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T640, T642, T644
User’s Guide
March 2005
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc.,
registered in the United States and/or other countries.
© 2005 Lexmark International, Inc.
All rights reserved.
740 West New Circle Road
Lexington, Kentucky 40550
www.lexmark.com
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Edition: March 2005
The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK
INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR
IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A
PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this
statement may not apply to you.
This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein;
these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made
at any time.
Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road,
Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services
Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in
any way it believes appropriate without incurring any obligation to you. You can purchase additional copies of publications related to this
product by calling 1-800-553-9727. In the United Kingdom and Eire, call +44 (0)8704 440 044. In other countries, contact your point of
purchase.
References in this publication to products, programs, or services do not imply the manufacturer intends to make these available in all
countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product,
program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual
property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services,
except those expressly designated by the manufacturer, are the user’s responsibility.
Safety information
• Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.
CAUTION: Do not set up this product or make any electrical or cabling connections, such as the power cord or telephone, during
a lightning storm.
• Refer service or repairs, other than those described in the operating instructions, to a professional service person.
• This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components.
The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts.
• Your product uses a laser.
CAUTION: Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous
radiation exposure.
• Your product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must
understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility
of harmful emissions..
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Contents
Chapter 1: Learning about the printer .............................................................................. 6
Identifying printers ........................................................................................................................................... 6
Understanding the printer operator panel ........................................................................................................9
Chapter 2: Installing drivers for local printing ............................................................... 11
Windows ........................................................................................................................................................11
Macintosh ...................................................................................................................................................... 15
UNIX/Linux ..................................................................................................................................................... 16
Chapter 3: Installing drivers for network printing ......................................................... 17
Printing a network setup page ....................................................................................................................... 17
Assigning a printer IP address .......................................................................................................................17
Verifying the IP settings ................................................................................................................................. 18
Windows ........................................................................................................................................................18
Macintosh ...................................................................................................................................................... 22
UNIX/Linux ..................................................................................................................................................... 24
NetWare .........................................................................................................................................................24
Chapter 4: Installing and removing options ................................................................... 25
Installing input options ................................................................................................................................... 25
Installing a duplex unit ...................................................................................................................................27
Installing memory or option cards ..................................................................................................................28
Accessing the printer system board ............................................................................................................... 28
Installing or removing a memory card ............................................................................................................ 30
Installing or removing a flash memory or firmware card ................................................................................ 32
Installing an option card ................................................................................................................................. 34
Replacing the shield ...................................................................................................................................... 35
Chapter 5: Printing ............................................................................................................ 36
Sending a job to print .....................................................................................................................................36
Printing from a USB flash memory device .....................................................................................................36
Canceling a print job ...................................................................................................................................... 38
Printing the menu settings page ....................................................................................................................39
Printing a network setup page ....................................................................................................................... 39
Printing a font sample list ............................................................................................................................... 40
Printing a directory list ................................................................................................................................... 40
Printing confidential and held jobs .................................................................................................................40
Printing on specialty media ............................................................................................................................43
Loading standard trays and optional trays ..................................................................................................... 44
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Contents
Setting the Paper Type and Paper Size ........................................................................................................ 47
Loading the multipurpose feeder ................................................................................................................... 48
Loading the 2000-sheet drawer .....................................................................................................................53
Loading the envelope feeder ......................................................................................................................... 55
Linking trays ................................................................................................................................................... 57
Identifying and linking output bins .................................................................................................................. 58
Chapter 6: Understanding paper and specialty media guidelines ............................... 60
Supported print media ................................................................................................................................... 60
Selecting print media ..................................................................................................................................... 69
Storing print media .........................................................................................................................................72
Avoiding jams ................................................................................................................................................ 73
Chapter 7: Maintaining the printer .................................................................................. 74
Determining the status of supplies ................................................................................................................. 75
Conserving supplies ...................................................................................................................................... 75
Ordering supplies ...........................................................................................................................................76
Recycling Lexmark products .......................................................................................................................... 78
Moving the printer .......................................................................................................................................... 79
Chapter 8: Clearing jams .................................................................................................. 80
Identifying jams .............................................................................................................................................. 80
Access doors and trays .................................................................................................................................81
Understanding jam messages .......................................................................................................................82
Clearing printer jams ......................................................................................................................................82
Clearing staple jams ......................................................................................................................................93
Chapter 9: Administrative support .................................................................................. 96
Adjusting operator panel brightness and contrast ......................................................................................... 96
Disabling operator panel menus .................................................................................................................... 96
Enabling operator panel menus ..................................................................................................................... 97
Restoring factory default settings ..................................................................................................................97
Adjusting Power Saver .................................................................................................................................. 98
Disabling Power Saver ..................................................................................................................................98
Encrypting the disk ........................................................................................................................................ 99
Setting security using the Embedded Web Server (EWS) ............................................................................. 99
Chapter 10: Troubleshooting ......................................................................................... 103
Understanding printer messages ................................................................................................................. 103
Online technical support ..............................................................................................................................103
Checking an unresponsive printer ...............................................................................................................103
Printing multi-language PDFs ......................................................................................................................104
Solving printing problems ............................................................................................................................ 104
Solving option problems .............................................................................................................................. 106
Solving paper feed problems .......................................................................................................................109
Solving print quality problems ......................................................................................................................110
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Contents
Notices .............................................................................................................................. 114
Trademarks .................................................................................................................................................. 115
Licensing notice ...........................................................................................................................................115
Conventions .................................................................................................................................................116
Static sensitivity notice ................................................................................................................................. 116
Electronic emission notices ......................................................................................................................... 116
Noise emission levels ..................................................................................................................................118
ENERGY STAR ........................................................................................................................................... 119
Waste from Electrical and Electronic Equipment (WEEE) directive ............................................................. 120
Laser advisory label ..................................................................................................................................... 120
Laser notice ................................................................................................................................................. 120
Statement of limited warranty ......................................................................................................................120
Index .................................................................................................................................. 123
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1
Learning about the printer
Identifying printers
Use the following table to determine the features and options of your Lexmark™ T640, T642, or T644 printer.
The illustrations aid you in determining the installation location of options attached to the printer. For more information
about installing input options, see Installing and removing options or the instructions that came with the option.
Models
The printer is available in three base models The following table indicates some of the differences between the models.
T640 T642 T644
Input capacity 250 sheets 500 sheets 500 sheets
Output capacity 250 sheets 500 sheets 500 sheets
Standard memory, non network/network 64MB/64MB 64MB/128MB 128MB/128MB
Maximum memory capacity, non network/network 576MB/576MB 576MB/640MB 640MB/640MB
Option card connectors 1 2 2
CAUTION: Do not set up this product or make any electrical or cabling connections, such as the power cord or
telephone, during a lightning storm.
Learning about the printer
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Learning about the printer
Configured models
The following illustrations show a standard network and fully configured printer. If you attach print media handling options to
the printer, it may look more like the fully configured model. Items denoted with an asterisk (*) are options.
Standard network Fully configured
5-bin Mailbox*
Standard output bin
Operator panel
Tra y 1
(integrated tray
or standard tray)
Multipurpose feeder
Tray 1
(integrated tray or standard tray)
The standard tray holds 250 sheets for the T640 and 500
sheets for the T642 and T644.
Output expander*
Envelope feeder*
Duplex unit*
Tra y 2*
(250 or 500 sheets)
Tra y 3*
(250 or 500 sheets)
Tra y 4*
(250 or 500 sheets)
Tra y 5 *
(2000-sheet drawer)
CAUTION: Floor-mounted configurations require additional furniture for stability. You must use either a printer
stand or printer base if you are using a 2000-sheet drawer, a duplex unit and an input option, or more
than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes,
you may need additional furniture. See www.lexmark.com/multifunctionprinters for more
information.
Identifying printers
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Learning about the printer
A number of menus are available to make it easy for you to change printer settings. The diagram shows the menu index on
the operator panel and the menus and items available under each menu. For more information about menus and menu
items, see the Menus and Messages book on the publications CD.
Menu
Paper Menu
Reports
Settings
Paper Menu
Default Source
Paper Size/Type
Configure MP
Envelope Enhance
Substitute Size
Paper Texture
Paper Weight
Paper Loading
Custom Types
Universal Setup
Bin Setup
Reports
Menu Settings Page
Device Statistics
Network Setup Page
Network <x> Setup Page
Profiles List
NetWare Setup Page
Print Fonts
Print Directory
Network/Ports
IPv6
TCP/IP
Standard Network
Network <x>
Standard USB
USB <x>
Parallel
Parallel <x>
Serial <x>
NetWare
AppleTalk
LexLink
Settings
Setup Menu
Finishing Menu
Quality Menu
Utilities Menu
PDF Menu
PostScr ipt Menu
PCL Emul Menu
HTML Menu
Image Menu
Security
Max Invalid PIN
Job Expiration
Help
Print All
Print Quality
Printing Guide
Supplies Guide
Media Guide
Menu Map
Information Guide
Connection Guide
Moving Guide
Identifying printers
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Learning about the printer
Understanding the printer operator panel
The operator panel on the printer is a 4-line back-lit gray scale display that can show both graphics and text. The Back,
Menu, and Stop buttons are located to the left of the display, the navigation buttons are located below the display, and the
numeric pad is located to the right of the display.
Display
Back
Menu
Stop
Indicator light
Navigation buttons
The use of the buttons and the layout of the display panel are described in the following table.
Button Function
Back
Menu
Stop
Indicator light
Returns to the last screen you viewed.
Note: Changes made on a screen will not be applied if you press the Back button.
Opens the menu index.
Note: The printer must be in the Ready state to access the menu index. A message
indicating the menus are unavailable will appear if the printer is not ready.
Stops the mechanical operation of the printer. After pressing Stop, the message Stopping
appears. When the printer has stopped, the status line in the operator panel will show
Stopped, and a list of options appears.
A two-tone LED is used on the operator panel, one color is green and the other is red. The
lights indicate whether the printer power is on, the printer is busy, idle, processing a job, or
requires operator intervention.
Status Indicates
Off Power is off.
Solid green Printer is on, but idle.
Blinking green Printer is warming up, processing data, or printing a job.
Solid red Operator intervention is required.
Select
Numeric pad
USB Direct interface
Understanding the printer operator panel
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Button Function
Navigation buttons
Learning about the printer
The Up or Down buttons are used to move up and down lists.
When navigating through a list using the Up or Down button, the cursor
moves one line at a time. Pressing the Down button at the bottom of the
screen changes the screen to the next whole page.
The Left or Right buttons are used to move within a screen such as moving
from one menu index item to another. They are also used to scroll through
text that will not fit on the screen.
The Select button is used to initiate action on a selection. Press Select when
the cursor appears next to the selection you want such as following a link,
submitting a configuration item, or when you want to start or cancel a job.
USB Direct interface The host USB Direct interface on the operator panel is used to plug in a USB flash memory
device and print PDF files.
Note: A USB port is located on the back of the printer to connect a PC or other peripheral.
Numeric pad
1
2
3
The numeric pad consists of numbers, a pound '#' sign, and a backspace button. The 5
button has a raised bump for non-visual orientation.
The numbers are used to enter numeric values for items like quantities or PINs. The
backspace is used to delete the number to the left of the cursor. Pressing the backspace
5
4
6
multiple times will delete additional entries.
Note: The pound '#' sign is not used.
8
7
Display panel
Status / Supplies
Ready
Tray 1 low
View Supplies
Tell me more screen
Some held jobs were not
restored.
9
#
0
The display panel shows messages and graphics describing the current state of the printer
and indicating possible printer problems you must resolve.
The top line of the display is the header line. If applicable, it will contain the graphic
indicating the Back button can be used. It will also display the current status and the
Supplies (Warnings) status. If multiple warnings are present, each warning will be
separated by a comma.
The other three lines of the display are the body of the screen. This is where you view
printer status, supplies messages, show-me screens, and make selections.
Show me screen
Remove tray;
remove print media
Understanding the printer operator panel
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2
Installing drivers for local printing
A local printer is a printer attached to the computer using a USB or parallel cable. The local printer is intended to be used by
the computer to which it is attached. If attaching a local printer, you must install the printer driver on the computer before
setting up the printer.
The printer driver is software that lets the computer communicate with the printer.
The procedure to install drivers depends on the operating system used. Use the following table to find driver installation
instructions for the particular operating system. For additional help, see the documentation that shipped with the computer
and your software.
Operating system Go to page
Windows 11
Windows Server 2003, Windows 2000, Windows XP, Windows 98 SE, Windows Me,
Windows NT 4.x
Windows 95 and Windows 98 (first edition) 12
Serial printing 12
Macintosh 15
UNIX/Linux 16
11
Windows
Some Windows operating systems may already include a printer driver that is compatible with the printer.
Note: Installing a custom driver will not replace the system driver. A separate printer object will be created
and appear in the Printers folder.
Use the drivers CD that shipped with the printer to install the custom printer driver and obtain enhanced printer features and
functionality.
Drivers are also available in downloadable software packages on the Lexmark Web site at www.lexmark.com.
Using Windows Server 2003, Windows 2000, Windows XP, Windows 98 SE,
Windows Me, or Windows NT
Note: Install the printer software before connecting the USB cable.
1 Insert the drivers CD.
If the CD does not launch automatically, click Start Æ Run, and type D:\Setup.exe in the Run dialog (where D is
the letter of the CD-ROM drive).
Note: USB support is not available for Windows NT operating systems. To use a Windows NT operating
system, you must have an optional Parallel 1284-B Interface Card installed and use a parallel cable.
Installing drivers for local printing
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Installing drivers for local printing
2 Click Install Printer and Software.
Note: Some Windows operating systems require administrative access to install printer drivers on the
computer.
3 Click Agree to accept the license agreement.
4 Select Suggested, and click Next.
The Suggested option is the default installation for local and network-attached setup. To install utilities, change
settings, or customize device drivers, select Custom, and follow the instructions on the screen.
5 Select Local Attach, and click Finish.
Follow the instructions on the screen. It may take some time for the drivers files to load.
6 Close the drivers CD installer application.
7 Connect the USB cable, and turn on the printer.
The Plug and Play screen appears, and a printer object is created in the Printers folder of your computer.
Note: USB support is not available for Windows NT operating systems. To use a Windows NT operating
system, you must have an optional Parallel 1284-B Interface Card installed and use a parallel cable.
The Plug and Play screen will not appear for Windows NT.
Using Windows 95 and Windows 98 (first edition)
1 Turn on the computer.
2 Insert the drivers CD. If the CD launches automatically, click Exit to return to the Add Printer Wizard.
3 Click Start Æ Settings Æ Printers, and double-click Add Printer.
Note: USB support is not available for Windows 95 and Windows 98 (first edition) operating systems.
4 When prompted, select Local printer.
5 Click Have Disk.
Note: Some Windows operating systems require administrative access to install printer drivers on the
computer.
6 Specify the location of the custom printer driver on the drivers CD.
The path should be similar to the following:
D:\Drivers\Print\Win_9xMe\<language>
Where D is the letter of the CD-ROM drive.
7 Click OK.
It may take some time for the drivers to load.
8 Close the drivers CD.
Serial printing
With serial printing, data is transferred one bit at a time. Although serial printing is usually slower than parallel printing, it is
the preferred option when there is a great deal of distance between the printer and computer, or when a parallel interface is
not available.
Note: A serial interface card is required and can be purchased separately.
Windows
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Installing drivers for local printing
Before you can print, you must establish communication between the printer and computer. To do this:
1 Set serial parameters in the printer.
2 Install a printer driver on the attached computer.
3 Match the serial settings in the COM port.
Setting parameters in the printer
1 Press on the operator panel.
2 Press until Reports appears, and then press .
Note: For information about serial menus and messages, see the publications CD that shipped with the
printer.
3 Press until Menu Settings Page appears, and then press .
The printer returns to Ready.
4 Press .
5 Press until Network/Ports appears, and then press .
6 Press until Serial Standard or Serial Option X appears, and then press .
(x) is the number of the serial port.
7 Press until <Parameter> appears (where <Parameter> is the parameter required for a change), and then
press .
8 Press until <Setting> appears (where <Setting> is the setting required for a change), and
then press .
Note the following restrictions:
• Maximum baud rate supported is 115,200.
• Data Bits must be set to 7 or 8.
• Parity must be set to Even, Odd, or None.
• Stop Bits must be set to 2.
• Flow Control recommended protocol setting is Xon/Xoff.
9 Press .
The printer returns to Serial or Serial x.
10 Print a Menu Settings page, and verify the serial parameters are correct.
Note: Keep this page for later use.
a Press on the operator panel.
b Press until Reports appears, and then press .
c Press until Menu Settings Page appears, and then press .
d Look under the Standard Serial (or Serial Option X if a serial interface card is installed) heading to find the
serial parameters.
Windows
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Installing drivers for local printing
Installing a printer driver
A printer driver must be installed on the computer that is connected to the printer.
Note: Windows 95 and Windows 98 (first edition) users should follow the installation directions in Using
Windows 95 and Windows 98 (first edition).
1 Insert the drivers CD. It should launch automatically. If the CD does not launch automatically, click Start Æ Run,
and type the following in the Run dialog:
D:\Setup.exe
Where D is the letter of the CD-ROM drive.
2 Click Install Printer and Software.
3 Click Agree to accept the Printer Software License Agreement.
4 Select Custom, and click Next.
5 Select Components, and click Next.
6 Select Local, and click Next.
7 Select the printer from the list, and click Add Printer.
8 Expand the printer item listed below Selected Components.
9 Click PORT: <LPT1>, and select the desired communications port (COM1 or COM2).
10 Click Finish to complete the printer software installation.
Setting parameters in the communications (COM) port
After the printer driver is installed, set the serial parameters in the communications port assigned to the printer driver.
The serial parameters in the communications port must exactly match the serial parameters set in the printer.
1 Click Start Æ Settings Æ Control Panel, and double-click System.
2 On the Device Manager tab, click + to expand the list of available ports.
3 Select the communications port assigned to the printer (COM1 or COM2).
4 Click Properties.
5 On the Por t Settings tab, set the serial parameters to the exact same serial parameters in the printer.
Look for the printer settings under the Serial Standard (or Serial Option X) heading on the previously printed Menu
Settings page.
6 Click OK, and close all the windows.
7 Print a test page to verify printer installation.
a Click Start
b Select the newly added printer.
c Click File
d Click Print Test Page. When a test page prints successfully, printer setup is complete.
Note: Your operating system may require different setup procedures. If the test page does not print, see your
Æ Settings Æ Printers.
Æ Properties.
operating system Help.
Windows
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Installing drivers for local printing
Macintosh
Mac OS 9.x or later is required for USB printing. To print locally to a USB-attached printer, create a desktop printer icon
(Mac OS 9) or create a queue in Print Center / Printer Setup Utility (Mac OS X).
Creating a queue in Print Center / Printer Setup Utility (Mac OS X)
1 Install a PostScript Printer Description (PPD) file on the computer.
a Insert the drivers CD.
b Double-click the installer package for the printer.
Note: A PPD file provides detailed information about the capabilities of a printer to the Macintosh computer.
c Click Continue on the Welcome screen and again after viewing the Readme file.
d Click Continue after viewing the license agreement, and click Agree to accept the terms of the agreement.
e Select a Destination, and click Continue.
f On the Easy Install screen, click Install.
g Enter the password, and click OK. All the necessary software is installed on the computer.
h Click Close when installation is complete.
2 Open Finder, click Applications, and click Utilities.
3 Double-click Print Center or Printer Setup Utility.
Note: A printer PPD is also available in a downloadable software package on the Lexmark Web site at
www.lexmark.com.
4 Do one of the following:
• If the USB-attached printer appears in the Printer List, quit Print Center or Printer Setup Utility. A queue has
been created for the printer.
• If the USB-attached printer does not appear in the Printer List, make sure the USB cable is properly
connected and the printer is turned on. After the printer appears in the Printer List, quit Print Center or Printer
Setup Utility.
Creating a desktop printer icon (Mac OS 9.x)
1 Install a PostScript Printer Description (PPD) file on the computer.
a Insert the drivers CD.
b Double-click Classic, and double-click the installer package for the printer.
Note: A PPD file provides detailed information about the capabilities of a printer to the Macintosh computer.
c Choose the appropriate language, and click Continue.
d Click Continue after viewing the Readme file.
e Click Continue after viewing the license agreement, and click Agree to accept the terms of the agreement.
f On the Installation Type screen, click Install. All the necessary files are installed on the computer.
g Click Close when installation is complete.
Note: A printer PPD is also available in a downloadable software package on the Lexmark Web site at
www.lexmark.com.
Macintosh
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Installing drivers for local printing
2 Do one of the following:
• Mac OS 9.0: Open Apple LaserWriter.
• Mac OS 9.1–9.x: Open Applications, and click Utilities.
3 Double-click Desktop Printer Utility.
4 Select Printer (USB), and click OK.
5 In the USB Printer Selection section, click Change.
If the printer does not appear in the USB Printer Selection list, make sure the USB cable is properly connected,
and the printer is turned on.
6 Select the name of the printer, and click OK. The printer appears in the original Printer (USB) window.
7 In the PostScript Printer Description (PPD) File section, click Auto Setup. Make sure the printer PPD matches the
printer.
8 Click Create, and click Save.
9 Specify a printer name, and click Save. The printer is now saved as a desktop printer.
UNIX/Linux
Local printing is supported on many UNIX and Linux platforms, such as Sun Solaris and Red Hat.
The Sun Solaris and Linux packages are available on the drivers CD and on the Lexmark Web site at www.lexmark.com.
The UNIX/Linux User’s Guide in each package gives detailed instructions for installing and using Lexmark printers in UNIX
and Linux environments.
All the printer driver packages support local printing using a parallel connection. The driver package for Sun Solaris
supports USB connections to Sun Ray appliances and Sun workstations.
Visit the Lexmark Web site at www.lexmark.com for a complete list of supported UNIX and Linux platforms.
UNIX/Linux
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3
Installing drivers for network printing
Printing a network setup page
If the printer is attached to a network, print a network setup page on the printer to verify the network connection. This page
also provides important information to configure the printer for network printing.
1 Make sure the printer is on.
2 Press on the operator panel.
3 Press until Reports appears, and then press .
4 Press until Network Setup Page appears, and then press .
Note: If an optional MarkNet™ N8000 series internal print server is installed, Print Net1 Setup appears
on the display.
5 Check the first section on the network setup page, and confirm that Status is “Connected.”
If Status is “Not Connected,” the LAN drop may not be active, or the network cable may be malfunctioning. Consult
a system support person for a solution, and print another network setup page to verify the printer is connected to
the network.
Assigning a printer IP address
If the network is using DHCP, an IP address is automatically assigned connecting the network cable to the printer.
1 Look for the address under the “TCP/IP” heading on the network setup page printed in Printing a network setup
page.
2 Go to Verifying the IP settings, and begin with step 2.
If the network is not using DHCP, then manually assign an IP address to the printer. One of the easiest ways is to use the
operator panel:
1 Press on the operator panel.
2 Press until Network/Ports appears, and then press .
3 Press until TCP/IP appears, and then press .
Standard Network appears if the printer has a network port on the printer system board. If a MarkNet N8000
series internal print server is installed, you see Network Option 1.
4 Press until Address appears, and then press .
5 Using the numeric pad, enter the IP address. When the address is entered, press .
Submitting Selection appears briefly.
6 Press until Netmask appears, and then press .
7 Using the numeric pad, enter the IP netmask. When the address is entered, press .
Submitting Selection appears briefly.
8 Press until Gateway appears, and then press .
Installing drivers for network printing
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Installing drivers for network printing
9 Using the numeric pad, enter the IP gateway. When the address is entered, press .
Submitting Selection appears briefly.
10 Press until the printer returns to Ready.
Verifying the IP settings
1 Print another network setup page. Look under the “TCP/IP” heading, and make sure the IP address, netmask, and
gateway are correct. See Printing a network setup page if you need help.
2 Ping the printer, and verify that it responds. At a command prompt on a network computer, type ping followed by
the new printer IP address (for example, 192.168.0.11).
Note: On Windows computers, click Start
Command prompt if using Windows 2000).
If the printer is active on the network, a reply is sent.
After the TCP/IP settings are assigned and verified, install the printer on each network computer.
Æ Programs Æ Command prompt (or Accessories Æ
Windows
In Windows environments, network printers can be configured for direct printing or shared printing. Both network printing
methods require the installation of a printer driver and the creation of a network printer port.
Supported printer drivers
• Windows system printer driver
• Lexmark custom printer driver
Updated system and custom drivers are available on the Lexmark Web site at www.lexmark.com.
Custom drivers are available on the drivers CD.
Supported network printer ports
• Microsoft Standard TCP/IP port—Windows 2000, Windows XP, and Windows Server 2003
• LPR—Windows NT 4.0
• Lexmark Enhanced TCP/IP port—Windows 98 SE/Me, Windows NT 4.0, Windows 2000, Windows XP, and
Windows Server 2003
For basic printer functionality, install a printer driver, and use a system network printer port, such as an LPR or a Standard
TCP/IP port. The printer driver and port let you maintain a consistent user interface for use with all the printers on the
network. Using a custom network port provides enhanced functionality, such as printer status alerts.
Verifying the IP settings
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Installing drivers for network printing
Follow the steps for your printing configuration and operating system to configure the network printer:
Printing configuration Operating system Go to page
Direct
• Printer is connected directly to the network using a network cable,
such as Ethernet.
• Printer drivers are typically installed on each network computer.
Shared
• Printer is connected to one of the computers on the network using a
local cable, such as USB.
• Printer drivers are installed on the computer attached to the printer.
• During driver installation, the printer is set up to be “shared” so that
other network computers can print to it.
Windows 98 SE,
Windows NT 4.0,
Windows Me, Windows 2000,
Windows XP, or
Windows Server 2003
Windows NT 4.0,
Windows 2000, Windows XP,
or Windows Server 2003
19
20
Direct printing using Windows 98 SE, Me, Windows NT 4.0, Windows 2000,
Windows XP, or Windows Server 2003
To install a custom printer driver and network port:
1 Launch the drivers CD.
2 Click Install Printer and Software.
3 Click Agree to accept the license agreement.
4 Select Suggested, and click Next.
5 Select Network Attach, and click Next.
6 Select the printer model from the list, and click Next.
7 Select the printer port from the list, and click Finish to complete the installation.
If the printer port is not listed:
a Click Add Port.
b Select Lexmark Enhanced TCP/IP Port, and enter the information to create the port.
c Enter a port name.
This can be any name to associate with the printer, such as Monochrome1-lab4. After the port is created,
this name appears in the list of available ports.
d Enter the IP address in the text box.
Printer
Clients
Note: If the IP address is unknown, print a network setup page, and look under the TCP/IP heading. For
help, see Printing a network setup page and Verifying the IP settings.
8 Print a test page to verify printer installation.
Windows
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Installing drivers for network printing
Shared printing using Windows NT 4.0, Windows 2000, Windows XP, or
Windows Server 2003
Note: Install the printer software before connecting the USB, parallel, or serial cable.
After connecting the printer to a Windows NT 4.0, Windows 2000,
Windows XP, or Windows Server 2003 computer (which will act as a server),
follow these steps to configure the network printer for shared printing:
1 Install a custom printer driver.
a Launch the drivers CD.
b Click Install Printer and Software.
c Click Agree to accept the license agreement.
d Select Suggested, and click Next.
The Suggested option is the default installation for local and
network-attached setup. To install utilities, change settings, or customize device drivers, select Custom, and
follow the instructions on the screen.
e Select Local Attach, and click Finish.
Follow the instructions on the screen. It may take some time for the drivers to load.
f Close the drivers CD installer application.
g Connect the USB cable, and turn on the printer.
The Plug and Play screen appears, and a printer object is created in the Printers folder of the computer. The
printer is shared in step 2: “Share the printer on the network.”
Note: USB support is not available for Windows NT operating systems. Use a parallel cable instead. The
Plug and Play screen will not appear for Windows NT.
Server
Printer
Clients
h Print a test page to verify printer installation.
2 Share the printer on the network.
a Click Start Æ Settings Æ Printers.
b Select the newly added printer.
c Click File
d Select the Shared as check box, and enter a name in the text box.
e In the Alternate Drivers section, select the operating systems of all the network clients that will print to the
printer.
f Click OK.
Note: If files are missing, prompts may appear to request the server operating system CD.
g Check the following to make sure the printer was successfully shared.
• The printer object in the Printers folder now has a shared indicator. For example, in Windows NT 4.0, a
• Browse Network Neighborhood. Find the host name of the server, and look for the shared name
Æ Sharing.
hand appears under the printer object.
assigned to the printer.
Windows
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Installing drivers for network printing
Install the printer driver (or subset) on network clients
Using the point and print method
Note: This method is usually the best use of system resources. The server handles driver modifications and
the print job processing. This lets network clients return to applications much faster.
With this method, a subset of driver information is copied from the server to the client computer. This is just enough
information to send a print job to the printer.
1 Double-click Network Neighborhood on the Windows desktop of the client computer.
2 Locate the host name of the server computer, and double-click the host name.
3 Right-click the shared printer name, and click Install.
Wait a few minutes for the driver information to be copied from the server computer to the client computer and for
a new printer object to be added to the Printers folder. The time this takes varies based on network traffic and
other factors.
4 Close Network Neighborhood.
5 Print a test page to verify printer installation.
Using the peer-to-peer method
With this method, the printer driver is fully installed on each client computer. Network clients retain control of driver
modifications. The client computer handles the print job processing.
1 Click Start Æ Settings Æ Printers.
2 Click Add Printer to launch the Add Printer wizard.
3 Click Next.
4 Click Network Printer, and click Next.
5 Enter the printer name or URL (if on the Internet or an intranet), and click Next.
If the printer name or URL is unknown, leave the text box blank, and click Next.
6 Select the network printer from the Shared printers list. If the printer is not listed, enter the path of the printer in the
text box.
The path looks similar to the following:
\\<server host name>\<shared printer name>
Note: If this is a new printer, prompts may occur to install a printer driver. If no system driver is available,
provide a path to available drivers.
The server host name is the name of the server computer that identifies it to the network. The shared printer name
is the name assigned during the server installation process.
7 Click OK.
8 Select whether this printer will be the default printer for the client, and click Finish.
9 Print a test page to verify printer installation.
Note: Your operating system may require different setup procedures. If the test page does not print, see your
operating system Help.
Windows
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Installing drivers for network printing
Configuring Drag‘N’Print
Note: Drag’N’Print™ support is not available for all printers.
For detailed configuration instructions, launch the drivers CD, click View Documentation, and click Software and utilities.
Macintosh
Note: A PostScript Printer Description (PPD) file provides detailed information about the capabilities of a
printer to UNIX or Macintosh computers.
To print to a network printer, each Macintosh user must install a custom PostScript Printer Description (PPD) file, and either
create a desktop printer on the computer (Mac OS 9.x) or create a print queue in Print Center (Mac OS X).
Mac OS X
Step 1: Install a custom PPD file
1 Install a PostScript Printer Description (PPD) file on the computer.
a Insert the drivers CD.
b Double-click the installer package for the printer.
Note: A PPD file provides detailed information about the capabilities of a printer to the Macintosh computer.
c Click Continue on the Welcome screen and again after viewing the Readme file.
d Click Continue after viewing the license agreement, and click Agree to accept the terms of the agreement.
e Select a Destination, and click Continue.
f On the Easy Install screen, click Install.
g Enter the password, and click OK. All the necessary software is installed on the computer.
h Click Close when installation is complete.
Step 2: Create a print queue in Print Center or Printer Setup Utility
Using AppleTalk Printing
Follow these steps to create a print queue using AppleTalk Printing.
1 Open Finder, click Applications, and click Utilities.
2 Double-click Print Center or Printer Setup Utility.
3 Choose Add Printer from the “Printers” menu.
4 Choose AppleTalk from the pop-up menu.
Note: Look on the network setup page under the “AppleTalk” heading to know which zone or printer to
select.
5 Select the AppleTalk zone from the list.
6 Select the new printer from the list, and click Add.
Macintosh
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Installing drivers for network printing
7 Verify printer installation:
a Open Finder, click Applications, and click TextEd it.
b Choose Print from the “File” menu.
c Choose Summary from the “Copies & Pages” pop-up menu.
Note: To know which zone or printer to select, look on the Network Setup page under the “AppleTalk”
heading to find the default name of the printer.
• If the PPD file displayed in the Summary window is correct for the printer, then printer setup is complete.
• If the PPD file displayed in the Summary window is not correct for the printer, delete the printer from the
printer list in Print Center or Printer Setup Utility, and repeat Step 1: Install a custom PPD file.
Using IP Printing
Follow these steps to create a print queue using IP Printing. To create an AppleTalk print queue, see Step 2: Create a print
queue in Print Center or Printer Setup Utility.
1 Open Finder, click Applications, and click Utilities.
2 Double-click Print Center or Printer Setup Utility.
3 Choose Add Printer from the “Printers” menu.
4 Choose IP Printing from the pop-up menu.
5 Enter the IP address or the printer DNS name in the Printer Address box.
6 Choose Lexmark from the “Printer Model” pop-up menu.
7 Select the new printer from the list, and click Add.
8 Verify printer installation:
a Open Finder, click Applications, and click Text Edit.
b Choose Print from the “File” menu.
c Choose Summary from the “Copies & Pages” pop-up menu.
d Do one of the following:
• If the PPD file displayed in the Summary window is correct for the printer, then printer setup is complete.
• If the PPD file displayed in the Summary window is not correct for the printer, delete the printer from the
printer list in Print Center or Printer Setup Utility, and repeat Step 1: Install a custom PPD file.
Mac OS 9.x
Step 1: Install a custom PPD file
1 Insert the drivers CD.
a Double-click Classic, and double-click the installer package for the printer.
Note: A PPD file provides detailed information about the capabilities of a printer to the Macintosh computer.
b Choose the appropriate language, and click Continue.
c Click Continue after viewing the Readme file.
d Click Continue after viewing the license agreement, and click Agree to accept the terms of the agreement.
e On the Easy Install screen, click Install. All the necessary files are installed on the computer.
Macintosh
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Installing drivers for network printing
f Click Close when installation is complete.
Note: A printer PPD is also available in a downloadable software package on the Lexmark Web site at
www.lexmark.com.
Step 2: Create a desktop printer
1 In the Chooser, select the LaserWriter 8 driver.
2 For a routed network, select the default zone from the list. If you don’t know which zone to select, look on the
Network Setup page under AppleTalk for Zone.
3 Select the new printer from the list.
4 To know which printer to select, look on the Network Setup page under the “AppleTalk” heading to find the default
name of the printer.
5 Click Create.
6 Make sure there is an icon next to the printer name in the Chooser.
7 Close the Chooser window.
8 Verify printer installation.
a Click the newly created desktop printer icon.
b Choose Printing
– If the PPD file displayed in the PostScript Printer Description (PPD) file portion of the menu is correct for the
printer, printer setup is complete.
– If the PPD file displayed in the PostScript Printer Description (PPD) file portion of the menu is not correct for
the printer, repeat Step 1: Install a custom PPD file.
Æ Change Setup.
UNIX/Linux
The printer supports many UNIX and Linux platforms, such as Sun Solaris and Red Hat. Visit the Lexmark Web site at
www.lexmark.com for a complete list of supported UNIX and Linux platforms.
Note: The Sun Solaris and Linux packages are available on the drivers CD and on the Lexmark Web site at
www.lexmark.com.
Lexmark provides a printer driver package for each supported UNIX and Linux platform. The User’s Guide in each package
gives detailed instructions for installing and using Lexmark printers in UNIX and Linux environments.
These packages are available for download from the Lexmark Web site. The required driver package is also on the drivers
CD.
NetWare
The printer supports Novell Distributed Print Services (NDPS/iPrint). For the latest information about installing a network
printer in a NetWare environment, launch the drivers CD, and click View Documentation.
UNIX/Linux
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4
Installing and removing options
Installing input options
Order of installation
Floor-mounted configurations require additional furniture. You must use either a printer stand or printer base if you are
using a 2000-sheet drawer, a duplex unit and an input option, or more than one input option. If you purchased an MFP that
scans, copies, and faxes, you may need additional furniture. More information is available on our Lexmark Web site at
www.lexmark.com/multifunctionprinters.
Install the printer and any options you have purchased in the following order:
CAUTION: If you are installing options after setting up the printer, turn the printer off and unplug the power cord
before continuing.
• Printer stand or printer base
• 2000-sheet drawer
• 250-sheet or 500-sheet drawer
• Duplex unit
• Printer
CAUTION: The printer requires two people to lift it safely.
For information on installing a printer stand, printer base, or 2000-sheet drawer, see the instructions included with the
option.
Installing and removing options
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Installing and removing options
Installing a 250-sheet or 500-sheet drawer
Optional drawers attach under the printer and optional duplex unit. The printer automatically recognizes any drawer that is
installed.
A drawer consists of a tray and a support unit. The 250-sheet drawer and the 500-sheet drawer are installed the same way.
1 Remove the tray from the support unit. Remove all packing material and tape from both the support unit and the
tray.
Decals
2 Place the support unit on top of any previously installed drawers, or the table or printer cabinet where you plan to
use the printer.
The tab, round peg, and square holes on top of any drawer help you position the support unit so the edges are
aligned properly. Make sure the support unit is securely in place.
3 Attach another optional drawer, a duplex unit, or the printer.
You can attach a label to the trays to indicate the tray number.
Square hole
Ta b
Round peg
Installing input options
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Installing and removing options
Installing a duplex unit
The duplex unit attaches under the printer, below the standard tray and above any drawers.
Note: Two optional duplex units are available. The 250-sheet duplex unit only works with printers that have
a 250-sheet standard tray, and the 500-sheet duplex unit only works with printers that have a 500sheet standard tray. Make sure you have the appropriate duplex unit for the tray size installed in the
printer.
1 Place the duplex unit on top of any installed drawers or the table or printer cabinet where you plan to use the
printer.
The tab, round peg, and square holes on top of any drawer help you position the duplex unit so the edges are
aligned properly. Make sure it is securely in place.
Ta b
Square hole
Round peg
Installing a duplex unit
27
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Installing and removing options
Installing memory or option cards
CAUTION: If you are installing memory or option cards sometime after setting up the printer, turn the printer off
and unplug the power cord before continuing.
You can customize the printer memory capacity and connectivity by adding optional cards. The instructions in this section
help you install any of the following options:
• Memory cards
– Printer memory
– Flash memory
• Firmware cards
– Bar Code
– IPDS and SCS/TNe
– PrintCryption™
• Other options
– Printer hard disk
– RS-232 serial interface card
– Parallel 1284-C interface card
– MarkNet N8000 series internal print servers (also called internal network adapters or INAs)
Accessing the printer system board
You must access the printer system board to install printer memory, flash memory, a firmware card, or an option card.
Note: Use a Phillips screwdriver to remove the system board access cover.
1 Push the release latch, and lower the multipurpose feeder.
2 Push the release latch, and open the top front cover.
Installing memory or option cards
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Installing and removing options
3 Press both side door latches, and open the side door.
4 Loosen, but do not remove, the six screws on the shield.
5 Slide the shield to the right, and then remove it.
Accessing the printer system board
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Installing and removing options
6 Set the shield aside.
Use the illustration to locate the connector for the card you want to install.
Option card connector
Flash and firmware card connectors
Memory card connector
Installing or removing a memory card
Installation
Note: Printer memory cards designed for other Lexmark printers may not work with the printer.
1 Remove the system board access cover. (See Accessing the printer system board.)
Warning: Printer memory cards are easily damaged by static electricity. Touch something metal such as the
printer frame before you touch a memory card.
2 Push open the latches on both ends of the memory card connector.
3 Unpack the memory card.
Avoid touching the connection points along the edge of the card. Save the packaging.
4 Align the notches on the bottom of the card with the notches on the connector.
5 Push the memory card firmly into the connector until the latches on either end of the connector snap into place.
It may require some force to fully seat the card.
Installing or removing a memory card
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Installing and removing options
6 Make sure each latch fits over the notch on the end of the card.
Memory connector
Memory card
Removal
1 Remove the system board access cover. (See Accessing the printer system board.)
Warning: Printer memory memory cards are easily damaged by static electricity. Touch something metal such
as the printer frame before you touch a memory card.
2 Push the latches away from the card on both ends of the memory card connector.
The memory card moves out of the connector as the latches open.
3 Pull the memory card out of the connector.
Avoid touching the connection points along the edge of the card.
4 Place the card into the original packaging.
If you do not have the original packaging, wrap the card in paper, and store it in a box.
5 Close both latches.
Installing or removing a memory card
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Installing and removing options
Installing or removing a flash memory or firmware card
Installation
Note: Flash memory or firmware cards designed for other Lexmark printers may not work with the printer.
1 Remove the system board access cover. (See Accessing the printer system board.)
Note: If an option card has been installed, you may need to remove the option card before installing the flash
memory or firmware card.
2 Unpack the flash memory or firmware card.
3 Holding the flash memory or firmware card by the locking clips, align the plastic pins on the card with the holes on
the system board.
4 Push the flash memory or firmware card firmly into place, and release the locking clips.
The entire length of the connector on the flash memory or firmware card must touch the system board and be
locked into the connector.
Be careful not to damage the connectors.
Connector
Flash memory or firmware card
Installing or removing a flash memory or firmware card
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Installing and removing options
Removal
1 Remove the system board access cover. (See Accessing the printer system board.)
Note: If an option card has been installed, you may need to remove the option card before removing the
flash memory or firmware card.
2 Squeeze the flash memory or firmware card locking clips.
3 Pull the card out.
Avoid touching the metal pins on the bottom of the card.
4 Place the flash memory or firmware card in its original packaging.
If you do not have the original packaging, wrap the flash memory or firmware card in paper, and store it in a box.
5 If you removed an option card to access the flash memory or firmware card, reinstall the option card.
Installing or removing a flash memory or firmware card
33
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Installing and removing options
Installing an option card
The printer has two connectors that support the following option cards:
• Hard disk with adapter card
• MarkNet N8000 series internal print server
• RS-232 Serial Interface Card
• Parallel 1284-B Interface Card
• Coax/Twinax Adapter for SCS
Warning: Option cards are easily damaged by static electricity. Touch something metal such as the printer
frame before you touch an option card.
1 Locate the card connectors on the system board.
2 Remove the screw and the cover plate, and save them.
If you are installing a tall card, install it in connector 1. If you are installing two short cards on a model with multiple
connectors, use connector 1 first, and then use connector 2.
3 Unpack the card. Save the packaging materials.
4 Align the connection points on the card with the connector on the system board, and push the card firmly into the
system board connector.
5 Insert the screw saved from the cover plate (or the extra screw shipped with the card).
6 Tighten the screw to secure the card.
Screw
Cover plate
Installing an option card
34
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Installing and removing options
Replacing the shield
After you have installed options on the printer system board, follow these steps to reattach the shield and close the doors.
1 Align the keyholes on the shield with the screws on the frame.
2 Slide the shield down onto the screws.
3 Tighten the screws.
4 Close the side door.
5 Close the top front cover.
6 Close the multipurpose feeder.
Replacing the shield
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5
Printing
This chapter covers information about sending a job to print, printing confidential jobs, canceling a print job, printing a menu
settings page, a font list, and a directory list. This chapter also provides information on printing folio and statement size
media. For tips on paper jam prevention and print media storage, see Avoiding jams or Storing print media.
Sending a job to print
A printer driver is software that lets your computer communicate with the printer. When you choose Print from a software
application, a window representing the printer driver opens. You can then select the appropriate settings for the specific job
you are sending to the printer. Print settings selected from the driver override the default settings selected from the printer
operator panel.
You may need to click Properties or Setup from the initial Print dialog to see all of the available printer settings you can
change. If you are not familiar with a feature in the printer driver window, open the online Help for more information.
To support all the printer features, use the Lexmark custom printer drivers supplied with the printer. Updated drivers, as well
as a complete description of the driver packages and Lexmark driver support, are available from the Lexmark Web site.
To print a job from a typical Windows application:
1 Open the file you want to print.
2 From the File menu, select Print.
3 Select the correct printer in the dialog. Modify the printer settings as appropriate (such as the pages you want to
print or the number of copies).
4 Click Properties or Setup to adjust printer settings that were not available on the first screen, and then click OK.
5 Click OK or Print to send the job to the selected printer.
Printing from a USB flash memory device
A USB Direct interface is located on the operator panel so you can insert a USB flash memory device and print PDF
documents. Printing a document from a USB flash memory device is similar to printing a held job.
For information regarding tested and approved USB flash memory devices, see our Lexmark Web site at http://
support.lexmark.com, and click KnowledgeBase to search for Direct USB printing.
Note the following when using a USB flash memory device with the printer USB Direct Interface:
• USB devices must be compatible with the USB 2.0 standard.
• Hi-Speed USB devices must support the Full-Speed standard as well. Devices only supporting USB low speed
capabilities are not supported.
• USB devices must use the FAT file system. Devices formatted with NTFS or any other file system are not
supported.
• You cannot print encrypted files or files without printing permissions.
Printing
36
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Printing
To print from a USB flash memory device:
1 Make sure the printer is on and Ready or Busy appears.
2 Insert a USB flash memory device into the USB Direct interface.
Note:
• If you insert the memory device when the printer requires attention such as when a paper jam
has occurred, the printer ignores the memory device.
• If you insert the memory device when the printer is busy printing other jobs, the message
Printer Busy appears. Select Continue, and your job prints after the other jobs finish.
3 Press until the appears next to the document you want to print, and then press .
A screen asking the number of copies to be printed will appear.
USB drive Copies
My_document_01
My_document_02
4 To print only one copy, press , or manually input the number of copies with the number pad, then press .
Note: Do not remove the USB flash memory device from the USB Direct interface until the document has
finished printing.
The document will begin printing.
If you leave the device in the printer after exiting the USB drive menu, you can still print PDFs on the device as held jobs.
See Printing confidential and held jobs.
1
Printing from a USB flash memory device
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Printing
Canceling a print job
There are several methods for canceling a print job.
• Canceling a job from the printer operator panel
• Canceling a job from a computer running Windows
– Canceling a job from the taskbar
– Canceling a job from the desktop
• Canceling a job from a Macintosh computer
– Canceling a print job from a computer running Mac OS 9
– Canceling a job from a computer running Mac OS X
Canceling a job from the printer operator panel
If the job is formatting or already printing, and Cancel a Job appears on the first line of the display:
1 Press .
A list of jobs appears.
2 Press until appears next to the job requiring cancelation, and then press .
The message Canceling <filename> appears.
Note: Once a print job is sent, to easily cancel the job, press . The Stopped screen appears. Press
until Cancel a job appears, and then press .
Canceling a job from a computer running Windows
Canceling a job from the taskbar
When you send a job to print, a small printer icon appears in the right corner of the taskbar.
1 Double-click the printer icon.
A list of print jobs appears in the printer window.
2 Select the job you want to cancel.
3 Press the Delete key on the keyboard.
Canceling a job from the desktop
1 Minimize all programs to reveal the desktop.
2 Double-click the My Computer icon.
Note: If you do not have the My Computer icon, you can access the printers folder by selecting Start
Settings
3 Double-click the Printers icon.
A list of available printers appears.
4 Double-click the printer you selected when you sent the job.
A list of print jobs appears in the printer window.
5 Select the job you want to cancel.
Æ Control Panel, and then go to step 4.
Æ
Canceling a print job
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Printing
6 Press the Delete key on the keyboard.
Canceling a job from a Macintosh computer
Canceling a print job from a computer running Mac OS 9
When you send a job to print, the printer icon for your selected printer appears on the desktop.
1 Double-click the printer icon on your desktop.
A list of print jobs appears in the printer window.
2 Select the print job you want to cancel.
3 Click the trash can button.
Canceling a job from a computer running Mac OS X
When you send a job to print, the printer icon for your selected printer appears in the dock.
1 Open Applications Æ Utilities, and then double-click Print Center or Printer Setup.
2 Double-click the printer you are printing to.
3 In the printer window, select the print job you want to cancel.
4 Press Delete.
Printing the menu settings page
You can print a menu settings page to review the default printer settings and to verify the printer options are installed
correctly.
1 Make sure the printer is on.
2 Press on the operator panel.
3 Press until the appears next to Reports, and then press .
4 Press until the appears next to Menu Settings Page, and then press .
The printer returns to Ready after the page prints.
Printing a network setup page
You can print a network setup page to review the default printer settings and to verify the printer options are installed
correctly.
1 Make sure the printer is on.
2 Press on the operator panel.
3 Press until the appears next to Reports, and then press .
4 Press until the appears next to Network Setup Page or Network <x> Setup Page, and then press .
The printer returns to Ready.
Printing the menu settings page
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Printing
Printing a font sample list
To print samples of the fonts currently available for the printer:
1 Make sure the printer is on and the Ready message appears.
2 Press on the operator panel.
3 Press until the appears next to Reports, and then press .
4 Press until the appears next to Print Fonts, and then press .
5 Press until the appears next to PCL Fonts, PostScript Fonts, or PPDS Fonts, and then press .
The printer returns to Ready.
Printing a directory list
A directory listing shows the resources stored in flash memory or on the hard disk. To print a listing:
1 Make sure the printer is on and the Ready message appears.
2 Press on the operator panel.
3 Press until the appears next to Reports, and then press .
4 Press until the appears next to Print Directory, and then press .
The printer returns to Ready.
Printing confidential and held jobs
The term held job refers to any type of print job that can be initiated by the user at the printer. This includes a confidential
job, a verify print job, a reserve print job, a repeat print job, a bookmark, a profile, or a file on a USB flash memory device.
When sending a job to the printer, you can specify in the driver that you want the printer to hold the job in memory. Once
your job is stored in printer memory, go to the printer, and use the printer operator panel to specify what you want to do with
your print job.
All confidential and held jobs have a user name associated with them. To access confidential or held jobs, you must first
select the type of job (confidential or held), and then select your user name from the user name list. Once you select your
user name, you can print all your confidential jobs or select an individual print job. You can then choose the number of
copies for the print job, or you can delete the print job.
Printing a confidential job
When you send a confidential job to the printer, you must enter a personal identification number (PIN) from the driver. The
PIN must be four digits using the numbers 0–9. The job is held in printer memory until you enter the same four-digit PIN
from the operator panel and choose to print or delete the job. This ensures the job does not print until you are there to
retrieve it. No one else using the printer can print the job without the PIN.
Windows
1 From a word processor, spreadsheet, browser, or other application, select File Æ Print.
2 Click Properties. (If there is no Properties button, click Setup, and then click Properties.)
3 Depending on the operating system, you may have to click the Other Options tab, and then click Print and Hold.
Note: If you have difficulty finding Print and Hold
Print or Print and Hold, and then follow the driver instructions.
Printing a font sample list
Æ Confidential Print, click Help, see the topic Confidential
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Printing
4 Enter a User Name and PIN.
5 Send your job to the printer.
Go to the printer when you are ready to retrieve your confidential print job, and follow the At the printer steps.
Macintosh
1 From a word processor, spreadsheet, browser, or other application, select File Æ Print.
2 In the Copies & Pages or General pop-up menu, select Job Routing.
a When using Mac OS 9, if Job Routing is not a choice on the pop-up menu, select Plug-in Preferences Æ
Print Time Filters.
b Turn down the disclosure triangle to the left of Print Time Filters, and select Job Routing.
c In the pop-up menu, select Job Routing.
3 In the radio group, select Confidential Print.
4 Enter a User Name and PIN.
5 Send your job to the printer.
Go to the printer when you are ready to retrieve your confidential print job, and follow the At the printer steps.
At the printer
1 Press until the appears next to Held jobs, and then press .
2 Press until the appears next to your user name, and then press .
3 Press until the appears next to Confidential jobs, and then press .
4 Enter your PIN.
For more information, see Entering a personal identification number (PIN).
5 Press until the appears next to the job you want to print, and then press .
Note: After your job prints, it is deleted from printer memory.
Entering a personal identification number (PIN)
After you select your user name and Confidential Job, the Enter PIN screen appears.
1 Use the numeric pad to the right of the display to enter the four-digit PIN associated with your confidential job.
Note: As you enter the PIN, asterisks appear on the display to ensure confidentiality.
If you enter an invalid PIN, the Invalid PIN screen appears.
Press to reenter the PIN, or press until the appears next to Cancel, and then press .
2 Press until the appears next to the job you want to print, and then press .
Note: After your job prints, it is deleted from printer memory.
Printing confidential and held jobs
41
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Printing
Printing and deleting held jobs
Held jobs (Verify Print, Reserve Print, or Repeat Print) are printed or deleted from the printer operator panel and do not
require a PIN number.
Verify Print
If you send a Verify Print job, the printer prints one copy and holds the remaining copies you requested in printer memory.
Use Verify Print to examine the first copy to see if it is satisfactory before printing the remaining copies. Once all copies are
printed, the Verify Print job is automatically deleted from printer memory.
Reserve Print
If you send a Reserve Print job, the printer does not print the job immediately. It stores the job in memory so you can print
the job later. The job is held in memory until you delete it from the Held Jobs menu. Reserve Print jobs may be deleted if the
printer requires extra memory to process additional held jobs.
Repeat Print
If you send a Repeat Print job, the printer prints all requested copies of the job and stores the job in memory so you can
print additional copies later. You can print additional copies as long as the job remains stored in memory.
Note: Repeat Print jobs are automatically deleted from printer memory when the printer requires extra
memory to process additional held jobs.
Windows
1 From a word processor, spreadsheet, browser, or other application, select File Æ Print.
2 Click Properties. (If there is no Properties button, click Setup, and then click Properties.)
3 Depending on the operating system, you may have to click the Other Options tab, and then click Print and Hold.
Note: If you have difficulty finding Print and Hold
Print and Hold, then follow the driver instructions.
Æ Held Jobs, click Help, and see the topic Held Jobs or
4 Select the type of held job you want, and then send your job to the printer.
Go to the printer when you are ready to retrieve your confidential print job, and follow the At the printer steps.
Macintosh
1 From a word processor, spreadsheet, browser, or other application, select File Æ Print.
2 In the Copies & Pages or General pop-up menu, select Job Routing.
a When using Mac OS 9, if Job Routing is not a choice on the pop-up menu, select Plug-in Preferences Æ
Print Time Filters.
b Turn down the disclosure triangle to the left of Print Time Filters, and select Job Routing.
c In the pop-up menu, select Job Routing.
3 In the radio group, select the type of held job you want, enter a user name, and then send your job to the printer.
Go to the printer when you are ready to retrieve your confidential print job, and follow the At the printer steps.
At the printer
1 Press until the appears next to Held jobs, and then press .
2 Press until the appears next to your user name, and then press .
Printing confidential and held jobs
42
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Printing
3 Press until the appears next to the type of action you want to perform, and then press .
Print All Delete All
Print A Job Delete A Job
Print Copies
If you selected Print A Job, Delete A Job, or Print Copies, press until the appears next to the job you want,
and then press .
The job will print or be deleted according to the type of print job and action you selected.
Printing on specialty media
Media is paper, card stock, transparencies, labels, and envelopes. The last four are sometimes referred to as specialty
media. Follow these instructions to print on specialty media.
1 Load the media as specified for the tray being used. See Loading standard trays and optional trays for help.
2 From the printer operator panel, set the Paper Type and Paper Size according to the media you loaded. See
Setting the Paper Type and Paper Size for help.
3 From the computer software application, set the paper type, size, and source according to the media you loaded.
Windows
a From a word processor, spreadsheet, browser, or other application, select File
b Click Properties (or Options, Printer, or Setup, depending on the application) to view the printer driver
settings.
c Click the Paper tab.
A paper tray list will appear.
d Select the tray containing the specialty media.
Æ Print.
Mac OS 9
Mac OS X
Note: If you have difficulty, click Help, and then follow the driver instructions.
e Select the media type (transparencies, envelopes, and so on) from the Paper Type list box.
f Select the size of the specialty media from the Paper Size list box.
g Click OK, and then send the print job as usual.
a Select File
b Select the size of the specialty media from the Paper pop-up menu, and then click OK.
c Select File
d With General selected on the top pop-up menu, go to the Paper Source pop-up menu, and select the tray
containing the specialty media or the name of the media.
e Click Print.
a Select File Æ Page Setup.
b Select the printer from the Format for pop-up menu.
c Select the size of the specialty media from the Paper pop-up menu, and then click OK.
Æ Page Setup.
Æ Print.
Printing on specialty media
43
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Printing
d Select File Æ Print.
e On the Copies & Pages pop-up menu, select Imaging.
f Select the specialty media on the Paper Type pop-up menu.
g On the Imaging pop-up menu, select Paper Feed.
h Select the tray containing the specialty media from the All pages from or First page from / Remaining from
pop-up menus.
i Click Print.
Loading standard trays and optional trays
The printer has a 250-sheet or 500-sheet standard tray, depending on the model you purchased. You may have also
purchased one or more 250-sheet or 500-sheet optional trays or a 2000-sheet drawer. The steps for loading a 250-sheet
tray or 500-sheet tray are the same.
Note: The steps for loading a 2000-sheet drawer are different than the steps for loading a 250-sheet tray or
500-sheet tray.
To load print media:
Note: Do not remove a tray when a job is printing or when the operator panel indicator light is blinking. Doing
so may cause a jam.
1 Remove the tray from the printer, and place it on a flat, level surface.
2 Squeeze the side guide tab, and slide the guide to the outer edge of the tray.
Loading standard trays and optional trays
44
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Printing
3 Squeeze the rear guide tab, and slide the guide to the correct position for the size media you are loading.
4 Flex the sheets back and forth to loosen them, then fan them. Do not fold or crease the print media. Straighten the
edges on a level surface.
Size indicators
Loading standard trays and optional trays
45
Page 46
5 Place the print media in the tray:
Note: Paper must be loaded differently in the trays, depending on the options you have installed.
• Print side face-down for simplex (single-sided) printing
• Print side face-up for duplex printing
Note: Do not fill paper above the load line. Overfilling the tray may cause jams.
Printing
Without an optional finisher
Simplex
With an optional finisher
Simplex
Duplex
Duplex
Loading standard trays and optional trays
46
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Printing
6 Squeeze the side guide tab, and slide the guide toward the inside of the tray until it lightly rests against the edge of
the media.
7 Insert the tray into the printer.
Setting the Paper Type and Paper Size
After setting the Paper Type and Paper Size to the correct values for the type and size used in the trays, then any trays
containing the same size and type are automatically linked by the printer.
Note: If the size of the media you are loading is the same size of the media previously loaded, do not change
the Paper Size setting.
To change the Paper Size and Paper Type setting:
1 Make sure the printer is on.
2 Press on the operator panel.
3 Press until the appears next to Paper Menu, and then press .
4 Press until the appears next to Paper Size/Type, and then press .
5 Press until the appears next to the input source you want to use, and then press .
6 Press until the appears next to the paper size you want to use, and then press .
7 Press until the appears next to the paper type you want to use, and then press .
This saves this setting as the new user default, and the printer returns to Ready.
Setting the Paper Type and Paper Size
47
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Printing
Loading the multipurpose feeder
The multipurpose feeder can hold several sizes and types of print media, such as transparencies, postcards, note cards,
and envelopes. It can be used for single-page or manual printing or as an additional tray.
Note: If you install an optional envelope feeder, you can still use the multipurpose feeder.
The multipurpose feeder can hold approximately:
2
• 100 sheets of 75 g/m
• 10 envelopes
• 75 transparencies
The multipurpose feeder accepts print media within the following dimensions:
• Width—69.85 mm (2.75 in.) to 215.9 mm (8.5 in.)
• Length—127 mm (5 in.) to 355.6 mm (14 in.)
The icons on the multipurpose feeder show you how to load the multipurpose feeder with paper, how to turn an envelope for
printing, and how to load letterhead paper for simplex and duplex printing. A finisher affects how letterhead documents
should be loaded for duplexing. You can print simplex jobs on letterhead (or other preprinted media) that has been loaded
specifically for duplex printing by changing the value in the Paper Loading menu.
(20 lb) paper
Simplex
letterhead
Duplex
letterhead
Envelope
Loading the multipurpose feeder
48
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Printing
To load print media:
Note: Do not add or remove print media when the printer is printing from the multipurpose feeder or when
the operator panel indicator light is blinking. Doing so may cause a jam.
1 Push the release latch, and lower the multipurpose feeder.
2 Pull the tray extension out.
Note: Do not place objects on the multipurpose feeder. Also, avoid pressing down or applying excessive
force on it.
3 Slide the width guide to the far right.
4 Flex the sheets or envelopes back and forth to loosen them, then fan them. Do not fold or crease the print media.
Straighten the edges on a level surface.
Note: Hold transparencies by the edges and avoid touching the print side. Fan the stack of transparencies
to prevent jams. Be careful not to scratch or leave fingerprints on the transparencies.
Paper
Envelopes
Transparencies
Loading the multipurpose feeder
49
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Printing
5 Load the media in the tray.
Use the stack height label as a guide for stack height when loading print media.
Loading paper, transparencies, or envelopes
Note: Letterhead or other preprinted paper must be loaded differently depending on the options you have
installed.
• Load paper or transparencies with the left edge of the stack against the stack height label and with the
recommended print side face-up.
• Load envelopes flap side down with the stamp area and flap on the left. The end of the envelope with the
stamp area enters the multipurpose feeder first.
Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self-stick adhesives. These
envelopes may severely damage the printer.
Note: Load only one size and type of print media at a time in the multipurpose feeder. Do not mix sizes and
types in the same tray.
Loading the multipurpose feeder
50
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Printing
Loading letterhead or preprinted paper
• Follow the illustrations for loading the paper according to your options.
• Do not fill paper above the load line. Overfilling the tray may cause jams.
Without a finisher attached
Simplex (single sided)
With a finisher attached
Simplex (single sided)
Duplex
Duplex
Loading the multipurpose feeder
51
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Printing
6 Slide the side guide toward the inside of the tray until it lightly rests against the edge of the media.
7 Set the Paper Size and Paper Type for the multipurpose feeder (MP Feeder Size and MP Feeder Type) to the
correct value for the print media you loaded.
a Press on the operator panel.
b Press until the appears next to Paper Menu, and then press .
c Press until the appears next to Paper Size/Type, and then press .
d Press until the appears next to MP Feeder Size/Type, and then press .
e Press until the appears next to the media size you loaded, and then press .
f Press until the appears next to MP Feeder
g Press until the appears next to the media type you loaded, and then press .
The printer returns to Ready.
Closing the multipurpose feeder
Size/Type, and then press .
1 Remove print media from the multipurpose feeder.
2 Push the extension tray in.
3 Close the multipurpose feeder cover.
Loading the multipurpose feeder
52
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Printing
Loading the 2000-sheet drawer
The optional 2000-sheet drawer can be used for plain paper, letterhead or other preprinted paper, labels, or transparencies.
For trouble-free printing, make sure you:
• Do not load print media above the load line.
• Do not fold or crease the paper.
• Do not mix sizes or weights in the same source.
• Do not open the door or remove any print media when a job is printing or when the operator panel indicator light is
blinking. Doing so may cause a jam.
Note: Before loading print media in the drawer, you should know the recommended print side of the paper
you are using. This information is usually on the paper package.
To load the 2000-sheet drawer:
1 Open the loading door. If the elevator tray is not already in the lowered position, push the elevator button to lower
the tray.
2 Flex the sheets back and forth to loosen them, then fan them. Do not fold or crease the print media. Straighten the
edges on a level surface.
Elevator button
Loading the 2000-sheet drawer
53
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Printing
3 Slightly bend the stack of print media as shown, and place it on the elevator tray with the preferred print side facing
down. Align the stack of print media to the back of the drawer.
Note: For duplex printing, letterhead or other preprinted paper must be loaded differently.
Carefully align each stack as you load it to ensure a smooth edge where the stacks meet. Do not load print media
above the load line.
Note: When loading more than one ream of paper, we recommend you remove the top and bottom sheet.
Duplex
Simplex (single sided)
4 Close the loading door.
Loading the 2000-sheet drawer
54
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Printing
Loading the envelope feeder
The optional envelope feeder can accept a variety of envelope sizes. However, the envelope feeder must be adjusted
correctly to ensure trouble-free printing. To load the envelope feeder:
1 Adjust the envelope support for the length of envelope you are loading.
• Fully closed (pushed in toward the printer) for short envelopes
• Extended to the middle position for medium-length envelopes
• Fully open (extended to its full length) for long envelopes
Warning: Do not place objects on the envelope feeder. Avoid pressing down on it or applying excessive force.
2 Lift the envelope weight back toward the printer. It stays in place.
3 Slide the width guide to the far right.
4 Flex a stack of envelopes back and forth, and then straighten the edges on a level surface. Press down the
corners to flatten them.
Fan the envelopes. This prevents the edges of the envelopes from sticking together and helps them feed properly.
Loading the envelope feeder
55
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Printing
5 Load the stack of envelopes flap side down with the stamp area and the flap on the left. The end of the envelopes
with the stamp area enters the envelope feeder first.
Let the envelopes at the bottom of the stack slide into the envelope feeder slightly more than the ones at the top of
the stack.
Warning: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self-stick adhesives.
These envelopes may severely damage the printer.
Note: When you load envelopes, do not exceed the maximum stack height. Use the stack height label as a
guide for the correct stack height when loading. Do not try to load more envelopes indicated by the
stack height label; overloading can cause jams.
6 Slide the width guide to the left until it lightly touches the stack. Make sure the envelopes do not buckle.
7 Lower the envelope weight to touch the stack.
Loading the envelope feeder
56
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Printing
8 Set the Paper Size and Paper Type for the envelope feeder (envelope Feeder Size and envelope Feeder Type) to
the correct value for the print media you loaded.
a Press on the operator panel.
b Press until the appears next to Paper Menu, and then press .
c Press until the appears next to Paper Size/Type, and then press .
d Press until the appears next to Envelope Feeder Size/Type, and then press .
e Press until the appears next to the envelope size you loaded, and then press .
f Press until the appears next to Envelope Feeder Size/Type, and then press .
g Press until the appears next to the envelope type you loaded, and then press .
The printer returns to Ready.
Linking trays
Tray linking enables the automatic linking feature for trays when you load the same size and type of print media in multiple
sources. The printer automatically links the trays; when one tray is empty, print media feeds from the next linked tray.
For example, if you have the same size and type of print media loaded in tray 2 and tray 4, the printer selects print media
from tray 2 until it becomes empty, and then the printer automatically feeds print media from the next linked tray—tray 4.
By linking all trays (standard and optional), you effectively create a single source with a capacity of up to 4,100 sheets.
Make sure you load the same size and type of print media in each tray in order to link the trays.
Set the paper size and type for each tray, to set the paper type or size:
1 Press on the operator panel.
2 Press until the appears next to Paper Menu, and then press .
3 Press until the appears next to Paper Size/Type, and then press .
4 Press until the appears next to Tray <x> Size/Type, and then press .
5 Press until the appears next to the paper size you loaded, and then press .
6 Press until the appears next to Tray <x> Size/Type, and then press .
7 Press until the appears next to the paper type you loaded, and then press .
The printer returns to Ready.
To disable tray linking, set the Paper Type to a unique value in each one of the trays. If all the trays do not have the same
type of print media when they are linked, you could mistakenly print a job on the wrong paper type.
Linking trays
57
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Printing
Identifying and linking output bins
There is one standard output bin on all printer models. Depending on the model you selected, your output bin capacity is
250 or 500 sheets. If you need additional output capacity, there are several optional output bins available for the printer.
If you have multiple output bins, you can link them into a single output source. Linking output bins lets the printer
automatically switch output to the next available bin.
Output bins available
The following table provides information on standard and optional output bin capability and connectivity.
Note: Not all output bins support every paper and envelope size.
Each bin accommodates How many
Output
bin name
Standard
bin
Standard
bin
Finisher Sheets of 75 g/m
• 250 sheets
(75 g/m
plain paper
• 150 transparencies
• 100 labels
• 25 envelopes
(75 g/m
500 sheets
(75 g/m
300 transparencies
200 labels
• 50 envelopes
(75 g/m
plain paper (maximum
number of stapled jobs
is 40)
T640 500 sheets
T642 750 sheets
T644 750 sheets
2
) of
2
)
2
) of plain paper
2
)
2
of
can be
installed on
the printer
T640 N/A — one is
T642
T644
T640
T642
T644
standard on
the printer
and located
on top of the
printer
1 1 output
Bin is
allowed to
connect with
Any of the
options in
combinations
as follows in
this column
expander
or 1 5-bin
mailbox*
Illustration of output binPrint media Printer Models
Highcapacity
output
stacker
* See the instructions that came with the option for information on how to install options in relation to each other.
• 1850 sheets
(75 g/m
paper
• Envelopes (Capacity
will vary, depending
on the media weight.)
2
) of plain
T640
T642
T644
1 1 output
expander*
Identifying and linking output bins
58
Page 59
Output
bin name
Output
expander
Printing
Each bin accommodates How many
can be
installed on
the printer
• 650 sheets
(75 g/m2) of plain
paper
• 50 envelopes
(75 g/m
2
)
T640
T642
T644
3 1 5-bin
Bin is
allowed to
connect with
mailbox, 1
high-capacity
output stacker,
or 1 finisher*
Illustration of output binPrint media Printer Models
5-bin
mailbox
* See the instructions that came with the option for information on how to install options in relation to each other.
120 sheets
(75 g/m2) of plain paper
for each of the five bins
for a total of 600 for all
bins
T642
T644
2 1 output
expander or 1
finisher*
Linking output bins
Linking output bins lets you create a single output source so the printer can automatically switch output to the next available
bin. You can also set the output type for media such as card stock or envelope sizes that cannot be sent to an optional
output bin. For more information on the values available to configure your output bins, see the Menus and Messages Guide.
Note: The bin sequence for linking always starts with the Standard Bin and proceeds from the bin nearest
to the floor to the bin farthest from the floor.
To link output bins:
1 Press on the operator panel.
2 Press until the appears next to Paper Menu, and then press
3 Press until the appears next to Bin Setup, and then press .
4 Press until the appears next to Configure Bins, and then press .
5 Press until the appears next to Link, and then press .
The printer returns to Ready.
Identifying and linking output bins
59
Page 60
Understanding paper and specialty media
6
Print media is paper, card stock, transparencies, labels, and envelopes. The printer provides high quality printing on a
variety of print media. You must consider a number of things concerning print media before you print. This chapter provides
information to help you make print media selections.
For more details about the types of paper and specialty media the printer supports, see the Card Stock & Label Guide
available on our Lexmark Web site at www.lexmark.com.
We recommend that you try a limited sample of any paper or specialty media you are considering using with the printer
before purchasing large quantities.
guidelines
• Supported print media
• Selecting print media
• Storing print media
• Avoiding jams
Supported print media
The following tables provide information on standard and optional sources for both input and output trays and bins.
• Print media sizes
• Print media types
• Print media weights
• Media weights supported in optional output bins
• Media sizes supported in the finisher
• Media weights supported in the finisher
Note: If you use a print media size not listed, select the next larger size.
Understanding paper and specialty media guidelines
60
Page 61
Understanding paper and specialty media guidelines
Print media sizes
Legend ✓ — indicates support
Print media size Dimensions
A4 210 x 297 mm
(8.27 x 11.7 in.)
A5 148 x 210 mm
(5.83 x 8.27 in.)
JIS B5 182 x 257 mm
(7.17 x 10.1 in.)
Letter 215.9 x 279.4 mm
(8.5 x 11 in.)
Legal 215.9 x 355.6 mm
(8.5 x 14 in.)
Executive 184.2 x 266.7 mm
(7.25 x 10.5 in.)
Folio
1
216 x 330 mm
(8.5 x 13 in.)
Statement
1
139.7 x 215.9 mm
(5.5 x 8.5 in.)
Universal
2
139.7 x 210 mm to
215.9 x 355.6 mm
(5.5 x 8.27 in. to
8.5 x 14 in.)
69.85 x 127 mm to
215.9 x 355.6 mm
(2.75 x 5 in. to
8.5 x 14 in.)
69.85 x 127 mm to
229 x 355.6 mm
(2.75 x 5 in. to
9.01 x 14 in.)
T640 250-sheet tray
T642, T644 500-sheet tray
250-sheet drawer (option)
500-sheet drawer (option)
Multipurpose feeder
2000-sheet drawer (option)
Envelope feeder (option)
Duplex unit (option)
Standard output bin
Output expander (option)
5-bin mailbox (option)
✓✓✓✓✓✓ ✓✓✓✓✓
✓✓✓✓✓✓ ✓✓✓ ✓
✓✓✓✓✓✓ ✓✓✓✓✓
✓✓✓✓✓✓ ✓✓✓✓✓
✓✓✓✓✓✓ ✓✓✓✓✓
✓✓✓✓✓✓ ✓✓✓✓✓
✓✓✓✓✓ ✓✓✓✓✓
✓✓✓✓✓ ✓✓ ✓
✓✓✓✓✓ ✓✓ ✓
✓✓✓✓
✓✓✓✓✓ ✓✓✓ ✓
High-capacity
output stacker (option)
148 x 182 mm to
✓✓✓✓✓ ✓✓✓ ✓
215.9 x 355.6 mm
(5.83 x 7.17 in. to
8.5 x 14 in.)
7 ¾ Envelope 98.4 x 190.5 mm
✓✓✓✓✓
(3.875 x 7.5 in.)
1
This size does not appear in the Paper Size menu until Tray Size Sensing is turned off. See “Printing folio and statement
sizes” for more information.
2
This size setting formats the page for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is specified by the software
application.
Supported print media
61
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Understanding paper and specialty media guidelines
Print media sizes (continued)
Legend ✓ — indicates support
Print media size Dimensions
9 Envelope 98.4 x 225.4 mm
10 Envelope 104.8 x 241.3 mm
DL Envelope 110 x 220 mm
B5 Envelope 176 x 250 mm
C5 Envelope 162 x 229 mm
Other Envelope
1
This size does not appear in the Paper Size menu until Tray Size Sensing is turned off. See “Printing folio and statement
sizes” for more information.
2
This size setting formats the page for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is specified by the software
application.
1
(3.875 x 8.87 in.)
(4.12 x 9.5 in.)
(4.33 x 8.66 in.)
(6.93 x 9.84 in.)
(6.38 x 9.01 in.)
98.4 x 162 mm
to 176 x 250 mm
(3.87 x 6.38 in. to
6.93 x 9.84 in.)
98.4 x 162 mm
to 229 x 342 mm
(3.87 x 6.38 in. to
9.01x 12.76 in.)
T640 250-sheet tray
T642, T644 500-sheet tray
250-sheet drawer (option)
500-sheet drawer (option)
Multipurpose feeder
2000-sheet drawer (option)
Envelope feeder (option)
Duplex unit (option)
Standard output bin
Output expander (option)
5-bin mailbox (option)
✓✓✓✓✓
✓✓✓✓✓
✓✓✓✓✓
✓✓✓✓✓
✓✓✓✓✓
✓✓✓✓✓
✓✓✓✓✓
High-capacity
output stacker (option)
Supported print media
62
Page 63
Print media types
Understanding paper and specialty media guidelines
Finisher
Print media
T640
T642, T644
250-sheet drawer
500-sheet drawer
Multipurpose feeder
2000-sheet drawer
Envelope feeder
Duplex unit
Standard output bin
Output expander
5-bin mailbox
High-capacity
output stacker
Standard
Offset
Stapled
Paper ✓✓✓✓✓✓ ✓ ✓✓✓✓✓✓✓
Card stock ✓✓✓✓✓ ✓✓✓ ✓✓✓✓
Transparencies ✓✓✓✓✓ ✓✓ ✓✓✓✓
Vinyl labels
Paper labels
Polyester label
*
*
*
Dual-web and integrated
✓✓✓✓ ✓✓ ✓ ✓
✓✓✓✓ ✓✓ ✓ ✓
✓✓✓✓ ✓✓ ✓ ✓
✓✓✓✓ ✓✓ ✓ ✓
labels*
*
Printing label applications on the printer requires a special label fuser cleaner. The label fuser cleaner is included with a
special label cartridge for label applications. See Ordering supplies for more information on obtaining a label fuser
cleaner.
Supported print media
63
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Understanding paper and specialty media guidelines
Print media weights
Print media Type
Paper Xerographic or
business paper
Print media weight
Integrated tray and
optional
500-sheet drawer
2
60 to 176 g/m
grain long
(16 to 47 lb bond)
Multipurpose feeder
and optional
250-sheet drawer
60 to 135 g/m2
grain long
(16 to 36 lb bond)
Envelope feeder
n/a
Card stock—
maximum (grain long)
Card stock—
maximum (grain short)
Transparencies Laser printer 138 to 146 g/m
Labels—maximum
Index Bristol 163 g/m2 (90 lb) 120 g/m2 (67 lb)
1
Tag 163 g/m
Cover 176 g/m
Index Bristol 199 g/m
1
Tag 203 g/m
Cover 216 g/m
2
(100 lb) 120 g/m2 (74 lb)
2
(65 lb) 135 g/m2 (50 lb)
2
(110 lb) 163 g/m
2
(125 lb) 163 g/m2 (100 lb)
2
(80 lb) 176 g/m2 (65 lb)
2
(37 to 39 lb bond)
4
Paper 180 g/m
2
(48 lb bond)
2
(90 lb) n/a
138 to 146 g/m
2
(37 to 39 lb bond)
163 g/m
2
(43 lb bond)
n/a
Note: Not supported in
the multipurpose
feeder.
Dual-web paper 180 g/m
(48 lb bond)
2
163 g/m
(43 lb bond)
2
Note: Not supported in
the multipurpose
feeder.
Polyester 220 g/m
(59 lb bond)
2
220 g/m
(59 lb bond)
2
Note: Not supported in
the multipurpose
feeder.
Vinyl
5
300 g/m
(92 lb liner)
2
260 g/m
2
(78 lb liner)
Note: Not supported in
the multipurpose
feeder.
1
Grain short is preferred for papers over 135 g/m2.
2
Includes envelopes fed from the multipurpose feeder only.
3
28 lb bond envelopes are limited to 25% cotton content.
4
Printing label applications on the printer requires a special label fuser cleaner. See Ordering supplies for more
information on obtaining a fuser cleaner.
5
Information on whether your vinyl label converter has passed Lexmark criteria is available at the Lexmark Web site
(www.lexmark.com); search for “converter list.” You can also check the Lexmark Automated Fax system (LEXFAXSM).
Supported print media
64
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Understanding paper and specialty media guidelines
Print media weights (continued)
Print media weight
Print media Type
Integrated forms Pressure-
Integrated tray and
optional
500-sheet drawer
140 to 175 g/m
2
Multipurpose feeder
and optional
250-sheet drawer Envelope feeder
140 to 175 g/m
2
sensitive area
(must enter the
printer first)
2
75 to 135 g/m
(20 to 36 lb bond)
(16 to 28 lb bond)
Note: 28 lb envelopes are limited to 25% cotton
content.
Envelopes
100% cotton content
maximum
Paper base (grain
long)
Sulfite, wood-free,
or up to 100%
cotton bonds
75 to 135 g/m
(20 to 36 lb bond)
Not recommended 60 to 105 g/m
weight—24 lb
1
Grain short is preferred for papers over 135 g/m2.
2
Includes envelopes fed from the multipurpose feeder only.
3
28 lb bond envelopes are limited to 25% cotton content.
4
Printing label applications on the printer requires a special label fuser cleaner. See Ordering supplies for more
2
2
2, 3
60 to 105 g/m
(16 to 28 lb bond)
2
information on obtaining a fuser cleaner.
5
Information on whether your vinyl label converter has passed Lexmark criteria is available at the Lexmark Web site
(www.lexmark.com); search for “converter list.” You can also check the Lexmark Automated Fax system (LEXFAXSM).
Media weights supported in optional output bins
3
Print media weight—optional output bins
Print media Type 5-bin mailbox Output expander
Paper
(grain long)
Card stock—
maximum (grain
long)
Card stock—
2
Xerographic or
business paper
60 to 90 g/m
(16 to 24 lb bond)
Index Bristol Not
60 to 176 g/m
(16 to 47 lb bond)
163 g/m
recommended
Tag 163 g/m
Cover 176 g/m
Index Bristol 199 g/m
2
2
(90 lb) 163 g/m2
2
(100 lb) 163 g/m
2
(65 lb) 176 g/m
2
(110 lb) 199 g/m
maximum (grain
short)
Tag 203 g/m
Cover 216 g/m
Transparencies Laser printer 138 to 146 g/m
2
(125 lb) 203 g/m
2
(80 lb) 216 g/m
2
(37 to 39 lb bond)
High-capacity
output stacker
60 to 176 g/m
2
(16 to 47 lb bond)
(90 lb)
2
(100 lb)
2
(65 lb)
2
(110 lb)
2
(125 lb)
2
(80 lb)
138 to 146 g/m
2
(37 to 39 lb bond)
Finisher
See separate
Finisher media
weight table.
Supported print media
65
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Understanding paper and specialty media guidelines
Media weights supported in optional output bins (continued)
Print media weight—optional output bins
Print media Type 5-bin mailbox Output expander
Labels—
Paper Not
maximum
Dual-web
paper
Polyester 220 g/m
Vinyl 300 g/m
Integrated forms Pressure
sensitive area
(must enter the
printer first)
Paper base
(grain long)
Envelopes Sulfite, wood-
free or up to
100% cotton
bond
recommended
Not
recommended
180 g/m
(48 lb bond)
180 g/m
(48 lb bond)
(59 lb bond)
(92 lb liner)
140 to 175 g/m
(up to 47 lb bond)
75 to 135 g/m
(20 to 36 lb bond)
60 to 105 g/m
(16 to 28 lb bond)
2
2
2
2
2
2
High-capacity
output stacker Finisher
180 g/m
(48 lb bond)
180 g/m
2
See separate
Finisher media
2
weight table.
(48 lb bond)
220 g/m
2
(59 lb bond)
300 g/m
2
(92 lb liner)
2
140 to 175 g/m
(up to 47 lb bond)
2
See separate
Finisher media
weight table.
75 to 135 g/m
2
(20 to 36 lb bond)
60 to 105 g/m
(16 to 28 lb bond)
2
Not
recommended
Media sizes supported in the finisher
Finisher output support
Size Standard
A4 210 x 297 mm
Dimensions
✓✓ ✓
(8.27 x 11.7 in.)
A5 148 x 210 mm
(5.83 x 8.27 in.)
JIS B5 182 x 257 mm
✓
(7.17 x 10.1 in.)
Letter 215.9 x 279.4 mm
✓✓ ✓
(8.5 x 11 in.)
Legal 215.9 x 355.6 mm
✓✓ ✓
(8.5 x 14 in.)
Executive 184.2 x 266.7 mm
✓
(7.25 x 10.5 in.)
Folio
2
216 x 330 mm
✓✓ ✓
(8.5 x 13 in.)
Statement
2
139.7 x 215.9 mm
(5.5 x 8.5 in.)
1
Paper passes to the finisher bin without being stapled or offset.
2
This size does not appear in the Paper Size menu until Tray Size Sensing is turned off. See Printing folio and
statement sizes for more information.
1
Offset Stapled
Supported print media
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Understanding paper and specialty media guidelines
Media sizes supported in the finisher (continued)
Finisher output support
Size Standard
7 ¾ Envelope 98.4 x 190.5 mm
Dimensions
(3.875 x 7.5 in.)
1
Offset Stapled
9 Envelope 98.4 x 225.4 mm
(3.875 x 8.9 in.)
10 Envelope 104.8 x 241.3 mm
(4.12 x 9.5 in.)
DL Envelope 110 x 220 mm
(4.33 x 8.66 in.)
C5 Envelope 162 x 229 mm
✓
(6.38 x 9.01 in.)
B5 Envelope 176 x 250 mm
✓
(6.93 x 9.84 in.)
Other Envelope 98.4 x 162 mm
to 176 x 250 mm
(3.87 x 6.38 in.
to 6.93 x 9.84 in.)
98.4 x 162 mm
✓
to 229 x 342 mm
(3.87 x 6.38 in.
to 9.01x 12.76 in.)
1
Paper passes to the finisher bin without being stapled or offset.
2
This size does not appear in the Paper Size menu until Tray Size Sensing is turned off. See Printing folio and
statement sizes for more information.
Media weights supported in the finisher
Finisher media weight
Print media Type
Paper Xerographic or
business paper
Card stock—
Index Bristol 163 g/m
maximum (grain
long)
Ta g 16 3 g / m
Standard
60 to 176 g/m
(16 to 47 lb bond)
(90 lb bond)
(100 lb bond)
Cover Not recommended
Card stock—
maximum (grain
short)
Index Bristol 199 g/m
(110 lb bond)
Ta g 20 3 g / m
(125 lb bond)
Cover 216 g/m
(80 lb bond)
*
Paper passes to the finisher bin without being stapled or jogged.
*
2
2
2
2
2
2
Offset Stapled
60 to 90 g/m
2
(16 to 24 lb bond)
60 to 90 g/m
(16 to 24 lb bond)
2
Not recommended Not recommended
Not recommended Not recommended
Supported print media
67
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Understanding paper and specialty media guidelines
Media weights supported in the finisher (continued)
Finisher media weight
Print media Type
Standard
Transparencies Laser printer 138 to 146 g/m
(37 to 39 lb bond)
Integrated forms Pressure sensitive
area
Paper base (grain
long)
Labels — upper
Paper 180 g/m
limit
140 to 175 g/m
(up to 47 lb bond)
75 to 135 g/m
(20 to 36 lb bond)
(48 lb bond)
Dual-web paper 180 g/m
(48 lb bond)
Polyester 220 g/m
(59 lb bond)
Vinyl 300 g/m
(92 lb bond)
Envelopes Sulfite, wood-free, or
up to 100% cotton
60 to 105 g/m
(16 to 28 lb bond)
bond
*
Paper passes to the finisher bin without being stapled or jogged.
*
2
2
2
2
2
2
2
2
Offset Stapled
138 to 146 g/m
2
Not recommended
37 to 39 lb bond)
Not recommended Not recommended
Not recommended Not recommended
Not recommended Not recommended
Supported print media
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Understanding paper and specialty media guidelines
Selecting print media
Selecting the appropriate print media for the printer helps you avoid printing problems. The following sections contain
guidelines for choosing the correct print media for the printer.
• Paper • Transparencies
• Envelopes • Labels
• Card stock
Paper
For the best print quality, use 75 g/m2 (20 lb) xerographic, grain long paper. Try a sample of any paper you are considering
using with the printer before buying large quantities.
When loading paper, note the recommended print side on the paper package, and load paper accordingly. See Loading
standard trays and optional trays, Loading the multipurpose feeder, or Loading the 2000-sheet drawer for detailed
tray-loading instructions.
Paper characteristics
The following paper characteristics affect print quality and reliability. We recommend that you follow these guidelines when
evaluating new paper stock.
For detailed information, see the Card Stock & Label Guide located on the Lexmark Web site at www.lexmark.com.
The laser printing process heats paper to high temperatures of 230°C (446°F). For Magnetic Ink Character Recognition
(MICR) applications and for non-MICR applications, use only paper able to withstand these temperatures without
discoloring, bleeding, or releasing hazardous emissions. Check with the manufacturer or vendor to determine whether the
paper you have chosen is acceptable for laser printers.
Weight
The printer can automatically feed paper weights from 60 to 176 g/m2 (16 to 47 lb bond) grain long in the integrated and
optional 500-sheet trays and paper weights from 60 to 135 g/m
and optional 250-sheet trays. Paper lighter than 60 g/m2 (16 lb) might not be stiff enough to feed properly, causing jams. For
best performance, use 75 g/m2 (20 lb bond) grain long paper. When using paper narrower than 182 x 257 mm (7.2 x 10.1
in.), make sure the weight is greater than or equal to 90 g/m
2
(16 to 36 lb bond) grain long in the multipurpose feeder
2
(24 lb bond).
Unacceptable paper
The following papers are not recommended for use with the printer:
• Some chemically treated papers used to make copies without carbon paper, also known as carbonless papers,
carbonless copy paper (CCP), or no carbon required (NCR) paper (see the Card Stock & Label Guide located on
the Lexmark Web site at www.lexmark.com for supported chemically treated papers)
• Preprinted papers with chemicals that may contaminate the printer
• Preprinted papers that can be affected by the temperature in the printer fuser
• Preprinted papers that require a registration (the precise print location on the page) greater than ±0.09 in., such as
optical character recognition (OCR) forms
In some cases, you can adjust registration with your software application to successfully print on these forms.
• Coated papers (erasable bond), synthetic papers, thermal papers
• Rough-edged, rough or heavily textured surface papers or curled papers
• Recycled papers containing more than 25% post-consumer waste that do not meet DIN 19 309
• Recycled paper having a weight less than 60 g/m
Selecting print media
2
(16 lb)
69
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Understanding paper and specialty media guidelines
• Multiple-part forms or documents
Transparencies
You can feed transparencies from the standard tray (250-sheet tray for the T640 or 500-sheet tray for the T642 and T644),
optional 250- or 500-sheet trays, or the multipurpose feeder. Try a sample of any transparencies you are considering using
with the printer before buying large quantities.
When printing on transparencies:
• Be sure to set the Paper Type to Transparency from the printer driver to avoid damaging the printer.
• In Macintosh, be sure to set the Paper Type to Transparency in the Print dialog on the Imaging choice in the
Copies & Pages pop-up menu.
• Use transparencies designed specifically for laser printers. Transparencies must be able to withstand
temperatures of 230°C (446°F) without melting, discoloring, offsetting, or releasing hazardous emissions.
• To prevent print quality problems, avoid getting fingerprints on the transparencies.
• Before loading transparencies, fan the stack to prevent sheets from sticking together.
Selecting transparencies
The printer can print directly on transparencies designed for use in laser printers. Print quality and durability depend on the
transparency used. Always print samples on the transparencies you are considering before buying large quantities.
The Paper Type setting should be set to Transparency to help prevent jams. Check with the manufacturer or vendor to
determine whether your transparencies are compatible with laser printers that heat transparencies to 230°C (446°F). Use
only transparencies that are able to withstand these temperatures without melting, discoloring, offsetting, or releasing
hazardous emissions. For detailed information, see the Card Stock & Label Guide, which is available on the Lexmark Web
site at www.lexmark.com.
Transparencies can be fed automatically from the multipurpose feeder and all standard and optional trays, except the 2000sheet drawer. See Identifying and linking output bins for information about transparency compatibility with optional
output bins.
Be careful when you handle transparencies. Fingerprints on the surface of the transparency cause poor print quality.
Envelopes
You can load up to 10 envelopes in the multipurpose feeder and 85 envelopes in the envelope feeder. Try a sample of any
envelopes you are considering using with the printer before buying large quantities. See Loading the multipurpose feeder
and Loading the envelope feeder for instructions on loading envelopes.
When printing on envelopes:
• To achieve the best possible print quality, use only high-quality envelopes that are designed for use in laser
printers.
• Set the Paper Size/Type in the Paper menu to MP Feeder, Manual Env, or Env Feeder depending on the source
you are using. Set the paper type to Envelope, and select the correct envelope size from the operator panel, the
printer driver, the Local Printer Setup Utility, or from MarkVision™.
• For best performance, use envelopes made from 75 g/m
bond) weight for the multipurpose feeder or 105 g/m
cotton content is 25% or less. Envelopes with 100% cotton content must not exceed 90 g/m
• Use only new, undamaged envelopes.
• For best performance and to minimize jams, do not use envelopes that:
– Have excessive curl or twist.
– Are stuck together or damaged in any way.
– Contain windows, holes, perforations, cutouts or embossing.
– Use metal clasps, string ties, or metal folding bars.
– Have an interlocking design.
Selecting print media
2
(20 lb bond) paper. You can use up to 105 g/m2 (28 lb
2
(28 lb bond) weight for the envelope feeder as long as the
2
(24 lb bond) weight.
70
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Understanding paper and specialty media guidelines
– Have postage stamps attached.
– Have any exposed adhesive when the flap is in the sealed or closed position.
– Have nicked edges or bent corners.
– Have rough, cockle, or laid finishes.
• Use envelopes that can withstand temperatures of 230°C (446°F) without sealing, excessive curling, wrinkling, or
releasing hazardous emissions. If you have any doubts about the envelopes you are considering using, check with
the envelope supplier.
• Load only one size of envelope at a time in the envelope feeder.
• A combination of high humidity (over 60%) and the high printing temperatures may seal the envelopes.
Labels
The printer can print on many labels designed for use with laser printers. These labels are supplied in letter size, A4 size,
and legal size sheets. Label adhesives, face sheet (printable stock), and topcoats must be able to withstand temperatures
of 230°C (446°F) and pressure of 25 pounds per square inch (psi).
Try a sample of any labels you are considering using with the printer before purchasing a large quantity.
For detailed information on label printing, characteristics, and design, see the Card Stock & Label Guide available on the
Lexmark Web site at www.lexmark.com/publications.
Note: Labels are one of the most difficult print media for laser printers. All printer models require a special
fuser cleaner for label applications to optimize feed reliability. See Ordering supplies for information
on obtaining a label fuser cleaner.
After printing approximately 10,000 pages of labels (or each time you replace the print cartridge), complete the following
steps to maintain printer feeding reliability:
1 Print five sheets of paper.
2 Wait approximately five seconds.
3 Print five more sheets of paper.
When printing on labels:
• Set the Paper Size/Type menu item to Labels in the Paper menu. You can set the Paper Size/Type from the printer
operator panel, the printer driver, the Local Printer Setup Utility, or from MarkVision.
• Feed vinyl labels from the standard 250- or 500-sheet trays or the optional 250- or 500-sheet drawers. For vinyl
labels, set the Paper Type to Labels, the Labels Texture to Smooth, and the Label Weight to Heavy or set the
Paper Type to vinyl labels and the texture and weight to normal.
• Do not load labels with paper or transparencies in the same source; mixing print media can cause feeding
problems and print quality problems.
• Do not use label sheets with a slick backing material.
• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets
also contaminate the printer and your cartridge with adhesive, and could void the printer and cartridge warranties.
• Use labels that can withstand temperatures of 230°C (446°F) without sealing, excessive curling, wrinkling, or
releasing hazardous emissions.
• Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die-cuts of the label.
• Do not use label sheets that have adhesive to the edge of the sheet. We recommend zone coating of the adhesive
at least 1 mm (0.04 in.) away from edges. Adhesive material contaminates the printer and could void the warranty.
• If zone coating of the adhesive is not possible, a 1.6 mm (0.1 in.) strip should be removed on the leading and
driver edge, and a non-oozing adhesive should be used.
• Remove a 1.6 mm (0.1 in.) strip from the leading edge to prevent labels from peeling inside the printer.
• Portrait orientation is preferred, especially when printing bar codes.
Selecting print media
71
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Understanding paper and specialty media guidelines
• Do not use labels that have exposed adhesive.
Card stock
Card stock is single ply, and has a large array of properties, such as the moisture content, thickness, and texture, that can
significantly affect print quality. See Supported print media for information on the preferred weight and for the grain
direction of print media.
Try a sample of any card stock you are considering using with the printer before purchasing a large quantity.
After printing approximately 10,000 pages of card stock (or each time you replace the print cartridge), complete the
following steps to maintain printer feeding reliability:
1 Print five sheets of paper.
2 Wait approximately five seconds.
3 Print five more sheets of paper.
When printing on card stock:
• Set the Paper Type menu item in the Paper menu to Card Stock from the operator panel, from the printer driver, in
the Local Printer Setup Utility, or from MarkVision.
• Be aware that preprinting, perforation, and creasing can significantly affect the print quality and cause print media
handling or jamming problems.
• Avoid using card stock that may release hazardous emissions when heated.
• Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting
introduces semi-liquid and volatile components into the printer.
• We recommend the use of grain short card stock.
Storing print media
Use the following guidelines to avoid paper feeding problems and uneven print quality.
• Store paper in an environment where the temperature is approximately 21°C (70°F) and the relative humidity is
40%.
• Store cartons of paper on a pallet or shelf rather than directly on the floor.
• If you store individual packages of paper out of the original carton, make sure they rest on a flat surface so the
edges do not buckle or curl.
• Do not place anything on top of paper packages.
• Store paper in its original wrapper until you load it into the printer.
Storing print media
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Understanding paper and specialty media guidelines
Avoiding jams
Use appropriate print media (paper, transparencies, labels, and card stock) to help ensure trouble-free printing. See
Supported print media for more information.
Note: Try a limited sample of any print media you are considering using with the printer before purchasing
large quantities.
By selecting the appropriate print media and loading it properly, you can avoid most jams. See Loading standard trays
and optional trays, Loading the multipurpose feeder, or Loading the 2000-sheet drawer for detailed tray-loading
instructions.
The following hints can help you avoid jams:
• Use only recommended print media.
• Do not overload the print media sources. Make sure the stack height does not exceed the maximum height
indicated by the stack line on the labels in the sources.
• Do not load wrinkled, creased, damp, or curled print media.
• Flex, fan, and straighten print media before you load it. If jams do occur with print media, try feeding one sheet at
a time through the multipurpose feeder.
• Do not use print media that you have cut or trimmed yourself.
• Do not mix print media sizes, weights, or types in the same print media source.
• Make sure the recommended print side is loaded in the source according to your simplex or duplex needs.
• Keep print media stored in an acceptable environment. See Storing print media.
• Do not remove trays during a print job.
• Push all trays in firmly after loading them.
• Make sure the guides in the trays are properly positioned for the size of print media you have loaded. Make sure
the guides are not placed too tightly against the stack of print media.
• If a jam occurs, clear the entire media path. See Clearing jams for more information.
Note: If you have a recurring paper jam, see Paper frequently jams. for more information.
Avoiding jams
73
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7
Maintaining the printer
Periodically, you need to complete certain tasks to maintain optimum print quality. These tasks are covered in this chapter.
If several people are using the printer, you may want to designate a key operator to do the setup and maintenance of the
printer. Refer printing problems and maintenance tasks to this key operator.
In the U.S., contact Lexmark at 1-800-539-6275 for information about Lexmark Authorized Supplies Dealers in your area. In
other countries or regions, visit the Lexmark Web site at www.lexmark.com, or contact the place where you bought the
printer.
Storing supplies
Choose a cool, clean storage area for the printer supplies. Store supplies right side up in their original packaging until you
are ready to use them.
Do not expose supplies to:
• Direct sunlight
• Temperatures above 35°C (95°F)
• High humidity (above 80%)
• Salty air
• Corrosive gases
• Heavy dust
Maintaining the printer
74
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Maintaining the printer
Determining the status of supplies
The printer operator panel alerts you once a supply item or maintenance is required. You can also view the status of
supplies in the printer on the operator panel unless the printer is printing or in a busy state. The header or gray area at the
top of the display will indicate the printer is Ready and lets you know if any trays are low. Selecting Status / Supplies on
the display will open the Status / Supplies screen where you can view the status of the various trays and open the View
Supplies screen to view the current status of your print cartridge.
Ready. Tray 1 Low, Tray 2 Low…
Status / Supplies
Held jobs
Status / Supplies
View supplies
Ready
Tray 1 Low
View Supplies
Toner Low
Staples OK
Conserving supplies
Several settings in your application software or on the display let you conserve toner and paper. For more information on
changing these settings, see the Menus and Messages Guide on the publications CD.
Supply Menu selection item What the setting does
Toner Toner Darkness in the
Settings
Print media Multipage Print in the
Settings
Duplex in the Settings
Finishing Menu
Æ Quality Menu
Æ Finishing Menu
Æ
Lets you adjust the level of toner released on a sheet of print media. The
values range from 1 (lightest setting) to 10 (darkest setting).
Note: When toner is low, firmly shake the cartridge to redistribute any
remaining toner. See Ordering a print cartridge for more information.
Causes the printer to print two or more page images on one side of a
sheet. Values for Multipage Print are 2 Up, 3 Up, 4 Up, 6 Up, 9 Up, 12
Up, and 16 Up. Combined with the duplex setting, Multipage Print lets
you print up to 32 pages on one sheet of paper (16 images on the front
and 16 on the back).
Duplex printing is available when you install an optional duplex unit. It
lets you print on both sides of a sheet of paper.
Use your software application
or printer driver to send a
Verify Print job.
Determining the status of supplies
Lets you examine the first copy of a multiple-copy job to be sure it is
satisfactory before you print the other copies. If the job is unsatisfactory,
you can cancel the job.
See Printing and deleting held jobs for more information about a
Verify Print job.
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Maintaining the printer
Ordering supplies
To order supplies in the U.S., contact Lexmark at 1-800-539-6275 for information about Lexmark Authorized Supplies
Dealers in your area. In other countries or regions, visit the Lexmark Web site at www.lexmark.com, or contact the place
where you bought the printer.
Ordering a print cartridge
When the 88 Toner is message appears or when you experience faded print, remove the toner cartridge. Firmly shake it
side-to-side and front-to-back several times to redistribute the toner, then reinsert it and continue printing. Repeat this
procedure multiple times until the print remains faded. When the print remains faded replace the print cartridge.
Have a new cartridge available when the current one no longer prints satisfactorily.
The recommended print cartridges specifically designed for the printer are:
Part number Description Average cartridge yield
For the Americas
64015SA Return Program Print Cartridge 6,000 standard pages X X X
64015HA High Yield
64415XA Extra High Yield
64004HA High Yield Return Program Print Cartridge
64404XA Extra High Yield Return Program Print
Other available print cartridges
64035SA Print Cartridge 6,000 standard pages X X X
64035HA High Yield Print Cartridge 21,000 standard pages X X X
64435XA Extra High Yield Print Cartridge 32,000 standard pages X
For Europe, the Middle East and Africa
64016SE Return Program Print Cartridge 6,000 standard pages X X X
1
Declared yield value in accordance with ISO/IEC 19752.
2
Designed for use only in the Americas.
3
Designed for use only in Europe, Middle East, and Africa.
4
Designed for use only in Asia Pacific Region, Australia, and New Zealand.
2
21,000 standard pages X X X
Return Program Print Cartridge
32,000 standard pages X
Return Program Print Cartridge
21,000 standard pages X X X
for Label Applications
32,000 standard pages X
Cartridge for Label Applications
3
1
T640 T642 T644
Ordering supplies
76
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Maintaining the printer
Part number Description Average cartridge yield
64016HE High Yield
21,000 standard pages X X X
1
T640 T642 T644
Return Program Print Cartridge
64416XE Extra High Yield
32,000 standard pages X
Return Program Print Cartridge
64004HE High Yield Return Program Print Cartridge
21,000 standard pages X X X
for Label Applications
Other available print cartridges
64036SE Print Cartridge 6,000 standard pages X X X
64036HE High Yield Print Cartridge 21,000 standard pages X X X
64436XE Extra High Yield Print Cartridge 32,000 standard pages X
For the Asia Pacific Region
4
64017SR Return Program Print Cartridge 6,000 standard pages X X X
64017HR High Yield
21,000 standard pages X X X
Return Program Print Cartridge
64417XR Extra High Yield
32,000 standard pages X
Return Program Print Cartridge
64004HR High Yield Return Program Print Cartridge
21,000 standard pages X X X
for Label Applications
64404XR Extra High Yield Return Program Print
32,000 standard pages X
Cartridge for Label Applications
Other available print cartridges
64037SR Print Cartridge 6,000 standard pages X X X
64037HR High Yield Print Cartridge 21,000 standard pages X X X
64437XR Extra High Yield Print Cartridge 32,000 standard pages X
1
Declared yield value in accordance with ISO/IEC 19752.
2
Designed for use only in the Americas.
3
Designed for use only in Europe, Middle East, and Africa.
4
Designed for use only in Asia Pacific Region, Australia, and New Zealand.
You can use the packing material from the new cartridge to ship the old cartridge back to Lexmark for recycling. See
Recycling Lexmark products for more information.
Ordering a maintenance kit
80 Scheduled maintenance advised appears on the display after 300,000 pages have printed to let you know it is time
to replace printer maintenance items. Order a maintenance kit when 80 Scheduled maintenance advised first appears
on the display. The maintenance kit contains all the items necessary to replace the pick rollers, the charge roll, transfer
roller, and the fuser.
Note: Using certain types of media may require more frequent replacement of the maintenance kit. Although
the charge roll, transfer roller, and pick rollers are contained within the maintenance kit, they should
also be individually ordered and replaced as necessary.
Ordering supplies
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Maintaining the printer
See the following table for the maintenance kit part number for your specific printer.
Maintenance kit for Part numbers
T640, T642, and T644 40X0102 (100 V)
Replacement of the fuser must be performed by an authorized service technician.
For finisher maintenance information, see the StapleSmart™ Reference that came with your finisher.
40X0100 (110 V)
40X0101 (220 V)
Ordering charge rolls
We recommend ordering new charge rolls when toner fog or background shading appears on printed pages. Order
Lexmark part number 40X0127.
Ordering a transfer roller
Order Lexmark part number 40X0130.
Ordering pick rollers
Order Lexmark part number 40X0070.Order new pick rolls when the paper fails to properly feed from the tray.
When ordering pick rollers, you need one set per input tray excluding the multipurpose feeder.
Ordering a label fuser cleaner
A special label fuser cleaner should be used for label applications to optimize feeding reliability. To order this item, visit our
Web site at www.lexmark.com, or contact your Lexmark representative.
Label fuser cleaners are not recommended for duplex printing.
Ordering staple cartridges
Staple cartridges hold 3,000 staples. Use part number 11K3188 to order a pack of three staple cartridges. For information
on clearing a staple jam, see
When Staples Low or Staples Empty appears on the operator panel display, insert a new staple cartridge in the finisher.
See the illustrations inside the stapler access door for more information.
If Staple Alarm is set to Single or Continuous, the alarm is sounded, the printer stops printing, and the Load
staples message appears. Install a new staple cartridge, or press to clear the message and continue
printing.
Recycling Lexmark products
To return Lexmark products to Lexmark for recycling:
1 Visit our Web site:
www.lexmark.com/recycle
Recycling Lexmark products
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Maintaining the printer
2 Follow the instructions on the computer screen.
Moving the printer
Follow these guidelines to move the printer within the office or to prepare the printer for shipment.
CAUTION: Follow these guidelines to avoid injuring yourself or damaging the printer.
• Always use at least two people to lift the printer.
• Always turn off the printer using the power switch.
• Disconnect all cords and cables from the printer before attempting to move the printer.
• Failure to repackage the printer properly for shipment can result in damage to the printer not covered by the printer
warranty.
• Damage to the printer caused by improper moving is not covered by the printer warranty.
Moving the printer within the office
The printer can be safely moved from one location within an office to another following these precautions:
• The printer must remain in an upright position.
• Any cart used to move the printer should have a surface able to support the full footprint of the printer.
• Severe jarring movements may cause damage to the printer and must be avoided.
Preparing the printer for shipment
To transport the printer by vehicle or by commercial carrier, the printer must be repackaged for shipment using the proper
packaging. The printer package must be securely fastened to its pallet. Do not use a shipping or transport method that
requires the printer to be shipped without a pallet. The printer must stay upright throughout the shipment. If you do not have
all the original packaging, contact your local service representative to order the repackaging kit. Additional instructions for
repackaging the printer are provided in the repackaging kit.
Moving the printer
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8
Clearing jams
By carefully selecting print media and loading it properly, you should be able to avoid most paper jams. For more
information on avoiding paper jams, see Avoiding jams. If jams do occur, follow the steps outlined in this section.
To resolve the paper jam messages, you must clear the entire paper path and then press to clear the message and
resume printing. The printer prints a new copy of the page that jammed if Jam Recovery is set to On or Auto; however, the
Auto setting does not guarantee the page will print.
Identifying jams
If the printer jams, the appropriate jam message will be displayed on the printer operator panel. If you select Show areas
on the operator panel, you can view one or more images to help you clear the jam.
23<x> Paper jam,
3 pages jammed
Continue
Show duplex
Show rear door
Show areas
Show areas
1. Open
manual feed
door.
See the diagram on page 81 for an overview of the paper path and areas where jams may occur. The path varies
depending on the paper source and output bins.
Clearing jams
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Clearing jams
Access doors and trays
The following illustration shows the path that print media travels through the printer. The path varies depending on the input
source (trays, multipurpose feeder, envelope feeder) and output bins (finisher, stacker, expander, mailbox) you are using.
The numbers in following illustration indicate the numbers that can appear on the operator panel and designate the general
area of a paper jam.
27x Paper Jam
28x Paper Jam
27x Paper
202 Paper
Jam
23x Paper
Jam
200 Paper Jam
201 Paper Jam
Jam
28x Paper
Jam
202 Paper
Jam
23x Paper
Jam
201 Paper
Jam
200 Paper
Jam
Doors and trays
260 Paper Jam
250 Paper Jam
23x Paper Jam
24x Paper Jam
260 Paper
Jam
250 Paper
Jam
23x Paper
Jam
24x Paper
Jam
Path and locations
Access doors and trays
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Clearing jams
Understanding jam messages
The following table lists the jam messages that can occur and the action necessary to clear the message. The jam
message indicates the area where the jam occurred. However, it is best to clear the entire paper path to ensure you have
cleared all possible jams.
Message What to do*
200 and 201 Paper Jam Remove
Cartridge
202 Paper Jam Open Rear Door Open the rear door on the printer, and remove the jam.
23x Paper Jam Check Duplex Remove the duplex tray from the duplex unit, raise duplex deflector, and
24x Paper Jam Check Tray <x> Open each tray, and remove any jammed media.
Open the top front cover, remove the print cartridge, and remove the jam.
remove the jam. Open rear duplex door, and remove the jam.
250 Paper Jam Check MP Feeder Remove all media from the multipurpose feeder, flex and stack the media,
260 Paper Jam Check Env Feeder Lift the envelope weight, remove all envelopes, flex and stack the envelopes,
27x Paper Jam Check Bin x Open the output bin rear doors and then remove the jam.
28x Paper Jam Check Finisher Open the finisher top cover and then remove the jam. Open the finisher rear
28x Staple Jam Open the stapler door, remove the staple holder, remove the staple sheet,
* After clearing the jam, press to resume printing.
reload the multipurpose feeder, and adjust the guide.
reload the envelope feeder, and adjust the guide.
door, then remove the jam.
clear the jam, reinsert the staples and staple holder, and then close the
stapler door.
Clearing printer jams
Although there are several places a jam can occur, clearing the paper path is fairly easy depending on the jam message or
messages displayed on the operator panel.
Paper jams can occur in three areas: the front of the printer, inside the printer, and at the rear of the printer. Jams in the
front of the printer occur in the input options or the duplex tray. Jams inside the printer occur in two locations and require the
removal of the print cartridge. Jams can also occur at the rear of the printer or in one of the output options.
Note: The following clearing jam instructions may seem out of numerical sequence. However, they have
been grouped to help you quickly clear the print path. To go to a specific jam, see Understanding
jam messages.
Understanding jam messages
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Clearing jams
250 Paper Jam Check MP Feeder
1 Remove the paper from the multipurpose feeder.
2 Flex, fan, and restack the media, and place it into the multipurpose feeder.
3 Load the print media.
4 Slide the side guide toward the inside of the tray until it lightly rests against the edge of the media.
5 Press .
260 Paper Jam Check Env Feeder
The envelope feeder feeds envelopes from the bottom of the stack; the bottom envelope will be the one that is jammed.
1 Lift the envelope weight.
2 Remove all envelopes.
If the jammed envelope has entered the printer and cannot be pulled out, remove the envelope feeder.
a Lift the envelope feeder up out of the printer, and then set it aside.
b Remove the envelope from the printer.
Note: If you cannot remove the envelope, the print cartridge will have to be removed. See 200 and 201
Paper Jam Remove Cartridge for more information.
c Reinstall the envelope feeder. Make sure it snaps into place.
Clearing printer jams
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3 Flex and stack the envelopes.
1
4 Load the envelope feeder.
5 Adjust the guide.
6 Lower the envelope weight.
7 Press .
Clearing jams
2
1
2
Clearing printer jams
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Clearing jams
23x and 24x jams
Paper jams in these areas can occur on the incline surface of a tray or across more than one tray. To clear these areas:
1 Open the printer paper tray, and remove any jammed media.
2 Open the duplex tray.
To remove the media, pull up.
Clearing printer jams
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Clearing jams
3 Open any optional trays beginning at the top, and remove any jammed media.
Pull the print media either up or down. If it does not pull easily one way, try the other way.
4 If you have an optional 2000-sheet feeder, open the front door, press the elevator button to lower the tray, remove
the jam, and make sure the stack of print media is neat and aligned.
5 Press .
Elevator button
Clearing printer jams
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Clearing jams
200 and 201 Paper Jam Remove Cartridge
1 Push the release latch, and lower the multipurpose feeder.
2 Push the release latch, and open the top front cover.
CAUTION: The inside of the printer may be hot. Allow the printer to cool before touching any internal
components.
3 Lift and pull the print cartridge out of the printer.
Warning: Do not touch the photoconductor drum on the underside of the cartridge. Use the cartridge handle
whenever you are holding the cartridge.
4 Place the print cartridge aside.
Note: Do not leave the cartridge exposed to light for extended periods.
Note: The print media may be covered with unfused toner, which can stain garments and skin.
Clearing printer jams
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Clearing jams
5 Pull the print media up and toward you.
CAUTION: Do not use any pointed objects to remove the paper. This could cause personal injury or damage to
the printer.
Warning: If the print media does not move immediately when you pull, stop pulling. You need to access the print
media from the printer rear door.
6 Align and reinstall the toner cartridge.
7 Close the top front cover.
8 Close the multipurpose feeder.
9 Press .
Clearing printer jams
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Clearing jams
202 Paper Jam Open Rear Door
1 If the paper is exiting the printer, pull the media straight out, and press . Otherwise, continue with step 2.
2 Open the printer rear door.
CAUTION: The inside of the printer may be hot. Allow the printer to cool before touching any internal
components.
CAUTION: Do not use any pointed objects to remove the paper. This could cause personal injury or damage to
the printer.
3 Remove the jammed media.
4 Close the rear door.
5 Press .
Clearing printer jams
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23x Paper Jam Open Duplex Rear Door
1 Open the duplex rear door.
2 Remove the jammed media.
Depending on the media location, pull the media either up or down.
Clearing jams
Clearing printer jams
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Clearing jams
3 Close the duplex rear door. Make sure it snaps into place.
4 Press .
270 and 280 Paper jams
Paper jams in this group have been divided into 27x and 28x groups. If you have an output expander, high-capacity output
stacker, or the 5-bin mailbox, see 27x Paper Jam Check Bin x. If you have a finisher, see 28x Paper Jam Check Finisher.
27x Paper Jam Check Bin x
To clear a jam in the output expander, high-capacity output stacker, or the 5-bin mailbox:
1 If the paper is exiting into the bin or finisher, pull the media straight out, and press . Otherwise, continue with
step 2.
2 Push the output bin rear door latches in toward the center. The rear doors will open and drop down.
Note: If you only have one output option, you may only have one rear door.
Clearing printer jams
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Clearing jams
3 Remove the jammed media.
4 Close the output bin rear doors, and make sure all doors are secure.
5 Press .
28x Paper Jam Check Finisher
To clear a jam in the finisher:
1 Push the finisher rear door latches in toward the center. The rear door will open and drop down.
2 Remove the jammed media.
3 Close the rear door, and make sure the door is secure.
Clearing printer jams
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Clearing jams
4 Lift the front edge of the finisher output bin cover until it locks into position.
5 Remove the stack of print media.
6 Close the finisher output bin cover.
7 Press .
Clearing staple jams
A 28x Stapler Jam message indicates staples are jammed in the stapler. This requires removing the staple cartridge
holder from the printer.
1 Lift the front edge of the finisher output bin cover until it locks into position.
2 Remove the print media.
Clearing staple jams
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Clearing jams
3 Press the latch to open the stapler access door.
4 Firmly pull the colored tab to remove the staple cartridge holder from the stapler.
5 Use the metal tab to lift the staple guard, and then pull out the sheet of staples.
Discard the entire sheet.
6 Remove any loose staples from the staple guard.
7 Look through the clear covering on the bottom of the cartridge holder to make sure no staples are jammed in the
entry throat.
8 Press down on the staple guard until it snaps securely into place.
Clearing staple jams
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Clearing jams
9 Push the cartridge holder firmly into the stapler until the cartridge holder clicks into place.
10 Close the stapler access door.
11 Close the finisher output bin cover.
Clearing staple jams
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9
Administrative support
Adjusting operator panel brightness and contrast
If you are having trouble reading your operator panel display, the LCD contrast and brightness can be adjusted through the
utilities menu.
The LCD Brightness and LCD Contrast settings are adjusted separately. To change the LCD Brightness or LCD Contrast
settings:
1 Make sure the printer is on.
2 Press on the operator panel.
3 Press until the appears next to Settings, and then press .
4 Press until the appears next to Utilities Menu, and then press .
5 Press until the appears next to the LCD setting you want to change, and then press .
6 Press to increase the brightness or contrast, or press to decrease the brightness or contrast.
7 When the adjustment is complete, press .
This saves this setting as the new user default, and the printer returns to Ready.
Disabling operator panel menus
Since many people could be using the printer, an administrator may choose to lock the operator panel menus to keep
others from changing menu settings from the operator panel.
To disable the operator panel menus so that changes cannot be made to the printer default settings:
1 Turn the printer off.
Note: Disabling the operator panel menus does not prevent access to Print and Hold functionality.
2 Press and hold and while turning the printer on.
3 Release the buttons when you see a clock.
CONFIG MENU appears on the first line of the display.
4 Press until the appears next to Panel Menus, and then press .
5 Press until the appears next to Disable, and then press .
The following messages appear briefly: Submitting selection and Disabling Menus.
The operator panel returns to Panel Menus.
6 Press until the appears next to Exit Config Menus, and then press .
Activating Menu Changes appears. The menus are disabled, and the printer returns to Ready.
Administrative support
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Administrative support
Enabling operator panel menus
1 Turn the printer off.
2 Press and hold and while turning the printer on.
3 Release the buttons when you see a clock.
CONFIG MENU appears on the first line of the display.
4 Press until the appears next to Panel Menus, and then press .
5 Press until the appears next to Enable, and then press .
The following messages appear briefly in succession: Submitting selection and Enabling Menus.
The operator panel returns to Panel Menus.
6 Press until the appears next to Exit Config Menus., and then press .
Activating Menu Changes appears. The menus are enabled, and the printer returns to Ready.
Restoring factory default settings
When you first enter the printer menus from the operator panel, you may notice an asterisk (*) to the left of a value in the
menus. This asterisk indicates the factory default setting. These settings are the original printer settings. (Factory defaults
may vary for different regions.)
When you select a new setting from the operator panel, Submitting Selection appears. When the Submitting Selection
message disappears, an asterisk appears next to the setting to identify it as the current user default setting. These settings
are active until new ones are stored or the factory defaults are restored.
To restore the original printer factory default settings:
Warning: All downloaded resources (fonts, macros, and symbol sets) in printer memory (RAM) will be deleted.
(Resources residing in flash memory or on the optional hard disk remain unaffected.)
1 Make sure the printer is on and Ready appears on the display.
2 Press on the operator panel.
3 Press until the appears next to Settings, and then press .
4 Press until the appears next to Setup Menu, and then press .
5 Press until the appears next to Factory Defaults, and then press .
6 Press until the appears next to Restore Now, and then press .
The message Restoring Factory Defaults appears, followed by the Ready message.
When you select Restore:
• No other button actions are available on the operator panel while Restoring Factory Defaults appears.
• All menu settings return to the factory default values, except:
– The operator panel Display Language setting in the Setup menu.
– All settings in the Parallel menu, Serial menu, Network menu, and USB menu.
Enabling operator panel menus
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Administrative support
Adjusting Power Saver
To adjust the Power Saver setting:
1 Make sure the printer is on and Ready appears on the display.
2 Press on the operator panel.
3 Press until the appears next to Settings, and then press .
4 Press until the appears next to Setup Menu, and then press .
5 Press until the appears next to Power Saver, and then press .
6 Using the numeric pad or the right and left arrows on the operator panel, enter the number of minutes for the
printer to wait before entering Power Saver.
The settings available range from 1–240 minutes. If you want to turn Power Saver off, see Disabling Power
Saver.
7 Press .
Submitting Selection appears.
Note: You can also adjust the Power Saver setting by issuing a Printer Job Language (PJL) command. For
more information, see the Technical Reference available on our Lexmark Web site at
www.lexmark.com.
Disabling Power Saver
Disabling Power Saver is two step process. First, you must turn the variable on, then select the variable. To disable Power
Saver:
1 Turn the printer off.
2 Press and hold and while turning the printer on.
3 Release the buttons when you see a clock.
CONFIG MENU appears on the first line of the display.
4 Press until the appears next to Energy Conserve, and then press .
5 Press until the appears next to Off.
Submitting Selection appears.
The operator panel returns to Energy Conserve.
6 Press until the appears next to Exit Config Menus, and then press .
Resetting the Printer appears briefly followed by a clock. The operator panel then returns to Ready.
7 Make sure Ready appears.
8 Press on the operator panel.
9 Press until the appears next to Settings, and then press .
10 Press until the appears next to Setup Menu, and then press .
11 Press until the appears next to Power Saver, and then press .
12 Use either the numeric keypad or the up and down arrows to enter 0 (zero). After Disabled appears, press .
Submitting Selection appears. Power Saver is now disabled.
Adjusting Power Saver
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Administrative support
Encrypting the disk
Warning: All resources on the hard disk will be deleted. (Resources residing in flash memory or in RAM remain
unaffected.)
Note: This setting is only available when a hard disk is installed.
1 Turn the printer off.
2 Press and hold and while turning the printer on.
3 Release the buttons when you see a clock.
CONFIG MENU appears on the first line of the display.
4 Press until the appears next to Disk Encryption, and then press .
5 Press until the appears next to Enable, and then press .
6 Contents will be lost. Continue? appears. Press until the appears next to Yes, and then press
.
The Encrypting Disk progress bar appears.
7 When disk encryption has finished, press .
8 Press until the appears next to Exit Config Menus, and then press .
To disable disk encryption:
1 Turn the printer off.
2 Press and hold and while turning the printer on.
3 Release the buttons when you see a clock.
CONFIG MENU appears on the first line of the display.
4 Press until the appears next to Disk Encryption, and then press .
5 Press until the appears next to Disable, and then press .
6 Contents will be lost. Continue? appears. Press until the appears next to Yes.
7 Press . The Encrypting Disk progress bar appears.
8 When disk encryption has finished, click the back arrow.
9 Press until the appears next to Exit Config Menu, and then press .
Setting security using the Embedded Web Server (EWS)
You can enhance the security of network communications and device configuration by using the advanced security options.
These features are available through the Web page of the device.
Setting the system password
Setting the system password protects configuration of the Embedded Web Server. A system password is also required for
Secure mode and confidential communication with MVP.
To set the system password:
1 Open your Web browser. In the address line, enter the IP address of the printer you want to configure using the
format: http: //ip_address/.
2 Click Configuration.
Encrypting the disk
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Administrative support
3 Under Other Settings, click Security.
4 Click Create Password if one has not been set previously. If a password has been set before, click Change or
Remove Password.
Using the secure Embedded Web Server
The SSL (Secure Sockets Layer) allows for secure connections to the Web server within the print device. You can connect
to the Embedded Web Server more securely by connecting to the SSL port instead of the default HTTP port. The SSL port
connection will encrypt all Web server network communications between the PC and the printer. To connect to the SSL
port:
Open your Web browser. In the address line, enter the IP address of the printer you want to configure using the format:
https: //ip_address/.
Supporting SNMPv3 (Simple Network Management Protocol version 3)
SNMPv3 protocol allows for encrypted and authenticated network communications. It also lets the administrator select a
desired level of security. Prior to use, at least one user name and password must be established from the settings page. To
configure for SNMPv3 through the Embedded Web Server of the printer:
1 Open your Web browser. In the address line, enter the IP address of the printer you want to configure using the
format: http://ip_address/.
2 Click Configuration.
3 Under Other Settings, click Network/Ports.
4 Click SNMP.
SNMPv3 authentication and encryption has three levels of support:
• No authentication and no encryption
• Authentication with no encryption
• Authentication and encryption
Note: Only the selected level and later may be used to communicate.
Supporting IPSec (Internet Protocol Security)
IP Security protocol provides authentication and encryption of communications at the network layer allowing all application
and network communications over the IP protocol to be secure. IPSec can be set up between the printer and up to five
hosts, using both IPv4 and IPv6. To configure IPSec through the Embedded Web Server:
1 Open your Web browser. In the address line, enter the IP address of the printer you want to configure using the
format: http://ip_address/.
2 Click Configuration.
3 Under Other Settings, click Network/Ports.
4 Click IPSec.
Two types of authentication are supported for IPSec:
• Shared Key Authentication—Any ASCII phrase shared among all the participating hosts. This is the easiest way
to configure when only a few hosts on the network use IPSec.
• Certificate Authentication—Allows any hosts or subnet of hosts to authenticate for IPSec. Each host must have
a public/private key pair. Validate Peer Certificate is enabled by default, requiring each host to have a signed
Setting security using the Embedded Web Server (EWS)
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