T420
Setup Guide
June 2002
www.lexmark.com
Edition: June 2002
The following paragraph does not apply to any country where such
provisions are inconsistent with local law: LEXMARK
INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS”
WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR
IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED
WARRANTIES OF MERCHANTABILITY OR FIT N ESS FOR A
PARTICULAR PURPOSE. Some states do not allow disclaimer of
express or implied warranties in certain transactions; therefore, this
statement may not apply to you.
This publication could include technical inaccuracies or typographical
errors. Changes are periodically made to the information herein; these
changes will be incorporated in later editions. Improvements or changes
in the products or the programs described may be made at any time.
Comments about this publication may be addressed to Lexmark
International, Inc., Department F95/032-2, 740 West New Circle Road,
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to Lexmark International Ltd., Marketing and Services Department,
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use or distribute any of the information you supply in any way it believes
appropriate without incurring any obligation to you. You can purchase
additional copies of publications related to this product by calling 1-800553-9727. In the United Kingdom and Eire, call 0628-481500. In other
countries, contact your point of purchase.
References in this publication to products, programs, or services do not
imply that the manufacturer intends to make these available in all
countries in which it operates. Any reference to a product, program, or
service is not intended to state or imply that only that product, program,
or service may be used. Any functionally equivalent product, program, or
service that does not infringe any existing intellectual property right may
be used instead. Evaluation and verification of operation in conjunction
with other products, programs, or services, except those expressly
designated by the manufacturer, are the user’s responsibility.
Lexmark and Lexmark with diamond design are trademarks of Lexmark
International, Inc., registered in the United States and/or other countries.
®
PostScript
PostScript 3 is Adobe Systems’ designation of a set of printer commands
(language) and functions included in its software products. This printer is
intended to be compatible with the PostScript 3 language. This means
the printer recognizes PostScript 3 commands used in various
application programs, and that the printer emulates the functions
corresponding to the commands.
Other trademarks are the property of their respective owners.
© Copyright 2002 Lexmark International, Inc.
All rights reserved.
UNITED STATES GOVERNMENT RESTRICTED RIGHTS
This software and documentation are provided with RESTRICTED
RIGHTS. Use, duplication or disclosure by the Government is subject to
restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in
Technical Data and Computer Software clause at DFARS 252.227-7013
and in applicable FAR provisions: Lexmark International, Inc., Lexington,
KY 40550.
is a registered trademark of Adobe Systems Incorporated.
FCC emissions information
This device complies with Part 15 of the FCC Rules. Operation is subject
to the following two conditions:
(1) This device may not cause harmful interference, and (2) this device
must accept any interference received, including interference that may
cause undesired oper ation.
Any questions on this statement should be directed to:
Director of Lab Operations
Lexmark International, Inc.
740 West New Circle Road
Lexington, KY 40550
(859) 232-3000
Refer to the Publications CD for more details.
Safety information
• If your product is NOT marked with this symbol , it MUST be
connected to an electrical outlet that is properly grounded.
• The power cord must be connected to an electrical outlet that is
near the product and easily accessible.
• Refer service or repairs, other than those described in the
operating instructions, to a professional service person.
• This product is designed, tested, and approved to meet strict
global safety standards with the use of specific Lexmark
components. The safety features of some parts may not always
be obvious. Lexmark is not responsible for the use of other
replacement parts.
• Your product uses a laser.
CAUTION: Use of controls or adjustments or performance
of procedures other than those specified herein may result
in hazardous radiation exposure.
• Your product uses a printing process that heats the print media,
and the heat may cause the media to release emissions. You
must adhere to the print media guidelines described on the
Publications CD to avoid the possibility of harmful emissions.
Conventions
It may help you to recognize the caution, warning, and note conventions
used in this book. These appear in the left column for easy reference.
CAUTION! A caution identifies something that could
cause you harm.
Warning! A warning identifies something that could
damage your printer hardware or software.
Note: A note provides inf ormation you may find useful.
Contents
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
Step 1: Unpack the printer . . . . . . . . . . . . . . . . . . . . . . . . . .3
Step 2: Position the optional d rawer . . . . . . . . . . . . . . . . . .4
Step 3: Prepare the printer . . . . . . . . . . . . . . . . . . . . . . . . . .6
About the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
Other sources of information . . . . . . . . . . . . . . . . . . . . . . . . . .2
Positioning the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Raising the paper rest . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
Attaching an operator panel overlay . . . . . . . . . . . . . . . . . . . . .7
Step 4: Prepare the print cartridge . . . . . . . . . . . . . . . . . . . .8
Removing the packaging . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Installing the print cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Step 5: Install memory cards . . . . . . . . . . . . . . . . . . . . . . . 11
Removing the side cover . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Removing the shield . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Installing a memory card . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Reattaching the shield . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Reattaching the side cover . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Step 6: Load print media . . . . . . . . . . . . . . . . . . . . . . . . . . .15
Loading the trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
Loading the multipurpose feeder . . . . . . . . . . . . . . . . . . . . . .19
Contents
iii
Step 7: Attach cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22
Setting up for network printing . . . . . . . . . . . . . . . . . . . . . . . .22
Setting up for local printing . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Step 8: Verify printer setup . . . . . . . . . . . . . . . . . . . . . . . . .24
Turning on the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
Printing setup pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
Step 9: Configure for TCP/IP . . . . . . . . . . . . . . . . . . . . . . .26
Assigning a printer IP address . . . . . . . . . . . . . . . . . . . . . . . .26
Verifying the IP settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
Step 10: Install printer drivers . . . . . . . . . . . . . . . . . . . . . . .28
Configuring for network printing . . . . . . . . . . . . . . . . . . . . . . .28
Configuring for local printing . . . . . . . . . . . . . . . . . . . . . . . . . .31
Step 11: Distribute information to users . . . . . . . . . . . . . .33
iv
Discovering printer users . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
Finding helpful information . . . . . . . . . . . . . . . . . . . . . . . . . . .33
Distributing the information . . . . . . . . . . . . . . . . . . . . . . . . . . .34
Storing the quick reference card . . . . . . . . . . . . . . . . . . . . . . .34
Congratulations! . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
Contents
Introduction
About the printer Your printer is available in two models:
Lexmark T420 Base Model and Options
Printer
page 6
Tray 1
Tray 2:
250-sheet drawer
page 4
• Lexmark T420, with duplex
capabilities, up to 1200 dots per
inch (dpi) Image Quality
resolution, 16MB of standard
memory, one 250-sheet tray, and
USB and parallel connectors.
• Lexmark T420n, a network model
that includes all the features
above; more standard memory
(32MB); an Ethernet 10BaseT/
100BaseTx print server installed;
and an Ethernet connector.
You can purchase options for your
printer. Launch the Publications CD and
click Printer Overview for more
information.
or
500-sheet drawer
page 4
Introduction
1
Other sources
of information
If you need more information after you
have completed setup, refer to the other
printer documentation.
Lexmark T420
Publications CD
The Publications CD provides
information about loading print media,
clearing error messages, ordering and
replacing supplies, and troubleshooting.
It also provides general information for
administrators.
The information on the Publications CD
is also available on Lexmark’s Web site
at www.lexmark.com/publications.
Quick Reference card The printer QuickReference card
provides easy access to informatio n
about loading print media,
understanding common printer
messages, and clearing jam s.
Drivers CD The drivers CD contains the necessary
printer drivers to get your printer up and
running.
It may also contain printer utilities,
screen fonts, and additional
documentation.
Lexmark’s Web site Visit our Web site at www.lexmark.com
for updated printer drivers, utilities, and
other printer documentation.
2
Introduction
Step 1: Unpack the printer
250-sheet tray
Power cord
Operator panel overlay
(non-English only)
Warning! Allow at least 7.62 cm (3 in.)
clearance on the right side of the printer
for the cooling fan to function properly.
Drivers CD
Handhold
Setup Guide with Publications CD
and Quick Reference card
Select a well ventilated location for your
printer that provides room for the trays,
cover, and doors. Choose a firm, level
surface away from direct airflow and
temperature extremes.
Remove all items from the box. Make
sure you have the following items:
• Printer with one 250-sheet tray
• Power cord
• Print cartridge (shipped inside
printer, wrapped in packaging)
• Setup Guide with a Publications
CD and Quick Reference card
• Drivers CD
• Operator panel overlay
(non-English only)
If any items are missing or damaged,
refer to the Publications CD for the
designated Lexmark support phone
number for your country.
Save the carton and packing material in
case you need to repack the printer.
What do I do next?
Task Go to page …
Position the optional drawer 4
Prepare the printer 6
Unpack the printer
3
Step 2: Position the optional
drawer
CAUTION! If you are adding an
optional drawer sometime after setting
up the printer, be sure to turn the printer
off, unplug the power cord, and
disconnect all cables from the back of
the printer before completing these
tasks.
Your printer supports either one optional
250-sheet drawer or one optional 500sheet drawer. The optional drawer
consists of a support unit and a tray.
1 Remove all packing material and
tape from the support unit.
2 Pull the tray out of the support
unit.
Remove any packing material and
tape from the tray.
3 Grasp the support unit on each
side at opposite corners and
move it to the location selected for
the printer.
4 Reinstall the tray. Push it fully into
the printer.
4
Position the optional drawer
Position the optional drawer
5
Step 3: Prepare the printer
Positioning the printer Once you have selected a location and
positioned an optional drawer (if you
have one), you are ready to position the
printer.
Note: If you have optional memory to
install, leave clearance on the left side of
the printer.
Handhold
Tab
Lift the printer by the recessed
handholds on both sides, and place it on
the table or optional drawer.
To position the printer on an optional
drawer:
1 Align the tabs, slots, and
connector on the drawer with the
underside of the printer.
2 Lower the printer into place. Make
sure it is seated securely on the
drawer.
Connector
6
Prepare the printer
Slot
Raising the paper rest The paper rest holds printed jobs at an
angle to keep them from sliding out of
the output bin. Pull the paper rest
forward to raise it.
Attaching an operator
panel overlay
If English is not your preferred language
and your printer shipped with an
operator panel overlay, attach the
overlay that has the appropriately
translated light and button names:
1 Peel the protective backing off the
overlay.
2 Align the holes in the overlay with
the lights and buttons on the
operator panel, and then press
the overlay into place.
Prepare the printer
7
Step 4: Prepare the
print cartridge
Removing the
packaging
Finger grips
1 Open the upper front door.
Handle
8
2 Grasp the print cartridge by the
handle. Lift the cartridge out of the
printer.
Prepare the print cartridge
Warning! Do not touch the
photoconductor drum on the bottom of
the print cartridge.
Installing the
print cartridge
3 Remove the packaging material
from the cartridge.
Retain the packaging material.
1 Hold the print cartridge by the
handle and gently shake it to
distribute the toner.
Prepare the print cartridge
9
2 Install the print car tr i dge:
a Grasp the print cartridge by
the handle.
b Align the tabs on each side of
the print cartridge with the
slots on each side of the
print cartridge cradle.
c Slide the print cartridge into
the printer until it snaps into
place.
3 Close the upper front door.
Make sure the door snaps closed
on both sides, or the printer will
not function properly.
What do I do next?
Task Go to page…
Install memory cards 11
10
Load print media 15
Prepare the print cartridge
Step 5: Install memory cards
Note: Memory options designed for
other Lexmark printers may not work
with y our printer.
CAUTION! If you are installing memory
cards sometime after setting up the
printer, turn the printer off and unplug the
power cord before continuing.
Removing the
side cover
Your printer has two memory connectors
for optional memory cards. You can
install any combination of printer
memory and flash memory cards in the
connectors. However, the printer only
recognizes one flash memory card at a
time.
You need a small Phillips screwdriver to
install memory cards.
1 Open the upper front door and the
multipurpose feeder door.
Install memory cards
11
Tab
2 Firmly press on the two tabs
simultaneously to free them from
their slots.
3 Slide the side cover off of the back
of the printer as you swing it out to
remove it.
4 Set the cover aside.
Tab
Removing the shield
1 Loosen the six screws.
12
Install memory cards
Screw in
keyhole
Do not remove them completely.
2 Slide the shield to the left until the
screws fit into the keyholes on the
cover.
3 Pull the shield straight out, and set
it aside.
Installing a
memory card
Warning! Memory cards are easily
damaged by static electricity. Touch
something metal on the printer before
you touch a card.
Notch
Latch
Follow the instructions in this section to
install either a printer memory card or a
flash memory card. Memory cards must
have 100-pin connectors.
1 Unpack the memory card.
Avoid touching the connection
points along the edge of the card.
Save the packaging.
2 Push open the latches on both
sides of the memory connector
you want to use.
3 Align the notches on the card with
the notches on the connector.
4 Push the memory card firmly into
the connector until the latches on
either end of the connector snap
into place.
It may require some force to fully
seat the card.
5 Make sure each latch fits over the
Notch
notch on the end of the card.
Reattaching the shield After installing your memory cards, you
must reattach the shield.
Install memory cards
13
Reattaching the
side cover
1 Align the six keyholes on the
shield with the six screws on the
system board.
2 Press the shield against the
system board, and then slide the
shield to the right.
3 Tighten the six screws.
1 Align the three rear tabs on the
side cover with the corresponding
slots on the printer.
2 Guide the tabs on the top, bottom,
and front of the cover into their
corresponding slots.
14
The top and front tabs snap into
place.
3 Close the upper front door and the
multipurpose feeder door.
Make sure both doors snap closed
on both sides.
Install memory cards
Step 6: Load print media
Your printer has a standard tray with a
capacity of 250 sheets. You can increase
the total printer sheet capacity (including
the multipurpose feeder) to either 600 or
850 sheets if you install one of the
optional drawers.
The following table includes supported
print media sizes and types, and page
numbers where you can find loading
instructions.
Source Capacity Sizes supported Types supported Go to page...
Tray 1 250 A4, A5, JIS B5, folio, letter, legal,
executive, statement
Optional
250-sheet tray
Optional
500-sheet tray
Multipurpose
feeder
250 A4, A5, JIS B5, folio, letter, legal,
executive, statement
500 A4, JIS B5, folio , lett er, legal,
executive
100 A4, A5, B5, folio, letter, legal,
executive, statement
Paper, paper labels,
transparencies
Paper only 16
Paper only 16
Paper, envelopes, labels,
transparencies , card stock
16
19
Load print media
15
Loading the trays Follow these instructions to load the
standard tray and any optional tray.
Note: If you load any print media other
than plain letter or A4 paper in tray 1,
make sure you change the Paper Type
and Paper Size settings for that tray from
the driver. Refer to the Publications CD
for more information.
Optional 250-sheet tray
Note: The length guide on an optional
500-sheet tray is shaped differently than
the length guide on the other trays, but
the function is the same.
1 Remove the tray.
16
Cover
Load print media
2 If you are loading an optional 500-
sheet tray, open the cover.
Length
guide
Optional 500-sheet tray
Length guide tab
3 Press the metal plate down.
Note: For any tray but the optional
500-sheet tray, the length guide extends
beyond the end of the tray molding.
4 Squeeze the width guide tab and
the width guide together, and then
slide the guide all the way to the
right.
5 Squeeze the length guide tab and
the length guide together, and
then fully extend the guide.
Width guide tab
6 Flex the sheets back and forth to
loosen them, and then fan them.
Do not fold or crease the print
media. Straighten the edges of
the stack on a level surface.
Load print media
17
Metal stop
Note: When you load the tray, do not
exceed the maximum stack height
indicated by the stack height indicator.
Overfilling the tray may cause jams.
Stack
height
indicator
7 Place the print media against the
left side of the tray, with the print
side down and facing the front of
the tray.
Do not load bent or wrinkled print
media.
8 Tuck the corner of the print media
under the metal stop.
9 Squeeze the width guide tab and
the width guide together, and then
slide the guide to the edge of the
print media.
18
10 Squeeze the length guide tab and
the length guide together, and
then slide the guide to the edge of
the print media.
Load print media
11 If you are loading an optional 500-
sheet tray, close the cover.
12 Reinstall the tray. Push it fully into
the printer.
Loading the
multipurpose feeder
You can use the multipurpose feeder in
two ways:
• Tray—As a tray , you can load print
media in the feeder with the
intention of leaving it there.
• Manual feeder—As a manual
feeder, you send a print job to the
printer while specifying the type
and size of media from your
computer. The printer then
prompts you to load the
appropriate print media before it
prints.
Use the following instructions to load the
multipurpose feeder.
Load print media
19
Finger grip
1 Use the finger grips to pull the
door open.
2 Pull out the extension.
3 Unfold the extension.
20
4 Slide the width guide all the way to
the right.
5 Flex the sheets back and forth to
loosen them, and then fan them.
Do not fold or crease the print
media. Straighten the edges of
the stack on a level surface.
Load print media
Stack
height
limiter
Note: When you load the multipurpose
feeder, do not exceed the maximum
stack height indicated by the stack height
limiter. Overfilling the feeder may cause
jams.
6 Place the print media against the
left side of the multipurpose
feeder, with the print side up and
facing into the multipurpose
feeder.
7 Push the print media forward, but
do not force it.
8 Slide the width guide until it lightly
touches the stack of print media.
Refer to the Publications CD for
additional information on loading
different types of media such as
letterhead, transparencies, card
stock, and envelopes.
Load print media
21
Step 7: Attach cables
CAUTION! Do not connect or
disconnect a communication
port, a teleport, or any other
connector during an electrical
storm.
Setting up for
network printing
Note: A 10BaseT/100BaseTX
Fast Ethernet port is standard
on the Lexmark T420n.
The printer can be attached to a network or locally (directly to a
computer).
You can attach your printer to a network using standard network
cables.
To attach the printer to a network:
1 Turn off the printer and unplug it.
2 Connect the printer to a LAN drop or hub using standard
cabling that is compatible with your network:
Ethernet 10BaseT/100 BaseTX networks (Category 5 Ethernet
cable with an RJ-45 connector)
The printer automatically adjusts itself for the network speed when
turned on.
22
Setting up for
local printing
Attach cables
You can attach your printer locally using either a USB port or a
parallel port.
All Windows operating systems support parallel connections.
However , only the Windows 98 SE, Windows Me, Windows 2000, and
Windows XP operating systems support USB connections.
Some UNIX, Linux, and Macintosh computers also support USB
connections. Refer to your computer operating system documentation
to see if your system supports USB.
To attach the printer to a computer:
1 Make sure the printer, computer, and any other attached
devices are turned off and unplugged.
2 Connect the printer to the computer using a USB or parallel
cable.
• A USB port requires a USB cable such as Lexmark part
number 12A2405 (2 m). Be sure to match the USB symbol
on the cable to the USB symbol on the printer.
• A parallel port requires an IEEE-1284 compliant parallel
cable such as Lexmark part number 1329605 (10 ft) or
1427498 (20 ft).
•
Attach cables
23
Step 8: Verify printer setup
Turning on
the printer
Printing
setup pages
1 Plug one end of the printer power cord into the socket at the
back of the printer and the other end into a properly grounded
outlet.
2 Turn on the printer. If the printer is attached locally (directly to a
computer), leave the computer and any other attached devices
turned off. You will turn these on in a later step.
All the operator panel lights cycle while the printer warms up.
After the printer completes its internal tests, only the
Ready/Data light is on, indicating the printer is ready to receive
jobs. If you see any other light patterns, refer to the
Publications CD. Launch the CD, click Troubleshooting and
then Understanding the operator panel lights.
The operator panel has six lights and two buttons. Lights that are on,
off, or blinking indicate different printer conditions. For full information
on the operator panel, refer to the Publications CD.
Use the operator panel to print a menu settings page and a network
setup page. Both pages can be printed at the same time.
1 Press the Continue button while only the Ready/Data light is
on to print a menu settings page and a network setup page.
24
2 On the menu settings page:
• Verify that the options you installed are correctly listed
under “Installed Features.”
If an option you installed is not listed on the menu settings
page, turn the printer off, unplug the power cord, and
reinstall the option.
Verify printer setup
• Verify the amount of memory installed is correctly listed
under “Printer Information.”
• Verify that the trays are configured for the sizes and types of
print media you loaded. If you need to change the
configuration, use the Local Printer Setup Utility. The Local
Printer Setup Utility is available on Lexmark’s Web site at
www.lexmark.com. It may also be provided on the
drivers CD for the printer. Check the drivers CD booklet to
verify this.
3 On the network setup page, confirm that Status is “Connected.”
If Status is “Not Connected,” your LAN drop may not be active
or your network cable may be malfunctioning. Consult your
network support person for a solution, and then print another
network setup page to verify that you are connected to your
network.
Save the network setup page for later use.
What do I do next?
Task Go to page…
Configure for TCP/IP 26
Install printer drivers 28
Verify printer setup
25
Step 9: Configure for TCP/IP9: Configure for TCP/IP
If you have TCP/IP available on your network, we recommend that
you assign an IP address to the printer.
Assigning a
printer IP address
Verifying the
IP settings
If your network is using DHCP, an IP address is automatically
assigned after you connect the network cable to the printer.
1 Look for the address under the “TCP/IP” heading on the
network setup page you printed in “Printing setup pages” on
page 24.
2 Go to “Verifying the IP settings” and begin with step 2.
If your network is not using DHCP, then you must manually assign an
IP address to the printer.
An easy way to do this is to use the Print Server TCP/IP Setup Utility.
Detailed instructions about installing and using this utility are located
on the drivers CD that shipped with your printer. Launch the CD, click
View Documentation and then Network Printer Install. Look for
information about using the Print Server TCP/IP Setup Utility.
To use this utility, you will need to know the printer’s 12-digit physical
address or Universally Administered Address (UAA). Look for the
UAA entry on the network setup page you printed earlier. You can use
either the MSB or canonical form of the UAA.
1 Print another network setup page. Look under the “TCP/IP”
heading and make sure the IP address, netmask, and gateway
are what you expected.
26
See “Printing setup pages” on page 24.
Configure for TCP/IP
Note: On Windows computers,
click Start Programs
Command prompt (or
Accessories Command
prompt if using Windows 2000).
2 Ping the printer and verify that it responds. For example, at a
command prompt on a network computer type “ping” followed
by the new printer IP address (for example, 192.168.0.11):
ping xxx.xxx.xxx.xxx
If the printer is active on the network, you should receive a
reply.
Configure for TCP/IP
27
Step 10: Install printer drivers
A printer driver is software that lets your computer communicate with
your printer.
The following table is a quick guide to finding the printer driver
installation instructions you need.
Type of printer installation Network environment or operating system Go to page...
Network
(Ethernet connection)
Local
(parallel or USB* connections)
* All Windows operating systems support parallel connections. However, only the Windows 98 SE, Windows Me,
Windows 2000, and Windows XP operating systems support USB connections.
Configuring for
network printing
Windows 95/98/Me, Windows NT 4.0, Windows 2000, and
Windows XP
Macintosh 30
UNIX/Linux 30
NetWare 30
Windows 95/98/Me, Windows NT 4.0, Windows 2000, and
Windows XP
Macintosh 31
UNIX/Linux 32
After you have assigned and verified the TCP/IP settings, you are
ready to configure the printer and set up your network clients to print
to it.
28
31
Windows In Windows network environments, printers can be configured for
direct printing or for shared printing.
28
Install printer drivers
Supported network printer ports
• Microsoft IP port—works with Windows NT 4.0,
Windows 2000, and Windows XP
• Lexmark network port—works with Windows 95/98/Me,
Windows NT 4.0, Windows 2000, and Windows XP
Supported printer drivers
Note: Using a custom printer
driver and a custom network
port provides enhanced
functionality, such as printer
status alerts.
• Windows system printer driver
• Lexmark custom printer driver
System drivers are built into Windows operating systems. Custom
drivers are available on the drivers CD.
Updated system and custom drivers are available on the Lexmark
Web site at www.lexmark.com.
Supported printing methods
• Direct IP printing—when you just want to print directly to a
printer on your network
• Shared printing (point and print, peer-to-peer)—when you need
to centrally manage network printers or you want to print to a
serial printer ov er a network
You can find detailed information about using each of these printing
methods on the drivers CD. Click View Documentation and look for
information about network printer installation.
Creating ports and installing drivers
Read the detailed instructions on the drivers CD. Click View
Documentation and look for information about network printer
installation for your specific Windows environment.
If you choose to install without using the instructions on the
drivers CD, you need a basic understanding of network printing on
TCP/IP networks, installing printer drivers, and the process involved
in creating new network ports.
Install printer drivers
29
Macintosh Your printer connects automatically to AppleTalk networks and
becomes readily visible to other computers on the network.
Note: A network-attached
printer is connected directly to
the network using a standard
network cab le , su ch as Et hernet.
Note: A PostScript Printer
Description (PPD) file provides
detailed information about the
capabilities of a printer to your
UNIX or Macintosh computers.
UNIX/Linux Your printer supports many UNIX and Linux platforms, such as Sun
Note: The Sun Solaris and
Linux packages are available on
the drivers CD and on Lexmark’s
Web site at www.lexmark.com.
Depending upon your operating system, you must do one of the
following on each computer you want to be able to print to the
network-attached printer:
• For Mac OS X (10.1.2), you must create a print queue in the
Print Center.
• For Mac OS 8.6–9.x, you must create a desktop printer object
(icon).
The PPD for your printer is on the drivers CD. Launch the PPD
installer for your operating system and follow the instructions.
A PPD for your printer is also available in a downloadable software
package from Lexmark’s Web site at www.lexmark.com.
Detailed instructions for performing these tasks can be found in the
online documentation on the drivers CD that shipped with your
printer.
Solaris and Red Hat.
Lexmark provides a printer driver package for each supported UNIX
and Linux platform. Visit Lexmark’s Web site at www .le x mark.com for
a complete list of supported UNIX and Linux platforms. The User’s
Guide in each package gives detailed instructions for installing and
using Lexmark printers in UNIX and Linux environments.
30
You can download these printer driver packages from Lexmark’s Web
site at www.lexmark.com. Depending on which version of the
drivers CD shipped with your printer, you may also find the driver
package you need on the CD.
NetWare Your printer supports both Novell Distributed Print Services (NDPS)
and regular queue-based NetWare environments.
For the latest information about installing a network printer in a
NetWare environment, click View Documentation on the drivers CD
and look for information about network printer installation.
Install printer drivers
Configuring for
local printing
Windows Not all Windows operating systems support all types of connections.
In order to print locally, you must install a printer driver on the
computer attached to the printer.
In addition to the following information, you may need to refer to the
documentation that shipped with your computer and your Windows
software.
Installation instructions
Read the detailed online instructions on the drivers CD. Click View
Documentation and look for information about local printer
installation. Y ou will find detailed instructions for printing using parallel
and USB connections.
Supported connections
Parallel or USB refers to the type of printer cable you used in “Attach
cables” on page 22 to attach the printer to your computer.
• Parallel—works with Windows 95/98 SE/Me, Windows NT 4.0,
Windows 2000, and Windows XP
Note: Using the custom printer
driver provides enhanced
functionality, such as printer
status alerts.
Macintosh You must do one of the following on the computer that is locally
• USB—works only with Windows 98 SE/Me, Windows 2000,
and Windows XP
Supported printer drivers
• Windows system printer driver
• Lexmark custom printer driver
System drivers are built into Windows operating systems. Custom
drivers are available on the drivers CD.
Updated system and custom drivers are available on Lexmark’s Web
site at www.lex mark.com.
attached to the printer using a USB or parallel cable:
Install printer drivers
31
• For Mac OS X (10.1.2), you must install a custom PPD for your
printer and then restart your computer. The printer is
automatically configured. A print queue containing the name of
your new printer appears in the Print Center.
• For Mac OS 8.6–9.x, you must install a custom PPD for your
printer. You must also create a desktop printer object (icon) on
your locally attached computer using the Desktop Printer
Utility.
Note: A PostScript Printer
Description (PPD) file provides
detailed information about the
capabilities of a printer to UNIX
or Macintosh computers.
UNIX/Linux Your printer supports many UNIX and Linux platforms, such as Sun
Note: The Sun Solaris and
Linux packages are located on
the drivers CD and on Lexmark’s
Web site at www.lexmark.com.
The PPD for your printer is also on the drivers CD that shipped with
your printer. Launch the PPD installer for your operating system and
follow the instructions.
A PPD for your printer is also available in a downloadable software
package from Lexmark’s Web site at www.lexmark.com.
Detailed instructions for performing these tasks can be found in the
online documentation on the drivers CD that shipped with your
printer.
Solaris and Red Hat.
Lexmark provides a printer driver package for each supported UNIX
and Linux platform. Visit Lexmark’s Web site at www .le x mark.com for
a complete list of supported UNIX and Linux platforms. The User’s
Guide in each package gives detailed instructions for installing and
using Lexmark printers in UNIX and Linux environments.
All the driver packages support local printing using a parallel
connection. The driver package for Sun Solaris supports USB
connections to Sun Ray appliances and Sun workstations.
You can download these printer driver packages from Lexmark’s Web
site at www.lexmark.com. Depending on which version of the
drivers CD shipped with your printer, you may also find the driver
package you need on the CD.
32
Install printer drivers
Step 11: Distribute information
to users
Discovering
printer users
Finding helpful
information
Note: The Publications CD is
shipped inside the Setup Guide.
Several types of users may need access to the information stored on
the Publications CD:
• Users sending print jobs
• Network printer administrators
• Help desk personnel
• Information technology support staff
Launch the Publications CD and browse the contents to see a
complete list of the available information. If you have a version of
Acrobat capable of full text searching, we have created catalog
entries to help you find the information you need.
The type of helpful information provided on the Publications CD
includes:
• Tips for successful printing
• Ways to improve print quality
• Information about using the printer operator panel
• Instructions for replacing a print cartridge
• Solutions to common printing problems
• Methods for clearing jams
• Explanation of operator panel light sequences
Distribute information to use rs
33
Distributing the
information
You can give users access to the information on the Publications CD
in several ways:
• Give the Publications CD to a system administ rat or or th e Help
desk.
• Copy the entire contents of the CD (or just specific topics) to a
shared network drive or intranet site.
Each topic on the Publications CD is a separate PDF. Launch
the CD, click Other resources, and then click File locations.
• Send Lexmark’s printer documentation URL to printer users
(www.lexmark.com/publications). Users with Internet access
can browse the site.
• Print the information on the Publications CD and store it near
the printer for easy access. For printing instructions, launch the
CD, and then click Navigation.
Storing the quick
reference card
In addition to the Publications CD, your printer shipped with a quick
reference card. We recommend that you store the card in a
convenient place for future use.
Congratulations! You are now ready to use your new printer. Save this book if you
anticipate purchasing printer options in the future.
34
Distribute information to users
P/N 16H0500
E.C. 6H0007
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc.,
registered in the United States and/or other countries.
© 2002 Lexmark International, Inc.
740 West New Circle Road
Lexington, Kentucky 40550
www.lexmark.com
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