Macromedia Presenter - 8.0 Instruction Manual

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ADOBE® PRESENTER 8

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For legal notices, see http://help.adobe.com/en_US/legalnotices/index.html.

Last updated 7/18/2012

Adobe Presenter

Adobe Presenter overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

What’s new in Adobe Presenter 8.0 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Creating presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Editing Adobe Presenter presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Audio in presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Record video presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Recording application simulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Importing SWF files and video files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Inserting learning interactions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Adding quizzes and questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Designing presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Publishing and viewing presentations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

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Adobe Presenter

Adobe Presenter overview

About Adobe Presenter

Adobe® Presenter is a software tool for creating e-learning content and high-quality multimedia presentations rapidly. Adobe Presenter is a plug-in for Microsoft PowerPoint, an application that is part of the Microsoft Office suite. Finished presentations are in Flash® format (SWF file). Content created with Adobe Presenter is SCORM

2004 certified and AICC compliant.

SCORM

After you install Adobe Presenter, you access the application from within PowerPoint. All Adobe Presenter authoring functions in PowerPoint can be reached using the Adobe Presenter ribbon.

Adobe Presenter complements Acrobat® Connect™ Pro Server. With Adobe Presenter, you can create content that includes interactive quizzing and surveys, audio, and a customizable viewer. Adobe Presenter sends the PPT or PPTX (PowerPoint) and PPCX file, as well as presentation data and assets, to Adobe Connect Server.

1.2 and

Note: Office 2007 and 2010 supports PPTX.

You can add straightforward or sophisticated quizzes to presentations. Adobe Presenter supports different types of questions that can either be graded or used as surveys. Add branching to quizzes to guide users through different paths in the presentation based on their answers.

Adobe Presenter provides a simple interface for using a microphone to add audio narration to your presentation. In addition, you can easily synchronize your PowerPoint animations with your audio narration.

The intuitive Adobe Presenter interface and its complete integration with PowerPoint eliminates the need for additional training or knowledge of Flash programming. In minutes, you can transform static PowerPoint files into dynamic web experiences by adding audio, video, multimedia, interactive quizzes and surveys, and extensive branding. When you have created your content, simply publish it to Adobe Connect Server. (You can also publish to your computer to test a presentation.)

After you have installed Adobe Presenter, you access the program from within PowerPoint. When you open PowerPoint, a new menu named Adobe Presenter appears in the menu bar.

More Help topics

“Creating presentations with Adobe Presenter” on page 2

What’s new in Adobe Presenter 8.0

Adobe® Presenter 8 software, now with PowerPoint 2010 support, helps you convert slides into interactive content using out-of-the-box assets and quizzes. Communicate better with engaging videos that you can create at your desktop and deliver to video sharing sites and mobile devices.

PowerPoint 2010 support Convert PowerPoint 2010 slides, including objects, animations, and multimedia, into rich,

interactive video presentations using an improved conversion library.

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Integration with Adobe Captivate® 6 Generate robust software simulations within PowerPoint with Adobe Captivate.

Create multiple learning modes in a single recording session, including procedure demos, simulations for practicing steps, and assessments. See

Desktop-based video production Minimize the time, effort, and cost associated with producing videos by doing it

yourself right at your desktop without specialized equipment or training. Simultaneously capture slide presentations, webcam video, and audio to create engaging video presentations with just a few clicks.

Reach a wider audience by publishing video-based content created with Adobe Presenter to YouTube and other video sharing sites. See

Smart learning interactions Insert aesthetically designed interactive elements to your content with just a click. Select

from a wide range of out-of-the-box interactions such as Process Cycle, Glossary, and more, customize the content and appearance, and you are done. See

Actors Tell your story more effectively using human characters. Select from a wide range of out-of-the-box actors

making various gestures to give your content a more personal touch. Set actors against relevant backgrounds to make your scenarios look more realistic. See information.

Publishing to tablets Deliver your videos on iPad or Android tablets using the mobile application for Adobe

Presenter. Export scoring data from the application to AICC- compliant LMSs. You can also get a white-labeled application from Adobe and brand it for your organization.

“Record video presentations” on page 26 for more information.

“Recording application simulations” on page 38 for more information.

“Inserting learning interactions” on page 45 for more information.

“Add animation, image, and Flash (SWF) files” on page 15 for more

Creating presentations

Adobe Presenter How To Topics

• “Create a Adobe Presenter presentation” on page 6

• “Preview a presentation” on page 6

• “Change slide properties” on page 7

• “Add and edit presenters” on page 9

• “Add and edit attachments” on page 12

• “Add audio files to a presentation” on page 17

• “Record audio” on page 20

• “Import video” on page 43

• “Adding quizzes and questions” on page 46

• “Create and edit themes” on page 79

• “Publish to an Adobe Connect Server” on page 90

Creating presentations with Adobe Presenter

Adobe Presenter lets you create sophisticated, high-impact presentations and e-learning content quickly and easily in three steps:

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1. Design your presentation.

From within PowerPoint, Adobe Presenter can help you do the following tasks:

• Use an existing PowerPoint presentation as a base for an Adobe Presenter presentation, to save you the time and

effort of creating a new presentation.

• Perform accurate PowerPoint conversions quickly, including full support for most of the PowerPoint animations.

• Customize the appearance of the presentation viewer interface with company logos, colors, and Adobe Presenter

biographies and photos.

2. Edit your presentation.

Adobe Presenter helps you change presentations to suit your needs in the following ways:

• Enhance PowerPoint presentations with multimedia. Add multimedia, including audio (such as voice-over

narration), video, and quizzes and surveys, without leaving PowerPoint.

• Import prerecorded audio into a presentation and synchronize the audio with PowerPoint slide animations.

3. Publish your presentation.

Publish your presentations so that users can view them. Adobe Presenter offers the following features:

• Adobe Presenter is deeply integrated with all Connect Pro Central applications, including Connect Pro Training

and Connect Pro Meetings, as well as Adobe Captivate, SWF, and FLV files.

• View presentations in the interactive Adobe Presenter viewer.

• Integrate Adobe Presenter content with learning management systems (LMS). Adobe Presenter creates SCORM-

and AICC-compliant content.

More Help topics

“Planning a presentation” on page 4

“Adobe Presenter best practices” on page 5

Adobe Presenter workspace

Adobe Presenter has the following two components that work together to help authors create and deliver content to users:

Adobe Presenter Enables authors to create content.

Adobe Presenter viewer Allows users to view and interact with converted Adobe Presenter presentations.

For content authors, all Adobe Presenter features are accessible from the Adobe Presenter ribbon in PowerPoint.

Options for designing a presentation in the Adobe Presenter ribbon in PowerPoint 2007/2010

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More Help topics

“Create a Adobe Presenter presentation” on page 6

“Create a quiz” on page 48

Elements of presentations

When planning, consider adding the following elements to your presentation:

Title slides Title slides are usually the first or second slide in a presentation and state the subject of the content.

Adobe Presenter information Include the name, title, photo, contact information, and a short biography of the Adobe

Presenter or presenters.

Custom logos Add a company or organization logo to brand and personalize a presentation.

a presentation. You can also add a separate slide containing only copyright information.

Opening and closing slides Create a distinctive start and finish to clearly show users the beginning, middle, and end

of the presentation. You can use the same opening and closing slide across a series of presentations for a unified professional look.

Section divider slides Use divider slides to delineate sections within a presentation. Divider slides are especially useful

in long presentations.

Sounds Voice-over narration, music, or sound effects can add a new dimension to presentations.

Quizzing Let users interact with the presentation, while you track their learning progress or obtain information

(surveys).

Attachments Add existing information as supporting content for presentations. You can include documents,

spreadsheets, links to web pages, and images as attachments.

More Help topics

“Create a Adobe Presenter presentation” on page 6

“Create a quiz” on page 48

Planning a presentation

It is helpful to do some planning before you create a presentation. First consider what you want the user to learn from your presentation. Defining this goal at the beginning lets you create a comprehensive plan for success. After you have defined the goal of the presentation, you can use an existing PowerPoint presentation and enhance it with the most effective Adobe Presenter options.

1. Design your presentation.

Use storyboards, scripts, or whatever organizational materials are appropriate. Consider what elements to include in the presentation. (For more information, see

2. Start PowerPoint.

You can open an existing PowerPoint presentation or create a new presentation.

“Elements of presentations” on page 4.)

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3. Include narration and other special elements.

In PowerPoint, from the Adobe Presenter ribbon, add audio narration, quizzes, videos with narration, presenter information, and other options to your presentation. Include attachments, such as web pages or documents, and customize themes (the appearance of the presentation viewer) for each presentation.

4. Preview your presentation.

Test how your presentation output looks like by previewing a part or entire presentation.

5. Publish the presentation.

Publish the presentation to Adobe Connect Server. You can also burn the presentation onto a CD or upload the presentation to the web using a third-party FTP software.

More Help topics

“Create a Adobe Presenter presentation” on page 6

“Editing Adobe Presenter presentations” on page 7

Adobe Presenter best practices

Adobe recommends these best practices for creating presentations:

• Design your online presentation based on the bandwidth capabilities of your audience. If your audience has fast,

broadband connections, you can create a graphic-intensive presentation that includes many animations. However, if your audience has slower connection speeds, consider using graphic images only (no animations) or no graphics at all. By doing so, you provide a good viewing experience to your audience. Adobe Presenter also enables you to lower the quality level of images and audio files to create content suitable for audiences with low bandwidth.

• Consider creating a written script before recording audio for your presentation. Speaking into a microphone can

be more difficult than giving a presentation to a live audience. To ensure a smooth delivery that covers all of your important points, consider creating a script for the entire presentation before recording audio for it. (If you have slide notes written in PowerPoint, you can easily import them into Adobe Presenter).

• Add animations to enhance the overall presentation, if your audience has fast connections. Adobe Presenter

supports PowerPoint animations so that you can create powerful, animated, multimedia presentations. Animations add impact to your message and improve the overall viewing experience of users.

• Add video to presentation slides or to the sidebar to reuse information you already have. Video is appropriate if

your audience has high bandwidth.

• Create presentations that are a manageable size. A single PowerPoint presentation typically corresponds to a single

module or course. Usually a module contains 20–40 slides and results in a 15–45-minute session for users.

• Preview the presentation by publishing it locally before publishing to a Adobe Connect Server. Previewing enables

you to see the converted presentation and ensure that it meets your requirements.

• Create slide titles to give users easy access to any slide. Check that titles appear in the PowerPoint outline for all

slides, including graphic-only slides, before publishing your presentation.

More Help topics

“Planning a presentation” on page 4

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Create a Adobe Presenter presentation

Adobe Presenter presentations are always based on PowerPoint presentations. To start a new presentation, you open an existing PowerPoint presentation (or create a new one) and then add all of the features available in Adobe Presenter. For more information about how to add these features, see the appropriate section.

1 In PowerPoint, open a presentation (PPT or PPTX file) or create a new presentation by selecting File menu > New.

2 From the Adobe Presenter ribbon, select the Adobe Presenter features you want to add to your presentation. You

are not required to change the presentation before publishing. But adding Adobe Presenter features, such as audio narration, video files, SWF files, and quizzes, enhances the presentation and gives you the opportunity to experiment with the functionality available in Adobe Presenter.

3 Preview the presentation by publishing it locally to your computer.

4 If necessary after previewing, return to step 2 and edit the presentation.

5 When you have finished, publish the presentation to Adobe Connect Server.

More Help topics

“Adding quizzes and questions” on page 46

“Publish locally” on page 88

“Publish to an Adobe Connect Server” on page 90

Saving presentations to an older version of Adobe Presenter

You can save a presentation as a Adobe Presenter 5.x or 6.x file. Saving to an older format is useful if you are working on a presentation with someone who only has an older version of Adobe Presenter.

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Select Adobe Presenter > Help > Export to Adobe Presenter 5.x and 6.x.

Note: If a presentation contains video files and is then converted to Adobe Presenter 5.x or 6.x format, the videos are not converted.

More Help topics

“Create a Adobe Presenter presentation” on page 6

Preview a presentation

Previewing is an easy way to see how a presentation looks to users. If you want to check your work, preview presentations at any time using the Preview options in the Presentation group.

When you preview a presentation, it appears in your default web browser. All of the functionality in the presentation, such as audio and quizzes, works exactly the way it will in the Adobe Presenter viewer. The presentation appears with all of the theme settings and colors you have chosen.

Note: You cannot preview attachments.

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Click Adobe Presenter, and in the Presentation group, click Preview and choose one of the following options:

Preview Presentation To preview the entire presentation.

Preview Current Slide To preview only the currently selected slide in the presentation.

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Preview From Current Slide To preview the presentation starting from the currently selected slide.

Preview Next 5 Slides To preview the next five slides starting from the currently selected slide.

You can change the value 5 to any other required value in the application settings (Adobe Presenter > Tools group > Settings > Application > Preview).

More Help topics

“Publish a presentation to PDF” on page 88

“Publish to an Adobe Connect Server” on page 90

Editing Adobe Presenter presentations

Change the presentation title

You can change the presentation title at any time. The title appears in the Adobe Presenter viewer.

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Select Adobe Presenter, and in the Tools group, click Settings.

3 In the Presentation menu on the left, click Appearance.

4 In the Title text box, enter a new name for the presentation and click OK.

Add a presentation summary

A presentation summary is usually a short description of the presentation contents. This optional summary is a useful organizational tool for authors. The summary appears only in the settings; it does not appear in the published presentation and is not visible to users.

Note: The presentation summary does appear in Adobe Connect Server after a presentation is published to the server. Summaries can be edited through Connect Pro Central. Presentation authors can search summaries and see the summary when viewing content information.

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Click Adobe Presenter, and in the Tools group, click Settings.

3 In the Presentation menu, click Appearance.

4 In the Summary text box, enter a description of the presentation contents and click OK.

Change slide properties

You can easily view and change the properties of any slide in a presentation at any time. Slide properties include the title, navigation name, navigation options, multimedia info, locking info, and Presenter name. Also shown for each slide are icons representing audio, video, and Flash. If a slide contains one of these multimedia types, the corresponding icon is displayed in color, otherwise the icon is dimmed. The slide properties dialog box also enables you to change a group of slides quickly and easily. For example, suppose that you have assigned a Presenter to all the slides, but another Presenter is providing audio narration for a few of them. To assign the new Presenter to those few slides, you can use slide properties.

Note: Sidebar video is now added through the Insert Flash or Import Video Adobe Presenter menu.

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More Help topics

“Preview a presentation” on page 6

View slide properties for all slides

You can view a short description of all slides in a presentation in one central location. For example, you can see which presenters are associated with each slide, whether navigation names have been assigned, and whether the user must advance any slides.

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Select Adobe Presenter > Slide Manager.

3 Use the scroll bar on the right side to view properties of all slides in the presentation.

Set a navigation name

You can set a navigation name for a slide that is different from the slide title. A clear and descriptive navigation name can help users navigate through the published presentation. The navigation name appears in the sidebar (Outline and Thumb panes) in the published presentation.

A navigation name can be useful if your slide titles are long or if you want to display a more descriptive name than the slide title in the final presentation for users. For example, the first slide in the presentation may have the title “Introduction,” but you can assign a navigation name such as “About Product

X.”

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Select Adobe Presenter > Slide Manager.

3 Select a slide and click the link name to the right of Navigation Name. (If no navigation name has been set, the link

says None.)

4 In the Navigation name text box, enter the text you want to use.

5 Click OK.

Slide titles (left) changed to navigation names (right)

Set Go To Slide options

Presentations usually progress linearly through the slides, but their order can be changed using the Go To Slide option. This option lets you skip slides in the presentation without having to remove them.

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The Go To Slide option can be useful if you are creating a presentation for several audiences. For example, you can create one benefits presentation for both full-time and part-time employees. Part-time employees can skip slides pertaining only to full-time employees. The Go To Slide option works the same whether the presentation is published to Adobe Connect Server or viewed locally in a web browser.

Note: If you are going to use a presentation as a Adobe Connect Training course, it is better to not use the Go To Slide option.

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Select Adobe Presenter > Slide Manager.

3 Select a slide and click the link text next to Go To (by default, the link text is None).

4 In the Go To Slide pop-up menu, select the slide to which you want the presentation to jump.

5 Click OK.

Set slide advance behavior

By default, slides in a presentation advance automatically. You can, however, change the default setting so individual slides advance only when users click the Next button. This setting is useful, for example, for a slide containing an interactive Adobe® Captivate® simulation that has no set play duration.

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Select Adobe Presenter > Slide Manager.

3 Select a slide and next to Advance By User, click No or Yes to select an option.

4 (Optional) To set all slides, click Select All, click Edit, select Advance By User.

5 Click OK.

Lock slides

You can lock a slide for the specified slide duration. Locking can help ensure that viewers spend a minimum amount of time on a slide and do not quickly skip ahead. When you lock a slide, navigation controls are disabled along with navigation from the Outline and Thumbs panes. Quiz and question slides cannot be locked.

Note: Slides are locked only when viewed for the first time. Subsequent views of the slide are not locked and the navigation controls are not disabled.

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Select Adobe Presenter > Slide Manager.

3 Select a slide and next to Lock Slide, click Yes or No to select an option.

4 (Optional) To lock all slides, click Select All, click Edit, select Lock Slide.

5 Click OK.

Add and edit presenters

A presenter is a person who provides information during a presentation. For example, if the subject is software training, the presenter may be an instructor, trainer, or product manager. A single presenter can be assigned to all slides in a presentation, or different presenters can be assigned to individual slides.

Detailed information about presenters can be displayed: name, photograph, job title, short biographical notes, a company logo, and contact information. This information can make a presentation more credible, personal, and interesting.

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More Help topics

“Preview a presentation” on page 6

Add a presenter profile

In Adobe Presenter, you store presenter profiles in one central location. You can then use them in any presentations you create.

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Select Adobe Presenter > Settings.

3 Select the Presenters tab.

4 Click Add.

5 Enter the name of the new Presenter.

Note: The Name text box is the only text box that you must fill in to create a Presenter.

6 (Optional) Enter a job title, such as Vice President.

7 (Optional) Next to the Photo text box, click Browse and navigate to an image file in JPEG or PNG format. The

recommended size for a Presenter photo is 88 Presenter Photo area on the right. During the presentation, the image is displayed at this exact size in the Presenter viewer.

8 (Optional) Next to the Logo text box, click Browse and navigate to a logo file in JPEG or PNG format. The

recommended size for a logo is 148

x 52 pixels. After you select an image file, the image appears in the Logo preview

on the right. During the presentation, the logo is displayed at this exact size in the Presenter viewer.

Note: If you added sidebar video, that video is displayed in the logo area. If you add a logo file, the video file takes precedence and the logo is not displayed.

x 118 pixels. After you select an image file, the image appears in the

9 (Optional) Enter an email address.

10 (Optional) In the Biography text box, enter information about the Presenter, such as professional and educational

credentials, employment history, phone number, or job description.

11 If you want to make this person the default Presenter for all presentations, select the Default option.

12 Click OK.

13 Click Close.

Set the Presenter for an entire presentation

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Select Adobe Presenter > Slide Manager.

3 Click Select All.

4 Click Edit.

5 In the Presented By pop-up menu, select a name from the list.

6 Click OK.

7 Click Close.

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Set the Presenter for slides

You can set the same Presenter for every slide or set different presenters for individual slides. You also have the option to set no Presenter for a slide or slides.

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Select Adobe Presenter > Slide Manager.

3 Do one of the following:

• To set the Presenter for an individual slide, select the slide and click the link to the right of Presented By. Use the

menu to select a Presenter.

• To set the Presenter for all slides, click Select All, click Edit, use the Presented By menu to select a Presenter, and

click OK.

4 Click OK.

Edit a Presenter

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Select Adobe Presenter > Settings.

3 Select the Presenters tab.

4 Select a Presenter from the list and click Edit or double-click a Presenter.

5 Change properties such as the job title, email address, or biography.

6 Click OK.

7 Click Close.

Delete a Presenter

You can delete a Presenter and all corresponding information, such as the biography and email address, at any time.

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Select Adobe Presenter > Settings.

3 Select the Presenters tab.

4 Select a Presenter from the list and click Delete. (If the Presenter you delete is associated with any slides in the

presentation, the Presenter for that slide becomes “None.”)

5 Click Close.

About attachments

Attachments are files or links that give viewers of the presentation supplemental information. Use attachments to incorporate existing content, such as web pages, documents, Adobe PDFs, FlashPaper documents, SWF files, or spreadsheets, into a presentation. You can also add links to websites or documents hosted by Adobe Connect Server or a third-party system.

Note: You can attach only links to PDF files.

If a presentation contains attachments, an Attachments button appears at the bottom of the Adobe Presenter viewer.

The user can click the button to see a list of attachments associated with the presentation, and then click any listed attachment to open it.

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Note: Some web browsers may require that users save attachments to their local machine to open and view the attachments.

The Attachments window with several different types of attachments listed

Attachments open either in an application or in the default browser, according to their type:

Note: Attachments do not open in the Preview mode.

Attachment type Opens in

FlashPaper Default web browser

Microsoft Word document Microsoft Word, if installed

Microsoft Excel spreadsheet Microsoft Excel, if installed

Microsoft PowerPoint presentation Microsoft PowerPoint

Text (TXT) file Default text editor, such as Notepad or WordPad

PDF Adobe Reader, if installed

SWF file Default web browser, such as Internet Explorer or Mozilla Firefox

Image or graphic file Default web browser, such as Internet Explorer or Mozilla Firefox

URL Default web browser, such as Internet Explorer or Mozilla Firefox

More Help topics

“Preview a presentation” on page 6

“Add and manage SWF files in presentations” on page 42

Add and edit attachments

Attach web pages, documents, PDF files, FlashPaper documents, SWF files, or spreadsheets to your presentation. You can also add links to websites or documents hosted by Adobe Connect Server or a third-party system.

Due to security restrictions added by Microsoft, attachments to presentations that are published locally instead of to Adobe Connect Server may not be displayed properly in Internet Explorer. In Adobe Presenter, a presentation that has been published locally runs in Flash Player, and Internet Explorer considers it unsafe to download a file from Flash Player.

You can work around this issue in two ways:

• Use Adobe Connect Server (or another learning management system) to publish the presentation

• Make the attached file available for download through a web browser or network drive accessible to users. Then,

use the hyperlink feature of PowerPoint to allow users to view the attachments.

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More Help topics

“Preview a presentation” on page 6

“Add and manage SWF files in presentations” on page 42

Add an attachment to a presentation

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Click Adobe Presenter, and in the Tools group, click Settings.

3 In the Presentation menu, click Attachments.

4 Click Add.

5 Enter a unique name for the attachment.

6 From the Type pop-up menu, select File or Link.

• To attach a file, click Browse and navigate to the file.

• To attach a link, enter the full path in the URL text box.

7 Click OK.

Add and test links to documents

Links to documents on Adobe Connect Server or a third-party system are a type of attachment. For example, you could create a link from text on a PowerPoint slide to a SWF file.

When linking to a document, it may be necessary to copy the document to the resource folder for the document to appear properly in the presentation.

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Navigate to the slide to which you want to add the link.

3 Select the text you want to use as the link.

4 From the Insert menu, select Hyperlink.

5 Navigate to the file to which you want to link and click OK.

6 To test the link, preview the presentation by selecting Adobe Presenter > Publish.

7 Select My Computer.

8 Select View Output After Publishing.

9 Click Publish. (If a message appears stating that all files will be deleted, click Yes. Each time you generate your

presentation, the files in your current output folder are deleted and replaced by the newly generated files.)

10 Navigate to the slide containing the link and click the link.

11 If a message appears similar to “Cannot find ‘file://C:\Documents and Settings\jsmith\My Documents\My Adobe

Presentations\PresentationName\data\resources\sample.swf,” copy the file to the resources folder (located by default at C:\My Documents\My Adobe Presentations\[presentation name]\data\resources). Note the path specified in the message and close the presentation in your web browser.

12 Open Windows Explorer. Navigate to the current location of the file.

13 Right-click the file and select Copy.

14 Navigate to the location specified in the error message (for example, an address like the example in step 10).

15 Right-click the resources folder and select Paste.

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16 Follow steps 6–8 to preview the presentation and test the link again.

Creating links to files

If you are creating links from a presentation to a file and the link path is relative to the location of the presentation, ensure that the links work properly by performing the steps described in this section. This issue occurs because of the method PowerPoint uses to manage relative links. (PowerPoint does, however, resolve all links to files in the same drive as the PPT or PPTX file.)

1 In Windows Explorer, locate the folder containing the presentation PPT or PPTX file (for example, C:\Folder

A\test.ppt).

2 Create a subfolder under the folder containing the presentation PPT or PPTX file (for example, C:\Folder A\Links).

3 Copy all files that will be linked to from within the presentation to the new subfolder.

4 Create the links in the presentation to the files.

5 Publish the presentation. Note the location of the published content folder (for example C:\Preso).

6 Copy the subfolder created in step 2 containing the links to the Date\Resources subfolder of the published content

folder from step

5. For example, copy the links folder from C:\Folder A\Links to C:\Preso\Data\Resources\Links.

Note: You can use attachments instead of links. By using attachments, the files are automatically included with the published content.

Change the name, type, or location of a presentation attachment

After adding an attachment to a presentation, you can edit information about the attachment.

Note: To edit the attachment contents, open the file in the application in which it was created. After editing, open Adobe Presenter, delete the old attachment, and then add the updated attachment.

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Click Adobe Presenter, and in the Tools group, click Settings.

3 In the Presentation menu, click Attachments.

4 Select an attachment and click Edit or double-click an attachment.

5 Change the name, type (file or link), or location and click OK.

6 Click OK.

Delete a presentation attachment

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Click Adobe Presenter, and in the Tools group, click Settings.

3 In the Presentation menu, click Attachments.

4 Select an attachment and click Delete.

5 Click OK.

If a folder containing attachments is inadvertently deleted, the next time the presentation (PPT or PPTX) file is opened and saved, a dialog box appears for each deleted attachment stating that the attachment is missing. The dialog box contains three options: Browse to the attachment using Windows Explorer, Delete the attachment from the presentation, and Ignore. If Ignore is selected, the dialog box does not appear again unless the presentation is closed, reopened, and then Save is selected.

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Add animation, image, and Flash (SWF) files

You can incorporate animations and SWF files into your Adobe Presenter presentations.

If you already have PowerPoint animations, such as flying or dissolving text, Adobe Presenter converts them seamlessly and displays them in the final presentation exactly as they appear in PowerPoint.

Note: For Adobe Presenter to gain control of animations, they must be set to OnClick. Animations located on the Slide Master cannot be controlled; remove the animations from the Slide Master and place them on individual slides.

More Help topics

“Change slide properties” on page 7

“Preview a presentation” on page 6

Insert character images and scenes

Adobe Presenter provides ready-to-use character images such as business executives and medical practitioner that help you make your presentations engaging.

You can also quickly insert scenes such as office buildings and home interiors.

1 Open the presentation in PowerPoint.

2 Click the slide on which you want to insert character images or scenes.

3 Click Adobe Presenter, and in the Insert group, click Character or Scene.

4 In the dialog box that appears, choose one of the categories on the left, and then click the required image on the

right.

Note: Click the Download Character Assets From Here link in the Character dialog box to download more images.

5 Click OK.

Synchronize audio and animation timings

After previewing your presentation, you can edit the timing of PowerPoint animations to better synchronize with added audio files. For example, if you have a slide with bulleted text items that fly in, you can adjust the timing so that the audio track matches the action of the animated text.

Note: The Sync Audio dialog box synchronizes PowerPoint “On mouse click” animations only. In contrast, timed animations use the timing set in the Custom Animation dialog box in PowerPoint. Animations can only be synchronized with audio files, not video files.

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Click Adobe Presenter, and in the Audio group, click Sync.

3 In the Sync Audio dialog box, click Previous or Next, if necessary, to navigate to the slide containing the timing that

you want to adjust.

4 Click Change Timings to play the audio.

5 As the audio plays, click Next Animation to synchronize the timing of the first animation with the audio. Select

Next Animation again to synchronize the timing of the next animation. Repeat this step for all animations on the slide.

6 When you are finished and the audio has stopped playing, click Play to view the slide and animations with the

new timing. If you do not like the results, repeat steps 4 and 5 again.

7 Click OK.

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Pause the presentation after an animation plays

If your presentation includes PowerPoint animations, you can pause the presentation automatically after the animations play. This is useful for defining where the animation ends and the presentation begins again.

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Select Adobe Presenter, and in the Tools group, click Settings.

3 In the Presentation menu on the left, click Playback.

4 Select Pause After Each Animation.

5 Click OK.

When this option is selected, users must click Play in the toolbar to start the presentation again after a pause.

Set image quality for a presentation

The higher the image quality, the greater the file size. Test different settings to find the best compromise between the two. High quality is best for users with no bandwidth limitations; for users with limited bandwidth, use regular or low.

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Select Adobe Presenter, and in the Tools group, click Settings.

3 In the Presentation menu on the left, click Quality.

4 Select an image quality option:

High The largest file size and highest quality image.

Medium The best balance between file size and image quality.

Low The smallest file size and lowest quality image.

Lossless (available in Adobe Presenter 7.0.7 and later) High quality images that are embedded in SWF files. The size

of SWF files is more than the ones that result from the ‘Low’ option.

5 (Optional) If your presentation contains SWF files on consecutive slides, select Disable Preloading Of Embedded

Flash Content. This option prevents a second SWF file from beginning to play before a first SWF file is finished.

Note: To publish a presentation without including any audio files, deselect Publish Audio.

6 Click OK.

Audio in presentations

Using audio in presentations

Adobe Presenter lets you add narration, music, step-by-step instructions, or almost any sound to your projects. You can use audio to provide instructions or to emphasize key points in the presentation. In general, sound can be as individual and flexible as any other presentation component.

You can use audio in Adobe Presenter presentations in a variety of ways. For example, Adobe Presenter can help you with the following tasks:

• Adding sound to an individual slide

• Adding special sounds to quizzes for correct and incorrect answers

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Adobe Presenter lets you record your own audio files (using some simple equipment) or import existing files. Recorded files are saved in mp3 format. Imported files can be in WAV or mp3 format. Stereo files are imported as stereo, and mono files are imported as mono.

Note: Files imported in WAV format are converted to mp3 when a presentation is published. Final published presentations only play mp3 files.

Audio files included in presentations are saved within the audio assets folder. The PPCX file contains metadata about audio files. Presentations with a PPC file must be converted to PPCX to enable Adobe Presenter features. If you move or copy presentation files or the assets folder, be sure to include the audio assets folder. (Moving or copying the audio assets folder without the PPCX file may lead to problems.)

After you add audio to a presentation, you can synchronize the timing with other content, such as animations. For example, if your presentation contains PowerPoint animations, such as text that “flies in,” you can synchronize the animations with the audio. (For more information, see Adobe Presenter also contains features that enable you to add silent periods to audio files and to normalize audio for all slides so that the sound level is consistent.

“Add animation, image, and Flash (SWF) files” on page 15.)

Add audio files to a presentation

You can quickly add existing WAV or mp3 format audio files to a presentation. Simply import the files and use them as opening music, narration, instructions, or for any other purposes.

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Click Adobe Presenter, and in the Audio group, click Import.

3 Select the slide to which you want to add the audio file.

4 Click Browse and navigate to the audio file (WAV or mp3) you want to add to the slide.

5 Select the audio file and click Open. (You can add multiple files. If you select more than one, the first audio file is

added to the slide you selected in step

Note: Do not exceed 100 minutes of audio per individual slide in a presentation.

6 (Optional) Select the Ignore Markers option to ignore any sound markers placed in the audio file.

3, the next file to the slide immediately following, and so on.)

More Help topics

“Preview a presentation” on page 6

“Import video” on page 43

Recording audio

In addition to adding existing audio files, you can also record your own audio files to use in Adobe Presenter presentations. Recorded files are saved in mp3 format. Follow these tips to ensure that you are recording the highest quality audio possible.

Setting up audio equipment

When you have acquired the necessary audio recording equipment, you must set it up properly. If you are just using a microphone, plug the microphone into the computer and start recording. Alternatively, you can plug the microphone into a mixer or stand-alone preamplifier, and then plug the output of that device into your computer sound card’s “line in.” Plug the headphones into your computer. Then, set the volume on the mixer or preamplifier. Begin speaking to test the volume levels, and carefully raise the volume until it shows just under zero. (Using a preamplifier and line-in socket is optional.)

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Setting sound card options

You can open the software application that controls the sound card. (In most Windows operating systems, you can find sound settings by clicking Start in the lower-left corner and selecting Settings you select the recording source (line in), you can adjust the volume to

100%. If you are using a mixer or stand-alone

> Control Panel > Sounds.) When

preamplifier, the actual recording level can be controlled from there.

Changing audio recording settings

After starting your audio recording software, you can change the settings as necessary. Mixers and preamplifiers don’t have sound-level controls, so you rely on the meters when recording. While recording, ensure that you don’t exceed zero on the meters, or the sound will be distorted.

Placing the microphone

Positioning your microphone correctly can make a big difference in the finished audio file. First, get as close as possible to the microphone (within 4–6 inches) so that you avoid recording any other nearby sounds. Don’t speak down to the microphone; instead, position it above your nose and pointed down at your mouth. Finally, position the microphone slightly to the side of your mouth, to help soften the sound of the letters s and p.

Improving microphone techniques

Have a glass of water nearby so you can avoid “dry mouth.” Before recording, turn away from the microphone, take a deep breath, exhale, take another deep breath, open your mouth, turn back toward the microphone, and start speaking. This can eliminate breathing and lip-smacking sounds frequently recorded at the beginning of audio tracks. Speak slowly and carefully. You may feel that you are speaking artificially slowly, but you can adjust the speed later by using your audio recording software. Finally, keep in mind that you don’t have to get everything right the first time. You can listen and evaluate each recording and rerecord, if necessary.

Editing sound

Editing sound is like editing text. Listen carefully to your recording, delete any extraneous sounds, and then use the options available in your software to polish the sound. Add any music or sound effects you require, but make sure to save your audio track in the correct format (mp3 or WAV).

Reviewing the presentation

After you have added the audio to the presentation, listen to it again. Finally, it helps to ask others to preview the presentation file. If necessary, you can edit the audio again, on a per-slide basis.

More Help topics

“Preview a presentation” on page 6

About audio recording equipment

Having the right audio equipment makes a big difference in the quality of recorded audio. Surprisingly, basic audio equipment can be relatively inexpensive; your equipment could include some if not all of the following:

Computer with a sound card The sound card installed in your computer acts as a digital recorder for audio.

Microphone If possible, avoid using the internal microphone that comes with most computers. Use a professional-

quality microphone cable and a stand to hold the microphone while you are recording.

Microphone preamplifier A preamplifier boosts the signal of the microphone. The microphone input of your

computer’s sound card probably includes a preamplifier, but it’s most likely a poor quality one. When purchasing a preamplifier, you can choose a small mixer or a stand-alone version. Mixers let you connect several microphones and

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devices to one location, and you can adjust their volumes independently. Stand-alone preamplifiers can be better than mixers at filtering out unwanted noises.

Speakers The speakers that came with your computer are probably good enough for listening to any audio you record.

For best results, check the specifications of your speakers and use the highest quality speakers possible.

In Microsoft Windows operating systems, you can usually find speaker (sound) settings by clicking Start in the lowerleft corner and selecting Settings

Recording software A wide range of recording software is available, including Adobe Audition®. Important software

> Control Panel > Sounds.

features include editing capabilities (to fix mistakes), music and sound-effect options, and the capability to create the file format you require (such as mp3 or WAV).

Recording area You need a quiet place to record. Try closing doors, turning off any unnecessary computer equipment,

turning off or lowering lights that might be making noise, and turning off phone ringers, beepers, and pagers. Also, tell coworkers that recording is in progress.

Set audio recording quality

Audio files present the common challenge of balancing quality against size. The higher the sound quality, the larger the file size. When working with audio, think of your users’ connection speed. In the best development case, experiment to find the optimal balance between sound quality and file size for your users.

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Click Adobe Presenter, and in the Tools group, click Settings.

3 In the Presentation menu on the left, click Quality.

4 Select an audio quality level. Remember that a higher quality level results in a larger audio file size.

CD Quality (stereo or mono) Bit rate of up to 128 Kbps and sampling frequency of 44 Khz

Near CD Quality (stereo or mono) Bit rate of up to 112 Kbps and sampling frequency of 44 Khz

FM Quality (stereo) Bit rate of up to 64 Kbps and sampling frequency of 44 Khz

Low Bandwidth (mono) Bit rate of up to 32 Kbps and sampling frequency of 22 Khz

5 (Optional) If your presentation contains SWF files on consecutive slides, select Disable Preloading Of Embedded

Flash Content. This option prevents a second SWF file from beginning to play before a first SWF file is finished.

Note: To publish a presentation without including any audio files, deselect Publish Audio.

6 Click OK.

Change the audio input source

If you are recording audio for a presentation, you can either use a microphone or the line-in option that is usually included with an external audio device, such as a tape deck or stereo amplifier.

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Click Adobe Presenter, and in the Tools group, click Settings.

3 In the Application menu on the left, click Audio Source.

4 In the Audio Input Source area, select either Microphone or Line In.

5 (Optional) Select the Always Prompt To Set Microphone Level Before Recording option if you want to calibrate the

microphone before each recording session. Calibrating is useful if you use different microphones or if you record in different environments (for example, a quiet room versus an area with background noise).

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6 Click OK.

Calibrate microphones for recording

If you are recording audio for a presentation, set the microphone or recording device to the correct recording level. This process is called calibrating the recording device. Adobe Presenter can detect optimal microphone and recording sensitivity levels automatically.

Adobe Presenter must detect your recording device before calibrating it. Before you calibrate, check that your recording device is connected to your computer properly and is turned on.

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Click Adobe Presenter, and in the Audio group, click Record ( ).

3 To set the correct recording device level, say the following sentence into the microphone until the red recording

window becomes green: “I am setting my microphone recording level for use with Adobe Presenter.”

4 When you finish, click OK.

Record audio

If you have a microphone connected to your computer, you can record audio for inclusion in a slide. You can use audio for many types of narration or instruction.

A. Record/Stop recording B. Play/Pause C. Slide notes (show script) D. Slide navigation buttons

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Click Adobe Presenter, and in the Audio group, click Record ( ).

3 If you have not calibrated your microphone or the recording device earlier, do so by following the on-screen

instructions. To skip the calibration, click Skip.

The Adobe Presenter - Record Audio dialog box appears.

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4 Click the record audio icon ( ) to start recording.

5 Speak into the microphone or the recording device.

6 When you finish, click Stop Recording. Adobe Presenter converts the audio to mp3 format.

7 Click Play to listen to the recording.

8 (Optional) Click Previous or Next to record audio for another slide.

9 When you finish, click Save, and then click Close.

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“Preview a presentation” on page 6

Record audio at a specific location in a presentation

At times, you may need to record and add some audio to a specific location within a presentation. (To record audio, you must have a microphone or recording device plugged into your computer.)

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Click Adobe Presenter, and in the Audio group, click Edit.

3 Click the location within the waveform to which you want to add new, recorded audio. For example, if you have an

audio file playing on slide You can add audio to any location on the waveform, even a location that does not currently have audio.

4 Click the Record Over icon. The Adobe Presenter - Record dialog box appears.

5 If you have not calibrated your microphone earlier, click Calibrate, record the sample message that appears, and

when the status turns green, click OK.

6 To begin recording, click Start Recording in the Adobe Presenter - Record dialog box and begin talking.

7 Click Stop to end recording.

8 To listen to the recording, click Play .

9 Click OK. The audio you just recorded is added to the location you specified on the waveform.

1 and you need to add audio at the start, click the beginning of the audio file on slide 1.

Edit audio files

You can edit the audio in your presentation at any time. You can listen to an audio file, insert silence, adjust volume, and change other options.

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Use the Audio Editor to edit audio files you record for a presentation or import into a presentation. A. Insert marker B. Slide divider and Red marker line C. Waveform D. Record audio button E. Play/Pause audio button

1 In PowerPoint, open a presentation (PPT or PPTX file) containing audio files.

2 Click Adobe Presenter, and in the Audio group, click Edit.

3 Use the buttons and menu options to make any necessary edits. You can cut and paste sections of the audio file,

insert periods of silence to lengthen the audio file, adjust volume, import a different audio file, and more.

Cut To cut the selected portion of the audio file.

Copy To copy the selected portion of the audio file.

Paste To paste information from the clipboard. (For example, if you select a section of the audio file, and then click

Cut or Copy, Adobe Presenter places the selected audio on the clipboard. You can then click Paste to place the audio back into any location within the audio file.)

Delete To remove the selected portion of the audio file.

Undo To undo the previous action.

Redo To redo the previous action.

Zoom To enlarge or shrink the waveform.

Record Over/Insert Recording To begin recording audio. (A microphone is required.)

Play To start playing the audio file.

Pause To temporarily stop the slide from playing. (Click Play to resume playing the audio file.)

Stop To end the playback of the audio file.

Playhead To specify the selected location, in seconds, within an individual slide on the waveform. For example, if you

are working with a slide that is 5 seconds long and you click in the middle of the slide on the waveform, this playhead area displays approximately 00:00:02.500.

Selected To specify the total playing time of the presentation, if no span of time is selected on the waveform. If you

have selected a span of time on the waveform, this area displays the amount of time selected.

4 When you finish editing the audio file, click Save.

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More Help topics

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Preplay audio

A quick way to listen to the audio you added to a presentation is to play the slide show directly from within the Edit Audio dialog box. Click

in the Edit Audio dialog box and then click play ( ).

Add silence to an audio file

You can add a period of silence to any audio file that is part of a Adobe Presenter presentation. This feature is useful in the following situations:

• If you import an audio file and must synchronize the audio with slides

• If you need to make an existing audio file work in a presentation without having to edit the audio extensively

• If you have inserted an FLV file with audio, such as sidebar video of a speaker, into a presentation and want to

synchronize the FLV file audio with slides

1 In PowerPoint, open a presentation (PPT or PPTX file) containing audio files.

2 Click Adobe Presenter, and in the Audio group, click Edit.

3 Click the location in the presentation, or the exact location within an audio file, on the waveform to which you want

to add the silent period.

4 Click .

5 In the Insert Silence dialog box, enter a number specifying the duration of silence (in seconds).

6 In the Seconds At text box, specify where to add silence:

Cursor Position (default) This option adds silence at the point in the waveform you selected in step 3.

Start Of Slide This option adds the silent period to the beginning of the slide containing the location selected in step 3.

End Of Slide This option adds the silent period to the end of the slide containing the location selected in step 3.

7 Click OK.

Adobe Presenter adds the silent period to the audio file and displays the period on the waveform.

8 To test the audio file with the silence added, click Play in the lower-left corner of the Edit Audio dialog box.

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Adjust audio volume

You can adjust the volume of audio files included in your presentations. After adjusting the volume, preview the presentation to see if the sound level is acceptable.

1 In PowerPoint, open a presentation (PPT or PPTX file) containing audio files.

2 Click Adobe Presenter, and in the Audio group, click Edit.

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3 In the Edit Audio dialog box, click .

4 In the Adjust Volume dialog box, click the volume slider on the left, and drag it up to increase volume, or down to

decrease volume.

5 You can change the audio processing options, as follows:

Normalize Adjusts the sound volume automatically. Normalizing audio helps keep the sound level consistent between

slides.

Dynamics Amplifies quiet sections of the audio to help compensate for variations in audio volume.

6 Click OK.

7 When you finish editing the audio file, click Close .

Add and export slide notes

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Click Adobe Presenter, and in the Audio group, click Sync.

3 In the Sync Audio dialog box, click the Show Script icon ( ).

4 Click in the “Click here to enter the script for this slide” area and type the slide notes.

You can also import slide notes that you entered in PowerPoint.

You can export the slide notes you added in Adobe Presenter to PowerPoint (click Update in the Sync Audio dialog box).

Import slide notes

If you have created slide notes in PowerPoint, you can import the notes into the script window in the Record Audio dialog box or the Sync Audio dialog box. Importing notes is useful if you want to use the slide notes as a script when recording an audio file as voice-over narration.

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Click Adobe Presenter, and in the Audio group, click Sync.

3 In the Sync Audio dialog box, click the Show Script icon ( ).

4 Click Import.

5 Select the slide notes to import. You can choose the current slide, all slides, or scripts on specific slides.

6 Select an import option. You can append notes to existing PowerPoint notes (adding note text to the end of any

existing PowerPoint slide notes text) or replace existing scripts with PowerPoint imported notes.

7 Click OK and then click Close in the Sync Audio dialog box.

More Help topics

“Record audio” on page 20

“Preview a presentation” on page 6

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Manage audio clips and files

Adobe Presenter lets you edit the timing of audio files after you record or import them. Having control over the timing of audio files gives you the ability to use audio files of different lengths and incorporate them smoothly into presentations.

After you record or import an audio file, the file appears as a waveform in the Edit Audio dialog box. If your presentation contains multiple audio files, you can see which audio files are assigned to specific slides.

More Help topics

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Edit audio timing

1 In PowerPoint, open a presentation (PPT or PPTX file) containing audio files.

2 Click Adobe Presenter, and in the Audio group, click Edit.

In the Edit Audio dialog box, Adobe Presenter displays any audio files incorporated into the presentation as waveforms. Slide numbers along the bottom of the waveform show exactly how the audio files are currently distributed across the slides. Adobe Presenter lets you import or create an audio file and then distribute that audio file across multiple slides.

Change how audio files are distributed across slides

❖ In the Edit Audio dialog box, click the red slide marker line and slide the divider to the left or right.

The waveform remains static, but you can change where the audio file begins to play within the presentation. This option is useful if you have a long audio file and need to experiment with assigning the file to one slide or having it play over multiple slides.

Jump to a specific slide during audio narration

At times, during audio narration, you may want to explain or present content that is on another slide. In such cases, you can use the Go To Slide marker to jump to the required slide.

1 In the Edit Audio dialog box (Adobe Presenter > Audio group > Edit), click play to play the audio.

2 Pause the audio at the point where you want to jump to the required slide.

3 Click Insert Marker ( ).

4 In the Marker Type list, click Go To Slide, and click OK.

Pause the presentation during audio narration

If you want the presentation to automatically stop at a specific point and wait for the user to continue by clicking play in the Playbar, do the following:

1 In the Edit Audio dialog box (Adobe Presenter > Audio group > Edit), click play to play the audio.

2 Pause the audio at the point where you want to jump to the required slide.

3 Click Insert Marker ( ).

4 In the Marker Type list, click Wait For User, and click OK.

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Listen to an audio file

❖ In the Edit Audio dialog box, click a location within the waveform, and then click Play in the lower-left corner of

the dialog box or press the spacebar on your keyboard.

The audio plays from the location you selected to the end of all audio in the presentation. (You can stop the playback at any time by clicking Stop in the lower-left corner of the Edit Audio dialog box or pressing the spacebar on your keyboard.)

Zoom in on an area of the waveform

❖ In the Edit Audio dialog box, click the waveform, and then click Zoom In or Zoom Out in the tool bar.

(Alternatively, click in the waveform and roll your mouse wheel to zoom in and out).

The scale at which you are viewing the waveform is shown in the Scale information box in the lower-right corner of the dialog box.

After you have added audio files to your presentation, you can use the Edit Audio dialog box to cut or copy entire audio files or portions of audio files and paste them in a new location.

Cut or copy and paste audio

❖ In the Edit Audio dialog box, select a section of an audio file directly on the waveform, click Cut or Copy ,

click a different location on the waveform, and then click Paste .

Delete an entire audio file or portion of an audio file

❖ In the Edit Audio dialog box, select a section of an audio file directly on the waveform and click Delete.

Record video presentations

Adobe Presenter includes Adobe Presenter Video Creator, a tool that lets you combine application or desktop capture and webcam video. Using this tool, marketing, eL earning, and training professionals or even hobbyists and amateur video producers can quickly produce video tutorials and related video solutions. The tool also provides effective video edit options such as layouts, Pan & Zoom, and Trim options.

You can launch Adobe Presenter Video Creator in one of the following ways:

• From within Adobe Presenter, by clicking Record Video ( ).

• By clicking Adobe Presenter Video Creator from the Windows Start menu (Start > All Programs)

The output is an MP4 file that you can save on the disk, export into a Microsoft PowerPoint presentation, or upload to YouTube or Adobe Connect.

Adobe Presenter Video Creator videos capture the following:

Presentation Actions performed on your monitor screen.

Presenter The web cam capture of the narrator who narrates while presenting the presentation or demonstrating an

application. The audio narration too is captured.

Prerequisites

• Intel® Core™2 Duo or AMD Phenom® II processor (Intel Core i3 or better recommended)

• 1024x768 display (1280 x 720 or higher display with OpenGL 2.1-compatible dedicated graphics card highly

recommended)

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• Camera and microphone plugged in to the computer and working. For a list of recommended cameras and

microphones, see

Note: If you do not have a camera or a microphone, you can still record videos using Adobe Presenter Video Creator. However, you cannot add narration or the Presenter to the recorded video later.

“Recommended cameras and microphones” on page 27.

• 5GB of available hard-disk space

• 2GB of RAM (4GB or more recommended)

• One of the following operating systems:

• Windows XP — 32-bit and 64-bit

• Windows 7 — 32-bit and 64-bit

Note: Adobe Presenter Video Creator is not supported on Linux and Mac OS. Adobe Presenter Video Creator works on Windows boot camp on MAC. We recommend that you use an external camera for recording. Usage of built-in camera may result in AV Synchronization issues and do not produce High Definition videos. To End the Recording, click the Adobe Presenter Video Creator icon in the system tray (as Mac does not have an end key).

• Microsoft Office 2007 or 2010

• Windows Media player. If your computer does not have Windows Media Player installed, click here to download.

Recommended cameras and microphones

• Yeti Blue microphone

• Logitech HD Pro Webcam C910

• Creative Live! Cam inPerson HD

• FREETALK® Everyman HD

Record videos

1 Ensure that the hardware and software requirements are met. See “Prerequisites” on page 26 for information.

2 Ensure that you have the narration script ready.

3 Do one of the following:

• To record a Microsoft PowerPoint presentation as a video, click the Adobe Presenter ribbon in Microsoft

PowerPoint, and click Record Video (

• To record any other application simulation or demonstration, open the required application, and then launch

Adobe Presenter Video Creator (Start > All Programs > Adobe Presenter Video Creator).

The recording window of Adobe Presenter Video Creator appears.

4 Click to set the recording preferences. For details, see “Set recording preferences” on page 28.

5 Click .

Adobe Presenter Video Creator changes the resolution of your monitor screen to match the video resolution you selected in the recording preferences.

The recording begins after the countdown (3 seconds).

6 Perform the steps on the computer while you narrate the script.

Adobe Presenter Video Creator captures both you (the Presenter) and the full monitor screen simultaneously during recording. After recording, you can choose to display the Presenter, the presentation, or both in different parts of the video.

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Note: When you launch Adobe Presenter Video Creator with webcam connected to your computer, you see two lines on the webcam capture area. Only the webcam capture between these two lines is displayed in the side by side layouts (Both Presenter and Presentation layouts).

7 To end the recording, press Shift + End or click the Adobe Presenter Video Creator icon in the system tray.

Preview the video by clicking Play ( ). Your recorded video begins at the mark where you see the following image in the Timeline:

The first and last part of the video are the default branding settings. You can change the branding to include your own brand videos at the beginning and end of the recorded video.

Set recording preferences

Click in the recording window of Adobe Presenter Video Creator.

Selected Camera The name of the camera that is currently connected to your computer is displayed by default. You

can choose None if you do not want to use a camera in the video you want to record.

Selected Microphone The names of the microphones that are currently available on your computer are available in

this list. Click one of the options if you want to record audio along with the video. Click None if you do not want to record audio along with the video.

Resolution Click the appropriate combination of your monitor screen and camera.

Option Output resolution Notes

SD [SD Screen, SD Camera] 640 x 360

HD [HD Screen, SD Camera] 1280 x 720 Since the camera is not HD, the Presenter screen

HD Plus [HD Screen, HD Camera] 1280 x 720 If the camera resolution is low, the Presenter screen

Project Folder Specify the folder in which the projects must be saved.

Change Display Resolution During Recording Select to let Adobe Presenter Video Creator automatically change the

dimension will be smaller than the Presentation. Therefore, even in the Presenter only layout, the Presentation continues to play dimmed in the background while the Presenter is displayed at the front.

resolution of your monitor screen during recording. Adobe Presenter Video Creator provides video outputs that have resolutions with 16:9 aspect ratio (640 x360 or 1280X720). If this option is not selected, empty spaces (with branding settings) are introduced on the left and right of the video to maintain the aspect ratio.

Record additional video

1 Click Open Projects to open the project to which you want to record additional video.

Note: If the existing project was recorded using a webcam, you require a webcam to record additional video too.

2 Click Play ( ) and pause (click Play again) the video at the point where you want to insert additional video.

3 Click the record button ( ) in the playbar.

4 Perform the steps on your computer and press Shift+End when you are done with recording.

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Understanding the editing interface

Adobe Presenter Video Creator editing interface A. Recorded video B. Playbar C. Editing controls D. Timeline E. Project name

Timeline

A. Default branding video at the beginning of the video B. Pan and zoom point for the presenter C. Pan and zoom point in the presentation D. Marker E. Scrollbar F. Another marker G. Trim region H. Playhead I. Default branding video at the end of the video J. Recorded video clip K. Zoom-out button L. Zoom-in button

Timeline shows you the entire video clip in the form of a (colored) rectangular bar. If you have used multiple layouts in the project, this rectangle is divided into many rectangles with different colors. The layouts are color-coded to help you instantly identify the allocation of the layouts in the video. For information on changing the layouts, see

layouts” on page 31.

You can magnify the Timeline view using the Zoom In ( ) or Zoom Out ( ) icons, the scroll wheel of your mouse, or Control and +, or Control and - keys. By magnifying the Timeline view, you can edit the video at a much granular level. For example, while choosing the Trim region, if you can drag the playhead from 5 seconds to 6 seconds at a lower zoom level, you can drag it from 5 seconds to 5.5 seconds at a higher zoom level.

BC D E FG H I

“Change

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The rectangular bar (video clip) is prefixed and suffixed with the default branding videos. You can remove these videos or choose different videos using the Branding panel. For more information, see

“Add brand videos and icons” on

page 34.

Timeline is the area that you use extensively during editing. All the edits, such as, pan and zoom points, and trim regions are marked on the Timeline. Also, Timeline helps you to easily navigate to the portion of the video you want to edit. See

“Navigating using Timeline” on page 30 for more information on navigating using Timeline.

Navigating using Timeline

Scrollbar and markers on the Timeline help you navigate to specific portions of the video.

Scrollbar, at the bottom of the Timeline, contains a miniature form of the rectangular bar (video clip) and reflects the color scheme displayed in the Timeline.

Scrollbar with the thumb (scroller) A. Thumb (scroller) B. Track or the trough of the scrollbar

When you magnify the Timeline, the entire video clip does not fit into the Timeline. But, the scrollbar still displays the entire video clip with the layout allocation. While you can make fine edits using the magnified view of the Timeline, you can use the scrollbar and the thumb (scroller) to quickly navigate to a specific portion of the video.

Markers are tiny dots in the Timeline (see the Timeline topic for an illustration) that indicate a change in the Microsoft PowerPoint slides.

Note: In cases where you have recorded other applications or monitor screen, these markers appear at points where important screen transitions happen. For example, when you open a new application.

Click ( ) and ( ) in the playbar to snap to the previous and next marker respectively.

Video editing controls

ABC DEFG

Video editing controls A. Branding button B. Pan and Zoom button C. Trim button D. Presenter Only layout E. Presentation Only layout F. Both (Presenter on Left) layout G. Both (Presenter on Right) layout

This area of the editing interface lets you do the following:

• Add different layouts to the video. See “Change layouts” on page 31 for more information.

• Change or remove the branding videos and icons. See “Add brand videos and icons” on page 34 for more

information.

• Add pan and zoom points to the video. See “Add pan and zoom effects” on page 33 for more information.

• Hide or trim unwanted portions of the video. See “Trim videos” on page 34 for more information.

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Edit videos

Change the project name

By default, the projects are named as untitled <n>. To name your project, click the project name at the top of the Adobe Presenter Video Creator screen, and type the required name.

Change layouts

1 Click Play ( ) to play the video.

2 At the point where you want to change the layout, click one of the following options:

Presenter Only Click to display only the Presenter.

Presentation Only Click to display only the Presentation.

Both (Presenter On Left) Click to display both the Presenter and Presentation side by side, with Presenter on

the left side of the screen.

Both (Presenter On Right) Click to display both Presenter and Presentation side by side, with Presenter on the

right side of the screen.

Presenter Only layout

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Presentation Only layout

Both (Presenter on Left) layout

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Both (Presenter on Right) layout

The Timeline displays different color codes for different layouts. See “Timeline” on page 29 for more information.

In the above example, the green rectangle indicates the duration of the video in which the layout is ‘Presentation Only’.

Add pan and zoom effects

1 Click Play ( ) and pause the video (click the Play button again) at the point where you want to add a pan and

zoom effect.

2 Click the Add Pan And Zoom icon ( ). The Pan And Zoom panel appears on the right. The panel displays both

the Presentation and the Presenter.

3 Click and drag the handles to define the pan and zoom region. A pan and zoom icon appears in the Timeline.

Note: The pan and zoom icon for the ‘Presentation Only’ stretch of the video are at the top while the icon for the ‘Presenter Only’ stretch is at the bottom.

Pan and zoom icons on the Timeline

The video is played at the specified pan and zoom level until the next pan and zoom point. This means, if you have zoomed into the video, you have to zoom out again to display the video in the original size.

Double-click anywhere in the pan and zoom region of the Presentation or the Presenter to display the video in the original size.

4 Do one of the following:

• Add more pan and zoom points by repeating the steps.

• Edit the video further by using the trim option.

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• Edit the branding settings.

• Click Publish to publish the video.

Trim videos

1 Click Play ( ) and pause the video (click the Play button again) at the point where you want to start trimming the

video.

2 Click the Trim icon ( ) and then click Set Inpoint ( ). The start marker appears on the Timeline.

3 Play the video again and pause the video (click icon again) at the point where you want the end marker for

trimming.

4 Click Set Outpoint ( ).

5 Click and drag the start and end markers to increase or decrease the trim region.

Note: To snap to a specific point in the video, you can use the markers in the Timeline. The markers are represented by tiny dots in the region where the playhead moves. See

To delete a trim region, hover your mouse anywhere on the region and press Delete. The playhead can be positioned anywhere.

6 Do one of the following:

• Edit the video further by using the trim option again.

• Add pan and zoom points.

• Edit the branding settings.

• Click Publish to publish the video.

“Timeline” on page 29 for an image that shows these markers.

Hide mouse movements

Click Settings ( ) and uncheck the Mouse Movements check box.

Reduce audio noise

Click Settings ( ) and select Audio Noise Reduction.

Edit the video theme

Add brand videos and icons

1 Click Branding ( ) in Adobe Presenter Video Creator.

2 In the Branding panel, click a theme from the Themes list. The edit area displays a preview of the selected theme.

To remove the default branding video, click None from the Branding Video list.

3 To create a custom theme, click Custom in the Themes list.

4 Based on whether you want the video at the beginning or end or both, click Start or End or both. Then, click Select

to browse for the video.

Note: Only MP4 videos (of codecs H.264 and AAC) are supported. The resolution of the brand video must be the same as that of the recorded video. For example, if you recorded the Adobe Presenter Video Creator video with HD settings, the brand videos must be 1280 x 720. If the recorded video is SD, the brand videos must be 640 x 360.

5 To use an image as the background, select Background and then click Select to browse for the required image.

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Note: Only PNG images are supported.

6 To use a branding icon or a logo, select Left or Right in the Branding Icon section based on where you want the

image. Then, click Select to choose the image (PNG only).

Add lower-third text

Lower-third text is the text overlay on the video that is generally used to display your name and designation.

1 Click the Branding icon in Adobe Presenter Video Creator.

2 In the Branding panel, select Lower Third Text.

3 Specify the Presenter name and title.

4 In the Display At field, specify the time, in seconds, at which the text must appear, and press Enter. By default, the

start time of the Lower Third text is set to the beginning of the recorded video.

To quickly set the Display At time, play the video and at the point where you require the Lower Third text to begin, click Play Head.

5 In the Display Duration field, specify the duration for which the text must be displayed.

Publish videos

You can upload videos to YouTube or Adobe Connect (Content Library), export the video to Microsoft PowerPoint, or save the videos as MP4 files on the disk.

Set publishing preferences

Click Settings ( )in Adobe Presenter Video Creator.

Publish Folder Specify the folder in which the published output must be stored. A subfolder with the project name is

created in this folder and the output is published in the subfolder.

Mouse Movements Uncheck to hide mouse movements in the presentation or simulations in the output.

Publish Quality Use the slider to specify the quality of the published output. The higher the quality, the greater is the

file size.

Video Color Correction select to automatically enhance the video color. Publish time may increase when you select this

option.

Video Contrast Correction Select to automatically enhance the video contrast. Publish time may increase when you

select this option.

Audio Noise Reduction select to reduce noise in the audio.

If you select this option, Adobe Presenter Video Creator takes more time for the next publish.

Note: Publish Quality, Video Color Correction, Video Contrast Correction, and Audio Noise Reduction take effect only in the published output of the video.

Publish to YouTube

1 Click Publish in Adobe Presenter Video Creator, and then click YouTube.

Adobe Presenter Video Creator converts your project to an MP4 file at the back end. After the conversion is completed, the YouTube Login window appears.

2 Specify your YouTube login credentials and select the I’ve Read Adobe Privacy Policy check box.

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3 Click Login.

4 In the Upload To YouTube dialog box, specify the title for the project, and type in a description.

5 In the Tags field, type the tags for the project to optimize your users' search for the project. Use commas or

semicolons to separate multiple tags.

Generally, the tags are the search terms that your users use to search for your project on YouTube. Some examples are the subject of your project, or the key terms in the project, or the title.

6 In the Category list, click a category to which your project belongs.

7 Click one of the following options:

• Public: To make your project available for everyone who accesses YouTube.

• Private: To make your project available to only specific set of users. After uploading the file, log on to YouTube,

and provide permissions for such users (or to users with whom you want to share the link). For more information, see

8 Click Terms and Conditions, review them, and click Back.

9 Select the I have read the terms and conditions check box, and click Upload.

this website.

A message is displayed indicating that the video is uploaded successfully.

10 Click Send Email Now to send the YouTube URLto the required people over mail. The default email application

configured on your machine is loaded, and the URL of the project appears in the default text of the email.

11 To post the video on Facebook, do the following:

a Select the Facebook check box and log in to Facebook.

If you are accessing Facebook through Adobe Presenter Video Creator for the first time, you will be prompted to go to the Adobe Captivate Social Share app and provide permissions.

b Click Go To App and then click Allow.

c In the Upload To YouTube dialog box, click Post.

12 To post the video on Twitter, do the following:

a Select the Twitter check box and log on to Twitter.

b Twitter generates a PIN automatically.

c Copy the PIN and paste it in the Enter PIN Here box at the bottom of the dialog box, and then click Set PIN.

d In the Upload To YouTube dialog box, click Post.

Publish as MP4 files

Click Publish in Adobe Presenter Video Creator, and then click Publish to My Computer.

Adobe Presenter Video Creator converts your project to an MP4 file at the back end. After the conversion is completed, the output folder with the MP4 file appears.

The default publish folder is <user>/My Documents/My Adobe Presenter Video Projects Published/<project_name>/<project_name.mp4>.

To change the default publish location, click Settings ( ).

Export to Microsoft PowerPoint

Click Publish in Adobe Presenter Video Creator, and then click Export to Microsoft PowerPoint.

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The video is placed in a new Microsoft PowerPoint presentation slide as an Adobe Presenter video. You can insert new slides into the presentation to create a Microsoft PowerPoint project. You can also copy and paste the slide with the video into an existing presentation.

Note: As these are Adobe Presenter videos and not Microsoft PowerPoint videos, you cannot view them in the slideshow. The video is visible in the video edit mode (Adobe Presenter > Video > Edit), or in the output file published from Adobe Presenter.

Upload to Adobe Connect

You can upload Adobe Presenter Video Creator videos to Adobe Connect to use them in Adobe Connect meetings. The videos are uploaded as MP4 files.

1 Click Publish in Adobe Presenter Video Creator, and then click Upload to Adobe Connect.

2 Specify the Adobe Connect Server URL, Username, and password.

3 Click one of the following options to specify who can access the video:

Public To provide access to anyone who has the link to the video.

Private To share the video with specific users.

4 Click Adobe Privacy Policy. Adobe Privacy Center appears in a web browser.

5 Review the policy, and select I’ve Read Adobe Privacy Policy in the Upload To Adobe Connect dialog box.

6 Click Upload.

Adobe Presenter Video Creator converts the video to MP4 format and uploads it to the Content Library of the specified server. After publishing, a message appears with the Adobe Connect URL where the video is hosted.

7 Copy the URL and distribute it to your users.

Troubleshooting Adobe Presenter Video Creator

If you encounter errors while using Adobe Presenter Video Creator, redo the workflow by launching Adobe Presenter Video Creator in the Diagnostic mode (Start > All Programs > Troubleshoot Adobe Presenter Video Creator.

At the end of the recording, the Diagnostic Logs dialog box appears.

• Click Email to send the logs to Adobe for troubleshooting. The default mail client appears with the logs attached.

• Click Save to save the logs on your computer for future use.

Presentation has a jagged appearance in side-by-side layout

Adobe Presenter Video Creator uses certain features of the graphics card on your computer to render images in a better quality in side-by-side layout. The presentation appears jagged and the image is not rendered sharply if the graphics card does not meet the minimum requirements for Adobe Presenter Video Creator.

In such cases, Adobe Presenter Video Creator displays a message when you try to use the side-by-side layout indicating that the image may not be rendered sharp. However, you can continue to work with Adobe Presenter Video Creator normally.

Solution:

Replace the graphics card with a dedicated AMD (ATI) or nVidia graphics card. Also, update your graphics card drivers to the latest version.

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Error: Your camera doesn't support the minimum FPS required for Adobe Presenter Video Creator...

This error occurs because your camera supports a frame rate lesser than 10 FPS. Adobe Presenter Video Creator produces best quality videos when your camera is High Definition (1280 x 720) and supports at least 10 FPS (frame rate). Use of cameras that support lesser FPS results in choppy videos (similar to slide-show)

Solution:

Replace your camera with one of the recommended ones. See “Recommended cameras and microphones” on page 27 for more information.

Also, ensure that you have installed the native driver for the camera provided by the manufacturer.

The quality of the Adobe Presenter video is low

Adobe Presenter Video Creator requires a lot of processing power to record the screen and webcam videos simultaneously. The presenter video in particular is a lot more difficult to record. When the processing power is not sufficient, the Presenter video quality will be low. The quality drop can be seen in the drop in the frame rate of the video. Also, the audio and video may go out of synchronization.

Solution:

Close unnecessary applications and free up system resources. If you experience a problem with the quality of your Presenter video, please check the following:

• Are you capturing an SD video instead of an HD video?

• Are all unnecessary applications closed?

• Do you have sufficient free space on your hard disk? At least 5 GB is needed, but around 15 GB is recommended.

• Are you using a good quality webcam? Check out our recommended webcams.

• Are your webcam drivers up to date?

• Are you capturing your video in a well-lit environment? Most webcams perform poorly in bad lighting.

• Are you running Adobe Presenter Video Creator in Diagnostic Mode? Diagnostic Mode should only be used to

report issues to Adobe.

Recording application simulations

If you have Adobe Captivate 6.0 installed on your computer, you can capture application simulations from within Adobe Presenter. The captured simulations are automatically inserted as a SWF file in a separate slide.

1 Open the PPT or the PPTX file in PowerPoint.

2 Select the slide after which you want the application simulation. For example, if you want the simulation to appear

as slide 6, click slide 5.

3 Click Adobe Presenter, and in the Application Simulation group, click Record. The recording window appears.

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4 Click Screen Area or Application.

Application Select this option if you want to specify the application which you want to record as part of your

project. In the Select Application menu, select the application that you want to record and select one of the following:

• Custom Size Select this option if you want to customize the dimensions of the recorded project. You can choose

from a list of standard sizes, or define a custom size. The selected application is automatically resized to fit inside the boundaries of the recording area. Best practice is to have a clear idea of the dimensions of the project before you start recording it.

• Application Window Select this option if you want to record the entire application window. The dimensions of

the application are not altered. The recording rectangle is resized to fit the application.

• Application Region Select this option if you want to record defined areas in an application. For example, if you

are recording a window that has three frames, the recording window snaps to individual frames when the mouse moves over them. The dimensions of the application are not altered. The recording rectangle is resized to fit the defined area in the application.

Screen Area Select this option when you want to capture all events that occur within an area on the screen.

• Custom Size Select this option if you want to record your project using a specific dimension. You can choose

from a list of standard sizes, or create your own custom size window.

• Full Screen Select this option if you want to set the size of the recording window to the size of your monitor

screen. The entire computer screen is treated as the recording window. If you work on dual monitors, you can choose the monitor that you want to use for recording. Recording in this mode can potentially produce very large projects and output file sizes due to the large screen resolution on monitors.

5 Click Automatic or Manual in the Recording Type area. For more information, see “Automatic recording” on

page 39, and “Manual recording” on page 41.

6 Do one or all of the following:

• Select a panning mode if you want the recording window to follow your movements across the screen. For more

information, see

“Panning” on page 41.

• If you are adding commentary during recording, select the type of audio input.

• To change the default settings that Adobe Captivate uses when recording, click Settings at the bottom of the

recording options. For more information on customizing recording preferences, see

“Specifying recording

preferences” on page 41.

7 Click Record.

8 If you have selected Manual recording, press Print Screen every time you want to take a screenshot during the

procedure.

9 Press End key when you have completed recording.

Automatic recording

When you record using automatic recording, Adobe Captivate captures screenshots automatically and places them on separate slides. Mouse, keyboard, or system events are the common triggers for capturing screenshots. Automatic recording is the most commonly used recording method in Adobe Captivate.

In the recording options (File > Record New Software Simulation), you choose one of the following autorecording modes:

• Demonstration mode

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• Training mode

• Assessment mode

• Custom mode

Depending on the mode, one or more of the following objects are added automatically during the recording. You can change recording preferences for the various modes. The descriptions for the various modes assume that you have not changed the default recording preferences.

Text Captions Text captions are used to point out certain areas on a slide, explain concepts, or provide users with

additional information. Text captions can be created automatically or manually. If you are autorecording a project, you can have Adobe Captivate automatically create text captions. Text captions are generated for the various mouse and keyboard events.

The text captions use the labels in the application to describe a step. For example, if the user clicks File in the menu bar, a text caption with the text, “Select the File menu” is created automatically. You can later edit the captions to your requirements. When the user views the movie, the actions performed during recording are displayed along with the captions

Text Entry Boxes Text entry boxes are Adobe Captivate objects that require user input. During recording in some of

the modes, text entry boxes with default hint, success, or failure captions are added to the slides. You can later edit the text in these captions.

Click Boxes A click box is an object in Adobe Captivate that designates an area around the place where the mouse was

clicked during recording. Click boxes help users try out an application or website using the movie. After viewers click a click box, you can have the project perform different actions. For example, the project resumes playing, opens a new project, or opens a specific website.

Highlight boxes Highlight boxes are transparent, colored rectangles that can be placed over areas on a slide to draw

attention to the area. You can edit the formatting, color, transparency, and size of all highlight boxes. If you automatically record a project or slides, Adobe Captivate creates a highlight box for the area on which a mouse event occurs. If you have an existing project, you can also add highlight boxes manually.

For more information on these objects, see Adobe Captivate help.

Demonstration mode

Use the demonstration mode when you want to demonstrate a procedure or feature. The movie produced in this mode however, does not provide any scope for user interaction. The user can only passively view actions that were performed when the project was recorded.

When recording a movie in the demonstration mode, Adobe Captivate does the following:

• Adds text captions using the labels of the controls in the application. For example, if the user clicks File in the menu

bar, a text caption with the text, “Select the File menu” is created automatically.

• Adds highlight boxes to highlight those areas where the mouse is clicked.

• Adds text that is typed manually during the recording.

Training mode

Use the training mode when you want the user to try the procedure during the movie. The movie moves to the next slide only after the user has performed the previous action correctly.

When recording slides in training mode, Adobe Captivate does the following:

• Adds click boxes at places where the user must click the mouse.

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• Adds text entry boxes for user input. The failure and hint captions are added to each text entry box.

Assessment mode

Use the assessment mode when you want to test how well the user has understood a procedure. You can set a score for every correct click. You can also set the number of times the user can attempt a procedure. When the user fails to click the right option in the number of attempts provided, the movie moves to the next step. The user does not get any score for the failed attempt.

When recording slides in assessment mode, Adobe Captivate does the following:

• Adds click boxes at places where the user must click the mouse.

• Adds text entry boxes for user input. The failure caption is added to each text entry box.

Custom mode

Use the custom mode when working on a project where you need a mix of features available in the other modes. This mode allows you to achieve the highest level of customization in Adobe Captivate. Using the custom mode, you can create a project that is part demo, part training, and also includes assessment. None of the Adobe Captivate objects are added by default during recording in the Custom mode.

For example, let us consider a movie meant for training the user on editing a file. In the first few slides for simpler tasks like opening the application and opening the file, you can retain the slides created in the demo mode. When you move to the slides describing the procedure for editing, you can add the various objects with which the user can interact. Finally, you can provide for assessment slides at the end of the project.

Multimode recording

When you record an Adobe Captivate project, you can choose to record in more than one mode. Multimode recording helps you save time when working on projects that require outputs in more than one autorecording mode.

Manual recording

You can create a project manually by taking screenshots during recording. Use manual recording when you want to pick and choose a few screenshots during the recording process. The procedure can get tedious for complicated procedures involving many steps.

Panning

Use panning when you want the recording window to follow the movement of your mouse pointer across the screen. Panning helps you capture events across a large screen even when the recording window is smaller than the size of the screen.

The following panning options are available in Adobe Captivate:

Automatic Panning The recording window automatically moves along with the pointer whenever you move the

mouse during recording.

Manual Panning You must manually move the recording window to the area where the next event takes place. In all

other respects, It is like the automatic panning option.

Specifying recording preferences

In the recording options, click Settings. For a detailed description of the options, see Adobe Captivate help.

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Editing application simulations

1 Click the SWF on the slide and click Edit in the Application Simulation group. Adobe Captivate appears.

Note: To find out which slide contains a SWF file, open the Manage SWF (Flash) dialog box (Insert group > SWF > Manage).

2 Modify the simulation as required. For more information on editing the application simulation in Adobe

Captivate, see

Adobe Captivate help.

Importing SWF files and video files

Add and manage SWF files in presentations

Adobe Presenter enables you to add SWF files to presentations. (For information about adding video files, see “Import

video” on page 43You can use a SWF file to add content or visual interest (for example, an animated pointer).

Each slide in a presentation is loaded as an individual external Flash asset and can be augmented with any SWF file. When working with embedded SWF files, follow these guidelines:

• Author the SWF file at 30 frames per second. Adobe Presenter presentations are created at 30 frames per second,

so SWF files with the same setting can be integrated into the presentation smoothly.

• Do not use _root or absolute movie clip references. Use relative paths in the MovieClip object references, not

_root.

• The SWF file you want to embed must not attempt to change anything outside its own file. Therefore, the code

cannot see the following variables:

Note: In Adobe Presenter 7.0.7, use AS3 SWF files for better results while controlling the SWF file through the presentation toolbar.

_level#, _global, or stage.

More Help topics

“Change slide properties” on page 7

“Preview a presentation” on page 6

Insert a SWF file into a presentation

A Flash (SWF) file is a compiled, view-only file that delivers graphics and animation over the Internet.

Note: If you have created animated simulations and demonstrations in Adobe Captivate, you can easily add them to your presentations. Certain Adobe Captivate projects, such as training demonstrations or software simulations, can be useful in presentations.

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Click Adobe Presenter, and in the Insert group, click SWF > Insert.

3 From the Import On list in Import Options, click the slide on which you want to insert the SWF file.

4 Under Import Options, select Slide animation or Sidebar animation.

5 Navigate to the location of your SWF file and select the SWF file.

6 (Optional) To preview the SWF file directly in the Insert Flash (SWF) dialog box, select Preview.

7 Click Open. Adobe Presenter adds the SWF file to the slide.

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8 (Optional) If necessary, select the file and drag it to a new location on the slide.

Note: Use PowerPoint to preview how the SWF content appears in your presentation. In PowerPoint, from the View menu, select slideshow. (In PowerPoint 2007/2010, Trust Center settings for ActiveX may prevent Flash animations embedded in slides from playing in the slideshow.)

Control an inserted SWF file through the Adobe Presenter playbar

When you add a SWF file to a presentation, you can choose whether to control the SWF file through the Adobe Presenter playbar (Stop, Pause, Play, and so on) or the playbar in the original SWF file. For example, if you add an Adobe Captivate demonstration SWF file to the presentation, you can control the demonstration through the Adobe Presenter playbar in the viewer or the playbar in the Adobe Captivate demonstration.

Note: This setting is only available for SWF files added as slide video, not SWF files added as sidebar video.

Ordinarily, you want to control the SWF file through the Adobe Presenter playbar because Adobe Presenter buffers the next two slides. If you don’t control the file through the Adobe Presenter playbar, the SWF file begins to play too early.

1 In PowerPoint, open a presentation (PPT or PPTX file) containing an added SWF file.

2 Click Adobe Presenter, and in the Insert group, click SWF > Manage.

3 Next to one of the files in the list, select the Control Using Presentation Playbar option.

4 Click OK.

Delete SWF files from slides and sidebar

1 In PowerPoint, open a presentation (PPT or PPTX file) containing an added SWF file.

2 Click Adobe Presenter, and in the Insert group, click SWF > Manage.

3 Click the name of the SWF file to delete.

4 Click Delete.

5 Click Yes to confirm.

6 Click OK.

Import video

Video files added to a presentation can appear directly on a slide or in the viewer sidebar. Slide video is easily integrated into existing slides or you can create a slide containing only the video file. Adding a video file as sidebar video is especially useful if you have video of a speaker. Video added to the sidebar appears in the location used for Adobe Presenter photographs. Only one video can be added to one slide area.

(For information about adding SWF files, see “Add and manage SWF files in presentations” on page 42

Note: Video is added to each slide individually. If you need to use one sidebar video file for multiple slides, split the video into separate files.

Video file formats that can be imported are 3GP, F4V (never reencoded as On2 FLV), ASF, AVI, DV, DVI, MOV, MP4, MPEG, MPG, WMA, WMV, and FLV.

Adobe Presenter enables you to import multiple video file formats by reencoding them as On2 FLV files. The following formats can be converted: ASF, WMV, AVI, MPEG, MPE, M1V, M2V, MOD, MP2, MPV2, MP2V, MP4, DV, DVI, MOV, 3GP, 3GPP, 3GP2, and 3GPP2. The embedded files can be played on Flash Player 9 (in Adobe Presenter 7.0.7, the files can be played in Flash Player 9 or later).

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Note: H.264 files are not reencoded as FLV files because they are supported by Flash Player 9.0.115.0 or later. Files in AVI and MOV format that are H.264 encoded are not converted to FLV.

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Select the slide to which you want to add the video file.

3 Click Adobe Presenter, and in the Insert group, click Video > Import.

4 Navigate to the video file you want to add to the slide.

5 Select the video file.

6 Under Import Options, select a Quality option from the menu.

7 (Optional) To change the slide on which the video is imported, use the Import On menu to select a different slide.

8 Select Slide Video or Sidebar Video.

9 (Optional) Select Preview to see a small version of the video file directly in the Import Video dialog box.

Note: If you are importing a video that requires QuickTime for preview, using the Preview option might cause instability. (File types that use QuickTime for preview are MP4, DV, DVI, MOV, 3GP, 3GPP, 3GP2, 3GPP2, M4V, and F4V.)

10 Click Open.

11 (Optional) To see the video on the slide, publish and view the presentation.

More Help topics

“Change slide properties” on page 7

“Preview a presentation” on page 6

Importing H.264 video

H.264 is a video compression standard created to provide good video quality at a lower bit rate than other standards.

You can import H.264 video into Adobe Presenter. H.264 video requires Flash Player version 9.0.115.0. When the video is played back, Adobe Presenter checks for Flash Player version. If the installed Flash Player is older than version 9, an error message appears and the video does not play.

Note: Some H.264 encoded video files may not be recognized by Adobe Presenter and are re-encoded to On2 VP6 codec to ensure proper playback in Flash Player.

Edit imported video files

After importing video files, you can edit the files if necessary.

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Select the slide containing the video file you want to edit.

3 Click Adobe Presenter, and in the Insert group, click Video > Edit.

(Optional) If the video you want to edit is on different slide, click the menu next to Attach On and select a different one.

5 In the playbar, use Play/Pause to start and pause the video file.

6 Click the trash can to delete the video file.

7 To switch between video in the slide area and video in the sidebar, click the menu next to As and select an option.

You can apply effects to both videos if they are on the same slide.

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8 (Optional) Select Mute Audio at Playback to silence the audio track on the video.

9 (Optional) To change how much of the video is displayed for users, move or adjust the selection markers on

the bottom of the video playbar. Only the selection between the markers is played.

10 Change the following options as necessary:

Effects Specifies the effect, such as Fade In, to apply to the video.

Speed Specifies the duration, such as fast or slow, of the selected effect.

Start After Specifies when to start the effect. Effect can occur after a specified time delay, animation, or audio.

Time (Sec) Specifies the amount of time to wait before the effect takes place. (Use the Time (Sec) option together with

the Time Delay option in Start After.)

11 When you are finished editing the video file, click OK.

Inserting learning interactions

Learning interactions are static widgets (SWF files) that help you quickly set up standard user interactions, for example, interactions using accordions or tabs.

To insert learning interactions:

1 Click Adobe Presenter, and in the Insert group, click Interaction > Insert.

2 Click the type of interaction you want to insert in the Select Interaction dialog box, and then click Insert.

3 Choose a theme from the Themes list.

4 Click Custom to customize the selected theme.

Note: Buttons have three states: Up, Over, and Active. Up is the state when users have not clicked the button. Over is the state when users hover their mouse over the buttons. Active state is when users click the button.

5 Double-click the button text and the button content area to type your text. In addition to text, you can also insert

pictures and audio files in the button content area.

6 Click the ‘+’ icon to add more buttons.

7 Click OK.

Manage interactions

1 In the PowerPoint presentation, click the slide that contains the interaction.

2 Click Adobe Presenter, and in the Insert group, click Interaction > Manage.

3 Click the interaction you want to edit. The Insert Interaction dialog box appears.

4 Modify the interaction as required and click OK.

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Adding quizzes and questions

About quizzes and questions

You can use Adobe Presenter to create interactive e-learning presentations that are SCORM or AICC compliant for use with a learning management system. When you create e-learning content for presentations, you can create a combination of quizzes and questions.

Quizzes are the containers that hold questions. You can use the Quiz Manager to create a single quiz for a presentation or multiple quizzes in a single presentation. Then you add questions to the quiz or quizzes. You can add graded questions, survey questions, or a combination of both to each quiz.

After adding questions, use question groups to ensure two people taking the same quiz do not see the same questions in the same order. Quizzes are assigned an Objective ID, a number that specifies an objective set in your learning management system or Adobe Connect Server. Using quizzes and their default Objective IDs is the best way to coordinate Adobe Presenter presentations with Adobe Connect Server and existing content.

The Quiz Manager lets you organize all of the quizzes and questions in a presentation. A. Quiz no 1 B. Different types of questions in quiz 1 C. Quiz no 2 D. A question in quiz 2

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You can design the following types of questions in Adobe Presenter:

• Multiple-choice

• Short answer

• Matching

• True/False

• Rating scale (Likert)

• Fill in the blank

• Sequence

• Hot Spot

Note: Sequence and Hot Spot questions are available only for PPTX files and not on PPT files.

You can grade the questions or use them in surveys to gather information.

Branching in quizzes

Branching is an important concept in creating effective e-learning materials and a useful way to customize presentations. In branched presentations (sometimes called contingency branching), the path that users take through a quiz or survey is determined by their responses to questions. For example, you can create branches based on correct answers, incorrect answers, or options selected by the user. Depending on these factors, you can continue the presentation, jump to a specific slide, open a URL, and so on.

Through branching, you can specify what happens when users answer questions correctly or incorrectly. For example, you can associate one action (such as “Go to the next slide”) to a correct answer and another (such as “Open URL”) to an incorrect answer.

Reporting

Reporting lets you track student performance with any type of quiz. You can track the number of attempts, log correct and incorrect responses, and send pass/fail data to Adobe Connect Server. You can also choose to provide students with feedback based on correct or incorrect responses.

Quiz boundaries

When you add a quiz to a presentation, an invisible quiz boundary is established. The quiz boundary is from the first question of a quiz to the last question of a quiz. For example, if you have 10 questions in a quiz, the boundary is from the first question slide to the tenth question slide. If there are any slides between question slides, those slides are considered within the quiz boundaries. If you have added an instruction slide, the instruction slide is also within the quiz boundary.

When users view a presentation, they may move in and out of the quiz boundaries. For example, if a user moves back a slide from the first question, they have exited the quiz boundary. Also, if the user is on the final question slide and advances to view the scoring/results slide, they have exited the quiz boundary.

Quiz boundaries are important to several features in Adobe Presenter. You can have Adobe Presenter display a message to users if they try to leave the quiz boundary without attempting all questions in the quiz. The Quiz pane appears in the presentation sidebar when a user is within a quiz boundary.

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Tips for creating quizzes and questions

Here are a few tricks and tips to try when adding quizzes to your presentation:

• When creating a matching question, drag items between the two columns to establish the correct matches.

• Try customizing feedback messages to accurately communicate with presentation users.

• Experiment with branching to customize presentations for different types of users.

• If you have quizzes in one presentation that would be appropriate for another presentation, import the quiz and

save time.

• Use the shuffle question and shuffle answer options to show users different versions of the same information.

• Consider adding custom audio feedback based on how users answer questions. You can select different audio for a

correct answer and an incorrect answer.

• Try editing the settings in the Show Score At End Of Quiz option. You can write custom pass and fail messages,

design the slide using background colors, and choose how to display the score.

• Always create questions in the Quiz Manager. For example, while in PowerPoint, do not copy a quiz slide in the left

pane and then paste it to create a “new” quiz slide. This results in two slides with the same interaction ID, which is not supported by learning management systems.

• If a change is made in the question by editing the slide contents, open the Quiz Manager once before publishing the

presentation. Quiz validation and updating is done only when the Quiz Manager is opened.

• Change the text formatting of quiz questions after the entire quiz is generated. For example, you can create and

generate the quiz and then use the Quiz Manager Appearance tab to change the font size.

Create a quiz

When you open the Quiz Manager for the first time, a default quiz is displayed. You can use the default quiz or add more quizzes as necessary.

Note: If you are creating a quiz that consists of only survey questions, the user has only one chance to take the quiz. Try to keep the length of survey-only quizzes fairly short, for example, 15–20questions, so users can complete the survey easily.

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Click Adobe Presenter, and in the Quiz group, click Add Quiz.

If you are using Microsoft Office XP, the quiz is generated after the first slide in the presentation. For presentations made with versions of Microsoft Office other than XP, the first quiz is created after the first selected slide in the PowerPoint Slide tab. In all versions of Microsoft Office, quizzes created after a first quiz are placed directly after the first quiz.

Once quiz slides exist, you can drag the slides in the PowerPoint Slide tab to other locations in the presentation. (When moving quiz slides, check that the entire quiz is moved; moving a question slide from one quiz to another quiz is not supported.)

3 In the New Quiz dialog box, accept the default name or enter a new name in the Name text box.

4 From the pop-up menu next to Required, select an option to determine if users must take or pass the quiz. When

selecting an option, consider how the quiz fits in with your e-learning strategy for the presentation. For example, you can require users to pass the quiz or allow them to skip the quiz.

Optional The learner can attempt the quiz, but is not required to take the quiz.

Required The learner is required to at least attempt the quiz. A quiz attempt is defined as answering (selecting or

typing an answer and pressing Submit) at least one question in the quiz. Simply viewing a question is not considered

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an attempt. Until the learners answer at least one question in the quiz, they are not permitted to move forward in the presentation beyond the last question slide in that quiz. The required option does not, however, limit the learner from navigating among slides within a given quiz.

Pass Required The learner must pass this quiz to continue. If you select this option, all navigation to any slide past the

end of the quiz is prohibited until the learner achieves a passing score. This restriction affects both learner-initiated navigation (for example, clicking forward or back buttons in the playbar or clicking on a slide in the Outline pane) and author-initiated branching (for example, immediate question and quiz feedback). If you select the Pass Required option, you must show a scoring slide. The scoring slide tells learners why they cannot move past the quiz. If no scoring slide is chosen, the Pass Required option behaves the same as Optional and no navigation restrictions exist.

Answer All The learner must answer every question. The questions must be answered in order and no questions can

be skipped.

5 Select the options you want to incorporate into the quiz:

Allow Backward Movement (Optional) Enables learners to click the Back button in the playbar to move backward. If

you leave this option unchecked, learners cannot move backward when taking a quiz. (Leaving this option unchecked prevents learners from seeing quiz questions and then going back to earlier slides to look up correct answers.)

Allow User To Review Quiz (Optional) Displays a Review Quiz button on the scoring slide. Learners can click the

button and be taken back to the first question slide in the quiz. Learners can see their answer to each question, whether their answer is correct, and, if the answer is not correct, the correct answer. Reviewing a quiz is strictly informational; learners cannot change their answers while reviewing.

Include Instructions Slide (Optional) Displays a slide at the beginning of the quiz containing information for users

about how to take the quiz. The slide is added with no text; navigate to the slide in PowerPoint and add your quiz-level, custom instruction text. The slide does contain, by default, a Start Quiz button that users can click to navigate to the first question of the quiz. When the presentation is viewed, the playbar stops at the instruction slide (just like any quiz slide) so users can read the text. In the published presentation, the instruction slide is displayed in the Outline pane, Thumb pane, and, if it was added, the Quiz pane.

Show Score At End Of Quiz (Optional) Displays a scoring slide at the end of the quiz. You can write custom pass and

fail messages, design the slide using background colors, and choose how to display the score.

Show Questions In Outline (Optional) Displays the name of the question slide in the outline when users see the

presentation in the Adobe Presenter viewer.

Shuffle Questions (Optional) Changes the order of questions each time the quiz is displayed.

Shuffle Answers (Optional) Randomly changes the order in which possible answers appear.

6 Click the Pass Or Fail Options tab.

7 Select an option in the Pass/Fail Options area. Specify a passing score either as a percentage (for example, 80%

correct) or a number of correct answers (for example, 8 out of

8 Select the actions that take place when users receive a passing grade or a failing grade. For example, use the pop-up

10).

menu next to Action and select Go To Slide to display a specific slide in response to passing or failing.

Note: If you are using the Allow Backward Movement option, it is important to set the correct answering options. If Allow Backward Movement is not selected (unchecked), set the Quiz Options to Answer All and set the number of allowable quiz attempts to

one. If a quiz is set to any option other than Answer All, select (check) the Allow Backward Movement option. This prevents the situation where, if a learner is allowed to skip over a question, and the Allow Backward Movement option is not selected, the learner cannot go back and answer skipped questions. In most cases, it is better to not select the Allow Backward Movement option.

9 Click OK and then click OK again in the Quiz Manager to edit the presentation.

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10 In the Quiz Manager, select the quiz you added, and add questions to the quiz. For more information, see “Add

questions to quizzes” on page 50.

More Help topics

“Preview a presentation” on page 6

Add questions to quizzes

In Adobe Presenter, you can add different types of questions. Each type of question contains different options. Click the links below for details about adding each of the question types.

More Help topics

“Add fill-in-the-blank questions” on page 54

“Add matching questions” on page 59

“Add multiple-choice questions” on page 50

“Add rating scale questions” on page 61

“Add short-answer questions” on page 57

“Add true-or-false questions” on page 52

“Add sequence questions” on page 63

“Add Hot Spot questions” on page 65

Add multiple-choice questions

In Adobe Presenter, you can have multiple-choice questions branch according to user responses. For example, in a question with three possible answers, you can set up branching in this way: If the user selects the first answer, go to the next slide; if users select second, jump to a slide later in the quiz; if users select third, open a web page.

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Select the slide before the one in which you want to insert a question. For example, if you want the new question to

be slide 7 in the presentation, click slide

If you are inserting the question into an existing quiz, the question is appended to the quiz.

3 In Quiz Manager (Adobe Presenter > Quiz group > Manager), click the quiz to which you want to add a question

and click Add Question.

4 In the Question Types dialog box, select Multiple Choice and click one of the following options:

Create Graded Question The question is graded.

Create Survey Question The question is not graded.

The New multiple choice question dialog box appears.

5 On the Question tab, accept the default text for the name or enter a new name in the Name text box. The name

appears on the question slide in the presentation.

If you are creating more than one question of the same type (for example, multiple-choice, short answer, and so on.) in a single presentation, type a unique name for each so that you can distinguish between them.

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6 In the Question text box, type the multiple-choice question exactly as you want it to appear on the slide. (The

Question text box cannot be left blank.)

7 In the Score text box, type (or use the up and down arrows to specify) the number of points allocated to this

question. Assigning points signifies the relative importance of a question. By assigning different point values to different questions, you can give introductory questions a lower value than advanced questions, for example. You can enter any whole number value. If all questions have the same value (for example,

10 points), they are scored

equally.

8 In the Answers area, click Add and enter possible answers. (A multiple-choice question requires at least two

answers.) If necessary, click Delete to remove an answer from the list.

9 (Optional) Click Advanced to set options for individual answers, such as a custom feedback message, a specific

action, or audio. (If you have a long answer, the Advanced Answer Options dialog box gives you more space to type the answer.)

10 Select the radio button next to the correct answer.

11 From the Type pop-up menu, select whether there are multiple correct responses or a single correct response. If

you select multiple correct responses, be sure to return to step responses. Also, the Advanced features described in step

12 In Numbering, use the pop-up menu to specify how answers are listed on the slide. You can choose from uppercase

11 and select the radio buttons next to all correct

10 are enabled only if you select single correct response.

letters, lowercase letters, or numbers.

13 Select the Options tab.

14 (Optional) From the Type pop-up menu, select the question type: Graded or Survey.

15 Select Show Clear Button to display a button on the question slide that users can click to clear their answers and

start over.

16 In the If Correct Answer area, set the following options:

Action Select which action should follow a correct response. You can advance to the next slide (Go To Next Slide, the

default action), jump to another slide in the presentation (Go To Slide), or display a web page (Open URL). If you display a web page, type its address in the Open URL text box, and then specify where to display the web page (choose Current to have the web page replace the presentation or New to display the web page in another window).

Go To Next Slide Depending on the option you selected for Action, this text box lets you specify an exact destination.

Play Audio Clip Select this option to import an audio file or record a new audio file that should play when the question

is answered correctly. Use the Record, Stop, Remove, and Import buttons as necessary. (If you have already recorded audio, a Play button replaces the Record button. To rerecord audio, you must first remove the audio, and then select Record.)

Note: If a question has an audio clip and an action, the audio clip plays before the action takes place.

Show Correct Message Select this option to provide a text message to users when they provide a correct answer.

Deselect this option if you don’t want to give any feedback for a correct answer.

17 In the If Wrong Answer area, set the following options:

Allow User [#] Attempts Use the arrows or type directly in the text box to specify how many guesses the user can make

before another action takes place. An attempt is defined as any time a user opens and views the question slide. (Setting the number of attempts to 1 prevents the presentation from proceeding if the user exits and then attempts to enter the quiz again. Do not set attempts to 1 if you plan to use your presentation in a meeting or place in an archive.)

Infinite attempts Select this option to give users an unlimited number of attempts.

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Action Click the desired action or destination after the last attempt. You can advance to the next slide (Go To Next

Slide, the default action), jump to another slide in the presentation (Go To Slide), or display a web page (Open URL). In the Open URL text box, type the address of the web page and then specify where to display the web page (choose Current to have the web page replace the presentation or New to display the web page in another window).

Go To Next Slide Depending on the option you selected for Action, this text box lets you specify an exact destination.

Play Audio Clip Select this option to import an audio file or record a new audio file that should play when the question

is answered incorrectly. Use the Record, Stop, Remove, and Import buttons as necessary.

Show Error Message Select this option to provide a text message to users when they provide an incorrect answer.

Deselect this option if you don’t want to give any feedback for an incorrect answer.

Show Retry Message Select this option to provide a text message to users who give an incorrect answer but have

remaining attempts (for example, “Please try again”).

Show Incomplete Message Select this option to provide a text message to users who don’t provide an answer (for

example, “Please select an answer before continuing”).

Note: You can edit the default text in the Correct, Error, Retry, and Incomplete messages in the Quiz Manager. Select Adobe Presenter > Quiz group > Manage, and click the Default Labels tab.

18 Select the Reporting tab. You can accept the default settings or, if necessary, modify the following options:

Report Answers Sends answer information to Adobe Connect Server or a learning management system.

Quiz Name of the quiz to which this question is assigned. You can select a different quiz from the pop-up menu.

Objective ID This is a number automatically created when you create a quiz. This number is used to report scores from

Adobe Presenter presentations that will be tracked in Adobe Connect Server or a learning management system.

Interaction ID Accept the default number or type a new number directly in the text box. The maximum length of an

interaction ID is

64 characters. If you want the Adobe Presenter presentation to send tracking information to Adobe

Connect Server, you must use the Interaction ID specified by Adobe Connect Server.

Note: If you create a new question by copying and pasting an existing question slide, you must enter a new, unique Interaction ID so that each individual question is reported properly to Adobe Connect Server. We do not recommend creating new questions by copying and pasting; always create new questions using the Quiz Manager.

19 When you finish, click OK twice.

More Help topics

“Create a quiz” on page 48

“Preview a presentation” on page 6

Add true-or-false questions

Users answer true-or-false questions by selecting either True or False (or Yes or No) as an answer.

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Select the slide before the one where you want to insert a question. For example, if you want the new question slide

to be slide 7 in the presentation, click slide

If you are inserting the question into an existing quiz, the question is appended to the quiz.

3 In Quiz Manager (Adobe Presenter > Quiz group > Manager), click the quiz to which you want to add a question

and click Add Question.

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4 In the Question Types dialog box, select True/False and click one of the following options:

Create Graded Question The question is graded.

Create Survey Question The question is not graded.

The New true/false question dialog box appears.

5 On the Question tab, accept the default text for the name or enter a new name in the Name text box. The name

appears on the question slide in the presentation.

6 In the Question text box, type the true-or-false question exactly as you want it to appear on the slide. (The Question

text box cannot be left blank.)

7 In the Score text box, type (or use the up and down arrows to specify) the number of points allocated to this

question. Assigning points signifies the relative importance of a question. Assigning different point values to different questions lets you, for example, give introductory questions a lower value and advanced questions a higher value. You can enter any whole number value. If all questions have the same value (for example, 10

points), they

are scored equally.

8 In the Answers area, establish which answer is correct by selecting either True or False.

9 From the Type pop-up menu, select True or False, or Yes or No. (To customize the answer options, select the

existing text in the Answers area and type a new word. For example, select True and type Valid.)

10 In Numbering, use the pop-up menu to select an option for how answers are listed on the quiz slide. You can choose

from uppercase letters, lowercase letters, or numbers.

11 Select the Options tab.

12 (Optional) From the Type pop-up menu, select the question type: Graded or Survey.

13 Select Show Clear Button to insert a button on the slide that users can click to clear their answers and start over.

14 In the If Correct Answer area, set the following options:

Action Select which action should follow a correct response. You can advance to the next slide (Go To Next Slide, the

default action), jump to another slide in the presentation (Go To Slide), or display a web page (Open URL). If you display a web page, type its address in the open URL text box, and then specify where to display the web page (choose Current to have the web page replace the presentation or New to display the web page in another window).

Go to Next Slide Depending on the option you selected for Action, this text box lets you specify an exact destination.

Play Audio Clip Select this option to import an audio file or record a new audio file that should play when the question

Note: If a question has an audio clip and an action, the audio clip plays and then the specified action takes place.

Show Correct Message Select this option to provide a text message to users when they provide a correct answer.

Deselect this option if you don’t want to give any feedback for a correct answer.

15 In the If Wrong Answer area, set the following options:

Allow User [#] Attempts Use the arrows or type directly in the text box to specify how many guesses the user can make

before another action takes place. An attempt is defined as any time a user opens and views the question slide. (Setting the number of attempts to quiz again. Do not set attempts to

1 prevents the presentation from proceeding if the user exits and then attempts to enter the

1 if you plan to use your presentation in a meeting or place in an archive.)

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Infinite Attempts Select this option to give users an unlimited number of attempts.

Action Click the desired action or destination after the last attempt. You can advance to the next slide (Go To Next

Slide, the default action), jump to another slide in the presentation (Go To Slide), or display a web page (Open URL). If you display a web page, type its address in the Open URL text box, and then specify where to display the web page (choose Current to have the web page replace the presentation or New to display the web page in another window).

Go To Next Slide Depending on the option you selected for Action, this text box lets you specify an exact destination.

Play Audio Clip Select this option to import an audio file or record a new audio file that should play when the question

is answered incorrectly. Use the Record, Stop, Remove, and Import buttons as necessary.

Show Error Message Select this option to provide a text message to users when they provide an incorrect answer.

Deselect this option if you don’t want to give any feedback for an incorrect answer.

Show Retry Message Select this option to provide a text message to users who give an incorrect answer but have

remaining attempts (for example, “Please try again”).

Show Incomplete Message Select this option to provide a text message to users who don’t provide an answer (for

example, “Please select an answer before continuing”).

Note: You can edit the default text in the Correct, Error, Retry, and Incomplete messages in the Quiz Manager. Select Adobe Presenter > Quiz group > Manage, and click the Default Labels tab.

16 Select the Reporting tab. You can accept the default settings or, if necessary, modify the following options:

Report Answers This option sends answer information to Adobe Connect Server or a learning management system.

Quiz Name of the quiz to which this question is assigned. You can select a different quiz from the pop-up menu.

Objective ID This is a number automatically created when you create a quiz. This number is used to report scores from

Adobe Presenter presentations that will be tracked in Adobe Connect Server or a learning management system.

Interaction ID Accept the default number or type a new number directly in the text box. The maximum length of an

interaction ID is

64 characters. If you want the Adobe Presenter presentation to send tracking information to Adobe

Connect Server, you must use the Interaction ID specified by Adobe Connect Server.

17 When you finish, click OK twice.

More Help topics

“Create a quiz” on page 48

“Preview a presentation” on page 6

Add fill-in-the-blank questions

Fill-in-the-blank questions contain a blank space that users fill in by entering text (such as a word or phrase) or selecting from a list of possible answers.

1 In PowerPoint, open a presentation (PPT or PPTX file).

2 Select the slide before the one where you want to insert a question. For example, if you want the new question slide

to be slide 7 in the presentation, click slide

If you are inserting the question into an existing quiz, the question is appended to the quiz.

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3 In Quiz Manager (Adobe Presenter > Quiz group > Manager), click the quiz to which you want to add a question

and click Add Question.

4 In the Question Types dialog box, select Fill-in-the-blank and click one of the following options:

Create Graded Question The question is graded.

Create Survey Question The question is not graded.

The New fill-in-the-blank question dialog box appears.

5 On the Question tab, accept the default text for the name or enter a new name in the Name text box. The name

appears on the question slide in the presentation.

6 In the Description text box, accept the default text for Description or enter a new description. The description

appears on the questions slide in the presentation and should give users instructions about how to answer the question. (The Description field cannot be left blank.)

7 In the Score text box, type (or use the up and down arrows to specify) the number of points allocated to this

8 Select the Shuffle Answers In List option to randomly change the order in which possible answers appear.

9 In the Phrase text box, type the entire sentence or phrase that will contain a blank space to be completed by users

or will contain a blank space with a drop-down list of possible answers for users to select from.

10 Select the word or phrase that you intend to be the blank area and click Add Blank. You can have a maximum of 8

blanks in a question. (When a blank is created, the blank is represented by “<i>” in the dialog box with the “i” representing the number assigned to the blank. Do not edit the text “<i>” manually. Use the Add blank and Delete blanks buttons to achieve the desired results.)

11 In the Blank Answer dialog box, specify how users will choose the correct answer:

The User Will Type in the Answer, Which Will Be Compared to the List Below Users type an answer in a text box.

The User Will Select an Answer from the List Below Users select an answer from a drop-down list. (The drop-down list

can display answers approximately 22 characters in length. Answers longer than 22 characters may not be fully visible in the published output.)

12 If necessary, click Add and enter more words or phrases that correctly fill in the blank space in the question. Click

Add and Delete as necessary to create a list of correct answers.

13 (Optional) Select The Answer Is Case-Sensitive to require that users type the correct combination of lowercase and

uppercase letters when filling in the blank. For example, if the answer to the question is “Windows” and you select the case-sensitive option, an answer of “windows” is incorrect.

14 Click OK.

15 Select the Options tab.

16 (Optional) In Type, use the pop-up menu to change the question type to Graded or Survey.

17 Select Show Clear Button to display a button on the question slide that users can click to clear their answers and

start over.

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18 In the If Correct Answer area, set the following options:

Action Select which action should follow a correct response. You can advance to the next slide (Go To Next Slide, the

Go To Next Slide Depending on the option you selected for Action, this text box lets you specify an exact destination.

Play Audio Clip Select this option to import an audio file or record a new audio file that should play when the question

is answered correctly. Use the Record, Stop, Remove, and Import buttons as necessary. (If you have already recorded audio, the record button will be a Play button. To rerecord audio, you must first remove the audio, and then select Record.)

Note: If a question has an audio clip and an action, the audio clip plays and then the specified action takes place.

Show Correct Message Select this option to provide a text message to users when they provide a correct answer.

Deselect this option if you don’t want to give any feedback for a correct answer.

19 In the If Wrong Answer area, set the following options: