Macromedia Reader - 7.0 User Guide

Using Help

About the built-in help features Using Help for vision- and motor-impaired users Opening the Help documentation Using the How To pages

About the built-in help features

Adobe® Reader® 7.0 offers many built-in features to assist you while you work, including the Help window you're using right now:

● Help documentation.

● How To pages. (See Using the How To pages.)

● Tool tips, which identify the various buttons, tools, and controls in the work area by name.

These labels appear when you place the pointer over the item you want to identify. Tool tips are also available in some dialog boxes.

● Help buttons in some dialog boxes. When you click these Help buttons, the Help window

opens with the related topic.

You can also consult online resources. Choosing Help > Online Support leads to links for software downloads, product information, support documents, and more. The Help menu also contains links to various online resources and references.

Note: There is no printed user manual for this product. Overviews, explanations, descriptions, and procedures are included in Help.

Using Help for vision- and motor-impaired users

Vision- and motor-impaired users can use the Accessibility Setup Assistant to change how PDF documents appear on-screen and are handled by a screen reader, screen magnifier, or other assistive technology. The first time you start Adobe Reader, the Accessibility Setup Assistant starts if Adobe Reader detects that assistive technology is running on your system. (See Setting accessibility preferences.)

Single-key accelerators and keyboard shortcuts make document navigation simpler. Some of the more common keyboard shortcuts are described here. For a complete list of keyboard shortcuts, see About keyboard shortcuts. For additional information on how

Adobe products enhance electronic document accessibility, visit the Adobe website at http://access.adobe.com.

To activate single-key accelerators:

1. Choose Edit > Preferences (Windows®) or Adobe Reader > Preferences (Mac OS), and click General on the left.

2. Select Use Single-Key Accelerators To Access Tools.

3. Click OK to apply the change.

To open the How To window:

Press Shift+F4.

To close the How To window:

Do one of the following:

● (Windows) Press Shift+F4 or Esc.

● (Mac OS) Click the Close button.

To open or close Adobe Reader Help:

Do one of the following:

● To open Help, press F1. In Mac OS, you can also press Command+?.

● To close Help, press Ctrl+W or Alt+F4 (Windows), or click the Close button.

Click the Search or Index tab to use that feature. In Windows, press Ctrl+Tab to cycle forward through the tabs, or press Shift+Ctrl+Tab to cycle backward through the tabs. Press F6 to move between the document pane and the navigation pane. In the Index tab, you can type an entry into the Select Index Entry text box. The list scrolls to the first match to the text string you type. Click a link to go to that topic.

Opening the Help documentation

Adobe Reader 7.0 includes complete, built-in documentation in a fully accessible Help system. The Help documentation provides explanations about the tools, commands, concepts, processes, and keyboard shortcuts. You can print individual Help topics as needed. (See Printing Help topics.)

Adobe Reader 7.0 Help opens in a separate window with two panes: a navigation pane on the left and a topic pane on the right. You use the tabs in the navigation pane to find the topics you want to read. For example, you click the Contents tab to show the list of topics available in Help. You click a title in the list to open that topic in the topic pane. For more information on using the Contents, Search, and Index panels, see Using the Help navigation pane to find topics.

Adobe Reader 7.0 Help A. Contents, Search, and Index tabs in the Help navigation pane B. Help topic pane

You can drag the vertical bar between the navigation pane and the topic pane to change their widths. You can drag the lower right corner to resize the entire window. The Help window remains visible until you close it.

To open Help:

Choose Help > Adobe Reader Help.

To close Help:

Click the Close button.

There are many keyboard shortcuts to help you navigate the Help. (See About keyboard

shortcuts.)

Related Subtopics:

Using the Help navigation pane to find topics Navigating your Help-session history Printing Help topics

Using the Help navigation pane to find topics

The Help window opens with the Contents tab selected in the navigation pane.

● Click the Contents tab to view the Help topics organized by subject matter, as in the table

of contents of a book. You can click the icons to the left of the topics to collapse or expand the outline. Click a topic name to that topic in the topic pane.

● Click the Search tab to find a specific word in Help. Type the word in the text box, and

click Search. The results list shows the titles of all topics in which the search word appears. Topics are listed in the order that they appear on the Contents tab.

Note: You cannot use Boolean operators (such as AND, OR, NOT, or quotation marks) to limit or refine your search. If you type more than one word, the search results include every topic in which at least one of the words appears.

● Click the Index tab to find a linked, alphabetical list of terms for various functions,

features, and concepts. You can browse the index in two ways. You can click the controls (+ or -) to expand or collapse the entries under a letter of the alphabet, scroll to the term you want, and click a link. Or you can type an entry into the Select Index Entry text box. The list scrolls to the first match to the text string you type. Click a link to go to that topic.

Navigating your Help-session history

The Help system maintains a history of your Help session so that you can go back and forth quickly among the topics you open.

Click the Previous Topic button on the Help toolbar to return to topics you opened earlier in your Help session. Click the Next Topic button

When you close Help, you end your Help session and delete your Help history.

to move forward again.

Printing Help topics

You can print any individual topic from the Help documentation.

Each topic must be printed individually. You can't print multiple topics at a time or entire sections of Help.

To print a Help topic:

1. Open the Help topic.

2. Click the Print Topic button on the Help toolbar.

Using the How To pages

The How To pages supplement Adobe Reader Help by presenting overviews of some topics. The How To window appears on the right side of the document pane and never blocks the view of your open document.

There are many keyboard shortcuts to help you navigate the How To pages. (See

About keyboard shortcuts.)

To open the How To window:

Do one of the following:

● Choose Help > How To > [topic].

● Choose a topic from a How To menu in the toolbar.

To close the How To window:

Do one of the following:

● (Windows) Click the Hide button.

● (Mac OS) Click the Close button.

● (Mac OS) Control-click the How To toolbar (under the title bar), and choose Hide.

To reposition the How To window:

In Windows, right-click the How To title bar, and choose either Docked Left or Docked Right.

In Mac OS, do any of the following:

● Control-click the How To toolbar (under the title bar), and choose either Docked Left or

Docked Right.

● Drag the title bar of the How To window to the opposite side of the Adobe Reader

window.

You can change the width of the How To window by dragging the separator bar. The vertical dimension adjusts to match any changes you make to the document pane.

To navigate through the How To pages:

Use the Back button and the Forward button in the How To window to navigate among the pages you've viewed in your current session.

ADOBE READER ESSENTIALS

What's the difference between Adobe Acrobat and Adobe Reader? About Adobe PDF documents with additional usage rights Viewing document properties Updating Adobe Reader

What's the difference between Adobe Acrobat and Adobe Reader?

Adobe® Acrobat® and Adobe Reader are separate applications that let you open and view documents created in Adobe Portable Document Format (PDF). However, Adobe Acrobat lets you create PDF documents, add bookmarks and comments, change security settings, and edit PDF documents in other ways. Adobe Reader is free software that lets you open and view any PDF document.

There are two versions of Adobe Reader. The basic version contains a smaller set of features to allow for fast downloading, while the full version of Adobe Reader includes a broader version set, including the ability to search PDF files, play back embedded media clips, and support Digital Editions. Both versions of Adobe Reader are available from the Adobe web site (www.adobe.com) at no cost.

Related Subtopics:

Viewing PDF documents on the desktop or in a browser

You can open PDF documents in two different ways. One way is to open the PDF documents directly in the Adobe Reader application on your desktop. Another way is to open a PDF document that is posted on the Internet in your web browser. When you open a PDF document in your web browser, Adobe Reader tools appear within the web browser. You can change preference settings to determine whether PDF documents on the web are opened in Adobe Reader on your desktop or in a web browser. (See Viewing

Adobe PDF documents in a web browser.)

To determine whether web-based PDF documents are opened within a browser:

1. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and then click Internet.

2. Select Display PDF In Browser to open PDF documents on the web within the browser. Deselect this option if you want web-based PDF documents to open in Adobe Reader, not the browser.

About Adobe PDF documents with additional usage rights

Adobe Reader is free software that lets you open and view Adobe PDF documents. In most PDF documents, adding review comments requires Adobe Acrobat. However, you can add review comments in Adobe Reader if the PDF document includes additional usage rights. The Document Status dialog box indicates whether Comment & Markup features are enabled. The author of the PDF document determines whether the document includes additional usage rights.

To view additional usage rights in a PDF document:

Open a PDF document with additional usage rights, and do one of the following:

● View the rights in the yellow Document Message Bar just below the toolbars.

● Choose Document Status from the document pane pop-up menu in the upper right corner.

To hide or show the Document Message Bar:

Open a PDF document with additional usage rights, and do one of the following:

● To hide the Document Message Bar, move the pointer over the horizontal bar that

separates the Document Message Bar from the document pane. Drag the bar up to the toolbar when the pointer icon changes to the Double Arrow icon.

● To show the Document Message Bar, move the pointer over the horizontal bar that

separates the toolbar from the document pane. Drag the bar down when the pointer icon changes to the Double Arrow icon.

Viewing document properties

When you view a PDF document, you can get information on the file, such as the title, the fonts used, and security settings. Some of this information is generated when the PDF document is created, and some can added by the person who created the document. In Adobe Reader, you can view, but not edit, document properties.

To get information on the current document:

1. Choose File > Document Properties, or choose Document Properties from the document pane menu, which is located just above the vertical scroll bar.

2. Select a tab in the Document Properties dialog box:

● Description. (See Description document property settings.)

● Security. The Security panel describes what activities, if any, are not allowed. (See

Viewing the security settings of PDF documents.)

● Fonts. The Fonts panel lists the fonts and the font types used in the original document, and

the fonts, font types, and encoding used to display the original fonts. If substitute fonts are used and you aren't satisfied with their appearance, you may want to install the original fonts on your system or ask the document creator to re-create the document with the original fonts embedded in it.

● Advanced. (See Advanced document property settings.)

Related Subtopics:

Description document property settings Advanced document property settings

Description document property settings

The Description panel shows basic information about the document. The title, author, subject, and keywords may have been set by the person who created the document in the source application, such as Microsoft Word or Adobe InDesign®, or by the person who created the PDF document. In Adobe Reader, you cannot add to or edit this document information.

You can search for these description items in Adobe Reader to find particular documents. The Keywords section can be particularly useful for narrowing searches. (See About

searching text.) Note that many search engines use the title to describe the document in

their search results list. If a PDF file does not have a title, the file name appears in the results list instead. A file's title is not necessarily the same as its file name.

The Advanced group box shows which PDF version the document is created in, the page size, number of pages, and whether the document is tagged. This information is generated automatically and cannot be modified.

Advanced document property settings

The Advanced panel shows PDF settings and reading options:

● Base URL displays the base Uniform Resource Locator (URL) set for web links in the

document. The base URL is not used if a link contains a complete URL address.

● Search Index displays the name of the autoindex associated with the file. (The autoindex

is created in Acrobat.) Opening the file adds the associated index to the list of indexes that can be searched. (See Searching across multiple Adobe PDF documents.)

● The Trapped menu indicates whether trapping is applied to the file. Prepress software uses

this information to determine whether to apply trapping at print time.

● Binding affects how the pages are arranged side by side when you view them using the

Continuous - Facing page layout. (See Setting the page layout and orientation.) This is for matching the reading direction (left to right or right to left) of text in the document. Right

Edge binding is useful for viewing Arabic or Hebrew text or vertical Japanese text.

● Language specifies the default language used in the document. (See Using a screen

reader.)

Updating Adobe Reader

Adobe Reader files and components can be updated in a variety of ways. Some updates are available if you open an Adobe PDF document that triggers the updating process. For example, if you open a form that uses Asian-language fonts, Adobe Reader asks if you want to download the fonts. Other updates are available only from the Help menu, where you must manually install them. Some updates are available using either method.

You can also use the Updates panel in the Preferences dialog box to determine how to handle updates. Adobe Reader can automatically check for critical updates and notifications once a month. Depending on your preference settings, Adobe Reader can download updates in the background when other web transactions, such as email, are inactive. In Windows, you can minimize the download dialog box to a status bar icon. When all the components have been downloaded, a Summary Install Now dialog box lets you choose which updates to install.

To set updating preference options:

1. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and then select Updates on the left side of the dialog box.

2. Select an option to determine how to handle updates. If you select Do Not Automatically Check For Critical Updates, you should periodically check for updates manually by choosing Help > Check For Updates Now.

3. Click View Notifications to preview any notifications before deciding whether to update. Click OK to close the dialog box.

4. Click Installed Updates to view the names and descriptions of installed updates. If several versions of an update have been installed, only the latest version appears in the Installed Updates dialog box.

5. Deselect Display Notification Dialog At Startup if you don't want to be advised about available updates when you start Adobe Reader.

6. Deselect Display Installation Complete Dialog if you don't want to be advised when updates are successfully installed.

To manually update components:

1. Choose Help > Check For Updates Now.

2. Select updates from the column on the left, and click Add or Reinstall to move them to the column on the right. Only the updates and components appropriate for your platform and product are listed.

3. Click Update.

What's New in Adobe Reader 7.0

New features overview Additional language support Filling in forms Reviewing and approving Document security and digital signatures File attachments Additional new features

New features overview

As with earlier versions of Adobe Reader, the free Adobe Reader 7.0 software allows you to open and read any PDF document and fill in PDF forms. But Adobe Reader 7.0 also offers significant new features and enhancements that greatly extend the flexibility of Adobe PDF documents. If the creator of an Adobe PDF document has assigned it additional usage rights, more tools and features are available to users of Adobe Reader, allowing you to save form data, sign documents, participate in email and browser-based document reviews, and attach PDF and non-PDF files to a PDF document. If you open a document that has these additional usage rights, a Document Message Bar displays the additional tools required to work with the document.

Language support has been extended, a new autosave feature guards against losing your work in case of a power failure, and new accessibility features make Reader even easier to use for motor- and vision-impaired users. Depending on your preference settings, Adobe Reader can automatically download updates in the background, even while other web transactions are occurring.

Additional language support

The extended language support in Adobe Reader 7.0 allows you to view, search, and print PDF documents that contain Central and Eastern European languages. Forms entry, comments, and digital signatures are also supported in these languages. If you open a document that requires the installation of additional fonts, you are prompted to install the appropriate language font kit using the Check For Updates Now command.

Filling in forms

If a PDF form contains interactive form fields, you can fill in the form electronically and submit the form by email or over the web. Reader also lets you spellcheck your entries. If the form author added special usage rights to the PDF document, you can also save the form data.

PDF forms may contain bar code form fields that typically appear as a series of vertical bars with a unique set of characters underneath the bars. You can't manually enter data into the bar code form field, but the bars and characters of these interactive barcode fields change to encrypt the data that you've entered into other form fields in the PDF.

Reviewing and approving

If the creator of the PDF document assigned additional usage rights, you can review PDF documents via email or the web. (In Mac OS, browser-based reviews are supported through Safari.) You're provided with a Commenting toolbar and--if you're part of a tracked review--specific instructions for opening the document, adding comments, and returning the document to the review initiator.

You can add your comments as a file attachment, or record an audio comment if there's a microphone connected to the computer. A new Callout tool lets you create text box markups that point to specific areas of a PDF document. And you can group markups so that your comments behave as a single comment. A comments tab gives you easy access to your own and other reviewers' comments.

In the Asian (Traditional Chinese, Simplified Chinese, Japanese, and Korean) version of Adobe Reader 7.0, you may also be invited to participate in a workflow that requires approval from multiple branches of an organization. In this type of workflow, PDF documents are sent to participants in sequential order. (Only users of Acrobat 7.0 Professional can organize a tracked review.)

Document security and digital signatures

With Adobe Reader 7.0, you may receive an Adobe PDF document with attachments that are bundled into a secure electronic envelope (eEnvelope) designed to protect documents during transit. When you open the eEnvelope, you can extract the file attachments and save them to disk. The saved files are identical to the original file attachments and are no longer encrypted when saved.

Acrobat 7.0 users can create Adobe PDF documents using security policies that can expire and revoke documents, as well as maintain accountability by keeping track of who opens protected documents. You can only open these secure PDF documents if you have the necessary passwords or are on the list of approved recipients.

You can sign a PDF document only if the document includes additional usage rights assigned by the creator of the document.

File attachments

Acrobat 7.0 users can attach non-PDF and PDF files or pages from files to their Adobe PDF documents. If you move one of these PDF documents, the attached files or pages automatically move with the document. If the creator of the PDF file has assigned additional usage rights, you can attach files, edit attached files, and save your edits. A description of each attached file appears in the Attachments tab of the navigation pane.

Additional new features

Adobe Reader 7.0 includes many other new and enhanced features to improve how you work.

Updates

Depending on your Updates preferences, Adobe Reader can automatically check for critical updates and notifications. If you disable this feature, you can manually check for updates by choosing Help > Check For Updates Now.

Find toolbar

The Find toolbar provides a basic set of options for searching for text in the active Adobe PDF document. You can locate a word, series of words, or partial word.

Recover your work

The Autosave feature guards against losing your work in case of a power failure by incrementally saving file changes to a specified location. The original file is not modified. (Autosave is available only for documents that have additional usage rights.)

View 3D content

The 3D plug-in allows you to view and navigate embedded 3D content in PDF files. Now, you can experience high-quality 3D environments with realistic lighting and motion. Acrobat 7.0 Professional is required to embed 3D content.

Set up for accessibility

For vision- and motor-impaired users, a new Accessibility Setup Assistant makes it easy to change how PDF documents appear on-screen and how they're read by a screen reader, screen magnifier, or other assistive technology. In Windows, this wizard starts automatically the first time Adobe Reader detects assistive technology on your system. In Mac OS, you can start the wizard from a menu.

Read Out Loud

You can use the Read Out Loud feature to read form fields out loud as you tab through them.

Improved Help

The Help system has been improved for vision- and motion-impaired users.

Subscribe to digital periodicals and journals

Periodicals can be obtained in the same way as Digital Editions. When you subscribe to a digital periodical and download the first issue, Adobe Reader asks you how often to check for the availability of subsequent issues.

Overprint preview

The Overprint Preview mode lets you see (on-screen) the effects of ink aliasing in the printed output. A prepress service provider may create an ink alias if a document contains two similar spot colors and only one is required, for example. Spot colors aliased to other spot colors or to process colors are reflected directly in the open document.

View PDF documents in the browser (Mac OS)

Adobe Reader works automatically with Safari to make viewing Adobe PDF documents on the web easy. The first time you open Adobe Reader, your system automatically is configured to use Adobe Reader to open PDF files in your browser.

Looking at the Work Area

About the work area Opening documents Navigating in documents Adjusting the view of documents Customizing the work area Setting preferences Viewing Adobe PDF documents in a web browser Working with non-English languages in Adobe PDF files

About the work area

The Adobe Reader window includes a document pane that displays Adobe PDF documents. On the left side is a navigation pane that helps you browse through the current PDF document. Toolbars at the top of the window and

the status bar at the bottom of the window provide other controls that you can use to work with PDF documents. You can also open a How To window on the right side with an overview of common tasks.

Reader work area A. Toolbars B. Document pane C. Navigation pane (Bookmarks tab displayed) D. Status bar E. How To window

Related Subtopics:

Using the navigation tabs Using context menus Using toolbars Selecting tools Using the Properties toolbar

Using the navigation tabs

Tabs display such items as a document's bookmarks, page thumbnails, and articles. Tabs are displayed in the navigation pane on the left side of the work area or in floating panels.

To show or hide tabs in the navigation pane:

Do one of the following:

● Move the pointer over the vertical bar that separates the document pane from the

navigation pane. Click the bar when the pointer icon changes to the Double Arrow icon .

● Choose View > Navigation Tabs, and then choose the desired tab from the menu.

● Click the tab name on the left side of the document pane.

Note: The creator of the Adobe PDF document may set the contents of the navigation tabs. In some cases, a tab may not contain any content.

To choose a command from a tab Options menu:

1. Click a tab to open the navigation pane.

2. At the top of the tab, click Options to open the menu, and choose the command you want. The commands vary, depending on which tab is displayed. To close the menu without choosing a command, click anywhere outside the menu or press Esc.

Click the triangle next to Options to open the menu.

You can also choose commands from the document pane menu. Click the triangle

just above the scroll up arrow on the right to open the menu, and then choose a command.

Using context menus

Adobe Reader provides context-sensitive menus that display commands for the particular item under the pointer. For example, you can right-click (Windows) or Control-click (Mac OS) the toolbar area to display a context menu that contains toolbar options and the most commonly used toolbars.

To choose a command from a context menu:

1. Position the pointer over an item in the work area, such as a comment, toolbar, bookmark, or document page.

2. Right-click (Windows) or Control-click (Mac OS) to open the context menu, and then choose the command you want.

Using toolbars

The Adobe Reader toolbar area includes a set of toolbars, some of which appear by default and some of which are hidden.

Toolbars open by default A. File toolbar B. Basic toolbar C. Zoom toolbar D. Rotate View toolbar E. Tasks toolbar

Hold the pointer over the tool to see the name of the tool. Hold the pointer over the gripper bar

on the left edge of a toolbar to see the name of the toolbar.

To show or hide toolbars:

Do any of the following:

● Choose View > Toolbars, and then select the toolbar you want to show or hide. A check mark next to the

toolbar name indicates that the toolbar is displayed.

● Choose Tools, select the appropriate topic, and choose Show [toolbar name] Toolbar.

● Right-click (Windows) or Control-click (Mac OS) the toolbar area, and then select the toolbar you want

to show or hide.

● To hide all toolbars, choose View > Toolbars > Hide Toolbars. Choose Show Toolbars to display them

again.

● Choose View > Toolbars > Reset Toolbars to display the default set of toolbars.

For information on changing the appearance and position of toolbars, see Customizing the work area.

Selecting tools

As a general rule, you should use the Hand tool when browsing through PDF documents. However, you can select a number of other helpful tools from the toolbars.

Note: You may notice that certain tools, such as commenting tools, are available in some documents but not in others. When you open a document with additional usage rights, the tools that you need to work with the document are added to the work area. (See About

Adobe PDF documents with additional usage rights.)

To select a tool:

Do one of the following:

● From the Tools menu, choose the toolbar name, and then choose the tool.

● To select a visible tool in a toolbar, click the tool, or press the appropriate keystroke. (See

Keys for selecting tools.)

● To select the Hand tool temporarily, without deselecting the current tool, hold down the

spacebar.

● To select the Zoom In tool temporarily, press Ctrl (Windows) or Command (Mac OS) and

hold down the spacebar.

● To select a hidden tool, hold down the mouse button on either the related tool or the

triangle next to the related tool until the additional tools appear, and then drag to the tool you want.

● To replace a visible tool with a hidden tool, click the related tool or the triangle next to it

until the additional tools appear, and click the name of the hidden tool.

● To display hidden tools alongside the other tools, click the related tool or the triangle next

to it and choose Expand This Button. To collapse the hidden tools, click the left-pointing arrow to the right of the expanded button.

Click the triangle next to a tool to open a hidden group of tools.

Using the Properties toolbar

The Properties toolbar is especially useful when you open a document with additional usage rights. The item selected in the document pane determines the contents of the Properties toolbar. For example, if you select a note comment, the Properties bar displays the properties of the note.

When the Properties toolbar is displayed, it appears by default as a floating toolbar. If you prefer, you can dock it next to the other toolbars by dragging it into the toolbar area.

To show or hide the Properties toolbar:

1. Select the object, such as a note comment, that contains the properties you want to edit.

2. Do one of the following:

● Choose View > Toolbars > Properties Bar.

● Right-click (Windows) or Control-click (Mac OS) the toolbar area, and choose Properties

Bar from the context menu.

If you want to change properties other than those listed on the Properties toolbar,

right-click (Windows) or Control-click (Mac OS) the object, and choose Properties.

Opening documents

You can open an Adobe PDF document from your email application, from your file system, from within a web browser, or by choosing File > Open in Adobe Reader. The initial view of the PDF document depends on how its creator set the document properties. For example, a document might open to a particular page or at a particular magnification. The creator of the PDF document may have enabled additional usage rights that let you participate in a document review, create comments, fill in forms, and sign documents. (See About Adobe PDF documents with additional usage rights.)

When someone sends you a restricted PDF document, you may need to enter a password to open it. If a document is encrypted, you may not be able to open it without permission from the person who created the document. In addition, restricted or certified documents may prevent you from printing a file or copying information to another application. If you're having trouble opening a PDF document, or if you're restricted from using certain features, contact the author of the PDF document. For information on opening documents to which security has been applied, see About security.

If a document is set to open in Full Screen view, the toolbar, command bar, menu bar, and window controls are not visible. You can exit Full Screen view by pressing the Esc key, if your preferences are set this way, or by pressing Ctrl+L (Windows) or Command+L (Mac OS). (See Reading documents in Full Screen view.)

To open a PDF document from within Adobe Reader:

1. Do one of the following:

● Choose File > Open, or click the Open button in the toolbar. In the Open dialog box,

select one or more file names, and click Open. PDF documents usually have the extension . pdf.

● Drag the PDF file into the Adobe Reader window.

● (Windows) From the File menu, choose a previously opened document's file name.

● (Mac OS) Choose File > Open Recent File, and then choose the document's file name.

2. If the Document Message Bar appears when a PDF document is opened, the document has a special status or special features. For example, it may be certified or signed, or it may include additional usage rights. The bottom left corner of the status bar displays icons that represent the special status. You can click any of these to view the document status.

If more than one document is open, you can switch between documents by choosing the document name from the Window menu. In Windows, Adobe Reader places a button for each open window on the Windows taskbar. You can click this button to move between open documents.

To open a PDF document from outside Adobe Reader:

Do one of the following:

● Open the PDF attachment from within an email application. In most email applications,

you can double-click the attachment icon to open the document.

● Click the PDF file link in your web browser. The PDF document may open within your

web browser. In this case, use the Adobe Reader toolbars to print, search, and work on your PDF documents, because the menu commands may apply to the browser and not to the PDF document. (See Viewing Adobe PDF documents in a web browser.)

● Double-click the PDF file icon in your file system.

Note: In Mac OS, you might not be able to open a PDF document created in Windows by double-clicking the icon. If double-clicking the icon in Mac OS does not open the document, use File > Open in Adobe Reader, or drag the PDF file icon into the Adobe Reader window.

Related Subtopics:

Saving Adobe PDF documents

You can save a copy of an Adobe PDF document, or if the creator of the document enabled additional usage rights, you can save comments, entries in form fields, or digital signatures that you have added to a document. If a document contains additional usage rights, you are advised what privileges have been assigned when you open the document. (See About Adobe PDF documents with additional usage rights.)

If the file permissions allow it, you can also save the contents of a PDF document in text format. This allows you to easily reuse the text from a PDF document and to use the content with a screen reader, screen magnifier, or other assistive technology.

To save a copy of an Adobe PDF document:

1. Choose File > Save A Copy.

2. In the Save A Copy dialog box, enter the file name and location, and click Save.

You can save the file only in PDF format.

To save comments, form field entries, and digital signatures:

Do one of the following:

● Choose File > Save to save changes to the current file.

● Choose File > Save As to save changes to a new file.

Note: If you are viewing a document with additional usage rights in a browser, you can only use the Save A Copy command.

To save an Adobe PDF document as a text file:

1. Choose File > Save As Text.

2. In the Save As Text dialog box, enter the file name and location, and click Save.

Your file is saved with the .txt extension.

Note: This command appears only in the full version of Adobe Reader.

When you are working on a document to which additional usage rights have been assigned, Adobe Reader automatically saves your work every 5 minutes. You change how often Adobe Reader saves your work in the General Preferences.

Navigating in documents

You can navigate in Adobe PDF documents by paging through them or by using navigational tools such as bookmarks, thumbnail pages, and links. You can also retrace your steps through documents to return to where you started.

Related Subtopics:

Paging through documents Retracing your viewing path Navigating with bookmarks Viewing layers Navigating with page thumbnails Navigating with reviewer comments Navigating with links Navigating documents with file attachments Reading article threads

Paging through documents

The navigation controls in the status bar at the bottom of the window provide a quick way to navigate through documents. In addition, you can use menu commands, the Navigation toolbar, and keyboard shortcuts for paging through a PDF document.

Navigation controls A. First Page button B. Previous Page button C. Current page D. Next Page button E. Last Page button F. Go To Previous View button G. Go To Next View button

To go to another page:

Do one of the following:

● To go to the first or last page, click the First Page button or the Last Page button in

the status bar, or choose View > Go To > First Page or Last Page.

● To go to the next or previous page, click the Next Page button or the Previous Page

button

● To retrace your viewing path, click the Go To Previous View button or the Go To

Next View button

● If you are in Fit Page view and the page layout is set to single page, press the Up Arrow or

on the status bar, or choose View > Go To > Next Page or Previous Page.

Down Arrow key to move up or down a page. (See Setting the page layout and

orientation.)

To learn shortcut keystrokes for paging through documents, see About keyboard

shortcuts.

To use the Navigation toolbar:

1. If the Navigation toolbar isn't open, either choose View > Toolbars > Navigation or rightclick (Windows) or Control-click (Mac OS) the toolbar area, and then choose Navigation.

2. Click the buttons to move forward or backward through your document.

To jump to a page by its number:

Do one of the following:

● Choose View > Go To > Page, type the page number, and click OK.

● Drag the vertical scroll bar until the number of the page you want to jump to appears.

● Select the current page number in the status bar, type the page number to jump to, and

press Enter or Return.

Note: If your document's page numbers are different from the actual page position in the PDF file, the page position may appear in parentheses in the status bar. For example, if the first page of an 18-page chapter begins numbering at 223, the numbering might appear as 223 (1 of 18). You can double-click inside the parentheses, change the page-position number, and press Enter or Return to go to that page. For information on turning on and off logical page numbers, see Page Display preferences.

To automatically scroll through a document:

1. Choose View > Automatically Scroll.

2. Press Esc to stop scrolling.

Retracing your viewing path

After you have navigated through documents, you can retrace your path back to where you started.

To retrace your viewing path:

Do one of the following:

● To retrace your path within an Adobe PDF document, choose View > Go To > Previous

View or Next View. The Next View command is available only if you have chosen Previous View.

● If you're viewing the PDF document in a browser, use options on the Navigation toolbar

to move between views. Right-click (Windows) or Control-click (Mac OS) the toolbar area, and then choose Navigation. Click the Go To Previous View button

Next View button

● To retrace your viewing path through other PDF documents, choose View > Go To >

or the Go To

Previous Document or Next Document. These commands open the other PDF documents if the documents are closed.

Navigating with bookmarks

Bookmarks provide a table of contents and usually represent the chapters and sections in a document. Bookmarks appear in the navigation pane. The creator of the Adobe PDF document determines which bookmarks appear.

Bookmarks tab A. Bookmarks tab B. Expanded bookmark C. Click to display bookmark Options menu.

To browse using a bookmark:

1. Click the Bookmarks tab on the left side of the window, or choose View > Navigation Tabs > Bookmarks to display bookmarks.

2. To jump to a topic using its bookmark, click the bookmark. Click the plus sign (+) next to a parent bookmark to expand it. Click the minus sign (-) next to a bookmark to hide its children.

Note: Clicking a bookmark might perform an action instead of taking you to another location. It depends on how the bookmark was defined.

If the list of bookmarks disappears when you click a bookmark, click the Bookmarks tab to display the list again. If you want the Bookmarks tab to always remain open after you click a bookmark, click the Options menu at the top of the Bookmarks tab, and make sure that Hide After Use is not selected.

Viewing layers

Some applications, such as Adobe InDesign, AutoCAD, and Visio, allow layers to be added to documents. When such documents are exported to Adobe PDF, these layers appear in the Layers tab. You cannot create layers in Adobe Reader. However, you can examine layers and show or hide the content associated with each layer by using the Layers tab in the navigation pane.

Layers tab A. Eye icon indicates a displayed layer. B. Hidden layer

You can select or copy content in a layered Adobe PDF document using the Select tool or the Snapshot tool.

A Lock icon in the Layers tab indicates that a layer is for information only. The layer's visibility cannot be changed.

To view layers:

1. Click the Layers tab on the left side of the window, or choose View > Navigation Tabs > Layers.

2. Click the eye icon to hide a layer's content. Click the empty box to show a hidden layer's content. A layer is visible when the eye icon is present, and hidden when the eye icon is absent. This setting temporarily overrides the settings in the Layer Properties dialog box.

3. From the Options menu in the Layers tab, do any of the following:

● Choose List Layers For All pages to show every layer across every page of the document.

● Choose List Layers For Current Page to show layers only on the currently visible page.

● Choose Reset To Initial Visibility to reset layers to their default state.

● Choose Apply Layer Overrides to display all layers. This option affects all optional

content in the PDF document, even layers that are not listed in the layers tab. All layers are visible, regardless of the settings in the Layers Properties dialog box. You cannot change layer visibility using the eye icon until you toggle this command off.

Navigating with page thumbnails

Page thumbnails provide miniature previews of document pages. You can use thumbnails in the Pages tab to change the display of pages and to go to other pages. The red pageview box in the page thumbnail indicates which area of the page appears. You can resize this box to change the zoom percentage. (See Magnifying and reducing the view.)

To browse using page thumbnails:

1. Click the Pages tab on the left side of the window, or choose View > Navigation Tabs > Pages to display the Pages tab.

2. To jump to another page, click the page's thumbnail.

Navigating with reviewer comments

To view a list of comments in a PDF document, click the Comments tab on the left side of the document window. To browse through the comments, click a comment in the list, or

click the Next button comment. (These buttons are unavailable if no comment is selected.) The page on which the selected comment is located appears in the document pane, and the selected comment scrolls into view. To go to the page where another comment is located, simply click the comment in the list.

or the Previous button to go to the next or previous

Navigating with links

Clicking a link in a PDF document is like clicking a link on a website. Links take you to another location in the current document, to other documents, or to websites. The PDF document creator determines what links look like in the PDF document.

Clicking a link can also open file attachments, and play 3D content, movies, and sound clips. To play these media clips, you must have the appropriate hardware and software installed. For information on changing multimedia preferences, see Setting Multimedia

preferences.

Note: If you have not downloaded the full version of Adobe Reader, you cannot play media clips.

To follow a link:

1. Select the Hand tool .

2. Position the pointer over the linked area on the page until the pointer changes to the hand with a pointing finger. (The hand has a "W" if the link points to the web.) Then click the link.

Note: Some links work correctly only if the Automatically Detect URLs From Text option is selected in the General preferences.

Navigating documents with file attachments

The creator of a PDF document can attach PDF and non-PDF files to the document. If you open a PDF document that has files attached, the Attachment icon

status bar at the bottom of the Adobe Reader window. Attached files are listed in the Attachments tab in the navigation pane. You can open these files for viewing, edit the file attachments and save your changes to the file attachment. (See Opening and saving

attachments.)

appears in the

Reading article threads

Articles are electronic threads created by the PDF creator that lead you through a document. An article typically begins on one page and continues on a different page later in the document, in the same way as articles skip pages in traditional newspapers and magazines. When you read an article, the page view zooms in or out so that the current part of the article fills the screen.

To read an article:

1. Do one of the following:

● Choose View > Navigation Tabs > Articles to open the Articles tab. Then double-click the

article's icon to start reading the article.

Note: You cannot open the Articles tab if you are viewing the PDF document inside a browser.

● Select the Hand tool , and then click anywhere in the article to start reading it at that

point.

2. The pointer changes to the follow-article pointer . Do any of the following to navigate through the article:

● To go to the next page in the article, press Enter or Return or click.

● To go backwards through the document, one page at a time, Shift-click in the article, or

press Shift+Return.

● To go to the beginning of the article, Ctrl-click (Windows) or Option-click (Mac OS) in

the article.

3. When you reach the end of the article, the pointer changes to the end-article pointer . Press Return, or click to return to the view displayed before you started reading the article.

Adjusting the view of documents

Adobe Reader provides tools that help you adjust the view of your Adobe PDF documents, including simple tools, such as Zoom In and Zoom Out, and more advanced tools. You can also adjust the view by rotating pages and determining whether you'll see one page at a time or a continuous flow of pages.

Related Subtopics:

Adjusting the page position Magnifying and reducing the view Setting the page layout and orientation Reading documents in Full Screen view Reading documents in read mode

Adjusting the page position

Use the Hand tool to move around the page so that you can view all the areas of it. Moving an Adobe PDF page with the Hand tool is like moving a piece of paper on a desk with your hand.

To adjust the page position:

1. Select the Hand tool.

2. Do either of the following:

● Drag the page up or down.

● If the page is zoomed in to a high magnification, drag the page left or right to view a

different area.

Magnifying and reducing the view

The toolbar and status bar offer several methods for magnifying the view of PDF documents.

● The Zoom In and Zoom Out tools let you change the document's magnification.

● The Dynamic Zoom tool lets you zoom in or out by dragging the mouse or mouse wheel up or down.

Magnification options on toolbar A. Zoom In tools B. Fit Width button C. Zoom menu D. Zoom In button

To increase or decrease magnification:

Do one of the following:

● Click the Zoom In button or the Zoom Out button in the toolbar, or select a magnification

percentage from the toolbar menu.

● From the Zoom menu in the toolbar, choose the Zoom In tool or the Zoom Out tool , and then

click the page. To zoom in on a specific area, use the Zoom In tool to draw a rectangle. When you're finished zooming, you may want to select the Hand tool.

● Click the magnification percentage area in the toolbar, type a new percentage, and press Enter or Return.

● From the Zoom menu in the toolbar, select the Dynamic Zoom tool , and then drag up to zoom in to

the area where you begin dragging, or drag down to zoom out from that location. If your mouse has a mouse wheel, you can roll it forward to zoom in or backward to zoom out.

When the Zoom In tool is selected, you can hold down Ctrl (Windows) or Option (Mac OS) while clicking or dragging to zoom out. When the Zoom Out tool is selected, hold down Ctrl or Command to zoom in. With either zoom tool, hold down Shift to use the Dynamic Zoom tool.

To change the magnification level using a page thumbnail:

1. Click the Pages tab on the left side of the window to view the page thumbnails. Each thumbnail represents a page.

2. Locate the thumbnail for the current page, and then position the pointer over the lower right corner of the page-view box until the pointer changes.

3. Drag the corner of the box to reduce or expand the view of the page.

A page-view box in a page thumbnail indicates the area of the page currently showing in the document pane.

To resize a page to fit the window:

Do one of the following:

● To resize the page to fit entirely in the window, choose View > Fit Page, or click the Fit Page button

on the toolbar.

● To resize the page to fit the width of the window, choose View > Fit Width, or click the Fit Width

button

● To resize the page so that its text and images fit the width of the window, choose View > Fit Visible. Part

on the toolbar. Part of the page may be out of view.

of the page may be out of view.

To see keyboard shortcuts for resizing the document, open the View menu and notice the shortcuts

for each command.

To return a page to its actual size:

Choose View > Actual Size, or click the Actual Size button on the toolbar. The actual size for a PDF page is typically 100%, but the document may have been set to another magnification level when it was created.

Setting the page layout and orientation

Changing the page layout is especially useful when you want to zoom out to get an overview of the document layout. You can use the following page layouts when viewing Adobe PDF documents:

● Single Page displays one page in the document pane at a time.

● Continuous arranges the pages in a continuous vertical column.

● Facing arranges the pages side by side, displaying only one or two pages at a time.

● Continuous - Facing arranges the pages side by side in a continuous vertical column. If a document has more than

two pages, the first page appears on the right to ensure proper display of two-page spreads.

Single Page, Continuous, Continuous - Facing, and Facing layouts compared

For information on determining how pages are arranged when you use Continuous - Facing layout, see Viewing

document properties.

To set page layout:

1. Do one of the following:

● Choose View > Page Layout, and then choose Single Page, Continuous, Facing, or Continuous - Facing.

● Click the Single Page button , the Continuous button , the Continuous - Facing button , or the Facing

button in the status bar.

2. If necessary, choose View > Fit Page to display the document in the current page layout.

In Single Page layout, choosing Edit > Select All selects all text on the current page. In other layouts, Select

All selects all text in the PDF document.

To rotate the page view:

Choose View > Rotate View > Clockwise or Counterclockwise. You can change the view of a page in 90-degree increments. This changes the view of the page, not its actual orientation, and the change in view cannot be saved.

Reading documents in Full Screen view

In Full Screen view, Adobe PDF pages fill the entire screen; the menu bar, command bar, toolbar, status bar, and window controls are hidden. A document creator can set a PDF document to open in Full Screen view, or you can set the view for yourself. Full Screen view is often used for presentations, sometimes with automatic page advancement and transitions.

The pointer remains active in Full Screen view so that you can click links and open notes. You can use keyboard shortcuts for navigational and magnification commands and the Full Screen preferences let you display a navigation bar in Full Screen view. (See Full

Screen preferences.)

To read a document in Full Screen view:

Click the Full Screen View icon on the status bar at the bottom left of the Adobe Reader window. Press Enter or Return or the Down Arrow or Right Arrow key to page through the document. Press Shift+Return or the Up Arrow or Left Arrow key to page backward through the document.

Note: If you have two monitors installed, the Full Screen view of a page may appear on only one of the monitors. To page through the document, click the screen displaying the page in Full Screen view.

To exit Full Screen view:

Press Esc, if Escape Key Exits is selected in the Full Screen preferences, or press Ctrl+L (Windows) or Command+L (Mac OS). If the full screen navigation bar appears, you can

also click the Exit Full Screen button

Reading documents in read mode

The read mode is designed to give you a clean work area for when you're simply reading PDF documents. Click the Hide Toolbars button

navigation pane and move a limited selection of tools to the status bar at the bottom of the work area. After you click the Hide Toolbars button, a tools menu and zooming features appear to the right of the Hide Toolbars button. Click the tools menu to select a tool. For information on using the Hand tool, see Adjusting the page position; for the zoom tools,

Magnifying and reducing the view; for the Select tool, see Copying text, tables, and

see

images.

To exit Read Mode, click the Show Toolbars button.

to retain the menu bar and the

Customizing the work area

You can change the appearance of the work area to better suit your working style. For example, you can change the appearance and location of toolbars and the navigation pane and lock their position on the desktop. The work area that you create becomes the default work area on your system until you change it.

To show or hide the menu bar:

To hide the menu bar, choose View > Menu Bar. To show it again, press F9.

To change the display of a navigation tab:

Do one of the following:

● To change the width of the navigation pane, drag its right border.

● To move a tab to its own floating panel, drag the tab from the navigation pane to the

document pane.

● To move a tab to an existing floating panel or to the navigation pane, drag the tab to the

floating panel or the navigation pane.

● To collapse a floating panel to show only the tabs, click the tab name at the top of the

window. Click the tab name again to return the panel to its full size.

To show or hide tool labels:

Do one of the following:

● Choose View > Toolbars > Show Button Labels > [option].

● Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and

select General. For Show Tool And Property Button Labels, select Default Labels, All Labels, or No Labels. Click OK.

Note: Tool labels are turned off selectively, regardless of preference settings, when space in the toolbar area becomes limited.

To move a toolbar:

Do one of the following:

● To move a toolbar in the toolbar area, drag the toolbar by the separator bar, which is

located at the left edge of a toolbar.You can move the toolbar within the toolbar area, or you can drag the toolbar into the document pane to create a floating toolbar. You can drag the bar back to its original location.

● To move a floating toolbar to any other location, drag the toolbar by its title bar.

Moving a section of tools from the toolbar area

To lock or unlock the position of toolbars:

Choose View > Toolbars > Lock Toolbars.

The separator bars disappear when toolbars are locked.

Note: Lock Toolbars only locks the position of toolbars in the toolbar area. Floating toolbars are not locked in position.

To dock toolbars:

Choose View > Toolbars > Dock All Toolbars to expand and dock all floating toolbars in their default location in the toolbar area. If necessary, the toolbar area expands to three lines, and toolbar labels are hidden selectively to save space.

To return toolbars to their default configuration:

Choose View > Toolbars > Reset Toolbars.

Setting preferences

You can use the Preferences dialog box in Adobe Reader to define a default page layout and customize your application in many other ways. These preferences control the application on your system; they are not associated with a particular Adobe PDF document.

To set preferences:

1. Do one of the following:

● Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS).

● Choose Preferences from the document pane menu.

2. In the Preferences dialog box, select one of the preference categories from the list at the left.

3. Select preference options for that feature, and then click OK. Click Cancel to leave the settings unchanged.

Related Subtopics:

Setting preferences for visually impaired users Preference categories Startup preferences Page Display preferences General preferences Full Screen preferences Setting Multimedia preferences

Setting preferences for visually impaired users

Vision- and motor-impaired users can use the Accessibility Setup Assistant to change the way that PDF documents appear on-screen and how they're read by assistive technology. (See Setting accessibility preferences.) Single-key accelerators and keyboard shortcuts

make document navigation simpler. For common keyboard shortcuts, see

shortcuts.

About keyboard

Preference categories

You set the preference options by category.

Sets preferences for viewing 3D files. This preference is available in full version of Adobe Reader.

Accessibility

Sets preferences for making Adobe PDF documents easier to access for vision- and motion-challenged users. (See Setting accessibility preferences.)

Forms

Sets preferences for the appearance and functionality of forms. (See Setting Forms

preferences.)

Full Screen

Sets preferences for navigation, transitions, and mouse behavior when documents are viewed in full screen mode. (See Full Screen preferences.)

General

Sets miscellaneous preferences, including display and text and image selection preferences. (See General preferences.)

Identity

Sets preferences for personal information used for authorship and digital signatures.

International

Sets the language used in Adobe Reader or lets you choose the language each time you start Adobe Reader. You can control the default paragraph direction and turn on options for right-to-left languages.

Internet

Sets web browser and Internet connection options. You can set preferences to check your default browser settings for compatibility with the application each time the application starts, and you can choose a connection speed that is used by the multimedia plug-in. This is also where you set your Internet connection setting. (For more information on setting up Adobe Reader as a helper application in Windows, see Viewing Adobe PDF documents in

a web browser.)

JavaScript

Sets preferences for enabling JavaScript. To access the JavaScript Reference Guide, go to http://partners.adobe.com/ans/developer/acrosdk/main.html (English only) on the Adobe website.

Multimedia

Sets the preferred media player to play 3D content, movies, and sound clips, as well as other multimedia options. (See Setting Multimedia preferences.)

Page Display

Sets options that define the page display, including smoothing text, line art, and images, as well as determining whether CoolType is used. Smoothing the edges of text and monochrome images minimizes the contrast between the background and the text or image, which sometimes improves the quality of the display on-screen, especially with larger text sizes. CoolType lets you adjust text display to work optimally with your monitor. (See Page Display preferences.)

Reading

Sets read-out-loud options, such as pitch, volume, and speed, for speech used in voice delivery, as well as reading order and screen reader options. (See Setting Reading

preferences.)

Sets preferences for index-based searches and fast find. (See Setting Search preferences.)

Security

Sets the preferred security handler and the preferences for creating and managing digital signatures and their appearance. (See Setting Digital Signature preferences.)

Spelling

Sets preferences for the spell checker and determines whether spelling is checked during typing. (See Setting Spelling preferences.)

Startup

Sets preferences for opening the application and opening documents. (See Startup

preferences.)

Trust Manager

Sets permissions for trusted entities. (See Setting Trust Manager preferences.).

Units

Sets the page units.

Updates

Defines how to check for software updates. (See Additional new features.)

Startup preferences

The Startup panel of the Preferences dialog box defines how documents open and how the application starts. It includes the following options:

Maximum Documents In Most-Recently Used List

Sets the maximum number of documents listed in the File menu (Windows) or when you choose File > Open Recent File (Mac OS). The default is five for Windows and nine for Mac OS.

Reopen Documents To Last Viewed Page

Determines whether documents open automatically to the last viewed page within a work session.

Use Page Cache

Places the next page in a buffer even before the current page is viewed to reduce the amount of time required to page through a document.

Allow Layer State To Be Set By User Information

Allows the author of a layered PDF document to specify layer visibility based on user information.

Display The Document Status Dialog When These Status Items Appear

Determines which documents automatically show a status dialog box when they are opened.

Display Splash Screen

Determines whether the application splash screen appears each time the application starts.

Use Only Certified Plug-ins

Ensures that only Adobe-certified third-party plug-ins are loaded.

Show Messages And Automatically Update

Relates to the message bar at the top right of the Adobe Reader window.

Page Display preferences

The Page Display panel of the Preferences dialog box includes the following options for the appearance of pages:

Default Page Layout

Sets the page layout used for scrolling when you first open a document. Automatic uses the document setting.

Display Large Images

Displays large images. If your system is slow to display image-intensive pages, you may want to make sure that this option is not selected.

Display Page To Edge

Eliminates the thin white border that appears around the edge of Adobe PDF pages created by some applications. If you do not select this option, pages print with a white border, as defined by the printer driver.

Display Transparency Grid

Displays a grid behind transparent objects.

Use Logical Page Numbers

Enables you to use the Number Pages command to display Adobe PDF page numbering that matches the numbering printed on the pages. A page's number, followed by the page position in parentheses, appears in the status bar and in the Go To Page and Print dialog boxes. For example, if the first page in a document is numbered "i", it might appear as "i (1 of 10)". If this option is not selected, page numbering information in documents is ignored and pages are numbered using arabic numbers starting at 1. Selecting this option should alleviate most cases of unexpected Go Back behavior in your web browser.

Use CoolType

Adjusts text display to work optimally with your monitor.

Overprint Preview

Turns overprint preview on or off. The Overprint Preview mode lets you preview (onscreen) the effects of ink aliasing in the printed output. A printer or service provider may create an ink alias if a document contains two similar spot colors and only one is required, for example.

Smooth Text, Line Art, and Images

Select whether to smooth text, line art, or images. The default is to smooth both text and images.

Use Greek Text Below

Displays text below the designated point size as gray lines (or greeked text) to speed display time.

Use System Setting

Uses the system settings for monitor resolution.

Custom Resolution

Sets the monitor resolution.

Default Zoom

Sets the magnification level for PDF documents when they are first opened. This value overrides document settings. Automatic uses the setting of the PDF document.

Max Fit Visible Zoom

Sets the maximum magnification level for the fit visible view and for viewing articles.

General preferences

The General panel of the Preferences dialog box provides the following preference options:

Automatically Save Document Changes To Temporary File Every

Determines how often Reader automatically saves changes to an open document. This option is available only for documents with additional usage rights.

Automatically Detect URLs From Text

Specifies whether web links that weren't created with Acrobat are automatically identified in the PDF document and become clickable links.

Open Cross-Document Links In Same Window

Closes the current document and opens the document being linked to in the same window, minimizing the number of windows open. If the document being linked to is already open in another window, the current document is not closed when you click a link to the open document. If you do not select this option, a new window opens each time you click a link to a different document.

Note: To override this setting, whether selected or deselected, press Ctrl (Windows) or Option (Mac OS) when clicking a link.

Save As Optimizes For Fast Web View

Restructures a PDF document for page-at-a-time downloading from web servers.

Emit Passthrough PostScript When Printing

Enables PostScript XObjects in the PDF file to be emitted when that PDF file is printed to PostScript® printer.

Enable Print Preview

Controls the display window in the Print dialog box that shows how the PDF will print. Turning this off speeds up the Print dialog box display.

Use Single Key Accelerators To Access Tools

Enables you to select tools with a single keystroke. This is off by default.

Enable Text Selection For The Hand Tool

Enables the Hand tool to automatically function as the Select tool when it hovers over text in an Adobe PDF document.

Disable Edit Warnings

Disables warning boxes that would normally open when you delete items in a PDF document.

Show Documents in Taskbar

Turns on or off the feature that adds a button to the Windows taskbar for each document open in Adobe Reader. You can click this button to move between open documents.

Select Tool Options

Determines the selection order of text and images.

Text Selection Margin Size

Sets the distance, in pixels, that the Select tool has to be from text before it changes to a text selection pointer. You can set the value from zero to thirty pixels.

Column Selection Margin Size

Sets the distance, in pixels, that the Select tool has to be from the text selection margin before it switches from text selection to column selection.You can set the value from zero to thirty pixels. If you set the value at 0 pixels, you cannot select columns.

Use Fixed Resolution For Snapshots

Sets the resolution used to copy the image captured with the Snapshot tool.

Full Screen preferences

The Full Screen panel of the Preferences dialog box provides the following navigation and appearance options when an Adobe PDF document is being viewed in Full Screen view.

Advance Every

Specifies whether to advance automatically from page to page every set number of seconds. You can page through a document using mouse or keyboard commands even if automatic paging is selected.

Loop After Last Page

Lets you page through a PDF document continuously, returning to the first page after the last. This option is typically used for setting up kiosk displays.

Escape Key Exits

Lets you exit Full Screen view by pressing the Escape key. If this option is not selected, you can exit by pressing Ctrl+L (Windows) or Command+L (Mac OS).

Left Click To Go Forward One Page; Right Click To Go Back One Page

Lets you page through an Adobe PDF document by clicking. You can also page through a document by pressing Return, Shift+Return (to go backward), or the arrow keys.

Show Navigation Bar

Shows a minimal navigation toolbar whenever Adobe Reader is running in Full Screen view.

Ignore All Transitions

Removes transition effects from presentations that you view in Full Screen view.

Default Transition

Specifies the transition effect to display when you switch pages in Full Screen view and no transition effect has been set for the document being viewed.

Mouse Cursor

Specifies whether to show or hide the pointer.

Background Color

Specifies the window's background color in Full Screen view. If you choose Custom, you can select a color from the system color palette.

Setting Multimedia preferences

You can select the preferred media player to play sound and movie clips, determine whether the Player Finder dialog box appears, and set multimedia accessibility options for visually impaired users. For example, some movie clips include subtitles, dubbed audio, or supplemental text captions. You can determine whether these items appear when the movie is played in your Adobe PDF document.

To change multimedia preferences:

1. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and then select Multimedia on the left side of the dialog box.

2. From the Preferred Media Player menu, select an option to determine the player that will play the media clip. The menu displays currently installed players.

3. Under Accessibility Options, select which special features are allowed to be played, specify the preferred language for the media in case multiple languages are available, and then click OK.

For information on setting multimedia preferences for trusted documents, see Setting

Trust Manager preferences.)

Viewing Adobe PDF documents in a web browser

Adobe Reader makes viewing Adobe PDF documents on the web easy. You can view PDF documents in your browser, or you can set up Adobe Reader to work separately as a helper application so that when you open or download PDF documents from the web they open in a separate Adobe Reader window. If you set your preferences to start Adobe Reader as a separate application outside your browser and automatically open linked PDF documents in Adobe Reader, you cannot use Fast Web Viewing, form submittal in a browser, or search highlighting on the web.

To use Adobe Reader as a helper application:

1. Choose Edit > Preference (Windows) or Adobe Reader > Preferences (Mac OS), and select Internet.

2. Deselect Display PDF In Browser, and click OK.

To set browser and Internet preferences:

Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and select Internet in the left pane. Set the following options, and then click OK.

Display PDF In Browser

Displays any PDF document opened from the web inside the browser window. If this optionis not selected, PDF documents open in a separate Adobe Reader window.

Allow Fast Web View

Downloads PDF documents for viewing on the web one page at a time. If this option is not selected, the entire PDF file downloads before it appears. If you want the entire PDF document to continue downloading in the background while you view the first page of requested information, also select Allow Speculative Downloading In The Background.

Allow Speculative Downloading In The Background

Allows a PDF document to continue downloading from the web, even after the first requested page appears. Downloading in the background stops when any other task, such as paging through the document, is initiated in Adobe Reader.

Connection Speed

Choose a connection speed from the menu. This setting is also used by the multimedia plug-in.

Internet Settings

Click to set up your Internet connection. Follow the prompts, or consult your ISP provider if you need help.

Related Subtopics:

Viewing in a browser in Windows Viewing in a browser in Mac OS

Viewing in a browser in Windows

You can view the PDF document in the web browser if you are using Internet Explorer 5.5 or later, Netscape Navigator 7.1 or later, or America Online 9.0 or later. Because keyboard commands may be mapped to the web browser, some Adobe Reader shortcuts may not be available. Similarly, you may need to use the tools and commands in the Adobe Reader toolbar rather than the browser toolbar or menu bar. For example, to print a PDF document, you need to use the Print button in the Adobe Reader toolbar rather than choosing File > Print in the browser. (In Internet Explorer, you can choose File > Print, Edit > Copy, and Edit > Find on the Internet Explorer toolbar.)

Viewing in a browser in Mac OS

Adobe Reader works automatically with Safari version 1.2.3 or later and Mac OS 10.3 or later to make viewing Adobe PDF documents on the web easy. The first time you open Adobe Reader, your system automatically is configured to use Adobe Reader to open PDF files in your browser. Adobe Reader does not add any tools or menus to the Safari toolbar and menu bar.

Note: Be sure that Safari is not running the first time you start Adobe Reader.

When you view PDF documents in your browser, some keyboard commands may not be available because they are mapped to the web browser. Similarly, you may need to use the tools and commands in the Adobe Reader toolbar rather than the browser toolbar or menu bar. For example, to print a PDF document, you need to use the Print button in the Adobe Reader toolbar rather than the Print command in the browser.

Working with non-English languages in Adobe PDF files

Adobe Reader lets you view, search, and print PDF documents that contain Asian (Traditional and Simplified Chinese, Japanese, and Korean), Central and Eastern European, and Cyrillic text. You can also use these languages when you fill in forms, add comments, and apply digital signatures.

Related Subtopics:

About Asian-language Adobe PDF files About Central- and Eastern European-language Adobe PDF files

About Asian-language Adobe PDF files

This section covers managing Asian-language PDF files on a non-Asian-language system. Almost all of the Adobe Reader features are supported for Traditional and Simplified Chinese, Japanese, and Korean text.

On Mac OS, application and system support for Asian text is automatic.

In Windows, you need to have language font kits for both the application and your system. If you try to open a PDF file for which you don't have the correct language font kits installed, you are automatically prompted to download and install the required language font kits using the Updates command.

About Central- and Eastern European-language Adobe PDF files

You can work with Adobe PDF files that contain Cyrillic text (including Bulgarian and Russian), Central European text, and Eastern European text (including Czech, Hungarian, and Polish), if the fonts are embedded in the PDF files. If the fonts are embedded, you can view and print the files on any system. Fonts do not need to be embedded to use the Search feature.

Note: If you open a PDF file in which form fields or text boxes contain these languages but the fonts are not embedded and are not installed on your system, the Updates command automatically prompts you to download and install the necessary language font kits.

Printing

Printing Adobe PDF documents About downloading language-specific fonts Previewing how colors overprint Printing over the Internet

Printing Adobe PDF documents

Most of the options in the Adobe Reader Print dialog box are the same as for other applications. For basic office printing, you start by selecting the printer, page size, page orientation, and other general printing options in the Print Setup (Windows) or Page Setup (Mac OS) dialog box.

You can also print an Adobe PDF document to a mobile device over the Internet. (See

Printing over the Internet.)

To print an Adobe PDF document:

1. If necessary, do one of the following:

● To select pages to print, select thumbnails in the Pages tab. You can Ctrl-click (Windows)

or Command-click (Mac OS) thumbnails to select noncontiguous pages, or Shift-click to select a contiguous range of pages. You can also select a contiguous page range in the Print dialog box.

● To select an area on a page to print, use the Snapshot tool and drag around the area

you want to print. Adobe Reader copies the selected area to the Clipboard and displays a message; click OK to close the message box.

2. Choose File > Print Setup (Windows) or File > Page Setup (Mac OS) to set general printing options. The available options vary with different printers and drivers. See your printer driver documentation for details.

3. Click the Print button , or choose File > Print.

4. Choose a printer from the list at the top of the Print dialog box.

5. (Mac OS) Choose an option from the Presets pop-up menu.

6. In Windows, click Properties to set printer driver options. In Mac OS, set printer driver options in the Print Center.

7. In the Adobe Reader Print dialog box, in the Comments And Forms pop-up menu, specify which visible content prints. The Document option prints document contents and form fields. Document And Markups prints document contents, form fields, and comments. Document And Stamps (the default) prints the document, form fields, and stamps, but no other markups, such as note comments and pencil lines.

8. Select any of the following options, and then click OK (Windows) or Print (Mac OS). Available options may vary. For example, the Page Order option is available only if you choose Multiple Pages Per Sheet for Page Scaling.

Current View/Selected Graphic

Prints the page area (including text, comments, and so on) that is visible in the current view. The option name changes depending on whether you have a page selected (Current View) or an area on a page selected using the Snapshot tool (Selected Graphic).

Current Page

Prints the page that is visible in the current view.

Pages From/To

Prints a range of pages. In Windows, if the Use Logical Page Numbers option is selected in Page Display Preferences, you can enter numbers that match the numbering printed on the pages using roman numerals or actual page numbers. For example, if the first page of a document is numbered iii, you can enter iii or 1 to print that page.

Page Scaling

Reduces, enlarges, or divides pages when printing. Adobe Reader supports page sizes up to 15,000,000 inches (38,100,000cm) by 15,000,000 inches (38,100,000cm).

● None prints the upper left or center of a page (if auto-rotated and centered) without

scaling. Pages or selections that don't fit on the paper are cropped.

● Fit To Printer Margins reduces or enlarges each page to fit the imageable (or printable)

area of the currently selected paper size. The printer driver determines the imageable area of the paper.

● Reduce To Printer Margins shrinks large pages to fit the currently selected paper size but

does not enlarge small pages. If an area selected is larger than the imageable area of the currently selected paper, it is scaled to fit the imageable area.

● Multiple Pages Per Sheet prints multiple pages on the same sheet of paper. Page rendering

is properly adjusted to the actual paper size, and all rendering is done at the actual resolution of the output device. When Multiple Pages Per Sheet is selected, you can specify settings for Pages Per Sheet, Page Order, Print Page Border, and Auto-Rotate Pages.

Note: Adobe Reader N-up (Multiple Pages Per Sheet) printing works independently from the N-up printing features of printer drivers. The Adobe Reader print settings do not reflect the N-up settings of the printer drivers. If the N-up printing features are enabled in both Adobe Reader and the printer driver, the output is generated by two nested N-up processes.

Pages Per Sheet

Prints a predefined number of pages, or a custom number (up to 99) horizontally and vertically during Multiple Pages Per Sheet printing. If you select a predefined number from the menu, Adobe Reader automatically selects the best paper orientation. Drag the slider below the Preview to view the individual pages.

Page Order

Defines how the pages are ordered on paper during Multiple Pages Per Sheet printing. Horizontal places pages from left to right, top to bottom. Horizontal Reversed places pages from right to left, top to bottom. This page order is suitable for Asian-language documents. Vertical places pages top to bottom, left to right. Vertical Reversed places top to bottom, right to left. This page order is suitable for Asian-language documents.

Print Page Border

Draws the crop box (the page boundary of PDF pages) during Multiple Pages Per Sheet printing.

Auto-Rotate Pages

Adjusts the PDF document's orientation to match the orientation specified in the printer properties.

Note: The Shrink Large Pages option is always active for Multiple Pages Per Sheet printing. Therefore, the pages are always resized to fit the available imaging area regardless of how the Auto-Rotate And Center option is set.

Auto-Rotate And Center

Adjusts the PDF document's orientation to match the orientation specified in the printer properties and centers the page in the imaging area.

Print To File (Windows)

Creates a device-dependent PostScript file of the document.

Choose Paper Source By PDF Page Size

(Windows) Uses the PDF page size to determine the output tray rather than the page setup option. This is useful for printing PDF files that contain multiple page sizes on printers that have different-sized output trays.

Printing Tips

If you are connected to the Internet, this option connects to the Adobe website for information on how to troubleshoot printing problems.

Advanced

Opens a panel for setting additional printing options. (See Setting advanced print options.)

Related Subtopics:

Setting advanced print options

All of the options in the Advanced Print Setup dialog box are available for PostScript printers only, except for Print As Image.

To set options in the Advanced Print Setup dialog box:

1. In the Print dialog box, click Advanced. (See Printing Adobe PDF documents.)

2. For Language, specify which level of PostScript to generate for the pages. Choose the level of PostScript appropriate for your printer.

3. For Font And Resource Policy, specify how fonts and resources in the document are sent to a printer when those fonts and resources are not present on the printer.

● Send At Start downloads all fonts and resources at the start of the print job. The fonts and

resources remain on the printer until the job has finished printing. This option is the fastest but uses the most printer memory.

● Send By Range downloads fonts and resources before printing the first page that uses

them, and then discards them when they are no longer needed. This option uses less printer memory. However, if a PostScript processor reorders the pages later in the workflow, it might not reorder the font downloading correctly, resulting in missing fonts.

● Send For Each Page downloads all fonts and resources for a given page before the page

prints, and then discards the fonts when the page has finished printing. This option uses the least printer memory.

4. Do any of the following, and then click OK:

● Select Download Asian Fonts to print documents with Asian fonts that are not installed on

the printer or embedded in the Adobe PDF document. The Asian fonts must be present on the system in use. (See About downloading language-specific fonts.)

● Select Emit CIDFontType2 As CIDFontType2 (PS Version 2015 And Greater) to preserve

the hinting information in the original font when printing. If this option is not chosen, CIDFontType2 fonts are converted to CIDFontType0 fonts, which are compatible with a wider range of printers. This option is available for PostScript 3 and PostScript Level 2 (PostScript version 2015 and later) output devices.

● Select Discolored Background Correction to correct severe discoloration during printing,

such as white backgrounds printing as yellow.

● If normal printing doesn't produce the desired results, select Print As Image to print pages

as bitmap images. Print As Image resolves many problems associated with printing to desktop printers.This option is not available for QuickDraw (Mac OS) printing.

About downloading language-specific fonts

Select the Download Asian fonts option in the Advanced Print Setup dialog box if you want to print an Adobe PDF document with Asian fonts, but the fonts are not installed on the printer or embedded in the document. (Embedded fonts are downloaded whether or not this option is selected.) You can use this option with a PostScript Level 2 or higher printer. In Adobe Reader, Asian fonts are installed on demand if you open a PDF document containing them.

If Download Asian Fonts is not selected, the PDF document prints correctly only if the referenced fonts are installed on the printer. If the printer has similar fonts, the printer substitutes those. If there are no suitable fonts on the printer, Courier is used for the text.

If Download Asian Fonts does not produce the results you want, print the PDF document as a bitmap image. Printing a document as an image may take longer than using a substituted printer font.

Note: Some fonts cannot be downloaded to a printer, either because the font is a bitmap or because font embedding is restricted in that document. In these cases, a substitute font is used for printing, and the printed output may not match the screen display.

Previewing how colors overprint

Overprint Preview mode lets you see (on-screen) the effects of ink aliasing in the printed output. Spot colors aliased to other spot colors or to process colors are reflected directly in the open document.

To preview how colors will overprint and blend:

1. With the PDF file open, choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS) and select Page Display on the left.

2. Select Overprint Preview.

Printing over the Internet

You can send open Adobe PDF documents to printers and fax machines in the PrintMe network or securely store PDF files online for on-demand printing.

To print over the Internet:

1. Save the document, and then choose File > PrintMe Internet Printing.

2. Follow the instructions in the URL provided.

FORMS

About Adobe PDF forms

An Adobe PDF form is an electronic-based document that can collect data from a user and then send that data via email or the web. A PDF form can contain static or interactive form fields; interactive form fields let the user fill in the form using their computer, while static form fields must be printed and filled in by hand. Users who fill in a PDF form that contains interactive form fields using Adobe Acrobat Professional or Adobe Acrobat Standard can save their form data along with the PDF form; Adobe Reader users can save only a blank copy of the PDF form, unless the form author added special usage rights.

It's easy to create electronic PDF forms using Adobe Designer or Adobe Acrobat Professional. You can design and create an entirely new form, or you can quickly convert your existing paper and electronic forms to PDF and then add PDF form fields.

There are three types of Adobe PDF forms:

● Fill-and-print PDF forms are typically digital presentations of paper forms. Fill-and-print

forms may contain interactive form fields or static form fields; either way, the user must manually deliver the form, such as via postal mail or fax machine.

● Submit-by-email PDF forms contain a button that either extracts the form data from the

PDF form and attaches that data to an email message or attaches the complete PDF document.

● Submit on-line PDF forms contain a button that sends the form data to an on-line

repository, such as a database.

Related Subtopics:

Elements of an Adobe Acrobat PDF form Setting Forms preferences

Elements of an Adobe Acrobat PDF form

A PDF form created by Acrobat Professional can contain the following form elements:

Button

Can specify an action, such as opening a file, playing a sound, or submitting data to a web server.

Check boxes

Presents a group of choices from which you can typically select one or more items.

Combo box

Presents a list of items in a pop-up menu for you to choose from or lets you enter your own values.

Document Message Bar

Displays information about the PDF form and displays tools.

List box

Displays an entire list of options that you can scroll through and from which you may be able to select more than one item.

Radio buttons

Present a group of choices from which you can typically only select one item.

Text field

Lets you fill in text such as name, address, and phone number.

Digital signature field

Lets you electronically sign a PDF document with a digital signature.

Adobe Acrobat PDF form A. Combo box B. Digital Signature field C. Text boxes D. Forms Document Message Bar E. Check boxes F. Radio buttons G. List box H. Buttons

Setting Forms preferences

To control various aspects of your interaction with form fields, use the Forms preferences.

To set Forms preferences:

1. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and select Forms on the left.

2. To set the General forms preferences, select any of the following:

● To automatically perform all field calculations upon user entry, select Automatically

Calculate Field Values.

● To display which form field currently has the focus, select Show Focus Rectangle.

● To retain forms data in the Internet browser, select Keep Forms Data Temporarily

Available On Disk.

● To display a plus sign (+) indicating when text fields exceed the bounds specified when

the fields were created, select Show Text Field Overflow Indicator.

● To hide the forms document message bar by default whenever a PDF form is opened in

Reader, select that option.

3. To set the Highlight Color forms preferences, do any of the following:

● To display a black outline around a form field when you place the pointer over that form

field, select Show Border Hover Color For Fields.

● If you want to change the color that appears in the background of all form fields when you

select Highlight Fields in a PDF form's Document Message Bar, click the Fields Highlight Color button to select a color.

● To display a particular color border around form fields that the form creator has made

required, click the button next to Required Fields Highlight Color, and select a color. The color appears in required form fields only after you attempt to submit the form.

For information on using the Auto-Complete preferences, see Completing fields

automatically.

Filling in Adobe PDF Forms

About completing Adobe PDF forms Completing Adobe PDF forms Importing and exporting form data Emailing completed forms

About completing Adobe PDF forms

Adobe PDF forms can be noninteractive or interactive. Noninteractive PDF forms must be printed in order to be filled in, while interactive PDF forms contain form fields you can fill in on-screen. A PDF form is made interactive if the creator of the PDF form set up the document with appropriate form fields and properties in Adobe Designer, Adobe Acrobat Professional, Acrobat Content Server, or even Adobe® GoLive® CS.

You can print a PDF form but you can't save the data that you enter into the PDF form, unless the form author included additional usage rights in the PDF file. Instead, you can submit the form data via email or the web if the PDF author provided these options.

Completing Adobe PDF forms

If a PDF form contains interactive form fields, you can fill in the form with the Basic toolbar's Hand tool. When you place the Hand tool pointer over an interactive form field,

the pointer icon changes from the Hand icon Pointing Hand Plus icon

aren't interactive, the Hand tool's pointer icon noninteractive PDF form and fill it out by hand.

Note: Data you enter into a fillable form isn't saved with the PDF form, unless the PDF document contains special usage rights. Instead, you can print the form you've filled in or use the form's submit button if one is provided by the form creator.

Some text fields are dynamic, which means they automatically resize to

accommodate the amount of data you enter and can span across pages. (See About form

fields that span multiple pages and About typing in forms with barcodes.)

To fill out an interactive form:

to the Pointing Hand icon , the

, the Arrow icon , or an I-beam icon . If the form fields

doesn't change; instead, you can print a

1. Select the Hand tool .

2. If you want to make form fields easier to identify in the PDF file, do any of the following in the Document Message Bar if the option appears:

● To display a light blue color in the background of all form fields, select Highlight Fields.

● To display a red outline around all form fields that you're required to fill, select Highlight

Required Fields. (This option appears only if the PDF form contains required fields.)

3. Click inside a form field. The I-beam pointer allows you to type text; the Arrow icon lets you select an item in a list box; the Pointing Finger icon icon

, lets you select a button, a check box, a radio button, or an item from a list.

or the Pointing Hand Plus

4. After entering text or making a selection, do any of the following:

● Press Tab or Shift+Tab to accept the form field change and go to the next or previous field.

● Press Enter (Windows) or Return (Mac OS) to accept the text form field change and

deselect the current field. If the current field is a check box, pressing Enter or Return turns the check box on or off. In a multiline text form field, pressing Enter or Return creates a paragraph return in the same form field. You can use Enter on the keypad to accept the change.

● Press the Up or Left Arrow key to select the previous radio button in a group of radio

buttons, or press the Down or Right Arrow key to select the next radio button.

● Press Esc to reject the form field change and deselect the current form field. If you are in

Full Screen mode, pressing Esc a second time causes you to exit Full Screen mode.

5. Once you have filled in the appropriate form fields, do one of the following:

● Click the submit form button, if one exists. Clicking this button sends the form data to a

database across the web or over your company intranet.

● Choose File > Save As, and rename the file to save the form without the data you entered.

● Print the form. (See Printing Adobe PDF documents.)

For information about how to fill in a digital signature form field, see About signing PDF

documents.

To clear a form in a browser:

Do one of the following:

● Select the reset form button, if one exists. You cannot undo this action.

● Quit the browser, and start again.

Clicking the web browser's Reload or Refresh button or the Go Back button, or following a link in a browser window, may not clear a form.

Related Subtopics:

Completing fields automatically About form fields that span multiple pages About typing in forms with barcodes Spell-checking text in forms

Completing fields automatically

You can use the Auto-Complete Forms preferences to save time when filling in forms. If the first few characters you type in a form field match something you've typed in a previous form field, the Auto-Complete feature either displays a list of the most probable matches or automatically enters a very probable match for you.

To set Auto-Complete preferences:

1. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and select Forms on the left.

2. Choose an option from the Auto-Complete pop-up menu. When you choose an option, the box below the option describes the effect of the selected option.

3. If you want to include numerical characters in the auto-complete memory, select Remember Numerical Data.

To delete one or more Auto-Complete entries from storage:

1. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and select Forms from the list.

2. Click Edit Entry List.

3. In the Auto-Complete Entry List dialog box, do one of the following, and click Yes in the confirmation dialog box:

● To remove all of the entries, click Remove All.

● To remove only some of the entries, select the entries and click Remove. Shift-click to

select multiple adjacent entries, or Ctrl-click (Windows) or Command-click (Mac OS) to select multiple nonadjacent entries.

About form fields that span multiple pages

Dynamic PDF forms can contain a dynamic text field that grows in size to accommodate the data you've entered into it; if necessary, the field may span onto the next page. A scroll bar appears in dynamic text fields when the data you enter exceeds the current size of the field; when you're finished entering data and the field is deactivated, the text field expands to display all of the entered data. If you want to continue editing a dynamic text field that spans across more than one page, you can begin editing the field on either page; you'll have access to all of the text in the box, no matter which page the text appears on.

Entering text in a form field that spans across two pages

About typing in forms with barcodes

PDF forms can contain barcode form fields that the creator of the PDF document added for various identification purposes, such as for an inventory of products. Barcode fields are either static or interactive. Interactive barcode fields that are created in Adobe Designer automatically encode the data that's entered into the form fields. The process of filling in an interactive PDF form that contains a static or interactive barcode is no different from filling in any other interactive PDF form.

Static barcode (left) and interactive barcode (right) created in Adobe Designer

Spell-checking text in forms

You can spell-check the text you typed in form fields. However, you cannot check the spelling of text in the underlying Adobe PDF document. (To do that, use the source application to spell-check the document before you create the PDF document.) Unrecognized words appear underlined after you type them. You can edit these words in context, or you can open the Check Spelling dialog box.

To change a single misspelled word:

Right-click (Windows) or Control-click (Mac OS) the word in the form field, and then choose the correct word from the list of alternatives.

To spell-check text in forms:

1. Do one of the following to open the Check Spelling dialog box:

● In Reader, choose Edit > Check Spelling > In Comments and Form Fields.

● In a web browser or in Reader, click the Spell Check Comments And Form Fields

button

in the Edit toolbar.

2. Click Start to begin the spell check.

When a word that may be misspelled is found, it appears under Word Not Found. Suggested corrections appear under Suggestions.

3. Do one of the following. The next unrecognized word (if any) is highlighted. Repeat this step until the Restart button appears.

● Edit the unrecognized word in the Word Not Found box. To undo your change, click

Undo Edit. To accept your change, click Change.

● Double-click a word from the Suggestions box to select a correction, or select the word,

and click Change to replace the unrecognized word. Click Change All to replace every instance of the unrecognized word with the selected suggestion.

● Click Ignore if you don't want to change that instance of the word, or click Ignore All to

ignore every instance of the word.

● Click Add if you want to add the word to your personal dictionary.

4. Click Done when you are finished with the spell check.

To specify and edit a language dictionary:

1. Choose Edit > Check Spelling > Edit Dictionary.

2. From the Dictionary menu, choose the language dictionary you want to use.

3. If you want to edit the dictionary, do any of the following:

● To remove words you've added to the dictionary, select the word from the Entry list, and

click Delete.

● To add words to the dictionary, enter a word in the Entry box, and click Add.

● To change a word, select the word in the Entry list, edit the word in the Entry box, and

then click Change.

4. Click Done.

Importing and exporting form data

If the author of the Adobe PDF document enabled special usage rights, you can export the form data that you entered to a separate file. Exporting form data lets you save the existing data separate from the PDF file, which you can then send via email or the Internet. You can save the form data as a tab-separated text file, Forms Data Format (FDF), or in XFDF (XML-based FDF files). The exported file will be considerably smaller than the original PDF file. A smaller file is preferable for archiving or sharing data electronically. You can also import data from the exported file into another form if that form has fields with the same names.

You can also import file data from a text file. Each row in the text file must be tabdelimited to create columns, as in a table. When a row of data is imported, each cell becomes the value of the form field that corresponds to the column name.

Note: You cannot export or import data in Adobe Reader unless the Adobe PDF file has special usage rights assigned.

To export form data to a file:

1. Open the Adobe PDF form and fill it out.

2. Choose File > Form Data > Export Data From Form.

3. Specify a location and filename, and then click Save.

To import form data from a file:

1. Open the Adobe PDF form.

2. Choose File > Form Data > Import Data To Form.

3. Select a file, and click Select.

Note: If you import form data from a form that does not match the form you are importing into, only the form fields that match are updated, and those that do not match are ignored. Existing text in text form fields is replaced if you import data to those fields.

Emailing completed forms

PDF forms can contain an email-based submit button that exports the information that you entered into the PDF form, which you must then email with your own email application. You have the option to email the PDF with a desktop or web-based email application, or you can submit the form data at a later time.

Note: If the PDF form doesn't contain an email-based submit button, it may have a submit button that sends the form data via the web or some other service.

To submit an email-based PDF form:

1. After you've filled in the PDF form, click the Submit button on the PDF form.

2. In the Select Email Client dialog box, select the option that best describes how you send email; then click OK:

● Desktop Email Application, such as Microsoft Outlook or Eudora. For next steps, see

Submitting PDF forms with a desktop email application.

● Internet Email for web browser-based services, such as Microsoft Hotmail or Yahoo mail.

For next steps, see Submitting PDF forms with a web-based email service.

● Other if your email application or service isn't available or you don't know which option

to choose. For next steps, see Submitting a PDF form at a different time.

Related Subtopics:

Submitting PDF forms with a desktop email application Submitting PDF forms with a web-based email service Submitting a PDF form at a different time

Submitting PDF forms with a desktop email application

When you click an email-based submit button in a PDF form, you have the option to submit the form data with your preferred desktop email application.

To submit a PDF form with a desktop email application:

1. Click the submit or return form button on the PDF form.

2. In the Select Email Client dialog box, select Desktop Email Application; then click OK.

3. In the Send Data File dialog box, click Print Form if you want a copy of the filled-in form; then click Send Data File.

Your default email application displays a new email message with the To, Subject, Body, and Attachment fields automatically filled in.

4. Use your email application to send the email.

5. Click Close in the Email Confirmation dialog box.

Submitting PDF forms with a web-based email service

When you click an email-based submit button in a PDF form, you have the option to submit the form data with a web-based email service.

To submit a PDF form with a web-based email service:

1. Click the submit or return form button on the PDF form. If the form fields are blank, the Email A Blank Copy Of This Form dialog box appears; click Email A Blank Copy.

2. In the Select Email Client dialog box, select Internet Email; then click OK.

3. In the Sending The Data File dialog box, click Save Data File.

4. In the Save Data File dialog box, choose a location on your computer to save the file; then click Save.

5. Open a new browser window, log in to your web-based email service, and use your service to create a new blank email.

6. In the Sending The Data File dialog box in Adobe Reader, select the value in the To field; then right-click (Windows) or Control-click (Mac OS), and choose Copy.

7. In your blank email message in your Internet email service, click in the To field and paste the data you copied. Repeat steps 6 and 7 for the Subject and Message Text fields.

8. Use your Internet email service to attach the data file (that you saved in step 4) to your email message.

9. If you want a copy of the filled-in form, click Print Form in the Sending The Data File dialog box in Adobe Reader.

10. Click Close in the Sending The Data File dialog box.

Submitting a PDF form at a different time

When you click an email-based submit button in a PDF form, you have the option to not submit the form data and instead to save the form data on your computer to send at a different time.

To submit a PDF form at a different time:

1. Click the Submit or Return Form button on the PDF form. If the form fields are blank, the Email A Blank Copy Of This Form dialog box appears; click Email A Blank Copy.

2. In the Select Email Client dialog box, select Other, and then click OK.

3. In the Sending The Data File dialog box, click Save Data File.

4. In the Save Data File dialog box, choose a location on your computer to save the file; then click Save.

5. Write down the values that appear in the To, Subject, and Message Text fields so you can use them later when you want to email the form data.

6. If you want a copy of the filled-in form, click Print Form in the Sending The Data File dialog box in Adobe Reader.

7. Click Close in the Sending The Data File dialog box.

8. When you want to submit the PDF form, create a new email message in your email application. Enter the To, Subject, and Message Text values that you wrote down in step

5. Use your email application to attach the data file that you saved in step 4; then send the email.

REVIEW AND MARKUP

Types of review workflows Reviewing documents with additional usage rights Tool operation basics Using email in a review Using the Tracker

Types of review workflows

In Adobe Reader 7.0, you can review and add comments to PDF documents that contain additional usage rights. You may receive an email attachment for review in one of the following types of workflows:

● Tracked email-based reviews.

● Tracked browser-based reviews. You must have access to a shared server to participate in

this type of review.

In both review workflows, you add your comments to the PDF document using tools in the Commenting toolbar. However, during an email-based review, you send the document with comments back to the review initiator via email. In a browser-based review, you upload your comments to a server.

Reviewing documents with additional usage rights

If the initiator includes additional usage rights to a PDF document, you can participate in an email-based or browser-based review, provided that you use the full version of Adobe Reader 7.0. When you open a PDF document with commenting rights in Adobe Reader, the Save command and Commenting tools are available, and a Document Message Bar appears in the document's heading. (See About Adobe PDF documents with additional

usage rights.)

Tool operation basics

Adobe Reader provides all the tools you need to participate in a PDF document review. When you open a PDF document in a review, it includes a Document Message Bar with instructions for you to complete the review. The Commenting toolbar appears with a number of tools and menus that you can use to add comments. If the review initiator specified markup tools while setting up the review, the Drawing Markup toolbar may also appear. (See About adding comments.) The Commenting toolbar includes a button for you

to send your comments back to the initiator, and to other reviewers, if you wish, when you're finished. The How To window provides additional information to help you add your comments and return your feedback to the initiator. (See

Note: When you open a PDF document in a browser-based review, the commenting tools and Document Message Bar do not appear until the PDF document is authenticated. This process may require several seconds, during which the PDF document itself can be viewed.

Using the How To pages.)

Using email in a review

To participate in reviews, you must have an email application and mail server connection. Adobe Reader works with most email applications. Although you can't initiate reviews in Adobe Reader, you can send an email message from Adobe Reader with an Adobe PDF document as an attachment.

If more than one email application is installed on your system, Adobe Reader may try to start the application you don't normally use when sending a PDF document as an attachment. If this occurs, do one of the following:

● (Windows) Double-click Internet Options in the Windows Control Panel. In the Internet

Properties dialog box, select the Programs tab, and then select your email application of choice.

● (Windows) Change the MAPI settings in your email application. In Windows, Adobe

Reader uses the Messaging Application Program Interface (MAPI) to communicate with your email application. Most email applications come with MAPI settings to handle this communication. For more information on configuring your email applications, see the email application's online Help.

● (Mac OS) In Mail (the email application that's included with Mac OS), choose File >

Preferences, select General, and then choose the email application you want to use from the Default Email Reader pop-up menu. Restart Adobe Reader for the changes to take effect. If your application is not listed, choose Select from the menu, and browse to the location. (Be aware that if you select an application that is not listed in the Default Email Reader menu, Adobe Reader may not support your application.)

● Contact the person who administers your email account for help.

Once you've verified that Adobe Reader works with your email application, you can send your comments as a PDF attachment.

Using the Tracker

The Tracker window keeps a list of all the document reviews that you participate in, including the email addresses of the initiator and other reviewers, and the date you received the review invitation. You can use the Tracker to open PDF documents currently in review, and to keep a record of reviews you've completed and review documents that you've taken offline.

To open the Tracker window:

Choose View > Tracker.

Using Commenting Tools

About adding comments Selecting tools to add comments Adding note comments Indicating text edits Highlighting, crossing out, and underlining text Adding stamps Marking up documents using drawing tools Adding comments in a text box Using the Callout tool Using the Pencil tool Using the Dimensioning tool Adding attachments as comments Spell-checking comments Changing the appearance of comments

About adding comments

A comment refers to a note, highlighting, stamps, and any other markup that you've added to an Adobe PDF document using the commenting tools. A note is the most commonly used comment. In Adobe Reader, you can add comments only if additional usage rights that enable commenting are added to the PDF document by Adobe Acrobat 7.0 Professional or Acrobat server products. Otherwise, commenting tools aren't available. (See About Adobe PDF documents with additional usage rights.) If commenting is

enabled, you can place comments anywhere in the document, and you can determine the style and format of the comment.

Note: If commenting is enabled in a PDF document that is not part of a review workflow, you must save the PDF document to your local hard drive to add comments; commenting tools won't be available in the browser window.

The tools you use to create comments are located on the Commenting and Drawing Markups toolbars. These toolbars are listed under the Tools menu and the Comment & Markup pop-up menu. The Note tool lets you add the equivalent of a sticky note to your Adobe PDF document. Other tools let you add stamps, drawing markups, or text-edit comments that indicate where you want text to be added or deleted. You can paste copied text and images into a PDF document, or attach a separate file or audio clip. Note, however, that only files that are attached by using the Commenting toolbar are tracked with other comments in a document review. You can change the default appearance of comments before or after you add them. (See Changing the appearance of comments.)

Commenting and Drawing Markups toolbars A. Note tool B. Text Edit tools C. Stamp tools D. Highlighter, Cross-Out Text, and Underline Text tools E. Attach A File As A Comment tools F. Callout tool G. Cloud tool H. Arrow tool I. Dimensioning tool J. Text Box tool

Selecting tools to add comments

If commenting is enabled, one or more toolbars appear over the document pane when you open the PDF document. The tool you want may appear on the toolbar or may be available by expanding a pop-up menu on the toolbar. After you make an initial comment, the tool changes to the Hand tool so that you can move, resize or edit your comment. (The exceptions are the Pencil, Highlighting, and Line tools, which stay selected.) To add multiple comments without reselecting the tool, change the tool properties to keep the tool selected.

To select a tool to add a comment:

1. If the Commenting toolbar is hidden, do one of the following:

● Click the Comment & Markup button. The button is unavailable when the Commenting

toolbar is open.

● Choose View > Toolbars > Commenting.

● Choose Tools > Commenting > Show Commenting Toolbar.

2. In the Commenting toolbar, click the tool or choose a tool from the tool's pop-up menu.

Note: If the menu selection has a checkmark beside it, or if the menu option is Hide Commenting Toolbar, the toolbar is already open.

To keep a commenting tool selected for repeated use:

1. Select the tool you want to use. (Don't use it yet to add a comment.)

2. Choose View > Toolbars > Properties Bar. (The Properties toolbar name changes with each tool selection.)

3. In the Properties toolbar, select Keep Tool Selected.

To select a tool to add a markup:

1. If the Drawing Markups toolbar is hidden, do one of the following:

● Choose Show Drawing Markups Toolbar from the Comment & Markup pop-up menu.

● Choose View > Toolbars > Drawing Markups.

● Choose Tools > Drawing Markups > Show Drawing Markups Toolbar.

2. Click the tool on the Drawing Markups toolbar or choose a tool from the tool's pop-up menu.

Adding note comments

If commenting is enabled in a PDF document, you can use the Note tool to add notes on any page in the document, and position them anywhere on the page. (See Reviewing

documents with additional usage rights.) A note comment is the most frequently used

comment. When you add a note comment, a note icon and a pop-up window appear. You can add bold, italics, and other attributes to text in a pop-up window, similar to formatting text in a word-processing application. If you enter more text than is visible in the pop-up window, the text scrolls. You can also resize the window, if desired, or change the icon and color by editing the note properties.

Note comments include two parts: A. Note icon, or markup B. Pop-up window

To add a note comment:

1. Do one of the following:

● Select the Note tool in the Commenting toolbar, and click where you want to place

the note, or drag to create a custom-sized window.

● Choose Add A Note from the Comment & Markup menu.

2. Type the text for the note in the pop-up window. You can also use the Select tool to copy and paste text from a PDF document into the note.

3. (Optional) Click the close box in the upper right corner of the pop-up window to close the note. Closing the pop-up window does not delete your text.

To edit a note comment:

1. Click or double-click the note icon to open the pop-up window.

2. Do any of the following:

● Edit the text as needed. When you are finished, click the close box in the upper right

corner of the pop-up window, or click outside the pop-up window.

● Choose Properties from the Options menu to change text formatting, note color, and other

note properties. (See Changing the appearance of comments.)

To resize a pop-up window, drag the lower right corner of the window to the

appropriate size.

To delete a note comment:

1. Select the Note tool , or the Hand tool .

2. Do one of the following:

● Select the note icon, and then press Delete.

● Double-click the note icon to open the pop-up window, and choose Delete from the

Options menu.

Indicating text edits

If commenting is enabled in an Adobe PDF document, you can use text edit comments to indicate where text should be edited in the source file. (See Reviewing documents with

additional usage rights.) These text edit comments do not change the actual text in the

PDF document. Instead, they indicate which text should be deleted, inserted, or replaced in the source file from which the Adobe PDF document was created. Text in the document marked to be deleted appears crossed out. Text to be inserted appears in a pop-up window, and a caret indicates where the text is to be inserted. You can also highlight or underline selected text.

To indicate where text should be inserted:

1. On the Commenting toolbar, choose the Indicate Text Edits tool from the Text Edits pop-up menu.

2. Click between the words or characters where you want to insert text.

3. Do any of the following:

● Choose Insert Text At Cursor from the Text Edits pop-up menu.

● Type the text you want to insert, or choose Insert Text At Cursor from the Text Edits pop-

up menu and then, in the pop-up window that appears, type the text to be inserted.

● To indicate that a new paragraph should be added, press Enter or Return, and then close

the pop-up window without adding text. The paragraph insertion caret

● To indicate that a space should be added, press the spacebar, and then close the pop-up

window without adding text. The space insertion caret

appears.

You can also indicate text edits by using the Select tool to select text or place

the pointer, and then choose the Insert Text At Cursor command

from the Text Edits pop-up menu on the Commenting toolbar. You can also right-click (Windows) or Controlclick (Mac OS) selected text, and then choose Replace Text (Comment).

To indicate where text should be replaced:

1. On the Commenting toolbar, choose the Indicate Text Edits tool from the Text Edits pop-up menu.

2. Select the text you want to replace.

3. Press Enter or Return, or choose Replace Selected Text from the Text Edits pop-up menu, and then do one of the following:

● Type the text to be inserted or added. This text appears in a pop-up window. Any selected

text is crossed out. The insertion caret

● To indicate that a new paragraph should be added, close the pop-up window without

adding text. The paragraph insertion caret

appears.

To indicate which text should be deleted:

1. On the Commenting toolbar, choose the Indicate Text Edits tool from the Text Edits pop-up menu.

2. Select the text, and then press Backspace or Delete, or choose the Cross Out Text For Deletion command

from the Text Edits pop-up menu.

To associate a note with a text edit:

Using the Indicate Text Edits tool , select the text, and then choose Add Note To Selected Text from the Text Edits pop-up menu on the Commenting toolbar.

To delete text edit markups:

Do one of the following:

● Right-click (Windows) or Control-click (Mac OS) the markup, such as the highlighting or

cross-out, and then choose Delete.

● Select the Hand tool , click the markup, and then press Delete.

If markup comments are stacked, use the Comments List to delete the markups. (See

Using the Comments List.)

Highlighting, crossing out, and underlining text

If commenting is enabled in an Adobe PDF document, you can use the Highlight Text tool, the Cross-Out Text tool, and the Underline Text tool to add comments. Select these tools from the Commenting toolbar or from the Highlighting toolbar. You can use these comments by themselves or in conjunction with notes. For example, you may want to highlight a section of text and then double-click the markup to add text in a pop-up window.

To highlight, cross out, or underline text:

1. On the Commenting toolbar, select the Highlight Text tool , the Cross-Out Text tool

, or the Underline Text tool .

2. Drag from the beginning of the text you want to mark up. Ctrl-drag (Windows) or Optiondrag (Mac OS) to mark up a rectangular area of text. This is especially useful to mark up text in a column.

To delete a highlight, cross out, or underline markup:

Do one of the following:

● Right-click (Windows) or Control-click (Mac OS) the markup, such as a highlight or

cross-out, and then choose Delete.

● With the Highlight Text, Cross-Out Text, or Underline Text tool still selected, click the

markup, and then press Delete.

● Select the Hand tool , click the markup, and then press Delete.

If markup comments are placed on top of one another, use the Comments List to delete the markups. (See Using the Comments List.)

You can view the author and text of a highlight comment without opening the popup window: Pass the pointer over the comment while the highlighting tool or Hand tool is selected.

Adding stamps

If commenting is enabled in an Adobe PDF document, you can use the Stamp tool to apply a stamp to a document in much the same way you use a rubber stamp on a paper document. You can choose from a list of stamps or create your own custom stamp. Dynamic stamps obtain information from your system and from the Identity panel of the Preferences dialog box, allowing you to indicate name, date, and time information on the stamp.

To stamp a document:

1. From the Stamp Tool menu on the Commenting toolbar, select the stamp you want to add to your document.

Note: Clicking the Stamp tool selects the stamp that was most recently used.

2. Click the document page where you want to place the stamp at its default size, or drag a rectangle to define the size and placement of the stamp.

To edit a stamp:

1. Select the Hand tool .

2. Do any of the following:

● To move a stamp, drag it to a new location.

● To resize the stamp, click it, and then drag a corner handle.

● To delete a stamp, right-click (Windows) or Control-click (Mac OS) the stamp, and then

choose Delete.

● To change the stamp's opacity or the color of its pop-up window, right-click (Windows) or

Control-click (Mac OS) the stamp, and choose Properties. Use the Appearance tab to change the opacity or color.

To move a stamp to the favorites list:

1. Using the Hand tool, select the stamp.

2. Choose Favorites > Add Current Stamp To Favorites from the Stamp Tool menu on the Commenting toolbar.

Related Subtopics:

Creating custom stamps Deleting custom stamps

Macromedia Reader - 7.0 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Using Help

About the built-in help features

Using Help for vision- and motor-impaired users

Opening the Help documentation

Using the Help navigation pane to find topics

Navigating your Help-session history

Printing Help topics

Using the How To pages

ADOBE READER ESSENTIALS

What's the difference between Adobe Acrobat and Adobe Reader?

Viewing PDF documents on the desktop or in a browser

About Adobe PDF documents with additional usage rights

Viewing document properties

Description document property settings

Advanced document property settings

Updating Adobe Reader

What's New in Adobe Reader 7.0

New features overview

Additional language support

Filling in forms

Reviewing and approving

Document security and digital signatures

File attachments

Additional new features

Looking at the Work Area

About the work area

Using the navigation tabs

Using context menus

Using toolbars

Selecting tools

Using the Properties toolbar

Opening documents

Saving Adobe PDF documents

Navigating in documents

Paging through documents

Navigation controls A. First Page button B. Previous Page button C. Current page D. Next Page button E. Last Page button F. Go To Previous View button G. Go To Next View button

Retracing your viewing path

Navigating with bookmarks

Bookmarks tab A. Bookmarks tab B. Expanded bookmark C. Click to display bookmark Options menu.

Viewing layers

Navigating with page thumbnails

Navigating with reviewer comments

Navigating with links

Navigating documents with file attachments

Reading article threads

Adjusting the view of documents

Adjusting the page position

Magnifying and reducing the view

Setting the page layout and orientation

Reading documents in Full Screen view

Reading documents in read mode

Customizing the work area

Setting preferences

Setting preferences for visually impaired users

Preference categories

preferences.)

preferences.)

Updates

Startup preferences

Page Display preferences

Default Page Layout

General preferences

Full Screen preferences

Setting Multimedia preferences

Viewing Adobe PDF documents in a web browser

Viewing in a browser in Windows

Viewing in a browser in Mac OS

Working with non-English languages in Adobe PDF files

About Asian-language Adobe PDF files

About Central- and Eastern European-language Adobe PDF files

Printing

Printing Adobe PDF documents

Setting advanced print options

About downloading language-specific fonts

Previewing how colors overprint

Printing over the Internet