
<-->/EN TER
SELECT GROUP KEY
OT
GR02 :NEW DI AL
OT/ENTE R
0584644590
KEYPAD /ENTE R
02-NAME:MINOLTA
K EYPAD/ENTER
0:CONTINUE/1:EN D
0 - 1/ENTER
0:CONTINUE/1:EN D
0 - 1/ENTER
Page 28
3
Data Entry
3-26 Di181f Rev. /
Changing Group Dials
You can change group dials by following the procedure below.
1
Press [FUNCTION] and
[DIAL SET].
2
Press the arrow left key (OT 39)
twice and then [ENTER].
3
Press the desired one-touch key.
Press the one-touch keys [1] to
[20] twice to change t he one-touch
keys [21] to [40].
4
Continue to press [ENTER] until
you have found the required
number and then enter the new
call number.
5
Press [ENTER] twice and enter
the new name of the group.
6
Press [ENTER].
7
Use the numeric keypad to
change another call group and
press [ENTER].
[0] : Continue
[1] : End
Note
You can delete individual numbers from within a group by pressing
[CLEAR].
AUTO DIAL
<-->/EN TER
SELECT GROUP KEY
OT
GR02 :MINOLTA
OT/ENTE R/CL EAR
0584647000
E NTER/CLEAR
02 -NAME:TOKYO
K EYPAD/ENTER
0:CONTINUE/1:EN D
0 - 1/ENTER
0:CONTINUE/1:EN D
0 - 1/ENTER
Page 29
Data Entry
3
Rev. / Di181f 3-27
Erasing Call Groups
You can erase group dials by following the procedure below.
1
Press [FUNCTION] and
[DIAL SET].
2
Press the arrow left key (OT 39)
twice and then [ENTER].
3
Press the desired one-touch key.
Press the one-touch keys [1] to
[20] twice to delete the one-touch
keys [21] to [40].
4
Press [CLEAR].
5
Use the numeric keypad to
change another call group and
press [ENTER].
[0] : Continue
[1] : End
Phone Book
You do not need to enter any data into the phone book. All one-touch
numbers, speed dial numb ers and call groups are au tomati cally store d in
the phone book. How to dial with the telephone book will be explained in
the "Sending faxes" chapter.
AUTO DIAL
<-->/EN TER
SELECT GROUP KEY
OT
GR02 :NEW DI AL
OT/ENTE R
GR02 :CLEAR
0:CONTINUE/1:EN D
0 - 1/ENTER
Page 30
3
Data Entry
3-28 Di181f Rev. /
3.8 Advanced Settings
You can adjust the machine to your personal requirements with the
following settings.
Buzzer Volume
Use this function to set the buzzer tone, for example, when an error
occurs. Follow the procedure below:
1
Press [FUNCTION] and
[INITIAL SET].
2
Press the arrow left key (OT 39)
five times and then [ENTER].
3
Use the numeric keypad to select
the required setting, then press
[ENTER] and [STOP].
Header
Your fax number, your name, the numb er of pages to be transmitted, date
and time appear in the header. This information i s transmitted to the other
fax machine. The machine uses the data already entered in the machine.
Use this function to print a header on the transmitted pages. Follow the
procedure below:
1
Press [FUNCTION] and
[INITIAL SET].
2
Press [ENTER].
3
Use the numeric keypad to select
the required setting, then press
[ENTER] and [STOP].
HEADER
<-->/ENTER
0:OFF/1:ON
0-1/ENTER
10/21 ’98 12:00
FAX Ready.
HEADER
<-->/ENTE R
0:OFF/1:ON
0-1/ENTER
10/21 ’98 12:00
FAX Ready.
Page 31
Data Entry
3
Rev. / Di181f 3-29
Set relay boxes
This function is used to set up your Di181f as a hub for relay
transmissions. You can configure up to 10 relay boxes.
1
Press [FUNCTION] and [RELAY].
2
Press the arrow right key (OT 40)
and [ENTER].
3
Use the numeric keypad to enter
the four-digit relay box number
and press [ENTER].
4
Use the numeric keypad to enter
the four-digit relay box ID and
press [ENTER][. ]
5
Use the numeric keypad to select
the requir ed call number(s), onetouch dial or spe ed dial and press
[ENTER].
6
Use the numeric keypad to enter
the name of the relay box.
7
Press [ENTER] and use the
numeric keypad to select the
required setting.
[0] : Do not print
[1] : Print
8
Press [ENTER] and use the
numeric keypad to select the
required setting.
[0] : No relay report to sender
[1] : Relay report to sender
RELAY TX
<-->/ENTE R
RELAY B OX No. : ----
0-9/ENTER
RELAY BOX ID : ----
0-9/ENTER
SELECT OT or AD
OT/ABBR
NAME=
K EYPAD/ENTER
NAME=ABCDEF
KEYP AD/ENTER
PRINT 0:OFF/1:ON
0-1/ENTER
REPORT T X 0:OFF/1:ON
0 - 1/ENTER
Page 32
3
Data Entry
3-30 Di181f Rev. /
9
Press [ENTER] and enter the
sender’s call number.
10
Press [ENTER] and use the
numeric keypad to select the
required setting.
[0] : Continue
[1] : End
11
Press [ENTER] to end the process.
Erasing Relay Boxes
1
Press [FUNCTION] and [RELAY].
2
Press the arrow right key (OT 40)
and [ENTER].
3
Use the numeric keypad to enter
the four-digit relay box number to
be deleted and press [ENTER].
4
Press [CLEAR] and use the
numeric keypad to select the
required setting.
[0] : Continue erasing boxes
[1] : End
5
Press [ENTER] to end the process.
FAX=012 3456 7
KEY PAD/ENTER
0:CONTINUE/1:EN D
0 - 1/ENTER
RELAY TX
<-->/ENTE R
RELAY B OX No. : ----
0-9/ENTER
RELAY BOX No. : 0004
C LEAR
0:CONTINUE/1:EN D
0 - 1/ENTER
Page 33
Send
4
Rev. / Di181f 4-31
4Send
4.1 Transmission
Notes on Original Documents
Your fax machine is capable of transmitting the document sizes below.
You can place up to 50 sh eets of paper in the A4-form at in th e Autom atic
Document Feeder (A3 and B4: 30 pages).
If the document is l onger than 420 mm, t he machine recogn ises document
jam and stops scanning the document.
Use yellow, green-yellow or light blue colours for information you do not
want to be transmitted.
Make sure ink, glue, correction fluid etc. are completely dry before you
send a fax.
CAUTION
Risk of damage
Always remove staples, paper-clips etc. before you send a fax.
Feeding
direction
Feeding
Feeding
direction
direction
Maximum
document size
297 mm
Minimum
document size
148 mm
Effective
text width
max. 291 mm
106 mm
420 mm
Page 34
4
Send
4-32 Di181f Rev. /
Photocopy or Carrying Film
Documents that meet the following characteristics must be photocopi ed or
placed in a carrying film before they can be sent:
G paper sizes less than 148 mm width or less than 100 mm length;
G paper lighter than 50g/m2;
G folded, torn, wrinkled, damp, rough or curled papercoated or
G coated or pressure sensitive paper.
Placing the Documents
1
Insert the document face up in the
document feeder.
2
Place the document i n the cen tre of
the ADF and adjust the paper
guides so that they light ly touc h the
edges of the document.
Placing Documents on the Glass
1
Place the document face down on
the glass.
Page 35
Send
4
Rev. / Di181f 4-33
2
Place the document in the top lefthand corner and close the cover.
You can insert up to 50 p ages of A4 i nto the doc ument feeder. Make sure
the pages are well placed and aligned before starting the transmission.
If the paper is curl ed or pages stick togeth er more than one page a t a time
could be drawn into the machine. This might lead to paper jams or faulty
transmissions. In this case you should insert the pages one by one to
ensure a correct feeding of the documents.
The standard memory holds approx. 45 pages of the ITU-T Test
Document 1 (standard resolution). Take care that the indicated memory
capacity does not drop to 0 (%) during scan ning, since th e process will be
cancelled in this case.
Page 36
4
Send
4-34 Di181f Rev. /
4.2 Sett ings for Sending a Fax
Resolution
1
Insert the document into the ADF.
If you send doc uments with no rmal print o r typed docum ents, adjustm ents
are not necessary. To change the resolution, press RESOLUTION.
RESOLUTION has five settings:
Note
If you are using the HALF TON E setting, make sure th at the document
is scanned vertically.
Contrast
Use the contrast keys to adjust the setting. If you raise the contrast fine
differences in tone on the doc um en t are enh anced and transmitted mo re
clearly. However, information may be lost during this process.
Standard This is the normal resolution for most typed documents and
simple drawings.
Fine Fine resolution is suitable for maps, newspaper articles etc.
S. Fine This resolution is suitable for fine print e.g. illustrations.
US-Fine This is the finest resolution.
Half Tone Half tone mode captures shades in photographs.
Page 37
Send
4
Rev. / Di181f 4-35
4.3 Dialling Methods
There are five different dialling methods available.
Insert the document face down into the ADF and dial with the dialling
method of your choice.
Manual Dialling Using the Numeric Keypad
1
Dial the fax number using the
numeric keypad and press
[START]. You can check the
number on the display and, if
necessary, delete it an d then enter the new number. A maximum of 3 0
digits can be entered using the numeric keypad.
One-Touch Dialling
1
Press one of the programmed onetouch keys [01]- [40]. The machine
automatically dial s the number aft er
scanning the document.
Speed Dialling
1
Press [ABBR/DIRECTORY] and
enter the three-digit identifier code
(001-149).
2
The name of the remote side
appears on the display. Press
[START]. After scanning the
document the machine will dial
automatically.
058464
KEYPAD/ENTER/ST ART
OT01 : OSAKA
OT/E NTER/S TART
SELEC T AD No . - - -
0-9/D irectory
AD001 :OSAKA
0-9/ENTER/START
Page 38
4
Send
4-36 Di181f Rev. /
Automatic Call Groups
1
Press one of the one-touch keys
[01] - [40]. If a group is stored, its
name will appear on the display.
After scanning the document the
Di181f will dial automatically.
Telephone Directory
The phone book lists all numbers stored in your Di181f.
1
Press [ABBR/DIRECTORY] twice.
2
Press the numeric key showing the
first letter of the other fax machine.
3
Press [ENTER].
4
Select the desired entry using the
arrow keys and press [START.]
Manual Redial
1
Insert the document face u p into the ADF and press [REDIAL/PAUSE]
and [START].
Note
No further settings are required for the automatic redial function.
GR01 :OSAKA
OT/ENTER /S TART
SELECT KEYPA D
KE YPAD/ABB R
TEL DIRECTOR Y : T
<-->/KEYPAD /ENTER
AD025 :TA
<-->/ENTE R/START
AD001 :TOKYO
<-->/E NTER/START
Page 39
Send
4
Rev. / Di181f 4-37
4.4 Memory Transmission
Memory transmission is set as default. Since your fax machine is a multifunctional devic e it is p ossi ble t o scan docu ments wh ile y our f ax m achi ne
is sending from memory, receiving or printing. As soon as the current
operation is finishe d the new docu ment will be sen t. Memory transmi ssion
offers several advan tages: As soon as the current operation is finished the
new document will be sent.
1
Insert the document face up in to the
ADF.
2
Dial the telephone number
manually or use one of the onetouch key a speed dial number.
3
Press [START] to scan the
document into the memory. It will be
automatically sent from memory.
Note
Your Di181f comes with an ECM (Error Correction Mode). In th is mode
data that may be lost due to poor line quality is sent repeatedly. This
procedure reduces the number of errors considerably.
10/21 ’98 12:00
FAX Ready.
1 PAGE TX
SELECT LOCATION
058464
KEYPAD/ENTER/ST ART
Page 40
4
Send
4-38 Di181f Rev. /
4.5 Direct Transmission (1 Page TX)
You can send directly from the AD F, if not enough m emory is avail able to
scan all documen ts you w ant to tran smit. Thi s mode w ill onl y let yo u send
1 page.
1
Insert the document fac e up into the
ADF. Adjust resolution and
contrast, if necessary.
2
Press [FUNCTION] and [1 PAGE].
3
Dial the number m anually, using the
one-touch keys or by speed dial
numbers and press [START].
10/21 ’98 12:00
FAX Ready .
1 PAGE TX
SELECT LOCATION
058464
KEY PAD/ENT ER/START
Page 41
Send
4
Rev. / Di181f 4-39
4.6 Book TX
Use this function to send pages from books directly from the glass top
without having to first photocopy the pages.
1
Place the book face down on the
glass. Adjust resolution and
contrast, if necessary.
2
Press [BOOK TX] and use the arrow
keys to select the document format.
3
Press [ENTER].
4
Use the numeric keypad to select
further pages and press [ENTER].
[0] :Continue
[1] : End
5
Dial the number manually, usi ng the
one-touch keys or by speed dial
numbers and press [START].
10/21 ’98 12:00
FAX Ready.
DOCUMENT:A3
<-->/ENTER
FILE-001
MEMORIZE D 60%
0:CONTINUE/1:EN D
0 - 1/ENTER
058464
KEYPAD/ENTER/ST ART
Page 42
4
Send
4-40 Di181f Rev. /
4.7 Delayed Transmission (Timer)
You can use this function to take advantage of lower evening and
weekend long-distance rates. You can program up to 20 delayed
transmissions.
You can only use this function if date and time are stored in the machine.
Insert the document face up into the ADF.
Adjust contrast and resolution if necessary.
1
Dial the number manually, using the
one-touch keys or by speed dial
numbers and press [ENTER] twice.
2
Enter the time when you want to
send the fax using the numeric
keypad (24-hour format) and press
[START].
The machine scans the document into memory.
If not enough memory is available during scanning, the mac hine will return
to standby mode. In this case repea t the procedure when enough mem ory
is available again.
SET TIME --:--
0-9/ENTE R/START
FILE-001
MEMORIZE D 60%
Page 43
Send
4
Rev. / Di181f 4-41
4.8 Relay Broadcast Initiation
This function enables you to use your Di181f as a transmission station.
You send a document to one or several fax machines and they send the
document to several destinations in turn. If you use several identical
machines in your organisation, you can use a tree structured distribution.
If, e.g. the hub and the final destinations are abroad you reach all
destinations with only one long-distance call.
Insert the document face down in the document feeder. Adjust contrast
and resolution if necessary.
1
Press [FUNCTION] and [RELAY].
2
Press [ENTER] and use the
numeric keypad to enter the hub
number.
3
Press [ENTER] and use the
numeric keypad to enter the fourdigit relay box number.
4
Press [ENTER] and use the
numeric keypad to enter the fourdigit relay box ID.
5
Press [START].
This function enables you to transmit the document to a recipient and
inform that fax machine to forward the document to the number(s)
preprogrammed in its relay box.
RELAY TX
<-->/ENTE R
058464
KEYPAD/ENTER/ST ART
SUB: 4444
KEYPAD/ENTER/STAR T
SID: 3333
KEYPAD/ENTER/STA R T
FILE-001
MEMORIZE D 60%
Page 44
4
Send
4-42 Di181f Rev. /
Note
To stagger a relay transmissi on, pre ss [ENTER] twice aft er you have
entered the relay box number, then enter the required time and
continue as shown above.
Machine A
Document
Report
Machine B
one-touch/
speed dial
Machine C
Machine D
Machine E
Machine F
Page 45
Send
4
Rev. / Di181f 4-43
4.9 Polling Transmission
The Di181f enables you to transmit documents automatically which the
recipient can retrieve when required. The document can even consist of
several pages.
The polling transmissi on function enables you to select between stand ard
polling and selecti ve polling. In standard poll ing mode, any m achine of the
same type can poll stored documents. In selective polling mode, the
receiver must know the passwords before polling documents. After the
polling the document remains in memory so that several pollings are
possible. To delete the document, select "Delete polling documents".
Insert the document into the ADF in order to scan it. Adjust contrast and
resolution if necessary.
Standard Polling
1
Press [FUNCTION] and
[POLLING].
2
Press [ENTER] and [START].
The machine scans the document into memory.
Selective polling
1
Press [FUNCTION] and
[POLLING].
2
Press the arrow left key (OT 3 9) and
[ENTER].
3
Use the numeric key pad to enter the
four-digit selective number and
press [ENTER].
4
Use the numeric key pad to enter the
password and press [ENTER].
POLLING TX
<-->/ENTE R
FILE-001
MEMORIZE D 60%
POLLING TX
<-->/ENTE R
SEP:
0 - 9/ENTER
SEP:
0 - 9/ENTER
SELE CTIVE PO L LING TX
PRESS START
Page 46
4
Send
4-44 Di181f Rev. /
5
Press [START].
The machine scans the document into memory.
Deleting Polling Documents
1
Press [FUNCTION] and
[INITIAL SET].
2
Press the arrow left key (OT 39)
three times and [ENTER].
3
Use the numeric keypad to select
the required setting and press
[ENTER].
[0] : Clear
[1] : Do not clear
4
Press [STOP].
FILE-001
MEMORIZE D 60%
LINE SET
<-->/EN TER
0:OFF/1:ON
0-1/ENTER
BULLETIN BOARD
<-->/EN TER
10/21 ’98 12:00
FAX Ready.
Page 47
Send
4
Rev. / Di181f 4-45
4.10 Mailbox Transmission
Use this function to transmit a document to a mailbox. This is helpful, if
only a specific person may read th e doc um en t. How ever, both machines
must be the same model.
The transmission i s onl y ex ecuted , if b oth ma ilbox ID codes are id entic al.
This prevents the document from being transmitted to a wrong mailbox.
The document is scan ned into the remote fax machi ne’s memory and ca n
only be printed if the recipie nt enters the correct 4-d igit mailbox passcode.
1
Press [FUNCTION] and
[CONFIDENTIAL].
2
Press [ENTER] and use the
numeric keypad to enter the
number.
3
Press [ENTER] and use the
numeric keypad to enter the
mailbox number (sub-address) of
the recipient.
4
Press [ENTER] and use the
numeric keypad to enter the
mailbox ID numbe r (sub-address) of
the recipient.
5
Press [START].
Note
To stagger a mailbox transmission, press [ENTER] twice after you
have entered the mai lbox ID nu mber, then ent er the required time and
repeat the previous steps.
CONFIDENTIAL TX
<-->/EN TER
0584644590
KEYPAD/ENTER /START
SUB:123456
KEYPAD/ENTER /START
SID:9876543
KEYPAD/ENTER/START
FILE-001
MEMORIZE D 60%
Page 48
4
Send
4-46 Di181f Rev. /
4.11 Deleting Data
This function enables you to del ete p r ogra mmed transmissions and da ta
stored in the memory.
1
Press [FUNCTION] and
[FILE CANCEL].
2
Press [EINGABE] and use the
arrow keys (OT 39 /40) to select the
required entry.
3
Press [ENTER].
The document is deleted and the memory data list is printed
automatically.
FILE CANCEL
ENTER
FILE-001 :OSAKA
-> /ENTER
FILE-001 :CLEAR
Page 49
Reception
5
Rev. / Di181f 5-47
5 Reception
5.1 Manual Reception
Basically manual reception only makes sense if you are expecting voice
calls on the same line. You should keep this in mind when you set the
reception mode. As the machine is not equipped with a telephone
receiver, a separate phone must be attached to the wall outlet of the
telephone line. Only then the manual rece ption mode is ava ilable. Answer
the call and press [START].
Default Reception Setting
1
Press [FUNCTION] and [INITIAL
SET].
2
Press the arrow right key (OT 40)
twice and [ENTER].
3
Use the numeric keypad to select
the required setting and press
[ENTER].
[0] : automatic reception
[1] : manual reception
4
Press [STOP] to terminate the
entry.
5.2 Automatic Reception
Automatic reception is set as default. No further settings are required.
Your fax machine will answer calls after a set number of rings. The Default
setting is 1.
LINE SET
<-->/ENTER
0:AUT O/1:MANUAL
<-->/ENTE R
RX MODE
<-->/ENTE R
10/21 ’98 12:00
FAX Ready.
Page 50
5
Reception
5-48 Di181f Rev. /
5.3 Memory Reception
Incoming data is store d in the memory as descr ibed below. As soon as th e
error has been eliminated, the data will be automatically printed.
G no paper
G paper jam
G toner low
G print cover open
G no toner cartridge.
5.4 Mailbox Reception
Use this function t o receive a docu me nt in yo ur mai lbox. T his is helpfu l, if
only a specific person may read th e doc um en t. H owev er, bo th machines
must be the same model.
The transmission is on ly ex ecute d, if both mail box ID codes ar e iden tical.
This prevents the document from being transmitted to a wrong mailbox.
The incoming document is stored in the Di181f memory and will only be
printed after the correct 4-digit mailbox number and the 4-digit password
have been entered. You can configure up to 10 mailboxes.
Setting up a Mailbox
1
Press [FUNCTION] and
[CONFIDENTIAL].
2
Press the arrow right key (OT 40)
once and [ENTER].
3
Enter a 4-digit mailbox number
using the numeric keypad (0000 -
9999) and press [ENTER]
4
Enter a 4-digit mailbox ID using the
numeric keypad (0000 -9999) and
press [ENTER.]
5
Enter a 4-digit password using the
numeric keypad (0000-9999) and
press [ENTER].
CONFIDENTIAL TX
<-->/EN TER
MAILBOX No. : ----
0 - 9/ENTER
MAILBOX ID : ----
0-9/ENTER
MAILBOX PASWRD : ----
0 - 9/ENTER
NAME=
K EYPAD/ENTER
Page 51
Reception
5
Rev. / Di181f 5-49
6
Enter a name using the numeric
keypad (up to 16 characters).
7
Press [ENTER] and use the
numeric keypa d to select the
required setting.
[0] :Continue
[1] : End
8
Press [ENTER] to end the process.
Delete Mailbox
1
Press [FUNCTION] and
[CONFIDENTIAL].
2
Press the arrow right key (OT 40)
twice and [ENTER].
3
Use the numeric key pad to enter the
four-digit mailbox to be deleted
(0000-9999) and press [ENTER].
4
Use the numeric key pad to enter the
four-digit password to th e mailbox to
be deleted (0000-9999) and press
[CLEAR].
5
Use the numeric keypad to select
the required setting.
[0] : Continue erasing boxes
[1] : End
6
Press [ENTER] to end the process.
✎
Note
Mailboxes which conta in data cann ot be deleted . First delete the data
as described in chapter "Sending", under section "Deleting data".
NAME=OSAKA
K EYPAD/ENTER
0:CONTINUE/1:EN D
0 - 1/ENTER
CONFIDENTIAL TX
<-->/EN TER
MAILBOX No. : ----
0 - 9/ENTER
MAILBOX PASW RD : *** *
0-9/CLEAR
MAILBOX CLEAR
0:CONTINUE/1:EN D
0 - 1/ENTER
Page 52
5
Reception
5-50 Di181f Rev. /
Printing the content of a mailbox
1
Press [FUNCTION] and
[CONFIDENTIAL].
2
Press the arrow right key (OT 40)
and [ENTER].
3
Use the numeric ke ypad to enter the
four-digit mailbox number (0000-
9999) and press [ENTER].
4
Use the numeric ke ypad to enter the
four-digit password (0000-9999)
and press [ENTER].
Your fax machine prints the message.
5.5 Polling Reception
You can use this function to poll documents from other fax machines.
Make sure the document has be en pla ced in the fee der of the remote fax
machine. You also have the option of polling documents from other fax
machines which have the selective polling function. To do this, you must
know the selective polling number and the password of the sender.
Standard Polling
1
Press [FUNCTION] and [POLLING
RX].
2
Press [ENTER] and enter the
required number using one-touch
dialling, speed dialling, the
telephone directory or the numeric
keypad.
CONFIDENTIAL TX
<-->/EN TER
MAILBOX No. : ----
0 - 9/ENTER
MAILBOX PASW RD : *** *
0-9/CLEAR
PRINTING
POLLING RX
<-->/ENTE R
0584644590
KEYPAD/ENTER /START
Page 53
Reception
5
Rev. / Di181f 5-51
3
Press [START] to begin the polling
process.
The machine starts polling.
✎
Note
To stagger standard polling, press [ENTER] twice after you have
entered the number, then enter the required time and continue as
described above.
Selective polling
1
Press [FUNCTION] and [POLLING
RX].
2
Press the arrow right key (OT 40)
and [ENTER].
3
Enter the desired fax number using
one-touch dialling, speed dialling,
the telephone directory or the
numeric keypad.
4
Enter the selective polling number
and press [ENTER].
5
Enter the password for selective
polling and press [STA RT] to beg in
the polling process.
✎
Note
To stagger selective polling, press [ENTER] twice after you have
entered the number, then enter the required time and continue as
described above.
FILE-001
MEMORY REMA IN 10 0 %
POLLING RX
<-->/ENTE R
SELECTIVE POLLING RX
SELECT LOCATION
SEP:
KEYPAD/ENTER/STAR T
PWD:
KEYPAD/ENTER/START
FILE-001
MEMORY REMA IN 10 0 %
Page 54
5
Reception
5-52 Di181f Rev. /
Continuous Polling
This function enables you to poll documents from several fax machines
within a given period.
1
Press [FUNCTION] and [POLLING
RX].
2
Press the arrow right key (OT 40)
twice and [ENTER].
3
Enter the desired fax number using
either one-touch dialling, speeddialling, the telephone directory or
the numeric keypad.
4
Enter the next recipient(s) and
press [ENTER] twice.
5
Enter the time when you want the
machine to start polling.
6
Press ENTER and enter the time
when you want the machine to stop
polling.
7
Press [START].
✎
Note
If you do not enter a starting time for continuous polling, the machine
will start polling as soon as you have pressed [START]. If you do not
enter a stopping time fo r continu ous polling , the machine will co ntinue
polling until you press [STOP].
POLLING RX
<-->/ENTE R
CONT INUOUS POLL ING
SELECT LOCATION
SELECT LOCATION
ENTER TO TIMER TX
SET TIME -- :--
0-9/ENTE R /STAR T
SET TI ME 0 9:00
0-9/ENTER/ST A R T
END TIME 17:00
0-9/ENTE R /STAR T
FILE-001
MEMORY REMA IN 10 0 %
Page 55
Reception
5
Rev. / Di181f 5-53
5.6 Settings for Receiving a Fax
Setting the Paper Size
This function enables you to select the desired paper format for printing.
You can choose between millimetres and inches.
1
Press [FUNCTION] and [INITIAL
SET].
2
Press the arrow left key (OT 3 9) and
[ENTER].
3
Use the numeric keypad to select
the required format and press
[ENTER].
[0] : Inches
[1] : Millimeter
4
Press [STOP].
Setting Number of Rings
This function enables you to set the number of rings before the machine
answers an incoming call. Follow the procedure below:
1
Press [FUNCTION] and [INITIAL
SET].
2
Press the arrow left key (OT 39) fo ur
times and [ENTER].
3
Set the number of rings (1-11) and
press [ENTER] and [STOP].
LINE SET
< - - > / ENTE R
PAP ER SET
<-->/EN TER
0:inch/1:mm
0 - 1/ENTER
10/21 ’98 12:00
FAX Ready.
LINE SET
<-->/EN TER
# OF RINGS : 02
0-9/ENTER
10/21 ’98 12:00
FAX Ready.
Page 56
5
Reception
5-54 Di181f Rev. /
Page 57
Reports and Lists
6
Rev. / Di181f 6-55
6 Reports and Lists
Report/List Content
Activity Report Includes information such as: time of transmission,
transmission mode, recipient, number of pages, transmission
time and transmission result (OK/error).
Transmission Report Lists the numbers called and the starting time. The report is
printed automatically after every transmission and
transmission error.
Multi-report Includes information regarding all group transmissions, polling
transmissions, relay transmissions and mailbox transmissions.
The report is printed automatically after every transmission.
Memory Data List Includes information such as: time stored in the memory,
transmission mode, recipient, number of pages and dialling
mode.
Memory Report Includes information such as: time of transmission,
transmission mode, recipient, number of pages, modem
setting, dialling mode and a copy of the first page containing
the memory data.
Mailbox List Lists the numbers and names of stored mailboxes.
Confident ia l Data Li st Includes i nf orm a ti o n su c h as: m ailbox numb er , mai l box na m e,
time of reception, recipient, number of pages, transmission
time and transmission result.
Selective Polling List Includes information such as: polling box, transmission mode,
time of transmission and number of pages.
Relay Box List Lists the relay box number, name and recipients.
One-touch / Speed Dial
List
Lists all recipients stored as one-touch and speed dial
numbers.
Group Dial List Lists all recipients stored as group dial numbers.
Status List Lists the current machine settings.
Relay Report Report of results for relay transmissions. The report is printed
automatically after every transmission.
Power Failure Report It contains a list of all documents which could not be
transmitted during the power failure i.e. data which was lost.
Page 58
6
Reports and Lists
6-56 Di181f Rev. /
6.1 Basic Report Settings
This function enables you to select whether an activity report, a
transmission report and a m emory report sho uld be prin ted au tomatica lly.
1
Press [FUNCTION] and [INITIAL
SET].
2
Press the arrow left key (OT 39)
once and [ENTER].
3
Use the arrow keys to select the
desired report.
4
Press [ENTER] and use the
numeric keypad to select the
required setting.
[0] : Do not print report
[1] : Automatically print report
5
Press [ENTER] and [STOP] to
terminate the entry.
LINE SET
<-->/EN TER
ACTIVITY REPORT
<-->/ENTER
TRANSMISSION REPORT
<-->/ENTE R
0:CONTINUE/1:EN D
0 - 1/ENTER
10/21 ’98 12:00
FAX Ready.
Page 59
Reports and Lists
6
Rev. / Di181f 6-57
6.2 Printing Reports
This function enables you to print the following reports and lists:
G Activity report
G Memory data list
G Confidential data list
G Status list
G Mailbox list
G Selective polling list
G Relay box list.
1
Press [FUNCTION] and
[REPORT/LIST].
2
Use the arrow keys to select the
desired report (OT 39 /40).
3
Press [ENTER].
The selected report is printed.
ACTIVITY REPORT
<-->/ENTE R
DIAL LIST
<-->/ENTE R
PRINTING
Page 60
6
Reports and Lists
6-58 Di181f Rev. /
6.3 Printing a One-touch/Group Dial List
1
Press [FUNCTION] and
[REPORT/LIST].
2
Use the arrow keys to select the
"telephone directory".
3
Press [ENTER] and select the
desired list using the arrow ke ys .
4
Press [ENTER].
The desired list is printed.
6.4 Printing a Memory Report
1
Press [FUNCTION] and
[REPORT/LIST].
2
Use the arrow keys to select the
"memory rep ort".
3
Press [ENTER] and select the
desired file using th e arrow right key
(OT 40).
4
Press [ENTER].
The desired file is printed.
ACTIVITY REPORT
<-->/ENTE R
DIAL LIST
<-->/ENTE R
GROUP DIAL LIST
<-->/ENTE R
PRINTING
ACTIVITY REPORT
<-->/ENTE R
MEMORY ENTRY REPO RT
<-->/EN TER
FILE-001 :OSAKA
-> /ENTER
PRINTING
Page 61
Troubleshooting
7
Rev. / Di181f 7-59
7 Troubleshooting
7.1 Error Messages on the LCD
Message Problem Solution
INSERT DOCUMENT. There is no document in the
ADF.
Insert document.
Memory Overflow During sending / receiving in
memory mode the capacity of
the memory was exceeded.
Send the document
manually (1 Page TX). The
memory will hold up to 512
pages.
TOO MANY RECIPIENTS. Too many locations have been
called.
Reduce the number of
recipients t o the ma x imu m
default number. Polling
Transmission: 200 Polling
RX: 200 Call groups: 99
UNABLE TO FEED
DOCUMENT
The maximum num ber of box es
has been exceeded.
Reduce the number of
boxes to 10.
MEMORY FULL You are trying to change or
delete a one-touch/speed dial
transmission which has already
been stored.
Erase the memory data or
wait until the transmission
has finished.
Replace toner. FAX ready. The toner cartridge has run out
of toner.
Replace the toner
cartridge.
Document jam No.9 Document jam in ADF Clear the document jam.
Refill paper. FAX ready. The paper has run out. Refill paper supply.
Paper jam FAX ready. Print paper jam Clear the paper jam.
NO PRINT DATA No document can be printed
because the memory is empty.
Printing is possible again
after a document has been
stored in the memory.
CALL GROUP KEY
ALLOCATED.
A group has already been
assigned to the one-touch key
which has been pressed.
Select a different one-
touch key.
OT KEY ALLOCATED. A recipient has already been
assigned to the one-touch key
which has been pressed.
Select a different one-
touch key.
CHECK DIAL SETTING A connection could not be
established because the
machine is set to PSTN and a
PBX was called. A connection
could not be established
because the machine is set to
PBX and a PSTN was called,
and the line ac cess nu mbe r has
not been stored.
Set t h e mach i n e to PBX .
Enter the line access
number.
NO MEMORY FILE No file stored.
Page 62
7
Troubleshooting
7-60 Di181f Rev. /
SD : NOT STORED The speed dial key selected has
not been assi gned a recipient.
Store a number.
OT : NOT STORED The one-touch key selected has
not been assi gned a recipient.
Store a number.
FILE FULL 1 PAGE TX The maximum number of files
has been exceeded.
Send manually or delete a
file.
UNABLE TO ERASE Attempts were made to erase a
one-touch/speed dial number
which had been stored as a call
group.
Enter the correct paper
size.
OT : NO SUB-ADDRESS The one-touch key selected has
not been assi gned a subaddress.
Enter a sub-address.
CG : NO SUB-ADDRESS The call group key selected has
not been assi gned a subaddress.
Enter a sub-address.
SD : NO SUB-ADDRESS The call group key selected has
not been assi gned a subaddress.
Enter a sub-address.
ALREADY STORED The box number selected has
already been allocated.
Select a different box
number.
UNABLE TO ERASE
RELAY BOX OCCUPIED
Attempts were made to erase a
one-touch/speed dial or call
group number which had been
stored in a relay box.
Delete each number
individually.
Feeder open ADF open. Close the ADF.
Cover open Cover is open. Close the cover firmly.
Warming up FAX ready. The machine is warming up. Wait a moment.
Original document still on
glass
The document is still on the
glass.
Remove the document.
Tray setting The paper tray setting is
incorrect.
Change the paper tray
setting.
GTX: UNABLE TO FEED
DOCUMENT
Group transmissions are not
possible in 1 page TX mode.
Send from memory.
1 0 / 3 0 ’ 9 9 1 3 : 4 5 F A X r ea dy MXMaintenance required. Call the technical service.
Holding. STOP was pressed during the
scanning process.
Resend.
Please wait. The machine waits for the
printing process to finish.
Wait a moment.
Select BOOK TX. The selected function is not
available using the ADF.
Send the document using
the book transmission.
STORE DOCUMENT
PRESS START.
The document is in the feeder. Press START.
Message Problem Solution
Page 63
Troubleshooting
7
Rev. / Di181f 7-61
7.2 Error Codes
Error
code
Problem Solution
10 No answer Check the telephone line. Ensure the
receiving fax is operational.
11 The number dialled is a standard
telephone number.
Enter the fax number.
20 The transmission was interrupted by
the recipi ent.
21 Error during 1 page TX. Resend.
25 Memory error Ensure that enough memory is
available. Delete files which are no
longer needed.
26 ECM error Call the technical service.
29 The transmission was interrupted or
the machine was disconnected from
the mains.
30 - 36 Poor print quality Reduce the modem speed to 9600 bps.
40 The receiving fax machine has run out
of paper or has insufficient memory.
Inform the recipient.
41 Polling reception failed because
document had not been fed correctly
into the feeder.
Inform the recipient.
44 ECM error Call the technical service.
45 No loop current. Check the telephone line.
46 Other location busy. Resend later.
47 Rings fail to be recognised. Check the telephone line.
48 The other location does not respond. Inform the recipient.
49 Engaged tone is heard before the
number has been dialled.
Check the telephone line. Resend later.
50 - 60 A connection cannot be established
due to the poor telephone line.
Reduce the modem speed to 9600 bps.
71 Wrong password Check the sub-address ID and the
password for selective polling.
72 The receiving fax machine does not
have the polling function.
75 A polling signal has been received, but
the machine is not set to polling RX.
Set the machine to polling RX.
79 The receiving fax machine does not
have the mailbox function.
FE, FF Switch the machine off and then on. If
the problem persists, contact the
technical service.
Page 64
7
Troubleshooting
7-62 Di181f Rev. /
Page 65
Appendix
8
Rev. / Di181f 8-63
8Appendix
8.1 Specifications
General
Size of document Max. A3 (297 mm x 420 mm)
Compatibility G 3
Max. modem speed 33.600 bps
Transmission speed 2 seconds (ITU test document No.1)
Coding MR, MH, MMR, JBIG
ECM error correction yes
Scanning resolution Standard: 8 x 3.85 lines/mm Fine: 8 x 7.7 lines/mm S-Fine: 8 x
15.4 lines/mm US-Fine: 16 x 15.4 lines/mm
Printing resolution 600 dpi
Memory capacity 2 MB
optional accessories memory upgrade 8 MB
Page 66
8
Appendix
8-64 Di181f Rev. /
8.2 Index
B
Book transmission ................................................................................ 39
Buzzer volume,setting .......................................................................... 28
C
Call groups,changing ...........................................................................26
Call groups,entering
............................................................................. 25
Call groups,erasing
..............................................................................27
Confidential transmission
.....................................................................45
Connecting ...........................................................................................13
Contrast settings
..................................................................................34
D
Dailling methods ..................................................................................35
Date and time,entering
......................................................................... 17
Display,error messages
....................................................................... 59
Displays .................................................................................................9
Documents,placing
..............................................................................32
Documents,placi ng on gla s scanner ....................................................32
E
Entering data ........................................................................................ 15
Entering letters
..................................................................................... 15
Entering numbers ................................................................................. 15
Entering text
......................................................................................... 15
Entering your company name
.............................................................. 17
Entering your fax number ..................................................................... 16
Erase polling documents
...................................................................... 44
Erasing data ......................................................................................... 46
Error codes
.......................................................................................... 61
F
Features .................................................................................................8
Page 67
Appendix
8
Rev. / Di181f 8-65
H
Header,setting ......................................................................................28
L
Lists ......................................................................................................55
M
Mailbox,erasing ....................................................................................49
Mailbox,print
.........................................................................................50
Mailbox,setting
......................................................................................48
Manual transmission
.............................................................................38
Memory report,print ..............................................................................58
O
One-touch keys .................................................................................... 11
One-touch keys and speed dial numbers,changing
.............................22
One-touch keys and speed dial numbers,erasing
................................24
One-touch keys,entering
......................................................................18
One-touch list,print
...............................................................................58
Original documents
...............................................................................31
P
Paper size, setting ................................................................................53
Paper sizes
...........................................................................................32
Polling transmission
..............................................................................43
Preparing the machine ......................................................................... 15
R
Reception, manual ................................................................................47
Reception,automatic .............................................................................47
Reception,mailbox
................................................................................48
Reception,memory
...............................................................................48
Reception,polling ..................................................................................50
Reception,selective polling
...................................................................51
Relay boxes,erasing .............................................................................30
Relay boxes,setting
..............................................................................29
Page 68
8
Appendix
8-66 Di181f Rev. /
Relay transmis sion
............................................................................... 41
Reports
................................................................................................ 55
Reports,print ........................................................................................ 57
Reports,settings
...................................................................................56
Resolution settings ............................................................................... 34
Rings (number of), setting
.................................................................... 53
S
Sending ................................................................................................31
Specifications .......................................................................................63
Speed dial list,print
...............................................................................58
Speed dial numbers and one-touch keys,changing .............................22
Speed dial numbers and one-touch keys,erasing
................................ 24
Speed dial numbers,entering
............................................................... 20
T
Timer transm ission ............................................................................... 40
Transmission
........................................................................................31
Transmission from memory .................................................................. 37
Transmission settings
.......................................................................... 34
U
Using the fax option .............................................................................13
Page 69
Appendix
8
Rev. / Di181f 8-67
8.3 CE marking (declaration of conformity)
We hereby guarantee that the printer and options covered by this
declaration comply with the information given below. This declaration
applies to countries within the European Union (EU)
Type of product Digital copier (multi-functional)
Product name Di181
Options PF-114, PF-207, AF-5, Pi1800, fax for Di181, 4623-161
Standards Safety
*1
• EN60 950/1992 (A1, A2, A3, A4 and A11)
safety of IT installations, including electrical parts
• EN60825-1/1994 (A11)
Protective measures for laser equipment, classification
of devices, requirements and operating standards
EMV
*2
• EN 55022 (class B)/1994 (A1, A2)
Limiting values and measuring system for the
malfunctioning of IT appliances
• EN 55024/1998
Limiting values and test procedures for resistance in IT
appliances
• EN 61000-4-2/1995
Resistance to static discharges
• EN 61000-4-3/1995
Resistance to high frequency electrom ag netic fields
• EN61000-4-4/1995
Resistance to quick transient bursts
• EN61000-4-5/1995
Resistance to surge voltage
• EN61000-4-6/1996
Resistance to faulty wiring, caused by high frequency
fields of more than 9 kHz
• EN61000-4-8/1993
Resistance to magnetic fields with power frequencies
• EN61000-4-11/1994
Resistance to power cuts, momentary interruptions and
voltage fluctuations
Telecommunication
*3, *4
TBR21/Jan. 1998
General technical regulations governing requirements of
additional devices with the approval for connections
throughout Europe to the public analogue
telecommunication network via terminal exchanges (with
the exception of terminal exchange, the telephone service
is supported), where networks are addressed (if available)
via compound signals.
Notes • *1 EMV rating: This product has been developed for use
in a typical office environment.
• *2 First year of marking as per EC directives 73 / 23 /
EEC and 93 / 68 / EEC: 98
• *3 EC test certificate, issued by TÜV-Rheinland
(recognised body ident-No. 0197)
• *4 The machine has also been checked and approved as
per ETSI guidelines 201 121/V1.1.2 (1998-07), as
described in table 1.
EC guidelines Safety: 72/23/EEC EMV: 89/336/EEC and 93/68/EEC
Telecommunication: 98/482/EC and 98/13/EC
Page 70
8
Appendix
8-68 Di181f Rev. /
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