Livescribe Desktop User Manual

Livescribe Desktop

Version 1.2

User Manual

Copyright and Trademarks

LIVESCRIBE, PULSE, PAPER REPLAY, NEVER MISS A WORD, and TURN YOUR PAPER
ON are trademarks or registered trademarks of Livescribe, Inc. All other brand and
product names are trademarks of their respective owners.

Copyright © 2007-2008 Livescribe, Inc. All rights reserved.

This product or its use may be covered by the following United States Patent:
6,529,920, and other pending patent applications.

205-00002-000-A-LDUM-01.00-DESKTOP-01.20

Table of Contents

Welcome to Livescribe Desktop Version 1.2 ....................................................... 1

Getting Started with Livescribe Desktop......................................................... 2

Installing Livescribe Desktop..................................................................... 2

What's New in this Release?...................................................................... 3

Running Livescribe Desktop ...................................................................... 3

Registering Your Pulse Smartpen ............................................................... 5

Transferring Content from Your Pulse Smartpen........................................... 6

Livescribe Mobile Computing Platform......................................................... 7

Using Livescribe Desktop................................................................................11

Views.......................................................................................................11

Page Viewer...........................................................................................11

Sessions View........................................................................................12

Livescribe Online ....................................................................................12

Smartpen Manager .................................................................................13

Page Viewer Windows.................................................................................14

Content Window.....................................................................................14

Navigation Window.................................................................................14

Menus and Tool Bars..................................................................................16

Main Menu.............................................................................................17

Main Tool Bar.........................................................................................17

Page Control Tool Bar .............................................................................17

Audio Control Tool Bar ............................................................................18

Memory Manager Tool Bar .......................................................................18

Quitting Livescribe Desktop.........................................................................18

Uninstalling Livescribe Desktop....................................................................19

Paper Replay in Livescribe Desktop..................................................................21

About Active Ink........................................................................................21

Viewing Pages...........................................................................................22

Paging through a Notebook......................................................................22

Viewing Thumbnails................................................................................23

Viewing a Single Page .............................................................................24

Playing Audio while Viewing Pages ............................................................25

Zooming Pages ......................................................................................26

Searching Pages.....................................................................................28

Copying and Pasting Pages ......................................................................30

Printing Pages........................................................................................30

Using the Page Control Tool Bar................................................................31

Working with Sessions................................................................................ 32

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Viewing a List of Sessions........................................................................33

Renaming a Session................................................................................34

Deleting a Session from Livescribe Desktop................................................34

Removing a Session from Your Pulse Smartpen...........................................35

Viewing a Session's Pages .......................................................................36

Playing Audio from Sessions View .............................................................37

Using the Audio Control Tool Bar ..............................................................38

Livescribe Online...........................................................................................41

Pencasting................................................................................................41

Uploading Pages........................................................................................42

Uploading a Session...................................................................................42

Uploading a Session in Sessions View........................................................42

Uploading a Session in Page Viewer ..........................................................43

Managing and Archiving Paper Products ...........................................................45

Three Simple Steps for Managing Paper Products ...........................................46

Checking Paper Product Usage with the Notebook Status Label.........................46

About Livescribe dot paper Product Naming...................................................47

Archiving Paper Products ............................................................................48

Managing Paper Products with the Same Dot Pattern ......................................50

Using Packs of Paper Products..................................................................51

Livescribe Desktop User Manual Page v

Mapping Series Names to Groups and Numbers..............................................51

Lined Notebooks.....................................................................................51

Lined Black Journals ...............................................................................52

Unlined Black Journals.............................................................................52

Unlined Red Journals...............................................................................53

Backing Up Your My Livescribe Folder ...........................................................53

Managing Your Pulse Smartpen.......................................................................55

Managing Applications................................................................................55

Viewing Installed Applications and Software ...............................................55

Installing Software Updates .....................................................................57

Installing New Applications and Software ...................................................57

Viewing Queued Applications and Software.................................................58

Other Pulse Smartpen Commands.............................................................59

Managing Memory ..................................................................................... 59

Freeing Memory ..................................................................................... 60

Page vi Livescribe Desktop User Manual

Welcome to Livescribe Desktop Version

1.2

Livescribe Desktop is software that runs on your computer to manage your Pulse™
smartpen and the content you create and capture using your Pulse smartpen. With
Livescribe Desktop, you can view your notes, listen to your recorded audio, manage
Pulse smartpen applications, and more. Livescribe Desktop is also a portal to
Livescribe Online, where you can upload and optionally share Pulse smartpen
content, purchase new applications and paper products, and connect to the Pulse
smartpen user community.

Here are some of the things you can do with Livescribe Desktop:

• transfer content from your Pulse smartpen

• view and search pages

• play back recorded audio

• upload content to Livescribe Online for sharing

• install Pulse smartpen applications and software updates

• archive notebooks, journals, and other paper products

This documentation will help you learn how to use these features and more.

Getting Started with Livescribe Desktop

To begin using Livescribe Desktop, follow these steps:

1. Install Livescribe Desktop.

2. Run Livescribe Desktop

3. Register your Pulse smartpen

4. Learn about transferring content from your Pulse smartpen

5. Learn about the Livescribe Mobile Computing Platform

6. Learn about Livescribe Desktop user interface and features

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Installing Livescribe Desktop

If you have not already done so, install Livescribe Desktop on your computer.
Livescribe Desktop requires a Windows PC running either Windows XP SP2 or
Windows Vista (currently, 32-bit only). Your computer will also n eed:

• a 600 MHz CPU or higher

• 512 MB RAM

• an available USB port

• an Internet connection

• 100 MB of free disk space

To install Livescribe Desktop:

1. Verify that your computer meets the software and hardware requirements for
Livescribe Desktop.

2. Download the Livescribe Desktop installer from

http://www.livescribe.com/install

installer will associate your Pulse smartpen with one computer only. Be sure

Page 2 Livescribe Desktop User Manual

. During installation, the Livescribe Deskto p

to download and install Livescribe Desktop on the computer where you want
your notes to reside.

3. Open the installer and follow the on-screen instructions to complete the
installation. During the installation, the installer will ask you to connect your
USB mobile charging cradle to your computer and dock your Pulse smartpen.
In addition to installing Livescribe Desktop software, the installer will install
other required software and drivers, including USB drivers and Microsoft .Net
software.

What's New in this Release?

Livescribe made improvements to Livescribe Desktop in Version 1.2. With this
release, you can:

• Archive notebooks, journals, and other paper products. Archiving frees up
storage space on your Pulse smartpen, and enables you to use another paper
product that has the same dot pattern as the one you archived. Your notes
and audio remain interactive in Livescribe Desktop, ju st like non-archived
paper products. See Managing and Archiving Paper Products

• Remove Paper Replay sessions from your Pulse smartpen using Livescribe
Desktop. Removing a session frees up storage space on your Pulse smartpen.
See Removing a Session from Your Pulse Smartpen

• Remove Paper Replay sessions from Livescribe Desktop itself. See Deleting a

Session from Livescribe Desktop.

For a more details about this release, including late breaking information, look for
Version 1.2 Release Notes here: http://www.livescribe.com/support

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Running Livescribe Desktop

To run Livescribe Desktop:

1. On your desktop, double-click the Livescribe Desktop shortcut or go to Start
> Programs > Livescribe > Livescribe Desktop.

0BWelcome to Livescribe Desktop Version 1.2 Page 3

2. Connect your USB mobile charging cradle to your computer and dock your
Pulse smartpen to the cradle.

3. If this is the first time you have used your Pulse smartpen with Livescribe
Desktop on this computer, Livescribe Desktop will ask you to name your Pulse
smartpen.

4. If you have not registered your Pulse smartpen with Livescribe, Livescribe
Desktop will prompt you to do so. Registering extends your warranty from 90
days to one year from the date of purchase. Once you register, you will be
able to upload notes, download applications, and create a personal account on
Livescribe Online. See Registering Your Pulse Smartpen

.

5. Click the Pulse Smartpen Selector
the Main tool bar to choose which Pulse smartpen to view in Livescribe
Desktop. If you have one Pulse smartpen installed, Livescribe Desktop will
select it by default.

When you dock your Pulse smartpen, Livescribe Desktop will automatically
check for software updates for the Pulse smartpen you have selected. You
also must have a Livescribe user account to receive updates. If updates are
available, Livescribe Desktop will prompt you to install these now or later.

Important: Docking your Pulse smartpen will transfer your notes and audio
to Livescribe Desktop automatically. Once your Pulse smartpen is docked, do
not remove it from the cradle until the transfer is complete. Livescribe
Desktop will display a message confirming the transfer was successful.

6. Each installation of Livescribe Desktop can support more than one Pulse

in

smartpen. For example, if you have two or more Pulse smartpens, you can
assign them all to one computer running Livescribe Desktop. If you have
another Pulse smartpen to install, follow the steps above for each Pulse
smartpen.

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Using a Different Computer

You can associate your Pulse smartpen to only one instance of Livescribe
Desktop at a time. If you want to link your Pulse smartpen to Livescribe
Desktop running on a different computer:

1. Dock your Pulse smartpen to the new computer that has Livescribe
Desktop.

2. Livescribe Desktop will warn you that your Pulse smartpen is associated
with Livescribe Desktop on another computer, and will ask if you want
to transfer your Pulse smartpen and its contents to the new computer.

3. Choose Yes and click Next. Or, choose No to cancel the operation. If
you choose No, you can leave your Pulse smartpen docked to the
computer to charge it if needed.

4. If you chose Yes, Livescribe Desktop will ask you to name your Pulse
smartpen unless it had been used before on this computer

5. Once you have named your Pulse smartpen, Livescribe Desktop will
automatically transfer your Pulse smartpen contents to the new
computer.

Registering Your Pulse Smartpen

It is important that you register your Pulse smartpen. When you register, Livescribe
extends your Pulse smartpen warranty from 90 days to one year from the date of
purchase. Registering also creates a personal account on Livescribe Online for you to
upload and optionally share content with others.

To register your Pulse smartpen:

1. When you dock your Pulse smartpen for the first time, Livescribe Desktop will
prompt you to register with Livescribe. When prompted, click Next to
register. Or, click Remind Me Later to register later. Livescribe Desktop will
remind you the next time you dock your Pulse smartpen.

0BWelcome to Livescribe Desktop Version 1.2 Page 5

Note: You can also manually start the registration process by clicking the

Livescribe Online button

2. On the registration dialog, choose Create a new account and click Next. If
you already have an account with Livescribe, choose Use my existing
account and enter your email address and password. If you forgot your
password, click the Forgot Password button, and Livescribe will email your
password to you.

Note: When creating your user name and password, follow these guidelines:

• Your user name is your email address. It cannot be greater than 128
characters and is not case sensitive. For example,
[e-mail] and [e-mail] are the
same.

• Your password must be at least four characters long and no longer
than 64 characters. Your password is case sensitive, and cannot start
with a space or contain characters that are not printable. Your
password and user name cannot be the same.

on the Main tool bar.

3. On the account information dialog, fill in the required fields and click
Continue to complete the registration process. When the registration process
is complete, Livescribe Desktop will open your personal space on
livescribe.com.

Transferring Content from Your Pulse Smartpen

When you run Livescribe Desktop and dock your Pulse smartpen to your computer,
Livescribe Desktop automatically transfers the content you created and captured.

When transferring content to Livescribe Desktop, the original content remains on
your Pulse smartpen. In this sense, transferring content actually means sending a
copy of the content from your Pulse smartpen to Livescribe Desktop.

Important: Once you have docked your Pulse smartpen, do not remove it from the
cradle until the transfer is complete. Livescribe Desktop will display a message
confirming the transfer was successful and it is safe to undock your pen.

Page 6 Livescribe Desktop User Manual

Livescribe Mobile Computing Platform

Livescribe has developed a new paper-based computing platform that bridges the
gap between the paper and digital worlds. The platform enables a broad range of
new applications in personal productivity, learning, communication, and self
expression.

The Livescribe platform includes:

• Pulse™ Smartpen: a Montblanc-size computer with advanced processing
power, audio/visual feedback, and substantial memory for handwriting
capture, audio recording, and applications

• Livescribe™ Dot Paper: technology that enables interactiv e, “live” documents
using plain paper printed with micro-dots

• Software Applications and Tools: a breadth of solutions th at leverage
audio/ink capture, handwriting recognition, and Internet connectivity to
enhance personal productivity, learning, communication and self expression

• Development Tools: easy-to-use tools for consumers and developers to
create, publish, and share or sell new applications and content online

Pulse Smartpen

The Livescribe Pulse smartpen is an advanced paper-based computer, providing both
audio and visual feedback, powerful processing capabilities, and substantial built-in
storage. The Pulse smartpen integrates several components and technologies. It also
uses firmware and application software to support the interaction of all of its
components and to enable built-in handwriting recognition, an d applications such as
Paper Replay, among many others.

0BWelcome to Livescribe Desktop Version 1.2 Page 7

1. Power button

2. Stereo headset jack
with an external
microphone input

3. Built-in microphone

4. Organic Light­Emitting Diode
(OLED) display

5. Built-in monophonic
speaker

6. USB 2.0 connector

7. Infrared camera

8. Removable ink
cartridge

9. Rechargeable lithium
battery (non­removable)

Livescribe Dot Paper

To perform its many operations, the Pulse smartpen requires Livescribe dot paper.
This paper is standard paper with printed microdots on its surface. These dots are
nearly invisible to the human eye. However, the Pulse smartpen can easily see these
dots and uses them to know which page you are writing on and the exact location on
that page. The Pulse smartpen can even see these dots through the ink you write on
your pages.

The microdots are printed on each page in a special pattern based on technology
from Anoto AB. This dot pattern consists of small dots (100 micrometers in diameter)
arranged with a spacing of approximately 0.3 mm. The dot pattern overlays an
imaginary square grid. The dots are slightly displaced from the grid, with each dot in
one of four possible positions, forming the proprietary Anoto dot pattern.

Page 8 Livescribe Desktop User Manual

The dot pattern identifies the specific page and locations on the page of the notes
you write. The Pulse smartpen uses the dot pattern in a way similar to a
geographical positioning system (GPS). But, instead of identifying locations on land,
it finds locations on paper and stores your writing as digital ink using those locations.
Using this patented dot-positioning system (DPS), the Pulse smartpen precisely
tracks its own movement on paper. As a result, anything you write – words, numbers
or drawings – can be stored, recognized, and intelligently responded to.

The area of the entire Anoto dot pattern is huge, and represents a piece of paper the
combined size of Europe and Asia. Livescribe dot paper is based on a subset of the
entire Anoto dot pattern.

How the Pulse Smartpen Works

When you power on the Pulse smartpen and begin writing on Livescribe paper, the
Pulse smartpen captures and stores the notes you write. To capture your writing, the
Pulse smartpen uses its built-in infrared camera to take digital snapshots of the dot
pattern as the tip moves over the paper as you write.

When recording audio in Paper Replay, the Pulse smartpen links the recorded audio
to your notes based on the dot pattern on the page. With this information, the Pulse
smartpen can play back the audio that was recorded at the exact time you were
writing your notes. Specifically, when yo u tap on your notes with the Pulse
smartpen, it locates the position where you are tapping and starts to play back the
audio at the position linked to that paper location.

0BWelcome to Livescribe Desktop Version 1.2 Page 9

Using Livescribe Desktop

To use Livescribe Desktop, you should become familiar with its user interface (UI).
Key components of the UI are:

• Views

• Page Viewer Windows

• Menus and Tool Bars

Views

Livescribe Desktop provides four primary views for viewing and managing your
Pulse smartpen and its content:

• Page Viewer

• Sessions View

• Livescribe Online

• Smartpen Manager

As you work with your Livescribe Desktop, you will use all of these views at
various times.

Page Viewer

Page Viewer is the default view when you run Livescribe Desktop. You will use
this view to look at pages in your notebooks. You can also play back audio linked
to your pages.

In Page Viewer, you can upload pages to your personal space on livescribe.com.
In this view, you can view your notes either as single pages (Single Page mode)
or as thumbnails of multiple pages (Thumbnail mode). In Thumbnail mode,
Livescribe Desktop shows only pages with content as thumbnails. It displays
empty contiguous pages as overlapping stacks of single blank pages. For more
information, see Viewing Pages

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Sessions View

In Sessions View, you can view a list of your Paper Replay sessions. In this view,
you can also play back recorded audio from your sessions, and upload sessions to
your livescribe.com personal space. For more information, see Working with

Sessions.

Livescribe Online

Livescribe Online is your connection to the web. Use this view to manage your
personal Livescribe space, share content with others, and access the Livescribe
Online Store. For more information, see Livescribe Online

Page 12 Livescribe Desktop User Manual

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Smartpen Manager

Smartpen Manager is for viewing and managing applications and other software
on your Pulse smartpen. Use this view to update and install software on your
Pulse smartpen. You can also view the memory status of your Pulse smartpen.
For more information, see Managing Your Pulse Smartpen

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1BUsing Livescribe Desktop Page 13

Page Viewer Windows

In Page Viewer, Livescribe Desktop provides two primary windows for viewing and
navigating content:

• Content Window

• Navigation Window

Content Window

The Content window is the central area where you view and interact with your notes.
For example, this window is where you view Pulse smartpen content, such as Paper
Replay notes. You can also play back your audio by clicking on your notes in this
window.

Navigation Window

In Page Viewer, Livescribe Desktop provides a Navigation window on the left side of
the Content window. The Navigation window lists items that you can navigate to or
view in more detail in the Content window. For example, clicking one of the

Page 14 Livescribe Desktop User Manual