Link E-Fax 1P, E-Fax 2P, E-Fax 4P User Manual

Linkcom France 1

Link E-Fax 1P / 2P / 4P

Manual v1.0

Linkcom France 2

Content

FAX SERVER CONNECTION DIAGRAM .................................................................................................................................4

1. IP ADDRESS AND SYSTEM TIME SETTING ...........................................................................................................................4

1.1. FAX SERVER FRONT PANEL ....................................................................................................................................................... 4

1.2. FAX SERVER BACK PANEL ........................................................................................................................................................5

2. LOGIN FAX SERVER ............................................................................................................................................................6

3. MAIN MENU ........................................................................................................................................................................7

4. SEND FAX............................................................................................................................................................................8

4.1. FORMAT CONVERSION ............................................................................................................................................................8

4.2. SEND FAX ..............................................................................................................................................................................8

4.3. FAX BROADCAST.....................................................................................................................................................................9

4.4. INTERNAL FILE FORWARD........................................................................................................................................................10

5. FAX FOLDERS ....................................................................................................................................................................11

5.1. INBOX ..................................................................................................................................................................................11

5.2. OUTBOX ...............................................................................................................................................................................11

5.3. SENTBOX ..............................................................................................................................................................................11

6. PHONE BOOKS ( SUPPORT UTF8).....................................................................................................................................12

6.1. PRIVATE PHONE BOOK ...........................................................................................................................................................12

6.2. PUBLIC PHONE BOOK.............................................................................................................................................................13

7. MANAGEMENT .................................................................................................................................................................14

7.1. DEPT MANAGE .....................................................................................................................................................................14

7.2. USER MANAGE .....................................................................................................................................................................14

7.2.1. ADD USER .........................................................................................................................................................................14

7.2.2. DELETE USER ......................................................................................................................................................................16

7.2.3. EDIT USER ..........................................................................................................................................................................16

7.3. FAX-ROUTING TABLE ..............................................................................................................................................................17

7.4. ROUTING STRATEGY ...............................................................................................................................................................17

8. MY SETTING.......................................................................................................................................................................19

8.1. SEND PREFERENCES ...............................................................................................................................................................19

8.2. MY ACCOUNT ......................................................................................................................................................................20

9. SERVER SETTING................................................................................................................................................................21

9.1. NETWORK .............................................................................................................................................................................21

9.2. LINE ......................................................................................................................................................................................22

9.3. VOICE SETTING......................................................................................................................................................................23

9.4. DIALRULES.............................................................................................................................................................................24

9.5. EMAIL2FAX ...........................................................................................................................................................................24

9.6. BACKUP................................................................................................................................................................................25

9.7. DELETE RULES.........................................................................................................................................................................25

9.8. TIME SETTING .........................................................................................................................................................................26

9.9. LANGUAGE SETTING ..............................................................................................................................................................26

9.10. REMOTE PRINTER .................................................................................................................................................................26

10. LOG AND TASK LIST........................................................................................................................................................27

10.1 EVENTS ................................................................................................................................................................................27

10.2. FAX QUEUE.........................................................................................................................................................................27

10.3. SENT ...................................................................................................................................................................................28

Linkcom France 3

10.4. RECEIVED ...........................................................................................................................................................................29

10.5. DISTRIBUTION.......................................................................................................................................................................29

10.6. TRANSMIT ............................................................................................................................................................................30

11. TOOLS..............................................................................................................................................................................30

11.1 SERVER STATUS .....................................................................................................................................................................30

11.2. PING TEST ...........................................................................................................................................................................31

11.3. SMTP TEST ..........................................................................................................................................................................31

11.4. FILES DELETE........................................................................................................................................................................31

11.5. PARAMETERS BACKUP..........................................................................................................................................................32

11.6. UPDATE ..............................................................................................................................................................................32

11.7. FACTORY RESTORE ..............................................................................................................................................................32

11.8. REBOOT ..............................................................................................................................................................................32

12. DOWNLOADS .................................................................................................................................................................32

12.1. ALTERNATIFF ......................................................................................................................................................................32

12.2. PRINT DRIVERS ....................................................................................................................................................................32

12.3 PRINT2FAX USER’S GUIDE ......................................................................................................................................................33

12.4. VOICE RECORDING .............................................................................................................................................................39

APPENDIX (THE DEFAULT) ....................................................................................................................................................40

Linkcom France 4

Fax Server Connection Diagram

1. IP Address and system time setting

1.1. Fax Server Front Panel

a) Press“ ”button, then IP Address1 will appear on LCD b) Check Subnet Mask1, IP Address2, Subnet Mask2, IP Address3, Subnet Mask3, Router Address, DNS

Address ,Date and time by pressing the“ ”and“ ”buttons c) Press“

”again while you need to modify the information menu, then login the setting model, LCD will

place the position by glittery cursor. Place the cursor position by pressing “ ”and“ ” to point the data needs change. Press“ ” to update the pointed data d) Press “■”to return the display model after the parameter set and the change will be saved temporarily by system automatically. The updated information will be mark “*”and displayed on the top right corner of LCD to notify users this information still not be stored into fax server e) Repeat step 2, 3, 4 until all data you need to change is set

f) Press “ ” and“ ” till “Save Change” or “Discard Change” appears on LCD. If you need to store the setting data, press“ ” while “Save Change” appears on LCD, then it will clue to “Save Change? Yes”,

press “ ” to store your setting, also you can press “ ”to switch to “Save Change? No”, press“ ”to return the status of step4 without any saving. If you want to ignore the modification, press“ ” to login the set model while “Discard Change” appears on LCD, LCD shows “Discard Change? No, press“ ” to

give up your current setting, and back to the status of step4; also you can press“ ” to switch to “Discard Change? Yes”, press“ ” to ignore all changes and back to the status before system changed g) Reboot fax server to active the modified IP

Names of parts Description

LCD Display Display system time, IP, and other information, MAC Address, WEB

Port, Display Language Choose, TOTAL/FREE

Set fax server’s IP address , date, time

Manual fax receive Button for FAX1 only

System

PWR Fax server main power indicator lights on while connects to power

supply

Linkcom France 5

LINK/ACT Light up while connects to network. Blinking when network data

transmits

Indicator

100M Light up during Ethernet 100M. Blinking during Ethernet 10M

RD Light up while modem is ready RX Blinking while receive data

TX Blinking while transmit data

AA Blinking while ringing

Line Indicator

OH Lights on while the line is in use

1.2. Fax Server Back Panel

E-Fax 1P Back Panel:

E-Fax 2P Back Panel:

Interface Name Description

DC 12V DC 12V power adapter

Reset Restore the factory setting

LAN RJ-45 standard network interface. Connect to LAN equipment

Console Standard RS-232 serial interface

Phone RJ-11 standard telephone line interface. Connect telephone or fax machine

Line RJ-11 standard telephone line interface. Connect telecom line

Linkcom France 6

2. Login Fax Server

Open internet explorer, input IP address of E-Fax in the address fence. The default IP address: 192.168.1.200

Enter your user name and password in the login box ,then click “login”. It will display different interface according to the different user’s rights.

System default users Default password Competence

admin 123456 System administrators

user 123456 Default user

Line Status:

Display the current status

Linkcom France 7

3. Main menu

After login, the screen will show the following page

The menu item details:

Menu Description

Send FAX

Send Fax, Fax Broadcast, Intranet File Forward

Fax Folders

InBox store the sent and received private or public faxes OutBox show the sending fax and fax queue events SentBox store your sent fax information

Phone books

Private Phone Book, Public Phone Book for all inner fax server users

Management

User Management, Department Management

My Setting

Send Preferences (the default setting for send option), My Account (user can modify personal setting)

Server Setting

Network ,Line, Voice, Backup, Delete Rules, Time, Language, Remote Printer

Log

Fax Queue list sending and queuing tasks on server Sent list sent record Received list received record Distribution (list distribution record) Transmit list intranet file forward record

Tools

Server Status, Ping Test, SMTP Test, Files Delete, Parameters Backup, Update, Factory Restore, Reboot

Download

Alternatiff , explorer plug-in download, Print Drivers

Logout

Logout system

Linkcom France 8

4. Send FAX

4.1. Format Conversion

We need to convert the document into tiff format before sending fax. Open the document which you are ready to send, then choose "File" --->"Print" --->"Web Printer" (see printer installation in "Download "-----" Web Printer Download"). Document will be saved automatically in “C:\tiff” folder. The new file name=“old file name+ month + date + time + minute.tif”

4.2. Send FAX

The menu item details:

Menu Description

File1 Click Browse option to select the send file(Tiff & pdf) File2 Click Browse option to select the send file(Tiff & pdf)

File3 Click Browse option to select the send file(Tiff & pdf)

send Max. 3 files at the same time

Sender Sender’s company name and sender’s name

Receiver Recipient’s company name and receiver’s name

Number Recipient fax number

Phone Books Select recipient in the list

Prefix Select the IP prefix or telephone card

Dials The retry times of this fax

Redial

intervening

Redial interval time

Validity The validation time of this fax Priority FAX Priority Optional : HighNormal Low

Resolution FAX Resolution Optional: NormalFineSuperFine

Line Select fax line

Use Cover Enable fax cover pages

Schedule Delay fax send time to the specified time

Linkcom France 9

4.3. Fax Broadcast

The menu item details:

Menu Description

File1 Click Browse option to select the send file(TIFF only) File2 Click Browse option to select the send file(TIFF only)

Send Max. 2 files at the same time

Sender Sender’s company name and sender’s name

Receivers It will appear at the tagline

Phone Books

Select recipient in the list

Submit Max.500 faxes under this model

Prefix Select the IP prefix or telephone card

Dials The retry times of this fax

Validity(H) The validation time of this fax

Priority FAX Priority.

Optional : High/Normal/Low

Resolution FAX resolution

Optional: Normal/Fine/SuperFine

Line Select fax line Schedule Delay fax send time at a specified time Standard Change submitting model Submit Max.1000 faxes under this model

Manual Add one record each time

AddGroup Add the current group into fax broadcast group

Linkcom France 10

4.4. Internal File Forward

The menu item details:

Menu Description

File Choose Browse option and select the send file (Format: Any)

Receivers Display recipient list

E-Fax Users Choose intranet fax users, click the name and it will be added to the recipient

list

Linkcom France 11

5. Fax Folders

5.1. InBox

The menu item details:

Menu Description

Select Select all or deselect to the selection

Del Delete the selected fax file

Mark as... Mark a fax as unread, read or star

First Return to the first page Prev Previous page Next Next page

Last Last page

All List all fax documents

Note

Click the fax ID to open the fax in a new window Need to install AlternaTIFF and internet explorer plug-in for Preview

5.2. OutBox

Only display the user’s own sending and queuing tasks, and the completed tasks will be moved to SentBox

5.3. SentBox

Only display user’s own completed faxes (excluding "Intranet File Forward"), this will be kept three days

Linkcom France 12

6. Phone books ( support UTF8)

6.1. Private phone book

The menu item details:

Menu Description

Select Select all or deselect to the selection

Add Add a new telephone record

Clear Clear the current input information

Delete Select the corresponding records and click "Delete" button, the telephone

records will be deleted

Edit

Select the corresponding records and click "Edit" button, after the completion of edit ,click on "Submit" to store the telephone records changes

All Display all fax numbers of one phone book

Import

Group import:

+ 28 hidden pages

Link E-Fax 1P, E-Fax 2P, E-Fax 4P User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual