LG 765 User Manual

XEROX

Workcentre Pro 665, 685, 765, 785

User ’s Guide

Xerox Limited, Global knowledge and Language Services, Enterprise Centre, Bessemer Road, WELWYN GARDEN CITY, AL7 1HL United Kingdom

publication are trademarks of Xerox Corporation and Xerox Limited. Products and trademarks of other companies are also acknowledged. Copyright protection claimed includes all forms and matters of

copyrightable material and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as icons, screen display looks, etc.

Changes are periodically made to the document. Revisions, changes, any technical inaccuracies, and typographical errors will be corrected in any subsequent editions

Chapter 1 Introduction.............................................................................1-1

Finding Information in the User’s Guide.....................................................1-1

Information provided by the System Administrator’s Guide (SAG).............1-2

Document Conventions..............................................................................1-5

Notes, Cautions, and Warnings.......................... ..... ...................................1-6

Chapter 2 Machine Requirements...........................................................2-1

System Requirements................................................................................2-1

Space Requirements..........................................................................2-2

Chapter 3 Machine Overview...................................................................3-1

System Overview........................................................................................3-1

System Features ........................................................................................3-2

Hardware Features.....................................................................................3-4

Control Panel..............................................................................................3-6

Control Panel Components and Function Keys..................................3-7

Direct Access Function Keys............................................................3-11

Tones................................................................................................3-13

Operation Modes................................................ ..... .... .............................3-14

Standby Mode ..................................................................................3-14

Communication Mode.......................................................................3-14

Copy Mode.......................................................................................3-15

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Menu Mode ......................................................................................3-15

PC Printing Mode.............................................................................3-15

DocuLAN Fax Mode.........................................................................3-15

Types of Communications........................................................................3-16

Transmissions..................................................................................3-16

Receptions .......................................................................................3-18

Multi Access Communications .........................................................3-18

Multi Access Function Table - Local.........................................3-19

Multi Access Function Table - Fax Communication .................3-20

Multi Access Function Table - PC ............................................ 3-21

Chapter 4 Getting Started........................................................................4-1

Printing your Menu Map.............................................................................4-1

Setting the Machine Language...................................................................4-1

Setting the Date and Time..........................................................................4-2

Setting your Machine ID*............................................................................4-5

Setting the Dial Mode*............................ .... ................................................4-7

Setting the Send Header............................................................................4-8

Setting the Receive Footer.........................................................................4-9

Loading Documents .................................................................................4-10

Document Specifications..................................................................4-10

Selecting the Scan Resolution.........................................................4-12

Selecting the Scan Contrast.............................................................4-13

Quick Start................................................................................................4-14

To Receive.......................................................................................4-14

To Send............................................................................................4-14

To Copy ...........................................................................................4-14

To Print.............................................................................................4-14

Menu Map ........................................................................................4-15

ii WorkCentre Pro 665/685/765/785

Phonebook Reports..........................................................................4-16

By Name Phonebook ...............................................................4-17

Speed Dial Phonebook.............................................................4-18

Group Phonebook....................................................................4-19

One Touch Phonebook.......................................... .... ...............4-20

Chapter 5 Basic Troubleshooting...........................................................5-1

Calling for Service ......................................................................................5-1

Paper Jam..................................................................................................5-1

Document Jam ...........................................................................................5-8

Bypass Tray Limitation................ .... ..... ..... ...............................................5-11

Chapter A Safety Certification and Environmental Compliance.........A-1

Laser Safety Information...................................................................A-3

Third Party Certification.....................................................................A-4

Radio Frequency Emissions USA .....................................................A-4

Unique European Certification...................................................................A-5

Approvals and Certification................................................................A-5

UK Electricity at Work Regulation...................................................... A-6

Environmental Compliance...................................... ..................................A-9

ENERGY STAR® .............................................................................. A-9

Environmental ChoiceM ........................................... ..... .... ................A-9

SWISS ENERGY 2000......................................................................A-9

Telecommunications Requirements........................................................A-10

European Fax Approvals and Certification......................................A-10

FCC Regulations.............................................................................A-11

Send Header Requirements.....................................................A-11

Data Coupler Information.........................................................A-11

Canadian Certification.................. ...................................................A-13

* Not available in all markets.

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iv WorkCentre Pro 665/685/765/785

1 Introduction

Thank you for purchasing the Xerox Workcentre Pro. The WorkCentre is designed for ease of use, but to use your machine to its fullest potential, take some time to read the User Documentation.

You will be ready to send and receive faxes and make copies with your machine as soon as you have read chapters 1 through 4. You can then refer to topics in the remaining documentation as needed.

Finding Information in the User’s Guide

The User’s Guide contains the following sections:

Table of Contents

Use the Table of Contents to find topics easily.

Introduction - Chapter 1

Introduction

Describes the information in this User’s Guide and System Administrator’s Guide.

Machine Requirements - Chapter 2

Describes the system and space requirements.

Machine Overview - Chapter 3

Describes the system and hardware features of the machine and provides an overview of how the machine operates. Each key on the Control Panel is described.

Getting Started - Chapter 4

Includes the procedures for setting up the basic machine information such as date, time, language, machine ID, send header and receive footer. Simple instructions to send, receive, print, and copy are also provided.

WorkCentre Pro 665/685/765/785 1-1

Introduction

Basic Troubleshooting - Chapter 5

Guides the user through problem solving, and recommended corrective actions.

Environment Specifications - A

Provides the safety, data coupler, and Canadian certification information.

Index

Refer to the Index to locate specific information.

Information provided by the System Administrator’s Guide (SAG)

In addition, the System Administrator’s Guide contains the following sections:

Table of Contents

Use the Table of Contents to find topics easily.

Introduction - Chapter 1

Describes the information in this User’s Guide and System Administrator’s Guide.

Programming the Machine - Chapter 2

Describes Menu Mode operation and the steps requi red to enter information when programming the machine. Instructions for storing frequently dialed numbers are also provided.

Receiving Documents - Chapter 3

Describes the Receive functions and instructs how to perform each function.

Dialing Methods - Chapter 4

Describes the Dialing methods and instructs how to use each method.

Transmitting Document s - Chapter 5

Describes the Transmit functions and instructs how to perform each function.

Cancelling Jobs - Chapter 6

Provides the instructions for cancelling the various types of jobs.

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Introduction

Polling - Chapter 7

Describes the Polling functions and instructs how to perform each function.

Mailbox Communications - Chapter 8

Describes both the Xerox Mailbox system and the standard ITU-T Mailbox system and instructs how to use the mailbox functions for each system.

Reports - Chapter 9

Describes the reports and lists and instructs how to setup or print each report.

Copying Documents - Chapter 10

Describes the Copy functions and instructs how to perform each function.

Scan Functionality - Chapter 11

Describes the TWAIN settings.

PCL Printing Functionality - Chapter 12

This option will be made available soon.

Network Functionality - Chapter 13

This option will be made available soon.

Internet FAX Functionality - Chapter 14

This option will be made available soon.

Control Centre and Web Control Centre - Chapter 15

Describes how to use Control Centre and Web Control Centre software to set up the WorkCentre

Problem Solving - Chapter 16

Guides the user through problem solving and provides a list of error codes, messages, and recommended corrective actions.

Ordering Supplies - Appendix A

Provides contact addresses and telephone numbers for ordering consumable supplies.

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Introduction

Maintaining the Product - Appendix B

Provides procedures to clean and maintain the machine. Includes detailed procedures for replacing the consumables.

Product Data Sheet - Appendix C

Environmental Specifications - Appendix D

Provides the safety, data coupler, and Canadian certification information.

Index

Refer to the Index to locate specific information.

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Document Conventions

A document convention is simply a way of presenting information. This section explains the conventions used in the Workcentre Pro

User’s Guide. Many procedures require you to press a key to perform a function;

these keys appear in bo ldface type.

For example:

When you use the Menu Mode, you may have to press a series of keys before arriving at the desired menu. The resulting screen message for each step appears next to the series of keys pressed.

For example:

appear as follows:

To enable the send header:

1. Press:

Introduction

Press

The procedure to enable the Send Header would

Start

to send a fax.

Send header

1. Inside

2. Outside

3. Off

2. Select where you want the fax header to be printed: To print the header in the document area, press .

To print the header above the document area, press . To not print a header, press .

3. The menu selection screen redisplays. Press the Standby Mode.

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Stop

to return to

Introduction

Notes, Cautions, and Warnings

This manual uses notes, cautions, and warnings to emphasize information the reader needs. Notes contain information that supplements the text. Notes are emphasized with italics. The following is an example of a note:

Note: Notes are provided as additional information.

The following are examples of a caution and a warning:

CAUTION

Do not touch the green drum surface. Touching the drum could reduce the print quality.

WARNING Do not touch the heater unit inside the machine.

The heater unit is hot while the machine is operating.

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2 Machine Requirements

This chapter provides information on the system requirements and the space requirements.

System Requirements

When choosing an installation location, follow these guidelines:

• Avoid dusty locations, extreme heat, humidity, direct sunlight, or

areas subject to heavy vibration.

• Avoid areas where interference from other electrical devices may

be present.

• Avoid using an AC outlet that shares the same circuit as an

electrical device, which may create interference.

• Locate the machine within reach of a telephone outlet. Use a

dedicated single line telephone connection.

Machine Requirements

• Place the machine on a level surface. An uneven surface can

cause performance problems such as poor copy quality and paper jams.

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Machine Requirements

Space Requirements

Adequate space is required for ventilation, ease of operation, maintenance, and replacement of consumables. Provide the minimum space as shown in the following figure.

47.2 inches (1.2 meter)

37.4 inches

(950 mm)

003

Height: 30 inches (750 mm) Height (with Optional Paper Tray): 33.4 inches (850 mm) Height (with 2 Optional Paper Trays): 37.4 inches (950 mm)

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3 Machine Overview

This chapter provides an overview of the WorkCentre’s hardware features and operation. The Control Panel is discussed and each key is defined.

System Overview

The WorkCentre allows the user to send, receive, copy, and print documents. The ControlCentre software allows you to program the Fax settings on a PC and write the settings to the WorkCentre.

When you switch on the power and the system has warmed up, the machine is in the standby, or idle mode and is ready to use. When an action completes successfully, the machine returns to the Standby Mode and displays the following information:

Machine Overview

12-01-1999 06:57 Ready Free memory: 100% Load document

Through the Menu mode, you can configure the standard machine settings or customize your machine. Refer to Chapter 4 “Getting Started” for basic programming instructions and procedures for setting the standard machine settings.

For optimum performance, the machine should be left on 24 hours a day. While the machine is powered on, the internal batteries are charged.

The primary battery retains the programmed data for up to 5 years if the machine loses power. Document data stored in a machine with standard memory is retained for up to 72 hours during a power failure or power off, where the image battery is fully charged for more than 8 hours prior to power off.

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Machine Overview

System Features

Feature Description

Copying on Plain Paper Plain paper is used for printer output thereby allowing the use

The following table describes many of the WorkCentre features. Refer to the Table of Contents or Index to locate detailed information.

of standard forms, labels, etc.

Dual Line Simultaneous Communications*

Alpha Dialing (418 numbers)

One Touch Dialing (68 Keys)

Speed Dialing (300 Numbers)

Direct Access Function Keys (14 Keys)

Multi Access Communications Utilizing the built-in memory, as many as 100 operations can

High Resolution With a maximum resolution of 406 dots/inch x 391 dots/inch

Enriched System Functions Various types of communications are available through

This machine enables the operation of two real time communication jobs at one time.

Dial the desired location by searching for the name in the Speed Dial, One Touch, and Group phonebooks.

With one key stroke, the number of the assigned location(s) is dialed and the document is sent.

In addition to the 68 One Touch keys, 300 3-digit speed dial numbers can be assigned to frequently called locations.

Fourteen of the most frequently used functions are assigned to keys located on the Access Panel.

be programmed for maximum equipment utilization and efficiency. For example, you can store a document to memory while the machine is receiving a document.

(16 dots/mm x 15.4 lines/mm) and 256 levels of halftone expression, precision drawings, small-size characters, or photographs are copied, sent, and received clearly.

enriched system functions such as Relay, Group, and

Mailbox Communications. Mailbox Systems Features ITU-T industry standards mailbox communications. Group Communications

(50 groups)

* Not available on all models.

This feature allows the transmission of a document to as

many as 368 different remote locations with one operation

sequence.

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Machine Overview

Feature Description

Manual Group This feature allows the user to send a document to multiple

remote machines by simply pressing the Manual Group key and entering the telephone numbers.

Batching This feature automatically performs transmissions of multiple

documents going to the same phone number. Documents sent to the sa me loc ation are transm itted with one ph one cal l, thus saving time and call connecting costs.

Refuse Junk mail With this feature selected, your WorkCentre only receives

from those remote units with phone numbers assigned to your Speed Dial or One Touch phonebooks.

Receive to Memory Automatically stores up to 100 received documents to

available memory if the paper runs out or if a paper jam occurs.

Collated Fax With this feature selected, incoming docume nts are received

to memory and then printed “last page first”. This feature stacks the document with page 1 on top.

Super Power-Saver Mode This feature turns off areas of the machine, which have a

high power consumption.

Printer Power Saver Mode This feature turns off the printer fuser unit to reduce the

power consumption.

Optional Accessories The WorkCentre can be optioned with up to two additional

paper trays, a bypass tray, a handset*, PCL Printing Card and Network card.

ControlCentre

PC Printing With the Windows Printer Driver installed on your PC and

DocuLAN Fax Using the optional DocuLAN Fax kit, the Workcentre may be

Additional In-box Software Please refer to the individual software packages for

ControlCentre is software package that can be loaded on a PC. The ControlCentre s oftware al lows y ou to pro gram m ost of the machine settings using the PC, then write the settings to the WorkCentre.

the parallel print cable attached to the parallel port, the WorkCentre can be used to print from the PC. Network printing is supported by installing an optional Network card.

used on a Local Area Network.

information regarding installation and usage.

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Machine Overview

Hardware Features

Feature Description

Document Output Tray Collects the document pages following a

Control Panel Contains the keys to program system features or

Document Guides Guides the document pages into the scanner.

transmission or copy operation. Contains an extension to support larger documents.

operate the machine.

Transmission Cover Open Button

Document Tray Supports the documents to be copied or transmitted. Handset Connector* Provides a jack for connecting the optional handset. Telephone Connector Provides a standard modular jack for connecting a

Line Connector (Lines 1 & 2**)

Right Side Cover Allows access for clearing paper jams. Top Cover Open Lever Releases the Top Cover for accessing consumables

Paper Tray Supplies t he cut sheet paper to the WorkCentre. A

Copy Output Tray Collects printed documents. Power Switch Switches the WorkCentre power On/Off. Power Cord Supplies power to the machine. Bi-directional Parallel

Connector (IEEE 1284 compliant)

Releases the Transmission Cover to clear a document jam.

telephone. A standard modular jack for connecting the phone

line to line 1 or line 2 for fax communications.

or clearing a paper jam.

paper size sensor is located in the paper tray assembly to automatically detect and use the proper paper size when in the receive mod e.

Connects the WorkCentre to a PC.

* Not available in all markets. ** Not available on some models.

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Workcentre Hardware Features

Machine Overview

Document Guides

Document

Output Tray

Printed Output Tray

Control

Panel

Paper Tray

001

Transmission Cover

Open Button

Top Cover Open Lever

Document Tray

Bi-directional

Parallel Connector

Right Side Cover

Power Cord Connector

056

* Not available in all markets. ** Not available on some models.

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Machine Overview

Control Panel

059

060-1

060-2

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Machine Overview

Control Panel Components and Function Keys

The Control Panel is used to program the features and to initiate communications. The following figures and tables illustrate the Control Panel and describe each compon ent.

Item Description Function

1 Display Displays the machine status and messages. The display provides

information about the current operation mode. The machine has the following operating modes: Standby Mode, Communication Mode,

Menu Mode, Copy Mode, PC Printing Mode, (see “Operation Modes” later in this Chapter).

2 PC LED Illuminates when a PC communication is in progress. 3 Line 1 LED Illuminates when a fax communication is in progress on line 1. 4 Line 2 LED Illuminates when a fax communication is in progress on line 2. 5 The

6 Deletes the character at the position of the cursor.

7 Used to

Delete or *

Exit or *

key is used to access menu items listed in the menu map which are not available from the direct access keys. The Menu key is also used as a navigation key for scrolling up a menu list.

* Used on International machines.

Exit

a menu list.

Left

or Back navigation key used for going back to a previous menu list. Also used for positioning the cursor for character delete or insert when you enter names.

Down

navigation key used for scrolling down a menu list.

Right

navigation key used fo r going to the next l evel o f menu s of the highlighted item. Also used when you enter names for positioning the cursor for character delete or insert.

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Machine Overview

Item Description Function

11 Used to se lect the displaye d menu item, to s tart

Enter

a communication, or to accept name and number entries.

12 Sets the in sert mode allowing a ch arac ter to b e

Insert

inserted at the position of the cursor instead of overwriting the character in the current position.

*Used on International machines.

13 Alarm LED Illuminates when an error occurs, or when the

machine is out of paper, toner or drum.

14 Numeric

Keypad

Used for numeric, alphabetical or special character input for direct dialing, directory dialing, and menu item input.

15 During on-hook or off-hook dialing, this key is

Redial

used to redial the last number dialed. Pressing

Redial/Pause displays the jobs waiting to be

Pause

redialed. Pressing the immediate redial.

Enter

key forces an

When entering a telephone number, pressing this key enters a p ause in the telephone nu mber sequence.

16 Used to access programmed Speed Dial,

Phonebook

Alpha, and/or Groups. Pressing this key initially displays the phonebook menu.

17 Starts a job that is ready for transmitting,

Start

18 Stops a Direct Send job and ejects the

Stop

scanning, or copying.

document from the scanner. Also used to clear an error message displayed on the display.

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Machine Overview

Item Description Function

Manual Dial

Used for interactive dialing. Digits are dialed as the key is pressed. The line monitor automatically turns on.

20 Used to copy documents.

Copy

21 Used to create a one time group of phone

Manual

Group

numbers, for Group Sending or Polling. Speed dial and one touch numbers can be used.

22 Used to set the copy reduction. The following

Reduce Copies

settings are available: 100%, Auto Fit, 86%, 75%, 50%

23 Used to set the resolution for copying,

Resolution

scanning, or faxing. The following settings are available: Standard (no LED lit, fax only), Fine, Superfine, Photo Fine and Photo Superfine.

24 Sets the contrast of the printout to Normal (no

Contrast

LED lit), Lighten, or Darken. This is a scanner setting affecting send and copy.

25 Deletes pending and active jobs. You must

Cancel

Job

select the appropriate job type to display the desired job for cancellation. Once the job is displayed, pressing Cancel Job again displays the Cancel Job Confirmation screen.

When used in conjunction with the Job Status key, active jobs can be canceled quickly by pressing this key then confirming the cancellation.

26 This feature turns power off to minimize power

Power Save

consumption, if th e m ac hin e ha s n ot b een us ed for a period of time.

* Used on International machines.

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Machine Overview

Item Description Function

27 Displays the active job if a communication is in

Job Status

progress. I f there are no communications in progress, a summary of the Pending Jobs is displayed.

*Used on International machines.

28 One Touch

Keys

Used to select phone numbers that have been stored in memory.

29 Flip Door Opening the flip door to the right enables to use

the control panel as a keyboard to program the machine ID, ID na mes for the p honebook, Email addresses for Internet FAX

30 Used to select one t ouch nu mbers f orm 35 to 68

Shift

†

, etc.

and for case character changes on the letter keyboard.

31 Used to program the Email addresses when

†

programming the phonebook. Pressing this key

32 Alphabetic

Keypad

at transmission, the Email address can be entered for Internet FAX

Used to enter alphabetic characters while programming the phonebooks, etc. More

†

transmission.

information can be f ound in the Ch apter 2 of t he

System Administrator’s Guide on your CD-ROM.

33 Used to enter alphabetic characters while

Int’l or

programming the phonebooks, etc. More information can be f ound in the Ch apter 2 of t he System Administrator’s Guide on your CD-ROM.

†

Available as an optional upgrade.

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Machine Overview

Direct Access Function Keys

The following table lists the Workcentre’s Direct Access Function Keys which are located in the left of the Control Panel. The Direct Access Function Keys automate 14 of the most frequently used WorkCentre features.

Direct Access Function Keys

060-3

Refer to the Table of Contents to locate specific function information.

Description Function

Activity

Phonebook

Confirm.

Tone Dial

Prints a list of Transmission Communications, Receive Communications, or both.

Prints a lis t of telephone/facsimile numbers st ored in memory. Available reports include Alphabet, Speed Dialing, One Touch, and Group Dialing numbers.

Sets the Confirmatio n report o ptions for t he curre nt job b eing Faxed, Polled, or Broadcast.

Option to temporarily switch from pulse to tone dial (DTMF).

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Machine Overview

Description Function

Charge Code

Allows entry of a Charge Code at the time of dial ing or during phonebook programming. Digits entered after this selection are concealed.

Chain Dial

Delay Start

Line

Select

Cover

Sheet

Direct Send

Priority

Allows entries of manual, One Touch, and Speed Dial numbers to be chained together for sequential dialing operations.

Allows a job to begin at a later time (up to one month).

Allows you to select Line 1 or Line 2 for a communication.

Enables or disables the cover sheet option if the main menu cover sheet option is On. If O n is sel ected, the To: and From: input is required.

Transmits the document directly from the scanner instead of scanning it into memory first.

Used to send the current job prior to any jobs reserved in memory.

Resend

has not been deleted.

Displays the menu to set up or modify the ITU-T mailbox

Used to resend a job that exceeded the redialing count and

Mailbox

functions for communication to any compatible machine using ITU-T standards for mailboxing.

Prints out a menu listing with the menu address numbers.

Menu Map

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Machine Overview

Tones

The WorkCentre generates tones to indicate the operational status of the machine.

• Single short tone — A confirmation tone. A short tone sounds

when a key is pressed or when an action completes successfully.

• Extended tone — Signifies an unsuccessful operation. An

extended tone (two to five seconds) occurs when a transaction does not complete normally. The user must perform an action to continue a process. Refer to the display messages in the System Administrator’s Guide.

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