Macromedia Reader - 8.0 User Guide

Chapter 1:

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USER GUIDE

Adobe® Reader® 8 for Windows® and Mac OS

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Chapter 1: Before you begin

Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

What’s new . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Using Adobe Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Chapter 2: Work area

Quickstart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Work area basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Customizing the work area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Maintaining the software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Non-English languages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Chapter 3: Viewing, searching and saving PDFs

Quickstart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Viewing PDF pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Opening restricted documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Adjusting PDF views . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Layers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Page thumbnails and bookmarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Searching PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Saving PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Reusing PDF content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

iii

Chapter 4: Review and comment

Quickstart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Participating in a PDF review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Tracking PDF reviews . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Commenting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Managing comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Approval workflows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Chapter 5: Forms

Quickstart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Forms basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Filling in PDF forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Submitting forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Chapter 6: Adding digital signatures to PDFs

Quickstart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Digital signatures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Signing PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Creating or obtaining digital IDs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Chapter 7: Validating digital signatures

Quickstart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Validating signatures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Sharing and managing certificates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Directory servers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Chapter 8: Accessibility, tags, and reflow

Accessibility features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Checking the accessibility of PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Reading PDFs with reflow and accessibility features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Chapter 9: Movies, sounds, and 3D models

Movies and sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Adding 3D models to PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Interacting with 3D models . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Chapter 10: Printing

Basic printing tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Other ways to print PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Advanced print settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Chapter 11: Keyboard shortcuts

Keyboard shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Chapter 1: Before you begin

Resources

Help components

Help The documentation is available in Help, browser-based content you access through the Help menu of your

Adobe product. For information about Help and its accessibility features, see “Using Adobe Help” on page 3.

How To topics The How To topics provide a brief overview of the most common tasks. If you need more infor-

mation, click the link at the bottom of the How To topic to view the related Help topic.

Help on the web A condensed version of Help appears in the downloaded version of Adobe Reader. To view more

comprehensive Help, or to check for updates and additions, see the web version of

Adobe.com

These resources are available on the Adobe website:

Reader Help.

Adobe Design Center Offers articles, tips, and tutorials invarious formats,including video,Adobe PDF, andHTML.

The content is authored by industry experts, designers, and Adobe publishing partners, and new content is added monthly. You’ll also find Adobe Studio Exchange, where users download and share thousands of free actions, plugins, and other content. Adobe Design Center is available in English, French, German, and Japanese.

Adobe Developer Center Provides information for advanced users, including software and plug-in developers.

You’ll find tutorials, SDKs, scripting guides,and sample code, inaddition to forums, RSSfeeds, online seminars, and other technical resources.

Support Home Contains information about free and paid technical support options. Top issues are listed by product

on theAdobe U.S. and Adobe Japanwebsites. Follow the Training linkfor access to Adobe Press books; online,video, and instructor-led training resources; Adobe software certification programs; and more.

Downloads Provides free updates, tryouts, and other useful software. In addition, the Plug-ins section of the Adobe

Storeprovides accessto thousands of plug-ins from third-party developers, helping you to automate tasks,customize workflows, create specialized professional effects, and more.

Communities Features forums, blogs, and other avenues for users to share technologies, tools, and information; ask

questions; and find out how others are getting the most out of their software. User-to-user forums are available in English, French, German, and Japanese; blogs are posted in a wide range of languages.

What’s new

Viewing, navigating, searching

Beyond Adobe Reader window At a glance, see the main features of Reader, and click links to start tasks, get Adobe

news, or learn more about features. See “Start in the Beyond Adobe Reader window” on page 8.

Maximized work area View PDFs in a new visual design for the work area, navigation pane, and toolbars. User

interface elements have been removed to maximize space. See “View the work area” on page 6.

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User Guide

Customizable toolbars Easily hide or show individual tools by right-clicking/Control-clicking a toolbar, or use the

More Tools dialog box to customize all your toolbars. See “Display and arrange toolbars” on page 10.

Search enhancements Find words or use advanced search tools, all from the same integrated toolbar. View search

results in a floating, resizable window. Search documents in a PDF package. See “Search features overview” on page 35.

Review and commenting

Acrobat Connect meetings Access the real-time, web-based collaboration capabilities of Acrobat Connect (sold

separately). Click the Start Meeting button to escalate from a document review to real-time communication with others over the Internet. Acrobat Connect uses Flash and a personal meeting room for screen sharing, audio and video conferencing, whiteboarding, and more. When you first click the Start Meeting button, you can create a free trial account. Each subsequent time, you will go directly to your Acrobat Connect personal meeting room. See “Meetings” on page 46.

Shared reviews Participate in a shared review. Comments are stored on a central server, allowing all participants to

see comments in real time. No extra server software is needed. Shared reviews work with a folder on a network server, a Windows SharePoint workspace, or a web folder on a web server. Comments are automatically retrieved, even if Reader isn’t running, and added when disconnected from the network. Notifications tell users that there are new comments. Comments from reviewers outside the firewall can be merged into the shared review. See “Participating in a PDF review” on page 47.

Review Tracker Provides details about all active reviews. For shared reviews, this includes the number of comments

from a reviewer, the review deadline, server status, unread reviews, and a summary of updated shared reviews. See “Tracking PDF reviews” on page 51.

Commenting and markup enhancements View and accurately place callout and cloud markups as you apply them.

The callout leader automatically moves as you position the callout. Selected comments are highlighted for easier visibility when zoomed out. Rotate stamps, and select all tools from a single, integrated toolbar. See “Commenting” on page 54.

Digital signatures

Roaming ids Enroll in a signing service where the server holds your private key. Authenticate to the server from

Acrobat and allow the document to be signed with your credentials stored on the server. See “Set up a roaming ID account” on page 89.

Signature preview mode and conformance checker Before signing, view thedocument content as it will appear after

eliminating transparency, scripts, fonts, and other dynamic content that can alter the document’s appearance. Readerautomatically runs the Document Integrity Checker, which now includes checking for Qualified Signatures conformance before entering signature preview mode. See “Sign in Preview Document mode” on page 86.

Certificate enhancements Predeterminethe signing certificate. Configurethe chain model for certificate validation.

See “Sharing and managing certificates” on page 95.

Additional new features

Digital Editions Read andorganize eBooks and otherpublications with Adobe DigitalEditions (a separate product).

When you first click the Digital Editions menu item, you can download and install the Adobe Digital Editions software. After you install, choosing Digital Editions takes you directly to your Adobe Digital Editions bookshelf. See “Adobe Digital Editions” on page 14.

Booklet printing Print pages as a simple booklet, for example, 2-up, saddle-stitched. See “Print a booklet” on

page 123.

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User Guide

PDF packages Easily extract documents from a package. Search and print the current or selected document, or all

documents within the package. See About PDF packages.

Forms Tracker Track the forms you fill out. See About Forms Tracker.

2D Measurement tool enhancements Measurement recalculated ifstart or end point moved. Measurements snap to

lines, intersections, or corners. See “Measure the height, width, or area of objects” on page 32.

Using Adobe Help

Browse Help topics

1 Select a product from the Help For menu.

2 Browse to a topic:

• To browse by topic, click Contents.

• To browse alphabetically, click Index, and then click a letter.

3 Click items in the navigation pane until you reach the desired topic.

Search Help topics

1 Select a product from the Help For menu.

2 In the navigation pane on the left, click Search.

3 Type one or more words in the text box, and click Search. Topics matching the search terms appear in the

navigation pane, listed in order of relevance.

Search tips

These tips can help you improve your search results in Help:

• If you search using a phrase, such as “shape tool,” put quotation marks around the phrase. The search returns only

those topics containing all words in the phrase.

• Make sure that search terms are spelled correctly.

• If a search term doesn’t yield results, try using a synonym, such as “web” instead of “Internet.”

Navigate Help

❖ Navigate Help by doing any of the following:

• Click items in the navigation pane until you reach the desired topic. To view a topic, click its title, either in the

navigation pane or the reading pane.

• Click Back or Forward on the toolbar.

• Click Previous or Next in the reading pane.

• Click the navigation links that appear above the topic title in the reading pane.

You can also navigate Help using accessible keyboard shortcuts. For details, see “Keyboard shortcuts for navigation.”

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User Guide

Get updated Help topics

If Help topics are updated or added after the product is released, the topics are posted to Adobe.com.

Adobe Help and accessibility

Adobe Help is designed so that it is accessible to people with disabilities—such as mobility impairments, blindness, and low vision. Adobe Help supports standard accessiblity features and alternative keyboard shortcuts for toolbar controls and navigation.

Supported accessibility features

Adobe Help supports the following standard accessibility features:

• Standard HTML tags define content structure.

• Style sheets control formatting (no embedded fonts).

• Each frame has a title to indicate its purpose.

• Graphics without captions include alternate text.

• If link text doesn’t match the title of the destination, the title is referenced in the Title attribute of the Anchor tag.

For example, the Previous and Next links include the titles of the previous and next topics.

• Content supports high-contrast mode.

• Text size can be changed with standard context menu commands or standard menu commands for Mac OS.

Keyboard shortcuts for toolbar controls

Each control in the toolbar for Adobe Help has a keyboard equivalent in Windows:

Back Alt-left arrow

Forward Alt-right arrow

Print Ctrl-p

Help For menu Alt-down arrow or Alt-up arrow to navigate choices

Keyboard shortcuts for navigation

To navigate Adobe Help, use the following keyboard combinations in Windows:

• To move between the navigation pane and the reading pane, press Control-Tab and Shift-Control-Tab.

• To move through links within a pane, press Tab or Shift-tab.

• To activate a selected link, press Enter.

Chapter 2: Work area

As you get acquainted with Adobe® Reader® 8, make setting up your Reader work environment a priority. The more you learn about its potential, the better you can take advantage of its features, tools, and options.

There’s much more to the application than you see at first glance. Reader has hidden tools, preferences, and options that can enhance your experience and give you greater control over how your work area is arranged and displayed.

Quickstart

Create a PDF online

You can create PDFs directly from Readerusing Create Adobe PDF Online, a web-based service that lets you convert many types of source files into PDF.

1 Choose File > Create Adobe PDF Online.

2 Log in using your Adobe ID and password, or sign up for an account.

3 On the Create Adobe PDF Online page, click Convert A File. Browse to select the file.

4 Set options as desired, and click Create PDF.

Move a toolbar

Sometoolbars,suchastheTaskstoolbar,appearinthetoolbararea.Others,suchastheComment&Markuptoolbar, open as floating toolbars.

❖ To move a toolbar, drag the grabber bar at the left edge of the toolbar:

• Drag a toolbar to a new location in the toolbar area.

• Drag a toolbar out of the toolbar area to create a floating toolbar.

• Drag a floating toolbar into the toolbar area.

Add tools and toolbars

You can customize Reader to display the tools and toolbars you use most often.

❖ Right-click/Control-click a toolbar and do any of the following:

• Select the buttons you want to display.

• Choose Show/Hide Toolbars and select the toolbars you want to display.

• Choose More Tools, and select the toolbars and buttons you want to display. Select a label option from the pop-

up menu.

Change the look of a tool or object

You can easily change the properties for many tools and objects, including comments, form fields, and bookmarks.

1 Right-click/Control-click the tool or object you want to change.

ADOBE READER 8

2 Choose Properties or Tool Default Properties.

3 Set the desired properties.

To apply an object’s settings to all subsequent objects of the same type, right-click/Control-click the object and choose Make Current Properties Default or Use Current Properties As New Defaults.

Customize the work area

You can change the work area to suit your needs.

• To change the toolbars that appear, choose View > Toolbars, and select the desired toolbars.

• To change the navigation pane view, click one of the buttons to the left of the navigation pane.

• To customize the display colors for page background and document text, choose Edit > Preferences > Accessi-

bility.

• To set the default zoom level and page layout, choose Edit > Preferences > Page Display.

Work area basics

User Guide

View the work area

Reader opens in two different ways: on its own, as a standalone application, and in a web browser. The associated work areas differ in small but important ways.

The Reader work area includes a document pane that displays PDFs and a navigation pane on the left side that helps you browse through the current PDF. Toolbars near the top of the window provide other controls that you can use to work with PDFs.

Note: OpeningcertaintypesofPDFscausesspecializedpartsoftheworkareatoappear:thedocumentmessagebarand PDF package navigation features. For other types of PDFs, these areas are not seen and not available.

See also

“Document message bar” on page 7

“Navigation areas for PDF packages” on page 8

View the work area for PDFs open in the application

Using the Reader icon on the desktop, Start menu (Windows), or Finder (Mac OS), start the Reader application.

2 Choose File > Open, navigate to and select any PDF on your computer, and click Open.

View the work area for PDFs open in a web browser

Open a web browser application.

2 Do one of the following:

• Select a PDF anywhere on the Internet and open it.

• Choose File > Open (or Open File). If necessary, choose PDF or All Files in the pop-up menu for the type of file.

Then navigate to and select any PDF on your computer or local network, and click Open.

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3 Identify items in the work area.

Opening PDFs

You can open a PDF in many ways: from within the Reader application, from your email application, from your file system, or on a network from within a web browser. The initial view of the PDF depends on how its creator set the document properties. For example, a document may open at a particular page or magnification.

Some PDFs arerestricted and open only after you enter a password provided to you by the PDFowner. Ifa document is encrypted, you may need the permission of its creator to open it. In the case of some restricted or certified documents, you may be prevented from printing a file or copying information to another application. If you have trouble opening a PDF or can’t use certain features, contact its author or owner.

IfadocumentissettoopeninFullScreenmode,thetoolbar,commandbar,menubar,andwindowcontrolsarenot visible. You can exit Full Screen mode by pressing the Esc key if your preferences are set this way, or by pressing Ctrl+L/Command+L.

See also

“View PDFs in Full Screen mode” on page 22

“Navigation areas for PDF packages” on page 8

“Open secured PDFs” on page 28

Select another tool

By default, the Select tool is active when Reader opens, because it is the most versatile tool.

Specialized tools, such as those for zooming in or adding review comments, are available on toolbars and on the Tools menus.

Select a tool

❖ Do one of the following:

• Select a tool in a toolbar.

• Choose Tools > [toolbar name] > [tool].

Switch temporarily to the Zoom In or Hand tool

You can use these tools temporarily, without deselecting the current tool.

• To select the Hand tool temporarily, hold down the spacebar.

• To select the Zoom In tool temporarily, hold down Ctrl+spacebar/Command+spacebar.

When you release the keys, Reader reverts to the previously active tool.

Document message bar

The document message bar appears only in certain types of PDFs. Typically, you see this area when you open a PDF form, a PDF that has been sent to you for review, or a PDF with special rights or security restrictions. The document message bar appears immediately below the toolbar area, and can be hidden or shown by clicking its button on the left side of the work area.

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Look on the document message bar for instructions on how to proceed and for any special buttons associated with the task. The bar is color coded: purple for forms, yellow for reviews, blue for certified or secure PDFs.

See also

“Filling in PDF forms” on page 76

“Commenting” on page 54

Navigation areas for PDF packages

When you open a PDF package, two unique areas appear:

PDF package navigation bar Located immediately below the toolbars area. Look here for the Cover Sheet

button , buttons that hide or set the orientation of the list of component documents, buttons for moving to the next or previous component document, and an Options menu with commands for viewing, editing, and using the PDF package.

List of component documents Bydefault,locatedbetweenthePDFpackagenavigationbarandthedocumentpane,

but can be hidden or displayed vertically, to the left of the navigation pane. Selecting a component file in the list opens it in the document pane.

See also

“View, sort, and search components in a PDF package” on page 20

Start in the Beyond Adobe Reader window

The Beyond Adobe Reader window opens by default when you start Reader from the application icon, Start menu (Windows),or Dock (MacOS). The home pagein this windowcontains links that open additional pages, which may include buttons and links that start specific tasks or display topics in the full Reader Help system (which you are reading now).

Use the controls on the left side of the page to expand the list of new features in Adobe Reader 8.0.

You can close and reopen the Beyond Adobe Reader window, or simply let it remain open behind or beside the Reader work area.

Start a task from the Beyond Adobe Reader window

OntheBeyondAdobeReaderhomepage,selectatopicgroup,suchasCollaborateorReaderEnabledPDFFiles.

2 Start a task or view a Help topic:

• Click an action text link or button to initiate a task.

• Click an information text link or button to open full Reader Help to the related Help topic.

If you decideto try a different topicgroup, click Home in the upper left corner to return tothe Beyond Adobe Reader home page.

Reopen and reset the Beyond Adobe Reader window

Choose Help > Beyond Adobe Reader to reopen the window.

2 Deselect the Do Not Show At Startup option in the upper right corner.

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Creating PDFs

Adobe Systems invented Portable Document Format (PDF) over15 years ago, asa solutionfor capturing and viewing robust information from any application on any computer system. You can share PDFs you create with anyone around the world with full confidence that other users see the document exactly as you see it.

Adobe Reader users can use the Adobe PDF Online Document Service to create PDFs. This web-based service is available for free trial or subscription to users in the United States and Canada only.

For more information, choose File > Create Adobe PDF Online, which will connect you to the secure Adobe PDF Online website.

Customizing the work area

Displaying menus

Ordinarily, it’s a good idea to keep the Reader menus visible so that they are available as you work. It is possible to hidethem,usingtheView>MenuBarcommand.However,theonlywaytodisplayandusethemagainisbypressing F9 (Windows) or Shift+Command+M (Mac OS).

Reader also has numerous context-sensitive menus. These menus appear when you right-click/Control-click an element in the work area or PDF that has such a menu associated with it. A context menu displays commands that relate to the item or area that you clicked. For example, when you right-click/Control-click the toolbar area, that context menu displays the same commands as the View > Toolbars menu.

Note: The Reader menu bar appears only when it is open as a standalone application. When Reader is open within the browser, only the browser application menu appears at the top of the window. However, context menus are available in both cases.

About toolbars

Toolbars reduce clutter in the work area by arranging tools in task-related groups. For example, the Page Display toolbarincludesbuttonsforchanginghowmanypagesyoucanseeatatimeinthedocumentwindow.TheComment & Markup toolbar contains tools for reviewing and annotating a PDF.

Any toolbar can float or be docked. Docked toolbars appear in the toolbar area. Floating toolbars appear as independent palettes that you can move anywhere in the work area.

Each toolbar has a grabber bar, which is a vertical gray stripe at the left end of the toolbar.

• When you position the pointer over a grabber bar, a tool tip displays the name of the associated toolbar.

• When you drag a grabber bar, the toolbar moves. You can drag toolbars off the toolbar area (so that they float),

dock them in the toolbar area, or rearrange them in the toolbar area.

Some toolbars appear by default and some are hidden.

B C

Toolbars open by default A. File toolbar B. Page Navigation toolbar C. Select & Zoom toolbar D. Page Display toolbar E. Find toolbar

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Buttons on the Tasks toolbar behave somewhat differently from other toolbar buttons. Each of these buttons is associated with a menu of commands. Click the arrow to the right of the button name to open the menu. For example, click the arrow next to the Start Meeting button to display a menu of commands related to Adobe Acrobat Connect meetings.

Position the pointer over a tool to see a description of the tool. Position the pointer over the gripper bar on the left edge of a toolbar to see its name. All tools are identified by name in the More Tools dialog box (Tools > Customize

Toolbars).

See also

“Customizing the work area” on page 9

“Displaying menus” on page 9

Display and arrange toolbars

When your work does not involve using the tools in a toolbar, you can close it to tidy up the work area. For example, if you are not adding review comments to a PDF, there’s no need to have the Comment & Markup toolbar open.

Whenyouneedeasyaccesstoatoolbarthatishiddenbydefault,youcanopenit.Thistoolbarappearsasafloating palette, which you can move or dock in the toolbar area.

Note: If several PDFs are open, you can customize the toolbars for each PDF independently. The different customized states persist as you switch between PDFs.

Show or hide toolbars

•

To o p e n a t o o lb a r, c ho o s e V ie w > To o lb a r s > [ toolbar name]. A check mark next to the toolbar name indicatesthat the toolbar is displayed.

• To hide all toolbars, choose View > Toolbars > Hide Toolbars.

• To change a toolbar that is either shown or hidden, right-click/Control-click the toolbar area, and choose the

toolbar you want to show or hide.

• To change the visibility of several toolbars, choose Tools > Customize Toolbars or View > Toolbars > More Tools.

Then, select and deselect toolbars. (Check marks by the toolbar names indicate which ones are currently visible.)

Note: Whether a new toolbar opens as a floating toolbar or docked in the toolbar area depends on its default position or where it appeared in your previous configuration of the work area, if any.

Move toolbars

•

To rearrange the docked toolbars, use the toolbar grabber bars to drag them from one position to another.

• To move a floating toolbar, drag it by its title bar or grabber bar to another location in the work area.

• To float a docked toolbar, drag it by its grabber bar from the toolbar area.

• To dock a floating toolbar, drag it by its title bar or grabber bar to the toolbar area.

• To move all floating toolbars to the toolbar area, choose View > Toolbars > Dock Toolbars.

Rows may be added to or removed from the toolbar area as you move the toolbars in and out.

Return toolbars to their default configuration

❖ Choose View > Toolbars > Reset Toolbars.

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Lock or unlock the toolbar area

Locking the toolbars prevents any rearrangement of the toolbar area, so all grabber bars disappear when the toolbar area is locked. Locking does not affect the positions of any floating toolbars.

❖ Choose View > Toolbars > Lock Toolbars.

Select the command a second time to unlock the toolbar area.

Note: When the toolbar area is locked, you can still move floating toolbars by dragging them by their title bars. However, you can’t dock them unless you unlock the toolbar area.

About the Properties toolbar

The Properties toolbar looks like any other toolbar and can be moved, docked, or floated in the same way. It also contains buttons and can be hidden or displayed by choosing it by name from the View > Toolbars menu.

The buttons on the Properties toolbar display properties of the currently selected tool or object. Unlike buttons on most toolbars, the buttons on the Properties toolbar can’t be hidden. Also, many of the buttons merely display information, so you cannot use them to make changes to the PDF.

Show and hide toolbar elements

You can alter the display within an individual toolbar to keep just the tools you need available with a minimum of wasted space. You can also show and hide tool labels.

Show or hide individual tools

Reader includes more tools and more toolbars than the set that appears by default. You can customize the toolbars so that the tools you use most often appear in the toolbar area.

❖ Do any of the following:

• Right-click/Control-click the toolbar, and choose a tool that you want to display. Or, select a tool that is already

displayed if you want to hide it.

• Right-click/Control-click a toolbar, and choose Show All Tools.

• Right-click/Control-click any toolbar and choose More Tools. Then select individual tools and toolbars that you

want to display and deselect those that you want to hide.

Note: A selected tool appears in the toolbar area only if its toolbar is also selected in the More Tools dialog box.

Show or hide tool labels

Thedefaultviewshowslabelsforsometoolbarbuttons.Youcanshowlabelsforallbuttonstohelpyouasyoulearn to use Reader, or you can hide all tool labels to save space in the toolbar area.

❖ Choose View > Toolbars > Button Labels > [option].

Note: Tool labels are turned off selectively when space in the toolbar area becomes limited.

Review properties for tools and objects

The Properties toolbar provides easy access to the properties for many tools and objects such as links, comments, form fields, media clips, and bookmarks. For example, if you select the Note tool, the Properties toolbar displays the current default properties for that tool. If you select a note in the document, the Properties toolbar displays properties for that note.

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YoucanusethePropertiestoolbartochangemanyofthesettingsthatappearthere.Afewitemsonlyprovideinformation and cannot be edited.

Likealltoolbars,thePropertiestoolbarcanfloatorbedockedinthetoolbararea.ThePropertiestoolbarisdifferent in that it doesn’t contain tools and can’t be customized to hide options.

1 Do one of the following:

• Choose View > Toolbars > Properties Bar.

• Right-click/Control-click the toolbar area, and choose Properties Bar from the context menu.

2 Select the object or tool that you want to review.

3 Change properties for the selected item, as desired.

If you want to change object properties other than those listed on the Properties toolbar, right-click/Control-click the object, and choose Properties.

Show or hide the navigation pane

The navigation pane is an area of the work space that can display different navigation panels. Typically, these panels act like a table of contents, with items you can click to jump to a specific place in the document. For example, the Pages panel contains thumbnail images of each page; clicking a thumbnail opens that page in the document.

When you open a PDF, the navigation pane is closed by default, but buttons along the left side of the work area provideeasyaccesstovariouspanels,suchasthePagespanelbutton andtheBookmarkspanelbutton .When Reader is open but empty (no PDF is open), the navigation pane is unavailable.

1 To open the navigation pane, do one of the following:

• Click any panel button on the left side of the work area to open that panel.

• Choose View > Navigation Panels > Show Navigation Pane.

2 To close the navigation pane, do one of the following:

• Click the button for the currently open panel in the navigation pane.

• Choose View > Navigation Panels > Hide Navigation Pane.

Note: The creator of the PDF can control the contents of some navigation panels and may make them empty.

Adjust navigation panels

Like toolbars,navigation panels can be docked in the navigation pane, or they can float anywhere in the work area. You canhideorclosepanelsyoudon’tneedandopentheonesyoudo.Youcanalsoadjustthewidthofthenavigationpane.

Change the display area for navigation panels

•

To change the width of the navigation pane, drag its right border.

• To collapsea floating panel without closingit, click the tab name at the top of thewindow.Click thetab name again

to restore the panel to its full size.

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Change the orientation of a docked navigation panel

By default, some panels, such as Bookmarks, appear in a column on the left side ofthe work area. Others, such as the Comments panel, appear horizontally across the bottom of the document pane. You can change the orientation of anypaneltoeitherverticalorhorizontalbydraggingthebuttonforthatpanel,whichappearsontheleftsideofthe work area.

• To orient the panel vertically, drag its button to the upper part of the navigation pane, near the buttons of other

vertically oriented panels.

• To orient the panel horizontally, drag its button to the lower part of the navigation pane, near the buttons of other

horizontally oriented panels.

In either case, a gray frame highlights the entire panel buttons area. If you release the mouse button before the area is highlighted, the panel will float above the work area. If that happens, try again by dragging the panel tab into the upper or lower part of the button area.

View a different panel in the navigation pane

By default, only a selected set of panel buttons appears on the left side of the work area. Other panels are included under the View menu and may open as floating panels rather than in the navigation pane. However, you can dock the panel in the navigation pane later.

❖ Do one of the following:

• On the left side of the navigation pane, select the button for the panel.

• Choose View > Navigation Panels > [panel name].

Dock or float navigation panels

•

To float a panel that is docked in the navigation pane, drag the panel button into the document pane.

• To dock a floating panel, drag the tab to the navigation pane.

• To group two floating panels, drag the tab of one panel into the other floating panel.

Options in a navigation panel

All navigation panels have an Options pop-up menu in the upper right corner. The commands available on these menu vary.

Some panels also contain other buttons that affect the items in the panel. Again, these vary among the different panels, and some panels have none.

Maintaining the software

About the updating process

Reader application files and components can be updated in a variety of ways. Some updates are available when you open a PDF that triggers the updating process automatically. For example, if you open a form that uses Asianlanguage fonts, Reader asks whether you want todownload the fonts. Other updates are available only from theHelp menu, and you must install them manually. Some updates are available both automatically and manually.

Depending on your preference settings, Reader downloads updates in the background.

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Update the software

❖ Choose Help > Check For Updates, and follow any on-screen instructions.

Change updating preferences

1 Choose Help > Check For Updates.

2 In the Adobe Updater dialog box, click Preferences.

3 Select Automatically Check For Adobe Updates, and specify whether you want automatic checking on a weekly

or monthly basis and whether or not you want to be asked before updates are downloaded.

4 Makesurethattheapplicationyouarerunning(AdobeReaderorAdobeAcrobat)isselectedasthesoftwarethat

will be updated.

5 If appropriate, click Browse to navigate to the location in which you want the downloads to be placed.

About Speed Launcher (Windows)

WhenyouinstallReader,theSpeedLauncherprogramisinstalledintoyourcomputer’sCommonStartupgroup.The Speed Launcher shortens the time needed to start Reader.

Although this is not recommended, you can disable Speed Launcher by dragging its icon out of the Startup folder.

Note: If you have both Acrobat and Adobe Reader installed on the same system, two Speed Launcher icons appear in the Startup folder. If you want to disable Speed Launcher, remove both Speed Launcher icons from the Startup folder.

For more information about this topic, see the

Adobe support website.

Adobe Digital Editions

Reader 8.0 changes the way you open and manage eBooks. Now, you use the free Adobe Digital Editions software to read andorganize eBooks and other publications. Digital Editions is a separate web-based Rich Internet Application (RIA) that replaces the eBooks features in previous versions of Reader.

When you install Digital Editions, your existing bookshelf items are automatically imported andavailable withinthe new DigitalEditions bookshelf experience. You can alsomanually import individual PDFs into your Digital Editions bookshelf.

Note: When you double-click the icon for an eBook, Reader automatically opens the Digital Editions download website, where you can start installing the software.

To learn more about how to make the transition to this new solution for eBooks and for a link to the secure download website, go to the

Adobe website.

Non-English languages

Asian-language PDFs

You can use Reader to view, search, and print PDF documents that contain Asian (Traditional and Simplified Chinese, Japanese, and Korean), Central and Eastern European, and Cyrillic text. You can also use these languages when you fill in forms, add comments, and apply digital signatures.

Almost all of the Reader features are supported for Traditional and Simplified Chinese, Japanese, and Korean text.

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In Mac OS, application and system support for Asian text is automatic.

In Windows, you may be able to view and print files that contain Asian languages without having the necessary Asian language support installed on your system. If you try to open a PDF file for which language support is required, you are automatically prompted to install the required fonts.

Central and Eastern European-language PDFs

You can work with Adobe PDF files that contain Cyrillic text (including Bulgarian and Russian), Central European text, andEastern European text (including Czech, Hungarian, and Polish) if the fonts are embedded in the PDF files. If the fonts are embedded, you can view and print the files on any system. Fonts do not need to be embedded to use the Search feature.

Note: If you open a PDF file in which form fields or text boxes contain these languages but the fonts are not embedded and are not installed on your system, choosing Help > Check For Updates Now automatically prompts you to download and install the necessary fonts.

Hebrew, Arabic, Thai, and Vietnamese PDFs

Reader supports the entry and display of Thai and Vietnamese text. On Windows only, Reader also supports Arabic and Hebrew. By default, Right-To-Left Language Options is enabled under Arabic and Hebrew regional settings (on Windows).

Enable right-to-left languages

Enabling right-to-left language options displays the user interface elements for controllingparagraph direction,digit style, and ligature. When this option is selected, you can specify the writing direction (left-to-right or right-to-left) and type of digits (Western or Arabic-Indic) usedfor creating and filling out certain form fields, adding digital signatures, and creating text box markups.

Enable Right-To-Left Language Options is enabled by default under Arabic and Hebrew regional settings.

1 Choose Edit > Preferences (Windows) or Reader > Preferences (Mac OS).

2 Under Categories, select International.

3 Select Enable Right-To-Left Language Options.

Chapter3:Viewing,searchingandsaving PDFs

YoucanopenandviewPDFsinAdobeReader,fromthedesktop,orinawebbrowser.YoucansaveacopyofaPDF or save a PDF in text format. When you search PDFs, you can refine your search criteria and search across multiple PDFs for text and other kinds of data.

Quickstart

Change viewing mode

To give you more space for reading a document, you can change the viewing mode.

❖ Choose View > Reading Mode or Full Screen Mode.

In Reading mode, toolbars and the navigation pane are hidden but the menu bar is present. In Full Screen mode, everything but the document is hidden. To exit from Full Screen mode, press Esc.

View PDFs in a package

An Adobe PDF package opens with a list of the PDFs it contains and a PDF package navigation bar.

❖ Open the package and do any of the following:

• To view a PDF, select it from the PDF list or click Open Next or Open Previous .

• To change the position of the PDF list, click one of the list position icons.

• To access package-related commands, click Options and choose the desired command.

View attachments

A PDF may have other PDFs attached to it, either as single files ora PDF package. When you open a PDF containing attachments, the Attachment panel opens automatically.

❖ Double-click the desired PDF. The attachment opens in a new window.

If the attachment is a PDF package, the first PDF in the package opens along with a list of all PDFs in the package. Click a PDF to view it.

Check security restrictions

When you receive a PDF, it may contain restrictions preventing actions such as printing or copying information.

1 Click Security Settings or Signatures to the left of the document window. (The Security Settings button

only appears when the PDF contains security restrictions.)

2 View restriction information. In the Security Settings panel, you can click Permission Details to get more infor-

mation.

If you cannot open a PDF or are restricted from using certain features, contact the PDF author.

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Search for text

Use Find to search for text in an open PDF.

1 Type search terms in the Find text box on the toolbar.

2 (Optional) Click the arrow next to the Find text box and select any desired options, such as Include Bookmarks.

3 Press Enter.

To search all PDFs in a folder, choose Open Full Reader Search from the Find pop-up menu, click All PDF Documents In, and then select the folder you want to search.

Search for text in comments

You can search for text in comments, as well as the body of the PDF.

1 Type search terms in the Find text box on the toolbar.

2 Click the arrow next to the Find text box and select Include Comments.

3 Press Enter.

To see all search results at once, choose Open Full Reader Search from the Find pop-up menu and select In The Current PDF Document and Include Comments.

Search attachments

You can search for words in single PDF or in multiple PDFs, along with any attached PDFs up to two levels deep.

1 Choose Edit > Search, and click Use Advanced Search Options at the bottom of the window.

2 Type search terms in the text box, and choose how you want to restrict the search results.

3 Choose where you want to search.

4 Select Include Attachments, and then click Search.

Search PDFs in a package

You can search all PDFs in an Adobe PDF package or only selected PDFs.

1 Open the package you want to search.

2 Type search terms in the Find text box, and choose Open Full Reader Search from the Find pop-up menu.

3 Choose In The Entire PDF Package. Or choose In Selected PDF Documents, and then select the desired PDFs

from the list of PDFs included in the package.

Export as text

You can save a PDF as accessible text, which preserves such items as comments, form fields, and alternate text.

❖ Choose File > Save As Text.

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Viewing PDF pages

Open a PDF

You can open a PDF from within the Reader application, from the desktop, or from within certain other applications.

Open a PDF in the application

❖ Start Reader and do one of the following:

• Choose File > Open, or click the Open button in the toolbar. In the Open dialog box, select one or more

filenames, and click Open. PDF documents usually have the extension .pdf.

• (Windows) Choose File > [a previously opened PDF].

• (Mac OS) Choose File > Open Recent File > [a previously opened PDF].

If more than one document is open, you can switch between documents by choosing the document name from the Window menu. In Windows, the application places a button for each open document on the Windows taskbar. You

can click this button to move between open documents.

Open a PDF from the desktop or within another application

❖ Do one of the following:

• To open a PDF attached to an email message, open the message, either by double-clicking the PDF icon or right-

clicking/Control-clicking and choosing Open.

• To open a PDF linked to an open web page, click the PDF file link. The PDF usually opens in the web browser.

• Double-click the PDF File icon in your file system.

Note: In Mac OS, you may not be able to open a PDF created in Windows by double-clicking the icon. Instead, choose File > Open With > Reader.

Opening pages in a PDF

Depending on the PDF you open, you may need to move forward through multiple pages, see different parts of the page, or change the magnification. There are many ways to navigate, but the following items are commonly used:

Note: If you do not see these items, choose View > Toolbars > Reset Toolbars.

Next and Previous The Next Page and Previous Page buttons appear on the PageNavigation toolbar. The text

box next to them is also interactive, so you can type a page number and press Enter to jump directly to that page.

Scroll bars Vertical and horizontal scroll bars appear to the right and bottom of the document pane whenever the

view does not show the entire document. Click the arrows or drag to view other pages or different areas of the page.

Select & Zoom toolbar This toolbar contains buttons and controls for changing the page magnification.

Pages panel The Pages button on the left side of the work area opens the navigation pane to the Pages panel,

which displays thumbnail images of each page. Click a page thumbnail to open that page in the document pane.

See also

“Retrace your viewing path” on page 21

“Adjust page magnification” on page 29

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Page through a document

There are many ways to turn pages in a PDF. Many people use the buttons on the Page Navigation toolbar, but you can also use arrow keys, scroll bars, and other features to move forward and backward through a multipage PDF.

ThePageNavigationtoolbaropensbydefault.Thedefaulttoolbarcontainsfrequentlyusedtools:theNextPage , PreviousPage ,andPageNumber.Likealltoolbars,thePageNavigationtoolbarcanbehiddenandreopenedby choosing it on the Toolbars menu under the View menu. You can display additional tools on the Page Navigation toolbar by right-clicking/Control-clicking the toolbar and choosing an individual tool, Show All Tools, or Add & Remove Tools and then selecting and deselecting tools in the dialog box.

Move through a PDF

❖ Do one of the following:

• Click the Previous Page or Next Page on the toolbar.

• Choose View > Go To > [location].LocationchoicesareFirstPage,PreviousPage,NextPage,LastPage,Previous

View, or Next View.

• Choose View > Go To > Page, and then type the page number in the Go To Page dialog box.

• Press the Page Up and Page Down keys.

Jump to a specific page

❖ Do one of the following:

• Drag the vertical scroll bar until the page appears in the small pop-up display.

• Type the page number to replace the one currently displayed in the Page Navigation toolbar, and press Enter or

Return.

Note: IfthedocumentpagenumbersaredifferentfromtheactualpagepositioninthePDFfile,thepage’spositionwithin thefileappearsinparenthesesaftertheassignedpagenumberinthePageNavigationtoolbar.Forexample,ifyouassign numbering for a file that is an 18-page chapter to begin with page 223, the number shown when the first page is active is 223 (1 of 18). You can turn off logical page numbers in the Page Display preferences. See Renumber pages and “Preferences for viewing PDFs” on page 24.

Jump to bookmarked pages

Bookmarks provide a table of contents and usually represent the chapters and sections in a document. Bookmarks appear in the navigation pane.

1 Click the Bookmarks button, or choose View > Navigation Panels > Bookmarks.

2 To jump to a topic, click the bookmark. Click the plus (+) or minus (-) sign to expand or collapse the bookmark

contents.

Note: Depending on how the bookmark was defined, clicking it maynot take you to thatlocation but perform some other action instead.

If the list of bookmarks disappears when you click a bookmark, click the Bookmarks button to display the list again. If you want to hide the Bookmarks button after you click a bookmark, select Hide After Use on the Options menu.

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Use page thumbnails to jump to specific pages

Page thumbnails provide miniature previews of document pages. You can use thumbnails in the Pages panel to change the display of pages and to go to other pages. The red page-view box in the page thumbnail indicates which area of the page appears. You can resize this box to change the zoom percentage.

1 Click the Pages button or choose View > Navigation Panels > Pages to display the Pages panel.

2 To jump to another page, click its thumbnail.

View, sort, and search components in a PDF package

Both Adobe Reader users and Acrobat users can view, sort, and search component files in a PDF package.

See also

“Searching PDFs” on page 35

View component PDFs in a PDF package

ThePDFpackagenavigationbarcontainsbuttonsthatcontrolthevisibilityandplacementofthelistofcomponent files. If the list is hidden, the View Top button or View Left button will make the list visible either horizontally or vertically adjacent to the document pane.

1 Open the PDF package in Acrobat.

2 In the PDF package navigation bar, select the View Left or View Top button , as needed, so that you can

see the list of component PDFs.

3 Select the PDF you want to read. Or, use the Open Next and Open Previous buttons to review the

component PDFs one by one.

Sort the components of a PDF package

Because the data categories are shown in columns in View Top mode, use that view to complete this procedure.

1 In the PDF package navigation bar, select the View Top button , if necessary, so that you can see the list of

component PDFs and the categories bar across the top of the list.

2 Do any of the following:

• Click a category name. Click it a second time to reverse the order between Ascending and Descending.

• In the PDF package navigation bar, choose Options > Sort By > [category name].

• Right-click/Control-click a PDF inthe list or anywhere in the categories bar and choose Sort By > [category name].

• Right-click/Control-click a PDF in the list or anywhere in the categories bar andchoose Package Properties. Then

choose options in the Sort By and Sort Order menus. (This sets the default sorting for the PDF package.)

Note: Unless you change the default sorting for the PDF package, the sorting remains in place for only the current session or until you change the sorting again. The next time you open the PDF package, it will appear in the default sorting order.

Search component PDFs in a PDF package

Choose Edit > Search, or choose Open Full Acrobat Search on the Find toolbar pop-up menu.

2 Select which PDFs to search. You can search only the currently opendocument, several documentsthat youselect,

or all the PDFs in the package.

3 Enter the search text and select other options for searching, as usual.

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Automatically scroll through a document

Automatic scrolling advances your view of the PDF at a steady rate, moving vertically down the document. If you interrupt the process by using the scroll bars to move back or forward to another page or position, automatic scrolling continues from that point forward. At the end of the PDF, automatic scrolling stops and does not begin again until you choose automatic scrolling again.

1 Choose View > Automatically Scroll.

2 Press Esc to stop scrolling.

Retrace your viewing path

You can find PDF pages that you viewed earlier by retracing your viewing path.

Note: It’s helpful to understand the difference between previous and next pages and previous and next views. In the case of pages, previous and nextrefer to the two adjacent pages, beforeand after the currently active page. In the caseof views, previous and next refer to your viewing history. For example, if you jump forward and backward in a document, your viewing history retraces those steps, showing you the pages you viewed in the reverse order that you viewed them.

Retrace your path in a PDF

Choose View > Go To > Previous View.

2 To continue seeing another part of your path, do either of the following:

• Repeat step 1.

• Choose View > Go To > Next View.

Note: You can make the Previous View button and Go To Next View button available in the toolbar area by right-clicking/Control-clicking the Page Navigation toolbar and choosing them on the context menu, or choosing Show All Tools.

Retrace your path through multiple PDFs

❖ Choose View > Go To > Previous Document or Next Document. These commands open the other PDF

documents if the documents are closed.

Note: If Reader is open in a web browser, you can use the web browser’s Back and Forward options as usual to retrace your steps.

Navigate with links

Clicking a link in a PDF is like clicking a link on a website. Links can take you to another location in the current document, to other PDF documents, or to websites. Clicking a link can also open file attachments and play 3D content, movies, and sound clips. To play these media clips, you must have the appropriate hardware and software installed.

The person who created the PDF document determines what links look like in the PDF.

Note: Unless a link wascreated in Acrobat using theLink tool, you must have the Automatically Detect URLs From Text option selected in the General preferences for a link to work correctly.

1 Choose the Select tool .

2 Position the pointer over the linked area on the page until the pointer changes to the hand with a pointing finger.

(A plus sign or a w appears within the hand if the link points to the web.) Then click the link.

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See also

“Multimedia preferences” on page 112

PDFs with file attachments

IfyouopenaPDFthathasoneormoreattachedfiles,theAttachmentspanelautomaticallyopens,listingtheattached files. You canopen these files for viewing, editthe attachments,and save your changes,as permitted by thedocument authors.

If you move the PDF to a new location, the attachments automatically move with it.

Open or close reading mode

The reading mode view hides everything in the work area except the document and the menu bar.

❖ Choose View > Reading Mode.

Choosing Reading Mode again restores the work area to its previous view, with the same navigation buttons and toolbar displays.

View PDFs in Full Screen mode

In Full Screen mode, PDF pages fill the entire screen; the menu bar, toolbars, and window controls are hidden. A PDF creator can set a PDF to open in Full Screen mode, or you can set the view yourself. Full Screen mode is often used for presentations, sometimes with automatic page advancement and transitions.

The pointer remains active in Full Screen mode so that you can click links and open notes. There are two ways to advance through a PDF in Full Screen mode: You can use keyboard shortcuts for navigational and magnification commands, and you can set a Full Screen preference to display Full Screen navigation buttons that you click to change pages or exit Full Screen mode.

See also

“Preferences for viewing PDFs” on page 24

Set the Full Screen navigation bar preference

Choose Edit > Preferences.

2 Under Categories, select Full Screen.

3 Select Show Navigation Bar.

The Full Screen navigation bar contains Previous Page , Next Page , and Close Full Screen View buttons, which appear in the lower left corner of the work area.

Read a document in Full Screen mode

If the Full Screen navigation bar is not shown, you can use keyboard shortcuts to navigate through a PDF.

Note: If you have two monitors installed, the Full Screen mode of a page may appear on only one of the monitors. To page through the document, click the screen displaying the page in Full Screen mode.

1 Choose View > Full Screen Mode.

2 Do any of the following:

• To go to the next page, press the Enter, Page Down, or Right Arrow key.

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• To go to the previous page, press Shift+Enter, Page Up, or the Left Arrow key.

• To change the magnification, press Ctrl+0/Command+0 for Fit Page view, Ctrl+1/Command+1 for actual size,

Ctrl+2/Command+2 for Fit Width view, or Ctrl+3/Command+3 for Fit Visible view.

You can show a Full Screen tool on the Page Display toolbar by right-clicking/Control-clicking the Page Display toolbar and choosing Full Screen Mode. Then, you can click the Full Screen tool to switch to Full Screen mode.

Close Full Screen mode

❖ Do one of the following:

• Press Ctrl+L/Command+L.

• Press Esc. (Escape Key Exits must be selected in the Full Screen preferences. This is the default setting.)

Viewing PDFs in a web browser

You can view PDFs in a supported web browser, or you can set your Reader Internet preferences to open linked or downloaded PDF files in a separate Reader window.If you open PDFs in Reader outside thebrowser, you cannot use Fast Web Viewing, form submittal in a browser, or search highlighting on the web.

Because keyboard commands may be mapped to the web browser, some Reader shortcuts may not be available. Similarly, you may need to use the tools and commands in the Reader toolbar rather than the browser toolbar or menu bar. For example, to print a PDF document, use the Print button in the Reader toolbar rather than the Print command in the browser. (In Internet Explorer, you can choose File > Print, Edit > Copy, and Edit > Find on the Internet Explorer toolbar.)

Important: (Mac OS) If you have Adobe Reader installed on your system and subsequently install Acrobat, Safari continues to use Adobe Reader to open PDFs in your browser. To reconfigure Safari to use Acrobat, you must quit Safari and all versions of Acrobat or Adobe Reader, start Acrobat, and then start Safari while Acrobat is running.

Internet preferences

To open the Internet preferences, choose Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS), and select Internet under Categories.

Display PDF In Browser Displaysany PDF opened from the web in the browser window. If this option is not selected,

PDFs open in a separate Acrobat window. On Mac OS, if you have installed versions of Adobe Reader and Acrobat, you can select which application and which version to use.

Allow Fast Web View Downloads PDFs for viewing on the web one page at a time. If this option is not selected, the

entire PDF downloads before it is displayed. If you want the entire PDF to continue downloading in the background while you view the first page of requested information, also select Allow Speculative Downloading In The Background.

Allow Speculative Downloading In The Background Allows a PDF to continue downloading from the web, even

after the first requested page appears. Downloading in the background stops when any other task, such as paging through the document, is initiated in Acrobat.

Connection Speed Choose a connection speed from the menu. This setting is also used by the multimedia plug in.

Internet Settings [or Network Settings] Click to open the Internet or network connection dialog box or panel for

your computer. For more information, consult your operating system Help, your Internet service provider, or your local network administrator.

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Read articles

In PDFs, articles are optional electronic threads that the PDF author may define within that PDF. Articles lead readers through the PDF content, jumping over pages or areas of the page that are not included in the article, in the same way that you might skim through a traditional newspaper or magazine, following one specific story and ignoring the rest. When you read an article, the page view may zoom in or out so that the current part of the article fills the screen.

Open and navigate an article thread

Choose Tools > Select & Zoom > Hand Tool, or click the Hand Tool on the Select & Zoom toolbar.

2 Choose View > Navigation Panels > Articles to open the Articles panel.

Note: You cannot open the Articles panel if you are viewing the PDF inside a browser. You must open the PDF in Reader.

3 Double-click the article icon to go to the beginning of that article. The icon changes to the follow-article

pointer .

Note: If the Articles panel is blank, then the author has not defined any article threads for this PDF.

4 With the article thread open, do any of the following:

• To scroll through the article one pane at a time, press Enter or Return or click in the article.

• To scroll backward through the article one pane at a time, Shift-click in the article, or press Shift+Return.

• To go to the beginning of the article, Ctrl-click/Option-click within the article.

5 At the end of the article, click in the article again.

The previous page view is restored, and the pointer changes to the end-article pointer .

Exit a thread before the end of the article

Make sure that the Hand tool is selected.

2 Shift+Ctrl-click/Shift+Option-click the page or press Enter/Return.

The previous page view is restored.

Preferences for viewing PDFs

The Preferences dialog box defines a default page layout and customizes your application in many other ways. To modify preferences, choose Edit > Preferences (Windows) or Reader > Preferences (Mac OS), and select the panel you want under Categories. For viewing PDFs, examine the preferences options for Documents, General, Multimedia, and Page Display.

The preference settings control how the application behaves whenever you use it; they are not associated with any particular PDF document.

See also

“3D preferences” on page 117

“Multimedia preferences” on page 112

“Setting accessibility preferences” on page 105

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Documents preferences

Open Settings

Show Each Document In Its Own Window Creates multiple Reader windows rather than opening multiple PDFs in

one instance of Reader.

Restore Last View Settings When Reopening Documents Determines whetherdocuments open automatically to the

last viewed page within a work session.

Open Cross-document Links In Same Window Closes the current document and opens the document being linked

to in the same window, minimizing the number of windows open. If the document being linked to is already open in another window, the current document is not closed when you click a link to the open document. If you do not select this option, a new window opens each time you click a link to a different document.

Allow Layer State To Be Set By User Information Allows the author of a layered PDF document to specify layer

visibility based on user information.

Allow Documents To Hide The Menu Bar, Toolbars, And Window Controls AllowsthePDFtodeterminewhetherthe

menu bar, toolbar, and window controls are hidden when the PDF is opened.

Documents In Recently Used List Sets the maximum number of documents listed in the File menu (Windows) or

when you choose File > Open Recent File (Mac OS). The default is five for Windows and nine for Mac OS.

Save Settings

Automatically Save Document Changes To Temporary File Every _ Minutes Determineshow often Acrobat automat-

ically saves changes to an open document.

Save As Optimizes For Fast Web View Restructures a PDF document for page-at-a-time downloading from web

servers.

Full Screen preferences

Full Screen Setup

Current Document Only Specifies whether or not the display is limited to a single PDF.

Fill Screen With One Page At A Time Sets the page view to the maximum screen coverage by a single page.

Alert When Document Requests Full Screen Displays a message before going into Full Screen mode. Selecting this

option overrides a previous selection of Do Not Show This Message Again in that message.

Which Monitor To Use Specifies the monitor on which full-screen display appears (for users with multiple-monitor

configurations).

Full Screen Navigation

Escape Key Exits Lets you exit Full Screen mode by pressing the Esc key. If this option is not selected, you can exit

by pressing Ctrl+L/Command+L.

Show Navigation Bar Shows a minimal navigation toolbar regardless of the document settings.

Left Click To Go Forward One Page; Right Click To Go Back One Page Lets you page through an Adobe PDF

document by clicking the mouse. You can also page through a document by pressing Return, Shift-Return (to go backward), or the arrow keys.

Loop After Last Page Lets you page through a PDF document continuously, returning to the first page after the last.

This option is typically used for setting up kiosk displays.

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Advance Every _ Seconds Specifies whether to advance automatically from page to page every set number of

seconds. You can page through a document using mouse or keyboard commands even if automatic paging is selected.

Full Screen Appearance

Background Color Specifies the window’s background color in Full Screen mode. If you choose Custom, you can

select a color from the system color palette.

Mouse Cursor Specifies whether to show or hide the pointer when Full Screen mode is in operation.

Full Screen Transitions

Ignore All Transitions Removes transition effects from presentations that you view in Full Screen mode.

Default Transition Specifies the transition effect to display when you switch pages in Full Screen mode and no

transition effect has been set for the document.

Direction Determines the flow of the selected default transition on the screen, such as Down, Left, Horizontally, and

so forth. The available options vary according to the transition. If no directional options affect the selected default transition, this option is not available.

Navigation Controls Direction Mimics the user’s progress through the presentation, such as transitioning from top

tobottomwhentheuserproceedstothenextpageandfrombottomtotopwhentheuserbacktrackstotheprevious page. Available only for transitions with directional options.

General preferences

Basic Tools

Use Single Key Accelerators To Access Tools Enables you to select tools with a single keystroke. This is off by default.

Create Links From URLs Specifies whether web links that weren’t created with Acrobat are automatically identified

in the PDF document and become clickable links.

Make The Hand Tool Select Text Enables the Hand tool to function as the Select tool when it hovers over text in an

Adobe PDF.

Make The Hand Tool Read Articles Changes the appearance of the Hand tool pointer when over an article thread.

Uponthefirstclick,thearticlezoomstofillthedocumentpanehorizontally;subsequentclicksfollowthethreadof the article.

Make The Hand Tool Use Mouse-wheel Zooming Changes theaction of themouse wheel from scrolling to zooming.

Make The Select Tool Select Images Before Text Changes the order in which the Select tool selects.

Use Fixed Resolution For Snapshot Tool Images Sets the resolution used to copy an image captured with the

Snapshot tool.

Warnings

Do Not Show Edit Warnings Disables warning boxes that would normally appear when you delete items such as

links, pages, page thumbnails, and bookmarks.

Reset All Warnings Restores default settings for warnings.

Show Page Thumbnails In Print Dialog Controls the print preview display in the Print dialog box. Deselecting this

option speeds up the preview.

+ 112 hidden pages