Lexmark T630, T632 Reference Guide

T630, T632

User’s Reference

www.lexmark.com

Notices ........................................................................................................... 8

Trademarks ..................................................................................................................... 9

Licensing notice ............................................................................................................ 11

Safety information ......................................................................................................... 12

Cautions, warnings, and attentions ............................................................................... 12

Electronic emission notices ........................................................................................... 12

Without a network card installed ............................................................................. 12

With a network card installed .................................................................................. 14

Noise emission levels .................................................................................................... 16

Energy Star ................................................................................................................... 16

Laser notice .................................................................................................................. 16

Statement of limited warranty ........................................................................................ 17

Chapter 1: Overview .................................................................................. 20

Identifying printers ......................................................................................................... 20

Basic models ........................................................................................................... 20

Configured models .................................................................................................. 21

Chapter 2: Printing ..................................................................................... 22

Tips for successful printing ............................................................................................ 22

Tips on storing print media ...................................................................................... 22

Avoiding jams .......................................................................................................... 22

Sending a job to print .................................................................................................... 22

Canceling a print job ..................................................................................................... 23

Canceling from the printer operator panel ............................................................... 23

Canceling a job from a computer running Windows ................................................ 24

Printing the menu settings page ................................................................................... 25

Printing a font sample list .............................................................................................. 25

Printing a directory list ................................................................................................... 26

Printing a confidential job .............................................................................................. 26

Entering a personal identification number (PIN) ..................................................... 27

Printing folio and statement sizes ................................................................................. 27

Contents

Chapter 3: Print media handling ............................................................... 29

Print media guidelines ................................................................................................... 29

Paper ....................................................................................................................... 29

Transparencies ....................................................................................................... 34

Envelopes ............................................................................................................... 35

Labels ...................................................................................................................... 36

Card stock ............................................................................................................... 37

Storing print media ........................................................................................................ 37

Identifying print media sources and specifications ........................................................ 38

Loading print media ...................................................................................................... 48

Loading print media in standard and optional trays ...................................................... 48

Loading print media in optional universally adjustable trays ......................................... 52

Loading letterhead .................................................................................................. 53

Using and loading the multipurpose feeder ................................................................... 55

Capacity .................................................................................................................. 55

Print media dimensions ........................................................................................... 55

Trouble-free printing ................................................................................................ 55

Loading the multipurpose feeder ............................................................................. 57

Loading paper and transparencies .......................................................................... 61

Loading envelopes .................................................................................................. 62

Loading letterhead .................................................................................................. 63

Closing the multipurpose feeder ............................................................................. 67

Using and loading the optional envelope feeder ........................................................... 68

Using and loading the optional 2000-sheet drawer ....................................................... 71

Changing the print media size for the 2000-sheet drawer ...................................... 74

Linking trays .................................................................................................................. 76

Using the duplex function .............................................................................................. 76

Duplex printing on letterhead .................................................................................. 76

Using Duplex Bind ................................................................................................... 77

Using the output bins .................................................................................................... 78

Using the support extension in the standard bin ........................................................... 80

Chapter 4: Maintenance ............................................................................ 81

Maintaining your printer ................................................................................................. 81

Determining the status of supplies ................................................................................ 81

Conserving supplies ...................................................................................................... 82

Ordering supplies .......................................................................................................... 82

Ordering a print cartridge ........................................................................................ 82

Maintenance kit ....................................................................................................... 83

Contents

Ordering a charge roll ............................................................................................. 84

Ordering a transfer roller ......................................................................................... 84

Ordering pick rollers ................................................................................................ 84

Ordering a label fuser cleaner ................................................................................. 85

Ordering staple cartridges ....................................................................................... 85

Storing supplies ............................................................................................................ 85

Storing the print cartridge .............................................................................................. 86

Replacing the print cartridge ......................................................................................... 86

Removing the used print cartridge .......................................................................... 86

Cleaning the printer ................................................................................................. 87

Installing the new print cartridge ............................................................................. 88

Replacing the charge roll .............................................................................................. 90

Replacing the transfer roller .......................................................................................... 94

Replacing the pick rollers .............................................................................................. 98

Replacing the label fuser cleaner ................................................................................ 101

Replacing the staple cartridge ..................................................................................... 104

Removing a used staple cartridge ......................................................................... 105

Installing a new staple cartridge ............................................................................ 106

Resetting the maintenance counter ............................................................................ 108

Printer maintenance when printing on card stock ....................................................... 108

Printer maintenance when printing on labels .............................................................. 108

Chapter 5: Troubleshooting .................................................................... 109

Solving basic printer problems .................................................................................... 109

Checking an unresponsive printer ............................................................................... 109

Solving display problems ............................................................................................ 110

Solving printing problems ............................................................................................ 110

Solving print quality problems ..................................................................................... 113

Solving option problems .............................................................................................. 115

Solving problems with the optional 2000-sheet drawer ......................................... 118

Solving network printing problems .............................................................................. 119

Solving other problems ............................................................................................... 119

Contacting service ...................................................................................................... 119

Chapter 6: Clearing jams ......................................................................... 120

Avoiding jams .............................................................................................................. 120

Avoiding jams hints ............................................................................................... 120

Before removing jams ................................................................................................. 121

Contents

Identifying the print media path ................................................................................... 122

Accessing jam areas ............................................................................................. 123

200 and 201 Paper Jam Remove Cartridge ........................................................ 125

202 Paper Jam Open Rear Door ............................................................................ 128

Before reaching the standard output bin ............................................................... 129

While exiting to the standard output bin ................................................................ 130

23x Paper Jam .......................................................................................................... 131

231 Paper Jam Check Duplex .......................................................................... 131

232 Paper Jam Check Duplex and 233 Paper Jam Check Duplex ............. 135

234 Paper Jam Check Duplex, 235 Paper Jam Check Duplex,

and 238 Paper Jam Check Duplex ............................................................ 137

236 Paper Jam Check Duplex ........................................................................... 140

237 Paper Jam Check Duplex .......................................................................... 141

239 Paper Jam Check Duplex .......................................................................... 145

24x Paper Jam Check Tray x ................................................................................ 151

On the incline surface of a tray or across two trays .............................................. 152

Across three trays ................................................................................................. 153

Across a tray, the duplex unit, and the standard tray ............................................ 154

250 Paper Jam Check MP Feeder .......................................................................... 157

260 Paper Jam Check Env Feeder ........................................................................ 158

At entry into the envelope feeder .......................................................................... 158

Between the envelope feeder and the printer ....................................................... 159

27x Paper Jam Check Bin x .................................................................................. 160

In an optional output bin ........................................................................................ 161

Between output bins .............................................................................................. 163

28x Paper Jam .......................................................................................................... 164

280 Paper Jam Check Finisher ...................................................................... 164

281 Paper Jam Check Finisher ...................................................................... 165

In the optional 2000-sheet drawer ......................................................................... 165

Clearing stapler jams .................................................................................................. 166

282 Staple Jam Check Stapler ...................................................................... 167

283 Staple Jam Check Stapler ...................................................................... 171

Chapter 7: Administration ....................................................................... 174

Disabling operator panel menus ................................................................................. 174

Enabling menus .......................................................................................................... 174

Restoring factory default settings ................................................................................ 175

Understanding fonts .................................................................................................... 175

Typefaces and fonts .............................................................................................. 175

Bitmapped and scalable fonts ............................................................................... 177

Contents

Resident fonts ....................................................................................................... 178

Readability disclaimer ........................................................................................... 184

Symbol sets ........................................................................................................... 184

Downloadable fonts ............................................................................................... 185

Using the Local Printer Setup Utility ............................................................................ 185

Using the Print and Hold function ................................................................................ 187

Selecting a user name .......................................................................................... 187

Printing and deleting held jobs .............................................................................. 187

Accessing held jobs from the operator panel ........................................................ 187

Recognizing when format errors occur ................................................................. 188

Repeat Print .......................................................................................................... 188

Reserve Print ........................................................................................................ 189

Verify Print ............................................................................................................. 189

Confidential jobs .................................................................................................... 189

Removing optional cards ............................................................................................. 190

Removing optional printer memory and other option cards .................................. 191

Removing an optional flash memory card or optional firmware card .................... 194

Removing an option card ...................................................................................... 195

Reattaching the shield and closing the doors ....................................................... 197

Removing options ....................................................................................................... 199

Removing the envelope feeder ............................................................................. 199

Removing an optional output bin ........................................................................... 201

Removing the printer from the duplex unit, removing a duplex unit

from a drawer and removing a drawer from another drawer ........................... 205

Understanding the operator panel .............................................................................. 207

Indicator light ......................................................................................................... 207

Using the operator panel buttons ................................................................................ 207

Using the operator panel to change printer settings ................................................... 209

Menus Disabled .......................................................................................................... 210

Using the printer menus .............................................................................................. 211

Paper Menu ........................................................................................................... 213

Finishing Menu ...................................................................................................... 221

Utilities Menu ......................................................................................................... 226

Job Menu .............................................................................................................. 230

Quality Menu ......................................................................................................... 234

Setup Menu ........................................................................................................... 235

PCL Emul Menu .................................................................................................... 242

PostScript Menu .................................................................................................... 246

Parallel Menu ........................................................................................................ 248

Network Menu ....................................................................................................... 252

USB Menu ............................................................................................................. 255

Serial Menu ........................................................................................................... 258

Contents

Help Menu ............................................................................................................. 263

Understanding the printer messages .......................................................................... 264

Index ........................................................................................................... 280

Notices

• Edition notice

• Trademarks

• Licensing notice

• Safety information

• Cautions, warnings, and attentions

• Electronic emission notices

• Noise emission levels

• Energy Star

• Laser notice

• Statement of limited warranty

Trademarks

Edition: December 2002

The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you.

This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time.

Comments about this publication may be addressed to Lexmark International, Inc., Department F95/ 032-2, 740 West New Circle Road, Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you. You can purchase additional copies of publications related to this product by calling 1-800-553-9727. In the United Kingdom and Eire, call +44 (0)8704 440 044. In other countries, contact your point of purchase.

References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user’s responsibility.

UNITED STATES GOVERNMENT RIGHTS

This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense.

Trademarks

Lexmark and Lexmark with diamond design, MarkVision, and Prebate are trademarks of Lexmark International, Inc., registered in the United States and/or other countries.

OptraImage, PictureGrade, and StapleSmart are trademarks of Lexmark International, Inc. LEXFAX and Operation ReSource are service marks of Lexmark International, Inc.

PCL

is a registered trademark of the Hewlett-Packard Company. PCL is Hewlett-Packard Company’s designation of a set of printer commands (language) and functions included in its printer products. This printer is intended to be compatible with the PCL language. This means the printer recognizes PCL commands used in various application programs, and that the printer emulates the functions corresponding to the commands.

Trademarks

PostScript® is a registered trademark of Adobe Systems Incorporated. PostScript 3 is Adobe Systems’ designation of a set of printer commands (language) and functions included in its software products. This printer is intended to be compatible with the PostScript 3 language. This means the printer recognizes PostScript 3 commands used in various application programs, and that the printer emulates the functions corresponding to the commands.

Details relating to compatibility are included in the Technical Reference. The following terms are trademarks or registered trademarks of these companies:

Albertus The Monotype Corporation plc Antique Olive Monsieur Marcel OLIVE Apple-Chancery Apple Computer, Inc. Arial The Monotype Corporation plc Candid Agfa Corporation CG Omega Product of Agfa Corporation CG Times Based on Times New Roman under license from The Monotype Corporation

Chicago Apple Computer, Inc. Clarendon Linotype-Hell AG and/or its subsidiaries Eurostile Nebiolo Geneva Apple Computer, Inc. GillSans The Monotype Corporation plc Helvetica Linotype-Hell AG and/or its subsidiaries Hoefler Jonathan Hoefler Type Foundry ITC Avant Garde

Gothic ITC Bookman International Typeface Corporation ITC Lubalin Graph International Typeface Corporation ITC Mona Lisa International Typeface Corporation ITC Zapf Chancery International Typeface Corporation Joanna The Monotype Corporation plc Marigold Arthur Baker Monaco Apple Computer, Inc.

plc, is a product of Agfa Corporation

International Typeface Corporation

New York Apple Computer, Inc. Oxford Arthur Baker Palatino Linotype-Hell AG and/or its subsidiaries Stempel Garamond Linotype-Hell AG and/or its subsidiaries Taffy Agfa Corporation

Licensing notice

Times New Roman The Monotype Corporation plc TrueType Apple Computer, Inc. Univers Linotype-Hell AG and/or its subsidiaries Wingdings Microsoft Corporation

Other trademarks are the property of their respective owners.

Licensing notice

The printer resident software contains:

• Software developed and copyrighted by Lexmark

• Lexmark modified software licensed under the provisions of the GNU General Public License

version 2 and the GNU Lesser General Public License version 2.1

• Software licensed under the BSD license and warranty statements

Click the title of the document you want to review:

• BSD License and Warranty statements

• GNU General Public License

The Lexmark modified GNU licensed software is free software; you can redistribute it and/or modify it under the terms of the licenses referenced above. These licenses do not provide you any rights to the Lexmark copyrighted software in this printer.

Since the GNU licensed software that the Lexmark modifications are based upon is supplied explicitly without warranty, use of the Lexmark modified version is similarly provided without warranty. See the warranty disclaimers in the referenced licenses for additional details.

To obtain source code files for the Lexmark modified GNU licensed software, launch the drivers CD that shipped with your printer and click Contact Lexmark.

Safety information

• If your product is NOT marked with this symbol , it MUST be connected to an electrical

outlet that is properly grounded.

CAUTION: Do not set up this product or make any electrical or cabling connections, such as

the power cord or telephone, during a lightning storm.

• The power cord must be connected to an electrical outlet that is near the product and easily

accessible.

• Refer service or repairs, other than those described in the operating instructions, to a

professional service person.

• This product is designed, tested, and approved to meet strict global safety standards with the

use of specific Lexmark components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts.

• Your product uses a laser.

CAUTION: Use of controls or adjustments or performance of procedures other than those

specified herein may result in hazardous radiation exposure.

• Your product uses a printing process that heats the print media, and the heat may cause the

media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

Cautions, warnings, and attentions

CAUTION: A caution identifies something that could cause you harm.

Warning: A warning identifies something that could damage your product hardware or

software.

Attention!

This symbol identifies static-sensitive parts. Do not touch in the areas near these symbols without first touching the metal frame of the printer.

Electronic emission notices

Without a network card installed

Federal Communications Commission (FCC) compliance information statement

Electronic emission notices

this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

The FCC Class B limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is

connected.

• Consult your point of purchase or service representative for additional suggestions.

The manufacturer is not responsible for any radio or television interference caused by using other than recommended cables or by unauthorized changes or modifications to this equipment. Unauthorized changes or modifications could void the user's authority to operate this equipment.

Note: To assure compliance with FCC regulations on electromagnetic interference for a

Class B computing device, use a properly shielded and grounded cable such as Lexmark part number 1329605 for parallel attach or 12A2405 for USB attach. Use of a substitute cable not properly shielded and grounded may result in a violation of FCC regulations.

Any questions regarding this compliance information statement should be directed to:

Director of Lexmark Technology & Services Lexmark International, Inc. 740 West New Circle Road Lexington, KY 40550 (859) 232-3000

Industry Canada compliance statement This Class B digital apparatus meets all requirements of the Canadian Interference-Causing

Equipment Regulations.

Avis de conformité aux normes de l’industrie du Canada

Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le matériel brouilleur du Canada.

European Community (EC) directives conformity This product is in conformity with the protection requirements of EC Council directives 89/336/EEC

and 73/23/EEC on the approximation and harmonization of the laws of the Member States relating to

Electronic emission notices

electromagnetic compatibility and safety of electrical equipment designed for use within certain voltage limits.

A declaration of conformity with the requirements of the directives has been signed by the Director of Manufacturing and Technical Support, Lexmark International, S.A., Boigny, France.

This product satisfies the Class B limits of EN 55022 and safety requirements of EN 60950. Japanese VCCI notice

With a network card installed

Federal Communications Commission (FCC) compliance information statement

The Lexmark T family base printers, Types 4060-000 and 4060-200, and network printers, Types 4060-010 and 4060-210, have been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.

The FCC Class A limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference, in which case the user will be required to correct the interference at his own expense.

Note: To assure compliance with FCC regulations on electromagnetic interference for a

Class A computing device, use a properly shielded and grounded cable such as Lexmark part number 1329605 for parallel attach or 12A2405 for USB attach. Use of a substitute cable not properly shielded and grounded may result in a violation of FCC regulations.

Electronic emission notices

Industry Canada compliance statement

This Class A digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations.

Avis de conformité aux normes de l’industrie du Canada

Cet appareil numérique de la classe A respecte toutes les exigences du Règlement sur le matériel brouilleur du Canada.

European Community (EC) directives conformity This product is in conformity with the protection requirements of EC Council directives 89/336/EEC

and 73/23/EEC on the approximation and harmonization of the laws of the Member States relating to electromagnetic compatibility and safety of electrical equipment designed for use within certain voltage limits.

A declaration of conformity with the requirements of the directives has been signed by the Director of Manufacturing and Technical Support, Lexmark International, S.A., Boigny, France.

This product satisfies the Class A limits of EN 55022 and safety requirements of EN 60950.

Warning: When a print server is installed, this is a Class A product. In a domestic

environment, this product may cause radio interference, in which case, the user may be required to take adequate measures.

Japanese VCCI notice

The United Kingdom Telecommunications Act 1984

This apparatus is approved under the approval number NS/G/1234/J/100003 for the indirect connections to the public telecommunications systems in the United Kingdom.

Noise emission levels

The following measurements were made in accordance with ISO 7779 and reported in conformance with ISO 9296.

1-meter average sound pressure, dBA

Printer Model

T630 T632

Printing 52 54 Idling 31 31

Energy Star

The EPA ENERGY STAR Office Equipment program is a partnership effort with office equipment manufacturers to promote the introduction of energy-efficient products and to reduce air pollution caused by power generation.

Companies participating in this program introduce products that power down when they are not being used. This feature will cut the energy used by up to 50 percent. Lexmark is proud to be a participant in this program.

As an ENERGY STAR Partner, Lexmark International, Inc. has determined that this product meets the ENERGY STAR guidelines for energy efficiency.

Laser notice

The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR Subchapter J for Class I (1) laser products, and elsewhere is certified as a Class I laser product conforming to the requirements of IEC 60825-1.

Class I laser products are not considered to be hazardous. The printer contains internally a Class IIIb (3b) laser that is nominally a 5 milliwatt gallium arsenide laser operating in the wavelength region of 770-795 nanometers. The laser system and printer are designed so there is never any human access to laser radiation above a Class I level during normal operation, user maintenance, or prescribed service condition.

Statement of limited warranty

Lexmark International, Inc., Lexington, KY This warranty applies to the United States and Canada. For customers outside the U.S. and Canada,

refer to the country-specific warranty information that came with your printer.

Lexmark T630, T632

This Statement of Limited Warranty applies to this product if it was originally purchased for your use, and not for resale, from Lexmark or a Lexmark remarketer, referred to in this statement as “Remarketer.”

Warranty Lexmark warrants that this product:

• Is manufactured from new parts, or new and serviceable used parts, which perform like new

parts

• Is free from defects in material and workmanship

• Conforms to Lexmark’s official published specifications

• Is in good working order

If this product does not function as warranted during the warranty period, contact a Remarketer or Lexmark for repair without charge.

If this product is a feature or option, this statement applies only when that feature or option is used with the product for which it was designed. To obtain warranty service, you may be required to present the feature or option with the product.

If you transfer this product to another user, warranty service under the terms of this statement is available to that user for the remainder of the warranty period. You should transfer proof of original purchase and this statement to that user.

Warranty service The warranty period is 12 months and starts on the date of original purchase as shown on the

purchase receipt. To obtain warranty service you may be required to present proof of original purchase. Warranty

service will be provided at a Lexmark designated location. When warranty service involves the exchange of a product or part, the item replaced becomes the

property of the Remarketer or Lexmark. The replacement may be a new or repaired item. The replacement item assumes the remaining warranty period of the original product.

Replacement is not available to you if the product you present for exchange is defaced, altered, in need of a repair not included in warranty service, or damaged beyond repair. Also, such product must be free of any legal obligation or restrictions that prevent its exchange.

Before you present this product for warranty service, remove all programs, data, and removable storage media.

Statement of limited warranty

For further explanation of your warranty alternatives and the nearest Lexmark authorized servicer in your area, please contact Lexmark at 1-859-232-3000, or on the World Wide Web at http://support.lexmark.com.

Remote technical support is provided for this product throughout its warranty period. Lexmark offers a variety of extended warranty programs that include an extension of technical support. For products no longer covered by a Lexmark warranty, technical support may only be available for a fee.

Extent of warranty We do not warrant uninterrupted or error-free operation of a product. Warranty service does not include repair of failures caused by:

• Modification or attachments

• Accidents or misuse

• Unsuitable physical or operating environment

• Maintenance by anyone other than Lexmark or a Lexmark authorized servicer

• Operation of a product beyond the limit of its duty cycle

• Failure to have installed a maintenance kit as specified (if applicable)

• Use of printing media outside of Lexmark specifications

• Use of other than Lexmark supplies (such as toner cartridges, inkjet cartridges, and ribbons)

• Use of other than Lexmark product or component

ALL EXPRESS AND IMPLIED WARRANTIES, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE LIMITED IN DURATION TO THE WARRANTY PERIOD. NO WARRANTIES, EXPRESS OR IMPLIED, WILL APPLY AFTER THIS PERIOD.

Limitation of liability

Your sole remedy under this Statement of Limited Warranty is set forth in this section. For any claim concerning performance or nonperformance of Lexmark or a Remarketer for this product under this Statement of Limited Warranty, you may recover actual damages up to the limit set forth in the following paragraph.

Lexmark's liability for actual damages from any cause whatsoever will be limited to the greater of 1) $5,000 or 2) the amount you paid for the product that caused the damages. This limitation of liability will not apply to claims by you for bodily injury or damage to real property or tangible personal property for which Lexmark is legally liable. In no event will Lexmark be liable for any lost profits, lost savings, incidental damage, or other economic consequential damages. This is true even if you advise Lexmark or a Remarketer of the possibility of such damages. Lexmark is not liable for any claim by you based on a third party claim.

This limitation of remedies also applies to any developer of materials supplied to Lexmark. Lexmark’s and the developer’s limitations of remedies are not cumulative. Such developer is an intended beneficiary of this limitation.

Statement of limited warranty

Additional rights

Some states do not allow limitations on how long an implied warranty lasts, or do not allow the exclusion or limitation of incidental or consequential damages. If such laws apply, the limitations or exclusions contained in this statement may not apply to you.

This warranty gives you specific legal rights. You may also have other rights which vary from state to state.

Overview

Identifying printers

Use the following illustrations to determine the features and options of the Lexmark™ T630 and T632.

The features are not shaded in color, but the options are shaded. The illustrations also aid you in determining the installation sequence of options and the printer. For more about installation, refer to the Setup Guide.

Basic models

Your basic printer is available in two models

T630 T632

CAUTION: Do not set up this product or make any electrical or cabling connections, such as

the power cord or telephone, during a lightning storm.

Identifying printers

Configured models

The following illustrations show a standard network model configuration and a fully configured printer. If you attach print media handling options to the printer, it may look more like the fully configured model. For information on possible configurations, refer to the Setup Guide. Items denoted with an asterisk (*) are options.

Standard network model configuration

Standard output bin

Operator panel

Tray 1 (integrated tray or standard tray)

Multipurpose feeder

Tray 1 (integrated tray or standard tray)

The standard tray holds 250 sheets for the T630 and 500 sheets for the T632.

Tray 2 (250 or 500 sheets)

Fully configured

5-bin Mailbox*

Finisher*

Envelope feeder*

Duplex unit*

Tray 2 * (250 or 500 sheets)

Tray 3 * (250 or 500 sheets)

Tray 4 * (250 or 500 sheets)

Tray 5 * (2000-sheet drawer)

CAUTION: Floor-mounted configurations require additional furniture.You must use either a

printer stand or printer base if you are using a 2000-sheet drawer, a duplex unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture. Refer to www.lexmark.com/multifunctionprinters for more information.

Printing

This chapter covers tips for printing, how to print certain lists of information from your printer, and how to cancel a job.

Tips for successful printing

Tips on storing print media

Store your print media properly. For more information, see Storing print media.

Avoiding jams

If you select appropriate print media (paper, transparencies, labels, and card stock), you are assisting in trouble-free printing. See Avoiding jams hints for more information.

Note: We recommend that you try a limited sample of any print media you are considering

using with the printer before purchasing large quantities.

By selecting appropriate print media and loading it properly, you are able to avoid most jams. See the following for instructions on loading print media:

• Loading print media in standard and optional trays (which includes the standard tray, and

the optional 250- and 500-sheet trays)

• Loading print media in optional universally adjustable trays (which includes the optional

250- and 400-sheet universally adjustable trays)

• Using and loading the optional 2000-sheet drawer

• Using and loading the multipurpose feeder

• Using and loading the optional envelope feeder

If you experience a jam, see Clearing jams for instructions. For hints to help you avoid jams, see

Avoiding jams hints.

Sending a job to print

A printer driver is software that lets your computer communicate with your printer. When you choose Print from a software application, a window representing the printer driver opens. Select the

Canceling a print job

appropriate settings for the specific job you are sending to print. Print settings selected from the driver override the default settings selected from the printer operator panel.

You may need to click Properties or Setup from the initial Print box to see all of the available printer settings you can change. If you are not familiar with a feature in the printer driver window, open the online Help for more information.

To support all the printer features, use the Lexmark custom printer drivers. Updated drivers, as well as a complete description of the driver packages and Lexmark driver support, are available from the Lexmark Web site.You can also use the system drivers built into your operating system. Refer to the Setup Guide for more information about choosing and installing drivers.

To print a job from a typical Windows application:

1 Open the file you want to print. 2 From the File menu, select Print. 3 Verify that the correct printer is selected in the dialog box. Modify the printer settings as

appropriate (such as the pages you want to print or the number of copies).

4 Click Properties or Setup to adjust printer settings not available from the first screen, and

then click OK.

5 Click OK or Print to send the job to the selected printer.

Canceling a print job

There are several methods for canceling a print job.

Canceling from the printer operator panel

If the job you want to cancel is printing, and Busy appears on the display:

1 Press Menu to open the Job Menu.

Cancel Job appears on the second line of the display.

2 Press Select.

The message Canceling Job is displayed.

Canceling a print job

Canceling a job from a computer running Windows

Canceling a job from the taskbar

When you send a job to print, a small printer icon appears in the right corner of the taskbar.

1 Double-click the printer icon.

A list of print jobs appears in the printer window.

2 Select the job you want to cancel. 3 Press the Delete key on the keyboard.

Canceling a job from the desktop

1 Minimize all programs to reveal the desktop. 2 Double-click the My Computer icon. 3 Double-click the Printers icon.

A list of available printers appears.

4 Double-click the printer you selected when you sent the job.

A list of print jobs appears in the printer window.

5 Select the job you want to cancel. 6 Press the Delete key on the keyboard.

Canceling a job from a Macintosh computer

When you send a job to print, the printer icon for your selected printer appears on the desktop.

1 Double-click the printer icon on your desktop.

A list of print jobs appears in the printer window.

2 Press Control and click the print job you want to cancel. 3 Select Stop Queue from the pop-up menu that appears.

Printing the menu settings page

The menu settings page shows current settings (user default settings) for the menus, a list of installed options, and available printer memory. You can use this page to verify that all printer options are properly installed and the printer settings are correct.

See Understanding the operator panel to identify the display and operator panel buttons if you need help.

1 Make sure the printer is on and the Ready message appears. 2 Press and release Menu until you see Utilities Menu, and then press Select. 3 Press and release Menu until you see Print Menus, and then press Select.

The message Printing Menu Settings appears while the page prints. The printer returns to the Ready message after the menu settings page prints.

If any other message appears when you print this page, see Understanding the printer messages for more information.

Printing a font sample list

To print samples of all the fonts currently available for your printer:

1 Make sure the printer is on and the Ready message appears. 2 Press and release Menu until you see Utilities Menu, and then press Select. 3 Press and release Menu until Print Fonts appears, and then press Select. 4 Press and release Menu until either PCL Fonts or PS Fonts appears on the second line of

the display.

• Select PCL Fonts to print a listing of the fonts available to the PCL emulator.

• Select PS Fonts to print a listing of the fonts available to the PostScript 3 emulator. This

choice only appears when the PostScript printer language is available in the printer.

5 Press Select.

The message Printing Font List appears and remains on the operator panel until the page prints. The printer returns to the Ready state after the font sample list prints.

Printing a directory list

A directory listing shows all the resources stored in flash memory or on the hard disk. To print a listing:

1 Make sure the printer is on and the Ready message appears. 2 Press and release Menu until you see Utilities Menu, and then press Select. 3 Press and release Menu until Print Directory appears, and then press Select.

The message Printing Directory List appears and remains on the operator panel until the page prints. The printer returns to the Ready state after the directory list prints.

Printing a confidential job

When you send a job to the printer, you can enter a personal identification number (PIN) from the driver. The PIN must be four digits using the numbers 1–6. The job is held in printer memory until you enter the same four-digit PIN from the operator panel and choose to print or delete the job. This ensures that the job does not print until you are there to retrieve it, and no one else using the printer can print the job.

This will only work with the Lexmark custom drivers that came on the drivers CD which shipped with your printer.

1 In your word processor, spreadsheet, browser, or other application, select File Print. 2 Click Properties. (If there is no Properties button, click Setup, and then click Properties.) 3 Click Help and refer to the topic confidential print or print and hold. Follow instructions for

printing a confidential job. (See Confidential jobs.)

Go to the printer when you are ready to retrieve your confidential print job, and follow these steps:

4 Press and release Menu until you see Job Menu, and then press Select. 5 Press and release Menu until you see Confidential Job, and then press Select. 6 Press and release Menu until you see your user name, and then press Select. 7 See Entering a personal identification number (PIN) as follows. Continue with step 8 on

page 27 to print a confidential job.

Printing folio and statement sizes

Entering a personal identification number (PIN)

When you select Confidential Job from the Job Menu, the following prompt appears on the display after you select your user name:

Enter PIN: =____

8 Use the buttons on the operator panel to enter the four-digit PIN associated with your

confidential job.

The numbers next to the button names identify which button to press for each digit (1–6). As you enter the PIN, asterisks appear on the display to ensure confidentiality.

Enter PIN =****

1 2

If you enter an invalid PIN, the message No Jobs Found. Retry? appears.

9 Press Go to reenter the PIN, or press Stop to exit the Confidential Job menu.

10 Press Select to print your confidential jobs.

Your jobs print and are deleted from printer memory.

For more information about confidential jobs, and Print and Hold jobs, see Using the Print and Hold

function.

Printing folio and statement sizes

Folio and statement sizes are not available in the Paper Size menu until Size Sensing is turned off. To turn off Size Sensing:

1 Press and hold the Select and Return buttons while you turn the printer on. 2 Release the buttons when Performing Self Test appears on the display.

The printer performs its power-on sequence, and then Config Menu appears on the first line of the display.

Printing folio and statement sizes

3 Press and release Menu until you see Size Sensing, and then press Select.

Tray 1 Sensing appears on the second line of the display.

4 Press and release Menu to select the input option that will hold the folio or statement size

paper, and then press Select.

The first line of the display shows the selected input option and the second line shows the current setting.

5 Press Menu to change the setting to Off, and then press Select.

SAVED appears briefly on the display, and then is replaced by Config Menu on the first line and Size Sensing on the second line.

6 Press and release Menu until you see Exit Config Menu, and then press Select.

Activating Menu Changes appears briefly, followed by Performing Self Test. The printer returns to Ready.

Print media handling

Print media is paper, card stock, transparencies, labels, and envelopes. Your printer provides high quality printing on a variety of print media. You must consider a number of things concerning print media before you print. This chapter provides information to help you make print media selections, how to care for the print media, and how to load it in a standard tray, optional tray, standard drawer, or optional drawer.

Print media guidelines

Selecting the appropriate print media for your printer helps you avoid printing problems. The following sections contain guidelines for choosing the correct print media for your printer. For detailed information about print media characteristics, refer to the Card Stock & Label Guide

available on Lexmark’s Web site at www.lexmark.com/publications.

Paper

For the best print quality, use 75 g/m2 (20 lb) xerographic, grain long paper. Try a sample of any paper you are considering using with the printer before buying large quantities.

When loading paper, note the recommended print side on the paper package, and load paper accordingly. See Loading print media in standard and optional trays and Using and loading the

multipurpose feeder for detailed loading instructions.

Paper characteristics

The following paper characteristics affect print quality and reliability. We recommend that you follow these guidelines when evaluating new paper stock.

For detailed information, refer to the Card Stock & Label Guide located on the Lexmark Web site at

www.lexmark.com.

Weight

The printer can automatically feed paper weights from 60 to 135 g/m Paper lighter than 60 g/m performance, use 75 g/m (7.2 x 10.1 in.), we recommend that the weight be greater than or equal to 90 g/m

(16 lb) might not be stiff enough to feed properly, causing jams. For best

(20 lb bond) grain long paper. To use paper narrower than 182 x 257 mm

(16 to 36 lb bond) grain long.

(24 lb bond).

Print media guidelines

Curl

Curl is the tendency of print media to curve at its edges. Excessive curl can cause paper feeding problems. Curl usually occurs after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in humid conditions, even in the paper tray, can contribute to paper curling prior to printing and can cause feeding problems, also.

Smoothness

The degree of smoothness of paper directly affects print quality. If the paper is too rough, the toner does not fuse to the paper properly, resulting in poor print quality. If the paper is too smooth, it can cause paper feeding problems. Smoothness needs to be between 100 and 300 Sheffield points; however, smoothness between 150 and 250 Sheffield points produces the best print quality.

Moisture content

The amount of moisture in the paper affects both print quality and the ability of the printer to feed the paper properly. Leave the paper in its original wrapper until you are ready to use it. This limits the exposure of the paper to moisture changes that can degrade its performance.

Grain direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper.

For 60 to 135 g/m than 135 g/m

(16 to 36 lb bond) paper, grain long fibers are recommended. For papers heavier

(36 lb bond), grain short is preferred. For the multipurpose feeder, 60 to 135 g/m2 (16

to 36 lb bond) paper, grain long fibers are recommended. For the multipurpose feeder, papers

heavier than 135 g/m

(36 lb bond), grain short is preferred.

Fiber content

Most high-quality xerographic paper is made from 100% chemically pulped wood. This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton possess characteristics that can result in degraded paper handling.