Livescribe Smartpen Desktop, Desktop 2.3.1 Mac User Manual

Livescribe

™

Desktop for Mac

User Guide

VERSION 2.3.1

Livescribe Smartpen Livescribe™ Desktop for Mac User Guide ii

LIVESCRIBE, PULSE, ECHO, and PAPER REPLAY are trademarks or registered trademarks of Livescribe Inc.

Anoto is a trademark of Anoto Group AB. All other brand and product names are trademarks of their respective owners.

Livescribe

™

Desktop for Mac User Guide Version 2.3.1-A

November 3, 2010 3:07 pm

Livescribe Smartpen Livescribe™ Desktop for Mac User Guide iii

About This Guide

This guide describes Livescribe™ Desktop software you can use to work with your Livescribe™ smartpen. Use this guide along with the Getting Started Guide and Livescribe™ Smartpens User Guide.

Livescribe™ Desktop for Mac User Guide iv

Contents

Copyright and Trademark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ii

About This Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii

1 Welcome to Livescribe™ Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

What is New in this Version?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

New Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

Improvements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

System Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

About Livescribe Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Livescribe™ Desktop Components. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

2 Getting Started with Livescribe™ Desktop. . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Installing Livescribe™ Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Installing Livescribe™ Desktop for the First Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Upgrading Livescribe™ Desktop for Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Switching from Windows to Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6

Authorizing Livescribe™ Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Transferring Content from Your Livescribe™ Smartpen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Checking for Software Updates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Setting Livescribe™ Desktop Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Quitting Livescribe™ Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Backing Up Your Livescribe Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Uninstalling Livescribe™ Desktop. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Livescribe™ Desktop for Mac User Guide v

3 Using the Paper Replay™ Application. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

About Active Ink. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Viewing and Working with Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Viewing Thumbnails . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Viewing Single Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Paging through a Notebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Playing Audio while Viewing Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Zooming Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Searching Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Copying and Pasting Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Printing Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Converting Handwriting to Text. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .23

Getting Information about Sessions on a Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Playing and Working with Sessions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24

Browsing a List of Sessions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Playing Audio from Audio View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Viewing Pages Associated with a Session . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28

Renaming a Session in Livescribe™ Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Removing Sessions from Your Livescribe™ Smartpen . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29

Deleting Sessions from Livescribe™ Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Exporting Pages as a PDF File. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30

Exporting Audio as a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31

4 Using Custom Notebooks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Creating Custom Notebook. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Organizing Pages in a Custom Notebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32

Deleting Custom Notebooks and Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

5 Sharing Pages and Audio. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34

Sharing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34

Livescribe™ Desktop for Mac User Guide vi

Other Ways to Share Content. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Importing Pencasts (.pencast Files) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

6 Using Livescribe Online . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38

Connecting to Livescribe Online . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

Sharing Content Using Livescribe Online . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

Emailing Content to a Friend. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40

Download Content as a PDF Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41

Get a Web Link to your Content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41

Sharing Content on Facebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Embedding Content into a Website, Forum, or Blog. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Making Content Public or Private . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43

Editing Your Access List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

Managing your Livescribe Account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

Setting Up a Livescribe Account. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

Using Your myLivescribe Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Managing Your Uploaded Content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Managing Your Account Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

Viewing Livescribe Community Content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

Visit the Livescribe Store. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47

7 Working with Livescribe Paper Products . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

Printing Your Own Notebooks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

Testing your Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49

Printing a Notebook. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

Archiving Paper Products . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

Deleting an Archived Notebook. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

8 Getting Livescribe™ Smartpen Applications . . . . . . . . . . . . . . . . . . . . . . . . . .52

Installing Software Updates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .52

Livescribe™ Desktop for Mac User Guide vii

Manually Checking for Updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

Getting New Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

Purchasing Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

Adding Applications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55

Removing Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Viewing Added and Addable Applications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Anatomy of an Applications View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

9 Managing Your Livescribe™ Smartpen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Registering Your Livescribe™ Smartpen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Manually Registering Your Livescribe™ Smartpen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Renaming Your Smartpen in Livescribe™ Desktop. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59

Managing Smartpen Storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Freeing Storage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60

Removing a Paper Replay Password from Your Smartpen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

10 Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

Keyboard Shortcuts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62

Contextual Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63

11 Frequently Asked Questions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Recording Notes and Audio. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Can I capture notes without recording audio?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Can I record audio without Livescribe dot paper?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Can I add new notes to the audio that I’ve already recorded? . . . . . . . . . . . . . . . . . . . . . . . .64

How do I change the audio recording quality? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Smartpen Accessories. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

How do I replace my ink cartridge?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

Livescribe Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

How do I organize my notes? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

Livescribe™ Desktop for Mac User Guide viii

What can I share?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

How do I share my pencasts as .pencast files? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66

How can I share pencasts using a MyLivescribe acco un t?. . . . . . . . . . . . . . . . . . . . . . . . . . .67

How do I share my notes as a PDF? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

How do I share my recordings into an audio file?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68

How do I get the latest software updates? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

Can I convert my handwriting into text? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

Can I use my smartpen with more than one computer? . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

How do I print my own dot paper? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

Can I change the date and time format?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

Smartpen Shortcuts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

Double-tap. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

Draw your own Nav Plus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

Flick and Scrub (quickly scroll through menu items). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .70

Quick Launch (jump to an application and quickly launch it) . . . . . . . . . . . . . . . . . . . . . . . . .71

Launch Line. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71

Paper Replay™ Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71

12 Getting Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Livescribe Online Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

User Guides and Release Notes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Knowledge Base (KB). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Forum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Contacting Customer Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Saving Data for Customer Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74

Returning Livescribe Products. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75

Items Purchased Directly from Livescribe. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75

Items Purchased from a Third Party. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75

13 Glossary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77

Livescribe™ Desktop for Mac User Guide 1

1 Welcome to Livescribe™ Desktop

What is New in this Version?

Livescribe made improvements to Livescri be ™ De sktop to add new features, correct known issues, and improve usability. For detailed information about this release, including known issues, read the Release Notes located here: www.livescribe.com/releasenotes

New Features

• Create and import custom notebooks. See Using Custom Notebooks on page 32.

• Improved and enhanced sharing interface, including toolbar buttons for sharing and support for

toolbar customizing, and these new features. See Sharing Pages and Audio

on page 34:

• Share notes and audio recordings to an Evernote

account.

• Share entire custom notebooks to Livescribe™ Online, or as .pencast files.

• Ability to select and share multiple audio sessions as a .pencast file or when uploading to

Livescribe Online.

• Support for thumbnails and previews of .pencast files from any folder.

• Hovering page controls in single page view.

• Drag and Drop support in thumbnail view, session view, single page view, and navigation pane.

• Cut and Paste support in thumbnail view, session view, single page view, and navigation pane.

• New menu item for Register Smartpen. See Manually Registering Your Livescribe™ Smartpen on

page 59.

Improvements

• Paging and viewing controls moved to more appropriate location in the application bottom bar

• Uploading pencasts to Livescribe Online no longer requires smartpen registration.

Livescribe™ Desktop for Mac User Guide 2

System Requirements

To run Livescribe™ Desktop, you need a Macintosh computer connected to the Internet. Requirements for the Macintosh:

• Intel-based Mac with Mac OS

X 10.5.5 or later, including 10.6

• 600MHz CPU or higher

• 300 MB of free disk space

• USB 2.0 port

• Internet connection for software download

About Livescribe Desktop

Livescribe™ Desktop is software that runs on your computer to view and listen to the content you create and capture using your Livescribe™ smartpen. With Livescribe™ Desk top, you can view your notes, listen to your recorded audio, manage applications, and more. Livescribe™ Desktop is also a portal to Livescribe Online, where you can upload and share content, purchase new applications and paper products, and connect to the Livescribe™ smartpen user community.

Livescribe™ Desktop is one component of a paper-based mobile computing platform. This platform bridges the gap between the paper and digital worlds, and enables a broad range of new applications in personal productivity, learning, communication, and self-expression.

The Livescribe mobile computing platform includes:

• Livescribe™ smartpen: a pen-size computer with advanced processing power, audio/visual

feedback, and substantial storage for handwriting capture, audio recording, and applications

• Livescribe™ Dot Paper: technology that enables interactive, “live” documents using plain paper

printed with micro-dots

• Livescribe™ Desktop, Livescribe Online, and Livescribe™ smartpen applications: a breadth of

software and web solutions that leverage ink and audio capture, handwriting recognition, and Internet connectivity to enhance personal productivity, learning, communication, and self expression

• Development tools: easy-to-use tools for consumers and developers to create, publish, and share

or sell new applications and content online.

Livescribe™ Desktop for Mac User Guide 3

About Livescribe Desktop

Livescribe™ Desktop Components

Finding your way around the Livescribe™ Desktop environment is easy and consistent. Use the main components shown below to view, listen to, and manage your sessions.

Livescribe™ Desktop for Mac User Guide 4

2 Getting Started with Livescribe™

Desktop

Use Livescribe™ Desktop to upload your notebooks from your Livescribe™ smartpen. Once your sessions are on your computer , you can view and listen to them just as yo u can from your Livescribe™ smartpen.

Installing Livescribe™ Desktop

Take a few minutes to install Livescribe™ Desktop, and another few minutes to become a member of the Livescribe Online community, and you will discover a wealth of new possibilities for your Livescribe™ smartpen. Follow the steps below, depending on if this is an upg rade or a first-time installation.

Installing Livescribe™ Desktop for the First Time

To install Livescribe™ Desktop for the first time:

1. Go to the Livescribe web site (www.livescribe.com), and click on the Save and Search button on

the bottom of the page.

2. On the Save and Search page, click on the Mac OS X button to start downloading. The download

process installs the disk image file (.dmg) and mounts a virtual disk.

3. During the download process, Livescribe displays the Livescribe Software license agreement.

Accept the agreement to continue the process.

4. Within the disk image, drag and drop the Livescribe™ Desktop application to the Applications

folder. This automatically copies Livescribe™ Desktop.

Livescribe™ Desktop for Mac User Guide 5

Installing Livescribe™ Desktop

5. Start Livescribe™ Desktop.

6. Dock your Livescribe™ smartpen to tran s fe r your cont en t to Livescribe™ Desktop.

7. When prompted, register your Livescribe™ smartpen on your Macintosh. If you already have an

account, use the same log in credentials. Otherwise, create a new account. See Registering Your

Livescribe™ Smartpen on page 58.

OTE: You may want to dock your smartpen overnight if it has a large amount of data on it, as it may

take an hour or so to transfer the data the first time you dock.

Upgrading Livescribe™ Desktop for Mac OS X

If you are currently using any pre-Version 2.3.1 of Livescribe™ Desktop for Mac OS X, perform these steps to upgrade:

1. Run Livescribe™ Desktop. If an update is available, Livescribe™ Desktop will prompt you to accept

the update. Confirming the update will download the latest version of Livescribe™ Desktop for Mac OS X from the Livescribe website.

2. Check for additional updates. Choose Livescribe Desktop > Check for Updates from the Menu.

Accept any updates offered. Repeat this process until you have installed Vers ion 2.3.1.

Upgrading from Version 0.8x Public Beta

If you are currently using Livescribe™ Desktop for Mac OS X Version 0.8x Public Beta, perform these steps:

Livescribe™ Desktop for Mac User Guide 6

Switching from Windows to Mac OS X

1. Access the Go > Home> Library > Application Support folder.

2. Locate the Livescribe folder and rename it to OldLivescribeData. You should move this folder

somewhere else on your computer, like your Documents folder. This saves your content if for some reason you later need to access it.

3. Follow the steps in Installing Livescribe™ Desktop for the First Time on page 4. This process will

create a new Livescribe folder using content on your Livescribe™ smartpen.

MPORTANT: If you previously copied your content fr om Livescribe™ De sktop for Windows, and you had

archived folders, then renaming and replacing your Livescribe folder on your Macintosh will make your archived folders unavailable. You will no longer be able to view on your Macintosh any content you archived previously. If you have your original My Livescribe folder on your PC, you can always view your archived content there using Livescribe™ Desktop for Windows.

Switching from Windows to Mac OS X

If you have been using your Livescribe™ Desktop for Windows, and you want to switch to Livescribe™ Desktop for Mac OS X, you can simply dock your Livescribe™ smartpen to your Macintosh after installing Livescribe™ Desktop. This will automatically copy your content.

MPORTANT: If you had archived noteb ooks in L ive scr ibe™ Desktop for Win dows, the ar chived con te nt

will no longer be on your Livescribe™ smartpen. Therefore, simply docking your smartpen will not transfer the archived content. The archived content only resides in your My Livescribe folder on your PC, where you can view it as needed.

To switch to Livescribe™ Desktop for Mac OS X:

1. Install and run Livescribe™ Desktop on your Macintosh. Follow the steps in Installing Livescribe™

Desktop for the First Time on page 4.

2. When prompted, register your Livescribe™ smartpen on your Macintosh using your existing

Livescribe account. See Registering Your Livescribe™ Smartpen

on page 58.

3. Dock your Livescribe™ smartpen. This will copy content from your smartpen to Livescribe™

Desktop for Mac OS X.

OTE: You may want to dock your smartpen overnight if it has a large amount of data on it, as it may

take an hour or so to transfer the data the first time you dock.

Livescribe™ Desktop for Mac User Guide 7

Authorizing Livescribe™ Desktop

As a Livescribe user, all your Livescribe tools link to each other using the same email address and password. This means that your smartpen registration, your Livescribe Online account, and your installations of Livescribe Desktop, all identify themselves to each other using the same email address and password.

When you use Livescribe Desktop on a computer for the first time, Livescribe Desktop will ask you authorize it. Log into your Livescribe Online account and Livescribe Desktop will be authorized for (or linked to) your account.

You can use Livescribe Desktop on as many computers as you like, and you can use as many smartpens as you like. Just ensure that when you authorize Livescribe Desktop and register your smartpens, you use the same email address and password as your Livescribe Online account.

Transferring Content from Your Livescribe™ Smartpen

When you make notes and create sessions using your Livescr ibe™ smar tpen, the y are sa ved on your smartpen. Next time you dock (connect) your Livescribe™ smartpen to your computer, it automatically begins transferring the notes, sessions, and other data from your smartpen to your computer.

When transferring data to Li vescribe™ Desktop, the original notes and recorded audio remain on your Livescribe™ smartpen. In this sense, “transferring” actually means copying content from your smartpen to Livescribe™ Desktop.

OTES:

• You may want to dock your smartpen overnight if it has a large amount of data on it, as it may take

an hour or so to transfer the data the first time you dock.

• Make sure to use the USB Mobile charging cradle (for Pulse™ smartpens) or Micro-USB cable (for

Echo™ smartpens) that came with your smartpen.

Pulse smartpen models that have a power symbol printed on the power button are only com- patible with USB mobile charging cradles that have SKU: AAA-00012 printed underneath. These cradles are compatible with all Pulse™ smartpens. Pro Charging Cradles, which ship with Pro Packs and are also available for individual purchase, are compatible with all Pulse™ smartpen models.

To transfer content from your smartpen to your computer:

Livescribe™ Desktop for Mac User Guide 8

Checking for Software Updates

1. Run Livescribe™ Desktop on your comp ut er.

2. Dock your smartpen using a charging cradle (for Pulse™ smartpens) or Micro-USB cable (for

Echo™ smartpens). If your smartpen is linked with the computer you are using, dat a transfer begins automatically.

3. Watch the progress bar and wait for the transfer confirmation message.

MPORTANT: Once you dock your Livescribe™ smartpen, do not remove it until transfer is complete. If

you do, the next time you dock your smartpen the transfer process will begin again.

Checking for Software Updates

If you are connected to the Internet, Livescribe™ Desktop will automatically check the Livescribe website to see if your version of Livescribe™ Desktop is current, and if the software and firmware on your Livescribe™ smartpen are up to date.

If your system needs updates, Livescribe™ Desktop will ask if you want to update now or later. It is good practice to accept the updates available for both Livescribe™ Desktop and your Livescribe smarten. For more information about updating your smartpen, see Installing Software Updates

page 52.

Setting Livescribe™ Desktop Preferences

Livescribe™ Desktop gives you control over how the application looks and responds, as well as access to updates. To set your Livescribe™ Desktop preferences:

1. From the Livescribe™ Desktop menu, select Preferences. The Preferences dialog opens with

the General options available. Note the names of the Preferences sections at the top of the dialog. You can reset the preferences to the Livescribe™ Desktop factory settings at any time by pressing the Factory Settings button available on each preference dialog.

2. In the General section, choose if you would like to automatically start Livescribe™ Desktop when

you dock a smartpen. Also choose if you want to auto-install all newly-purchased applications and software updates.

Livescribe™ Desktop for Mac User Guide 9

Setting Livescribe™ Desktop Preferences

3. In the Paper section, choose the default ink color and the color for active and animated ink. You

can also choose to show or hide blank pages and draw or hide page background images (ruled lines and so on).

4. In the Audio section, set the playback latency (in seconds). This setting rewinds your audio

playback up to ten seconds from when your writing occurred. This compensates for written notes that lag behind the recorded audio, which occurs as you write notes about something shortly after hearing it. The lag will vary depending on your note-taking style.

Livescribe™ Desktop for Mac User Guide 10

Quitting Livescribe™ Desktop

5. In the Software Update section, specify how Livescribe™ Desktop checks for updates of software

and firmware.

Quitting Livescribe™ Desktop

Quitting Livescribe™ Desktop closes the Livescribe™ Desktop application, disconnects you from Livescribe Online, and ends the connection between your computer and your Livescribe™ smartpen.

To quit Livescribe™ Desktop: Click the red Close button at the top left corner of the Livescribe™ Desktop application, or Go to the

Livescribe™ Desktop > Quit Livescribe™ Desktop.

Livescribe™ Desktop for Mac User Guide 11

Backing Up Your Livescribe Files

Back up Livescribe™ Desktop files just as you would any other important files on your computer. To back up your Livescribe folder:

1. Exit Livescribe™ Desktop.

2. Click Go > Home > Library > Application Support > Livescribe.

3. Copy the Livescribe folder to a backup device such as a CD, DVD, or external drive. You can also

use Apple’s Time Machine application to back up your Livescribe™ Desktop files.

Uninstalling Livescribe™ Desktop

If you need to delete the Livescribe™ Deskto p ap plic ation from your computer, use one of the procedures below. To uninstall Livescribe™ Desktop from a Macintosh:

Go to the folder where you installed Livescribe™ Desktop and drag livescribe.app to the Trash.

Alternatively, select livescribe.app and press

⌘ + Delete.

OTE: Livescribe™ Desktop stores some large files in the Application Support folder. You should

manually delete these files too.

Livescribe™ Desktop for Mac User Guide 12

3 Using the Paper Replay™

Application

Paper Replay™ is a Livescribe™ smartpen application that allows you to write notes in your notebook and record audio at the same time. As you write, your smartpen associ ates your recor ded audio to the ink. The information you capture during Pa pe r Rep la y ™ is called a session.

Typically, a session consists of the recor d ed audio and associated notes. However, you can also create paperless sessions, which consist of the recor ded audio only. You can also play back a session on your Livescribe™ smartpen and write additional notes in your notebook. The Paper Replay™ application associates these additional notes with the session’s original audio. See the Livescribe™ Smartpen User Guide for more information about using Paper Replay.

You can view and play back Paper Replay™ sessions in Livescribe™ Desktop. When you view a Paper Replay™ session, you can click your notes to begin playback of the audio recorded as you wrote the notes. This is similar to the way you can tap your actual notes in your notebook to begin audio playback.

In Livescribe™ Desktop, there are three ways to view your notes and listen to your recorded audio:

• Thumbnail View. See Viewing Thumbnails on page 14.

• Single-Page View. See Viewing Single Pages on page 15.

• Audio View. SeePlaying and Working with Sessions on page 24.

About Active Ink

In Livescribe™ Desktop, notes that have associated audio appear as green ink. Livescribe calls this ink “active ink” because you can click on it with your mouse to listen to audio that was recorded with your notes. This is the similar to tapping on your notebook paper with your Livescribe™ smartpen to listen to your recorded audio.

Livescribe™ Desktop for Mac User Guide 13

Viewing and Working with Pages

When you mouse over ink that is active, the mouse cursor will change to a pointing hand cursor to help you identify where you can click to begin audio pla yba ck . See Viewing Single Pages

on page 15

for more information.

Viewing and Working with Pages

With Livescribe™ Desktop, you can view and working with pages from your notebooks. This topic describes:

• Viewing Thumbnails on page 14

• Paging through a Notebook on page 16

• Viewing Single Pages on page 15

• Zooming Pages on page 18

• Searching Pages on page 19

Livescribe™ Desktop for Mac User Guide 14

Viewing and Working with Pages

• Copying and Pasting Pages on page 21

• Printing Pages on page 22

• Converting Handwriting to Text on page 23

• Getting Information about Sessions on a Page on page 24

Also see Sharing Pages and Audio on page 34.

OTE: Instead of the Menu, you can use contextual menus to access many Livescribe™ Desktop

features. To use a contextual menu, select an item and control-click. See Contextual Menus

page 63.

Viewing Thumbnails

In Thumbnail View, you can see all your pages at once as thumbnails. When you find the notes you want to study, you can open them to full size. Optionally, click on green active ink to hear the audio captured with your notes.

To browse through a notebook using thumbnails:

1. Select the notebook you want by clicking on its name in the Navigation Pane. As soon a s you select

a notebook, its pages appear as thumbnails in the Central Viewing Pane.

Livescribe™ Desktop for Mac User Guide 15

Viewing and Working with Pages

2. Select a page you want to view in full size by double-clicking its thumbnail, or clicking the single-

page button next to the zoom slider.

OTE: You can switch between Thumbnail and Single-Page Views by clicking the thumbnail or

single-page buttons next to the zoom slider with a thumbnail selected.

Viewing Single Pages

Use Single-Page View to read, search, export, and print your notes. From this view, you can also listen to sessions as you read your notes, and upload your notes to your perso nal space on Live scribe Online.

To view notes in Single-Page View:

1. Under The Pages Category in the Navig ation Pane, click your no tebook. This opens the p age in the

Central Viewing Pane. Then locate and click the page you want to view.

Livescribe™ Desktop for Mac User Guide 16

Viewing and Working with Pages

2. Read your notes using your computer’s display, and optionally print or export them. See Printing

Pages on page 22 and Exporting Pages as a PDF File on page 30.

Paging through a Notebook

As an alternative to clicking on thumbnails, you can use the hovering Page Control or the page controls at the bottom of the page.

Type the page number in the text box on the toolbar and press Enter. Note that Livescribe™ Desktop displays the total number of pages in the notebook beside the text box. Use the Page Controls to move from page to page, or to the beginning or end of the document.

Livescribe™ Desktop for Mac User Guide 17

Viewing and Working with Pages

TIP: Another way to page through a notebook is to use paging options in the Go menu. Note the

keyboard shortcuts at the right of each command.

OTE: When you select a page, Livescribe™ Desktop highlights its thumbnail in blue.

Playing Audio while Viewing Pages

With Livescribe™ Desktop, you can play a session's audio while viewing its associated pages in Single-Page View. You can also play a Paper Replay™ session's audio by itself in Session view (See

Playing Audio from Audio View

on page 27).

If you play back the audio of a session that spans multiple pages, Livescribe™ Desktop will automatically move to successive pages in real time synchronization with the playing audio. This automatic paging will continue until you manually switch pages using Paging Controls. From then on, the paging is under manual control only until you initiate another session playback.

To play audio while viewing pages:

1. Listen to recorded audio associated with your notes b y clicking on the ink. Hover the m ouse cursor

over the green active ink that corresponds with the audio you want to hear. The mouse cursor

changes to a pointing hand when hovering over active ink.

First page: Displays the first page in your notebook that contains notes.

Previous page: Displays the previous page in your notebook that contains notes.

Next page: Displays the next page in your notebook that contains notes.

Last page: Displays the last page in your notebook that contains notes.

Current page number: Displays the curre ntly displaye d p age. You can also

enter a valid page number in this field to select a specific page.

Livescribe™ Desktop for Mac User Guide 18

Viewing and Working with Pages

2. Click on the green text. The audio you recorded with your notes plays back through your

computer's speakers. As the audio plays back, the associated ink changes to a darker shade of green. When playing back audio, Audio Controls open to give you playback options.

Zooming Pages

You can zoom into or out of a selected page or thumbnail. To zoom into or out of a page:

1. Open a page or double-click on a thumbnail.

2. Drag the Zoom slider to enlarge or reduce the size of the displayed page or thumbnail.

OTES:

• Click a point on the slider bar to snap to that zoom level.

• As an alternative, use the Zoom percentage options in the View menu.

• Double-click a page to return to Thumbnail View or click the thumbnail button next to the

zoom slider.

• Double-click a thumbnail to go to Single-Page View, with the page fitting into the Central Viewing

Pane, or click the single-page button next to the zoom slider.

Repositioning a Zoomed Page

When you zoom a page to a size that is larger than 100%, Livescribe™ Desktop will crop some of the page. You may want to reposition the page to view its content.

To reposition a zoomed page:

• Use the vertical and horizontal scroll bars to move the page to your preferred location.

• Instead of using the scroll bars, you can reposition a zoomed p age using the p annin g hand . To

move the page, click-and-drag the page to the desired position.

Livescribe™ Desktop for Mac User Guide 19

Viewing and Working with Pages

Searching Pages

In Livescribe™ Desktop, you can search through your handwritten notes for words in one or more notebooks. The Search command can locate whole words. Search accuracy depends on the legibility of your handwriting. Your search text can be part of a word, a whole word, or consecutive words.

To search pages:

1. Type your search term into the Search text box .

2. Press Return. By default, this will search for the term in all your notebooks.

OTE: To search only in the currently selected notebook, click the Spotlight icon in the Search text

box. Check Search Only Selected Notebook in the Search menu.

+ 61 hidden pages

Livescribe Smartpen Desktop, Desktop 2.3.1 Mac User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual