Linksys 941 User Manual

Linksys 941

LCD Screen

Navigation Button

Function Buttons

Line/Status Buttons

Dial Pad

Soft Buttons

Reference Card

About your Linksys Phone

The SPA-941 Phone not only provides clean, crisp voice quality
but also provides the calling features that you expect – speaker
phone, conference calling, call on hold, call transfers and Voice
Mail access.

Your phone system provides powerful programming capabilities
that allow you to configure personal phone directories, speed dial
numbers, and preferences. Refer to your User Guide to fully use
the Navigation button.

A Look at your Phone

Navigation Button

The Navigation button is placed directly below the Soft buttons
and is used to move up, down, left or right through the Soft
button options.

The LCD screen will have a < or > on the left or right side to
indicate that there is more information or additional menu
options.

Press If you want to …









Display additional features (or menu options) in the
LCD or scroll to the right.

Scroll down through menu options.

Scroll left through menu options.

Scroll up through menu options.

Function Buttons

This key group is found on the far right of your phone. Use these
buttons for common phone functions...

Press If you want to …

Message Waiting Indicator Light

The large LED status light directly above the LCD Screen provides
the on/off state for voicemail.

See Illuminated when …

MWI

(Message Waiting Indicator) there is an unheard
message in your voice mailbox.

LCD Screen

The large LCD screen displays date and time, phone number, call
status, dialing and directory information, and menu options which
are selected by the corresponding Soft buttons directly below.

Line/Status Buttons

This key group is found on the right side of the display. An
illuminated light indicates a line in use. A flashing line indicates a
call on-hold.

Press If you want to …

Line1
Line2
Line3
Line4

Access a line for either an inbound or outbound call



VM



Setup



Hold

W

Mute



Headset



Speaker

+



-

Volume

Dial the Voice Mail system. This is a speed dial
button to your mailbox.

Access menu options to configure and view phone
parameters.

Place the active call on hold. Press the line button
to resume the conversation.

Hear the caller but not allow the caller to hear you.
The button illuminates when on. Press the button
again to allow the caller to hear you.

Turn on to use the headset and again to hang-up.
The button illuminates when on.

Turn the speakerphone on or off. The button
illuminates when on.

Adjust the ringer, handset, headset, and speaker
volume.

Dial Pad

Use the twelve dial keys to enter a phone number or menu
option. The dialed number displays in the LCD screen; simply
press the Dial Soft button to complete the call.

Soft Buttons

Use the first group of keys directly below the LCD to select the
menu options that are displayed in the LCD screen. Four
features are displayed at a time; more choices are available by
pressing the Right Arrow on the Navigation button.

Linksys 941

Reference Card

Using your Linksys Phone

Make a call …

Calling could not be easier. Using the Key pad, enter an
extension, a 7-digit number if dialing within your area code, or
use 10-digit dialing within North America. The leading (1) is not
needed. Pick-up the handset (or activate the Speakerphone or
Headset), then …

 Enter the phone number, press Dial on the soft button.

 Press Redial soft button twice to redial the last called

number.

 Press lcr soft button to dial the last number received by

the phone.

 Press Dir soft key to see your programmed contact’s

details. Scroll to locate the desired number, press the
Dial soft button.

 Dial a previously configured speed dial number, and

then press the # button in the Key pad.

Receive a call …

In addition to the ring, the Line button LED flashes for an in­bound call. Simply pick up the handset or for hands free use –
press the HEADSET or SPEAKER key. If multiple lines are
ringing, select the Line Button that you want to answer.

Transfer a call …

Your phone system helps you easily transfer an active call to an
extension within your network, a voice mailbox, or to an outside
number. You may choose to either transfer without speaking to
the recipient (blind transfer) or discreetly speak to the recipient
first (consultative or attended transfer).

During the call …

To Make a … Take these steps …

Blind Transfer Press the Right arrow on the

Navigation button.

Press the Soft button for bxfer
Dial the transfer-to number.
Press the Dial Soft button to make

the transfer.

Transfer to VM Press the Right arrow on the

Navigation button.

Press the Soft button for bxfer.
Dial *88 and the extension number.
Press the Dial Soft button to make

the transfer.

Consultative Transfer Press the Soft button for xfer, which

places the caller on-hold.
Dial the transfer-to number.
Press the Dial Soft button.
Talk to the called party.
Press the Soft button for xfer to

transfer the original caller when you
are ready.

You can set-up a Three-Way conference call by adding a new
party from an extension within your network or an outside
number to a call in progress.

During the call …

 Press the soft button for conf which places the current call

on hold; then dial the number or extension.

 You may speak to the new participant or add the new person

without a conversation. Your called party and the party on
hold are conferenced-in when you press conf.

 You may cancel the conference before you press conf by

just hanging up. Then, press the Line button to talk to the
original caller.

 You may drop out of the conference and let the two other

parties continue, by pressing join.

You have Voice Mail … 

The MWI LED illuminates when a new voice message arrives.
Press your VM key to go directly to Voice Mail.

Setup 

Using the options provided by the Setup key, you can personalize
your phone and use advanced features and functions available to
your phone system. Common setups include:

If you want to … Press …

Use personal directories

Add or edit a speed dial number

View your Call History – redial, answered,
or missed calls lists

Change a ring tone

Block your Caller-ID

1 3



2



3 1-







3

4

5 1

Mute … W

Press the MUTE key when you do not want the caller to hear
you. The key illuminates to alert you. Press MUTE again to
return to normal.

Place a call on hold … 

You may place a caller on hold during the call by pressing the
HOLD key. The Line button key will flash red until you press
the Line button again to return to your caller.

Handset, Headset or Speakerphone …  

You may use any offered audio device during a call but only one
at a time. The handset remains in the cradle to use either the
speakerphone or headset. Pick up the handset to turn either of
the following options off or press the button again.

 Press the Speakerphone button to engage this

feature.

 Press the Headset button to engage this device.

If you have questions or concerns about your phone, refer to the

User Guide, contact your administrator or our support

Email: [e-mail]

department:

Phone: [phone]

Conference a call …