Merlin M2105 User Manual

British Telecom Business Systems

Published by

British

Telecom Business Systems

Safety

information

APPROVED

for

use

with telecommuriication systems

run by British

Telecommunications

in

accordance

with

the

conditions

in

the

instructions

for

use.

S/1000/3/E/500047

Whilst

allpossible care has been takeninthe preparation ofthis publication,

British

Telecom BusinessSystems accept no responsibility

for

any inaccuracies

that

maybefound.

British

Telecom BusinessSystems reserve the

right

tomakechanges

without

notice both to this publication and to the equipment which itdescribes.

If

you

find

anyerrorsinthis

publicationorwould

liketomake

suggestions

for improvement,

please

write to

the

Technical Publications Unit at

British

Telecom BusinessSystems,

Room

533,

Anzani

House,

Trinity

Avenue,

Felixstowe,

IP11

8XB.

Telephone;

Felixstowe

(0394)

693787.

Telex:

987062

BTAN2,

Publication

NoTPU

57A

Item

Code

No

980216

Issue

2.0

(6/85)

Wntten

and designed byCastle, Chappell&Partners

Ltd.

COPYRIGHT®

British

Telecommunications pic 1985

BritishTelecommunications pic

Registered office:81 Newgate Street

LONDON

EC1A7AJ

Registered

in England No.

1800000

The

equipment mustbeearthed.

Never

use equipment

with

damaged or

worn

mainscables and connectors.

Always

disconnect the equipment

from

the mains before unpluaaina

individual

units.

Do not remove the equipmentcovers.

Do

not

trail

wires

undercarpetsor

where

people

might

trip

over

them.

Donotrestrictthe

ventilation

ofthe equipment.

Undernocircumstances

should

the

mains

adapterbe

replacedbyany

other

power

supply.

4

Contents

Introduction

Using

the

M2105for

the

first

time

How

the

M2105

works

to

help

you

Using

the

M2105to

prepare

documents

3 Conventions used inthisguide

6

The

M2105

terminal

10
13

14

15

16

17

20

21
24
26

26

26
26

28
30

30

32
34
36
36
40

41

41

46

Simple

Instructions

Keyboard

and

key

functions

The

Display

Screen

User

Screen

Command

Screen

Selecting

commands

How

Ihe

terminal

takes

over

office

tasks

How

the files inthe terminalare organised

Reviewing

files

Scanning

through

documents

Next/Previous

screen

Next/Previous

page

Next/Previous

document

Preparing

documents

Storing

documents

Deleting

documents

Printing

documents

Preparinga simplemessage

Locating

ItemsIndocuments

Find

item

^Uslng

forms

Locating forms

Completing and validating forms

Signing forms

ft

ft

Sending

and

receiving

messages

on

the

M2105

Installing

the

M2105

Initialising

the

M2105

Problem

solving

Specifications

anc

reference

48

50
52
52
53

53
53

54
54
55

55

56
56

57

59

62
64
65

70

71

72

74

76

B^8Qtti©§j^PH@n&rmina.

Sendinqsimple

messages

Answerback

Numberofqueued

messages

Retry

Incoming

messages

Voice

response

Escape

Receive

Send

all

for

Dial

number

PABX

procedure

Communication

Information

Header

Components

Wiring

instructions and connections to mains

Setting up the printer

Setting up the keyboard and memory unit

Settingupthe

screen

Screen

controls

80

Check

list

84

85

86

87

87

88

88
89
91

92

96

98

line

Approved PBX's

l^ybQ^dcifications

Screen

Printer

System

response

messagec

intormation

messages

Glossary

Summarv

of

commands

InUG

h

h*

How

the

M2105

sends

and

receives

messages:

an

outline

In

your

day-to-day

business

relationships,

you

communicate

with

other

people

basicallyinspeechorinwriting.

You

probably

doa

good

deal

of

communication bytelephone, because

you

can makecontact and pass or

receive

messages

quicklyand efficiently.

Othercommunications, forvarious reasons, need to be written ones, whether

brieforlengthy,

straightforward

textorcompleted

forms.

Inevitablyaslower

process,

whatever

sortofdelivery

systemisused,

and

sometimes

unacceptably

slow.

The

main

purpose

ofthe

M2105

terminal

istousethe

immediacy

ofthe

telephone

systemtotransfer

these

written

communicationsasprinted

documents fast, reliably

and

automatically.

The

M2105

isdesigned

for

efficiency

and

simplicityofoperation,

whether

for

the already proficientor forthe

first

timeuser.

Thisguide describes itsuse indetail.
Whereverthere isa telephone whichisconnected eithertoa direct lineortoa

simple

telephone

extension,

the

M2105

can beplugged

into

thesame

telephone

wall

socket as the existingtelephone.

When the terminal is to

sendamessage,

once

the destination telephone

number

(or

numbers) are added tothe message, the

terminal

automatically

dials the number and establishescontact

with

the distant M2105.which

automatically

answersthe

call.Itthen

sends themessage tothe

receiving

terminal, which prints itimmediately.

It

makes

no difference whether the destination telephone number is inan

office at the

end

of the corridor, in an office ten floors down in the

same

building,ina

nearby

building,

oratthe

other

endofthe

country.

The

whole

processofsending a message

takes

onlyamatterofminutes.

If

you

are

using

the

terminal,itis

not

necessary

tobe

presenttomakeortake

telephone

calls,

becauseifa

connection

cannot

beestablished onthe

first

try.

the

terminal

automatically

tries

again

later.Areceiving

terminal

automatically

answersand

prints

out

whatever

message is

being

sentto

it.

Nb

8 The M2105 terminal

Screen

displays:

syst.hode;

UORK

Screen

displays:

EDITING I

UORK

If

your

terminal

needstobe

Installed

and

connected,

turn

now

to

page

62.

If

your

terminal

needstobe

switchedonand

'initialised', turn

to

page

74.

Ifyour terminal is already installed and ready for use, or in use, youcan

taketheopportunityofsome immediateexperienceonthe

terminal

keyboard.

Thenextsection offerspracticalinstructions inthe simple use ofthe terminal.

It

isdesigned for

first

timeusers, andifyouare already

familiar

with

whatis

'described,goontopage

20.

More

specialised usage ofthe

M2105

iscovered lateroninthisguide.

•

Using

the

M2105

for

the

first

time

Conventions

used

in

this

guide

I i I I i T I I I I

represent the keys on the top rightofthe keyboard, looking likethis

fV

which move the cursor left,right, up and down.

The

cursor

is the highlighted

'square'

which

appears

on the

screenatthe

position

where

the

next

character

you

type

will

appear.

I 1

represents

the

key on

the

extreme

right of

the

keyboard,

looking like this

^uNcIrepresents

the

key on

the

extreme

left of

the

keyboard,

looking like this

Press

means

press

the key labelled CAPSLKFUNC,

and

whilst still

holding itdown,

press

and

release the Q key once. Then release the CAPS

LK

FUNC key.

Any

other

keyboard

characters,

letters or

numbers,

shownasfollowing

I

fuNcIare

typedinthe

same

way.

This

guide

is for

use

withthe unprivileged version of the M2105 terminal.

Use

of

the

terminal

with

Prestel,

VDU

and

Forms

creation

facilities is

coveredinthe

fv12105

Advanced

User

Guide.

10

Using

the

M2105

for

the

first

time

The

display

screen

The

keys

These

siinple instructions

assume

that

the

terminal

has

been

switched on

and

initialised,

and

the

words

'EDITINGWORK'

are

displayedinthe

highlighted

band

on the lower halfof the screen. (Ifthis is notthe

case,

turn to

page).

'Editing' is

the

work you

are

about

to do,

and

covers

the

process

of

typing text on to the

screen

or amending text already shown on

it.

The complete

screen

is divided into two halves. The

upper

part is the 'User'

Screen,

and

this is

the

screen

on which

the

work youdowill

appear.

The lower part is

the

'Command'

Screen,

which is your 'control

centre'

where

various

commands

('the menu')

willbedisplayed

and

confirmed,

and

where

the

terminal

will

'prompt'

and

inform you.

The Command

Screen

maybeasking you to 'Select Command'. Now hold

down

theIfuhc|key

andatthe

same

time

press

the

'Q' key

once.

The

complete User

Screen

will

appear.

Nowrelease the I

func

| key.

Press

theIf"nc|and

'Q'

keys

againinthe

same

way, until

the

Command

Screen

is invitingyou to

'Select

Command'.

Press

them

a third time

and

you

have

the

User

Screen

again. Using

theIfuwc|and

'Q' keys like this

will

always

cause

the terminal to alternate the

screen

display between the

Command

and

User

screens.

Lookat the Command Screen and you

will

see

highlighted

bands

along its

top

and

bottom.

These

are

divided into a series of sections displaying

information

about

the

terminal. Allthis,

and

the

information within

the

screen,

is explained

fully

later.

Using I

func

| Q, Moveintothe User Screen.

Now,

using the keyboardasa

normal typewriter,

type

the

words

'THIS ISA

MESSAGE".

Notice how the

flashing block

character,

knownasthe

cursor,

moves

alongasyou type.

You

maybetyping in capitals, but ifyou wantto

type

in lower

case,

(small

letters)

press

and

hold down the I shift | key,

and

press

the I

caps

lk|

key

once.

Then

release

I shift |.

You

will

nowbeabletouse

| shift |

for

capitals

asona

normal

typewriter.

Pressing

and

releasing | capslk|

and

I shift | in the

same

way

will

once

again

return you to capitals,

andsoon. When you

are

typing in capitals, the yellow

lighton the leftof the keyboard

willbeilluminated.

You

can

ignore

the

legendsonthe

lower lines of

the

keys: they

are

not

used

in

this

terminalatthe

moment.

The

keys

havean'auto-repeat'

function, which

means

that

ifyou hold a key

down, it

will

automatically

continuetotype

the

same

character

until you

release

it.

Editing

your

message

Using

the

| |

cursor

key,

move

the

cursor

under

the

'M' of MESSAGE.

Pressi

func

rr(fbr

InsertSpace)

and

open

3 or 4

spaces

between the

words.

The

space

will

alwaysbeinsertedonthe

right of

the

character

under

which

the cursor is positioned. Close the

message

up again, by using I

func

| 'D'

(forDelete Character)

anditwill

perform inexactly the opposite way, by

deleting

the

spaces

between

the

words.

If

you keep on pressing I

func

| D, you

will

start deleting all the

characters

on the rest of that line ofyour

message.

All

you

needtodoistype

backinany

characters

you

have

lost. You

will

also

find that you

can

remove

any

mistakes

by moving

the

cursor

over

the

mistaken

characterorsection

and

overtyping.

You

can

also

use

the

DELETE

key whilst typing, where it

will

delete

the

character

on

the

leftofthe

cursor.

Nowcontinue typing a

message

across

the

screen

untilyou

have

completed

another line or two. You

will

notice thatasyou go, the cursor

moves

down a

lineat a time,

and

the corresponding numeral '1' is highlighted

each

time on

the

right

hand

sideofthe

screen.

You

will

also

see

that ifa word is not

completed

by the time you

reach

the

right hand

edge

of the

screen,

the

complete

word

will

automatically move

down to the next line. This is called 'Wordwrap'.

I

mwc

IC (forClose Gap)

andjfumc

| O (forOpen Gap), workon the

same

principle as I

f"nc11and I

func

|D.

but

are

used

fordeleting

and

inserting

whole

lines.

Tryinserting a blank line between two of the lines you have typed. Press

I

FuwciOandaone

line

gap

will

open

between

the

line on which

the

cursor

is

currently

positioned

and

the

one

above

it.

Press the cursor key marked I |. The cursor

will

move

back

along the

line

one

space.

Ifyou

keep

the key

pressed

the cursor

will

continue to move

along untilyou

release

the key

and

the

same

will

happen

ifyou

press

the

I -» Ikey. in a forward direction.

Positionthe cursor under the

initial

T ofyour firstword THIS', by using the

I T ll I Iandl ^

||

Icursor keys.

Now

press I

fumc

11,

and keep

it

pressed

down untilthe whole

message

has

moved right

across

the

screen.

As the

message

moves

across

the

screen,

and

hits the right

hand

edge,itwill

move

down to

the

next line, word by word.

11

12

Using

the

M2105

for

the

first

f/me

Clearing

ihe

screen

Printing and

sending

your

message

Position

the

cursor

onthe

empty

line,

and

close

upthegap

againbypressing

I

fUHc

iCand

your

message

returnstoits

original

form.

(Butifyou

continue

to

pressIFutirniCyour

message

willbedeleted

linebyline

untilitno

longer

remains on the screen).

You

can

now

continue totype

your

message.Ifyou

wishtoinsert

somespace

between

lines,

orparagraphs,as

you

go,

simply

pressthe|

return|key.

As

you

fill

thescreen a

numeral

showing

the page number

will

appearonthe

right

hand

margin

and

allow

thecursorto

move

down

correspondingly.

Asyourmessage continuesover a page (approximately 52linesonthe

screen)the

right

hand

margin

numeral

will

change

progressivelyto2,3,

and

4,inalternate

normal

and highlighted display.

Any

partofthemessage

currently

displayed

onthescreencan be

edited

by

usingthe cursor keys to go

left,

right,

up and

down,

orthe|

func

| For

I IB

keys

totab

forwards

and

backwards

(10

charactersat a

time).

If

atany

time

you

needtoclearthescreenandstart

again,

pressthe|

fuwc

|

andQkeysas described earlier, to

bring

you

into

the

Command

Screen.

Now

presstheI -» I

key

until

the

letters

DD

appear

highlighted

along

thetop

edgeofthe

Command

Screen.

Notice

that

the

command

you

are

selecting

is

expanded

on the leftofthe Command Screen, inthis

case

'DELETE

DOCUMENT'.

PresstheI

""urn|key.

PresstheY

keytoconfirm

your

action,

andpressthe

I I

key

once

more.

Now

pressthe|

fuwc

| andQ

keys

and

you

will

be

presented

with

a clear UserScreentostartagain.

'

Now

you

canput

together

a messageonthe

terminal,

it's

aneasy

matter

to

print it, or

send

itto

another

terminal.

Try

printing

it.

PressI

func~|Q.tobring

backthe

Command

Screen.Press the

I ^ Icursor key

until

the letters PRappear highlighted. Press the |

return

|

key

twice.

Your

printer

will

print

outthemessage

you

have

typed

onthe

screen.

You

cansend

your

messageto

another

terminal

justaseasily,ifyou

know

its

telephone number. Again, afteryouhave typed your message on the screen,

pressI

func

IQ.

Now

presstheI ^ Icursor

key

until

the

letters

QSappear

highlightedalong the top

edge

ofthe Command Screen. Press |

return

|.

once.

You

will

see the

cursor

flashinginthe

Command

Screen

asking

you

to

enterthetelephonenumber ofthe

terminal

you

want

tosend

your

message

to.

Typeitin,

making

sureitis

complete

and

correct.

Press|return|again.

Your

message

is now 'posted' and on its way, and the Command

Screen

will

display information

about

its

progress.

Ifyou

erase

the

messagetoclear

the

screen

now.

the

message

will

still

have

been

held in

the

terminal's files

and

canbebrought

back

to look at or

do

further work on,asdescribed

later inthe guide, on p24.

Don't worry at this

stage

about

not

fully

understanding the

commands.

They

will

allbeexplained

in detail later in this

guide.

]w

ZDE

I

'"-t

IR

,

Read

iti.-jtKed

item

I

I'

inseil

space

Del^sieen

c^atacle'S

/

C^o

Open

space

between

lines

CursoT

lelt

letm.ri.i'

h.indsel

Picnous

, Cutsof

nqni

R

C'l.ifiiie

m<Hlf

Summary

of

keyboard

functions

'

SHI.t

y Z^

"N

X

r

v]{

B,\

r ^ f

f N\f

. ,

JL

-

_J

A

JS

P'PVIOllS

().l(|0

I ' IA

No«t |).i<ic

JX

PK'.iijci-.

(lociiinoni

:z

NoitilociiimTdl

CE3C

\

Close

ij.ip

I

IP

Dcicu'ctiirciil

ch.ir,u:to<

1

IB

H.tcKw.iiils

l.it)

3M

Mark

line

or

t)kx;K

C..'so(

do

An

C.i'irul

commanO

Implement

selected

command

UseIfuNt

IQtoswitch

between

User

and

Command

Screens.

Press

CTRLwith key to

select

top right

character

on keys with

three

characters.

Editing functions

Moving through files

and

documents

FUNC

I

D
O
C

F

INSERT

space

between

characters

FUNCW Display NEXTSCREEN (20 lines)

DELETEcurrent

character

FUNCE Display PREVIOUS SCREEN

OPEN

gap

(insert new line) FUNCA Display NEXTPAGE (50 lines)

CLOSE

gap

(delete

line) FUNCS Display PREVIOUS PAGE

FORWARD

tab

FUNCZ Display NEXTDOCUMENT

FUNC X Display PREVIOUS DOCUMENT

B

BACKWARDS

tab

FUNCMMARK

lineorblock/clear

mark

R

READ

marked

text

into

Work

File

13

14

Usingthe M2105forthe firsttime

The

Display

Screen

The diagram belowshows how the screen is laidout inEditing

Work

mode,

wheninthe

Work

File.

The DisplayScreen is split intotwo parts. The upper part is the User Screen
and the lowerpart is the Command Screen. Both parts ofthe screen have a

linewidth of 80 characters. The User

Screen

hasadepth

of20 lines and the

Command

Screenadepth

of 5 lines.

1

08/11/841

terminal;

:

H2105

:

V2.80

I EDITING 1

WORK:15:54

1

D IZIRF FI crt
D
0

SF RC

DN

B
B

SO

a

a

•

1 : 1

I

FFs:

04758:

CDS:

00110;

;h!

SN: m 1n8h ee 1

Theleft

hand

marginisshown

as"]"

characters

and

the right

hand

margin is shownas"["

characters

plus

a two digit

number.

The

purposeofthese

brackets

is to

control

the

available line

length

to 74

characters,

offset to

the right of the

paper.

This

leaves

a blank left

hand

margin

for

punching

and

binding

when

the

documentisprinted.

The two digit

numberonthe

right

indicates

the

page

numberinthe

document

being

displayed.

For

page1and

following

odd-

numbered

pages,

this

numberisshown

highlighted. For

page2and

following

even-

numbered

pages,

itis

shown

normally. This

makesiteasy

(or

the

boundary

between

pagestobe

shown

clearly,

and

helps

you to

position

text in a multiple

page

document.

The

User

Screen

It

isa goodideato

think

ofthe

User

Screenas a 20

line

'window'

into

the

document

being

editedorreviewed.

You

can

position

this

windowina

numberofways.

You

can

moveitupor

down

byone

line

ata

time,

or20

lines

(one

screen)

ata

time,or52

lines

(one

page)

ata

time.Orrepositionitto

show

the

top20linesofthe

followingorprevious

document.

Thisisexplained

on

p26.

Each

pageofa

documentis52

lines

long,

except

the

first

page,

whichis51.

-ca
CD

CO
ca
CO

ca

ca

•3

ca

ca

CO

ca

CO

c
c

c

c

c

c

15

16

Using

the

M2105

for

the

first

time

The

Command

Screen

TheCommand Screen comprises the bottom

five

linesofthe Display Screen.

Itis your 'control

centre'

where various

commands

('the menu')

will

be

displayed and confirmed and where the terminal

will

'prompt' and

inform

you.

The diagram below

shows

the meanings of the various sections which make

up

the

top

and

bottom highlighted

bands.

The top lineof the three lines displayed between the highlighted

bands

will

offer you the

choice

of a number of

commands,

which

will

be highlighted

when you

select

them. Not all of the

commands

will

necessarilybedisplayed

all

the

time

- it

depends

on

the

modeofthe

terminal.

The

second

line

will

spell but the command in

full

on the left-handside. Where

there is a further additional option tobeselected

or an entry tobemade,

that

will

alsobedisplayedtoprompt

you.

The third line

will

give you information on the terminal's status on its current

task

and

warn you,

together

witha

'bleep',

ifyou

have

omitted

necessary

entries or

made

incorrect ones. A number of different

messages

can

appear

inthe lower left-hand corner

and

you

will

become

familiarwiththem through

experience.

They

are

listed on p91.

A list of

the

most

common

commandsisgiven

on p96.

DATE

CURRENT

LINE

PREFERENCE

MODE:

TERMINAL

OR

HANDSET

\

SOFTWARE VERSION CURRENT MODE CURRENT FILE TIMEOF

DAY

NUMBER

/ /

08/11/841

terhinal;

1

H2185

!

V2.M

1 EBIT1M6

1

UORK

:

15:54

1

D •

RF

FI cn

DD

PR 6S SF

RC

SN

so

•

D

COPY

IOC

0

B

Select

Costnand

E

•

D

1 i

:FFs:e475d;C]is:0ene:

1

nsN:

eee

:

NBH

ee

\

MESSAGE

SEQUENCE

NUMBER

FREE

FILE

SPACE:

REPRESENTS

CURRENT

SPACE

AVAILABLE

IN

FILE

CURRENTLY

DISPLAYED

CURRENT

DOCUMENT

SIZE:

REPRESENTS

SIZEOFDOCUMENT

CURRENTLY

DISPLAYED

\

NUMBER

OF
QUEUED
MESSAGES

m

to^se?pr^t^rnm^TnHo

^

document

has

been

prepared,

whetherasimple

messageora

form,

lu

5»eieci

commanas

there

areanumberofbasic

commands

you

carry

out.

You

can

copyitinto

other

files,

delete

it,

print

it.

orsend itto another terminal. Thereare other

commands which you

can

use, but for the moment take

these

four

commandsasexamples.

To

select a

command,

pressI

^unc

| Qtogo

into

the

Command

Screen.

You

will

seea'menu'

that looks like this

n

C(1

CD

DDPR8S

SFRCDN

SO

Thesecommands are

known

as 'mnemonic' commands.

The four

commands

concerned

are:

CD- Copy Document

DD -

Delete

Document

PR-Print

QS- Queue

for

Sending

There

are

two

waysofselecting

commands.

1)Byusing

theI-»Ior

I I

keys

repeatedlytohighlight

the

required

mnemonic, then pressing I

RETuaN*!.

2)^y

pressingasingle

key.

which

you

will

tind

simpler

when

you

are

more

familiar

with

the

terminal,

f^or

example,

pressingPand

then|utiuaw|is

a

shortcuttousing

theI -* Ior| |

keys

toselect

PR.

Where

thereismore

than

one

command

with

ihe

same

first

letter

- e g

CM

and

CD.asingle

pressof'C

will

select

CM.Toselect

CD,

pressCfollowed

by D.

Sotoselect

'Copy

Document'

you

would

typeCDand

press[return

If

you

select

any

commandbymistake

you

can

cancelitsimplybypressino

the

DELETE

key.

y y^ y

17

20

How

the

terminal

takes

over

office

tasks

TO

AND

FROM

OTHER

TERMINALS

PRINTER

SYSTEM

INFORMATION

1

WORK

FILE

MAIL

BOX

FILE

OPERATOR

INFORMATION

FILE

FORMS

FILE

'MESSAGES

RECEIVED'FILE

PENDING

FILE

'MESSAGES

SENT

FILE

Ifyou think how your terminal

replaces

the

tasks

you would

need

to perform

ifyou were sitting at an ordinary

desk

doing the

same

work,you

can

quickly

see

the

parallels.

Yourdisplay

screen

and

keyboard

becomes

your medium forwork output -

writingcommunications,

filling

informs. Instead of

despatching

letters by

post

and

keeping

carbon

copies

in 'out' trays

and

filing

cabinets,

you mail

them

via your own electronic

postbox

and

the

telephone

system

directto their

destinations,

and

they

are

filedinmemory, whereyou

can

quickly reviewthem.

Similarly, incoming communications land in your electronic 'in' tray,

are

printed

and

filed in memory. Where, again, you

can

review them.

You

can

also

file material in

your

electronic

pending

file,

and

examine

or

amend

it.

Importantorirreplaceable

material

like forms, or

other

information

that

mustbeheld permanently,

canbeput

away

in yourelectronicsafe.

m

i

9

How

the

files in

the

terminal

are

organised

Te

.'VorH

-ile

'he

lending

File

iP)

The

Mail

Box

File

The terminal holds

seven

different files of information. Their

uses

are

describedinthe

following

pages.

The

Work

File

The

Pending

File

The

Mail

Box

File

The

Transmitted

History File

The

Received

History File

The

Forms

File

The

Operator

Information File

(W)

(P)

(Contents not accessible by user)

(T)

(R)
(F)
(0)

The Work File, holds, in effect,

the

document

which is currently

being

completed.Itcan containonlyone document at a

time,

althoughof several

pages.

Documents

can

be copied to or fromthe WorkFileor deleted. Noediting

can

be

doneona

document

unless

it is in

the

Work

File.

ThePending

File

isused to hold

temporarily

anydocument whichhas been

copied

from

the

Work

File

orother

file,

and subject to

space

availability,

it

can

hold any numberofdocuments at a time.

It

has

three main uses. 1) to store an incomplete document while more

informationis collected 2) to storea document temporarily whileanother

user

makes

use

of the terminal 3) to retain temporarily a copy of a received or

previously

transmitted document.

DocumentsinthePending

File

can

only

be

copiedordeleted

by the user.

The

abbreviation

PENDGisused

for

this

File.

The Mail Box File is

usedtostore

documents

which

have

been

completed

by

the

user

and

have

been

actioned for transmission using the

'Queue

for

sending'

command.

Once 'posted' to the

Mail

Box

File

a document cannot be retrieved

and

copied back intothe

Work

File

forpossible unauthorised modification before

transmission. The 'mail' is protected, justasifit

had

been

posted.

21

22

How the files in the terminal

are

organised

The

Transmitted

History

Fi!e(T)

The

Received

History

File (R)

The

Forms

File (F)

The

Operator

Information

File

(O)

As

soonasthe

document

is put into

the

Mail

BoxFile,

the

terminal

automatically

starts

the

process

of dialling

the

telephone

numbersonthe

document

and

transmitting it.This

happens

completely independentlyofany

other

action

the

user

maybetaking,sowork

can

continue.

Immediately

thedocumenthas

been

transmitted, itisautomaticallytransferred

to

the

Transmitted History File.

The Transmitted History File

contains

copies

of the latest

documents

which

have

been

transmitted,

subjecttospace

availability.

Only

the

terminal is allowed to

copy

documents

INTO

this file.

The file

canbereviewed,sothatparts, or

the

whole, oftransmitted

documents

can

be

usedinthe

creation

of

new

documents

in

the

Work

File.

The

abbreviation

TXHSTisused

for

this

file.

The

Received

History File

contains

copiesofthe

latest

documents

which

have

been

received,

subjecttospace

availability.

Like

the

TXHST

file,only

the

terminal

can

put

documents

into this file.

The

abbreviation

RXHSTisused

for

this

file.

The Forms Fileis

usedtostore

copies

of blank forms. They

canbewithdrawn

and

copiedtothe

Work File tobe"filled in"asrequired.

Only forms

canbestored

in this file.

The

Operator

Information File is for storing

notes

and

information

that

is useful for continual

reference,

for

example

phone

lists.

The

abbreviation

OPINFisused

for

this

file.

Note

The

contentsofthe

Forms

and

Operator

Information files

are

in

battery-protected

memory

which is

semi-permanent.

The

contents

will

not normallybelost if

the

terminal is

switched

offfor several

days.

The Pending,

Mail

Box, Transmitted History

and

Received History files

compete

for

space

with

one

another

rather

like

suspension

files in

one

drawer

of a

desk.

The

Operator

Information

and

Forms files also

compete

for

space

in a

second

'drawer'.

Important

note

iibout

the

terminal

TheTransmitted

History

and Received

History

Files,

like

allthe other

files,

can

hold

a limited

amount

of material:

butinthese

files,

documents

are

automatically deleted by being overwritten bycopies ofmore recent

documents.

Dependingonwhether the

terminal

isexpected to be used

principally

as a

transmitter orasa receiver of

documents,itcanbeset

to allow

automatic

expansion ofone

history

file

at the expense ofthe other (see p76).

You

can

always delete old copies of documents manuallyifrequired at any

time.

Note The contents of the

Work.

Pending,

Mail

Box,Transmitted History

and Received

History

Files

are

all

lostifthe terminal isswitched

off.

The terminal is intended tobeleft switched on at all times

and

only

switched

offifitisto be physically moved, although the screen may be switched off

independentlyorthe

brightness

turned

down.

There are two reasons forthis.

Firstly,

the terminal must be continually

available to receive incoming

messages

fromother terminals,

and

these

could

arrive at

any

time.

Secondly, the terminal stores copies ofreceived and transmitted messages

temporarilyinits

internal

memory.Ifit

isswitched

off,

theeffectistodelete all

these stored copies and wipe out its 'unprotected' memory, and there are

circumstances

where

this

would

be

undesirable.

However, certain important operator information

and

copies

of blank forms,

which

will

have been stored in 'protected' memory, are retained

for

a period

ofseveral days even afterthe terminal isswitched offand

will

still

be available

once

it is

switched

backonagain.

24

Reviewing files

102/11/84:

TERffliiAL

You

can reviewany document inany

file

during reviewing orediting by using

the

REVIEW

FILE

command.

The fileyou

are

reviewing on the UserScreen

willbeindicated

on

the

Command

Screen.

H210S

V2,eo

:reviewing:

penbs

THIS

SHOWS

THAT

YOU

ARE

REVIEWING

THE

PENDING

FiLE

11;48

I

After reviewing a

documentinoneofthe

terminal's files, you may wish to

return to

the

Work File. Todothis, first

move

into

the

Command

Screen,

using

I

fuNc

IQ.

Key

the

command

RS.

PressIreturn|and

the

terminal

will

'RESUME' to Editing

the

Work File.

Whileyou

areinREVIEW

FILEmode, you

can

scan

withinthe

document

under

review by

using

the

NEXT/PREVIOUS SCREEN

and

NEXT/PREVIOUS

PAGE

commandsasexplained on p26. You

can

also

scan

through a

document

using

the

cursor

keys. To do this, first

use

the!

| Q

command

and

then

use

the I T I

and

I j \keys to move through a document. This

also

enables

lines tobeselected

for

MARKING,asexplained later.

As

documents

are

arranged

inthe files in order, you

needtouse

the

NEXT/

PREVIOUS

DOCUMENT

command

to

lookatother

documents

in

the

file

under

review.

PREVIOUS

DOCUMENT

I

CUPFtENT

DOCUMENT

1

NEXT

DOCUMENT>

PENDING

REVIEW

FILE

Mnemonic

RF

Allows

accesstoany

file

except

Mail Box for

the

purpose

of examination,

copying,

deleting

or marking

Mnemonic

RS

Allows

returntoWork

File

after

reviewing a

document

Keying

Sequence

PressIfuNcIQfor

Command

Screen

Use

keys to

select

RF

Press

I return I

Select

filefrom options offered.

0 = Operator Information

P =

Pending

F =

Forms

R =

Received

History

T =

Transmitted

History

Note

that

'L'

referstothe

Last

document

you were reviewing.

PressI"gTuRN

I

('bleep' signifies successful

completion)

Keying

Sequence

PressIfuHcIQfor

Command

Screen

Use keys to

select

RS

PressI"CTuaH

I

('bleep'

signifies

successful

completion)

25

26

Scanning

through

documents

Next/Previous

screen

Next/Previous

page

Next/Previous

aocument

When you are editing or reviewing, you may have to move quickly through a

document,

perhaps

to the

topofthe

next

page,

or when reviewing a file, to

move to

the

next

document.Tomake

scanning

quicker

and

easier, you

can

use

some

other

functions

and

commands:

NEXT/PREVIOUS

SCREEN,

NEXT/

PREVIOUS

PAGEorNEXT/PREVIOUS

DOCUMENT.

Thisgives youimmediate

access

toeither the

following

or previous complete

User

Screen

of 20 lines of

data,bypressing|func

|Wfor

NEXT

SCREEN

orIfunc

IE

for

PREVIOUS

SCREEN.

Thisgives you

access

to the first20 lines of data inthe nextor previous

pageofthe

document,bypressing|func

| A for NEXT PAGE

or

I

func

I s

for

PREVIOUS

PAGE.

Thisgives you

access

to the first20 linesof data inthe nextor previous

document, by pressing |

func

| Z for

NEXT

DOCUMENT

or |

func

| X

for

PREVIOUS

DOCUMENT.

Once you have displayed any screen of

information,

youcan also ofcourse

use the cursor keysto move the 'window'up or down byone lineat a

time.

Thediagram belowshows the convenient positioning ofthe

NEXT/PREVIOUS keys.

n-i

.-.'ir-jDCr.'

.'0

LINES

CXI

CURRENT

DOCUMENT»

NEXT

DOCUMENT}

NEXT

DOCUMENT>

PAGE

(52

LINES)

PAGE

i52

LINES)

(52

LINES)

CAPS

LK

»UKC

m

m

m

m

m

«

e

28

Preparing

documents

Now

you

are

readytoprepare

documents.Ifyou

refertothe

Quick

Reference

Card

with

thisguide, you

will

be able to keep byyoua reminder ofthe

keyboard

layout

andofthe

various

commands and

functions

which

will

be

referred to continually during the next section.
Documents

canbeof two kinds, simple

messages

or Forms.

A Form

document

contains

'fields'

which

are

areas

in a

document

which

can

be 'protected' or'unprotected'

from

keyboarddata

entry.

Forms

are prepared

on specially privileged terminals and may be sent toyouto

"fill

in".

Though

these

two

kindsofdocuments are prepared and sentindifferent

ways, itis important to note that a number ofthe maincommands and

functions referred to inthe following

pages

are common to both of them.

Simple

message

document

•

Form

documeni

>

;

RX008

09/11/84

20:21

To:246

8043

A/BACK:01

246

8043

!

Actual

Destinations

:246

8043

A1i«on

From:031

246

8021

Pleas*

resember

to

check

with

Patterson

b

Forbes

about

the

deliveries

of

material

due

on

Thursday

SOth.

I

Hill

contact

you

tomorroM

from

Bridqend

Colin

!

RX003

09/11/84

19:34

To:

246

8043

a/back:01

246

8043

Actual

Destinations

:

246

8043

CUSTOMER

INFORMATION

Fron:031

246

8021

PAGE

1 I

PAGE

1 I

I

I

XXXX

1

Ref

<436}I7i

I

XXXX

1

ADDRESSED

TO

(

246

8043

PK

(X)

8P

(N)

U6C

(43

} I

NAHE<Patterson

b

Forbes

Ltd.

ADDRESS

C

Unit

5.

Southwick

Trading

Estate.

{

Middleford,

Beds

883

4AN

{

TELEPHONE

NO C

021

246

8091

TYPEOF{

Laundry

eouionent

nanufacturera

BUSINESS

CONTACT

{

Mr.GDunfee

How

documents

are

prepared

Documents

are

prepared

by keying

data

intothe User Screen.

When the Work Fileis empty, itis automatically inEditing mode. When a

document

is in the WorkFile, itis automatically in the

mode

of that document,

i.e. simple

messages

or Forms mode. The Command

Screen

will

be

displaying the

words

"Editing Work".

EDITING ;

UORK

DN

SO

You

mightbe preparing a simple message fora number ofreasons, perhaps

as a plain letter, a

message

or a memo, or fornotes or an aide-memoire to

keep

in the

PendingorOperator

Information files.

Anearlier section of the guide described simple use of the terminal

and

covered

the

useofsome

basic

editing functions. Younow

need

to know

about

further

commands.

Assume you

need

to preparea simple

message

by typing iton the keyboard.

You

will

see

iton the display

screenasyou type, where you

can

make sure it

iscorrect before you go through the procedure forsending

it,asdescribed

later

on.

Suppose that the message needs to incorporate a considerable amount of

material-maybe several differentsections

from

other documents.

You

could

of

course

recreate

them,

which

would

take

time.

Butifthose

various

documentswere already inyour terminal files you could simply retrieve them,

or

sections

of them,

and

insert

them

wherever

you wish in your

message.

This

canbedone

by using the copying or marking facilities, as explained

later. Before you

can

do this, you

will

need to lookat other filesinthe terminal

and trace the items you need, using the

REVIEW

FILEorFIND

ITEM

commands.

Once prepared, documents

canbestored, deleted, transmitted or printed.

29

30

Preparingdocuments

Storing

documents

Deleting

documents

Assume that you have originated a simple

message

inthe

Work

Fileand that

you

wishtostore

it.You

can

use

the

COPY DOCUMENT

commandtodo

this.

When you COPY a

documenttoanother

file, it remains

alsointhe

source

file

(inthis

case

the Work File).

The

source

ofthe document being copied is always takenasthe document

currently on the User

Screen;sothat if

the

User

Screen

is being

used

to

review a file,the

document

under

review is

copied.

Asimple

message

canbecopied

from the Work File into the Pending or

Operator Information Fileonly, or

copied

into the Work File, Pending or

Operator Information File,from

anyofthe

otherfiles inthe terminal.

Inaddition, a Form may alsobecopied

into the Forms File.

OPERATOR

INFORMATION

FILE

\

/,

PENDING

FILE

FORMS

FILE

FORMS

ONLY

RECEIVED

HISTORY

FILE

/

WORK

FILE

OS

ONLY

\

MAIL

BOX

FILE

TRANSMITTED

HISTORY

FILE

Ifyou wish to

deleteadocument,

you

can

use

the

DELETEDOCUMENT

command.

You might wish todothis to

erase

documents

no longer required

soasto

generate

some

free

space,

or to

eraseadocument

which

has

been

sent

or received but

considered

too confidential to leave in

the

appropriate

history file.

The

DELETE

DOCUMENT

command

deletes

the

document

currently

displayedonthe

screen,

and

is effective in

both

editing

and

reviewing

mode.

9

9

COPYD^'CUMENr

Mnemonic

CD

Makes a new copy of a document

from

one

source

file to

another

(specified)

file,

leaving

the

original

in

the

source

file

Whencopying intothe

Work

File,

terminal

will

resume

into

Editing

mode when copy is completed

Requires free

space

Effective

modes:

Editing

Reviewing

Mnemonic

DD

Deletesa document

currently

displayed

Terminal

will

resume

into

Editing

mode on successful completionof

command

Effective

modes:

Editing

Reviewing

Keying

Sequence

Press

I foic

IQ

for

Command

Screen

Use

keys to

select

CD

Press [

BETURN

I

Select

from

offered

files

W =

Work

P =

Pending

O =

Operator

Information

F =

Forms

Press

appropriate key

PressIbeturh

I

('bleep'

signifies

successful

completion)

PressIfuHcIQfor

User

Screen

Keying

Sequence

PressIFUNcIQfor

Command

Screen

Use

keys to

select

DD

Press [

RITUBW

I

Select

'Y*or'N'

from

confirmation

options offered.

Press

appropriate

key

Press [

RETURN

I

('bleep' signifies successful

completion)

PressIfuhc

IQ

for

User

Screen

31

32

Preparingdocuments

Printing

documents

Pnnied

aocumeni

•

If

youwishto printa document at anytime,youmaydo so by using the

PRINT

command. Theterminal printer

will

then printthe document currentlydisplayed

on the User

Screen.

The

document

canbefrom

any

fileunder review by the

REVIEW FILE

command,orfrom

the

Work File.

If

the printer is busy,

due

to incoming

message

traffic,the

PRINT

command

willberejected

and

the terminal

will

warn you witha 'bleep'. The keyboard

will

be disabled

until

the

DELETE'key

is pressed.

You

can

choose

to print

the

contentsofthe

document

displayed on the User

Screeninone

of two ways:asa DOCUMENT (D)orasa SHEET(S).

If

you

choose

DOCUMENT

the

terminal

assumes

that the printer is

loaded

with

continuous

stationery

and

the

header

willbeprinted at

the

topofeach

page.

Ifyou

choose

SHEET,

the

terminal

will

assume

that

the

document

is to

be

printed

one

sheet

at a time,

and

will

not print

the

header

on any

sheet.

This

means

that

you

can

use

the

terminal simplyasan

electronic typewriter,

giving you

the

opportunity to

use

pre-printed

headed

stationery for mailing to

destinations

which

do

not

have

terminals.

When printingasa

SHEET,

the terminal

will

onlyprintthe

page

currently

displayed on

the

screen.Ifthe

document

is of more than

one

page,

then

the

NEXT/PREVIOUS

PAGEfunction mustbeusedtoselect

the next

page

for

printing

(seep26).

!

RX020

22/11/84

16:38

To:246

8043

!

A/BACK:01

246

B043

I

Actual

OestinationB

:246

8043

Fron:031

246

8021

John-this

could

b*

relevant

In

view

of

yesterday's

discussion

-

Mike

New

reoorts

and

studies

drawinq

attention

to

major

skills

shortaqes

appear

each

month.

The

latest.

Crisis

Facinq

UK

Information

Technoloqy.

comes

from

the

IT

Economic

Development

Committee.

Although

primarily

concerned

Mith

the

lack

of

investment

in

research

and

inadeouate

financlnq

for

fast-qrowinq.

medium-sized

companies,

it

states:

'One

of

the

most

critical

issues

of

all

Is

the

availability

of

suitable

skilled

manpoHer.

Shortaqes

occur

at

all

skill

levels,

but

are

probably

worst

in

software

enqineerinq,

systems

Inteqratlon

and

advanced

production

technoloqy.*

It

adds

later:

'Too

often

contracts

are

beinq

lost,

and

employment

opportunities

for

the

less

skilled

are

beinq

lost

with

them,

because

of

the

lack

ofafew

key

enqineers.

Competition

for

these

people

is

increasinq

from

users

and

overseas

companies

establishlnq

in

the

UK.

(END

OF

DOCUMENT)

PRINT

Mnemonic

PR

Effective

modes:

Editing

Reviewing

Keying

Sequence

PressifUNcIQfor

Command

Screen

Prints the

documentorpage

currently

on the display

screen

Use keys to select PR

(Printer mustbefree

and

'ON LINE')

Pressjbeturn

|

Select

D (Doc) or 8 (Sheet) from

options offered.

Press

appropriate

key

Press

L

]

('bleep'

signifies

successful

completion)

PressIFUNC10for

User

Screen

33

34

Preparingdocuments

Preparingasimple

message

Mark

item

Read

marked

item

Clear

mark

Clear

all

marks

If

the

message

you wish to prepare

and

send

requires sections ofother

documentstobe

incorporated, there

are

several otherfunctions you need to

know about.They are:

MARK

ITEM/CLEAR

MARK(Ifunc|M)

and

READ MARKED ITEM(|func

|R)

They

need

to be used inconjunction with

each

other,aswellaswiththe

editing commands referred fo under 'Using the M2105forthe first time'.

Suppose

that there is a section of

data

that you want to

copy

from a

documentinone

ofthe terminal's files,

and

that you

have

located itin the

appropriate

file

byusing

REVIEW

FILE

procedures.

You

can 'mark' itusing

'MARK

ITEM'

and then transfer itintothe WorkFileat the position you want by

using 'READ

MARKED

ITEM'.

Move into the User

Screenifnecessary,

using i

func

| Q. With

the

cursor

positioned inthe

first

lineofthe required section, press I

fuhc|M.

The line

willbe'highlighted' along its whole length.

Move

the

cursor

downtothe

last line of

the

required

section,

and

press

I

fuwc

IMagain. Thewhole section, includingthe last line,

will

be highlighted.

Itisnow

'marked'.

You

can

only mark

one

section ina document at a time, but the start

and

end

of

the

section

canbeas

far

apartasyou like, even

spanning

more than

one

User

Screen

or more than

one

page.

Ifonly a single line is required, simply

pressifuhcIMonce.

Using

Lj

Q to move intothe

Command

Screen, return to theWork Fileby

keying RS

(RESUME),

followed by I

"eturh|.Once

inthe Work File, position

the

cursor

to the linewhere you wish the marked section to be placed. Press

I

FUNc

IR,

for READ MARKED ITEM,

and

the

marked

section

willbeinserted

at

the

cursor

linewhilst moving

any

existing text down

the

document.

READ

MARKED

ITEM will

not

remove

the

marks

from

the

source

document,

so

that

you

can

use

it repeatedly, for

example

when using a

standard

headingoneach

page

of a

message.

You

can

also

mark

itemswithin

the

Work File to

enable

whole

paragraphstobe

copied

within a

document.

To

clear

marks

from

any

already

marked

line

where

the

cursor

is positioned,

pressIFUWC

IM. To

clear

a marked section, you

can

either

use

the

CM

commandasexplained

below, or

theIfuhc|Mkey on

the

first

and

last

line

of

the

marked

section.

The

CLEAR ALL

MARKS

command

clears

all marks in

the

memory. You

can

use

this if

the

message

'TOO

MANY

MARKS'

occursonthe

Command

Screen.

MARK

ITEM

I

FUNc

Ikey command M

Use

RStoreturntoWork

File

Effective

modes:

Editing

Reviewing

READ

MARKED

ITEM

I

tuhc

I key

command

R

Effective

modes:

Editing

CLEAI^

MARK

I I key command M

Effective

modes:

Editing
Reviewing

CLEAR

ALL

MARKS

Mnemonic

CM

Effective

modes:

Editing

Reviewing

Keying

Sequence

Select

itemtobe

marked

on

User

Screen, by positioning

cursor

Use

keys to

selectifuNc

| M

Position

cursortoendofblocktobe

marked.

PressIfuhc

| M

again

Select position inWorkFilewhere

item is to

be

placed, by positioning

cursor

Use keys to

selectIfunc

| R

Select position of item tobecleared

by positioning

cursor

Use

keys to

selectImwc

IM

PressIFuwcIQfor

Command

Screen

Use

keystoselect

CM

Press

I «eturh I

('bleep'

signifies

successful

completion)

35

36

Locating

items

in

documents

Find item . it

may

bethat

you

needto

identify

andlocate,

foranumber

ofreasons, an

item

whichcould be a word,a phrase or a sequenceoftextcharacters ofany

length. You might

need

to locate this information wherever itis in the files,

however

many

times it

occurs,

and

examine

it, mark itor edit it.

Todothis you

use

the

FIND

ITEM

command.

This is a powerful

command

with a

numberofcharacteristics

and

abilities.

Note that it is

used

withFormsaswellassimple

messages.

Using the

Command Screen, keytoFland press|

seturn|.You

will

be presented

with

two fields: "String"

and

"Extent".

Thecursor

will

be prompting you to make an entry intothe 'String'

field.

A'String' is literally any group ofcharacters whichcan be typed on the
keyboard. It

can

be a word, words and numbers, a phrase, sentence or

paragraph

ofvirtuallyany length. There

are

some

limitations, referred to later.

For

the

purposesofthe

FIND

ITEM

command

the

limitis 10

characters,

which

isthe length of the field.There are ways inwhich these 10 characters

can

be

expanded,asyou

will

see.

Assume for the moment that youare in reviewing mode and know that the

word

'YESTERDAY'

appears somewhere inthe

file

youare currently in,and

you wish to

locate

itexactly.

Type in

YESTERDAY

inthe 'String'

field

and press|

return

|.

The cursor

will

nowbeprompting you inthe 'Extent' field, which

will

be

displaying D,which represents Current (D)ocument. You

can

also enter into

this

field

'F'forCurrent

(F)ile

or'S'

for

Whole(S)ystem

(all

the

files).

Type in 'F' and pressI

keturm

|. The terminal is nowlooking forreference to

the word

YESTERDAY

inthe

file

youare currently in.Assuming that the word

appears

in a document withinthat

file,itwill

display the line inthe document

containing the matching word. The cursor

willbepositioned at the start ofthe

matching word. The Command Screen may display an appropriate

information message, such as

'DIFFERENT

DOC,

informing

youthat the

word

has

now

been

foundinanother

document.

If

the document is not already inthe

Work

File,

you may now use the COPY

command

(see

p31) or the

MARK

function

(see

p34)

to transfer it.

If

the

word

cannot

be

foundinthe

current

document

then

the

terminal

will

search

successively

through all remaining

documents

inthe currentfile.

If

the word

YESTERDAY

does

not

appear

anywhere in the

file,

the Connmand

Screen

will

display the

message

'NO

MATCH".

If

you

had

selected

'D' for Current (D)ocument, the terminal's

search

would

have

finished at

the

endofthe

current

document,

andifunsuccessful,

would

have

displayedonthe

Command

Screen

'NO MATCH'.

If

you

had

typed in'S'- Whole (S)ystem. the search would have started inthe

file

currentlybeing reviewedand continued throughallthe

files

except the

Work

File,

inthe order of Pending, Received,

History,

Transmitted History.

Forms,

and Operator

Information.

Whilst

editingthe

Work

File

the search

order is the

same

except

that it

begins

withthe Work File.The

search

will

'wraparound' tothe beginning again as longas the Flcommand is repeated.

If

thesearch was unsuccessful,

"NO

MATCH'

would

be displayed.

Note:

When

youare searchingin(F)ileor(D)ocument

thesearch begins

from

thecurrentcursorpositioninthedocument being displayed.

This

means that

the

terminal

will

notlocate a string

which

existsbeforethe cursor position, or

in

any

earlier

documentinthe

same

file.

There

maybe several occurrences ofthesame

item

and you

might

be

searching

fora specific

one

which is not the

one

firstfound. Inthis

case,

pressI i0 andI Iand the

terminal

will

search

through

tothe next

occurrenceofthe

sequence.

To

clear

the

FIND

ITEM

command,

use|fuNc

| Q for

the

Command

Screen

and

press

the

DELETE

key to

cancel

the

command.

Find

item-advanced

usage

You

couldbesearching

for

something

longer

and

more

complex,

andtodo

thisitisnecessary

firstofalltodefine

the

composition

ofa 'string' more

exactly.

Any

ofthe

keyboard

characterscan be used tocomposea

string,

with

the

exceptionofthespacecharacter. Thesize ofa

string

can be anything

from

one character to 10characters (the lengthofthe 'string'

field).

You

will

wantthe stringyouenter inthe'String'

field

tobe matched

with

a

string

somewhereinthe

text.

This

isdone ona character bycharacter basis,

and althoughyoucan onlyenter capital lettersinthe'String'

field,

theycan be

matched

with

upperorlower-case characters.

Therefore

the

string

'TO-MORROW

will

be matched

with

thetext

string

'TO-MORROW

or

'to-morrow';

butnot

with

'TO

MORROW,

which

beingtwowords, isinfact

two text

strings.

37

38

Locating

itemsin

documents

Finding

Forms

!

1

Htllo

t

1

Hdlo

2

i

1

j

i

Hfllo

3

1

Ktllo

4

CURSOR

POSITION

When<D)ISspecihoa

tor

me

extent<HELLO-i

will

Una

Hello3but

not

Hello

2.

lt(F)is

specitma

Hello

3

and

Hello

4 willtxtound

also.

Toexpandthe

limit

of10 characters allowableinthe 'String'

field,

youcan use

what

are

knownas'Wild

Card'

characters.

There are twoofthem, the hash (#) and the asterisk (*).They may be

positioned anywhere inthe string, and they

each

have their own particular

significance during

the

search.

The

hash

(#)

The hash

will

match withany one character including the hash and asterisk,

but

not with

the

space.

Soifyouenter the string FORM#,forexample, it

will

be matched

with

FORMS,

F0RM9orFORMS-but

not

with FORM 5.

You

can use any number of hash characters ina string, the maximumbeing

10. The effect of doing this (not a very

likely

need) would be to match allthe

wordsof10

characters.

The

asterisk

(*)

The difference between the asterisk and the hash is that itmatches

with

any

numberof characters including the hash, asterisk

and

space.

Itcan,

therefore, match withthe string, words longer than 10 characters, and more

than

one

word.

For

example,

the

string UNDER*

willbematched

with

the

words

UNDERNEATH, UNDERLINE,

and

also

with

the

word

UNDER.

The string B*

will

be matched

with

all

the words starting

with

Bor b,

*ING

will

be matched

with

allthe words ending

with

ING,

or ing.

UNDER*8

could also be matched

with,

say, the

sequence

ofwords

UNDER

THE

CLOCKAT8 provided thissequence is positioned

within

a single

display line, which is the largest word

sequence

possible.

To

takeanexample, ifyou

need

to find a form with

the

reference

AD61,

use

the

FIND

ITEM

command, specify the string

*AD61*and

the extent

as

(S)ystem. Whenthe string isfound, the document

will

be displayed on the

screenwiththe cursor positioned at the start ofthe string

AD61.

You

can then

copyormark

the

form.

The

largest

sequence

possible

wouldbelimited to 8

charactersinorder

to fit

the

'String' field

lengthof10

characters.

FIND

ITEM

Mnemonic

FI

Effective

modes:

Editing

Reviewing

Keying

Sequence

Press

I

FUNcIQfor

Command

Screen

Use keys to

select

FI

PressIRcrunH

I

Enterappropriate 'String' in

CommandScreen, using# or *if

needed

PressIRtTURH

I

Select

from

offered options

(D.F.

orS)

Press[

BETUOH

I

('bleep' signifies successful

completion)

39

40

Using

forms

Form

document

showina

ueias

'^ilecJ:n •

You

may

fill

ina

Form

inthe same wayas a simple message is prepared, by

keying

data

intothe terminal when itis displaying the WorkFile.The

difference is that this time the WorkFile

willbeinForm

Filling

mode.

As inthe preparation of simple

messages,

there

are

facilities in

the

terminal

forcompleting Forms quickly

and

efficiently,

and

inbuilt

checkstoensure

security

and

confidentiality.

The commands described earlier (CD,

DD,

PR,QS) and the functions, apply

whilstForm

Fillingaswellaswithsimple

messages

but there

are

certain

differencesinprocedure.

Firstly,

you need a formto

fill

in.The terminal,as you have seen, may have a

file

of forms for you to draw on. These forms consist entirelyof

successive

fieldstobe

filled

in.

t RXOOS

09/11/84

19:S3

To:

246

8043

PAGE 1 I

I

a/back:01

246

8043

Fraa:031

246

8021

t

I

Actual

OsBtlnatlons

246

8043

|

I UWUU 1

> (

SALES

RECORD )FORM

Re*

(69/2}

<K} I

I ,

I ADDRESSED TO (

246

8043

> PK

(U)

SP

CN} UGC

t54

> J

NAKE{PAtterson

Be

Forbvs

Ltd.

ADDRESS{Unit

9.

Southwick

Tradlnq

Estate.

<

Middleford.

B»da

BQ3

4AN

t

TELEPHONE

NO{021

246

8091

TYPE

OF {

Laundry

eQuipDent

raanufactursrs

BUSINESS

GOODS

SUPPLIED

(

24

castinqs

SPEC

AL/4664/RC4

ORDER

NO <

PF/SDP

3784

}

(END

OF

DOCUMENT)

€

€

€

€

€

Locating

Forms

Completing

and

validating

Forms

Put

the

terminal into Review File

mode,

and

select

the

Forms

File. You

can

nowselect the

Form

youneed by using the varioussearching and reviewing

commands available to youasalready described for documents on p24.

Alternatively you

can

use

the FIND

ITEM

command,

giving the

name

or

reference number of the Form required

as

the 'String', e.g. *AD72*

(Ifthere

are

no Forms in the Forms File,

contact

your System

Manager

or

Merlin

Service

Desk

for

advice.)

Having

located

the

Form, you now

makeacopy

of it into

the

Work File by

using the 'COPY

DOC

command. This action

puts

the Work Fileinto Form

Filling

mode.

The Formthat you are going to

fillinwill

have been

designed

fora specific

purpose and

will

require data to be entered ina specific manner. The

data

entered

into

each

field is

checkedbythe

terminal

when

you

pressIbeturn

|;

this

checking

process

is knownas'Validation'.

When

the

Form

was

designed,

each

of its fields

was

given certain attributes,

eg.

date.

time, numeric alpha, etc..

and

these

attributes control

the

validation

of

the

data

entered

into

them.

Before you

can

complete any of the fields, you must

press

j | Q. The first

field that you

can

type into is the

"Addressed

To" field. This is the destination

telephone

number you

willbesending

the Form to.

and

itmay

have

been

previously filled in by the Forms designer. You may wish to

change

this

telephone

numberoraddanadditional

number

aftertyping in

acharacter.

The SP field inthe Form

header

may

also

have

been

setto(Y).Ifso.

then

the

brackets

marking the field

boundaries

will

notbeprinted

when

you

use

the

PRINT

command.

As you key

data

into

each

field, you

ask

the

terminal to validate the field by

pressingj«eturn

|. if

the

field is valid,

the

cursor

will

move

to the next

unprotected

field. If

the

field is invalid,

the

cursor

stays

in that field

and

the

Command

Screen

will

warn you with the

message

'INVALID

FIELD'.

Once

a field

has

been

checked,itbecomes

valid in

memory,

unless

new

data

is

entered

into

it.

The

fields in

the

Form

canbefilled in in

any

sequence.

41

42

Using

forms

Blank

ail fields (BF)

Verifyform

(VF)

The

TAB

(j

IF)

and

BACK

TAB(IfuNc|B)

keys

will

position

the

cursor

atthe beginning ofthenextand

previous

unprotected

fieldinthe User

Screen.

Ther

]and[

, H keys

will

operate

only

within

an unprotected

field,

andthecursor

will

not

move

tothe

next

field

except by

usingjfunc

| F

orI

beturw|.You

will

only

be able totypebetweenthe brackets,

typing

anywhereelse resultsinthe

terminal

'bleeping'.

Note

thatthemessageNOOPEN

FIELD

means

thattheend

(or

beginning)

of

the

form

has

been

reached.

The

I T IandI i I

keys

areused

for

scrolling.

Searching

and

scanning

through

Formsiscarried

outinthesame

wayasfor

simple

messages.

Some

fields

may

be 'pre-set,

i.e.

theycannotbe alteredoncetheyare

correctly completed. These are

shown

with

anasteriskprecedingthe

field

*{

}.

When

a pre-set

fieldis'locked'byvalidating

it,

the

asterisk

will

disappear.

When

you

require

tosend thesame

form,

butcompleted

with

different

data

in

theunprotected

fields,

tooneora

numberofdifferent

destinations,

you

can

save

time

byusingthe

BLANK

ALL

FIELDS

command toempty

all

these

fields

and

fillinnew

data.

Simply

pressBFandj

«eturh

|once

you

have

transmitted

the

first

form

and repeatthe procedure as

oftenasyou

need.

You

may

wish

todo a

final

checkto

make

surethe

form

iscorrect

prior

to

printing, sending, or

filing

it.

Todothis,

useI

fuwc

| Qand the

VERIFY

FORM

command

(VF).Ifany

incorrectly

completed

fields

are

found,

these

willbeindicated on the

screen

foryou to put right.

The

VERIFY

FORM

procedureis

automatically

carriedoutbythe

terminal

before a

message

issent, unless otherwisespecified.

I

You

can

copythe contents of an unprotected fieldor fields from a stored

Form into the current Form in the Work File by using the

MARK

ITEM

and

READ

MARKED

ITEM

functions.

You

cannot

read

marks

fromanormal

'simple

message'

into a Form, or

vice

versa.

Mark

item

When

you

have

located

the

field

you

wishtomark,byusing

the

REVIEW

FILE

commandifnecessary,

position the cursor in the field

and

pressIfuwc

| M.

The terminal

will

now carryout two

checks.

First, to confirm that

the

document

tobemarked is in fact a document of the

same

type i.e. a Form,

and

then to

confirm

that

the

fieldtobe

markedisnot

'sensitive'

and

that

it is

not

a

'signature'.

Certain fields may be considered too important forone reason or another to

allow routine

data

entry with the

READ

MARKED

ITEM

function.

These

are

called 'sensitive' fields. Anyattempt to

MARKorREAD

MARKED

ITEM

into

them

will

be blocked

and

the word

SENSITIVE

displayed on the Command

Screen.

The implications of 'signature'

are

explained later.

I Assuming that the

checks

are successful, the field is marked,

and

'highlighted' on the User Screen. Youcan mark up to ten fields inany one

y

Form,

but

only

one

Form

ata

time.

^

Read

marked

item

Unless

you

are

alreadyinthe

Work

File,

returntoitbyusingj^umc|Qand

I

keyingRS(RESUME)

and I "turn |. Position the cursor to the target field

required and pressI

^mc

|R.

and the firstmarked item

will

be copied into

this

field.

If

this is not the correct item, continue to

press|mwc

| R

until

the correct item

isdisplayed where you want

it.

Anycopied

field

that is longer than

permissible

willbeautomatically truncated.

b

When

you

are

satisfied

with

the

contentsofthe

target

field,

press|beturw

|

f

This

will

have

the

effectofvalidating

the

fieldasifithad

been

entered

from

I

the

keyboard.

)

>

i

r

43

44

Using

forms

Clear

mark

Clear

all

marks

Using

the

MARK

ITEM

functioninthis

way

means

that

you

can

carryawhole

senesoffields,

for

example

Name,

Address.

DateofBirth,

intact

across

documents.

The

READ

MARKED

ITEM

function

will

not

remove

the

marks

from

thesource

document,sothatitcanbe

used

repeatedlyifrequired.

The

CLEAR

MARK

function

clears

marks

from

any

already

marked

field

where

the

cursorispositioned,bypressing[[FUHCIM.

The

CLEAR

ALL

MARKS

command

clears

all

marksinmemory.

How

fields

can

•

be

earned

intact

across

forms

RX004

09/11/84

19:39

To;

246

8043

a/sack:01

246

a043

Actual

OvstinAttons

246

6043

CUSTOnSR

IKPORMATION

:

:

ADDRCSSCD

TO (

246

8043

NAKe

{

ADORess

i

Patt#r«on1Forb*t

Ltd

Pfoai:d3t

246

e02l

)PORH

<436

PK

(X}SP(H)

UCC

)

(43

:

Unit9.Sauthwicb

Hi4jdl*«ord«

B»ds

BC3

4AN

TELEPHONE

NO (

021

246

0091

Patterson

b

Forbes

Ltd.

Unit

S.

Southwick

TradInq

Estate,

Middleford.

Beds

BOS

4AN

r (

Mr,0Ounf«»

4

19:S3

To:

246

8043

a/back:01

246

6043

atlOAft

246

6043

SALES

RECORO

246

6043

021

246

8091

Laundry

equipment

manufacturers

MAKE

(

A0DRE88

<

TELEPHONE

NO <

021

246

8091

Laundry

•QulDM«nt

aAnufactur^rt

TYPEOFi

8UStNC88

Pattvrmon

Forb»s

Ltd.

Unit9,Southwick

TradtnQ

Hlddi»ford«

Bvds

B03

4AN

<ENOOFDOCUMENT

I

Pro«:03l

246

6021

I

t

I

>P0RM

R*«

<69/2}

<K} 1

-UWWU**

{

PK (W>8P<N)

UOC

<94

) i

GOODS

St^PLlED

< 24

castlnqs

SPEC

AL/4664/RC4

date(20/11/84

I

ORDER NO <

PF/SDP

3764

(ENDOPDOCUMENT)

«C

MARK

ITEM

I I

key

command

M

Effective

modes:

Editing

Reviewing

READ

MARKED

ITEM

I I

key

command

R

Effective

modes:

Editing

CLEAR

MARK

I Ikey

command

M

Effective

modes:

Editing
Reviewing

CLEAR

ALL

MARKS

Mnemonic

CM

Effective

modes:

Editing

Reviewing

Keying

Sequence

Select

field tobemarked

on

User

Screen, by positioning cursor

Use

keys to

selectIfuwc

| M

Repeat thiscommandifitis required

to

mark

more

than

onfe

item

Select

field in Work File

where

item is

to be placed by positioningcursor
Use keys toselect|

f»Hc

| R.Repeat

until

correct item

appears

infield

Select position of item tobecleared

by positioning cursor

Use

keystoselect|fuHc

| m

PressImwcIQfor

Command

Screen

Use

keys to

select

CM

PressIRETunH

I

('bleep' signifies successful

completion)

45

46

Usingforms

Signing

Forms

One of the fields on a Form maybea signature field.

If

so.a

Formal

Name

and

Personal

Identity

Number

(PIN),

known

only

toits

user,

will

need to be entered. These

will

be twoadjoining

fields

onthesame

line,

inthatorder.

PIN

numbers are allocated as required.

The

PIN

field

will

neveractually display a

PIN

and

willbekeyed

'blind'.

(It

may

be

somebody

other

than

yourself

whoissigning

the

Form).

Once

the

PIN

numberhas been entered, it

will

appearas a

row

of'tildes' ( )

which

will

showthatthe

Form

has been signed.

This

character cannotbe entered

from

the

keyboard,

thereby

makingitvery

difficult

for

anybody

to'forge'a

signed

Form.

The

PIN

isvalidatedinthe same wayas other

fields

but

its

validation

isalso

linked

toa checkonthecomplete document

which

ensuresthat

all

the

fields

that mustbefilled

inhave beencompleted,

and

that they have been

completed withvalid information.

If

any

invalid

field

shouldbefoundatthis

stage,

the

cursorisleftinthe

invalid

field

and

the

Command

Screen

will

warn

you.

Once thedocumentisPIN-signed, nofurther editingcan be doneonthearea

above

the

signature.

The

PIN

field

operates

like

a toggle

switch:

signing

once 'locks'the

document,

signing

again

'unlocks'

it.

Only

the

signatory

hasthe

power

todo

this.

Some

forms

will

have been designed fortheaddition ofa counter-signature,

so

that,

for

example, theycan be senttoanother person

for

comment

and

counter-signature beforebeing

eventually

transmitted.

The

counter-signature isadded or

removedinexactly

thesame

way

as the

original

signature,

but

the

counter-signatory

cannot

getaccesstoany

portion

ofthe document above the first

PIN

signature. The counter-signature also

'locks' allfields (including the

first

signature) above

it.

Siqnsd

by

(

)

Slqnatur*

{

c/siqned

by

(

)

Si

FORMAL

NAME

FIELD

^IN

FIELD

48

Sending

and

receiving

messages

Sending

simple

messages

When your

message

is ready to

send,

you

can

transmit it by using the

QUEUE FOR SENDING

command.

The

documentisthen

automatically

copied

fromtheWork Fileto the

Mail

BoxFile

and

isautomaticallytransmitted

from

there.

The original

will

be leftinthe Work File,where you

can

copy it,printit,delete it,

or simply

send

itto

somebody

else.

First,

select

the

command

QUEUE FOR SENDING (QS)

and

pressI"tiuRH

The terminal

will

inviteyou to "enter telephone

number"

into a field on the

Command

Screen.

Nowtype the telephone number of the destination intothis field. You

can

use

spaces

and

dashes

(-)to make the number more readable. Don'tforget to

put an Xinfront of any extension number.

e.g:

<01-246

8091

X

2456>

When you have typed inthe telephone number,

press

i | and the

message

will

be 'posted' intothe

Mail

Box

File.

Youcannot now

get

any

access

to it. Note that

the

NQM (Number of

Queued

Messages)

goes

up by

one.

Afterthe

message

has

been

sent itisautomatically copied into the

Transmitted

History File.

WORK

MAIL

BOX

FILE

w

FILL

TRANSMITTED

HISTORY

FILE

RECEIVING

TERMINAL

QUEUE

FOR

SENDING

(Simple

messages)

Mnemonic

QS

Copiesadocument

from

the

Work

Filetothe

Mail

Box

File

for

automatic

transmission

Effective

modes:

Editing only

Keying

Sequence

PressIyuwcIQfor

Command

Screen

Use keys to select QS

PressI"ttuaM

I

Enter

destination

telephone

number(s),
insert

semi-colon

(;)

between

numbersifmore

than

one

destination

PressIbetuum

I

(Command

Screen

displays

status,

'bleep'

signifies

successful

completion)

PressIfUHcIQfor

User

Screen

49

50

Sending

and

receiving

messages

Sending

Forms

Theprocedure

for

sending

Formsisslightly

different

from

that

for

sending

simple

messages.

If

you

are

sending a Form inthe normal way,

onceithas

been

filledin

and

if

necessary,

signed,

select

the

commandQSand

press|«eturw

| The

Command Screen

will

ask you

NORMAL?

(Y/N).

flUreillKIillIH—•

IIII

a *RFFI

CK

BF

VF

D 6

FOR

SENDIN6<Y>

0

CD

DD

PR

e

SF RC

DN

B

Noraal?

a/N)

SO

Press

'Y'

andI"turn|and

the

terminal

will

check

that

the

Form

is valid

and,

if

necessary,

signed

and

will

transmit it to

the

destination

numbersinthe

Addressed

to: field in the Form header. (Note that you

can

add

extra

telephone

numberstothe

Form

header

before

the

Form

has

been

signed.)

Ifyou require to

send

a Form ina

manner

that is not 'normal', to a different

destination

telephone

number

from that on

the

Form

header,

press

'N'. The

terminal

will

ask

you CHECK

VALID?

(Y/N).

If

you

then

press

'Y'

andjreturn

|, the terminal invites you to

enter

the

telephone

number.

Once

you have

done

this

and

pressedIreturn

|, the

terminal

will

send

the

Form after having

checked

that it is valid.

The

same

procedure

applies

ifyou

press

'N'

andjreturn|.except

that

the

terminal will

makenocheck

for validation. You

will

needtouse

this if

sending

a

blank

Form.

The terminal

will

not allow a Form tobesent

ifthe

'Signed

by' field

has

been

completed

but

the

Form is not signed,

even

ifyou reply 'N' to CHECK

VALID?

QUEUE FOR SENDING

(Forms)

Mnemonic

QS

Copies a

document

from

the

Work File to

the

Mail

Box File for automatic

transmission

Effective

modes;

Editingonly

Keying

Sequence

Press

I

IQ

for

Command

Screen

Use

keys to

select

QS

PressIRETuow

I

Select Yor N

from

options

offered

PressIaerurni

|

Ifprompted CHECK

VALID?

SelectYor

N

If

needed,

enter

destination

telephone number(s), insert

semi-colon (;)

between

numbersifmore

than

one

destination.

Press[

(Command

Screen

displays

status, 'bleep' signifies

successful completion)

Press i

fuNc

10

for

User

Screen

51

52

Sendingand

receiving

messages

Multiple

destinations

Answerback

Messages

canbeaddressed

to more than

one

terminal at a time. To transmit

the

same

message

to several terminals you

use

theQScommandasbefore.

Thistime, however, after typing inthe firstnumberentera semi-colon (;) inthe

number

field,

then

add

the

second

number

(andsoon) until either all

the

numbers

are

entered

or

thereisno

roomtoenter

further

numbers.

e.g:

<01-583

2163;

285109:

276032>

Now

press

and

the

message

willbequeued

and

senttoeach

numtier

entered.

Note

that

the

NQM

goesupby

the

numberofdestinations

the

message

is tobesent

to.

If

the

message

needstobe

senttomore

numbers

than

there

is room to enter,

then

repeat

the

procedure

by using

theQScommand

again

and

enter

the

restofthe

numbers.

Ifamessage

is transmitted successfully for

each

destination

address

a log is

printed on

the

local printer showing

the

communication information

header

(see

p57) completed withAnswerback, Serial Number, Date

and

Time.

A

copy

of the

message

is also

storedinthe

Transmitted History File.

The telephone number of the receiving terminal is

usedasan Answerback

code,soitis

possibletodetermine

that

the

message

was

senttothe

correct

terminal.

The

transmitting terminal

does

some

checkingofthe

Answerback

against

the

actual

number

dialled. Itis likely, particularly

around

London, that

the

number

dialled by the terminal

willbedifferent from the Answerback number. This is

duetothe

use

of local dialling

codes

for

some

calls,

whereas

the

Answerback

should

alwaysbethe

fullSTD

code.

The

terminal

starts

checking

the

Answerback

from

the

righthand digit to

the

left

and

looks for at

least

three

matching

digits

before

decidingifthe

call

has

been

routed correctly.

e.g:

Actual

To

A/BACK

Dest

i

nations

call

connected

OK - last 3 digits

match

To

:

A/BACK

!

Actual

Destinations

:

call rejected - wrong number

01

031
031
031

246

8043

246

8043

246

8043

246

8091

246

8191

246

8091

>

»

I

I

»

Number of

Queued

Messages

Retry

Incoming

messages

The

fieldonthe

Command

Screen

marked

NQM

shows

the

number

of

queued

messages

inthe 'mail box'. Itis only possible to enter a limited

numberof

messages

intothis

queue

before the 'mail box'

becomes

full,

i.e.the numberofmessages thatcan be queued dependsonthe size ofthe

documents to be transmitted.Italso depends on the size ofthe Pending,
Received and Transmitted

History

Files,

allofwhichcompete forthe

same

space

as

the

Mail

Box

File.

If

the

terminal

fails

toget throughtothe correct numberand successfully

transmita message, then the message is held inthe

'mail

box'for retrying.

Theterminal

will

attempt to transmitthe message

five

times

within

one hour

before aborting the attempt. Alog

will

be printedout each timethe terminal

attemptstosendamessage.

If

the message is nottransmitted successfully afterfour'retries' the entire

message

is printed out on your local printer. To draw attention that the

message has failed, itismarked

'BY

HAND'

signifying that itshould be

delivered byalternativemeans. Thismessage isstored inthe Transmitted

History File.

You

nowhave the optionofsending the message

'BY

HAND',

orcopying it

into

the

Work

File

and re-queueingit

for

transmission, possiblytoa different

terminal, orsetting up a manual phone calland using the

SEND

ALL

FOR

(SF)

command,

explained later.

Theterminal isavailable to receive incomingmessages whenever the

telephone lineis free and the terminal is switched on and inOperation Mode

(editing or reviewing).The printer must also be switched on and 'on line' fora
message

to be received successfully.

Theterminal

will

automatically answer allincoming callswheneverthe phone

rings,and a

message

transfer

will

be set up ifthe call is

from

anotherterminal.

Themessage is automaticallyprinted outand a copy

left

inthe Received

History

File.

This

message

could then be copied (CD)intothe WorkFileand

queued

for

sending

(QS)

toanother

terminal,

perhaps afterbeingedited.The

messagecouldalso be stored inthe Operator

Information

File

or Pending File

for

later

reference.

Whena message is received intothe Received

History

File,ifthe

fileisfull

it

automatically overwrites the oldest

message

inthe

file.

If

the memoryis

full

(several very large messages stored inthe Pending

File)

and there is

still

no room after oldest

messages

are deleted, then the

message is printedonly- not copied intothe Received

History

File.

53

54

Sending

and

receiving

messages

Voice

Response

Escape

(switching

from

Terminal

to

Handset)

If

the

incoming

telephone

call is not from

another

terminal,

the

M2105

will

answer

the caller with a

synthesised

voice

message.

This

means

that ifyou

are

absent

fromthe terminal forany reason, a voice call

can be automatically answered by one ofa number of differentmessages.

The

messages

all begin: "This is a computer,

please

hold on... this is (our

telephone number)."
This is followed by

one

of four alternative

messages:

1)

Please

try

again

2)

Please

try

again

after (time)

3)

Please

try

(telephone

number)

4)

Please

try

(telephone

number) after (time)

The voice

message

canbeswitched off altogether ifnot required.

Toset these options, select the SO command and press|

return

|, then turnto

p76

and

78.

This key is

usedtochange

the priorityof the answering of incoming calls. Its

operation

causes

the field inthe top leftof the Command Screen to

change

from TERMINAL

MODE

to HANDSET MODE,

and

vice

versa.

In

TERMINAL

MODEallincoming calls are answered by the terminal

immediately.

The

terminal wouldbeused

inthis

modeifthe

office is

unattended or the terminal is

dedicated

to receiving incoming

messages

(no

speech

calls

expected).

When the terminal

answers

an incoming call it

will

automatically first

set

itself

into TERMINAL

MODE,

and

will

then

remain

in TERMINAL

MODE

even

after

the completion of

the

call.

In

HANDSET

MODE

the terminal

will

answer incoming calls after about 20

seconds.

This allows time for anybody inthe office to

answer

the

phone

when

mainly

voice

calls

are

expected

Inaddition, when a

messageisQueued

for sending while the terminal is in

HANDSETMODE, no

attempt

willbemadetosend

itfor 5 minutes. After 5

minutes, the terminal

will

bleep

and

display the

message

ABOUTTO

DIAL.

Pressing the j

escape

| key

again

will

suspend

the terminal's attempts for a

further5minutes.

IfI

escape

Iis

not

pressed

then

the

terminal

willdial

the

call

after

a 10

second

pause.

After

completionofthe

messageitwill

remain in

TERMINAL

MODE

unless

itis

changedbypressing|escape

|

Receive

(RC)

Send

ail for (SF)

Asthe terminal

does

not knowwhen the telephone line is in use, itmay

attempt to dial a

message

call when

the

line is in

use

for a voice call.

I

"""EI

canbeused

to force the terminal to release the telephone line should

itstart todialduring a voice call, or toabort the transmission ofa message. In

each

case

the call wouldberetried later by the terminal.

If

the

telephoneisansweredbyhand

and

the caller is identifiedasan

incoming

message

fromanother terminal, by the distinctive short, high

pitched

bleeps

every few

seconds,

then the

RECEIVE

commandisused.

This is

selected

(when inthe Command

Screen)

either by using the

cursor

keysl

^ ^ lorbytyping

RC,

and

then

pressing

theIhetuh"Ikey.

The

terminal

will

then

take

over

the line

and

handle

the

incoming

message

and

the

telephone

handset

canbereplaced.

The

RECEIVE

command

can

alsobeused

by the destination terminal

when

the

SEND ALLFOR (SF)

commandisused.

Itmaybenecessary

for a particular

message,ormessages,betaken out of

the

transmission

queueinthe

MAIL

BOXFILEfor

reasons

of confidentiality, or

to give a

message

priority

over

other

queued

messages.

The

SEND

ALL

FOR

command

allows

thistobe

done.Italso

allows

a

messagetobe

sent

to a terminal which

cannotbedialled

direct

and

is

connected

viaanoperator,

and

itallows for

messagestobe

sent

during

a

'voice

call'.

1 Ifthe

messagetobe

sent

has

not previously

been

queued

for

sending

and

is displayed in the Work

file,

pressOSand

enter

the destination

telephone

number.

2

PressIescape

| for HANDSET Mode. This prevents the terminal from dialling

straightaway.

3

PressSFand

again

key inthe telephone number the

message

is tobesent

to. Do not

press

r^TURN

lyet.

4 Make a

telephone

(voice)call on the terminal telephoneto the destination

terminal

user.

If

the

userisnot

present

The receiving terminal

will

answer by giving a tone. Press your j

atruRw

| key,

and

all

messages

queued

for

sending

to that

telephone

number

will

now

be

sent.

Replace

your

telephone

handset.

55

56

Sending

and

receiving

messages

Dial

number

(DN)

PABX

procedure

If

the

user

answers

Explain that you wish to

sendamessage

now,

and

ask

himto

press

his RC

command.

5 Wait until you

hearatone

on your

telephone

earpiece.

6

Press

yourj

beturw

[key,

and

all

messages

queued

for

sending

to that

telephone

number

will

nowbesent.

7

Replace

your

telephone

handset.

Itis

possibletouse

the

terminal to dial a

telephone

number

for you, for

exampletomake

a voice call or paging request, ifyou

are

engaged

on other

urgent

business.Todo

this,

select

DN,

enter

the

number

and

press|«etubn

|.

The

terminal

will

then

bleep,

the

message

'PICK UP HANDSET'

will

be

displayed,

and

the terminal

will

hold on for up to 10

seconds

to allow you to

pickupthe

handset

beforeitreleases

the

line.

Ifyou

are

entering

the

destination

number

of a terminal not

connectedtothe

same

PABX

or switchboard, when using QS, SF or DN,then the

exchange

line

access

code

(usually 9) shouldbeincluded in

the

number.

If

the

PABX

delay

has

been

set

to other

than

'0'

during initialisation

{see

p76)

then

the

terminal

will

automatically leave a short

pause

after dialling

the

first

digit. This allowstimefor

the

exchange

equipment

to findanoutside

line. This

delay

is only required on older type PABXs;your System

Manager

or Merlin

engineer

willbeabletoadvise

you.

The

Communication

Information

Header

Before the terminal transmits any document you have prepared, it

adds

a

'communication

information'

header.

This

header

consists

of 3

linesoftext

within

the

first 5

linesofthe

document,

and

contains information which gives

each

documentanindividual

and

unique identity.

The

header

isonly displayed on the screen when a

message

has

been

transmitted or received. However, itisautomatically

added

by the terminal to

every document before itis sent, and

appears

at the top of every printed

document.

Thisiswhatitlooks

like.

1

2

3 4 5

6

1

RX008

!

After

1

Actual

21/11/84

09:01

To:246

8021

3

Retries

A/BACK:01

246

8021

Destinations

:246

802l;836

4311

?DUPLICATE?

:

From;01

246

8043

!

X

24

TRANSMITTED

OK :

7

8

io

9 11

1 Thisfieldis either blank, or contains the characters

'RX'.

Ittellsyou whether

the

document

displayed on the User

Screen

is a

copy

of a transmitted

message

(blank), or of a received

message

(RX).

2 Thisfieldis three digits and displays the

message

sequence

number. Every

transmitted

message

isautomatically given a unique sequential

message

number for identificationand checking purposes, running

from

001 to 999.

3 The date and 4)the timeoftransmission ofthe message.

5 The To' fielddisplays the telephone number which was actually dialled by

the transmitting terminal when the

message

was

sent.

57

58

Thecommunication

information

header

6

The

display

7DUPLICATE?

ensures

that

should

you

decidetoprintacopy

of

any

document

being

displayed,

you

will

always

know

that

this

copy,

and

any

other

additional

copy,isa

possible

duplicateofa

message

previously

sent

or

received.

7

This

field

maybeblank,orit

may

display

AfterNRetries.Nbeing

1.2,3.or

4.

Ifitis

blank,itmeans

that

themessage

was

successfully

transmittedatthe

first

attempt.Ifthe number is

1.2,3,

or4 itindicates the numberofretries

madetosend

the

message;ifthe

4th

retryisunsuccessful,itautomatically

printsthe message at the transmittingterminal, and the wordsBYHAND

are

included in line3 of the communications information header.

8

This

field

displays

the

full

telephone

number

providedbythe

receiving

terminal. Because itis positioned directly belowthe number whichwas
dialled,youcan quicklyconfirmthat you have used the correct destination

number.

9

This

field

displays

the

full

telephone

number

ofthe

transmitting

terminal,

as

enteredinthe'ourtelno'

field

during

initialisation

(see

p74).

10

When

thedocumentisqueued

for

sending,itmaybe addressed tomorethan

one

destination at a time.

The

Actual Destinations; field

contains

all of the

telephone

numbers

to which

the

document

has

been

addressed.

11

This

field

indicateswhether themessage wassuccessfully

transmitted

(TRANSMITTED

OK)

orthe

transmission

failedonthis

particular

attempt

(FAILED

xxxxx,

where

xxxxx

isa

failure

code).

The

communication

information

header

foradocument

being

transmitted

is

always

printed

bythe

receiving

terminal

atthe

top

ofeach pageas the

documentisbeing

received,

and

this

documentisalways

the

original

document.

The

headerisalso

printed

outonthe

transmitting

terminal

printer,

whereitis

used as a logtoshowwhethera message has actually been sent or

not.

Sendingand receiving messages: Q&A

Can

the

terminal dial

any

telephone

number?

Will

the

dialled

number

and

the

answerback

number

always

match

correctly?

Can the terminal be

stopped

from sending and receiving

messages?

What if NO

ROOM

is displayed

when

using

theOScommand?

If

the

terminalisunsuccessful

in transmitting a

message

after

4 retries, what

are

the

options?

If a

document

is

senttoa

multiple

destination,

whenisit

copied

into

the

TXHST

file?

Yes-it

canbean

extension

numberifthe

messageissent

internally

from

one

extension

telephone

pointtoanother,orit

might

bejusta telephone

number

without

the

STD

codeinthecase ofa

local

call,

for

example.

When

sending

a message,the

terminal

will

always

match

the

numbers

correctlyasfaraspossible, but

bear

in mind that there

are

some

situations

whereatelephone

number

whichisdialled

for

certain

local

calls

might

be

differentifit

were

dialled

bya

caller

from

outside

thearea

calling

thesame

number. When using the SF command the terminal

does

not

check

the

answerback.

Yes.

WhijstinEditing

Work

mode,

pressI

^unc

| QandSOto

return

to

initialisation

mode

(see

p74).

This

wouldbeusefulifyou

neededto

interrupt

messaging

temporarily

touse thetelephone

for

someotherpurpose.

Pressing SOagain

will

return

you

tothe

original

condition.

There

isnospaceinthe

Mail

Box

file

because ofexpansion bythe

TXHST.

RXHST

orPending

files.Itwill

be necessary todelete a document or

documents

manuallybyusing

the

DELETE

DOCUMENT

command

(see

p30).

Note

that

thisismore

likely

tohappen duetothepresenceofa large

documentinoneofthese

files

thananumber

of small

documents.

The

printed

message can be put

intoanenvelope

andsentby

mail,oryou

can

simply

restartthe transmission cycle byusing

COPY

DOCUMENT

from

the

Transmitted

History

file

into

the

Work

File

and

then

usingOSagain.

Alternatively,

youcan

dial

the number

manually,

makecontact, and send the

message duringthe same connectionusingtheSFcommand (see p55)or

change the destination address tothatofa closeby

receiving

terminal.

Only

whenithas been successfully transmittedtoallitsdestinations.Ifallthe

attemptstosend

itto

any

oneofthe

destinations

fail,

the

whole

document

is

copiedas

'BY

HAND'.

Thedetailscan be

confirmed

bycheckingthe printed

logs.

59

60

Sending

andreceivinamessages:

O&A

When

are

the

words

7DUPLICATE?

not

printedona

message?

Howisthe

Message

Sequence

Number

(MSN)

allocated?

What

happens

when

the

message

sequence

number

reaches

999?

If

the

terminal

successfully

transmits a

documenttoanother

terminal at

the

first

attempt,

that

document

is printed at the receiving terminal without

the

words

7DLIPLICATE?.sothis identifies itclearlyasthe original copy.

However,ifa transmission is aborted, forexample

due

to printer error, any

message

subsequently

sent

successfully

will

neverthelessbeprinted withthe

words

7DUPLICATE7,to allow comparison. The

message

7DUPLICATE7

will

also

appearonsuchamessage

subsequently reviewed or printed.

Each time a

message

is successfully transmitted, the MSN

goes

up by one.

However,

suppose

the first attempt to

send

message

001 (for example) fails,

the log

willbeprinted out accordingly with

MSN

001.

If

the next

message

transmitted (whichcould be a different

message)

succeeds,

then

that

message

will

take the

MSN

001.

Now,ifthe first

message

is then subsequently successfully transmitted at the

second

attempt it

will

take the next available number - 002.

This

can

account

for the possibility of the

same

message

receiving two

different

Message

Sequence

Numbers, priortosuccessful transmission.

The

MSN

also

goes

up by one each timeyou enter and returnfromSystem

mode, although this is notshown on the Command Screen. This is because

the

status

log is allocated a MSN.

The terminal

will

start

numbering

again

at 001.

i

Installing

the

M2105

62

installing

tlie

M2105

The

components

The three maincomponents that make up the terminal are the keyboard and

memory

unit,

the

screen,

and

the

printer.

Firstof

all,

unpack them, makingsure that the contents ofthe packages are

correct,

and

undamaged.

You

should

have:

Keyboard

and

memory

unit

1

Keyboard

and

memory unit

2 One mains lead

with

adapter, fittedwithplug fused at 3

amps

Screen

1

Screen

2

One

video lead 75 ohm

RCA-RCA

(Phono)

3 One mains lead fitted

with

plug fused at 3

amps

Printer

1 Printer

unit,

complete

with

cover, mains lead fitted

with

plug fused at 3

amps

2 Ribbon

cartridge

3

Paper

guide

wire

rack

4 Lead for connection to keyboard

and

memory unit

A

mains

distribution

boardisalso

included.

m

m

m

«

m-

9-

The

keyboard

and

memory

unit

This is the heartof the terminal. Itcontains:

The

microprocessor

Program

memory

and

display

memory

The

screen

The

printer

Connection

Memory for storing material temporarily

(unprotectedinthe

eventofpower

failure)

fvlemoryfor storing important material

suchasblank forms (battery

protected)
Modemtoconnect

the

terminal to

other

terminals or

remote

computers

via

the

telephone

line

Auto dial

and

auto

answer

equipment

for

sending

and

receiving

calls

Interfacetoconnect

the

terminal to a local

computer

Voice

generator

The

screen

is a 12"

amber

high resolution,

monochrome

monitor. A tilt

and

swivel

base

is availableasan

optional

extra

from your Merlin

equipment

supplier.

The

printer

is a

high

quality

dot

matrix printer.

These

three

units

can

nowbeconnected

to

each

other

andtothe

distribution

board

as

shown.

The

distribution

board

can

then

be

connected

to

the

mains

outlet

and

switched

on.

ID

1

fm

DO

.O.

&

63

64

Installing the

M2105

Wiring

instructions

and

connections

to

mains

Thekeyboard, screen and printershould

all

come complete

with

13amp

plugscorrectlyfused at 3 amps. Shouldyouneed to replace anyofthe plugs

for

whatever

reason

follow

the

instructions below. Consult a qualified

electrician or contact your Merlinequipment supplierifyou are not sure what

to

do.

Warning:

this

equipment

mustbeearthed

IMPORTANT:

The mains plug must be

connectedasfollows:

The

wires in

the

mains

lead

areinaccordance

with

the

following

code:

BLUE Neutral (N)

BROWN Live (L)
GREENA'ELLOW Earth (E or

t)

As

the

colours of

the

wires in

the

mains

lead

may not

correspond

with

the

coloured markings identifyingthe terminals in your plug, proceedasfollows.

The

wire

thatiscoloured

BLUE

mustbeconnected

to

the

terminal

that

is

marked

with

the

letterNor

coloured

BLACK.

The

wire

thatiscoloured

BROWN

mustbeconnectedtothe

terminal

that

is

marked

with

the

letterLor

coloured

RED.

The

wire

thatiscoloured

GREEN

and

YELLOW

mustbeconnected

to

the

terminal

thatismarked

with

the

letter E or

the

symbol

t.

IMPORTANT:

The plug should be fitted witha 3 amp fuse to BS 1363.

Safety

note

If

inthe event of engineering maintenance the mains electrical earth

connection to terminal, printer or monitor is disconnected, then the terminal
MUST

NOTbe

connected

intothe telephone line. Note also that servicing or

maintenance of the terminal must only

be

carried out by qualified personnel.

There are no user serviceable parts inside the terminal, monitoror printer.

Terminal

power

supply

unit

- Wv^rning

The mains adapter supplied withthe terminal

has

been

specially tested by

BABT

and

certifiedassafe. No

other

mains

adapter

shouldbeused.

Failure

to comply withthis

will

invalidate the

BABT

approval certificate forthis

terminal. Therefore using the terminal withany other power supply whilst

connected

to the telephone line couldbean offenceaswellasdangerous.

Make certain that ifyou should cut offthe moulded mains plug to replace it

withanothertype, the old plug is disposed ofsecurelyasitwould be

dangerousifplugged

into a mains socket.

Setting

up

the

printer

1 Remove the plastic

top

cover

2 Remove the shipping screws

(if

present) from the bottom ofthe printer

case

with a Philips screwdriver,asshown.

0 o

X '

s.

—JU

Installing

the

ribbon

3

With

the printer positioned infrontof youon a flatsurface, installthe ribbon

cartridge,asshown.

Remove

the

ribbon

cartridge

from

itsboxand

tighten

the

ribbon

byturning

the

plastic

knob

counter

clockwise.

Push the printer head to the far leftifitisnotalready inthat position.

65

Holding

the cartridge

tilted

with

theplastic

knob

uppermostand tothe

left,

engage the

two

catchesonthe

left

and

right

sides

frame

hooks

onthe

printer.

Thenpress downthe

front

ofthe cartridge and engage the side tabs.

Tighten

the

ribbon

once

more,

ensuring

thatitslipsinfrontofthe

printer

head,

but behind the metal shield.

4

Place

the

printerina

convenient

position

closetothe

keyboard/memory

unit.

5

Connect

the

leadtothe

printer,

but

not

yettothe

keyboard/memory

unit,

as

shown.

6 Setthepaper

guide

wire

rack

(if

required)asshown

Installing

the

paper

7

Feed

the

paper

into

the

printerasshown.

Position

the

paper

below

andtothe

rearofthe

printer.

Pull

the paper release

lever

towards

you,

tothe

RELEASE

position.

Feed

thepaperbeneaththe

wire

rack,

into

the

slot

and

right

around

tothe

tractors, adjustingthe tractorsas necessary to matchthe paper hole

spacing.

Open bothtractorcovers,

position

the paper holeson the tractorteeth and

closethecovers.

Make

sure thepaper

fits

satisfactorily

and isheld

firmly

in

place.

67

IM'fl lll«^

68

Installing the

M2105

Feed the

paper

forward by turning the platen knob.

Adjust

thepaperso

thataperforation

between

sheetsis

positioned

slightly

above

the top of the ribbon.

If

thepaperis

fanfold

paper,

leave

the

leverintherelease

(forward)

position.

If

single

sheetpaper,

return

the

lever

tothe

normal

(friction)

position.

Closethe

printer

cover,

feeding

thepaper

through

the

tear-off

slot.

8

With

thepaper

installedtoyour

satisfaction,

the

printer

can

nowbetested.

Make

sure the mains lead is plugged into the distribution board and

switched on,

and

turn on the powerswitch on the printer.

POWER

The

POWER.

READY,

and ON

LINE

lights

will

come on.Ifthe

PAPER

OUT

lightcomeson, checkthat the

paper

is properly installed.

mmft

9

RSAOr •
PAKROUJ*

ONUNCa

•

10

Press

the

ON LINE

button

several

times

- it

should

switchonand

off

both

the

ON LINE

and

READY

lights.

11

With

the ON

LINE

and

READY

lightsout. press the FF(FormFeed)

and

LF

(LineFeed) buttons. These should feed the

paper

accordingly, but they

should

not function

when

the

lights

are

lit.

12 Now turn

the

power

switch off.

Self

test

13 Hold down LFbutton

and

turn the power switch back on at the

same

time.

Theprinter

will

printa complete set ofcharactersand

will

continue as long as

you hold the

LF

buttondown. The test print

will

be made to80 characters per

line

width.

14Ifthe tests are satisfactory, plug inthe connecting lead tothe keyboard/

memory

unit,

ensuring that itis plugged inthe correct way up. (Some plugs

canbeconnected

either

way

up).

69

70

Installing

the

M2105

Settingupthe

keyboard

and

memory

unit

The lead fromthe mains

adapter

supplied withthe keyboard/ memory unit

should be plugged intothe socket on the

right

hand side of the keyboard,

which is engraved on the underside '19VAC

POWER

IN'.

The mains lead

shouldbeplugged

into

the

distribution board.

Nowplug the video lead, supplied withthe screen, intothe keyboard 'Video'
socket (the third socketfrom the fronton the lefthand sideofthe keyboard

and

memory unit)

and

intothe 'Video In' socket at the rear of the screen.

Plugthe mains lead

from

the screen intothe distribution board, and switchon

the

screen

using the red on/offswitchonthe

front

panel. Apicture

will

appear

on

the

screen.

If

the keyboard bleeps, and the message

CHECK

PRINTER

isdisplayed on

the screen, check that the printeris switched on and that the ON

LINE

and

READY

lightsare illuminated, and thatthe paper is properlyinstalled.Ifthis

does

not

rectify

the situation, remove the printerlead

from

the keyboard unit

and

replaceitthe

other

way

up.

The

terminal

will

now print out a

'power

on'

status

log.

m

Setting

up

the

screen

The

screencan be

positioned

onthe

keyboard/memory

unitasshown.

Make

sureitisnotinanexcessively

hot

location,

andthatthe

ventilation

holes

inthe bottom

and

back

of the

cabinet

are

unobstructed.

When

you

are

not

goingtouse

the

screen

foraconsiderable

periodoftime,

turnit

off

using the red switchon the

front

panel.

Never

expose

itto rain or moisture.

1

Having

switched

onas

described,

and

withapictureonthe

screen,

setthe

Graphics/Data

switch

ontherearofthecabinetto'Data'.

2

Check

that

the

Termination Switch is

set

to the 'HIGH' position.

3

Adjust

the

Brightness,

Contrast,

and

Hold

controls

as necessary

for

aclear

picture

and

optimum

display

quality.Ifthe

picture

tendsto

flicker,

adjust

the

vertical

hold

control.

The

terminal

issupplied

with

a standard

British

Telecomlineplug,whichmust

now

be plugged

into

a telephone

line

viaa suitabletelephone

wall

socket

before it

can

send

messages

to other terminals

(see

p84).

Once

thisisdone,

the

terminalisinstalled

and

ready

for

initialising

and

you^

should

turn to

p74.

71

72 Installing the M2105

Screen

controls

(i>

©Merfai

®­©-

(S>-

|9

9 9 9 9

<1)

-Q)

o

.:"_3Q0

0 9 9 d

0-

6^

<U)

Front

panel:

1

Power

on/off

switch

with pilot

lamp

2 Control

panel

door:

presstoopen

3

Contrast

control

4

Brightness

control

5

Vertical

hold

control

6

Horizontal

hold

control

7 Vertical picture

size

adjustment

control

8 Horizontal

picture

size

adjustment

control

Note: 7

and8are

factory adjusted controls, presetfor optimum performance,

and

should notbefurther

adjusted

except

by qualified service personnel.

Rear

panel;

9 AC input

10

Video

In

11

Video

Out

12

Termination

switch

13

Graphics/Data

switch

Initialising

the

M2105

74

Initialising

tlie

terminal

If

the terminal

bleeps,

and

the

message

CHECK

PRINTER

appearsonthe

screen,

check

that

the

printer is properly

connected

and

switched

on

(see

p68).

Should the terminalforany

reason

findafault

with

the

data

you

have

entered,

a

messageisdisplayed

on

the

Command

Screen

saying

"INVALID

FIELD

CONTENT'

and

the

cursor

is

repositionedatthe

start

of the invalid field waiting

for you to re-enter it
correctly. When you

have

done

this,

press

|

urw

|

again.

afiTTirIiiimiiiirri

isfmnipm

This

simply

means putting the

terminal

into

astate ready

for

youtouse.

"I

Ensure the terminal is switched on. Aftera moment or two,

during which the terminal performs

some

self tests, the

screen

will

display the System

Form,

shown opposite, foryouto

'fill

in'.

You

will

see

a smallsquare flashingat the beginning ofthe

'TODAY'SDATE'field. This is

the

'cursor',

and

the

'field' is the

area

between the brackets. Enter the

day's

date, inthe format

shown opposite, and press the |

beturw

| key.The cursor

will

skip to the beginning of the

"TIME"

field.

3 Enter the time of day, inthe format shown opposite,

and

press

I

beturw

|. The cursor

will

skip to the beginning of the 'OUR

TEL

NO.'

field.

Enter the

full

number ofthe telephone point at which the

terminal

has

been

connected,inthe

format 01

5791234x1234.

Ifona PABX,besure

the

extension

numberisincluded,

and

precededbythe

'x'. Do not

pressji»eTu«N

|.

Hold down the key marked j

mwc|and

press

the

'0'

key once.

Release

theI | key

and

press

the'S'

key

once.

Press

I

"TURN

|. The Command Screen

will

ask you

'PLEASE

WAIT",

while the printer prints out a 'status log'.

Thescreen

will

then change to lookas the standard User Screen (see p14).

Theterminalisnowready

for

youto use. and youshould turn back to p8.

If

you have any difficulty ingoing through

these

operations for the firsttime

or

press

any wrong keys, you

can

return directly to the initialisation

procedure

at

any

time by

pressing|fumc

| Q

and

SO.

Ifall

else

fails, switch off at

the

mains

and

start

the

initialisation

procedure

once

more.

—

[13

(

n2ies

TERHINAL

W2.ee>

SYSTEH

}FORH

Ref (Tl }

(2)

[Q

[Q

ADDRESSEDTO<00 }

PK

n SP (N)

U6C

<SYS}

[Q

[•

[C3
[C3

[•

[•

PLEASE

ENTER

TODAYS

DATE

(@81184)

AND

TIME

{1554}

[CD

J

[•

OUR

TEL.

No.

{01 246 8043 }

[•

[•

[•

[Q

Noh

use

FUNCQ^the

SO

Connand

unless

further

chanses

are

required.

[•

[01

[•

[•
CQl

mtimmimm

DCD

0

D

i

mm

'

n,

VF

CD

B

!PP§:fl4y5fl:CB5:e0iiOi

TW

SO

!Hs>i:fl09!HftH

00"

If

you

wish,

you

can altercertainother'pre-sef options

within

the terminal

which

are

describedinthe

following

pages.

75

76

Initialising

the

terminal

Initialisation -

resetting

options

You

mightneed to

confirm

that the options

within

the terminal are infact the

basic

'pre-set'

options, or you might

need

to alter

some

or all of them.

So there

are

twofurther

screens

containing information about what you

can

do

and

howtodo

it.

To look at the first of

these

screens,

you

will

needtopressIreturn

| after you

have

entered

your

telephone

numberasdescribedonp74.The

screen

will

change

to lookason

the

opposite

page.

The

first

question

you

are

asked

is RESET ALLOPTIONS?

and

the

terminal

asks

you to

type

in 'Y' (Yes) or 'N'(No)

where

the

cursor

is flashing.

If

you type in 'N',

the

effect

willbethat all the settings in

the

fields that follow

will

remain

the

sameasthey

were

before you

started

using

the

terminal.

These

might or might notbedifferent from

the

'pre-sef

options, but ifyou

know

they

are

the

ones

you

require,

simply

press

j |

and

continue

as

from

the

beginning

of BOX4 on

the

previous

page.

Ifyou

type

in 'Y',

the

effect

willbeto overwrite all

the

fields that follow with

the

basic

'pre-set'

options

(knownasdefault settings). Ifall you

needtodo

is to

confirm

these

settings, simply continueasfrom the beginning of BOX5 on

p74.

Itis

advisable

only to

use

the

'Y'setting ifyou wish to

completely

'clean

out' all

the old settings,

e.g.

iftaking

over

the

terminal for

the

first time.

However, ifyou require to alter

anyofthe

options, you

should

select

the

appropriate alternative. Type itinto the field

and

pressI«etu«n

|. Carry on

doing this down the

screen,

which

will

change

to the

second

of the two

screens

(headed

'Select

voice

response')asyou

progress.

To

move

more

swiftly

down

through

the

initialisation

screens

you

may

simply

keep

pressingIbetubn

|. Alternatively you

can

use

the

TAB function (I

ruNc

| F

or I

Fuwc

IB)asreferredtoon

p42,

or |

mwc

| W or |

func

| E for

the

Next or

Previous

Screen

(p26).

When you

have

completed

entering all

the

fields, do not

pressjretubn

|, but

continue

as

from

the

beginning

of BOX4 on the previous

page.

Pressing

IBETURNI

will

display

additional

screens

of option information which

are

not

relevant at this point.
The implications of

the

various options

are

describedonthe

opposite

page

and

overleaf.

Normal

operation

! X

N,jn;nr-r

To

returntonormal

operation,

when

all

changes

are

complete,

press

I IQ

and

select

theSOcommand,

then

press|be

turn

|.a

log

will

be

printed

and

the

terminal

screen

willbedisplaying

the

empty

Work

File.

WhilstinSystem

Mode

the

initialisation

screens

canbe

copied

into

the

Pending.

FormsorOperator

Information

filesbythe

useof

the

COPY

DOCUMENT

command

(see

p30).

This

will

allow

them

tobe

printed

orsent

toanother terminallaterifrequired.

WlH;n '.;cltoY.
^mII

overwrite

all

v.ilues

vv,'//?

(iofault

seltinqs

1

]

]

]

]

RESET

ALL

OPTIONS?#<Y;N)

D

TERMINAL

OPTIONS.'

(See

User

Guide

for details!

3

AUTO

DELETE

FILE

{5}

U;5>

3

PAPER

SIZE

<66)

(00{66;7e|72>

00

I"'-

'•-••i/v I

PASX

DIAL

DELAY

<9)

iUl
[ca

[•I

[•

[•

[•

[Ql

[•

[•

[•

coi

[•

[CD

[•

[01

ca

[•

[Q

[01

L/SPKRX{0}

(0il)

l/SPKTX{0)

<0;U

mnmmwm

DCH

0

Q

Nutvbe-^.tis

ile'.-v ni

:-t;Cy=;iKis

[\;lwee''•'St

a'hidi.v!e^:

to.iUvv.'cexcrw'ge

r-'ne/'f

tu

Umi

(/e

.v;p

0 /r^-.v;e/ay

! -•}•'•rc.^nds

2 ~ 5

sescnds

J - 6

:;p

:o

VF

CD

BZlg5 ; VZ.0O

;stst.hobf:

um

is-M'

SO

B

Allows

switch:/-!,;}

on ct '-lomtor

loiid^ipeuHer

liurnu;st-i'iftgup

ol

tnwsmitted

niessjofs

or

detection ot.in nKo.'rhngvoice r.j//

I)

oft.

1 -

on

j

77

78

Initialising

the

terminal

SELECT

VOICE

RESPONSE

(0}

(0;1;2;3;4)

(see

below)

0 ;NOVOICE

RESPONSE

1 :

"PLEASE

TRY

AGAIN"

2 :

"PLEASE

TRY

AGAIN

AFTER

'time'

"

3 ;

"PLEASE

TRY

'Tel.

No.' "

4 :

"PLEASE

TRY

'Tel.

No.

AFTER

'liine'

"

Where

'tine'

= ( ) and

'Tel.

No.' = (

[•

[•

CQI

[•

[Q

[•

[•

[•

[•
[•

[•

[•

[

C

} [

[

[
[

[

c

1flfl/11/84!

T^rhinal;

:

M2105

I V2.fl0

ISYST.HODE:

WORK

!

:

15:54

1

Dm

VF

CD

so

D

D

B

D

D

Q

D

1 ; : :f:|:S:o4750:CDS;ooiiO! :

MSN:

eeo:

Nsn

00 !

Whenever the terminal is switched on, the firstthing it

does

is to

automatically

run

a seriesofself-tests, andoncethese havebeen

completed,itprints

out

astatus

log

andselects

System

Mode.

One ofthe self-tests

ensures

that the terminal programs have not

become

corrupted.

Another

checks

whether

the

Forms

File

andthe

Operator

Information

File,

(explainedmore

fully

elsewhere inthisguide)

which

might

have been

previously

set to contain

important

information,

are also

uncorrupted.

If

thesetwofilesare corrupt,asthey invariably

willbeif

the terminalhas never

been used before, then a warning message is displayed and the terminal

erases

this

partofits

memory

and

signifies

withaprinted

messagethatitis

ready

for re-use.

This

ensures

that information

cannotberetrieved from files which

are

corrupt.

At

thesame

time,

the printed message ensures thata printed logiskeptof

each

such

occurrence.

i

Problem

solving

80

Problem solving: check list

If

you

haveaproblem

with

terminal

failingtowork

properly,

carry

out

the

following

series ofchecks

If

not

check

that

the

mains

indicator

(red

light)

ON

switchisilluminated.Ifthis

!s

noionand

you

cannot

switchonthe

display

using

the

ON

switch

check

that

the

mains

leadispluggedinand

the

plug

fuseisOK.

Check

also

that

the

power

socketisOKbyplugginginsome

other

piece

of

equipment.

It

the

mains

indicatorisilluminated

and

thereisstillnopicture.

Jt"®"

thLt

th^Jideo

lead

from

the

screentothe

keyboardisconnected

correctly.

and

that

the

Contrast

and

Brightness

controls

have

not

been

turned

down.

If

after

all

these

checks

thereisstillnopicture,

then

thereisprobablyafault

onthe screen orthekeyboard

unit.

Check

that

the

keyboard

unitisworking.

Make

*°

the

keyisilluminated

when

Sir^ad

is

chedUhit

the

power

supplyisconnectedtothe

mams

and

that

the

lead

is

plugged

into

the

right

hand

socketonthe

terminal.

The

keyboard

unit

containsanoverload

protection

circuitdfigned^cut

off

me

DOweHn

the

eventofa

fault.Toreset

the

overload

crcuU

swjtch

off

the

Doweratthe

mains

(or

remove

the

plugonthe

right

hand

sideofthe

keyboar^^^^^^^^^

Minute.

You

should

nowbeabletoswitch

back

on

and

reinitialise the terminal.

It

thereisstillnopictureor"yellow

light"

then

thereisprobablyapower

supply

or keyboard fault.

Does

the

screen

have

a

picture on It?

Is

there

stillnopicture,

but

the

mains

switch

is

illuminated?

If

there

is a

pictureonthe

screen,

can

you

use

f

and

type a

message?

10

Hasthe terminal lockedup

in

the

'Power

On'

mode?

Is

CHECK

PRINTER

displayed

on

the

Command

Screen?

If

not,

then

the

terminal

has

possibly

experiencedatransient

fault.

There

may

be a

message

saying "System Error..."on screen.

If

so,

note

down

whatitsays.

Try

switching

off

the

mains

power

and

then

switchback on again.Ifyoucan nowreinitialise the

terminal

and continue

then

you

have

experiencedaTransient

Terminal

Error.

If,

however,

you

still

find

that

the

terminalis"locked

up"

then

this

shouldbereported

asa

fault.

If

you

consistently

experience

"Transient

Errors"

then

there

may

bea

faultinthe

terminal.

Most

errors

will

not

affect

the

terminal

but

instead

causea

"restart";

this

will

resultinthe

self

checks

being

carried

out

andastatus

log

being

printed

to

show

the

"system

restart".

Normally

you

will

beableto

carryonworking

after

this

restart.

If

so,

switch

off,

then

try

again.Ifitisstill

locked

up.

then

report

asa

fault,

giving

detailsofthe message on the screen.

Check

that

the

printerisworking

properly.

Can

the

terminal

"print"adocument?

If

not.

then

check

the

printerisON

and

theONLINE

lightisilluminated.

Check

the

printer

leadisconnected

and

pluggedinthe

right

way

round.

Does the printerhave paper?

If

the

printer

still

does

not

print,

then

switchitoff

and

carry

out

the

"self

test

procedure"byholding

down

theLFkeyonthe

printer

and

then

switching

it

back

on.Atest

pattern

shouldbeprinted:ifnot,

then

check

the

printer

mains

plug

and

fuse.

81

82

Problem solving

Is

the

message

NO ROOM

displayed

on

the

screen?

r.

4. .icri.;;;

ic.

I-

uh

This

means

the terminal files

are

full

and

documents must be deleted fromits

filestomake

more

room.

When

trying

toQSa message that islargeitmaybe necessary toclearspace

inthe Received

History,

Transmitted

History

or Pending

Files.

Notealso that the Forms and Operator

Information

files

compete

with

one

another

for

space.

You

maybe experiencingcontinued

failure.

'NO

RESPONSE'

messages, or

complaints

from

other users who cannot send youa message.

It

is possible that the telephone lineis

faulty.

Check that your

terminal

is

plugged

into

thetelephone

wall

socket.

Try

power

off/on

toreset yourterminal.

If

possible pickup the associated telephone, or plugina "spare"telephone

from

another

line

tocheck yourtelephone socket.

Try

phoningyour

terminal

from

another phone or ask the operator fora 'callback'. Thebellshould

ring.

If

the phone socket

does

not workthen report as a telephone faultto the

Operatoror dial

151

(onanother telephone!)and reporttotheengineers.

If

the telephone isOKand the terminal is plugged inthere is probably a

fault

on the terminal.Thisshould be reported as directed on pi 00.

m

Specifications

and

reference

84

Connection

of

the

M2105 terminaltothe

telephone

line

Sothatthe

M2105

terminal

can send messages tootherterminals itmust

first

ofall be plugged intoa telephone

line.

Theterminal is supplied

with

a

standard

British

Telecomlineplug, and this must be plugged intoa suitable

telephone

wall socket. Note that the terminal must notbeconnected

to the

telephone

line by

any

other

method.

When the terminal is tobeused

witha normal telephone

handset

then either a

second

socket

shouldbeprovided for the terminal

telephone's

use

or an

approved

Tee'

connector

shouldbeused.

If

yourtelephone

does

not have the correctBTsockets, or you require

additionalsocketstobe installedthen contacteitheryoursystem administrator

oryourlocalTelephone Sales

Office

(you

will

find

the address and telephone

number in the frontofyour Telephone directory, or dial 100

and

ask for

Telephone

Sales).

The

approval

numberofthe

terminal listed on

the

"Green

Spot" label under the terminalshould be quoted.

S/1000/3/E/500047

The terminal

can

be connected to any telephone line(except Shared Service

or Coin Boxlines)or Private (switchboard) Exchange extension lineswhich

have

a suitable line socket. It

will

only work on "loop disconnect" lines - i.e.

standard

"dial type"

telephones.

If

yourterminalisto be connected to a PrivateExchange

with

'MP signalling

(telephones have

★and#

keysand make'bleeping'soundswhendialling)then

ensure that the Private Exchange

will

respond to'loopdisconnect'

dialling.

If

indoubt contact your System f^anager or

Merlin

equipment supplier.

The terminal

will

work

bestifconnected

into an ordinary telephone or

extension line with only a single telephone handset. The terminal

can

be

plugged intomultipletelephone installations, but operational problems

with

the terminal making calls on a

busy

line maybeexperienced.

Usewith multiple

extensions

if

you

decide touse your

terminalinconjunction

with

severalextension

(RENs) telephones

you

should

beawareoftheconceptof

'Ringer

Equivalence

Numbers' (REN).Every telephone instrument or

modem

has

a REN;

the

M2105 terminal

has

a RENof

0.75

or 3/4. To

ensure

that

all

telephones

connected

to a line

will

ring,

the

sumofthe

RENs of all

connected

telephones

should not

exceed

4, therefore up to three extension

telephones

could

be

used

with

one

M2105 terminal. Anormal telephone

has

a RENof 1.

Note that only

one

M2105 terminal shouldbeconnected

to a

telephone

line,

and

also

that

itis not

advisable

for

the

terminal tobeused

in conjunction with

any

other

telephone

answering

machines

or Auto

Answer

Modems.

The M2105 is fully

tested

and

approved

for

connectiontothe

British

Telecom

network.

The

approval

of this terminal for

connectiontothe

British

Telecom

Public

Switched

Telephone

Network is invalidated if

the

apparatusissubjecttoany

modification in

any

material

way

not

authorised

by BABTor itis

used

with or

connected

to internal software that

has

not

been

formally

acceptedbyBABT.

This

terminal

will

auto

answerinaccordance

CCITT

recommendation

V25.

This

apparatusisapproved

for

the

useofthe

following facilities:

Call

Progress

Monitor

Storageoftelephone

numbers

for retrieval by a

pre-determined

code

Automatic

call

initiation

Operationinthe

absenceofproceed

initiation

Automatic

dialling facilities

Automatic

storage

of last

number

dialled

Repeat

attempt

facilities:

a) Single - last

number

dialled

b) Multiple

(automatic)

Auto

clear

from

the

call originating

end

Modem

Answering

machines

85

86

Connection

ofthe

M2105

terminal

tothetelephone line

Approved

Private

Branch

Exchanges

Anyother

usage

will

invalidate the approval ofthe

apparatus

if,asa result, it

then

ceases

to conform to the

standards

against which approval was

granted.

It

cannot be guaranteed that the apparatus

will

operate correctlyunder all

possible conditions of connection to compatible PBX's. In

case

ofdifficulty

please

refer inthe firstinstance to your system Manager or

f*k/lerlin

equipment

supplier.

The

apparatusisapproved

for connection to compatible PABX's,aslisted

below, which return

secondary

proceed

indications. {Exchange dial tone

heard

after the first digit

has

been

dialled. Typically a 9 or 8). This list is

maintained by the Department of Trade

and

Industry

and

your

fvlerlin

Service

Desk

should

be

consulted

for

further

information.

PABXs

PABX1-5

and?

PABX6

UH

200,

900

Pentomat

P200

Pentomat

P1000CT

Pentomat

P1000T2

IBM

1750,

3750

ARD561.2

AKD791.2,3

EBX

8000

ITT4080

PDX

800,

2000

SL-1

IDX

(TDX)

Monarch

Ensign

Herald

Kinsman

(Royale SX 20)

Regent

(Royale SX 200)

Viceroy

Minimaster

1.2

MdllO

OCS300

PMBXs

3+10

5 +

20

10+30
10+50
10+60

1A.

IB,

4,11

12 (Premiere)

M2105

-brief specifications

Keyboard/memory

unit

Microcomputer

Processor

Memory

Interfaces

Integral

Modem

Modes

Transmission

speeds

Keyboard

Power

Source

Dimensions

6502

2Mhz

96 Kbytes ROM
48 Kbytes

RAM

16 Kbytes non volatileCMOS

RAM

Telephone line

V24

connection

(RS

423)

Printer

(Centronics)

Composite video

RGB

colour

Modulated

UHF(TV)

Cassette tape

Auto

dial

Auto

answer

- V25

1200/75)

75/1200

>Full

Duplex

300/300

J

1200/1200 HalfDuplex

56 key

QWERTY

layout

2 key roll

over

Auto repeat

220/240V

via

18V

adapter

Width

345mm,depth 440mm,

height

55mm

87

88

Brief

specifications

Screen

Printer

High resolution

Screen

size

(diagonal)

310mm

(12")

Screen

colour

Amber,

non

reflective

Input signal

Composite

video

Power

source

220/240V

AC

Dimensions

Width

300mm.

depth

300mm.

height

275mm

Weight

8.4kg

Printing

speed

80

characters

per

second,

bi-directional

Maximum

characters

per

line

80

normalor142

condensed

Paper

feed

Adjustable sprocket feed

and

frictionfeed

Paper

type

Fanfold or

single

sheet

Paper

width

101.6mm

to

254mm

Maximum

numberofcopies

Original

plus

three

copies

Ribbon

Cartridge

ribbon

Interface

Centronics

parallel

Power

source

220/240VAC

Dimensions

Width

377mm.

depth

295mm.

height

125mm

Weight

5.3kg

System

Response

Messages

Message

Comms Busy

Different

Doc

Doc

End

Meaning

The terminal is

busy

sending

messages

over

the

telephone

line.

Response

from FIND

ITEM

- string found in

different

document.

EndofDocument.

Doc not Countersigned As for'Doc NotSigned'

Doc not Signed

Doc

Signed

Doc

Top

File

End

FileTop

Invalid

Field

Content

Check

Printer

No

Doc

No

Marked

Section

No

Match

No

Open

Field

No

Room

Signature Field on Formnot complete (Either

delete

'Signed by' field or

enter

PIN).

Document is

signed-cannotbealtered. Must

be

'unsigned'

to allow

change.

TopofDocument.

EndofFile.

Top of File.

A

Field

in a

Form

document

has

not

been

filled

in correctly by

the

user.

Warning that printer is not

connected

or not

ON

LINE,

or maybeout of

paper.

When

using SF

No document

has

been

previously QUEUED FOR

SENDING to this

telephone

number.

Attempt to

readinmarked

item which

doesn't

exist.

String

specified

in FIND

ITEM

cannotbefound.

End of Form- no furtherfields after this point.

File

space

is full,

use

DD to

delete

unwanted

documents.

89

90

Systemresponse messages

PrinterinUse

Printer not

Ready

Sensitive

Too

Many Marks

The printer is in

use

forreceiving or transmitting

messages.

Printer is OFF

LINE

or unplugged, or out of paper.

This Field is

'sensitive'

and

cannotbe'marked'

or

have

marked

text

read

into

it.

Ablockisalready marked or 10fieldsina Formare
already marked. Use

CM

toclear marks.

•i

Information

Messages

A

number

of information

messages

are

displayed on the

Command

Screen when the terminal is transmitting or receiving

messages.

They

are

listed below.

Message

Abouttodial

Call

answered

Dialling

XXXX

No

Response

Operator

Intervention

Possible

call

Receiving
RX

Completed

RX

Failed:

Reason

RX

Time

Out

Transmitting

Trying to Establish

TX

session

TX

Completed

OK

TX

Failed:

Reason

TX

Time

Out

Voice

call

Meaning

Terminalisabouttomake

call

within

next

10

seconds.

Use I "cape| to

abortifnecessary.

Terminal

has

answered

call.

Terminal is dialling

number

XXXX.

Attempttoestablish contact

with

receiving

terminal

has

failed. Terminal

will

tryagain.

Message

aborted

byuser

pressingIesc"*PE'|

Incoming ringing

has

been

detected.

Receiving

message.

Terminal

has

successfully received

and

printed a

message.

Receipt of

message

failed for specified reason.

Message

has

startedtobe

received

but

failed

due

to expiry of internal time

period.

User

need

take

no action,

automatic

retry

willbeeffected.

Transmitting

message.

Terminal is attempting to establish

contact

with receiving terminal.

Message

transmitted OK.

Transmission failed forspecified reason.

Message

has

startedtobe

transmitted, but failed

due

to expiry of internal time period. User

need

take

no action,

automatic

retry willbeeffected.

Incoming call is not from another terminal. May

be

from a 'human' caller. Pick up telephone

handset

and press

|3H*ED-

91

92

Glossary

answerback

asterisk

attributes

auto

answer

auto

repeat

BABT

by

hand

CCITT

character

command

screen

communication

information

header

counter

signature

cursor

document

editing

This is thetelephonenumberof the"ReceivingTerminal"

andisusedtocheck

that

the

message

is being

senttothe

correct

number.

(*)Character used to allowthe Find Itemcommand to find'similar'strings to

those specified in the 'string' field.

Referred to a Forms

document,

these

describe

the

types

of fields

used

in a

form e.g. Date, Numeric, Mandatory, Preset etc.

The automatic

answeringofan

incoming

telephone

call by

the

computer.

The action of certain keys on the keyboard automatically continuing their

function whilst

held

pressed

down.

BritishApprovals Board forTelecommunications

apparatus

connected to

public networks.

A

message

has failed to be sent to a destination. Itshould be sent by

alternative

means,

or to a different

telephone

number.

Consultative

Committee

for

International

Telephones

and

Telegraphs.

Single letteror number or punctuation whichcan be printed or displayed

(includes a single 'space').

Areaofdisplay where 'commands' are entered and warningor

information

prompts

are

given.

This is a title block insertedontoeverydocument that

has

been'Transmitted".

It

shows

Date

and

Timeaswellaswho

the

message

was

From

and

To.

This is a field in a form which is similar to the "signature" field. This

actsasa

'double

lock'onthe

form.

Flashing

square

character inUser Screen showing the position where text

canbealteredortyped.

Agroup oftyped words which

form

a complete memo, letteror

form.

May

consistofseveral

pages.

The process of typing or inputting a piece oftext, also that of amending text

shown

on

the

screen.

extent

field

file

find

item

form

forms

file

forms

header

handset

mode

hash

invalid

field

loop

disconnect

mail

box

file

mark

message

MF

Used

inconjunction withthe Find Item

command

to tell the terminal

where

to

'look'forthe specified string. Maybe the current document

(D),

the current

file

under review(F)orthe entire system (S)-every

file.

Aspace

withinaForm

document

which

can be typed

into.Itisshown by the

{ }brackets on either side.

An

area inthe terminal's

memory

which

isused

for

thestoringofone or more

similar

documents,

i.e.

Forms

File.

Command

for

finding

theoccurrence ofa particularwordina document.

Atype ofdocument consisting of'protected' and 'unprotected' areas, which

forces the user to type inthe 'unprotected' areas or fields.

Anon

volatile

(safe)

file

used

for

storing

Form

Documents

only.

This

isan additional

title

block

which

appears on the topofevery

Form

document,

giving a title,

reference

code

and

other

details.

The

terminal

will

answer

incoming

phonecallsaftera 20second delay.

When

set to Handset Mode the terminal

will

not dial any calls for5 minutes.

{#)Character used to

allow

the

Find

Item

commandtofind

'similar'

strings to

those specified inthe 'string'

field.

This

means

the

terminal

has

foundanerror in

the

validation of a form. The

cursorispositionedinthe

'Invalid Field'.

Telephone

dialling

using

line

disconnectionsat 10pulses persecond

(normal

dial).

An

area of

memoryinwhich

documentsormessages are

temporarily

stored

after

they

havebeen'Queued

for

sending'

whilst

the

terminal

is'posting'

them

to

their

destination.

Amarkisshown on the user screen as a 'highlighted' blockofcharacters.

Whenanitem

has

been

'marked'

in a

documentitcanberead

back

into

the

Work

File

document.

AsforDocument, but more generally used to refertoa document which has

been

transmitted or received by the terminal.

Multifrequency telephone dialling tospecification

MF4.

93

94

Glossary

mnemonic

modem

operator

information

file

PABX

page

pending

file

PIN

received

history

file

screen

scrolling

sensitive

sheet

signature

simple

message

STD

code

string

system

Two letter

commands

which

canbeselected

from

the

keyboard.

These

commands

are

shownasa

menu

withinthe

'Command

Screen".

Electronic device to

enable

computers to 'talk' to

each

other over the

telephone

line.

(OPINF)

Anonvolatile (safe)

file

used

for

storing

Text

documents.

PrivateAutomatic BranchTelephone Exchange - i.e.privateswitchboard

usedinan

office.

Thisisa 52

line

longcollection of

text.Itisthe

maximum

amountof

information

thatthe terminal

can

printon a single 'sheet ofpaper'. The page number is

shown on the righthand margin ofthe 'User Screen'.

(PENDG)

Temporary

storage

file

(not

protectedifterminalisswitched

off).

This is

the

Personal Identification Number which is required tobeentered

to

'sign' a Form

document.

(RXHST)

File

area

which

isused bythe

terminal

tostoremessages

after

they

have

been

received.

This is

the

screenofthe

monochrome

monitor or

display

unit.

Moving

a document up or down on the screen.

This

appliestoa

fieldina

form

for

which

markingisnot

allowed.

This

can be specified when

printing

a document, to

print

only

a singlesheet,

withnotitleorheader

blocks.

Istheprocess of

signingaForm

document

using

the'Signed by'

field.

This

'locks'

the

Form,

preventing

any

change.

A

document

which is not a Form, that is.

does

not contain

any

protected

fields.

The

full

dialling

code needed to 'phone up' the

terminal

from

anywhereinthe

country.

Agroupof10characters

which

can be specified tothe

'Find

Item'

command

to tell itwhat you want tobefound.

Referring

(in

the 'Find

Item'

command)to a search throughevery

file

inthe

terminal.

system

form

system

mode

tab

terminal

terminal

mode

tractors

transmitted

history

file

user

screen

validation

voice

call

wild

card

wordwrap

work

file

The initialisation

screenofthe

terminal, which is

designedasa

special

type

of

form.

The

stateofthe

terminalon'switch

on',orafter

selectionof'SO'

command,

which

enables

certain

parametersoroptionstobe

changedorset.

The function

command

that allows

the

usertostep

the

cursor

rapidly

forwards

(I

^uNc

IF) or

backwards

(I | B) in

the

User

Screen.

InForms, the cursor

will

step

to the next (I

fuNc

| F)or previous(r | B)

unprotected

field.

Insimple

messages,

the

cursor

will

move to align itselfwith the vertical

marks

in

the

highlighted

band

surrounding the

Command

Screen.

This is actually a

step

of 8.

then

10.10...

characters

at a time. The

user

cannot

set

his own

tab

stop

positions.

The combination of Printer, Keyboard/Memory unit

and

Display

Screen

plugged

together to form the M2105 Messaging Terminal.

This

means

the terminal

will

answer all incoming calls immediately. Italso

implies

that

the

Terminal'isusing

the

telephone

line.

Part of the printer mechanism which fitsinto guide holes on the paper.
(TXHST)

File

area

which is

used

by the terminal to store

messages

after they

have

been

transmitted.

Thisis a 20 line'window' on the 'document' currently on display. Three

screenfuls of information

makeupone

page.

When

filling in a Form

document

each

field is

checkedtosee

ifit

has

been

completedinaccordance

with

the

form

designer's

specification of

the

field

attributes. Validationon

each

fieldtakes placewhenever is

pressed,

also on the entering of the VFand QS commands during 'Form Filling' mode.

Incoming telephone call not

recognisedasbeing from another terminal.

A

special

character

(*#)

that allows the Find Item

command

to find 'similar'

strings to

those

specified in the 'string' field.

The

process

by which a singleword, ifitis too large to

fit

on the currentline, is

automatically moved down to the next line

as

itis being typed.

Only

file

interminal which

can

be 'edited', allowing the input or alteration of

text.

95

96

Summary of commands

Selecting

commands

Document

commands

(use in Command Screen)

Key

or

command

code

]Q

Function

Change

from

UsertoCommand

Screenorvice

versa

Page

reference

13

I

RETURN^

Review

file RF

Copydocument

CD

Print

PR

Delete

document

DD

Move

the cursor to command on 13

Command

Screen

Implement

the

selected

command

13

Access

filed

documents.

OptionsW,P.O.R.F.TorL

Copy

documentonscreen.

Destination files W. P. 0 or F

25

31

Print

documenton screen. Select 33

whole(D)ocorsingle (S)heet

Delete

document

on

screen.

Confirm (Y)es or (N)o

Queue

for

sending

QS

Documentiscopied

from

Work

File to mail box to await

sending.

Enter

destination

telephone

number

(useto

separate

multiple

telephonenumbers)

31

49

Additional

Form

commands

(useinCommand

Screen)

General

commands

'useinCDfnrnafKj

Scr..}-.'?'

Blank

all

fields

BP

Verifyform VF

Queue

forsending QS

Find

item

Fl

Clear

all

marks

CM

Resume

RS

Receive

RC

Send

all for

SF

Dial

number

DN

System

SO

Clears all

unprotected

fields on a 42

Form

Check

completed

Form is correct, 42

that

is.

that

all

fields

are

valid

Form is

copied

from Work File to

mail box. Selecting Normal takes

telephone

number

from

Form

header.

Otherwise

enter

number,

and

specify

ifvalidation

needed

Search

forstring. Options

(D)ocument, (F)ileor (S)ystem

51

39

All

marks

are

removed

from

File

35

Return to Work File (after
reviewing)

25

Set terminal to take over incoming 55

data

during

telephone

conversation

Send

all

the

documentsinthe

mail

55

box to this

telephone

number

now

after previously dialling telephone

number

Dial

telephone

number

56

Enter or return from System

mode

74

97

98

Index

about

to dial

54,91

actual

destinations

52.57

answerback

52.59

asterisk

38

blank allfields (BF) 42

by

hand

53. 58.

59

capsLK10.80

check

printer 70. 74. 81. 89

check

valid

50

clear

all

marks

34.35,44.45

clear

mark

34.35.

44.45

close

gap

11

commands

cancelling

13.17

selecting 17

summary

96

communication information

header

52.57

connection

mains

63

telephone

line

84

copy document (CD)

17.30.31.36.41.59.

77

counter-signature

46

currentdoc size (CDS) 16

cursor

3.10

default setting 76

delete

character

11

key

17.32.37

delete document (DD)

17.30.31.59

dial

number

56

document

current

36

different

36

next/previous

24.26

printing

32

duplicate

58.60

editing 11

mode

29

escape

54.55

extent

36

failed

58

field

28.

40,

74

actual

destinations;

58

addressed

to:

41.50

invalid

41.46,

50

our

tel

no.

58.

74

PIN

46

signature

46.50

time

74

today's

date

74

files

current

36

forms

22.41.78.82

mail

box

21.48.53.59

operator

information

22.

30,

53.

77.

78.

82

pending

21.30.53.

59. 77 82

received history 22.

53.59.

82

reviewing 24

transmitted history

22.48.52,53,59.82

work

21.

29.30

find item

(Fl)29.36.39.41

clearing 37

forms

28

completing 41

header

50

locating 41

mode

29

sending

50

signing

46

using

40

validating 41

free file

space

(FFS) 16

FUNC

3,10

glossary

92