Lexmark P704, P706, P707, Z705, Z708 User Guide

Z700 Series Color Jetprinter™ P700 Series Photo Jetprinter™

User’s Guide for Mac OS X

• Setup troubleshooting

A checklist to find solutions to common setup problems.

• Printer overvie w

Learn about t he printer parts and the printer software.

• Printing ideas

How to print several projects on various types of paper.

• Maintenance

Caring for your cartridges and ordering supplies.

• General troubleshooting

Error messages, print quality problems, paper jams, and much more.

January 2003

www.lexmark.com

Edition: January 2003

The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK

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This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense.

Content s

Chapter 1: Printer overview .......................................................... 5

Understanding the printer parts..................................................... ................. 5

Using memory ca r ds (L e x m a rk P7 00 S e ries only)............ ............. .. .. ............ 7

Using the printer software .............................................................................. 9

Using the paper type sensor.......................... .................. ................... ......... 14

Chapter 2: Printing ideas............................................................. 15

Printing on plain p a pe r . .. .............................................................................. 15

Printing phot o s .... .. .. ................................................................................ .. .. . 16

Printing on premium paper........................................................................... 18

Printing card s .... .. .......................... ... .. .......................................................... 20

Printing envelopes........................................................................................ 23

Printing color images in black and white............................ ...................... .... 25

Printing labels............................................................................................... 26

Printing handouts ........................................................................................ 29

Printing iron-on transfers.............................................................................. 31

Printing trans p a re n c ie s.......... ....................................... .. ... .......................... . 33

Printing your document in reverse order ...................................................... 35

Chapter 3: Maintenance............................................................... 37

Replacing the print cartridges... .. .................... .................... .................... .. .... 37

Specifying cartridge setti ngs in the printer software..................................... 40

Aligning the prin t cartridges... .. ..................................................................... 41

Improving print quality.................................................................................. 42

Preserving the print cartridges..................................................................... 44

Ordering supplies..... ............................... ............................... ...................... 44

Chapter 4: Setup troubleshooting.............................................. 45

Contents

Troubleshooting checklist............................................................................. 45

When I insert the printer software CD, nothing happens.............................. 46

Solving printer software installation problems.............................................. 47

Chapter 5: General troubleshooting........................................... 49

Solving network printing problems ............................................................... 49

Understanding error messages and flashing l ight s...................................... 49

Resolving unsuccessful or slow printing....................................................... 51

Clearing paper misfeeds or jams......... ......................................................... 53

Solving print quality problems ...................................................................... 55

Solving specialty media problems................................................................ 57

Notices........................................................................................... 59

Glossary......................................................................................... 61

Index............................................................................................... 64

Contents

Printer overview

Understanding the printer parts

Lexmark™ Z700 Series Color Jetprinter™

Paper support

Paper guide and release tab

Front cover

USB cable connector

Power supply connector

Paper Feed button

Power button

Paper exit tray

Printer overview

Lexmark P700 Series Photo Jetprinter™

Paper guide and release tab

Front cover

USB cable connector

Paper support

Power supply connector

Paper Feed button

Power button

Memory card slots

USB card reader

Paper exit tray

Use this: When you want to:

Front cover • Install or change print cartridges.

• Clear a paper jam. Memory card slots Access your photos. Paper exit tray Stack paper after printing.

Understanding the printer parts

Use this: When you want to:

Paper Feed button • Eject paper from the printer.

• Check the printer status. For more information, see “Understanding

error messages and flashing lights” on page 49. Paper guide and release tab Make sure paper feeds correctl y into the printer. Paper support Keep paper straight in the printer. Power button • Turn the printer on or off.

• Check the printer status. For more information, see “Understanding error messages and flashing lights” on page 49.

Power supply connector Supply power to the printer. USB cable connector Connect the printer to the computer. USB card reader Transfer data from a memory card to your computer.

Using memory cards (Lexmark P700 Series only)

Most digital cameras use a memory card to store photos. You can insert the memory card into your printer and print your photos or save them on your computer.

Inserting a memory card

Your printer supports the following digital media:

• CompactFlash I and II

• IBM Microdrive

• Secure Digital

• MultiMedia Card

• Memory Stick

• SmartMedia

Using memory cards (Lexmark P700 Series only)

The USB card reader on your printer has four slot s to accommodate these media. This illustration shows you where to insert each of the supported memory cards.

CompactFlash I and II, IBM Microdrive

Secure Digital, MultiMedia Card

Memory Stick

SmartMedia

Before you insert your memory card, consider the following information:

• Your printer recognizes one source for photos at a time. Insert only one memory card at a

time.

• A small button on top of the card reader light s up o nce the card is properly installed.

If you are inserting a memory card of this type: Make sure:

• CompactFlash I and II

• IBM Microdrive

•Memory Stick

• Secure Digital

• MultiMedia Card

• SmartMedia The gold contact area faces toward the printer.

The name label faces toward the printer.

The gold contact area faces away from the printer.

When you insert your memory card into the card reader, an icon representing a new drive appears on your desktop. Once that new drive appears, you can work with the file s in the same way as you would with any removable media like a floppy disk. When you are done with the memory card, drag the icon to the trash can. You can then remove the memory card.

Using memory cards (Lexmark P700 Series only)

Using the printer software

Your printer integrates with the Page Setup dialog and Print dialog that come with Mac OS X. The CD that comes with your printer also includes the Z700-P700 Series Utility.

To customize the settings for your document, refer to the “Page Setup dialog” on page 9 and the “Print dialog” on page 10. For more information on which settings to select for your document, see “Printing ideas” on page 15. When you install the print e r software, the Page Setup and Print dialogs are set to these default settings:

Print Quality: Normal Paper Type: Automatic Paper Size: A4 or U.S. Letter Orientation: Portrait

Note: Your printer has a paper type sensing capability that automatically detects most

paper types. For more informati on, see “Usi ng the p aper type sensor ” on pa ge 14.

Page Setup dialog

While the document you want to print is open, use the Page Setup dialog to select settings such as paper size. To customize the settings in the Page Setup dialog:

1 From the software program, choose File Page Setup.

A screen similar to the following appears .

Using the printer softwar e

Change the settings as needed.

From: Select: When you want to:

Settings Page Attributes Choose a paper size, orientation, or scaling value for your

Summary View a summary of the current page settings.

Format for Z700-P700 Series Format your page for printing with your Z700-P700 Series

Paper Size Choose a paper size. Orientation Choose between portrait, landscape, or reverse landscape

Scale Change the scaling value of your document. Valid values are

For more information about these settings, click ? to view the Mac OS X Help.

document.

printer.

orientation.

from 1 - 100,000. Recommended values are between 25% and 400% of the original document size.

4 Click OK to apply the settings and close the Page Setup dialog.

Print dialog

While your document is open, you can use the Print dialog to select settings that affect the appearance of your document. To customize the settings in the Print dialog:

1 From the software program, choose File Print.

A screen similar to the following appears .

Using the printer softwar e

From the Printer pop-up menu, choose Z700-P700 Series.

3 Change the settings as needed.

From the popup menu, choose:

Select: When you want to:

Copies & Pages

Layout Pages per Sheet Print multiple pages of your document on a single sheet of

Output Options Save as File Print your document to a PDF format. Color Options Document Color Choose a color setting. Advanced

Layout

Quality & Media

Copies Specify the number of copies you want to print (1-999). Collated Sort multiple copy jobs. Pages Print all of the pages in a document or print a range of pages.

paper. Layout Direction Print the pages of your document in a specified order. Border Print a border around each page of your document.

Print Last Page First Print your document in reverse page order. Mirror Print your document as a mirror image. Paper Type Choose the paper type for your document. Print Quality Choose a print quality. You can choose from Quick Print,

Normal, Better, or Best.

Note: Normal print quality is recommended for most documents.

Higher print quality settings result in better quality documents for

some paper types, but take longer to print. For more information

about the appropriate print quality for your document, see

“Printing ideas” on page 15.

Printer Services

Summary View a summary of the current print settings. Save Custom Setting Save the current print settings for future use.

Z700-P700 Series Utility Get a direct link to the printer utility. Troubleshooting Get a direct link to the Help Center. Order Supplies Get a direct link to the Lexmark Web site. Software Version View software version on installed files.

4 If you want more information about the settings in the Print dialog, click ? to view Help on

these items. When you are finished, click the red close button.

5 Click Print to apply your settings and print your document .

Using the printer softwar e

Z700-P700 Series Utility

Use the Z700-P700 Series Utility to monitor your pri nter and printer supplies. You can:

• Install cartridges • Print a test page

• Align cartridges • Obtain information on ordering supplies

• Clean print nozzles • Obtain software version information

• Select a printer • Configure a network printer

• Calibrate the paper type sensor • Check for offers (United States and Canada only)

Using the Z700-P700 Series Utility

1 From your desktop, double-click the Z700-P700 Series Printer folder. If the folder is not on

your desktop, relaunch the printer software CD. The Z700-P700 Series Printer dialog appears.

Using the printer softwar e

Double-click Z700-P700 Series Utility.

Note: Y ou can als o access the Z700-P700 Series Uti lity from Printer Ser vices in the Print

dialog menu.

The Z700-P700 Series Utility appears.

Click the: Select: When you want to:

Cartridges tab Install/Change

Cartridge

Align Cartridges Align the cartridges. For more information, see “Aligning the print

Clean Print Nozzles

Print Test Page Verify if your printer is functioning properly. Order Supplies Order supplies, such as print cartridges, from the Lexmark Web site.

Offers Access the Lexmark Web site for offers.

About tab Obtain printer software version information.

Specify cartridge settings in the printer software when installing or changing a cartridge. For more information, see “Replacing the print cartridges” on page 37.

cartridges” on page 41. Improve print quality by cleaning clogged print nozzles. For more

information, see “Improving print quality” on page 42.

For more information, see “Ordering supplies” on page 44.

Note: United States and Canada only.

Using the printer softwar e

Click the: Select: When you want to:

Advanced menu Select Printer • Select a printer and make it the default printer.

• Find the IP address for the selected printer.

• Add a printer located on a remote subnet. You can add a single printer or search the subnet for all available printers.

• View a list of all USB, USB print sharing, and network printers.

Network Printer Configuration

Calibrate Paper Type Sensor

• Configure a network printer.

• View a list of network printers.

Ensure that the paper type sensor is working correctly.

3 To learn more about what you can do with your printer, click ? to view the printer software

Help.

4 Click the red button in the upper left corner to close the Z700-P700 Series Utility.

Using the paper type sensor

Your printer has a paper type sensor that detects the following paper types loaded in your printer, and automatically adjusts the Paper Type setting in the Print dialog accordingly:

• Plain

• Coated

• Glossy/Photo

• Transparency

When you install your printer, the paper type sensor is set on Automatic (default). If you want to turn off the paper type sens or and manu ally choose your paper type:

1 From the software program, choose File Print. 2 From the Printer pop-up menu, choose Z700-P700 Series. 3 From the pop-up menu in the upper left corner, choose Quality & Media. 4 From the Paper Type pop-up menu, choose your preferred paper type. 5 Click Print.

Note: Although the printer c an detect the t ype of paper you are using, it cannot det ect the

paper size. Make sure you select the appropriate paper size in the Page Setup dialog.

Using the paper type sensor

Printing ideas

Printing on plain paper

You can print up to 100 sheets of paper at a time, depending on the thickness of the paper.

Step 1: Load the paper

• Load the paper vertically against the right side of the paper support.

• Do not force the paper into the printer.

• Squeeze and slide the paper guide to the left edge of the p aper.

Note: If you are using Letter size paper, adjusting the paper guide may not be necessary.

Printing ideas

Step 2: Customize the print settings

If you are using A4 or Letter size paper and you want to print with Normal print quality, you do not need to adjust the settings.

If you are using specialty media, customize the settings by fol lowing the steps for your paper type.

Step 3: Print your document

1 From the software program, choose File Print. 2 Click Print.

Note: The paper exit tray holds up to 50 sheets of paper. To print more than 50 pages,

remove the first 50 sheets, and then continue printing.

Printing photos

You can load up to 50 sheets of photo or glossy p aper, depending on the thickness of the paper. You may want to print your photos on pl ain p aper before l oading photo p aper and ch anging your settings. This ensures that you do not waste photo paper perfecting the im age you want to print.

To print on photo cards, see “Printing cards” on page 20.

Step 1: Load the photo paper

• For best results, use photo paper designed for inkjet printers.

• If your photo paper includes instructions, read them carefully.

• Load the paper against the right side of the paper support.

Printing photos

• Make sure your paper is not used or damaged.

• Make sure the glossy side is facing you.

• Do not force the paper into the printer.

• Squeeze and slide the paper guide to the left edge of the p aper.

Note: If you are using Letter size photo paper, adjusting the paper guide may not be

necessary.

Step 2: Customize the print settings

1 Choose a paper size and orientation:

a From the software program, choose File Page Setup. b From the Format for pop-up menu, choose Z700-P700 Series. c From the Settings pop-up menu, choose Page Attributes. d From the Paper Size pop-up menu, choose a paper size. To print borderless photos,

choose one of the following paper sizes for borderless printing:

• U.S. Letter (Borderless)

• A4 (Borderless)

• U.S. 4 x 6 Photo (Borderless)

e From Orientation, clic k the portrait, landscape, or reverse landscape icon. f Click OK.

2 Choose a paper type and print quality:

a From the software program, choose File Print. b From the Printer pop-up menu, choose Z700-P700 Series.

Printing photos

c From the pop-up menu in the upper left corner, choose Quality & Media.

Note: If Automatic is not chosen in the Paper T ype pop-up menu, choose Glossy/Photo.

For more information, see “Using the pape r type sensor” on page 14.

d From Print Quality, click Better or Best.

Note: Higher print quality sett ings resul t in better quality doc uments, but may tak e longer

to print.

3 To print borderless photos:

a Make sure you choose one of the supported paper sizes for borderless printing from

Paper Size in the Page Setup dialog.

b From the software program, set the margins to zero.

Note: Disregard this step if your program does not support margin setting.

c On the screen, make sure that the image covers the entire page.

Step 3: Print your photos

1 From the software program, choose File Print. 2 Click Print.

Note: To prevent smearing, remove each photo as it exits the printer, and then let it dry

before stacking.

Printing on premium paper

You can load up to 100 pages of premium or coated paper, depending on the thickness of the paper.

Step 1: Load the premium paper

• If your paper includes instructions, read them carefully.

Printing on premium paper

• Load the paper vertically against the right side of the paper support.

• Make sure your paper is not used or damaged.

• Make sure the print side is facing you.

• Do not force the paper into the printer.

• Squeeze and slide the paper guide to the left edge of the p aper.

Note: If you are using Letter size paper, adjusting the paper guide may not be necessary.

Step 2: Customize the print settings

1 Choose a paper size and orientation:

a From the software program, choose File Page Setup. b From the Format for pop-up menu, choose Z700-P700 Series. c From the Settings pop-up menu, choose Page Attributes.

Printing on premium paper

d From the Paper Size pop-up menu, choose a paper size. e From Orientation, clic k the portrait, landscape, or reverse landscape icon. f Click OK.

2 Choose a paper type and print quality:

a From the software program, choose File Print. b From the Printer pop-up menu, choose Z700-P700 Series. c From the pop-up menu in the upper left corner, choose Quality & Media.

Note: If Automatic is not chosen in the Paper T ype pop-up menu, choose Coated. For

more information, see “Using the paper type sensor” on page 14.

d From Print Quality, select your preferred print quality. Normal is the default.

Note: Higher print quality sett ings resul t in better quality doc uments, but may tak e longer

to print.

Step 3: Print your document

Click Print.

Note: The paper exit tray holds up to 50 sheets of paper. To print more than 50 pages,

remove the first 50 sheets, and then continue printing.

Printing cards

You can load up to 25 greeting cards, index cards, photo cards, or postcards into the paper support, depending on the thickness of the cards.

Step 1: Load the cards

• If your cards include instructions, read them carefully.

Printing cards

• Load the cards vertically against the right si de of the paper support.

• Make sure your cards are not used or damaged.

• Make sure the print side is facing you.

• Do not force the cards into the printer.

• Squeeze and slide the paper guide to the left edge of the cards .

Step 2: Customize the print settings

1 Choose a paper size and orientation:

a From the software program, choose File Page Setup. b From the Format for pop-up menu, choose Z700-P700 Series. c From the Settings pop-up menu, choose Page Attributes.

Printing cards

+ 46 hidden pages