Merlin M2105 User Manual

British Telecom Business Systems

Published by

British

Telecom Business Systems

Safety

information

APPROVED

for

use

with telecommuriication systems

run by British

Telecommunications

in

accordance

with

the

conditions

in

the

instructions

for

use.

S/1000/3/E/500047

Whilst

allpossible care has been takeninthe preparation ofthis publication,

British

Telecom BusinessSystems accept no responsibility

for

any inaccuracies

that

maybefound.

British

Telecom BusinessSystems reserve the

right

tomakechanges

without

notice both to this publication and to the equipment which itdescribes.

If

you

find

anyerrorsinthis

publicationorwould

liketomake

suggestions

for improvement,

please

write to

the

Technical Publications Unit at

British

Telecom BusinessSystems,

Room

533,

Anzani

House,

Trinity

Avenue,

Felixstowe,

IP11

8XB.

Telephone;

Felixstowe

(0394)

693787.

Telex:

987062

BTAN2,

Publication

NoTPU

57A

Item

Code

No

980216

Issue

2.0

(6/85)

Wntten

and designed byCastle, Chappell&Partners

Ltd.

COPYRIGHT®

British

Telecommunications pic 1985

BritishTelecommunications pic

Registered office:81 Newgate Street

LONDON

EC1A7AJ

Registered

in England No.

1800000

The

equipment mustbeearthed.

Never

use equipment

with

damaged or

worn

mainscables and connectors.

Always

disconnect the equipment

from

the mains before unpluaaina

individual

units.

Do not remove the equipmentcovers.

Do

not

trail

wires

undercarpetsor

where

people

might

trip

over

them.

Donotrestrictthe

ventilation

ofthe equipment.

Undernocircumstances

should

the

mains

adapterbe

replacedbyany

other

power

supply.

4

Contents

Introduction

Using

the

M2105for

the

first

time

How

the

M2105

works

to

help

you

Using

the

M2105to

prepare

documents

3 Conventions used inthisguide

6

The

M2105

terminal

10 13

14

15

16

17

20

21 24 26

26

26 26

28 30

30

32 34 36 36 40

41

46

Simple

Instructions

Keyboard

and

key

functions

The

Display

Screen

User

Screen

Command

Screen

Selecting

commands

How

Ihe

terminal

takes

over

office

tasks

How

the files inthe terminalare organised

Reviewing

files

Scanning

through

documents

Next/Previous

screen

Next/Previous

page

Next/Previous

document

Preparing

documents

Storing

documents

Deleting

documents

Printing

documents

Preparinga simplemessage

Locating

ItemsIndocuments

Find

item

^Uslng

forms

Locating forms

Completing and validating forms

Signing forms

ft

Sending

and

receiving

messages

on

the

M2105

Installing

the

M2105

Initialising

the

M2105

Problem

solving

Specifications

anc

reference

48

50 52 52 53

53 53

54 54 55

55

56 56

57

59

62 64 65

70

71

72

74

76

B^8Qtti©§j^PH@n&rmina.

Sendinqsimple

messages

Answerback

Numberofqueued

messages

Retry

Incoming

messages

Voice

response

Escape

Receive

Send

all

for

Dial

number

PABX

procedure

Communication

Information

Header

Components

Wiring

instructions and connections to mains

Setting up the printer

Setting up the keyboard and memory unit

Settingupthe

screen

Screen

controls

80

Check

list

84

85

86

87

88

88 89 91

92

96

98

line

Approved PBX's

l^ybQ^dcifications

Screen

Printer

System

response

messagec

intormation

messages

Glossary

Summarv

of

commands

InUG

h

h*

How

the

M2105

sends

and

receives

messages:

an

outline

In

your

day-to-day

business

relationships,

you

communicate

with

other

people

basicallyinspeechorinwriting.

You

probably

doa

good

deal

of

communication bytelephone, because

you

can makecontact and pass or

receive

messages

quicklyand efficiently.

Othercommunications, forvarious reasons, need to be written ones, whether

brieforlengthy,

straightforward

textorcompleted

forms.

Inevitablyaslower

process,

whatever

sortofdelivery

systemisused,

and

sometimes

unacceptably

slow.

The

main

purpose

ofthe

M2105

terminal

istousethe

immediacy

ofthe

telephone

systemtotransfer

these

written

communicationsasprinted

documents fast, reliably

and

automatically.

The

M2105

isdesigned

for

efficiency

and

simplicityofoperation,

whether

for

the already proficientor forthe

first

timeuser.

Thisguide describes itsuse indetail. Whereverthere isa telephone whichisconnected eithertoa direct lineortoa

simple

telephone

extension,

the

M2105

can beplugged

into

thesame

telephone

wall

socket as the existingtelephone.

When the terminal is to

sendamessage,

once

the destination telephone

number

(or

numbers) are added tothe message, the

terminal

automatically

dials the number and establishescontact

with

the distant M2105.which

automatically

answersthe

call.Itthen

sends themessage tothe

receiving

terminal, which prints itimmediately.

It

makes

no difference whether the destination telephone number is inan

office at the

end

of the corridor, in an office ten floors down in the

same

building,ina

nearby

building,

oratthe

other

endofthe

country.

The

whole

processofsending a message

takes

onlyamatterofminutes.

If

you

are

using

the

terminal,itis

not

necessary

tobe

presenttomakeortake

telephone

calls,

becauseifa

connection

cannot

beestablished onthe

first

try.

the

terminal

automatically

tries

again

later.Areceiving

terminal

automatically

answersand

prints

out

whatever

message is

being

sentto

it.

Nb

8 The M2105 terminal

Screen

displays:

syst.hode;

UORK

Screen

displays:

EDITING I

UORK

If

your

terminal

needstobe

Installed

and

connected,

turn

now

to

page

62.

If

your

terminal

needstobe

switchedonand

'initialised', turn

to

page

74.

Ifyour terminal is already installed and ready for use, or in use, youcan

taketheopportunityofsome immediateexperienceonthe

terminal

keyboard.

Thenextsection offerspracticalinstructions inthe simple use ofthe terminal.

It

isdesigned for

first

timeusers, andifyouare already

familiar

with

whatis

'described,goontopage

20.

More

specialised usage ofthe

M2105

iscovered lateroninthisguide.

•

Using

the

M2105

for

the

first

time

Conventions

used

in

this

guide

I i I I i T I I I I

represent the keys on the top rightofthe keyboard, looking likethis

fV

which move the cursor left,right, up and down.

The

cursor

is the highlighted

'square'

which

appears

on the

screenatthe

position

where

the

you

type

will

appear.

I 1

represents

the

key on

the

extreme

right of

the

keyboard,

looking like this

^uNcIrepresents

the

key on

the

extreme

left of

the

keyboard,

looking like this

Press

means

press

the key labelled CAPSLKFUNC,

and

whilst still

holding itdown,

press

and

release the Q key once. Then release the CAPS

LK

FUNC key.

Any

other

keyboard

characters,

letters or

numbers,

shownasfollowing

I

fuNcIare

typedinthe

same

way.

This

guide

is for

use

withthe unprivileged version of the M2105 terminal.

Use

of

the

terminal

with

Prestel,

VDU

and

Forms

creation

facilities is

coveredinthe

fv12105

Advanced

User

Guide.

10

Using

the

M2105

for

the

first

time

The

display

screen

The

keys

These

siinple instructions

assume

that

the

terminal

has

been

switched on

and

initialised,

and

the

words

'EDITINGWORK'

are

displayedinthe

highlighted

band

on the lower halfof the screen. (Ifthis is notthe

case,

turn to

page).

'Editing' is

the

work you

are

about

to do,

and

covers

the

process

of

typing text on to the

screen

or amending text already shown on

it.

The complete

screen

is divided into two halves. The

upper

part is the 'User'

Screen,

and

this is

the

screen

on which

the

work youdowill

appear.

The lower part is

the

'Command'

Screen,

which is your 'control

centre'

where

various

commands

('the menu')

willbedisplayed

and

confirmed,

and

where

the

terminal

will

'prompt'

and

inform you.

The Command

Screen

maybeasking you to 'Select Command'. Now hold

down

theIfuhc|key

andatthe

same

time

press

the

'Q' key

once.

The

complete User

Screen

will

appear.

Nowrelease the I

func

| key.

Press

theIf"nc|and

'Q'

keys

againinthe

same

way, until

the

Command

Screen

is invitingyou to

'Select

Command'.

Press

them

a third time

and

you

have

the

User

Screen

again. Using

theIfuwc|and

'Q' keys like this

will

always

cause

the terminal to alternate the

screen

display between the

Command

and

User

screens.

Lookat the Command Screen and you

will

see

highlighted

bands

along its

top

and

bottom.

These

are

divided into a series of sections displaying

information

about

the

terminal. Allthis,

and

the

information within

the

screen,

is explained

fully

later.

Using I

func

| Q, Moveintothe User Screen.

Now,

using the keyboardasa

normal typewriter,

type

the

words

'THIS ISA

MESSAGE".

Notice how the

flashing block

character,

knownasthe

cursor,

moves

alongasyou type.

You

maybetyping in capitals, but ifyou wantto

type

in lower

case,

(small

letters)

press

and

hold down the I shift | key,

and

press

the I

caps

lk|

key

once.

Then

release

I shift |.

You

will

nowbeabletouse

| shift |

for

capitals

asona

normal

typewriter.

Pressing

and

releasing | capslk|

and

I shift | in the

same

way

will

once

again

return you to capitals,

andsoon. When you

are

typing in capitals, the yellow

lighton the leftof the keyboard

willbeilluminated.

You

can

ignore

the

legendsonthe

lower lines of

the

keys: they

are

not

used

in

this

terminalatthe

moment.

The

keys

havean'auto-repeat'

function, which

means

that

ifyou hold a key

down, it

will

automatically

continuetotype

the

same

character

until you

release

it.

Editing

your

message

Using

the

| |

cursor

key,

move

the

cursor

under

the

'M' of MESSAGE.

Pressi

func

rr(fbr

InsertSpace)

and

open

3 or 4

spaces

between the

words.

The

space

will

alwaysbeinsertedonthe

right of

the

character

under

which

the cursor is positioned. Close the

message

up again, by using I

func

| 'D'

(forDelete Character)

anditwill

perform inexactly the opposite way, by

deleting

the

spaces

between

the

words.

If

you keep on pressing I

func

| D, you

will

start deleting all the

characters

on the rest of that line ofyour

message.

All

you

needtodoistype

backinany

characters

you

have

lost. You

will

also

find that you

can

remove

any

mistakes

by moving

the

cursor

over

the

mistaken

characterorsection

and

overtyping.

You

can

also

use

the

DELETE

key whilst typing, where it

will

delete

the

character

on

the

leftofthe

cursor.

Nowcontinue typing a

message

across

the

screen

untilyou

have

completed

another line or two. You

will

notice thatasyou go, the cursor

moves

down a

lineat a time,

and

the corresponding numeral '1' is highlighted

each

time on

the

right

hand

sideofthe

screen.

You

will

also

see

that ifa word is not

completed

by the time you

reach

the

right hand

edge

of the

screen,

the

complete

word

will

automatically move

down to the next line. This is called 'Wordwrap'.

I

mwc

IC (forClose Gap)

andjfumc

| O (forOpen Gap), workon the

same

principle as I

f"nc11and I

func

|D.

but

are

used

fordeleting

and

inserting

whole

lines.

Tryinserting a blank line between two of the lines you have typed. Press

I

FuwciOandaone

line

gap

will

open

between

the

line on which

the

cursor

is

currently

positioned

and

the

one

above

it.

Press the cursor key marked I |. The cursor

will

move

back

along the

line

one

space.

Ifyou

keep

the key

pressed

the cursor

will

continue to move

along untilyou

release

the key

and

the

same

will

happen

ifyou

press

the

I -» Ikey. in a forward direction.

Positionthe cursor under the

initial

T ofyour firstword THIS', by using the

I T ll I Iandl ^

||

Icursor keys.

Now

press I

fumc

11,

and keep

it

pressed

down untilthe whole

message

has

moved right

across

the

screen.

As the

message

moves

across

the

screen,

and

hits the right

hand

edge,itwill

move

down to

the

next line, word by word.

11

12

Using

the

M2105

for

the

first

f/me

Clearing

ihe

screen

Printing and

sending

your

message

Position

the

cursor

onthe

empty

line,

and

close

upthegap

againbypressing

I

fUHc

iCand

your

message

returnstoits

original

form.

(Butifyou

continue

to

pressIFutirniCyour

message

willbedeleted

linebyline

untilitno

longer

remains on the screen).

You

can

now

continue totype

your

message.Ifyou

wishtoinsert

somespace

between

lines,

orparagraphs,as

you

go,

simply

pressthe|

return|key.

As

you

fill

thescreen a

numeral

showing

the page number

will

appearonthe

right

hand

margin

and

allow

thecursorto

move

down

correspondingly.

Asyourmessage continuesover a page (approximately 52linesonthe

screen)the

right

hand

margin

numeral

will

change

progressivelyto2,3,

and

4,inalternate

normal

and highlighted display.

Any

partofthemessage

currently

displayed

onthescreencan be

edited

by

usingthe cursor keys to go

left,

right,

up and

down,

orthe|

func

| For

I IB

keys

totab

forwards

and

backwards

(10

charactersat a

time).

If

atany

time

you

needtoclearthescreenandstart

again,

pressthe|

fuwc

|

andQkeysas described earlier, to

bring

you

into

the

Command

Screen.

Now

presstheI -» I

key

until

the

letters

DD

appear

highlighted

along

thetop

edgeofthe

Command

Screen.

Notice

that

the

command

you

are

selecting

is

expanded

on the leftofthe Command Screen, inthis

case

'DELETE

DOCUMENT'.

PresstheI

""urn|key.

PresstheY

keytoconfirm

your

action,

andpressthe

I I

key

once

more.

Now

pressthe|

fuwc

| andQ

keys

and

you

will

be

presented

with

a clear UserScreentostartagain.

'

Now

you

canput

together

a messageonthe

terminal,

it's

aneasy

matter

to

print it, or

send

itto

another

terminal.

Try

printing

it.

PressI

func~|Q.tobring

backthe

Command

Screen.Press the

I ^ Icursor key

until

the letters PRappear highlighted. Press the |

return

|

key

twice.

Your

printer

will

print

outthemessage

you

have

typed

onthe

screen.

You

cansend

your

messageto

another

terminal

justaseasily,ifyou

know

its

telephone number. Again, afteryouhave typed your message on the screen,

pressI

func

IQ.

Now

presstheI ^ Icursor

key

until

the

letters

QSappear

highlightedalong the top

edge

ofthe Command Screen. Press |

return

|.

once.

You

will

see the

cursor

flashinginthe

Command

Screen

asking

you

to

enterthetelephonenumber ofthe

terminal

you

want

tosend

your

message

to.

Typeitin,

making

sureitis

complete

and

correct.

Press|return|again.

Your

message

is now 'posted' and on its way, and the Command

Screen

will

display information

about

its

progress.

Ifyou

erase

the

messagetoclear

the

screen

now.

the

message

will

still

have

been

held in

the

terminal's files

and

canbebrought

back

to look at or

do

further work on,asdescribed

later inthe guide, on p24.

Don't worry at this

stage

about

not

fully

understanding the

commands.

They

will

allbeexplained

in detail later in this

guide.

]w

ZDE

I

'"-t

IR

,

Read

iti.-jtKed

item

I

I'

inseil

space

Del^sieen

c^atacle'S

/

C^o

Open

space

between

lines

CursoT

lelt

letm.ri.i'

h.indsel

Picnous

, Cutsof

nqni

R

C'l.ifiiie

m<Hlf

Summary

of

keyboard

functions

'

SHI.t

y Z^

"N

X

r

v]{

B,\

r ^ f

f N\f

. ,

JL

-

_J

A

JS

P'PVIOllS

().l(|0

I ' IA

No«t |).i<ic

JX

PK'.iijci-.

(lociiinoni

:z

NoitilociiimTdl

CE3C

\

Close

ij.ip

I

IP

Dcicu'ctiirciil

ch.ir,u:to<

1

IB

H.tcKw.iiils

l.it)

3M

Mark

line

or

t)kx;K

C..'so(

do

An

C.i'irul

commanO

Implement

selected

command

UseIfuNt

IQtoswitch

between

User

and

Command

Screens.

Press

CTRLwith key to

select

top right

character

on keys with

three

characters.

Editing functions

Moving through files

and

documents

FUNC

I

D O C

F

INSERT

space

between

characters

FUNCW Display NEXTSCREEN (20 lines)

DELETEcurrent

character

FUNCE Display PREVIOUS SCREEN

OPEN

gap

(insert new line) FUNCA Display NEXTPAGE (50 lines)

CLOSE

gap

(delete

line) FUNCS Display PREVIOUS PAGE

FORWARD

tab

FUNCZ Display NEXTDOCUMENT

FUNC X Display PREVIOUS DOCUMENT

B

BACKWARDS

tab

FUNCMMARK

lineorblock/clear

mark

R

READ

marked

text

into

Work

File

13

14

Usingthe M2105forthe firsttime

The

Display

Screen

The diagram belowshows how the screen is laidout inEditing

Work

mode,

wheninthe

Work

File.

The DisplayScreen is split intotwo parts. The upper part is the User Screen and the lowerpart is the Command Screen. Both parts ofthe screen have a

linewidth of 80 characters. The User

Screen

hasadepth

of20 lines and the

Command

Screenadepth

of 5 lines.

1

08/11/841

terminal;

:

H2105

:

V2.80

I EDITING 1

WORK:15:54

1

D IZIRF FI crt D 0

SF RC

DN

B B

SO

a

•

1 : 1

I

FFs:

04758:

CDS:

00110;

;h!

SN: m 1n8h ee 1

Theleft

hand

marginisshown

as"]"

characters

and

the right

hand

margin is shownas"["

characters

plus

a two digit

number.

The

purposeofthese

brackets

is to

control

the

available line

length

to 74

characters,

offset to

the right of the

paper.

This

leaves

a blank left

hand

margin

for

punching

and

binding

when

the

documentisprinted.

The two digit

numberonthe

right

indicates

the

page

numberinthe

document

being

displayed.

For

page1and

following

odd-

numbered

pages,

this

numberisshown

highlighted. For

page2and

following

even-

numbered

pages,

itis

shown

normally. This

makesiteasy

(or

the

boundary

between

pagestobe

shown

clearly,

and

helps

you to

position

text in a multiple

page

document.

The

User

Screen

It

isa goodideato

think

ofthe

User

Screenas a 20

line

'window'

into

the

document

being

editedorreviewed.

You

can

position

this

windowina

numberofways.

You

can

moveitupor

down

byone

line

ata

time,

or20

lines

(one

screen)

ata

time,or52

lines

(one

page)

ata

time.Orrepositionitto

show

the

top20linesofthe

followingorprevious

document.

Thisisexplained

on

p26.

Each

pageofa

documentis52

lines

long,

except

the

first

page,

whichis51.

-ca CD

CO ca CO

ca

•3

ca

CO

ca

CO

c c

c

15

16

Using

the

M2105

for

the

first

time

The

Command

Screen

TheCommand Screen comprises the bottom

five

linesofthe Display Screen.

Itis your 'control

centre'

where various

commands

('the menu')

will

be

displayed and confirmed and where the terminal

will

'prompt' and

inform

you.

The diagram below

shows

the meanings of the various sections which make

up

the

top

and

bottom highlighted

bands.

The top lineof the three lines displayed between the highlighted

bands

will

offer you the

choice

of a number of

commands,

which

will

be highlighted

when you

select

them. Not all of the

commands

will

necessarilybedisplayed

all

the

time

- it

depends

on

the

modeofthe

terminal.

The

second

line

will

spell but the command in

full

on the left-handside. Where

there is a further additional option tobeselected

or an entry tobemade,

that

will

alsobedisplayedtoprompt

you.

The third line

will

give you information on the terminal's status on its current

task

and

warn you,

together

witha

'bleep',

ifyou

have

omitted

necessary

entries or

made

incorrect ones. A number of different

messages

can

appear

inthe lower left-hand corner

and

you

will

become

familiarwiththem through

experience.

They

are

listed on p91.

A list of

the

most

common

commandsisgiven

on p96.

DATE

CURRENT

LINE

PREFERENCE

MODE:

TERMINAL

OR

HANDSET

\

SOFTWARE VERSION CURRENT MODE CURRENT FILE TIMEOF

DAY

NUMBER

/ /

08/11/841

terhinal;

1

H2185

!

V2.M

1 EBIT1M6

1

UORK

:

15:54

1

D •

RF

FI cn

DD

PR 6S SF

RC

SN

so

•

D

COPY

IOC

0

B

Select

Costnand

E

•

D

1 i

:FFs:e475d;C]is:0ene:

1

nsN:

eee

:

NBH

ee

\

MESSAGE

SEQUENCE

NUMBER

FREE

FILE

SPACE:

REPRESENTS

CURRENT

SPACE

AVAILABLE

IN

FILE

CURRENTLY

DISPLAYED

CURRENT

DOCUMENT

SIZE:

REPRESENTS

SIZEOFDOCUMENT

CURRENTLY

DISPLAYED

\

NUMBER

OF QUEUED MESSAGES

m

to^se?pr^t^rnm^TnHo

^

document

has

been

prepared,

whetherasimple

messageora

form,

lu

5»eieci

commanas

there

areanumberofbasic

commands

you

carry

out.

You

can

copyitinto

other

files,

delete

it,

print

it.

orsend itto another terminal. Thereare other

commands which you

can

use, but for the moment take

these

four

commandsasexamples.

To

select a

command,

pressI

^unc

| Qtogo

into

the

Command

Screen.

You

will

seea'menu'

that looks like this

n

C(1

CD

DDPR8S

SFRCDN

SO

Thesecommands are

known

as 'mnemonic' commands.

The four

commands

concerned

are:

CD- Copy Document

DD -

Delete

Document

PR-Print

QS- Queue

for

Sending

There

are

two

waysofselecting

commands.

1)Byusing

theI-»Ior

I I

keys

repeatedlytohighlight

the

required

mnemonic, then pressing I

RETuaN*!.

2)^y

pressingasingle

key.

which

you

will

tind

simpler

when

you

are

more

familiar

with

the

terminal,

f^or

example,

pressingPand

then|utiuaw|is

a

shortcuttousing

theI -* Ior| |

keys

toselect

PR.

Where

thereismore

than

one

command

with

ihe

same

first

letter

- e g

CM

and

CD.asingle

pressof'C

will

select

CM.Toselect

CD,

pressCfollowed

by D.

Sotoselect

'Copy

Document'

you

would

typeCDand

press[return

If

you

select

any

commandbymistake

you

can

cancelitsimplybypressino

the

DELETE

key.

y y^ y

17

20

How

the

terminal

takes

over

office

tasks

TO

AND

FROM

OTHER

TERMINALS

PRINTER

SYSTEM

INFORMATION

1

WORK

FILE

MAIL

BOX

FILE

OPERATOR

INFORMATION

FILE

FORMS

FILE

'MESSAGES

RECEIVED'FILE

PENDING

FILE

'MESSAGES

SENT

FILE

Ifyou think how your terminal

replaces

the

tasks

you would

need

to perform

ifyou were sitting at an ordinary

desk

doing the

same

work,you

can

quickly

see

the

parallels.

Yourdisplay

screen

and

keyboard

becomes

your medium forwork output -

writingcommunications,

filling

informs. Instead of

despatching

letters by

post

and

keeping

carbon

copies

in 'out' trays

and

filing

cabinets,

you mail

them

via your own electronic

postbox

and

the

telephone

system

directto their

destinations,

and

they

are

filedinmemory, whereyou

can

quickly reviewthem.

Similarly, incoming communications land in your electronic 'in' tray,

are

printed

and

filed in memory. Where, again, you

can

review them.

You

can

also

file material in

your

electronic

pending

file,

and

examine

or

amend

it.

Importantorirreplaceable

material

like forms, or

other

information

that

mustbeheld permanently,

canbeput

away

in yourelectronicsafe.

m

i

9

How

the

files in

the

terminal

are

organised

Te

.'VorH

-ile

'he

lending

File

iP)

The

Mail

Box

File

The terminal holds

seven

different files of information. Their

uses

are

describedinthe

following

pages.

The

Work

File

The

Pending

File

The

Mail

Box

File

The

Transmitted

History File

The

Received

History File

The

Forms

File

The

Operator

Information File

(W)

(P)

(Contents not accessible by user)

(T)

(R) (F) (0)

The Work File, holds, in effect,

the

document

which is currently

being

completed.Itcan containonlyone document at a

time,

althoughof several

pages.

Documents

can

be copied to or fromthe WorkFileor deleted. Noediting

can

be

doneona

document

unless

it is in

the

Work

File.

ThePending

File

isused to hold

temporarily

anydocument whichhas been

copied

from

the

Work

File

orother

file,

and subject to

space

availability,

it

can

hold any numberofdocuments at a time.

It

has

three main uses. 1) to store an incomplete document while more

informationis collected 2) to storea document temporarily whileanother

user

makes

use

of the terminal 3) to retain temporarily a copy of a received or

previously

transmitted document.

DocumentsinthePending

File

can

only

be

copiedordeleted

by the user.

The

abbreviation

PENDGisused

for

this

File.

The Mail Box File is

usedtostore

documents

which

have

been

completed

by

the

user

and

have

been

actioned for transmission using the

'Queue

for

sending'

command.

Once 'posted' to the

Mail

Box

File

a document cannot be retrieved

and

copied back intothe

Work

File

forpossible unauthorised modification before

transmission. The 'mail' is protected, justasifit

had

been

posted.

21

22

How the files in the terminal

are

organised

The

Transmitted

History

Fi!e(T)

The

Received

History

File (R)

The

Forms

File (F)

The

Operator

Information

File

(O)

As

soonasthe

document

is put into

the

Mail

BoxFile,

the

terminal

automatically

starts

the

process

of dialling

the

telephone

numbersonthe

document

and

transmitting it.This

happens

completely independentlyofany

other

action

the

user

maybetaking,sowork

can

continue.

Immediately

thedocumenthas

been

transmitted, itisautomaticallytransferred

to

the

Transmitted History File.

The Transmitted History File

contains

copies

of the latest

documents

which

have

been

transmitted,

subjecttospace

availability.

Only

the

terminal is allowed to

copy

documents

INTO

this file.

The file

canbereviewed,sothatparts, or

the

whole, oftransmitted

documents

can

be

usedinthe

creation

of

new

documents

in

the

Work

File.

The

abbreviation

TXHSTisused

for

this

file.

The

Received

History File

contains

copiesofthe

latest

documents

which

have

been

received,

subjecttospace

availability.

Like

the

TXHST

file,only

the

terminal

can

put

documents

into this file.

The

abbreviation

RXHSTisused

for

this

file.

The Forms Fileis

usedtostore

copies

of blank forms. They

canbewithdrawn

and

copiedtothe

Work File tobe"filled in"asrequired.

Only forms

canbestored

in this file.

The

Operator

Information File is for storing

notes

and

information

that

is useful for continual

reference,

for

example

phone

lists.

The

abbreviation

OPINFisused

for

this

file.

Note

The

contentsofthe

Forms

and

Operator

Information files

are

in

battery-protected

memory

which is

semi-permanent.

The

contents

will

not normallybelost if

the

terminal is

switched

offfor several

days.

The Pending,

Mail

Box, Transmitted History

and

Received History files

compete

for

space

with

one

another

rather

like

suspension

files in

one

drawer

of a

desk.

The

Operator

Information

and

Forms files also

compete

for

space

in a

second

'drawer'.

Important

note

iibout

the

terminal

TheTransmitted

History

and Received

History

Files,

like

allthe other

files,

can

hold

a limited

amount

of material:

butinthese

files,

documents

are

automatically deleted by being overwritten bycopies ofmore recent

documents.

Dependingonwhether the

terminal

isexpected to be used

principally

as a

transmitter orasa receiver of

documents,itcanbeset

to allow

automatic

expansion ofone

history

file

at the expense ofthe other (see p76).

You

can

always delete old copies of documents manuallyifrequired at any

time.

Note The contents of the

Work.

Pending,

Mail

Box,Transmitted History

and Received

History

Files

are

all

lostifthe terminal isswitched

off.

The terminal is intended tobeleft switched on at all times

and

only

switched

offifitisto be physically moved, although the screen may be switched off

independentlyorthe

brightness

turned

down.

There are two reasons forthis.

Firstly,

the terminal must be continually

available to receive incoming

messages

fromother terminals,

and

these

could

arrive at

any

time.

Secondly, the terminal stores copies ofreceived and transmitted messages

temporarilyinits

internal

memory.Ifit

isswitched

off,

theeffectistodelete all

these stored copies and wipe out its 'unprotected' memory, and there are

circumstances

where

this

would

be

undesirable.

However, certain important operator information

and

copies

of blank forms,

which

will

have been stored in 'protected' memory, are retained

for

a period

ofseveral days even afterthe terminal isswitched offand

will

still

be available

once

it is

switched

backonagain.

24

Reviewing files

102/11/84:

TERffliiAL

You

can reviewany document inany

file

during reviewing orediting by using

the

REVIEW

FILE

command.

The fileyou

are

reviewing on the UserScreen

willbeindicated

on

the

Command

Screen.

H210S

V2,eo

:reviewing:

penbs

THIS

SHOWS

THAT

YOU

ARE

REVIEWING

THE

PENDING

FiLE

11;48

I

After reviewing a

documentinoneofthe

terminal's files, you may wish to

return to

the

Work File. Todothis, first

move

into

the

Command

Screen,

using

I

fuNc

IQ.

Key

the

command

RS.

PressIreturn|and

the

terminal

will

'RESUME' to Editing

the

Work File.

Whileyou

areinREVIEW

FILEmode, you

can

scan

withinthe

document

under

review by

using

the

NEXT/PREVIOUS SCREEN

and

NEXT/PREVIOUS

PAGE

commandsasexplained on p26. You

can

also

scan

through a

document

using

the

cursor

keys. To do this, first

use

the!

| Q

command

and

then

use

the I T I

and

I j \keys to move through a document. This

also

enables

lines tobeselected

for

MARKING,asexplained later.

As

documents

are

arranged

inthe files in order, you

needtouse

the

NEXT/

command

to

lookatother

documents

in

the

file

under

review.

I

CUPFtENT

DOCUMENT

1

PENDING

REVIEW

FILE

Mnemonic

RF

Allows

accesstoany

file

except

Mail Box for

the

purpose

of examination,

copying,

deleting

or marking

Mnemonic

RS

Allows

returntoWork

File

after

reviewing a

document

Keying

Sequence

PressIfuNcIQfor

Command

Screen

Use

keys to

select

RF

Press

I return I

Select

filefrom options offered.

0 = Operator Information

P =

Pending

F =

Forms

R =

Received

History

T =

Transmitted

History

Note

that

'L'

referstothe

Last

document

you were reviewing.

PressI"gTuRN

I

('bleep' signifies successful

completion)

Keying

Sequence

PressIfuHcIQfor

Command

Screen

Use keys to

select

RS

PressI"CTuaH

I

('bleep'

signifies

successful

completion)

25

26

Scanning

through

documents

Next/Previous

screen

Next/Previous

page

Next/Previous

aocument

When you are editing or reviewing, you may have to move quickly through a

document,

perhaps

to the

topofthe

or when reviewing a file, to

move to

the

scanning

quicker

and

easier, you

can

use

some

other

functions

and

commands:

NEXT/PREVIOUS

SCREEN,

NEXT/

DOCUMENT.

Thisgives youimmediate

access

toeither the

following

or previous complete

User

Screen

of 20 lines of

data,bypressing|func

|Wfor

orIfunc

IE

for

Thisgives you

access

to the first20 lines of data inthe nextor previous

pageofthe

document,bypressing|func

| A for NEXT PAGE

or

I

func

I s

for

Thisgives you

access

to the first20 linesof data inthe nextor previous

document, by pressing |

func

| Z for

or |

func

| X

for

Once you have displayed any screen of

information,

youcan also ofcourse

use the cursor keysto move the 'window'up or down byone lineat a

time.

Thediagram belowshows the convenient positioning ofthe

NEXT/PREVIOUS keys.

n-i

.-.'ir-jDCr.'

.'0

LINES

CXI

CURRENT

DOCUMENT»

PAGE

(52

LINES)

PAGE

i52

LINES)

(52

LINES)

CAPS

LK

»UKC

m

«

e

28

Preparing

documents

Now

you

are

readytoprepare

documents.Ifyou

refertothe

Quick

Reference

Card

with

thisguide, you

will

be able to keep byyoua reminder ofthe

keyboard

layout

andofthe

various

commands and

functions

which

will

be

referred to continually during the next section. Documents

canbeof two kinds, simple

messages

or Forms.

A Form

document

contains

'fields'

which

are

areas

in a

document

which

can

be 'protected' or'unprotected'

from

keyboarddata

entry.

Forms

are prepared

on specially privileged terminals and may be sent toyouto

"fill

in".

Though

these

two

kindsofdocuments are prepared and sentindifferent

ways, itis important to note that a number ofthe maincommands and

functions referred to inthe following

pages

are common to both of them.

Simple

message

document

•

Form

documeni

>

;

RX008

09/11/84

20:21

To:246

8043

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246

8043

!

Actual

Destinations

:246

8043

A1i«on

From:031

246

8021

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resember

to

check

with

Patterson

b

Forbes

about

the

deliveries

of

material

due

on

Thursday

SOth.

I

Hill

contact

you

tomorroM

from

Bridqend

Colin

!

RX003

09/11/84

19:34

To:

246

8043

a/back:01

246

8043

Actual

Destinations

:

246

8043

CUSTOMER

INFORMATION

Fron:031

246

8021

PAGE

1 I

PAGE

1 I

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1

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TO

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ADDRESS

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5.

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Middleford,

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TELEPHONE

NO C

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246

8091

TYPEOF{

Laundry

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nanufacturera

BUSINESS

CONTACT

{

Mr.GDunfee

How

documents

are

prepared

Documents

are

prepared

by keying

data

intothe User Screen.

When the Work Fileis empty, itis automatically inEditing mode. When a

document

is in the WorkFile, itis automatically in the

mode

of that document,

i.e. simple

messages

or Forms mode. The Command

Screen

will

be

displaying the

words

"Editing Work".

EDITING ;

UORK

DN

SO

You

mightbe preparing a simple message fora number ofreasons, perhaps

as a plain letter, a

message

or a memo, or fornotes or an aide-memoire to

keep

in the

PendingorOperator

Information files.

Anearlier section of the guide described simple use of the terminal

and

covered

the

useofsome

basic

editing functions. Younow

need

to know

about

further

commands.

Assume you

need

to preparea simple

message

by typing iton the keyboard.

You

will

see

iton the display

screenasyou type, where you

can

make sure it

iscorrect before you go through the procedure forsending

it,asdescribed

later

on.

Suppose that the message needs to incorporate a considerable amount of

material-maybe several differentsections

from

Merlin M2105 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual