Lexmark Optra M410, Optra M412 User Manual

M410

M412

Edition: May 2000 The following paragraph doesnotapplyto any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL,INC.,

PROVIDES THIS PUBLICATION“AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIESOF MERCHANTABILITY OR FITNESS FOR A PARTICULARPURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you.

This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time.

A form for the reader’s comments is provided at the back of this publication. If the form has been removed, comments may be addressed to Lexmark International, Inc., Department F95/035-3, 740 WestNew Circle Road, Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, WesthorpeHouse, Westhorpe,Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you. You can purchase additional copies of publications related to this product by calling 1-800-553-9727. In the United Kingdom and Eire, call 0628-481500. In other countries, contact your point of purchase.

References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer,are the user’s responsibility.

UNITED STATES GOVERNMENT RESTRICTED RIGHTS

This software and documentation are provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in TechnicalData and Computer Software clause at DFARS252.227-7013 and in applicable FAR provisions: Lexmark International, Inc., Lexington, KY 40550.

Table of

Contents

Introduction.............................. ix

AboutThisBook .............................................. ix

OtherInformation..............................................x

OnlineDocuments...........................................x

Trademarks .............................. xi

1 SettingUpYourPrinter....................1

UnpackingYourPrinter.........................................1

RemovingPrintCartridgePackaging .............................2

InstallingthePrintCartridge.....................................5

LoadingtheStandardInputTray.................................6

InstallingthePaperBail ........................................11

ConnectingYourPrintertoaComputer ..........................12

UsingaParallelCable.......................................12

UsingaUSBCable..........................................14

PluggingthePrinterIn.........................................20

TurningthePrinterPowerOn...................................20

PrintingtheMenuSettingsPage.................................21

InstallingtheOperatorPanelOverlay............................22

ChangingtheOperatorPanelDisplayLanguage...................23

Installing Printer Drivers and Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Table of Contents

iii

2 MarkVision .............................25

MarkVisionPrinterManagementSoftware .......................25

OperatingSystemsSupported................................25

IntroducingMarkVision.....................................25

MarkVisionforIntranetServers .................................26

IntroducingMarkVisionforIntranetServers ...................26

MarkVisionforUNIXNetworks.................................27

LexmarkMarkTrack ...........................................28

LexmarkNetPnP ..............................................29

SoftwareInstallationandDistributionTools ......................29

OptraForms ..................................................30

SolarisReadyPrintersforSunCustomers.........................31

3 Using the Operator Panel and Menus . . . . . . . 33

UsingtheOperatorPanel.......................................34

PrinterIndicatorLight ......................................34

OperatorPanelButtons .....................................35

PrinterMessages ..............................................37

StatusMessages ............................................37

AttendanceMessages .......................................37

ServiceMessages ...........................................37

OperatorPanelMenus .........................................38

PrintingtheMenuSettingsPage..............................39

ChangingMenuSettings ....................................40

DisablingtheOperatorPanelMenus ..........................41

OverviewofPrinterMenus ..................................43

PaperMenu ...............................................44

FinishingMenu ............................................53

Utilities Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

JobMenu..................................................59

QualityMenu..............................................71

SetupMenu ...............................................73

PCLEmulMenu ...........................................79

PostScriptMenu............................................83

ParallelMenu..............................................84

SerialMenu................................................87

NetworkMenu.............................................91

Table of Contents

InfraredMenu .............................................93

LocalTalkMenu............................................96

USBMenu.................................................99

FaxMenu ................................................102

ConfigMenu .............................................106

UnderstandingPrintandHoldJobs.............................108

ConfidentialJobs ..........................................108

HeldJobs.................................................109

PrintingandDeletingHeldJobs .............................111

EnteringaPersonalIdentificationNumber(PIN) .................111

PrintandHoldFormattingErrors ..............................113

4 UsingPrintMaterials....................115

PaperSourcesandSizes .......................................116

PrintMaterialGuidelines......................................118

Paper ....................................................118

Letterhead................................................118

Transparencies............................................119

Envelopes ................................................119

Labels ...................................................120

CardStockGuidelines ........................................122

StoringPrintMaterial .........................................123

LoadingPrintMaterial ........................................124

LoadinganInputTray .....................................124

LoadingtheMultipurposeFeeder ...........................130

UsingthePaperExits(OutputBins).............................133

UsingtheStandardOutputBin..............................133

UsingtheRearOutputBin..................................134

PrintingonLetterhead ........................................135

TrayLinking.................................................135

ManualDuplexPrinting.......................................136

DuplexPrintingfromtheMultipurposeFeeder................136

DuplexPrintingfromtheTrays .............................136

AvoidingPaperJams .........................................137

5 MultipurposeFeeder ....................139

Table of Contents

MultipurposeFeederGuidelines ...............................140

OpeningtheMultipurposeFeeder ..............................141

LoadingtheMultipurposeFeeder ..............................143

LoadingPrintMaterial .....................................143

UsingtheMultipurposeFeeder ................................149

ClosingtheMultipurposeFeeder ...............................150

6 Understanding Printer Messages . . . . . . . . . . 151

StatusMessages ..............................................151

Line1Messages ..........................................152

WarningMessages ........................................158

AttendanceMessages .........................................159

7 SolvingPrinterProblems.................173

DisplayProblems ............................................175

PrintingProblems ............................................176

PrintQualityProblems........................................178

OptionProblems .............................................180

NetworkPrintingProblems....................................181

OtherProblemsandQuestions .................................182

8 ClearingJams ..........................183

PossiblePaperJamAreas......................................184

200and201PaperJam-RemoveCartridge ...................184

202PaperJam-OpenRearDoor ............................186

203PaperJam-ShortPaper.................................190

250PaperJam-CheckMPFeeder ...........................192

9 MaintainingYourPrinter ................193

OrderingaPrintCartridge.....................................193

StoringthePrintCartridge.....................................194

ReplacingthePrintCartridge ..................................194

CleaningthePrintheadLens ...................................195

OrderingaChargeRollKit ....................................195

Table of Contents

10Fax....................................197

UnderstandingtheFaxPort....................................197

ChoosingHardware ..........................................197

SettingUpaFaxPort .........................................198

ResettingaFaxPort...........................................199

DisablingaFaxPort ..........................................200

11MemoryandOptionCards...............201

AccessingthePrinterSystemBoard.............................201

UnderstandingMemoryOptions ...............................206

PrinterMemory ...........................................206

FlashMemory ............................................206

InstallingMemoryOptions ....................................207

RemovingMemoryOptions ...................................210

UnderstandingOptionCards ..................................211

Internal Print Server (Internal Network Adapter or INA) . . . . . . . 211

Tri-PortInterfaceOptionCard ..............................212

HardDiskOption .........................................212

Parallel/USBInterfaceOptionCard..........................215

InstallinganOptionCard .....................................216

RemovinganOptionCard.....................................219

ClosingthePrinterSystemBoard...............................220

12Optional500-SheetDrawer...............223

InstallingtheOptionalDrawer .................................223

13InfraredAdapter........................227

ConnectingtheCableandUsingtheInfraredAdapter.............227

14Verifying the Installation of Options . . . . . . . 229

PrintingtheMenuSettingsPage................................229

Appendix A: Understanding Fonts . . . . . . . . . 231

Table of Contents

vii

TypefacesandFonts ..........................................231

WeightandStyle ..........................................231

PitchandPointSize........................................232

BitmappedandScalableFonts .................................234

ResidentFonts ...............................................235

SymbolSets .................................................239

SymbolSetsforPCL6Emulation............................239

DownloadableFonts ..........................................241

PrintingaFontSampleList ....................................242

AppendixB:Notices......................243

AppendixC:SafetyInformation............253

AppendixD:Warranty....................265

Glossary ................................269

viii

Index ...................................285

Table of Contents

Introduction

About This Book This User’s Guide contains information about the Lexmark

OptraM410andM412laserprinters.Itprovidessetup instructions for the printer and printer options as well as information about loading print material, changing printer settings, replacing printer supplies, and troubleshooting problems.

Keep this book in a handy place and use it as a reference when you h ave a question about printer function or if you encounter a printing problem.

It may be helpful for you to recognize the following conventions used throughout this book:

Note: A note provides informa-

tion you may find useful.

Warning! A warning identifies

something that could damage your printer hardware or software.

Caution! A caution identifies

something that could cause you harm.

• Notes, warnings, and cautions appear in the left col-

umn for easy reference.

• Operator panel buttons are printed in boldface type:

Press

Go after changing a menu setting.

• Messages, menu names, menu items, and menu set-

tings that appear on the operator panel display are also printed in boldface type:

Load Tray 1 appears on the operator panel dis-

play, you must load print material in tray 1 and press

Go before you can resume printing.

Introduction

The Paper Source setting is available in the PAPER

Other Information In addition to this User’sGuide, Lexmark offers the follow-

ing sources of information about your printer and other Lexmark products and services.

Online Documents

The Drivers, MarkVision and Utilities compact disc (CD) that comes with your printer contains several online documents. Refer to the booklet that comes with the CD for launching instructions. Once you launch the CD, click View Documentation to display a list of available documents.

The CD includes: The MarkVision printer utility information, which pro-

vides step-by-step instructions for installing MarkVision for Windows 95/98/2000, Windows NT 4.0, Macintosh, and OS/2 on several different networks. It also describes some of the most popular MarkVision features.

• Documents which provide general information

about setting up an optional print server after installing it in your printer.

• Documents which describe font options and avail-

able resources.

• A Card Stock & Label Guide which provides detailed

information about selecting print material appropriate for your printer.

• A Technical Reference which includes information

about printer languages and commands, interface specification, and printer memory management.

Introduction

Trademarks

Lexmark, Lexmark with diamond design, MarkNet, MarkVision, and Optra are trademarks of Lexmark International, Inc., registered in the United States and/or other countries.

MarkTrack, Optra Forms, and PictureGrade are trademarks of Lexmark International, Inc.

Operation ReSource is a service mark of Lexmark International, Inc.

PCL

is a registered trademark of the Hewlett-Packard Company. PCL 6 is Hewlett-Packard Company’sdesignationsofasetofprintercommands(language)andfunctions included in its printer products. This printer is intended to be compatible with the PCL 6 language. This means the printer recognizes PCL 6 commands used in various application programs, and that the printer emulates the functions corresponding to the commands.

PostScript Incorporated. PostScript 3 is Adobe Systems’ designation of a set of printer commands (language), fonts, and functions included in its software products. This printer is intended to be compatible with the PostScript 3 language. This means the printer recognizes PostScript 3 commands used in various application programs, and that the printer emulates the functions corresponding to the commands.

Details relating to compatibility are included in the Technical Reference.

is a registered trademark of Adobe Systems

Trademarks

The following terms are trademarks or registered trademarks of these companies.

Albertus The Monotype Corporation plc. Antique Olive Monsieur Marcel OLIVE Arial The Monotype Corporation plc. CG Omega A product of Bayer Corporation CG Times Based on Times New Roman under

license from The Monotype Corporation plc, is a product of Bayer Corporation

Helvetica Linotype-Hell AG and/or its

subsidiaries Intellifont Bayer Corporation ITC Bookman International Typeface Corporation ITC Zapf Chancery International Typeface Corporation LocalTalk Apple Computer, Inc. Macintosh Apple Computer, Inc. Marigold AlphaOmega Typography, Inc.

xii

Palatino Linotype-Hell AG and/or its

subsidiaries Pantone Pantone, Inc. PostScript Adobe Systems Incorporated Times New Roman The Monotype Corporation plc. TrueType Apple Computer, Inc. Univers Linotype-Hell AG and/or its

subsidiaries Wingdings Microsoft Corporation

Other trademarks are the property of their respective owners.

Trademarks

Setting Up

Your Printer

Complete the following sections to set up your Lexmark™ Optra™ M410 and M412 printers.

Metal Bail

User’s Guide

Plastic Bracket

Printer

Unpacking

Your Printer

Power Cord

1 Remove the printer and all items from the packag-

ing carton.

Save the carton and packing materials in case you need to repack the printer for service or storage.

2 Make sure you have the items shown.

If any items are missing, contact the place where you bought your printer.

3 Place the printer on a flat, sturdy surface in a well-

ventilated area.

Allow at least 304.8 mm (12 in.) of clearance on all sides of the printer. Since you may want to install the optional 500-sheet drawer, leave at least

129.6 mm (5.1 in.) clearance above the printer. Leave enough space in front of the printer to allow for easy paper access.

Unpacking Your Printer

Use the following information to help determine where to place your printer.

Characteristic Measurement

Depth 435 mm (17.1 in.) Height 314 mm (12.4 in.) Width 405 mm (15.9 in.) Weight Footprint 246 sq. in.

Weight of printer includes print cartridge.

14.8 kg (32.6 lb)

Do not place the printer:

– In direct sunlight. – Near heat sources or air conditioners. – In dusty or dirty environments.

Removing Print

Cartridge

Packaging

Upper Front Door

To remove the print cartridge packaging:

1 Push the upper release latch to release the upper

front door.

Chapter 1: Setting Up Your Printer

2 Raise the upper front door.

It remains in place.

3 Grasp the print cartridge by the handgrip.

Removing Print Cartridge Packaging

4 Lift the print cartridge up a nd pull out.

5 Pull up on each end of the plastic piece and then

remove the packaging material.

Discard all packaging material: the plastic piece, the foam, and the paper connected to the foam.

6 Continue with “Installing the Print Cartridge” on

page 5.

Chapter 1: Setting Up Your Printer

Installing the

Print Cartridge

To prepare the print cartridge for printing:

1 Gently shake the print cartridge side-to-side to

distribute the toner.

Slot

Tab

2 Insert the print cartridge:

a Alignthetabslocatedoneachsideoftheprint

cartridge with the slots on either side of the print cartridge cradle as shown.

Use the colored arrows inside the printer for placement.

Installing the Print Cartridge

b Slide the print cartridge straight back into the

printer until it snaps into place.

3 Close the upper front door.

You cannot close the door completely if the print cartridge is not installed correctly.

Loading the

Standard

Input Tray

Your printer has one standard 250-sheet input tray that holds five paper sizes. For information on the different sizes and types of print material you can use with your printer, see “Using Print Materials” on page 115.

For information on loading envelopes and other types of print material, see “Multipurpose Feeder” on page 139.

To load paper:

1 Pull the input tray straight out of the printer.

Remove the input tray completely from the printer.

Chapter 1: Setting Up Your Printer

2 Press down on the metal plate until it locks into

place.

The metal plate remains stationary on the inside bottom of the input tray.

Length Guide Tab

Paper Size Indicators

Length Guide

3 Press down on the length guide tab with one

hand, and with the other hand slide the length guide to the correct position for the size paper you are loading.

Use the paper size indicators to adjust the length guide for one of the following five paper sizes: A4, B5, LTR (Letter), LGL (Legal), and EXEC (Executive).

Note: The paper size indica-

tors are paper size abbreviations used for the placement of the length guide as shown. This exampleshows how to adjust for letter-size paper (LTR).

Loading the Standard Input Tray

Width Guide

Width Guide Tab

4 Press down on the width guide tab and slide the

width guide to the far right side of the input tray as shown.

5 Flex the sheets back and forth to loosen them, then

fan them. Do not fold or crease the paper. Straighten the edges on a level surface.

For this setup, load letter-size paper.

Chapter 1: Setting Up Your Printer

Metal Stop

Note: Make sure the paper fits

easily under the metal stop and is not bent or wr inkled. Do not raise the metal stop or force paper under the metal stop. Overfilling the input tray may cause paper jams.

6 Place the paper against the left side of the input

tray and insert it under the metal stop.

Makesuretherecommendedprintsideisfacedown andthefrontedgeisplacedtowardthefrontofthe input tray.

For information on how to load letterhead, see “Printing on Letterhead” on page 135.

7 Do not exceed the maximum stack height indi-

cated by the line under the arrows.

Stack Height Indicator

Note: Overfilling the input tray

may cause paper jams.

Loading the Standard Input Tray

Width Guide

Note: Sliding the width guide

too tight against the paper may cause misfeeds.

8 Push on the right side of the width guide to move

it to the left until it lightly touches the edge of the paper.

9 Slide the input tray all the way into the printer

until it snaps into place.

Chapter 1: Setting Up Your Printer

Installing the

Paper Bail

The paper bail helps prevent offset bin stacking by guiding print material into the standard output bin.

The paper bail consists of two parts: a plastic bracket already installed on the printer and a metal bail.

Complete the following steps to install the metal bail:

1 Locate the metal bail that comes with your printer. 2 Orient the metal bail as shown.

Metal Bail

Plastic Bracket

3 Place the tips of the metal bail into the holes

located on either end of the plastic bracket as shown.

Note: The paper bail is

depicted in other illustrations throughout this book now that youhaveinstalledit.

not

Installing the Paper Bail

Connecting Your

Printer to a

Computer

To print from your computer, you need to connect your printer to your computer with either a parallel interface cable or a Universal Serial Bus (USB) cable.

Parallel Cable

Caution! To avoid electrical

shock hazards, make sure your computer power is Off (O) and unplug all computer equipment before connecting cables.

Parallel Cable

Using a

Your printer uses an IEEE 1284-compliant parallel cable that supports bidirectional communication. We recommend Lexmark part number 1329605 (10 ft) or 1427498 (20 ft). If you use a cable other than an IEEE-compliant cable, you may not be able to access all of your printer functions.

1 Turn the printer power Off (O) and unplug the

printer power cord from the electrical outlet.

2 Align and plug the parallel cable into the parallel

connector as shown.

Parallel Connector

Chapter 1: Setting Up Your Printer

3 Push the clips at each end of the connector down

into the notches on the plug as s hown. The clips

snap into the notches.

4 Connect the other end of the parallel cable to the

back of your computer. Tighten the screws on the parallel cable to the computer.

5 Check the parallel cable connections to make sure

they are completely secured.

Clips

6 Continue with “Plugging the Printer In” on

page 20.

Connecting Your Printer to a Computer

USB Cable

Using a USB Cable

Your printer has one standard USB port located on the printer system board.

Complete the following steps to connect your printer using a USB cable.

For Windows 2000 users:

1 Make sure the computer and printer power are Off

(O) and the printer power cord is unplugged from the electrical outlet.

2 Connect the USB cable to the port on the back of

your computer.

3 Connect the other end of the cable to the USB port

on the back of your printer.

4 Turn on your computer and your printer. 5 When the Found New Hardware Wizard screen

appears, select

Cancel to close the wizard.

6 Insert the CD that came with your printer and

select

Start.

USB Port

Chapter 1: Setting Up Your Printer

7 From the Start menu, select Run,thenclickBrowse. 8 ClickontheMy Computer shortcut in the Browse

window, double-click on the CD icon, and doubleclickontheSetupicon.

9 Click OK to start the printer driver installation

program.

10 Follow the installation instructions in the printer

drivers dialog box.

11 In the Print to the following port check box, select

the USB port that best describes the order you’ve connected USB printers to your computer (for example, the first USB printer is USB001, the secondUSB002,andsoon).

USB Cable

12 In the Select a port for this printer check box, select

the USB port that best describes the order you’ve connected USB printers to your computer (for example, the first USB printer is USB001, the second USB002, and so on).

13 When you finish, exit the setup program and

remove the CD from your computer.

For Windows 98 users:

1 Make sure the printer power is Off (O) and the

printer power cord is unplugged from the electrical outlet.

2 Align and plug the USB cable into the USB port on

the back of your printer as shown.

3 Connect the other end of the USB cable to the back

of your computer.

4 Check the cable connections to make sure they are

completely secured.

USB Port

5 Follow the steps under “Plugging the Printer In”

on page 20.

6 Follow the steps under “Turning the Printer Power

On” on page 20.

7 Complete the following steps to setup the printer

port and install the correct drivers.

When you turn the printer power On (|), the

New Hardware Wizard

puter.

screen appears on your com-

a Click Next. b Click the default to search for the best driver.

Click

Next.

c Click to clear the check boxes for Floppy Disk or

CD-ROM.

Connecting Your Printer to a Computer

Add

d Insert the compact disc (CD) that came with

your printer.

e Click Specify a location. f Click Browse. g Scroll down until you locate your CD-ROM

drive. Double-click to select it.

h Highlight the folder for WIN98USB and click

OK.

i Click Next.

A screen displays indicating the application is looking for this laser printer to verify the driver for the printer.

j Click Next.

Wait as the information processes. When the next screen appears that tells you the software is installed, click install the printer driver.

Finish. Complete the following to

k Click Install Software.

Chapter 1: Setting Up Your Printer

l Click Printer Software.

The

Choose your Installation Path screen

displays.

m Select Install from this CD.

The License Agreement displays.

n Click Agree once you have read the agreement. o Select Custom Install and click Next.

Printer Drivers is selected as the default on the next screen.

p Click Next. q Scroll through the list of printers on the left of

thescreenandclickthecheckboxtoselect

Optra M410 or Optra M412.

r Click the Add button.

Thenameofyourprintermovestotheboxon therightofthescreen.

s Click Next.

The Drivers tab screen displays.

t HighlightLPT1 in the top window of the screen

for the PostScript language.

u Scroll to USB001 in the bottom window of the

screen and select it.

v Return to the top window of the screen and

select

LPT1 for the PCL language.

w Scroll to USB001 in the bottom window of the

screen and select it.

x Click Finish Installation.

Wait as the information processes.

y Click Yes to restart Windows. z Click OK.

Connecting Your Printer to a Computer

USB Cable

USB Port

For Macintosh users:

1 Make sure the printer power is Off (O) and the

printer power cord is unplugged from the electrical outlet.

2 Connect the end of the USB cable to the port on

your computer.

3 Align and plug the other end of the USB cable into

the port on the back of your printer as shown.

4 Follow the steps under “Plugging the Printer In”

on page 20.

5 Follow the steps under “Turning the Printer Power

On” on page 20.

6 Launch the CD to install the necessary items.

Instructions to launch the CD are in the CD booklet.

7 Restart the computer. 8 Open the Apples Extras folder.

Chapter 1: Setting Up Your Printer

9 Open the Apple LaserWriter Software folder. 10 Open the Desktop Printer Utility application. 11 The New Desktop Printer screen displays. 12 Select Printer (USB) from the list and click OK. 13 In the USB printer selection area, click Change.

The USB printer dialog box displays.

14 Select Optra M410 or Optra M412 and click OK.

The previous screen displays. Notice the new printer icon.

15 In the PostScript printer description (PPD) file,

Auto Setup.

click

Wait for the information to process.

The previous screen displays. Notice the new printer icon.

Note: Both areas of the printer

dialog box show the Optra M410 or Optra M412 printer icons.

16 Click Create.

A window appears for you to name the printer.

17 Type in the name of the printer or accept the

default name.

18 Click Save. 19 Quit the Desktop Printer Utility application.

The printer icon displays on your Desktop.

20 Click the new desktop printer icon.

The Printing menu appears on the menu bar.

21 Scroll down in the Printing menu and select Set

Default Printer

A dark line appears around the printer in the printer icon to indicate it is selected as the default printer.

Connecting Your Printer to a Computer

Plugging the

Printer In

Printer Power Cord

1 Plug the printer power cord into the connector as

shown.

2 Plug the other end of the printer power cord into a

properly grounded electrical outlet.

3 Continue with “Turning the Printer Power On” on

page 20.

Turning the Printer

Power On

Turn the printer power On (|).

If an error message displays, see “Understanding Printer Messages” on page 151 for more information.

Chapter 1: Setting Up Your Printer

Printing the Menu

Settings Page

The menu settings page shows current settings for the menus, a list of installed options, and available printer memory. You can use this page to verify that all printer options are properly installed and the printer settings are settowhatyouwant.

Warning! Complete“Removing

Print Cartridge Packaging” on page 2 before printing a page.

Note: See “Using the

Operator Panel” on page 34 to identify the display and operator panel buttons if you need help.

1 Make sure the printer power is On (|) and the

Ready status message appears on the display.

2 Press Menu> or <Menu to enter the menus.

3 Continue to press and release Menu> or <Menu until

you see display.

UTILITIES MENU on the second line of the

4 Press Select.

5 Press Menu> until Print Menus appears on the sec-

ond line of the display.

6 Press Select.

The message remains on the operator panel display until the page prints. The printer returns to the after the menu settings page prints.

If an error message appears, see “Understanding Printer Messages” on page 151 for more information.

Printing Menu Settings appears and

Ready state

Printing the Menu Settings Page

Installing the

Operator Panel

Overlay

If English is your preferred language, continue with “Installing Printer Drivers and Utilities” on page 24.

If English is not your preferred language, complete the following steps to customize the operator panel.

1 Locate the operator panel overlay.

If this User’sGuideis printed in a language other than English, an overlay for the operator panel is included with the printer. The overlay has translated names for the operator panel buttons.

2 Peel the protective backing off the overlay.

3 Align the operator panel overlay on the operator

panel and press it into place as shown.

Rub the overlay firmly to make sure that it adheres securely.

4 Peel the protective covering away from the top of

the overlay.

5 Continue with “Changing the Operator Panel Dis-

play Language” on page 23 to change the display language to match the overlay.

Chapter 1: Setting Up Your Printer

Changing the

Operator Panel

Display Language

Complete the following steps to change the language of the menus and messages that appear on the operator panel display:

1 Press the Menu> or <Menu button to enter the

menus.

2 Continue to press and release Menu> or <Menu until

SETUP MENU appears on the second line of the dis-

play.

Note: The Select button acts

upon information that appears on the second line of the operator panel display.

Note: See “Using the

Operator Panel” on page 34 to identify the display and operator panel buttons if you need help.

3 Press the Select button.

4 Press Menu> until Display Language appears on the

second line of the display.

5 Press Select.

6 Press Menu> until your preferred language appears

on the second line of the display.

7 Press Select.

The printer resets and displays text in the requested language.

Changing the Operator Panel Display Language

Installing Printer

Drivers and

Utilities

1 Locate the Drivers, MarkVision and Utilities CD

that comes with your printer.

If your computer does not have a CD-ROM drive, you can transfer the information on the CD to diskettes. Locate a computer with a CD-ROM drive, start the CD-ROM utility, and follow the instructions presented to create diskettes.

Note: Consult your network

software documentation for more information. Also, see “Introducing MarkVision” on page 25 for more information.

2 Follow the instructions in the booklet included

with the CD to start the printer setup utility.

The setup utility lets you install printer drivers and utilities to manage Lexmark printers attached to your network. See “Introducing MarkVision” on page 25 for more information.

3 If necessary, use standard network software to

identify the printer to the LAN and to complete any other setup that may be needed.

Chapter 1: Setting Up Your Printer

MarkVision

MarkVision Printer

Management

Software

Operating Systems

Supported

Introducing

MarkVision

This section provides a brief overview of the MarkVision printer utility and some of its key features. For more information on MarkVision, refer to the online Help or the documentation on the Drivers, MarkVisionand Utilities CD that comes with your printer:

• Introduction to MarkVision

• Installation Tips

MarkVision for Windows 95/98/2000, Windows NT 4.0, Macintosh, and OS/2 Warp is shipped with your printer on the Drivers, MarkVision and Utilities CD.

The MarkVision graphical user interface provides advanced, real-time, centralized management capabilities for Lexmark printers connected locally or attached directly to a network. Network users and administrators can also use the following MarkVision features to increase productivity:

• Centralized setup capabilities let you quickly con-

figure and install multiple printers. – Youcanconfiguremultipleprinterssimulta-

neouslyfromoneworkstation.

– Automatic network printer discovery and multi-

adapter flash update let you set up and configure

MarkVision Printer Management Software

Lexmark network printers and change network addresses from one workstation.

Note: You can integrate

MarkVision directly into your favorite network management software.

Note: Management capabili-

ties for multivendor printers are available in some versions of MarkVision.

MarkVision for

Intranet Servers

• Use MarkVision to easily manage and monitor your

Lexmark printers. – Messages on the MarkVision remote operator

panel reflect printer real-time status.

– The dynamic printer graphic provides a visual

confirmation of installed options.

– A list of installed features shows you printer

capabilities.

• MarkVision provides the tools to make printer-

related administrative tasks effortless. – Monitor network print jobs, change their print-

ing order, and hold or delete specific jobs.

– Use asset management options to maintain

printer inventory, assign property tags, track page counts, and gather job statistics.

– Download and manage resources such as fonts,

demo pages, and overlays.

This section provides a brief overview of MarkVision for Intranet Servers and some of its key features. For more information on MarkVision for Intranet Servers, refer to the documentation installed with the software:

Introducing

MarkVision for

Intranet Servers

Chapter 2: MarkVision

• MarkVision for Intranets User’sGuide.

• MarkVision Installation and Configuration Guide.

This document is also located on the Drivers, MarkVision and Utilities CD that comes with your

printer.

MarkVision for Intranet Servers is a Web-based printer management utility that:

• Lets you monitor and manage devices using a Web

browser from any PC with intranet access.

• Enables print management over your existing intra-

net infrastructure using TCP/IP.

• Offers a cross-platform solution for Windows and

UNIX users.

• Lets you manage multivendor printers.

Network users and administrators can also use the following MarkVision features to increase productivity.

Maps

Locate printers quickly in your organization by positioning printer icons on a map to show not only printer status, but also actual printer location.

Filters

Search for devices using criteria such as printer status and installed features.

Filters automatically organize printers into groups based on real-time status information.

MarkVision for

UNIX Networks

Remote Updates

Remotely update firmware on multiple Lexmark print servers simultaneously.

MarkVision for UNIX/Sun offers enterprise scalability, reliability, and performance that helps you easily set up, manage, and maintain printers across networks. Ultimately, this reduces help desk costs and increases network administrator productivity using:

• Centralized Lexmark printer setup capabilities.

• Remote monitoring and management.

• Proactive status alerts on Lexmark printers.

• Tools that allocate printing expenses, balance work-

load, and access printing resources.

MarkVision for UNIX Networks

MarkVision Simple Network Management Protocol (SNMP) Services let administrators manage popular multivendor printers.

MarkVision for UNIX Networks and Intranet Servers is recommended to assist in remote printer setup for UNIX platforms.

To purchase MarkVision for UNIX, contact the place where you bought your printer or visit the Lexmark Web site at www.lexmark.com.

Lexmark

MarkTrack

MarkTrack™ is a network printer reporting software package that helps administrators manage printing environments more efficiently. Administrators can use MarkTrack to:

• Retrieve and analyze network printer information

from a Web browser.

• Allocate printing resources more efficiently.

• Make better purchasing decisions.

• Allocate printing costs to different departments.

• Provide statistical information on employee print-

ing habits.

• Track Lexmark and SNMP-compliant printers.

• Collect, analyze, and create reports using MarkVi-

sion Printer Inventory and Job Statistics data or SNMP MIB data.

• Create reports using a Web server.

• View reports using a Web browser.

• Create an inventory of network printer assets auto-

matically.

• Analyze printing for the enterprise.

• Plan ahead for supplies purchases, maintenance

schedules, and printer replacement.

For more information on MarkTrack, refer to the product information, contact the place where you bought your

Chapter 2: MarkVision

printer, or visit the Lexmark Web site at www.lexmark.com.

Lexmark NetPnP NetPnP automates the configuration and installation of

Lexmark printers on a network. NetPnP senses when a new printer is attached to the network, automatically creates a shared printer object on a Windows NT 4.0 system, and notifies users by e-mail that the printer is available for printing. It also notifies IT administrators by e-mail when a new printer is detected or when an error occurs during automatic printer installation.

• Lets administrators make printers available to users

within seconds.

• Extends network printer installation to include the

end user by installing all necessary components that enable printing to workstations across the network.

• Provides huge productivity gains when rolling out

large numbers of network printers.

• Supports a wide range of printer installation

options for IT administrators, from fully automatic installation to prompted confirmations.

Software

Installation and

Distribution Tools

• Lets you customize network printer installation in

Windows NT environments running TCP/IP.

• Automates the setup of Lexmark network printers,

eliminating more than a dozen steps in the process.

On the Drivers, MarkVision and Utilities CD, Lexmark's allin-one software installation utility provides IT administrators with time-saving installation and distribution tools that enhance productivity and improve efficiency.

• Software installation and updates by way of the

Lexmark Web site. Users can initiate Web updates or schedule updates

to run periodically. This ensures that users have the most recent version of Lexmark software and driv-

Lexmark NetPnP

ers on their workstations with the least amount of effort.

• Scripting capability to distribute software to users

on the network. IT administrators can store software and driver

installation settings in a file. This file can then be used to automatically distribute the software to multiple workstations simultaneously.

• Distribution of drivers with custom settings to

users. IT administrators can remotely install, update, and

distribute drivers with custom settings to users on the network, eliminating time-consuming workstation driver installation and configuration.

Optra Forms Optra Forms combines data from a customer’s application

with printer-resident electronic forms to produce completed forms such as invoices, statements, pick slips, labels, and purchase orders. Support for bar codes, specialized graphics and other options is included.

The same data can be sent to several remote printers with different resident forms so that the completed forms can be customized for the specific printer location. For example, the same purchase order information can be sent to differentprinters and printed with differentaddressesand logos.

Optra Forms:

• Requires no server-based or host-based merge pro-

gram or software.

• Can be used: – With virtually any ASCII text print file from any

platform, mainframe, AS/400, UNIX or workstation.

– Over Coax, Twinax, parallel, serial or LAN

(TCP/IP).

• Generally makes no changes to database applications.

Chapter 2: MarkVision

• Prints different forms at different locations from the same database.

• Globally updates forms quickly and easily over the LAN.

• Provides support for bar codes, color, duplex, multipage form sets, and more.

• Stores forms as efficient, compact forms in flash.

• Works with Optra M410 and M412 printers and the

Optra T and Optra W laser printer families using the Optra Forms™ 1, 2, 4, 8, and 16MB Flash DIMMs or Optra Forms Hard Disk.

Solaris Ready

Printers for Sun

Customers

Solaris Ready printers are specially configured for Sun users. They are Ethernet-ready and include Sun-specific documentation as well as MarkVision for Sun Systems and Intranet Servers. These applications provide seamless installation in Sun Solaris network environments.

Solaris Ready Printers for Sun Customers

Chapter 2: MarkVision

Using the

Operator Panel

and Menus

This chapter contains information about using the operator panel, changing printer settings, and understanding operator panel menus.

You can change most printer settings from your software application or printer driver.Settings you change from the application or driver apply only to the job you are preparingtosendtotheprinter.

Note: Changes made to

printer settings from a software application override changes made from the operator panel.

If there is a setting you cannot change from your software application, use the operator panel or the remote operator panel available from the MarkVision utility. See “MarkVision” on page 25 for information about MarkVision. Changing a printer setting from the operator panel or from MarkVision makes that setting the user default.

If you are familiar with using an operator panel similar to this, you may want to skip to “Overview of Printer Menus” on page 43.

Using the Operator Panel and Menus

LCD

Using the

Operator Panel

The operator panel, on the front left-side of your printer, has a 2-line by 16-character liquid crystal display (LCD), one printer indicator light, and six buttons. Notice the Menu button is split into two functioning halves; therefore, it works like two buttons.

The numbers on the operator panel by the names of the buttons are only used for entering your Personal Identification Number (PIN) if you send a print job that is confidential. For more information, see

CONFIDENTIAL JOB on

page 60 and “Entering a Personal Identification Number (PIN)” on page 111.

Printer Indicator Light

Select

Return

Stop

Printer Indicator

Light

The printer indicator light gives information about the status of your printer.

Light State Meaning

On Solid The printer is On (|) and in the Blinking The printer is On (|) and Off The printer is Off (O).

Ready state.

Busy.

Chapter 3: Using the Operator Panel and Menus

Operator Panel

Buttons

Use the operator panel buttons to open a menu, scroll through a list of values, change printer settings, respond to printer messages, temporarily stop all print activity, and key in a PIN. The following table describes the functions of each button.

Note: Buttons act upon the

information that displays on the second line of the operator panel except when using the buttons to key in a PIN.

Operator Panel B uttons

Button Function

Go Press the Go button to:

Ready state if the printer is in an offline situation (the Ready message does not

Ready message, to take the printer offline (out of the Ready state) and enter the

Menu> takes you to the first menu in the menus. <Menu takes you to the last menu in

Busy message, to list the menu items in the JOB MENU.

Menu> to go to the next item in the menus, or <Menu to go to the previous item in the menus.

<Menu to scroll backward. Release the button when the number you want

Menu> and <Menu

• Return to the appear on the display).

• Exit printer menus and return to the

• Clear operator panel error messages.

• Resume printing after loading print material and clearing paper jams.

Power Saver.

• Exit

If you have changed printer settings from the operator panel menus, press job to print. The printer must display

Each end of the button has a function. Press the Menu> or <Menu button:

• At the menus. the menus.

• At the

• When the printer is offline:

-Press

• For menu items that have numerical values, such as forward, or displays.

If this User’sGuideis printed in a language other than English, an operator panel overlay with translated buttons and light names is included with your printer. See “Installing the Operator Panel Overlay” on page 22 for more information.

Ready state.

Go before sending a

Ready for jobs to print.

Copies, press and hold Menu> to scroll

Using the Operator Panel

Operator Panel B uttons (continued)

Button Function

Select Press the Select button to:

• Selectthe menu shown on the second line of the display.Depending on the type of menu, this action:

- Opens the menu and displays the first item in the menu.

- Opens the menu item and displays the default setting.

• Save the displayedmenu item as the new default setting. The printer displays the message briefly and returns to the menu item.

• Clear certain messages from the operator panel display.

• Continue printing after the

source>

Return Press the Return button to return to the previous menu level or menu item. Stop Press the Stop button at the Ready, Busy,orWaiting message to temporarily stop all activity

and take the printer offline. The operator panel status message changes to is lost.

Press

1, 2, 3, 4, 5, 6 The numbers located next to the names of the buttons are only used for entering your Personal

Identification Number (PIN) after you send a Confidential Job. For more information, see “Entering a Personal Identification Number (PIN)” on page 111.

on page 167 for more information.

Go to return the printer to the Ready, Busy,orWaiting state.

Change <input source> message displays. See Change <input

Not Ready.Nodata

Saved

Chapter 3: Using the Operator Panel and Menus

Printer Messages The operator panel displays three types of messages:

Note: See “Understanding

Printer Messages” on page 151 for a complete listing of all the printer messages.

Status Messages

Busy PCL Parallel

• Status messages provide information about the

current state of the printer.

• Attendance messages report printer errors that you

must resolve.

• Service messages indicate printer failures that may

require servicing.

When the Ready status message displays, the printer is ready t o receive a print job. While a job is processing or printing, the sage appears on the first line of the operator panel display.

The screen to the left is an example of an operator panel message. The printer status appears on the first line of the display. The second line displays messages, such as warning messages, that give more information about printer status.

The

Busy message identifies the printer language

(PCL emulation) used for the print job. The sage tells you that the printer is processing data received by the parallel port.

Busy status message or a customized mes-

Parallel mes-

Attendance

Messages

200 Paper Jam Remove Cartridge

Service Messages

Attendance messages help you solve printer problems. For example, if print material is jammed in the printer, the

message display.

This message tells you to open the printer upper front door and check for jammed print material.

Service messages notify you of printer failures that may require a service call.

200 Paper Jam Remove Cartridge appears on the

Printer Messages

Operator Panel

Menus

A number of menus are available to make it easy for you to change printer settings. The diagram on page 43 shows the menus and all of the menu items available in each menu. The items in each menu and the values you can select are described in more detail in the tables beginning on page 44.

Some menus appear only if a specific option is installed in the printer. Other menu items may only be effective for a particular printer language. You can select these values at any time, but they only affect printer function when you use the specified printer language.

Note: Changes made from a

software application or driver overridethe user defaultsettings made from the operator panel.

An asterisk (*) next to a value in the tables indicates the factory default setting. These settings are the original printer settings. (Factory defaults may vary for different countries.) See more information.

When you select a new setting from the operator panel, the asterisk moves next to the selected setting to identify it as the current user default setting. These settings are active until new ones are stored or the factory defaults are restored. See “Changing Menu Settings” on page 40 for more information.

Factory Defaults on page 57 or on page 107 for

Chapter 3: Using the Operator Panel and Menus

Printing the Menu

Settings Page

The menu settings page shows current settings for the menus, a list of installed options, and available printer memory. You can use this page to verify that the printer options are properly installed and the printer settings are settowhatyouwant.

See “Using the Operator Panel” on page 34 to identify the display and operator panel buttons if you need help.

Note: Before printing the

menu settings page, make sure the selected paper source holds letter-, legal-, or A4-size paper,

PAPER SIZE setting is set to

the the correct size, and the

setting for the paper

TYPE

source is

Plain Paper.

PAPER

To print a menu settings page:

1 Make sure the printer power is On (|) and the

Ready status message appears on the display.

2 Press Menu> or <Menu to enter the menus. 3 Continue to press and release Menu> or <Menu until

you see display.

UTILITIES MENU on the second line of the

4 Press Select. 5 Press Menu> until Print Menus appears on the sec-

ond line of the display.

6 Press Select.

The message remains on the operator panel display until the page prints. The printer returns to the after the menu settings page prints.

If an error message appears on the display, see “Understanding Printer Messages” on page 151.

Printing Menu Settings appears and

Ready state

7 If you installed options, verify that they are listed

on the menu settings page under “Installed Features.”

If an option you installed does not appear on the page, turn the printer power Off (O), unplug the printer power cord, reinstall the option, and print the menu settings page again.

Operator Panel Menus

Changing

Menu Settings

You can use the operator panel to change printer settings and customize your printer to meet your specific needs.

To select a new value as the default setting:

1 From the Ready state, press Menu> or <Menu to enter

the menus.

Note: Changes made from a

softwareapplication override the user default settings made from the operator panel.

2 Continue to press and release Menu> or <Menu until

the menu you need appears on the second line of the display.

See “Overview of Printer Menus” on page 43 for a list of the menus and their menu items.

3 Press Select.

The menu opens and the first menu i tem in the menu appears on the second line of the display.

4 Press Menu> or <Menu until the menu item you

need appears on the second line of the display.

5 Press Select.

An asterisk (*) appears beside the current user default setting for that menu item.

Some menu items have submenus. For example, if you select

TYPE

(such as play.

Avaluecanbe:

PAPER MENU, and then select the PAPER

menu item, you must select another menu

Tray 1 Type) before the available values dis-

– An On or Off setting. – A phrase or word that describes a setting. – A numerical value that you can increase or

decrease.

6 Press Menu> or <Menu until the value you need

appears on the second line of the display.

Chapter 3: Using the Operator Panel and Menus

Note: User default settings

remain in effect until you save new settings or restore the factory defaults.

7 Press Select.

An asterisk (*) appears beside the value to indicate that it is now the user default setting. The display shows the new setting for one second and then clears. The ous list of menu items appears on the operator panel display.

Saved message displays, then the previ-

8 Press Return to go back to previous menus or menu

items and set new default settings.

9 Press Go to return to Ready if this is the last printer

setting you want to change.

Disabling the

Operator Panel

Menus

Note: When the operator

panel menus a re disabled, access to the mitted from the

states. Access to the CON-

Saver FIDENTIAL JOB

menu items is permitted from

Ready state only.

the

JOB MENU is per-

Ready and Power

and HELD JOBS

To disable the menus so that changes cannot be made to the printer default settings:

1 Turn the printer power Off (O).

2 Press and hold the Select and Return buttons and

turn the printer power On (|).

3 Release the buttons when Performing Self Test

appears on the operator panel display.

When the printer self test completes, the

displays.

CONFIG

4 Press Menu> until Panel Menus displays on the sec-

ond line.

5 Press Select. 6 Press Menu> until Disable displays on the second

line of the display.

7 Press Select.

Operator Panel Menus

8 The Saved message briefly appears, then Disabling

Menus

The on the second line.

displays.

CONFIG MENU displays again with Panel Menus

9 Press Menu> until Exit Config Menu displays on the

second line.

10 Press Select.

Activating Menu Changes briefly appears, and then Performing Self Test briefly appears. The printer

returns to the

To enable the menus, repeat the previous steps and select

Enable instead of Disable.

Ready state.

Chapter 3: Using the Operator Panel and Menus

Overview of

Printer Menus

Menus or menu items in

italics

only appear on the display if the corresponding option is installed. Capitalized menu items (for example, PAPER SIZE) have submenus. See the tables on the following pages for a list of the values for each menu item.

PAPER MENU (page 44)

Paper Source PAPER SIZE PAPER TYPE CUSTOM TYPES Substitute Size Configure MP PAPER TEXTURE PAPER WEIGHT PAPER LENGTH

SETUP MENU (page 73)

Printer Language Power Saver Resource Save

Download Target

Print Timeout Wait Timeout Auto Continue Jam Recovery Page Protect Print Area Display Language Alarm C ontrol

Job Buffer Size Job Accounting Job Acct Limit

FINISHING MENU (page 53)

Copies Blank Pages Collation Separator Sheets Separator Source Multipage Print Multipage Order Multipage View Multipage Border

PCL EMUL MENU (page 79)

Font Source Font Name Point Size Pitch Symbol Set Orientation Lines Per Page A4 Width TRAY RENUMBER Auto CR after LF Auto LF after CR

UTILITIES MENU (page 57)

Print Menus

Print Net1 Setup

Print Fonts

Print Directory

Factory Defaults

Format Flash Defragment Flash Format Disk Job Acct Stat

Hex Trace

POSTSCRIPT MENU (page 83)

Print PS Error

Font Priority

JOB MENU (page 59)

Cancel Job CONFIDENTIAL JOB HELD JOBS Reset Printer Print Buffer

PARALLEL MENU (page 84)

STD PARALLEL

PARALLEL OPT 1

PCL SmartSwitch PS SmartSwitch NPA Mode Parallel Buffer

Job Buffering

Advanced Status Protocol Honor Init Parallel Mode 1 Parallel Mode 2

QUALITY MENU (page 71)

Print Resolution Toner Darkness PQET PictureGrade

SERIAL MENU

(page 87)

SERIAL OPTION 1

PCL SmartSwitch PS SmartSwitch NPA Mode Serial Buffer RS-232/RS-422 RS-422 Polarity Serial Protocol Robust XON Baud Data Bits Parity Honor DSR

NETWORK MENU

(page 91)

NETWORKOPTION1

PCL SmartSwitch PS SmartSwitch NPA Mode Network Buffer Network 1 Setup

Some pr inter models released in the year 2000 or later designated as Energy Star printers cannot

INFRARED MENU

(page 93)

Infrared Port PCL SmartSwitch PS SmartSwitch NPA Mode Infrared Buffer Window Size Transmit Delay Max Baud Rate

LOCALTALK MENU

(page 96)

LocalTalk Port PCL SmartSwitch PS SmartSwitch NPA Mode LocalTalk Buffer NPA Hosts LocalTalk Name LocalTalk Addr LocalTalk Zone

USB MENU (page 99)

STANDARD USB

USBOPTION1

PCL SmartSwitch PS SmartSwitch NPA Mode USB Buffer

Job Buffering

have Power Saver disabled.

Parallel Mode 1 is not supported on the Optra M412 printer.

For all menus:

– Press Menu> or <Menu to enter the menus and scroll through the options. – Press Select to choose a menu, menu item, or value. – Press Return to back up to the previous menu level.

For all menus except CONFIG MENU:

– Press Go to return to Ready.

Operator Panel Menus

FAX MENU

(page 102)

Fax Port Fax Baud Fax Data Bits Fax Parity Fax Buffer Fax Paper Size Fax Paper Type

CONFIG MENU (page 106)

Prt Quality Pgs Panel Menus

Buffered Jobs

Factory Defaults NARROW MEDIA Exit Config Menu

Paper Menu

Menu Item Values

Paper Source Tray 1*

Tray 2 MP Feeder Manual Paper Manual Env

The Paper Source setting identifies the default paper source.

Tray 2 is availableonly if the optional 500-sheet drawer is installed. See “Optional 500-Sheet

Drawer” on page 223 for more information. Select

through the multipurpose feeder. Select

MP Feeder displays only if Configure MP is set to Cassette.IfPaper Source is set to MP Feeder and Configure MP is set to First,thePaper Source setting automatically changes

Tray 1.

to If you are using the same size and type of print material in two paper sources (and the

Size

paper source is empty,print material automatically feeds from the other paper source. See “Tray Linking” on page 135 for more information.

Paper Menu

UsethePAPERMENUtodefineallsettingsrelatingto print material input and output, as well as the specific print material you are using with your printer.

Manual Paper when manually feeding a sheet of print material other than an envelope

Manual Env when manually feeding an envelope through the multipurpose feeder.

Paper

and Paper Type settings are correctly set), the trays are automatically linked. When one

*Factory default

Chapter 3: Using the Operator Panel and Menus

Paper Menu (continued)

Menu Item Values

PAPER SIZE Tray 1 Size

Tray 2 Size Each of the above menu items support the following values as a second menu:

A4* (Country specific) JIS B5 Letter* (Country specific) Legal Executive

MP Feeder Size

A4* (Country specific) A5 JIS B5 Letter* (Country specific) Legal Executive Universal 7 ¾ Envelope 9Envelope 10 Envelope DL Envelope C5 Envelope B5 Envelope Other Envelope

*Factory default

Operator Panel Menus

Paper Menu (continued)

Menu Item Values

PAPER SIZE (continued)

Manual Pap Size

A4* (Country specific) A5 JIS B5 Letter* (Country specific) Legal Executive Universal

Manual Env Size

7 ¾ Envelope 9Envelope 10 Envelope* (Country specific) DL Envelope* (Country specific) C5 Envelope B5 Envelope Other Envelope

The PAPER SIZE setting identifies the default formatting size for each paper source. See the tables beginning on page 116 for a list of the dimensions for each paper and envelope size.

Note: Before loading print mater ial in any paper source, make sure you select the

PAPER SIZE, PAPER TYPE, PAPER TEXTURE, PAPER WEIGHT, and PAPER LENGTH from

the operator panel for the paper source. Also, select the paper size and type from your software application for the print material you are loading.

Manual Pap Size when manually feeding a single sheet of print material other than an

Select envelope through the multipurpose feeder.

Manual Env Size when manually feeding a single envelope through the multipurpose

Select feeder.

Universal refers to any size that is not considered a standard size. Select Universal from the PAPER SIZE menu when you load print material that does not match any of the other available

sizes.The printer automatically formats the page for the maximum possible size. You can then set the actual page size from your application.

Other Envelope from the PAPER SIZE menu when you load envelopes that do not

Select match any of the other available sizes. The printer automatically formats for the maximum possible envelope size. You can then set the actual envelope size from your application.

*Factory default

Chapter 3: Using the Operator Panel and Menus

Paper Menu (continued)

Menu Item Values

PAPER TYPE Tray 1 Type

Tray 2 Type Manual Pap Type

Each of the above menu items support the following values as a second menu:

Plain Paper* Card Stock Transparency Labels Bond Letterhead Preprinted Colored Paper Custom Type 1 Custom Type 2* Custom Type 3 Custom Type 4 Custom Type 5 Custom Type 6

Plain Paper is the default setting for Tray1Typeand Manual Pap Type.Custom Type 2

Note:

is the default for Tray 2 Type. MP Feeder Type

Plain Paper Card Stock Transparency Labels Bond Envelope Letterhead Preprinted Colored Paper Custom Type 1 Custom Type 2 Custom Type 3 Custom Type 4 Custom Type 5 Custom Type 6*

*Factory default

Operator Panel Menus

Paper Menu (continued)

Menu Item Values

PAPER TYPE (continued)

Manual Env Type

Envelope* Custom Type 1 Custom Type 2 Custom Type 3 Custom Type 4 Custom Type 5 Custom Type 6

The PAPER TYPE setting lets you specify the type of print material installed in each paper source. This setting is used by the printer in the following ways:

• Enables the printer to optimize print quality for the specified print material.

• Enables you to select paper sources through your software application by selecting only a

type and size. A source selection is unnecessary.

• Enablesthe printer to automatically link paper sources. Any sources that contain the same type and size of print material are automatically linked by the printer if you have set the

PAPER SIZE and the PAPER TYPE to the correct settings for the paper sources. See “Tray

Linking” on page 135 for more information.

Manual Pap Type when manually feeding a single sheet of print material through the

Select multipurpose feeder.

Manual Env Type when manually feeding an envelope through the multipurpose feeder.

Select

Note: Before loading print mater ial in any paper source, make sure you select the

PAPER SIZE, PAPER TYPE, PAPER TEXTURE, PAPER WEIGHT, and PAPER LENGTH from

the operator panel for the paper source. Also, select the paper size and the type from your application for the print material you are loading.

Custom Type1 through 6 refers to special types of print materials. Youcan change the names through a utility, such as MarkVision. For more information on setting the Custom Type names, see

If you are using different print material in the paper sources, each source with a different print material must have the automatic tray linking feature.Otherwise, if a paper source becomes empty,the printer selects print material from another source since the printer sees the trays as linked. This might cause a one-page letter to print on a sheet of labels or on a transparency. See “Tray Linking” on page 135 for more information.

CUSTOM TYPES on page 49.

PAPER SIZE and PAPER TYPE set to a unique value to disable the

*Factory default

Chapter 3: Using the Operator Panel and Menus

Paper Menu (continued)

Menu Item Values

CUSTOM TYPES Custom Typex(wherexrepresents a custom type from 1 to 6)

Paper* Card Stock Transparency Labels Envelope

The CUSTOM TYPES setting identifies the kind of print material used for each of the Custom Types availablein the quality settings when you select print material from a paper source when the type is set to

Custom Type Custom Type

truncated to 14 characters.

Substitute Size Off

Letter/A4*

Select Letter/A4 to let the printer automatically print A4-size jobs on letter-size paper and letter-size jobs on A4-size paper, if the requested size is not currently installed in the paper source.

Configure MP Cassette*

Manual First

x x

PAPER TYPE menu item. This print material designation optimizes print

. If a user-defined name is available, the name displays instead of ,wherexrepresents a number 1 through 6. The user-defined name is

*Factory default

When the multipurpose feeder is set to Cassette and the PAPER SIZE and PAPER TYPE settings are set correctly, the printer treats the multipurpose feeder like any other paper source. If a print job requests a size print material that is only loaded in the multipurpose feeder, the printer selects the print material from the multipurpose feeder for the print job.

Manual to manually feed single sheets of print material through the multipurpose

Select feeder. The multipurpose feeder acts like a manual feed slot and you can feed only one sheet of print material through at a time.

If you set until it is empty, regardless of the paper source or paper size requested for the job.

Configure MP to First, the printer feeds print material from the multipurpose feeder

Operator Panel Menus

Paper Menu (continued)

Menu Item Values

PAPER TEXTURE Plain Texture

Card Stock Text Trnsprncy Text Labels Texture Bond Texture Envelope Texture Ltrhead Texture Preprint Texture Colored Texture Custom 1 Texture Custom 2 Texture Custom 3 Texture Custom 4 Texture Custom 5 Texture Custom 6 Texture

Each of the above menu items support the following three values as a second menu:

• Smooth

• Normal*

• Rough

Rough is the factory default for Bond Texture.

Note:

Select the appropriate PAPER TEXTURE value (Smooth, Normal,orRough) for each

PAPER TYPE, including the Custom Types,that you are using. Set the correct PAPER TEXTURE value for your print material to make sure characters print clearly, without

dropouts or voids. If the characters on your printed page appear broken or poorly-formed, set

PAPER TEXTURE to Rough. If characters on your printed page appear smeared, set PAPER TEXTURE to Smooth or Normal.

PAPER TEXTURE setting works in connection with the PAPERTYPE and PAPERWEIGHT

The settings. You may need to change those settings to optimize print quality for your specific pr int material.

If a user-defined texture is available, its name displays as a value instead of

CustomxTexture,where

truncated to 14 characters.

represents a number 1 through 6. The user-defined name is

*Factory default

Chapter 3: Using the Operator Panel and Menus

Paper Menu (continued)

Menu Item Values

PAPER WEIGHT Plain Weight

CardStock Weight Trnsprncy Weight Labels Weight Bond Weight Envelope Weight Ltrhead Weight Preprint Weight Colored Weight Custom 1 Weight Custom 2 Weight Custom 3 Weight Custom 4 Weight Custom 5 Weight Custom 6 Weight

Each of the above menu items support the following three values as a second menu:

• Light

• Normal*

• Heavy

Select the appropriate PAPER WEIGHT value (Light, Normal,orHeavy) for each

PAPER TYPE, including the Custom Types,that you are using. Set the correct PAPER WEIGHT value for your print material to make sure the toner adheres properly to the

page. If you have trouble with toner rubbing off the page, set printed pages are curling excessively, set

PAPER WEIGHT setting works in connection with the PAPERTYPE and PAPER TEXTURE

The settings. You may need to change those settings to optimize print quality for your specific print material.

If a user-defined weight is available,its name displays as a value instead of

where characters.

represents a number 1 through 6. The user-defined name is truncated to 14

PAPER WEIGHT to Heavy.Ifyour

PAPER WEIGHT to Normal or Light.

CustomxWeight,

*Factory default

Operator Panel Menus

Paper Menu (continued)

Menu Item Values

PAPER LENGTH Plain Length

CardStock Length Trnsprncy Length Labels Length Bond Length Envelope Length Ltrhead Length Preprint Length Colored Length Custom 1 Length Custom 2 Length Custom 3 Length Custom 4 Length Custom 5 Length Custom 6 Length

Each of the above menu items support the following values as a second menu:

• Short

• Normal*

Select the appropriate PAPER LENGTH value (Normal or Short) for each printer paper type. Set the

length. Set the Print material 152.4 mm (6 in.) or less in length can only be fed through the multipurpose

feeder and must exit to the rear output bin. Note: If

not print. See If a user-defined length is available, its name displays as a value instead of

where characters.

PAPER LENGTH value to Short if your print material i s 152.4 mm (6 in.) or less in

PAPER LENGTH is set to Short and the rear output bin door is not open, your job will

represents a number 1 through 6. The user-defined name is truncated to 14

PAPER LENGTH value to Normal for all other print material.

Open Rear Door on page 172 for more information.

CustomxLength,

*Factory default

Chapter 3: Using the Operator Panel and Menus

Finishing Menu

Menu Item Values

Copies 1*…999

The Copies setting determines the number of copies printed for each page. The printer does not automatically collate the copies. For example, if you send three pages to print and set

Copies to 2, the printer prints page 1, page 1, page 2, page 2, page 3, page 3.

For information about how to use the as follows.

Blank Pages Do Not Print*

Select Print to include application-generated blank pages with your print job.

Do Not Print if you do not want the printer to print any application-generated blank

Select pages that appear in your document.

Collation Off*

When Collation is set to Off, the printer prints each page of a job the number of times as specified by the to 2, the printer prints page 1, page 1, page 2, page 2, page 3, page 3.

Collation is set to On, the printer prints the entire job the number of times as specified

When

Copies setting. For example, if you send three pages to print and set Copies to 2,the

by the printer prints page 1, page 2, page 3, page 1, page 2, page 3.

Many applications collate documents by repeatedly sending the file to the printer. As a result, the printer must process each print job until the correct number of copies has printed. This requires additional time since the printer must process the same pages over again. By using

Collation, the printer processes the file only once, saves the file in printer memory, and prints

the multiple copies. This saves processing time for the printer and for the application, and overall printing time may be reduced.

Collation to work effectively, your software application must recognize this printer feature

For and not send the job to the printer multiple times. Your application must also let you specify the number of copies needed

Collation from the operator panel or from the printer driver. For best results, select

Select

Collated Uncollated

If the job is complex or exceeds the memory capacity of your printer, you may receive a

37 Insufficient Collation Area message. Press Go to clear the message. The printer collates

the remaining pages in memory. If you reset the printer, the printer discards the job. See

37 Insufficient Collation Area on page 160 for more information.

in the printer driver and set the number of copies to one. In your application, select

Use the FINISHING MENU to define all settings relating to printer output.

Copies setting with the Collation setting, see Collation

Copies setting. For example, if you send three pages to print and set Copies

let you use the printer default setting for Copies.

(if the option is available) and then select the number of copies you want.

*Factory default

Operator Panel Menus

Finishing Menu (continued)

Menu Item Values

Separator Sheets None*

Between Copies Between Jobs Between Pages

You can have the printer insert blank separator sheets between jobs, between multiple copies of a job, or between each page of a job. Separator sheets are pulled from the source specified

Separator Source menu item.

in the

Between Copies for multiple copy jobs. If Collation is set to Off, a blank page is

Select inserted between sets of each printed page. If between each copy of the job.

Between Jobs to insert a blank page after each print job. This may be helpful when

Select several people are using the printer.

Between Pages to insert a blank page between each page of a job. This is useful if you

Select are printing transparencies and want to reduce static build-up when stacking transparencies in the output bin.

Separator S ource Tray 1*

Tray 2 MP Feeder

If you are using separator sheets, Separator Source lets you specify the paper source that holds the separator sheets.

Only installed paper sources display as values. Youcan only select separator source if and Configure MP is set to First,theSeparator Source setting automatically changes to

Tray 1.See“Configure MP” on page 49 for more information.

Collation is set to On, a blank page is inserted

MP Feeder as the

Configure MP is set to Cassette.IfSeparator Source is set to MP Feeder

Multipage Print Off*

*Factory default

Chapter 3: Using the Operator Panel and Menus

2-Up 3-Up 4-Up 6-Up 9-Up 12-Up 16-Up

Use the Multipage Print (N-up) setting to print multiple page images on a single page. For example, images are printed on one page, and so forth.

The printer uses the determine the order and orientation of the page images and if a border is printed around each page image.

Printer setting changes within a print job may affect the results you get when using

Multipage Print.

2-Up means two page images are printed on one page, 3-Up means three page

Multipage Order, Multipage View,andMultipage Border settings to

Finishing Menu (continued)

Menu Item Values

Multipage Order Horizontal*

Vertical Rev Horizontal Rev Vertical

The Multipage Order setting determines the positioning of multiple page images on pages printed using page images depends on if the pages are sent to the printer as portrait or landscape images. The following examples show the result of using each job.

Multipage Print. You may choose one of four different orders. The positioning of

Multipage Order settingona4-Upprint

Horizontal

Portrait Landscape

Vertical

*Factory default

Page 1

Page 3 Page 4

Page 2

Page 1 Page 2

Rev Horizontal

Portrait Landscape

Page 2

Page 4 Page 3

Page 1

Page 2 Page 1

Page 1

Page 4Page 3

Page 2 Page 4

Page 3

Page 4Page 2

Page 1 Page 3

Rev Vertical

Portrait Landscape

Page 3

Page 3Page 4

Page 4 Page 2

Page 1

Page 2Page 4

Page 3 Page 1

Operator Panel Menus

Finishing Menu (continued)

Menu Item Values

Multipage View Auto*

Long Edge Short Edge

Use the Multipage View setting to select the orientation of the printed page with respect to the page images during

Auto to allow the printer to choose between portrait and landscape positioning.

Select

Long Edge to position the long edge of the print material as the top of the page.

Select

Short Edge to position the short edge of the print material as the top of the page.

Select Note: For PostScript 3 emulation print jobs, the

Multipage Border None*

Solid

Use the Multipage Border setting to specify if a border is printed around each page image

Multipage Print.

during

None if you do not want to print a border around each page image.

Select

Solid to print a solid line border around each page image.

Select

*Factory default

Multipage Print.

Auto setting is always in portrait orientation.

Chapter 3: Using the Operator Panel and Menus

Utilities Menu

Menu Item Values

Use the UTILITIES MENU to print a variety of listings relating to available printer resources, printer settings, and print jobs. Additional menu items let you set up printer hardware and troubleshoot printer problems.

Print Menus Press

Print Net1 Setup Press

Print Fonts PCL Fonts

Print Directory Press

Factory Defaults Restore

Select to print the menu settings page.

The menu settings page is a list of the user default settings, the installed options, and the amount of available printer memory. This list also shows you the order of menu items.

Note: The menu settings page must be printed on letter-, legal-, or A4-size paper.

Select to print the internal print server settings page.

The internal print server settings page contains information on your network setup and the printer settings for your network as defined by the

NETWORK MENU.See“Network 1 Setup” on page 92 for more information.

Print Net1 Setup displays only if an internal print server is installed in your printer.

Note:

PS Fonts

Press Select to print a font sample list that shows all the fonts currently available in the selected printer language, Sample List” on page 242.

Select to print a list of all the resources stored in flash memory or on the hard disk

option.

Print Directory menu item is available only if at least one of the options is installed and

The formatted. Refer to the

Do Not Restore

If you choose Restore:

• All downloaded resources (fonts, macros, symbol sets) in printer memory (RAM) are deleted. (Resources residing in flash memory or on the hard disk option are unaffected.)

• All menu settings are returned to the factory default values except:

Display Language (SETUP MENU) which is the operator panel display language.

– – All settings in the PARALLEL MENU, SERIAL MENU, NETWORK MENU, INFRARED

MENU, LOCALTALK MENU, USB MENU, and FAX MENU.

The message default settings. See

Network 1 Setup menu item in the

PCL Fonts or PS Fonts. For more information, see “PrintingaFont

Technical Reference

Restoring Factory Defaults briefly appears while the printer restores the factory

Restoring Factory Defaults on page 157 for more information.

for details.

Operator Panel Menus

Utilities Menu (continued)

Menu Item Values

Format Flash Yes

Formatting the flash memory option deletes all resources (fonts, macros, symbol sets) stored in flash memory and prepares the flash memory card to receive new resources.

Format Flash menu item only displays if the installed flash memory option is

The or Read/Write or Write protected. on, or during flash format and write operations. See information.

Warning: If you select

Do not turn off the printer while the flash is formatting

Defragment Flash Yes

Defragmenting the flash memory option transfers all undeleted resources stored in flash memory to printer memory and then reformats the flash memory option. When the format operation is complete, the undeleted resources are loaded back into flash memory.

Defragment Flash menu item only displays if the installed flash memory option is

The defectiveor Read/Write or Write protected. 51 Defective Flash may display when the printer is turned on, or during flash format and write operations. See for more information.

37 Insufficient Defrag Memory displays if printer memory is too full to perform the Flash

Memory Defragment operation. See information.

Warning:

51 Defective Flash may display when the printer is turned

51 Defective Flash on page 161 for more

Format Flash and press Go, anydatastoredinflashmemoryislost.

51 Defective Flash on page 161

37 Insufficient Defrag Memory on page 160 for more

Do not turn off the printer while the flash is defragmenting

not

defective

not

Format Disk Yes

Chapter 3: Using the Operator Panel and Menus

Formatting the hard disk option deletes all resources stored on the hard disk and prepares it to receive new resources.

Format Disk menu item only displays if the installed hard disk option is

The Read/Write or Write protected. during disk format and write operations. See mation.

Format Disk does

page 77 for more information. Warning: If you select

Do not turn off the printer while the hard disk is formatting.

lost.

not

display if Job Buffer Size is set to 100%.SeeJob Buffer Size on

Format Disk and press Go, any data stored on the hard disk option is

61 Defective Disk may display when the printer is turned on, or

61 Defective Disk on page 165 for more infor-

not

defective or

Utilities Menu (continued)

Menu Item Values

Job Acct Stat Print

Clear

The Job Acct Stat menu item only displays if a hard disk option is installed in your printer and

not

defective or Read/Write or Write protected. Job Accounting in the SETUP MENU must

is be set to

Select number of jobs is determined by the value of the

SETUP MENU). The statistics include if the job printed with or without errors, the time required

to print the job, the size (in bytes) of the job, the requested paper size and paper type, the total number of printed pages, and the number of copies requested.

Select

Accounting Stat

page 152 for more information.

On.

Print to print a list of statistics for a defined number of the most recent print jobs. (The

Job Acct Limit menu item in the

Clear to delete all accumulated job statistics from the hard disk option. Clearing Job

displays until the process completes. See Clearing Job Accounting Stat on

Hex Trace Press

Hex Trace helps isolate the source of a print job problem. With Hex Trace selected, all data

sent to the printer is printed in hexadecimal and character representation. Control codes are not run.

To exit

Menu> or <Menu. JOB MENU displays. Press Menu> or <Menu until Reset Printer appears on

the second line of the operator panel display. Press Note: Resetting the printer deletes all current data from the print buffer,including all Print and

Hold jobs. See

Note: For documentation pur-

poses, to any of the following jobs: Confidential Job, Reserve Print Job, Repeat Print Job, and Verify Print Job. See page 108 for more information on Print and Hold jobs.

Print and Hold jobs

Select to enter Hex Trace mode.

Hex Trace,turn the printer power Off (O), or reset the printer. To reset the printer, press

Select.

Reset Printer on page 70 for more information.

Job Menu

Some JOB MENU menu items are available when the printer displays the

Ready message and is idle since it is

not accepting, formatting, or printing a job. Other menu items in JOB MENU are only available when the printer is busy processing or printing a job, when a printer message other than

Trace

Ready displays, or when the printer is in Hex

mode.

refers

Operator Panel Menus

Job Menu

Menu Item Values

Cancel Job Press

Cancel Job displays only when the printer is processing a print job.

CONFIDENTIAL JOB

This menu item is

not

displayed in the

JOB MENU until the

printer has processed at least one Confidential Job.

Note: Use your software application orprinterdriverto create and send a Confidential Job.

Enter PIN Once a correct Personal Identification Number (PIN) is entered, the following values are

available as second and third sub-menus. See “Entering a Personal Identification Number (PIN)” on page 111 for more information.

Print All Jobs PRINT A JOB

Delete All Jobs DELETE A JOB

PRINT COPIES

Note: In the sub-menu values listed above, the Username field is based on the username field in your driver. By default, this is the user name or user ID you type to log on to your operating system. You can change the name in this field to another name in the driver before you send the job. The Jobname field contains a title name for your file as defined by your application software when the job was sent. Youcannot change this field. If one or both of the fields is empty, the name was not defined by the application. For example, if your last name is Smith and your file is called timesheet, the operator panel may display Username and Jobname fields are truncated to 16 characters.

Select to cancel the current print job.

...

smith timesheet.The

When you create a Confidential Job, the printer formats your job and holds the job in memory. The printer delays the printing of your job until you enter a PIN assigned to the job. You enter the number through the operator panel. See“Entering a PersonalIdentification Number (PIN)” on page 111 for more information.

Chapter 3: Using the Operator Panel and Menus

Job Menu (continued)

Menu Item Values

CONFIDENTIAL JOB (continued)

Once a valid PIN is entered, the operator panel displays:

CONFIDENTIAL JOB Print All Jobs

You have several print or delete options to choose from:

• print all jobs

• print a job

• print copies

• delete all jobs

• delete a job

Menu> or <Menu until the menu item you need appears on the second line of the

Press display.

Press

Select.

While in the values for this menu item, the following button actions are possible:

• Press

Note: While in the

JOB MENU

Go to exit the selection and the menu group, and return to the previous screen. Menu> or <Menu to choose the next or previous option in the list.

Return to exit the operation, but remain in the JOB MENU or to return to the previous

screen after scrolling through a list of print jobs.

CONFIDENTIAL JOB menu item, you can make selections in both PRINT A

and DELETE A JOB values. Then, both actions occur when you press Go to exit the JOB

Operator Panel Menus

Job Menu (continued)

Menu Item Values

CONFIDENTIAL JOB (continued)

Print All Jobs

If you press Select to choose this value, printing starts and the operator panel exits this operation.

All Confidential Jobs associated with your assigned PIN are printed. The message

page 156.

PRINT A JOB

If you press Select to choose this value, a list of jobs available for printing is displayed.The first job is displayed on the second line.

PRINT A JOB

All Confidential Jobs associated with your assigned PIN are listed. Use scroll through the list of available jobs.

PRINT A JOB

See the note on page 60 for an explanation of Username and Jobname.

Menu> or <Menu to scroll to the job you want to print. When the job is on the second

Press line of the display,press job for printing. You may select additional jobs to print by marking them with an asterisk.

Note: If you make a mistake and mark the wrong job, press The asterisk beside the print job is removed.

When a job has been marked for printing, the job is removed from the list of available print jobs in the

Return until you exit the menus or press Go to exit the menus. The message Queuing

Press

Jobs

displays; however,the message Queuing and Deleting Jobs displays if you previously selected some print jobs for deletion. Once the printer exits the menus and returns to an online state, the job starts printing. For more information, see

Deleting Jobs

Queuing Jobs displays. For more information, see “Queuing Jobs” on

Menu> or <Menu to

Select to mark the job for printing. An asterisk (*) appears to mark the

Select again to unmark the job.

DELETE A JOB list. See DELETE A JOB on page 63 for more information.

Queuing Jobs and Queuing and

on page 156.

Chapter 3: Using the Operator Panel and Menus

Job Menu (continued)

Menu Item Values

CONFIDENTIAL JOB (continued)

Delete All Jobs

If you press Select to choose this value, the message Delete All Jobs. Go/Stop? displays. You have one chance to stop the deletion of all the confidential jobs associated with your PIN.

Note: All Confidential Jobs associated with your assigned PIN are deleted.

Stop if you do not want to delete all jobs. The operator panel returns to the following

Press screen, and you may choose to exit the value using

CONFIDENTIAL JOB Delete All Jobs

Press

Menu> or <Menu.

Go to delete all jobs. The message Deleting Jobs displays. The jobs are deleted and

CONFIDENTIAL JOB menu item or scroll to another

the printer exits the menus.

DELETE A JOB

If you press Select to choose this value, a list of jobs held in printer memory is displayed as shown. The first job is displayed on the second line.

DELETE A JOB

All Confidential Jobs associated with your assigned PIN are listed. Use

Menu> or <Menu to

scroll through the list of available jobs.

DELETE A JOB

See the note on page 60 for an explanation of Username and Jobname.

Menu> or <Menu to scroll to the job you want to delete. When the job is on the second

Press line of the display, press

Select to mark a job for deletion. An asterisk (*) appears to mark the

job for deletion. You may select additional jobs to delete by marking them with an asterisk.

Note: If you make a mistake and mark the wrong job, press

Select again to unmark the job.

The asterisk beside the print job is removed. When a job has been marked for deletion, the job is removed from the list of available print

jobs in the

PRINT COPIES on page 64 for more information.

Press

PRINT A JOB list and the PRINT COPIES list. See PRINT A JOB on page 62 and

Return until you exit the menus or press Go to exit the menus. Once the printer exits the

menus and returns to an online state, the jobs you selected are deleted. The message

Deleting Jobs displays; however, the message Queuing and Deleting Jobs displays if you

previously selected some jobs to print. For more information, see

and Deleting Jobs

on page 153.

Deleting Jobs and Queuing

Operator Panel Menus

Job Menu (continued)

Menu Item Values

CONFIDENTIAL JOB (continued)

PRINT COPIES

If you press Select to choose this value, a list of jobs held in printer memory is displayed as shown. The first job is displayed on the second line.

PRINT COPIES

All Confidential Jobs associated with your assigned PIN are listed. Use

Menu> or <Menu to

scroll through the list of available jobs.

PRINT COPIES

See the note on page 60 for an explanation of Username and Jobname. You may select one or more jobs to print and you may change the number of copies for each

jobtobeprinted.

Menu> or <Menu to scroll to the one job you want to print. When the job is on the

Press second line of the display, press

Select.

The following prompt displays:

Copies =x*

The setting for the current number of copies is indicated by the asterisk (*). Press

<Menu to increase or decrease the number of copies as specified by the

Menu> or

value. Y ou may

choose to print from 1 to 999 copies of a single job at a time.

Select to save the setting for the number of copies you need. The Saved message

Press displays and then the list of jobs displays. An asterisk (*) appears beside the job name to indicate it is selected for printing. You may select other jobs to print and change the number of copies required.

When a job has been marked for printing, the job is removed from the list of available print jobs in the

When you finish making selections and change the number of copies, press exit the menus or press the message

DELETE A JOB list. See DELETE A JOB on page 63 for more information.

Return until you

Go to exit the menus. The message Queuing Jobs displays; however,

Queuing and Deleting Jobs displays if you previously selected some jobs for

deletion. Once the printer exits the menus and returns to an online state, the remaining copies print. Once all copies are printed, the job is deleted from printer memory. For more information, see

Queuing Jobs and Queuing and Deleting Jobs on page 156.

Chapter 3: Using the Operator Panel and Menus

Job Menu (continued)

Menu Item Values

HELD JOBS This menu item is

not

displayed in the

JOB MENU until the

printer has processed at least one Repeat Print, Reserve Print, or Verify Print job.

Note: Use your software application orprinterdriverto create and send a Repeat Print, Reserve Print, or Verify Print job.

Print All Jobs PRINT A JOB

...

<Job #n Username> <Job #n Jobname> Delete All Jobs DELETE A JOB

...

<Job #n Username> <Job #n Jobname> PRINT COPIES

...

<Job #n Username> <Job #n Jobname> Note: In the sub-menu values listed above, the Username field is based on the username

field in your driver. By default, this is the user name or user ID you type in to log on to your operating system. You can change the name in this field to another name in the driver before you send the job. The Jobname field contains a title name for your file as defined by your application software when the job was sent. Youcannot change this field. If one or both of the fields is empty, the name was not defined by the application. For example, if your last name is Smith and your file is called timesheet, the operator panel may display Username and Jobname fields are truncated to 16 characters.

smith timesheet.The

Unlike a Confidential Job, you do not enter a PIN to access the values once you enter the

HELD JOBS menu item.

When you create a Repeat Print job, the job formats and prints, but the printer stores the job in memory so you can print additional copies of the job at a later time. As long as the job remains stored in memory, you may print additional copies. Repeat Jobs are automatically deleted when the printer requires extra memory to process additional jobs or when the number of Repeat Jobs stored exceeds the value of the set limit for

Job Limit

When you create a Reserve Print job, the job formats, but does not print. The printer stores the job in memory so you can print the job at a later time. All pages in the job are held in memory until you activate printing by using the operator panel to select

PRINT A JOB. Reserve Print jobs are not deleted from memory when the job prints. To delete

a Reserve Print job, you must request

. For more information about this setting, refer to the

DELETE A JOB using the operator panel.

Operator Panel Menus

Print and Hold Repeat

Technical Reference

Print All Jobs or

Job Menu (continued)

Menu Item Values

HELD JOBS (continued)

When you create a Verify Print job, the job formats, and one copy of the job prints. Additional requested copies are held in printer memory. You specify the number of copies you want when you send the job from the printer driver. This allows you to examine the first copy to be sure it is satisfactory before you print the other copies.

If the job is unsatisfactory,you would not want the other copies to print. Select the

DELETE A J OB value, and select the job to delete it. See DELETE A JOB on page 68 for more

information. To print the remaining copies, you can:

• Changethe number of remaining copies to print. Select

job. At the

printer driver and press

Copies prompt, change the number of copies to print from the number set in the

Select.PressReturn until you exit the menus or press Go to exit

PRINT COPIES. Select the specific

the menus. Once the printer exits the menus and returns to an online state, the remaining

copies print. Once all copies are printed, the job is deleted from printer memory. For more

information, see

• Print the number of copies set in the printer driver.Select

PRINT COPIES on page 69.

PRINT A JOB. Select the specific

job. The remaining copies print. Once all copies are printed, the job is deleted from printer

memory.For more information, see PRINT A JOB on page 67. Once you select

HELD JOBS Print All Jobs

HELD JOBS, the operator panel displays:

You have several print or delete options to choose from:

• print all jobs

• print a job

• print copies

• delete all jobs

• delete a job

Menu> or <Menu until the menu item you need appears on the second line of the

Press display.

Select.

Press While in the values for this menu item, the following button actions are possible:

• Press

Go to exit the selection, the menu group, and return to the previous screen. Menu> or <Menu to choose the next or previous option in the list.

Return to exit the operation, but remain in the JOB MENU or to return to the previous

screen after scrolling through a list of print jobs.

Note: Whileinthe

PRINT A JOB and DELETE A JOB values. Then, both actions occur when you press Go to exit

JOB MENU.

the

HELD JOBS menu item, you can make selections in both

Chapter 3: Using the Operator Panel and Menus

Job Menu (continued)

Menu Item Values

HELD JOBS (continued)

Print All Jobs

If you press Select to choose this value, printing starts and the operator panel exits this operation.

All Repeat Print, Reserve Print, and Verify Print jobs are printed. The message

page 156.

PRINT A JOB

If you press Select to choose this value, a list of jobs available for printing is displayed.The first job is displayed on the second line.

PRINT A JOB

Queuing Jobs displays. For more information, see “Queuing Jobs” on

All Repeat Print, Reserve Print, and Verify Print jobs are listed. Use through the list of available jobs.

PRINT A JOB

See the note on page 65 for an explanation of Username and Jobname.

Menu> or <Menu to scroll to the one job you want to print. When the job is on the

Press second line of the display, press mark the job for printing. You may select additional jobs to print by marking them with an asterisk.

Note: If you make a mistake and mark the wrong job, press The asterisk beside the print job is removed.

When a job has been marked for printing, the job is removed from the list of available print jobs in the

Press

Jobs

selected some jobs for deletion. Once the printer exits the menus and returns to an online state, the jobs you selected start printing. For more information, see

Queuing and Deleting Jobs on page 156.

DELETE A JOB list. See DELETE A JOB on page 68 for more information.

Return until you exit the menus or press Go to exit the menus. The message Queuing

displays; however,the message Queuing and Deleting Jobs displays if you previously

Select to mark a job for printing. An asterisk (*) appears to

Select again to unmark the job.

Menu> or <Menu to scroll

Queuing Jobs and

Operator Panel Menus

Job Menu (continued)

Menu Item Values

HELD JOBS (continued)

Delete All Jobs

If you press Select to choose this value, the message Delete All Jobs. Go/Stop? displays so you have one chance to stop the deletion of all the print jobs you have sent.

Note: All Repeat Print, Reserve Print, and Verify Print jobs will be deleted.

Stop if you do not want to delete all jobs. The operator panel returns to the following

Press screen, and you may choose to exit the value using

CONFIDENTIAL JOB Delete All Jobs

Press

Menu> or <Menu.

Go to delete all jobs. The message Deleting Jobs displays. The jobs are deleted and

CONFIDENTIAL JOB menu item or scroll to another

the printer exits the menus.

DELETE A JOB

If you press Select to choose this value, a list of jobs held in printer memory is displayed as shown. The first job is displayed on the second line.

DELETE A JOB

All Repeat Print, Reserve Print, and Verify Print jobs are listed. Use

Menu> or <Menu to scroll

through the list of available jobs.

DELETE A JOB

See the note on page 65 for an explanation of Username and Jobname.

Menu> or <Menu to scroll to the one job you want to delete. When the job you want to

Press delete is on the second line of the display, press (*) appears to mark the job for deletion. You may select additional jobs to delete by marking them with an asterisk.

Note: If you make a mistake and mark the wrong job, press The asterisk beside the job is removed.

When a job has been marked for deletion, the job is removed from the list of available jobs in

PRINT A JOB list and the PRINT COPIES list. See PRINT A JOB on page 67 and PRINT

the

COPIES

Press

on page 69 for more information.

Return until you exit the menus or press Go to exit the menus. Once the printer exits the

menus and returns to an online state, the job is deleted. The message however, the message

Queuing and Deleting Jobs displays if you previously selected some

jobs to print. For more information, see page 153.

Chapter 3: Using the Operator Panel and Menus

Select to mark a job for deletion. An asterisk

Select again to unmark the job.

Deleting Jobs displays;

Deleting Jobs and Queuing and Deleting Jobs on

Job Menu (continued)

Menu Item Values

HELD JOBS (continued)

PRINT COPIES

If you press Select to choose this value, a list of jobs held in printer memory is displayed as shown. The first job is displayed on the second line.

PRINT COPIES

All Repeat Print, Reserve Print, and Verify Print jobs are listed. Use through the list of available jobs.

PRINT COPIES

See the note on page 65 for an explanation of Username and Jobname. You may select one or more jobs to print and you may change the number of copies for each

jobtobeprinted.

Menu> or <Menu to scroll to the job you want to print. When the job is on the second

Press line of the display, press

The following prompt displays:

Copies =x*

The setting for the current number of copies is indicated by the asterisk (*). Press

<Menu to increase or decrease the number of copies as specified by the

choose to print from 1 to 999 copies of a single job at a time. Note: You specify a certain number when you send a Verify Print Job. For more information,

see “Verify Print Job” on page 110.

Select to save the setting for the number of copies you need. The Saved message

Press displays and then the list of jobs displays. There is now an asterisk beside the job name to indicate it is selected for printing. You may select other jobs to print and change the number of copies required.

When a job has been marked for printing, the job is removed from the list of available jobs in

DELETE A JOB list. See DELETE A JOB on page 68 for more information.

the When you are finished making selections and changing the number of copies, press

until you exit the menus or press Go to exit the menus. The message Queuing Jobs displays; however, the message jobs for deletion. Once the printer exits the menus and returns to an online state, the remaining copies print. For more information, see on page 156.

Select.

Queuing and Deleting Jobs displays if you previously selected some

Queuing Jobs and Queuing and Deleting

Menu> or <Menu to scroll

Menu> or

value. Y ou may

Return

Operator Panel Menus

Job Menu (continued)

Menu Item Values

Reset Printer Press Select to reset the printer.

Note: Before selecting When you select

item. All downloaded resources (fonts, macros, symbol sets) in printer memory (RAM) are deleted. All data on the currently selected host interface is deleted from the interface link buffer. All Print and Hold jobs are deleted.

Reset Printer, exit the software application you are using.

Reset Printer, the printer resets to the user default setting for each menu

Print Buffer Press

This menu item is only available when you enter the displayed.The is being printed. Examples include sending a print screen command from your host computer or copying a DOS file.

Select to print any data stored in the print buffer.

JOB MENU while the Waiting message is

Waiting state occurs if an incomplete job is sent to the printer or if an ASCII job

Chapter 3: Using the Operator Panel and Menus

Quality Menu

Menu Item Values

Print Resolution 300 dpi

600 dpi* 1200 Image Q

The Print Resolution setting defines the number of dots printed per inch (dpi). The higher the setting, the sharper the clar ity of printed characters and graphics.

If your print jobs are mostly text, select

1200 Image Q (1200 Image Quality) when your job contains bitmapped images, such as

scanned photos or some business graphics, that will benefit from enhanced line screening.

Toner Darkness 1

2 3 4 5 6 7 8* 9 10

Use the QUALITY MENU to change settings affecting the quality of the printed characters and images.

600 dpi for the highest quality output. Select

*Factory default

Use the Toner Darkness menu item to lighten or darken the image appearance in your print jobs and get the most from your toner supply.

If you want finer line width, higher definition in graphics, and lighter gray-scale images, set

Toner Darkness to 6 or 7.

If you want a bolder line width, emphasis in graphics, or darker gray-scale images, set

Toner Darkness to 9 or 10. Use the 10 value to emphasize line width, produce the boldest text,

and the darkest images. If you want to help conserve the printer toner supply, use the

1 to 5 values.

Operator Panel Menus

Quality Menu (continued)

Menu Item Values

Toner Darkness

When you first enter Toner Darkness, the operator panel displays:

(continued)

Notice the periods ( represents one of the numbers 1 through 10 from left to right. A symbol like a points to the location of the

A minus sign ( numbers in the string. A plus sign ( scrolling to the higher numbers in the string. If you decide to change the setting to example, use

As you scroll backward toward the minus sign ( arrow symbol moves on the operator panel as you press the place of the sixth period. Notice the numeral selection. A vertical bar ( unless 8 is selected. Then, the arrow covers the vertical bar.

Press

PQET Off

On*

When printed characters appear to have jagged or uneven edges, set PQET (Print Quality Enhancement Technology) to characters appear smoother.

Toner Darkness

=8 -.......v..+*

.) displayed across the second line of the operator panel. Each period

v or an arrow

8 value, which is the factory default.

-) at the left end of the string of periods indicates you are scrolling to the lower +) at the right end of the string of periods indicates you are

6,for

<Menu to scroll back to the 6.

Toner Darkness

=6 -.....v.|..+

-) indicating lower numbers, notice the v or <Menu button. It now appears in

6 displays next to the equal sign to indicate your

|) indicates the factory default of 8. The vertical bar remains at 8

Select to select 6 as your current setting. The Saved message displays.

On to improve the print quality of your text and make the

PictureGrade Off

*Factory default

Chapter 3: Using the Operator Panel and Menus

On*

Use the PictureGrade™ menu item to improve the quality of gray-scale printing at 300 and 600 dpi resolutions in PostScript 3 emulation.

If you select

Off, the printer uses the standard screening parameters. If you select On,

different default screening parameters are used to improve the print quality of graphics.

Setup Menu

Menu Item Values

Printer Language PCL Emulation*

PS Emulation

The printer language defines how the computer communicates with the printer. Your computer uses printer languages, such as PCL emulation and PostScript 3 emulation, to send print data to the printer. Setting a printer language as the default does not prevent the software application from sending print jobs that use the other printer language.

Power Saver Disabled

1…120 (20*) [Optra M410] 1…240 (15*) [Optra M412]

The Power Saver menu item lets you reduce power usage when the printer is idle by determining the length of time (in minutes) the printer waits after a job is printed before it goes to a reduced power state.

If you have selected a message and becomes the new printer default when the printer is in a Ready state. Both messages indicate the printer is ready to receive jobs.

If your printer is in constant use, select a high setting, such as 120. Under most circumstances, this keeps the printer ready to print with minimum warm-up time. However, a high setting also uses more energy.

PowerSaver to 1 to put the printer in Power Saver mode one minute after it finishes a print

Set job.This uses much less energy,but requires more warm-up time for the printer. If your printer shares an electrical circuit with room lighting and you notice lights flickering, you may want to

Power Saver to 1.

set If you want a balance between energy consumption and a shorter warm-up period, select a

Power Saver value between 1 and 120 minutes or 1 and 240 minutes depending on your

printer model. Note: Some printer models released in the year 2000 or later designated as Energy Star

printers cannot have Power Saver disabled.

Use the SETUP MENU to configure a variety of printer features.

Power Saver value, the Power Saver message replaces the Ready

Resource Save Off*

The Resource Save setting determines what the printer does with downloaded resources, such as fonts and macros, if it receives a job that requires more memory than is available.

Resource Save is set to On, the printer retains all permanent downloaded resources for all

If printer languages during language changes and printer resets. If the printer runs out of memory,

Resource Save is set to Off, the printer retains permanent downloaded resources only until

If memory is needed. Then it deletes those resources stored for the inactive printer language.

*Factory default

Memory Full appears on the operator panel display.

Operator Panel Menus

SetupMenu(continued)

Menu Item Values

Download Target RAM*

Flash Disk

The Download Target menu item specifies the storage location for downloaded resources, such as fonts and macros.

Storing downloaded resources in flash memory or hard disk is permanent storage rather than the temporary storage that RAM provides. You can add resources to flash memory or to the hard disk until the option is full. Use your software application or the printer Toolkit to download resources to the printer.

Download Targetmenu item only displays if a formatted flash memory option or hard disk

The option is installed in the printer and is

51 Defective Flash or 61 Defective Disk may display when the printer is turned on, or during

format and write operations. See page 165 for more information.

Disk does Size

on page 77 for more information.

If neither option is installed, are automatically stored in printer memory (RAM).

Print Timeout Disabled

1…255 (90*)

The Print Timeout setting determines the time (in seconds) the printer waits before printing the last page of a print job that does not end with a command to print the page. The print timeout counter does not start until the

When a print timeout occurs, the printer stores the page in the print buffer. Select

print the last page of a print job until one of the following occurs:

• The printer receives enough information to fill the page.

• The printer receives a Form Feed command.

• You select

not

defective or Read/Write or Write protected.

51 Defective Flash on page 161 or 61 Defective Disk on

not

display for Download Target if Job Buffer Size is set to 100%.SeeJob Buffer

Download Target does

Waiting message displays.

Disabled to turn Print Timeout off. When Print Timeout is disabled, the printer does not

Print Buffer from the JOB MENU. See page 70 for more information.

not

display and all downloaded resources

Wait Timeout Disabled

*Factory default

Chapter 3: Using the Operator Panel and Menus

15…65535 (40*)

The Wait Timeout setting determines the amount of time (in seconds) the printer waits to receive additional bytes of data from the computer. When this timeout expires, the print job is canceled.

Select

Wait Timeout is only available when using PostScript 3 emulation. The setting has no effect

on PCL emulation print jobs.

Disabled to turn Wait Timeout off.

SetupMenu(continued)

Menu Item Values

Auto Continue Disabled*

5…255

Set Auto Continue to a value between 5 seconds and 255 seconds to have the printer continue printing after it detects one of the following errors:

34 Short Paper 35 Res Save Off Deficient Memory 37 Insufficient Collation Area 37 Insufficient Defrag Memory 37 Insufficient Memory 38 Memory Full 39 Complex Page 51 Defective Flash 52 Flash Full 53 Unformatted Flash 54 Serial Option 1 Error 54 Std Par ENA Connection Lost 54 Par 1 ENA Connection Lost 54 Ser 1 Fax Connection Lost 54 Network 1 Software Error 55 Insufficient Fax Buffer 56 Serial Port 1 Disabled 56 Std Parallel Port Disabled 56 Parallel Port 1 Disabled 58 Too Many Flash Options 61 Defective Disk 62 Disk Full 63 Unformatted Disk Print Jobs on Disk? Go/Stop?

If one of these errors occurs and for operator intervention. When the specified length of time and then automatically resumes processing.

This setting is also used as a timer. After an inactive period in the menus, the printer automatically exits the menus and returns to the

Auto Continue is set to Disabled, the printer stops and waits

Auto Continue is set to a numerical value, the printer waits for

Ready state.

Jam Recovery On

Off Auto*

When Jam Recovery is set to Off, the printer does not reprint a page that has jammed. When

printer signals that the page has successfully exited the printer. The printer reprints all jammed pages.

If memory required to hold the page is needed for other printer tasks.

*Factory default

Jam Recovery is set to On, the printer keeps the image for a printed page until the

Jam Recovery is set to Auto, the printer keeps the image and reprints the page unless the

Operator Panel Menus

SetupMenu(continued)

Menu Item Values

Page Protect Off*

Set Page Protect to On to make sure an entire page is processed before it is printed. This may be helpful if you are having trouble printing a page properly because of complex page errors. If you still cannot print the page, your printer may not have enough memory to process the page. Youmay have to reduce the size and number of fonts on the page, or increase the installed printer memory.

For most print jobs, you do not need to set

On, printing may be slowed.

Print Area Normal*

Whole Page

The Print Area setting lets you modify the PCL formatting area and the printer physical print area. Refer to the

Display Language English*

French German Italian Spanish Danish Norwegian Dutch Swedish Portuguese Finnish

The following languages appear as a menu item value on some operator panels: Japanese

Russian Polish Hungarian Turkish Czech

Technical Reference

Page Protect to On.WhenPage Protect is set to

for more information about printable areas.

*Factory default

Chapter 3: Using the Operator Panel and Menus

The Display Language setting determines the language of the text that appears on the operator panel display.

SetupMenu(continued)

Menu Item Values

Alarm Control Off

Single* Continuous

If you want the printer alarm to sound any time the printer requires intervention, select Single or Continuous. If you select Single, the printer sounds three quick beeps to let you know operator intervention is required. If you select every ten seconds.

Select

Job Buffer Size Disabled*

10…100%

If you have a hard disk option installed in your printer, you can allocate a portion of the available hard disk space for processing print jobs. The job is temporarily stored on the hard disk before being printed, usually freeing the host computer while the job prints.

Job Buffer Size menu item lets you select the amount of hard disk space allocated to job

The buffering for all ports that have between 10% and 100%. You must select a

Job Buffering menu item On in the PARALLEL MENU or USB MENU.SeeJob Buffering on

page 85 and on page 101 for more information.

Job Buffer Size menu item only displays if the installed hard disk option is formatted and

The

not

is printer is turned on, or during disk format and write operations. See page 165 for more information.

To password protect the hard disk option and use following steps in order:

• Set the

• Download the files you want to the hard disk option.

• Password protect the disk.

Refer to the disk option.

Warning: If you change the job buffer size, the printer formats the hard disk, and all resources stored on the disk are deleted.

Continuous, the printer repeats the three beeps

Off if you do not want the alarm to sound.

Job Buffering set to On. Youcan choose any 1% increment

Job Buffer Size before you can set the

defective or Read/Write or Write protected. 61 Defective Disk may display when the

61 Defective Disk on

Job Buffering simultaneously, perform the

Job Buffer Size for the hard disk option.

Technical Reference

for detailed information on how to password protect the hard

*Factory default

Operator Panel Menus

SetupMenu(continued)

Menu Item Values

Job Accounting Off*

If Job Accounting is set to On, the installed hard disk option stores statistical information about the most recent printer jobs. The statistics include whether the job printed with or without errors, the time required to print the job, the size (in bytes) of the job, the requested paper size and paper type, the total number of printed pages, and the number of copies requested.

To print a listing of all the accumulated statistics, select item in the

Job Accounting menu item does

The Read/Write or Write protected, or if page 77 for more information.

Print from the Job Acct Stat menu

UTILITIES MENU.SeeJob Acct Stat on page 59 for more information.

not

display if the installed disk option is defective or

Job Buffer Size is set to 100%.SeeJob Buffer Size on

Job Acct Limit Disabled

*Factory default

10…1000* (in increments of 1 job)

If a hard disk option is installed in your printer, you can use the hard disk to store statistical information about a specified number of jobs. The value you select from the menu item determines the number of jobs for which statistics are stored. Once you reach the job limit, statistics for the oldest job are deleted as new statistics are stored, maintaining statistics for the specified number of jobs.

If you select memoryavailableontheharddisk.

Job Acct Limit menu item does

The Read/Write or Write protected, or if page 77 for more information.

Warning: When you change the disk option is discarded.

Job Acct Limit

Disabled, the number of jobs for which statistics are stored is limited to the

not

display if the installed hard disk option is defective or

Job Buffer Size is set to 100%.SeeJob Buffer Size on

Job Acct Limit value, all statistical information stored on the

Chapter 3: Using the Operator Panel and Menus

PCL Emul Menu

Use the PCL EMUL MENU to change printer settings that only affect jobs printed using the PCL emulation printer language.

PCL Emul Menu

Menu Item Values

Font Source Resident*

Download Flash Disk All

The Font Source setting determines which fonts appear in the Font Name menu. If a font source is not installed or does not contain any fonts, it is not listed as a value. Fonts

are loaded and stored on the flash memory option. See “Understanding Fonts” on page 231 for more information.

Font Name Font position and font name for all fonts in the selected font source (displays on both lines of

the operator panel) (R0 Courier*)

After you select a font source, choose the specific font from the Font Name menu item. The printer displays the font source abbreviation, font ID, and font name for each font. The font source abbreviation is

Note: Always select the correct To print a font sample list showing all the fonts available for PCL emulation, see “Printing a

Font Sample List” on page 242.

R for resident, F for flash, K for disk, and D for download.

Font Source before you select the Font Name.

Point Size (only displays for PostScript or typographic fonts)

*Factory default

1…1008 (in increments of 0.25) (12*)

Point size

1/72 of an inch. If you chose a scalable typographic font, you can select the point size for the font. You can

select point sizes from 1 to 1008 in increments of 0.25 points. See “Pitch and Point Size” on page 232 for more information.

refers to the height of the characters in the font. One point equals approximately

Operator Panel Menus

PCL Emul Menu (continued)

Menu Item Values

Pitch (only displays for fixed or monospaced fonts)

0.08…100 (in increments of 0.01) (10*)

Pitch

refers to the number of fixed-space characters in a horizontal inch of type.

If you chose a scalable monospaced font, you can select the font pitch. You can select a pitch from 0.08 to 100 characters per inch (cpi) in increments of 0.01 cpi. For non-scalable monospaced fonts, the pitch displays, but it cannot be changed. See “Pitch and Point Size” on page 232 for more information.

Symbol Set List of Symbol Set IDs and Symbol Set names (displays on both lines of the operator panel)

10U PC-8* (Country specific) 12U PC-850* (Country specific)

A symbol set is a set of alphabetic and numeric characters, punctuation, and special symbols used when printing with a selected font. Symbol sets support the different requirements for languages or specific applications, such as math symbols for scientific text. The printer displays only the symbol sets supported for the selected font name.

Orientation Portrait*

Landscape

The Orientation setting determines how the printing is oriented on the page.

Portrait to print parallel to the short edge of the print material.

Select

This is PORTRAIT orientation. This is PORTRAIT orientation. This is

*Factory default

Chapter 3: Using the Operator Panel and Menus

Landscape to print parallel to the long edge of the print material.

Select

This is LANDSCAPE orientation. This is LANDSCAPE orientation.

PCL Emul Menu (continued)

Menu Item Values

Lines per Page 1…255

60* (Country specific) 64* (Country specific)

Use the Lines per Page menu item to change the number of lines that print on each page.

Lines per Page setting can range from 1 to 255 lines per page. The printer sets the

The amount of space between each line (vertical line spacing) based on the

PAPER SIZE,andOrientation settings. Select the correct PAPER SIZE from the PAPER MENU

and Orientation before setting Lines per Page.SeePAPER SIZE on page 45 and Orientation on page 80 for more information.

A4 Width 198 mm*

203 mm

The A4 Width menu item lets you select the width of the logical page for A4 paper. When you select

Hewlett-Packard LaserJet 5 printer.When you select wide enough to print eighty 10-pitch characters.

*Factory default

Lines per Page,

198 mm, the width of the logical page is compatible with that of the

203 mm, the width of the logical page is

Operator Panel Menus

PCL Emul Menu (continued)

Menu Item Values

TRAY RENUMBER Assign MP Feeder

Assign Tray 1 Assign Tray 2 Assign Man Paper Assign Man Env

Each of the above menu items supports the following three values:

Off*

0...199 None

VIEW FACTORY DEF Restore Defaults

Yes No

Assign Tray 2 only displays if the optional 500-sheet drawer is installed.

Note:

Assign MP Feeder only displays when Configure MP is set to Cassette.

Only installed paper sources display on the operator panel as values. However, you may set

TRAY RENUMBER to uninstalled sources.

TRAY RENUMBER menu item lets you configure your printer to work with printer drivers

The or applications that use different source assignments to request a given input source.

Off to use the factory default paper source assignments.

Select Select a numeric value (

VIEW FACTORY DEF to view the factory default values assigned to each paper source.

Select

Restore Defaults menu item, select Yes to return all tray assignments to factory default

In the values.

See “Paper Sources and Sizes” on page 116 for information on available paper sources for your printer.

Refer to the

Technical Reference

0 ... 199)toassignacustomvaluetoapapersource.

for more information about assigning source numbers.

Auto CR after LF Off*

Auto LF after CR Off*

*Factory default

Chapter 3: Using the Operator Panel and Menus

The Auto CR after LF setting determines if the printer automatically performs a carriagereturn after a line feed control command.

The Auto LF after CR setting determines if the printer automatically performs a line feed after a carriage return control command.

PostScript Menu

Menu Item Values

Print PS Error Off*

Select On to print PostScript 3 emulation errors. If an error occurs, the job stops processing, the error message prints, and the printer discards the job.

Print PS Error is set to Off and an error occurs, the job is discarded but no error message

If prints.

Use the POSTSCRIPT MENU to change settings that only affect jobs printed using the PostScript 3 emulation printer language.

Font Priority Resident*

Flash / Disk

The Font Priority menu item only displays if a flash memory or disk option is installed, formatted and is

100%.SeeJob Buffer Size on page 77 for more information.

*Factory default

not

defective,Read/Write or Write protected and Job Buffer Size is

not

set to

Operator Panel Menus

Parallel Menu

Menu Item Values

PCL SmartSwitch Off

On*

If PCL SmartSwitch is set to On, the printer examines the data on the parallel interface connection and selects PCL emulation if the data indicates that is the printer language.

If both specifiedinthe

Off, the printer uses the language that has its SmartSwitch setting set to On as the default.

PS SmartSwitch Off

On*

Use the PARALLEL MENU to change settings affecting jobs sent to the printer through the parallel interface connection. PARALLELMENU displays as a standard feature or as an option, and appears as one of the following:

• STD PARALLEL

• PARALLEL OPT 1

PARALLEL OPT 1 is only available if a parallel/USB interface option card is installed. The following menu items set the configuration of the parallel interface connection.

PCL SmartSwitch and PS SmartSwitch are set to Off, the printer uses the language

Printer Language menu as the default. If only one SmartSwitch setting is set

*Factory default

Chapter 3: Using the Operator Panel and Menus

If PS SmartSwitch is set to On, the printer examines the data on the parallel interface connection and selects PostScript 3 emulation if the data indicates that is the printer language.

PCL SmartSwitch and PS SmartSwitch are set to Off, the printer uses the language

If both specifiedinthe

Off, the printer uses the language that has its SmartSwitch setting set to On as the default.

Printer Language menu as the default. If only one SmartSwitch setting is set

Parallel Menu (continued)

Menu Item Values

NPA Mode On

Off Auto*

NPA is a mode of bidirectional communication that followsthe conventions defined in

Printing Alliance Protocol, A Printer/Host Control Specification Developed by the NPA

mode requires special processing of the print data.

NPA Mode is set to On, the data received must be in NPA format. If not, it is rejected as bad

If data. If is set to Auto, the printer examines the data to determine the format and then processes it in either format.

NPA Mode setting in the PARALLEL MENU applies only to the parallel interface

The connection.

Note: Changing the

Parallel Buffer Disabled

Job Buffering Off*

Auto* 3K to maximum size allowed

You can configure the size of the parallel input buffer to meet the requirements of your system. The maximum size available for modification depends on the amount of memory in your

printer, the size of the other link buffers, and whether maximize the range for the parallel buffersize, you can disable or reduce the size of the serial, network, infrared, LocalTalk, and Universal Serial Bus (USB) buffers.

Choose availableprinter memory. In most cases,

Note: Changing the

Network

.NPA

NPA Mode is set to Off, the printer does not perform any NPA processing. If NPA Mode

NPA Mode setting automatically resets the printer.

Resource Save is set to On or Off.To

Auto to let the printer calculate a buffer size proportional to the total amount of

Auto is the recommended setting.

Parallel Buffer setting automatically resets the printer.

*Factory default

Job buffering lets you delay processing of a print job. The job is temporarily stored on a hard disk option before being printed, usually freeing the host computer while the job prints.

Job Buffering menu item only displays if the installed hard disk option is formatted and is

The

not

defective,Read/Writeor Write protected, and if Job Buffer Size is

Job Buffer Size on page 77 for more information. 61 Defective Disk may display when the

printer is turned on, or during disk format and write operations. See page 165 for more information.

Job Buffering is set to On, print jobs are buffered to the hard disk option. If Job Buffering is

Off, print jobs are not buffered.

set to

Note: Changing the

Job Buffering setting automatically resets the printer.

not

set to Disabled.See

61 Defective Disk on

Operator Panel Menus

Parallel Menu (continued)

Menu Item Values

Advanced Status Off

On*

If Advanced Status is set to On, bidirectional communication is enabled through the parallel interface.

Protocol Standard

Fastbytes*

You can select Standard or Fastbytes protocol for the parallel interface. Fastbytes is compatible with most existing parallel interface implementations. Use experience parallel interface problems.

Refer to the

Honor Init Off*

The Honor Init setting determines whether the printer honors hardware initialization requests from the computer. The computer requests initialization by activating the INIT signal on the parallel interface. Many personal computers activate the INIT signal each time the computer is turned on and off.

Parallel Mode 1 Off

On*

Technical Reference

Standard only if you

for more information about the parallel interface.

Parallel Mode 2 Off

*Factory default

Chapter 3: Using the Operator Panel and Menus

The Parallel Mode 1 setting controls the pull up resistors on the parallel port signals. It is useful for personal computers that have open collector outputs on the parallel port signals.

Parallel Mode 1 to On to disable the resistors or to Off to enable the resistors.

Set Note: This menu item is not available on the Optra M412.

On*

The Parallel Mode 2 setting determines if the parallel port data is sampled on the leading or trailing edge of strobe.

Parallel Mode 2 is set to On, the parallel port data is sampled on the leading edge of strobe.

Parallel Mode 2 is set to Off, the parallel port data is sampled on the trailing edge of strobe.

Serial Menu

Menu Item Values

PCL SmartSwitch Off

On*

If PCL SmartSwitch is set to On, the printer examines the data on the serial interface connection and selects PCL emulation if the data indicates that is the printer language.

If both specifiedinthe

Off, the printer uses the language that has its SmartSwitch setting set to On as the default.

PS SmartSwitch Off

On*

If PS SmartSwitch is set to On, the printer examines the data on the serial interface connection and selects PostScript 3 emulation if the data indicates that is the printer language.

If both specifiedinthe

Off, the printer uses the language that has its SmartSwitch setting set to On as the default.

Serial Menu

Use the SERIAL MENU to change settings affecting jobs sent to the printer through the serial interface port.

SERIAL MENU displays as an option, and appears as SERIAL OPTION 1. SERIAL OPTION 1 is only available if the Tri-Port interface option card is installed and is set to disabled.

PCL SmartSwitch and PS SmartSwitch are set to Off, the printer uses the language

Printer Language menu as the default. If only one SmartSwitch setting is set

PCL Smartswitch and PS Smartswitch are set to Off, the printer uses the language

Printer Language menu as the default. If only one SmartSwitch setting is set

Fax Port

NPA Mode On

Off Auto*

NPA is a mode of bidirectional communication that followsthe conventions defined in

Printing Alliance Protocol, A Printer/Host Control Specification Developed by the NPA

mode requires special processing of the print data. If

data. If is set to Auto, the printer examines the data to determine the format and then processes it in either format.

The Note: Changing the

*Factory default

Network

.NPA

NPA Mode is set to On, the data received must be in NPA format. If not, it is rejected as bad

NPA Mode is set to Off, the printer does not perform any NPA processing. If NPA Mode

NPA Mode setting in the SERIAL MENU applies only to the serial interface connection.

NPA Mode setting automatically resets the printer.

Operator Panel Menus

Serial Menu (continued)

Menu Item Values

Serial Buffer Disabled

Auto* 3K to maximum size allowed

You can configure the size of the serial input buffer to meet the requirements of your system. If the limited size of the serial buffer is preventing you from continuing work in your software application each time you send a job to the printer, you may want to increase the buffer size.

The maximum size depends on the amount of memory in your printer, the size of the other link buffers and whether the the serial buffer size, you can disable or reduce the size of the parallel, infrared, LocalTalk, and USB buffers. Choose amount of available printer memory. In most cases,

Note: Changing the

Resource Save setting is set to On or Off. To maximize the range for

Auto to let the printer calculate a buffer size proportional to the total

Auto is the recommended setting.

Serial Buffer setting automatically resets the printer.

RS-232/RS-422 RS-232*

RS-422 Polarity Normal*

Serial Protocol DTR* (hardware handshaking)

Robust XON Off*

RS-422

Choose the serial communication configuration for your printer. Selecting RS-422 automatically sets

Reverse

Select Normal or Reverse polarity. This setting is only available if the serial communication configuration is set to

this, select

DTR/DSR (hardware handshaking) XON/XOFF (software handshaking) XON/XOFF/DTR (combined handshaking) XON/XOFF/DTR/DSR (combined handshaking)

Handshaking

This printer supports hardware handshaking, software handshaking, and combined hardware and software handshaking.

Refer to the

Robust XON only applies to the serial port if Serial Protocol is set to XON/XOFF.

When computer to indicate that the serial port is ready to receive more data.

Serial Protocol to XON/XOFF.

SERIAL MENU, SERIAL OPTION 1, RS-232/RS-422, and RS-422.

is the exchange of predetermined signals when a connection is established.

Technical Reference

Robust XON is set to On, the printer sends a continuous stream of XONs to the host

RS-422.Todo

for more information about serial interface.

*Factory default

Chapter 3: Using the Operator Panel and Menus

Lexmark Optra M410, Optra M412 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

About This Book This User’s Guide contains information about the Lexmark

Other Information In addition to this User’sGuide, Lexmark offers the follow-

Online Documents

Trademarks

Installing the Paper Bail

Using a USB Cable

For Windows 2000 users:

For Windows 98 users:

For Macintosh users:

3 Continue with “Turning the Printer Power On” on

Printing the Menu Settings Page

Changing the Operator Panel Display Language

MarkVision

MarkVision Printer Management Software

Maps

Filters

Remote Updates

MarkVision for UNIX Networks

Lexmark NetPnP

Optra Forms Optra Forms combines data from a customer’s application

Solaris Ready Printers for Sun Customers

Using the Operator Panel and Menus

Printer Indicator Light

Operator Panel B uttons

Status Messages

Service Messages

Printer Messages

Paper Menu

Finishing Menu

Utilities Menu

Job Menu

Quality Menu

Setup Menu

PCL Emul Menu

PostScript Menu

Parallel Menu

Serial Menu