Macromedia Acrobat - XI Professional User Manual

Download

ADOBE® ACROBAT® XI

Help and tutorials

What’s new

To learn more, view these recommended resources online.

Export PDFs to Word, Excel, and Powerpoint

Adobe TV (Oct. 14, 2012)

video-tutorial

Convert a PDF into a Microsoft Word, Excel, or PowerPoint document.

Edit text and images in PDF files

Adobe TV (Oct. 14, 2012)

video-tutorial

Edit text, reflow paragraphs, and change images.

Create PDF and web forms

Adobe TV (Oct. 14, 2012)

video-tutorial

Use the FormsCentral desktop application to create PDF and web forms.

Combine files into single PDF

Adobe TV (Oct. 14, 2012)

video-tutorial

Arrange multiple documents and pages before merging them into a single PDF.

Sign documents electronically

Adobe TV (Oct. 14, 2012)

video-tutorial

Easily sign a PDF yourself or get a file e-signed by others.

Password protect PDFs

Adobe TV (Oct. 14, 2012)

video-tutorial

Protect PDFs with passwords and restrict printing, editing, or copying content.

Create guided actions to automate repetitive tasks.

Adobe TV (Oct. 14, 2012)

video-tutorial

Create step-by-step Actions to automate repetitive tasks.

What's new in Acrobat XI

Lori Kassuba for AcrobatUsers.com (Nov. 8, 2012)

video-tutorial

Walk through the new features of Acrobat XI.

What’s new in Acrobat XI

Edit PDFs Create and distribute forms Create and combine PDFs Sign and distribute for signatures Customize your tools and workspace Protect PDFs Make PDFs accessible (Acrobat Pro only) Export formats and options

Edit PDFs

To the top

Edit text and images

Correct, update, and enhance PDFs using a new point-and -click interface. Add or replace content or images. Change fonts and typeface size, adjust alignment, or add superscripts or subscripts. Easily flip, rotate, crop, or resize images. Choose Tools > Content Editing > Edit Text & Images. Outlines identify the text and images you can edit. Select the text or images you want to edit. Type new text or set options in the Format panel

Format panel lets you change font settings or manipulate images. Click the plus sign in the panel to expose additional options.

For more information, watch How to edit text in a PDF file and How to edit images in PDF files, or see Editing text in PDFs or Edit images or objects in a PDF.

Reflow text on a page

Reflow paragraph text on a page by inserting new text or resizing a paragraph with a simple drag. The text in the paragraph automatically reflows to accommodate the edited content. Choose Tools > Content Editing > Edit Text & Images to outline the text boxes. Then click where you want to

insert text. To resize the text box, place the pointer over a selection handle. When the cursor changes to the Resize pointer to resize. For more information, see Move, rotate, or resize a text box.

, drag the handle

Find and replace

Find and Replace text throughout your document. Replace misspelled, incorrect, or outdated words or phrases using the enhanced Find tool. Choose Edit > Find to open the Find dialog box. Click Replace With to expose the Replace With text box. Type the text you want to find and enter the replacement text. Click Next to locate the first instance of the word or phrase, or click Replace to automatically find and replace the first instance.

Find dialog lets you replace words or phrases.

Rearrange pages

Rearrange, insert, rotate, or delete pages in the improved Page Thumbnails panel. Use the zoom slider to adjust the size of thumbnails. Easily drag-and-drop pages from one location to another.

Page Thumbnails panel lets you rearrange, insert, rotate, or delete pages.

For more information, watch How to manipulate pages in Acrobat.

Improved Action Wizard

Simplify routine, multistep tasks using the Action Wizard . Stop, restart, skip, or rerun tasks as needed. Acrobat includes several actions to automate common tasks, such as archiving, redacting sensitive content, and optimizing for the web. You can easily customize these actions or set up your own. The Action Wizard lets you run Actions on documents stored locally or hosted in online repositories, such as SharePoint or Office

365. Choose Tools > Action Wizard to create, start, or import an action. For more information, watch How to create and share Actions, or see Action Wizard.

Create and distribute forms

To the top

FormsCentral desktop application

Create new PDF forms in minutes with the included Adobe FormsCentral desktop application. Easily customize templates or start from scratch using the intuitive drag -and-drop form editor. Choose from a wide range of predesigned form templates to create fillable PDF forms. To open the FormsCentral desktop application, choose Tools > Forms > Create. In the Create Form dialog box, choose From Scratch Or Template.

Easily create forms from templates. Change field names, properties, and labels to meet your needs.

For more information, watch How to create forms in FormsCentral desktop app, or see Create forms from scratch or templates.

Distribute and collect form data online

With the Adobe FormsCentral subscription service, you can post forms on the web that users can complete online. Monitor response data in real time with easy-to-understand tables and charts in FormsCentral. Share and publish summary reports and customize charts for your needs. Export data to a spreadsheet for further analysis.

For more information, watch How to distribute PDF and web forms and How to analyze data in FormsCentral, or see Distribute forms and View

responses.

Create EchoSign-aware forms

Create EchoSign-ready forms within Acrobat to speed signing processes. Easily drag and drop EchoSign form fields, such as signatures or initials, configure the fields, and then send for signature with EchoSign.

For more information, watch How to create EchoSign-aware forms, or see Create Forms for EchoSign.

Create and combine PDFs

To the top

Thumbnail preview for combining files

Use the new thumbnail view to preview and rearrange pages before merging them into a single PDF. Drag-and- drop files and emails directly into the dialog box. Expand multipage documents to view all its pages. To combine files, choose Create > Combine Files Into a Single PDF.

Combine Files dialog box lets you drag-and-drop documents and rearrange pages.

A. Plus sign to display all pages in a document B. Thumbnail and list view buttons C. Slider to resize thumbnails D. Undo and Redo buttons E. Remove Selected Items button

For more information on combining files, see Merging files into a single PDF.

Microsoft Office 2010

(Windows) Create PDF files with one click from select Microsoft Office 2010 applications for Windows, including 64-bit versions of Word, Excel, PowerPoint, and Outlook. Now with enhanced create-and-send options.

For more information, watch Convert Word, Excel, or PowerPoint Files to PDF, or See Convert Microsoft Word, PowerPoint, and Excel files to PDF.

Working with documents in the cloud

Seamlessly store and retrieve documents from cloud repositories, such as Acrobat.com, Office 365, and SharePoint. Each Open and Save dialog box includes an option to open or save from an online account.

For more information, watch How to work with files in the cloud and How to work with SharePoint and Office 365.

Sign and distribute for signatures

To the top

Sign PDFs where you want, how you want

Place your signature anywhere on a PDF. Choose from a typewritten or hand-drawn appearance, or import an image of your signature. Choose Sign > Place Signature.

Place the signature of your choice anywhere in a document.

For more information, watch Sign PDF files electronically, or see Sign a PDF.

Send and track signatures with Adobe EchoSign service

Send documents for signature approval with the Adobe EchoSign online subscription service. Easily keep track of the signing process. Recipients can sign without downloading a plug-in or creating an EchoSign account.

Long-term validation and ECC-based credentials

Embed long -term validation information automatically when using certificate signatures. Use certificate signatures that support elliptic curve cryptography (ECC) based credentials.

Customize your tools and workspace

To the top

Create tool sets

Quickly access the tools and commands you use most with tool sets. Tool sets let you define the tools and panels you need for different types of tasks, such as creating forms, commenting, or preparing legal documents. Group tools in the toolbar and customize the task panes to include just the panels you need for each task. To get started, click Customize > Create New Tool Set in the toolbar. For more information, see Tool Sets.

Customize your toolbar and Tools pane by defining tool sets for different tasks.

Undock the Comments List

Detach the Comments List from the Comments pane. Resize and reposition the Comments List to streamline your workflow. Choose Comment > Comments List. Then from the Options menu

the next time you undock it.

in the Comments List , choose Undock Comment List. Acrobat remembers the size and position

Touch mode for tablet and mobile devices

Touch mode makes it easier to use Acrobat and Reader on touch devices. Toolbar buttons, panels, and menus shift apart slightly to accommodate selecting with your fingers. The Touch reading mode optimizes viewing and supports most common gestures. Acrobat and Reader automatically switch to Touch mode when on a touch-enabled device. You can display a toolbar button to toggle Touch mode on and off. Choose View > Show/Hide > Toolbar Items > Touch Mode .

For more information, watch How to use Acrobat XI on touch devices, or see Touch mode for tablet and mobile devices.

Protect PDFs

To the top

Delete sensitive information

Permanently delete sensitive information from PDF files. Use redaction tools to delete specific text and illustrations. (Acrobat Pro) Easily sanitize documents by finding and deleting hidden data with a single click. To access the redaction tools, choose Tools > Protection.

For more information, watch Remove and Redact Sensitive Information from PDF Files, or see Removing sensitive content from PDFs.

Add password protection

Prevent others from editing your PDF files without being a security expert. The new Restrict Editing tool lets you add a password to a PDF. Choose Tools > Protection > Restrict Editing.

For more information, watch Protect PDF Files with Passwords and Permissions, or see Securing PDFs with passwords.

Add passwords when creating PDFs in Microsoft Office

Add password protection to PDFs while creating them from within Microsoft Word, Excel, Outlook, or PowerPoint. The Protect PDF options helps prevent others from editing your PDF files.

Make PDFs accessible (Acrobat Pro only)

To the top

Guided action to create accessible PDFs

Create accessible PDFs for people with disabilities using the Make Accessible guided action. Make Accessible walks you through the most important steps for making PDFs accessible, then validates the results using the Full Check Accessibility Checker.

Make Accessible guided action walks you through the steps to make PDFs accessible.

For more information, watch Create Accessible PDF Files for People with Disabilities, or see Make PDFs accessible.

Validate the accessibility of a PDF

The Full Check option steps through your PDF to see if it conforms to accessibility standards, such as PDF/UA and WCAG 2.0. Choose which accessibility issues to analyze and review the results in the Accessibility Checker panel or in a PDF report. For more information, see Check Accessibility of PDFs.

Export formats and options

To the top

PDF to PowerPoint

(Acrobat Pro) Convert PDF files to fully editable Microsoft PowerPoint files. The PowerPoint files retain the formatting and layout of the PDF. Easily edit or update bulleted text, tables, objects, master layouts, transitions, and speaker notes. Select File > Save As Other > Microsoft PowerPoint Presentation.

For more information, watch Convert PDF Files to Microsoft Word, Excel, or PowerPoint.

PDF to HTML web pages

Turn PDF files into single or multiple web pages, complete with editable style elements for quick reformatting. Select File > Save As Other > HTML Web Page.

Export PDF selections

Export selected parts of a file to Microsoft PowerPoint format (Acrobat Pro), as well as Word, Excel, or HTML. Select any combination of text, images, and tables in your PDF document, then choose an export format from the File > Save As Other menu.

Twitter™ and Facebook posts are not covered under the terms of Creative Commons.

Legal Notices | Online Privacy Policy

Acrobat tutorials & getting started

To learn more, view these recommended resources online.

Getting started with Acrobat XI

AcrobatUsers.com (Oct. 14, 2012)

video-tutorial

Watch these video tutorials to get started with the new tools in Acrobat XI.

How to edit text in a PDF

Donna Baker for AcrobatUsers.com (Oct. 14, 2012)

video-tutorial

Learn how to edit text in Acrobat XI.

How to edit images in PDF files

Donna Baker for AcrobatUsers.com (Oct. 14, 2012)

video-tutorial

Learn how to edit images in Acrobat XI.

How to create PDF forms from existing documents

Donna Baker at AcrobatUsers.com (Oct. 14, 2012)

video-tutorial

Learn how to use the Form Wizard to create a PDF form from a scanned document or Microsoft Word file in Acrobat XI.

How to scan documents

Donna Baker for AcrobatUsers.com (Oct. 14, 2012)

video-tutorial

Learn how to scan and convert paper documents to PDF and make the text automatically searchable in Acrobat XI.

How to work with comment tools

Donna Baker at AcrobatUsers.com (Oct. 14, 2012)

video-tutorial

Learn how to add comments and mark text for corrections.

Workspace

To learn more, view these recommended resources online.

How to use Acrobat XI on touch devices

Lori Kassuba for AcrobatUsers com (Oct. 14, 2012)

video-tutorial

Learn about the new Touch mode for tablet and mobile devices.

Workspace basics

Workspace overview Welcome Screen Menus and context menus Toolbars Task panes Tool sets Navigation pane Document message bar Set preferences Restore (re-create) preferences

Workspace overview

Adobe® Acrobat® XI opens in two different ways: as a stand-alone application, and in a web browser. The associated work areas differ in small but important ways.

The menu bar and two toolbars are visible at the top of the work area. The work area for the stand-alone application includes a document pane, a navigation pane, and a group of task panes on the right side. The document pane displays Adobe® PDFs. The navigation pane on the left side helps you browse through the PDF and perform other options on PDF files. Toolbars near the top of the window provide other controls that you can use to work with PDFs.

To the top

Work area as it appears in Acrobat A. Menu bar B. Toolbars C. Navigation pane (Bookmarks panel displayed) D. Document pane E. Task panes

When you open a PDF inside a web browser, the toolbars, navigation pane, and task panes are not available. You can display those items by clicking the Acrobat icon

Note: Some, but not all, PDFs appear with a document message bar. PDF Portfolios appear with a specialized work area.

Welcome Screen

The Welcome Screen is a window in the document pane that appears when no document is open. You can quickly access the recently opened files, open a file, and launch some commonly used workflows with a single click.

in the semi-transparent floating toolbar near the bottom of the window.

To the top

Acrobat X Welcome Screen Note: In Mac OS, you can turn off the Welcome Screen by setting a preference. Choose Acrobat/Reader > Preferences. In the Categories on the

left, click General. In the Application Startup section, deselect Show Welcome Screen. There is no similar option in Windows.

Menus and context menus

Ordinarily, it’s a good idea to keep the Acrobat menus visible so that they are available as you work. It is possible to hide them, using the View > Show/Hide > Menu Bar command. However, the only way to display and use them again is by pressing F9 (Windows) or Shift+Command+M (Mac OS).

Unlike the menus that appear at the top of your screen, context-sensitive menus display commands related to the active tool or selection. You can use context menus as a quick way to choose commonly used commands. For example, when you right-click the toolbar area, that context menu displays the same commands as the View > Show/Hide > Toolbar Items menu.

1. Position the pointer over the document, object, or panel.

2. Click the right mouse button.

Note: (Mac OS) If you don’t have a two-button mouse, you can display a context menu by pressing the Control key as you click with the mouse.

Toolbars

The default toolbars—Quick Tools and Common Tools—contain commonly used tools and commands for working with PDFs. Most available tools are included in the Tools pane at the right side of the window. You can add tools to the toolbars for easy access.

The toolbars also include the Create button. Click the arrow to the right of the Create button creating PDFs.

to display a menu of commands related to

To the top

Toolbars open by default A. Create button B. Quick Tools toolbar C. Common Tools toolbar D. Page Navigation commands E. Select & Zoom commands F. Page Display commands

Position the pointer over a tool to see a description of the tool. All tools are identified by name in the View > Tools menu and View > Show/Hide > Toolbar Items menu.

Quick tools

You can add tools you use frequently from the Tools and Comment panes to the Quick Tools toolbar.

1. In the Quick Tools toolbar, click the Customize Quick Tools button .

2. Do any of the following:

To add a tool, select it in the left pane and click the Up Arrow icon.

To remove a tool, select its icon and click the Delete icon. To change a tool’s position in the toolbar, select its icon and click either .or .. To add a vertical line to separate groups of tools in the toolbar, click .

To quickly add a tool from the Tools or Comment pane, drag the tool’s grabber bar to the location you want on the Quick Tools toolbar. You can also right-click the tool and select Add to Quick Tools.

Common Tools

You can add tools to the Common Tools toolbar.

1. Right-click an empty space in the toolbar.

2. Select a tool from the menu.

3. To remove a tool from the toolbar, right-click the tool and deselect it from the menu.

Hide and show toolbars

When your work does not involve using the tools in a toolbar, you can close the toolbar to tidy up the work area. If several PDFs are open, you can customize the toolbars for each PDF independently. The different customized states persist as you switch between PDFs.

To hide all toolbars, choose View > Show/Hide > Toolbar Items > Hide Toolbars. To return toolbars to their default configuration, choose View > Show/Hide > Toolbar Items > Reset Toolbars.

If you have hidden all the toolbars, you can show them again by pressing F8.

Select a tool

By default, the Select tool is active when Acrobat opens, because it is the most versatile tool.

Do one of the following:

Select a tool in a toolbar. Choose View > Show/Hide > Toolbar Items > [toolbar name] > [tool].

Switch temporarily to the Zoom In or Hand tool

You can use these tools temporarily, without deselecting the current tool.

To select the Hand tool temporarily, hold down the spacebar. To select the Zoom In tool temporarily, hold down Ctrl+spacebar.

When you release the keys, Acrobat reverts to the previously active tool.

Task panes

Most commands are now organized into the Tools, Sign, and Comment task panes on the right side of the application window. Most tools are now located in these task panes. Click Tools, Sign, or Comment to display the respective task panels.

You can customize which panels appear in the Tools and Comment panes.

Do any of the following:

To toggle a panel’s visibility, click the Show Or Hide Panels icon in the upper-right corner of the task pane, and click a panel. A check mark indicates that the panel is visible.

To open a panel and add it to the Tools pane, choose View > Tools and select a panel. To keep panels open as you select them, choose Allow Multiple Panels Open in the Show Or Hide Panels menu. By default, an open panel

closes when you open a different panel.

To the top

Tool sets

Quickly access the tools and commands you use most with tool sets. Tool sets let you define the tools and panels you need for different types of tasks, such as creating forms, commenting, or preparing legal documents. Group tools in the toolbar and customize the task panes to include just the panels you need for each task. You can share tool sets with others and download tool sets directly from AcrobatUsers.com

To the top

Customize your toolbar and Tools pane by defining tool sets for different tasks

To add a tool to a panel, select the panel on the right, select the tool on the left, and click the Add To Tools Pane icon.

Create a tool set

1. Choose Customize > Create New Tool Set.

2. To customize the Quick Tools Toolbar, do any of the following: To add a tool to the toolbar, click the panel on the left, select the tool, and click the Add To Toolbar icon.

To remove a tool from the toolbar set, select its icon, and click the Delete icon. To change a tool’s position in the toolbar, select its icon, and click either the move left .or move right .icon. To add a vertical line to separate groups of tools in the toolbar, click the Add Vertical Line icon.

Create New Tool Set dialog box A. Arrange or delete tools in Quick Tools Toolbar B. Add custom panels, instructions, or divider line between tools C. Rename, arrange, or delete tools or panels D. Add to Quick Tools Toolbar above or Custom Tools pane on right

3. To customize the Tools pane, do any of the following:

To add a panel to the Custom Tools pane, click the panel on the left, and then click the Add To Tools Pane icon. To create your own panel, click the Add Panel icon on the right. Give the panel a name, and click Save.

To remove a tool from a panel, select its icon and click the Delete icon. To change the position of a tool or panel, select it on the right, and click the Up or Down Arrow icons.

To add a horizontal line to separate groups of tools, click the Add Divider icon. To edit instructions or panel name, select it, and click the Edit icon.

4. When your tool set is complete, click Save, type its name, and click Save again.

Edit, delete, rename, or share tool sets

Use the Manage Tool Sets dialog box to edit, rename, copy, delete, rearrange, or share tool sets. You can specify the order the tool sets appear in the Customize menu by moving them up or down in the list. You can share tool sets with your workgroup using the Import and Export options.

Choose Customize > Manage Tool Sets.

Navigation pane

The navigation pane is an area of the workspace that can display different navigation panels. Various functional tools can appear in the navigation pane. For example, the Page Thumbnails panel contains thumbnail images of each page; clicking a thumbnail opens that page in the document.

When you open a PDF, the navigation pane is closed by default. Buttons along the left side of the work area provide easy access to various panels, such as the Page Thumbnails button

navigation pane is unavailable.

and the Bookmarks panel button . When Acrobat is open but empty (no PDF is open), the

To the top

Show or hide the navigation pane

1. To open the navigation pane, do one of the following: Click any panel button on the left side of the work area to open that panel. Choose View > Show/Hide > Navigation Panes > Show Navigation Pane.

2. To close the navigation pane, do one of the following: Click the button for the currently open panel in the navigation pane. Choose View > Show/Hide > Navigation Panes > Hide Navigation Pane.

Note: The creator of the PDF can control the contents of some navigation panels and may make them empty.

Change the display area for navigation panels

All navigation panels, such as Bookmarks, appear in a column on the left side of the work area.

To change the width of the navigation pane, drag its right border. To view a different panel, on the left side of the navigation pane, select the button for the panel

Options in a navigation panel

All navigation panels have an options menu in the upper-left corner. The commands available in these menus vary. Some panels also contain other buttons that affect the items in the panel. Again, these buttons vary among the different panels, and some panels

have none.

Navigation panels and options menu

Document message bar

The document message bar appears only in certain types of PDFs. Typically, you see this area when you open a PDF form, a PDF that has been sent to you for signing or review, a PDF with special rights or security restrictions, or a PDF that is compliant with PDF/A standards. The document

message bar appears immediately below the toolbar area. To show or hide the document message bar, click its button work area. The button varies depending on the type of message bar.

Look on the document message bar for instructions on how to proceed and for any special buttons associated with the task. The bar is color coded: purple for forms, yellow for reviews or security alerts, and blue for certified PDFs, PDF Portfolios, or PDFs with password security or document restrictions.

Document message bar for a form

Document message bar for a security alert

on the left side of the

To the top

Document message bar for a certified PDF Portfolio

Set preferences

Many program settings are specified in the Preferences dialog box, including settings for display, tools, conversion, signatures, and performance. Once you set preferences, they remain in effect until you change them.

1. Choose Edit > Preferences (Windows) or Acrobat/Adobe Reader > Preferences (Mac OS ).

2. Under Categories, select the type of preference you want to change.

To the top

Restore (re-create) preferences

To the top

Restore the Acrobat Preferences folder (Windows)

Restore the Acrobat Preferences folder to eliminate problems that damaged preferences cause. Most preference problems are caused by these file-based preferences, although most Acrobat preferences are stored within the registry.

Note: This solution removes custom settings for Collaboration, JavaScripts, Security, Stamps, Color Management, Auto Fill, Web Capture, and Updater.

1. Quit Acrobat.

2. In Windows Explorer, go to the Preferences folder:

(Windows 7/Vista) C:\Users\[username]\AppData\Roaming\Adobe\Acrobat\[version] (XP) C:\Documents and Settings\[username]\Application Data\Adobe\Acrobat\[version]

3. Move the Preferences folder to another location (for example, C:\Temp).

4. Restart Acrobat.

If the problem recurs after you restore the Acrobat Preferences folder, then the problem isn’t related to the Preferences folder. To restore custom settings, drag the folder you moved in step 2 back to its original location. Then click Yes To All to replace the new Preferences folder.

Restore the Acrobat preferences files (Mac OS)

Restore the Acrobat preferences files to eliminate problems caused by a damaged preferences file.

Note: Re-creating the Acrobat preferences files restores settings to their defaults.

1. Quit Acrobat.

2. Drag the following files from the Users/[Username]/Library/Preferences folder to the Desktop: Acrobat WebCapture Cookies com.adobe.Acrobat.Pro.plist or com.adobe.Acrobat.Pro_x86_9.0.plist Acrobat Distiller Prefs and com.adobe.Acrobat.Pro.plist (if you are troubleshooting an issue with Distiller) The Acrobat folder, which contains preferences for forms (MRUFormsList), collaboration (OfflineDocs), and color settings (AcrobatColor

Settings.csf)

3. Restart Acrobat

If the problem recurs after you restore the Acrobat preferences files, then the problem isn’t related to preferences files. To restore custom settings, drag the files you moved in step 2 back to their original location. Then click OK to the alert “A newer item named ‘[filename]’ already exists in this location. Do you want to replace it with the older one you're moving?”

More Help topics

Legal Notices | Online Privacy Policy

Viewing PDFs and viewing preferences

View PDFs in Read mode View PDFs in Full Screen mode Set the Full Screen navigation bar preference Read a document in Full Screen mode Touch mode for tablet and mobile devices Change the PDF/A viewing mode Display PDFs in Line Weights view Compare a revised PDF to an earlier version (Acrobat Pro) Preferences for viewing PDFs

The initial view of the PDF depends on how its creator set the document properties. For example, a document may open at a particular page or magnification.

Note: The Organizer and Organizer -related commands are not available in Acrobat X and later.

View PDFs in Read mode

When you’re reading a document, you can hide all the toolbars and task panes to maximize the viewing area on your screen. The basic reading controls, such as page navigation and zoom, appear in a semi-transparent floating toolbar near the bottom of the window.

To open Read mode, choose View > Read Mode, or click the Read Mode button in the upper-right corner of the toolbar. To restore the work area to its previous view, choose View > Read Mode again. You can also click the close button in the floating toolbar.

Note: Read mode is the default viewing mode when you open a PDF in a web browser.

Read mode with semi-transparent floating toolbar

View PDFs in Full Screen mode

In Full Screen mode, only the document appears; the menu bar, toolbars, task panes, and window controls are hidden. A PDF creator can set a PDF to open in Full Screen mode, or you can set the view yourself. Full Screen mode is often used for presentations, sometimes with automatic page advancement and transitions.

The pointer remains active in Full Screen mode so that you can click links and open notes. There are two ways to advance through a PDF in Full Screen mode. You can use keyboard shortcuts for navigational and magnification commands, and you can set a Full Screen preference to display Full Screen navigation buttons that you click to change pages or exit Full Screen mode.

Set the Full Screen navigation bar preference

1. In the Preferences dialog box under Categories, select Full Screen.

2. Select Show Navigation Bar, then click OK.

3. Select View > Full Screen Mode.

To the top

The Full Screen navigation bar contains Previous Page lower-left corner of the work area.

Read a document in Full Screen mode

If the Full Screen navigation bar is not shown, you can use keyboard shortcuts to navigate through a PDF.

Note: If you have two monitors installed, the Full Screen mode of a page sometimes appears on only one of the monitors. To page through the document, click the screen displaying the page in Full Screen mode.

1. Choose View > Full Screen Mode.

2. Do any of the following:

, Next Page , and Close Full Screen View buttons. These buttons appear in the

To the top

To go to the next page, press the Enter, Page Down, or Right Arrow key.

To go to the previous page, press Shift+Enter, Page Up, or the Left Arrow key.

3. To close Full Screen mode, press Ctrl+L or Esc. (Escape Key Exits must be selected in the Full Screen preferences.)

To show a Full Screen tool in the Common Tools toolbar, right-click the toolbar area and choose Page Display > Full Screen Mode. Then click the Full Screen tool to switch to Full Screen mode.

Touch mode for tablet and mobile devices

Touch mode makes it easier to use Acrobat and Reader on touch devices. Toolbar buttons, panels, and menus shift apart slightly to accommodate selecting with your fingers. The Touch reading mode optimizes viewing and supports most common gestures. Acrobat and Reader automatically switch to Touch mode when on a touch-enabled device. You can add a Touch mode toggle button to the toolbar or change the default preference setting for Touch mode.

To the top

Display Touch mode button on toolbar

You can display a toolbar button to toggle Touch mode on and off.

Choose View > Show/Hide > Toolbar Items > Touch Mode .

Set Touch Mode preference

You can set how Acrobat enters Touch mode, if at all, for touch enabled-devices.

1. Choose Edit > Preferences (Windows) or Acrobat/Adobe Reader > Preferences (Mac OS ).

2. Under Categories, select General.

3. In Basic Tools, choose the desired default setting from the Touch Mode menu.

Change the PDF/A viewing mode

PDF/A is an ISO standard for long-term archiving and preservation of electronic documents. Documents you scan to PDF are PDF/A-compliant. You can specify whether you want to view documents in this viewing mode.

When you open a PDF/A compliant document in PDF/A viewing mode, the document is opened in Read mode to prevent modification. A message is displayed in the document message bar. You will be unable to make changes and add annotations to the document. If you turn off PDF/A mode, you can edit the document.

1. In the Preferences dialog box under Categories, select Documents.

2. Choose an option for View Documents In PDF/A Mode: Never, or Only For PDF/A Documents.

You can switch in or out of PDF/A viewing mode by changing this preference setting.

For a video on working with PDF/A files, see www.adobe.com/go/learn_acr_pdfa_en.

To the top

Display PDFs in Line Weights view

The Line Weights view displays lines with the weights defined in the PDF. When Line Weights view is off, it applies a constant stroke width (1 pixel) to lines, regardless of zoom. When you print the document, the stroke prints at the true width.

Choose View > Show/Hide > Rulers & Grids > Line Weights . To turn off Line Weights view, choose View > Show/Hide > Rulers & Grids > Line

Weights again.

Note: You cannot turn off Line Weights view when viewing PDFs within a web browser.

Compare a revised PDF to an earlier version (Acrobat Pro)

Use the Compare Documents feature to show the differences between two versions of a PDF. You can customize many options for displaying the compare results. For a video on comparing PDFs, see www.adobe.com/go/lrvid_011_acrx_en. (Video applies to both Acrobat X and Acrobat XI.)

1. Choose View > Compare Documents.

2. Specify the two documents to compare. If one or both of the documents is in a PDF Portfolio, select the PDF Portfolio. Under Package Item,

select the component PDF.

3. As needed, specify the page ranges in the documents to compare in the First Page and Last Page boxes.

4. Select the Document Description that best describes the documents you are comparing, and click OK.

Once the two documents are analyzed, a results document appears with the Compare panel open. The new document is shown with annotations indicating the changes. The first page shows a summary of the comparison results.

To the top

5. From the Compare panel, do any of the following:

To hide the annotations that display changes, click Hide Results.

results appear in a dialog box, and you can remove any type of item that appears there.

To specify the display options for compare results, click Show Options. You can specify the type of changes to display, and the color scheme and opacity of the annotations. To return to the page thumbnails, click Hide Options.

To show each of the documents in its own window, from the options menu , choose Show Documents Tiled or Show Documents Side By Side . To synchronize the relevant pages while showing the documents in their own windows, from the options menu, choose Synchronize Pages.

Click a page thumbnail to go directly to that page. To change the size of the page thumbnails, from the options menu, choose Thumbnail Size > [option].

Drag the splitter bar at the bottom of the Compare panel up to show thumbnails of the old document. Click a thumbnail from the old document to open it in a new window.

Document Description options

Reports, Spreadsheets, Magazine Layouts Compares the content as one continuous text body, from end to end. Presentation Decks, Drawings Or Illustrations Looks at each slide or page as a mini-document, and matches ones that are similar. Then

compares the content of each matching document. Identifies documents that have moved, such as slides in presentation. Scanned Documents Creates an image capture of each scanned page and compares pixels. Looks at each scanned page and matches ones

that are similar. Also identifies pages that are in a different order. This option is useful for comparing images or architectural drawings. Compare Text Only Use this option with any document type. This option is designed for comparing text in large documents (250 pages or more).

This option also compares text between documents that have background artwork on each page, which slows processing.

With either the reports or presentation options selected, the Compare Text Only option identifies only the text differences between two documents.

With Scanned Documents selected, the text is compared separately from the graphics, and then the results are combined. In documents containing magazine advertisements that have text on top of background image art, a reflowed passage is compared in text-only mode. The artwork is compared separately in the background. The differences (both text and line art and images) are combined into a single results document.

Preferences for viewing PDFs

The Preferences dialog box defines a default page layout and customizes your application in many other ways. For viewing PDFs, examine the preferences options for Documents, General, Page Display , and 3D & Multimedia.

The preferences settings control how the application behaves whenever you use it; they are not associated with any particular PDF document.

Note: If you install any third-party plug-ins, set these preferences using the Third- Party Preferences menu item.

To the top

Documents preferences

Open Settings Restore Last View Settings When Reopening Documents Determines whether documents open automatically to the last viewed page within a

work session. Open Cross-document Links In Same Window Closes the current document and opens the document being linked to in the same window,

minimizing the number of windows open. If the document being linked to is already open in another window, the current document is not closed when you click a link to the open document. If you do not select this option, a new window opens each time you click a link to a different document.

Allow Layer State To Be Set By User Information Allows the author of a layered PDF document to specify layer visibility based on user information.

Allow Documents To Hide The Menu Bar, Toolbars, And Window Controls Allows the PDF to determine whether the menu bar, toolbar, and window controls are hidden when the PDF is opened.

Documents In Recently Used List Sets the maximum number of documents listed in the File menu.

Save Settings Automatically Save Document Changes To Temporary File Every _ Minutes Determines how often Acrobat automatically saves changes to an

open document.

Save As Optimizes For Fast Web View Restructures a PDF document for page-at- a-time downloading from web servers.

PDF/A View Mode View Documents In PDF/A Mode Specifies when to use this viewing mode: Never, or Only For PDF/A Documents.

Hidden Information

Searches the PDF for items that may not be apparent, such as metadata, file attachments, comments, and hidden text and layers. The search

Remove Hidden Information When Closing Document (Not selected by default.) Remove Hidden Information When Sending Document By Email (Not selected by default.)

Redaction Adjust Filename When Saving Applied Redaction Marks Specifies a prefix or suffix to use when saving a file to which redaction marks have

been applied. Choose Localization For Search and Redact Patterns Specifies which installed language version of Acrobat to use for the patterns. For

example, if you installed both the English and German versions, then you can choose either language for the patterns. The Patterns option appears in the Search and Redaction dialog boxes.

Full Screen preferences

Full Screen Setup Current Document Only Specifies whether the display is limited to a single PDF.

Fill Screen With One Page At A Time Sets the page view to the maximum screen coverage by a single page. Alert When Document Requests Full Screen Displays a message before going into Full Screen mode. Selecting this option overrides a previous

selection of Do Not Show This Message Again in that message.

Which Monitor To Use Specifies the monitor on which full-screen display appears (for users with multiple-monitor configurations).

Full Screen Navigation Escape Key Exits Lets you exit Full Screen mode by pressing the Esc key. If this option is not selected, you can exit by pressing Ctrl+L.

Show Navigation Bar Shows a minimal navigation toolbar regardless of the document settings. Left Click To Go Forward One Page; Right Click To Go Back One Page Lets you page through an Adobe PDF document by clicking the

mouse. You can also page through a document by pressing Return, Shift-Return (to go backward), or the arrow keys. Loop After Last Page Lets you page through a PDF document continuously, returning to the first page after the last. This option is typically used

for setting up kiosk displays. Advance Every _ Seconds Specifies whether to advance automatically from page to page every set number of seconds. You can page through a

document using mouse or keyboard commands even if automatic paging is selected.

Full Screen Appearance Background Color Specifies the window’s background color in Full Screen mode. You can select a color from the color palette to customize the

background color.

Mouse Cursor Specifies whether to show or hide the pointer when Full Screen mode is in operation.

Full Screen Transitions Ignore All Transitions Removes transition effects from presentations that you view in Full Screen mode.

Default Transition Specifies the transition effect to display when you switch pages in Full Screen mode and no transition effect has been set for

the document. Direction Determines the flow of the selected default transition on the screen, such as Down, Left, Horizontal, and so on. The available options

vary according to the transition. If no directional options affect the selected default transition, this option is not available. Navigation Controls Direction Mimics the user’s progress through the presentation, such as transitioning from top to bottom when the user

proceeds to the next page and from bottom to top when the user backtracks to the previous page. Available only for transitions with directional options.

General preferences

Basic Tools Use Single Key Accelerators To Access Tools Enables you to select tools with a single keystroke. This option is deselected by default.

Create Links From URLs Specifies whether links that weren’t created with Acrobat are automatically identified in the PDF document and become

clickable links.

Make Hand Tool Select Text & Images Enables the Hand tool to function as the Select tool when it hovers over text in an Adobe PDF. Make Hand Tool Read Articles Changes the appearance of the Hand tool pointer when over an article thread. Upon the first click, the article

zooms to fill the document pane horizontally; subsequent clicks follow the thread of the article.

Make Hand Tool Use Mouse-wheel Zooming Changes the action of the mouse wheel from scrolling to zooming. Make Select Tool Select Images Before Text Changes the order in which the Select tool selects. Use Fixed Resolution For Snapshot Tool Images Sets the resolution used to copy an image captured with the Snapshot tool. Touch Mode Sets how Acrobat enters the Touch mode, if at all, for touch enabled-devices. In Touch mode, Toolbar buttons, panels, and menus

shift apart slightly to accommodate selecting with your fingers. The Touch reading mode optimizes viewing and supports most common gestures.

Warnings Do Not Show Edit Warnings Disables warning boxes that would normally appear when you delete items such as links, pages, page thumbnails,

and bookmarks.

Reset All Warnings Restores default settings for warnings.

Messages From Adobe Show Me Messages When I Launch Acrobat Allows in-product marketing messages from Adobe to appear in the Welcome Screen when you

launch the application without a document open. Click a message to get information about features, updates, or online services, or to open an element in the application, such as a task pane. Deselect the option to prevent in-product marketing messages from appearing.

Note: Transactional messages, which facilitate the Adobe Online Service, cannot be turned off.

Application Startup Show Splash Screen (Mac OS) Determines whether the application startup screen appears each time the application starts.

Use Only Certified Plug-Ins Ensures that only Adobe-certified third-party plug-ins are loaded. The notation Currently in Certified Mode indicates

either Yes or No depending on its status. Check 2D Graphics Accelerator (Windows only) (Appears only if your computer hardware supports 2D graphics acceleration.) When selected,

allows hardware acceleration usage when the first document is opened. When deselected, hardware acceleration usage starts after the first document is opened. This option can slow startup time, so it is deselected by default.

Note: This option is available only when the option Use 2D Graphics Acceleration in the Page Display preferences is selected.

Select Default PDF Handler (Windows only) Specifies which PDF application is used to open PDFs in a web browser or the Windows shell (by double-clicking a PDF on the desktop, for example). A browser uses this setting only if it is using the Adobe plug-in or add- on for viewing PDF files. This setting applies if you have multiple versions of Acrobat or Adobe Reader or both installed on your computer. For example, if you choose Reader X, PDFs open in Protected Mode--a secure, confined environment for viewing PDFs.

Page Display preferences

Default Layout And Zoom Page Layout Sets the page layout used for scrolling when you first open a document. The default setting is Automatic. The Page Layout setting

in File > Properties > Initial View overrides this value. Zoom Sets the magnification level for PDF documents when they are first opened. The default setting is Automatic. The Magnification setting in

File > Properties > Initial View overrides this value.

Note: Two conditions can affect page layout and zoom. 1) Someone has already set an individual PDF to a different initial view in File > Properties. 2) You have the option Restore Last View Settings When Reopening Documents selected in Edit > Preferences > Document category.

Resolution Use System Setting Uses the system settings for monitor resolution.

Custom Resolution Sets the monitor resolution.

Rendering Smooth Text Specifies the type of text-smoothing to apply.

Smooth Line Art Applies smoothing to remove abrupt angles in lines. Smooth Images Applies smoothing to minimize abrupt changes in images. Use Local Fonts Specifies whether the application uses or ignores local fonts installed on your system. When deselected, substitute fonts are

used for any font not embedded in the PDF. If a font cannot be substituted, the text appears as bullets and an error message appears.

Enhance Thin Lines When selected, clarifies thin lines in the display to make them more visible. Use Page Cache Places the next page in a buffer before the current page is viewed to reduce the time required to page through a document. Use 2D Graphics Acceleration (Windows only) (Appears only if your computer hardware supports 2D graphics acceleration.) Speeds up

zooming, scrolling, and redrawing of page content, and speeds the rendering and manipulation of 2D PDF content. This option is selected by default.

Note: If this option is not available in the Page Display preferences, you may need to update your GPU card driver to enable this hardware feature. Contact your card vendor or computer manufacturer for an updated driver.

Page Content And Information Show Large Images Displays large images. If your system is slow to display image- intensive pages, deselect this option.

Use Smooth Zooming (Windows only) When deselected, turns off animation effects, which improves performance. Show Art, Trim, & Bleed Boxes Displays any art, trim, or bleed boxes defined for a document. Show Transparency Grid Displays the grid behind transparent objects. Use Logical Page Numbers Enables the Number Pages command for matching the position of the page in the PDF to the number printed on the

page. A page number, followed by the page position in parentheses, appears in the Page Navigation toolbar and in the Go To Page and Print dialog boxes. For example, i (1 of 1) if the printed number of the first page is i. If this option is not selected, pages are numbered with arabic numbers starting at 1. Selecting this option helps prevent unexpected behavior when clicking Back or Go Back in your web browser.

Always Show Document Page Size Displays the page measurements beside the horizontal scroll bar. Use Overprint Preview Specifies whether Overprint Preview mode is on only for PDF/X files, never on, always on, or set automatically. When set

to Automatic, if a document contains overprints, then Overprint Preview mode is activated. The Overprint Preview mode lets you see (onscreen) the effects of ink aliasing in the printed output. For example, a printer or service provider could create an ink alias if a document contains two similar spot colors and only one is required.

Default Transparency Blending Color Space Sets the default color space, Working RGB or Working CMYK, for transparency blending.

Reference XObjects View Mode

Show Reference XObject Targets Specifies the type of documents in which reference XObjects can be viewed.

Location Of Referenced Files (Optional) Specifies a location for the referenced documents.

More Help topics

Legal Notices | Online Privacy Policy

Keyboard shortcuts

Keys for selecting tools Keys for working with comments Keys for navigating a PDF Keys for working with PDF Portfolios Keys for navigating task panes Keys for general navigating Keys for working with navigation panels Keys for navigating the Help window Keys for accessibility

For common keyboard shortcuts you can use with Windows, see http://support.microsoft.com/kb/126449.

Keys for selecting tools

To enable single-key shortcuts, open the Preferences dialog box, and under General, select the Use Single-Key Accelerators To Access Tools option.

Tool Windows/UNIX action Mac OS action

Hand tool H H

Temporarily select Hand tool Spacebar Spacebar

Select tool V V

Marquee Zoom tool Z Z

Cycle through zoom tools: Marquee Zoom,Dynamic Zoom, Loupe

Temporarily select Dynamic Zoom tool (when Marquee Zoom tool is selected)

Temporarily zoom out (when Marquee Zoom tool is selected)

Temporarily select Zoom In tool Ctrl+spacebar Spacebar+Command

Select Object tool R R

Shift+Z Shift+Z

Shift Shift

Ctrl Option

To the top

Edit Object tool O O

Enter/Exit Forms editing A A

Crop tool C C

Link tool L L

Text Field tool F F

Cycle through tools in forms authoring mode: Text Field, Check Box, Radio Button, List Box, Dropdown Box, Button, Digital Signature, Barcode

3D tool M M

Cycle through Multimedia tools: Flash, Video

Shift+F Shift+F

Shift+M Shift+M

Edit Document Text tool T T

Redaction Y Y

Cycle through Touch Up tools: Touch Up Text, Touch Up Reading Order, Touch Up Object

JavaScript Debugger Ctrl+J Command+J

Insert Blank Pages tool Shift+Ctrl+T Shift+Command+T

Shift+T Shift+T

Insert Files Ctrl+Shift+I

Delete pages Ctrl+Shift+D

Open Output Preview ~ ~

Keys for working with comments

To enable single-key shortcuts, select the Use Single-Key Accelerators To Access Tools option in General preferences.

Result Windows/UNIX Action Mac OS Action

Sticky Note tool S S

Text Edits tool E E

Stamp tool K K

Current highlighting tool U U

Cycle through highlighting tools: Highlighter,Underline Text, Cross Out Text

Current drawing markup tool D D

Shift+U (Windows only) Shift+U

To the top

Cycle through drawing markup tools: Cloud, Arrow, Line, Rectangle, Oval, Polygon Line, Polygon, Pencil Tool, Eraser Tool

Cloud tool Q (Windows only) Q

Text Box tool X X

Current Stamp or Attach tool J J

Cycle through Stamp, Attach File, Record Audio Comment

Move focus to next comment or form field Tab Tab

Move focus to previous comment or form field

Open pop-up note (or text field in Comments List) for comment that has focus

Closes pop- up (or text field in Comments List) for comment that has focus

Shift+D (Windows only) Shift+D

Shift+J Shift+J

Shift+Tab Shift+Tab

Enter Return

Esc Esc

Keys for navigating a PDF

To the top

Result Windows/UNIX Action Mac OS Action

Previous screen Page Up or Shift+Enter Page Up or Shift+Return

Next screen Page Down or Enter Page Down or Return

First page Home or Shift+Ctrl+Page Up or

Shift+Ctrl+Up Arrow

Last page End or Shift+Ctrl+Page Down or

Shift+Ctrl+Down Arrow

Previous page Left Arrow or Ctrl+Page Up Left Arrow or Command+Page Up

Next page Right Arrow or Ctrl+Page Down Right Arrow or Command+Page Down

Previous open document Ctrl+F6 (UNIX) Command+F6

Next open document Shift+Ctrl+F6 (UNIX) Shift+Command+F6

Scroll up Up Arrow Up Arrow

Scroll down Down Arrow Down Arrow

Scroll (when Hand tool is selected) Spacebar Spacebar

Zoom in Ctrl+equal sign Command+equal sign

Zoom out Ctrl+hyphen Command+hyphen

Home or Shift+Command+ Up Arrow

End or Shift+Command+Down Arrow

Keys for working with PDF Portfolios

These keys are available in the files list of the Details pane.

To the top

Result Windows Action Mac OS Action

Move forward or backward among the current column header selected for sorting, the current row with focus, and the Go Back button if in a folder

Move focus to the next or previous row when in the body of the file list on the left

Selects the next or previous column header for sorting

If pressed in the body of the file list, navigate one level up from within a folder

Press the Go Back button in a folder if focus is on the button.

If pressed when focus is on a row in the file list representing a subfolder, navigate to a subfolder, or open an attachment in Preview mode.

If in the body of the file list, move to the first or last row

If in the body of the file list, move to the next or last set of rows to fit the screen

Tab or Shift+Tab Tab or Shift+Tab

Up Arrow or Down Arrow Up Arrow or Down Arrow

Left Arrow or Right Arrow Left Arrow or Right Arrow

Backspace Delete

Enter or Spacebar Enter or Spacebar

Enter Enter

Home or End Home or End

Page Down or Page Up Page Down or Page Up

Select or deselect all files Ctrl+A or Shift+Ctrl+A Command+A or Shift+Command+A

If in the body of the file list, extend the Shift+Up Arrow or Shift+Down Arrow Shift+Up Arrow or Shift+Down Arrow

selection by adding the next row above or

below the selected row

Change whether the row with focus is in the selection

Move focus up or down one row without changing the selection

Reverse the sort order when focus is on a column header

Keys for navigating task panes

Result Windows Action Mac OS Action

Move focus to the next item among Document pane, Task panes, Message bar, and Navigation bar

Move focus to the previous item among Document pane, Task panes, message bar, and Navigation bar

Move focus to the next panel in the Task pane

Move focus to the previous panel in the Task pane

Ctrl+Spacebar Command+Spacebar

Ctrl+Up Arrow or Ctrl+Down Arrow Command+Up Arrow or Command+Down

Arrow

Spacebar Spacebar

To the top

F6 F6

Shift+F6 Shift+F6

Ctrl+Tab Command+Tab

Ctrl+Shift+Tab Command+ Shift+Tab

Navigate to the next panel and panel control within an open Task pane

Navigate to the previous panel and panel control within an open Task pane

Navigate to the next command button within a panel

Navigate to the previous command button within a panel

Expand or collapse panel in focus (press F6 to move focus to Tools pane, then tab to desired panel)

Open or close the Task pane Shift+F4 Shift+F4

Close the pane that lists the tasks of an Action

Open the menu and move the focus to the first menu option when focus is on a command with a submenu or submenu element with a flyout

Move the focus back to the parent command button with a submenu or submenu element with a flyout

Tab Tab

Shift+Tab Shift+Tab

Down Arrow Down Arrow

Up Arrow Up Arrow

Spacebar or Enter Left Arrow or Right Arrow

Ctrl+Shift+F4 Ctrl+Shift+F4

Spacebar or Enter Spacebar or Enter

Esc Esc

Spacebar or Enter Left Arrow or Right Arrow

Run the command in focus Spacebar or Enter Spacebar or Enter

Navigate to the next item in the active panel in the Create New Action, Edit Action, Create New Tool Set, or the Edit Tool Set dialog boxes

Tab Tab

Navigate to the previous item in the active

panel in the Create New Action, Edit

Shift+Tab Shift+Tab

Action, Create New Tool Set, and the Edit Tool Set dialog boxes

Keys for general navigating

Result Windows/UNIX Action Mac OS Action

Move focus to menus (Windows, UNIX); expand first menu item (UNIX)

Move focus to toolbar in browser and application

Move to next open document (when focus is on document pane)

Move to previous open document (when focus is on document pane)

Close current document Ctrl+F4 Command+F4

Close all open documents Not available Command+Option+W

Move focus to next comment, link, or form field in the document pane

Move focus to document pane F5 F5

Move focus to previous comment, link, or form field in the document pane

F10 Control+F2

Shift+F8 Shift+F8

Ctrl+F6 Command+F6

Ctrl+Shift+F6 Command+Shift+F6

Tab Tab

Shift+Tab Shift+Tab

To the top

Activate selected tool, item (such as a movie clip or bookmark), or command

Open context menu Shift+F10 Control+click

Close context menu F10 Esc

Return to Hand tool or Select tool Esc Esc

Move focus to next tab in a tabbed dialog box

Move to previous search result and highlight it in the document

Move to next search result and highlight it in the document

Search previous document (with Search results displaying multiple files)

Search next document (with Search results displaying multiple files)

Select text (with Select tool selected) Shift+arrow keys Shift+arrow keys

Select next word or deselect previous word (with Select tool selected)

Spacebar or Enter Spacebar or Return

Ctrl+Tab Not available

Shift + F3 Not available

F3 F3

Alt+Shift+Left Arrow (Windows only) Command+Shift+Left Arrow

Alt+Shift+Right Arrow (Windows only) Command+Shift+Right Arrow

Shift+Ctrl+Right Arrow or Left Arrow Not available

Keys for working with navigation panels

To the top

Result Windows/UNIX Action Mac OS Action

Open and move focus to navigation pane Ctrl+Shift+F5 Command+Shift+F5

Result Windows Action Mac OS Action

Move focus among the document, message bar, and navigation panels

Move focus to previous pane or panel Shift+F6 Shift+F6

F6 F6

Move among the elements of the active navigation panel

Move to previous or next navigation panel and make it active (when focus is on the panel button)

Move to next navigation panel and make it active (when focus is anywhere in the navigation pane)

Expand the current bookmark (focus on Bookmarks panel)

Collapse the current bookmark (focus on Bookmarks panel)

Expand all bookmarks Shift+* Shift+*

Collapse selected bookmark Forward Slash (/) Forward Slash (/)

Move focus to next item in a navigation panel

Move focus to previous item in a navigation panel

Tab Tab

Up Arrow or Down Arrow Up Arrow or Down Arrow

Ctrl+Tab Not available

Right Arrow or Shift+plus sign Right Arrow or Shift+plus sign

Left Arrow or minus sign Left Arrow or minus sign

Down Arrow Down Arrow

Up Arrow Up Arrow

Keys for navigating the Help window

Result Windows/UNIX Action Mac OS Action

Open Help window F1 F1 or Command+?

Close Help window Ctrl+W (Windows only) or Alt+F4 Command+W

Move back to previously opened topic Alt+Left Arrow Command+Left Arrow

Move forward to next topic Alt+Right Arrow Command+Right Arrow

Move to next pane Ctrl+Tab See Help for your default browser

Move to previous pane Shift+Ctrl+Tab See Help for your default browser

Move focus to the next link within a pane Tab Not available

Move focus to the previous link within a pane

Activate highlighted link Enter Not available

Print Help topic Ctrl+P Command+P

Shift+Tab Not available

To the top

Keys for accessibility

To the top

Change reading settings for the current document

Shift+Ctrl+5 Shift+Command+5

Reflow a tagged PDF, and return to

Ctrl+4 Command+4

unreflowed view

Activate and deactivate Read Out Loud Shift+Ctrl+Y Shift+Command+Y

Read only the current page out loud Shift+Ctrl+V Shift+Command+V

Read out loud from the current page to

Shift+Ctrl+B Shift+Command+B

the end of the document

Pause reading out loud Shift+Ctrl+C Shift+Command+C

Stop reading out loud Shift+Ctrl+E Shift+Command+E

Legal Notices | Online Privacy Policy

Navigating PDF pages

Opening pages in a PDF Page through a document Automatically scroll through a document Retrace your viewing path Navigate with links PDFs with file attachments Article threads

Opening pages in a PDF

Depending on the PDF you open, you may need to move forward through multiple pages, see different parts of the page, or change the magnification. There are many ways to navigate, but the following items are commonly used:

Note: If you do not see these items, choose View > Show/Hide > Toolbar Items > Reset Toolbars.

Next and Previous The Next Page interactive, so you can type a page number and press Enter to go directly to that page.

Scroll bars Vertical and horizontal scroll bars appear to the right and bottom of the document pane whenever the view does not show the entire document. Click the arrows or drag to view other pages or different areas of the page.

Select & Zoom toolbar This toolbar contains buttons and controls for changing the page magnification. Page Thumbnails panel The Page Thumbnails button

panel, which displays thumbnail images of each page. Click a page thumbnail to open that page in the document pane.

and Previous Page buttons appear in the Page Navigation toolbar. The text box next to them is also

on the left side of the work area opens the navigation pane to the Page Thumbnails

Page through a document

There are many ways to turn pages in a PDF. Many people use the buttons on the Page Navigation toolbar, but you can also use arrow keys, scroll bars, and other features to move forward and backward through a multipage PDF.

The Page Navigation toolbar opens by default. The default toolbar contains frequently used tools: the Show Next Page

, and Page Number. Like all toolbars, the Page Navigation toolbar can be hidden and reopened by choosing it in the Toolbars menu under the View menu. You can display additional tools on the Page Navigation toolbar by right-clicking the toolbar and choosing an individual tool, Show All Tools, or More Tools and then selecting and deselecting tools in the dialog box.

, Show Previous Page

To the top

Move through a PDF

Do one of the following:

Click the Previous Page or Next Page button in the toolbar. Choose View > Page Navigation > [location]. Choose View > Page Navigation > Page, type the page number in the Go To Page dialog box and then click OK. Press the Page Up and Page Down keys on the keyboard.

Jump to a specific page

Do one of the following:

From Single Page or Two-Up page display view, drag the vertical scroll bar until the page appears in the small pop- up display. Type the page number to replace the one currently displayed in the Page Navigation toolbar, and press Enter.

Note: If the document page numbers are different from the actual page position in the PDF file, the page’s position within the file appears in parentheses after the assigned page number in the Page Navigation toolbar. For example, if you assign numbering for a file that is an 18page chapter to begin with page 223, the number shown when the first page is active is 223 (1 of 18). You can turn off logical page numbers in the Page Display preferences. See Renumber pages and Preferences for viewing PDFs.

Jump to bookmarked pages

Bookmarks provide a table of contents and usually represent the chapters and sections in a document. Bookmarks appear in the navigation pane.

Bookmarks panel A. Bookmarks button B. Click to display bookmark options menu. C. Expanded bookmark

1. Click the Bookmarks button, or choose View > Show/Hide >Navigation Panes > Bookmarks.

2. To jump to a topic, click the bookmark. Expand or collapse bookmark contents, as needed.

Note: Depending on how the bookmark was defined, clicking it may not take you to that location but perform some other action instead.

If the list of bookmarks disappears when you click a bookmark, click the Bookmarks button to display the list again. If you want to hide the Bookmarks button after you click a bookmark, select Hide After Use from the options menu.

Use page thumbnails to jump to specific pages

Page thumbnails provide miniature previews of document pages. You can use thumbnails in the Page Thumbnails panel to change the display of pages and to go to other pages. The red page-view box in the page thumbnail indicates which area of the page appears. You can resize this box to change the zoom percentage.

1. Click the Page Thumbnails button or choose View > Show/Hide > Navigation Panes > Page Thumbnails to display the Page Thumbnails panel.

2. To jump to another page, click its thumbnail.

Automatically scroll through a document

Automatic scrolling advances your view of the PDF at a steady rate, moving vertically down the document. If you interrupt the process by using the scroll bars to move back or forward to another page or position, automatic scrolling continues from that point forward. At the end of the PDF, automatic scrolling stops and does not begin again until you choose automatic scrolling again.

1. Choose View > Page Display > Automatically Scroll.

2. Press Esc to stop scrolling.

Retrace your viewing path

You can find PDF pages that you viewed earlier by retracing your viewing path. It’s helpful to understand the difference between previous and next pages and previous and next views. In the case of pages, previous and next refer to the two adjacent pages, before and after the currently active page. In the case of views, previous and next refer to your viewing history. For example, if you jump forward and backward in a document, your viewing history retraces those steps, showing you the pages you viewed in the reverse order that you viewed them.

1. Choose View > Page Navigation > Previous View.

2. To continue seeing another part of your path, do either of the following:

Repeat step 1. Choose View > Page Navigation > Next View.

Note: You can make the Previous View button

and Next View button available in the toolbar area by right-clicking the Page

To the top

Navigation toolbar and choosing them on the context menu, or choosing Show All Tools.

Navigate with links

Links can take you to another location in the current document, to other PDF documents, or to websites. Clicking a link can also open file attachments and play 3D content, movies, and sound clips. To play these media clips, you must have the appropriate hardware and software installed.

The person who created the PDF document determines what links look like in the PDF.

Note: Unless a link was created in Acrobat using the Link tool, you must have the Create Links From URLs option selected in the General preferences for a link to work correctly.

1. Choose the Select tool.

2. Position the pointer over the linked area on the page until the pointer changes to the hand with a pointing finger. A plus sign (+) or a w appears within the hand if the link points to the web. Then click the link.

To the top

PDFs with file attachments

If you open a PDF that has one or more attached files, the Attachments panel automatically opens, listing the attached files. You can open these files for viewing, edit the attachments, and save your changes, as permitted by the document authors.

If you move the PDF to a new location, the attachments automatically move with it.

Article threads

In PDFs, articles are optional electronic threads that the PDF author may define within that PDF. Articles lead readers through the PDF content, jumping over pages or areas of the page that are not included in the article, in the same way that you might skim through a traditional newspaper or magazine, following one specific story and ignoring the rest. When you read an article, the page view may zoom in or out so that the current part of the article fills the screen.

To the top

Open and navigate an article thread

1. Click the Hand tool on the Common Tools toolbar.

2. Choose View > Show/Hide > Navigation Panes > Articles to open the Articles panel.

Note: You cannot open the Articles panel if you are viewing the PDF inside a web browser. You must open the PDF in Acrobat.

3. Double-click the Article icon to go to the beginning of that article. The icon changes to the Follow Article pointer

Note: If the Articles panel is blank, then the author has not defined any article threads for this PDF.

4. With the article thread open, do any of the following:

To scroll through the article one pane at a time, press Enter or click in the article. To scroll backward through the article one pane at a time, Shift-click in the article, or press Shift+Enter. To go to the beginning of the article, Ctrl -click within the article.

5. At the end of the article, click in the article again.

The previous page view is restored, and the pointer changes to the End Article pointer

Exit a thread before the end of the article

1. Make sure that the Hand tool is selected.

2. Shift+Ctrl-click the page.

The previous page view is restored. More Help topics

Legal Notices | Online Privacy Policy

Adjusting PDF views

Adjust page magnification Set the page layout and orientation Use split-window view View a document in multiple windows

Adjust page magnification

Tools on the Select & Zoom toolbar can change the magnification of PDF documents. Only some of these tools appear on the default view of the toolbar. You can see all the tools by right-clicking the Select & Zoom toolbar and choosing either individual tools, Show All Select & Zoom Tools.

All zoom tools A. Marquee Zoom tool B. Continuous Zoom tool C. Zoom Out button D. Zoom In button E. Zoom Value menu button F. Actual Size button G. Fit Width button H. Zoom To Page Level button I. Pan & Zoom tool J. Loupe tool

The Marquee Zoom tool works in a few different ways. You can use it to drag a rectangle around a portion of the page that you want to fill the viewing area. Or, simply clicking the Marquee Zoom tool increases the magnification by one preset level, centering on the point where you clicked. To decrease the magnification by one preset level, Ctrl-click the Marquee Zoom tool.

The Continuous Zoom or Dynamic tool zooms in when you drag it up the page and it zooms out when you drag down. If you use a mouse wheel, this tool zooms in when you roll forward and zooms out when you roll backward.

Zoom In and Zoom Out buttons change the document magnification by preset levels. The Zoom Value option changes the page view according to a percentage you type in or select from a pop-up menu. Actual Size displays the page at 100% magnification. Fit Width adjusts the magnification so that the PDF fills the document pane horizontally. Zoom To Page Level adjusts the magnification so that one page fills the document pane vertically. The Pan & Zoom tool adjusts the magnification and position of the view area to match the area in an adjustable rectangle in the Pan & Zoom

window’s thumbnail view of the page. The Loupe Tool window displays a magnified portion of the PDF that matches the area in an adjustable rectangle on the document pane.

To the top

Resize a page to fit the window

To resize the page to fit entirely in the document pane, choose View > Zoom > Zoom To Page Level. To resize the page to fit the width of the window, choose View > Zoom > Fit Width. Part of the page may be out of view. To resize the page to fit the height of the window, choose View > Zoom > Fit Height. Part of the page may be out of view. To resize the page so that its text and images fit the width of the window, choose View > Zoom >Fit Visible. Part of the page may be out of

view.

To see keyboard shortcuts for resizing the document, open the View > Zoom menu.

Show a page at actual size

Choose View > Zoom > Actual Size.

The actual size for a PDF page is typically 100%, but the document may have been set to another magnification level when it was created.

Change the magnification with zoom tools

Do one of the following:

Click the Zoom In button or the Zoom Out button in the toolbar. Enter a magnification percentage in the Common Tools toolbar, either by typing or choosing from the pop-up menu.

Drag the Marquee Zoom tool to define the area of the page that you want to fill the document pane. (View > Zoom > Marquee Zoom) Drag the Continuous Zoom tool (also called Dynamic Zoom) up to increase the magnification and down to decrease magnification. (View >

Show/Hide > Toolbar Items > Select & Zoom > Dynamic Zoom)

When the Marquee Zoom tool is selected, you can Ctrl-click or Ctrl-drag to zoom out. Holding down Shift switches temporarily from the

Marquee Zoom tool to the Dynamic Zoom tool.

Change the magnification with the Pan & Zoom Window tool

1. Choose View > Zoom > Pan & Zoom, or click the Pan & Zoom tool in the Common Tools toolbar.

2. Do any of the following:

Drag the handles of the box in the Pan & Zoom window to change the document magnification. Drag the center of the box to pan across the area you want to see. Click the navigation buttons to move to a different page.

Enter a value in the zoom text box, or click the plus or minus buttons to increase or decrease the magnification by preset levels.

Change the magnification with the Loupe tool

1. Choose View > Zoom> Loupe Tool.

2. Click the area of the document you want to view in closer detail. A rectangle appears in the document, corresponding to the area shown in the Loupe Tool window. You can drag or resize the rectangle to change the Loupe tool view.

3. To change the magnification of the Loupe tool, do any of the following:

Drag the slider. Click the plus or minus buttons. Enter a value in the zoom text box.

Use the Loupe tool to view a magnified area of the document.

You can change the color of the Loupe tool rectangle. Click the Line Color pop-up menu in the lower-right corner of the Loupe Tool window, and select a new color.

Change the magnification by using a page thumbnail

1. Click the Page Thumbnails button in the navigation pane on the left side of the window.

2. Locate the thumbnail for the page. Then position the pointer over the lower-right corner of the page-view box until the pointer changes into a double-headed arrow.

3. Drag the corner of the box to reduce or expand the view of the page.

4. As needed, move the pointer over the zoom box frame within the thumbnail until it changes into a Hand icon. Then drag the frame to see a different area of the page in the document pane.

A page-view box in a page thumbnail indicates the area of the page currently showing in the document pane.

Change the default magnification

1. In the Preferences dialog box under Categories, select Page Display.

2. Open the Zoom pop-up menu and choose a default magnification level.

Display off-screen areas of a magnified page

When you zoom in to a high magnification, you may be able to see only part of a page. You can shift the view to show other areas of the page without changing the magnification level.

Do either of the following:

Use the vertical scroll bars to move up and down the pages or the horizontal scroll bars to move across the page. Select the Hand tool in the Common Tools toolbar and drag to move the page, as if moving a piece of paper on a table.

Set the page layout and orientation

Changing the page layout is especially useful when you want to zoom out to get an overview of the document layout. Choose View > Page Display, and select any of the following page layouts:

Single Page View Displays one page at a time, with no portion on other pages visible. Enable Scrolling Displays pages in a continuous vertical column that is one page wide. Two Page View Displays each two-page spread with no portion of other pages visible. Two Page Scrolling Displays facing pages side by side in a continuous vertical column.

If a document has more than two pages, you can ensure that the first page appears alone on the right side of the document pane. Select either Two Page View or Two Page Scrolling. Also select View > Page Display > Show Cover Page In Two Page View.

Single Page View , Enable Scrolling, Two Page View, Two Page Scrolling layouts

You can also display buttons for each of these options in the Quick Tools toolbar by choosing View > > Show/Hide > Toolbar Items > Page Display, and selecting them in the menu.

Note: In Single Page View, choosing Edit >Select All selects all text on the current page. In other layouts,Select All selects all text in the PDF.

To the top

Rotate the page view

You can change the view of a page in 90-degree increments. This changes the view of the page, not its actual orientation.

To temporarily rotate the page view, choose View > Rotate View > Clockwise or Counterclockwise. You can’t save this change. To save the rotation with the document, click the Rotate Page button in the Quick Tools toolbar, or choose Tools > Pages > Rotate.

Change the default page layout (initial view)

You specify the default initial view settings in the Preferences dialog box. (See Set preferences.)

1. In the Preferences dialog box under Categories, select Page Display.

2. Open the Page Layout menu and choose Automatic, Single Page, Single Page Continuous, Two -Up, or Two-Up Continuous.

Note: The PDF opens with the page layout specified in Preferences unless a different page layout is specified in Document Properties (File > Properties > Initial View). The Document Properties setting overrides the Preferences setting. If using Document Properties, be sure to save and

close the document for the change to take effect. Acrobat users can change the initial view, unless security settings prevent changes. Reader

users cannot change the initial view.

Use split-window view

You can view a PDF with the document pane divided into two panes (Split command) or four panes (Spreadsheet Split command). With Split view, you can scroll, change the magnification level, or turn to a different page in the active pane without affecting the other pane. The Spreadsheet Split view is useful if you want to keep column headings and row labels visible while scrolling through a large spreadsheet or

table. In this mode, changing the magnification in one pane changes the magnification in all panes. Also, scrolling is coordinated between the panes. Scrolling a pane horizontally also scrolls the pane above or below it. Scrolling vertically also scrolls the pane to the left or right of that pane.

1. Start creating the type of split view you want:

To split the view into two panes, choose Window > Split, or drag the gray box above the vertical scroll bar. To split the view into four panes with synchronized scrolling and zoom levels, choose Window > Spreadsheet Split.

2. Drag the splitter bars up, down, left, or right to resize the panes, as needed.

3. Adjust the zoom level, as needed:

In Split view, click a pane to make it active, and change the zoom level for that pane only. In Spreadsheet Split view, adjust the zoom level to change the displays in all four panes.

4. Scroll, as needed:

In Split view, click a pane to make it active, and scroll to change that pane only. In Spreadsheet Split view, click a pane, and scroll vertically to change the views in the active pane and the pane beside it. Scroll

horizontally to change the views in the active pane and the pane above or below it.

5. To restore single- pane view, choose Window > Remove Split.

To the top

View a document in multiple windows

You can create multiple windows for the same document using the New Window command. New windows have the same size, magnification, and layout as the original window and open at the same page and on top of the original window. When you open a new window, Acrobat adds the suffix 1 to the original filename and assigns the suffix 2 to the new window. You can open multiple windows with the suffix incrementing with each new window. Closing a window causes the remaining open windows to be renumbered sequentially; that is, if you have five windows open and you close the third window that you opened, the windows are renumbered with the suffixes 1 to 4.

Note: This feature is not available when PDFs are viewed in a browser.

To the top

Open a new window

Select Window > New Window.

Close a window

Click the close box in the window. You are prompted to save any changes. Closing a window does not close a document if more than one

window is open.

Close all windows for a document

Choose File > Close. You are prompted to save any changes before each window is closed.

More Help topics

Legal Notices | Online Privacy Policy

Grids, guides, and measurements in PDFs

View grids Create ruler guides Measure the height, width, or area of objects View cursor coordinates

View grids

Use grids to accurately line up text and objects in a document. When turned on, the grid is visible over the document. The Snap To Grid option aligns an object with the nearest grid line when you move the object.

To the top

View or hide the grid

Choose View > Show/Hide > Rulers & Grids > Grid. A check mark appears next to the command name when the grid is displayed.

Turn the Snap To Grid option on or off

Choose View > Show/Hide > Rulers & Grids > Snap To Grid. A check mark appears next to the command name when the option is turned on.

Change the grid appearance

1. In the Preferences dialog box under Categories, select Units & Guides.

2. To change grid settings, do any of the following:

To change the spacing between grid lines, enter a value for Width Between Lines and Height Between Lines. To change the origin of the grid, enter a value for Grid Offset From Left Edge and Grid Offset From Top Edge. To change the number of subdivisions within each grid square, enter a value for Subdivisions. Subdivision lines are lighter than grid

lines. To change the color of the grid lines, click the Grid Line Color square and choose a new color from the Color panel.

Create ruler guides

Horizontal and vertical rulers let you check the size of objects in your documents. You can also create guides in your document, which are especially useful for lining up objects, such as form fields. You can change the unit of measurement and color used in the ruler.

To the top

Create new ruler guides

1. Choose View > Show/Hide > Rulers & Grids > Rulers.

2. Do one of the following:

Drag down from the horizontal ruler to create a horizontal guide, or drag to the right of the vertical ruler to create a vertical guide. Double-click a location on the horizontal ruler to create a vertical guide, or double -click a location on the vertical ruler to create a

horizontal guide.

Show or hide guides

Choose View > Show/Hide > Rulers & Grids > Guides.

Move or delete ruler guides

Click the guide to select it, and then drag it to a new location, or press Delete. To delete all guides, right -click in the ruler area and choose

Clear All Guides or Clear Guides On Page.

Change guide colors

1. In the Preferences dialog box under Categories, select Units & Guides.

2. Click the Guide Color square and choose a new color from the Color pop-up menu.

Measure the height, width, or area of objects

To the top

Use the measuring tools to measure distances and areas of objects in PDF documents. The measuring tools are useful for showing the distances

and areas associated with objects in a form or computer-aided design (CAD) drawing. You can also use these tools to measure certain areas of a document before sending it to a professional printer. The measuring tools are available to Reader users only if the PDF creator enables measuring functionality.

When you use a measuring tool, the Measurement Info panel shows information about the measurement, such as current measurement, delta values, and scale ratio. Acrobat inserts comments with the values calculated for distance, perimeter, or area.

Measuring tools A. Measuring toolbar B. Object being measured C. Measurement Info panel

1. Choose Tools > Analyze> Measuring Tool.

2. To measure areas of your PDF document, select any of the following measurement types:

Select the Distance tool to measure the distance between two points. Click the first point, move the pointer to the second point, and click again.

Select the Perimeter tool to measure a set of distances between multiple points. Click each point you want to measure. Then, doubleclick the last point.

Select the Area tool to measure the area within the line segments that you draw. Click each point you want to measure. After you have clicked at least two points, click the first point to complete the area measurement.

3. While measuring objects, do any of the following:

To snap the measurement to the end of a line, select Snap To Paths . To snap the measurement to the endpoint of a line, select Snap To Endpoints . To snap the measurement to the midpoint of a line, select Snap To Midpoints . To snap the measurement to the intersection of multiple lines, select Snap To Intersections

To constrain the measurement lines to increments of 45º, hold down the Shift key. To discontinue a measurement, right- click and choose Cancel Measurement. To delete a measurement markup, click it with the Measurement Tool and press Delete.

Measuring tool options

To set measuring tool options, select the tool, then right-click anywhere in the PDF to view the options.

Change Scale Ratio Change the scaling ratio (such as 3:2) and unit of measurement on the drawing areas. Change Markup Label Add or change text that appears with the measurement. Disable/Enable Measurement Markup When enabled, the measurement lines you draw are added to the PDF. When disabled, the measurement

lines disappear when you measure another object or select another tool.

Turn Ortho On/Off When enabled, measurement lines are orthographic only. Show/Hide Rulers Show or hide vertical and horizontal rulers on the page. (Has the same effect as choosing View > Show/Hide > Rulers & Grids

> Rulers.)

Snap To Page Content/Don’t Snap To Page Content Turn all Snap Enables on or off. Export Measurement Markup To Excel Save the information for all the measurements in your PDF to a CSV file. Preferences Open the Measurement (2D) preferences.

Measuring preferences

Change the 2D Measuring preferences to determine how 2D data is measured.

Note: In Reader, Measuring preferences apply to PDFs that have commenting enabled.

Use Scales And Units From Document (When Present) When enabled, measurements based on the units generated from the original document, if present, are used. Deselect this option to specify the units of measurements manually.

Use Orthographic Lines When enabled, measurement lines are orthographic only. Measuring Line Color Specifies the color or the line that appears while drawing. Enable Measurement Markup When enabled, the measurement lines you draw are added to the PDF. When disabled, the measurement lines

disappear when you measure another object or select another tool. You can use the default measurement labels or specify your own label. Use Default Leader Length (Distance Tool only) When deselected, each time you draw a distance measurement, you move the mouse to

determine the leader length.

Default Line Ending (Distance Tool only) Specifies the appearance of the line endings in distance measurements. Caption Style (Distance Tool only) Specifies whether the distance measurement caption is Inside or on Top of the measurement line. Default Leader Length (Distance Tool only) Specifies the length of the line leader that appears on one side of the measurement points. Default Leader Extension Above Line (Distance Tool only) Specifies the length of the leader extension that appears above the measurement

line. Default Leader Offset From Line Points (Distance Tool only) Specifies the amount of blank space that appears between the measurement

points and the leader. 2D Snap Settings Specify snap behavior. Sensitivity indicates how close the pointer must be to the item being snapped to. Snap Hint Color

specifies the color of the snap line that appears when you hold the pointer over the object.

View cursor coordinates

The Cursor Coordinates show the coordinate position of the pointer within the document pane. The position numbering begins in the upper-left corner of the document. Cursor Coordinates also shows the width and height of a selected object as you resize it.

View x and y coordinates

1. Choose View > Show/Hide > Cursor Coordinates.

2. Move the pointer to view x and y coordinates.

Change the Cursor Coordinates measurement units

1. In the Preferences dialog box under Categories, select Units & Guides.

2. Choose a different unit of measurement from the Page & Ruler Units menu.

More Help topics

Legal Notices | Online Privacy Policy

To the top

Flash Player needed | Acrobat, Reader XI

Why an alert about Flash Player?

You need Flash Player to view some of the content in the PDF or PDF Portfolio you were viewing. PDFs can include media, such as an animation or movie, that requires Flash Player to display. Adobe Reader and Acrobat no longer include Flash Player. Make sure your computer meets the system requirements noted below, then download and install Flash Player using the link provided.

System requirements for Flash Player

Windows

2.33 GHz or faster x86-compatible processor, or Intel® Atom™ 1.6 GHz or faster processor for Netbooks Microsoft® Windows® XP (32 bit), Windows Server® 2003 (32 bit), Windows Server 2008 (32 bit), Windows Vista® (32 bit), Windows 7 (32

bit and 64 bit) 128 MB of RAM (1 GB of RAM recommended for Netbooks); 128 MB of graphics memory

Mac OS

Intel Core™ Duo 1.33 GHz or faster processor Mac OS X 10.6, 10.7, or 10.8 256 MB of RAM; 128 MB of graphics memory

Download and install Flash Player

1. Right-click the link below for your operating system:

Windows: Flash Player Installer for Windows Mac OS: Flash Player Installer for Mac OS

2. Choose Save Link As or Save Target As to download the installer to your computer.

3. Specify a location for the installer (such as your desktop), and click Save.

To the top

4. Browse to the installer (install_flash_player.exe or install_flash_player_osx.dmg), and double-click it to begin the installation.

Twitter™ and Facebook posts are not covered under the terms of Creative Commons.

Legal Notices | Online Privacy Policy

Display PDF in browser | Acrobat XI

When you click a PDF link on a web page, it can open either within the web browser or directly in Acrobat or Reader. Each browser has its own settings to control how PDFs open from a web page. Acrobat XI and Reader XI does not include a preference setting to open web-based PDFs. For more information, see the documentation for your browser to change the display behavior.

Windows Internet Explorer 8: Using the Internet Explorer 8 Add -on Manager Windows Internet Explorer 9: How to manage add-ons in Internet Explorer 9 Google Chrome: Plug-ins Mozilla Firefox: Using a PDF Reader Plug-in Apple Safari: If you need to remove a plug -in

Twitter™ and Facebook posts are not covered under the terms of Creative Commons.

Legal Notices | Online Privacy Policy

Acrobat in Mac OS | Acrobat Pro

Generally, Acrobat works the same for Windows and Mac OS . Some exceptions are noted throughout Help. In addition, be aware of the following differences:

Common keyboard actions and functions

Windows Mac OS

Right-click Control-click

Alt Option

Ctrl+[character] Command+[character]

Ctrl-click Option-click

Ctrl-drag Option-drag

My Computer [disk name ]

Windows Explorer Finder

Open the Preferences dialog box

To open the Preferences dialog box in Mac OS, choose Acrobat > Preferences.

Expand a nested list

Items such as bookmarks sometimes appear in nested lists that can be expanded or collapsed. To expand a list in Mac OS, click the right-pointing triangle to the left of the icon. Click the down-pointing triangle to collapse the list. To expand or collapse all items in a multilevel list, Option-click the triangle.

PDFMaker

PDFMaker is not available for Mac OS. However, you can still create PDFs from many business applications using the File > Print command. In the Print dialog box, choose Save AsAdobe PDF from the PDF menu.

More Help topics

Legal Notices | Online Privacy Policy

Asian, Cyrillic, and right-to-left text in PDFs

Asian language PDFs Cyrillic, Central European, and Eastern European language PDFs Hebrew, Arabic, Thai, and Vietnamese language PDFs Enable right-to-left languages

Asian language PDFs

You can use Acrobat to view, search, and print PDF documents that contain Asian text (Traditional and Simplified Chinese, Japanese, and Korean). You can also use these languages when you fill in forms, add comments, and apply digital signatures.

Almost all of the Acrobat features are supported for Traditional and Simplified Chinese, Japanese, and Korean text if you install the respective Asian language font packs.

In Acrobat in Windows, you must install the Asian language support files by using the custom installation and selecting the Asian Language Support options under Create Adobe PDF and View Adobe PDF.

PDFMaker and the Adobe PDF printer automatically embed most Asian fonts in your file when creating PDF files. You can control whether Asian fonts are embedded.

In Windows, you may be able to view and print files that contain Asian languages without having the necessary Asian language support installed on your system. If you try to open a PDF file for which language support is required, you are automatically prompted to install the required fonts.

Cyrillic, Central European, and Eastern European language PDFs

You can work with Adobe PDF files that contain Cyrillic text (including Bulgarian and Russian), Central European text, and Eastern European text (including Czech, Hungarian, and Polish) if the fonts are embedded in the PDF files. If the fonts are embedded, you can view and print the files on any system. Fonts do not need to be embedded to use the Search feature.

Note: If you open a PDF file in which form fields or text boxes contain these languages but the fonts are not embedded and are not installed on your system, choosing Help > Check For Updates Now automatically prompts you to download and install the necessary fonts.

Hebrew, Arabic, Thai, and Vietnamese language PDFs

Acrobat supports the entry and display of Thai and Vietnamese text. In Windows only, Arabic and Hebrew are also supported. By default, RightTo-Left Language Options is enabled under Arabic and Hebrew regional settings (in Windows).

To the top

Enable right-to-left languages

Enabling right-to-left language options displays the user interface elements for controlling paragraph direction, digit style, and ligature. When this option is selected, you can specify the writing direction (left-to-right or right-to- left) and type of digits (Western or Arabic-Indic) used for creating and filling out certain form fields, adding digital signatures, and creating text box markups.

Enable Right-To-Left Language Options is enabled by default under Arabic and Hebrew regional settings.

1. In the Preferences dialog box under Categories, select Language.

2. Select Enable Right-To -Left Language Options.

Legal Notices | Online Privacy Policy

To the top

Opening PDFs

Open a PDF in the application Open a PDF from the desktop or within another application Open a PDF in a web browser

You can open a PDF in many ways: from within the Acrobat application, from your email application, from your file system, or on a network from within a web browser.

Note: The Organizer and Organizer -related commands are not available in Acrobat X and later.

Open a PDF in the application

Start Acrobat and do one of the following:

Open a file from the Getting Started window. You can open a recent file or click the Open button to locate a file. Choose File > Open, or click the Open File button in the toolbar. In the Open dialog box, select one or more filenames, and click Open. PDF

documents usually have the extension .pdf.

If more than one document is open, you can switch between documents by choosing the document name from the Window menu.

Open a PDF from the desktop or within another application

Do one of the following:

To open a PDF attached to an email message, open the message and double-click the PDF icon. To open a PDF linked to an open web page, click the PDF file link. The PDF usually opens in the web browser. Double-click the PDF file icon in your file system.

Note: In Mac OS, you sometimes cannot open a PDF created in Windows by double-clicking the icon. Instead, choose File > Open With > Acrobat.

Open a PDF in a web browser

When PDFs open in a web page, they open in Read mode. Read mode displays the PDF without the menus, panes, or toolbars visible. Near the bottom of the window, a floating toolbar appears with basic functionality for viewing document.

To show the toolbar, roll your cursor near the bottom of the window. To page through the PDF, use the navigation buttons in the toolbar.

To close Read mode and display the work area, click the Acrobat icon in the toolbar. To disable Read mode within the browser, open the Acrobat or Reader Preferences (in Windows, choose Edit > Preferences, in Mac OS,

choose Acrobat/Reader > Preferences). Select Internet from the left pane. Deselect Display In Read Mode By Default.

Note: If you have more than one Adobe PDF application on your computer, you can specify which one is used to open PDFs in a web browser. See the Select Default PDF Handler in General preferences.

To the top

About viewing PDFs in a web browser

Options in the web browser control how you view a PDF, either within the browser or directly in Acrobat or Reader. To change the current display behavior, see the browser documentation on managing add-ons or plug-ins. If you open PDFs in Acrobat outside the browser, you cannot use the preference Allow Fast Web View in a browser.

Because keyboard commands can be mapped to the web browser, some Acrobat shortcuts cannot be available. Similarly, you may need to use the tools and commands in the Acrobat toolbar rather than the browser toolbar or menu bar. For example, to print a PDF document, use the Print button in the Acrobat toolbar rather than the Print command in the browser. (In Microsoft Internet Explorer, you can choose File > Print, Edit > Copy, and Edit > Find On This Page on the Internet Explorer toolbar.)

Note: Having multiple versions of Acrobat or Adobe Reader installed on the same computer is not recommended. Mixed versions on your system can prevent you from viewing PDFs in a web browser. Examples include Acrobat XI with Adobe Reader X, or Acrobat 9 with Reader XI, and so on. For more information about coexisting installations, see this TechNote.

Internet preferences

Display In Read Mode By Default Select to display PDFs in the browser without the menus, panes, or toolbars visible.

Allow Fast Web View Select to allow page-at-a -time downloading for PDFs that have been saved with Fast Web View enabled. With Fast Web

View turned on, a web server can send just the requested page, rather than the entire PDF. Allow Speculative Downloading In The Background Choose to allow the browser to continue downloading PDF pages from the web, even after

the first page displays. Connection Speed Choose a connection speed from the menu. The connection speed helps Acrobat or other media provide a smooth display

when content is read on the Internet. Internet Settings [or Network Settings] Click to open the Internet or network connection dialog box or panel for your computer. For more

information, consult your operating system Help, your Internet service provider, or your local network administrator.

Legal Notices | Online Privacy Policy

Updating Acrobat and using Adobe Digital Editions

Updating Acrobat Adobe Digital Editions

Updating Acrobat

Acrobat application files and components can be updated in a variety of ways. Some updates are available when you open a PDF that triggers the updating process automatically. For example, if you open a form that uses Asian-language fonts, you are asked whether you want to download the fonts. Other updates are available only from the Help menu, and must be installed manually. Some updates are available both automatically and manually.

To the top

Manually update the software

Choose Help > Check For Updates, and follow any onscreen instructions.

Change updating preferences

1. Choose Edit > Preferences (Windows) or Acrobat/Adobe Reader > Preferences (Mac OS).

2. From the Categories on the left, select Updater.

3. In the Check For Updates section, select one of the following options for installing updates: Automatically install updates (recommended) (Windows) Acrobat regularly checks for important updates, downloads them, and installs them automatically. When finished, you are alerted via a small message in the system tray that your software has been updated. This method is the best way to keep Acrobat up-to-date and more secure.

Automatically download updates, but let me choose when to install them Acrobat regularly checks for important updates and downloads them. Acrobat prompts you to start the installation.

Notify me, but let me choose when to download and install updates Acrobat regularly checks for important updates and notifies you. You can choose to download and install the updates at your convenience.

Do not download or install updates Acrobat doesn't check for updates. Instead, you check for updates yourself (Help > Check For Updates). This option is the least secure and recommended only for organizations that deploy updates using other methods.

Manage security settings

If your organization uses server- based security policies, you can set up Acrobat to regularly check for updates to these policies. Server- based security is set up by an administrator who provides the URL from which to get security updates.

1. In the Preferences dialog box under Categories, select Security.

2. In the Security Settings, select Load Security Settings From A Server.

3. Type the server address in the URL field.

4. Select how often you want to check for security updates.

5. Select Ask Before Installing to receive notification before the server is checked for policy updates.

Adobe Digital Editions

Use the free Adobe® Digital Editions software to read and organize eBooks and other publications. Adobe Digital Editions is a separate web-based rich Internet application (RIA) that replaces the eBooks features in previous versions of Acrobat.

When you install Adobe Digital Editions, your existing bookshelf items are automatically imported and available within the new Adobe Digital Editions bookshelf experience. You can also manually import individual PDFs into your Adobe Digital Editions bookshelf.

Note: When you open an eBook for the first time, the Adobe Digital Editions software is automatically installed on your computer.

For more information about Adobe Digital Editions and to download the software, see www.adobe.com/go/learn_acr_digital_en.

Legal Notices | Online Privacy Policy

To the top

Working with online accounts

Access PDF files in an online account Check out a file from SharePoint Cancel checkout Prepare document properties Check in

Acrobat and Reader let you open and save files to online file management services such as Adobe.com, Microsoft Office 365, and Microsoft SharePoint. You can access PDF files hosted on these online services either through their web interface or directly in Adobe Acrobat or Adobe Reader.

Note: Your SharePoint administrator must configure the SharePoint server to enable editing of PDF documents. See this TechNote for details.

Access PDF files in an online account

Acrobat Open and Save dialog boxes let you choose an online account.

Open and Save dialog boxes let you access files from online accounts.

To access or save to Office 365 or SharePoint resources, choose New Account from the Open/Save To An Online Account menu.

In the Choose Online Account dialog box, you specify the URL for the account.

You can specify the URL using the following options:

(Windows) URL of the repository; for example, http://mysharepointserver/mysite/mydoclib (Windows) Complete UNC path; for example, \\mysharepointserver\mysite\mydoclib Mapped network drives

Check out a file from SharePoint

The safest way to work on a PDF file that resides on an Office 365 or SharePoint Server is to check out the file. Other users cannot edit the file while you're working on it.

1. To check out a PDF file, do one of the following:

(Windows) Using Internet Explorer, navigate to the PDF file on the Office 365 or SharePoint portal. Click the document or choose Edit Document from the file pop-up menu.

In Acrobat or Reader, choose File > Open, choose New Account from the Open An Online Account menu. Then select either Office 365 or SharePoint, and specify the URL or complete UNC path of the PDF file.

2. A dialog box displays the filename and location. Click one of the following:

Check Out and Open Open, to open the file without checking it out

Note: If you are required to sign in to the SharePoint server, enter your user name and password when prompted.

To the top

Cancel checkout

You can discard the checked-out version of a PDF file if you don’t want to save your changes.

1. Choose File > SharePoint/Office 365 Server > Discard Check Out.

2. A confirmation message appears. Click OK.

Note: You cannot edit a document offline.

Prepare document properties

You can specify the document’s Office 365 or SharePoint properties from within Acrobat or Reader.

1. Choose File > SharePoint/Office 365 Server > Prepare Document Properties.

To the top

2. Double-click the property to edit. The Edit dialog box appears. Enter a value and click OK.

Check in

When you complete your edits, you can check the file into the Office 365 or SharePoint server. Other users can see the changes. If versioning is enabled, Office 365 or SharePoint also manages version history for the file.

1. Choose File > SharePoint/Office 365 Server > Check In. The Check In dialog box appears.

2. If version numbering is enabled, the version information appears. Choose major version, minor version, or overwrite current version.

3. Enter the Version Comments.

4. Optionally, enable Keep the Document Checked Out After Checking In This Version and click OK.

Legal Notices | Online Privacy Policy

To the top

Creating PDFs

To learn more, view these recommended resources online.

How to create mobile-ready PDF files

Donna Baker for AcrobatUsers.com (Oct. 14, 2012)

video-tutorial

Learn how to create PDF files that can be accessed by mobile devices.

How to work with files in the cloud

Donna Baker for AcrobatUsers.com (Oct. 14, 2012)

video-tutorial

Learn how you can open or save PDFs to Acrobat.com.

Creating simple PDFs with Acrobat

Convert a file to PDF using Acrobat Drag and drop to create PDFs Convert clipboard content to PDF Create a PDF from a blank page Create multiple PDFs from multiple files (Acrobat Pro) Correct OCR text in PDFs Enable Fast Web View in a PDF

Convert a file to PDF using Acrobat

1. In Acrobat, do one of the following:

Choose File > Create > PDF From File. In the toolbar, click the Create button and choose PDF From File.

2. In the Open dialog box, select the file. You can browse all file types or select a specific type from the Files Of Type menu.

3. Optionally, click Settings to change the conversion options. The options available vary depending on the file type.

Note: The Settings button is unavailable if you choose All Files as the file type or if no conversion settings are available for the selected file type.

4. Click Open to convert the file to a PDF. Depending on the type of file being converted, the authoring application opens automatically or a progress dialog box appears. If the file is in

an unsupported format, a message appears, telling you that the file cannot be converted to PDF.

5. When the new PDF opens, choose File > Save or File > Save As; then select a name and location for the PDF.

When naming a PDF that’s intended for electronic distribution, limit the filename to eight characters (with no spaces) and include the .pdf extension. This action ensures that email programs or network servers don’t truncate the filename and that the PDF opens as expected.

Drag and drop to create PDFs

This method is best reserved for small, simple files, such as small image files and plain text files, when the balance between file size and output quality is not important. You can use this technique with many other types of files, but you won’t have the opportunity to adjust any conversion settings during the process.

1. Select the icons of one or more files.

2. Drag the file icons onto the Acrobat application icon. Or (Windows only) drag the files into the open Acrobat window. If a message appears saying that the file could not be opened in Acrobat, then that file type cannot be converted to PDF by the drag-and -

drop method. Use one of the other conversion methods for that file.

Note: You can also convert PostScript and EPS files to PDF by dragging them onto the Acrobat Distiller window or the Distiller application icon.

3. Save the PDF.

(Windows only) You can also right -click a file in Windows Explorer and choose Convert to Adobe PDF.

To the top

Convert clipboard content to PDF

You can create PDFs from text and images that you copy from applications on Mac OS or Windows.

1. Capture content in the Clipboard:

Use the copy command in the applications. Press the PrintScreen key (Windows) Select objects using the Edit Object tool (Tools > Print Production > Edit Object), and then copy the selected objects. Use the Grab utility (Applications > Utilities > Grab), and choose Edit > Copy to place the content on the clipboard. (Mac OS)

2. In Acrobat, choose File > Create > PDF from Clipboard.

To the top

Note: The PDF from Clipboard command appears only when content is copied to the Clipboard. If the Clipboard is empty, the command is

disabled.

Create a PDF from a blank page

You can create a PDF from a blank page rather than beginning with a file, a clipboard image, or scanning. This process can be useful for creating a one-page PDF. For longer, more complex, or heavily formatted documents, it’s better to create the

source document in an application that offers more layout and formatting options, such as Adobe InDesign or Microsoft Word.

1. In Adobe® Acrobat® XI, close any open documents.

2. Do one of the following:

(Windows) Choose Tools > Pages >More Insert Options > Insert Blank Page. (Mac OS) Press Command+Shift+Q.

A blank single-page PDF is created. Using Insert Blank Page command again adds another page to the existing PDF.

Create multiple PDFs from multiple files (Acrobat Pro)

You can create multiple PDFs from multiple native files, including files of different supported formats, in one operation. This method is useful when you must convert a large number of files to PDF.

Note: When you use this method, Acrobat applies the most recently used conversion settings without offering you access to those settings. If you want to adjust the conversion settings, do so before using this method.

1. Choose File > Create > Batch Create Multiple Files.

2. Choose Add Files > Add Files or Add Folders, and then select the files or folder.

3. Click OK. The Output options dialog box appears.

4. In the Output Options dialog box, specify your target folder and filename preferences, and then click OK.

To the top

Correct OCR text in PDFs

When you run OCR on a scanned output, Acrobat analyzes bitmaps of text and substitutes words and characters for those bitmap areas. If the ideal substitution is uncertain, Acrobat marks the word as suspect. Suspects appear in the PDF as the original bitmap of the word, but the text is included on an invisible layer behind the bitmap of the word. This method makes the word searchable even though it is displayed as a bitmap.

Note: If you try to select text in a scanned PDF that does not have OCR applied, or try to perform a Read Out Loud operation on an image file, Acrobat asks if you want to run OCR. If you click OK, the Text Recognition dialog box opens and you can select options, which are described in detail under the previous topic.

1. Do one of the following:

Choose Tools > Text Recognition > Find All Suspects. All suspect words on the page are enclosed in boxes. Click any suspect word to show the suspect text in the Find Element dialog box.

Choose Tools > Text Recognition > Find First Suspect.

Note: If you close the Find Element window before correcting all suspect words, you can return to the process by choosing Tools > Text Recognition > Find First Suspect, or by clicking any suspect word with the Edit Document Text tool.

2. In the Find option, choose OCR Suspects.

3. Compare the word in the Suspect text box with the actual word in the scanned document. To correct an OCR suspect, click the highlighted object in the document and type in the new text. If the suspect was incorrectly identified as text, click the Not Text button.

4. Review and correct the remaining suspect words, and then close the Find Element dialog box.

Enable Fast Web View in a PDF

Fast Web View restructures a PDF document for page-at-a- time downloading (byte-serving) from web servers. With Fast Web View , the web server sends only the requested page, rather than the entire PDF. This option is especially important with large documents that can take a long time to download from a server.

Check with your webmaster to make sure that the web server software you use supports page-at-a-time downloading. To ensure that the PDF documents on your website appear in older browsers, you can also create HTML links (versus ASP scripts or the POST method) to the PDF documents and use relatively short path names (256 characters or fewer).

To the top

Verify that an existing PDF is enabled for Fast Web View

Do one of the following:

Open the PDF in Acrobat, and choose File > Properties. Look in the lower right area of the Description panel of the dialog box for the Fast

Web View setting (Yes or No). (Windows only) Right-click the PDF file icon and choose Properties. Click the PDF tab and look near the bottom of the panel for the Fast

Web View setting (Yes or No).

Verify the Fast Web View Preferences setting

Follow this procedure to make sure that you have Acrobat set up to enable Fast Web View during the PDF creation process.

1. In the Preferences dialog box under Categories, select Documents.

2. On the right side of the dialog box, under Save Settings, make sure that Save As Optimizes For Fast Web View is selected, and click OK.

Enable Fast Web View for an existing PDF

Use this procedure after you have verified your Fast Web View Preferences setting and checked the PDF properties to be sure that the file is not already enabled for Fast Web View.

1. Open the PDF.

2. Choose File > Save As. Select the same filename and location.

3. When a message appears asking if you want to overwrite the existing file, click OK.

In Acrobat Pro, you can also quickly enable Fast Web View in entire folders of Adobe PDF files by using the Prepare for Web Publishing action. See Run an action.

More Help topics

Legal Notices | Online Privacy Policy

Creating PDFs with PDFMaker (Windows)

About Acrobat PDFMaker Convert a file to PDF using PDFMaker View PDFMaker conversion settings Convert Microsoft Word, PowerPoint, and Excel files to PDF Convert email messages to PDFs Set up automatic email archiving Create PDFs from Word mail merges PDFs from Microsoft Project (Acrobat Pro) Convert Visio files to PDF (Acrobat Pro) Convert AutoCAD files to PDF (Acrobat Pro for Windows) Application-specific PDFMaker settings

About Acrobat PDFMaker

PDFMaker is an Acrobat feature that operates within many business applications, such as Microsoft Office applications, AutoCAD, and Lotus Notes. When you install Acrobat, PDFMaker controls appear in the work area of the authoring application.

Note:

Some PDFMaker features are not available in certain versions of the authoring applications. For a comparison chart, see Compatible web

browsers and PDFMaker applications | Acrobat, Reader.

Using PDFMaker within an authoring application is a simple, one -click procedure. It involves clicking an Acrobat PDFMaker toolbar button or choosing a command on the Adobe PDF menu. It is not necessary to open Acrobat.

Convert a file to PDF using PDFMaker

In Windows, Acrobat installs both an Acrobat PDFMaker toolbar and an Adobe PDF menu in many popular authoring applications. You can use either the toolbar buttons or the Adobe PDF menu (the Action menu in Lotus Notes) to create PDFs, but the menu also provides access to conversion settings. Although many of the conversion options are common to all authoring applications, a few are application-specific.

For Microsoft Office 2007 and later applications such as Word, Excel, and PowerPoint, the options for creating PDFs are available from the Acrobat ribbon.

Note:

If you don’t see the PDF toolbar buttons in an application, you must show or activate the PDF toolbar. For other troubleshooting issues, see

Troubleshoot Acrobat PDFMaker Problems.

To the top

Show or activate PDFMaker in Microsoft Office and Lotus Notes

If the PDF toolbar buttons don’t appear in your Microsoft Office or Lotus Notes application, use one of the following methods to show or activate PDFMaker.

For Lotus Notes 8 or later, choose File > Preferences. In the dialog box that appears, choose Toolbar > Toolbars, and select the Visible option for Acrobat PDFMaker.

For Office 2003 or earlier, choose View > Toolbars > Acrobat PDFMaker. For Office 2007 or Office 2010, follow these steps:

1. Do one of the following:

(Outlook 2007) Choose Tools > Trust Center. (Other Office 2007 applications) Click the Office button, and then click the [Application] Options button, where [Application] is the Office

application name. For example, in Word, the button name is Word Options. (Office 2010 applications) Click the File tab, and then click Option.

2. Click Add-Ins on the left side of the dialog box.

3. Do one of the following:

If PDFMOutlook or Acrobat PDFMaker Office COM Add -in is not listed, choose COM Add-Ins from the Manage pop-up menu and click Go.

If PDFMOutlook or Acrobat PDFMaker Office COM Add -in is listed under Disabled Application Add-ins, select Disabled Items from the Manage pop-up menu and click Go.

4. Select PDFMOutlook or Acrobat PDFMaker Office COM Add-in and click OK.

5. Restart the Office application.

Convert a file to PDF

1. Open the file in the application used to create it.

2. Click the Convert To Adobe PDF button

For Microsoft Office 2007 or 2010 applications, such as Word, Excel, and PowerPoint, click the Create PDF button

3. Enter a filename and location for the PDF, and click Save.

4. (Optional) Check View Result to open the PDF or enable Protect PDF to specify the Security settings for the PDF.

on the Acrobat PDFMaker toolbar.

on the Acrobat ribbon.

Create a PDF as an email attachment

1. Open the file in the application used to create it.

2. Choose Adobe PDF > Convert To Adobe PDF And Email.

For Microsoft Office 2007 or 2010 applications, such as Word, Excel, and PowerPoint, click the Create And Attach To Email button the Acrobat ribbon.

When the conversion has finished, a blank message with the new PDF included as an attachment automatically opens in your default email application. You can then address and complete the message and either send it or save it as a draft.

Attach a file as PDF (Outlook)

1. In the Outlook email Message window, click the Attach As Adobe PDF button.

Note:

If the Attach As Adobe PDF button isn’t visible, choose Adobe PDF > Change Conversion Settings , and then select Show Attach As

Adobe PDF button. This option is not available in Outlook 2007 or later.

2. Select a file to attach, and click Open.

Convert files to a secured PDF and attach it to an email message (Outlook)

1. In the Outlook email Message window, click the Attach As Secured Adobe PDF button .

The Attach As Secured Adobe PDF button appears only after you’ve configured an Adobe LiveCycle® Rights Management Server

Note:

using the Tools > Protection > More Protection > Security Settings dialog box.

2. Click Browse, select a file to convert, and click Open.

3. Specify the users that can open the PDF, and then click OK:

To specify only users that receive the PDF, select Restrict Access Only To People In This Message’s To:, Cc:, And Bcc: List. In this case, the PDF isn’t secured until you send the email message.

To specify only users that are specified by a security policy, select Restrict Access By Applying The Following Security Policy, and then select a security policy in the list. In this case, the PDF is secured before it is attached to the email message.

4. If prompted, enter your user name and password to log in to the Adobe LiveCycleRights Management Server.

Create a PDF and send it for review

1. Open the file in the application used to create it.

2. Click the Convert To Adobe PDF And Send For Review button Convert To Adobe PDF And Send For Review .

For Microsoft Office 2007 or 2010 applications such as Word, Excel, and PowerPoint, click the Create And Send For Review button the Acrobat ribbon.

on the Acrobat PDFMaker toolbar, or (if available) choose Adobe PDF >

3. When the Identity Setup dialog box appears, enter the appropriate information about yourself, and click Complete.

4. Follow the directions in the wizard that appears, as described in Start an email-based review.

Create a PDF and run an action

1. Open the file in the application used to create it.

2. Click the Convert To Adobe PDF And Run Action button on the Acrobat PDFMaker toolbar, or (if available) choose Adobe PDF > Convert To Adobe PDF And Run Action.

For Microsoft Office 2007 or 2010 applications such as Word, Excel, and PowerPoint, click the Create PDF And Run Action button on the Acrobat ribbon.

3. Click an action to from the button menu, and follow the onscreen prompts to save the files.

4. The PDF opens in Acrobat. Click Start in the right-hand pane to process the file.

View PDFMaker conversion settings

PDFMaker conversion settings vary according to file types. For example, the options available for PowerPoint files aren’t the same as the options available for Outlook files. Once you’ve selected conversion settings, those choices apply to all subsequent PDFs you create from that file type. It’s a good idea to review the settings occasionally.

1. Open a PDFMaker-enabled application (such as Word or Excel).

2. Do one of the following:

(Lotus Notes) Choose Actions > Change Adobe PDF Conversion Settings. (Office 2007 or 2010 applications) In the Acrobat or Adobe PDF ribbon, click Preferences. (All other applications) Choose Adobe PDF > Change Conversion Settings.

3. (Optional) To revert to the original default settings, click Restore Defaults on the Settings tab.

To the top

Settings tab of the Adobe PDFMaker preferences

The settings available for PDFMaker depend on the application in which you’re using PDFMaker.

Conversion Settings

preset appears immediately below it.

View Adobe PDF Result Prompt For Adobe PDF File Name

folder as the source file, using the same name but with a .pdf extension.

Convert Document Information

preferences and settings in the Advanced panel of the Adobe PDF Settings dialog box.

Note:

The Advanced Settings button opens the Adobe PDF Settings dialog box, which contains many additional conversion options. These

conversion settings apply to all Acrobat features that create PDFs, such as Acrobat Distiller, PDFMaker, and the Acrobat application itself.

Specifies the standard by which the PDF will be optimized. When you choose an item in the menu, a description of that

Opens the converted document directly into Acrobat. (Exception: when you choose Convert To Adobe PDF And Email.)

Lets you enter a custom filename for the resulting PDF. Deselect this option to save the file in the same

Adds document information from the Properties dialog box of the source file. This setting overrides the printer

PDF/A Compliance

Creates the PDF so that it conforms to the selected ISO standard for long-term preservation of electronic documents.

Security tab of the Adobe PDFMaker preferences

The settings available for PDFMaker depend on the application in which you’re using PDFMaker.

Require A Password To Open The Document

password that users must use to open the document.

Restrict Editing And Printing Of The Document Change Permissions Password Printing Allowed Changes Allowed Enable Copying Of Text, Images, And Other Contents Enable Text Access For Screen Reader Devices For The Visually Impaired

by default.)

Enable Plaintext Metadata

set to Acrobat 6.0 (PDF 1.5) or later.

Specifies whether users who use the Permissions Password can print the document and at what resolution.

Specifies what changes users who use the Permissions Password can make.

Specifies a password you set that users must use in order to do any allowable printing or editing.

Specifies whether the search engine can read the document metadata. Available only when the PDF-compatibility is

When selected, makes the Document Open Password option available, where you enter a

When selected, makes the other Permissions options available.

Prevents or allows users from copying from the PDF.

Prevents or allows screen reader devices to read text. (Selected

Convert Microsoft Word, PowerPoint, and Excel files to PDF

To the top

When creating a PDF from Microsoft Word, PowerPoint, or Excel, you can set conversion options for the current file. You can also select a range of content in the file to convert. The conversion options that you can set in the following steps are some of the most commonly used settings from the Acrobat PDFMaker dialog box. Any changes you make to the conversion options apply to the current conversion only.

In Acrobat Pro, PDFMaker includes an option to embed many types of multimedia files in Microsoft Word and PowerPoint files. The files are converted to FLV format files. When you convert the document to PDF, the PDF includes a playable FLV file.

Convert Excel files to PDF

1. Open a file in Excel.

2. Optionally, select the cells to convert.

3. Do one of the following:

(Office 2003 or earlier) From the Adobe PDF menu, select one of the Convert To Adobe PDF options. (Office 2007 or 2010) From the Acrobat ribbon, select one of the Create options.

4. In the Acrobat PDFMaker dialog box, select a Conversion Range, then click Convert To PDF.

5. In the Save Adobe PDF File As dialog box, specify a filename and location for the PDF.

6. Optionally, click the Options button to change the conversion settings.

7. Click Save to create the PDF.

Convert Word and PowerPoint files to PDF

1. Open a file in Word or PowerPoint.

2. Optionally, select objects and text (Word) or slides (PowerPoint), as needed.

3. Do one of the following:

(Office 2003 or earlier) From the Adobe PDF menu, select one of the Convert To Adobe PDF options. (Office 2007 or 2010) From the Acrobat ribbon, select Create PDF, Create And Attach to Email , or Create And Send For Review.

4. In the Save Adobe PDF File As dialog box, specify a filename and location for the PDF.

5. Optionally, click the Options button to change the conversion settings.

6. Select a Page Range (Word) or Slide Range (PowerPoint). The Selection option is available only if you have selected content in the file.

7. Click OK, then click Save to create the PDF.

Embed multimedia files into Word and PowerPoint documents (Acrobat Pro)

1. Do one of the following:

(Office 2003 or earlier) Choose Adobe PDF > Embed Video And Convert To Flash Format (Office 2007 or 2010) In the Acrobat ribbon, click Embed Flash.

2. In the Insert Flash dialog box, choose a multimedia file from the menu, or click Browse to locate and select the file.

3. (Optional) To select a video frame to use as a poster, click Set Poster Image From Current Frame.

4. Choose a media player skin from the menu.

5. Click OK. Acrobat converts the file to FLV format and inserts it into the document.

6. When you are ready to create a PDF, follow the steps to create a PDF as usual. (PowerPoint only) In the Save Adobe PDF File As dialog box, click Options and make sure that the Convert Multimedia option is selected.

Convert email messages to PDFs

You can use PDFMaker to convert one or more Microsoft Outlook or Lotus Notes email messages or entire folders of messages to a merged PDF or PDF Portfolio. Within a PDF Portfolio, each email message appears as a separate PDF file.

The Acrobat PDFMaker Conversion Settings dialog box contains the option that determines whether email messages are merged into one continuous PDF or assembled into a PDF Portfolio.

The controls that activate an email conversion to PDF appear in two places within the email application: on the Acrobat PDFMaker toolbar and on a menu. In Outlook, the menu is called Adobe PDF and appears to the right of the Outlook Help menu. In Lotus Notes, PDF commands appear under the Actions menu.

To the top

You can convert one currently open email message to PDF (not to a PDF Portfolio ) by choosing File > Print, and selecting Adobe PDF as the

printer in the Print dialog box. The PDFMaker conversion settings do not affect this process.

Specify whether email messages become merged PDFs or PDF Portfolios

1. Do one of the following:

(Outlook) Choose Adobe PDF > Change Conversion Settings. (Lotus Notes) Choose Actions > Change Adobe PDF Conversion Settings.

2. Do one of the following:

To convert and merge email messages into a PDF as sequential pages of one document, deselect Output Adobe PDF Portfolio When Creating A New PDF File.

To assemble converted email messages as components of a PDF Portfolio, select Output Adobe PDF Portfolio When Creating A New PDF File.

Convert an open email message to PDF (Outlook)

Choose Adobe PDF > Convert To Adobe PDF.

You can also convert a different file to PDF from within an open Outlook email message if the Attach As Adobe PDF toolbar is shown. Clicking this button opens a series of dialog boxes for selecting and saving the new PDF and also starts Acrobat, if it is not already running. The resulting PDF is attached to the open email message.

Convert email messages to a new PDF

1. In Outlook or Lotus Notes, select the individual email messages.

2. Do one of the following:

(Outlook) Choose Adobe PDF > Convert Selected Messages > Create New PDF. (Lotus Notes) Choose Actions > Convert Selected Messages To Adobe PDF.

3. In the Save Adobe PDF As dialog box, select a location, type a filename, and click Save.

Add email messages or folders to an existing PDF

1. In Outlook or Lotus Notes, select the individual email messages or folders.

2. Do one of the following:

(Outlook) Choose Adobe PDF > Convert Selected Messages > Append To Existing PDF, or Adobe PDF > Convert Selected Folders > Append To Existing PDF.

If you have already created one or more PDF Portfolios, you can choose from recently created PDF Portfolios in addition to the

Note:

Append To Existing PDF option.

(Lotus Notes) Choose Actions > Append Selected Message(s) To Existing Adobe PDF, or Actions > Append Selected Folder(s) To Existing Adobe PDF.

3. Locate and select the PDF or PDF Portfolio to which you want to add the converted emails, and click Open.

Do not type a new name for the PDF. If you do, a warning message appears telling you that the PDF was not found. Click OK, and

Note:

select a PDF without changing its name.

4. (Outlook only) If a message appears, alerting you that the existing PDF was created using an earlier version of PDFMaker, do one of the following:

To create a PDF Portfolio from the original PDF archive, click Yes, and select a name and location for the new archive. (The default name adds _Portfolio to the original PDF filename.) When the conversion is complete and the Creating Adobe PDF dialog box closes, the new archive opens in Acrobat.

Click No to cancel the process.

For PDF Portfolios of email converted or migrated in Acrobat 8 or later, only new messages—that is, messages that are not already part of

Note:

the PDF Portfolio—are appended.

Convert email folders to a new PDF

PDFMaker can convert multiple folders to PDF in one procedure. It is not necessary to select the folders at the beginning of the process because you can select them in a dialog box that appears automatically.

1. Do one of the following:

(Outlook) Choose Adobe PDF > Convert Selected Folders > Create New PDF. (Lotus Notes) Choose Actions > Convert Selected Folder(s) To Adobe PDF.

2. In the Convert Folder(s) To PDF dialog box, select the folders. Then select or deselect the Convert This Folder And All Sub Folders option.

3. In the Save Adobe PDF File As, select a location and name for the PDF Portfolio.

When the conversion is complete, the new PDF opens in Acrobat.

Set up automatic email archiving

1. Do one of the following:

(Outlook) Choose Adobe PDF > Setup Automatic Archival. (Lotus Notes) Choose Actions > Setup Automatic Archival.

2. On the Automatic Archival tab of the Acrobat PDFMaker dialog box, select Enable Automatic Archival. Then select options for Frequency and the time of day at which automatic archiving occurs.

3. Select other options, according to your needs:

Maintain Log Of Archival

Choose File

Embed Index For Faster Search

each individual document.

4. Click Add, and select the email folders and subfolders. Then select or deselect the Convert This Folder And All Sub Folders option, as preferred, and click OK.

5. In the Save PDF Archive File As dialog box, select a name and location for the archived email PDF. Then click Open.

6. Review the settings and the archive folder names listed in the Acrobat PDFMaker dialog box, and do any of the following:

To add other email folders to the list, click Add and select the folder. To remove folders from the list, select the folders and click Delete. To change an archive file, select any folder name from the list, click Change Archive File, and specify the name and location. To start archiving email immediately, click Run Archival Now.

Specifies the name and location of the archiving log.

Creates a record of each archiving session.

Creates an index that you can search to find specific words or characters instead of having to search

To the top

Create PDFs from Word mail merges

Mail merges from Word generate documents like form letters—for one common example—that are personalized with information like the names and addresses of the recipients. With Acrobat PDFMaker, you can save steps by using a Word mail merge document and corresponding data file to output mail merges directly to PDF. You can even set up PDFMaker to attach those PDFs to email messages that are generated during the PDF-creation process.

Note:

For information on setting up files for the Word Mail Merge feature, see Microsoft Office Word Help.

1. In Microsoft Word, open the template that you have created as the basis of your mail merge, or create the file using the Word Mail Merge toolbar and Mail Merge wizard, as needed.

Do not complete the mail merge in Word. Instead, set up and preview the mail merge as usual, so that you can verify that the merge

Note:

will work correctly.

2. Do one of the following:

Choose Adobe PDF > Mail Merge To Adobe PDF. Click the Mail Merge To Adobe PDF button on the Mail Merge toolbar (View > Toolbars > Mail Merge). (Word 2007) From the Acrobat ribbon, click Mail Merge.

3. In the Acrobat PDFMaker - Mail Merge dialog box, select the options you want:

To specify which records in the data file will be imported into the merged files, select All or Current, or enter a range of pages by typing in the From and To boxes.

To name the PDF that will be created, type in the Specify PDF File Name box.

The PDF will be named using this text plus a series of numbers. For example, if you type JulyLetter in the Specify PDF File Name

Note:

box, the mail-merged PDFs might appear as JulyLetter_0000123, JulyLetter_0000124, JulyLetter_0000125, and so forth.

To the top

4. For Automatically Send Adobe PDF Files By Email, do one of the following:

To create and save merged PDFs for printing or sending later in email, leave the option deselected, and click OK.

To create merged PDFs and attach each one to an email message to the appropriate recipient, select this check box, and fill in the other

Email options.

5. When the Browse For Folder dialog box appears, navigate to the location you want to use and click OK.

Status indicators appear as PDFMaker generates the individual PDFs,

6. If you selected Automatically Send Adobe PDF Files By Email, a dialog box appears asking for your email profile. Enter the appropriate information and click OK.

When the job has finished, a message appears, telling you that the process was successful.

Email options for PDF mail merges

Use the pop-up menu to select the field or column in the associated data file that contains the email addresses in each individual’s record.

Subject Line Message

PDFs from Microsoft Project (Acrobat Pro)

There are specific differences to be aware of when you create PDFs from files authored in Microsoft Project. You can create PDFs of only the current selected view. Views designated as non-printable in Project cannot be converted to PDF.

Convert Visio files to PDF (Acrobat Pro)

PDFs created from Visio files preserve page sizes and support layers, searchable text, custom properties, links, bookmarks, and comments, depending on the conversion settings. To specify the properties

(Visio 2007 or 2003) Choose Adobe PDF > Change Conversion Settings to review these settings, if needed. (Visio 2010) From the ribbon choose Acrobat > Preferences

When you convert your Visio file, only shapes and guides that are printable and visible in the Visio drawing are converted and appear in the PDF. Shapes are converted regardless of their protection or behavior. Shape custom properties can be converted to PDF object data.

When you convert the Visio file to a PDF, you can preserve all or just some layers, or you can flatten all layers. If you flatten layers, the PDF will look like the original drawing, but won’t contain any layer information. When flattened, the contents of only visible and printable layers will appear in the converted PDF.

Type the text that you want to appear in the subject line of each message.

Type to add or edit text that you want to appear in the body of the email messages.

To the top

Convert Visio files

1. If you want to change the PDFMaker conversion settings, do one of the following. (For information about a setting, place the pointer over the setting to display a tool tip below.)

(Visio 2007 or 2003) Choose Adobe PDF > Change Conversion Settings (Visio 2010) Choose Acrobat > Preferences

2. If you want to convert each page in the Visio file to a bookmarked page in the PDF file, choose Adobe PDF > Convert All Pages In Drawing. If this option is deselected, only the current page is converted.

3. Do one of the following:

(Visio 2007 or 2003) Click the Convert To Adobe PDF button in the Adobe PDF toolbar. (Visio 2007 or 2003) Choose Adobe PDF > Convert To Adobe PDF. (Visio 2007 or 2003) Choose Adobe PDF > Convert To Adobe PDF And Email . The PDF file attaches to a new email message in your

default email application. (Visio 2007 or 2003)Choose Adobe PDF > Convert To Adobe PDFAnd Send For Review. The file converts to an Adobe PDF file, and an

email-based review process begins. (Visio 2010) Choose Acrobat > Create PDF. (Visio 2010) Choose Acrobat > Convert To Adobe PDF. (Visio 2010) Choose Acrobat > Create and Attach To Email. The PDF file attaches to a new email message in your default email

application. (Visio 2010) Choose Acrobat > Create and Send For Review. The file converts to an Adobe PDF file, and an email-based review

process begins.

4. If you want to include the custom properties of shapes, select that option.

5. Click Continue.

6. Select a layers option to retain or flatten layers in the resulting PDF, and click Continue.

Note:

7. Click Convert To Adobe PDF, specify a location and filename, and click Save.

Select Visio layers to convert (Acrobat Pro)

You can convert a Visio drawing that contains layers to a PDF and retain some or all of the layers in the resulting PDF, or you can flatten the layers. You can also organize the Visio layers in layer sets, which are folders in the Acrobat Layers panel.

1. With the multilayered file open in Visio, click a button in the Adobe PDF toolbar, and select Retain Some Layers In The Selected Page.

Note:

2. Select one or more layers in the Layers In Visio Drawing list.

3. To add the selected Visio layers to the list of layers to convert to the PDF file, do one of the following:

Note:

select that layer in the Layers In PDF list, a bullet appears next to the layer’s name in the Layers In Visio Drawing list.

4. Optionally, do any of the following:

If you select Retain Some Layers In The Selected Page, you’ll be prompted to choose which Visio layers to include.

If the Retain Some Layers In The Selected Page option is not available, deselect the Convert All Pages In Drawing option.

To convert the selected Visio layers to individual PDF layers within a PDF layer set, click Create Layer Set, and optionally, type a layer name.

To convert the selected Visio layers to individual layers (but not grouped under a layer set), click the Add Layer(s) button.

The name of a layer in the Layers In Visio Drawing list is unavailable if that layer is included in the Layers In PDF list. When you

To reorder the layers in the Layers In PDF list, drag an item up or down in the list. To include a visibility property that can be switched on or off in Acrobat, deselect Locked On adjacent to the PDF layer; to lock the

resulting PDF layer’s visibility on, select Locked On. To save the current settings of Visio layers selected, click Save PDF Settings, and click OK. These settings are used the next time you

convert the current Visio file to a PDF file.

5. Click Convert To PDF, specify a folder in the Save In box in which to save the PDF file, type a filename, and then click Save.

Visio layers that were selected for conversion and that have Visio settings for visible, printable, or lock are converted to PDF layers;

Note:

the visible and printable properties are included in the resulting PDF layers. If the Visio file contains a background page, header, or footer, the PDF file automatically has PDF layers named for those items.

Convert AutoCAD files to PDF (Acrobat Pro for Windows)

Use PDFMaker to convert AutoCAD files from within the AutoCAD application. You can also use the Batch Conversion feature to convert many AutoCAD files in one operation. Even if you don’t have AutoCAD, you can convert AutoCAD files to PDF from Acrobat.

Acrobat PDFMaker allows you to preserve selected layers and layouts when converting AutoCAD files to PDF.

To the top

Convert AutoCAD files when AutoCAD is not installed

The default Acrobat installation installs Autodesk filters. These filters allow you to convert files in DWG, DWF, DST, DWT, and DXF format into PDF, without the native application installed.

1. In Acrobat, choose File > Create > PDF From File.

2. (Optional) From the Files Of Type menu, select Autodesk AutoCAD, then click the Settings button and change the conversion settings as needed. The settings are the same as the AutoCAD-specific Acrobat PDFMaker settings, with the following additions:

Convert Model Space To 3D

Settings to specify 3D conversion options.

Configuration Preferences

for AutoCAD drawings. If an SHX Font File Search Path is not specified, all SHX fonts are replaced with MyriadCAD in converted PDFs.

When selected, the model space layout is converted to a 3D annotation in the PDF. Click Choose 3D

Click this button to specify resource directories for SHX font files, plot configuration files, and plot style tables

Always Show This Dialog During Conversion

3. Locate and select the AutoCAD file.

4. If the Adobe PDF Settings For Autodesk AutoCAD Documents dialog box appears, specify the settings as needed, and click OK.

When selected, this dialog box appears during the conversion process.

Convert AutoCAD files when AutoCAD is installed

When converting individual AutoCAD files, you don't usually need to change page size and plotting settings. PDFMaker uses the appropriate layout page size and plotting information to create a correctly sized PDF file.

1. To change the PDF conversion settings, choose Adobe PDF > Change Conversion Settings in AutoCAD.

2. Do one of the following:

Click a button in the Adobe PDF toolbar: Convert To Adobe PDF or Convert To Adobe PDFAnd Send For Review . Choose Adobe PDF > Convert To Adobe PDF. Choose Adobe PDF > Convert To Adobe PDF And Email. Choose Adobe PDF > Convert To Adobe PDFAnd Send For Review .

3. In the Choose Layouts dialog box, add or remove layouts as needed. To reorder the layouts, select a layout from the Layouts In PDF list, and click Move Up or Move Down.

4. To determine how the AutoCAD layers are converted, select one of the following, and then click Continue:

Flatten All Layers. When layers are flattened, only those entities belonging to layers that are not frozen and are printable appear in the converted PDF.

Retain All Or Some Layers. In the next dialog box, specify the layers to include in the resulting PDF.

5. Specify a filename and location in the Save As dialog box, and click Save.

Select AutoCAD layers to convert

If you choose to retain all or some AutoCAD layers when converting to PDF, you can specify which layers are preserved in the PDF.

1. In AutoCAD, start to convert an AutoCAD file and select the Retain All Or Some Layers option.

2. To show specific AutoCAD layers in the Layers In Drawing list, do any of the following:

Choose an option from the Named Layer Filters menu to list all layers that fit that criterion. Select the Invert option to list all layers except those layers that are described by the selected choice in the Named Layer Filters menu. To change the sort order of the layers, click the headings.

Note:

To change the On, Frozen, or Plot properties for a layer, click Cancel, change the properties in the AutoCAD drawing, and restart the

procedure.

3. To select the AutoCAD layers to convert, do any of the following:

Choose a previously saved set of layers from the PDF Layer Settings menu. Select one or more layers from the Layers In Drawing List. To convert all of the layers in the drawing, click Add All Layers, and go to step 5.

4. To add the selected AutoCAD layers to the Layers In PDF list, do one of the following:

To convert the selected AutoCAD layers to individual layers within a PDF layer set, click Create Layer Set. This action creates a folder of layers in the Layers navigation pane in Acrobat.

To convert the selected AutoCAD layers to individual layers, click Add Layer(s).

5. Optionally, do any of the following in the Layers In PDF list:

To reorder layers, drag an item up or down in the list. To include a visibility property that can be switched on or off in Acrobat, deselect Locked On for the PDF layer. To lock the resulting PDF

layer’s visibility on, select Locked On. To save the current list of selected AutoCAD layers, click Add PDF Setting. Later, you can retrieve this list from the PDF Layer Settings

menu.

6. Click Convert, specify a filename and location, and then click Save.

Convert AutoCAD files in batches

1. Choose Adobe PDF > Batch Conversion.

2. Specify your preferences for layers, page size, plot style, and output PDFs. Click Conversion Settings to specify the Acrobat PDFMaker settings.

3. In the DWG List, do any of the following:

Click Add Folder or Add Files, and then specify the folder or files. To load a previously saved list of files, click Append List, and then specify the list. As needed, expand individual files and select or deselect the items you want, such as model space and layouts. To exclude or include

all model space, click the associated buttons.

To exclude a file from the conversion, deselect the file box. As needed, select or deselect all of the files in the list, change the order of the files, remove files, or clear the list.

To show the complete file paths, select Expand File Name(s). To save the DWG list for later use, click Save List. This action saves the list in its current state, including the file order and file

selections. You can retrieve this list at any time by clicking Append List.

4. Click Convert.

5. Once the conversion has finished, you can click Save Details to save a log file of the conversion.

Application-specific PDFMaker settings

Sometimes the conversion settings in one PDFMaker-enabled application are different from the settings in a different application. Some PDFMaker settings are common to several or most applications. Some options are unique to a specific application.

Settings tab options available from within most applications

The following settings appear on the Settings tab available from within most PDFMaker-enabled applications.

Attach Source File Create Bookmarks

PowerPoint titles. Selecting this option overrides any settings on the Bookmarks tab of the Conversion Settings dialog box.

Add Links

Note:

active. For more information, see Preferences for viewing PDFs.

Enable Accessibility And Reflow With Tagged Adobe PDF

Includes active links and hypertext in the PDF.

If this option is deselected, but the recipient of the PDF has the create Links From URLs preference selected, URLs in the PDF are still

Excel-specific options on the Settings tab

Convert Comments Actual Size Fit Worksheet To A Single Page

PDF.

Includes the document being converted as an attachment to the PDF. Converts certain elements in original Office documents to PDF bookmarks: Word headings, Excel worksheet names, or

Embeds tags in the PDF.

Converts user-created Excel comments to notes and lists them in the Acrobat Comments panel.

Uses actual size specified in the worksheet. Worksheets are not resized.

Adjusts the size of each worksheet so that all the entries on that worksheet appear on the same page of the

To the top

Fit To Paper Width Prompt For Selecting Excel Sheets

worksheets are included in the PDF and the order in which the sheets appear in the PDF.

Adjusts the width of each worksheet so that all the columns on that worksheet appear on one page in the PDF.

Opens a dialog box at the beginning of the file conversion process. In this dialog box, you can specify which

PowerPoint-specific options on the Settings tab

Convert Multimedia Preserve Animation (PowerPoint 2003 only)

option is not available in PowerPoint 2007 or later.

Preserve Slide Transitions Convert Hidden Slides To PDF Pages Convert Speaker Notes Use PowerPoint Printer Settings (PowerPoint 2003 only)

available in PowerPoint 2007 or later.

Converts linked audio-video files to an FLV file and embeds it in the PDF.

Converts any animation effects in the PowerPoint file to equivalent animations in the PDF. This

Converts PowerPoint slide transition effects to PDF transition effects.

Converts any PowerPoint slides that are not seen in the usual playing of the presentation to PDF pages.

Converts any speaker notes for the PowerPoint presentation into Text notes in the PDF.

Uses the same printer settings in the PDF as in the original file. This option is not

Email-specific options on the Settings tab

The following options appear when you open the PDFMaker settings from within Microsoft Outlook or Lotus Notes.

Compatibility

features and functionality. If you’re creating PDFs that are distributed widely, choose an earlier level to ensure that all users can view and print the document.

Attachments

Sets the compatibility level of the PDF. Use the most recent version (in this case, version 1.7 ADBE- 3) to include all the latest

Indicates whether all files attached to email messages are included in the PDF.

Output Adobe PDF Portfolio When Creating A New PDF File

PDF Portfolio. When deselected, merges individual messages as separate pages of a PDF.

When selected, always converts individual messages as component files of a

Do Not Include Folder Name Information Embed Index For Faster Search

messages or message folders.

Block Download Of External Content

JavaScript.

Page Layout options Show This Number Of Recent Archives (Outlook only)

Messages and Convert Selected Folders ] menus can list recently created PDFs to append. This option specifies the maximum number of PDFs to list in the menus.

Show “Attach As Adobe PDF” Buttons

Specifies page properties, like the properties found in the Print dialog box: page dimensions, orientation, and margins.

Creates an embedded index, which speeds up searches, especially when you convert large numbers of email

When selected, excludes mail folder names from PDFs.

When selected, prevents the downloading of any external Internet content, such as images, CSS, and

When converting email messages and folders, the Adobe PDF > [Convert Selected

If selected, the Attach As Adobe PDF button appears in the Outlook email message window.

AutoCAD-specific options on the Settings tab (Acrobat Pro)

The following options appear when you open the PDFMaker settings from within Autodesk AutoCAD.

Compliance Standard Open Layers Pane When Viewed In Acrobat Embed Scale Information Do Not Convert Model Space To 3D Choose Layout Option Exclude Model Space

layouts except the model space are included in the PDF.

Specify the PDF/A or PDF/E compliance standard, or none.

Shows the layers structure when a PDF is opened in Acrobat.

Preserves drawing-scale information, which is usable with the Acrobat measurement tools.

When selected, the model space layout is not converted to a 3D annotation in the PDF.

Specifies whether Current Layout, All Layouts, or Selected Layouts are included in the PDF.

(Available only when Convert All Layouts Without Prompting is selected from Choose Layout Option.) When selected, all

Choose Layer Option

Specifies whether All Layers, Selected Layers, or No Layers are included as layers in the PDF.

Visio-specific options on the Settings tab (Acrobat Pro)

The following options appear when you open the PDFMaker settings from within Microsoft Visio.

Include Visio Custom Properties As Object Data In The Adobe PDF

object data in the new PDF.

Exclude Visio Objects With No Custom Properties Convert Comments To Adobe PDF Comments

PDF.

Always Flatten Layers In Adobe PDF

doesn’t contain any layer information. All shapes in the Visio drawing are converted, regardless of their protection or behavior, and shape custom properties can be converted to PDF object data.

Open Layers Pane When Viewed In Acrobat

Specifies if the layers are flattened. If you flatten layers, the PDF looks like the original drawing, but

Indicates whether the new PDF excludes Visio objects without custom properties.

Indicates whether the comments in the Visio file are converted to PDF comments in the new

Shows the layers structure when a PDF is opened in Acrobat.

Indicates whether custom properties of the Visio image are included as

Word tab settings (Microsoft Word)

Convert Displayed Comments To Notes In Adobe PDF

document contains comments, more options appear in the Comments list on this tab:

Reviewer Include Notes Open

Lists the names of reviewers who have entered comments in the current Word document.

When deselected, does not include the comments in the PDF.

Specifies whether the PDF comment windows automatically open or are closed for that reviewer’s comments.

Changes any Word comment entries to PDF comments. If the currently open Word

Color

Shows the color for that reviewer’s comment icons. Clicking the color icon repeatedly cycles through a limited set of available

colors.

# Of Comments

Convert Cross-References And Table Of Contents To Links

PDF. This option is not available in Word 2007.

Convert Footnote And Endnote Links

Shows the number of comments that the reviewer made.

Integrates these into the PDF.

(Word 2002 and 2003) Enables one-click navigation of these elements in the new

Convert signature fields specified by pdfmarks

Converts signature fields indicated by pdfmarks.

Enable Advanced Tagging

Integrates this into the PDF.

Bookmarks tab settings (Microsoft Word)

The options you specify on this tab determine which items are converted into PDF bookmarks in the PDF.

Note:

To include bookmarks in the conversion process, you must select the Add Bookmarks To Adobe PDF option on the Settings tab. If you

deselect that option, you override any options you select on this tab, and no bookmarks are created.

Convert Word Headings To Bookmarks Convert Word Styles To Bookmarks Convert Word Bookmarks Element list

Specifies which Word headings and styles are converted to PDF bookmarks.

Element Type Bookmark

Lists the names of all available Word headings and styles. The icons for Headings

Also indicates whether the element is a heading or style in the Word document.

Displays X’s, indicating whether individual elements are converted to PDF bookmarks. Clicking an individual Bookmark option

Converts any user-created Word bookmarks to PDF bookmarks.

changes the selection status for that element.

Level

Specifies where the element fits in the hierarchy structure of the PDF Bookmarks panel. Clicking an individual Level number opens

a menu that you can use to change the value.

Note:

When some but not all of the available Word headings and styles are selected for conversion to PDF bookmarks, the marker in the corresponding check boxes at the top of the tab change. If all elements of the type are selected, a check mark appears. If only some of the elements of that type are selected, a colored square appears. Otherwise, the check box is empty.

Selects all the headings in the Elements list for conversion to PDF bookmarks.

Selects all the text styles in the Elements list for conversion to PDF bookmarks (deselected by default).

and Styles indicate the element types.

Twitter™ and Facebook posts are not covered under the terms of Creative Commons.

Legal Notices | Online Privacy Policy

Scan documents to PDF

Scan a paper document to PDF Scanning tips Recognize text in scanned documents

Scan a paper document to PDF

You can create a PDF file directly from a paper document, using your scanner and Acrobat. On Windows, Acrobat supports TWAIN scanner drivers and Windows Image Acquisition (WIA) drivers. On Mac OS, Acrobat supports TWAIN and Image Capture (ICA).

In Windows, you can either use the Autodetect Color Mode and let Acrobat determine the paper document’s content type, or use other presets (Black & White Document, Grayscale Document, Color Image , and Color Document) based on your judgment. You can configure the scanning presets or use the Custom Scan option to scan with the settings of your choice.

Note:

Preset scanning is available only for scanner drivers that support Hide Scanner’s Native Interface mode. The scanning presets are not available on Mac OS.

In Windows, if a WIA driver is installed for your scanner, you can use the Scan button on your scanner to create a PDF. Press the Scan button, and then in Windows, choose Adobe Acrobat from the list of registered applications. Then, in the Acrobat Scan dialog box, select a scanner and a document preset or Custom Scan.

To the top

Scan a paper document to PDF using Autodetect Color Mode (Windows)

1. Choose File > Create > PDF from Scanner > Autodetect Color Mode .

2. If prompted to scan more pages, select Scan More Pages, Scan Reverse Sides, or Scan Is Complete, and click OK.

Scan a paper document to PDF using a preset (Windows)

1. Choose File > Create > PDF from Scanner > [document preset].

2. If prompted to scan more pages, select Scan More Pages, Scan Reverse Sides, or Scan Is Complete, and click OK.

Scan a paper document to PDF without presets

1. In Acrobat, do one of the following: (Windows) Choose File > Create > PDF from Scanner > Custom Scan.

(Mac OS) Choose File > Create > PDF from Scanner.

2. Select scanning options in the Scan dialog box, as needed, and then click Scan.

If you specify that you want to use the native scanner user interface instead of the Acrobat user interface, other windows or dialog

Note:

boxes appear. Consult the scanner documentation information on available options. In Mac OS, the scanner user interface is always shown.

3. If prompted to scan more pages, select Scan More Pages, Scan Reverse Sides, or Scan Is Complete, and click OK.

Optimize a scanned PDF

1. Open a PDF created from a scanned document.

2. Choose Tools > Document Processing > Optimize Scanned PDF.

3. Select options in the Optimize Scanned PDF dialog box, and click OK.

Configure scanning presets (Windows)

1. Choose File > Create > PDF from Scanner > Configure Presets.

2. In the Configure Presets dialog box, select a preset: Autodetect Color Mode, Black & White Document, Grayscale Document, Color

Document, or Color Image.

3. Adjust the settings as needed.

4. Click Save to save the preset, and then click Close.

Scanning options

Scanner

Options button to specify scanner options.

Select an installed scanner. You must have the manufacturer scanning software installed on your computer. In Windows only, click the

Presets Sides

overrides the Acrobat settings.

Note:

dialog box appears after the first sides are scanned. You can then reverse the original paper documents in the tray, and select the Scan Reverse Side (Put Reverse Of Sheets) option in that dialog box. This method produces a PDF with all pages in the proper sequence.

Color Mode (Windows only)

option is enabled if your Scanner Options are set to use the Acrobat scanning dialog box instead of the scanner application.

Resolution (Windows only)

Acrobat scanning dialog box instead of the scanner application.

Note:

opens. Select different options in the scanner application window.

Paper Size (Windows only) Prompt For Scanning More Pages New PDF Document Multiple Files

the number of pages for each file, and a filename prefix. These options are not available in the Configure Presets dialog box.

Append To Existing File Or Portfolio

Presets dialog box.

Optimize Scanned PDF

the scanned PDF.

Select a Preset to modify.

Specify single or double-sided scanning. If you select Both Sides and the settings of the scanner are for only one side, the scanner setting

You can scan both sides of pages even on scanners that do not themselves support two-sided scanning. When Both Sides is selected, a

Select a basic color mode ( Autodetect, Color, Black and White, or Grayscale) that your scanner supports. This

Select a resolution that your scanner supports. This option is enabled if your Scanner Options are set to use the

If you select a Color Mode or Resolution option not supported by your scanner, a message appears and your scanner application window

Select a paper size or specify a custom Width and Height.

When selected, a dialog box prompting you to scan additional pages appears after every scanning session.

Creates a PDF. This option is not available in the Configure Presets dialog box.

Creates multiple files from multiple paper documents. Click More Options, and specify whether to create a PDF Portfolio of the files,

Adds the converted scan to an existing PDF or PDF Portfolio. This option is not available in the Configure

Select this option to run the optimization process on the PDF. This option is used to compresses and filter the images in

Small Size/High Quality

specific settings for file compression and filtering.

Make Searchable (Run OCR)

character recognition (OCR) and font and page recognition to the text images. Click Options to specify settings in the Recognize Text - Settings dialog box. See Recognize text in scanned documents.

Make PDF/A Compliant

available in the Recognize Text - Settings dialog box for the PDF Output Style option.

Add Metadata

metadata, or information about the scanned document, to the PDF file. If you are creating multiple files, you can enter common metadata for all of the files.

When selected, the Document Properties dialog box appears after scanning. In the Document Properties dialog box, you can add

Drag the slider to set the balance point between file size and quality. Click Options to customize optimization with

Select this option to convert text images in the PDF to searchable and selectable text. This option applies optical

Select this option to make the PDF conform to ISO standards for PDF/A-1b. When selected, only Searchable Image is

Scanner Options dialog box

Data Transfer Method

resolutions over 600 dots per inch (dpi).

User Interface

Instead, scanning starts directly with the settings specified in the Custom Scan settings.

Invert Black And White Images

Native Mode transfers in the default mode for your scanner. Memory Mode is automatically selected for scanning in

The Hide Scanner’s Native Interface option bypasses the windows and dialog boxes provided by the scanner manufacturer.

This option creates positive images from black-and-white negatives, for example.

Optimize Scanned PDF dialog box

The Optimize Scanned PDF dialog box controls the image settings of how scanned images are filtered and compressed for the PDF. Default settings are suitable for a wide range of document pages, but you may want to customize settings for higher-quality images, smaller file sizes, or scanning issues.

Apply Adaptive Compression

preserves appearance while highly compressing each type of content. The recommended scanning resolutions are 300 dots per inch (dpi) for grayscale and RGB input, or 600 dpi for black-and-white input.

Divides each page into black-and-white, grayscale, and color regions and chooses a representation that

Color/Grayscale settings

When scanning color or grayscale pages, select one of the following:

JPEG2000

Use JPEG instead.)

ZIP JPEG

Note:

The scanner uses either the selected Color/Grayscale option or the selected Monochrome option. Which one is used depends on the settings you select in the Acrobat Scan dialog box or in the scanner’s TWAIN interface, which may open after you click Scan in the Acrobat Scan dialog box. (By default, the scanner application dialog box does not open.)

Monochrome

JBIG2 (Lossless) & JBIG2(Lossy)

lossless method; at lower settings, text is highly compressed. Text pages typically are 60% smaller than CCITT Group 4 compressed pages, but processing is slow. Compatible with Acrobat 5.0 (PDF 1.4) and later.

Note:

For compatibility with Acrobat 4.0, use a compression method other than JBIG2.

CCITT Group 4

compatible with Acrobat 3.0 (PDF 1.2) and later.

Small Size/High Quality Deskew Background Removal

Rotates any page that is not square with the sides of the scanner bed, to make the PDF page align vertically. Choose On or Off.

For best results, calibrate your scanner’s contrast and brightness settings so that a scan of a normal black-and-white page has dark gray or black text and a white background. Then, Off or Low should produce good results. If scanning off-white paper or newsprint, use Medium or High to clean up the page.

Applies JPEG2000 compression to the colored image content. (This setting is not recommended when creating PDF/A files.

Applies ZIP compression to the colored image content.

Applies JPEG compression to the colored image content.

When scanning black-and-white or monotone images, select one of the following:

Applies the JBIG2 compression method to black- and-white input pages. Highest-quality levels use the

Applies CCITT Group 4 compression to black-and-white input page images. This fast, lossless compression method is

Sets the balance point between file size and quality.

Whitens nearly white areas of grayscale and color input (not black-and-white input).

Descreen

Suitable for 200–400-dpi grayscale or RGB input or, for Adaptive Compression, 400–600-dpi black- and-white input. The On setting (recommended) applies the filter for 300 dpi or higher grayscale and RGB input. Select Off when scanning a page with no pictures or filled areas, or when scanning at a resolution higher than the effective range.

Text Sharpening

the printed document is low and the text is unclear.

Scanning tips

Removes halftone dot structure, which can reduce JPEG compression, cause moire patterns, and make text difficult to recognize.

Sharpens the text of the scanned PDF file. The default value of low is suitable for most documents. Increase it if the quality of

To the top

Acrobat scanning accepts images between 10 dpi and 3000 dpi. If you select Searchable Image or ClearScan for PDF Output Style, input resolution of 72 dpi or higher is required. Also, input resolution higher than 600 dpi is downsampled to 600 dpi or lower.

To apply lossless compression to a scanned image, select one of these options under the Optimization Options in the Optimize Scanned PDF dialog box: CCITT Group 4 for monochrome images, or Lossless for color or grayscale images. If this image is appended to a PDF document, and you save the file using the Save option, the scanned image remains uncompressed. If you save the PDF using Save As, the scanned image may be compressed.

For most pages, black-and-white scanning at 300 dpi produces text best suited for conversion. At 150 dpi, OCR accuracy is slightly lower, and more font-recognition errors occur; at 400 dpi and higher resolution, processing slows, and compressed pages are bigger. If a page has many unrecognized words or small text (9 points or smaller), try scanning at higher resolution. Scan in black and white whenever possible.

When Recognize Text Using OCR is disabled, full 10-to-3000 dpi resolution range may be used, but the recommended resolution is 72 and higher dpi. For Adaptive Compression, 300 dpi is recommended for grayscale or RGB input, or 600 dpi for black-and-white input.

Pages scanned in 24-bit color, 300 dpi, at 8-1/2–by- 11 in. (21.59-by-27.94 cm) result in large images (25 MB) before compression. Your system may require 50 MB of virtual memory or more to scan the image. At 600 dpi, both scanning and processing typically are about four times slower than at 300 dpi.

Avoid dithering or halftone scanner settings. These settings can improve the appearance of photographs, but they make it difficult to recognize text.

For text printed on colored paper, try increasing the brightness and contrast by about 10%. If your scanner has color-filtering capability, consider using a filter or lamp that drops out the background color. Or if the text isn’t crisp or drops out, try adjusting scanner contrast and brightness to clarify the scan.

If your scanner has a manual brightness control, adjust it so that characters are clean and well formed. If characters are touching, use a higher (brighter) setting. If characters are separated, use a lower (darker) setting.

Recognize text in scanned documents

You can use Acrobat to recognize text in previously scanned documents that have already been converted to PDF. Optical character recognition (OCR) software enables you to search, correct, and copy the text in a scanned PDF. To apply OCR to a PDF, the original scanner resolution must have been set at 72 dpi or higher.

Note:

Scanning at 300 dpi produces the best text for conversion. At 150 dpi, OCR accuracy is slightly lower.

To the top

Recognize text in a single document

1. Open the scanned PDF.

2. Choose Tools > Text Recognition > In This File.

3. In the Recognize Text dialog box, select an option under Pages.

4. Optionally, click Edit to open the Recognize Text - General Settings dialog box, and specify the options as needed.

Recognize text in multiple documents

1. In Acrobat, choose Tools > Text Recognition > In Multiple Files.

2. In the Recognize Text dialog box, click Add Files, and choose Add Files, Add Folders , or Add Open Files. Then select the files or folder.

3. In the Output Options dialog box, specify a target folder for output files, and filename preferences.

4. In the Recognize Text - General Settings dialog box, specify the options, and then click OK.

Recognize Text - General Settings dialog box

Primary OCR Language

Specifies the language for the OCR engine to use to identify the characters.

PDF Output Style

apply OCR and font and page recognition to the text images and convert them to normal text.

Searchable Image

places an invisible text layer over it. The selection for Downsample Images in this same dialog box determines whether the image is downsampled and to what extent.

Searchable Image (Exact)

text layer over it. Recommended for cases requiring maximum fidelity to the original image.

ClearScan

resolution copy.

Downsample To

downsampling to apply. Higher- numbered options do less downsampling, producing higher-resolution PDFs.

Determines the type of PDF to produce. All options require an input resolution of 72 dpi or higher (recommended). All formats

Ensures that text is searchable and selectable. This option keeps the original image, deskews it as needed, and

Ensures that text is searchable and selectable. This option keeps the original image and places an invisible

Synthesizes a new Type 3 font that closely approximates the original, and preserves the page background using a low-

Decreases the number of pixels in color, grayscale, and monochrome images after OCR is complete. Choose the degree of

Adobe also recommends

Twitter™ and Facebook posts are not covered under the terms of Creative Commons.

Legal Notices | Online Privacy Policy

Adobe PDF conversion settings

Choose an Adobe PDF preset for converting files Adobe PDF presets About PDF/X, PDF/E, and PDF/A standards Customize Adobe PDF settings Adobe PDF settings PDF compatibility levels Share custom PDF settings Compressing and downsampling images Compression methods

Choose an Adobe PDF preset for converting files

1. Do one of the following: Start Acrobat Distiller . In an Adobe Creative Suite® application, choose File > Print, select Adobe PDF as the target printer, and click Print Settings

(Photoshop) or Setup > Preferences (InDesign). (Windows) In Office 2007 or later applications, choose Acrobat > Preferences. (Windows) In another authoring application or utility, choose Adobe PDF > Change Conversion Settings.

2. Choose a preset from the Default Settings (or Conversion Settings) menu.

Adobe PDF presets

A PDF preset is a group of settings that affect the process of creating a PDF. These settings are designed to balance file size with quality, depending on how the PDF are used. Most predefined presets are shared across Adobe Creative Suite applications, including InDesign, Illustrator, Photoshop, and Acrobat. You can also create and share custom presets for your unique output requirements. A saved PDF preset file has the suffix .joboptions.

A few of the following presets are not available until you move them from the Extras folder (where they installed by default) to the Settings folder for custom settings.

Important: Acrobat Standard does not include the Extras folder. The presets installed in the Extras folder are only available in Acrobat Pro.

Typically, the Extras and Settings folders for default settings are found at the following locations.

(Windows XP) Documents and Settings/All Users/Application Data/Adobe/Adobe PDF (Vista or Windows 7) ProgramData/Adobe/Adobe PDF (Acrobat Pro on Mac OS) Library/Application Support/Adobe PDF

The default settings files installed with Distiller are Read Only and Hidden. The custom settings are found in the following locations:

(Windows XP) Documents and Settings/[username]/Application Data/Adobe/Adobe PDF/Settings (Vista or Windows 7) Users/[username]/AppData/Roaming/Adobe/Adobe PDF/Settings (Acrobat Pro on Mac OS) Users/[username]/Library/Application Support/Adobe/Adobe PDF/Settings

Some presets are not available in some Creative Suite applications.

Review your PDF settings periodically. The settings do not automatically revert to the default settings. Applications and utilities that create PDFs use the last set of PDF settings defined or selected.

High Quality Print Creates PDFs for quality printing on desktop printers and proofing devices. This preset uses PDF 1.4, downsamples color and grayscale images to 300 ppi and monochrome images to 1200 ppi. It also embeds subsets of all fonts, leaves color unchanged, and does not flatten transparency (for file types capable of transparency). These PDFs can be opened in Acrobat 5.0 and Acrobat Reader 5.0 and later.

Oversized Pages ( Acrobat Pro) Creates PDFs suitable for viewing and printing of engineering drawings larger than 200 x 200 in. (508 x 508 cm). These PDFs can be opened in Acrobat and Reader 7.0 and later.

PDF/A-1b: 2005 (CMYK and RGB) Used for long-term preservation (archival) of electronic documents. PDF/A-1b uses PDF 1.4 and converts all colors to either CMYK or RGB, depending on which standard you choose. These PDFs can be opened in Acrobat and Reader versions 5.0 and

To the top

later.

PDF/X-1a (2001 and 2003) (Acrobat Pro) PDF/X-1a requires all fonts to be embedded, the appropriate PDF bounding boxes to be specified, and color to appear as CMYK, spot colors, or both. Compliant files must contain information describing the printing condition for which they are prepared. PDF files created with PDF/X-1a compliance can be opened in Acrobat 4.0 and Acrobat Reader 4.0 and later.

PDF/X-1a uses PDF 1.3, downsamples color and grayscale images to 300 ppi and monochrome images to 1200 ppi. It embeds subsets of all fonts, creates untagged PDFs, and flattens transparency using the High Resolution setting.

Note: The PDF/X1-a:2003 and PDF/X-3 (2003) presets are placed on your computer during installation. However, they aren’t available until you move them from the Extras folder to the Settings folder.

PDF/X-4 (2007) (Acrobat Pro) This preset is based on PDF 1.4, which includes support for live transparency. PDF/X-4 has the same colormanagement and International Color Consortium (ICC) color specifications as PDF/X-3. You can create PDF/X-4-compliant files directly with Creative Suite 3 applications (Illustrator, InDesign, and Photoshop). In Acrobat 9, use the Preflight feature to convert PDFs to PDF/X-4 DRAFT.

PDF files created with PDF/X-4 compliance can be opened in Acrobat 7.0 and Reader 7.0 and later. Press Quality Creates PDF files for high-quality print production (for example, for digital printing or for color separations to an imagesetter or

platesetter). However, it does not create files that are PDF/X compliant. In this case, the quality of the content is the highest consideration. The objective is to maintain all the information in a PDF file that a commercial printer or print service provider requires to print the document correctly. This set of options uses PDF 1.4, converts colors to CMYK, and downsamples color and grayscale images to 300 ppi and monochrome images to 1200 ppi. It embeds subsets of all fonts and preserves transparency (for file types capable of transparency).

These PDF files can be opened in Acrobat 5.0 and Acrobat Reader 5.0 and later.

Note: Before creating a PDF file to send to a commercial printer or print service provider, find out what output resolution and other settings are required. Or, ask for a .joboptions file with the recommended settings. You sometimes must customize the Adobe PDF settings for a particular provider and then provide a .joboptions file of your own.

Rich Content PDF ( Acrobat Pro) Creates accessible PDF files that include tags, hyperlinks, bookmarks, interactive elements, and layers. This set of options uses PDF 1.6 and embeds subsets of all fonts. It also optimizes files for byte serving. These PDF files can be opened in Acrobat and Reader 7.0 and later. (The Rich Content PDF preset is in the Extras folder.)

Note: This preset was called eBook in earlier versions of some applications.

Smallest File Size Creates PDF files for displaying on the web or an intranet, or for distribution through an email system. This set of options uses compression, downsampling, and a relatively low image resolution. It converts all colors to sRGB, and (for Adobe Acrobat Distiller-based conversions) does not embed fonts. It also optimizes files for byte serving.

These PDF files can be opened in Acrobat and Reader 6.0 and later. Standard Creates PDF files to be printed to desktop printers or digital copiers, published on a CD, or sent to a client as a publishing proof. This

set of options uses compression and downsampling to keep the file size down. However, it also embeds subsets of all (allowed) fonts used in the file, converts all colors to sRGB, and prints to a medium resolution. Windows font subsets are not embedded by default. PDF files created with this settings file can be opened in Acrobat and Reader 6.0 and later.

About PDF/X, PDF/E, and PDF/A standards

PDF/X, PDF/E, and PDF/A standards are defined by the International Organization for Standardization (ISO). PDF/X standards apply to graphic content exchange; PDF/E standards apply to the interactive exchange of engineering documents; PDF/A standards apply to long- term archiving of electronic documents. During PDF conversion, the file that is being processed is checked against the specified standard. If the PDF does not meet the selected ISO standard, you are prompted to either cancel the conversion or create a non-compliant file.

The most widely used standards for a print publishing workflow are several PDF/X formats: PDF/X-1a, PDF/X-3, and (in 2008) PDF/X-4. The most widely used standards for PDF archiving are PDF/A-1a and PDF/A-1b (for less stringent requirements). Currently, the only version of PDF/E is PDF/E-1.

For more information on PDF/X, PDF/E, and PDF/A, see the ISO and AIIM websites. For details on creating and working with PDF/A files, see www.adobe.com/go/learn_acr_pdfa_en.

Customize Adobe PDF settings

You may want to create custom conversion settings for certain jobs or output devices. The selections you make determine such things as whether the document fonts are embedded and subsetted at 100%, how vector objects and images are compressed and/or sampled, and whether the resulting PDF includes high-end printing information such as OPI (Open Prepress Interface) comments. Default settings files cannot be modified, but can be duplicated to help create new settings files.

Note: If the PDF is intended for high-end printing, ask your service provider for their custom .joboptions file with the recommended output resolution and other settings. This way, the PDF you give them will have characteristics optimized for your print workflow.

To the top

Create a custom Adobe PDF settings file

1. Do one of the following: In Acrobat Distiller , select one of the predefined sets of options from the Default Settings menu to use as a starting point, and then

choose Settings > Edit Adobe PDF Settings.

In authoring applications or utilities, select Adobe PDF as the target printer—typically in the Page Setup or Print dialog boxes—and click

Properties. (Windows) In the Acrobat PDFMaker dialog box, click Advanced Settings in the Settings tab.

Note: In Windows, you can switch to a different preset from within the Adobe PDF Settings dialog box. To do this, select Show All Settings at the bottom left and then select a preset from the list on the left.

Adobe PDF Settings dialog box (Windows) A. Predefined Adobe PDF settings B. Options panel

2. Select panels one at a time, and make changes as needed.

3. Save your customized preset in one of the following ways: Click OK to save a duplicate of the custom preset file, which will automatically be renamed. For example, if you edit the Press Quality

preset, your first customized version appears as Press Quality (1). Click Save As, type a new descriptive name for the file, and click Save.

The custom file is saved in (Windows) /Documents and Settings/[user name]/Application Data/Adobe/Adobe PDF/Settings, (Vista) User/[user name]/AppData/Roaming/Adobe/Adobe PDF/Settings, or (Mac OS) Users/[user name]/Library/Application Support/Adobe PDF/Settings.

Delete custom Adobe PDF settings files

1. In Acrobat Distiller, choose Settings > Remove Adobe PDF Settings.

2. Select the custom file and click Remove.

3. Repeat step 2 as needed, and then click Cancel to close the Remove Adobe PDF Settings dialog box.

Adobe PDF settings

The Acrobat Distiller Adobe PDFMaker Settings > Advanced Settings contains panels of options that you can select to customize your PDF output.

To the top

General panel options

Use this panel to select a version of Acrobat for file compatibility and other file and device settings. Compatibility Sets the compatibility level of the PDF. Use the most recent version (in this case, version 1.7) to include all the latest features and

functionality. If you’re creating PDFs that will be distributed widely, choose an earlier level, to ensure that all users can view and print the document.

Object Level Compression Compresses structural information (such as bookmarks, accessibility, and noncompressible objects), making this information neither visible or usable in Acrobat 5.0 or Reader 5.0. Tags Only compresses structural information; Off applies no compression.

Auto-Rotate Pages Automatically rotates pages according to the direction of text.

Collectively By File Rotates all pages to match the orientation of the majority of text in the document. Individually Rotates each page based on the orientation of the text on that page. Off Prevents pages from rotating.

Note: If Process DSC Comments is selected in the Advanced panel and if %%Viewing Orientation comments are included, these comments take precedence in determining page orientation.

Binding Specifies whether to display a PDF with left side or right side binding. The Binding setting affects the appearance of pages in the Two-Up Continuous view and the appearance of thumbnails side by side.

Resolution Use for PostScript files to emulate resolutions based on the printer they are printing to. Permitted values range from 72 to 4000. Use the default setting unless you plan to print the PDF on a specific printer while emulating the resolution defined in the original PostScript file.

Note: Increasing the resolution setting increases file size and may slightly increase the time required to process some files.

Pages Specifies which pages to convert to PDF. Embed Thumbnails Embeds a thumbnail preview for each page in the PDF, increasing the file size. Deselect this setting when users of Acrobat

5.0 and later will view and print the PDF; these versions generate thumbnails dynamically each time you click the Pages panel of a PDF.

Optimize For Fast Web View Restructures the file for faster access (page -at-a- time downloading, or byte serving) from web servers. This option

Add Name If the font you want is not in a font folder, click Add Name. Enter the name of the font, select Always Embed List (or Never Embed

compresses text and line art, overriding compression selections on the Images panel. Default Page Size Specifies the page size to use when one is not specified in the original file. EPS files give a bounding box size, not a page

size.

Images panel options

The options in the Images panel specify compression and resampling for color, grayscale, and monochrome images. You may want to experiment with these options to find an appropriate balance between file size and image quality.

The resolution setting for color and grayscale images should be 1.5 to 2 times the line screen ruling at which the file will be printed. The resolution for monochrome images should be the same as the output device, but be aware that saving a monochrome image at a resolution higher than 1500 dpi increases the file size without noticeably improving image quality. Images that will be magnified, such as maps, may require higher resolutions.

Note: Resampling monochrome images can have unexpected viewing results, such as no image display. If this happens, turn off resampling and convert the file again. This problem is most likely to occur with subsampling, and least likely with bicubic downsampling.

The following table shows common types of printers and their resolution measured in dpi, their default screen ruling measured in lines per inch (lpi), and a resampling resolution for images measured in pixels per inch (ppi). For example, if you were printing to a 600-dpi laser printer, you would enter 170 for the resolution at which to resample images.

Printer resolution Default line screen Image resolution

300 dpi (laser printer) 60 lpi 120 ppi

600 dpi (laser printer) 85 lpi 170 ppi

1200 dpi (imagesetter) 120 lpi 240 ppi

2400 dpi (imagesetter) 150 lpi 300 ppi

Downsample (Off) Reduces image resolutions that exceed the For Images Above value to the resolution of the output device by combining pixels in a sample area of the image to make one larger pixel.

Average Downsampling To Averages the pixels in a sample area and replaces the entire area with the average pixel color at the specified resolution.

Subsampling To Replaces an entire area with a pixel selected from that sample area, at the specified resolution. Causes faster conversion time than downsampling, but resulting images are less smooth and continuous.

Bicubic Downsampling To Uses a weighted average, instead of a simple average (as in downsampling) to determine pixel color. This method is slowest but produces the smoothest tonal gradations.

Compression/Image Quality Applies compression to color, grayscale, and monochrome images. For color and grayscale images, also sets the image quality.

Anti-Alias To Gray Smooths jagged edges in monochrome images. Choose 2 bit, 4 bit, or 8 bit to specify 4, 16, or 256 levels of gray. (Antialiasing may cause small type or thin lines to look blurry.)

Note: Compression of text and line art is always on. To turn it off, set the appropriate Distiller parameter. For details, see the SDK information on the Acrobat Developer Center at www.adobe.com/go/learn_acr_devcenter_en (PDF, English only).

Policy Opens the Image Policy dialog box, where you can set processing options for Color, Grayscale, and Monochrome images that are less than the resolutions you specify. For each type of image, enter a resolution value, and then choose Ignore, Warn And Continue, or Cancel Job.

Fonts panel options

The Fonts options specify which fonts to embed in a PDF, and whether to embed a subset of characters used in the PDF. You can embed OpenType®, TrueType, and PostScript fonts. Fonts that have license restrictions are listed with a lock icon

license restriction, the nature of the restriction is described in the Adobe PDF Options dialog box.

Note: When you combine PDF files that have the same font subset, Acrobat attempts to combine the font subsets.

Embed All Fonts Embeds all fonts used in the file. Font embedding is required for PDF/X compliance. Embed OpenType Fonts Embeds all OpenType fonts used in the file, and maintains OpenType font information for advanced line layout. This

option is available only if either Acrobat 7.0 (PDF 1.6) or Acrobat 8 (PDF 1.7) is selected from the Compatibility menu in the General panel. Subset Embedded Fonts When Percent Of Characters Used Is Less Than Specifies a threshold percentage if you want to embed only a

subset of the fonts. For example, if the threshold is 35, and fewer than 35% of the characters are used, Distiller embeds only those characters.

When Embedding Fails Specifies how Distiller responds if it cannot find a font to embed when processing a file. Always Embed To embed only certain fonts, move them into the Always Embed list. Make sure that Embed All Fonts is not selected. Never Embed Move fonts that you do not want to embed to this list. If necessary, choose a different font folder from the pop-up menu to display

the font in the font list.

Note: Fonts that have license restrictions are listed with a lock icon. If you select a font with a license restriction, the nature of the restriction is described in the Adobe PDF Options dialog box.

. If you select a font that has a

List), and click Add.

Note: A TrueType font can contain a setting added by the font designer that prevents the font from being embedded in PDF files.

Remove Removes a font from the Always Embed or Never Embed list. This action doesn’t remove the font from your system; it removes the reference to the font from the list.

Note: Acrobat does not include the Times, Helvetica, and ZapfDingbats fonts. If you want PDF recipients to view and print these fonts in PDFs that you create, embed the fonts.

Color panel options

Whether you’re using color management information in the PostScript file, using Distiller CSFs, or defining custom settings, you set all color management information for Distiller on the Color panel of the Adobe PDF Settings dialog box.

Settings File Lists color settings, including those used in graphics applications. The None setting lets you edit the Color Management Policies and Working Spaces settings.

Color Management Policies Specifies how Distiller converts unmanaged color in a PostScript file when you don’t use a Distiller color settings file. This menu is available when None is selected in the Settings File menu.

Note: Color Management Policies values may affect a PDF differently depending on the compatibility setting you choose in the General panel.

Leave Color Unchanged Leaves device-dependent colors unchanged and preserves device-independent colors as the nearest possible equivalent. This is a useful option for print shops that have calibrated their devices, have used that information to specify color in the file, and are only outputting to those devices.

Tag (Or Convert) Everything For Color Management Tags color objects with an ICC profile and calibrates colors, making them deviceindependent in PDFs compatible with Acrobat 4.0 (PDF 1.3) and later. Converts device -dependent color spaces in images (RGB, Grayscale, and CMYK) to device-independent color spaces (CalRGB, CalGray, and Cie L*a*b) in Acrobat 3.0 (PDF 1.2) compatible PDFs.

Tag (Or Convert) Only Images For Color Management Tags ICC profiles in images only (not text or vector objects), which prevents black text from undergoing any color shift when distilling Acrobat 4.0 (PDF 1.3) compatible PDFs. Converts device-dependent color spaces in images (RGB, Grayscale, and CMYK) to device-independent color spaces (CalRGB, CalGray, and Lab) in Acrobat 3.0 (PDF 1.2) compatible PDFs.

Convert All Colors To sRGB (or Convert Everything To CalRGB) Calibrates color, making it device-independent. Converts CMYK and RGB images to sRGB in PDFs compatible with Acrobat 4.0 (PDF 1.3) or later. Converts CMYK and RGB images to calibrated RGB (CalRGB) in Acrobat 3.0 (PDF 1.2) compatible PDFs. Recommended for PDFs that will be used onscreen or with low-resolution printers.

Convert All Colors To CMYK Converts color spaces to DeviceGray or DeviceCMYK according to the options specified in the Working Spaces menu. All Working Spaces must be specified.

Document Rendering Intent Choose a method to map colors between color spaces. The result of any particular method depends on the profiles of the color spaces. For example, some profiles produce identical results with different methods.

Acrobat shares four rendering intents (Perceptual, Saturation, Relative Colorimetric, and Absolute Colorimetric) with other Creative Suite applications.

Acrobat also includes a rendering intent called Preserve, which indicates that the intent is specified in the output device rather than in the PDF. In many output devices, Relative Colorimetric is the default intent.

Note: In all cases, intents may be ignored or overridden by color management operations that occur subsequent to the creation of the PDF file.

Working Spaces For all Color Management Policies values other than Leave Color Unchanged, choose a working space to specify which ICC profiles are used for defining and calibrating the grayscale, RGB, and CMYK color spaces in distilled PDFs.

Gray Choose a profile to define the color space of all grayscale images in files. The default ICC profile for gray images is Adobe Gray 20% Dot Gain. Choose None to prevent grayscale images from being converted.

RGB Choose a profile to define the color space of all RGB images in files. The default, sRGB IEC61966-2.1, is recognized by many output devices. Choose None to prevent RGB images from being converted.

CMYK Choose a profile to define the color space of all CMYK images in files. The default is U.S. Web Coated (SWOP) v2. Choose None to prevent CMYK images from being converted.

Note: Choosing None for all three working spaces has the same effect as selecting the option Leave Color Unchanged.

You can add ICC profiles (such as ones provided by your print service bureau) by placing them in the ICCProfiles folder in the Common folder, the Windows\System\Color folder (Windows), or the System Folder/ColorSync folder (Mac OS).

Preserve CMYK Values For Calibrated CMYK Color Spaces When selected, device-independent CMYK values are treated as devicedependent (DeviceCMYK) values, device-independent color spaces are discarded, and PDF/X-1a files use the Convert All Colors To CMYK value. When deselected, device-independent color spaces convert to CMYK, provided that Color Management Policies is set to Convert All Colors To CMYK.

Preserve Under Color Removal And Black Generation Retains these settings if they exist in the PostScript file. Black generation calculates the amount of black to use when reproducing a color. Undercolor removal (UCR) reduces cyan, magenta, and yellow to compensate for black generation. Because UCR uses less ink, it’s suitable for uncoated stock.

When Transfer Functions Are Found Specifies how to handle transfer functions in PDFs. Transfer functions are used for artistic effect and to correct for the characteristics of a specific output device.

Remove Deletes any applied transfer functions. Applied transfer functions should be removed, unless the PDF is to be output to the same device that the source PostScript file was created for.

Preserve Retains the transfer functions traditionally used to compensate for dot gain or dot loss that may occur when an image is transferred to film. Dot gain or loss occurs when the ink dots that make up a printed image are larger or smaller than in the halftone

screen.

Apply Applies the transfer function, changing the colors in the file but doesn’t keep it. This method is useful for creating color effects in a file.

Preserve Halftone Information Retains any halftone information in files. Halftone information is intended for use with a particular output device.

Advanced panel options

Advanced options specify which Document Structuring Conventions (DSC) comments to keep in a PDF and how to set other options that affect the conversion from PostScript. In a PostScript file, DSC comments contain information about the file (such as the originating application, the creation date, and the page orientation) and provide structure for page descriptions in the file (such as beginning and ending statements for a prologue section). DSC comments can be useful when your document is going to print or press.

For more information, see the documents on the Adobe PDF Technology Center at www.adobe.com/go/learn_acr_pdftechnology_en (PDF, English only).

Note: The ASCII Format option has been removed from Distiller, but is still available as a Distiller parameter.

Allow PostScript File To Override Adobe PDF Settings Uses settings stored in a PostScript file rather than the current PDF settings file. For more information about customizing PDF settings, see the SDK information on the Acrobat Developer Center at

www.adobe.com/go/learn_acr_devcenter_en (PDF, English only).

Allow PostScript XObjects PostScript XObjects store fragments of PostScript code to be used when a PDF is printed on a PostScript printer. Use only in controlled workflows where there is no other option. Available when the Standard or Smallest File Size is selected from the Default Settings menu.

Convert Gradients To Smooth Shades Converts blends to smooth shades for Acrobat 4.0 and later, improving quality and reducing file size of PDFs. Distiller converts gradients from Adobe Illustrator, Adobe InDesign, Adobe FreeHand®, CorelDraw, QuarkXPress, and Microsoft PowerPoint.

Convert Smooth Lines To Curves Reduces the amount of control points used to build curves in CAD drawings, which results in smaller PDFs and faster onscreen rendering.

Preserve Level 2 Copypage Semantics Uses the copypage operator defined in PostScript Level 2 rather than in Language Level 3 PostScript. If you have a PostScript file and select this option, a copypage operator copies the page. If this option is not selected, the equivalent of a showpage operation is executed, except that the graphics state is not reinitialized.

Preserve Overprint Settings Retains any overprint settings in files being converted to PDF. Overprint settings create color by printing one ink on top of another ink.

Overprinting Default Is Nonzero Overprinting Prevents overprinted objects with zero CMYK values from knocking out CMYK objects beneath them.

Save Adobe PDF Settings Inside PDF File Embeds the settings file (.joboptions) used to create the PDF as an attachment. (To view the settings file, choose View > Show/Hide > Navigation Panes > Attachments in Acrobat.)

Save Original JPEG Image In PDF If Possible Processes compressed JPEG images (images that are already compressed using DCT encoding) without recompressing them. When deselected, performance improves because only decompression, not recompression, occurs.

Save Portable Job Ticket Inside PDF File Preserves a PostScript job ticket in a PDF. Job tickets describe the PostScript file and can be used later in a workflow or for printing the PDF.

Use Prologue.ps and Epilogue.ps Sends a prologue and epilogue file with each job. These files can be used to add custom PostScript code that you want to have executed at the beginning or end of every PostScript job being converted.

Sample Prologue.ps and Epilogue.ps files are located in (Windows) /Documents and Settings/All Users/Application Data/Adobe/ Adobe PDF/Distiller/Data, (Vista) /Users/All Users/Adobe/Adobe PDF/Distiller/Data, (Windows 7) /Users/[Username]/AppData/Roaming/Adobe/Adobe PDF/Distiller/Data or (Mac OS)/Library/Application Support/Adobe/Adobe PDF/Distiller/Data.

In Windows Explorer, the Application Data folder is typically hidden; to make it visible, choose Tools > Folder Options , click the View tab, and select Show Hidden Files And Folders. For Windows 7, Start > Control Panel > Folder Options > View > Show Hidden Files, Folders, and Drives. Or, you can type the path into the Address text box.

Note: In Acrobat Standard, Distiller processes prologue and epilogue files only if both files are present and located properly. The two files must be used together. Note: In Acrobat Pro, Distiller processes prologue and epilogue files only if both files are present and located properly. The two files must be used together. If the prologue and epilogue files are at the same level as the In and Out folders of a watched folder, they are used instead of the ones in the Distiller folder.

Process DSC Comments Maintains DSC information from a PostScript file.

Log DSC Warnings Displays warning messages about problematic DSC comments during processing and adds them to a log file. Preserve EPS Information From DSC Retains information for an EPS file, such as the originating application and creation date. Preserve OPI Comments Retains information needed to replace a For Placement Only (FPO) image or comment with the high-resolution

image located on servers that support Open Prepress Interface (OPI) versions 1.3 and 2.0. For more information, see the OPI 2.0 specification at www.adobe.com/go/learn_acr_opi2spec_en (PDF, English only).

Preserve Document Information From DSC Retains document properties, such as the title, creation date, and time, in the PDF. Resize Page And Center Artwork For EPS Files Centers an EPS image and resizes the page to fit closely around the image. If

deselected, the page is sized and centered based on the upper left corner of the upper left object and lower right corner of the lower right object on the page. This option applies only to jobs that consist of a single EPS file.

Standards panel options

By using Standards options, you can check document content in the PostScript file to make sure it meets standard PDF/X1-a, PDF/X-3, or PDF/A criteria before creating the PDF. For PDF/X-compliant files, you can also require that the PostScript file meet additional criteria by selecting options in the Standards panel. The availability of options depends on the standard you select. You can also create a PDF/X file from a compliant PDF by using the Preflight feature in Acrobat.

PDF/X-compliant Complies with the PDF/X standard for high-resolution print production.

Note: PDFMaker, the conversion method used to convert Microsoft Word and other application files to PDF, does not create PDF/X-compliant files.

PDF/A-compliant Complies with the PDF/A standard for archival documents.

Note: If you set up a watched folder for creating PDF/A-compliant files in Acrobat Pro, do not add security to the folder. The PDF/A standard does not allow encryption.

Compliance Standard Produces a report that indicates whether the file complies with the standard you select, and if not, what problems were encountered. The .log file appears at the bottom of the dialog box.

Note: PDFs that complied with both PDF/X-1a and PDF/X-3 standards in Acrobat 6.0 default to PDF/X -1a in Acrobat XI.

When Not Compliant Specifies whether to create the PDF if the PostScript file does not comply with the requirements of the standard.

Continue Creates a PDF even if the PostScript file does not meet the requirements of the standard, and notes these problems in the

report.

Cancel Job Creates a PDF only if the PostScript file meets the requirements of the standard, and is otherwise valid.

Report As Error (Acrobat Pro) Flags the PostScript file as noncompliant if one of the reporting options is selected and a trim box or art box is

missing from any page. Set TrimBox To MediaBox With Offsets (Acrobat Pro) Computes values for the trim box based on the offsets for the media box of respective

pages if neither the trim box nor art box is specified. The trim box is always as small as or smaller than the enclosing media box.

Set BleedBox To MediaBox (Acrobat Pro) Uses the media box values for the bleed box if the bleed box is not specified. Set BleedBox To TrimBox With Offsets (Acrobat Pro) Computes values for the bleed box based on the offsets for the trim box of respective

pages if the bleed box is not specified. The bleed box is always as large as or larger than the enclosed trim box. This option uses the units specified on the General panel of the Adobe PDF Settings dialog box.

Output Intent Profile Name ( Acrobat Pro) Indicates the characterized printing condition for which the document has been prepared, and is required for PDF/X compliance. If a document doesn’t specify an output intent profile name, Distiller uses the selected value from this menu. If your workflow requires that the document specify the output intent, choose None.

Output Condition Identifier (Acrobat Pro) Indicates the reference name that is specified by the registry of the output intent profile name. For more information, click the question mark next to the option.

Output Condition (Acrobat Pro) Describes the intended printing condition. This entry can be useful for the intended receiver of the PDF. For more information, click the question mark next to the option.

Registry Name (URL) (Acrobat Pro) Indicates the web address for finding more information about the output intent profile. The URL is automatically entered for ICC registry names. The registry name is optional, but recommended. For more information, click the question mark next to the option.

Trapped (Acrobat Pro) Indicates the state of trapping in the document. PDF/X compliance requires a value of True or False. If the document does not specify the trapped state, the value provided here is used. If your workflow requires that the document specify the trapped state, choose Leave Undefined.

PDF compatibility levels

When you create PDFs, you need to decide which PDF version to use. You can change the PDF version by switching to a different preset or choosing a compatibility option when you save as PDF or edit a PDF preset.

Generally speaking, unless there’s a specific need for backward compatibility, you should use the most recent version (in this case version 1.7). The latest version will include all the newest features and functionality. However, if you’re creating documents that will be distributed widely, consider choosing Acrobat 5.0 (PDF 1.4) or Acrobat 6.0 (PDF 1.5) to ensure that all users can view and print the document.

The following table compares some of the functionality in PDFs created using the different compatibility settings.

Note: Acrobat 8.0 and 9.0 also use PDF 1.7.

Acrobat 3.0 (PDF 1.3) Acrobat 5.0 (PDF 1.4) Acrobat 6.0 (PDF 1.5) Acrobat 7.0 (PDF 1.6) and

PDFs can be opened with Acrobat 3.0 and Acrobat Reader 3.0 and later.

Cannot contain artwork that uses live transparency effects.

PDFs can be opened with Acrobat 3.0 and Acrobat Reader 3.0 and later. However, features specific to later versions may be lost or not viewable.

Supports the use of live transparency in artwork. (The

Most PDFs can be opened with Acrobat 4.0 and Acrobat Reader 4.0 and later. However, features specific to later versions may be lost or not viewable.

Supports the use of live transparency in artwork. (The

Acrobat X (PDF 1.7)

Most PDFs can be opened with Acrobat 4.0 and Acrobat Reader 4.0 and later. However, features specific to later versions may be lost or not viewable.

Supports the use of live transparency in artwork. (The

To the top

Any transparency must be

flattened prior to converting to

Acrobat Distiller feature

PDF 1.3.

Layers are not supported. Layers are not supported. Preserves layers when

flattens transparency.)

creating PDFs from applications that support the generation of layered PDF documents, such as Illustrator CS and later or InDesign CS and later.

flattens transparency.)

Preserves layers when creating PDFs from applications that support the generation of layered PDF documents, such as Illustrator CS and later or InDesign CS and later.

DeviceN color space with 8 colorants is supported.

Multibyte fonts can be embedded. (Distiller converts the fonts when embedding.)

40-bit RC4 security supported. 128-bit RC4 security

Share custom PDF settings

You can save and reuse your own Adobe PDF preset definitions. You can also share a custom preset by sending a copy of the resulting file to other users. Those users can then add it to the Distiller applications installed on their own computers.

PDF settings files have the extension .joboptions. Custom preset files are stored in the following locations.

(Windows XP) Documents and Settings/[username]/Application Data/Adobe/Adobe PDF/Settings (Vista/Windows 7) Users/User/AppData/Roaming/Adobe/Adobe PDF/Settings (Acrobat Pro for Mac OS) User/[username]/Library/Application Support/Adobe/Adobe PDF/Settings

To add a custom PDF settings file to the menu, do one of the following:

Drag the .joboptions file onto the Distiller window. In Acrobat Distiller , choose Settings >Add Adobe PDF Settings, browse to the copied .joboptions file, select it, and click Open.

The settings file appears as the selected option in the Default Settings menu.

DeviceN color space with 8 colorants is supported.

Multibyte fonts can be embedded.

supported.

DeviceN color space with up to 31 colorants is supported.

Multibyte fonts can be embedded.

128-bit RC4 security supported.

DeviceN color space with up to 31 colorants is supported.

Multibyte fonts can be embedded.

128-bit RC4 and 128-bit AES (Advanced Encryption Standard) security supported.

To the top

Compressing and downsampling images

When converting PostScript files to PDF, you can compress vector objects (such as text and line art) and compress and downsample images. Line art is described with a mathematical equation and is usually created with a drawing program such as Adobe Illustrator. Images—whether color, monochrome, or grayscale—are described as pixels and are created with applications like Adobe Photoshop or by scanning. Monochrome images include most black-and -white illustrations made by paint programs and any images scanned with an image depth of 1 bit.

When you downsample (or decrease the number of pixels), information is deleted from the image. With Distiller, you specify an interpolation method—average downsampling, bicubic downsampling, or subsampling—to determine how pixels are deleted. Depending on the settings you choose, compression and downsampling can significantly reduce the size of a PDF with little or no loss of detail and precision.

When Distiller processes a file, it normally applies the compression settings to images throughout the file. However, you can assign different compression and downsampling methods to individual images.

Varying the compression and downsampling methods within a PDF

Before you create a PDF, you can take various approaches to applying different compression and downsampling options to the individual images that will go into that PDF:

Use Adobe Photoshop to resample and compress existing image files before using Distiller. When you are ready to create the PDF in Distiller, be careful to deselect the compression and downsampling or subsampling options.

Create separate PostScript files for each part of the document that you want to process differently, and use different compression options to distill each part. Then use Distiller to merge the files into a single PDF.

When you create color, grayscale, and monochrome images in an art application (such as Adobe Photoshop), select the compression and downsampling settings that you want when you save each image from within that application.

Insert Distiller parameters before images in a PostScript file. You can use this technique to process every image in a document differently.

To the top

This technique is the most difficult, because it requires knowledge of PostScript programming. For more information on using parameters, see

the SDK documentation on the Acrobat Developer Center at www.adobe.com/go/learn_acr_devcenter_en (English only).

Note: To apply the inserted Distiller parameters, select Allow PostScript File To Override Adobe PDF Settings on the Advanced panel of the Adobe PDF Settings dialog box in Distiller. This option overrides settings you selected in the Adobe PDF dialog box.

Compression methods

Distiller applies ZIP compression to text and line art, ZIP or JPEG compression to color and grayscale images, and ZIP, CCITT Group 3 or 4, or Run Length compression to monochrome images.

To the top

Suitable compression methods for different art types A. ZIP B. JPEG C. CCITT D. Run Length

You can choose from the following compression methods: ZIP Works well on images with large areas of single colors or repeating patterns, and for black-and-white images that contain repeating patterns.

Acrobat supports only 8-bit ZIP compression, which is lossless; that is, data is not removed to reduce file size, so image quality is not affected.

Note: Adobe implementation of the ZIP filter is derived from the zlib package of Jean-loup Gailly and Mark Adler, whose generous assistance we gratefully acknowledge.

JPEG Suitable for grayscale or color images, such as continuous-tone photographs. JPEG is lossy, which means that it removes image data and may reduce image quality; however, it attempts to reduce file size with the minimum loss of information. Because JPEG compression eliminates data, it can achieve much smaller file sizes than ZIP compression.

CCITT Available only for monochrome bitmap images. CCITT (Consultative Committee on International Telegraphy and Telephony) compression is appropriate for black-and-white images and any images scanned with an image depth of 1 bit. Group 4 is a general-purpose method that produces good compression for most monochrome images. Group 3, used by most fax machines, compresses monochrome images one row at a time.

Run Length Produces the best results for images that contain large areas of solid white or black. More Help topics

Legal Notices | Online Privacy Policy

Converting web pages to PDF

Web pages and PDFs Convert web pages to PDF in Internet Explorer, Google Chrome, and Firefox (Windows) Convert web pages to PDF in Acrobat Change web page conversion options Web page conversion options

Web pages and PDFs

The core of a web page is a file written in Hypertext Markup Language (HTML). Typically, the HTML file includes associations with other files that either appear on the web page or govern how it looks or works.

When you convert a web page to PDF, the HTML file and all associated files—such as JPEG images, Adobe FLA files, cascading style sheets, text files, image maps, and forms—are included in the conversion process.

The resulting PDF behaves much like the original web page. For example, the images, links, image maps, and most media files appear and function normally within the PDF. (Animated GIF files appear as still images, showing the last frame of the animation.)

Also, the PDF functions like any other PDF. For example, you can navigate through the file by scrolling or using bookmarks; users can add comments to it; you can add security, form fields, and other features that enhance it.

In preparing to convert web pages to PDF, consider the following factors, which affect how you approach the conversion process:

How much do you want to convert? If you want to convert only selected areas of the currently open web page, use PDFMaker from within Internet Explorer. If you want to convert

several levels or all of a multipage website to PDF, work within Acrobat. Do you want to create a new PDF from the web pages or to append the converted pages to an existing PDF? You can do both in either Acrobat or Internet Explorer , but you choose different buttons or commands to accomplish these things.

Note: To convert Chinese, Japanese, and Korean (CJK) language web pages to PDF on a Roman (Western) system in Windows, you must have installed the CJK language support files while installing Acrobat. Also, it is preferable to select an appropriate encoding from the HTML conversion settings.

Convert web pages to PDF in Internet Explorer, Google Chrome, and Firefox (Windows)

Acrobat installs an Adobe PDF toolbar in Internet Explorer (version 7.0 or later), Google Chrome, and Firefox (version 3.5 or later). Using the commands on this toolbar, you can convert the currently displayed web page to PDF in various ways. For example, you can convert the entire web page or selected areas of it. Or, you can create a PDF or append the converted web page to an existing PDF. The toolbar has additional commands that initiate further actions after conversion, such as attaching the new PDF to a new email message or printing it.

To the top

A menu on the PDF toolbar provides easy conversion and print capabilities.

See the video Creating PDF Files from a Web Browser for additional information.

Convert a web page to PDF

To convert a webpage to PDF, do the following:

1. Go to the web page. For Windows, use Internet Explorer, Firefox, or Chrome. For Mac, use Firefox.

2. Using the Convert menu on the Adobe PDF toolbar, do one of the following:

unresponsive, and can even use up available hard drive space and memory, causing a system crash. It’s a good idea to begin by

To create a PDF from the currently open web page, choose Convert Web Page To PDF. Then select a location, type a filename, and click Save.

To add a PDF of the currently open web page to another PDF, choose Add Web Page To Existing PDF. Then locate and select the existing PDF, and click Save.

(Internet Explorer and Firefox only) To create and print a PDF from the currently open web page, choose Print Web Page . When the conversion is complete and the Print dialog box opens, specify options and click OK.

(Internet Explorer and Firefox only) To create a PDF from the currently open web page and attach it to a blank email message, choose Convert Web Page And Email. Then specify a location and filename for the PDF, and click Save. Type the appropriate information in the email message that opens after the conversion is complete.

For any of these options, to open the output PDF after conversion, select View Adobe PDF Results.

Note: The Adobe Create PDF icon gets added to the supported browsers when you install Acrobat. If you’re unable to see the Create PDF icon, do the following:

In Internet Explorer, choose View > Toolbars > Adobe PDF In Firefox, choose Firefox > Add Ons > Extensions, and then enable Adobe Acrobat - Create PDF In Google Chrome, choose Customize menu > Settings and then click Extensions from the left pane. Enable Adobe Acrobat - Create PDF

extension.

Convert part of a web page to PDF (Internet Explorer and Firefox)

1. Drag the pointer to select text and images on a web page.

2. Right-click on the selected content and choose one of the following: To create a new PDF, choose Convert To Adobe PDF (Internet Explorer) or Convert Selection to Adobe PDF (Firefox). Then select a

name and location for the PDF. To append the selected content to another PDF, choose Append To Existing PDF(Internet Explorer) or Append Selection to Existing

PDF (Firefox). Then locate and select the PDF to which the selection will be added.

Convert selected areas in a web page to PDF (Internet Explorer only)

You can use the Select option to select specific areas on a web page to convert. You can use this option to convert meaningful content on a web page and omit unwanted content, such as advertisements.

1. On the Adobe PDF toolbar, click Select

2. As you move the pointer around the web page, a red dotted line indicates areas of the web page that you can select. Click the areas to

convert. Selected areas appear in blue boxes. To deselect an area, click it again.

3. Proceed with conversion as usual.

4. To deselect all areas and exit Select mode, click Select again.

Convert a linked web page to PDF

In the open web page, right-click the linked text and choose one of the following:

To add the linked web page to an existing PDF, choose Append Link Target To Existing PDF. Then locate and select the existing PDF, and click Save.

To convert the linked web page to a new PDF, choose Convert Link Target To Adobe PDF.

Note: The right-click menu also includes the options Append To Existing PDF and Convert To Adobe PDF. If you select either of these options, the currently open web page, not the selected link, is converted.

Convert web pages to PDF in Acrobat

Although you can convert an open web page to PDF from Internet Explorer, Google Chrome, or Firefox, you get additional options when you run the conversion from Acrobat. For example, you can include an entire website in the PDF or just some levels of a website.

To the top

Convert a web page to PDF

1. Choose File > Create > PDF from Web Page.

2. Enter the complete path to the web page, or click Browse and locate an HTML file.

3. To change the number of levels in the website to convert, expand Capture Multiple Levels. Enter the number of levels to include, or select

Get Entire Site to include all levels from the website.

Note: Some websites have hundreds or even thousands of pages. Converting a large website can make your system slow and

downloading one level of pages and then go through them to find particular links to download.

4. If Get Only N Level(s) is selected, select one or both of the following options:

Stay On Same Path Downloads only web pages subordinate to the specified URL. Stay On Same Server Downloads only web pages stored on the same server.

5. Click Settings, change the selected options in the Web Page Conversion Settings dialog box as needed, and click OK.

6. Click Create.

Note: You can view PDF pages while they are downloading; however, you cannot modify a page until the download process is complete.

7. If you closed the Download Status dialog box, choose Tools > Document Processing > Web Capture > Bring Status Dialogs To Foreground

to see the dialog box again.

You do not need to wait for the conversion to complete before adding more requests. While a conversion is in progress, you can convert another page to PDF and that gets added to the queue. The number of requests in the queue are indicated by the Pending Conversions field in the Download Status dialog box.

Add an unlinked web page to an existing PDF

Use this procedure to append pages to a writable PDF. If the original PDF is read-only, the result will be a new PDF rather than new pages in the existing PDF.

1. Open the existing PDF in Acrobat (the PDF to which you want to append a web page).

2. Choose Tools > Document Processing > Web Capture > Add To PDF From Web Page.

3. Enter the URL to the web page you want to append and select options, as described for converting web pages to PDF, and then click

Create.

Add a linked web page to an existing PDF

1. Open the previously converted PDF in Acrobat. If necessary, scroll to the page containing links to the pages you want to add.

2. Do one of the following: Right-click the web link, and choose Append To Document. Choose Tools > Document Processing > Web Capture > View Web Links. The dialog box lists all the links on the current page or on the

tagged bookmark’s pages. Select the linked pages to add. Click Properties to set the download options, as needed, and then click Download.

Choose Tools > Document Processing > Web Capture >Append All Links On Page.

Note: After pages have been converted, links to these pages change to internal links, and clicking a link takes you to the PDF page, rather than to the original HTML page on the web.

Convert a linked web page to a new PDF

1. Open the previously converted PDF in Acrobat. If necessary, scroll to the page containing a web link you want to convert.

2. Right-click the web link, and choose Open Weblink As New Document.

Note: In Windows, you can also convert a linked page from a web page displayed in Internet Explorer, Google Chrome, or Firefox, using a similar right-click command.

Copy the URL of a web link

Use this procedure to copy the path for a web link to the clipboard, to use it for other purposes.

1. Open the previously converted PDF in Acrobat. If necessary, scroll to the page containing links to the pages you want to copy.

2. Right-click the web link and choose Copy Link Location.

Change web page conversion options

The settings for converting web pages to PDF apply to the conversion process. The settings changes do not affect existing PDFs.

1. Do one of the following: From Internet Explorer, Google Chrome, or Firefox, in the Adobe PDF toolbar, choose Convert > Preferences. From Acrobat, choose File > Create > PDF from Web Page , and then click Settings.

2. On the General tab, select options under Conversion Settings and PDF Settings, as needed. Click the Settings button to see additional

options for the selected File Type.

3. On the Page Layout tab, select options for page size, orientation, and scaling, as needed.

To the top

Web page conversion options

The Web Page Conversion Settings dialog box is available from within Internet Explorer, Google Chrome, Firefox, and Acrobat.

General tab

Conversion Settings Specifies the conversion settings for HTML and Text. Choose a file type and click Settings to select the font properties and

other characteristics. Create Bookmarks Creates a tagged bookmark for each converted web page using the page title (HTML Title element) as the bookmark name. If

the page has no title, the URL is used as the bookmark name. Create PDF Tags Stores a structure in the PDF that corresponds to the HTML structure of the web pages. This structure lets you create tagged

bookmarks for paragraphs, list elements, and other items that use HTML elements. Place Headers And Footers On New Page Places a header and footer on every page. Headers show the web page title, or if no title is available,

the web page URL or file path. Footers show the web page URL or file path, and the date and time of the download.

Page Layout tab

The Page Layout options specify a selection of page sizes and options for width, height, margin measurements, and page orientation. The Scaling options are as follows: Scale Wide Contents To Fit Page Rescales the contents of a page, if necessary, to fit the width of the page. If this option is not selected, the

paper size adjusts to fit the contents of the page, if necessary. Switch To Landscape If Scaled Smaller Than Changes the page orientation to landscape if the new version of a page is less than the specified

percentage of the original size. Available only if you selected portrait orientation.

HTML Conversion Settings

This dialog box opens when you select HTML on the General tab of the Web Page Conversion Settings dialog box and then click the Settings button.

Default Encoding Lets you specify the following options:

Default Encoding Sets the input encoding of the file text from a menu of operating systems and alphabets. Always Ignores any encoding that is specified in the HTML source file and uses the selection shown in the Default Encoding option. When Page Doesn’t Specify Encoding Uses the selection shown in the Default Encoding option only if the HTML source file does not

specify a type of encoding.

Language Specific Font Settings Use these settings to change the language script, body text typeface, and base typeface size. Default Colors Sets the default colors for text, page backgrounds, and web links. Click the color button to open a palette and select the color. To

use these colors in the PDF, select Force These Settings For All Pages. When this option is unselected, the default colors are applied only for pages that don't have a specified color scheme.

Multimedia Content Determines whether to disable multimedia capture, embed multimedia files when possible, or link to multimedia (such as SWF files) by URL.

Retain Page Background Specifies whether to display colors and tiled images in page backgrounds and colors in table cells. If options are deselected, converted web pages sometimes look different than they do in a web browser, but are easier to read when printed.

Convert Images Includes images in the conversion to PDF. Underline Links Underlines textual web links on the pages. Expand Scrollable Blocks Expands scrollable blocks to include complete information on the converted PDF.

Text Settings

Input Encoding Sets the input encoding of the text for a file. Language Specific Font Settings Use these settings to change the language script, body text typeface, and base typeface size. Default Colors Sets the default colors for text and page backgrounds. Click the color button to open a palette, and select the color. Wrap Lines At Margin Inserts a soft return when the text reaches the edge of the text area on the page.

Legal Notices | Online Privacy Policy

Creating PDFs with Acrobat Distiller

Acrobat Distiller overview Manage the conversion queue Distiller preferences Guidelines for creating PostScript files About watched folders (Acrobat Pro) Set watched folders (Acrobat Pro)

Acrobat Distiller overview

In Acrobat Distiller , you can select settings used to convert documents to PDFs, security options, and font information. You also use the Acrobat Distiller window to monitor the jobs you’ve lined up for PDF conversion.

To the top

Acrobat Distiller main window (Windows) A. Menus B. Adobe PDF settings files C. Files in job queue D. Failed job E. Context menu F. Status window

To convert PostScript files automatically in Acrobat Pro, set up a watched folder in Distiller.

To start Acrobat Distiller from Acrobat Pro, choose Tools > Print Production >Acrobat Distiller . To start Acrobat Distiller in Acrobat Standard, choose Adobe Acrobat Distiller X from the Start menu.

Manage the conversion queue

Distiller lets you queue PostScript files that you create in authoring applications and then monitor them throughout the PDF conversion process.

To the top

Queue a PostScript file

1. In Distiller, select an Adobe PDF settings file from the Default Settings pop-up menu.

2. (Optional) Choose Settings > Security and select an encryption level.

3. Open the PostScript file and start the conversion process, using either method:

Choose File > Open, select a PostScript file, and click Open. Drag one or more PostScript files from the desktop to the Acrobat Distiller window.

Click Pause before doing step 3 if you want to review the queue before Distiller starts converting the files.

Change the queue during processing

Do any of the following:

To temporarily stop processing the current job, click Pause. To resume processing the current job, click Resume. To delete files from the queue, click Cancel Job. Cancel Job deletes all files from the queue that are not yet successfully completed. Or

(Windows only), select and right-click individual files in the job queue and choose Cancel Job (s) to delete only those files. (Windows only) To open the folder where the selected files are, right-click the job queue and choose Explore. (Windows only) To open the selected PDF in Acrobat, a browser, or Reader, right-click the job queue and choose View. Or, double -click the

PDF to open it in Acrobat.

Save a history of the job queue (Windows)

Right-click the job queue, and choose Save List.

Distiller saves and opens the history as a PDF.

Clear the queue

Remove all paused and successfully converted files from the list:

(Windows) Right -click the job queue, and choose Clear History. (Mac OS) Click the Clear List button above the queue.

Distiller preferences

The Distiller preferences control global Distiller settings. You set Distiller preferences by choosing File > Preferences (Windows) or Distiller > Preferences (Mac OS).

Notify When Watched Folders Are Unavailable (Acrobat Pro) Returns a message if a watched folder becomes unavailable or can’t be found. (Windows) Notify When Windows TEMP Folder Is Nearly Full Warns you if available hard disk space is less than 1 MB. Required hard disk

space is often double the size of the PostScript file being processed.

Ask For PDF File Destination Lets you specify the name and location for files when using drag-and-drop or the Print command. Ask To Replace Existing PDF File Warns you if you are about to overwrite an existing PDF. View PDF When Using Distiller Automatically opens the converted PDF. Delete Log Files For Successful Jobs Creates a log file (named messages.log) only if there are messages from interpreting the PostScript file or

if a PostScript error occurs. (Log files for failed jobs are always created.)

Guidelines for creating PostScript files

If you want to fine-tune the creation of the PDF with Distiller parameters or pdfmark operators, first create a PostScript file and then convert that file to PDF. For more information about the Adobe Acrobat XI SDK, see the Acrobat Developer Center at www.adobe.com/go/learn_acr_devcenter_en (English only).

In authoring applications such as Adobe InDesign, use the Print command with the Adobe PDF printer to convert a file to PostScript. The Print dialog boxes can vary from application to application. For instructions on creating a PostScript file from your specific application, see the application documentation.

Keep in mind the following guidelines when creating PostScript files:

Use PostScript Language Level 3 whenever possible to take advantage of the most advanced features of PostScript. Use the Adobe PDF printer as your PostScript printer. (Windows) Send the fonts used in the document. Give a PostScript file the same name as the original document, but with the extension .ps. (Some applications use a .prn extension instead.) Use color and custom page sizes that are available with the Acrobat Distiller PPD file. Other PPD files may cause inappropriate colors, fonts,

or page sizes in the PDF. Send PostScript files as 8-bit binary data when using FTP to transfer the files between computers, especially if the platforms are different.

This action prevents converting line feeds to carriage returns or vice versa.

To the top

About watched folders (Acrobat Pro)

You can configure Distiller to look for PostScript files in certain folders called watched folders. Distiller can monitor up to 100 watched folders. When Distiller finds a PostScript file located in the In folder of a watched folder, it converts the file to PDF and then moves the PDF (and usually the PostScript file and any associated log file) to the Out folder. A watched folder can have its own Adobe PDF settings and security settings that apply to all files processed from that folder. Security settings for a watched folder take priority over the security settings for Distiller. For example, Distiller does not convert a PostScript file in a watched folder if the file is marked with read-only permission.

(Windows) Settings and preferences are unique to each user. On a non- NT File System (NTFS), custom settings files stored in this settings folder are read- and write-accessible by every user on the system. On an NTFS, only files created by respective users are read- and write-accessible. Settings files created by other users are read-only. (The default settings files installed with Adobe Acrobat Distiller are Read Only and Hidden.)

(Mac OS) Each user’s settings and preferences for Distiller are normally not accessible to any other user. To share a watched folder with other users, the creator of the folder must set the appropriate permissions for the In and Out folders. Sharing enables other users to copy files to the In folder and get files from the Out folder. The creator must be logged into the system and have Distiller running. The other users must log in remotely to open the live watched folder and have their files processed.

Important: You can’t set up watched folders as a network service for other users. Every user who creates PDFs must have an Acrobat Pro license.

To the top

Set watched folders (Acrobat Pro)

1. In Acrobat Distiller, choose Settings > Watched Folders.

2. Click Add Folder, and select the target folder. Distiller automatically puts an In folder and an Out folder in the target folder. You can place In

and Out folders at any level of a disk drive.

3. To define security options for a folder, select the folder and click Edit Security. Click OK to return to the Watched Folders dialog box.

Note: A security icon is prepended to any folder name for which security is set. To return a folder to the original options selected in the Distiller window, select the folder, and click Clear Security.

4. Set Adobe PDF conversion settings for the folders: To edit the Adobe PDF settings to be applied to a folder, select the folder, click Edit Settings, and edit the Adobe PDF settings. Click OK

to save it to the watched folder as folder.joboptions. To use a different set of Adobe PDF settings, select the folder and click Load Settings . Use any settings that you have defined, named,

and saved, and then click OK.

5. Set options to manage the processing of files: Enter a number of seconds to specify how often to check the folders. You can enter up to 9999. (For example, 120 equals 2 minutes,

and 9999 equals about 2-3/4 hours.) Choose what to do with a PostScript file after it has been processed. The file can be moved to the Out folder along with the PDF file or

deleted. Any log file is also automatically copied to the Out folder. To delete PDFs after a certain period of time, enter a number of days, up to 999. This option also deletes PostScript and log files, if you

have chosen to delete them.

6. If you want to remove a folder, select the folder and click Remove Folder. Make sure that Distiller has finished processing all the files in the

folder before you remove it.

Note: When you remove a watched folder, Distiller does not delete the In and Out folders, their contents, or the folder.joboptions file. You can delete these manually when appropriate.

More Help topics

To the top

Legal Notices | Online Privacy Policy

Overview of PDF creation

What’s the best way to create a PDF? PDF creation methods by file type Balancing PDF file size and quality

What’s the best way to create a PDF?

You create a PDF by converting other documents and resources to Portable Document Format. You can usually choose from several PDF creation methods, depending on the type of file you start with and your requirements for the PDF.

You can create PDFs from documents printed on paper, Microsoft Word documents, InDesign® files, and digital images, to name just a few examples. Different types of sources have different tools available for PDF conversion. In many applications, you can create PDFs by selecting the Adobe PDF printer in the Print dialog box.

If a file is open in its authoring application (such as a spreadsheet that is open in Microsoft Excel), you can usually convert the file to PDF without opening Adobe® Acrobat® XI. Similarly, if Acrobat is already open, you don’t have to open the authoring application to convert a file to PDF.

Every PDF strikes a balance between efficiency (small file size) and quality (such as resolution and color). When that balance is critical to your task, you’ll want to use a method that includes access to various conversion options.

For example, you can drag files to the Acrobat icon to create PDFs. In this case, Acrobat applies the most recently used conversion settings without providing access to those settings. If you want more control over the process, you’ll want to use another method.

To the top

Additional resources

Adobe PDF in Creative Workflows: www.adobe.com/designcenter/creativesuite/articles/cs3ip_pdfworkflows.pdf. Acrobat user community forums: acrobatusers.com/forum/pdf-creation.

PDF creation methods by file type

Refer to the following lists to determine the methods available for the different types of files.

To the top

Most files

These methods can be used for documents and images in almost all file formats.

Create menu Within Acrobat, by choosing PDF from File. Adobe PDF printer Within most applications, in the Print dialog box. Drag and drop On the desktop or from a folder. Context menu On the desktop or in a folder, by right-clicking.

Paper documents

Requires a scanner and a hard copy of the document.

Create menu Within Acrobat, by choosing PDF from Scanner. Or, for previously scanned paper documents, by choosing PDF from File.

Microsoft Office documents

PDFMaker (Windows only) Within the authoring application, in the Acrobat PDFMaker toolbar and on the Adobe PDF menu. For Microsoft Office

2007 or later applications, in the Acrobat or Adobe PDF ribbon.

Save AsAdobe PDF ( Mac OS ) Within the authoring application, choose File > Print > PDF > Adobe PDF. Adobe PDF printer (Windows only) Within the authoring application, in the Print dialog box. Drag and drop On the desktop or from a folder. Context menu (Windows only) On the desktop or in a folder, by right- clicking.

Email messages

PDFMaker (Windows only) Within Microsoft Outlook or Lotus Notes, by clicking Acrobat PDFMaker toolbar buttons. Or by choosing commands in

the Adobe PDF menu (Outlook) or the Actions menu (Lotus Notes).

Adobe PDF printer (Windows only) Within the email application, in the Print dialog box. Creates a PDF (not a PDF Portfolio). Context menu (Outlook 2007 or later) On an email folder or selection of messages, by right-clicking.

Web pages

Create menu Within Acrobat, by choosing PDF from Web Page. PDFMaker (Windows only) Within Internet Explorer, Google Chrome, or Firefox, or when editing in a web-authoring application that supports

PDFMaker, such as Word. Also, in the Acrobat PDFMaker toolbar and on the Adobe PDF menu.

Adobe PDF printer (Windows 7) Within a web browser or when editing in a web-authoring application, such as Word; in the Print dialog box. Drag and drop On the desktop or from a folder, dragging the HTML file. Context menu (HTML files) On the desktop or in a folder, by right-clicking the HTML file.

Content copied on the clipboard

Create menu Within Acrobat, by choosing PDF from Clipboard.

AutoCAD files (Acrobat Pro for Windows only)

Create menu Within Acrobat, by choosing PDF from File. PDFMaker Within AutoCAD, in the Acrobat PDFMaker toolbar or in the Adobe PDF menu. Adobe PDF printer Within AutoCAD, in the Print dialog box. Drag and drop On the desktop or from a folder. Context menu On the desktop or in a folder, by right-clicking.

PostScript and EPS files

Drag and drop On the desktop or from a folder, by dragging to the Acrobat Distiller icon or into the Acrobat Distiller® window. Double-clicking (PostScript® files only) On the desktop or in a folder. Open command Within Acrobat Distiller, in the File menu. Create menu Within Acrobat, by choosing PDF from File. Context menu On the desktop or in a folder, by right-clicking.

3D files (Acrobat Pro)

Create menu Within Acrobat Pro, by choosing PDF From File. Drag and drop On the desktop or from a folder.

Adobe Presenter slideshows

Adobe PDF Within Microsoft PowerPoint, choose Adobe Presenter > Publish.

Balancing PDF file size and quality

You can select various settings to ensure that your PDF has the best balance between file size, resolution, conformity to specific standards, and other factors. Which settings you select depends on your goals for the PDF that you are creating. For example, a PDF intended for high-quality commercial printing requires different settings than a PDF intended only for onscreen viewing and quick downloading over the Internet.

Once selected, these settings apply across PDFMaker, Acrobat, and Acrobat Distiller . However, some settings are limited to specific contexts or file types. For example, PDFMaker options can vary among the different types of Microsoft Office applications.

For convenience, you can select one of the conversion presets available in Acrobat. You can also create, define, save, and reuse custom presets that are uniquely suited to your purposes.

For scanned documents, you can choose from Autodetect Color Mode or several scanning presets that are optimized for scanning documents and images in color or black and white. You can modify these presets, or use your own custom scanning settings.

More Help topics

Legal Notices | Online Privacy Policy

To the top

PDF fonts

Font embedding and substitution Accessing and embedding fonts using Distiller Preview PDFs without local fonts Find PostScript font names

Font embedding and substitution

A font can be embedded only if it contains a setting by the font vendor that permits it to be embedded. Embedding prevents font substitution when readers view or print the file, and ensures that readers see the text in its original font. Embedding increases file size only slightly, unless the document uses CID fonts. a font format commonly used for Asian languages. You can embed or substitute fonts in Acrobat or when you export an InDesign document to PDF.

You can embed the entire font, or just a subset of the characters used in the file. Subsetting ensures that your fonts and font metrics are used at print time by creating a custom font name. That way, for example, your version of Adobe Garamond®, not your service provider’s version, can always be used by the service provider for viewing and printing. Type 1 and TrueType fonts can be embedded if they are included in the PostScript file, or are available in one of the font locations that Distiller monitors and are not restricted from embedding.

When a font cannot be embedded because of the font vendor’s settings, and someone who opens or prints a PDF does not have access to the original font, a Multiple Master typeface is temporarily substituted: AdobeSerifMM for a missing serif font, and AdobeSansMM for a missing sans serif font.

The Multiple Master typeface can stretch or condense to fit, to ensure that line and page breaks in the original document are maintained. The substitution cannot always match the shape of the original characters, however, especially if the characters are unconventional ones, such as script typefaces.

Note: For Asian text, Acrobat uses fonts from the installed Asian language kit or from similar fonts on the user’s system. Fonts from some languages or with unknown encodings cannot be substituted; in these cases, the text appears as bullets in the file.

To the top

If characters are unconventional (left), the substitution font will not match (right).

If you have difficulty copying and pasting text from a PDF, first check if the problem font is embedded (File > Properties > Font tab). For an embedded font, try changing the point where the font is embedded, rather than sending it inside the PostScript file. Distill the PDF without embedding that font. Then open the PDF in Acrobat and embed the font using the Preflight fixup.

Accessing and embedding fonts using Distiller

When converting a PostScript file to PDF, Distiller needs access to the file’s fonts to insert the appropriate information in the PDF. Distiller first searches the PostScript file for Type 1, TrueType, and OpenType fonts. If the font isn’t embedded in the PostScript file, Distiller searches additional font folders. Distiller searches the following font folders in Windows:

/Resource/Font in the Acrobat folder /Program Files/Common Files/Adobe/Fonts Distiller searches the following font folders in Mac OS: /Resource/Font in the Acrobat folder /Users/[user name]/Library/Fonts /Library/Fonts /System/Library/Fonts The Acrobat installation includes width-only versions of many common Chinese, Japanese, and Korean fonts, therefore Distiller can then

access these fonts in Acrobat. Make sure that the fonts are available on your computer. ( In Windows, choose Complete when you install Acrobat, or choose Custom and select the Asian Language Support option under the View Adobe PDF category. In Mac OS, these fonts are installed automatically.)

To the top

For information on including fonts in a PostScript file, see the documentation that came with the application and printer driver you use to create PostScript files.

Note: Distiller does not support Type 32 fonts.

To specify other font folders for Distiller to search, in Acrobat Distiller, choose Settings > Font Locations. Then in the dialog box, click Add to add a font folder. Select Ignore TrueType Versions Of Standard PostScript Fonts to exclude TrueType fonts that have the same name as a font in the PostScript 3 font collection.

Note: To provide Distiller with access to a font folder that has been moved, use this dialog box to remove the folder listed in its old location and add it in its new location.

Preview PDFs without local fonts

You can create a printable preview of your document that substitutes default fonts for any text formatted in fonts that are available on your local computer but are not embedded in the PDF. This preview can help you decide whether to embed those local fonts in the PDF, to achieve the look you want for your document.

In the Preferences dialog box under Categories, select Page Display, and then deselect Use Local Fonts.

Note: If a font cannot be substituted, the text appears as bullets, and Acrobat displays an error message.

Find PostScript font names

If you need to enter a font name manually on the Fonts panel of the Adobe PDF Settings dialog box, you can use a PDF to find the exact spelling of the name.

1. Use any application to create a one -page document with the font.

2. Create a PDF from the document.

3. Open the PDF in Acrobat, and choose File > Properties > Fonts.

4. Write down the name of the font, using the exact spelling, capitalization, and hyphenation of the name as it appears in the Font Info dialog

box.

Legal Notices | Online Privacy Policy

To the top

Using the Adobe PDF printer

Create PDFs by printing to file Adobe PDF printing preferences (Windows) Set Adobe PDF printer properties (Windows) Create and use a custom page size

Create PDFs by printing to file

In many authoring applications, you can use the Print command with the Adobe PDF printer to convert your file to PDF. Your source document is converted to PostScript and fed directly to Distiller for conversion to PDF, without manually starting Distiller. The current Distiller preference settings and Adobe PDF settings are used to convert the file. If you’re working with nonstandard page sizes, create a custom page size.

Note: (Windows) For Microsoft Office documents, the Adobe PDF printer does not include some of the features that are available from PDFMaker. For example, you cannot create bookmarks and hyperlinks using the Adobe PDF printer. If you’re creating a PDF from a Microsoft Office document and you want to use these features, use PDFMaker.

The Adobe PDF printer creates untagged PDFs. A tagged structure is required for reflowing content to a handheld device and is preferable for producing reliable results with a screen reader.

To the top

Create a PDF using the Print command (Windows)

1. Open the file in its authoring application, and choose File > Print.

2. Choose Adobe PDF from the printers menu.

3. Click the Properties (or Preferences) button to customize the Adobe PDF printer setting. (In some applications, you may need to click Setup

in the Print dialog box to open the list of printers, and then click Properties or Preferences.)

4. In the Print dialog box, click OK.

Note: Your PDF is saved in the folder specified by the setting of the Adobe PDF Output Folder in the Preferences dialog box; the default location is My Documents. If you specify Prompt For Adobe PDF Filename, then a Save As dialog opens when you print.

Create a PDF using the Print command (Mac OS X)

The method for creating PDFs using the Print command changed in Mac OS v10.6 Snow Leopard with Acrobat 9.1 and later. The following procedure describes the method in both Snow Leopard and earlier versions of Mac OS X.

1. Open the file in its authoring application, and choose File > Print.

2. Choose Save AsAdobe PDF from the PDF menu at the bottom of the dialog box.

3. For Adobe PDF Settings, choose one of the default settings, or customize the settings using Distiller. Any custom settings that you have

defined are listed. For most users, the default Adobe PDF conversion settings are adequate.

4. For After PDF Creation, specify whether to open the PDF.

5. Click Continue.

6. Select a name and location for your PDF, and click Save.

Note: By default, your PDF is saved with the same filename and a .pdf extension.

Adobe PDF printing preferences (Windows)

Printing preferences apply to all applications that use the Adobe PDF printer, unless you change the settings in an authoring application by using the Page Setup,Document Setup, or Print menu.

Note: The dialog box for setting printing preferences is named Adobe PDFPrinting Preferences, Adobe PDF Printing Defaults, or Adobe PDFDocument Properties, depending on how you access it.

To access printing preferences:

Open the Printers window from the Start menu. Right-click the Adobe PDF printer, and choose Printing Preferences. In an authoring application such as Adobe InDesign, choose File > Print. Select Adobe PDF as the printer, and click the Properties (or

Preferences) button. (In some applications, you may need to click Setup in the Print dialog box to access the list of printers, and then click Properties or Preferences to customize the Adobe PDF settings.)

PDF-specific options appear on the Adobe PDF Settings tab. The Paper Quality tab and Layout tab contain other familiar options for the paper

To the top

source, printer ink, page orientation, and number of pages per sheet.

Note: Printing Preferences are different from printer Properties. The Preferences include Adobe PDF-specific options for the conversion process; the Properties dialog box contains tabs of options that are available for any type of printer.

Adobe PDFConversion Settings Select a predefined set of options from the Default Settings menu or click Edit to view or change the settings in the Adobe PDF Settings dialog box.

Adobe PDF Security To add security to the PDF, choose one of the following options, or click Edit to view or change the security settings:

Reconfirm Security For Each Job Opens the Adobe PDF - Security dialog box each time you create a PDF using the Adobe PDF

printer. Specify settings in the dialog box. Use The Last Known Security Settings Uses the same security settings that were used the last time a PDF was created using the

Adobe PDF printer on your computer.

Adobe PDF Output Folder Choose an output folder for the converted PDF, or click Browse to add or change the output folder. Choose Prompt For Adobe PDF Filename to specify a location and filename at the time of conversion.

Adobe PDF Page Size menu Select a custom page size that you have defined. View Adobe PDF Results Automatically starts Acrobat and displays the converted document immediately. Add Document Information Includes information such as the filename and date and time of creation. Rely On System Fonts Only; Do Not Use Document Fonts Deselect this option to download fonts when creating the PDF. All your fonts will be

available in the PDF, but it will take longer to create it. Leave this option selected if you are working with Asian-language documents.

Delete Log Files For Successful Jobs Automatically deletes the log files unless the job fails. Ask To Replace Existing PDF File Warns you when you are about to overwrite an existing PDF with a file of the same name.

Set Adobe PDF printer properties (Windows)

In Windows, you can usually leave the Adobe PDF printer properties unchanged, unless you have configured printer sharing or set security.

Note: Printing Properties are different from printer Preferences. The Properties dialog box contains tabs of options that apply to any type of printer; the Preferences include conversion options specifically for the Adobe PDF printer.

To the top

Set Adobe PDF printer properties

1. Open Devices and Printers from the Start menu, and right-click the Adobe PDF printer.

2. Choose Properties.

3. Click the tabs, and select options as needed.

Reassign the port that the Adobe PDF printer uses

1. Quit Distiller if it is running, and allow all queued jobs to the Adobe PDF printer to complete.

2. Open Devices and Printers from the Start menu.

3. Right-click the Adobe PDF printer, and choose Printer Properties.

4. Click the Ports tab, and then click Add Port.

5. Select Adobe PDF Port (Windows XP) or Adobe PDF Port Monitor (Vista/Windows 7) from the list of available port types, and click New

Port.

6. Select a local folder for PDF output files, and click OK. Then click Close to quit the Printer Ports dialog box.

7. In the Adobe PDF Properties dialog box, click Apply, and then click OK.

For best results, select a folder on the same system where Distiller is installed. Although remote or network folders are supported, they have limited user access and security issues.

Delete a folder and reassign the Adobe PDF printer to the default port

1. Quit Distiller if it is running, and allow a few minutes for all queued jobs to Adobe PDF to complete.

2. Open Devices and Printers from the Start menu.

3. Right-click the Adobe PDF printer, and choose Printer Properties.

4. Click the Ports tab.

5. Select the default port, Documents, and click Apply.

6. Select the port to delete, click Delete Port, and then click OK to confirm the deletion.

7. Select the Documents port again and click Close.

Create and use a custom page size

It’s important to distinguish between page size (as defined in the source application’s Document Setup dialog box for your document) and paper size (the sheet of paper, piece of film, or area of the printing plate you’ll print on). Your page size might be U.S. Letter (8- 1/2-by-11 in. or 21.59by-27.94 cm), but you might need to print on a larger piece of paper or film to accommodate any printer’s marks or the bleed area. To ensure that your document prints as expected, set up your page size in both the source application and the printer.

To the top

The list of paper sizes available to Acrobat comes from the PPD file (PostScript printers) or from the printer driver (non-PostScript printers). If the

printer and PPD file you’ve chosen for PostScript printing support custom paper sizes, you see a Custom option in the Paper Size menu. For printers capable of producing very large print areas, Acrobat supports pages as large as 15,000,000 in. (38,100,000 cm) by 15,000,000 in. (38,100,000 cm).

Create a custom page size (Windows)

1. Do one of the following: Open Devices and Printers or Printer And Faxes window from the Start menu. Right-click the Adobe PDF printer, and choose Printing

Preferences. In an authoring application such as Adobe InDesign, choose File > Print. Select Adobe PDF as the printer, and click the Properties

button. (In some applications, you may need to click Setup in the Print dialog box to open the list of printers, and then click Properties or Preferences to customize the Adobe PDF settings.)

2. In the Adobe PDF Settings tab, click the Add button next to the Adobe PDF Page Size menu.

3. Specify the name, width, height, and unit of measurement. Click Add/Modify to add the custom page size name to the Adobe PDF Page

Size menu.

Create a custom page size (Mac OS)

1. In an authoring application such as Adobe InDesign, choose File > Page Setup.

2. In the Paper Size pop-up menu, select Manage Custom Sizes.

3. Click the + button.

4. Specify the name, height, width, and margins. The unit of measurement depends on the system language.

Use the custom page size

1. Choose File > Print.

2. Click the Page Setup button.

3. Select the new custom page size from the Paper Size menu.

More Help topics

Legal Notices | Online Privacy Policy

Editing PDFs

To learn more, view these recommended resources online.

How to edit text in a PDF

Donna Baker for AcrobatUsers.com (Oct. 14, 2012)

video-tutorial

Learn how to edit text in Acrobat XI.

How to edit images in PDF files

Donna Baker for AcrobatUsers.com (Oct. 14, 2012)

video-tutorial

Learn how to edit images in Acrobat XI.

How to edit a scanned PDF file

Donna Baker for AcrobatUsers.com (Oct. 14, 2012)

video-tutorial

Learn how to edit a PDF created from a scanned document.

Create guided actions to automate repetitive tasks.

Adobe TV (Oct. 14, 2012)

video-tutorial

Create step-by-step Actions to automate repetitive tasks.

Edit text in PDFs

Edit text in a PDF Add to a numbered or bulleted list Add new text to a PDF Add text to flat forms or when signing (Typewriter tool) Move, rotate, or resize a text box

Easily correct, update, and enhance PDF files. Reflow paragraphs and correct typos— without returning to your original source document.

Edit text in a PDF

The Edit Text & Images tool lets you replace, edit, or add text to a PDF. You can correct typos, change fonts and typeface size, adjust alignment, add superscripts or subscripts, and resize text or paragraphs. Text in the paragraph reflows within its text box to accommodate the changes. Each text box is independent, and inserting text in one text block does not push down an adjacent text box or reflow to the next page. You edit a PDF one page at a time. For more extensive editing or to make global formatting changes across the entire document, edit the original document. If the original isn’t available, you can save the PDF as a Microsoft Word document or PowerPoint presentation (Acrobat Pro only). Then edit, and recreate the PDF.

You can insert or replace text only if the font used for that text is installed on your system. If the font isn’t installed on your system but is embedded or subsetted in the PDF, you can change only the color or font size.

To the top

Edit or format text in a PDF

1. Choose Tools > Content Editing > Edit Text & Images .

Outlines identify the text and images you can edit.

2. Select the text you want to edit.

3. Edit the text by doing one of the following: Type new text to replace the selected text, or press Delete to remove it.

Select a font, font size, or other formatting options under Format in the Content Editing panel. Click the plus sign to expand the panel and expose the advanced options: line spacing, character spacing, horizontal scaling, stroke width, and color.

Formatting options in the Content Editing panel. Plus sign exposes advanced options.

Note:

For legal reasons, you must have purchased a font and have it installed on your system to revise text using that font.

4. Click outside the selection to deselect it and start over.

Add to a numbered or bulleted list

You can add items to a numbered or bulleted list.

1. Choose Tools > Content Editing > Edit Text & Images .

2. Select the item in the numbered or bullet list above where you want to insert new text.

3. Right-click the text box, and choose Add List Item from the menu that appears.

4. Select the text in the new list item, and type the replacement text.

5. To change the number of a newly added list item, select the number, and type the new number.

6. To reposition the list item, place the pointer over the line of the bounding box (avoid the selection handles). When the cursor changes to

Move pointer

, drag the box to the new location. To maintain alignment with the other list items, press Shift as you drag.

Add new text to a PDF

You can add or insert new text into a PDF using any of the fonts installed on the system.

1. Select Tools > Content Editng > Add Text.

2. Drag to define the width of the text block you want to add.

3. For vertical text, right-click the text box, and choose Make Text Direction Vertical.

4. Under Format in the Content Editing panel, choose the font, font size, and formatting options for the new text.

5. Type the text.

6. To resize the text box, drag a selection handle.

To the top

7. To move the text box, place the pointer over the line of the bounding box (avoid the selection handles). When the cursor changes to Move

pointer

Add text to flat forms or when signing (Typewriter tool)

Organizations sometimes provide PDF versions of their paper forms without interactive form fields. Use the Add Text tool on the Sign panel to fill in non-interactive forms or to add text to documents you need to sign. Text added with this tool is actually a comment and does not change the original PDF. (The Add Text tool is often called the Typewriter tool. You use it to “type” onto a form, not to change the form.)

Note:

add text to a PDF (Acrobat Pro only), open the PDF and choose File > Save As Other > Reader Extended PDF > Enable Adding Text in Documents.

1. Choose Sign > Add Text to open the Add Text toolbar.

, drag the box to the new location. To maintain alignment with the other list items, press Shift as you drag.

To the top

For Reader 10.1.1 or earlier, the Add Text tool is available only when the PDF author has explicitly enabled it. To allow all Reader users to

2. Click where you want to add text.

3. In the Add Text toolbar, select the color, font, and font size for the text you want to add.

4. Type the text. Press Enter to add a second line.

5. To change the text properties, select the text you want to edit. Use any of the following tools in the Add Text toolbar: To change the text size, click the Decrease Text Size button or the Increase Text Size button. Or choose a typeface size from the pop-

up menu. To change the line spacing (leading), click the Decrease Line Spacing button or the Increase Line Spacing button. Choose a color from the Text Color pop -up menu. Choose a typeface from the typeface pop- up menu.

6. To move or resize the text block, choose Comment > Comment List. In the comment list, click the comment containing the text you want to

move or resize. When the bounding box appears, drag the text block or one of its corners.

Move, rotate, or resize a text box

You can move or rotate text boxes on a page. The Edit Text & Images tool outlines each text box, so it is clear what text is affected. Edits are confined to the page. You cannot drag a text block to another page, or move or rotate individual characters or words within a text box. However, you can copy text boxes and paste them on another page.

Resizing a text box causes the text to reflow within the new text box boundaries. It does not change the size of the text. To change the font size, see Edit or format text in a PDF. As with other text edits, resizing is limited to the current page. Text does not flow to the next page.

1. Choose Tools > Content Editing > Edit Text & Images

2. Click the text box you want to move, rotate, or resize.

A bounding box with selection handles sourrounds the text box you clicked.

3. Do any of the following:

Move

Place the pointer over the line of the bounding box (avoid the selection handles). When the cursor changes to Move pointer

the box to the desired location. Hold down the Shift key as you drag to constrain the movement vertically or horizontally.

To the top

, drag

Rotate

want it to rotate.

Resize

block.

Place the pointer just outside a selection handle. When the cursor changes to the Rotation pointer , drag in the direction you

Place the pointer over a selection handle. When the cursor changes to the Resize pointer , drag the handle to resize the text

Twitter™ and Facebook posts are not covered under the terms of Creative Commons.

Legal Notices | Online Privacy Policy

Edit images or objects in a PDF

Place an image or object into a PDF Move or resize an image or object Rotate, flip, crop (clip), or replace an image Move an image or object in front or behind other elements Edit an image outside of Acrobat

Easily correct, update, and enhance PDF files. Resize, move, or replace images— without returning to your original source document.

Place an image or object into a PDF

1. Choose Tools > Content Editing > Add Image

2. In the Open dialog box, locate the file you want to place.

3. Select the image file, and click Open.

4. Click where you want to place the image, or click-drag to size the image as you place it.

A copy of the image file appears on the page, with the same resolution as the original file.

5. Use the bounding box handles to resize the image, or the tools in the Content Editing panel to Flip, Rotate, or Crop the image.

Move or resize an image or object

1. Select the appropriate tool depending on what you want to move:

Image

Choose Tools > Content Editing > Edit Text & Images

the top left corner.

Interactive object

2. Do any of the following: To move the image or object, drag it to the desired location. You cannot drag images or objects to a different page (you can cut and

paste them to a new page instead). Shift-drag the object to constrain movement up or down, or right or left. To resize the image or object, select it, then drag a handle. Shift-drag the handle to retain the original aspect ratio.

If you select multiple objects, you can move or resize them together.

Note:

To edit form fields, buttons, or other interactive objects, choose Tools > Interactive Objects > Select Object tool

. When you hover over an image you can edit, the image icon appears in

To the top

Rotate, flip, crop (clip), or replace an image

1. Choose Tools > Content Editing > Edit Text & Images .

2. Select the image (or images).

3. Under Format in the Content Editing panel, click one of the following tools:

Flip Vertical

Flip Horizontal

Rotate Counterclockwise

Rotate Clockwise

Crop Image

Flips the image vertically, on the horizontal axis.

Flips the image horizontally, on the vertical axis.

Rotates the selected image ninety degrees in the counterclockwise direction.

Rotates the selected image ninety degrees in the clockwise direction.

Crops or clips the selected image. Drag a selection handle to crop the image.

To the top

Macromedia Acrobat - XI Professional User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

What’s new

What’s new in Acrobat XI

Acrobat tutorials & getting started

Workspace

Workspace basics

Viewing PDFs and viewing preferences

Keyboard shortcuts

Navigating PDF pages

Adjusting PDF views

Grids, guides, and measurements in PDFs

Flash Player needed | Acrobat, Reader XI

Display PDF in browser | Acrobat XI

Acrobat in Mac OS | Acrobat Pro

Asian, Cyrillic, and right-to-left text in PDFs

Opening PDFs

Updating Acrobat and using Adobe Digital Editions

Creating PDFs

Creating simple PDFs with Acrobat

Creating PDFs with PDFMaker (Windows)

Scan documents to PDF

Adobe PDF conversion settings

Converting web pages to PDF

Creating PDFs with Acrobat Distiller

Overview of PDF creation

PDF fonts

Using the Adobe PDF printer

Editing PDFs

Edit text in PDFs

Edit images or objects in a PDF