Macromedia Reader - 7.0 User Guide

Using Help

About the built-in help features Using Help for vision- and motor-impaired users Opening the Help documentation Using the How To pages

About the built-in help features

Adobe® Reader® 7.0 offers many built-in features to assist you while you work, including the Help window you're using right now:

● Help documentation.

● How To pages. (See Using the How To pages.)

● Tool tips, which identify the various buttons, tools, and controls in the work area by name.

These labels appear when you place the pointer over the item you want to identify. Tool tips are also available in some dialog boxes.

● Help buttons in some dialog boxes. When you click these Help buttons, the Help window

opens with the related topic.

You can also consult online resources. Choosing Help > Online Support leads to links for software downloads, product information, support documents, and more. The Help menu also contains links to various online resources and references.

Note: There is no printed user manual for this product. Overviews, explanations, descriptions, and procedures are included in Help.

Using Help for vision- and motor-impaired users

Vision- and motor-impaired users can use the Accessibility Setup Assistant to change how PDF documents appear on-screen and are handled by a screen reader, screen magnifier, or other assistive technology. The first time you start Adobe Reader, the Accessibility Setup Assistant starts if Adobe Reader detects that assistive technology is running on your system. (See Setting accessibility preferences.)

Single-key accelerators and keyboard shortcuts make document navigation simpler. Some of the more common keyboard shortcuts are described here. For a complete list of keyboard shortcuts, see About keyboard shortcuts. For additional information on how

Adobe products enhance electronic document accessibility, visit the Adobe website at http://access.adobe.com.

To activate single-key accelerators:

1. Choose Edit > Preferences (Windows®) or Adobe Reader > Preferences (Mac OS), and click General on the left.

2. Select Use Single-Key Accelerators To Access Tools.

3. Click OK to apply the change.

To open the How To window:

Press Shift+F4.

To close the How To window:

Do one of the following:

● (Windows) Press Shift+F4 or Esc.

● (Mac OS) Click the Close button.

To open or close Adobe Reader Help:

Do one of the following:

● To open Help, press F1. In Mac OS, you can also press Command+?.

● To close Help, press Ctrl+W or Alt+F4 (Windows), or click the Close button.

Click the Search or Index tab to use that feature. In Windows, press Ctrl+Tab to cycle forward through the tabs, or press Shift+Ctrl+Tab to cycle backward through the tabs. Press F6 to move between the document pane and the navigation pane. In the Index tab, you can type an entry into the Select Index Entry text box. The list scrolls to the first match to the text string you type. Click a link to go to that topic.

Opening the Help documentation

Adobe Reader 7.0 includes complete, built-in documentation in a fully accessible Help system. The Help documentation provides explanations about the tools, commands, concepts, processes, and keyboard shortcuts. You can print individual Help topics as needed. (See Printing Help topics.)

Adobe Reader 7.0 Help opens in a separate window with two panes: a navigation pane on the left and a topic pane on the right. You use the tabs in the navigation pane to find the topics you want to read. For example, you click the Contents tab to show the list of topics available in Help. You click a title in the list to open that topic in the topic pane. For more information on using the Contents, Search, and Index panels, see Using the Help navigation pane to find topics.

Adobe Reader 7.0 Help A. Contents, Search, and Index tabs in the Help navigation pane B. Help topic pane

You can drag the vertical bar between the navigation pane and the topic pane to change their widths. You can drag the lower right corner to resize the entire window. The Help window remains visible until you close it.

To open Help:

Choose Help > Adobe Reader Help.

To close Help:

Click the Close button.

There are many keyboard shortcuts to help you navigate the Help. (See About keyboard

shortcuts.)

Related Subtopics:

Using the Help navigation pane to find topics Navigating your Help-session history Printing Help topics

Using the Help navigation pane to find topics

The Help window opens with the Contents tab selected in the navigation pane.

● Click the Contents tab to view the Help topics organized by subject matter, as in the table

of contents of a book. You can click the icons to the left of the topics to collapse or expand the outline. Click a topic name to that topic in the topic pane.

● Click the Search tab to find a specific word in Help. Type the word in the text box, and

click Search. The results list shows the titles of all topics in which the search word appears. Topics are listed in the order that they appear on the Contents tab.

Note: You cannot use Boolean operators (such as AND, OR, NOT, or quotation marks) to limit or refine your search. If you type more than one word, the search results include every topic in which at least one of the words appears.

● Click the Index tab to find a linked, alphabetical list of terms for various functions,

features, and concepts. You can browse the index in two ways. You can click the controls (+ or -) to expand or collapse the entries under a letter of the alphabet, scroll to the term you want, and click a link. Or you can type an entry into the Select Index Entry text box. The list scrolls to the first match to the text string you type. Click a link to go to that topic.

Navigating your Help-session history

The Help system maintains a history of your Help session so that you can go back and forth quickly among the topics you open.

Click the Previous Topic button on the Help toolbar to return to topics you opened earlier in your Help session. Click the Next Topic button

When you close Help, you end your Help session and delete your Help history.

to move forward again.

Printing Help topics

You can print any individual topic from the Help documentation.

Each topic must be printed individually. You can't print multiple topics at a time or entire sections of Help.

To print a Help topic:

1. Open the Help topic.

2. Click the Print Topic button on the Help toolbar.

Using the How To pages

The How To pages supplement Adobe Reader Help by presenting overviews of some topics. The How To window appears on the right side of the document pane and never blocks the view of your open document.

There are many keyboard shortcuts to help you navigate the How To pages. (See

About keyboard shortcuts.)

To open the How To window:

Do one of the following:

● Choose Help > How To > [topic].

● Choose a topic from a How To menu in the toolbar.

To close the How To window:

Do one of the following:

● (Windows) Click the Hide button.

● (Mac OS) Click the Close button.

● (Mac OS) Control-click the How To toolbar (under the title bar), and choose Hide.

To reposition the How To window:

In Windows, right-click the How To title bar, and choose either Docked Left or Docked Right.

In Mac OS, do any of the following:

● Control-click the How To toolbar (under the title bar), and choose either Docked Left or

Docked Right.

● Drag the title bar of the How To window to the opposite side of the Adobe Reader

window.

You can change the width of the How To window by dragging the separator bar. The vertical dimension adjusts to match any changes you make to the document pane.

To navigate through the How To pages:

Use the Back button and the Forward button in the How To window to navigate among the pages you've viewed in your current session.

ADOBE READER ESSENTIALS

What's the difference between Adobe Acrobat and Adobe Reader? About Adobe PDF documents with additional usage rights Viewing document properties Updating Adobe Reader

What's the difference between Adobe Acrobat and Adobe Reader?

Adobe® Acrobat® and Adobe Reader are separate applications that let you open and view documents created in Adobe Portable Document Format (PDF). However, Adobe Acrobat lets you create PDF documents, add bookmarks and comments, change security settings, and edit PDF documents in other ways. Adobe Reader is free software that lets you open and view any PDF document.

There are two versions of Adobe Reader. The basic version contains a smaller set of features to allow for fast downloading, while the full version of Adobe Reader includes a broader version set, including the ability to search PDF files, play back embedded media clips, and support Digital Editions. Both versions of Adobe Reader are available from the Adobe web site (www.adobe.com) at no cost.

Related Subtopics:

Viewing PDF documents on the desktop or in a browser

You can open PDF documents in two different ways. One way is to open the PDF documents directly in the Adobe Reader application on your desktop. Another way is to open a PDF document that is posted on the Internet in your web browser. When you open a PDF document in your web browser, Adobe Reader tools appear within the web browser. You can change preference settings to determine whether PDF documents on the web are opened in Adobe Reader on your desktop or in a web browser. (See Viewing

Adobe PDF documents in a web browser.)

To determine whether web-based PDF documents are opened within a browser:

1. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and then click Internet.

2. Select Display PDF In Browser to open PDF documents on the web within the browser. Deselect this option if you want web-based PDF documents to open in Adobe Reader, not the browser.

About Adobe PDF documents with additional usage rights

Adobe Reader is free software that lets you open and view Adobe PDF documents. In most PDF documents, adding review comments requires Adobe Acrobat. However, you can add review comments in Adobe Reader if the PDF document includes additional usage rights. The Document Status dialog box indicates whether Comment & Markup features are enabled. The author of the PDF document determines whether the document includes additional usage rights.

To view additional usage rights in a PDF document:

Open a PDF document with additional usage rights, and do one of the following:

● View the rights in the yellow Document Message Bar just below the toolbars.

● Choose Document Status from the document pane pop-up menu in the upper right corner.

To hide or show the Document Message Bar:

Open a PDF document with additional usage rights, and do one of the following:

● To hide the Document Message Bar, move the pointer over the horizontal bar that

separates the Document Message Bar from the document pane. Drag the bar up to the toolbar when the pointer icon changes to the Double Arrow icon.

● To show the Document Message Bar, move the pointer over the horizontal bar that

separates the toolbar from the document pane. Drag the bar down when the pointer icon changes to the Double Arrow icon.

Viewing document properties

When you view a PDF document, you can get information on the file, such as the title, the fonts used, and security settings. Some of this information is generated when the PDF document is created, and some can added by the person who created the document. In Adobe Reader, you can view, but not edit, document properties.

To get information on the current document:

1. Choose File > Document Properties, or choose Document Properties from the document pane menu, which is located just above the vertical scroll bar.

2. Select a tab in the Document Properties dialog box:

● Description. (See Description document property settings.)

● Security. The Security panel describes what activities, if any, are not allowed. (See

Viewing the security settings of PDF documents.)

● Fonts. The Fonts panel lists the fonts and the font types used in the original document, and

the fonts, font types, and encoding used to display the original fonts. If substitute fonts are used and you aren't satisfied with their appearance, you may want to install the original fonts on your system or ask the document creator to re-create the document with the original fonts embedded in it.

● Advanced. (See Advanced document property settings.)

Related Subtopics:

Description document property settings Advanced document property settings

Description document property settings

The Description panel shows basic information about the document. The title, author, subject, and keywords may have been set by the person who created the document in the source application, such as Microsoft Word or Adobe InDesign®, or by the person who created the PDF document. In Adobe Reader, you cannot add to or edit this document information.

You can search for these description items in Adobe Reader to find particular documents. The Keywords section can be particularly useful for narrowing searches. (See About

searching text.) Note that many search engines use the title to describe the document in

their search results list. If a PDF file does not have a title, the file name appears in the results list instead. A file's title is not necessarily the same as its file name.

The Advanced group box shows which PDF version the document is created in, the page size, number of pages, and whether the document is tagged. This information is generated automatically and cannot be modified.

Advanced document property settings

The Advanced panel shows PDF settings and reading options:

● Base URL displays the base Uniform Resource Locator (URL) set for web links in the

document. The base URL is not used if a link contains a complete URL address.

● Search Index displays the name of the autoindex associated with the file. (The autoindex

is created in Acrobat.) Opening the file adds the associated index to the list of indexes that can be searched. (See Searching across multiple Adobe PDF documents.)

● The Trapped menu indicates whether trapping is applied to the file. Prepress software uses

this information to determine whether to apply trapping at print time.

● Binding affects how the pages are arranged side by side when you view them using the

Continuous - Facing page layout. (See Setting the page layout and orientation.) This is for matching the reading direction (left to right or right to left) of text in the document. Right

Edge binding is useful for viewing Arabic or Hebrew text or vertical Japanese text.

● Language specifies the default language used in the document. (See Using a screen

reader.)

Updating Adobe Reader

Adobe Reader files and components can be updated in a variety of ways. Some updates are available if you open an Adobe PDF document that triggers the updating process. For example, if you open a form that uses Asian-language fonts, Adobe Reader asks if you want to download the fonts. Other updates are available only from the Help menu, where you must manually install them. Some updates are available using either method.

You can also use the Updates panel in the Preferences dialog box to determine how to handle updates. Adobe Reader can automatically check for critical updates and notifications once a month. Depending on your preference settings, Adobe Reader can download updates in the background when other web transactions, such as email, are inactive. In Windows, you can minimize the download dialog box to a status bar icon. When all the components have been downloaded, a Summary Install Now dialog box lets you choose which updates to install.

To set updating preference options:

1. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and then select Updates on the left side of the dialog box.

2. Select an option to determine how to handle updates. If you select Do Not Automatically Check For Critical Updates, you should periodically check for updates manually by choosing Help > Check For Updates Now.

3. Click View Notifications to preview any notifications before deciding whether to update. Click OK to close the dialog box.

4. Click Installed Updates to view the names and descriptions of installed updates. If several versions of an update have been installed, only the latest version appears in the Installed Updates dialog box.

5. Deselect Display Notification Dialog At Startup if you don't want to be advised about available updates when you start Adobe Reader.

6. Deselect Display Installation Complete Dialog if you don't want to be advised when updates are successfully installed.

To manually update components:

1. Choose Help > Check For Updates Now.

2. Select updates from the column on the left, and click Add or Reinstall to move them to the column on the right. Only the updates and components appropriate for your platform and product are listed.

3. Click Update.

What's New in Adobe Reader 7.0

New features overview Additional language support Filling in forms Reviewing and approving Document security and digital signatures File attachments Additional new features

New features overview

As with earlier versions of Adobe Reader, the free Adobe Reader 7.0 software allows you to open and read any PDF document and fill in PDF forms. But Adobe Reader 7.0 also offers significant new features and enhancements that greatly extend the flexibility of Adobe PDF documents. If the creator of an Adobe PDF document has assigned it additional usage rights, more tools and features are available to users of Adobe Reader, allowing you to save form data, sign documents, participate in email and browser-based document reviews, and attach PDF and non-PDF files to a PDF document. If you open a document that has these additional usage rights, a Document Message Bar displays the additional tools required to work with the document.

Language support has been extended, a new autosave feature guards against losing your work in case of a power failure, and new accessibility features make Reader even easier to use for motor- and vision-impaired users. Depending on your preference settings, Adobe Reader can automatically download updates in the background, even while other web transactions are occurring.

Additional language support

The extended language support in Adobe Reader 7.0 allows you to view, search, and print PDF documents that contain Central and Eastern European languages. Forms entry, comments, and digital signatures are also supported in these languages. If you open a document that requires the installation of additional fonts, you are prompted to install the appropriate language font kit using the Check For Updates Now command.

Filling in forms

If a PDF form contains interactive form fields, you can fill in the form electronically and submit the form by email or over the web. Reader also lets you spellcheck your entries. If the form author added special usage rights to the PDF document, you can also save the form data.

PDF forms may contain bar code form fields that typically appear as a series of vertical bars with a unique set of characters underneath the bars. You can't manually enter data into the bar code form field, but the bars and characters of these interactive barcode fields change to encrypt the data that you've entered into other form fields in the PDF.

Reviewing and approving

If the creator of the PDF document assigned additional usage rights, you can review PDF documents via email or the web. (In Mac OS, browser-based reviews are supported through Safari.) You're provided with a Commenting toolbar and--if you're part of a tracked review--specific instructions for opening the document, adding comments, and returning the document to the review initiator.

You can add your comments as a file attachment, or record an audio comment if there's a microphone connected to the computer. A new Callout tool lets you create text box markups that point to specific areas of a PDF document. And you can group markups so that your comments behave as a single comment. A comments tab gives you easy access to your own and other reviewers' comments.

In the Asian (Traditional Chinese, Simplified Chinese, Japanese, and Korean) version of Adobe Reader 7.0, you may also be invited to participate in a workflow that requires approval from multiple branches of an organization. In this type of workflow, PDF documents are sent to participants in sequential order. (Only users of Acrobat 7.0 Professional can organize a tracked review.)

Document security and digital signatures

With Adobe Reader 7.0, you may receive an Adobe PDF document with attachments that are bundled into a secure electronic envelope (eEnvelope) designed to protect documents during transit. When you open the eEnvelope, you can extract the file attachments and save them to disk. The saved files are identical to the original file attachments and are no longer encrypted when saved.

Acrobat 7.0 users can create Adobe PDF documents using security policies that can expire and revoke documents, as well as maintain accountability by keeping track of who opens protected documents. You can only open these secure PDF documents if you have the necessary passwords or are on the list of approved recipients.

You can sign a PDF document only if the document includes additional usage rights assigned by the creator of the document.

File attachments

Acrobat 7.0 users can attach non-PDF and PDF files or pages from files to their Adobe PDF documents. If you move one of these PDF documents, the attached files or pages automatically move with the document. If the creator of the PDF file has assigned additional usage rights, you can attach files, edit attached files, and save your edits. A description of each attached file appears in the Attachments tab of the navigation pane.

Additional new features

Adobe Reader 7.0 includes many other new and enhanced features to improve how you work.

Updates

Depending on your Updates preferences, Adobe Reader can automatically check for critical updates and notifications. If you disable this feature, you can manually check for updates by choosing Help > Check For Updates Now.

Find toolbar

The Find toolbar provides a basic set of options for searching for text in the active Adobe PDF document. You can locate a word, series of words, or partial word.

Recover your work

The Autosave feature guards against losing your work in case of a power failure by incrementally saving file changes to a specified location. The original file is not modified. (Autosave is available only for documents that have additional usage rights.)

View 3D content

The 3D plug-in allows you to view and navigate embedded 3D content in PDF files. Now, you can experience high-quality 3D environments with realistic lighting and motion. Acrobat 7.0 Professional is required to embed 3D content.

Set up for accessibility

For vision- and motor-impaired users, a new Accessibility Setup Assistant makes it easy to change how PDF documents appear on-screen and how they're read by a screen reader, screen magnifier, or other assistive technology. In Windows, this wizard starts automatically the first time Adobe Reader detects assistive technology on your system. In Mac OS, you can start the wizard from a menu.

Read Out Loud

You can use the Read Out Loud feature to read form fields out loud as you tab through them.

Improved Help

The Help system has been improved for vision- and motion-impaired users.

Subscribe to digital periodicals and journals

Periodicals can be obtained in the same way as Digital Editions. When you subscribe to a digital periodical and download the first issue, Adobe Reader asks you how often to check for the availability of subsequent issues.

Overprint preview

The Overprint Preview mode lets you see (on-screen) the effects of ink aliasing in the printed output. A prepress service provider may create an ink alias if a document contains two similar spot colors and only one is required, for example. Spot colors aliased to other spot colors or to process colors are reflected directly in the open document.

View PDF documents in the browser (Mac OS)

Adobe Reader works automatically with Safari to make viewing Adobe PDF documents on the web easy. The first time you open Adobe Reader, your system automatically is configured to use Adobe Reader to open PDF files in your browser.

Looking at the Work Area

About the work area Opening documents Navigating in documents Adjusting the view of documents Customizing the work area Setting preferences Viewing Adobe PDF documents in a web browser Working with non-English languages in Adobe PDF files

About the work area

The Adobe Reader window includes a document pane that displays Adobe PDF documents. On the left side is a navigation pane that helps you browse through the current PDF document. Toolbars at the top of the window and

the status bar at the bottom of the window provide other controls that you can use to work with PDF documents. You can also open a How To window on the right side with an overview of common tasks.

Reader work area A. Toolbars B. Document pane C. Navigation pane (Bookmarks tab displayed) D. Status bar E. How To window

Related Subtopics:

Using the navigation tabs Using context menus Using toolbars Selecting tools Using the Properties toolbar

Using the navigation tabs

Tabs display such items as a document's bookmarks, page thumbnails, and articles. Tabs are displayed in the navigation pane on the left side of the work area or in floating panels.

To show or hide tabs in the navigation pane:

Do one of the following:

● Move the pointer over the vertical bar that separates the document pane from the

navigation pane. Click the bar when the pointer icon changes to the Double Arrow icon .

● Choose View > Navigation Tabs, and then choose the desired tab from the menu.

● Click the tab name on the left side of the document pane.

Note: The creator of the Adobe PDF document may set the contents of the navigation tabs. In some cases, a tab may not contain any content.

To choose a command from a tab Options menu:

1. Click a tab to open the navigation pane.

2. At the top of the tab, click Options to open the menu, and choose the command you want. The commands vary, depending on which tab is displayed. To close the menu without choosing a command, click anywhere outside the menu or press Esc.

Click the triangle next to Options to open the menu.

You can also choose commands from the document pane menu. Click the triangle

just above the scroll up arrow on the right to open the menu, and then choose a command.

Using context menus

Adobe Reader provides context-sensitive menus that display commands for the particular item under the pointer. For example, you can right-click (Windows) or Control-click (Mac OS) the toolbar area to display a context menu that contains toolbar options and the most commonly used toolbars.

To choose a command from a context menu:

1. Position the pointer over an item in the work area, such as a comment, toolbar, bookmark, or document page.

2. Right-click (Windows) or Control-click (Mac OS) to open the context menu, and then choose the command you want.

Using toolbars

The Adobe Reader toolbar area includes a set of toolbars, some of which appear by default and some of which are hidden.

Toolbars open by default A. File toolbar B. Basic toolbar C. Zoom toolbar D. Rotate View toolbar E. Tasks toolbar

Hold the pointer over the tool to see the name of the tool. Hold the pointer over the gripper bar

on the left edge of a toolbar to see the name of the toolbar.

To show or hide toolbars:

Do any of the following:

● Choose View > Toolbars, and then select the toolbar you want to show or hide. A check mark next to the

toolbar name indicates that the toolbar is displayed.

● Choose Tools, select the appropriate topic, and choose Show [toolbar name] Toolbar.

● Right-click (Windows) or Control-click (Mac OS) the toolbar area, and then select the toolbar you want

to show or hide.

● To hide all toolbars, choose View > Toolbars > Hide Toolbars. Choose Show Toolbars to display them

again.

● Choose View > Toolbars > Reset Toolbars to display the default set of toolbars.

For information on changing the appearance and position of toolbars, see Customizing the work area.

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