Microsoft C3500, C4500G, C4500 User Manual

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Operating Instructions

Troubleshooting

When the Machine Does Not Operate As wanted

Troubleshooting When Using the Copy Function

Troubleshooting When Using the Facsimile Function

Troubleshooting When Using the Printer Function

Troubleshooting When Using the Scanner Function

Adding paper, Toner and Staples

Clearing Misfeeds

Remarks

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in "About This Machine" before using the machine.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its

completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.

This machine is equipped with a function that prevents making counterfeit bank bills. Due to this function the original images similar to bank bills may not be copied properly.

Colors on color keys or the color circle may differ slightly from the colors of actual copies.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine. Depending on which country you are in, certain units may be optional. For details, please contact your

local dealer. Two kinds of size notation are employed in this manual. With this machine refer to the inch version. For good copy quality, the supplier recommends that you use genuine toner from the supplier. The supplier shall not be responsible for any damage or expense that might result from the use of parts

other than genuine parts from the supplier with your office products.

Power Source

120 V, 60 Hz, 12 A or more. Please be sure to connect the power cord to a power source as shown above. For details about power

source, see p.120 “Power Connection”.

Trademarks

Microsoft

, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the

United States and/or other countries. TrueType is registered trademarks of Apple Computer, Inc. PostScript® and Acrobat® are registered trademarks of Adobe Systems, Incorporated. PCL is a registered trademark of Hewlett-Packard Company. Bluetooth is a Trademark of the Bluetooth SIG, Inc. (Special Interest Group) and licensed to Ricoh Company Limited. PictBridge is a trademark. Other product names used herein are for identification purposes only and might be trademarks of their

respective companies. We disclaim any and all rights to those marks. The proper names of the Windows operating systems are as follows:

• The product name of Windows

95 is Microsoft® Windows 95.

98 is Microsoft® Windows 98.

• The product name of Windows® Me is Microsoft® Windows Millennium Edition (Windows Me).

• The product names of Windows Microsoft Microsoft Microsoft

• The product names of Windows Microsoft Microsoft

• The product names of Windows Server Microsoft Microsoft Microsoft

• The product names of Windows NT® 4.0 are as follows: Microsoft Microsoft

Windows® 2000 Advanced Server

Windows® 2000 Server

Windows® 2000 Professional

Windows® XP Professional

Windows® XP Home Edition

Windows ServerTM 2003 Standard Edition

Windows ServerTM 2003 Enterprise Edition

Windows ServerTM 2003 Web Edition

Windows NT® Server 4.0

Windows NT® Workstation 4.0

2000 are as follows:

XP are as follows:

2003 are as follows:

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.

❖ About This Machine

Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.

❖ General Settings Guide

Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine.

❖ Troubleshooting

Provides a guide to solving common problems, and explains how to replace paper, toner, staples, and other consumables.

❖ Security Reference

This manual is for administrators of the machine. It explains security functions that the administrators can use to protect data from being tampered, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication.

❖ Copy/ Document Server Reference

Explains Copier and Document Server functions and operations. Also refer to this manual for explanations on how to place originals.

❖ Facsimile Reference

Explains Facsimile functions and operations.

❖ Printer Reference

Explains Printer functions and operations.

❖ Scanner Reference

Explains Scanner functions and operations.

❖ Network Guide

Explains how to configure and operate the machine in a network environment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.

❖ Other manuals

•Information

• PostScript3 Supplement

•UNIX Supplement

• Manuals for DeskTopBinder Lite

Note

❒ Manuals provided are specific to machine types.

❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the

manuals as PDF files.

❒ For “UNIX Supplement”, please visit our Web site or consult an authorized

dealer.

❒ “PostScript3 Supplement” and “UNIX Supplement” include descriptions of

functions and settings that might not be available on this machine.

Manuals for This Machine ......................................................................................i

How to Read This Manual .....................................................................................1

Symbols .....................................................................................................................1

Names of Major Options ............................................................................................2

1. When the Machine Does Not Operate As wanted

Indicators................................................................................................................3

Panel Tone..............................................................................................................4

Checking Machine Status and Settings...............................................................5

When an Indicator to the Right of a Function Key is Lit ....................................8

When You Have Problems Operating the Machine.............................................9

When a Job is Not Performed.............................................................................14

2. Troubleshooting When Using the Copy Function

When a Message Appears...................................................................................19

When You Cannot Make Clear Copies ............................................................... 23

When You Cannot Make Copies As Wanted .....................................................25

When Memory is Full ...............................................................................................29

3. Troubleshooting When Using the Facsimile Function

Adjusting the Volume..........................................................................................31

When a Message Appears...................................................................................33

When You Cannot Send or Receive Fax Messages as Wanted.......................40

When Memory is Full ...............................................................................................43

If an Error Report is Printed................................................................................44

Turning Off the Main Power / In the Event of Power Failure............................45

When an Error Occurs Using Internet Fax ........................................................46

Error Mail Notification...............................................................................................46

Error Report (E-Mail)................................................................................................46

Server-Generated Error E-mail ................................................................................46

4. Troubleshooting When Using the Printer Function

When a Message Appears during Installation of the Printer Driver................47

Windows 95/98/Me...................................................................................................47

Windows 2000..........................................................................................................48

Windows XP, Windows Server 2003........................................................................48

Windows NT 4.0.......................................................................................................49

If USB Connection Fails ......................................................................................50

When a Message Appears...................................................................................51

Status Messages......................................................................................................51

Alert Messages ........................................................................................................52

Checking the Error Log ............................................................................................53

iii

When You Cannot Print.......................................................................................54

Other Printing Problems .....................................................................................57

When PictBridge Printing Does Not Work.........................................................63

5. Troubleshooting When Using the Scanner Function

When Scanning is Not Done as Expected ......................................................... 65

When You Cannot Send Scanned Files.............................................................66

When Stored Files Cannot be Accessed .................................................................66

When You Cannot Browse the Network to Send a Scan file ...................................66

When the TWAIN Driver Cannot be Started ............................................................66

When Stored Files Cannot be Edited.......................................................................67

When the Network Delivery Function Cannot be Used ............................................67

Operations are not possible when messages appear ..............................................67

When a Message is Displayed............................................................................68

When a Message is Displayed on the Control Panel...............................................68

When a Message is Displayed on the Client Computer...........................................75

6. Adding paper, Toner and Staples

Loading paper ......................................................................................................79

Loading Paper into the Paper Trays ........................................................................80

Loading Paper into the Large Capacity Tray (LCT) .................................................81

Changing the Paper Size.....................................................................................83

Changing the Paper Size in the Paper Tray.............................................................84

Adding Toner........................................................................................................89

Inserting Toner .........................................................................................................90

When Toner Remains ..............................................................................................91

Sending Faxes or Scanned Documents When Toner Has Run Out ........................91

Used Toner ..............................................................................................................91

Maintenance .........................................................................................................92

Adjusting the Color Registration...............................................................................92

Auto Color Calibration ..............................................................................................94

Adding Staples.....................................................................................................98

SR790 ......................................................................................................................98

Finisher SR3030 and Booklet Finisher SR3020.......................................................99

Booklet Finisher SR3020 (Saddle Stitch)...............................................................100

Replacing the Stamp Cartridge ........................................................................101

7. Clearing Misfeeds

Removing Jammed Paper .................................................................................103

Locating Jammed Paper ........................................................................................104

Removing Jammed Paper......................................................................................105

Removing Jammed Staples ..............................................................................111

SR790 ....................................................................................................................111

Finisher SR3030 and Booklet Finisher SR3020.....................................................112

Booklet Finisher SR3020 (Saddle Stitch)...............................................................113

Removing Punch Waste ....................................................................................114

Finisher SR3030 and Booklet Finisher SR3020.....................................................114

8. Remarks

Where to Put Your Machine ..............................................................................117

Machine Environment ............................................................................................117

Moving....................................................................................................................119

Power Connection..................................................................................................120

Access to the Machine...........................................................................................121

Maintaining Your Machine ................................................................................122

Cleaning the Exposure Glass.................................................................................122

Cleaning the Exposure Glass Cover ......................................................................123

Cleaning the Auto Document Feeder.....................................................................123

Cleaning the Dustproof Glass ................................................................................124

INDEX....................................................................................................... 125

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates important safety notes.

Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine.

Indicates important safety notes.

Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine.

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine’s functions, and instructions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys that appear on the machine’s display panel.

{ }

Indicates the names of keys on the machine’s control panel.

Names of Major Options

Major options of this machine are referred to as follows in this manual:

• Auto Document Feeder → ADF

• Booklet Finisher SR3020 → Booklet Finisher SR3020

• Finisher SR3030 → Finisher SR3030

• Finisher SR790 → SR790

1. When the Machine Does Not Operate As wanted

This chapter explains basic troubleshooting procedures that are applicable to all functions of this machine.

Indicators

This section explains Indicators displayed when the machine requires the user to remove misfed paper, add paper, or other perform other procedures.

x: Misfeed indicator Appears when a misfeed occurs.

See p.103 “Removing Jammed Paper”.

B: Add Paper indicator Appears when paper-out condition occurs.

See p.79 “Loading paper”.

D: Add Toner indicator Appears when toner runs out.

See p.89 “Adding Toner”.

d: Add Staple indicator Appears when staples run out.

See p.98 “Adding Staples”.

y: Empty Hole Punch Receptacle indicator

L: Service Call indicator Appears when the machine is malfunctioning or re-

M: Open Cover indicator Appears when the front cover, etc., is open.

Appears when the hole punch receptacle is full.

See p.114 “Removing Punch Waste”

quires maintenance.

When the Machine Does Not Operate As wanted

Panel Tone

The following table explains the meaning of the various beep patterns that the machine produces to alert users about left originals and other machine conditions.

Beep pattern Meaning Cause

Two long beeps. Machine has warmed up. After cooling or being switched on, the

machine has fully warmed up and is ready for use.

Single short beep. Panel/screen input ac-

cepted.

Single long beep. Job completed. A Copier/Document Server Features

Four long beeps. Soft alert. The initial screen returns when the ma-

Four long beeps repeated five times.

Five short beeps repeated five time.

Soft alert. An original has been left on the expo-

Strong alert. The machine requires user attention be-

A control panel or screen key was pressed. Single short beeps are produced only when valid keys are pressed.

job has finished.

chine goes into energy-saving mode and when simplified display is cancelled.

sure glass, paper is empty, or the punch waste box is full.

cause paper has jammed, the toner needs replenishing, or other problems have occurred.

Note

❒ Users cannot mute the machine's beep alerts. When the machine beeps to alert

users of a paper jam or toner request, if the machine's covers are opened and closed repeatedly within a short space of time, the beep alert might continue, even after normal status has resumed.

Reference

For details about enabling or disabling beep alerts, see “The System Settings”, General Settings Guide.

Checking Machine Status and Settings

You can check the machine's system status.

❖ Maintenance Info

You can check the following items under [Maintenance Info]:

• [Remaining Toner]

Displays the amount of remaining toner.

• [No Staples]

Displays whether there are staples remaining or not.

• [Punch Receptacle Full]

Displays whether the hole punch receptacle is full.

• [Paper Tray]

Displays the paper type and size loaded in the paper tray.

• [Output Tray Full]

Displays whether the output tray is overloaded.

• [Original Misfeed]

Displays state of and solutions for original misfeeds.

• [Paper Misfeed]

Displays state of and solutions for paper jams.

• [Cover Open]

Indicates whether front cover, duplex unit, etc., is open.

❖ Data Storage

You can check the following items under [Data Storage]:

• [HDD Remaining Memory]

Displays the amount of available hard disk drive memory.

• [HDD File(s)]

Displays the total number of jobs stored in the hard disk drive.

• [Print Job(s)]

Displays the number of jobs for Hold print/Stored print/Locked print/Sample print.

• [Fax TX / RX File(s)]

Displays the number of TX standby files, Print memory lock files, Reception print files, and other files stored in the hard disk drive.

• [Memory Erase Status]

Displays the state of the memory data.

When the Machine Does Not Operate As wanted

❖ Machine Address Info

You can check the following items under [Machine Address Info]:

• [Fax No.]

Displays the machine's fax number.

• [H.323 Own Fax No.]

Displays the machine's alias telephone number.

• [SIP User Name]

Displays the machine's SIP user name.

• [Fax E-mail Account]

Displays the machine's fax e-mail account.

• [Machine IPv4 Address]

Displays the machine's IPv4 address.

• [Machine IPv6 Address]

Displays the machine's IPv6 address.

❖ Inquiry

You can check the following items under [Inquiry]:

• [Machine Repairs]

Displays the machine number and contact number that are required for service.

• [Sales Representative]

Displays the sales representative's telephone number.

• [Supply Order]

Displays the contact number for placing supply orders.

• [Supply Details]

Displays the name of toner, staples, etc., used on the machine.

Checking Machine Status and Settings

A On the control panel, press [System Status] on the control panel.

B Press each tab and check the contents.

C After checking the information, press [Exit]. The previous screen returns.

Note

❒ [No Staples], [Punch Receptacle Full], [Output Tray Full], [Original Misfeed], [Paper

Misfeed], and [Cover Open] appear only when these errors occur.

❒ For details about how to locate and remove misfeeds, see “Checking

Jammed Paper” or “Removing Jammed Paper”.

Reference

p.104 “Locating Jammed Paper”.

p.103 “Removing Jammed Paper”.

When the Machine Does Not Operate As wanted

When an Indicator to the Right of a Function Key is Lit

When an indicator to the right of a function key lights up, press the corresponding function key. Then, follow the instructions displayed on the control panel.

AQE037S

If an error occurs in the function you are using, check the message that appears on the control panel, and then refer to “When a Message is Displayed” for the relevant function.

Following explain the main reasons the function key is lit.

Problem Cause Solution

Documents and reports do not print out.

The paper output tray is full.

There is no copy paper left.

Remove the paper from the tray.

Add more paper. See p.79 “Loading paper”.

An error has occurred. The function whose in-

dicator is lit is defective.

The machine is unable to connect to the network.

A network error has occurred.

Record the code number shown in the display and contact your service representative. See “When a Message displayed” of each chapter.

You can use other functions normally.

• Check the displayed message and take an appropriate action. See “When a Message displayed” of each chapter.

• Check that the machine is correctly connected to the network, and that the machine is correctly set. See “Network Settings”, General Settings Guide.

• Contact the administrator.

• When the function key is still lit, even if you take the measures above, contact your service representative.

Reference

p.19 “Troubleshooting When Using the Copy Function”.

p.31 “Troubleshooting When Using the Facsimile Function”.

p.47 “Troubleshooting When Using the Printer Function”.

p.65 “Troubleshooting When Using the Scanner Function”.

When You Have Problems Operating the Machine

The following chart gives explanations of common problems and messages.

If other messages appear, follow the instructions displayed.

Important

❒ Check the contact address and Serial No. of Machine shown in the call service

message (L), and then contact your service representative.

Problem Cause Solution

Although the copier screen appears when the machine is turned on using the main power switch, it cannot be switched to another screen by pressing the {Printer} or {Scanner} key.

The machine has just been turned on and the User Tools screen is displayed, but the User Tools menu has items missing.

The main power indicator continues blinking and does not turn off when pressed.

Functions other than the copier function are not yet ready.

Functions other than the copier function are not yet ready. Time required varies by function. Functions appear in the User Tools menu when they become ready for use.

This occurs in the following cases:

• ADF is open.

• The machine is communicating with external equipment.

• The hard disk is active.

Wait a little longer.

Close ADF, and check if the machine is communicating with a computer.

The display is off. The machine is in Energy

Saver mode.

The display is off. The operation switch is

turned off.

Nothing happens when the operation switch is turned on.

Please wait.”

“ appears.

Please wait.”

“ appears.

The main power switch is turned off.

This message appears when you turn on the operation switch.

This message appears when you change the toner cartridge.

Press the {Energy Saver} key to cancel Energy Saver Mode. mode.

Turn on the operation switch.

Turn on the main power switch.

Wait for the machine to get ready.

When the Machine Does Not Operate As wanted

Problem Cause Solution

“Memory is full.

Do you want to store scanned file?

“

ing...

The user code entry screen is displayed.

The Authentication screen appears.

“

” appears.

Self check-

” appears.

You do not have the privileges to use this function.

” is displayed.

The scanned originals exceed the number of sheets/pages that can be stored in the hard disk.

The machine is performing image adjustment operations.

Users are restricted by user management.

Basic Authentication, Windows Authentication, LDAP Authentication or Integration Server Authentication is set.

The use of the function is restricted to authenticated users only.

•Press [Store File] to store pages that

have been scanned. Delete unnecessary files with [Delete File].

•Press [No] if you are not storing pag-

es that have been scanned. Delete unnecessary files with [Delete File].

The machine may perform periodic maintenance during operations. The frequency and duration of maintenance depends on the humidity, temperature, and printing factors such as number of prints, paper size, and paper type. Wait for the machine to get ready.

Enter the user code (up to eight digits), and then press [OK].

Enter your login user name and user password. See “When the Authentication Screen is Displayed”, About This Machine.

Contact the administrator.

You do not have

“

the privileges to use this function.

displayed even though you have entered a valid user code.

An error message remains, even if misfed paper is removed.

Original images are printed on the reverse side of the paper.

” continues to be

This user code is not allowed to use the function selected.

• When a misfeed message appears, it remains until you open and close the cover as required.

• Paper is still jammed in the tray.

You may have loaded the paper incorrectly.

Press the {Energy Saver} key. Confirm that the display goes off, and then press the {Energy Saver} key again. The display will return to the user code entry display. When printing under the copier or printer function, press the {Energy Saver} key only after printing has finished.

Clear misfed paper, and then open and close the front cover. see p.103 “Clearing Misfeeds”.

Load paper correctly. Place paper in the paper tray with the print side up. Load paper into the bypass tray with the print side down. See p.82 “OrientationFixed Paper or Two-Sided Paper”.

When You Have Problems Operating the Machine

Problem Cause Solution

Misfeeds occur frequently.

The tray's side fences may not be locked.

The tray's end fence may not be set properly.

Paper of undetectable size has been loaded.

There is a foreign object on the finisher tray.

The staple cartridge is not set correctly.

• Remove the paper. See p.103 “Removing Jammed Paper”.

• Check the side fences are locked. See p.83 “Changing the Paper Size”.

• Remove the paper. See p.103 “Removing Jammed Paper”.

• Check the end fence is set properly. See p.83 “Changing the Paper Size”.

• Remove the paper. See p.103 “Removing Jammed Paper”.

• When loading the paper of undetectable size, specify the paper size in “Tray Paper Size”. See “Paper Size: Tray 1-4”, General Settings Guide and “Copy Paper”, About This Machine.

• Remove the paper. See p.103 “Removing Jammed Paper”.

• Do not place anything on the finisher tray. It may cause a paper jam.

The Booklet Finisher SR3020 requires the saddle stitch stapler cartridge also. See p.98 “Adding Staples”.

Cannot print in duplex mode.

Authentication failed. The entered login user

Authentication failed. The machine cannot per-

The selected file(s) contained file(s) without access privileges. Only file(s) with access privileges will be deleted.

[1 Sided Copy] is selected for Paper Type: Tray 1-4.

You cannot select duplex printing if the paper type is set to [OHP], [Thin Pa-

per], [Label Paper], [Thick Paper 2] or [Thick Paper 3].

name or login password is not correct.

form authentication.

You have tried to delete files without the authority to do so.

Select [2 Sided Copy] for Paper Type: Tray 1-4 See “Paper Size: Tray 1-4”, General Settings Guide.

Select a paper type that allows duplex printing. See “Paper Size: Tray 1-4”, General Settings Guide.

Inquire the user administrator for the correct login user name and login password.

Contact the administrator.

Files can be deleted by the person who created the file. To delete a file which you are not authorized to delete, contact the person who created the file.

When the Machine Does Not Operate As wanted

❖ Document Server

Problem Cause Solution

“

Exceeded max. number of pages per file. Do you want to store the scanned pages as 1 file?

You forgot your password.

You cannot find out what is stored in a file.

” appears.

The number of scanned pages exceeds the capacity per file of the Document Server.

You cannot access a protected file without entering the password.

You may not be able to ascertain the contents of a file simply from the file name.

To store scanned pages as a file, press [Store File]. Scanned data is stored as a file in the Document Server. If you do not want to store scanned pages, press [No]. Scanned data is deleted.

Contact the administrator.

To delete the files stored in the document server, select [Delete All Files in Doc- ument Server]. As this will permanently delete every single file, make sure the document server does not contain any files you want to keep. See “Delete All Files in Document Server”, General Settings Guide.

You can switch the Select File screen between [List] and [Thumbnail] display to check the contents of the file. In list display, the file name, date and time of storage, and user name are shown. In thumbnail display, an image of the stored file appears. You can enlarge the image by pressing [Preview]. Use the Select File screen to check information other than the file name. See “Checking the Details of a Stored Document”, Copy/Document Server Reference.

Memory frequently becomes full.

The document server memory is full.

Delete unnecessary files. On the file selection display, select unnecessary files, and then press [Delete File]. If this does not increase available memory, do the following.

• Switch to the scanner screen, and then delete unnecessary files stored under the scanner function.

• Switch to the printer screen, and then delete unnecessary files stored under Sample Print, Locked Print, Hold Print, or Stored Print.

When You Have Problems Operating the Machine

Problem Cause Solution

You want to check print quality before making a large print run.

Original is be-

“

ing scanned by another function. Please wait.

pears.

Cannot display

“

” ap-

preview of this page.

you can not check the thumb nail image.

” appears, and

You can print a single copy without specifying the setting again.

Copier or Scanner function is in use.

The image data may have been corrupted.

Check print quality by printing out only the first set using the {Sample Copy} key.

To cancel a job in progress, first press

[Exit], and then press the {Copy} key or {Scanner} key. Next, press the {Clear/Stop} key. When the message

The Stop key was pressed.

“

Stop copying?

Pressing [Exit] displays the preview screen without a thumbnail.

” press [Stop].

Note

❒ If you cannot make copies as you want because of paper type, paper size, or

paper capacity problems, use recommended paper. See “Copy Paper”, About This Machine.

❒ Using curled paper often causes misfeeds, soiled paper edges, or slipped po-

sitions while performing staple or stack printing. When using curled paper, take the stiffness out of the paper with your hands to straighten out the curl, or load the paper up side down. Also, to prevent paper from curling, lay paper on a flat surface, and do not lean it against the wall.

When the Machine Does Not Operate As wanted

When a Job is Not Performed

If you cannot execute a function, it may be that the machine is being held up by another function.

If you cannot execute a function, terminate any other functions currently active, and then try executing the function again. In certain cases, you can carry out another job (copier, document server, printer, scanner) without canceling the current job being performed. Performing multiple functions simultaneously like this is called “Multi-accessing”.

Combination Chart

❖ Function Compatibility

The chart shows Function Compatibility when print priority is set to “Interleave”. See “Print Priority”, General Settings Guide.

: Simultaneous operations are possible.

: Operation is enabled when the relevant function key is pressed and re-

mote switching (of the scanner/external extension) is done.

: Operation is enabled when the {Interrupt} key is pressed to interrupt the

preceding operation.

→ : Operation is performed automatically once the preceding operation ends. × : The operation must be started once the preceding operation ends. (Simul-

taneous operations are not possible.)

When a Job is Not Performed

Mode after you select Copy

Mode before you select

Operations

Copy

for Copying

Operations for Copying

×××

Stapling

* 1

→

* 1

Stapling

Sort

→

* 1

Facsimile Printer

Interrupt Copying

Operations for Copying

* 5

Transmission

Copying

Transmission Operation/Manual Reception Operation

Scanning an Original for Memory Transmission

* 2

Reception

Memory Transmission

Immediate Transmission

Memory Reception

* 2

Data Reception

Printing Received Data

Printing

Stapling

→

Scanner

Operations for Scanning

Scanning

* 2

TWAIN

Document Server

Scanning

Operations for Document Server

* 2

Scanning a Document to Store in Document Server

DeskTopBinder

Web Document Server

Printing from Document Server

Sending a Facsimile from Document Server

Printing

* 4

Sort

Operations for Copying

Copying

Interrupt Copying

Transmission Operation/Manual Reception

Facsimile

Operation

Scanning an original for Memory Transmission

Transmission

→

×××× × ×××

×××× × → →→ ×××→ →

×× ×

ЧЧЧЧЧЧЧ ×

* 2

××××

* 2

When the Machine Does Not Operate As wanted

Mode after you select Copy

Mode before you select

Operations for Copying

Memory Transmission

Facsimile

Stapling

Interrupt Copying

Sort

Operations for Copying

Facsimile Printer

Transmission

Copying

Transmission Operation/Manual Reception Operation

Scanning an Original for Memory Transmission

* 3

Reception

Memory Transmission

Immediate Transmission

Memory Reception

Printing Received Data

Data Reception

Printing

Stapling

Scanner

Operations for Scanning

Scanning

TWAIN

Document Server

Scanning

Operations for Document Server

Scanning a Document to Store in Document Server

DeskTopBinder

Web Document Server

Printing from Document Server

Sending a Facsimile from Document Server

Printing

→

Immediate Transmission

Transmission

Memory Reception

Printing Received Data

Reception

Data Reception

Printer

Printing

Stapling

Operations for scanning

Scanner

Scanning

ЧЧЧЧЧЧЧ

→

* 5

* 2

* 3

×××× →

* 2

→→→

→→

* 4

××

×××

* 2

When a Job is Not Performed

Mode after you select Copy

Mode before you select

TWAIN

Scanning

Operations for Copying

ЧЧЧЧЧЧЧЧЧ ЧЧЧЧЧ

Stapling

Interrupt Copying

Sort

Operations for Copying

Facsimile Printer

Transmission

Copying

Transmission Operation/Manual Reception Operation

Scanning an Original for Memory Transmission

Reception

Memory Transmission

Immediate Transmission

Memory Reception

Printing Received Data

Data Reception

Printing

Stapling

Scanner

Operations for Scanning

Scanning

TWAIN

Document Server

Scanning

Operations for Document Server

Scanning a Document to Store in Document Server

DeskTopBinder

Web Document Server

Printing from Document Server

Sending a Facsimile from Document Server

Printing

Operations

×××

for Document Server

Scanning a Document to

Document Server

Store in Document Server

×× × ×

××××

* 2

Printing from Document Server

* 4

Printing from Document Server

DeskTopBinder

Sending a Facsimile

* 4

→

from Document Server

Printing

* 4

Web Document Server

When the Machine Does Not Operate As wanted

Simultaneous operations are only possible after the preceding job documents are all scanned and [New Job] key appears.

You can scan a document after the preceding job documents are all scanned.

Operation is possible when extra lines are added.

During stapling, printing automatically starts after the current job.

Stapling is not available.

Simultaneous operation become possible after you press [New Job] key.

During parallel reception, any subsequent job is suspended until the receptions are completed.

Note

❒ Stapling cannot be used at the same time for multiple functions.

❒ If the machine is capable of executing multiple functions simultaneously,

specify which function should have priority in “Print Priority”. This setting is factory-preset to “Display Mode”. For setting of Printing Priority Function, see “Print Priority”, General Settings Guide.

❒ When Booklet Finisher SR3020, Finisher SR3030 or SR790 is installed on the

machine, you can specify the output tray where documents are delivered. See “Output tray settings”, General Settings Guide.

❒ While printing is in progress, scanning a document using another function

may take more time.

2. Troubleshooting When Using the Copy Function

This chapter explains likely causes of and possible solutions for copier function problems.

When a Message Appears

This section explains the machine's main messages. If other messages appear, follow the instructions they contain.

Important

❒ For messages that are not listed here, see p.9 “When You Have Problems Op-

erating the Machine”.

Message Cause Solution

Cannot detect original size.

Check original orientation.

Check paper size.

Rotate Sort is not available with this paper size.

Duplex is not available with this paper size.

Improper original is placed.

Original is not placed. Place your originals.

Original is not placed in a proper orientation.

Improper paper size is set.

A size of paper for which Rotate Sort is not available is selected.

A paper size not available in Duplex mode has been selected.

Select paper manually, not in Auto Paper Select mode, and do not use Auto Reduce/Enlarge function. See “Sizes difficult to detect”, Copy/Document Server Reference.

Place the original on the exposure glass. See “Placing Originals on the Exposure Glass” and “Sizes difficult to detect”, Copy/Document Server Reference.

Change the orientation of the original.

If you press the {Start} key, copy will start onto the selected paper.

Select the proper paper size. See “Sort”, Copy/Document Server Reference.

The following paper sizes are available for Duplex mode: A3L, B4L, A4KL, B5KL, A5K, 11”×17”L, Legal

/2”×14”)L, 81/4”×14”L, Letter

/2”×11”)KL, Executive

/4”×101/2”)KL, F/GL (8”×13”)L,

Foolscap (8”×13”)L, Folio

/4”×13”)L, 11”×15”L, 10”×14”L,

(8 8”×10”L, 8KL, 16KKL. Select one of these sizes.

Troubleshooting When Using the Copy Function

Message Cause Solution

Cannot punch this paper size.

The Punch function cannot be used with paper size selected.

The following paper sizes are available for Punch mode:

• 2 holes:

A3L, B4L, A4KL, B5KL, A5KL,

11”×17”L, Legal(8

/4”×14”L, Letter(81/2”×11”)KL,

8 Half Letter (5

/4”×101/2”)KL, F/GL (8”×13”)L,

Foolscap (8

/4”×13”)L, 11”×15”L, 10”×14”L,

/2”×14”)L,

/2”×81/2”)L, Executive

/2”×13”)L, Folio

8”×10”L, 8KL, 16KKL. Select one of these sizes.

• 3 holes:

A3L, B4L, A4K, B5K, 11”×17”L,

Letter(8 (7

/2”×11”)K, Executive

/4”×101/2”)K, 11”×15”L,

10”×14”L, 8KL, 16KK. Select one of these sizes.

• 4 holes: Metric version: A3L, B4L, A4K, B5K, 11”×17”L,

Letter(8 (7

/2”×11”)K, Executive

/4”×101/2”)K, 11”×15”L, 8KL,

16KK. Select one of these sizes.

Narrow 2 × 2 version: A3L, B4L, A4

17”L, Legal(81/2”×14”)L,

11”

/4”×14”L, Letter(81/2”×11”)

8 Half Letter (5

/4”×101/2”)

Foolscap (8

/4”×13”)L, 11”×15”L, 10”×14”L,

(8 8”

10”L, 8KL, 16K

, B5

, A5

/2”×81/2”)L, Executive

, F/GL (8”×13”)L,

/2”×13”)L, Folio

. Select one

of these sizes.

Cannot staple paper of this size.

Stapling capacity exceeded.

Maximum number of sets is nn.

(A figure is placed at n.)

The Staple function cannot be used with paper size selected.

The number of sheets per set is over the staple capacity.

The number of copies exceeds the maximum copy quantity.

Select a paper size that can be used in Staple mode. See “Supplementary Informations”, Copy/Document Server Reference.

Check the stapler capacity. See “Supplementary Informations”, Copy/Document Server Reference.

You can change the maximum copy quantity. See “Max. Number of Sets”, General Settings Guide.

When a Message Appears

Message Cause Solution

File being stored exceeded max. number of pages per file. Copying will be stopped.

Magazine or Booklet mode is not available due to mixed image mode.

You do not have the privileges to use this function.

Authentication has failed.

The scanned originals have too many pages to store as one document.

You selected the Magazine or Booklet function for originals scanned using different functions, such as copy and printer.

This user code is not allowed to use the function selected.

The entered login user name or login password is not correct.

Press [Exit], and then store again with an appropriate number of pages.

Make sure originals for the Magazine or Booklet function are scanned using the same function.

Contact the administrator.

If the message continues to be displayed and you cannot switch the screen, press the {Energy Saver} key. Confirm that the display goes off, and then press the {En- ergy Saver} key again. The display will return to the user code entry display. When printing under the copier or printer function, press the {Energy Saver} key only after printing has finished.

Inquire the user administrator for the correct login user name and login password.

Authentication has failed.

The selected file(s) contained file(s) without access privileges. Only file(s) with access privileges will be deleted.

Orig. is being scanned by another function. Please wait.

The machine cannot perform authentication.

You have tried to delete files without the authority to do so.

Document Server or Scanner function is in use.

Contact the administrator.

Files can be deleted by the person who created the file. To delete a file which you are not authorized to delete, contact the person who created the file.

To cancel the job in process, press [Exit], and then press the {Document Server} or {Scanner} key. Next, press the {Clear/Stop} key. When the message “

The Clear / Stop key was pressed. Are you sure you want to stop scanning?

” appears, press [Cancel].

Troubleshooting When Using the Copy Function

Message Cause Solution

Please wait.

The destination list is being updated from the network using SmartDeviceMonitor for Admin. Depending on the number of destinations to be updated, there may be some delay before you can resume operation. Operations are not possible while this message is displayed.

Wait until the message disappears. Do not switch off the power while this message is displayed.

Reference

p.9 “When You Have Problems Operating the Machine”

When You Cannot Make Clear Copies

This section explains likely causes of and possible solutions for unclear copies.

Problem Cause Solution

Copies appear dirty. Image density is too high. Adjust the image density. See “Adjust-

ing Copy Image Density”, Copy/Document Server Reference.

Copies appear dirty. Auto Image Density is

not selected.

Adjust the auto density. See “Adjusting Copy Image Density”, Copy/Document Server Reference.

The reverse side of an original image is copied.

A shadow appears on copies if you use pasted originals.

The same copy area is dirty whenever making copies.

Copies are too light. Image density is too light. Adjust the image density. See “Adjust-

Copies are too light. A light copy may result

Image density is too high. Adjust the image density. See “Adjust-

ing Copy Image Density”, Copy/Document Server Reference.

Auto Image Density is not selected.

Image density is too high. Adjust the image density. See “Adjust-

The exposure glass, scanning glass, or ADF is dirty.

The original that has already been printed is scanned.

when you use damp or rough grain paper.

Adjust the auto density. See “Adjusting Copy Image Density”, Copy/Document Server Reference.

ing Copy Image Density”, Copy/Document Server Reference.

Change the orientation of the original.

Put mending tape on the pasted part.

Clean them. See p.122 “Maintaining Your Machine”.

Select [Generation Copy], and then begin copying. See “Generation Copy”, Copy/Document Server Reference.

ing Copy Image Density”, Copy/Document Server Reference.

Use the recommended paper. also, use paper that has been stored in the recommended temperature and humidity condition. See “Copy Paper”, About This Machine.

Contact your service representative.

Copies are too light. Toner cartridge is almost

empty.

Parts of images are not copied.

The original is not set correctly.

The correct paper size is not selected.

Add toner. See p.89 “Adding Toner”.

Set originals correctly. See “Placing Originals”, Copy/Document Server Reference.

Select the proper paper size.

Troubleshooting When Using the Copy Function

Problem Cause Solution

Images appear only partially colored.

Colored lines appear. The exposure glass or

White lines appear. The exposure glass or

White lines appear. When D is blinking, ton-

Copies are blank. The original is not set cor-

A moiré pattern is produced on copies.

Black spots appear on the copy of a photographic print.

The paper is damp. Use paper that has been stored in the

scanning glass is dirty.

er is beginning to run out.

rectly.

Your original has a dot pattern image or many lines.

Because of high humidity, the photographic print has stuck to the exposure glass.

recommended temperature and humidity condition. See “Copy Paper”, About This Machine.

Clean them. See p.122 “Maintaining Your Machine”.

Add toner. See p.89 “Adding Toner”.

When using the exposure glass, face the originals down. When using the ADF, face them up.

Place the original on the exposure glass at a slight angle.

Place the print on the exposure glass in either of the following ways:

• Place an OHP transparency on the ex-

posure glass, and then place the print on top of the OHP transparency.

• Place the print on the exposure

glass, and then place two or three sheets of white paper on top of it. Leave the auto-document feeder (ADF) open when copying.

When You Cannot Make Copies As Wanted

This section explains likely causes of and possible solutions for unclear copies.

❖ Basic

Problem Cause Solution

Misfeeds occur frequently.

Copy paper becomes creased.

The number of sheets loaded exceeds the capacity of the machine.

The paper tray's side fence is set too tightly.

The paper is damp. Use paper that has been stored in the

The paper is too thick or too thin.

The copy paper is wrinkled or has been folded/creased.

Printed paper is being used.

The paper is damp. Use paper that has been stored in the

Load paper only as high as the upper limit markings on the side fence of the paper tray or bypass tray. See “Copy Paper”, About This Machine.

Push the side fence lightly, and then reset it. Also, we recommend you set at least 20 sheets of thick paper.

recommended temperature and humidity condition. See “Copy Paper”, About This Machine.

Use recommended paper. See “Copy Paper”, About This Machine.

Use recommended paper. Use paper that has been stored in the recommended temperature and humidity condition. See “Copy Paper”, About This Machine.

Use recommended paper. Do not use paper that has been already copied or printed onto. See “Copy Paper”, About This Machine.

recommended temperature and humidity condition. See “Copy Paper”, About This Machine.

Copy paper becomes creased.

Copies are not stapled. There are jammed staples

The paper is too thin. Use recommended paper. See “Copy

in the stapler.

Paper”, About This Machine.

Remove jammed staples. See p.111 “Removing Jammed Staples”.

Troubleshooting When Using the Copy Function

Problem Cause Solution

Copies are not stapled. The number of copies ex-

ceeds the capacity of the stapler.

Copies are not stapled. Copy paper is curled. Turn the copy paper over in the tray.

Staples are wrongly positioned.

You cannot combine several functions.

When sorting, the pages are divided into two blocks.

Paper does not output during printing with stapling.

The copy is grayed out or a text pattern appears in the background of the copy.

Originals are not set correctly.

Selected functions cannot be used together.

The memory became full in the middle of sorting and the pages were delivered in two blocks.

When you stop printing while using the staple function, paper not stapled during printing may be left in the staple unit.

You have copied a copyguarded document protected from unauthorized copying.

Check the stapler capacity. See “Supplementary Informations”, Copy/Document Server Reference.

Check the correct position to place the originals. See “Staple”, Copy/Document Server Reference.

Check the combination of functions and make the settings again. See “Function Compatibility”, Copy/Document Server Reference.

You can interrupt copying when the memory becomes full. See “Memory Full Auto Scan Restart”, General Settings Guide.

Press the {Clear Modes} key and cancel copy settings, including stapling.

Check the document. See “Using [Data Security for Copying]”, Printer Reference.

Images are skewed. The side fences in the

paper feed tray is not locked.

Images are skewed. The paper is feeding in at

a slant.

❖ Edit

Problem Cause Solution

In Double Copies mode, parts of the original image are not copied.

In Border, Centre, or Centre/ Border mode, parts of the original image are not copied.

Combination of original and copy paper is not correct.

You set a wide erased margin.

Originals are not scanned correctly.

Make sure the paper guide is locked. See p.83 “Changing the Paper Size”.

Load the paper correctly. See p.79 “Loading paper”.

Select A3L for A4K originals and A4 for A5 originals.

Make the margin width narrower. You can adjust it between 2 - 99 mm (0.1” -

3.9”). See “Erase Border Width” and “Erase Centre Width”, General Settings Guide.

Place the originals correctly.

When You Cannot Make Copies As Wanted

Problem Cause Solution

In Margin Adjustment mode, parts of the original image are not copied.

In Image Repeat mode, the original image is not copied repeatedly.

❖ Stamp

Problem Cause Solution

The stamp position is wrong.

You set a wide erased margin.

There is a lack of margin space on the opposite side of the binding position.

You selected copy paper the same size as the originals, or you did not select the proper reproduction ratio.

The paper orientation is wrong.

Set a narrower margin with User Tools. You can set the width between 0 - 30 mm (0” - 1.2”).

See “Front Margin: Left/Right”, “Back Margin: Left/Right”, “Front Margin: Top/Bottom” and “Back Margin: Top/Bottom”, General Settings Guide.

Set a narrower margin with User Tools. You can set the width between 0 - 30 mm (0” - 1.2”).

See “Front Margin: Left/Right”, “Back Margin: Left/Right”, “Front Margin: Top/Bottom” and “Back Margin: Top/Bottom”, General Settings Guide.

Select copy paper larger than the originals or select the proper reproduction ratio.

Check the paper orientation and stamp position.

The stamp is not printed on the back side of sheets when duplex copying.

❖ Combine

Problem Cause Solution

You cannot make a book from Booklet or Magazine mode by folding copies.

When using Combine, parts of the image are not copied.

Copies are not in correct order.

The back side stamp position is incorrect for the paper size.

You selected a setting (“Open to left”or “Open to right”) that does not match the orientation of originals.

You specified a reproduction ratio that does not match the sizes of your originals and copy paper.

You placed the originals in the incorrect order.

Reset the back side stamp position. See “Back Side Stamp Position in Duplex”, General Settings Guide.

Change the setting. See “Orientation: Booklet, Magazine”, General Settings Guide.

When you specify a reproduction ratio using Manual Paper Select mode, make sure that the ratio matches your originals and the copy paper. Select the correct reproduction ratio before using Combine mode.

When placing a stack of originals in the ADF, the last page should be on the bottom.

If you place an original on the exposure glass, start with the first page to be copied.

Troubleshooting When Using the Copy Function

❖ Duplex

Problem Cause Solution

Cannot print in duplex mode.

Copies are not in correct order.

When using Duplex, copy is made Top to Bottom even though [Top to Top] is selected.

You have loaded paper on the bypass tray.

You have loaded paper exceeding 169 g/m

You have selected a tray which is set to [1 Sided

Copy] in [Tray Paper Settings] in [System Settings].

You placed the originals in the incorrect order.

You placed the originals in the wrong orientation.

Remove paper loaded on the bypass tray. Load paper in another tray.

Change the paper.

Set the tray to [2 Sided Copy] in [Tray Pa- per Settings] in [System Settings]. See “System Settings”, General Settings Guide.

When placing a stack of originals in the ADF, the last page should be on the bottom.

If you place an original on the exposure glass, start with the first page to be copied.

Place the original in the correct orientation. See “Original Orientation”, Copy/Document Server Reference.

When You Cannot Make Copies As Wanted

When Memory is Full

This section explains likely causes of and possible solutions for problems related to full memory.

Message Cause Solution

Memory is full.

nn originals have been scanned.

Press [Print] to copy scanned originals. Do not remove remaining originals.

“n” in the message represents a changeable number.

Press [Continue] to scan and copy remaining originals.

The scanned originals exceeds the number of pages that can be stored in memory.

The machine checked if the remaining originals should be copied, after the scanned originals was printed.

Press [Print] to copy scanned originals and cancel the scanning data. Press [Stop] to cancel the scanning data and not copy.

To continue copying, remove all copies, and then press [Resume Printing]. To stop copying, press [Stop].

Note

❒ If you set [Memory Full Auto Scan Restart] in User Tools to [On], even if the mem-

ory becomes full, the memory overflow message will not be displayed. The machine will make copies of the scanned originals first, then automatically proceed scanning and copying the remaining originals. In this case, the resulting sorted pages will not be sequential. See “Input / Output”, General Settings Guide.

Troubleshooting When Using the Copy Function

3. Troubleshooting When

Using the Facsimile Function

This chapter explains likely causes of and possible solutions for facsimile function problems.

Adjusting the Volume

The following describes how to adjust the volume.

You can change the volume of the following sounds that the machine makes.

❖ On Hook Mode

Heard when the [On Hook] is pressed.

❖ At Transmission

Heard when Immediate transmission is performed.

❖ At Reception

Heard when the machine receives a document.

❖ At Dialing

Heard after pressing the {Start} key, until the line connects to the destination.

❖ At Printing

Heard when a received document is printed.

A Press the {User Tools / Counter} key.

AQE025S

B Press [Facsimile Features].

Troubleshooting When Using the Facsimile Function

C Check that [General Settings] screen appears. D Press [Adjust Sound Volume].

E Press [Lower] or [Louder] to adjust the volume, and then press [OK].

F Press the {User Tools / Counter} key.

The standby display appears.

Note

❒ You can adjust the On Hook volume when you press the [On Hook]. See

“On Hook Dial”, Facsimile Reference.

❒ When you press [Check] on the Adjust Sound Volume screen, you will hear

a confirmation sound so you can check the volume.

❒ If you press [Cancel], the volume setting is canceled. The display returns to

that of step

❒ You can set the volume level to between 0 and 7.

When a Message Appears

This section explains the machine's main messages. If other messages appear, follow their instructions.

Message Cause Solution

Put original back, check it and press the Start key.

Cannot detect original size. Place original again, then press the Start key.

Functional problems with facsimile. Data will be initialized.

Remove the paper from Internal Tray 1.

Original is being scanned by another function. Switch to the following function, then press the Stop key to cancel scanning or press the Start key to continue.

Original jammed during Memory Transmission.

The machine failed to detect the size of the original.

There is a problem with the fax.

The Internal Tray 1 is full. Remove the paper. If the other tray is

The machine is scanning an original under another function.

Place originals that have not been scanned on the exposure glass or ADF again.

Place original again, and then press the {Start} key.

Record the code number shown in the display and contact your service representative. Other functions can be used.

also full, the tray name shown in the display changes. Remove paper from the tray indicated in the display.

Before sending a file by fax, cancel the job in progress. To do this, press [Exit], and then press the {Copy} or {Document Server} key to display the suspended function. Then, on the copier or document server screen, press the {Clear/Stop} key to display the “

The Stop key has been pressed. Are you sure you want to stop copying?

” or “The Clear

/ Stop key was pressed. Are you sure you want to stop scanning?

[Stop].

” prompt, and then press

Troubleshooting When Using the Facsimile Function

Message Cause Solution

Updating the destination list... Please wait. Specified destination(s) or sender's name has been cleared.

The selected file(s) contained file(s) without access privileges. Only file(s) with access privileges will be deleted.

Connection with LDAP server has failed. Check the server status.

The destination list is being updated from the network using SmartDeviceMonitor for Admin or Web Image Monitor. Depending on the number of destinations to be updated, there may be some delay before you can resume operation. Operation is not possible while this message is displayed.

You tried to delete a document for which you do not have permission to delete.

A network error has occurred and connection has failed.

Wait until the message disappears. Do not switch off the power while this message is displayed.

Only the administrator can delete this document. Contact the administrator if you want to delete a document for which you do not have permission to delete.

Try the operation once more. If the message is still shown, the network may be crowded. Check the information of [System Settings]. See “System Settings”, General Settings Guide.

LDAP server authentication has failed. Check the settings.

Exceeded max. No. of display search results. Max.:

A network error has occurred and connection has failed.

The number of search results has exceeded the maximum number of items that can be displayed.

Make settings correctly for the user name and the password for LDAP server authentication.

Search again after changing the search conditions.

When a Message Appears

Message Cause Solution

Exceeded time limit for LDAP server search. Check the server status.

The specified group contains some destination(s) that do not have access privileges. Do you want to select only the privileged destination(s)?

Cannot find the specified path. Please check the settings.

Sender has not been specified.

A network error has occurred and connection has failed.

The specified group contains some destinations for sending by e-mail and some destinations for sending by Scan to Folder.

The name of the computer or folder entered as the destination is wrong.

The sender has not been specified.

Try the operation once more. If the message is still shown, the network may be crowded. Check the information of [System Settings]. See “System Settings”, General Settings Guide.

To select destinations for sending by email, press [Select] for the message dis- played on the e-mail screen. To select destination for sending by Scan to Folder, press [Select] for the message displayed on the Scan to Folder screen.

Check whether the computer name and the folder name for the destination are correct.

A sender's name should be specified before sending e-mail. Send e-mail after specifying the sender's name.

E-mail address entered is not correct. Please re-enter.

You do not have the privileges to use this function.

Authentication has failed.

The entered e-mail address is wrong.

Use of this function is restricted.

Wrong login user name or password.

Authentication is not possible from this machine.

Make sure the e-mail address is correct, and then enter it again.

Contact the administrator.

Confirm correct login user name or password.

Contact the administrator.

Troubleshooting When Using the Facsimile Function

Message Cause Solution

Check whether there are any network problems.

{13-10}

Check whether there are any network problems.

{13-11}

Check whether there are any network problems.

{13-17}

Check whether there are any network problems.

{13-18}

Check whether there are any network problems.

{14-01}

The alias telephone number you entered is already registered on the gatekeeper by another device.

Cannot access gatekeeper.

Registering of user name is rejected by SIP server.

Cannot access SIP server. • Use your Web Image Monitor to

Cannot find the DNS server, SMTP Server or folder for forwarding.

• Check the alias telephone number is

correctly programmed using the Web Image Monitor. See the Web Image Monitor's Help.

• Consult the administrator.

• Use your Web Image Monitor to

check the gatekeeper address is correctly programmed. See the Web Image Monitor's Help.

• Consult the administrator.

• Use your Web Image Monitor to

check the gatekeeper address is correctly programmed. See the Web Image Monitor's Help.

• Consult the administrator.

check the SIP server address is correctly programmed. See the Web Image Monitor's Help.

• Consult the administrator.

• Check that the DNS server IPv4 ad-

dress is correctly programmed using Web Image Monitor. See the Web Image Monitor's Help.

• Check that the host name and IPv4

address of SMTP Server are correctly programmed using Web Image Monitor. See the Web Image Monitor's Help.

• Check that the host name or IPv4

address of the SMTP server is correctly programmed using Web Image Monitor. See the Web Image Monitor's Help.

• Check that the SMTP server is cor-

rectly programmed using Web Image Monitor. See the Web Image Monitor's Help.

• Check that the folder for forwarding

is correctly specified.

• Check that the computer in which

the folder for forwarding is specified is correctly operated.

• Check that the LAN cable is correct-

ly connected to the machine.

• Consult the administrator.

When a Message Appears

Message Cause Solution

Check whether there are any network problems.

{14-09}

E-mail transmission was refused by SMTP authentication, POP before SMTP authentication or login authentication of the computer in which the folder for transfer is specified.

• Check that the machine e-mail ad-

dress is correctly programmed from File Transfer under System Settings. See “File Transfer”, General Settings Guide. You can also use the Web Image Monitor for confirmation. See the Web Image Monitor's Help.

• Check that the user name and pass-

word of the E-mail Account are correctly programmed from File Transfer under System Settings. See “File Transfer”, General Settings Guide. You can also use the Web Image Monitor for confirmation. See the Web Image Monitor's Help.

• Check that the user ID and pass-

word for the computer in which the folder for forwarding is specified are correctly programmed.

• Check that the folder for forwarding

is correctly specified.

• Check that the computer in which

the folder for forwarding is specified is correctly operated.

• Consult the administrator.

Check whether there are any network problems.

{14-33}

Check whether there are any network problems.

{15-01}

Check whether there are any network problems.

{15-02}

No machine's e-mail address is programmed.

No POP3/IMAP4 server address is programmed.

Cannot log on to the POP3/IMAP4 server.

• Check that the e-mail address of

mail account is correctly programmed using “File Transfer” of “System Settings”. See “File Transfer”, General Settings Guide. You can also use the Web Image Monitor for confirmation. See the Web Image Monitor's Help.

• Consult the administrator.

• Check that the host name or IPv4

address of the POP3/IMAP4 server is correctly programmed using the Web Image Monitor. See the Web Image Monitor's Help.

• Consult the administrator.

• Check that the user name and pass-

word of the E-mail Account are correctly programmed using File Transfer under System Settings. See “File Transfer”, General Settings Guide. You can also use the Web Image Monitor for confirmation. See the Web Image Monitor's Help.

• Consult the administrator.

Troubleshooting When Using the Facsimile Function

Message Cause Solution

Check whether there are any network problems.

{15-03}

Check whether there are any network problems.

{15-11}

No machine e-mail address is programmed.

Cannot find the DNS server or POP3/IMAP4 server.

• Check that the machine e-mail ad-

dress is correctly programmed using File Transfer under System Settings. See “File Transfer”, General Settings Guide. You can also use the Web Image Monitor for confirmation. See the Web Image Monitor's Help.

• Check that the DNS server IPv4 ad-

dress is correctly programmed using Web Image Monitor. See the Web Image Monitor's Help.

• Check that the DNS server is cor-

rectly programmed using Web Image Monitor. See the Web Image Monitor's Help.

• Check that the host name or IPv4

address of the POP3/IMAP4 server is correctly programmed using Web Image Monitor. See the Web Image Monitor's Help.

• Check that the POP3/IMAP4 server

is correctly programmed using Web Image Monitor. See the Web Image Monitor's Help.

• Check that the LAN cable is correct-

ly connected to the machine.

• Consult the administrator.

Check whether there are any network problems.

{15-12}

Cannot log on to the POP3/IMAP4 server.

• Check that the user name and pass-

word of the E-mail Account are correctly programmed from File Transfer under System Settings. See “File Transfer Settings”, General Settings Guide. You can also use the Web Image Monitor for confirmation. See the Web Image Monitor's Help.

• Check that the user name and pass-

word for POP before SMTP authentication are correctly programmed from File Transfer under System Settings. See “File Transfer Settings”, General Settings Guide. You can also use the Web Image Monitor for confirmation. See the Web Image Monitor's Help.

• Consult the administrator.

When a Message Appears

Note

❒ If the “Check whether there are any network problems.” message ap-

pears, the machine is not correctly connected to the network or the settings of the machine are not correct. If you do not need to connect to a network, you can specify the setting so this message is not displayed, and then the {Facsim- ile} key no longer lights. See “Parameter Settings”, General Settings Guide. If you reconnect the machine to the network, be sure to set “Display” with User Parameters.

❒ If the paper tray runs out of paper, “

ing you to add more paper. If there is paper left in the other trays, you can receive documents as usual, even if the message appears on the display. You can turn this function on or off with “Parameter Setting”. See “Parameter Settings”, General Settings Guide.

Add paper.” appears on the display, ask-

Troubleshooting When Using the Facsimile Function

When You Cannot Send or Receive Fax Messages as Wanted

This section explains likely causes of and possible solutions for transmission and reception-related problems.

❖ Transmission/Reception

Problem Cause Solution

Both transmission and receiving are impossible.

❖ Transmission

Problem Cause Solution

Document appears blank at the other end.

Transmission failed due to “maximum e-mail size” error.

When using On Hook Dial or Manual Dial,

Receiving da-

“

ta...

transmission is not allowed.

” appears and

The modular cord may be disconnected.

The original was placed upside down.

If the e-mail size specified on the machine is too large, the Internet Fax document cannot be sent.

If the machine fails to detect the size of the original when {Start} key is pressed, it performs a receiving operation.

Make sure that the modular cord is correctly connected. See “Connecting the Machine to a Telephone Line and Telephone”, Genera Settings Guide.

Place it correctly. See “Placing Originals”, Copy/Document Server Reference.

Set Max. E-mail Size to [Off], or set the maximum e-mail size to a larger value. Then, re-send the document. See “Maximum E-mail Size”, General Settings Guide.

Press [Scan Size], select the scan area, and then resend the document. If you use On Hook Dial or Manual Dial frequently, it is recommended that you set “Receive documents by pressing the {Start} key when originals are not set.” to “Of f” in User Paramete rs . If this is set to “Off”, when using Manual Dial you cannot receive by pressing the {Start} key. See “Parameter Settings”, General Settings Guide.

LAN-Fax Driver does not work.

To cancel a Memory Transmission.

The entered login user name, login password, or driver encryption key is incorrect.

A high security level is set by the extended security function.

- Press the {Clear/Stop} key or [Stop] to

Check your login user name, login password, or driver encryption key, and enter them correctly. Contact the administrator.

Contact the administrator.

cancel the job during scanning. See “Canceling a Transmission”, Facsimile Reference.

When You Cannot Send or Receive Fax Messages as Wanted

Problem Cause Solution

To cancel a Memory Transmission.

To cancel an Immediate Transmission.

Although a group specification was set for the following, reception was not possible.

Receiving Station of Information Box, Forwarding, Forwarding of Special Sender, Reception Report e-mail, Email TX Results, routing e-mail received via SMTP.

❖ Reception

Problem Cause Solution

The machine failed to print received fax documents.

- If the original is being sent or if it is in

standby, press the {Clear/Stop} key or [Check / Stop Transmission File]. See “Canceling a Transmission”, Facsimile Reference.

-Press the {Clear/Stop} key. See “Cancel-

ing a Transmission”, Facsimile Reference.

The number of specified destinations exceeds the maximum number that can be specified as a group.

If this happened when the Receive File indicator was lit, low paper may have caused printing to stop.

A maximum of 500 parties can be specified for a group. Check if there are over the specified numbers registered in the address book. If a group was registered in another group or designated in 1-5 of Transfer Box, transmission is canceled but an error message does not appear. See “Registering a Names to a Group”, General Settings Guide.

• Load paper into the tray.

• Add toner.

See “Substitute Reception”, Facsimile Reference.

The machine failed to print received fax documents.

Store has been selected for Reception File Setting.

Add Paper indicator is lit. Load paper into the tray. See p.79

Print the fax documents using a Web browser or the Print Stored RX File function. See “Printing Received and Stored Documents” and “Printing fax information using a Web browser”, Facsimile Reference.

“Loading paper”.

❖ Printing

Problem Cause Solution

Print is slanted. The tray's side fences

might not be locked.

Print is slanted. The paper is fed at a slant. Load the paper correctly. See p.79

Misfeeds occur frequently.

The number of feeding in exceeds the capacity of the machine.

Check the side fences are locked. See p.83 “Changing the Paper Size”.

“Loading paper”.

Load paper only as high as the upper limit markings on the side fences of the paper tray or bypass tray. See “Copy Paper”, About This Machine.

Troubleshooting When Using the Facsimile Function

Problem Cause Solution

Misfeeds occur frequently.

Copy paper becomes creased.

Images are only partially printed.

The paper is damp. Use paper that has been stored in the

recommended temperature and humidity condition. See “Copy Paper”, About This Machine.

The paper is too thick or too thin.

The copy paper is wrinkled or has been folded/creased.

Printed paper is being used.

The paper is damp. Use paper that has been stored in the

The paper is too thin. Use recommended paper. See “Copy

The paper is damp. Use paper that has been stored in the

Use recommended paper. See “Copy Paper”, About This Machine.

Use recommended paper. Use paper that has been stored in the recommended temperature and humidity condition. See “Copy Paper”, About This Machine.

Use recommended paper. See “Copy Paper”, About This Machine.

recommended temperature and humidity condition. See “Copy Paper”, About This Machine.

Paper”, About This Machine.

recommended temperature and humidity condition. See “Copy Paper”, About This Machine.

Black lines appear on the print produced at the destination.

Background of received images appears dirty. Images from the back of the page appear.

Printed or sent images are spotty.

Received image is too light.

The exposure glass or scanning glass is dirty.

Image density is too high. Adjust scan density. See “Image Densi-

The ADF, exposure glass or scanning glass is dirty.

When using moist, rough, or processed paper, areas of print may not be fully reproduced.

When D is blinking, toner is beginning to run out.

• The image density has been set too low.

• The original of the transmitted fax was printed on paper that is too thin.

Clean them. See p.122 “Maintaining Your Machine”.

ty (Contrast)”, Facsimile Reference.

Clean them. See p.122 “Maintaining Your Machine”.

Make sure that ink or correction fluid is dry before placing originals.

Only use recommended paper. See “Copy Paper”, About This Machine.

Add toner. See p.89 “Adding Toner”.

• Increase the scanning density. See “Image Density (Contrast)”, Facsimile Reference.

• Ask the sender to reprint the original on thicker paper and fax it again.

❖ Others

When You Cannot Send or Receive Fax Messages as Wanted

Problem Cause Solution

All fax documents stored in memory have been lost. Those documents include ones stored through Memory Transmission/Reception, Memory Lock, Substitute Reception, or Auto Document.

When a correct password is entered, you cannot print documents that appear in the confidential box or bulletin board box, or transmit / print out stored documents.

[Prg. Dest.] or [Manual Entry] does not appear.

When about one hour passes after power to the machine is turned off, all fax documents stored in memory are lost.

Documents are locked by a security function if incorrect passwords are entered a certain number of times.

This function is made unavailable by the enhanced security function.

If any documents have been lost for this reason, a Power Failure Report is automatically printed when the machine is turned on. If fax documents stored for Memory Transmission have been lost, check the destinations and resend the documents. If fax documents received through Memory, Memory Lock or Substitute Reception have been lost, ask the senders to resend the documents. If Auto Documents have been lost, reprogram them. See p.45 “Turning Off the Main Power / In the Event of Power Failure”.

Contact the administrator.

The following functions are not available: Forwarding, Store File in the Information Box, routing e-mail received via SMTP.

This function is made unavailable by the enhanced security function.

Contact the administrator.

When Memory is Full

This section explains likely causes of and possible solutions for problems related to full memory.

Problem Cause Solution

Memory is full.

Cannot scan any more.

Transmitting scanned pages only.

The memory is full. If you press [Exit], the machine returns

to standby mode and starts transmitting the stored pages.

Troubleshooting When Using the Facsimile Function

If an Error Report is Printed

An Error Report is printed if a document cannot be successfully sent or received.

Possible causes include a problem with the machine or noise on the telephone line. If an error occurs during transmission, resend the original. If an error occurs during reception, ask the sender to resend the document.

Note

❒ If an error happens frequently, contact your service representative.

❒ The “Page” column gives the total number of pages. The “Page not sent” or

“Page not received” column gives the number of pages not sent or received successfully.

❒ You can display a destination with the User Parameters. See “Parameter Set-

tings”, General Settings Guide.

❒ You can display a sender name with the User Parameters. See “Parameter Set-

tings”, General Settings Guide.

Turning Off the Main Power / In the Event of Power Failure

This section explains the machine status when the power is turned off or if the power fails.

CAUTION:

• When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

Important

❒ Do not turn off the main power switch while the power indicator is lit or

blinking. If you do, the hard disk and memory may be damaged and failure could result.

❒ Turn off the main power switch before pulling out the plug. If you pull out

the plug with the switch on, the hard disk and memory may be damaged and failure could result.

❒ Make sure that 100% is shown on the display before you unplug the machine.

If a lower value is shown, some data is currently present in memory.

❒ Right after a power failure, the internal battery needs to be sufficiently re-

charged to guard against future data loss. Keep the machine plugged in and the main power switch on for about 24 hours after the power loss.

Even if the main power switch is turned off, the contents of the machine memory (for example, programmed numbers) will not be lost. However, if power is lost for about one hour because the main power switch is turned off, there is a power cut, or the power cable is removed, contents of the Fax memory are lost. Lost items will include any fax documents stored in memory using Memory Transmission/Reception, Auto Document, Confidential Reception, Memory Lock, or Substitute Reception.

If a file was deleted from memory, a Power Failure Report is automatically printed as soon as the power is restored.

This report can be used to identify lost files. If a memory stored for Memory Transmission was lost, resend it. If a document received by Memory Reception or Substitute Reception was lost, ask the sender to resend it.

❖ RDS (Remote Diagnostic System)

If the machine has a problem, a service representative can perform various settings over the telephone line from the service station. If you want to use this function, change the User Parameter. See “Parameter Settings”, General Settings Guide.

Troubleshooting When Using the Facsimile Function

When an Error Occurs Using Internet Fax

This section explains reports that the machine sends if an Internet Fax error occurs.

Error Mail Notification

The machine sends the Error Mail Notification to the sender when it is unable to successfully receive a particular e-mail message. A “cc” of this notification is also sent to the administrator's e-mail address when one is specified.

Note

❒ You can select to send Error Mail Notification with User Parameters. See “Pa-

rameter Settings”, General Settings Guide.

❒ If Error Mail Notification cannot be sent, the Error Report (E-Mail) is printed

by the machine.

❒ If an error occurs when an e-mail is received via SMTP, the SMTP server

sends an error e-mail to the originator of the document.

Error Report (E-Mail)

The Error Report (E-Mail) is printed by the machine when it is unable to send an Error Mail Notification.

Server-Generated Error E-mail

The transmitting server sends this error e-mail to the originator of e-mail that cannot be transmitted successfully (due to reasons such as specifying an incorrect e-mail address).

Note

❒ After a server-generated error e-mail is printed, the first page of the sent doc-

ument is printed.

4. Troubleshooting When

Using the Printer Function

This chapter explains likely causes of and possible solutions for printer function problems.

When a Message Appears during Installation of the Printer Driver

This section explains what to do if a message appears when installing the printer driver.

The following describes operations when a message appears during installation of the printer driver. Message number 58 or 34 indicates that the printer driver cannot be installed using Auto Run. Install the printer driver using [Add Printer] or [Install Printer].

Message number 58 appears if there is a newer version of the printer driver already installed.

Windows 95/98/Me

This section explains the procedure under Windows 95/98/Me.

A On the [Start] menu, point to [Settings], and then click [Printers]. B Double-click the Add Printer icon. C Follow the instructions in Add Printer Wizard.

If the CD-ROM drive is D, the source files of the printer driver are stored in the following location:

• RPCS (“Printer Drivers and Utilities” CD-ROM) D:\DRIVERS\RPCS\WIN9X_ME\(Language)\DISK1

• PCL 5c (“Printer Drivers and Utilities” CD-ROM) D:\DRIVERS\PCL5C\WIN9X_ME\(Language)\DISK1

• PCL 6 (“Printer Drivers and Utilities” CD-ROM) D:\DRIVERS\PCL6\WIN9X_ME\(Language)\DISK1

• PostScript 3 (“Scanner/PostScript Drivers and Utilities” CD-ROM) D:\DRIVERS\PS\WIN9X_ME\(Language)\DISK1

If the installer starts, click [Cancel] to quit.

Troubleshooting When Using the Printer Function

Windows 2000

This section explains the procedure under Windows 2000.

A On the [Start] menu, point to [Settings], and then click [Printers]. B Double-click the Add Printer icon. C Follow the instructions in Add Printer Wizard.

If the CD-ROM drive is D, the source files of the printer driver are stored in the following location:

• RPCS (“Printer Drivers and Utilities” CD-ROM) D:\DRIVERS\RPCS\WIN2K_XP\(Language)\DISK1

• PCL 5c (“Printer Drivers and Utilities” CD-ROM) D:\DRIVERS\PCL5C\WIN2K_XP\(Language)\DISK1

• PCL 6 (“Printer Drivers and Utilities” CD-ROM) D:\DRIVERS\PCL6\WIN2K_XP\(Language)\DISK1

• PostScript 3 (“Scanner/PostScript Drivers and Utilities” CD-ROM) D:\DRIVERS\PS\WIN2K_XP\(Language)\DISK1

If the installer starts, click [Cancel] to quit.

Windows XP, Windows Server 2003

This section explains the procedure under Windows XP or Windows Server 2003.

A On the [Start] menu, click [Printers and Faxes]. B Click [Add a printer]. C Follow the instructions in Add Printer Wizard.

If the CD-ROM drive is D, the source files of the printer driver are stored in the following location:

• RPCS (“Printer Drivers and Utilities” CD-ROM) D:\DRIVERS\RPCS\WIN2K_XP\(Language)\DISK1

• PCL 5c (“Printer Drivers and Utilities” CD-ROM) D:\DRIVERS\PCL5C\WIN2K_XP\(Language)\DISK1

• PCL 6 (“Printer Drivers and Utilities” CD-ROM) D:\DRIVERS\PCL6\WIN2K_XP\(Language)\DISK1

• PostScript 3 (“Scanner/PostScript Drivers and Utilities” CD-ROM) D:\DRIVERS\PS\WIN2K_XP\(Language)\DISK1

If the installer starts, click [Cancel] to quit.

When a Message Appears during Installation of the Printer Driver

Windows NT 4.0

This section explains the procedure under Windows NT 4.0.

A On the [Start] menu, point to [Settings], and then click [Printers]. B Double-click the Add Printer icon. C Follow the instructions in Add Printer Wizard.

If the CD-ROM drive is D, the source files of the printer driver are stored in the following location:

• RPCS (“Printer Drivers and Utilities” CD-ROM) D:\DRIVERS\RPCS\NT4\(Language)\DISK1

• PCL 5c (“Printer Drivers and Utilities” CD-ROM) D:\DRIVERS\PCL5C\NT4\(Language)\DISK1

• PCL 6 (“Printer Drivers and Utilities” CD-ROM) D:\DRIVERS\PCL6\NT4\(Language)\DISK1

• PostScript 3 (“Scanner/PostScript Drivers and Utilities” CD-ROM) D:\DRIVERS\PS\NT4\(Language)\DISK1

If the installer starts, click [Cancel] to quit.

Troubleshooting When Using the Printer Function

If USB Connection Fails

This section explains how to troubleshoot a problem related to USB connection.

Problem Cause Solution

The machine is not automatically recognized.

Windows has already configured the USB settings.

Windows Me and the machine cannot be connected.

The USB cable is not connected properly.

Check whether the computer has identified the machine as an unsupported device.

You need to download USB Printing Support for Windows Me.

Turn off the power of the machine, reconnect the USB cable, and then turn it on again.

Open Windows' Device Manager, and then, under [Universal Serial Bus control- lers], remove any conflicting devices. Conflicting devices have a [!] or [?] icon by them. Take care not to accidentally remove required devices. For details, see Windows Help.

When using Windows 2000 / XP or Windows Server 2003, an erroneous device is displayed under [USB Controller] in the [Device Manager] dialog box.

Download USB Printing Support from the supplier's website.

Search the model name you use on the supplier's website, and download USB Printing Support.

When a Message Appears

This section describes the principal messages that appear on the panel display. If a message not described here appears, act according to the message.

Reference

Before turning the main power off, see “Turning On/Off the Power”, About This Machine.

Status Messages

This section describes the machine status messages.

Message Problem

Ready

Printing...

Waiting...

Offline

Please wait.

Resetting job...

Setting change...

Hex Dump Mode

This is the default ready message. The machine is ready for use. No action is required.

The machine is printing. Wait a while.

The machine is waiting for the next data to print. Wait a while.

The machine is offline. To start printing, switch the machine online by pressing {Online} key.

The machine is preparing the development unit. Wait a while.

The machine is resetting the print job. Wait until “

Ready” appears on the display panel.

The machine is setting changing. Wait a while.

In the Hex Dump mode, the machine receives data in hexadecimal format. Turn off the machine after printing, and then turn back on.

Troubleshooting When Using the Printer Function

Alert Messages

This section describes the machine Alert messages.

Message Cause Solution

Cannot connect with the wireless card. Turn the main power switch off, then check the card.

/ Problems with the

wireless card.

/ Problems with the

wireless board.

Problems with IEEE 1394 Board.

Problem with Hard Disk.

The entered password is incorrect.

USB has a problem.

• IEEE 802.11b interface unit was not inserted when the machine was turned on, or it was pulled out after the machine turned on.

• The settings are not updated although the unit is detected, or errors are found while accessing the unit.

An error may have occurred in the IEEE 1394 board.

An error has occurred in the hard disk drive.

The password of the encrypted PDF file has been entered incorrectly.

An error has occurred in the USB interface.

Turn off the machine and check the IEEE 802.11b interface unit is inserted correctly. Then, turn the machine on again. If the message appears again, call your service representative.

Turn off the main power switch, and back on again. If the message appears again, contact your service representative.

Enter the correct password.

Turn off the main power switch, and back on again. If the message appears again, contact your service representative.

Hardware Problem: Ethernet

You do not have the privileges to use this function.

Authentication has failed.

Parallel I/F board has a problem.

Printer font error.

An error has occurred in the Ethernet board.

Use of this function is restricted.

• The login user name or password entered is incorrect.

• The machine currently cannot perform authentication.

An error has occurred in the parallel interface board.

An error has occurred in the font settings.

Turn off the main power switch, and back on again. If the message appears again, contact your service representative.

Contact the administrator.

• Check your login user name and password.

• Contact the administrator.

Turn off the main power switch, and back on again. If the message appears again, contact your service representative.

Contact your service representative.

When a Message Appears

Message Cause Solution

Memory Overflow

Maximum capacity of PCL 5c/6 or PostScript 3 list display has been exceeded.

Reduce the value of [Resolution] in the printer driver. Alternatively, select

[Frame Priority] from [Memory Usage] in [System]. If this message continues to

appear after taking these steps, decrease the number of files sent to the machine.

Checking the Error Log

If files could not be stored due to printing errors, identify the cause of the errors by checking the error log on the control panel.

A Press the {Printer} key to display the printer screen.

AQE026S

B Press [Error Log].

An error log list appears.

Note

❒ The most recent 30 errors are stored in the error log. If a new error is added

when there are 30 errors already stored, the oldest error is deleted. However, if the earliest error is a Sample Print, Locked Print, Hold Print, or Stored print error, it is not deleted. The error is stored separately until the number of errors reaches 30.

❒ If the main power switch is turned off, the log is deleted.

❒ You cannot view the [Error Log] on the simplified display.

Troubleshooting When Using the Printer Function

When You Cannot Print

Use the following procedures if printing does not start even after performing [Print].

Problem Cause Solution

Printing does not start. The power is off. Check the cable is securely plugged

into the power outlet and the machine. Turn on the main power switch.

Printing does not start. The machine is set to “Of-

fline”.

Printing does not start. The cause is displayed on

the display of the control panel.

Printing does not start. The interface cable is not

connected correctly.

Printing does not start. The correct interface ca-

ble is not being used.

Printing does not start. The interface cable was

connected after the machine was switched on.

Printing does not start. If the machine is operat-

ing in an extended wireless LAN, failure to print might result from a weak wireless signal.

Press the {Online} key.

Check the error message or warning status on the display panel and take the required action.

Connect the interface cable securely. If it has a fastener, fasten that securely as well. See “Connecting to the Interfaces”, General Settings Guide.

The type of interface cable you should use depends on the computer. Be sure to use the correct one. If the cable is damaged or worn, replace it. See “Connecting to the Interfaces”, General Settings Guide.

Connect the interface cable before turning on the machine.

To check signal status, press the {User

Tools / Counter} key, and then press [Sys- tem Settings] on the display panel. On the [Interface Settings] tab, select [IEEE

802.11b], and then press [Wireless LAN

Signal]. If signal quality is poor, move

the machine to a location where radio waves can pass or remove objects that might cause interference.

(You can check signal status only when using wireless LAN in the infrastructure mode.)

Printing does not start. If the machine is operat-

ing in an extended wireless LAN, SSID settings are incorrect.

Check using the machine's display panel that the SSID is correctly set. See “Network Settings”, General Settings Guide.

When You Cannot Print

Problem Cause Solution

Printing does not start. If the machine is operat-

ing in an extended wireless LAN, the receiver's MAC address may be preventing communication with the access point.

Printing does not start. The extended wireless

LAN has not started.

Printing does not start. The login user name, log-

in password, or driver encryption key is invalid.

Printing does not start. Advanced encryption has

been set using the Extended Security function.

Data-in lamp does not blink or light up.

If the data-in lamp is unlit or not flashing even after performing [Print], the machine has not received the data.

Check access point settings when in the infrastructure mode. Depending on the access point, client access may be limited by MAC address. Also, check there are no problems in transmission between access point and wired clients, and between access point and wireless clients.

Confirm the orange LED is lit, and the green LED is lit or blinks during transmission.

Check the login user name, login password, or driver encryption key.

Check the settings of the Extended Security function with the administrator.

• When the machine is connected to a computer via a cable, check the computer print port settings are correct. See “Confirming the Connection Method”, Printer Reference.

• When it is networked with a computer, Contact the administrator.

The status indicator of the printer is lit.

“

Updating the destination list... Please wait. Specified destination(s) or sender's name has been cleared.

appears.

[List / Test Print] is disabled.

Printing does not start when using the extended wireless LAN in Ad-hoc mode.

The cause is displayed on the display of the control panel.

The destination list is being updated from the network using SmartDeviceMonitor for Admin.

”

A mechanical error might have occurred.

The correct Communication mode is not set.

Check the error message on the display panel and take required action. See p.51 “When a Message Appears”.

Wait until the message disappears. Do not switch off the power while this message is displayed. Depending on the number of destinations to be updated, there may be some delay before you can resume operation. Operations are not possible while this message is displayed.

Contact your service representative. See “List/Test Print”, General Settings Guide.

Turn the main power off and back on. See “Turning On/Off the Power”, About This Machine.

Or, change the settings for [System Set- tings], [Interface Settings], and [Network]. See “Network Settings”, General Settings Guide.

If the printing does not start, consult your service representative.

Troubleshooting When Using the Printer Function

❖ When the machine is connected to the computer using the interface cable

The following shows how to check the print port when the data-in lamp does not light up or blink. Check if the print port setting is correct. When it is connected using a parallel interface, connect it to LPT1 or LPT2.

For Windows 95/98/Me

A Click the [Start] button, point to [Settings], and then click [Printers].

B Click the icon of the machine. On the [File] menu, click [Properties].

C Click the [Details] tab.

D In the [Print to the following port:] list, confirm the correct port is selected.

For Windows 2000 or Windows NT 4.0

A Click the [Start] button, point to [Settings], and then click [Printers].

B Click the icon of the machine. On the [File] menu, click [Properties].

C Click the [Ports] tab.

D In the [Print to the following port(s)] list, confirm the correct port is selected.

Windows XP

A Click the [Start] button, and then click [Printers and Faxes].

B Click the icon of the machine. On the [File] menu, click [Properties].

C Click the [Ports] tab.

D In the [Print to the following port(s)] list, confirm the correct port is selected.

Windows Server 2003

A Click the [Start] button, point to [Settings], and then click [Printers and Faxes].

B Click the icon of the machine. On the [File] menu, click [Properties].

C Click the [Ports] tab.

D In the [Print to the following port(s)] list, confirm the correct port is selected.

When PictBridge Printing Does Not Work

This section explains likely causes and possible solutions for problems that can occur when PictBridge printing.

Problem Cause Solution

PictBridge is not available.

When two or more digital cameras are connected, the second and subsequent cameras are not recognized.

Printing is disabled. The number of originals

Printing is disabled. There is no paper of the

There is a problem with the USB connection or the PictBridge settings.

You have connected multiple digital cameras.

exceeds the maximum number of pages that can be printed at a time.

specified size remaining.

Use the following procedure to check the connection and settings:

A Disconnect and then reconnect the

USB cable.

B Check the PictBridge settings are

enabled.

C Disconnect the USB cable, and then

turn off the machine. Turn the machine back on. When the machine has fully booted up, reconnect the USB cable.

Connect one digital camera only. Do not connect multiple cameras.

The maximum specifiable print quantity at a time is 999. Respecify the quantity to 999 or less, and then retry printing.

There is no paper of the specified size remaining.

If you have to use paper that is not of the specified size, perform Form Feed. To cancel printing, perform Job Cancel.

Troubleshooting When Using the Printer Function

5. Troubleshooting When

Using the Scanner Function

This chapter explains likely causes of and possible solutions for scanner function problems.

When Scanning is Not Done as Expected

This section explains causes and remedies when scan results are not as expected.

Problem Cause Solution

The scanned image is dirty.

The image is distorted or out of position.

The scanned image is upside down.

No image results from scanning.

Images are scanned in rotated.

The exposure glass or auto document feeder (ADF) is dirty.

The original was moved during scanning.

The original was not pressed flat against the exposure glass.

The original was placed upside down.

The original was placed with the front and back reversed.

If you set the original with its upper edge backward and save full color/grey scale images as a TIFF or JPEG file, they are scanned in rotated.

Clean these parts. See p.122 “Maintaining Your Machine”.

Do not move the original during scanning.

Make sure that the original is pressed flat against the exposure glass.

Place the original in the correct orientation. See “Placing Originals”, Copy/Document Server Reference.

When the original is placed directly on the exposure glass, the side to be scanned must face down. When the original is fed via the ADF, the side to be scanned must face up. See “Placing Originals”, Copy/Document Server Reference.

When placing a stack of originals in the ADF, place their upper edges first.

See “Various Scan Settings”, Scanner Reference.

The scanned image contains white spaces.

• If you scan originals using functions other than the network TWAIN scanner function, certain paper size and resolution settings may produce scanned images that are larger than the specified size because of margins being added to the sides.

• If the File Format Converter (optional ) is installed, the margins may become wider.

Scanning at a higher resolution may reduce the margins.

Troubleshooting When Using the Scanner Function

When You Cannot Send Scanned Files

The following sections explain likely causes of and solutions for Network Delivery and E-mail Sending-related problems.

When Stored Files Cannot be Accessed

This section explains likely causes of and possible solutions for job access-related problems.

Problem Cause Solution

The stored file is locked and is not accessible.

The file, which is password protected, is locked because the password was incorrectly entered ten times.

Contact the administrator.

When You Cannot Browse the Network to Send a Scan file

This section explains likely causes of and possible solutions for the Browse Network failing to operate when files are sent.

Problem Cause Solution

The network cannot be browsed when specifying the destination folder.

The following machine settings may not be correct:

• IPv4 address

• Subnet Mask

Check the settings. See “Network Settings ”, General Settings Guide.

When the TWAIN Driver Cannot be Started

This section explains likely causes of and possible solutions for the TWAIN driver failing to operate.

Problem Cause Solution

The Scanner Properties dialog box cannot be displayed.

Advanced encryption has been specified in the extended security setting.

For details about the extended security setting, contact an administrator.

When You Cannot Send Scanned Files

When Stored Files Cannot be Edited

This section explains likely causes of and possible solutions for the TWAIN driver failing to operate.

Problem Cause Solution

Stored files cannot be deleted. File names and passwords cannot be changed. Files cannot be redelivered.

Limits have been imposed using the available extended security function.

Contact the administrator.

When the Network Delivery Function Cannot be Used

This section explains likely causes of and possible solutions for the Network Delivery function failing to operate.

Problem Cause Solution

The network delivery function cannot be used.

The delivery software may be an old version or a security setting may be specified.

The network delivery function setting is not correct.

Contact the administrator.

Specify it correctly. See “Settings Required to Use the Network Delivery Scanner”, General Settings Guide.

Operations are not possible when messages appear

This section explains likely causes of and possible solutions for messages that appear and when the machine fails to operate.

Message Cause Solution

Destination list / machine settings are updated. Selected destinations or function settings have been cleared. Please re-select the settings.

Wait until the message disappears. Do not switch off the power while this message is displayed.

Troubleshooting When Using the Scanner Function

When a Message is Displayed

This section explains likely causes of and possible solutions for error messages that may appear on the machine's control panel.

When a Message is Displayed on the Control Panel

This section explains causes and remedies if an error message appears on the display of the control panel.

Important

❒ If a message not described here appears, act according to the message. For

information about how to turn off the main power switch, see About This Machine.

Message Cause Solution

Connection with LDAP server has failed. Check the server status.

LDAP server authentication has failed. Check the settings.

The destination list has been updated. Specified destination(s) or sender's name has been cleared.

Updating the destination list has failed. Try again?

The destination list has been updated. Specified destination(s) or sender's name has been cleared.

A network error has occurred and connection has failed. Try the operation once more.

The user name and password differ from those set for LDAP Authentication.

A specified destination or sender's name was cleared when the destination list in the delivery server was updated.

A network error has occurred.

Try the operation once more. If the message is still shown, the network may be crowded. Check the information of System Settings. See “System Settings”, General Settings Guide.

Make settings correctly for the user name and the password for LDAP server authentication.

Specify the destination or sender's name again.

Check whether the server is connected.

If a destination or sender's name was already selected, re-select it after this message disappears.

When a Message is Displayed

Message Cause Solution

Exceeded max. number of files which can be sent at the same time. Reduce the number of the selected files.

Cannot detect original size. Place original again, then press the Start key.

Exceeded max. No. of results to display. Max.:

You do not have the privileges to use this function.

The number of files exceeded the maximum number possible.

You have loaded paper of a size not shown on the paper size selector.

Search results have exceeded the max. displayable number.

The machine has not been set to allow you to use the function.

Reduce the number of files and send them again.

• Place the original correctly.

• Specify the scan size.

• When placing an original directly on the exposure glass, the lifting/ lowering action of the ADF triggers the automatic original size detection process. Lift the ADF by more than 30 degrees. See “Placing Originals”, Copy/Document Server Reference.

Search again after changing the search conditions.

Contact the administrator.

Exceeded max. number of standby files.Try again after the current file is sent.

Exceeded time limit for LDAP server search. Check the server status.

The specified group contains some destination(s) that do not have access privileges. Do you want to select only the privileged destination(s)?

The maximum number of standby files was exceeded.

A network error has occurred and connection has failed.

The specified group contains some destinations for sending by e-mail and some destinations for sending by Scan to Folder.

There are 100 files waiting in the sending queue for e-mail, Scan to Folder, or delivery functions. Wait until files have been sent.

Try the operation once more. If the message is still shown, the network may be crowded. Check the information of System Settings. See “System Settings”, General Settings Guide.

Troubleshooting When Using the Scanner Function

Message Cause Solution

Cannot find the specified path. Please check the settings.

Exceeded max. number of alphanumeric characters for the path.

The selected file(s) contained file(s) without access privileges. Only file(s) with access privileges will be deleted.

Some of selected files are currently in use. They could not be deleted.

The destination computer name or folder name is invalid.

The maximum number of specifiable alphanumeric characters in a path has been exceeded.

You have tried to delete files without the authority to do so.

You cannot delete a file which is waiting to be transmitted (“Waiting...” status displayed) or whose information is being changed with DeskTopBinder.

Check whether the computer name and the folder name for the destination are correct.

The maximum number of characters which can be entered for the path is 128. Check the number of character you entered, and then enter the path again. See “Transmission function”, Scanner Reference.

The files can be deleted by the file administrator. To delete a file which you are not authorized to delete, contact the administrator.

Cancel transmission (“Waiting...”status cleared) or the DeskTopBinder setting, and then delete the file.

Cannot cancel sending all selected file(s). Certain file(s) are currently being sent.

Selected file is currently in use. Cannot change file name.

Selected file is currently in use. Cannot change password.

Selected file is currently in use. Cannot change user name.

You cannot cancel a file currently being sent.

You cannot change the name of a file whose status is “Waiting...” or that is being edited with DeskTopBinder.

You cannot change the password of a file whose status is “Waiting...” or that is being edited with DeskTopBinder.

You cannot change the sender's name whose status is “Waiting...” or that is being edited with DeskTopBinder.

You can only cancel files waiting to be sent. You cannot cancel files already sent or currently being sent, files that were sent but did not reach the destination, or files that have been cancelled.

Change the file name after canceling delivery or completing editing.

Delete the password after canceling delivery or completing editing.

A sender's name should be specified before sending e-mail. Send e-mail after specifying the sender's name.

When a Message is Displayed

Message Cause Solution

Connection with the destination has failed. Check the status and connection. To check the current status, press [Scanned Files Status].

Authentication with the destination has failed. Check settings. To check the current status, press [Scanned Files Status].

Sender has not been specified.

Exceeded max. Email size. Sending E-mail has been cancelled. Check [Max. E-mail Size] in Scanner Features.

The correct Network settings are not made.

The entered user name or password was invalid.

The sender's name was not specified.

The maximum e-mail size has been exceeded.

• Check the network settings of the client computer.

• Check that components such as the LAN cable are connected properly.

• Check that the server settings are correct and the server is working properly.

• Check that the user name and password are correct.

• Check that the ID and password for the destination folder are correct.

• A password of 128 or more characters may not be recognized.

A sender's name should be specified before sending e-mail. Send e-mail after specifying the sender's name.

• Increase the size of [Max. E-mail Size].

•Set [Divide & Send E-mail] to [Yes (per Page)] or [Yes (per Max. Size)].

See “Send Settings”, General Settings Guide.

Sending the data has failed. The data will be resent later.

Transmission has failed. To check the current status, press [Scanned Files Status].

Transmission has failed. Insufficient memory in the destination hard disk. To check the current status, press [Scanned Files Status].

A network error has occurred and a file was not sent correctly.

While a file was being sent, a network error occurred and the file could not be sent correctly.

Transmission has failed. There was not enough free space on the hard disk of the SMTP server, FTP server, or client computer at the destination.

Wait until sending is retried automatically after the preset interval. If sending fails again, contact the administrator.

Try the operation once more. If the message is still shown, the network may be crowded. Contact the administrator. If multiple files were sent, use the Scanned Files Status screen to check for which file the problem occurred.

Allocate sufficient space.

Troubleshooting When Using the Scanner Function

Message Cause Solution

Output buffer is full. Sending the data has been cancelled. Please try again later.

Exceeded max. number of pages per file. Do you want to store the scanned pages as 1 file?

Exceeded maximum number of file to store. Delete all unnecessary files.

Exceeded max. number of stored files. Cannot send the scanned data as capturing files is unavailable.

Exceeded max. number of files which can be used in Document Server at the same time.

Too many jobs are in standby state, and sending was cancelled.

The file being stored has exceeded the max. number of pages for one file.

Too many files are waiting to be delivered.

The maximum number of files that can be stored in the document server has been exceeded.

Retry sending after sending jobs in standby state completes.

Specify whether to use the data or not. Scan the pages that were not scanned and store them as a new file. See “Storing Files Using the Scanner Function”, Scanner Reference.

Please try again after they have been delivered.

Check the files stored by the other functions, and then delete unneeded files. See “Document Server”, Copy/Document Server Reference.

Entered protection code for destination is incorrect. Please re-enter.

Entered user code is not correct.

Exceeded max. number of alphanumeric characters.

Authentication has failed.

The correct protect destination code was not entered.

You have entered an incorrect user code.

The maximum enterable number of alphanumeric characters has been exceeded.

The entered login user name or login password is incorrect.

Make sure the protection code is correct, and then enter it again. See “Registering a Protection Code”, General Settings Guide.

Check the authentication settings, and then enter a correct user code.

Make sure the maximum number of characters which can be entered, and then enter it again. See “Values of various set items for transmission/storage/delivery function”, Scanner Reference.

Check the login user name and login password. The machine is unable to authenticate. Contact an administrator.

When a Message is Displayed

Message Cause Solution

The entered path is not correct. Please re-enter.

Captured file exceeded max. number of pages per file. Cannot send the scanned data.

Original is being scanned by another function. Please wait.

[

Copier][Document Server]...

E-mail address entered is not correct. Please re-enter.

Memory is full. Scanning has been cancelled. Press [Send] to send the scanned data, or press [Cancel] to delete.

The entered path format is incorrect.

The maximum number of pages per file has been exceeded.

The machine is using another function such as copying.

The entered e-mail address is incorrect.

Because there is not enough free hard disk space in the machine for delivering or sending by e-mail while storing in the Document Server, only some of the pages could be scanned.

Confirm the destination computer and the path, and then enter it again.

Reduce the number of pages in the transmitted file, and then resend the file. See “Storage function”, Scanner Reference.

Retry scanning after the operation with the other function is completed.

Make sure the e-mail address is correct, and then enter it again.

Specify whether to use the data or not.

Memory is full. Cannot scan. The scanned data will be deleted.

Memory is full. Do you want to store scanned file?

No paper. Load paper of one of the following sizes, then press [Start Printing].

Because of insufficient hard disk space, the first page could not be scanned.

Because there is not enough free hard disk space in the machine for storing in the Document Server, only some of the pages could be scanned.

No paper is set in the specified paper tray.

Try one of the following measures:

• Wait for a while, and then retry the scan operation.

• Reduce the scan area or scanning resolution. See “Setting items for Scan Settings”, Scanner Reference.

• Delete unneeded stored files. See “Deleting a Stored File”, Scanner Reference.

Specify whether to use the data or not.

Load paper of the sizes listed in the message.

Troubleshooting When Using the Scanner Function

Message Cause Solution

Exceeded max. data capacity.Check the scanning resolution, then reset original(s).

Exceeded max. data capacity.Check scanning resolution, then press Start key again.

Exceeded max. page capacity per file. Press [Send] to send the scanned data, or press [Cancel] to delete.

The scanned original exceeded maximum data capacity.

The scanned data exceeded maximum data capacity.

The number of scanned pages exceeded maximum page capacity.

Specify the scan size and resolution again. Note that it may not be possible to scan very large originals at a high resolution. See “Relationship between Resolution and File Size”, Scanner Reference.

Select whether to send the data so far.

When a Message is Displayed

When a Message is Displayed on the Client Computer

This section explains likely causes of and possible solutions for the main error messages displayed on the client computer when using the TWAIN driver.

Important

❒ If a message not described here appears, act according to the message. For

information about how to turn off the main power switch, see About This Machine.

Message Cause Solution

Clear Misfeed(s) in ADF.

Invalid Winsock version. Please use version 1.1 or higher.

The name is already in use. Check the registered names.

Cannot detect the paper size of the original. Specify the scanning size.

Cannot add any more scanning mode.

A paper misfeed has occurred inside the ADF.

You are using an invalid version of Winsock.

You tried to register a name that is already in use.

The set original was misaligned.

The maximum number of registerable scan modes has been exceeded.

Remove jammed originals, and place them again.

Check whether the originals are suitable to be scanned by the machine.

Install the operating system of the computer or copy Winsock from the operating system CD-ROM.

Use another name.

• Place the original correctly.

• Specify the scan size.

• When placing an original directly on the exposure glass, the lifting/lowering action of the ADF triggers the automatic original size detection process. Lift the ADF by more than 30 degrees.

The maximum number of modes that can be stored is 100. Delete unneeded modes.

Cannot specify any more scanning area.

Call Service Please call your service representative.

The maximum number of registerable scan areas has been exceeded.

An unrecoverable error has occurred in the machine.

The maximum number of scanning areas that can be stored is 100. Delete unneeded scanning area.

Call your service representative.

Troubleshooting When Using the Scanner Function

Message Cause Solution

Scanner is not available on the specified device.

Scanner is not available. Check the scanner connection status.

No response from the scanner.

Error has occurred in the scanner.

The TWAIN scanner function cannot be used on this machine.

• The machine's main power switch is off.

• The machine is not connected to the network correctly.

The machine or client computer is not connected to the network correctly.

The network is crowded. Wait for a while, and then try to recon-

The application-specified scan conditions have exceeded the setting range of the machine.

Contact your service representative.

• Set the main power switch to “On”.

• Check whether the machine is connected to the network correctly.

• Deselect the personal firewall function of the client computer.

• Use an application such as telnet to make sure SNMPv1 or SNMPv2 is set as the machine’s protocol. See “Network Settings”, General Settings Guide and “Using telnet”, Network Guide.

Check whether the machine or client computer is connected to the network correctly.

nect.

• Check whether the scanning settings made with the application exceed the setting range of the machine.

• Disable the client computer's own firewall.

Fatal error has occurred in the scanner.

Cannot connect to the scanner. Check the network Access Mask settings in User Tools.

Scanner is not ready. Check the scanner and the options.

An unrecoverable error has occurred on the machine.

An access mask is set. Contact the network or scanner admin-

The ADF cover is open. Check whether the ADF cover is closed.

An unrecoverable error has occurred in the machine. Call your service representative.

istrator.

When a Message is Displayed

Message Cause Solution

Insufficient memory. Reduce the scanning area.

Cannot find "XXX" scanner used for the previous scan. "YYY" will be used instead.

(“XXX” and “YYY” indicate scanner names.)

Scanner memory is insufficient.

• The main power switch of the previously used scanner is not set to “On”.

• The machine is not connected to the network correctly.

• Reset the scan size.

• Lower the resolution.

• Set with no compression. See TWAIN Driver help.

The problem may be due to the following cause:

• “The Relationship between the Resolution and the Scanning Area” chart in Help for halftone scanning might not always apply. Scanning cannot be performed if large values are set for brightness when using halftone or high resolution.

• Check whether the main power switch of the scanner used for the previous scan is turned off.

• Check the previously used scanner is connected to the network correctly.

• Cancel the Personal Firewall of the client computer.

• Use an application such as telnet to make sure SNMPv1 or SNMPv2 is set as the machine’s protocol. See “Network Settings”, General Settings Guide and “Using telnet”, Network Guide.

• Select the scanner used for the previous scan.

Error has occurred in the scanner driver.

Communication error has occurred on the network.

An error has occurred in the driver.

A communication error has occurred on the network.

• Check whether the network cable is connected correctly to the client computer.

• Check whether the Ethernet board of the client computer is recognized correctly by Windows.

• Check whether the client computer can use the TCP/IP protocol.

Check whether the client computer can use the TCP/IP protocol.

Troubleshooting When Using the Scanner Function

Message Cause Solution

Scanner is in use for other function. Please wait.

Insufficient memory. Close all other applications, then restart scanning.

No User Code is registered. Consult your system administrator.

Any of Login User Name, Login Password or Driver Encryption Key is incorrect.

Cannot register the user because the scanner's address book is full.

A function of the machine other than the scanner function is being used such as the copier function.

Memory is insufficient. • Close all the unnecessary applica-

Access is restricted with user codes.

The entered login user name, password, or driver encryption key was invalid.

Failed to authenticate the user at the authentication server because the address book is full.

Wait for a while and reconnect.

tions running on the client computer.

• Uninstall the TWAIN driver, and then reinstall it after restarting the computer.

Contact the administrator of the machine.

• Check the login user name, login password, and driver encryption key.

• Permission to use this function has not been granted. Contact the administrator.

Contact the administrator of the machine.

The user has been already registered in the scanner's address book.

Failed to authenticate the user at the authentication server because same user name has been already registered in the address book.

Contact the administrator of the machine.

6. Adding paper, Toner and

Staples

This chapter explains troubleshooting procedures that are applicable to all the machine's functions.

Loading paper

This section explains what to do when paper runs out and needs reloading.

CAUTION:

• When loading paper, take care not to trap or injure your fingers.

Tray 1 and LCT use Letter- sized paper (8 1/2” × 11”K) exclusively. Load only Letter- sized paper at all times.

Note

❒ Fan the paper before loading.

❒ Straighten curled or warped paper before loading. ❒ If you want to load A4K paper in Tray 1 or LCT, contact your service repre-

sentative.

❒ For paper types and sizes, see “Recommended Paper Sizes and Types”,

About This Machine.

❒ To load paper in the bypass tray, see “Using the Bypass Tray”, Copy/Docu-

ment Server Reference.

Adding paper, Toner and Staples

Loading Paper into the Paper Trays

The following procedure explains loading paper (in paper tray 2 as an example).

Important

❒ Tray 1 uses only Letter- sized paper (8 1/2” × 11”K). If you want to load A4K,

contact your service representative.

❒ The position of the side and end fences can be changed in tray 2, 1 tray paper

unit, and 2 tray paper unit. Paper of various sizes can then be loaded in them. When changing paper size, see “Changing the Paper Size”.

❒ Do not stack paper over the limit mark.

A Carefully pull out the paper tray until it stops.

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B Square the paper and load it print side up.

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C Carefully push the paper tray fully in.

Note

❒ If you load a paper size that is not selected automatically, you will need to

specify the paper size with the control panel.

Reference

p.83 “Changing the Paper Size”

p.86 “Changing to a Size That is Not Automatically Detected”

Loading paper

Loading Paper into the Large Capacity Tray (LCT)

The following procedure explains loading paper into the large capacity tray (LCT).

Important

❒ LCT (optional) uses Letter- sized paper (8 1/2” × 11”K) exclusively. Only

load 8 representative.

❒ Align the paper stacks and load them against the left and right walls, or a pa-

per misfeed might occur.

❒ Do not stack paper over the limit mark.

/2” × 11”K paper. If you want to load A4K, contact your service

A Pull out the LCT, slowly until it stops.

AQD029S

B With the print side up, align all four sides of two paper stacks, and then

load them next to each other in the tray. Each side has a limit of 1,000 sheets.

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C Push the paper tray slowly in until it stops.

Adding paper, Toner and Staples

Orientation-Fixed Paper or Two-Sided Paper

The following explains loading paper whose orientation and print side is specified (letterhead paper).

Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead paper, punched paper, or copied paper) might not print correctly, depending on how the originals and paper are placed. Select [On] in [Letterhead Setting] under [Copier / Document Server Features], and then place the original and paper as shown below. See “Letterhead Setting”, General Settings Guide. When printing with the printer function, placement orientation is the same.

For printing using the printer function, load paper in the same orientation.

❖ Original Orientation

Exposure glass ADF

•copy

❖ Paper Orientation

Paper

Copy mode:

Place originals on the exposure glass.

Paper orientationK

Paper orientationL

• scanner

Paper tray Bypass tray

Copy mode:

Place originals in the ADF.

Printer mode

Copy mode:

Place originals on the exposure glass.

Copy mode:

Place originals in the ADF.

Printer mode

Note

❒ For [System Settings], specify Letterhead as “Paper Type” for the paper tray

you want to use. See “Tray Paper Settings”, General Settings Guide.

Changing the Paper Size

This section explains how to change a paper size.

Procedures for changing the paper size differ depending on the tray (tray 1 or other optional paper tray units). Make sure you are following the appropriate procedure before you begin.

Note

❒ Be sure to select the paper size with User Tools. If you do not, misfeeds might

occur.

❒ Tray 1 and LCT (optional) use only Letter- sized paper (8

load A4K, contact your service representative.

❒ Fan the paper before loading.

❒ Straighten curled or warped paper before loading.

❒ For details about paper sizes and types, see “Copy Paper”, About This

Machine.

/2” × 11”K). To

Adding paper, Toner and Staples

Changing the Paper Size in the Paper Tray

The following procedure explains how to change a paper size in the paper tray.

Important

❒ Do not stack paper over the limit mark.

❒ Check the top of the paper is aligned to the right side.

A Check that paper in the paper tray is not being used for copying, and then

pull the tray carefully out until it stops.

AQD027S

B Remove papers if loaded. C Release the lock on the side fences.

AMJ015S

D While pressing down the release lever, slide the side fences until they are

aligned the paper size you want to load.

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Changing the Paper Size

E Slide the end fence until it is aligned with the size of paper to you want to

load.

ZHXH760J

F Square the paper and load it print side up.

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G Re-lock the side fences again.

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H Carefully slide the paper tray fully in. I Check the size on the display.

Note

❒ If there is space between the side fence and paper, bring the side fence

flush against the edge of the paper.

Adding paper, Toner and Staples

Changing to a Size That is Not Automatically Detected

If you load a paper size that is not selected automatically, you need to specify the paper size with the control panel.

Important

❒ Following paper sizes that are not selected automatically.

• Tray 2, Optional paper feed unit (Tray 3, 4):

A3L, B4L, A4KL, 7 × 13”L, 11” × 15”L, 10” × 14”L, 8” × 10”L

•Bypass Tray:

A3L, B4L, A4KL, B5KL, A5KL, B6L, A6L, 12” × 18”L, 8 14”L, 8 × 13”L, 11” × 15”L, 10” × 14”L, 8” × 10”L

/2” × 11”K, 71/4” × 101/2”KL, 8” × 13”L, 81/2” × 13”L, 81/4”

/4” × 101/2”KL, 8” × 13”L, 81/2” × 13”L, 81/4”

A Press the {User Tools / Counter} key.

AQE025S

B Press [System Settings].

/2” ×

Changing the Paper Size

C Press [Tray Paper Settings] tab.

D Select the tray for which you want to change the paper settings.

Press either of [Tray Paper Size: Tray 2] to [Tray Paper Size: Tray 4].

E Select the loaded paper size and feed direction, and then press [OK].

The set paper size and feed direction is displayed.

Adding paper, Toner and Staples

F Press the {User Tools / Counter} key.

The initial display is shown.

Note

❒ If you want to print on paper that is selected automatically after printing

on a paper size that is not selected automatically, you must return the setting to “Auto Detect”. Reload the paper, select “Auto Detect” in step setting is returned to “Auto Detect”.

. The

Adding Toner

This section explains adding and storing toner.

WARNING:

• Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of used toner containers in accordance with local regulations.

CAUTION:

• Keep toner (used or unused) and toner containers out of reach of children.

CAUTION:

• If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air environment. Consult a doctor if necessary.

CAUTION:

• If toner or used toner gets into your eyes, flush immediately with large amounts of water. Consult a doctor if necessary.

CAUTION:

• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary.

CAUTION:

• Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner. If your skin comes into contact with toner, wash the affected area thoroughly with soap and water.

• If toner gets on your clothing, wash with cold water. Hot water will set the toner into the fabric and may make removing the stain impossible.

CAUTION:

• Our products are engineered to meet high standards of quality and functionality, and we recommend that you use only the expendable supplies available at an authorized dealer.

CAUTION:

• Do not open toner cartridges forcefully. Toner can spill, dirtying your clothes or hands, and possibly resulting in accidental ingestion.

Adding paper, Toner and Staples

Important

❒ Fault may occur if you use toner other than the recommended type.

❒ When adding toner, do not turn off the operation switch. If you do, settings

will be lost.

❒ Always add toner when the machine instructs you.

❒ When a message “

cable color-toner.

❒ Store toner containers in a cool, dry place free from direct sunlight.

❒ Store on a flat surface.

Note

❒ You can check name of the required toner name and the replacement proce-

dure using the “

❒ Press [System Status] to check contact number where you can order supplies.

See p.5 “Checking Machine Status and Settings”.

❒ You can add all four color toners in the same way.

DAdd Toner” is shown on the display, replace the appli-

DAdd Toner” screen.

Inserting Toner

The following describes how to replace toner.

Important

❒ Do not shake the removed toner cartridge. The remaining toner might scatter.

AQE038S

Adding Toner

When Toner Remains

Toner can remain inside the toner cartridge in certain environments. If this happens, set the toner cartridge again. Toner will be supplied automatically, and you can then continue to use it.

Sending Faxes or Scanned Documents When Toner Has Run Out

When the machine has run out of toner, the indicator on the display lights. Note that even if there is no toner left, you can still send faxes or scanned documents.

Important

❒ If number of communications executed after the toner has run out and not

listed in the automatically output Journal exceeds 200, communication is not possible.

A Make sure that the machine is in facsimile or scanner mode. B Press [Exit], and then perform transmission operation.

The error message disappears.

Note

❒ The report that can be printed for transmitted files cannot be printed for

files transmitted with Memory Transmission.

❒ If the fax or scanner screen does not appear in step

key or {Scanner} key.

, press the {Facsimile}

Used Toner

Toner cannot be re-used.

Bring the stored used container to your sales representative or service representative for recycling through our recycling system. If you discard it on your own, treat it as general plastic waste material.

Adding paper, Toner and Staples

Maintenance

This section explains how to adjust the color registration and gradation by specifying the settings in [Maintenance].

Adjusting the Color Registration

When the machine is moved, the Fusing Unit is replaced, or after printing repeatedly for some time, registration shifting might occur. By performing color registration adjustment, you can maintain optimum print results.

Color Registration

If the color documents show registration shifting, perform automatic color registration.

A Press the {User Tools / Counter} key.

AQE025S

B Press [Maintenance].

Microsoft C3500, C4500G, C4500 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

Important

Power Source

Trademarks

Manuals for This Machine

TABLE OF CONTENTS

How to Read This Manual

Symbols

Names of Major Options

Indicators

Panel Tone

Checking Machine Status and Settings

When an Indicator to the Right of a Function Key is Lit

When You Have Problems Operating the Machine

When a Job is Not Performed

When a Message Appears

When You Cannot Make Clear Copies

When You Cannot Make Copies As Wanted

When Memory is Full

Adjusting the Volume

When a Message Appears

When You Cannot Send or Receive Fax Messages as Wanted

When Memory is Full

If an Error Report is Printed

Turning Off the Main Power / In the Event of Power Failure

When an Error Occurs Using Internet Fax

Error Mail Notification

Error Report (E-Mail)

Server-Generated Error E-mail

When a Message Appears during Installation of the Printer Driver

Windows 95/98/Me

Windows 2000

Windows XP, Windows Server 2003

Windows NT 4.0

If USB Connection Fails

When a Message Appears

Status Messages

Alert Messages

Checking the Error Log

When You Cannot Print

Other Printing Problems

When PictBridge Printing Does Not Work

When Scanning is Not Done as Expected

When You Cannot Send Scanned Files

When Stored Files Cannot be Accessed

When You Cannot Browse the Network to Send a Scan file

When the TWAIN Driver Cannot be Started

When Stored Files Cannot be Edited

When the Network Delivery Function Cannot be Used

Operations are not possible when messages appear

When a Message is Displayed

When a Message is Displayed on the Control Panel

When a Message is Displayed on the Client Computer

Loading paper

Loading Paper into the Paper Trays

Loading Paper into the Large Capacity Tray (LCT)

Orientation-Fixed Paper or Two-Sided Paper

Changing the Paper Size

Changing the Paper Size in the Paper Tray

Changing to a Size That is Not Automatically Detected

Adding Toner

Inserting Toner

When Toner Remains

Sending Faxes or Scanned Documents When Toner Has Run Out

Used Toner

Maintenance

Adjusting the Color Registration

Color Registration