Macromedia Acrobat - DC User Manual

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ADOBE® ACROBAT® %$ HELP

Legal notices

For legal notices, see http://help.adobe.com/en_US/legalnotices/index.html.

Last updated 4/7/2015

Chapter 1: Workspace

Workspace basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

Mobile Link: open once, read anywhere . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Viewing PDFs and viewing preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Keyboard shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Navigating PDF pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Adjusting PDF views . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Flash Player needed | Acrobat DC, Acrobat Reader DC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Asian, Cyrillic, and right-to-left text in PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Opening PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Updating Acrobat DC and using Adobe Digital Editions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Working with online accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Acrobat in Mac OS | Acrobat Pro DC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Grids, guides, and measurements in PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

iii

Chapter 2: Creating PDFs

Create PDFs with Acrobat DC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Create PDFs with PDFMaker (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Print to PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Scan documents to PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Overview of PDF creation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Using the Adobe PDF printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Converting web pages to PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Creating PDFs with Acrobat Distiller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

PDF fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Adobe PDF conversion settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Chapter 3: Editing PDFs

Edit text in PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Edit images or objects in a PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Edit scanned PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Rotate, move, delete, and renumber PDF pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Optimizing PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Setting up PDFs for a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Action wizard (Acrobat Pro DC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

PDF articles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Page thumbnails and bookmarks inPDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

PDF properties and metadata . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Links and attachments in PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

PDF layers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

PDFs converted to web pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

Geospatial PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

Applying actions and scripts to PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

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Chapter 4: Forms

PDF forms basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Creating and distributing PDF forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Filling in PDF forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167

Fill and sign PDF forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

About Forms Tracker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174

Collecting and managing PDF form data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

Setting action buttons in PDF forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Publishing interactive PDF web forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181

PDF barcode form fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184

PDF form field properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188

PDF form field basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198

Chapter 5: Combining files

Combine or merge files into single PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203

Rotate, move, delete, and renumber PDF pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206

Add headers, footers, and Bates numbering to PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

Crop PDF pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217

Add watermarks to PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

Add backgrounds to PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221

Publish and share PDF Portfolios . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222

Working with component files in a PDF Portfolio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224

Create and customize PDF Portfolios . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226

Overview of PDF Portfolios . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229

Chapter 6: Reviews and commenting

Mark up text with edits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 233

Preparing for a PDF review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235

Starting a PDF review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239

Commenting in PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240

Sharing PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251

Participating in a PDF review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 252

Approval workflows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 255

Managing comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 257

Tracking and managing PDF reviews . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 263

Send and track large files online . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 267

Importing and exporting comments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 269

Adding a stamp to a PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 272

Chapter 7: Saving and exporting PDFs

Saving PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 275

Convert or export PDFs to other file formats . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 277

File format options for PDF export . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 280

Reusing PDF content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 284

Chapter 8: Security

Enhanced security setting for PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 288

Securing PDFs with passwords . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 289

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Digital IDs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 293

Securing PDFs with certificates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 298

Opening secured PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 303

Removing sensitive content from PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 303

Protected View feature for PDFs (Windows only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 310

Security warnings when a PDF opens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 312

Setting up security policies for PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 314

Securing PDFs with Adobe LiveCycle Rights Management ES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 320

Overview of security in Acrobat DC and PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 320

JavaScripts in PDFs as a security risk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 321

Choosing a security method for PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 322

Attachments as security risks in Acrobat Reader DC and Acrobat DC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 324

Allow or block links to the Internet in PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 325

Chapter 9: Electronic signatures

Sign PDF documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 326

Send PDF documents for signature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 328

Certificate-based signatures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 329

Validating digital signatures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 335

Validating certificate-based signatures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 343

Manage trusted identities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 350

Chapter 10: Printing

Basic PDF printing tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 352

Print Booklets and PDF Portfolios . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 361

Printing color PDFs (Acrobat Pro DC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 363

Printing PDFs in custom sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 367

Advanced PDF print settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 368

Chapter 11: Accessibility, tags, and reflow

Create and verify PDF accessibility (Acrobat Pro DC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 376

Accessibility features in PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 391

Touch Up Reading Order tool for PDFs (Acrobat Pro DC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 394

Reading PDFs with reflow and accessibility features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 401

Edit document structure with the Content and Tags panels (Acrobat Pro) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 408

Creating accessible PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 416

Chapter 12: Searching and indexing

Searching PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 422

Creating PDF indexes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 428

Chapter 13: Multimedia and 3D models

Add audio, video, and interactive objects to PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 434

Adding 3D models to PDFs (Acrobat Pro DC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 437

Displaying 3D models in PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 439

Interacting with 3D models . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 443

Measuring 3D objects in PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 450

Setting 3D views in PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 453

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Adding multimedia to PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 456

Add comments to videos (Acrobat Pro DC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 459

Playing video, audio, and multimedia formats in PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 460

Commenting on 3D designs in PDFs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 462

Chapter 14: Print production tools (Acrobat Pro DC)

Print production tools overview (Acrobat Pro DC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 466

Printer marks and hairlines (Acrobat Pro DC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 467

Previewing output (Acrobat Pro DC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 469

Transparency flattening (Acrobat Pro DC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 473

Color conversion and ink management (Acrobat Pro DC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 478

Trapping color (Acrobat Pro DC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 483

Chapter 15: Preflight (Acrobat Pro DC)

Advanced preflight inspections (Acrobat Pro DC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 491

Preflight reports (Acrobat Pro DC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 493

Viewing preflight results, objects, and resources (Acrobat Pro DC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 495

Preflight profiles (Acrobat Pro DC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 498

Output intents in PDFs (Acrobat Pro DC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 503

Correcting problem areas with the Preflight tool (Acrobat Pro DC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 505

Automating document analysis with droplets or preflight actions (Acrobat Pro DC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 508

Analyzing documents with the Preflight tool (Acrobat Pro DC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 510

PDF/X-, PDF/A-, and PDF/E-compliant files (Acrobat Pro DC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 513

Additional checks in the Preflighttool (Acrobat Pro DC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 515

Chapter 16: Color management

Keeping colors consistent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 521

Working with color profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 524

Understanding color management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 527

Color settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 529

Color-managing documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 531

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Chapter 1: Workspace

Workspace basics

Workspace overview

Adobe Acrobat DC user interface has three views - Home, Tools, and Document.

Home This is the gateway or the landing page when you don’t have a PDF opened in Acrobat DC.

Tools This is the go to place to discover the tools that’s available in Acrobat DC. All Acrobat DC tools are shown in this

view.

Document This is the default view whenever a document is opened in Acrobat DC.

Home view

This is the gateway or the landing page when you don’t have a PDF opened in Acrobat. When you launch Acrobat, you see a welcome message with the Learn More button pointing to a quick introduction document.

The Home view displays two file lists - Recent and Sent. All your recently accessed files are displayed in the Recent file list, and all the files that you sent using Adobe Send & Track and Send for Signature are displayed in the Sent file list.

The Storage option lists various places from which you can open and work on files from within Acrobat - My Computer, Document Cloud, and Add Account(a SharePoint account).

In the Home > Recent files list, you can:

• See your recently used files, and also sync them across devices using the Mobile Link option at the bottom of the

righ pane.

• Access your files stored securely in Adobe Document Cloud uisng the Document Cloud link in the left pane.

• Add SharePoint accounts using the Add Account link in the left pane.

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In the Home > Sent file list, you can:

• Track and manage your sent files online. The available options are displayed when you choose a file in the right pane.

• Manage your files sent for signature using the Manage Document Sent for Signature link at the bottom in the right

pane.

Tools center

This is the go to place to discover the tools that’s available in Acrobat. All the tools are shown in this view. When you choose a tool, the tool-specific commands or toolbar appears in the document view if a file is opened.

Note: You can also open some tools even without opening a document. If the tool requires a document to be open, choosing a tool prompts you to select a document.

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Workspace

Add or remove shortcuts of tools in the right pane

To add a shortcut of a tool in the right pane, click the Add button below the tool name.

To remove the shortcut of a tool from the right pane, click the Down Arrow button next to Open below the tool name, and then choose Remove Shortcut.

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Workspace

Alternatively, to remove the shortcut, click the cross button for the shortcut in the right pane.

Document view

This is the default view whenever a document is opened in Acrobat.

The menu bar and the toolbar are visible at the top of the work area. The work area for the stand-alone application includes a document pane in the middle, a navigation pane on the left, and tools or task pane on the right side. The document pane displays Adobe® PDFs. The navigation pane on the left side helps you browse through the PDF and perform other options on PDF files. Toolbars near the top of the window provide other controls that you can use to work with PDFs.

Note: When a tool is opened, you see the tool-specific commands in the toolbar and the right pane.

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Workspace

Menus and context menus

Ordinarily, it’s a good idea to keep the Acrobat menus visible so that they are available as you work. It is possible to hide them, using the View > Show/Hide > Menu Bar command. However, the only way to display and use them again is by pressing F9 (Windows) or Shift+Command+M (Mac OS).

Unlike the menus that appear at the top of your screen, context-sensitive menus display commands related to the active tool or selection. You can use context menus as a quick way to choose commonly used commands. For example, when you right-click the toolbar area, that context menu displays the same commands as the View > Show/Hide > Toolbar Items menu.

1 Position the pointer over the document, object, or panel.

2 Click the right mouse button.

Note: (Mac OS) If you don’t have a two-button mouse, you can display a context menu by pressing the Control key as you click with the mouse.

To ol b ar s

Initially, you may not see various tools in the toolbar. You can add tools to the toolbar for easy access.

To add tools in the toolbar, right-click an empty space in the toolbar and choose the tools that you want to appear in the toolbar.

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Quick tools

You can add tools you use frequently from the Tools to the Quick Tools toolbar.

1 Right-click an empty space in the toolbar and choose Customize Quick Tools.

2 In the Customize Quick Tools dialog box, do any of the following:

• To add a tool, select it in the left pane and click the Up Arrow icon.

• To remove a tool, select its icon and click the Delete icon.

• To change a tool’s position in the toolbar, select its icon and click either or .

• To add a vertical line to separate groups of tools in the toolbar, click .

Common Tools

You can add tools to the Common Tools toolbar.

1 Right-click an empty space in the toolbar.

2 Select a tool from the menu.

3 To remove a tool from the toolbar, right-click the tool and deselect it from the menu.

Hide and show toolbars

When your work does not involve using the tools in a toolbar, you can close the toolbar to tidy up the work area. If several PDFs are open, you can customize the toolbars for each PDF independently. The different customized states persist as you switch between PDFs.

• To hide all toolbars, choose View > Show/Hide > Toolbar Items > Hide Toolbars.

• To return toolbars to their default configuration, choose View > Show/Hide > To o l ba r Items > R e s et To o lb ar s .

If you have hidden all the toolbars, you can show them again by pressing F8.

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Workspace

Select a tool

By default, the Select tool is active when Acrobat opens, because it is the most versatile tool.

❖ Do one of the following:

• Select a tool in a toolbar.

• Choose View > Show/Hide > Toolbar Items > [toolbar name] > [tool].

Create custom tools

You can assemble your own customized collection of Acrobat features, then save it and share with others. It allows you to quickly access the tools and commands you use the most.

1 Choose To o l s > Create Custom Tool.

2 To customize the Toolbar, do any of the following:

• To add a tool to the toolbar, click the panel on the left, select the tool, and click the Add To Toolbar icon.

• To remove a tool from the toolbar set, select its icon, and click the Delete icon.

• To change a tool’s position in the toolbar, select its icon, and click either the move left or move right

icon.

• To add a vertical line to separate groups of tools in the toolbar, click the Add Vertical Line icon.

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A Arrange or delete tools in the Tool's Toolbar B Add custom panels, instructions, or divider line between tools C Rename, arrange, or delete tools D

Add to Tool's Toolbar above or Custom Tools set on the right

3 To customize tools in the Custom set, do any of the following:

• To add a tool in the Custom set, click the panel on the left, and then click the Add To Custom set icon.

• To create your own panel, click the Add Section icon on the right. Give the panel a name, and click Save.

• To add a tool to a panel, select the panel on the right, select the tool on the left, and click the Add To Custom set

icon.

• To remove a tool from the set, select its icon and click the Delete icon.

• To change the position of a tool, select it on the right, and click the Up or Down Arrow icons.

• To add a horizontal line to separate groups of tools, click the Add Divider icon.

• To edit instructions or section name, select it, and click the Edit icon.

4 When your tool set is complete, click Save, type its name, and click Save again.

The created custom tool is added to the Tools center. To open the tool, choose To o l s > [custom tool name].

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Edit, delete, rename, or share a custom tool

You can edit, rename, copy, delete, rearrange, or share tool sets. You can specify the order the tool sets appear in the Customize menu by movi ng them up or d own in the list. You can s hare tool sets wit h your workgroup using the Imp ort and Export options.

• Choose To o l s > [custom tool name] > click the Down Arrow button and then choose an appropriate option.

Navigation pane

The navigation pane is an area of the workspace that can display different navigation panels. Various functional tools can appear in the navigation pane. For example, the Page Thumbnails panel contains thumbnail images of each page; clicking a thumbnail opens that page in the document.

When you ope n a PDF, the nav igation pane is cl osed by def ault . Buttons al ong t he left side of the work area provide ea sy access to various panels, such as the Page Thumbnails button Acrobat is open but empty (no PDF is open), the navigation pane is unavailable.

and the Bookmarks panel button . When

Show or hide the navigation pane

1 To open the navigation pane, do one of the following:

• Click any panel button on the left side of the work area to open that panel.

• Choose View > Show/Hide > Navigation Panes > Show Navigation Pane.

2 To close the navigation pane, do one of the following:

• Click the button for the currently open panel in the navigation pane.

• Choose View > Show/Hide > Navigation Panes > Hide Navigation Pane.

Note: The creator of the PDF can control the contents of some navigation panels and may make them empty.

Change the display area for navigation panels

All navigation panels, such as Bookmarks, appear in a column on the left side of the work area.

• To change the width of the navigation pane, drag its right border.

• To view a different panel, on the left side of the navigation pane, select the button for the panel

Options in a navigation panel

All navigation panels have an options menu in the upper-left corner. The commands available in these menus vary.

Some panels also contain other buttons that affect the items in the panel. Again, these buttons vary among the different panels, and some panels have none.

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Set preferences

Many program settings are specified in the Preferences dialog box, including settings for display, tools, conversion, signatures, and performance. Once you set preferences, they remain in effect until you change them.

1 Choose Edit > Preferences (Windows) or Acrobat DC/Adobe Acrobat Reader DC > Preferences (Mac OS).

2 Under Categories, select the type of preference you want to change.

Restore (re-create) preferences

Restore the Acrobat Preferences folder (Windows)

Restore the Acrobat Preferences folder to eliminate problems that damaged preferences cause. Most preference problems are caused by these file-based preferences, although most Acrobat preferences are stored within the registry.

Note: This solution removes custom settings for Collaboration, JavaScripts, Security, Stamps, Color Management, Auto Fill, Web C aptur e , and Up d ater.

1 Quit Acrobat.

2 In Windows Explorer, go to the Preferences folder:

• (Windows 7/Vista) C:\Users\[username]\AppData\Roaming\Adobe\Acrobat\[version]

• (XP) C:\Documents and Settings\[username]\Application Data\Adobe\Acrobat\[version]

3 Move the Preferences folder to another location (for example, C:\Temp).

4 Restart Acrobat.

If the problem recurs after you restore the Acrobat Preferences folder, then the problem isn’t related to the Preferences folder. To restore custom settings, drag the folder you moved in step 2 back to its original location. Then click Yes To All to replace the new Preferences folder.

Restore the Acrobat preferences files (Mac OS)

Restore the Acrobat preferences files to eliminate problems caused by a damaged preferences file.

Note: Re-creating the Acrobat preferences files restores settings to their defaults.

1 Quit Acrobat.

2 Drag the following files from the Users/[Username]/Library/Preferences folder to the Desktop:

• Acrobat WebCapture Cookies

• com.adobe.Acrobat.Pro.plist or com.adobe.Acrobat.Pro_x86_9.0.plist

• Acrobat Distiller Prefs and com.adobe.Acrobat.Pro.plist (if you are troubleshooting an issue with Distiller)

• The Acrobat folder, which contains preferences for forms (MRUFormsList), collaboration (OfflineDocs), and

color settings (AcrobatColor Settings.csf)

3 Restart Acrobat

If the problem recurs after you restore the Acrobat preferences files, then the problem isn’t related to preferences files. To restore custom settings, drag the files you moved in step 2 back to their original location. Then click OK to the alert “A newer item named ‘[filename]’ already exists in this location. Do you want to replace it with the older one you're moving?”

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More Help topics

PDF Portfolio window overview

Keys for selecting tools

View PDFs in Read mode

Security warnings

Enhanced security

Filling in forms

Commenting

Mobile Link: open once, read anywhere

Access your recent files across all devices using Mobile Link

With the new Mobile Link feature, the files you opened recently on any of your computers or mobile devices are always with you. You can also access your recent files by signing in to your Adobe Document Cloud account using a web browser.

When you enable the feature on any one of your devices, the PDF files that you opened recently are available in your recent file list wherever you are. Sign in on all your devices to access the up-to-date recent files list. Reader/Acrobat automatically uploads your recently viewed files to Adobe Document Cloud in the background and synchronizes the recent files list among all your devices. When you open a file from the list, Reader/Acrobat downloads the file in real time if it’s not available locally, and then displays the file.

Note: The Mobile Link feature is not available in Reader and Acrobat on Windows XP.

Enable Mobile Link

Tu r n Mobile Link ON from any device and it's ON everywhere. Simply sign in on your other devices or at

https://cloud.acrobat.com in a web browser and your recently opened PDF files are available for you.

On the desktop

1 Launch Acrobat DC or Acrobat Reader DC. Choose Home > Recent file list.

2 The Mobile Link status is displayed at the botton of the right pane on the left.

Click the slider button on the left. You see a confirmation message that the feature is ON now.

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If you’re not signed in to Adobe Document Cloud, the Sign In dialog box appears. Enter your Adobe ID and password, and then click Sign In.

On mobile devices

1 Launch Adobe Acrobat DC or Reader DC on your mobile device.

2 Do one of the following:

• Ta p Recents> Turn on.

• From the home page, tap My Account > Mobile Link Off.

You see the Mobile Link ON/OFF status page. Tap the ON/OFF button.

If you’re not signed in to Acrobat.com, the Sign In dialog box appears. Sign in with your Adobe ID and password to complete the procedure.

What to do on your second or other devices once the feature is turned ON?

Simply sign in on your second device to see all your recent files.

Note: For a seamless experience, remain signed in on all your devices.

View a recent file

The Recent file list displays recently opened files on all your devices. You can also sign in to the web at

https://cloud.acrobat.com, and see your recent files.

Viewing PDFs and viewing preferences

The initial view of the PDF depends on how its creator set the document properties. For example, a document may open at a particular page or magnification.

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Note: The Organizer and Organizer-related commands are not available in Acrobat X and later.

View PDFs in Read mode

When you’re reading a document, you can hide all the toolbars and task panes to maximize the viewing area on your screen.

The basic reading controls, such as page navigation and zoom, appear in a semi-transparent floating toolbar near the bottom of the window.

• To open Read mode, choose View > Read Mode, or click the Read Mode button in the upper-right corner of the

toolbar.

• To restore the work area to its previous view, choose View > Read Mode again. You can also click the close button

in the floating toolbar.

Note: Read mode is the default viewing mode when you open a PDF in a web browser.

View PDFs in Full Screen mode

In Full Screen mode, only the document appears; the menu bar, toolbars, task panes, and window controls are hidden. A PDF creator can set a PDF to open in Full Screen mode, or you can set the view yourself. Full Screen mode is often used for presentations, sometimes with automatic page advancement and transitions.

The pointer remains active in Full Screen mode so that you can click links and open notes. There are two ways to advance through a PDF in Full Screen mode. You can use keyboard shortcuts for navigational and magnification commands, and you can set a Full Screen preference to display Full Screen navigation buttons that you click to change pages or exit Full Screen mode.

Set the Full Screen navigation bar preference

1 In the Preferences dialog box under Categories, select Full Screen.

2 Select Show Navigation Bar, then click OK.

3 Select View > Full Screen Mode.

The Full Screen navigation bar contains Previous Page , Next Page , and Close Full Screen View buttons. These buttons appear in the lower-left corner of the work area.

Read a document in Full Screen mode

If the Full Screen navigation bar is not shown, you can use keyboard shortcuts to navigate through a PDF.

Note: If you have two monitors installed, the Full Screen mode of a page sometimes appears on only one of the monitors. To page through the document, click the screen displaying the page in Full Screen mode.

Choose View > Full Screen Mode.

1 Do any of the following:

• To go to the next page, press the Enter, Page Down, or Right Arrow key.

• To go to the previous page, press Shift+Enter, Page Up, or the Left Arrow key.

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2 To close Full Screen mode, press Ctrl+L or Esc. (Escape Key Exits must be selected in the Full Screen preferences.)

To show a Full Screen tool in the Common Tools toolbar, right-click the toolbar area and choose Page Display > Full Screen Mode. Then click the Full Screen tool to switch to Full Screen mode.

Touch mode for tablet and mobile devices

Touch mode makes it easier to use Acrobat DC and Acrobat Reader DC on touch devices. Toolbar buttons, panels, and menus shift apart slightly to accommodate selecting with your fingers. The Touch reading mode optimizes viewing and supports most common gestures. Acrobat DC and Acrobat Reader DC automatically switch to Touch mode when on a touch-enabled device. You can add a Touch mode toggle button to the toolbar or change the default preference setting for Touch mode.

Display Touch mode button on toolbar

You can display a toolbar button to toggle Touch mode on and off.

❖ Choose View > Show/Hide > Toolbar Items > Touch Mode.

Set Touch Mode preference

You can set how Acrobat DC enters Touch mode, if at all, for touch enabled-devices.

1 Choose Edit > Preferences (Windows) or Acrobat DC/Adobe Acrobat Reader DC > Preferences (Mac OS).

2 Under Categories, select General.

3 In Basic Tools, choose the desired default setting from the Touch Mode menu.

Change the PDF/A viewing mode

PDF/A is an ISO standard for long-term archiving and preservation of electronic documents. Documents you scan to PDF are PDF/A-compliant. You can specify whether you want to view documents in this viewing mode.

When you open a PDF/A compliant document in PDF/A viewing mode, the document is opened in Read mode to prevent modification. A message is displayed in the document message bar. You will be unable to make changes and add annotations to the document. If you turn off PDF/A mode, you can edit the document.

1 In the Preferences dialog box under Categories, select Documents.

2 Choose an option for View Documents In PDF/A Mode: Never, or Only For PDF/A Documents.

You can switch in or out of PDF/A viewing mode by changing this preference setting.

For a video on working with PDF/A files, see www.adobe.com/go/learn_acr_pdfa_en.

Display PDFs in Line Weights view

The Line Weights view displays lines with the weights defined in the PDF. When Line Weights view is off, it applies a constant stroke width (1 pixel) to lines, regardless of zoom. When you print the document, the stroke prints at the true width.

Choose View > Show/Hide > Rulers & Grids > Line Weights. To turn off Line Weights view, choose View > Show/Hide > Rulers & Grids > Line Weights again.

Note: You cannot turn off Line Weights view when viewing PDFs within a web browser.

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Compare a revised PDF to an earlier version (Acrobat Pro DC)

Use the Compare Documents feature to show the differences between two versions of a PDF. You can customize many options for displaying the compare results. For a video on comparing PDFs, see

www.adobe.com/go/lrvid_011_acrx_en. (Video applies to both Acrobat X and Acrobat XI.)

1 Choose View > Compare Documents.

2 Specify the two documents to compare. If one or both of the documents is in a PDF Portfolio, select the PDF

Portfolio. Under Package Item, select the component PDF.

3 As needed, specify the page ranges in the documents to compare in the First Page and Last Page boxes.

4 Select the Document Description that best describes the documents you are comparing, and click OK.

Once the two documents are analyzed, a results document appears with the Compare panel open. The new document is shown with annotations indicating the changes. The first page shows a summary of the comparison results.

5 From the Compare panel, do any of the following:

• To hide the annotations that display changes, click Hide Results.

• To specify the display options for compare results, click Show Options. You can specify the type of changes to

display, and the color scheme and opacity of the annotations. To return to the page thumbnails, click Hide Options.

• To show each of the documents in its own window, from the options menu , choose Show Documents Tiled

or Show Documents Side By Side. To synchronize the relevant pages while showing the documents in their own windows, from the options menu, choose Synchronize Pages.

• Click a page thumbnail to go directly to that page. To change the size of the page thumbnails, from the options

menu, choose Thumbnail Size > [option].

• Drag the splitter bar at the bottom of the Compare panel up to show thumbnails of the old document. Click a

thumbnail from the old document to open it in a new window.

Document Description options

Reports, Spreadsheets, Magazine Layouts Compares the content as one continuous text body, from end to end.

Presentation Decks, Drawings Or Illustrations Looks at each slide or page as a mini-document, and matches ones that

are similar. Then compares the content of each matching document. Identifies documents that have moved, such as slides in presentation.

Scanned Documents Creates an image capture of each scanned page and compares pixels. Looks at each scanned page

and matches ones that are similar. Also identifies pages that are in a different order. This option is useful for comparing images or architectural drawings.

Compare Text Only Use this option with any document type. This option is designed for comparing text in large

documents (250 pages or more). This option also compares text between documents that have background artwork on each page, which slows processing.

• With either the reports or presentation options selected, the Compare Text Only option identifies only the text

differences between two documents.

• With Scanned Documents selected, the text is compared separately from the graphics, and then the results are

combined. In documents containing magazine advertisements that have text on top of background image art, a reflowed passage is compared in text-only mode. The artwork is compared separately in the background. The differences (both text and line art and images) are combined into a single results document.

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Preferences for viewing PDFs

The Preferences dialog box defines a default page layout and customizes your application in many other ways. For viewing PDFs, examine the preferences options for Documents, General, Page Display, and 3D & Multimedia.

The preferences settings control how the application behaves whenever you use it; they are not associated with any particular PDF document.

Note: If you install any third-party plug-ins, set these preferences using the Third-Party Preferences menu item.

Documents preferences

Open Settings

Restore Last View Settings When Reopening Documents Determines whether documents open automatically to the

last viewed page within a work session.

Open Cross-document Links In Same Window Closes the current document and opens the document being linked to

in the same window, minimizing the number of windows open. If the document being linked to is already open in another window, the current document is not closed when you click a link to the open document. If you do not select this option, a new window opens each time you click a link to a different document.

Allow Layer State To Be Set By User Information Allows the author of a layered PDF document to specify layer visibility

based on user information.

Allow Documents To Hide The Menu Bar, Toolbars, And Window Controls Allows the PDF to determine whether the

menu bar, toolbar, and window controls are hidden when the PDF is opened.

Documents In Recently Used List Sets the maximum number of documents listed in the File menu.

Save Settings

Automatically Save Document Changes To Temporary File Every _ Minutes Determines how often Acrobat

automatically saves changes to an open document.

Save As Optimizes For Fast Web View Restructures a PDF document for page-at-a-time downloading from web

servers.

PDF/A View Mode

View Documents In PDF/A Mode Specifies when to use this viewing mode: Never, or Only For PDF/A Documents.

Hidden Information

Searches the PDF for items that may not be apparent, such as metadata, file attachments, comments, and hidden text and layers. The search results appear in a dialog box, and you can remove any type of item that appears there.

Remove Hidden Information When Closing Document (Not selected by default.)

Remove Hidden Information When Sending Document By Email (Not selected by default.)

Redaction

Adjust Filename When Saving Applied Redaction Marks Specifies a prefix or suffix to use when saving a file to which

redaction marks have been applied.

Choose Localization For Search and Redact Patterns Specifies which installed language version of Acrobat to use for

the patterns. For example, if you installed both the English and German versions, then you can choose either language for the patterns. The Patterns option appears in the Search and Redaction dialog boxes.

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Full Screen preferences

Full Screen Setup

Current Document Only Specifies whether the display is limited to a single PDF.

Fill Screen With One Page At A Time Sets the page view to the maximum screen coverage by a single page.

Alert When Document Requests Full Screen Displays a message before going into Full Screen mode. Selecting this

option overrides a previous selection of Do Not Show This Message Again in that message.

Which Monitor To Use Specifies the monitor on which full-screen display appears (for users with multiple-monitor

configurations).

Full Screen Navigation

Escape Key Exits Lets you exit Full Screen mode by pressing the Esc key. If this option is not selected, you can exit by

pressing Ctrl+L.

Show Navigation Bar Shows a minimal navigation toolbar regardless of the document settings.

Left Click To Go Forward One Page; Right Click To Go Back One Page Lets you page through an Adobe PDF document

by clicking the mouse. You can also page through a document by pressing Return, Shift-Return (to go backward), or the arrow keys.

Loop After Last Page Lets you page through a PDF document continuously, returning to the first page after the last.

This option is typically used for setting up kiosk displays.

Advance Every _ Seconds Specifies whether to advance automatically from page to page every set number of seconds.

You can page through a document using mouse or keyboard commands even if automatic paging is selected.

Full Screen Appearance

Background Color Specifies the window’s background color in Full Screen mode. You can select a color from the color

palette to customize the background color.

Mouse Cursor Specifies whether to show or hide the pointer when Full Screen mode is in operation.

Full Screen Transitions

Ignore All Transitions Removes transition effects from presentations that you view in Full Screen mode.

Default Transition Specifies the transition effect to display when you switch pages in Full Screen mode and no

transition effect has been set for the document.

Direction Determines the flow of the selected default transition on the screen, such as Down, Left, Horizontal, and so

on. The available options vary according to the transition. If no directional options affect the selected default transition, this option is not available.

Navigation Controls Direction Mimics the user’s progress through the presentation, such as transitioning from top to

bottom when the user proceeds to the next page and from bottom to top when the user backtracks to the previous page. Available only for transitions with directional options.

General preferences

Basic Tools

Use Single Key Accelerators To Access Tools Enables you to select tools with a single keystroke. This option is

deselected by default.

Create Links From URLs Specifies whether links that weren’t created with Acrobat are automatically identified in the

PDF document and become clickable links.

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Make Hand Tool Select Text & Images Enables the Hand tool to function as the Select tool when it hovers over text in

an Adobe PDF.

Make Hand Tool Read Articles Changes the appearance of the Hand tool pointer when over an article thread. Upon the

first click, the article zooms to fill the document pane horizontally; subsequent clicks follow the thread of the article.

Make Hand Tool Use Mouse-wheel Zooming Changes the action of the mouse wheel from scrolling to zooming.

Make Select Tool Select Images Before Text Changes the order in which the Select tool selects.

Use Fixed Resolution For Snapshot Tool Images Sets the resolution used to copy an image captured with the Snapshot

tool.

Touc h M ode Sets how Acrobat enters the Touch mode, if at all, for touch enabled-devices. In Touch mode, Toolbar

buttons, panels, and menus shift apart slightly to accommodate selecting with your fingers. The Touch reading mode optimizes viewing and supports most common gestures.

Wa rn i n gs

Do Not Show Edit Warnings Disables warning boxes that would normally appear when you delete items such as links,

pages, page thumbnails, and bookmarks.

Reset All Warnings Restores default settings for warnings.

Messages From Adobe

Show Me Messages When I Launch Acrobat Allows in-product marketing messages from Adobe to appear in the

Welcome Screen when you launch the application without a document open. Click a message to get information about features, updates, or online services, or to open an element in the application, such as a task pane. Deselect the option to prevent in-product marketing messages from appearing.

Note: Transactional messages, which facilitate the Adobe Online Service, cannot be turned off.

Application Startup

Show Splash Screen (Mac OS) Determines whether the application startup screen appears each time the application

starts.

Use Only Certified Plug-Ins Ensures that only Adobe-certified third-party plug-ins are loaded. The notation Currently

in Certified Mode indicates either Yes or No depending on its status.

Check 2D Graphics Accelerator (Windows only) (Appears only if your computer hardware supports 2D graphics

acceleration.) When selected, allows hardware acceleration usage when the first document is opened. When deselected, hardware acceleration usage starts after the first document is opened. This option can slow startup time, so it is deselected by default.

Note: This option is available only when the option Use 2D Graphics Acceleration in the Page Display preferences is selected.

Select Default PDF Handler (Windows only) Specifies which application, Reader or Acrobat, is used to open PDFs. This

setting applies if you have both Acrobat and Reader installed on your computer. In Windows 7 or earlier, a browser uses this setting only if it is using the Adobe plug-in or add-on for viewing PDF files. In Windows 8, this setting controls which application is the default PDF application for your system, including in your browser. Windows 8 prompts you to allow this change before applying it to your system. Once set, Windows 8 also uses the selected PDF application for tasks related to PDF files, such as previewing, displaying thumbnails, and providing file information.

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Page Display preferences

Default Layout And Zoom

Page Layout Sets the page layout used for scrolling when you first open a document. The default setting is Automatic.

The Page Layout setting in File > Properties > Initial View overrides this value.

Zoom Sets the magnification level for PDF documents when they are first opened. The default setting is Automatic.

The Magnification setting in File > Properties > Initial View overrides this value.

Note: Two conditions can affect page layout and zoom. 1) Someone has already set an individual PDF to a different initial view in File > Properties. 2) You have the option Restore Last View Settings When Reopening Documents selected in Edit > Preferences > Document category.

Resolution

Use System Setting Uses the system settings for monitor resolution.

Custom Resolution Sets the monitor resolution.

Rendering

Smooth Text Specifies the type of text-smoothing to apply.

Smooth Line Art Applies smoothing to remove abrupt angles in lines.

Smooth Images Applies smoothing to minimize abrupt changes in images.

Use Local Fonts Specifies whether the application uses or ignores local fonts installed on your system. When

deselected, substitute fonts are used for any font not embedded in the PDF. If a font cannot be substituted, the text appears as bullets and an error message appears.

Enhance Thin Lines When selected, clarifies thin lines in the display to make them more visible.

Use Page Cache Places the next page in a buffer before the current page is viewed to reduce the time required to page

through a document.

Use 2D Graphics Acceleration (Windows only) (Appears only if your computer hardware supports 2D graphics

acceleration.) Speeds up zooming, scrolling, and redrawing of page content, and speeds the rendering and manipulation of 2D PDF content. This option is selected by default.

Note: If this option is not availab le in the Pag e Display preferences, you may n eed to update your GPU card driver to e nable this hardware feature. Contact your card vendor or computer manufacturer for an updated driver.

Page Content And Information

Show Large Images Displays large images. If your system is slow to display image-intensive pages, deselect this option.

Use Smooth Zooming (Windows only) When deselected, turns off animation effects, which improves performance.

Show Art, Trim, & Bleed Boxes Displays any art, trim, or bleed boxes defined for a document.

Show Transparency Grid Displays the grid behind transparent objects.

Use Logical Page Numbers Enables the Number Pages command for matching the position of the page in the PDF to

the number printed on the page. A page number, followed by the page position in parentheses, appears in the Page Navigation toolbar and in the Go To Page and Print dialog boxes. For example, i (1 of 1) if the printed number of the first page is i. If this option is not selected, pages are numbered with arabic numbers starting at 1. Selecting this option helps prevent unexpected behavior when clicking Back or Go Back in your web browser.

Always Show Document Page Size Displays the page measurements beside the horizontal scroll bar.

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Use Overprint Preview Specifies whether Overprint Preview mode is on only for PDF/X files, never on, always on, or

set automatically. When set to Automatic, if a document contains overprints, then Overprint Preview mode is activated. The Overprint Preview mode lets you see (onscreen) the effects of ink aliasing in the printed output. For example, a printer or service provider could create an ink alias if a document contains two similar spot colors and only one is required.

Default Transparency Blending Color Space Sets the default color space, Working RGB or Working CMYK, for

transparency blending.

Reference XObjects View Mode

Show Reference XObject Targets Specifies the type of documents in which reference XObjects can be viewed.

Location Of Referenced Files (Optional) Specifies a location for the referenced documents.

More Help topics

Open a PDF in a web browser

Setting up a presentation

About PDF/X, PDF/E, and PDF/A standards

3D preferences

Multimedia preferences

Setting accessibility preferences

Change updating preferences

Keyboard shortcuts

For common keyboard shortcuts you can use with Windows, see http://support.microsoft.com/kb/126449.

Keys for selecting tools

To enable single-key shortcuts, open the Preferences dialog box, and under General, select the Use Single-Key Accelerators To Access Tools option.

To ol Windows/UNIX action Mac OS action

Hand tool H H

Temporarily select Hand tool Spacebar Spacebar

Select tool V V

Marquee Zoom tool Z Z

Cycle through zoom tools: Marquee Zoom,Dynamic Zoom, Loupe

Shift+Z Shift+Z

Temporarily select Dynamic Zoom tool (when Marquee Zoom tool is selected)

Temporarily zoom out (when Marquee Zoom tool is selected)

Shift Shift

Ctrl Option

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Tool Windows/UNIX action Mac OS action

Temporarily select Zoom In tool Ctrl+spacebar Spacebar+Command

Select Object tool R R

Edit Object tool O O

Enter/Exit Forms editing A A

Crop tool C C

Link tool L L

Text Field tool F F

Cycle through tools in forms authoring mode: Text Field, Check Box, Radio Button, List Box, Dropdown Box, Button, Digital Signature, Barcode

3D tool M M

Cycle through Multimedia tools: Flash, Video Shift+M Shift+M

Edit Document Text tool T T

Redaction Y Y

Cycle through Touch Up tools: Touch Up Text, Touch Up Reading Order, Touch Up Object

JavaScript Debugger Ctrl+J Command+J

Insert Blank Pages tool Shift+Ctrl+T Shift+Command+T

Insert Files Ctrl+Shift+I

Delete pages Ctrl+Shift+D

Open Output Preview ~ ~

Touch Up Reading Order tool (or if already selected, return focus to dialog box)

Shift+F Shift+F

Shift+T Shift+T

Shift+Ctrl+U Shift+Command+U

Keys for working with comments

To enable single-key shortcuts, select the Use Single-Key Accelerators To Access Tools option in General preferences.

Result Windows/UNIX Action Mac OS Action

Sticky Note tool S S

Text Edits tool E E

Stamp tool K K

Current highlighting tool U U

Cycle through highlighting tools: Highlighter,Underline Text, Cross Out Text

Current drawing markup tool D D

Cycle through drawing markup tools: Cloud, Arrow, Line, Rectangle, Oval, Polygon Line, Polygon, Pencil Tool, Eraser Tool

Shift+U (Windows only) Shift+U

Shift+D (Windows only) Shift+D

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Result Windows/UNIX Action Mac OS Action

Cloud tool Q (Windows only) Q

Tex t Bo x to ol X X

Current Stamp or Attach tool J J

Cycle through Stamp, Attach File, Record Audio Comment

Move focus to next comment or form field Tab Tab

Move focus to previous comment or form field Shift+Tab Shift+Tab

Open pop-up note (or text field in Comments List) for comment that has focus

Closes pop-up (or text field in Comments List) for comment that has focus

Shift+J Shift+J

Enter Return

Esc Esc

Keys for navigating a PDF

Result Windows/UNIX Action Mac OS Action

Previous screen Page Up or Shift+Enter Page Up or Shift+Return

Next screen Page Down or Enter Page Down or Return

First page Home or Shift+Ctrl+Page Up or Shift+Ctrl+Up

Arrow

Last page End or Shift+Ctrl+Page Down or

Shift+Ctrl+Down Arrow

Previous page Left Arrow or Ctrl+Page Up Left Arrow or Command+Page Up

Next page Right Arrow or Ctrl+Page Down Right Arrow or Command+Page Down

Home or Shift+Command+Up Arrow

End or Shift+Command+Down Arrow

Previous open document Ctrl+F6 (UNIX) Command+F6

Next open document Shift+Ctrl+F6 (UNIX) Shift+Command+F6

Scroll up Up Arrow Up Arrow

Scroll down Down Arrow Down Arrow

Scroll (when Hand tool is selected) Spacebar Spacebar

Zoom in Ctrl+equal sign Command+equal sign

Zoom out Ctrl+hyphen Command+hyphen

Keys for working with PDF Portfolios

These keys are available in the files list of the Details pane.

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Result Windows Action Mac OS Action

Move forward or backward among the current column header selected for sorting, the current row with focus, and the Go Back button if in a folder

Move focus to the next or previous row when in the body of the file list on the left

Selects the next or previous column header for sorting

If pressed in the body of the file list, navigate one level up from within a folder

Press the Go Back button in a folder if focus is on the button.

If pressed when focus is on a row in the file list representing a subfolder, navigate to a subfolder, or open an attachment in Preview mode.

If in the body of the file list, move to the first or last row

If in the body of the file list, move to the next or last set of rows to fit the screen

Select or deselect all files Ctrl+A or Shift+Ctrl+A Command+A or Shift+Command+A

If in the body of the file list, extend the selection by adding the next row above or below the selected row

Tab or S hif t+Tab Tab or Shift+Tab

Up Arrow or Down Arrow Up Arrow or Down Arrow

Left Arrow or Right Arrow Left Arrow or Right Arrow

Backspace Delete

Enter or Spacebar Enter or Spacebar

Enter Enter

Home or End Home or End

Page Down or Page Up Page Down or Page Up

Shift+Up Arrow or Shift+Down Arrow Shift+Up Arrow or Shift+Down Arrow

Change whether the row with focus is in the selection

Move focus up or down one row without changing the selection

Reverse the sort order when focus is on a column header

Ctrl+Spacebar Command+Spacebar

Ctrl+Up Arrow or Ctrl+Down Arrow Command+Up Arrow or Command+Down

Arrow

Spacebar Spacebar

Keys for navigating task panes

Result Windows Action Mac OS Action

Move focus to the next item among Document pane, Task panes, Message bar, and Navigation bar

Move focus to the previous item among Document pane, Task panes, message bar, and Navigation bar

Move focus to the next panel in the Task pane Ctrl+Tab Command+Tab

Move focus to the previous panel in the Task pane

Navigate to the next panel and panel control within an open Task pane

F6 F6

Shift+F6 Shift+F6

Ctrl+Shift+Tab Command+ Shift+Tab

Tab Tab

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Result Windows Action Mac OS Action

Navigate to the previous panel and panel control within an open Task pane

Navigate to the next command button within a panel

Navigate to the previous command button within a panel

Expand or collapse panel in focus (press F6 to move focus to Tools pane, then tab to desired panel)

Open or close the Task pane Shift+F4 Shift+F4

Close the pane that lists the tasks of an Acti on Ctrl+Shift+F4 Ctrl+Shift+F4

Open the menu and move the focus to the first menu option when focus is on a command with a submenu or submenu element with a flyout

Move the focus back to the parent command button with a submenu or submenu element with a flyout

Run the command in focus Spacebar or Enter Spacebar or Enter

Navigate to the next item in the active panel in the Create New Action, Edit Action, Create New Tool Set, or the Edit Tool Set dialog boxes

Navigate to the previous item in the active panel in the Create New Action, Edit Action, Create New Tool Set, and the Edit Tool Set dialog boxes

Shift+Tab Shift+Tab

Down Arrow Down Arrow

Up Arrow Up Arrow

Spacebar or Enter

Left Arrow or Right Arrow

Spacebar or Enter Spacebar or Enter

Esc Esc

Tab Tab

Shift+Tab Shift+Tab

Spacebar or Enter

Left Arrow or Right Arrow

Keys for general navigating

Result Windows/UNIX Action Mac OS Action

Move focus to menus (Windows, UNIX); expand first menu item (UNIX)

Move focus to toolbar in browser and application

Move to next open document (when focus is on document pane)

Move to previous open document (when focus is on document pane)

Close current document Ctrl+F4 Command+F4

Close all open documents Not available Command+Option+W

Move focus to next comment, link, or form field in the document pane

Move focus to document pane F5 F5

Move focus to previous comment, link, or form field in the document pane

F10 Control+F2

Shift+F8 Shift+F8

Ctrl+F6 Command+F6

Ctrl+Shift+F6 Command+Shift+F6

Tab Tab

Shift+Tab Shift+Tab

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Result Windows/UNIX Action Mac OS Action

Activate selected tool, item (such as a movie clip or bookmark), or command

Open context menu Shift+F10 Control+click

Close context menu F10 Esc

Return to Hand tool or Select tool Esc Esc

Move focus to next tab in a tabbed dialog box Ctrl+Tab Not available

Move to previous search result and highlight it in the document

Move to next search result and highlight it in the document

Search previous document (with Search results displaying multiple files)

Search next document (with Search results displaying multiple files)

Select text (with Select tool selected) Shift+arrow keys Shift+arrow keys

Select next word or deselect previous word (with Select tool selected)

Spacebar or Enter Spacebar or Return

Shift + F3 Not available

F3 F3

Alt+Shift+Left Arrow (Windows only) Command+Shift+Left Arrow

Alt+Shift+Right Arrow (Windows only) Command+Shift+Right Arrow

Shift+Ctrl+Right Arrow or Left Arrow Not available

Keys for working with navigation panels

Result Windows/UNIX Action Mac OS Action

Open and move focus to navigation pane Ctrl+Shift+F5 Command+Shift+F5

Move focus among the document, message bar, and navigation panels

Move focus to previous pane or panel Shift+F6 Shift+F6

Move among the elements of the active navigation panel

Move to previous or next navigation panel and make it active (when focus is on the panel button)

Move to next navigation panel and make it active (when focus is anywhere in the navigation pane)

Expand the current bookmark (focus on Bookmarks panel)

Collapse the current bookmark (focus on Bookmarks panel)

Expand all bookmarks Shift+* Shift+*

Collapse selected bookmark Forward Slash (/) Forward Slash (/)

Move focus to next item in a navigation panel Down Arrow Down Arrow

Move focus to previous item in a navigation panel

F6 F6

Tab Tab

Up Arrow or Down Arrow Up Arrow or Down Arrow

Ctrl+Tab Not available

Right Arrow or Shift+plus sign Right Arrow or Shift+plus sign

Left Arrow or minus sign Left Arrow or minus sign

Up Arrow Up Arrow

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Keys for navigating the Help window

Result Windows/UNIX Action Mac OS Action

Open Help window F1 F1 or Command+?

Close Help window Ctrl+W (Windows only) or Alt+F4 Command+W

Move back to previously opened topic Alt+Left Arrow Command+Left Arrow

Move forward to next topic Alt+Right Arrow Command+Right Arrow

Move to next pane Ctrl+Tab See Help for your default browser

Move to previous pane Shift+Ctrl+Tab See Help for your default browser

Move focus to the next link within a pane Tab Not available

Move focus to the previous link within a pane Shift+Tab Not available

Activate highlighted link Enter Not available

Print Help topic Ctrl+P Command+P

Keys for accessibility

Result Windows Action Mac OS Action

Change reading settings for the current document

Reflow a tagged PDF, and return to unreflowed view

Activate and deactivate Read Out Loud Shift+Ctrl+Y Shift+Command+Y

Read only the current page out loud Shift+Ctrl+V Shift+Command+V

Read out loud from the current page to the end of the document

Pause reading out loud Shift+Ctrl+C Shift+Command+C

Stop reading out loud Shift+Ctrl+E Shift+Command+E

Shift+Ctrl+5 Shift+Command+5

Ctrl+4 Command+4

Shift+Ctrl+B Shift+Command+B

Navigating PDF pages

Opening pages in a PDF

Depending on the PDF you open, you may need to move forward through multiple pages, see different parts of the page, or change the magnification. There are many ways to navigate, but the following items are commonly used:

Note: If you do not see these items, choose View > Show/Hide > Toolbar Items > Reset Toolbars.

Next and Previous The Next Page and Previous Page buttons appear in the Page Navigation toolbar. The text

box next to them is also interactive, so you can type a page number and press Enter to go directly to that page.

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Scroll bars Vertical and horizontal scroll bars appear to the right and bottom of the document pane whenever the view

does not show the entire document. Click the arrows or drag to view other pages or different areas of the page.

Select & Zoom toolbar This toolbar contains buttons and controls for changing the page magnification.

Page Thumbnails panel The Page Thumbnails button on the left side of the work area opens the navigation pane to

the Page Thumbnails panel, which displays thumbnail images of each page. Click a page thumbnail to open that page in the document pane.

Page through a document

There are many ways to turn pages in a PDF. Many people use the buttons on the Page Navigation toolbar, but you can also use arrow keys, scroll bars, and other features to move forward and backward through a multipage PDF.

The Page Navigation toolbar opens by default. The default toolbar contains frequently used tools: the Show Next Page

, Show Previous Page , and Page Number. Like all toolbars, the Page Navigation toolbar can be hidden and reopened by choosing it in the Toolbars menu under the View menu. You can display additional tools on the Page Navigation toolbar by right-clicking the toolbar and choosing an individual tool, Show All Tools, or More Tools and then selecting and deselecting tools in the dialog box.

Move through a PDF

❖ Do one of the following:

• Click the Previous Page or Next Page button in the toolbar.

• Choose View > Page Navigation > [location].

• Choose View > Page Navigation > Page, type the page number in the Go To Page dialog box and then click OK.

• Press the Page Up and Page Down keys on the keyboard.

Jump to a specific page

❖ Do one of the following:

• From Single Page or Two-Up page display view, drag the vertical scroll bar until the page appears in the small

pop-up display.

• Type the page number to replace the one currently displayed in the Page Navigation toolbar, and press Enter.

Note: If the document page numbers are different from the actual page position in the PDF file, the page’s position within the file appears in parentheses after the assigned page number in the Page Navigation toolbar. For example, if you assign numbering for a file that is an 18-page chapter to begin with page 223, the number shown when the first page is active is 223 (1 of 18). You can turn off logical page numbers in the Page Display preferences. See Renumber pages and Preferences for viewing PDFs.

Jump to bookmarked pages

Bookmarks provide a table of contents and usually represent the chapters and sections in a document. Bookmarks appear in the navigation pane.

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A Bookmarks button B Click to display bookmark options menu. C Expanded bookmark

1 Click the Bookmarks button, or choose View > Show/Hide >Navigation Panes > Bookmarks.

2 To jump to a topic, click the bookmark. Expand or collapse bookmark contents, as needed.

Note: Depending on how the bookmark was defined, clicking it may not take you to that location but perform some other action instead.

If the list of bookmarks disappears when you click a bookmark, click the Bookmarks button to display the list again. If you want to hide the Bookmarks button after you click a bookmark, select Hide After Use from the options menu.

Use page thumbnails to jump to specific pages

Page thumbnails provide min iatu re prev iews of doc ument pages. You can use thumbnails in the Page Thumbnails panel to change the display of pages and to go to other pages. The red page-view box in the page thumbnail indicates which area of the page appears. You can resize this box to change the zoom percentage.

1 Click the Page Thumbnails button or choose View > Show/Hide > Navigation Panes > Page Thumbnails to display

the Page Thumbnails panel.

2 To jump to another page, click its thumbnail.

Automatically scroll through a document

Automatic scrolling advances your view of the PDF at a steady rate, moving vertically down the document. If you interrupt the process by using the scroll bars to move back or forward to another page or position, automatic scrolling continues from that point forward. At the end of the PDF, automatic scrolling stops and does not begin again until you choose automatic scrolling again.

1 Choose View > Page Display > Automatically Scroll.

2 Press Esc to stop scrolling.

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Retrace your viewing path

You can find PDF pages that you viewed earlier by retracing your viewing path. It’s helpful to understand the difference between previous and next pages and previous and next views. In the case of pages, previous and next refer to the two adjacent pages, before and after the currently active page. In the case of views, previous and next refer to your viewing history. For example, if you jump forward and backward in a document, your viewing history retraces those steps, showing you the pages you viewed in the reverse order that you viewed them.

Choose View > Page Navigation > Previous View.

1 To continue seeing another part of your path, do either of the following:

• Repeat step 1.

• Choose View > Page Navigation > Next View.

Note: You can make the Previous View button and Next View button available in the toolbar area by right- clicking the Page Navigation toolbar and choosing them on the context menu, or choosing Show All Tools.

Navigate with links

Links can take you to another location in the current document, to other PDF documents, or to websites. Clicking a link can also open file attachments and play 3D content, movies, and sound clips. To play these media clips, you must have the appropriate hardware and software installed.

The person who created the PDF document determines what links look like in the PDF.

Note: Unless a link was created in Acrobat using the Link tool, you must have the Create Links From URLs option selected in the General preferences for a link to work correctly.

1 Choose the Select tool.

2 Position the pointer over the linked area on the page until the pointer changes to the hand with a pointing finger. A

plus sign (+) or a w appears within the hand if the link points to the web. Then click the link.

PDFs with file attachments

If you open a PDF that has one or more attached files, the Attachments panel automatically opens, listing the attached files. You can open these files for viewing, edit the attachments, and save your changes, as permitted by the document authors.

If you move the PDF to a new location, the attachments automatically move with it.

Article threads

In PDFs, articles are optional electronic threads that the PDF author may define within that PDF. Articles lead readers through the PDF content, jumping over pages or areas of the page that are not included in the article, in the same way that you might skim through a traditional newspaper or magazine, following one specific story and ignoring the rest. When you read an article, the page view may zoom in or out so that the current part of the article fills the screen.

Open and navigate an article thread

1 Click the Hand tool on the Common Tools toolbar.

Choose View > Show/Hide > Navigation Panes > Articles to open the Articles panel.

Note: You cannot open the Articles panel if you are viewing the PDF inside a web browser. You must open the PDF in Acrobat.

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2 Double-click the Article icon to go to the beginning of that article. The icon changes to the Follow Article pointer

Note: If the Articles panel is blank, then the author has not defined any article threads for this PDF.

3 With the article thread open, do any of the following:

• To scroll through the article one pane at a time, press Enter or click in the article.

• To scroll backward through the article one pane at a time, Shift-click in the article, or press Shift+Enter.

• To go to the beginning of the article, Ctrl-click within the article.

4 At the end of the article, click in the article again.

The previous page view is restored, and the pointer changes to the End Article pointer .

Exit a thread before the end of the article

1 Make sure that the Hand tool is selected.

2 Shift+Ctrl-click the page.

The previous page view is restored.

More Help topics

Adjust page magnification

About bookmarks

About page thumbnails

Set the page layout and orientation

Links and attachments

Multimedia preferences

Open, save, or delete an attachment

Attachments

Articles

Adjusting PDF views

Adjust page magnification

Tools on the Select & Zoom toolbar can change the magnification of PDF documents. Only some of these tools appear on the default view of the toolbar. You can see all the tools by right-clicking the Select & Zoom toolbar and choosing either individual tools, Show All Select & Zoom Tools.

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A Marquee Zoom tool B Continuous Zoom tool C Zoom Out button D Zoom In button E Zoom Value menu button F Ac tual Size button G Fit Width button H

Zoom To Page Level button I Pan & Zoom tool J Loupe tool

• The Marquee Zoom tool works in a few different ways. You can use it to drag a rectangle around a portion of the

page that you want to fill the viewing area. Or, simply clicking the Marquee Zoom tool increases the magnification by one preset level, centering on the point where you clicked. To decrease the magnification by one preset level, Ctrlclick the Marquee Zoom tool.

• The Continuous Zoom or Dynamic tool zooms in when you drag it up the page and it zooms out when you drag

down. If you use a mouse wheel, this tool zooms in when you roll forward and zooms out when you roll backward.

• Zoom In and Zoom Out buttons change the document magnification by preset levels.

• The Zoom Value option changes the page view according to a percentage you type in or select from a pop-up menu.

• Actual Size displays the page at 100% magnification.

• Fit Width adjusts the magnification so that the PDF fills the document pane horizontally.

• Zoom To Page Level adjusts the magnification so that one page fills the document pane vertically.

• The Pan & Zoom tool adjusts the magnification and position of the view area to match the area in an adjustable

rectangle in the Pan & Zoom window’s thumbnail view of the page.

• The Loupe Tool window displays a magnified portion of the PDF that matches the area in an adjustable rectangle

on the document pane.

Resize a page to fit the window

• To resize the page to fit entirely in the document pane, choose View > Zoom > Zoom To Page Level.

• To resize the page to fit the width of the window, choose View > Zoom > Fit Width. Part of the page may be out of

view.

• To resize the page to fit the height of the window, choose View > Zoom > Fit Height. Part of the page may be out of

view.

• To resize the page so that its text and images fit the width of the window, choose View > Zoom >Fit Visible. Part of

the page may be out of view.

To see keyboard shortcuts for resizing the document, open the View > Zoom menu.

Show a page at actual size

❖ Choose View > Zoom > Actual Size.

The actual size for a PDF page is typically 100%, but the document may have been set to another magnification level when it was created.

Change the magnification with zoom tools

❖ Do one of the following:

• Click the Zoom In button or the Zoom Out button in the toolbar.

• Enter a magnification percentage in the Common Tools toolbar, either by typing or choosing from the pop-up

menu.

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• Drag the Marquee Zoom tool to define the area of the page that you want to fill the document pane. (View >

Zoom > Marquee Zoom)

• Drag the Continuous Zoom tool (also called Dynamic Zoom) up to increase the magnification and down to

decrease magnification. (View > Show/Hide > Toolbar Items > Select & Zoom > Dynamic Zoom)

When the Marquee Zoom tool is selected, you can Ctrl-click or Ctrl-drag to zoom out. Holding down Shift switches temporarily from the Marquee Zoom tool to the Dynamic Zoom tool.

Change the magnification with the Pan & Zoom Window tool

1 Choose View > Zoom > Pan & Zoom, or click the Pan & Zoom tool in the Common Tools toolbar.

2 Do any of the following:

• Drag the handles of the box in the Pan & Zoom window to change the document magnification.

• Drag the center of the box to pan across the area you want to see.

• Click the navigation buttons to move to a different page.

• Enter a value in the zoom text box, or click the plus or minus buttons to increase or decrease the

magnification by preset levels.

Change the magnification with the Loupe tool

Choose View > Zoom> Loupe Tool.

1 Click the area of the document you want to view in closer detail. A rectangle appears in the document,

corresponding to the area shown in the Loupe Tool window. You can drag or resize the rectangle to change the Loupe tool view.

2 To change the magnification of the Loupe tool, do any of the following:

• Drag the slider.

• Click the plus or minus buttons.

• Enter a value in the zoom text box.

You can change the color of the Loupe tool rectangle. Click the Line Color pop-up menu in the lower-right corner of the Loupe Tool window, and select a new color.

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Change the magnification by using a page thumbnail

1 Click the Page Thumbnails button in the navigation pane on the left side of the window.

2 Locate the thumbnail for the page. Then position the pointer over the lower-right corner of the page-view box until

the pointer changes into a double-headed arrow.

3 Drag the corner of the box to reduce or expand the view of the page.

4 As needed, move the pointer over the zoom box frame within the thumbnail until it changes into a Hand icon. Then

drag the frame to see a different area of the page in the document pane.

Change the default magnification

1 In the Preferences dialog box under Categories, select Page Display.

2 Open the Zoom pop-up menu and choose a default magnification level.

Display off-screen areas of a magnified page

When you zoom in to a high magnification, you may be able to see only part of a page. You can shift the view to show other areas of the page without changing the magnification level.

❖ Do either of the following:

• Use the vertical scroll bars to move up and down the pages or the horizontal scroll bars to move across the page.

• Select the Hand tool in the Common Tools toolbar and drag to move the page, as if moving a piece of paper on

a table.

Set the page layout and orientation

Changing the page layout is especially useful when you want to zoom out to get an overview of the document layout. Choose View > Page Display, and select any of the following page layouts:

Single Page View Displays one page at a time, with no portion on other pages visible.

Enable Scrolling Displays pages in a continuous vertical column that is one page wide.

Two Page View Displays each two-page spread with no portion of other pages visible.

Two Page Scrolling Displays facing pages side by side in a continuous vertical column.

If a document has more than two pages, you can ensure that the first page appears alone on the right side of the document pane. Select either Two Page View or Two Page Scrolling. Also select View > Page Display > Show Cover Page

In Two Page View.

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You can also display buttons for each of these options in the Quick Tools toolbar by choosing View > > Show/Hide > Toolbar Items > Page Display, and selecting them in the menu.

Note: In Single Page View, choosing Edit >Select All selects all text on the current page. In other layouts,Select All selects all text in the PDF.

Rotate the page view

You can change the view of a page in 90-degree increments. This changes the view of the page, not its actual orientation.

• To temporarily rotate the page view, choose View > Rotate View > Clockwise or Counterclockwise. You can’t save

this change.

• To save the rotation with the document, click the Rotate Page button in the Quick Tools toolbar, or choose Tools

> Pages > Rotate.

Change the default page layout (initial view)

You specify the default initial view settings in the Preferences dialog box. (See Set preferences.)

1 In the Preferences dialog box under Categories, select Page Display.

2 Open the Page Layout menu and choose Automatic, Single Page, Single Page Continuous, Two-Up, or Two-Up

Continuous.

Note: The PDF opens with the page layout specified in Preferences unless a different page layout is specified in Document Properties (File > Properties > Initial View). The Document Properties setting overrides the Preferences setting. If using Document Properties, be sure to save and close the document for the change to take effect. Acrobat users can change the initial view, unless security settings prevent changes. Reader users cannot change the initial view.

Use split-window view

You can view a PDF with the document pane divided into two panes (Split command) or four panes (Spreadsheet Split command).

With Split view, you can scroll, change the magnification level, or turn to a different page in the active pane without affecting the other pane.

The Spreadsheet Split view is useful if you want to keep column headings and row labels visible while scrolling through a large spreadsheet or table. In this mode, changing the magnification in one pane changes the magnification in all panes. Also, scrolling is coordinated between the panes. Scrolling a pane horizontally also scrolls the pane above or below it. Scrolling vertically also scrolls the pane to the left or right of that pane.

1 Start creating the type of split view you want:

• To split the view into two panes, choose Window > Split, or drag the gray box above the vertical scroll bar.

• To split the view into four panes with synchronized scrolling and zoom levels, choose Window > Spreadsheet

Split.

2 Drag the splitter bars up, down, left, or right to resize the panes, as needed.

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3 Adjust the zoom level, as needed:

• In Split view, click a pane to make it active, and change the zoom level for that pane only.

• In Spreadsheet Split view, adjust the zoom level to change the displays in all four panes.

4 Scroll, as needed:

• In Split view, click a pane to make it active, and scroll to change that pane only.

• In Spreadsheet Split view, click a pane, and scroll vertically to change the views in the active pane and the pane

beside it. Scroll horizontally to change the views in the active pane and the pane above or below it.

5 To restore single-pane view, choose Window > Remove Split.

View a document in multiple windows

You can create multiple windows for the same document using the New Window command. New windows have the same size, magnification, and layout as the original window and open at the same page and on top of the original window. When you open a new window, Acrobat adds the suffix 1 to the original filename and assigns the suffix 2 to the new window. You can open multiple windows with the suffix incrementing with each new window. Closing a window causes the remaining open windows to be renumbered sequentially; that is, if you have five windows open and you close the third window that you opened, the windows are renumbered with the suffixes 1 to 4.

Note: This feature is not available when PDFs are viewed in a browser.

Open a new window

❖ Select Window > New Wind o w.

Close a window

❖ Click the close box in the window. You are prompted to save any changes. Closing a window does not close a

document if more than one window is open.

Close all windows for a document

❖ Choose File > Close. You are prompted to save any changes before each window is closed.

More Help topics

About PDF layers

Viewing PDFs and viewing preferences

View document properties

Flash Player needed | Acrobat DC, Acrobat Reader DC

Why an alert about Flash Player?

You need Flash Player to view Flash content in PDFs, PDF Portfolios, and other features. Adobe Reader and Acrobat no longer include Flash Player and features that require Flash now leverage the machine’s local copy of Flash. This new strategy allows users and administrators to manage Flash Player updates independently of Acrobat product updates.

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Note that the Flash Active X component is not enough to display this content. A full Flash player must be installed.

Flash Player installs for end users

1 Right-click and download the Flash Player Installer for Windows (Active X and Plugin) or the Flash Player Installer

for Mac OS.

2 Choose Save Link As or Save Target As to download the installer to your computer.

3 Specify a location for the installer (such as your desktop), and click Save.

4 Browse to the installer

5 Double-click it to begin the installation.

NOTE: For Windows, download both Active X and Plugin.

Flash Player installs for IT

Enterprise IT and administrators should download an installer suitable for distibution across their organization by starting here:

http://www.adobe.com/products/players/flash-player-distribution.html.

System requirements for Flash Player

Wi nd o w s

• 2.33 GHz or faster x86-compatible processor, or Intel® Atom™ 1.6 GHz or faster processor for Netbooks

• Microsoft® Windows® XP (32 bit), Windows Server® 2003 (32 bit), Windows Server 2008 (32 bit), Windows Vista®

(32 bit), Windows 7 (32 bit and 64 bit)

• 128 MB of RAM (1 GB of RAM recommended for Netbooks); 128 MB of graphics memory

Mac OS

• Intel Core™ Duo 1.33 GHz or faster processor

• Mac OS X 10.6, 10.7, or 10.8

• 256 MB of RAM; 128 MB of graphics memory

Asian, Cyrillic, and right-to-left text in PDFs

Asian language PDFs

You can use Acrobat to view, search, and print PDF documents that contain Asian text (Traditional and Simplified Chinese, Japanese, and Korean). You can also use these languages when you fill in forms, add comments, and apply digital signatures.

Almost all of the Acrobat features are supported for Traditional and Simplified Chinese, Japanese, and Korean text if you install the respective Asian language font packs.

In Acrobat in Windows, you must install the Asian language support files by using the custom installation and selecting the Asian Language Support options under Create Adobe PDF and View Adobe PDF.

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PDFMaker and the Adobe PDF printer automatically embed most Asian fonts in your file when creating PDF files. You can control whether Asian fonts are embedded.

In Windows, you may be able to view and print files that contain Asian languages without having the necessary Asian language support installed on your system. If you try to open a PDF file for which language support is required, you are automatically prompted to install the required fonts.

Cyrillic, Central European, and Eastern European language PDFs

You can work with Adobe PDF files that contain Cyrillic text (including Bulgarian and Russian), Central European text, and Eastern European text (including Czech, Hungarian, and Polish) if the fonts are embedded in the PDF files. If the fonts are embedded, you can view and print the files on any system. Fonts do not need to be embedded to use the Search feature.

Note: If you open a PDF file in which form fields or text boxes contain these languages but the fonts are not embedded and are not installed on your system, choosing Help > Check For Updates Now automatically prompts you to download and install the necessary fonts.

Hebrew, Arabic, Thai, and Vietnamese language PDFs

Acrobat supports the entry and display of Thai and Vietnamese text. In Windows only, Arabic and Hebrew are also supported. By default, Right-To-Left Language Options is enabled under Arabic and Hebrew regional settings (in Wi nd ow s).

Enable right-to-left languages

Enabling right-to-left language options displays the user interface elements for controlling paragraph direction, digit style, and ligature. When this option is selected, you can specify the writing direction (left-to-right or right-to-left) and type of digits (Western or Arabic-Indic) used for creating and filling out certain form fields, adding digital signatures, and creating text box markups.

Enable Right-To-Left Language Options is enabled by default under Arabic and Hebrew regional settings.

1 In the Preferences dialog box under Categories, select Language.

2 Select Enable Right-To-Left Language Options.

Opening PDFs

You can open a PDF in many ways: from within the Acrobat DC application, from your email application, from your file system, or on a network from within a web browser.

Note: The Organizer and Organizer-related commands are not available in Acrobat X and later.

Open a PDF in the application

❖ Start Acrobat DC and do one of the following:

• Open a file from the Home > Recent view.

• Choose File > Open. In the Open dialog box, select one or more filenames, and click Open. PDF documents

usually have the extension .pdf.

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If more than one document is open, you can switch between documents by choosing the document name from the Window menu.

Open a PDF from the desktop or within another application

❖ Do one of the following:

• To open a PDF attached to an email message, open the message and double-click the PDF icon.

• To open a PDF linked to an open web page, click the PDF file link. The PDF usually opens in the web browser.

• Double-click the PDF file icon in your file system.

Note: In Mac OS, you sometimes cannot open a PDF created in Windows by double-clicking the icon. Instead, choose File > Open With > Acrobat > DC.

Open a PDF in a web browser

When PDFs open in a web page, they open in Read mode. Read mode displays the PDF without the menus, panes, or toolbars visible. Near the bottom of the window, a floating toolbar appears with basic functionality for viewing document.

• To show the toolbar, roll your cursor near the bottom of the window.

• To page through the PDF, use the navigation buttons in the toolbar.

• To close Read mode and display the work area, click the Acrobat icon in the toolbar.

• To disable Read mode within the browser, open the Acrobat or Reader Preferences (in Windows, choose Edit >

Preferences, in Mac OS, choose Acrobat DC/ Acrobat Reader DC > Preferences). Select Internet from the left pane. Deselect Display In Read Mode By Default.

Note: If you have m ore th an one Adob e PDF a pplicatio n on your c omputer, yo u can s pec ify whi ch one is u sed to o pen PDFs. See the Select Default PDF Handler in General preferences.

About viewing PDFs in a web browser

Options in the web browser control how you view a PDF, either within the browser or directly in Acrobat or Reader. To change the current display behavior, see the browser documentation on managing add-ons or plug-ins. If you open PDFs in Acrobat outside the browser, you cannot use the preference Allow Fast Web View in a browser.

Because keyboard commands can be mapped to the web browser, some Acrobat shortcuts cannot be available. Similarly, you may need to use the tools and commands in the Acrobat toolbar rather than the browser toolbar or menu bar. For example, to print a PDF document, use the Print button in the Acrobat toolbar rather than the Print command in the browser. (In Microsoft Internet Explorer, you can choose File > Print, Edit > Copy, and Edit > Find On This Page on the Internet Explorer toolbar.)

Note: Having multiple versions of Acrobat or Adobe Reader installed on the same computer is not recommended. Mixed versions on your system can prevent you from viewing PDFs in a web browser. Examples include Acrobat XI with Adobe Reader X, or Acrobat 9 with Reader XI, and so on. For more information about coexisting installations, see this

Te ch N ot e .

Internet preferences

Display In Read Mode By Default Select to display PDFs in the browser without the menus, panes, or toolbars visible.

Allow Fast Web View Select to allow page-at-a-time downloading for PDFs that have been saved with Fast Web View

enabled. With Fast Web View turned on, a web server can send just the requested page, rather than the entire PDF.

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Allow Speculative Downloading In The Background Choose to allow the browser to continue downloading PDF pages

from the web, even after the first page displays.

Connection Speed Choose a connection speed from the menu. The connection speed helps Acrobat or other media

provide a smooth display when content is read on the Internet.

Internet Settings [or Network Settings] Click to open the Internet or network connection dialog box or panel for your

computer. For more information, consult your operating system Help, your Internet service provider, or your local network administrator.

Updating Acrobat DC and using Adobe Digital Editions

Updating Acrobat DC

Acrobat DC application files and components can be updated in a variety of ways. Some updates are available when you open a PDF that triggers the updating process automatically. For example, if you open a form that uses Asian-language fonts, you are asked whether you want to download the fonts. Other updates are available only from the Help menu, and must be installed manually. Some updates are available both automatically and manually.

Manually update the software

❖ Choose Help > Check For Updates, and follow any onscreen instructions.

Change updating preferences

1 Choose Edit > Preferences (Windows) or Acrobat DC/Adobe Acrobat Reader DC > Preferences (Mac OS).

2 From the Categories on the left, select Updater.

3 In the Check For Updates section, select one of the following options for installing updates:

Automatically install updates (recommended) (Windows) Acrobat regularly checks for important updates,

downloads them, and installs them automatically. When finished, you are alerted via a small message in the system tray that your software has been updated. This method is the best way to keep Acrobat up-to-date and more secure.

Automatically download updates, but let me choose when to install them Acrobat regularly checks for important

updates and downloads them. Acrobat prompts you to start the installation.

Notify me, but let me choose when to download and install updates Acrobat regularly checks for important

updates and notifies you. You can choose to download and install the updates at your convenience.

Do not download or install updates Acrobat doesn't check for updates. Instead, you check for updates yourself

(Help > Check For Updates). This option is the least secure and recommended only for organizations that deploy updates using other methods.

Manage security settings

If your organization uses server-based security policies, you can set up Acrobat to regularly check for updates to these policies. Server-based security is set up by an administrator who provides the URL from which to get security updates.

1 In the Preferences dialog box under Categories, select Security.

2 In the Security Settings, select Load Security Settings From A Server.

3 Type the server address in the URL field.

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4 Select how often you want to check for security updates.

5 Select Ask Before Installing to receive notification before the server is checked for policy updates.

Adobe Digital Editions

Use the free Adobe® Digital Editions software to read and organize eBooks and other publications.Adobe Digital Editions is a separate web-based rich Internet application (RIA) that replaces the eBooks features in previous versions of Acrobat.

When you install Adobe Digital Editions, your existing bookshelf items are automatically imported and available within the new Adobe Digital Editions bookshelf experience. You can also manually import individual PDFs into your Adobe Digital Editions bookshelf.

Note: When you open an eBook for the first time, the Adobe Digital Editions software is automatically installed on your computer.

For more information about Adobe Digital Editions and to download the software, see

www.adobe.com/go/learn_acr_digital_en.

Working with online accounts

Acrobat DC and Acrobat Reader DC let you open and save files to online file management services such as Adobe Document Cloud and Microsoft SharePoint. You can access PDF files hosted on these online services either through their web interface or directly in Adobe Acrobat DC or Adobe Acrobat Reader DC.

Note: Your SharePoint administrator must configure the SharePoint server to enable editing of PDF documents. See this

Te ch N ot e for details.

Access PDF files in an online account

The Home > Document Cloud view lets you choose files that are available in your account.

To access or save to SharePoint resources, choose Home > Add Account. You can specify the URL using the following options:

• (Windows) URL of the repository; for example, http://mysharepointserver/mysite/mydoclib

• (Windows) Complete UNC path; for example, \\mysharepointserver\mysite\mydoclib

• Mapped network drives

Check out a file from SharePoint

The safest way to work on a PDF file that resides on a SharePoint Server is to check out the file. Other users cannot edit the file while you're working on it.

1 To check out a PDF file, do one of the following:

• (Windows) Using Internet Explorer, navigate to the PDF file on the SharePoint portal. Click the document or

choose Edit Document from the file pop-up menu.

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• In Acrobat DC or Acrobat Reader DC, choose Home > Add Account. Then specify the URL or complete UNC

path of the PDF file.

2 A dialog box displays the filename and location. Click one of the following:

• Check Out and Open

• Open, to open the file without checking it out

Note: If you are required to sign in to the SharePoint server, enter your user name and password when prompted.

Cancel checkout

You can discard the checked-out version of a PDF file if you don’t want to save your changes.

1 Choose File > SharePoint Server > Discard Check Out.

2 A confirmation message appears. Click OK.

Note: You cannot edit a document offline.

Prepare document properties

You can specify the document’s SharePoint properties from within Acrobat DC or Acrobat Reader DC.

1 Choose File > SharePoint Server > Prepare Document Properties.

2 Double-click the property to edit. The Edit dialog box appears. Enter a value and click OK.

Check in

When you complete your edits, you can check the file into the SharePoint server. Other users can see the changes. If versioning is enabled, SharePoint also manages version history for the file.

1 Choose File > SharePoint Server > Check In. The Check In dialog box appears.

2 If version numbering is enabled, the version information appears. Choose major version, minor version, or

overwrite current version.

3 Enter the Version Comments.

4 Optionally, enable Keep the Document Checked Out After Checking In This Version and click OK.

Acrobat in Mac OS | Acrobat Pro DC

Generally, Acrobat works the same for Windows and Mac OS. Some exceptions are noted throughout Help. In addition, be aware of the following differences:

Common keyboard actions and functions

Windows Mac OS

Right-click Control-click

Alt Option

Ctrl+[character] Command+[character]

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Windows Mac OS

Ctrl-click Option-click

Ctrl-drag Option-drag

My Computer [disk name]

Windows Explorer Finder

Open the Preferences dialog box

To open the Preferences dialog box in Mac OS, choose Acrobat Pro DC > Preferences.

Expand a nested list

Items such as bookmarks sometimes appear in nested lists that can be expanded or collapsed. To expand a list in Mac OS, click the right-pointing triangle to the left of the icon. Click the down-pointing triangle to collapse the list. To expand or collapse all items in a multilevel list, Option-click the triangle.

More Help topics

Keyboard shortcuts

Grids, guides, and measurements in PDFs

View grids

Use grids to accurately line up text and objects in a document. When turned on, the grid is visible over the document. The Snap To Grid option aligns an object with the nearest grid line when you move the object.

View or hide the grid

❖ Choose View > Show/Hide > Rulers & Grids > Grid. A check mark appears next to the command name when the

grid is displayed.

Turn the Snap To Grid option on or off

❖ Choose View > Show/Hide > Rulers & Grids > Snap To Grid. A check mark appears next to the command name

when the option is turned on.

Change the grid appearance

1 In the Preferences dialog box under Categories, select Units & Guides.

2 To change grid settings, do any of the following:

• To change the spacing between grid lines, enter a value for Wid th B e t w ee n L in e s and Height Between Lines.

• To change the origin of the grid, enter a value for Grid Offset From Left Edge and Grid Offset From Top Edge.

• To change the number of subdivisions within each grid square, enter a value for Subdivisions. Subdivision lines

are lighter than grid lines.

• To change the color of the grid lines, click theGrid Line Color square and choose a new color from the Color pop-

up menu.

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Create ruler guides

Horizontal and vertical rulers let you check the size of objects in your document. You can also create guides in your document, which are especially useful for lining up objects, such as form fields. You can change the unit of measurement and color used in the ruler.

Create new ruler guides

1 Choose View > Show/Hide > Rulers & Grids > Rulers.

2 Do one of the following:

• Drag down from the horizontal ruler to create a horizontal guide, or drag right from the vertical ruler to create

a vertical guide.

• Double-click a location on the horizontal ruler to create a vertical guide, or double-click a location on the vertical

ruler to create a horizontal guide.

Show or hide guides

❖ Choose View > Show/Hide > Rulers & Grids > Guides.

Move or delete ruler guides

1 To move a guide, click the guide to select it and then drag it to a new location.

2 To delete a guide, click the guide to select it and press the Delete key.

3 To delete all guides, right-click in the ruler area and choose Clear All Guides or Clear Guides On Page.

Change guide colors

1 In the Preferences dialog box under Categories, select Units & Guides.

2 Click the Guide Color square and choose a new color from the Color pop-up menu.

Measure the height, width, or area of objects

Use the measuring tools to measure distances and areas of objects in PDF documents. The measuring tools are useful for showing the distances and areas associated with objects in a form or computer-aided design (CAD) drawing. You can also use these tools to measure certain areas of a document before sending it to a professional printer. The measuring tools are available to Acrobat Reader DC users only if the PDF creator enables measuring functionality.

When you use a measuring tool, the Measurement Info panel shows information about the measurement, such as current measurement, delta values, and scale ratio. Acrobat DC inserts comments with the values calculated for distance, perimeter, or area.

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A Measuring toolbar B Object being measured C Measurement Info panel

1 Choose To o l s > Measure.

The measurement toolset is displayed in the secondary toolbar.

2 In the secondary toolbar, click Measuring Tool.

The Measuring toolbar and the Measurement Info panel are displayed.

3 To measure areas of your PDF document, select any of the following measurement types:

• Select the Distance tool to measure the distance between two points. Click the first point, move the pointer

to the second point, and click again.

• Select the Perimeter tool to measure a set of distances between multiple points. Click each point you want

to measure. Then, double-click the last point.

• Select the Area tool to measure the area within the line segments that you draw. Click each point you want

to measure. After you have clicked at least two points, click the first point to complete the area measurement.

4 While measuring objects, do any of the following:

• To snap the measurement to the end of a line, select Snap To Paths .

• To snap the measurement to the endpoint of a line, select Snap To Endpoints .

• To snap the measurement to the midpoint of a line, select Snap To Midpoints .

• To snap the measurement to the intersection of multiple lines, select Snap To Intersections

• To constrain the measurement lines to increments of 45º, hold down the Shift key.

• To discontinue a measurement, right-click and chooseCancel Measurement.

• To delete a measurement markup, click it with theMeasurement Tool and press the Delete key.

Measuring tool options

To set measuring tool options, select the tool, then right-click anywhere in the PDF to view the options.

Change Scale Ratio Change the scaling ratio (such as 3:2) and unit of measurement on the drawing areas.

Change Markup Label Add or change text that appears with the measurement.

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Disable/Enable Measurement Markup When enabled, the measurement lines you draw are added to the PDF. When

disabled, the measurement lines disappear when you measure another object or select another tool.

Turn O rtho O n/Off When enabled, measurement lines are orthographic only.

Show/Hide Rulers Show or hide vertical and horizontal rulers on the page. (Has the same effect as choosing View >

Show/Hide > Rulers & Grids > Rulers.)

Snap To Page Content/Don’t Snap To Page Content Turn all Snap Enables on or off.

Export Measurement Markup To Excel Save the information for all the measurements in your PDF to a CSV file.

Preferences Open the Measurement (2D) preferences.

Measuring preferences

Change the 2D Measuring preferences to determine how 2D data is measured.

Note: In Acrobat Reader DC, Measuring preferences apply to PDFs that have commenting enabled.

Use Scales And Units From Document (When Present) When enabled, measurements based on the units generated

from the original document, if present, are used. Deselect this option to specify the units of measurements manually.

Use Orthographic Lines When enabled, measurement lines are orthographic only.

Measuring Line Color Specifies the color or the line that appears while drawing.

Enable Measurement Markup When enabled, the measurement lines you draw are added to the PDF. When disabled,

the measurement lines disappear when you measure another object or select another tool. You can use the default measurement labels or specify your own label.

Use Default Leader Length (Distance Tool only) When deselected, each time you draw a distance measurement, you

move the mouse to determine the leader length.

Default Line Ending (Distance Tool only) Specifies the appearance of the line endings in distance measurements.

Caption Style (Distance Tool only) Specifies whether the distance measurement caption is Inside or on Top of the

measurement line.

Default Leader Length (Distance Tool only) Specifies the length of the line leader that appears on one side of the

measurement points.

Default Leader Extension Above Line (Distance Tool only) Specifies the length of the leader extension that appears

above the measurement line.

Default Leader Offset From Line Points (Distance Tool only) Specifies the amount of blank space that appears between

the measurement points and the leader.

2D Snap Settings Specify snap behavior. Sensitivity indicates how close the pointer must be to the item being snapped

to. Snap Hint Color specifies the color of the snap line that appears when you hold the pointer over the object.

View cursor coordinates

The Cursor Coordinates show the coordinate position of the pointer within the document pane. The position numbering begins in the upper-left corner of the document. Cursor Coordinates also shows the width and height of a selected object as you resize it.

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View x and y coordinates

1 Choose View > Show/Hide > Cursor Coordinates.

2 Move the pointer to view x and y coordinates.

Change the Cursor Coordinates measurement units

1 In the Preferences dialog box under Categories, select Units & Guides.

2 Choose a different unit of measurement from the Page & Ruler Units drop-down list.

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Chapter 2: Creating PDFs

Create PDFs with Acrobat DC

There are various ways to create a PDF file using Acrobat DC. Generate a PDF quickly by using menu commands, dragging-and-dropping files onto the Acrobat DC application icon, or converting clipboard data.

This document provides instructions for Acrobat DC. If you're using Acrobat Reader DC, see What can I do with

Acrobat Reader DC. if you're using Acrobat XI, see Acrobat XI Help . And, if you're using Adobe Acrobat 7, 8, or 9, see

previous versions of Acrobat Help.

Convert a file to PDF using Acrobat DC menu commands

1 On the Acrobat DC File menu, choose Create > PDF From File.

2 In the Open dialog box, select the file that you want to convert. You can browse all file types or select a specific type

from the Files Of Type drop-down menu.

3 Optionally, click Settings to change the conversion options if you're converting an image file to PDF. The options

available vary depending on the file type.

Note: The Settings button is unavailable if you choose All Files as the file type or if no conversion settings are available for the selected file type. (For example, the Settings button is unavailable for Microsoft Word and Microsoft Excel files.)

4 Click Open to convert the file to a PDF.

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Creating PDFs

Depending on the type of file being converted, the authoring application opens automatically, or a progress dialog box appears. If the file is in an unsupported format, a message appears, telling you that the file cannot be converted to PDF.

5 When the new PDF opens, choose File > Save or File > Save As; then select a name and location for the PDF.

When naming a PDF that’s intended for electronic distribution, limit the filename to eight characters (with no spaces) and include the .pdf extension. This action ensures that email programs or network servers don’t truncate the filename

and that the PDF opens as expected.

Drag-and-drop to create PDFs

This method is best reserved for small, simple files, such as small image files and plain text files, when the balance between file size and output quality is not important. You can use this technique with many other types of files, but you cannot adjust any conversion settings during the process.

1 Select the icons of one or more files in the Windows Explorer or Mac OS Finder.

2 Drag the file icons onto the Acrobat DC application icon. Or (Windows only) drag the files into the open Acrobat

DC window.

If a message appears saying that the file could not be opened in Acrobat DC, then that file type cannot be converted to PDF by the drag-and-drop method. Use one of the other conversion methods for that file.

Note: You can also convert PostScript and EPS files to PDF by dragging them onto the Acrobat DC window or the Acrobat DC application icon.

3 Save the PDF.

(Windows only) You can also right-click a file in Windows Explorer and choose Convert to Adobe PDF.

Convert clipboard content to PDF

You can create PDFs from text and images that you copy from applications on Mac OS or Windows.

1 Capture content in the Clipboard:

• Use the copy command in the applications.

• Press the PrintScreen key (Windows).

• Use the Grab utility (Applications > Utilities > Grab), and choose Edit > Copy to place the content on the

clipboard. (Mac OS)

• In a PDF file, you can select objects using the Edit Object tool (Too l s > Print Production > Edit Object), and

then copy the selected objects.

2 In Acrobat DC, choose File > Create > PDF from Clipboard. Or Choose To o l s > Create PDF > Clipboard >

Create.

Note: The PDF from Clipboard command appears only when content is copied to the Clipboard. If the Clipboard is empty, the command is disabled.

Create a blank PDF

You can create a blank PDF, rather than beginning with a file, a clipboard image, or scanning.

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This process can be useful for creating a one-page PDF. For longer, more complex, or heavily formatted documents, it’s better to create the source document in an application that offers more layout and formatting options, such as Adobe InDesign or Microsoft Word.

1 In Adobe Acrobat DC, close all open documents.

2 Choose To o l s > Create PDF > Blank Page > Create.

A blank single-page PDF is created.

To add a blank page to an existing PDF, open the PDF and then choose Tools > Organize Pages > Insert > Blank Page.

Create multiple PDFs from multiple files (Acrobat Pro DC)

You can create multiple PDFs from multiple native files, including files of different supported formats, in one operation. This method is useful when you must convert a large number of files to PDF.

Note: When you use this method, Acrobat DC applies the most recently used conversion settings without offering you access to those settings. If you want to adjust the conversion settings, do so before using this method.

1 Choose File > Create > Create Multiple PDF Files.

2 Choose Add Files > Add Files or Add Folders, and then select the files or folder.

3 Click OK. The Output options dialog box appears.

4 In the Output Options dialog box, specify your target folder and filename preferences, and then click OK.

More Help topics

Adobe PDF conversion settings

Scan documents to PDF

Using the Adobe PDF printer

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Creating PDFs

Converting web pages to PDF

Creating PDFs with PDFMaker

Create PDFs with PDFMaker (Windows)

About Acrobat PDFMaker

PDFMaker is an Acrobat feature that operates within many business applications, such as Microsoft Office applications, AutoCAD, and Lotus Notes. When you install Acrobat, PDFMaker controls appear in the work area of the authoring application.

Note: Some PDFMaker features are not available in certain versions of the authoring applications. For a comparison chart,

Compatible web browsers and PDFMaker applications | Acrobat, Reader.

see

Using PDFMaker within an authoring application is a simple, one-click procedure. It involves clicking an Acrobat PDFMaker toolbar button or choosing a command on the Adobe PDF menu. It is not necessary to open Acrobat.

Convert a file to PDF using PDFMaker

In Wind ows, Acrobat i nstalls both an Acrobat PDFMaker to olbar and an Adobe PDF menu in many popular authori ng applications. You can use either the toolbar buttons or the Adobe PDF menu (the Action menu in Lotus Notes) to create PDFs, but the menu als o provides access to conversion sett ings. Although many of the convers ion options are common to all authoring applications, a few are application-specific.

For Microsoft Office 2007 and later applications such as Word, Excel, and PowerPoint, the options for creating PDFs are available from the Acrobat ribbon.

Note: If you don’t see the PDF toolbar buttons in an application, you must show or activate the PDF toolbar. For other troubleshooting issues, see

Show or activate PDFMaker in Microsoft Office and Lotus Notes

If the PDF toolbar buttons don’t appear in your Microsoft Office or Lotus Notes application, use one of the following methods to show or activate PDFMaker.

For Lotus Notes 8 or later, choose File > Preferences. In the dialog box that appears, choose Toolbar > Toolbars, and select the Visible option for Acrobat PDFMaker.

For Office 2003 or earlier, choose View > Toolbars > Acrobat PDFMaker.

For Office 2007 or Office 2010, follow these steps:

1 Do one of the following:

• (Outlook 2007) Choose Tools > Trust Center.

• (Other Office 2007 applications) Click the Office button, and then click the [Application] Options button, where

[Application] is the Office application name. For example, in Word, the button name is Word Options.

• (Office 2010 applications) Click the File tab, and then click Option.

Troubleshoot Acrobat PDFMaker Problems.

2 Click Add-Ins on the left side of the dialog box.

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Creating PDFs

3 Do one of the following:

• If PDFMOutlook or Acrobat PDFMaker Office COM Add-in is not listed, choose COM Add-Ins from the

Manage pop-up menu and click Go.

• If PDFMOutlook or Acrobat PDFMaker Office COM Add-in is listed under Disabled Application Add-ins, select

Disabled Items from the Manage pop-up menu and click Go.

4 Select PDFMOutlook or Acrobat PDFMaker Office COM Add-in and click OK.

5 Restart the Office application.

Convert a file to PDF

1 Open the file in the application used to create it.

2 Click the Convert To Adobe PDF button on the Acrobat PDFMaker toolbar.

For Microsoft Office 2007 or 2010 applications, such as Word, Excel, and PowerPoint, click the Create PDF button

on the Acrobat ribbon.

3 Enter a filename and location for the PDF, and click Save.

4 (Optional) Check View Result to open the PDF or enable Protect PDF to specify the Security settings for the PDF.

Create a PDF as an email attachment

1 Open the file in the application used to create it.

2 Choose Adobe PDF > Convert To Adobe PDF And Email.

For Microsoft Office 2007 or 2010 applications, such as Word, Excel, and PowerPoint, click the Create And Attach To Emai l b u t t on

on the Acrobat ribbon.

When the conversion has finished, a blank message with the new PDF included as an attachment automatically opens in your default email application. You can then address and complete the message and either send it or save it as a draft.

Attach a file as PDF (Outlook)

1 In the Outlook email Message window, click the Attach As Adobe PDF button.

Note: If the Attach As Adobe PDF button isn’t visible, choose Adobe PDF > Change Conversion Settings, and then select Show Attach As Adobe PDF button. This option is not available in Outlook 2007 or later.

2 Select a file to attach, and click Open.

Convert files to a secured PDF and attach it to an email message (Outlook)

1 In the Outlook email Message window, click the Attach As Secured Adobe PDF button .

Note: The Attach As Secured Adobe PDF button appears only after you’ve configured an Adobe LiveCycle® Rights Management Server using the Tools > Protection > More Protection > Security Settings dialog box.

2 Click Browse, select a file to convert, and click Open.

3 Specify the users that can open the PDF, and then click OK:

• To specify only users that receive the PDF, select Restrict Access Only To People In This Message’s To:, Cc:, And

Bcc: List. In this case, the PDF isn’t secured until you send the email message.

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• To specify only users that are specified by a security policy, select Restrict Access By Applying The Following

Security Policy, and then select a security policy in the list. In this case, the PDF is secured before it is attached to the email message.

4 If prompted, enter your user name and password to log in to the Adobe LiveCycleRights Management Server.

Create a PDF and send it for review

1 Open the file in the application used to create it.

2 Click the Convert To Adobe PDF And Send For Review button on the Acrobat PDFMaker toolbar, or (if

available) choose Adobe PDF > Convert To Adobe PDF And Send For Review.

For Microsoft Office 2007 or 2010 applications such as Word, Excel, and PowerPoint, click the Create And Send For Review button

3 When the Identity Setup dialog box appears, enter the appropriate information about yourself, and click Complete.

4 Follow the directions in the wizard that appears, as described in Start an email-based review.

on the Acrobat ribbon.

Create a PDF and run an action

1 Open the file in the application used to create it.

2 Click the Convert To Adobe PDF And Run Action button on the Acrobat PDFMaker toolbar, or (if available) choose

Adobe PDF > Convert To Adobe PDF And Run Action.

For Microsoft Office 2007 or 2010 applications such as Word, Excel, and PowerPoint, click the Create PDF And Run Action button on the Acrobat ribbon.

3 Click an action to from the button menu, and follow the onscreen prompts to save the files.

4 The PDF opens in Acrobat. Click Start in the right-hand pane to process the file.

View PDFMaker conversion settings

PDFMaker conversion settings vary according to file types. For example, the options available for PowerPoint files aren’t the same as the options available for Outlook files. Once you’ve selected conversion settings, those choices apply to all subsequent PDFs you create from that file type. It’s a good idea to review the settings occasionally.

1 Open a PDFMaker-enabled application (such as Word or Excel).

2 Do one of the following:

• (Lotus Notes) Choose Actions > Change Adobe PDF Conversion Settings.

• (Office 2007 or 2010 applications) In the Acrobat or Adobe PDF ribbon, click Preferences.

• (All other applications) Choose Adobe PDF > Change Conversion Settings.

3 (Optional) To revert to the original default settings, click Restore Defaults on the Settings tab.

Settings tab of the Adobe PDFMaker preferences

The settings available for PDFMaker depend on the application in which you’re using PDFMaker.

Conversion Settings Specifies the standard by which the PDF will be optimized. When you choose an item in the

menu, a description of that preset appears immediately below it.

View Adobe PDF Result Opens the converted document directly into Acrobat. (Exception: when you choose Convert

To Adobe PDF And Email.)

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Prompt For Adobe PDF File Name Lets you enter a custom filename for the resulting PDF. Deselect this option to save

the file in the same folder as the source file, using the same name but with a .pdf extension.

Convert Document Information Adds document information from the Properties dialog box of the source file. This

setting overrides the printer preferences and settings in the Advanced panel of the Adobe PDF Settings dialog box.

Note: The Advanced Settings button opens the Adobe PDF Settings dialog box, which contains many additional conversion options. These conversion settings apply to all Acrobat features that create PDFs, such as Acrobat Distiller, PDFMaker, and the Acrobat application itself.

PDF/A Compliance Creates the PDF so that it conforms to the selected ISO standard for long-term preservation of

electronic documents.

Security tab of the Adobe PDFMaker preferences

The settings available for PDFMaker depend on the application in which you’re using PDFMaker.

Require A Password To Open The Document When selected, makes the Document Open Password option available,

where you enter a password that users must use to open the document.

Restrict Editing And Printing Of The Document When selected, makes the other Permissions options available.

Change Permissions Password Specifies a password you set that users must use in order to do any allowable printing

or editing.

Printing Allowed Specifies whether users who use the Permissions Password can print the document and at what

resolution.

Changes Allowed Specifies what changes users who use the Permissions Password can make.

Enable Copying Of Text, Images, And Other Contents Prevents or allows users from copying from the PDF.

Enable Text Access For Screen Reader Devices For The Visually Impaired Prevents or allows screen reader devices to

read text. (Selected by default.)

Enable Plaintext Metadata Specifies whether the search engine can read the document metadata. Available only when

the PDF-compatibility is set to Acrobat 6.0 (PDF 1.5) or later.

Convert Microsoft Word, PowerPoint, and Excel files to PDF

When creating a PDF from Microsoft Word, PowerPoint, or Excel, you can set conversion options for the current file. You can also select a range of content in the file to convert. The conversion options that you can set in the following steps are some of the most commonly used settings from the Acrobat PDFMaker dialog box. Any changes you make to the conversion options apply to the current conversion only.

In Acrobat Pro, PDFMaker includes an option to embed many types of multimedia files in Microsoft Word and PowerPoint files. The files are converted to FLV format files. When you convert the document to PDF, the PDF includes a playable FLV file.

Convert Excel files to PDF

1 Open a file in Excel.

2 Optionally, select the cells to convert.

3 Do one of the following:

• (Office 2003 or earlier) From the Adobe PDF menu, select one of the Convert To Adobe PDF options.

• (Office 2007 or 2010) From the Acrobat ribbon, select one of the Create options.

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4 In the Acrobat PDFMaker dialog box, select a Conversion Range, then click Convert To PDF.

5 In the Save Adobe PDF File As dialog box, specify a filename and location for the PDF.

6 Optionally, click the Options button to change the conversion settings.

7 Click Save to create the PDF.

Convert Word and PowerPoint files to PDF

1 Open a file in Word or PowerPoint.

2 Optionally, select objects and text (Word) or slides (PowerPoint), as needed.

3 Do one of the following:

• (Office 2003 or earlier) From the Adobe PDF menu, select one of the Convert To Adobe PDF options.

• (Office 2007 or 2010) From the Acrobat ribbon, select Create PDF, Create And Attach to Email, or Create And

Send For Review.

4 In the Save Adobe PDF File As dialog box, specify a filename and location for the PDF.

5 Optionally, click the Options button to change the conversion settings.

6 Select a Page Range (Word) or Slide Range (PowerPoint). The Selection option is available only if you have selected

content in the file.

7 Click OK, then click Save to create the PDF.

Embed multimedia files into Word and PowerPoint documents (Acrobat Pro)

1 Do one of the following:

• (Office 2003 or earlier) Choose Adobe PDF > Embed Video And Convert To Flash Format

• (Office 2007 or 2010) In the Acrobat ribbon, click Embed Flash.

2 In the Insert Flash dialog box, choose a multimedia file from the menu, or click Browse to locate and select the file.

3 (Optional) To select a video frame to use as a poster, click Set Poster Image From Current Frame.

4 Choose a media player skin from the menu.

5 Click OK. Acrobat converts the file to FLV format and inserts it into the document.

6 When you are ready to create a PDF, follow the steps to create a PDF as usual. (PowerPoint only) In the Save Adobe

PDF File As dialog box, click Options and make sure that the Convert Multimedia option is selected.

Convert email messages to PDFs

You can use PDFMaker to convert one or more Microsoft Outlook or Lotus Notes email messages or entire folders of messages to a merged PDF or PDF Portfolio. Within a PDF Portfolio, each email mess age appears as a separate PDF file.

The Acrobat PDFMaker Conversion Settings dialog box contains the option that determines whether email messages are merged into one continuous PDF or assembled into a PDF Portfolio.

The controls that activate an email conversion to PDF appear in two places within the email application: on the Acrobat PDFMaker toolbar and on a menu. In Outlook, the menu is called Adobe PDF and appears to the right of the Outlook Help menu. In Lotus Notes, PDF commands appear under the Actions menu.

You can convert one currently open email message to PDF (not to a PDF Portfolio) by choosing File > Print, and selecting Adobe PDF as the printer in the Print dialog box. The PDFMaker conversion settings do not affect this process.

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Specify whether email messages become merged PDFs or PDF Portfolios

1 Do one of the following:

• (Outlook) Choose Adobe PDF > Change Conversion Settings.

• (Lotus Notes) Choose Actions > Change Adobe PDF Conversion Settings.

2 Do one of the following:

• To convert and merge email messages into a PDF as sequential pages of one document, deselect Output Adobe

PDF Portfolio When Creating A New PDF File.

• To assemble converted email messages as components of a PDF Portfolio, select Output Adobe PDF Portfolio

When Creating A New PDF File.

Convert an open email message to PDF (Outlook)

❖ Choose Adobe PDF > Convert To Adobe PDF.

You can also convert a different file to PDF from within an open Outlook email message if the Attach As Adobe PDF toolbar is shown. Clicking this button opens a series of dialog box es for selecting and saving the new PDF and also starts

Acrobat, if it is not already running. The resulting PDF is attached to the open email message.

Convert email messages to a new PDF

1 In Outlook or Lotus Notes, select the individual email messages.

2 Do one of the following:

• (Outlook) Choose Adobe PDF > Convert Selected Messages > Create New PDF.

• (Lotus Notes) Choose Actions > Convert Selected Messages To Adobe PDF.

3 In the Save Adobe PDF As dialog box, select a location, type a filename, and click Save.

Add email messages or folders to an existing PDF

1 In Outlook or Lotus Notes, select the individual email messages or folders.

2 Do one of the following:

• (Outlook) Choose Adobe PDF > Convert Selected Messages > Append To Existing PDF, or Adobe PDF >

Convert Selected Folders > Append To Existing PDF.

Note: If you have already created one or more PDF Portfolios, you can choose from recently created PDF Portfolios in addition to the Append To Existing PDF option.

• (Lotus Notes) Choose Actions > Append Selected Message(s) To Existing Adobe PDF, or Actions > Append

Selected Folder(s) To Existing Adobe PDF.

3 Locate and select the PDF or PDF Portfolio to which you want to add the converted emails, and click Open.

Note: Do not type a new name for the PDF. If you do, a warning message appears telling you that the PDF was not found. Click OK, and select a PDF without changing its name.

4 (Outlook only) If a message appears, alerting you that the existing PDF was created using an earlier version of

PDFMaker, do one of the following:

• To create a PDF Portfolio from the original PDF archive, click Yes, and select a name and location for the new

archive. (The default name adds _Portfolio to the original PDF filename.) When the conversion is complete and the Creating Adobe PDF dialog box closes, the new archive opens in Acrobat.

• Click No to cancel the process.

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Note: For PDF Portfolios of email converted or migrated in Acrobat 8 or later, only new messages—that is, messages that are not already part of the PDF Portfolio—are appended.

Convert email folders to a new PDF

PDFMaker can convert multiple folders to PDF in one procedure. It is not necessary to select the folders at the beginning of the process because you can select them in a dialog box that appears automatically.

1 Do one of the following:

• (Outlook) Choose Adobe PDF > Convert Selected Folders > Create New PDF.

• (Lotus Notes) Choose Actions > Convert Selected Folder(s) To Adobe PDF.

2 In the Convert Folder(s) To PDF dialog box, select the folders. Then select or deselect the Convert This Folder And

All Sub Folders option.

3 In the Save Adobe PDF File As, select a location and name for the PDF Portfolio.

When the conversion is complete, the new PDF opens in Acrobat.

Set up automatic email archiving

1 Do one of the following:

• (Outlook) Choose Adobe PDF > Setup Automatic Archival.

• (Lotus Notes) Choose Actions > Setup Automatic Archival.

2 On the Automatic Archival tab of the Acrobat PDFMaker dialog box, select Enable Automatic Archival. Then select

options for Frequency and the time of day at which automatic archiving occurs.

3 Select other options, according to your needs:

Maintain Log Of Archival Creates a record of each archiving session.

Choose File Specifies the name and location of the archiving log.

Embed Index For Faster Search Creates an index that you can search to find specific words or characters instead of

having to search each individual document.

4 Click Add, and select the email folders and subfolders. Then select or deselect the Convert This Folder And All Sub

Folders option, as preferred, and click OK.

5 In the Save PDF Archive File As dialog box, select a name and location for the archived email PDF. Then click Open.

6 Review the settings and the archive folder names listed in the Acrobat PDFMaker dialog box, and do any of the

following:

• To add other email folders to the list, click Add and select the folder.

• To remove folders from the list, select the folders and click Delete.

• To change an archive file, select any folder name from the list, click Change Archive File, and specify the name

and location.

• To start archiving email immediately, click Run Archival Now.

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Creating PDFs

Create PDFs from Word mail merges

Mail merges from Word generate documents like form letters—for one common example—that are personalized with information like the names and addresses of the recipients. With Acrobat PDFMaker, you can save steps by using a Word mail merge document and corresponding data file to output mail merges directly to PDF. You can even set up PDFMaker to attach those PDFs to email messages that are generated during the PDF-creation process.

Note: For information on setting up files for the Word Mail Merge feature, see Microsoft Office Word Help.

1 In Microsoft Word, open the template that you have created as the basis of your mail merge, or create the file using

the Word Mail Merge toolbar and Mail Merge wizard, as needed.

Note: Do not complete the mail merge in Word. Instead, set up and preview the mail merge as usual, so that you can verify that the merge will work correctly.

2 Do one of the following:

• Choose Adobe PDF > Mail Merge To Adobe PDF.

• Click the Mail Merge To Adobe PDF button on the Mail Merge toolbar (View > Toolbars > Mail Merge).

• (Word 2007) From the Acrobat ribbon, click Mail Merge.

3 In the Acrobat PDFMaker - Mail Merge dialog box, select the options you want:

• To specify which records in the data file will be imported into the merged files, select All or Current, or enter a

range of pages by typing in the From and To boxes.

• To name the PDF that will be created, type in the Specify PDF File Name box.

Note: The PDF will be named using this text plus a series of numbers. For example, if you type JulyLetter in the Specify PDF File Name box, the mail-merged PDFs might appear as JulyLetter_0000123, JulyLetter_0000124, JulyLetter_0000125, and so forth.

4 For Automatically Send Adobe PDF Files By Email, do one of the following:

• To create and save merged PDFs for printing or sending later in email, leave the option deselected, and click OK.

• To create merged PDFs and attach each one to an email message to the appropriate recipient, select this check

box, and fill in the other Email options.

5 When the Browse For Folder dialog box appears, navigate to the location you want to use and click OK.

Status indicators appear as PDFMaker generates the individual PDFs,

6 If you selected Automatically Send Adobe PDF Files By Email, a dialog box appears asking for your email profile.

Enter the appropriate information and click OK.

When the job has finished, a message appears, telling you that the process was successful.

Email options for PDF mail merges

To Use the pop-up menu to select the field or column in the associated data file that contains the email addresses in

each individual’s record.

Subject Line Type the text that you want to appear in the subject line of each message.

Message Type to add or edit text that you want to appear in the body of the email messages.

PDFs from Microsoft Project (Acrobat Pro)

There are specific differences to be aware of when you create PDFs from files authored in Microsoft Project.

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You can create PDFs of only the current selected view. Views designated as non-printable in Project cannot be converted to PDF.

Convert Visio files to PDF (Acrobat Pro)

PDFs created from Visio files preserve page sizes and support layers, searchable text, custom properties, links, bookmarks, and comments, depending on the conversion settings. To specify the properties

• (Visio 2007 or 2003) Choose Adobe PDF > Change Conversion Settings to review these settings, if needed.

• (Visio 2010) From the ribbon choose Acrobat > Preferences

When you convert your Visio file, only shapes and guides that are printable and visible in the Visio drawing are converted and appear in the PDF. Shapes are converted regardless of their protection or behavior. Shape custom properties can be converted to PDF object data.

When you convert the Visio file to a PDF, you can preserve all or just some layers, or you can flatten all layers. If you flatten layers, the PDF will look like the original drawing, but won’t contain any layer information. When flattened, the contents of only visible and printable layers will appear in the converted PDF.

Convert Visio files

1 If you want to change the PDFMaker conversion settings, do one of the following. (For information about a setting,

place the pointer over the setting to display a tool tip below.)

• (Visio 2007 or 2003) Choose Adobe PDF > Change Conversion Settings

• (Visio 2010) Choose Acrobat > Preferences

2 If y ou w ant to co nvert ea ch p age i n the Vis io fil e to a b ookm ark ed pa ge i n t he P DF fi le, c hoos e Ad obe P DF > C onv ert

All Pages In Drawing. If this option is deselected, only the current page is converted.

3 Do one of the following:

• (Visio 2007 or 2003) Click the Convert To Adobe PDF button in the Adobe PDF toolbar.

• (Visio 2007 or 2003) Choose Adobe PDF > Convert To Adobe PDF.

• (Visio 2007 or 2003) Choose Adobe PDF > Convert To Adobe PDF And Email. The PDF file attaches to a new

email message in your default email application.

• (Visio 2007 or 2003)Choose Adobe PDF > Convert To Adobe PDFAnd Send For Review. The file converts to an

Adobe PDF file, and an email-based review process begins.

• (Visio 2010) Choose Acrobat > Create PDF.

• (Visio 2010) Choose Acrobat > Convert To Adobe PDF.

• (Visi o 20 10) Cho ose Acrob at > Create and Atta ch To E mai l. T he P DF f ile attache s to a ne w em ail mes sage i n your

default email application.

• (Visio 2010) Choose Acrobat > Create and Send For Review. The file converts to an Adobe PDF file, and an

email-based review process begins.

4 If you want to include the custom properties of shapes, select that option.

5 Click Continue.

6 Select a layers option to retain or flatten layers in the resulting PDF, and click Continue.

Note: If you select Retain Some Layers In The Selected Page, you’ll be prompted to choose which Visio layers to include.

7 Click Convert To Adobe PDF, specify a location and filename, and click Save.

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Select Visio layers to convert (Acrobat Pro)

You can convert a Visio drawing that contains layers to a PDF and retain some or all of the layers in the resulting PDF, or you can flatten the layers. You can also organize the Visio layers in layer sets, which are folders in the Acrobat Layers panel.

1 With the multilayered file open in Visio, click a button in the Adobe PDF toolbar, and select Retain Some Layers In

The Selected Page.

Note: If the Retain Some Layers In The Selected Page option is not available, deselect the Convert All Pages In Drawing option.

2 Select one or more layers in the Layers In Visio Drawing list.

3 To add the selected Visio layers to the list of layers to convert to the PDF file, do one of the following:

• To convert the selected Visio layers to individual PDF layers within a PDF layer set, click Create Layer Set, and

optionally, type a layer name.

• To convert the selected Visio layers to individual layers (but not grouped under a layer set), click the Add Layer(s)

button.

Note: The name of a layer in the Layers In Visio Drawing list is unavailable if that layer is included in the Layers In PDF list. When you select that layer in the Layers In PDF list, a bullet appears next to the layer’s name in the Layers In Visio Drawing list.

4 Optionally, do any of the following:

• To reorder the layers in the Layers In PDF list, drag an item up or down in the list.

• To in clud e a visibilit y prope rty th at can b e switched on or of f in Acrob at, d esele ct Loc ked On adjacent to th e PDF

layer; to lock the resulting PDF layer’s visibility on, select Locked On.

• To save the current settings of Visio layers selected, click Save PDF Settings, and click OK. These settings are used

the next time you convert the current Visio file to a PDF file.

5 Click Convert To PDF, specify a folder in the Save In box in which to save the PDF file, type a filename, and then

click Save.

Note: Visio layers that were selected for conversion and that have Visio settings for visible, printable, or lock are converted to PDF layers; the visible and printable properties are included in the resulting PDF layers. If the Visio file contains a background page, header, or footer, the PDF file automatically has PDF layers named for those items.

Convert AutoCAD files to PDF (Acrobat Pro for Windows)

Use PDFMaker to convert AutoCAD files from within the AutoCAD application. You can also use the Batch Conversion feature to convert many AutoCAD files in one operation. Even if you don’t have AutoCAD, you can convert AutoCAD files to PDF from Acrobat.

Acrobat PDFMaker allows you to preserve selected layers and layouts when converting AutoCAD files to PDF.

Convert AutoCAD files when AutoCAD is not installed

The default Acrobat installation installs Autodesk filters. These filters allow you to convert files in DWG, DWF, DST, DWT, and DXF format into PDF, without the native application installed.

1 In Acrobat, choose File > Create > PDF From File.

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2 (Optional) From the Files Of Type menu, select Autodesk AutoCAD, then click the Settings button and change the

conversion settings as needed. The settings are the same as the AutoCAD-specific Acrobat PDFMaker settings, with the following additions:

Convert Model Space To 3D When selected, the model space layout is converted to a 3D annotation in the PDF.

Click Choose 3D Settings to specify 3D conversion options.

Configuration Preferences Click this button to specify resource directories for SHX font files, plot configuration

files, and plot style tables for AutoCAD drawings. If an SHX Font File Search Path is not specified, all SHX fonts are replaced with MyriadCAD in converted PDFs.

Always Show This Dialog During Conversion When selected, this dialog box appears during the conversion process.

3 Locate and select the AutoCAD file.

4 If the Adobe PDF Settings For Autodesk AutoCAD Documents dialog box appears, specify the settings as needed,

and click OK.

Convert AutoCAD files when AutoCAD is installed

When converting individual AutoCAD files, you don't usually need to change page size and plotting settings. PDFMaker uses the appropriate layout page size and plotting information to create a correctly sized PDF file.

1 To change the PDF conversion settings, choose Adobe PDF > Change Conversion Settings in AutoCAD.

2 Do one of the following:

• Click a button in the Adobe PDF toolbar: Convert To Adobe PDF or Convert To Adobe PDFAnd Send For

Review .

• Choose Adobe PDF > Convert To Adobe PDF.

• Choose Adobe PDF > Convert To Adobe PDF And Email.

• Choose Adobe PDF > Convert To Adobe PDFAnd Send For Review.

3 In the Choose Layouts dialog box, add or remove layouts as needed. To reorder the layouts, select a layout from the

Layouts In PDF list, and click Move Up or Move Down.

4 To determine how the AutoCAD layers are converted, select one of the following, and then click Continue:

• Flatten All Layers. When layers are flattened, only those entities belonging to layers that are not frozen and are

printable appear in the converted PDF.

• Retain All Or Some Layers. In the next dialog box, specify the layers to include in the resulting PDF.

5 Specify a filename and location in the Save As dialog box, and click Save.

Select AutoCAD layers to convert

If you choos e to retain al l or s ome AutoCAD layers wh en conver ting to PDF, you can spe cify w hich layers are pre ser ved in the PDF.

1 In AutoCAD, start to convert an AutoCAD file and select the Retain All Or Some Layers option.

2 To show specific AutoCAD layers in the Layers In Drawing list, do any of the following:

• Choose an option from the Named Layer Filters menu to list all layers that fit that criterion.

• Select the Invert option to list all layers except those layers that are described by the selected choice in the Named

Layer Filters menu.

• To change the sort order of the layers, click the headings.

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Note: To change the On, Frozen, or Plot properties for a layer, click Cancel, change the properties in the AutoCAD drawing, and restart the procedure.

3 To select the AutoCAD layers to convert, do any of the following:

• Choose a previously saved set of layers from the PDF Layer Settings menu.

• Select one or more layers from the Layers In Drawing List.

• To convert all of the layers in the drawing, click Add All Layers, and go to step 5.

4 To add the selected AutoCAD layers to the Layers In PDF list, do one of the following:

• To convert the selected AutoCAD layers to individual layers within a PDF layer set, click Create Layer Set. This

action creates a folder of layers in the Layers navigation pane in Acrobat.

• To convert the selected AutoCAD layers to individual layers, click Add Layer(s).

5 Optionally, do any of the following in the Layers In PDF list:

• To reorder layers, drag an item up or down in the list.

• To include a visibility property that can be switched on or off in Acrobat, deselect Locked On for the PDF layer.

To lock the resulting PDF layer’s visibility on, select Locked On.

• To save the current list of selected AutoCAD layers, click Add PDF Setting. Later, you can retrieve this list from

the PDF Layer Settings menu.

6 Click Convert, specify a filename and location, and then click Save.

Convert AutoCAD files in batches

1 Choose Adobe PDF > Batch Conversion.

2 Specify your preferences for layers, page size, plot style, and output PDFs. Click Conversion Settings to specify the

Acrobat PDFMaker settings.

3 In the DWG List, do any of the following:

• Click Add Folder or Add Files, and then specify the folder or files.

• To load a previously saved list of files, click Append List, and then specify the list.

• As needed, expand individual files and select or deselect the items you want, such as model space and layouts. To

exclude or include all model space, click the associated buttons.

• To exclude a file from the conversion, deselect the file box. As needed, select or deselect all of the files in the list,

change the order of the files, remove files, or clear the list.

• To show the complete file paths, select Expand File Name(s).

• To save the DWG list for later use, click Save List. This action saves the list in its current state, including the file

order and file selections. You can retrieve this list at any time by clicking Append List.

4 Click Convert.

5 Once the conversion has finished, you can click Save Details to save a log file of the conversion.

Application-specific PDFMaker settings

Sometimes the conversion settings in one PDFMaker-enabled application are different from the settings in a different application.

Some PDFMaker settings are common to several or most applications. Some options are unique to a specific application.

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Settings tab options available from within most applications

The following settings appear on the Settings tab available from within most PDFMaker-enabled applications.

Attach Source File Includes the document being converted as an attachment to the PDF.

Create Bookmarks Converts certain elements in original Office documents to PDF bookmarks: Word headings, Excel

worksheet names, or PowerPoint titles. Selecting this option overrides any settings on the Bookmarks tab of the Conversion Settings dialog box.

Add Links Includes active links and hypertext in the PDF.

Note: If this option is deselected, but the recipient of the PDF has the create Links From URLs preference selected, URLs in the PDF are still active.

Enable Accessibility And Reflow With Tagged Adobe PDF Embeds tags in the PDF.

Excel-specific options on the Settings tab

Convert Comments Converts user-created Excel comments to notes and lists them in the Acrobat Comments panel.

Actual Size Uses actual size specified in the worksheet. Worksheets are not resized.

Fit Worksheet To A Single Page Adjusts the size of each worksheet so that all the entries on that worksheet appear on

the same page of the PDF.

Fit To Paper Width Adjusts the width of each worksheet so that all the columns on that worksheet appear on one page

in the PDF.

Prompt For Selecting Excel Sheets Opens a dialog box at the beginning of the file conversion process. In this dialog

box, you can specify which worksheets are included in the PDF and the order in which the sheets appear in the PDF.

PowerPoint-specific options on the Settings tab

Convert Multimedia Converts linked audio-video files to an FLV file and embeds it in the PDF.

Preserve Animation (PowerPoint 2003 only) Converts any animation effects in the PowerPoint file to equivalent

animations in the PDF. This option is not available in PowerPoint 2007 or later.

Preserve Slide Transitions Converts PowerPoint slide transition effects to PDF transition effects.

Convert Hidden Slides To PDF Pages Converts any PowerPoint slides that are not seen in the usual playing of the

presentation to PDF pages.

Convert Speaker Notes Converts any speaker notes for the PowerPoint presentation into Text notes in the PDF.

Use PowerPoint Printer Settings (PowerPoint 2003 only) Uses the same printer settings in the PDF as in the original

file. This option is not available in PowerPoint 2007 or later.

Email-specific options on the Settings tab

The following options appear when you open the PDFMaker settings from within Microsoft Outlook or Lotus Notes.

Compatibility Sets the compatibility level of the PDF. Use the most recent version (in this case, version 1.7 ADBE-3) to

include all the latest features and functionality. If you’re creating PDFs that are distributed widely, choose an earlier level to ensure that all users can view and print the document.

Attachments Indicates whether all files attached to email messages are included in the PDF.

Output Adobe PDF Portfolio When Creating A New PDF File When selected, always converts individual messages as

component files of a PDF Portfolio. When deselected, merges individual messages as separate pages of a PDF.

Do Not Include Folder Name Information When selected, excludes mail folder names from PDFs.

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Embed Index For Faster Search Creates an embedded index, which speeds up searches, especially when you convert

large numbers of email messages or message folders.

Block Download Of External Content When selected, prevents the downloading of any external Internet content, such

as images, CSS, and JavaScript.

Page Layout options Specifies page properties, like the properties found in the Print dialog box: page dimensions,

orientation, and margins.

Show This Number Of Recent Archives (Outlook only) When converting email messages and folders, the Adobe PDF >

[C onver t Selec ted Messa ges and Conv ert Sele cte d Fold ers ] menus c an l ist recen tly created PDF s to appe nd. Thi s opti on specifies the maximum number of PDFs to list in the menus.

Show “Attach As Adobe PDF” Buttons If selected, the Attach As Adobe PDF button appears in the Outlook email

message window.

AutoCAD-specific options on the Settings tab (Acrobat Pro)

The following options appear when you open the PDFMaker settings from within Autodesk AutoCAD.

Compliance Standard Specify the PDF/A or PDF/E compliance standard, or none.

Open Layers Pane When Viewed In Acrobat Shows the layers structure when a PDF is opened in Acrobat.

Embed Scale Information Preserves drawing-scale information, which is usable with the Acrobat measurement tools.

Do Not Convert Model Space To 3D When selected, the model space layout is not converted to a 3D annotation in the

PDF.

Choose Layout Option Specifies whether Current Layout, All Layouts, or Selected Layouts are included in the PDF.

Exclude Model Space (Available only when Convert All Layouts Without Prompting is selected from Choose Layout

Option.) When selected, all layouts except the model space are included in the PDF.

Choose Layer Option Specifies whether All Layers, Selected Layers, or No Layers are included as layers in the PDF.

Visio-specific options on the Settings tab (Acrobat Pro)

The following options appear when you open the PDFMaker settings from within Microsoft Visio.

Include Visio Custom Properties As Object Data In The Adobe PDF Indicates whether custom properties of the Visio

image are included as object data in the new PDF.

Exclude Visio Objects With No Custom Properties Indicates whether the new PDF excludes Visio objects without

custom properties.

Convert Comments To Adobe PDF Comments Indicates whether the comments in the Visio file are converted to PDF

comments in the new PDF.

Always Flatten Layers In Adobe PDF Specifies if the layers are flattened. If you flatten layers, the PDF looks like the

original drawing, but doesn’t contain any layer information. All shapes in the Visio drawing are converted, regardless of their protection or behavior, and shape custom properties can be converted to PDF object data.

Open Layers Pane When Viewed In Acrobat Shows the layers structure when a PDF is opened in Acrobat.

Word tab settings (Microsoft Word)

Convert Displayed Comments To Notes In Adobe PDF Changes any Word comment entries to PDF comments. If the

currently open Word document contains comments, more options appear in the Comments list on this tab:

Reviewer Lists the names of reviewers who have entered comments in the current Word document.

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Include When deselected, does not include the comments in the PDF.

Notes Open Specifies whether the PDF comment windows automatically open or are closed for that reviewer’s

comments.

Color Shows the color for that reviewer’s comment icons. Clicking the color icon repeatedly cycles through a limited

set of available colors.

# Of Comments Shows the number of comments that the reviewer made.

Convert Cross-References And Table Of Contents To Links (Word 2002 and 2003) Enables one-click navigation of these

elements in the new PDF. This option is not available in Word 2007.

Convert Footnote And Endnote Links Integrates these into the PDF.

Convert signature fields specified by pdfmarks Converts signature fields indicated by pdfmarks.

Enable Advanced Tagging Integrates this into the PDF.

Bookmarks tab settings (Microsoft Word)

The options you specify on this tab determine which items are converted into PDF bookmarks in the PDF.

Note: To include bookmarks in the conversion process, you must select the Add Bookmarks To Adobe PDF option on the Settings tab. If you deselect that option, you override any options you select on this tab, and no bookmarks are created.

Convert Word Headings To Bookmarks Selects all the headings in the Elements list for conversion to PDF bookmarks.

Convert Word Styles To Bookmarks Selects all the text styles in the Elements list for conversion to PDF bookmarks

(deselected by default).

Convert Word Bookmarks Converts any user-created Word bookmarks to PDF bookmarks.

Element list Specifies which Word headings and styles are converted to PDF bookmarks.

Element Lists the names of all available Word headings and styles. The icons for Headings and Styles indicate the

element types.

Typ e Also indicates whether the element is a heading or style in the Word document.

Bookmark Displays X’s, indicating whether individual elements are converted to PDF bookmarks. Clicking an

individual Bookmark option changes the selection status for that element.

Level Specifies where the element fits in the hierarchy structure of the PDF Bookmarks panel. Clicking an individual

Level number opens a menu that you can use to change the value.

Note: When some but not all of the available Word headings and styles are selected for conversion to PDF bookmarks, the marker in the corresponding check boxes at the top of the tab change. If all elements of the type are selected, a check mark appears. If only some of the elements of that type are selected, a colored square appears. Otherwise, the check box is empty.

More Help topics

Overview of creating PDFs

Creating simple PDFs with Acrobat

Adobe PDF conversion settings

Scan documents to PDF

Using the Adobe PDF printer

Converting web pages to PDF

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Creating PDFs

Customize Adobe PDF settings

Adobe PDF conversion settings

Print to PDF

Instead of a physical printer, you can select Adobe PDF in almost any Windows or Mac OS application. Print to PDF creates an electronic copy of your file that you can save to disk.

When you use Acrobat DC to print a document to PDF, people will se e it just li ke you sent it — whether they're vi ewing it on a computer, tablet, or smartphone.

Print to PDF (Windows)

1 Open a file in a Windows application.

2 Choose File > Print.

3 Choose Adobe PDF as the printer in the Print dialog box.

4 Click Print. Type a name for your file, and click Save.

Print to PDF (Mac OS)

1 Open a file in a Mac OS application.

2 Click the PDF button and choose Save As Adobe PDF.

3 Choose the Adobe PDF Settings and click Continue.

4 Type a n ame for your fil e, an d clic k Save.

Scan documents to PDF

Scan a paper document to PDF and turn it into a smart, searchable PDF with selectable text.

Scan a paper document to PDF

You can create a PDF file directly from a paper document, using your scanner and Acrobat DC. On Windows, Acrobat DC supports TWAIN scanner drivers and Windows Image Acquisition (WIA) drivers. On Mac OS, Acrobat DC supports TWAIN and Image Capture (ICA).

In Windows, you can either use the Autodetect Color Mode and let Acrobat determine the paper document’s content type, or use other presets (Black & White Document, Grayscale Document, Color Image, and Color Document) based on your judgment. You can configure the scanning presets or use the Custom Scan option to scan with the settings of your choice.

Note: Preset scanning is available only for scanner drivers that support Hide Scanner’s Native Interface mode. The scanning presets are not available on Mac OS.

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Creating PDFs

In Windows, if a WIA driver is installed for your scanner, you can use the Scan button on your scanner to create a PDF. Press the Scan button, and then in Windows, choose Adobe Acrobat DC from the list of registered applications. Then, in the Acrobat DC Scan dialog box, select a scanner and a document preset or Custom Scan.

Scan a paper document to PDF using Autodetect Color Mode (Windows)

1 Choose File > Create > PDF from Scanner > Autodetect Color Mode.

2 If prompted to scan more pages, select Scan More Pages, Scan Reverse Sides, or Scan Is Complete, and click OK.

Scan a paper document to PDF using a preset (Windows)

1 Choose File > Create > PDF from Scanner > [document preset].

2 If prompted to scan more pages, select Scan More Pages, Scan Reverse Sides, or Scan Is Complete, and click OK.

Scan a paper document to PDF without presets

1 In Acrobat DC, do one of the following:

• (Windows) Choose File > Create > PDF from Scanner > Custom Scan.

• (Mac OS) Choose File > Create > PDF from Scanner.

2 Select scanning options in the Scan dialog box, as needed, and then click Scan.

Note: If you specify that you want to use the native scanner user interface instead of the Acrobat user interface, other windows or dialog boxes appear. Consult the scanner documentation information on available options. In Mac OS, the scanner user interface is always shown.

3 If prompted to scan more pages, select Scan More Pages, Scan Reverse Sides, or Scan Is Complete, and click OK.

Enhance or optimize a scanned PDF

1 Open a PDF created from a scanned document.

2 Choose To o l s > Enhance Scans > Enhance > Scanned Document.

3 Select options in the Secondary toolbar - click the Settings icon and choose appropriate options in the Enhance

Scanned PDF dialog box, and click OK.

For more information on the options displayed in the dialog box, see Enhance Scanned PDF dialog box.

Configure scanning presets (Windows)

1 Choose File > Create > PDF from Scanner > Configure Presets.

2 In the Configure Presets dialog box, select a preset: Autodetect Color Mode, Black & White Document, Grayscale

Document, Color Document, or Color Image.

3 Adjust the settings as needed.

4 Click Save to save the preset, and then click Close.

Scanning options

Scanner Select an installed scanner. You must have the manufacturer scanning software installed on your computer. In

Windows only, click the Options button to specify scanner options.

Presets Select a Preset to modify.

Sides Specify single or double-sided scanning. If you select Both Sides and the settings of the scanner are for only one

side, the scanner setting overrides the Acrobat settings.

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Note: You can scan both sides of pages even on scanners that do not themselves support two-sided scanning. When Both Sides is selected, a dialog box appears after the first sides are scanned. You can then reverse the original paper documents in the tray, and select the Scan Reverse Side (Put Reverse Of Sheets) option in that dialog box. This method produces a PDF with all pages in the proper sequence.

Color Mode (Windows only) Select a basic color mode (Autodetect, Color, Black and White, or Grayscale) that your

scanner supports. This option is enabled if your Scanner Options are set to use the Acrobat scanning dialog box instead of the scanner application.

Resolution (Windows only) Select a resolution that your scanner supports. This option is enabled if your Scanner

Options are set to use the Acrobat scanning dialog box instead of the scanner application.

Note: If you select a Color Mode or Resolution option not supported by your scanner, a message appears and your scanner application window opens. Select different options in the scanner application window.

Paper Size (Windows only) Select a paper size or specify a custom Width and Height.

Prompt For Scanning More Pages When selected, a dialog box prompting you to scan additional pages appears after

every scanning session.

New PDF Document Creates a PDF. This option is not available in the Configure Presets dialog box.

Multiple Files Creates multiple files from multiple paper documents. Click More Options, and specify whether to

create a PDF Portfolio of the files, the number of pages for each file, and a filename prefix. These options are not available in the Configure Presets dialog box.

Append To Existing File Or Portfolio Adds the converted scan to an existing PDF or PDF Portfolio. This option is not

available in the Configure Presets dialog box.

Optimize Scanned Pages Select this option to run the optimization process on the PDF. This option is used to

compresses and filter the images in the scanned PDF.

Small Size/High Quality Drag the slider to set the balance point between file size and quality. Click Options to

customize optimization with specific settings for file compression and filtering.

Make Searchable (Run OCR) Select this option to convert text images in the PDF to searchable and selectable text. This

option applies optical character recognition (OCR) and font and page recognition to the text images. Click Options to specify settings in the Recognize Text - Settings dialog box. See

Make PDF/A Compliant Select this option to make the PDF conform to ISO standards for PDF/A-1b. When selected,

Recognize text in scanned documents.

only Searchable Image is available in the Recognize Text - Settings dialog box for the PDF Output Style option.

Add Metadata When selected, the Document Properties dialog box appears after scanning. In the Document

Properties dialog box, you can add metadata, or information about the scanned document, to the PDF file. If you are creating multiple files, you can enter common metadata for all of the files.

Scanner Options dialog box

Data Transfer Method Native Mode transfers in the default mode for your scanner. Memory Mode is automatically

selected for scanning in resolutions over 600 dots per inch (dpi).

User Interface The Hide Scanner’s Native Interface option bypasses the windows and dialog boxes provided by the

scanner manufacturer. Instead, scanning starts directly with the settings specified in the Custom Scan settings.

Invert Black And White Images This option creates positive images from black-and-white negatives, for example.

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Enhance Scanned PDF dialog box

The Enhance Scanned PDF dialog box controls the image settings of how scanned images are filtered and compressed for the PDF. Default settings are suitable for a wide range of document pages, but you may want to customize settings for higher-quality images, smaller file sizes, or scanning issues.

Apply Adaptive Compression Divides each page into black-and-white, grayscale, and color regions and chooses a

representation that preserves appearance while highly compressing each type of content. The recommended scanning resolutions are 300 dots per inch (dpi) for grayscale and RGB input, or 600 dpi for black-and-white input.

Color/Grayscale settings When scanning color or grayscale pages, select one of the following:

JPEG2000 Applies JPEG2000 compression to the colored image content. (This setting is not recommended when

creating PDF/A files. Use JPEG instead.)

ZIP Applies ZIP compression to the colored image content.

JPEG Applies JPEG compression to the colored image content.

Note: The scanner uses either the selected Color/Grayscale option or the selected Monochrome option. Which one is used depends on the settings you select in the Acrobat Scan dialog box or in the scanner’s TWAIN interface, which may open after you click Scan in the Acrobat Scan dialog box. (By default, the scanner application dialog box does not open.)

Monochrome When scanning black-and-white or monotone images, select one of the following:

JBIG2 (Lossless) & JBIG2(Lossy) Applies the JBIG2 compression method to black-and-white input pages. Highest-

quality levels use the lossless method; at lower settings, text is highly compressed. Text pages typically are 60% smaller than CCITT Group 4 compressed pages, but processing is slow. Compatible with Acrobat 5.0 (PDF 1.4) and later.

Note: For compatibility with Acrobat 4.0, use a compression method other than JBIG2.

CCITT Group 4 Applies CCITT Group 4 compression to black-and-white input page images. This fast, lossless

compression method is compatible with Acrobat 3.0 (PDF 1.2) and later.

Small Size/High Quality Sets the balance point between file size and quality.

Deskew Rotates any page that is not square with the sides of the scanner bed, to make the PDF page align vertically.

Choose On or Off.

Background Removal Whitens nearly white areas of grayscale and color input (not black-and-white input).

For best results, calibrate your scanner’s contrast and brightness settings so that a scan of a normal black-and-white page ha s dark gray or b lack text and a white b ackgr ound. The n, O ff o r Lo w shou ld pro duce g ood results . If sc anning off -whit e

paper or newsprint, use Medium or High to clean up the page.

Descreen Removes halftone dot structure, which can reduce JPEG compression, cause moire patterns, and make text

difficult to recognize. Suitable for 200–400-dpi grayscale or RGB input or, for Adaptive Compression, 400–600-dpi black-and-white input. The On setting (recommended) applies the filter for 300 dpi or higher grayscale and RGB input. Select Off when scanning a page with no pictures or filled areas, or when scanning at a resolution higher than the effective range.

Text Sharpening Sharpens the text of the scanned PDF file. The default value of low is suitable for most documents.

Increase it if the quality of the printed document is low and the text is unclear.

Document Language By default the OCR language is picked from default locale. To change the language, click Edit and

choose a different language.

Output Either Searchable Image or Editable Text and Images.

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Scanning tips

• Acrobat scanning accepts images between 10 dpi and 3000 dpi. If you select Searchable Image or ClearScan for PDF

Output Style, input resolution of 72 dpi or higher is required. Also, input resolution higher than 600 dpi is downsampled to 600 dpi or lower.

• To apply lossless compression to a scanned image, select one of these options under the Optimization Options in

the Optimize Scanned PDF dialog box: CCITT Group 4 for monochrome images, or Lossless for color or grayscale images. If this image is appended to a PDF document, and you save the file using the Save option, the scanned image remains uncompressed. If you save the PDF using Save As, the scanned image may be compressed.

• For most pages, black-and-white scanning at 300 dpi produces text best suited for conversion. At 150 dpi, OCR

accuracy is slightly lower, and more font-recognition errors occur; at 400 dpi and higher resolution, processing slows, and compressed pages are bigger. If a page has many unrecognized words or small text (9 points or smaller), try scanning at higher resolution. Scan in black and white whenever possible.

• When Recognize Text Using OCR is disabled, full 10-to-3000 dpi resolution range may be used, but the

recommended resolution is 72 and higher dpi. For Adaptive Compression, 300 dpi is recommended for grayscale or RGB input, or 600 dpi for black-and-white input.

• Pages scanned in 24-bit color, 300 dpi, at 8-1/2–by-11 in. (21.59-by-27.94 cm) result in large images (25 MB) before

compression. Your system may require 50 MB of virtual memory or more to scan the image. At 600 dpi, both scanning and processing typically are about four times slower than at 300 dpi.

• Avoid dithering or halftone scanner settings. These settings can improve the appearance of photographs, but they

make it difficult to recognize text.

• For text pri nted on colore d paper, try incre asing the bri ghtn ess and contrast by about 10%. If your sc anner has color-

filtering capability, consider using a filter or lamp that drops out the background color. Or if the text isn’t crisp or drops out, try adjusting scanner contrast and brightness to clarify the scan.

• If your scanner has a manual brightness control, adjust it so that characters are clean and well formed. If characters

are touching, use a higher (brighter) setting. If characters are separated, use a lower (darker) setting.

Recognize text in scanned documents

You can use Acrobat DC to recognize text in previously scanned documents that have already been converted to PDF. Optical character recognition (OCR) software enables you to search, correct, and copy the text in a scanned PDF. To apply OCR to a PDF, the original scanner resolution must have been set at 72 dpi or higher.

Note: Scanning at 300 dpi produces the best text for conversion. At 150 dpi, OCR accuracy is slightly lower.

Recognize text in a single document

1 Open the scanned PDF.

2 Choose To o l s > Enhance Scans > Recognize Text > In This File.

The Recognize Text options are displayed in the Secondary toolbar.

3 In the Secondary toolbar, select a page range and language for text recognition.

4 Optionally, click Settings to open the Recognize Text dialog box, and specify the options as needed.

5 Click Recognize Text. Acrobat creates a layer of text in your PDF that can be searched — or copied and pasted into

a new document.

Recognize text in multiple documents

1 Choose To o l s > Enhance Scans > Recognize Text > In Multiple Files.

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2 In the Recognize Text dialog box, click Add Files, and choose Add Files, Add Folders, or Add Open Files. Then

select the files or folder.

3 In the Output Options dialog box, specify a target folder for output files, and filename preferences.

4 In the Recognize Text - General Settings dialog box, specify the options, and then click OK.

Acrobat creates a layer of text in your PDF that can be searched — or copied and pasted into a new document.

Recognize Text - General Settings dialog box

Document Language Specifies the language for the OCR engine to use to identify the characters.

Output (PDF Output Style) Determines the type of PDF to produce. All options require an input resolution of 72 dpi or

higher (recommended). All formats apply OCR and font and page recognition to the text images and convert them to normal text.

Searchable Image Ensures that text is searchable and selectable. This option keeps the original image, deskews it as

needed, and places an invisible text layer over it. The selection for Downsample Images in this same dialog box determines whether the image is downsampled and to what extent.

Searchable Image (Exact) Ensures that text is searchable and selectable. This option keeps the original image and places

an invisible text layer over it. Recommended for cases requiring maximum fidelity to the original image.

Editable Text & Images Synthesizes a new custom font that closely approximates the original, and preserves the page

background using a low-resolution copy.

Downsample To Decreases the number of pixels in color, grayscale, and monochrome images after OCR is complete.

Choose the degree of downsampling to apply. Higher-numbered options do less downsampling, producing higherresolution PDFs.

Correct OCR text in PDFs

When you run OCR on a scanned output, Acrobat DC analyzes bitmaps of text and substitutes words and characters for those bitmap areas. If the ideal substitution is uncertain, Acrobat DC marks the word as suspect. Suspects appear in the PDF as the original bitmap of the word, but the text is included on an invisible layer behind the bitmap of the word. This method makes the word searchable even though it is displayed as a bitmap.

Note: If you try to select text in a scanned PDF that does not have OCR applied, or try to perform a Read Out Loud operation on an image file, Acrobat DC asks if you want to run OCR. If you click OK, the Text Recognition dialog box opens and you can select options, which are described in detail under the previous topic.

1 Choose To o l s > Enhance Scans > Recognize Text > Correct Recognized Text.

Acrobat DC identifies suspected text errors and displays the image and text side by side in the Secondary toolbar. (All suspect words on the page are enclosed in boxes.)

2 Click the highlighted object or box in the document, and then correct it in the Recognized As box in the Secondary

toolbar. Click Accept.

The next suspect is highlighted. Correct mistakes as needed. Click Accept for each correction.

3 Click Close in the Secondary toolbar when the task is complete.

Overview of PDF creation

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Creating PDFs

What’s the best way to create a PDF?

You create a PDF by converting other documents and resources to Portable Document Format. You can usually choose from several PDF creation methods, depending on the type of file you start with and your requirements for the PDF.

You can create PDFs from documents printed on paper, Microsoft Word documents, InDesign® files, and digital images, to name just a few examples. Different types of sources have different tools available for PDF conversion. In many applications, you can create PDFs by selecting the Adobe PDF printer in the Print dialog box.

If a file is open in its authoring application (such as a spreadsheet that is open in Microsoft Excel), you can usually convert the file to PDF without opening Adobe Acrobat XI. Similarly, if Acrobat is already open, you don’t have to open the authoring application to convert a file to PDF.

Every PDF strikes a balance between efficiency (small file size) and quality (such as resolution and color). When that balance is critical to your task, you’ll want to use a method that includes access to various conversion options.

For example, you can drag files to the Acrobat icon to create PDFs. In this case, Acrobat applies the most recently used conversion settings without providing access to those settings. If you want more control over the process, you’ll want to use another method.

Additional resource

• Acrobat user community forums: acrobatusers.com/forum/pdf-creation.

PDF creation methods by file type

Refer to the following lists to determine the methods available for the different types of files.

Most files

These methods can be used for documents and images in almost all file formats.

Create menu or Tools > Create PDF Within Acrobat, by choosing PDF from File.

Adobe PDF printer Within most applications, in the Print dialog box.

Drag and drop On the desktop or from a folder.

Context menu On the desktop or in a folder, by right-clicking.

Paper documents

Requires a scanner and a hard copy of the document.

Create menu or Tools > Create PDF Within Acrobat, by choosing PDF from Scanner. Or, for previously scanned paper

documents, by choosing PDF from File.

Microsoft Office documents

PDFMaker (Windows only) Within the authoring application, in the Acrobat PDFMaker toolbar and on the Adobe PDF

menu. For Microsoft Office 2007 or later applications, in the Acrobat or Adobe PDF ribbon.

Save As Adobe PDF (Mac OS) Within the authoring application, choose File > Print > PDF > Adobe PDF.

Adobe PDF printer (Windows only) Within the authoring application, in the Print dialog box.

Drag and drop On the desktop or from a folder.

Context menu (Windows only) On the desktop or in a folder, by right-clicking.

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Email messages

PDFMaker (Windows only) Within Microsoft Outlook or Lotus Notes, by clicking Acrobat PDFMaker toolbar buttons.

Or by choosing commands in the Adobe PDF menu (Outlook) or the Actions menu (Lotus Notes).

Adobe PDF printer (Windows only) Within the email application, in the Print dialog box. Creates a PDF (not a PDF

Portfolio).

Context menu (Outlook 2007 or later) On an email folder or selection of messages, by right-clicking.

Web pages

Create menu or Tools > Create PDF Within Acrobat, by choosing PDF from Web Page.

PDFMaker (Windows only) Within Internet Explorer, Google Chrome, or Firefox, or when editing in a web-authoring

application that supports PDFMaker, such as Word. Also, in the Acrobat PDFMaker toolbar and on the Adobe PDF menu.

Adobe PDF printer (Windows 7) Within a web browser or when editing in a web-authoring application, such as Word;

in the Print dialog box.

Drag and drop On the desktop or from a folder, dragging the HTML file.

Context menu (HTML files) On the desktop or in a folder, by right-clicking the HTML file.

Content copied on the clipboard

Create menu Within Acrobat, by choosing PDF from Clipboard.

AutoCAD files (Acrobat Pro DC for Windows only)

Create menu or Tools > Create PDF Within Acrobat, by choosing PDF from File.

PDFMaker Within AutoCAD, in the Acrobat PDFMaker toolbar or in the Adobe PDF menu.

Adobe PDF printer Within AutoCAD, in the Print dialog box.

Drag and drop On the desktop or from a folder.

Context menu On the desktop or in a folder, by right-clicking.

PostScript and EPS files

Drag and drop On the desktop or from a folder, by dragging to the Acrobat Distiller icon or into the Acrobat Distiller®

window.

Double-clicking (PostScript® files only) On the desktop or in a folder.

Open command Within Acrobat Distiller, in the File menu.

Create menu Within Acrobat, by choosing PDF from File.

Context menu On the desktop or in a folder, by right-clicking.

3D files (Acrobat Pro)

Create menu or Tools > Create PDF Within Acrobat Pro, by choosing PDF From File.

Drag and drop On the desktop or from a folder.

Adobe Presenter slideshows

Adobe PDF Within Microsoft PowerPoint, choose Adobe Presenter > Publish.

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Balancing PDF file size and quality

You can select various settings to ensure that your PDF has the best balance between file size, resolution, conformity to sp eci fic sta nda rds, a nd oth er f act ors. W hich s ett ing s yo u se lec t de pen ds o n your goa ls f or the PDF that y ou are cr eatin g. For example, a PDF intended for high-quality commercial printing requires different settings than a PDF intended only for onscreen viewing and quick downloading over the Internet.

Once selected, these settings apply across PDFMaker, Acrobat, and Acrobat Distiller. However, some settings are limited to specific contexts or file types. For example, PDFMaker options can vary among the different types of Microsoft Office applications.

For convenience, you can select one of the conversion presets available in Acrobat. You can also create, define, save, and reuse custom presets that are uniquely suited to your purposes.

For scanned documents, you can choose from Autodetect Color Mode or several scanning presets that are optimized for scanning documents and images in color or black and white. You can modify these presets, or use your own custom scanning settings.

More Help topics

Creating simple PDFs with Acrobat

Adobe PDF conversion settings

Creating PDFs with Acrobat Distiller

Scan documents to PDF

Using the Adobe PDF printer

Converting web pages to PDF

Creating PDFs with PDFMaker (Windows)

Using the Adobe PDF printer

Create PDFs by printing to file

In many authoring applications, you can use the Print command with the Adobe PDF printer to convert your file to PDF. Your source document is converted to PostScript and fed directly to Distiller for conversion to PDF, without manually starting Distiller. The current Distiller preference settings and Adobe PDF settings are used to convert the file. If you’re working with nonstandard page sizes, create a custom page size.

Note: (Windows) For Microsoft Office documents, the Adobe PDF printer does not include some of the features that are available from PDFMaker. For example, you cannot create bookmarks and hyperlinks using the Adobe PDF printer. If you’re creating a PDF from a Microsoft Office document and you want to use these features, use PDFMaker.

The Adobe PDF printer creates untagged PDFs. A tagged structure is required for reflowing content to a handheld device and is preferable for producing reliable results with a screen reader.

Create a PDF using the Print command (Windows)

1 Open the file in its authoring application, and choose File > Print.

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2 Choose Adobe PDF from the printers menu.

3 Click the Properties (or Preferences) button to customize the Adobe PDF printer setting. (In some applications, you

may need to click Setup in the Print dialog box to open the list of printers, and then click Properties or Preferences.)

4 In the Print dialog box, click OK.

Note: Your PDF is saved in the folder specified by the setting of the Adobe PDF Output Folder in the Preferences dialog box; the default location is My Documents. If you specify Prompt For Adobe PDF Filename, then a Save As dialog opens when you print.

Create a PDF using the Print command (Mac OS X)

The method for creating PDFs using the Print command changed in Mac OS v10.6 Snow Leopard with Acrobat 9.1 and later. The following procedure describes the method in both Snow Leopard and earlier versions of Mac OS X.

1 Open the file in its authoring application, and choose File > Print.

2 Choose Save AsAdobe PDF from the PDF menu at the bottom of the dialog box.

3 For Adobe PDF Settings, choose one of the default settings, or customize the settings using Distiller. Any custom

settings that you have defined are listed.

For most users, the default Adobe PDF conversion settings are adequate.

4 For After PDF Creation, specify whether to open the PDF.

5 Click Continue.

6 Select a name and location for your PDF, and click Save.

Note: By default, your PDF is saved with the same filename and a .pdf extension.

Adobe PDF printing preferences (Windows)

Printing preferences apply to all applications that use the Adobe PDF printer, unless you change the settings in an authoring application by using the Page Setup,Document Setup, or Print menu.

Note: The dialog box for setting printing preferences is named Adobe PDFPrinting Preferences, Adobe PDF Printing Defaults, or Adobe PDFDocument Properties, depending on how you access it.

To access printing preferences:

• Open the Printers window from the Start menu. Right-click the Adobe PDF printer, and choose Printing

Preferences.

• In an authoring application such as Adobe InDesign, choose File > Print. Select Adobe PDF as the printer, and click

the Properties (or Preferences) button. (In some applications, you may need to click Setup in the Print dialog box to access the list of printers, and then click Properties or Preferences to customize the Adobe PDF settings.)

PDF-specific options appear on the Adobe PDF Settings tab. The Paper Quality tab and Layout tab contain other familiar options for the paper source, printer ink, page orientation, and number of pages per sheet.

Note: Printing Preferences are different from printer Properties. The Preferences include Adobe PDF-specific options for the conversion process; the Properties dialog box contains tabs of options that are available for any type of printer.

Adobe PDFConversion Settings Select a predefined set of options from the Default Settings menu or click Edit to view

or change the settings in the Adobe PDF Settings dialog box.

Adobe PDF Security To add security to the PDF, choose one of the following options, or click Edit to view or change

the security settings:

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Reconfirm Security For Each Job Opens the Adobe PDF - Security dialog box each time you create a PDF using the

Adobe PDF printer. Specify settings in the dialog box.

Use The Last Known Security Settings Uses the same security settings that were used the last time a PDF was created

using the Adobe PDF printer on your computer.

Adobe PDF Output Folder Choose an output folder for the converted PDF, or click Browse to add or change the output

folder. Choose Prompt For Adobe PDF Filename to specify a location and filename at the time of conversion.

Adobe PDF Page Size menu Select a custom page size that you have defined.

View Adobe PDF Results Automatically starts Acrobat DC and displays the converted document immediately.

Add Document Information Includes information such as the filename and date and time of creation.

Rely On System Fonts Only; Do Not Use Document Fonts Deselect this option to download fonts when creating the

PDF. All your fonts will be available in the PDF, but it will take longer to create it. Leave this option selected if you are working with Asian-language documents.

Delete Log Files For Successful Jobs Automatically deletes the log files unless the job fails.

Ask To Replace Existing PDF File Warns you when you are about to overwrite an existing PDF with a file of the same

name.

Set Adobe PDF printer properties (Windows)

In Windows, you can usually leave the Adobe PDF printer properties unchanged, unless you have configured printer sharing or set security.

Note: Printing Properties are different from printer Preferences. The Properties dialog box contains tabs of options that apply to any type of printer; the Preferences include conversion options specifically for the Adobe PDF printer.

Set Adobe PDF printer properties

1 Open Devices and Printers from the Start menu, and right-click the Adobe PDF printer.

2 Choose Properties.

3 Click the tabs, and select options as needed.

Reassign the port that the Adobe PDF printer uses

1 Quit Distiller if it is running, and allow all queued jobs to the Adobe PDF printer to complete.

2 Open Devices and Printers from the Start menu.

3 Right-click the Adobe PDF printer, and choose Printer Properties.

4 Click the Ports tab, and then click Add Port.

5 Selec t Adobe PDF Port ( Wind ows X P) or Ad obe PDF Port Monitor (Vist a/Windows 7) from the list of available p ort

types, and click New Port.

6 Select a local folder for PDF output files, and click OK. Then click Close to quit the Printer Ports dialog box.

7 In the Adobe PDF Properties dialog box, click Apply, and then click OK.

For best results, select a folder on the same system where Distiller is installed. Although remote or network folders are supported, they have limited user access and security issues.

Delete a folder and reassign the Adobe PDF printer to the default port

1 Quit Distiller if it is running, and allow a few minutes for all queued jobs to Adobe PDF to complete.

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2 Open Devices and Printers from the Start menu.

3 Right-click the Adobe PDF printer, and choose Printer Properties.

4 Click the Ports tab.

5 Select the default port, Documents, and click Apply.

6 Select the port to delete, click Delete Port, and then click OK to confirm the deletion.

7 Select the Documents port again and click Close.

Create and use a custom page size

It’s important to distinguish between page size (as defined in the source application’s Document Setup dialog box for your d ocument) and paper size (the sheet of paper, piece of film, or are a of t he printing plate you’ll print on). Your page size might be U.S. Letter (8-1/2-by-11 in. or 21.59-by-27.94 cm), but you might need to print on a larger piece of paper or film to accommodate any printer’s marks or the bleed area. To ensure that your document prints as expected, set up your page size in both the source application and the printer.

The list of paper sizes available to Acrobat DC comes from the PPD file (PostScript printers) or from the printer driver (non-PostScript printers). If the printer and PPD file you’ve chosen for PostScript printing support custom paper sizes, you see a Custom option in the Paper Size menu. For printers capable of producing very large print areas, Acrobat DC supports pages as large as 15,000,000 in. (38,100,000 cm) by 15,000,000 in. (38,100,000 cm).

Create a custom page size (Windows)

1 Do one of the following:

• Open Devices and Printers or Printer And Faxes window from the Start menu. Right-click the Adobe PDF

printer, and choose Printing Preferences.

• In an authoring application such as Adobe InDesign, choose File > Print. Select Adobe PDF as the printer, and

click the Properties button. (In some applications, you may need to click Setup in the Print dialog box to open the list of printers, and then click Properties or Preferences to customize the Adobe PDF settings.)

2 In the Adobe PDF Settings tab, click the Add button next to the Adobe PDF Page Size menu.

3 Specify the name, width, height, and unit of measurement. Click Add/Modify to add the custom page size name to

the Adobe PDF Page Size menu.

Create a custom page size (Mac OS)

1 In an authoring application such as Adobe InDesign, choose File > Page Setup.

2 In the Paper Size pop-up menu, select Manage Custom Sizes.

3 Click the + button.

4 Specify the name, height, width, and margins. The unit of measurement depends on the system language.

Use the custom page size

1 Choose File > Print.

2 Click the Page Setup button.

3 Select the new custom page size from the Paper Size menu.

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Creating PDFs

More Help topics

Overview of creating PDFs

Creating simple PDFs with Acrobat DC

Adobe PDF conversion settings

Creating PDFs with Acrobat Distiller

Creating PDFs with PDFMaker (Windows)

Scan documents to PDF

Converting web pages to PDF

Creating accessible PDFs

Converting web pages to PDF

Web pages and PDFs

The core of a web page is a file written in Hypertext Markup Language (HTML). Typically, the HTML file includes associations with other files that either appear on the web page or govern how it looks or works.

When you convert a web page to PDF, the HTML file and all associated files—such as JPEG images, Adobe FLA files, cascading style sheets, text files, image maps, and forms—are included in the conversion process.

The resulting PDF behaves much like the original web page. For example, the images, links, image maps, and most media files appear and function normally within the PDF. (Animated GIF files appear as still images, showing the last frame of the animation.)

Also, the PDF functions like any other PDF. For example, you can navigate through the file by scrolling or using bookmarks; users can add comments to it; you can add security, form fields, and other features that enhance it.

In pre par ing t o conve rt we b pa ges t o PD F, con side r the fol lowi ng f acto rs, wh ich affe ct h ow you a pproac h th e conve rsi on process:

• How much do you want to convert?

If you want to convert only selected areas of the currently open web page, use PDFMaker from within Internet Explorer. If you want to convert several levels or all of a multipage website to PDF, work within Acrobat.

• Do you want to create a new PDF from the web pages or to append the converted pages to an existing PDF?

You can do both in either Acrobat or Internet Explorer, but you choose different buttons or commands to accomplish these things.

Note: To convert Chinese, Japanese, and Korean (CJK) language web pages to PDF on a Roman (Western) system in Windows, you must have installed the CJK language support files while installing Acrobat. Also, it is preferable to select an appropriate encoding from the HTML conversion settings.

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Convert web pages to PDF in Internet Explorer, Google Chrome, and Firefox (Windows)

Acrobat installs an Adobe PDF toolbar in Internet Explorer (version 7.0 or later), Google Chrome, and Firefox (version

3.5 or later). Using the commands on this toolbar, you can convert the currently displayed web page to PDF in various ways. For example, you can convert the entire web page or selected areas of it. Or, you can create a PDF or append the converted web page to an existing PDF. The toolbar has additional commands that initiate further actions after conversion, such as attaching the new PDF to a new email message or printing it.

See the video Creating PDF Files from a Web Browser for additional information.

Convert a web page to PDF

To convert a webpage to PDF, do the following:

1 Go to the web page.

• For Windows, use Internet Explorer, Firefox, or Chrome.

• For Mac, use Firefox.

2 Using the Convert menu on the Adobe PDF toolbar, do one of the following:

• To create a PDF from the currently open web page, choose Convert Web Page To PDF. Then select a location,

type a filename, and click Save.

• To a dd a PDF o f th e cur rent ly o pen w eb p age t o an othe r PD F, choo se Ad d Web Pa ge To Ex isti ng P DF. The n loc ate

and select the existing PDF, and click Save.

• (Internet Explorer and Firefox only) To create and print a PDF from the currently open web page, choose Print

Web Page. When the conversion is complete and the Print dialog box opens, specify options and click OK.

• (Internet Explorer and Firefox only) To create a PDF from the currently open web page and attach it to a blank

email message, choose Convert Web Page And Email. Then specify a location and filename for the PDF, and click Save. Type the appropriate information in the email message that opens after the conversion is complete.

• For any of these options, to open the output PDF after conversion, select View Adobe PDF Results.

Note: The Adobe Create PDF icon gets added to the supported browsers when you install Acrobat. If you’re unable to see the Create PDF icon, do the following:

• In Internet Explorer, choose View > To o lb a r s > Adobe Acrobat Create PDF Toolbar.

• In Firefox, choose To o l s > Add-ons > Extensions, and then enable the Adobe Acrobat - Create PDF extension.

• In Google Chrome, choose Customize menu > Settings and then click Extensions from the left pane. Enable the

Adobe Acrobat - Create PDF extension.

Convert part of a web page to PDF (Internet Explorer and Firefox)

1 Drag the pointer to select text and images on a web page.

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2 Right-click on the selected content and choose one of the following:

• To create a new PDF, choose Convert To Adobe PDF or Convert Web Page To Adobe PDF (Internet Explorer)

or Convert Selection to Adobe PDF (Firefox). Then select a name and location for the PDF.

• To append the selected content to another PDF, choose Append To Existing PDF (Internet Explorer) or Append

Selection to Existing PDF (Firefox). Then locate and select the PDF to which the selection will be added.

Convert selected areas in a web page to PDF (Internet Explorer only)

You can use the Select option to select specific areas on a web page to convert. You can use this option to convert meaningful content on a web page and omit unwanted content, such as advertisements.

1 On the Adobe PDF toolbar, click Select (next to Convert).

2 As you move the pointer around the web page, a red dotted line indicates areas of the web page that you can select.

Click the areas to convert. Selected areas appear in blue boxes. To deselect an area, click it again.

3 Proceed with conversion as usual.

4 To deselect all areas and exit the select mode, click Select again.

Convert a linked web page to PDF

❖ In the open web page, right-click the linked text and choose one of the following:

• To add the linked web page to an existing PDF, choose Append Link Target To Existing PDF. Then locate and

select the existing PDF, and click Save.

• To convert the linked web page to a new PDF, choose Convert Link Target To Adobe PDF.

Note: The right-click menu also includes the options Append To Existing PDF and Convert To Adobe PDF. If you select either of these options, the currently open web page, not the selected link, is converted.

Convert web pages to PDF in Acrobat

Although you can convert an open web page to PDF from Internet Explorer, Google Chrome, or Firefox, you get additional options when you run the conversion from Acrobat. For example, you can include an entire website in the PDF or just some levels of a website.

Convert a web page to PDF

1 Choose File > Create > PDF from Web Page.

2 Enter the complete path to the web page, or click Browse and locate an HTML file.

3 To change the number of levels in the website to convert, expand Capture Multiple Levels. Enter the number of

levels to include, or select Get Entire Site to include all levels from the website.

Note: Some websites have hundreds or even thousands of pages. Converting a large website can make your system slow and unresponsive, and can even use up available hard drive space and memory, causing a system crash. It’s a good idea to begin by downloading one level of pages and then go through them to find particular links to download.

4 If Get Only N Level(s) is selected, select one or both of the following options:

Stay On Same Path Downloads only web pages subordinate to the specified URL.

Stay On Same Server Downloads only web pages stored on the same server.

5 Click Settings, change the selected options in the Web Page Conversion Settings dialog box as needed, and click OK.

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6 Click Create.

Note: You can view PDF pages while they are downloading; however, you cannot modify a page until the download process is complete.

You do not need to wait for the conversion to complete before adding more requests. While a conversion is in progress, you can convert another page to PDF and that gets added to the queue. The number of requests in the queue are indicated by the Pending Conversions field in the Download Status dialog box.

Add an unlinked web page to an existing PDF

Use this procedure to append pages to a writable PDF. If the original PDF is read-only, the result will be a new PDF rather than new pages in the existing PDF.

1 Open the existing PDF in Acrobat (the PDF to which you want to append a web page).

2 Choose To o l s > Organize Pages > Insert > Insert from Web Page.

3 Enter the URL to the web page you want to append and select options, as described for converting web pages to PDF,

and then click Create.

Add a linked web page to an existing PDF

1 Open the previously converted PDF in Acrobat. If necessary, scroll to the page containing links to the pages you

want to add.

2 Right-click the web link, and choose Append To Document.

Note: After pages have been converted, links to these pages change to internal links, and clicking a link takes you to the PDF page, rather than to the original HTML page on the web.

Convert a linked web page to a new PDF

1 Open the previously converted PDF in Acrobat. If necessary, scroll to the page containing a web link you want to

convert.

2 Right-click the web link, and choose Open Weblink As New Document.

Note: In Windows, you can also convert a linked page from a web page displayed in Internet Explorer, Google Chrome, or Firefox, using a similar right-click command.

Copy the URL of a web link

Use this procedure to copy the path for a web link to the clipboard, to use it for other purposes.

1 Open the previously converted PDF in Acrobat. If necessary, scroll to the page containing links to the pages you

want to copy.

2 Right-click the web link and choose Copy Link Location.

Change web page conversion options

The settings for converting web pages to PDF apply to the conversion process. The settings changes do not affect existing PDFs.

1 Do one of the following:

• From Internet Explorer, Google Chrome, or Firefox, in the Adobe PDF toolbar, choose Convert > Preferences.

• From Acrobat, choose File > Create > PDF from Web Page, and then click Settings.

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2 On the General tab, select options under Conversion Settings and PDF Settings, as needed. Click the Settings button

to see additional options for the selected File Type.

3 On the Page Layout tab, select options for page size, orientation, and scaling, as needed.

Web page conversion options

The Web Page Conversion Settings dialog box is available from within Internet Explorer, Google Chrome, Firefox, and Acrobat.

General tab

Conversion Settings Specifies the conversion settings for HTML and Text. Choose a file type and click Settings to select

the font properties and other characteristics.

Create Bookmarks Creates a tagged bookmark for each converted web page using the page title (HTML Title element)

as the bookmark name. If the page has no title, the URL is used as the bookmark name.

Create PDF Tags Stores a structure in the PDF that corresponds to the HTML structure of the web pages. This structure

lets you create tagged bookmarks for paragraphs, list elements, and other items that use HTML elements.

Place Headers And Footers On New Page Places a header and footer on every page. Headers show the web page title, or

if no title is available, the web page URL or file path. Footers show the web page URL or file path, and the date and time of the download.

Page Layout tab

The Page Layout options specify a selection of page sizes and options for width, height, margin measurements, and page orientation.

The Scaling options are as follows:

Scale Wide Contents To Fit Page Rescales the contents of a page, if necessary, to fit the width of the page. If this option

is not selected, the paper size adjusts to fit the contents of the page, if necessary.

Switch To Landscape If Scaled Smaller Than Changes the page orientation to landscape if the new version of a page is

less than the specified percentage of the original size. Available only if you selected portrait orientation.

HTML Conversion Settings

This dialog box opens when you select HTML on the General tab of the Web Page Conversion Settings dialog box and then click the Settings button.

Default Encoding Lets you specify the following options:

Default Encoding Sets the input encoding of the file text from a menu of operating systems and alphabets.

Always Ignores any encoding that is specified in the HTML source file and uses the selection shown in the Default

Encoding option.

When Page Doesn’t Specify Encoding Uses the selection shown in the Default Encoding option only if the HTML

source file does not specify a type of encoding.

Language Specific Font Settings Use these settings to change the language script, body text typeface, and base typeface

size.

Default Colors Sets the default colors for text, page backgrounds, and web links. Click the color button to open a palette

and select the color. To use these colors in the PDF, select Force These Settings For All Pages. When this option is unselected, the default colors are applied only for pages that don't have a specified color scheme.

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Multimedia Content Determines whether to disable multimedia capture, embed multimedia files when possible, or

link to multimedia (such as SWF files) by URL.

Retain Page Background Specifies whether to display colors and tiled images in page backgrounds and colors in table

cells. If options are deselected, converted web pages sometimes look different than they do in a web browser, but are easier to read when printed.

Convert Images Includes images in the conversion to PDF.

Underline Links Underlines textual web links on the pages.

Expand Scrollable Blocks Expands scrollable blocks to include complete information on the converted PDF.

Text Settings

Input Encoding Sets the input encoding of the text for a file.

Language Specific Font Settings Use these settings to change the language script, body text typeface, and base typeface

size.

Default Colors Sets the default colors for text and page backgrounds. Click the color button to open a palette, and select

the color.

Wrap Lines At Margin Inserts a soft return when the text reaches the edge of the text area on the page.

Creating PDFs with Acrobat Distiller

Acrobat Distiller overview

In Acrobat Distiller, you can select settings used to convert documents to PDFs, security options, and font information. You also use the Acrobat Distiller window to monitor the jobs you’ve lined up for PDF conversion.

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A Menus B Adobe PDF settings files C Files in job queue D Failed job E Context menu F Status window

To convert PostScript files automatically in Acrobat Pro, set up a watched folder in Distiller.

To start Acrobat Distiller (Windows), choose All Program > Adobe Acrobat Distiller DC.

Manage the conversion queue

Distiller lets you queue PostScript files that you create in authoring applications and then monitor them throughout the PDF conversion process.

Queue a PostScript file

1 In Distiller, select an Adobe PDF settings file from the Default Settings pop-up menu.

2 (Optional) Choose Settings > Security and select an encryption level.

3 Open the PostScript file and start the conversion process, using either method:

• Choose File > Open, select a PostScript file, and click Open.

• Drag one or more PostScript files from the desktop to the Acrobat Distiller window.

Click Pause before doing step 3 if you want to review the queue before Distiller starts converting the files.

Change the queue during processing

Do any of the following:

• To temporarily stop processing the current job, click Pause.

• To resume processing the current job, click Resume.

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• To delete files from the queue, click Cancel Job. Cancel Job deletes all files from the queue that are not yet

successfully completed. Or (Windows only), select and right-click individual files in the job queue and choose Cancel Job(s) to delete only those files.

• (Windows only) To open the folder where the selected files are, right-click the job queue and choose Explore.

• (Windows only) To open the selected PDF in Acrobat, a browser, or Reader, right-click the job queue and choose

View. Or, double-click the PDF to open it in Acrobat.

Save a history of the job queue (Windows)

❖ Right-click the job queue, and choose Save List.

Distiller saves and opens the history as a PDF.

Clear the queue

Remove all paused and successfully converted files from the list:

• (Windows) Right-click the job queue, and choose Clear History.

• (Mac OS) Click the Clear List button above the queue.

Distiller preferences

The Distiller preferences control global Distiller settings. You set Distiller preferences by choosing File > Preferences (Windows) or Distiller > Preferences (Mac OS).

Notify When Watched Folders Are Unavailable (Acrobat Pro) Returns a message if a watched folder becomes

unavailable or can’t be found.

(Windows) Notify When Windows TEMP Folder Is Nearly Full Warns you if available hard disk space is less than 1 MB.

Required hard disk space is often double the size of the PostScript file being processed.

Ask For PDF File Destination Lets you specify the name and location for files when using drag-and-drop or the Print

command.

Ask To Replace Existing PDF File Warns you if you are about to overwrite an existing PDF.

View PDF When Using Distiller Automatically opens the converted PDF.

Delete Log Files For Successful Jobs Creates a log file (named messages.log) only if there are messages from interpreting

the PostScript file or if a PostScript error occurs. (Log files for failed jobs are always created.)

Guidelines for creating PostScript files

If you want to fine- tune the creation of th e PDF with Disti ller p aram eters or pd fmark operators, fi rst creat e a Post Script file and then convert that file to PDF. For more information about the Adobe Acrobat DC SDK, see the Acrobat Developer Center at

In authoring applications such as Adobe InDesign, use the Print command with the Adobe PDF printer to convert a file to PostScript. The Print dialog boxes can vary from application to application. For instructions on creating a PostScript file from your specific application, see the application documentation.

Keep in mind the following guidelines when creating PostScript files:

www.adobe.com/go/learn_acr_devcenter_en (English only).

• Use PostScript Language Level 3 whenever possible to take advantage of the most advanced features of PostScript.

• Use the Adobe PDF printer as your PostScript printer.

• (Windows) Send the fonts used in the document.

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• Give a PostScript file the same name as the original document, but with the extension .ps. (Some applications use a

.prn extension instead.)

• Use color and custom page sizes that are available with the Adobe Acrobat Distiller DC PPD file. Other PPD files

may cause inappropriate colors, fonts, or page sizes in the PDF.

• Send PostScript files as 8-bit binary data when using FTP to transfer the files between computers, especially if the

platforms are different. This action prevents converting line feeds to carriage returns or vice versa.

About watched folders (Acrobat Pro)

You can configure Distiller to look for PostScript files in certain folders called watched folders. Distiller can monitor up to 100 watched folders. When Distiller finds a PostScript file located in the In folder of a watched folder, it converts the file to PDF and then moves the PDF (and usually the PostScript file and any associated log file) to the Out folder. A watched folder can have its own Adobe PDF settings and security settings that apply to all files processed from that folder. Security settings for a watched folder take priority over the security settings for Distiller. For example, Distiller does not convert a PostScript file in a watched folder if the file is marked with read-only permission.

(Windows) Settings and preferences are unique to each user. On a non-NT File System (NTFS), custom settings files stored in this settings folder are read- and write-accessible by every user on the system. On an NTFS, only files created by respective users are read- and write-accessible. Settings files created by other users are read-only. (The default settings files installed with Adobe Acrobat Distiller DC are Read Only and Hidden.)

(Mac OS) Each user’s settings and preferences for Distiller are normally not accessible to any other user. To share a watched folder with other users, the creator of the folder must set the appropriate permissions for the In and Out folders. Sharing enables other users to copy files to the In folder and get files from the Out folder. The creator must be logged into the system and have Distiller running. The other users must log in remotely to open the live watched folder and have their files processed.

Note: You can’t set up watched folders as a network service for other users. Every user who creates PDFs must have an Acrobat Pro license.

Set watched folders (Acrobat Pro)

1 In Acrobat Distiller DC, choose Settings > Watched Folders.

2 Click Add Folder, and select the target folder. Distiller automatically puts an In folder and an Out folder in the target

folder. You can place In and Out folders at any level of a disk drive.

3 To define security options for a folder, select the folder and click Edit Security. Click OK to return to the Watched

Folders dialog box.

Note: A security icon is prepended to any folder name for which security is set. To return a folder to the original options selected in the Distiller window, select the folder, and click Clear Security.

4 Set Adobe PDF conversion settings for the folders:

• To edit the Adobe PDF settings to be applied to a folder, select the folder, click Edit Settings, and edit the Adobe

PDF settings. Click OK to save it to the watched folder as folder.joboptions.

• To use a different set of Adobe PDF settings, select the folder and click Load Settings. Use any settings that you

have defined, named, and saved, and then click OK.

5 Set options to manage the processing of files:

• Enter a number of seconds to specify how often to check the folders. You can enter up to 9999. (For example, 120

equals 2 minutes, and 9999 equals about 2-3/4 hours.)

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• Choose what to do with a PostScript file after it has been processed. The file can be moved to the Out folder along

with the PDF file or deleted. Any log file is also automatically copied to the Out folder.

• To delete PDFs after a certain period of time, enter a number of days, up to 999. This option also deletes

PostScript and log files, if you have chosen to delete them.

6 If you want to remove a folder, select the folder and click Remove Folder. Make sure that Distiller has finished

processing all the files in the folder before you remove it.

Note: When you remove a watched folder, Distiller does not delete the In and Out folders, their contents, or the folder.joboptions file. You can delete these manually when appropriate.

More Help topics

Overview of creating PDFs

Creating simple PDFs with Acrobat

Adobe PDF conversion settings

Scan documents to PDF

Using the Adobe PDF printer

Converting web pages to PDF

Creating PDFs with PDFMaker (Windows)

Customize Adobe PDF settings

PDF fonts

Font embedding and substitution

A font can be embedded only if it contains a setting by the font vendor that permits it to be embedded. Embedding prevents font substitution when readers view or print the file, and ensures that readers see the text in its original font. Embedding increases file size only slightly, unless the document uses CID fonts. a font format commonly used for Asian languages. You can embed or substitute fonts in Acrobat or when you export an InDesign document to PDF.

You can embed the entire font, or just a subset of the characters used in the file. Subsetting ensures that your fonts and font metrics are used at print time by creating a custom font name. That way, for example, your version of Adobe Garamond®, not your service provider’s version, can always be used by the service provider for viewing and printing. Type 1 and TrueType fonts can be embedded if they are included in the PostScript file, or are available in one of the font locations that Distiller monitors and are not restricted from embedding.

When a font cannot be embedded because of the font vendor’s settings, and someone who opens or prints a PDF does not have access to the original font, a Multiple Master typeface is temporarily substituted: AdobeSerifMM for a missing serif font, and AdobeSansMM for a missing sans serif font.

The Multiple Master typeface can stretch or condense to fit, to ensure that line and page breaks in the original document are maintained. The substitution cannot always match the shape of the original characters, however, especially if the characters are unconventional ones, such as script typefaces.

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Note: For Asian text, Acrobat DC uses fonts from the installed Asian language kit or from similar fonts on the user’s system. Fonts from some languages or with unknown encodings cannot be substituted; in these cases, the text appears as bullets in the file.

If you have difficulty copying and pasting text from a PDF, first check if the problem font is embedded (File > Properties

> Font tab). For an embedded font, try changing the point where the font is embedded, rather than sending it inside the PostScript file. Distill the PDF without embedding that font. Then open the PDF in Acrobat and embed the font using the Preflight fixup.

Accessing and embedding fonts using Distiller

When converting a PostScript file to PDF, Distiller needs access to the file’s fonts to insert the appropriate information in the PDF. Distiller first searches the PostScript file for Type 1, TrueType, and OpenType fonts. If the font isn’t embedded in the PostScript file, Distiller searches additional font folders. Distiller searches the following font folders in Windows:

• /Resource/Font in the Acrobat folder

• /Program Files/Common Files/Adobe/Fonts

Distiller searches the following font folders in Mac OS:

• /Resource/Font in the Acrobat folder

• /Users/[user name]/Library/Fonts

• /Library/Fonts

• /System/Library/Fonts

The Acrobat installation includes width-only versions of many common Chinese, Japanese, and Korean fonts, therefore Distiller can then access these fonts in Acrobat. Make sure that the fonts are available on your computer. (In Windows , cho ose Comp lete when you instal l Acrob at, or c hoose Custom and s elect the Asi an Langu age Support option under the View Adobe PDF category. In Mac OS, these fonts are installed automatically.)

For information on including fonts in a PostScript file, see the documentation that came with the application and printer driver you use to create PostScript files.

Note: Distiller does not support Type 32 fonts.

To specify other font folders for Distiller to search, in Acrobat Distiller, choose Settings > Font Locations. Then in the dialog box, click Add to add a font folder. Select Ignore TrueType Versions Of Standard PostScript Fonts to exclude TrueType fonts that have the same name as a font in the PostScript 3 font collection.

Note: To provide Distiller with access to a font folder that has been moved, use this dialog box to remove the folder listed in its old location and add it in its new location.

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Preview PDFs without local fonts

You can create a printable preview of your document that substitutes default fonts for any text formatted in fonts that are available on your local computer but are not embedded in the PDF. This preview can help you decide whether to embed those local fonts in the PDF, to achieve the look you want for your document.

❖ In the Preferences dialog box under Categories, select Page Display, and then deselect Use Local Fonts.

Note: If a font cannot be substituted, the text appears as bullets, and Acrobat displays an error message.

Find PostScript font names

If you need to enter a font name manually on the Fonts panel of the Adobe PDF Settings dialog box, you can use a PDF to find the exact spelling of the name.

1 Use any application to create a one-page document with the font.

2 Create a PDF from the document.

3 Open the PDF in Acrobat DC, and choose File > Properties > Fonts.

4 Write down the name of the font, using the exact spelling, capitalization, and hyphenation of the name as it appears

in the Font Info dialog box.

Adobe PDF conversion settings

Choose an Adobe PDF preset for converting files

1 Do one of the following:

• Start Acrobat Distiller.

• In an Adobe Creative Cloud application, choose File > Print, select Adobe PDF as the target printer, and click

Print Settings (Photoshop) or Setup > Preferences (InDesign).

• (Windows) In Office 2007 or later applications, choose Acrobat > Preferences.

• (Windows) In another authoring application or utility, choose Adobe PDF > Change Conversion Settings.

2 Choose a preset from the Default Settings (or Conversion Settings) menu.

Adobe PDF presets

A PDF preset is a group of settings that affect the process of creating a PDF. These settings are designed to balance file size with quality, depending on how the PDF are used. Most predefined presets are shared across Adobe Creative Cloud applications, including InDesign CC, Illustrator CC, Photoshop CC, and Acrobat DC. You can also create and share custom presets for your unique output requirements. A saved PDF preset file has the suffix .joboptions.

A few of the following presets are not available until you move them from the Extras folder (where they installed by default) to the Settings folder for custom settings.

Note: Acrobat Standard CC does not include the Extras folder. The presets installed in the Extras folder are only available in Acrobat Pro DC.

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Typically, the Extras and Settings folders for default settings are found at the following locations.

• (Windows XP) Documents and Settings/All Users/Application Data/Adobe/Adobe PDF

• (Windows Vista, Windows 7, or Windows 8) ProgramData/Adobe/Adobe PDF

• (Acrobat Pro DC on Mac OS) Library/Application Support/Adobe PDF

The default settings files installed with Distiller are Read Only and Hidden.

The custom settings are found in the following locations:

• (Windows XP) Documents and Settings/[username]/Application Data/Adobe/Adobe PDF/Settings

• (Windows Vista, Windows 7, or Windows 8) Users/[username]/AppData/Roaming/Adobe/Adobe PDF/Settings

• (Acrobat Pro DC on Mac OS) Users/[username]/Library/Application Support/Adobe/Adobe PDF/Settings

Some presets are not available in some Adobe Creative Cloud applications.

Review your PDF settings periodically. The settings do not automatically revert to the default settings. Applications and

utilities that create PDFs use the last set of PDF settings defined or selected.

High Quality Print Creates PDFs for quality printing on desktop printers and proofing devices. This preset uses PDF

1.4, downsamples color and grayscale images to 300 ppi and monochrome images to 1200 ppi. It also embeds subsets of all fonts, leaves color unchanged, and does not flatten transparency (for file types capable of transparency). These PDFs can be opened in Acrobat 5.0 and Acrobat Reader 5.0 and later.

Oversized Pages (Acrobat Pro) Creates PDFs suitable for viewing and printing of engineering drawings larger than 200

x 200 in. (508 x 508 cm). These PDFs can be opened in Acrobat and Reader 7.0 and later.

PDF/A-1b: 2005 (CMYK and RGB) Used for long-term preservation (archival) of electronic documents. PDF/A-1b uses

PDF 1.4 and converts all colors to either CMYK or RGB, depending on which standard you choose. These PDFs can be opened in Acrobat and Reader versions 5.0 and later.

PDF/X-1a (2001 and 2003) (Acrobat Pro) PDF/X-1a requires all fonts to be embedded, the appropriate PDF bounding

boxes to be specified, and color to appear as CMYK, spot colors, or both. Compliant files must contain information describing the printing condition for which they are prepared. PDF files created with PDF/X-1a compliance can be opened in Acrobat 4.0 and Acrobat Reader 4.0 and later.

PDF/X-1a uses PDF 1.3, downsamples color and grayscale images to 300 ppi and monochrome images to 1200 ppi. It embeds subsets of all fonts, creates untagged PDFs, and flattens transparency using the High Resolution setting.

Note: The PDF/X1-a:2003 and PDF/X-3 (2003) presets are placed on your computer during installation. However, they aren’t available until you move them from the Extras folder to the Settings folder.

PDF/X-4 (2007) (Acrobat Pro) This preset is based on PDF 1.4, which includes support for live transparency. PDF/X-4

has the same color-management and International Color Consortium (ICC) color specifications as PDF/X-3. You can create PDF/X-4-compliant files directly with Creative Suite 3 applications (Illustrator, InDesign, and Photoshop). In Acrobat 9, use the Preflight feature to convert PDFs to PDF/X-4 DRAFT.

PDF files created with PDF/X-4 compliance can be opened in Acrobat 7.0 and Reader 7.0 and later.

Press Quality Creates PDF files for high-quality print production (for example, for digital printing or for color

separations to an imagesetter or platesetter). However, it does not create files that are PDF/X compliant. In this case, the quality of the content is the highest consideration. The objective is to maintain all the information in a PDF file that a commercial printer or print service provider requires to print the document correctly. This set of options uses PDF

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1.4, converts colors to CMYK, and downsamples color and grayscale images to 300 ppi and monochrome images to 1200 ppi. It embeds subsets of all fonts and preserves transparency (for file types capable of transparency).

These PDF files can be opened in Acrobat 5.0 and Acrobat Reader 5.0 and later.

Note: Before creating a PDF file to send to a commercial printer or print service provider, find out what output resolution and other settings are required. Or, ask for a .joboptions file with the recommended settings. You sometimes must customize the Adobe PDF settings for a particular provider and then provide a .joboptions file of your own.

Rich Content PDF (Acrobat Pro DC) Creates accessible PDF files that include tags, hyperlinks, bookmarks, interactive

elements, and layers. This set of options uses PDF 1.6 and embeds subsets of all fonts. It also optimizes files for byte serving. These PDF files can be opened in Acrobat and Reader 7.0 and later. (The Rich Content PDF preset is in the Extras folder).

Note: This preset was called eBook in earlier versions of some applications.

Smallest File Size Creates PDF files for displaying on the web or an intranet, or for distribution through an email

system. This set of options uses compression, downsampling, and a relatively low image resolution. It converts all colors to sRGB, and (for Adobe Acrobat Distiller-based conversions) does not embed fonts. It also optimizes files for byte serving.

These PDF files can be opened in Acrobat and Reader 6.0 and later.

Standard Creates PDF files to be printed to desktop printers or digital copiers, published on a CD, or sent to a client as

a publishing proof. This set of options uses compression and downsampling to keep the file size down. However, it also embeds subsets of all (allowed) fonts used in the file, converts all colors to sRGB, and prints to a medium resolution. Windows font subsets are not embedded by default. PDF files created with this settings file can be opened in Acrobat and Reader 6.0 and later.

About PDF/X, PDF/E, and PDF/A standards

PDF/X, PDF/E, and PDF/A standards are defined by the International Organization for Standardization (ISO). PDF/X standards apply to graphic content exchange; PDF/E standards apply to the interactive exchange of engineering documents; PDF/A standards apply to long-term archiving of electronic documents. During PDF conversion, the file that is being processed is checked against the specified standard. If the PDF does not meet the selected ISO standard, you are prompted to either cancel the conversion or create a non-compliant file.

The most widely used standards for a print publishing workflow are several PDF/X formats: PDF/X-1a, PDF/X-3, and (in 2008) PDF/X-4. The most widely used standards for PDF archiving are PDF/A-1a and PDF/A-1b (for less stringent requirements). Currently, the only version of PDF/E is PDF/E-1.

For more information on PDF/X, PDF/E, and PDF/A, see the ISO and AIIM websites.

For details on creating and working with PDF/A files, see www.adobe.com/go/learn_acr_pdfa_en.

Customize Adobe PDF settings

You may want to create custom conversion settings for certain jobs or output devices. The selections you make determine such things as whether the document fonts are embedded and subsetted at 100%, how vector objects and images are compressed and/or sampled, and whether the resulting PDF includes high-end printing information such as OPI (Open Prepress Interface) comments. Default settings files cannot be modified, but can be duplicated to help create new settings files.

Note: If the PDF is intended for high-end printing, ask your service provider for their custom .joboptions file with the recommended output resolution and other settings. This way, the PDF you give them will have characteristics optimized for your print workflow.

Last updated 4/7/2015

Creating PDFs

Create a custom Adobe PDF settings file

1 Do one of the following:

• In Acrobat Distiller, select one of the predefined sets of options from the Default Settings menu to use as a

starting point, and then choose Settings > Edit Adobe PDF Settings.

• In authoring applications or utilities, select Adobe PDF as the target printer—typically in the Page Setup or Print

dialog boxes—and click Properties.

• (Windows) In the Acrobat PDFMaker dialog box, clickAdvanced Settings in the Settings tab.

Note: In Windows, you can switch to a different preset from within the Adobe PDF Settings dialog box. To do this, select Show All Settings at the bottom left and then select a preset from the list on the left.

2 Select panels one at a time, and make changes as needed.

3 Save your customized preset in one of the following ways:

• Click OK to save a duplicate of the custom preset file, which will automatically be renamed. For example, if you

edit the Press Quality preset, your first customized version appears as Press Quality (1).

• Click Save As, type a new descriptive name for the file, and click Save.

The custom file is saved in (Windows) /Documents and Settings/[user name]/Application Data/Adobe/Adobe PDF/Settings, (Vista/7/8) User/[user name]/AppData/Roaming/Adobe/Adobe PDF/Settings, or (Mac OS) Users/[user name]/Library/Application Support/Adobe PDF/Settings.

Delete custom Adobe PDF settings files

1 In Acrobat Distiller, choose Settings > Remove Adobe PDF Settings.

2 Select the custom file and click Remove.

3 Repeat step 2 as needed, and then click Cancel to close the Remove Adobe PDF Settings dialog box.

Adobe PDF settings

The Acrobat Distiller Adobe PDFMaker Settings > Advanced Settings contains panels of options that you can select to customize your PDF output.

Last updated 4/7/2015

Creating PDFs

General panel options

Use this panel to select a version of Acrobat for file compatibility and other file and device settings.

Compatibility Sets the compatibility level of the PDF. Use the most recent version (in this case, version 1.7) to include

all the latest features and functionality. If you’re creating PDFs that will be distributed widely, choose an earlier level, to ensure that all users can view and print the document.

Object Level Compression Compresses structural information (such as bookmarks, accessibility, and noncompressible

objects), making this information neither visible or usable in Acrobat 5.0 or Reader 5.0. Tags Only compresses structural information; Off applies no compression.

Auto-Rotate Pages Automatically rotates pages according to the direction of text.

Note: If Process DSC Comments is selected in the Advanced panel and if %%Viewing Orientation comments are included, these comments take precedence in determining page orientation.

Collectively By File Rotates all pages to match the orientation of the majority of text in the document.

Individually Rotates each page based on the orientation of the text on that page.

Off Prevents pages from rotating.

Binding Specifies whether to display a PDF with left side or right side binding. The Binding setting affects the

appearance of pages in the Two-Up Continuous view and the appearance of thumbnails side by side.

Resolution Use for PostScript files to emulate resolutions based on the printer they are printing to. Permitted values

range from 72 to 4000. Use the default setting unless you plan to print the PDF on a specific printer while emulating the resolution defined in the original PostScript file.

Note: Increasing the resolution setting increases file size and may slightly increase the time required to process some files.

Pages Specifies which pages to convert to PDF.

Embed Thumbnails Embeds a thumbnail preview for each page in the PDF, increasing the file size. Deselect this setting

when users of Acrobat 5.0 and later will view and print the PDF; these versions generate thumbnails dynamically each time you click the Pages panel of a PDF.

Optimize For Fast Web View Restructures the file for faster access (page-at-a-time downloading, or byte serving) from

web servers. This option compresses text and line art, overriding compression selections on the Images panel.

Default Page Size Specifies the page size to use when one is not specified in the original file. EPS files give a bounding

box size, not a page size.

Images panel options

The options in the Images panel specify compression and resampling for color, grayscale, and monochrome images. You may want to experiment with these options to find an appropriate balance between file size and image quality.

The resolution setting for color and grayscale images should be 1.5 to 2 times the line screen ruling at which the file will be printed. The resolution for monochrome images should be the same as the output device, but be aware that saving a monochrome image at a resolution higher than 1500 dpi increases the file size without noticeably improving image quality. Images that will be magnified, such as maps, may require higher resolutions.

Note: Resampling monochrome images can have unexpected viewing results, such as no image display. If this happens, turn off resampling and convert the file again. This problem is most likely to occur with subsampling, and least likely with bicubic downsampling.

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Creating PDFs

The following table shows common types of printers and their resolution measured in dpi, their default screen ruling measured in lines per inch (lpi), and a resampling resolution for images measured in pixels per inch (ppi). For example, if you were printing to a 600-dpi laser printer, you would enter 170 for the resolution at which to resample images.

Printer resolution Default line screen Image resolution

300 dpi (laser printer) 60 lpi 120 ppi

600 dpi (laser printer) 85 lpi 170 ppi

1200 dpi (imagesetter) 120 lpi 240 ppi

2400 dpi (imagesetter) 150 lpi 300 ppi

Downsample (Off) Reduces image resolutions that exceed the For Images Above value to the resolution of the output

device by combining pixels in a sample area of the image to make one larger pixel.

Average Downsampling To Averages the pixels in a sample area and replaces the entire area with the average pixel color

at the specified resolution.

Subsampling To Replaces an entire area with a pixel selected from that sample area, at the specified resolution. Causes

faster conversion time than downsampling, but resulting images are less smooth and continuous.

Bicubic Downsampling To Uses a weighted average, instead of a simple average (as in downsampling) to determine

pixel color. This method is slowest but produces the smoothest tonal gradations.

Compression/Image Quality Applies compression to color, grayscale, and monochrome images. For color and

grayscale images, also sets the image quality.

Anti-Alias To Gray Smooths jagged edges in monochrome images. Choose 2 bit, 4 bit, or 8 bit to specify 4, 16, or 256

levels of gray. (Anti-aliasing may cause small type or thin lines to look blurry.)

Note: Compression of text and line art is always on. To turn it off, set the appropriate Distiller parameter. For details, see the SDK information on the Acrobat Developer Center at www.adobe.com/go/learn_acr_devcenter_en (PDF, English only).

Polic y Opens the Image Policy dialog box, where you can set processing options for Color, Grayscale, and

Monochrome images that are less than the resolutions you specify. For each type of image, enter a resolution value, and then choose Ignore, Warn And Continue, or Cancel Job.

Fonts panel options

The Fonts options specify which fonts to embed in a PDF, and whether to embed a subset of characters used in the PDF. You can embed OpenType®, TrueType, and PostScript fonts. Fonts that have license restrictions are listed with a lock icon Options dialog box.

Note: When you combine PDF files that have the same font subset, Acrobat attempts to combine the font subsets.

Embed All Fonts Embeds all fonts used in the file. Font embedding is required for PDF/X compliance.

Embed OpenType Fonts Embeds all OpenType fonts used in the file, and maintains OpenType font information for

advanced line layout. This option is available only if either Acrobat 7.0 (PDF 1.6) or Acrobat 8 (PDF 1.7) is selected from the Compatibility menu in the General panel.

. If you select a font that has a license restriction, the nature of the restriction is described in the Adobe PDF

Subset Embedded Fonts When Percent Of Characters Used Is Less Than Specifies a threshold percentage if you want to

embed only a subset of the fonts. For example, if the threshold is 35, and fewer than 35% of the characters are used, Distiller embeds only those characters.

When Embedding Fails Specifies how Distiller responds if it cannot find a font to embed when processing a file.

Last updated 4/7/2015

Macromedia Acrobat - DC User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Legal notices

Contents

Chapter 1: Workspace

Workspace basics

Workspace overview

Home view

Tools center

Add or remove shortcuts of tools in the right pane

Document view

Menus and context menus

To ol b ar s

Quick tools

Common Tools

Hide and show toolbars

Select a tool

Create custom tools

Edit, delete, rename, or share a custom tool

Navigation pane

Show or hide the navigation pane

Change the display area for navigation panels

Options in a navigation panel

Set preferences

Restore (re-create) preferences

Restore the Acrobat Preferences folder (Windows)

Restore the Acrobat preferences files (Mac OS)

Mobile Link: open once, read anywhere

Access your recent files across all devices using Mobile Link

Enable Mobile Link

On the desktop

On mobile devices

What to do on your second or other devices once the feature is turned ON?

View a recent file

Viewing PDFs and viewing preferences

View PDFs in Read mode

View PDFs in Full Screen mode

Set the Full Screen navigation bar preference

Read a document in Full Screen mode

Touch mode for tablet and mobile devices

Display Touch mode button on toolbar

Set Touch Mode preference

Change the PDF/A viewing mode

Display PDFs in Line Weights view

Compare a revised PDF to an earlier version (Acrobat Pro DC)

Document Description options

Preferences for viewing PDFs

Documents preferences

Full Screen preferences

General preferences

Page Display preferences

Keyboard shortcuts

Keys for selecting tools

Keys for working with comments

Keys for navigating a PDF

Keys for working with PDF Portfolios

Keys for navigating task panes

Keys for general navigating

Keys for working with navigation panels

Keys for navigating the Help window

Keys for accessibility

Navigating PDF pages

Opening pages in a PDF

Page through a document

Move through a PDF

Jump to a specific page

Jump to bookmarked pages

Use page thumbnails to jump to specific pages

Automatically scroll through a document

Retrace your viewing path

Navigate with links

PDFs with file attachments

Article threads

Open and navigate an article thread

Exit a thread before the end of the article

Adjust page magnification

Adjusting PDF views

Resize a page to fit the window