Macromedia Reader - 5.1 User Guide

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Using online Help

dobe PDF-based help system. T he help system—a PDF document—includes inf ormation on the Acrobat Reader tools, commands, and features for both Microsoft systems. You can print out the ﬁle to provide a handy desktop reference.

crobat

eader

5.1 sof tware includes complete documentation in an accessible

Windows

and M ac OS

dobe Acrobat Reader Help

Click any bookmark to jump to that topic. B . Use navigation tools in header and footer to

move through the ﬁle. C . Click any hyperlink to jump to that section.

o close online Help:

hoose File > Close.

sing Bookmarks

he contents of Acrobat Reader Help are shown as bookmarks in the Bookmarks palette on the left side of the screen. (If the Bookmarks palette is not open, choose Window > Bookmarks.) To view subtopics, click the plus sign next to a topic. The topic will be expanded to show the subtopics it contains.

Each bookmark is a hyperlink to the associated section of the Help document. To view a topic, click the bookmark.

avigating through Help

he header and footer of each page of the Acrobat Reader Help document contains useful navigational links:

lick Using Help at any time to return to this section on using help.

lick Contents t o view the table of con ten ts.

lick Index to see a complete index of Acrobat Reader Help. Click page numbers next to index entries to view the related information. To try a different index entry, click Back to return to the index.

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lick the Next Page and the Previous Page navigation arrows t o page thr ough the

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document.

lick the Back link to return to the last page viewed.

rinting the Help ﬁle

lthough Acrobat Reader Help has been optimized for on-screen viewing, you can print out the ﬁle or portions of the ﬁle. To print, choose Print from the File menu, or click the printer icon in the Acrobat Reader toolbar.

ther help resources

n addition to Acrobat Help, the Help menu provides you with other help resources, such

as information on other Acrobat products.

nstalling and distributing Acrobat Reader

o make sure you are using the latest version of Acrobat Reader, you can automatically

check for updates. (See Adobe Acrobat Reader can be downloaded free of charge from the Adobe Web site at

http://www.adobe.com. On the Adobe Web site home page, you can click a country/ region name in the Adobe Sites pop-up menu to choose a language for viewing the site. The exact information in the site may vary from one language version to another. Each copy you make and distribute must include all of the following:

“Updating Acrobat Reader” on page 57.)

he Acrobat Reader installer, exactly as provided by Adobe. he Acrobat Reader Electronic End User License Agreement. opyright and other proprietary notices included in Acrobat Reader. he following attribution statement on any media and packaging that includes Reader:

“Acrobat

eader Copyright

The Acrobat Reader Electronic End User License Agreement and proprietary notices are contained in the Reader or Reader installer program. You are expressly prohibited from modifying or creating your own installer for the Acrobat Reader software. Details on the terms of use for the Acrobat Reader products are found in the Acrobat Reader Electronic End User License Agreement presented during installation of each product

special “Includes Adobe Acrobat” logo is available from Adobe for use when distributing

Acrobat Reader. See the Adobe Web site (www.adobe.com) for details.

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sing Help 1 What’s New in Acrobat Reader 5.1 4 Looking at the Work Area 5 Printing, Saving, and Working with PDF documents 15 Finding Words in Documents 20 Document Rights 26 Using Comments 28 Filling Out and Signing PDF Forms 38 Customizing Acrobat Reader 50

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Accessibility 58 Frequently Asked Questions 62 Shortcut Keystrokes 64

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What’s New in Acrobat Reader

5.1

With powerful new and improved capabilities, Acrobat Reader 5.1 is an essential tool for anyone who needs to view, navigate, and print documents in the Adobe Portable Document Format (PDF).

Document Rights Adobe Acrobat Reader 5.1 contains some features that are available only when you open PDF documents with additional usage rights. These features include Save Document, Advanced Form features, Comments, and Digital Signatures. Creators of PDF documents determine which additional usage rights are available. When you open a document that includes additional usage rights, the Document Rights dialog box indicates which features are enabled and provides instructions from the creator of the PDF document. (See

Digital signature validation If someone sends you a PDF document with a digital signature, you can view, print, and validate the signature in A crobat Reader. (See

signatures” on page 44.)

View attachments If the author of the PDF document attached ﬁles or multimedia clips, you can open these attachments in Acrobat Reader. (See

sounds, and ﬁle attachments” on page 10.)

E-mail PDF ﬁles You can send an e-mail message from Acrobat Reader that includes the open PDF document as an attachment. (See

Reader” on page 18.)

“Document Rights” on page 26.)

“Verifying

“Clicking links that open movies,

“Mailing PDF documents from Acrobat

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Adobe Acrobat Reader Help Looking at the Work Area

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Looking at the Work Area

The right side of the Acrobat Reader window includes a document pane that displays PDF documents. The left side includes a navigation pane that helps you browse through the current PDF document. Toolbars at the top of the window and the status bar at the bottom of the window provide other controls you can use to work with PDF documents.

C D

The Adobe Acrobat Reader work area

A. Toolbars B. Document pane C. Navigation pane (Bookmarks palette displayed) D. Status bar

Using palettes and the navigation pane

Palettes display a document’s bookmarks, thumbnails, signatures, and articles. Palettes are displayed in the navigation pane or in ﬂoating windows.

To show or hide the navigation pane:

Click the Show/Hide Navigation Pane button in the toolbar, or click the left border of the document pane.

To show or hide a palette:

Choose the palette’s name from the Window menu, or click the tab name in the navigation pane on the left side of the window. A check mark appears in the menu next to a palette name if it is currently visible. The palette appears in the navigation pane or in a ﬂoating window, depending on where the palette was located the last time it was visible. (See

“Customizing the work area” on page 50.)

Note that the creator of the PDF document determines the content of these palettes. In some cases, a palette may not contain any content.

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To choose a command from a palette menu:

Click the palette name and triangle in the upper right corner of the palette to open the menu, and choose the command you want. To close the menu without choosing a command, click anywhere.

Click the triangle in a palette to open the palette menu.

You can also choose commands from the document pane menu. Click the triangle in the upper right corner of the document pane to open the menu, and choose the command you want.

Selecting tools

As a general rule, you should select the hand tool when browsing through PDF documents. However, you can select a number of other tools that help you work with PDF documents. These tools are located on the toolbar at the top of the screen. For infor mation on customizing the toolbar, see “Customizing the work area” on page 50.

Note: Some tools cannot be clicked because they are dimmed. For example, the commenting tools are dimmed if the creator of the PDF document did not enable the Comments feature. For more information on documents with additional usage rights, see

“Document Rights” on page 26.

To select a tool in a toolbar:

Do one of the following:

• To select a visible tool, click the tool, or press the letter key shown in the tool’ s tip. (Move

the pointer over a tool to see its tip.)

• To select the hand tool temporarily, hold down the spacebar. To select the zoom tool

temporarily, hold down the spacebar and press Ctrl (Windows) or Command (Mac

• To select a hidden tool, hold down the mouse button on either the related tool or the

triangle next to the related tool until the additional tools appear, and then drag to the tool you want.

OS).

Clicking the triangle of a tool to open a hidden group of tools

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• To place hidden tools in the toolbar alongside the visible tools, hold down the mouse

button on the related tool or the triangle next to it until the additional tools appear , and then select the Expand This Button option. To collapse the hidden tools again, click the triangle to the right of the tools.

It you can’t ﬁnd the tool you’re looking for, the toolbar may be hidden. To display the hidden toolbar, choose Window > Toolbars, and then choose the toolbar. A check mark next to the toolbar name indicates that the toolbar is displayed.

Using context menus

In addition to menus in ﬁxed locations in the work area, Acrobat provides contextsensitive menus that display commands for the particular item under the pointer.

To choose a command from a context menu: 1 Position the pointer over an item in the work area, such as a thumbnail, comment,

bookmark, or document page. 2 Right-click (Windows) or Control-click (Mac OS) to open the context menu. Then drag to

the command you want.

Opening PDF documents

You can open a PDF document from your e-mail application, from your ﬁle system, or by choosing File on how its creator set up the document. For example, a document might open to a particular page number or at a particular magniﬁcation. The creator of the PDF document may have enabled additional usage rights that let you use such featur es as Comments and Digital Signatures. For more information, see

To open a PDF document from within Acrobat Reader: 1 Do one of the following:

• Choose File > Open. In the Open dialog box, select one or more ﬁlenames, and click

Open. PDF documents usually have the extension .pdf.

• Choose the document’s ﬁlename from the File menu. The menu lists the most recently

opened PDF documents.

2 If the Document Rights dialog box appears, the PDF document includes additional usage rights, such as Comments and Digital Signatures. Follow the instructions written by the creator of the PDF, and choose OK.

If a document is set to open in Full Screen view, the toolbar, command bar, menu bar, and window controls are not visible. You can exit Full Screen view by pressing the Esc key, if your preferences are set this way, or by pressing Ctrl+L (Windows) or Command+L (Mac

OS). For more information, see “Reading documents in Full Screen view” on page 14.

> Open in Acrobat Reader. The appearance of the PDF document depends

“Document Rights” on page 26.

To open a PDF document from outside Acrobat Reader: 1 Do one of the following:

• Double-click the ﬁle icon in your ﬁle system.

• Open the PDF from an e-mail application.

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• Click the PDF ﬁle link in your Web browser. For more information on using Acrobat

Reader on the Web, see

“Viewing PDF documents on the Web” on page 54.

Note: On Mac OS, you might not be able to open a PDF document created in Windows by double-clicking the icon. If double-clicking the icon on Mac OS does not open the document, use File

> Open in Acrobat Reader to open the document.

About creating PDF documents

You cannot use Acrobat Reader to create PDF documents. Instead, you must use Adobe Acrobat or another application, such as A dobe InDesign

or Adobe FrameMaker®, that lets

you create PDF documents. For more information, see the Adobe Web site (www.adobe.com). You can also choose Tools

> Create Adobe PDF Online to view infor-

mation on creating PDF documents using an Internet subscription.

Navigating in PDF documents

You can navigate in PDF documents by paging through them or by using navigational tools such as bookmarks, thumbnails, and links. You can also retrace your steps through documents to return to where you started.

Paging through documents

The buttons in the toolbar at the top of the window and the status bar at the bottom of the window provide quick ways to navigate through documents. In addition, Acrobat Reader provides menu commands and keyboard shortcuts for paging through a PDF document.

A B C D E

The status bar

A. First Page button B. Previous Page button C. Current page D. Next Page button E. Last Page button

To go to another page:

Do one of the following:

• To go to the next page, click the Next P age button on the navigation toolbar or status

bar, or choose Document > Next Page. To go to the previous page, click the Previous Page button

• If you are in Fit in Window view, press the Up Arrow or Down Arrow keys to move up or

down a page.

Note: The Up Arrow and Down Arrow k eys move you one line at a time when you are not in Fit in Window view. (See

• To go to the ﬁrst or last page, click the First Page button or Last Page button in the

navigation toolbar or status bar, or choose Document > First Page or Last Page.

To learn shortcut keystroke hints for navigating, see “Shortcut Keystrokes” on page 64.

, or choose Document > Previous Page.

“Magnifying and reducing the view” on page 11.)

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To jump to a page by its number:

Do one of the following:

• Choose Document > Go To Page, type the page number, and click OK.

• Drag the vertical scroll bar until the number of the page you want to jump to is

displayed.

• Select the current page number in the status bar, type the page number to jump to, and

press Return.

Note: If your document’s page numbers are different from the page position in the PDF ﬁle, the page position may appear in parentheses in the status bar. For example, if a ﬁrst page begins numbering at “iii”, the numbering might appear as “iii(1 of 10)”. You can double-click inside the parentheses, edit the page-position number, and press Return to go to that page. I f you don’t want to use these parenthetical numbers, deselect the Use Logical Page Numbers option in the Options panel of the Preferences dialog box.(

See

“Setting Options preferences” on page 53.)

Navigating with bookmarks

Bookmarks provide a visual table of contents and usually represent the chapters and sections in a document. If the creator of the PDF document added bookmarks, they appear in the navigation pane on the left side of the Acrobat Reader window.

A B C

Bookmarks palette

A. Bookmarks tab B. Expands parent bookmark to show its children C. Click to display Bookmarks palette menu.

To browse using a bookmark: 1 Show the Bookmarks palette. You may need to choose Window > Bookmarks to open

the palette or click the Bookmarks tab to bring the palette to the front of the group. 2 To jump to a topic using its bookmark, click the bookmark.

Note: Clicking a bookmark might perform an action instead of taking you to another location. I t depends on how the bookmark was deﬁned.

If the list of bookmarks disappears when you click a bookmark, click the Show/Hide Navigation Pane button

in the command toolbar to display the list again. If you want the Bookmark palette to always remain open after you click a bookmark, click the Bookmark menu at the top of the Bookmark palette, and make sure Hide After Use is not selected.

To select the bookmark for the part of the document showing in the document pane,

click the Expands the Current Bookmark button at the top of the Bookmarks palette. If

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the bookmark is hidden in a collapsed parent, the parent bookmark is opened so that you can see the selected bookmark.

Navigating with thumbnails

Thumbnails provide miniature previews of document pages. You can use thumbnails to change the display of pages and to go to other pages.

To browse using a thumbnail: 1 Show the Thumbnails palette. You may need to choose Window > Thumbnails to open

the palette.

2 To jump to another page, click the page’s thumbnail.

Navigating with links

Links take you to speciﬁc locations that the document creator has deﬁned. These links can jump to another location in the current document, to other electronic ﬁles, or to Web sites. You can also click a link to play audio and video ﬁles. A link usually points to a titled section or other organizational item. The PDF document creator determines what links look like in the PDF document.

To follow a link: 1 Select the hand tool . 2 Position the pointer over the linked area on the page until the pointer changes to the

hand with a pointing ﬁnger

. (The hand has a plus sign in it if the link points to the

Web.) Then click the link.

Clicking links that open movies, sounds, and ﬁle attachments

Clicking a link might perform an action instead of taking you to another location, depending on how the link was deﬁned. For example, clicking a link may open a ﬁle attachment (if the application used to create the ﬁle is on your system), or it may play an audio or video ﬁle. PDF documents will play all audio and video ﬁles that are compatible with Apple QuickTime

. To play these ﬁles, you must have the appropriate hardware and

software installed, including Apple QuickTime 3.0 or later.

Reading article threads

Articles are electronic threads that lead you through a document. An article typically begins on one page and continues on a different page, later in the document, just as articles skip pages in traditional newspapers and magazines. When you read an article, Acrobat zooms in or out so the current part of the article ﬁlls the screen.

To read an article: 1 Do one of the following:

• Choose Window > Articles to open the Articles palette. Then double-click the article’s

icon in the palette to start reading at the beginning of the article.

• Select the hand tool . Then click in the article to start reading it at that point.

2 The pointer changes to the follow-article pointer . Do any of the following to navigate through the article:

• To go to the next page in the article, press Return or click.

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• To go to the previous page, press Shift-Return, or press Shift and click.

• To go to the beginning of the article, press Ctrl (Windows) or Option (Mac OS) and click.

• To exit the article before reaching the end, press Shift-Ctrl (Windows) or Shift-Option

(Mac OS) and click.

3 When you reach the end of the article, the pointer changes to the end-article pointer . Press Return or click to return to the view displayed before you started reading the article.

Retracing your viewing path

After you have navigated through documents, you can retrace your path back to where you started.

To retrace your viewing path:

Do one of the following:

• To retrace your path within a PDF document, click the Go to Previous View button in

the toolbar, or choose Document > Go To Previous View for each step back. Click the Go to Next View button forward.

• To retrace your viewing path through other PDF documents, choose Document > Go To

Previous Document for each step back or Document forward. These commands open the other PDF documents if the documents are closed .

, or choose Document > Go To Next View for each step

> Go To Next Document for each step

Adjusting the view of PDF documents

You can change the magniﬁcation level of a PDF document and set a page layout that determines whether you’ll see one page at a time or a continuous ﬂow of pages.

Magnifying and reducing the view

If you need to magnify a page to a size larger than the window, use the hand tool to move the page around so that you can view all the areas of it. Moving a PDF page with the hand tool is like moving a piece of paper on a desk with your hand. The minimum and maximum zoom levels available depend on the current page size.

To increase magniﬁcation:

Do one of the following:

• Select the zoom in tool , and click the page.

• Select the zoom in tool, and drag to draw a rectangle around the area to magnify.

• Click the Zoom In button in the viewing toolbar, and click the page.

To decrease magniﬁcation:

Do one of the following:

• Select the zoom out tool , and click the page.

• Select the zoom out tool, and drag to draw a rectangle the size you want the reduced

page to be.

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• Click the Zoom Out button in the viewing toolbar, and click the page.

Note: When the zoom in tool is selected, you can press Ctrl ( Windows) or Option (Mac OS) while clicking or dragging to zoom out. When the zoom-out tool is selected, press Ctrl or Option to zoom in.

To change the magniﬁcation level using a thumbnail: 1 Choose Window > Thumbnails to open the Thumbnails palette. 2 Locate the thumbnail for the current page, and then position the pointer over the lower

right corner of the page-view box in the thumbnail until the pointer changes to the double arrow

3 Drag the corner of the box to reduce or expand the view of the page.

A page-view box in a thumbnail indicates the area of the page currently showing in the document pane.

To resize a page to ﬁt the window:

Do one of the following:

• To resize the page to ﬁt entirely in the window, click the Fit In Window button , or

choose View > Fit in Window .

• To resize the page to ﬁt the width of the window, click the Fit Width button , or

choose View > Fit Width. Part of the page may be out of view.

• To resize the page so that its text and graphics ﬁt the width of the window, choose

View

> Fit Visible. Part of the page may be out of view.

To see shortcut keystrokes for resizing the document, open the View menu and notice

the keystrokes for each command.

To return a page to its actual size:

Click the Actual Size button , or choose View > Actual Size. The actual size for a PDF page is typically 100%, but the document may have been set to another magniﬁcation level when it was created.

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Setting the page layout and orientation

You can use three page layouts when viewing PDF documents:

Single Page Displays one page in the document pane at a time. Continuous Arranges the pages in a continuous vertical column. Continuous - Facing Arranges the pages side by side. This conﬁguration accommodates a

two-page spread display and multiple-page viewing. If a document has more than two pages, the ﬁrst page is displayed on the right to ensure proper display of two-page spreads.

Single Page layout, Continuous layout, and Continuous - Facing layout compared

To set page layout:

Do one of the following:

• From the View menu, choose Single Page, Continuous, or Continuous - Facing.

• Click the Single Page button , the Continuous button , or the Continuous - Facing

button in the status bar.

In Single Page layout, the Edit > Select All command selects all text on the current page. In Continuous and Continuous - Facing layouts, it selects all text in the PDF document.

To rotate a page:

Choose Rotate View Clockwise or Rotate View Counter-Clockwise from the View menu. You can change the orientation of a page in 90-degree increments.

Reﬂowing the contents for eBook devices

With Acrobat Reader, you can reﬂow the contents of Adobe PDF documents so that the contents are readable in eBook devices and other handheld technology. Authors can use Adobe Acrobat to create either structured or unstructured documents.

documents

include tags for determining the hierarchy of information in a PDF document, while unstructured documents do not include such tags. For the reﬂow feature to reﬂow a document one page at a time in Acrobat Reader, you must open a structured PDF document.

To reﬂow a tagged Adobe PDF document:

Click the Reﬂow button on the toolbar, or choose View > Reﬂow. To return to the view of the tagged Adobe PDF document in an unreﬂowed state, click the Actual Size button

, the Fit in Window button , or the Fit Width button on the toolbar, or choose a

related command from the View menu.

Note: If the Reﬂow button on the toolbar is dimmed, the current document is not a structured PDF document; reﬂow is not available.

Structured PDF

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Reading documents in Full Screen view

In Full Screen view, PDF pages ﬁll the entire screen; the menu bar, command bar, toolbar, status bar, and window controls are hidden. A document creator can set a PDF document to open in Full Screen view, or you can set the view for yourself. Full Screen view is often used for presentations, sometimes with automatic page advancement and transitions.

The pointer remains active in Full Screen view so that you can click links and open notes. You can use keyboard shortcuts for navigational and magniﬁcation commands, even though the menus and toolbar are not visible.

To read a document in Full Screen view:

Choose View > Full Screen. Press Return or the Down Arrow or Right Arrow key to page through the document. Press Shift-Return or the Up Arrow or Left Arrow key to page backward through the document.

Note: If you have two monitors installed, the Full Screen view of a page may appear on only one of the monitor screens. To page through the document, click the screen displaying the page in Full Screen view.

To exit Full Screen view:

Press Escape, if your Full Screen preferences are deﬁned this way, or press Ctrl+L (Windows) or Command+L (Mac OS). For information on setting preferences for Full Screen view, see

“Setting Full Screen view preferences” on page 52.

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Adobe Acrobat Reader Help Printing, Saving, and Working with PDF documents

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Printing, Saving, and Working with PDF documents

When you open a PDF document in Acrobat Reader, you can do much more than merely read the contents. You can print all or part of the PDF document, save it, send it via e-mail, and get information about the document.

Printing PDF documents

You can specify a range of pages to print in the Print dialog box. In addition, you can specify nonadjacent pages (such as 1, 3, and 9) or a particular page area to print before you open the Print dialog box.

To print a PDF document: 1 To select nonadjacent pages or to specify a print area, do either of the following before

you open the Print dialog box:

• To select pages to print, click thumbnails in the Thumbnails palette. You can Ctrl-click

(Windows) or Command-click (Mac OS) thumbnails to select nonadjacent pages.

• To select an area on a page to print, select the graphics select tool , and drag on the

page to select the area you want to print.

2 Use File > Page Setup to set general printing options. The available options will vary with different printers and drivers. See your printer driver documentation for details.

3 Choose File > Print. 4 Specify the printer, page range, number of copies, and other options (see “Print

options” on page 15), and click OK.

Print options

Most of the options in the Print dialog box are the same as they are for other applications, but note the following. To view these print options in Mac OS, choose Acrobat Reader from the pop-up menu in the Print dialog box.

Selected Pages/Selected Graphic (Windows) Prints only the pages or page area you selected before opening the Print dialog box.

Selected Thumbnails/Graphic (Mac OS) Prints only the pages or page area y ou selected before opening the Print dialog box.

Page From/To (Windows) Prints a range of pages. In Windows, if the Use Logical Page Numbers option is selected in Preferences, you can enter page-position numbers in paren theses to print those pages. For example, if the ﬁrst page of a document is numbered “iii”, you can enter (1) to print that page.

Comments Prints comment graphics on the pages. To print text in note windows, select Print Comment Pop-ups in the Comments pane of the Preferences dialog box.

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Shrink Oversized Pages to Paper Size Reduces the PDF ﬁle to ﬁt the paper size speciﬁed

in the printer properties. “Expand small pages to paper size” enlarges the PDF ﬁle to ﬁt the paper size speciﬁed in the printer properties.

Auto-Rotate and Center Pages (Windows) Adjusts the PDF ﬁle’s orientation to match that speciﬁed in the printer properties.

Print Method In Windows, speciﬁes which level of PostScript® to generate for the pages. Choose the level of PostScript appropriate for your printer. In Mac OS, this option speciﬁes whether to print using PostScript (without selecting a level) or to print pages as bitmap images.

Force Language Level 3 (Mac OS) Select this option to optimize printing to a PostScript output when printing to PostScript Level 1 or 2 devices.

Print As Image Prints the pages as bitmap images. (In Mac OS, this option is set in the Print Method pop-up menu.) You may want to print pages as images if normal printing does not produce the desired results.

Optimize for Speed Downloads fonts to the printer as they are needed. With this option selected, the pages must be printed in the order in which Acrobat Reader sends them.

3 printer. Be aware that selecting this option may cause errors or incorrect

Download Asian Fonts Downloads Asian fonts to a P ostScript print er. See “Downloading

Asian fonts” on page 16.

Save Printer Memory Downloads all the fonts for a given page to the printer before the page is printed. When deselected, print jobs may be smaller but require more printer memory.

Note: Some fonts cannot be downloaded to a printer, either because the font is a bitmap or because font embedding is restricted in that document. In these cases, a substitute font is used for printing, and the printed output may not match the screen display exac tly.

Downloading Asian fonts

Select the Download Asian fonts option in the Print dialog box if you want to print a PDF document with Asian fonts, but do not have the fonts installed on the printer and do not have the fonts embedded in the document. (Embedded fonts are downloaded whether or not this option is selected.) You can use this option with a PostScript Level 2 or higher printer, or a Level 1 printer that supports Type

If Download Asian Fonts is not selected, the PDF document prints correctly only if the referenced fonts are installed on the printer. If the fonts are not on the printer but the printer has similar fonts, the printer substitutes the similar fonts. If there are no suitable fonts on the printer, Courier is used for the text.

If you have a PostScript Level 1 printer that does not support Type 0 font extensions, or if Download Asian Fonts does not produce the results you want, print the PDF document as a bitmap image. Printing a document as an image may take longer than using a substi tuted printer font.

0 font extensions.

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Saving PDF documents

You can save a copy of the original PDF document with a different ﬁlename or to a different location. However, you cannot save any data or comments you’ve added to the document, unless the creator of the PDF document enabled the Save Document feature. For more information, see

You may also be able to export saved data to a compressed FDF ﬁle. (See “Exporting and

importing form data” on page 39.)

To save a copy of the original PDF document (Save Document not enabled):

Choose File > Save As, specify the ﬁlename and location, and then click Save. The original PDF document is saved.

To save changes to a PDF document (Save Document enabled):

Do one of the following:

• To save the changes to the current document, choose File > Save.

• To save the changes to a new location or with a different ﬁlename, choose File >

Save

As, specify the ﬁlename and location, and click Save.

“Document Rights” on page 26.

To revert to the previously saved version of the PDF document (Save Document enabled):

Choose File > Revert, then click Revert.

Saving the PDF document as text (Windows only)

If you want to use the text from a PDF document in another application, you can export the PDF document to text. You can then use the other application to import the resulting text ﬁle.

Before you export the text, determine if the PDF document is an Image Only PDF document. An Image Only PDF document is one that has been scanned—it contains no text that Acrobat Reader can recognize; it is only a picture of the text. Image Only ﬁles cannot be converted to text.

To export a PDF document as text: 1 Choose File > Export Document to Text. 2 Specify the ﬁlename and location, and then click Save.

Selecting and copying text and graphics

You can select text or a graphic in a PDF document, copy it to the Clipboard, and paste it into a document in another application, such as a word processor. If the PDF document was created from a scanner, or if the text is part of an image, Acrobat Reader may recognize the text as an image, not as characters that you can select.

Note: If a font copied from a PDF document is not available on the system displaying the copied text, the font cannot be preserved. A default font is substituted.

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Adobe Acrobat Reader Help Printing, Saving, and Working with PDF documents

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To select and copy text: 1 Do one of the following:

• Choose the text select tool , and then drag across the text you want to select.

• To select all the text on the page or document, choose Edit > Select All. In Single Page

mode, all the text on the current page is selected. In Continuous or C ontinuous - Facing mode, all text in the document is selected. (See

“Setting the page layout and orien-

tation” on page 13.)

• To select an area of text, choose the column select tool from the pop-up menu next

to the text select tool, and then drag the selection box around the ar ea that has the text you want to select. This selection method is especially useful in unstructured documents with multiple columns.

To select an area of text, you can also hold down Ctrl (Windows) or Option (Mac OS)

and drag using the text select tool. 2 Choose Edit > Copy to copy the selected text. You can then paste the text into another

application. If the Cut, Copy, and Paste commands are dim when text is selected, the creator of the PDF

document may have set restrictions against copying text. (See

“About Document Security”

on page 27.)

To select and copy graphics: 1 Select the graphics select tool . The cursor changes to the cross-hair icon. 2 Drag a rectangle around the graphic you want to copy, and then choose Edit > Copy.

The graphic is copied using the WMF (Windows) or PICT (Mac OS) format. 3 To view the graphic in Windows, choose Window > Show Clipboard.

Note: In some versions of Windows, the Clipboard Viewer is not installed by default, and you cannot use the Show Clipboard command until it is installed. To install the Clipboard Viewer, choose Start

> Settings > Control Panel > Add/Remove Programs, and then click

the Windows Setup tab. Double-click Accessories, check Clipboard Viewer, and click OK.

Mailing PDF documents from Acrobat Reader

When you choose the Send Mail command, Acrobat Reader opens your default e-mail application, and includes the open PDF document as an attachment in a new message.

In Windows, Acrobat Reader uses the Messaging Application Program Interface (MAPI) to communicate with your e-mail application. Before you begin, make sure that your e-mail application is set up to use its MAPI server. For more information, see the documentation that came with your e-mail application.

In Mac OS, you select your e-mail application of choice from the Default E-Mail Application menu (or Default Email Reader menu in Mac Panel. If your e-mail application is not listed in this location, choose Select from this menu and browse to locate your application of choice. (Be aware that if you select an application that is not listed in this menu, Acrobat Reader may not support your application.)

OS X) in the E-Mail tab of the Internet Control

Note: Acrobat Reader does not support Netscape® Messenger for Mac OS.

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Adobe Acrobat Reader Help Printing, Saving, and Working with PDF documents

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To mail a PDF document from Acrobat Reader: 1 Open the document you want to attach to an e-mail message. 2 Choose File > Send Mail. 3 Do one of the following:

• If you’re asked if you want to save changes to the ﬁle, click Yes to save the ﬁle and send

it, or click No to send the original version of the PDF document.

• If you’re notiﬁed that the document does not allow changes, click OK to send the

original version of the PDF document. (See

4 If your e-mail application is not open, Acr obat Reader opens it automatically or prompts you to open it. Write your e-mail message in the new message window, and then click Send. Your PDF document is attached automatically to the e-mail that you send.

“Saving PDF documents” on page 17.)

Getting information on PDF documents

When you view a PDF document, you can get information on the ﬁle, such as the title, the fonts used, and any security settings. Some of this information is set by the person who created the document, and some is generated by Acrobat Reader. Use the Document Properties and Document Security commands on the File menu to understand your document’s settings.

To get information on the current document:

Choose File > Document Properties > Summary. Basic information about the document is displayed. The title, subject, author, and keywords may have been set by the document creator.

To display the fonts used in the current document:

Choose File > Document Properties > Fonts. The Document Fonts dialog box lists the fonts and the font types used in the original

document, and the fonts, font types, and encoding used in Acrobat Reader to display the original fonts. Only the fonts viewed in the document up to the current page are listed.To see a list of all fonts used in the entire document, click List All Fonts.

Note: You can look at this dialog box to see which fonts were used in the original document and whether the same fonts are used in Acrobat Reader. If substitute fonts are used and you aren’t satisﬁed with their appearance, you may want to install the original fonts on your system or ask the document creator to recreate the document with the original fonts embedded in it.

To view document security information:

Choose File > Document Security. The Document Security dialog box displays security options set by the creator of the document.

For information on additional usage rights that may be enabled in Acrobat Reader, see

“Document Rights” on page 26.

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Adobe Acrobat Reader Help Finding Words in Documents

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Finding Words in Documents

When you want to ﬁnd a word or phrase in your PDF document, you can use the Find command to search for text. If a full-text index has been created for a collection of PDF documents, you can search the index rather than using the Find command. A

index

is an alphabetized list of all the words used in a document or collection of

documents. (See

“Searching indexes” on page 20.)

Finding words in PDF documents

You can use the Find command to ﬁnd a complete word, part of a word, or a phrase in the current PDF document. A crobat Reader looks f or the word by r eading every word on every page in the ﬁle, including text in form ﬁelds.

Note: If your PDF document was scanned as an image, or if text in your document is part of an image, Acrobat Reader may not be able to ﬁnd the text you’re looking for.

full-text

To ﬁnd a word using the Find command: 1 Choose Edit > Find. 2 Enter the text to ﬁnd in the text box. 3 Select any of the ﬁnd options, and then click Find. Acrobat Reader ﬁnds the ﬁrst occur-

rence of the word. The following ﬁnd options are available: Match Whole Word Only Finds only occurrences of the complete word you enter in the

text box. For example, if you search for the word highlighted.

Match Case Finds only words that contain exactly the same capitalization you enter. Find Backwards Starts the search from the current page and goes backward through the

document. Ignore Asian Character Width Finds only those Kana characters that exactly match the

text you enter.

To ﬁnd the next occurrence of the word, click Find Again in the Find dialog box. If the Find dialog box is closed, choose Edit > Find Again, or press Ctrl+G (Windows) or Command+G (Mac

OS).

tick, the words stick and tickle will not be

Searching indexes

The Search command lets you perform full text searches of PDF documents and collections that have been indexed with the Adobe Acrobat Catalog feature. The Search command is more powerful and ﬂexible than the Find command. It lets you search multiple documents and deﬁne advanced search criteria. Search is faster than Find because it reads the index rather than the entire document.

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Adobe Acrobat Reader Help Finding Words in Documents

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To search an index created with Adobe Acrobat Catalog, you ﬁrst select the indexes to search, then deﬁne a search query and view the occurrences of the search term within the documents you select to review.

Important: To search indexes in Mac OS, you must do a Custom install and select the Search option. You cannot search indexes in Mac

OS X native mode. However, you can

search indexes when running Classic.

Selecting indexes

You can search any or all indexes displayed in the Index Selection dialog box. You cannot use Acrobat Reader to create search indexes; you must use the full version of Adobe Acrobat. If you open a PDF document associated with an index, you do not need to select an index. The associated index is automatically searchable.

To select or add indexes to search: 1 Choose Edit > Search > Select Indexes to list the currently available indexes. 2 Do one of the following, and then click OK:

• To select or deselect an index, select the box for the index. Dimmed indexes are

currently unavailable for searching.

• To add an index to the available indexes list, click Add, navigate to the index, and

double-click on the index ﬁle. (In Windows, Acrobat index ﬁles have a .pdx extension.)

Searching for text in indexed documents

The Search command allows you to perform a search on PDF documents that were indexed using Adobe Acrobat. You can search for a simple word or phrase, or you can expand your search query by using wild-card characters (such as * and ?) and Boolean operators (such as search. If document and date information were provided for the documents you are searching, you can use that information to further narrow your search.

The text that you type can be a single word, a number, a term, or a phrase . It can be a word, with or without wild-card characters (*, ?), or any combination of letters, numbers, and symbols. Because you can use Boolean operators in the text box, you must enclose any search term that includes

To perform a full-text search: 1 Choose Edit > Search > Query. 2 If you have not selected an index to search, click Indexes, select the index, and click OK.

(See

“Selecting indexes” on page 21.)

3 In the Find Results Containing Text box, type the text you want to sear ch for. To clear the text and redeﬁne the search, click Clear.

4 Select any combination of the search options. (See “Using index search options” on

page 22.) If the desired search options do not appear , select the appropriate options in the

Search panel of the Preferences dialog box. (See “Setting Search preferences” on page 25.)

and, or, and not). You can use search options to further reﬁne your

and, or, or not in quotation marks.

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Adobe Acrobat Reader Help Finding Words in Documents

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5 Click Search. The documents that match your search query are listed in the Search

Results dialog box in order of relevancy.

High

The more solid the dot, the higher the relevancy.

Low

6 Select the desired document, and click the View button. If you don’t get the search results you wanted, you can narrow or expand your search

using advanced criteria. (See

“Advanced search techniques” on page 23.)

Choose Edit > Search > Next or Previous to jump to the next or previous occurrence of the search string in the document. Choose Edit > Search > Next Document or Previous Document to view the occurrence in the next or previous document listed in the Search Results dialog box.

Using index search options

The following search options appear in the Adobe Acr obat Search dialog box. If the search options are not displayed in the Adobe Acrobat Search dialog box, restore them by selecting Word Options in the Search panel of the Preferences dialog box. (See

Search preferences” on page 25.)

Word Stemming Finds words that contain part (the stem) of the speciﬁed search word. This option applies to single words, not phrases, and it does not apply to words that contain wild-card characters (*, ?). This option lets you ﬁnd words that end in and so on, but not

er. You cannot use this option with the Match Case option. Word

Stemming works only for indexes built with this option.

“Setting

ing, ed, s, ion,

Sounds Like Finds different spellings for words. It applies to single words, not phrases. It does not apply to words that contain wild-card characters and cannot be used with the Match Case option. Sounds Like works only for indexes built with this option.

Thesaurus Finds similar words that appear in the documents you are searching, not necessarily all the similar words you might ﬁnd in a complete thesaurus. It applies to single words, not phrases; does not apply to words that contain wild-card characters; and cannot be used with the Match Case option.

Match Case Limits the results of the search by ﬁnding only those documents that contain words with the same capitalization as the search text. It can be used with a Boolean expression and with terms that use wild-card characters. Characters matched by wild-card characters can be either uppercase or lowercase. Match Case works only for indexes built with this option.

Proximity Limits the results of simple AND searches, such as “Hawaii AND cruise,” to one pair of matches per document—the pair closest together. The two matches must be within three pages or fewer of each other. This option is useful for locating a document that concentrates on some topic of interest. Proximity affects relevancy ranking in searches. The closer the matches are within a document, the higher the ranking. Proximity does work with complex AND searches—such as, “Hawaii AND (cruise OR ﬂy).”

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Adobe Acrobat Reader Help Finding Words in Documents

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Advanced search techniques

You may need to perform searches using advanced search criteria and special operators . If your search returns too many matches, no matches, or information you don’t need, you can change how Acrobat Reader searches.

Reﬁning searches

If you want to narrow a search, you can reﬁne your search to documents listed in a prior search. For example, you can ﬁrst search for all documents by an author, and then deﬁne a search query for that subset of documents. The result would be a subset of documents by the speciﬁed author that contain the search string.

To reﬁne a search: 1 After you have performed a search, choose Edit > Search > Results to display the

previous search results. 2 Choose Edit > Search > Query to open the Search dialog box. Edit or replace the query

that produced the ﬁrst list of documents. 3 Press Ctrl (Windows) or Option (Mac OS). The button label changes from Search to

Reﬁne. 4 Click Reﬁne. This produces a Search Results list of documents that are a subset of the

previous list, and that match the new query . If only one document matches the new query, it is opened to the ﬁrst page containing the search string; the Search Results dialog box is not displayed.

Using W ord Assistant

Word Assistant provides inf ormation on the list of terms that are likely to appear when y ou specify a search using the Sounds Like, Word Stemming, or Thesaurus options. The resulting list shows you if the search option you are using is likely to return helpful results . If the list is too long or full of irrelevant words, you can quickly construct a list of words to ﬁnd by copying words from the Word Assistant dialog box to the Search dialog box. You then use these words in your query rather than the related search option.

To copy words from the Word Assistant dialog box: 1 Choose Edit > Search > Query to open the Adobe Acrobat Search dialog box. 2 Choose Edit > Search > Word Assistant. 3 Select a search option (Sounds Like, Word Stemming, or Thesaurus) from the Assist

menu, type a search word in the Word text box, and then click Look Up. 4 Double-click a word you want to copy in the list box. The selected word appears in the

Word text box.

5 Copy and paste the text into the Adobe Acrobat Search dialog box. 6 Repeat steps 3 through 5 for each word you want to use; separate each pair of words in

the Find Results Containing Text box with AND or OR. Then click Search.

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