Livescribe Smartpen Desktop Windows User Manual
Livescribe
™
Desktop for Windows
User Guide
VERSION 2.3.3
Copyright and Trademark
Copyright and Trademark
LIVESCRIBE, PULSE, ECHO, and PAPER REPLAY are trademarks or registered trademarks of
Livescribe Inc.
Anoto is a trademark of Anoto Group AB. All other brand and product names are trademarks of their
respective owners.
Copyright © 2007-2010 Livescribe Inc. All rights reserved.
Software Downloads Available
To download Livescribe™ Desktop software, go to www.livescribe.com/install
™
Livescribe
Desktop for Windows User Guide: Version 2.3.3-A
November 3, 2010 3:02 pm
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Livescribe™ Desktop for Windows User Guide ii
About This Guide
About This Guide
This guide describes Livescribe™ Desktop software you can use with your Livescribe™ smartpen.
Use this guide along with the Getting Started Guide and Livescribe™ Smartpen User Guide.
Livescribe™ Desktop for Windows User Guide iii
Contents
Copyright and Trademark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ii
About This Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii
1 Welcome to Livescribe™ Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
What is New in this Version?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
New Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
Improvements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
System Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
About Livescribe™ Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
2 Getting Started with Livescribe™ Desktop. . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
Installing Livescribe™ Desktop for the First Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
Upgrading Livescribe™ Desktop from Pre- 2. 1 Versions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
Authorizing Livescribe™ Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Running Livescribe™ Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Setting Up Auto-Launch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
Transferring Content from Your Livescribe™ Smartpen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
Copying Livescribe™ Smartpen Content to Other Computers. . . . . . . . . . . . . . . . . . . . . . . . .8
Configuring Livescribe Desktop Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Application Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Smartpen Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Pages Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
Backing Up Your Livescribe Data Folder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Quitting Livescribe™ Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Uninstalling Livescribe™ Desktop. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Livescribe™ Desktop for Windows User Guide iv
3 Getting to Know Livescribe™ Desktop. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Pages View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Audio View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
Livescribe Online View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
Download Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Application Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
Central Viewing Pane . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
Navigation Pane . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Library Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Session Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
Search Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
Menus and Toolbars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
Menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
Main Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
Paging Controls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
Audio Controls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
Memory Bar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
4 Using the Paper Replay™ Application. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
About Active Ink. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
Viewing and Working with Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
Viewing Thumbnails . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
Paging through a Notebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
Viewing Single Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
Playing Audio while Viewing Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28
Zooming Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
Searching Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31
Copying and Pasting Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
Printing Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
Converting Handwriting to Text. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
Playing and Working with Sessions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
Browsing a List of Sessions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35
Playing Audio from Audio View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37
Livescribe™ Desktop for Windows User Guide v
Viewing Pages Associated with a Session . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38
Renaming a Session in Livescribe™ Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
Removing a Session from Your Livescribe™ Smartpen . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
Deleting a Session from Livescribe™ Desktop. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40
5 Using Custom Notebooks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
Creating Custom Notebook. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
Adding Pages to a Custom Notebook. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42
Organizing Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44
Deleting Custom Notebooks and Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44
6 Sharing Pages and Audio. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46
Sharing from Pages View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46
Sharing from Audio View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49
Sharing Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51
Importing Pencasts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52
7 Using Livescribe Online . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53
Connecting to Livescribe Online . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54
Sharing Content Using Livescribe Online . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54
Emailing Content to a Friend. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55
Download Content as a PDF Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56
Get a Web Link to your Content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56
Sharing Content on Facebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57
Embedding Content into a Website, Forum, or Blog. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57
Making Content Public or Private . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58
Editing Your Access List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59
Managing your Livescribe Account. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60
Setting Up a Livescribe Account. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60
Using your myLivescribe Profile. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61
Livescribe™ Desktop for Windows User Guide vi
Managing Your Uploaded Content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61
Managing Your Account Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62
Viewing Livescribe Community Content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62
Visit the Livescribe Store. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64
8 Working with Paper Products. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65
Printing Your Own Notepads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65
Testing your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65
Printing a Notepad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
Archiving Paper Products . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
Deleting Archived Notebooks and Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67
9 Getting Livescribe™ Smartpen Applications . . . . . . . . . . . . . . . . . . . . . . . . . .69
Installing Software Updates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69
Manually Checking for Updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69
Getting New Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70
Purchasing an Application. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70
Downloading an Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71
Installing an Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
Uninstalling an Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73
Viewing Installed Applications and Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74
Anatomy of an Applications View List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74
Getting Application Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75
10 Managing Your Smartpen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76
Registering Your Smartpen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76
Manually Registering Your Smartpen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
Renaming your Smartpen in Livescribe™ Desktop. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
Removing your Smartpen from Livescribe™ Desktop. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .78
Managing Smartpen Storage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79
Livescribe™ Desktop for Windows User Guide vii
Viewing Storage Usage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79
Freeing St orage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79
Removing a Paper Replay Password from Your Smartpen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80
11 Frequently Asked Questions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81
Recording Notes and Audio. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81
Can I capture notes without recording audio?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81
Can I record audio without Livescribe dot paper?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81
Can I add new notes to the audio that I’ve already recorded? . . . . . . . . . . . . . . . . . . . . . . . .81
How do I change the audio recording quality? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81
Smartpen Accessories. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82
How do I replace my ink cartridge?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82
Livescribe Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82
How do I organize my notes? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .82
What can I share?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83
How do I share my pencasts as .pencast files? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83
How can I share pencasts using a MyLivescribe accoun t?. . . . . . . . . . . . . . . . . . . . . . . . . . .84
How do I share my notes as a PDF? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85
How do I share my recordings into an audio file?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85
How do I get the latest software updates? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86
Can I convert my handwriting into text? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86
Can I use my smartpen with more than one computer? . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86
How do I print my own dot paper? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86
Can I change the date and time format?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87
Smartpen Shortcuts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87
Double-tap. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87
Draw your own Nav Plus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87
Flick and Scrub (quickly scroll through menu items). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87
Quick Launch (jump to an application and quickly launch it) . . . . . . . . . . . . . . . . . . . . . . . . .88
Launch Line. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88
Paper Replay™ Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88
12 Getting Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90
Livescribe Online Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .90
Livescribe™ Desktop for Windows User Guide viii
User Guides and Release Notes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91
Knowledge Base (KB). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91
Forum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91
Contacting Customer Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91
Saving Data for Customer Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91
Returning Livescribe Products. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92
Items Purchased Directly from Livescribe. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92
Items Purchased from a Third Party. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .92
13 Glossary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94
Livescribe™ Desktop for Windows User Guide ix
1 Welcome to Livescribe™ Desktop
What is New in this Version?
Livescribe made improvements to Livescribe™ De sktop to add new features, correct known issues,
and improve usability. For detailed information about this release, including known issues, read the
Release Notes located here: www.livescribe.com/releasenotes
New Features
Additional sharing capabilities (See Sharing Page s and Audio on page 46.):
• Sharing notes and audio recordings to an Evernote
®
account.
• Share entire custom notebooks to Livescribe™ Online, or as .pencast files.
• Audio playback controls in the Sharing interface.
• Ability to select and share multiple audio sessions as a .pencast file or when uploading to
Livescribe Online.
• Ability to get information about a page. Right-click the page and select Page Properties.
Page information includes: Notebook Name and Page Number , Source Notebook and Source Page
(if selecting a page from a Custom Notebook).
Ink Information includes: Time of first ink and last ink stroke on the page, number of ink strokes, if
the page is indexed and searchable, and the page dimensions.
Audio information includes: Session name, duration, and date and time it was last modified.
• Enhancements to Download Manager and Application Manager views.
• Enhancements to the progress bars and activity indicators.
.
Improvements
• Uploading pencasts to Livescribe Online no longer requires smartpen registration.
Livescribe™ Desktop for Windows User Guide 1
System Requirements
• The automatic-launch feature Livescribe Desktop Tray has been replaced. To automatically
launch Livescribe Desktop when you dock a smartpen, check the Autolaunch option in the
Application tab under Tools > User Settings. See Setting Up Auto-Launch
on page 7.
System Requirements
Livescribe™ Desktop requires:
• A PC running Windows
XP, you will need to install Livescribe™ Desktop with administrator rights.
• 600MHz CPU or higher
• 300 MB of free disk space
• USB 2.0 port
• Internet connection for software download
®
XP SP3, Windows® Vista (32-bit or 64-bit), or Windows® 7. For Windows
About Livescribe™ Desktop
Livescribe™ Desktop is software that runs on your computer to view and listen to the content you
create and capture using your Livescribe™ smartpen.
With Livescribe™ Desktop, you can view your notes, listen to your recorded audio, manage
applications, and more. Livescribe™ Desktop is also a portal to Livescribe Online, where you ca n
upload and share content, purchase new applications and paper products, and connect to the
Livescribe smartpen user community. Using Livescribe Desktop, you can:
• Save, search, and play back notes and recording s on you r comp ut er
• Search your handwritten notes for keywords
• Organize and manage your notes
• Export and share your notes and audio
• Upload notes and audio to your Livescribe account
Livescribe™ Desktop is one component of a paper-based mobile computing platform. This platform
bridges the gap between the paper and digital worlds, and enables a broad range of new applications
in personal productivity, learning, communication, and self expression.
Livescribe™ Desktop for Windows User Guide 2
About Livescribe™ Desktop
The Livescribe mobile computing platform includes:
• Livescribe smartpen: a pen-sized comput er with advanced processing power, audio/visual
feedback, and substantial memory for handwriting capture, audio recording, and applications
• Livescribe™ Dot Paper: technology that enables interactive, “live” documents using plain paper
printed with microdots
• Livescribe™ Desktop, Livescribe Online, and Livescribe™ smartpen applications: a breadth of
software and web solutions that leverage ink and audio capture, handwriting recognition, and
Internet connectivity to enhance personal productivity, learning, communication, and self
expression
• Development tools: easy-to-use tools for consumers and developers to create, publish, and share
or sell new applications and content online.
Livescribe™ Desktop for Windows User Guide 3
2 Getting Started with Livescribe™
Desktop
Installing Livescribe™ Desktop for the First Time
To install Livescribe™ Desktop for the first time:
1. Verify that your computer meets the software and hardware requirements for Livescribe™ Desktop.
See System Requirements
2. Download the Livescribe™ Desktop version 2.3 installer from www.livescribe.com/install.
I
MPORTANT: Be sure to download and install Livescribe™ Desktop on the computer where you want your
notes and audio to reside.
3. Open the installer and follow the on-screen instructions to complete the installation. When asked to
dock your smartpen, make sure to use the USB Mobile charging cradle (for Pulse™ smartpens) or
Micro-USB cable (for Echo™ smartpens) that came with your smartpen.
Pulse™ smartpen models that have a power symbol printed on the power button are only compatible with USB mobile charging cradles that have SKU: AAA-00012 printed underneath. These
cradles come with these smartpens and are compatible with all Livescribe™ smartpen models. Pro
Charging Cradles, which ship with Pro Packs and are also available for individual purchase, are
compatible with all Pulse™ smartpen models.
on page 2.
Livescribe™ Desktop for Windows User Guide 4
Upgrading Livescribe™ Desktop from Pre-2.1 Versions
Upgrading Livescribe™ Desktop from Pre-2.1 Versions
If you are upgrading Livescribe™ Desktop from a pre-2.1 version, follow the steps below. If you are
have never used Livescribe™ Desktop on this computer, follow the steps in Installing Livescribe™
Desktop for the First Time on page 4.
N
OTE: When you run Livescribe™ Desktop 2.0 or 2.1, the installer will ask to migrate all existing
Livescribe data on your computer to a new format and location. This is necessary to support new
and future features.
MPORTANT: If you have multiple computers r unning Livescr ibe Desktop, b e sure to upgrade Livescribe
I
Desktop on each computer before docking your smartpen to that computer.
To upgrade Livescribe™ Desktop from pre-2.1 versions:
1. Undock your smartpen from your computer.
2. Before downloading and running the Version 2.3.3 installer, launch your current installation of
Livescribe™ Desktop.
3. When prompted, accept all recommended software updates to Livescribe™ Desktop. You may
need to install more than one update to get to the latest version.
4. Continue this process by downloading versions of Livescribe Desktop sequentially from
www.livescribe.com/install
be Version 2.3.3.
5. After upgrading Livescribe Desktop to Version 2.3.3, dock your Livescribe smartpen to your
computer and wait until your data has b ee n transfe rred . Follow this process for each smartpen you
own.
. When you finish upgrading, your current Livescribe™ Desktop should
I
MPORTANT: The version 2.0 and 2.1 installers check to see if you have data from pre-2.0 installations
of Livescribe™ Desktop. If you do have pre-2.0 data, the installer will recommend you
migrate all existing Livescribe data on your computer to a new format and location. Before
the migration process starts, Livescr ibe recommends (although does not require) that you
back up your data. See Backing Up Your Livescribe Data Folder
information.
on page 11 for more
6. After migrating your data, download the Livescribe™ Desktop Version 2.3.3 installer from
www.livescribe.com/install
.
7. Open the installer and follow the on-screen instructions to complete the installation.
Livescribe™ Desktop for Windows User Guide 5
Authorizing Livescribe™ Desktop
Authorizing Livescribe™ Desktop
As a Livescribe user, all your Livescribe tools link to each other using the same email address and
password. This means that your smartpen registration, your Livescribe Online account, and your
installations of Livescribe Desktop, all identify themselves to each other using the sam e email address
and password.
When you use Livescribe Desktop on a computer for the first time, Livescribe Desktop will ask you to
log on to your Livescribe Online account. After doing so, that installation of Livescribe Desktop will be
authorized for (or linked to) your account.
You can use Livescribe Desktop on as many computers as you like, and you can use as many
smartpens as you like. Just ensure that when you authorize Livescribe Desktop and register your
smartpens, that you use the same email address and password as your Livescribe Online account.
Running Livescribe™ Desktop
To run Livescribe™ Desktop:
1. On your desktop, double-click the Livescribe™ Desktop shortcut or go to Start > Programs >
Livescribe > Livescribe™ Desktop.
N
OTE: If you are upgrading from a pre-2.0 version, Livescribe™ Desktop will migrate all existing
Livescribe data on your computer to a new format and location. This is necessary to support new
and future features.
2. Connect your USB mobile charging cradle (for Pulse™ smartpens) or Micro-USB cable (for Echo™
smartpens) to your computer and dock your smartpen. Docking your Livescribe™ smartpen will
transfer your notes and audio to Live scr ibe™ Deskto p automa tically. Once you dock the smartpen,
do not remove it until the transfer is complete. Livescribe™ Desktop will display a message
confirming the transfer was successful.
3. If prompted, type a name for your smartpen. This is the name that this computer and all other
computers you link to will display when you dock and work with your smartpen. This name is also
displayed on your smartpen when you power it on.
4. If you have not registered your Livescribe™ smartpen, Livescribe™ Desktop will prompt you to do
so. Once you register, you will be able to upload notes, install applications, and create a personal
account on Livescribe Online. See Registering Your Smartpen
Livescribe™ Desktop for Windows User Guide 6
on page 76 for more information.
Transferring Content from Your Livescribe™ Smartpen
5. Click the Livescribe™ smartpen selector in the Main Toolbar to
choose which Livescribe™ smartpen content to view in Livescribe™ Desktop.
N
OTE: Livescribe™ Desktop displays the Lib rary of notebooks and other pa per product s that you h ave
used with the selected smartpen, including your notes and any audio you have recorded.
Livescribe Desktop can also shows details about the selected smartpen, including its memory
(storage) usage and applications that can be installed on it.
Setting Up Auto-Launch
You can configure Livescribe™ Desktop to automatically launch when you dock a smartpen. This
feature is called auto-launch.
To enable auto-launch:
• Check the Autolaunch option in the Application tab under Tools > User Settings.
N
OTE: If you disable auto-launch and Livescribe™ Desktop is not running , docking your Livescribe™
smartpen will simply charge it. It will not launch Livescribe™ Desktop or transfer the smartpen
content.
Transferring Content from Your Livescribe™ Smartpen
When you dock your Livescribe™ smartpen to your computer, by default, Livescribe™ Desktop
automatically launches and begins transferring content from the smartpen to your computer. When
transferring content to Livescribe™ Desktop, the original content remains on the smartpen. In this
sense, transferring content actually means copying the content from the smartpen to Livescribe™
Desktop.
OTE: Make sure to use the USB Mobile charging cradle (for Pulse™ smartpens) or Micro-USB cable
N
(for Echo™ smartpens) that came with your smartpen.
Pulse™ smartpen models that have a power symbol printed on the power button are only
compatible with USB mobile charging cradles that have SKU: AAA-00012 printed underneath.
These cradles are compatible with all Pulse™ smartpe n mod els. Pro Charging Cradles, which
ship with Pro Packs and are also available for individual purchase, are compatible with all
Pulse™ smartpen models.
Livescribe™ Desktop for Windows User Guide 7
Configuring Livescribe Desktop Settings
If you are connected to the internet, Livescribe™ Desktop will also automatically check the Livescribe
web site to see if your version of Livescribe™ Desktop is current and if the software and firmware on
your Livescribe™ smartpen are up to date. If your system needs updates, Livescribe™ Desktop will
ask if you want to update now or be reminded later. See Installing Software Updates
I
MPORTANT:
on page 69.
• Once you have docked your Livescribe™ smartpen, do not remove it until the content transfer is
complete. Livescribe™ Desktop will display a message confirming the transfer was successful and
it is safe to undock the smartpen.
• Be sure that your computer does not go into sleep mode during the transfer process. If it does,
undock and redock your smartpen so transfer can restart.
Copying Livescribe™ Smartpen Content to Other Computers
You can copy your smartpen content to any computer that has Livescribe™ Desktop.
To copy content from your Livescribe™ smartpen to other computers:
1. Dock the smartpen to the other computer. Livescribe™ Desktop presents a dialog asking if you
want to copy your Livescribe™ smartpen contents to this computer.
2. To copy the smartpen contents to this computer, click the Connect and Transfer button.
Livescribe™ Desktop will ask you to name the smartpen (the first time only) and will automatically
copy the smartpen content to Livescribe™ Desktop. To charge the smartpen through the
computer's USB port without copying your data, click the Charge Only button.
MPORTANT: If you choose to transfer content to multiple computers, be sure to dock the smartpen and
I
transfer your data to each computer on a regular basis. Also, every time you delete data
from Livescribe™ Desktop or archive a notebook, be sure to do the same operations on
your other computers.
Configuring Livescribe Desktop Settings
With the User Settings feature, you can set your preferences for Livescribe™ Desktop application, the
interaction of Livescribe™ Desktop with the smartpen, and how you want to display pages in
Livescribe™ Deskto p.
To set user preferences:
Livescribe™ Desktop for Windows User Guide 8
Configuring Livescribe Desktop Settings
1. Go to Tools > User Settings
2. Navigate through the tabs to set your preferences as described below.
Application Settings
Use the Application tab to set preferences for the Livescribe™ Desktop application. Options include:
• Keeping you logged in to Livescribe Online when you launch Livescribe™ Desktop
• Specifying settings if your network uses a proxy server. Contact your system administrator for
information about what settings to use.
• Disabling the Livescribe™ Desktop startup sound.
Smartpen Settings
Use the Smartpen tab to set preferences for your smartpen. Options include:
• Automatically installing applications and updates to your smartpens instead of manually selecting
which to install and where.
• Enabling Livescribe™ Desktop to show the library for a particular smartpen by default on startup.
Livescribe™ Desktop for Windows User Guide 9
Configuring Livescribe Desktop Settings
Pages Settings
Use the Pages tab to set preferences for how to display pages in Livescribe™ Desktop. Options
include:
• Hiding blank (empty) pages when viewing thumbnails.
• Choosing display colors for active ink (ink that has associated audio), inactive ink, a nd ink added to
a session during audio playback.
Livescribe™ Desktop for Windows User Guide 10
Backing Up Your Livescribe Data Folder
Backing Up Your Livescribe Data Folder
Livescribe recommends that you regularly back up Livescribe™ Desktop files just like other important
files on your computer. Backing up your files protects you from losing important files in case your
computer becomes damaged, lost, or stolen. If you later need to restore your Livescribe™ Desktop
files, contact Livescribe Customer Service for instructions. See Livescribe Online Support
You can find all files associated with Livescribe™ Desktop in your Livescribe folder. This folder
contains your notes and audio, as well as important information abou t your Livescribe™ sm artpen and
Livescribe™ Desktop. By default, Livescribe™ Desktop creates the Livescribe folder in these
locations:
For Windows XP:
C:\Documents and Settings\your_windows_account_name\
Local Settings\Application Data\Livescribe
OTE: By default, Windows hides the Local Settings folder. Refer to your Windows documen tation on
N
how to enable the “show hidden files and fo lders” option for your Document s and Settings folder.
on page 90.
For Vista and Windows 7:
C:\Users\your_windows_account_name\AppData\Local\Livescribe
To back up your Livescribe folder:
1. Exit Livescribe™ Desktop.
2. Locate your Livescribe folder.
3. Copy the folder to a backup device, such as a CD, DVD, or external drive.
Livescribe™ Desktop for Windows User Guide 11
Quitting Livescribe™ Desktop
Quitting Livescribe™ Desktop
Quitting Livescribe™ Desktop ends the connection between your computer and your Livescri be™
smartpen. It also disconnects from Livescribe Online.
To quit Livescribe™ Desktop:
• Click the close button at the top right-hand corner of Livescribe™ Desktop, or
• Choose File > Exit.
Uninstalling Livescribe™ Desktop
If you need to uninstall Livescribe™ Desktop from your computer, follow the steps below:
To uninstall Livescribe™ Desktop:
1. Choose Start > Settings > Control Panel. In the Control Panel, locate and double-click on Add or
Remove Programs.
2. The Livescribe™ Desktop installer will ask you to confirm the removal of the application. Click Yes
to proceed.
3. Follow the on-screen instructions to complete the uninstall process.
Livescribe™ Desktop for Windows User Guide 12
3 Getting to Know Livescribe™
Desktop
To use Livescribe™ Desktop, you should become familiar with its views, panes, menus, toolbars, and
controls.
Livescribe™ Desktop for Windows User Guide 13
Pages View
Pages View
Pages View is the default view when you run Livescribe™ Desktop. You will use this view to look at
pages in your notebooks. You can also play back audio linked to your pages by clicking on green
(active) ink. In Pages View, you can upload pages to your personal space on livescribe.com. In this
view, you can view your notes eithe r as single pages ( Single-Page mode) or as thumbnails of multiple
pages (Thumbnail mode). In Thumbnail mode, Livescribe™ Desktop shows only pages with content
as thumbnails. It displays empty pages as overlapping stacks of single blank pages. For more
information, see Viewing and Working with Pages
on page 23.
Livescribe™ Desktop for Windows User Guide 14
Audio View
Audio View
In Audio View, you can view a list of your Paper Replay™ sessions. In this view, you can also play
back recorded audio from your sessions, and upload sessions to your personal spa ce on Livescribe
Online. For more information, see Playing and Working with Sessions
on page 35.
Livescribe™ Desktop for Windows User Guide 15
Livescribe Online View
Livescribe Online View
Livescribe™ Online is your connection to the web. Use this view to manage your personal Live scribe
space, share content with others, and access the Livescribe Online Store. For more information, see
Using Livescribe Online
on page 53.
Livescribe™ Desktop for Windows User Guide 16
Download Manager
Download Manager
The Download Manager is for viewing applications you have downloaded from Livescribe Online,
including software updates and application s your have purchased from the Livescribe Online Store.
see Downloading an Application
on page 71.
Livescribe™ Desktop for Windows User Guide 17
Application Manager
Application Manager
The Application Manager is for viewing, installing, and uninstalling smartpen applications you have
downloaded. For more information, see Installing an Application
on page 72.
Central Viewing Pane
The Central Viewing Pane is the central area where you view and interact with your notes. For
example, this pane is where you view Livescribe™ smartpen content, such as notes and Paper
Replay™ sessions. You can also play back Paper Replay™sessions by clicking on your notes in this
pane.
Livescribe™ Desktop for Windows User Guide 18
Navigation Pane
Navigation Pane
Livescribe™ Desktop provides a Navigation Pane on the left side of the Central Viewing Pane. The
Navigation Pane lists items that you can navigate to or view in more det ail in the Central V iewing Pane.
For example, clicking one of the notebooks in the Navigation Pane opens the notebook and displays
all of its pages as thumbnails.
Using the Navigation Pane, you can view your library of notebooks, view pages that contain search
results, and view active Paper Replay™ sessions and optionally upload them to your personal space
on livescribe.com. The Navigation Pane uses tabs to organize its content.
Library Tab
This tab shows your entire library of notebooks, journals, and other p aper product s you have used with
your Livescribe™ smartpen. Use the Library tab to select which notebook you want to view in the
Central Viewing Pane. The Library Tab lists your physical notebooks, custom notebooks (see Using
Custom Notebooks on page 41), and notebooks you have imported as pencasts (see Sharing Pages
and Audio on page 46).
Livescribe™ Desktop for Windows User Guide 19
Menus and Toolbars
Session Tab
This tab shows all of the pages of a currently active Paper Replay™ session. This tab appears in the
Navigation Pane when you activate a Paper Replay™session, either by clicking active ink on page, or
by selecting a session in Audio View and viewing its pages in Pages View. To learn more about
sessions, see Playing and Working with Sessions
on page 35.
Search Tab
This tab shows the pages found using the Search feature. This tab shows the pages found with the
search text highlighted in yellow. This tab appears in the Navigation Pane the first time you initiate a
search. The tab's content refreshes during a search and holds one set of search result s at a time. The
results remain within the Search tab until you either initiate another search or close the tab. See
Searching Pages
on page 31 for more information about searching.
Menus and Toolbars
The Livescribe™ Desktop UI has the following menus and toolbars:
• Menu
• Main Toolbar
• Paging Controls
• Audio Controls
• Memory Bar
Menu
The Menu provides different menu items based on the view you ch oo se . You can use these menus to
access features of Livescribe™ Desktop.
Livescribe™ Desktop for Windows User Guide 20
Menus and Toolbars
Main Toolbar
The Main Toolbar is located under the Menu. This toolbar provides buttons for the Main views of
Livescribe™ Desktop. It also provides a messaging area, search field, and pencast/upload features.
Paging Controls
Paging Controls are for paging through note bo o ks, zo om in g pages, and togg lin g be twe e n sing le
page and thumbnail views. For more information, see Using Paging Controls
on page 26.
Audio Controls
Audio Controls are located at the bottom of the Livescribe™ Desktop screen. This toolbar is for
controlling playback of recorded audio. For more information, see Using Audio Controls
on page 37.
Memory Bar
The Memory Bar in Application Manager displays the storage state of your Livescribe™ smartp en .
See Managing Smartpen Storage
Livescribe™ Desktop for Windows User Guide 21
on page 79 for more information.
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