Lexmark Optra Color 45 User Guide

Optra Color 45

User’s Guide

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First Edition (May 1998)

The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC. PROVIDES THIS PUBLICATION “AS IS”

WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions, therefore, this statement may not apply to you.

This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time.

A form for reader’s comments is provided at the back of this publication. If the form has been removed, comments may be addressed to Lexmark International, Inc., Department F95/035-3, 740 New Circle Road N.W., Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you. You can purchase additional copies of publications related to this product by calling 1-800-553-9727. In the United Kingdom and Eire, call 0628-481500. In other countries, contact your point of purchase.

UNITED STATES GOVERNMENT RESTRICTED RIGHTS

This software and documentation are provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013 and in applicable FAR provisions: Lexmark International, Inc., Lexington, KY 40550.

Table of Contents

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii

Getting Started

Setting Up Your Printer . . . . . . . . . . . . . . . . . . . . 1

Unpacking Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Installing the Input Tray and Output Bin Unit . . . . . . . . . . . . . . . . . . 3

Loading the Input Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Attaching the Parallel Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Plugging the Printer In . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Installing the Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Aligning the Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . 19

Installing the Operator Panel Overlay . . . . . . . . . . . . . . . . . . . . . . . . 21

Printing the Menu Settings Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Installing the Printer Drivers and Utilities . . . . . . . . . . . . . . . . . . . . 25

Table of Contents

Using the Printer Utilities . . . . . . . . . . . . . . . . . 27

Setup Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Installing Printer Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Bidirectional Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

MarkVision . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

MarkVision Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

MarkVision Support in Various Environments . . . . . . . . . . 34

MarkVision Online Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Toolkit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Network Printer Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Table of Contents

iii

Table of Contents

Getting Updated Drivers and Utilities . . . . . . . . . . . . . . . . . . . . . . . . 44

Online Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Automated FAX System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Using Your Printer

Using the Operator Panel and Menus . . . . . . . 49

Using the Operator Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Printer Indicator Light . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Operator Panel Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Printer Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Operator Panel Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Printing the Menu Settings Page . . . . . . . . . . . . . . . . . . . . . . 55

Changing Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Disabling the Operator Panel Menus . . . . . . . . . . . . . . . . . . . 57

Overview of Printer Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Supplies Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Color Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Paper Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Finishing Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Tests Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Job Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Setup Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

PCL Emul Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

PostScript Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Parallel Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Serial Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Network Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Infrared Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

LocalTalk Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Table of Contents

Using Print Materials . . . . . . . . . . . . . . . . . . . . 107

Print Materials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Print Material Characteristics . . . . . . . . . . . . . . . . . . . . . . . . 109

Paper Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Envelope Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Label Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114

Card Stock Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Transparency Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Paper Handling Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Paper Source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Output Bin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Paper Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Envelope Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Paper Loading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Loading the Input Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Loading Paper in the Manual Feed Slot . . . . . . . . . . . . . . . 126

Loading Envelopes in the Input Tray . . . . . . . . . . . . . . . . . 131

Loading Envelopes in the Manual Feed Slot . . . . . . . . . . . 135

Printing on Large-size Paper . . . . . . . . . . . . . . . . . . . . . . . . . 139

Printing on Letterhead . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Tray Linking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Tips for Avoiding Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Table of Contents

Caring for Your Printer

Understanding Printer Messages . . . . . . . . . . 145

Status Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Line 1 Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Line 2 Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Attendance Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

Table of Contents

Solving Printer Problems . . . . . . . . . . . . . . . . . 163

Display Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Printing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Print Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

Option Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Network Printing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Other Problems and Questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173

Clearing Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

Possible Paper Jam Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

200 Paper Jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Accessing Paper Jam Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Input Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Manual Feed Slot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

Output Bin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180

Maintaining Your Printer . . . . . . . . . . . . . . . . . 183

Replacing Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184

Removing Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . 184

Installing Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . 186

Aligning the Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . 190

Cleaning Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

Cleaning the Printheads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

Wiping the Printheads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Cleaning the Print Cartridge Carrier Contacts . . . . . . . . . . 198

Storing Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201

Disposing of Used Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . 201

Table of Contents

Ordering Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202

Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202

Print Cartridge Storage Unit . . . . . . . . . . . . . . . . . . . . . . . . . 202

Parallel Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203

Serial Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203

Coated Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203

Glossy Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204

Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204

Photo Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204

Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205

Iron-on Transfers for T-shirts . . . . . . . . . . . . . . . . . . . . . . . . 205

Greeting Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205

Installing Options

Memory and Option Cards . . . . . . . . . . . . . . . 209

Printer Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210

Accessing the Printer System Board

under the Input Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210

Installing a Printer Memory Option . . . . . . . . . . . . . . . . . . . 213

Removing the Printer Memory Option . . . . . . . . . . . . . . . . 216

Closing the Printer System Board

under the Input Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

Flash Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219

Accessing the Printer System Board

on the Back of the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219

Installing a Flash Memory Option . . . . . . . . . . . . . . . . . . . . 222

Removing a Flash Memory Option . . . . . . . . . . . . . . . . . . . 226

Closing the Printer System Board

on the Back of the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228

Table of Contents

vii

Option Cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230

Hard Disk Option Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230

INA (Internal Network Adapter) Option Card . . . . . . . . . 233

Tri-Port Interface Option Card . . . . . . . . . . . . . . . . . . . . . . . 234

Parallel 1284-C Adapter Option Card . . . . . . . . . . . . . . . . . 235

Accessing the Printer System Board

on the Right Side of the Printer . . . . . . . . . . . . . . . . . . . . . . . 236

Installing an Option Card . . . . . . . . . . . . . . . . . . . . . . . . . . . 237

Removing an Option Card . . . . . . . . . . . . . . . . . . . . . . . . . . 241

Closing the Printer System Board

on the Right Side of the Printer . . . . . . . . . . . . . . . . . . . . . . . 243

Infrared Adapter . . . . . . . . . . . . . . . . . . . . . . . . 245

Connecting the Cable and Using the Infrared Adapter . . 245

Verifying the Installation of Options . . . . . . 249

Printing the Menu Settings Page . . . . . . . . . . . . . . . . . . . . . . . . . . . 249

Table of Contents

viii

Appendix

Understanding Fonts . . . . . . . . . . . . . . . . . . . . . 253

Typefaces and Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 253

Weight and Style . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 253

Pitch and Point Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 255

Symbol Sets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256

Bitmapped and Scalable Fonts . . . . . . . . . . . . . . . . . . . . . . . 257

Resident Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 258

Printing a Font Sample List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 263

Table of Contents

Reference

Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 267

Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 273

Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 283

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 287

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 299

Table of Contents

Introduction

This User’s Guide contains information about the Optra Color 45

inkjet printer. This information includes printer menus and

settings, printer messages, paper handling features, and print

material specifications. Keep this book in a handy place and use it

as a reference when you have a question about printer function or

if you encounter a printing problem.

The User’s Guide is divided into the following sections:

Getting Started

This section begins with detailed steps for setting up your printer.

Introduction

Using Your Printer

This section helps you understand printer functions and explains

the operation of your printer.

Caring for Your Printer

This section explains how to solve printer problems, clear paper

jams, and replace supplies.

Introduction

Installing Options

This section provides step-by-step instructions to install options

available for your printer.

If you need information about the optional tray 2, refer to the

documentation that comes with the tray 2 option or contact

Lexmark.

Appendix

This section provides information on fonts.

Reference

This section contains notices, safety information, the warranty, the

glossary, and the index.

If you need more technical information about printer languages

and commands, interface specification, or managing printer

memory, contact Lexmark for technical information.

xii

Introduction

Trademarks

Lexmark, FontVision, MarkNet, MarkVision, and Optra are

trademarks of Lexmark International, Inc., registered in the United

States and/or other countries.

The following terms are trademarks or registered trademarks of

these companies.

Albertus The Monotype Corporation plc.

Antique Olive Monsieur Marcel OLIVE

Arial The Monotype Corporation plc.

CG Omega A product of Bayer Corporation

CG Times Based on Times New Roman under

license from The Monotype Corporation plc, is a product of Bayer Corporation

Helvetica Linotype-Hell AG and/or its

subsidiaries Intellifont Bayer Corporation ITC Bookman International Typeface Corporation ITC Zapf Chancery International Typeface Corporation Marigold AlphaOmega Typography, Inc. Palatino Linotype-Hell AG and/or its

subsidiaries Times New Roman The Monotype Corporation plc.

Trademarks

xiii

Univers Linotype-Hell AG and/or its

subsidiaries Wingdings Microsoft Corporation AppleTalk, LocalTalk, and Macintosh are trademarks of Apple

Computer, Inc., registered in the U.S. and other countries. TrueType is a trademark of Apple Computer, Inc.

is a registered trademark of the Hewlett-Packard Company.

PCL PCL 5 is Hewlett-Packard Company’s designation of a set of printer commands (language) and functions included in its printer products. This printer is designed to be compatible with the PCL 5 language. This means the printer recognizes PCL 5 commands used in various application programs, and that the printer emulates the functions corresponding to the commands.

PostScript

is a registered trademark of Adobe Systems Incorporated. PostScript Level 2 is Adobe Systems’ designation of a set of printer commands (language) and functions included in its software products. This printer is intended by Lexmark International, Inc., to be compatible with the PostScript Level 2 language. This means the printer recognizes PostScript Level 2

Trademarks

commands used in various application programs, and that the printer emulates the functions corresponding to the commands.

xiv

Sun is a trademark or registered trademark of Sun Microsystems, Inc., in the United States or other countries.

Other trademarks are the property of their respective owners.

Trademarks

Getting

Started

Setting Up Your Printer

Getting Started

Complete the following sections in this chapter to set up your Optra™ Color 45 inkjet printer.

Unpacking Your Printer

Remove the printer and all items from the packaging carton.

Note: Save the carton and packing materials in case you

need to repack the printer for service or storage.

Make sure you have the items shown.

If any items are missing or damaged, contact the place where you bought the printer.

Printer

Chapter

User’s Guide

Setting Up Your Printer

Input Tray and Output Bin Unit

Print Cartridges

Chapter 1: Setting Up Your Printer

Power Cord

Getting Started

3 Place the printer on a flat, sturdy surface in a

well-ventilated area.

Allow at least 50 mm (2 in.) of clearance on all sides of the printer. Leave enough space in front of and above the printer to allow for easy paper access.

Use the following information to help determine where to place your printer.

Characteristic Dimension

Depth 277 mm (10.9 in.) Height 247 mm (9.7 in.) Weight 9.1 kg (20 lb) Width 563 mm (22.2 in.)

Do not place the printer:

In direct sunlight

•

Near heat sources or air conditioners

•

In dusty or dirty environments

•

Setting Up Your Printer

4 Remove the tape from the printer top cover.

Printer Top Cover

Chapter 1: Setting Up Your Printer

Installing the Input Tray and Output Bin Unit

The input tray and output bin are combined as one unit. The input tray is located on the bottom of the unit, and the output bin is located on the top.

The output bin is also a cover for the input tray. The input tray and output bin unit installs in the front of the printer underneath the printer top cover.

Output Bin

Getting Started

Setting Up Your Printer

Input Tray

To install the input tray and output bin unit:

1 Locate the finger grip on the left side of the printer.

Finger Grip

Chapter 1: Setting Up Your Printer

Getting Started

2 Pull up on the finger grip to lift the printer top cover.

Top Cover

3 Align the unit at a 45° angle with the metal side rails

inside the front of the printer.

Setting Up Your Printer

Input Tray and Output Bin Unit

Chapter 1: Setting Up Your Printer

Side Rail

Getting Started

4 Slide the slots on either side of the top of the unit into the

metal side rails. The hooks located underneath the slots fit over the corresponding pegs on the metal side rail.

Slot

Hooks

Side Rail

Pegs

5 Press down firmly on the end of the unit until it snaps

into place.

Setting Up Your Printer

When the unit is properly installed, it remains stationary in the slot.

Chapter 1: Setting Up Your Printer

Getting Started

6 Close the printer top cover.

Top Cover

Setting Up Your Printer

Chapter 1: Setting Up Your Printer

Loading the Input Tray

Your printer has one standard input tray that can hold up to 150 sheets of 20 lb letter-size paper. For information on other paper sizes that you can use with your printer, see “Using Print Materials” on page 107.

For information on loading envelopes and other print materials, see “Using Print Materials” on page 107.

Getting Started

Note: The input tray is designated as

display.

To load paper:

1 Lift the output bin.

Output Bin

Tray 1

on the operator panel

Setting Up Your Printer

Chapter 1: Setting Up Your Printer

Getting Started

2 Squeeze the width guide lever and slide it to the far left

side of the tray.

Width Guide

3 Slide the length guide out toward you.

Setting Up Your Printer

Length Guide

Chapter 1: Setting Up Your Printer

Getting Started

4 Flex the sheets back and forth to loosen them, then fan

them. Do not fold or crease the paper. Straighten the edges on a level surface.

Note: For this setup, load letter-size paper.

5 Place the paper against the right side of the input tray

with the recommended print side face down and the top edge going in first toward the back of the input tray as shown.

For information on how to load letterhead, see “Printing on Letterhead” on page 141.

Stack Height Indicator

Setting Up Your Printer

Note: Do not exceed the maximum stack height indicated

by the arrow on the right side of the input bin.

Chapter 1: Setting Up Your Printer

Getting Started

6 Squeeze the width guide lever and slide it to the right

until it touches the edge of the paper.

Width Guide

Note: This example shows how to adjust for letter-size

paper (LTR). The paper size indicators, printed on the top surface of the bin, are paper size abbreviations used for placement of the length and width guides.

Setting Up Your Printer

7 Slide the length guide up until it touches the bottom edge

of the paper.

Length Guide

Chapter 1: Setting Up Your Printer

8 Lower the output bin.

Output Bin

Getting Started

Setting Up Your Printer

Chapter 1: Setting Up Your Printer

Getting Started

Attaching the Parallel Cable

To print from your computer, you need to connect your printer to your computer with a parallel interface cable.

Your printer requires an IEEE 1284-compliant parallel cable that supports bidirectional communication. We recommend Lexmark part number 1329605 (10 ft) or 1427498 (20 ft). If you use something other than an IEEE-compliant cable, you may not be able to access all of your printer functions.

1 Align and plug the cable into the parallel connector as

shown.

Setting Up Your Printer

Chapter 1: Setting Up Your Printer

(Rear View)

Parallel Connector

Getting Started

2 Push the clips at each end of the connector down into the

notches on the plug as shown. The clips snap when pushed into the notches.

Clips

Setting Up Your Printer

3 Connect the other end of the parallel cable to the back of

your computer. Tighten the screws on the parallel cable to the computer.

4 Check the parallel cable connections to make sure they

are completely secured.

Chapter 1: Setting Up Your Printer

Getting Started

Plugging the Printer In

1 Plug the printer power cord into the connector at the back

of the printer.

Power Cord

Setting Up Your Printer

2 Plug the other end of the printer power cord into a

properly grounded electrical outlet.

You hear some movement inside the printer when you first plug it in. The printer indicator light turns on and the printer enters the

Ready

information. If an error message is displayed, see “Understanding Printer

Messages” on page 145 for more information.

Chapter 1: Setting Up Your Printer

state. See“Printer Indicator Light” on page 50 for more

Installing the Print Cartridges

When you unpack the printer, the print cartridge carrier is hidden on the right side of the printer behind the operator panel. The print cartridge carrier slides horizontally across a track inside the printer. It must move into the installation position on the far left side of the printer before you can install the print cartridges.

Getting Started

ARNING

The following section steps you through the process of moving the print cartridge carrier into the proper position and installing print cartridges.

To install the print cartridges:

Do not pull the print cartridge carrier by hand. Manually moving the print cartridge carrier may damage the printer.

1 Complete the following steps to move the print cartridge

carrier into the installation position.

a Press

Menu>

b Continue to press and release

you see

c Press d Press

second line of the display.

e Press

The print cartridge carrier moves to the far left side of the printer and display. You are now ready to install print cartridges.

TESTS MENU Select Menu>

Select

Change Print Cartridges

until

<Menu

to enter the menus.

Menu>

Change Cartridge

<Menu

appears on the

until

Setting Up Your Printer

2 Lift the printer top cover.

Chapter 1: Setting Up Your Printer

Getting Started

You receive two print cartridges, one black and one color:

Setting Up Your Printer

Cartridge

Cartridge Type

Black Left 8 Color Right 4

Carrier Slot

Maximum Print Speed/ pages per minute (ppm)

3 Remove the sticker and the transparent tape covering the

copper contact area on one of the cartridges.

Copper Contact Area

ARNING

Do not touch the copper contact area.

4 Insert the cartridge.

Black Cartridge

Chapter 1: Setting Up Your Printer

Getting Started

5 Push back on the cartridge until it snaps securely into

place.

6 Repeat steps 3 through 5 for the second cartridge.

When you finish, the print cartridge carrier should look like the following illustration.

Color Cartridge

Black or Photo Cartridge

Setting Up Your Printer

7 Close the printer top cover.

Note: Do not print with the top cover open.

8 Press

Select

Chapter 1: Setting Up Your Printer

Getting Started

LEFT CART TYPE

operator panel display and second.

appears on the first line of the

Not Changed

appears on the

Setting Up Your Printer

If a black cartridge is installed, press

•

Black Cartridge

display. Press If a photo cartridge is installed, press

•

Photo Cartridge

display. Press

New Standard

panel display.

10 Press 11 Press

12 Press 13 Press

Menu>

second line of the display.

Select

Saved

The appears on the first line of the operator panel display and

Not Changed

Menu>

line of the display.

Select

New Standard

panel display.

appears on the second line of the operator

until

to choose

message displays, then

appears on the second.

until

to choose

appears on the second line of the operator

appears on the second line of the

Select

New Hi Capacity

Color Cartridge

to choose

appears on the second line of the

to choose

appears on the

New Hi Capacity

RIGHT CART TYPE

appears on the second

Color Cartridge

Menu>

Black Cartridge

Menu>

Photo Cartridge

until

14 Press 15 Press

16 Continue with “Aligning the Print Cartridges” on

For more information about installing or replacing print cartridges, see “Replacing Print Cartridges” on page 184.

Chapter 1: Setting Up Your Printer

Menu>

second line of the display.

Select

Saved

The

Alignment Page

The printer automatically prints an alignment test page.

page 19.

to choose

message displays, then the message

New Hi Capacity

until

New Hi Capacity

appears on the operator panel display.

appears on the

Printing

Aligning the Print Cartridges

When you finish installing the print cartridges, the message

Printing Alignment Pa ge

and the printer automatically prints a test page of alignment patterns. If you need to print an alignment test page, see “Printing the Test Page for Verifying Alignment” on page 192.

The following illustrations are examples of the alignment test patterns. Each pattern has a letter above it (A, B, C, and D). These letters represent the Horizontal Alignment, Vertical Alignment, Bidirectional Black Alignment, and Bidirectional Color Alignment, respectively.

appears on the operator panel display

Getting Started

The number or appearance of your alignment patterns may vary from those shown.

Setting Up Your Printer

Chapter 1: Setting Up Your Printer

Getting Started

Once the cartridge alignment test page has printed, the operator panel display looks like this:

The current alignment value appears on the second line. To change the alignment value:

Test A Alignment =15*

1 From the Test A alignment group on the test page, locate

the number under the alignment pattern that comes closest to forming a perfectly straight line.

For example, in sample group A on page 19, number 5 comes closest to forming a straight line.

Setting Up Your Printer

2 Press and release

alignment value based on the printed test page.

3 Press

Select

The next Test Alignment screen appears on the display.

>Menu

to choose the correct alignment value.

<Menu

to display the correct

4 Repeat steps 1 through 3 to select the alignment values

for Tests B, C, and D.

Once you press the printer returns to the

Select

for the correct value for Test D Alignment,

Ready

state.

Chapter 1: Setting Up Your Printer

Getting Started

Installing the Operator Panel Overlay

If English is not your preferred language, complete the following steps to customize the operator panel and the display language to meet your requirements.

Operator Panel Display

Printer Indicator Light

Select

Return

Stop

1 Locate the operator panel overlay.

If this User’s Guide is printed in a language other than English, an overlay for the printer operator panel is included with the printer. The overlay has translated names for the operator panel buttons.

2 Peel the protective backing off the overlay.

Setting Up Your Printer

Chapter 1: Setting Up Your Printer

Getting Started

3 Align the holes in the overlay with the buttons on the

operator panel and press it into place.

Rub the overlay firmly to make sure that it adheres securely to the operator panel.

Setting Up Your Printer

Operator Panel Overlay

4 Peel the protective covering away from the overlay.

Chapter 1: Setting Up Your Printer

Getting Started

5 Complete the following steps to change the language of

the menus and messages that appear on the printer display:

a Press the

Menu>

b Continue to press and release

you see operator panel display.

c Press the

Note: The

d Press

second line of the display.

e Press f Press

the second line of the display.

g Press

The printer resets and displays text in the requested language.

SETUP MENU

Select

displayed on the second line of the operator panel display.

<Menu

Select Menu>

Select

until

until the language you prefer appears on

<Menu

button.

button acts upon the information

Display Language

button to enter the menus.

Menu>

on the second line of the

<Menu

appears on the

until

Setting Up Your Printer

Chapter 1: Setting Up Your Printer

Getting Started

Printing the Menu Settings Page

The menu settings page shows current settings for the menus and a list of installed options. You can use this page to verify that all the printer options are properly installed and the printer settings are set to what you want.

To print a menu settings page:

Setting Up Your Printer

1 Make sure the printer is plugged in and the

message appears on the display.

See “Using the Operator Panel” on page 50 to identify the display and operator panel buttons if you need help.

2 Press

Menu>

3 Continue to press and release

TESTS MENU

see

4 Press

5 Press

If an error message appears, see “Understanding Printer Messages” on page 145.

See “Using the Operator Panel and Menus” on page 49 for more information about using the printer operator panel and changing settings from the menus.

Select

TESTS MENU

on the second line.

Select

The message on the operator panel display until the page prints. The printer returns to the page prints.

<Menu

appears on the first line and

to select

Printing Menu Settings

to enter the menus.

Menu>

Print Menus

Ready

state after the menu settings

appears and remains

Ready

<Menu

until you

Print Menus

status

Chapter 1: Setting Up Your Printer

Getting Started

Installing the Printer Drivers and Utilities

1 Locate the compact disc (CD) that was shipped with your

printer.

Note: If you do not have access to a CD-ROM drive, you

can transfer the information on the CD to diskettes. Locate a computer with a CD-ROM drive, start the CD utility, and then follow the instructions on the screen to create diskettes.

2 Follow the instructions in the booklet included with the

CD to start the printer setup utility appropriate for your operating system.

The setup utility installs printer drivers and utilities that let you manage Lexmark printers attached to your network. See “Using the Printer Utilities” on page 27 for details about the printer drivers and the network management tools available with MarkVision™ and the other printer utilities.

Setting Up Your Printer

3 If necessary, use standard network software to identify

the printer to the LAN and to complete any other setup that may be needed.

Consult your network software documentation for more information. Also, see “Using the Printer Utilities” on page 27 for more information.

Chapter 1: Setting Up Your Printer

Getting Started

Setting Up Your Printer

Chapter 1: Setting Up Your Printer

Using the Printer Utilities

Getting Started

Setup Utility

The compact disc (CD) shipped with your printer contains setup utilities for Windows 3.1x, Windows 95, Windows NT 4.0, Macintosh, OS/2, and DOS environments. The setup utility lets you quickly install printer drivers as well as the MarkVision printer utility.

Note: See the documentation that comes with the CD for

installation instructions.

Help is available from each screen of the utility. Highlight the item you want to know more about, then press F1. Press ESC to exit the online Help.

Installing Printer Utilities

The setup utility installs printer utilities that help you manage your printer or your network of printers. The utilities it installs depend on your operating system. If you’re using Windows 3.1, Windows 95, Windows NT 4.0, Macintosh, or OS/2 Warp, you can install the MarkVision utility. If you’re using other versions of OS/2 or if you’re using DOS, you can install the printer Toolkit.

Chapter

Using the Printer Utilities

Note: MarkVision for UNIX Networks and Intranet Servers and

MarkVision for Sun™ Systems and Sun Intranet Servers are available on a separate CD and may be purchased separately.

Chapter 2: Using the Printer Utilities

Getting Started

For details about the utilities, refer to the pages indicated in the following table:

Utility See page…

MarkVision 32 Toolkit 43 Network Printer Utility 44

MarkVision for a Certain Network

The following table defines which workstation operating systems can support MarkVision in various network environments. Depending on your network configuration, all of the utilities necessary to install MarkVision on your workstations are included on the CD. See page 44 for more information about the Network Printer Utility.

Using the Printer Utilities

Chapter 2: Using the Printer Utilities

MarkVision Network Support

Workstation Operating System

Getting Started

Network Operating System

Novell NetWare 3.x, 4.x Yes Windows NT

Server 3.51 Windows NT

Server 4.x Windows 95

(Peer-to-Peer) OS/2 LAN Server and

OS/2 Warp TCP/IP AppleTalk NoNoNoNoNoYes

1 To set up the Windows NT server to support clients using Windows operating systems, select “Server Utilities” from the Install window when running the Network Printer Utility.

2 Requires a bidirectional print spooler. Request the latest FixPak from IBM. 3 To set up the OS/2 server to support clients using Windows operating systems, select “Server and

Workstation Utilities” from the Install window when running the Network Printer Utility. 4 Requires a 32-bit Requester from Novell. 5 To set up the Windows NT server, use the MarkVision installation procedures from the CD for network

support. Select “MarkVision Server Agent” and install it. 6 Server/Network operating system independent.

Server

Windows 95

Ye s

Yes Yes Ye s No No No

YesNoNoNoNoNo

Ye s

Ye s Ye s Ye s Ye s Ye s N o

Windows NT 4.0

Yes Yes No No No Ye s Ye s

Ye s Ye s

Windows

3.1x

OS/2 Warp

No No No

Ye s N o N o

UNIX

/AIX

Mac

Note: You may install MarkVision for Windows NT Intranet

Servers on a computer running Windows NT with a supported web server. MarkVision for Windows NT Intranet Servers lets you run a MarkVision client from any operating system using a supported web browser, such as Netscape Navigator or Microsoft Internet Explorer.

Using the Printer Utilities

Chapter 2: Using the Printer Utilities

Getting Started

Printer Drivers

Printer drivers for the following operating systems and applications are included on the CD:

• Windows 3.1

• Windows for Workgroups 3.11

• Windows 95

• Windows NT 4.0

• Macintosh

• OS/2 Warp

• OS/2 2.1 or later

• WIN-OS/2 for OS/2 2.1 or later

• DOS applications:

- WordPerfect 5.1, 6.0

- Lotus 1-2-3 2.x, 3.x

Note: All drivers are also available electronically from online

services. See page 44 for more information.

If you select the “Server” installation method when you run the Windows setup utilities, the MarkVision utility for Windows environments that is installed on your system can help ensure that all network users have the latest printer drivers. When launched, MarkVision compares the drivers on the local workstation to those

Using the Printer Utilities

stored on the network. If the workstation drivers are not as current as those available on the network, you can have MarkVision automatically update the workstation drivers.

Getting Other Printer Drivers

Additional printer drivers may have been developed since this book was printed. If the driver you need for your operating system or your DOS application is not included on the CD, it may be available from Lexmark or from the software developer. Lexmark maintains several resources for obtaining current drivers. See “Getting Updated Drivers and Utilities” on page 44.

Chapter 2: Using the Printer Utilities

If the drivers you need are not available with your software application, contact the software company or a representative at your point of purchase. You can find a list of major software publishers and their technical support phone numbers in the Information menu of the DOS Setup Utility and Toolkit or the Install MarkVision and Drivers selection in OS/2. If you install MarkVision for 3.1, a separate Lexmark Support icon is included in the MarkVision Printer Utility group on the Windows desktop. If you are using MarkVision for Windows 95, the phone numbers are included in the online Help.

If you cannot locate a driver for your DOS application, you can use one of the drivers listed in the following table. When you use these alternate printer drivers, your printer supports only those functions provided by the driver and may not support the total functions possible with your printer.

Alternate printer drivers

Printer language Printer (in preferred order)

Getting Started

Using the Printer Utilities

PCL 5 emulation HP 500C PostScript Level 2 emulation Lexmark Optra SC 1275

Lexmark Optra S Lexmark Optra C Lexmark Optra plus Lexmark Optra HP LaserJet 5Si

Chapter 2: Using the Printer Utilities

Getting Started

Bidirectional Communication

Your printer is capable of intelligent communication with your computer and the network. Not only can it receive information from software applications, but it can also send back messages about the work it’s doing and what it needs to complete the task.

This intelligent bidirectional communication standard, Network Printing Alliance Protocol (NPAP) 1.0, is part of the printer design. The utilities and drivers that are shipped with the printer take advantage of this advanced communication capability.

MarkVision

The MarkVision graphical user interface provides ongoing status for Lexmark printers connected locally or attached directly to the network by way of an optional network adapter. The status reported includes all messages appearing on the operator panel display if you are administrating the remote operator panel, as well as information about options installed on the printer and printer default settings. Workgroup administrators or key operators can monitor only those printers they are responsible for

Using the Printer Utilities

by using a helpful list of print queues that can be listed through MarkVision.

When minimized on your screen, the MarkVision icon flashes to let you know there is a problem with a printer. You can maximize the window to see a graphic of the printer and detailed information about the problem.

MarkVision can save you a lot of time setting up a network of Lexmark printers. The Quick Setup function lets you create a printer configuration file at your workstation, save the printer settings in the file, and then send the settings to other printers on the network.

Chapter 2: Using the Printer Utilities

Getting Started

By using the MarkVision job statistics utility, you can also keep track of network printer activity. MarkVision helps you collect printer usage statistics and create charge-back reports, including information about total jobs printed, total pages, and average print time. MarkVision can also provide information about jobs currently in the print buffer.

Using the Printer Utilities

Chapter 2: Using the Printer Utilities

Getting Started

MarkVision Windows

The appearance of the MarkVision window on your computer display varies, depending on your operating system and your network and printer configuration.

MarkVision Support in Various Environments

Refer to the following MarkVision support table to determine the features available in the MarkVision utility installed on your workstation operating system. Summaries of each of the features follow. Scroll through the online Help included with MarkVision for more information about its various features.

MarkVision utilities for Windows 95, Windows 3.1x, Windows NT

4.0, Macintosh, and OS/2 Warp were shipped with your printer. You can purchase MarkVision for UNIX Networks from Lexmark. Contact a representative at the place where you bought the printer for more information.

Lexmark is continually updating printer utilities to provide you optimum printer control. To get information about the newest versions of MarkVision, which may include new features or

Using the Printer Utilities

Chapter 2: Using the Printer Utilities

enhanced functions, use the Lexmark resources listed under “Getting Updated Drivers and Utilities” on page 44.

Getting Started

Feature Support

Windows 95 and NT

Feature

Printer configuration: control and visual status

Remote operator panel Yes Yes Yes Yes Yes Status and alerts Yes Yes Yes Yes Yes Auto driver update Yes Yes Toolkit Yes Basic resource

management Enhanced resource

management Hard disk partitioning Printer inventory Yes Yes Yes Yes Yes Jo b st ati sti cs Yes Yes Ye s Yes Yes Job queue management Yes Yes Print buffer management Yes Yes Yes No Yes Drag-and-drop printing

through MarkVision Dynamic Data Exchange

(DDE) Printer Access Security Yes Yes Dial up support

(TCP/IP) Media Type Control Yes Yes Yes No No Printer Password Access

Security Control Uninstaller for

MarkVision Management Infor-

mation Format (MIF) File Creation from Printer Inventory

1 Not supported for TCP/IP networks. 2 Support for this feature provided by the operating system. 3 Toolkit functions are available, although they are not identified by the “Toolkit” name. 4 If supported by the printer 5 Limited function

4.0

Ye s Ye s Ye s Ye s Ye s

Ye s Ye s Ye s Ye s N o

No Yes

No Yes No No No

Ye s Ye s N o Ye s N o

Ye s Ye s Ye s N o N o

Ye s Ye s Ye s Ye s Ye s

Yes No Yes No No

Windows

3.1

Ye s Ye s

OS/2 Warp

No No No

Ye s

No No No

Ye s Ye s N o

UNIX Mac

Ye s Ye s

Ye s N o

Using the Printer Utilities

Chapter 2: Using the Printer Utilities

Getting Started

Feature Support

Windows 95 and NT

Feature

Property Tag Support Yes Yes Printer Inventory

Summary Page Menus Yes No Yes No No

4.0

Ye s N o Ye s Ye s N o

Windows

3.1

OS/2 Warp

Ye s Ye s N o

UNIX Mac

Printer Configuration

The MarkVision Quick Setup features let you configure multiple printers simultaneously. Simply set up one printer, save the settings into a file, and send that file to all the other printers you want to update through MarkVision.

Remote Operator Panel

Using the Printer Utilities

Chapter 2: Using the Printer Utilities

The MarkVision remote operator panel provides an exact replica of the selected printer operator panel. The menus and messages appear just as they do on the printer display. You can then use the operator panel buttons to step through the menus and change printer settings. In addition, for Windows 95 and OS/2, a fullmenu display of the operator panel is available. It allows a window-like graphical user interface.

Status and Alerts

You can determine the current status for each printer and see a graphic of the options installed on each printer. With this information, you can then easily identify the printer best suited for a particular print job.

Unlike other network printer management software, the MarkVision alert-driven architecture lets you actively monitor the status of multiple printers on a real-time basis without polling. If an error occurs on a printer attached to your network, MarkVision immediately provides a visual and audible alert without excess network traffic.

Auto Driver Update

If you select the “Server” installation method when you run the Windows 3.1, Windows 95, or Windows NT 4.0 setup utility, MarkVision for Windows can compare the drivers on a local workstation to those stored on the network. If the workstation drivers are not as current as those available on the network, you can have MarkVision automatically update the workstation drivers.

Getting Started

Using the Printer Utilities

Toolkit

MarkVision for Windows 3.1 groups several resource management tools in the printer Toolkit. Use the Toolkit to download fonts, overlays, and forms to the printers, as well as manage the resources once they are stored in flash memory or hard disk.

MarkVision for Windows 95, MarkVision for OS/2 Warp, MarkVision for Macintosh, and MarkVision for UNIX Networks offer the same tools, although they are not grouped in a “Toolkit” form.

Chapter 2: Using the Printer Utilities

Getting Started

Basic Resource Management

MarkVision provides a directory of all the fonts, overlays, and forms stored in flash memory or hard disk. The directory also lists the amount of available memory for each storage device. You can then use MarkVision to delete, move, or copy files from one storage device to another on the same printer.

Enhanced Resource Management

Use MarkVision to copy or move files stored on flash memory or hard disk from one printer to another. MarkVision also lets you recover or defragment space on flash memory after deleting files. In addition, you can use MarkVision to password protect resources on the storage devices.

Hard Disk Partitioning

Use MarkVision to designate a percentage of the optional hard disk memory for job buffering to hard disk. You can then enable or disable job buffering for parallel interface.

Using the Printer Utilities

Printer Inventory

MarkVision can collect information about the printers on your network and print a report listing the printer models, serial numbers, code versions, and installed options. The report can be saved in two ways: comma delimited format or a MIF format.

Chapter 2: Using the Printer Utilities

MIF File Creation from Printer Inventory

Data is stored in MarkVision in three ways: a print list, a comma delimited format, or a MIF format. MIF and comma delimited are the newest ways to store data.

Printer MIF lets you gather detailed information about each printer on the network. For each printer you select, you create one .mif file.

The .mif files can be imported to use in various Network Management Tools for creating reports, such as asset management. The .mif file format is based on the standard layout approved by the Desktop Management Task Force (DMTF).

Getting Started

Printer Inventory Summary Page

MarkVision collects information about the printers on your network which includes the printer models, serial numbers, code versions, and installed options. MarkVision lets you print a one page summary report listing of all the items associated with a printer for all the printers on a network.

Job Statistics

MarkVision can collect data about network printer activity, including user names, job duration, printer capabilities used, number of pages printed, and problems encountered.

Job Queue Management

Network administrators using MarkVision for Windows 3.1, Windows 95, and Windows NT 4.0 can view, release, reorder, and cancel print jobs in server queues.

Using the Printer Utilities

Chapter 2: Using the Printer Utilities

Getting Started

Print Buffer Management

Network administrators using MarkVision for Windows 3.1, Windows 95, Windows NT 4.0, MarkVision for OS/2 Warp, or MarkVision for Macintosh can also view and cancel print jobs already stored in the print buffer.

Drag-and-drop Printing

Users of MarkVision for Windows 3.1 can simply drag and drop files they want to print onto the minimized MarkVision icon. MarkVision automatically starts the application associated with the file.

Dynamic Data Exchange (DDE)

Software developers writing DDE-enabled Windows applications can use DDE as a means of accessing printer information from MarkVision for Windows 3.1x. For example, Lexmark offers an application that transmits printer status alerts through a wireless messaging service to network administrators away from their workstations.

Using the Printer Utilities

Security

MarkVision has access to the logon authority granted each LAN user within the network operating system. MarkVision honors this logon authority when granting access to MarkVision functions.

Dial Up Support (TCP/IP)

MarkVision for TCP/IP and MarkVision for UNIX Networks lets you use SLIP or PPP protocols to view and control network printers from a remote site.

Chapter 2: Using the Printer Utilities

Media Type Control

MarkVision lets you manipulate media type names to allow for personalized naming of media types. This is a separate function from the operator panel Custom Type x name that allows for a user-defined name.

Printer Password Access Security Control

MarkVision provides access to two new passwords in the printer. The passwords help in network environments without built-in security, such as TCP/IP. The network administrator assigns a password to the printer to restrict users from printing or from having MarkVision access. This new security function does not override existing security functions on the network if they exist.

Uninstaller for MarkVision

Getting Started

Using the Printer Utilities

This function lets you remove MarkVision from your personal computer if you need to do so.

Property Tag Support

MarkVision lets your company define valuable information about the printer, such as, a unique name, the name of the person using the printer, the printer location in a building, and so on. This information is specified in the Property Tag field and the information is stored in non-volatile random access memory (NVRAM). The information is accessible when you request a Printer Inventory through MarkVision.

Chapter 2: Using the Printer Utilities

Getting Started

Menus (A New Remote Operator Panel)

MarkVision lets you view the menus and the menu items in a different way from the printer operator panel. It brings up dialog boxes for different menus. For instance, you may view all the menu items for the Paper Menu on one screen. Click to select the menu item you want. This selection method lets you set values for menu items faster than using the printer operator panel.

This feature is only available in Windows 95, Windows NT 4.0, and OS/2.

MarkVision Online Help

Context-sensitive online Help is available from all MarkVision screens.

MarkVision for Windows 95 includes step-by-step procedures for many MarkVision functions. To view these procedures, select from the MarkVision

Topics

Printer Window

menu bar and click

Help

MarkVision for OS/2 Warp and MarkVision for Macintosh also offer task-oriented information. The online Help in MarkVision for

Using the Printer Utilities

Chapter 2: Using the Printer Utilities

Macintosh includes full-color illustrations.

Toolkit

Getting Started

If you’re using DOS or OS/2 2.x, install the Toolkit when you run the setup utility.

If you’re using Windows 3.1, the Toolkit is included as part of the MarkVision utility. In MarkVision for Windows 95 and Windows NT 4.0, Toolkit functions are grouped under the Resource Management tab. MarkVision for OS/2 Warp, MarkVision for Macintosh, and MarkVision for UNIX Networks also offer the Toolkit functions, although they do not identify them as part of a “Toolkit” utility.

There are some features of the DOS Toolkit that are not available in the MarkVision utilities. If these features are useful in managing your printers, you may want to install the DOS Toolkit on your system.

The DOS Toolkit and OS/2 Toolkit let you:

• Format optional flash memory and hard disk

• Download PostScript emulation language programs and

PCL 5 macros

• Download PostScript Type 1 format and PCL 5 format

bitmapped and scalable fonts

• View, file, and send printer commands

The DOS Toolkit alone lets you:

• Download symbol sets

• Print the code point-to-character mapping for each

available symbol set

For more details about the Toolkit functions, refer to the README file included with the utilities and to the online Help.

Using the Printer Utilities

Chapter 2: Using the Printer Utilities

Getting Started

Network Printer Utility

For information on network adapters and the Network Printer Utility, refer to the network adapter documentation and to the CD online documentation.

Getting Updated Drivers and Utilities

There are a number of ways you can get information about the latest Lexmark drivers and utilities. If you live outside the U.S. or Canada, refer to the README files included with the DOS, Windows 3.1, and OS/2 printer utilities for a listing of technical support resources. MarkVision for Windows 95 and Windows NT

4.0 includes similar information in its online Help.

Online Services

If you have access to an online service, you can download printer drivers from Lexmark 24 hours a day, 7 days a week. The addresses are:

Using the Printer Utilities

Chapter 2: Using the Printer Utilities

• Internet server: ftp.lexmark.com

(driver files are located at /pub/driver)

• World Wide Web (WWW): http://www.lexmark.com

• CompuServe: go lexmark

Automated FAX System

In the U.S. and Canada, you can get a list of available drivers by dialing the Lexmark Automated Fax System. The system is available 24 hours a day, 7 days a week.

To access the Automated Fax System from the U.S. or Canada, call (606) 232-2380 from a touchtone phone and follow the voice prompts. You can request information on how to use the system, request a catalog of documents available, or choose a specific document you want sent to you. The system prompts you for the phone number of the fax machine that will receive the information you requested.

Getting Started

Using the Printer Utilities

Chapter 2: Using the Printer Utilities

Getting Started

Using the Printer Utilities

Chapter 2: Using the Printer Utilities

Using Your

Printer

Using Your Printer

Using the Operator P anel and Menus

Chapter

This chapter contains information about using the printer operator panel, changing printer settings, and understanding operator panel menus.

You can change printer settings from your software application or printer driver. Settings you change from the application or driver apply only to the job you are preparing to send to the printer.

If there is a setting you cannot change from your application or printer driver, use the operator panel menu or the remote operator panel available from the MarkVision utility. See “Remote Operator Panel” on page 36 for more information. Changing a printer setting from the operator panel or from MarkVision makes that setting the user default.

Note: Changes made to printer settings from a software

application override changes made from the operator panel.

If you are familiar with using an operator panel similar to this, you may want to skip to “Overview of Printer Menus” on page 58.

Using the Operator Panel and

Menus

Chapter 3: Using the Operator Panel and Menus

Using Your Printer

Using the Operator Panel

The operator panel, on the front right side of your printer, has a 2line by 16-character liquid crystal display (LCD), five buttons, and one indicator light.

Operator Panel Display

Menus

Using the Operator Panel and

Printer Indicator Light

The printer indicator light gives information about the status of your printer.

Light State Meaning

On solid Powered On and in the Blinking Powered On and Off Unplugged from the power source

Select

Busy

Stop

Ready

Return

state

Chapter 3: Using the Operator Panel and Menus

Operator Panel Buttons

Use the five operator panel buttons to open a menu, scroll through a list of values, change printer settings, and respond to printer messages. The following table describes the functions of each button.

If this User’s Guide is printed in a language other than English, an operator panel overlay with translated buttons and light names is included with your printer. See “Installing the Operator Panel Overlay” on page 21 for more information.

Note: Buttons act upon the information that displays on the

second line of the operator panel.

Button Function

Menu> <Menu

Select

and

Press the Go button to:

• Return the printer to the (

• Exit printer menus displayed on the operator panel.

• Clear operator panel error messages.

Note:

press Go before you send a job to print. The printer must display jobs to print.

Each end of the button has a function. Press the

•At the and enter the menus.

•At the

• When the printer is offline:

- Press

• For menu items that have numerical values, such as hold button when the number you want displays.

Press the

• Select the menu item shown on the second line of the display. Depending on the type of menu, this action:

- Opens the menu and displays the first item in the menu.

- Opens the menu item and displays the default setting.

• Save the displayed menu item as the new default setting. The printer displays the

message does not appear on the display).

Ready

If you’ve changed printer settings from the operator panel menus,

message, to take the printer

Ready

message, to take the printer to the

Busy

to go to the next item in the menus, or

Menu>

to go to the previous item in the menus.

<Menu

to scroll forward, or

Menu>

button to:

Select

message and then returns to the menu item.

Saved

Using Your Printer

state if the printer is in an offline situation

Ready

Menu>

offline

to scroll backward. Release the

<Menu

(out of the

JOB MENU

Copies

Ready

button:

state

Ready

, press and

Using the Operator Panel and

Menus

for

)

Chapter 3: Using the Operator Panel and Menus

Using Your Printer

Button Function

Return Stop

Press the Press the

•At the and take the printer offline. The printer operator panel status message changes to

Note: Press Go to return the printer to the

button to return to the previous menu level.

Return

button:

Stop Ready, Busy

Not Ready

, or

Waiting

message to temporarily stop all activity

Ready

state.

Menus

Using the Operator Panel and

Chapter 3: Using the Operator Panel and Menus

Printer Messages

The operator panel displays three types of messages:

• Status messages provide information about the current state

of the printer.

• Attendance messages indicate printer errors that you must

resolve.

• Service messages indicate printer failures that may require

servicing.

Using Your Printer

When the receive a print job. While a job is prin appears on the first line of the operator panel display. The following screen is an example of an operator panel message:

The printer status appears on the first line of the display. The second line displays messages that give more information about printer status. The (PCL 5 emulation) used for the print job. The tells you that one of the print cartridges is low.

Attendance messages help you solve printer problems. For example, if paper is jammed in the printer, the message

200 Paper Jam

This message tells you to open the printer top cover or to check the paper sources for jammed paper.

Ready

status message displays, the printer is ready to

Busy PCL Supplies

Busy

message identifies the printer language

appears on the display:

200 Paper Jam

ing, the

Busy

status message

Supplies

message

Using the Operator Panel and

Menus

Service messages notify you of printer failures that may require a service call.

See “Understanding Printer Messages” on page 145 for a complete listing of all the printer messages.

Chapter 3: Using the Operator Panel and Menus

Menus

Using Your Printer

Operator Panel Menus

A number of menus are available to make it easy for you to change printer settings. The diagram on page 58 shows the menus and all of the menu items available in each menu. The items in each menu and the values you can select are described in more detail in the tables beginning on page 59.

Some menus appear only if a specific option is installed in the printer. Other menu items may only be effective for a particular printer language. You can select these values at any time, but they only affect printer function when you use the specified printer language.

An asterisk (*) next to a value indicates the factory default setting. These settings are the original printer settings. (Factory defaults may vary for different countries.) See for more information.

When you select a new setting from the operator panel, the asterisk moves next to the selected setting to identify it as the current user default setting. These settings are active until new ones are stored or the factory defaults are restored. See “Changing Printer Settings” on page 56 for more information.

Factory Defaults

on page 75

Using the Operator Panel and

Note: Changes made from a software application or driver

override the user default settings made from the printer operator panel.

Chapter 3: Using the Operator Panel and Menus

Printing the Menu Settings Page

The menu settings page shows current settings for the menus and a list of installed options. You can use this page to verify that the printer options are properly installed and the printer settings are set to what you want.

Note: Before printing the menu settings page, make sure the Paper

Type setting for the source is Plain Paper.

To print a menu settings page:

Using Your Printer

1 Make sure the printer is plugged in and the

message appears on the display.

See “Using the Operator Panel” on page 50 to identify the display and operator panel buttons if you need help.

2 Press

Menu>

3 Continue to press and release

TESTS MENU.

4 Press

5 Press

Select

TESTS MENU

on the second line.

Select

The message on the operator panel display until the page prints. The printer returns to the page prints.

If an error message appears, see “Understanding Printer Messages” on page 145.

<Menu

appears on the first line and

to select

Printing Menu Settings

to enter the menus.

Menu>

Print Menus.

Ready

state after the menu settings

appears and remains

until you see

Ready

Print Menus

status

6 If you installed options, verify that they are listed on the

menu settings page under “Installed Features.”

Using the Operator Panel and

Menus

If an option you installed does not appear on the page, unplug the power cord and reinstall the option.

Chapter 3: Using the Operator Panel and Menus

Using Your Printer

Changing Printer Settings

You can use the operator panel to change printer settings and customize your printer to meet your specific needs.

To select a new value as the default setting:

Menus

Using the Operator Panel and

1 From the

menus.

Ready

state, press

2 Continue to press and release

menu you need appears on the second line of the display.

See “Overview of Printer Menus” on page 58 for a list of the menus and their menu items.

3 Press

4 Press 5 Press

Select

The menu opens and the first menu item in the menu appears on the second line of the display.

Menu>

appears on the display.

Select

An asterisk (*) appears beside the current user default setting for that menu item.

Some menu items have submenus. For example, if you select menu item, you must select another menu (such as

Type

PAPER MENU

) before the available values display.

<Menu

, and then select the

Menu>

until the menu item you need

<Menu

PAPER TYPE

to enter the

until the

Tr ay 1

A value can be:

A phrase or word that describes a setting.

•

A numerical value that you can increase or

•

decrease. An On or Off setting.

•

Chapter 3: Using the Operator Panel and Menus

Using Your Printer

6 Press 7 Press

8 Press 9 Press

User default settings remain in effect until you save new settings or restore the factory defaults.

Note: Changes made from a software application override the

Menu>

on the second line of the display.

Select

An asterisk (*) appears beside the value to indicate that it is now the user default setting. The display shows the new setting for one second and then clears. The displays, then the previous list of menu items appears on the operator panel display.

Return

and set new default settings.

to return to

setting you want to change.

user default settings made from the printer operator panel.

<Menu

to go back to previous menus or menu items

until the value you need appears

Ready

if this is the last printer

Disabling the Operator Panel Menus

Saved

message

Using the Operator Panel and

Menus

To disable the menus so that changes cannot be made to the printer default settings:

1 Unplug the printer. 2 While pressing

3 Release the buttons when

When the printer self test completes, the message appears.

If you press message displays.

To enable the menus, repeat the previous steps.

Menu>

Chapter 3: Using the Operator Panel and Menus

and

Stop

, plug in the printer.

Performing Self Test

Menus Disabled

<Menu

, the

Ready

displays.

status

Using Your Printer

Overview of Printer Menus

SUPPLIES MENU (page 59)

Color Cartridge Black Cartridge Photo Cartridge

COLOR MENU (page 60)

Color Correctio n Print Quality

PAPER MENU (page 61)

Paper Source PA P ER SI ZE PAPER TYPE CUSTOM TYPES Substitute Size

FINISHING MENU (page 68)

Copies Blank Pages Collation Multipage Printing Multipage Order Multipage View Multipage Border

TESTS MENU (page 73)

Print Menus Change Cartr id ge Align Cartrid ges Clean Heads Print Fonts

Print Directory

Print Demo Color Samples Factory Defaults

Format Flash Format Disk Job Acct Stat

Hex Trace

Menus

Using the Operator Panel and

JOB MENU (page 77)

Cancel Job Reset Printer Print Buffer

SERIAL MENU (page 95)

PCL SmartSwitch PS SmartSwitch NPA Mode Serial Buffer RS-232/RS-422 RS-422 Pola rity Serial Protocol Robust XON Baud Data Bits Parity Honor DSR

SETUP MENU (page 78)

Printer Language Resource Save

Download Target

Print Timeout Wait Timeout Auto Continue Jam Recovery Display Language

Job Buffer Size Job Accounting Job Acct Limit

PCL EMUL MENU (page 85)

Font Source Font Name Point Size Pitch Symbol Set Orientation Lines per Page A4 Width Tray Renumber Auto CR after LF Auto LF after CR

NETWORK MENU (page 99)

PCL SmartSwitch PS SmartSwitch NPA Mode Network Buffe r NETWORK 1 SETUP

POSTSCRIPT MENU (page 90)

Print PS Error Font Prior ity Image Smoothing

INFRARED MENU (page 101)

Infrared Port PCL SmartSwitch PS SmartSwitch NPA Mode Infrared Buffer Window Size Transmit Delay Max Baud Rate

PARALLEL MENU (page 91)

STD PARALLEL PARALLEL OPT 1 Each menu contains

the following items as the valu e l is t:

PCL SmartSwitch PS SmartSwitch NPA Mode Parallel Buffer

Job Buffering

Advanced Status Protocol Honor Init Parallel Mode 1 Parallel Mode 2

LOCALTALK MENU (page 104)

LocalTalk Port PCL SmartSwitch PS SmartSwitch NPA Mode LocalTalk Buffer NPA Hosts LocalTalk Name LocalTalk Addr LocalTalk Zone

Note: Menus or menu items in italics only appear on the operator panel display if an option is installed. For all menus:

•Press

Menu>

to enter the menus and scroll

<Menu

through the options.

•Press

•Press Go to return to

to select a menu, menu item, or value.

Select Return

to back up to the previous menu level.

Ready

Chapter 3: Using the Operator Panel and Menus

Supplies Menu

Using Your Printer

The SUPPLIES MENU is accessible from the message and the

Supplies

The when at least one of the supply items listed in the following table is low. When you select that are low appear on the display as menu items.

Ready

message only appears on the printer operator panel

state.

SUPPLIES MENU

Supplies Menu Selections

Menu Item Values

Color Cartridge Low Black Cartridge Low Photo Cartridge Low

Busy/Waitin g

, only the supply items

display

Using the Operator Panel and

Menus

Chapter 3: Using the Operator Panel and Menus

Menus

Using the Operator Panel and

Using Your Printer

Color Menu

Use the COLOR MENU to define all printer settings relating to print color selection and quality.

Color Menu Selections

Menu Item Values and Functions of th e Menu Items

Color Correction RGB

CYMK Black & White Display Viv id *

The

Color Correction

unique needs. Select

RGB

and blue. Select

CYMK

yellow, magenta, and black. Select

Black & White

gray. Select

Display

computer screen. Select

Vivid

Print Quality Quick Print

Normal* Presentation 1200 Image Q

The

Print Quality

cartridge makes while printing the page. The process of multi-pass modes. In these modes, the print quality usually improves, but the print speed declines.

* Factory default

if you want to print in colors using combinations of red, green,

if you want to print in colors using combinations of cyan,

if you want to print in colors that simulate the colors on your

if you want to print in colors that are bright and well saturated.

setting lets you adjust your print colors to meet

if you want to print in black, white, and shades of

setting determines the number of passes the print

shingling

is used for

Chapter 3: Using the Operator Panel and Menus

Paper Menu

Use the PAPER MENU to define all settings relating to printer input, as well as the specific print materials you are using with your printer.

Paper Menu Selections

Menu Item Values and Functions of th e Menu Items

Paper Source Tray 1*

Tra y 2 Manual Paper Manual Env

* Factory default

The

Paper Source

installed paper sources display.

is available only if the optional tray 2 is installed. Refer to the

Tray 2

documentation that comes with the tray 2 option for more information. Use the

material through the manual feed slot. Use the

the manual feed slot. If you are using the same size and type of print material in tray 1 and the

optional tray 2, the trays are automatically linked. When one paper source is empty, paper feeds from the other source. See “Tray Linking” on page 141 for more information.

Note:

page 121.

Manual Paper

Manual Env

For more information about Tray 1, see “Loading the Input Tray” on

setting identifies the default paper source. Only

selection when manually feeding a sheet of print

selection when manually feeding an envelope through

Using Your Printer

Using the Operator Panel and

Menus

Chapter 3: Using the Operator Panel and Menus

Menus

Using the Operator Panel and

Using Your Printer

Paper Menu Selections (Continued)

Menu Item Values and Functions of th e Menu Items

PAPER SIZE • Tray 1 Size

- A4* (Country specific)

- Letter* (Country specific)

- Legal

- Executive

- B5

- A5

- A3

- 11x17

- Universal

- 7 3/4 Envelope

- 9 Envelope

- 10 Envelope

- DL Envelope

- C5 Envelope

- B5 Envelope

- Other Envelope

•Tray 2 Size

- A4* (Country specific)

- Letter* (Country specific)

- Legal

- Executive

- B5

- A5

- Universal

- 7 3/4 Envelope

- 9 Envelope

- 10 Envelope

- DL Envelope

- C5 Envelope

- B5 Envelope

- Other Envelope

* Factory default

Chapter 3: Using the Operator Panel and Menus

Using Your Printer

Paper Menu Selections (Continued)

Menu Item Values and Functions of th e Menu Items

PAPER SIZE • Manual Pap Size

- A4* (Country specific)

- Letter* (Country specific)

- Legal

- Executive

- B5

- A5

- A3

- 11x17

- Universal

• Manual Env Size

- 7 3/4 Envelope

- 9 Envelope

- 10 Envelope

- DL Envelope

- C5 Envelope

- B5 Envelope

- Other Envelope

* Factory default

The

PAPER SIZE

paper source. See the tables beginning on page 119 for a list of the dimensions for each paper and envelope size.

It is important to select the correct paper size from the menu when using paper sources. The factory default is country specific.

Use the of print material through the manual feed slot.

Use the envelope through the manual feed slot.

Universal size refers to any size that is not considered a standard size. Select that doesn’t match any of the other available sizes. The printer automatically formats the page for the maximum possible page size. You can then set the actual page size from your software.

Select envelopes that do not match any of the other available sizes. The printer automatically formats for the maximum possible envelope size. You can then set the actual envelope size from your software.

Manual Pap Size

Manual Env Size

Universal

Other Envelope

setting identifies the default formatting size for each

selection when manually feeding a single sheet

selection when manually feeding a single

from the

P APER SIZ E

menu when you load print material

PAPER SIZE

menu when you load

Using the Operator Panel and

Menus

Chapter 3: Using the Operator Panel and Menus

Menus

Using the Operator Panel and

Using Your Printer

Paper Menu Selections (Continued)

Menu Item Values and Functions of th e Menu Items

PAPER TYPE • Tray 1 Type

- Plain Paper*

- Coated Paper

- Glossy Paper

- Photo Paper

- Greeting Card

- Card Stock

- Transparency

- Labels

- Iron On

- Bond

- Letterhead

- Preprinted

- Colored Paper

- Custom Type 1

- Custom Type 2

- Custom Type 3

•Tray 2 Type

- Plain Paper

- Coated Paper

- Glossy Paper

- Photo Paper

- Greeting Card

- Card Stock

- Transparency

- Labels

- Iron On

- Bond

- Letterhead

- Preprinted

- Colored Paper

- Custom Type 1

- Custom Type 2*

- Custom Type 3

* Factory default

Chapter 3: Using the Operator Panel and Menus

Using Your Printer

Paper Menu Selections (Continued)

Menu Item Values and Functions of th e Menu Items

PAPER TYPE • Manual Pap Type

- Plain Paper*

- Coated Paper

- Glossy Paper

- Photo Paper

- Greeting Card

- Card Stock

- Transparency

- Labels

- Iron On

- Bond

- Letterhead

- Preprinted

- Colored Paper

- Custom Type 1

- Custom Type 2

- Custom Type 3

* Factory default

Using the Operator Panel and

Menus

Chapter 3: Using the Operator Panel and Menus

Menus

Using the Operator Panel and

Using Your Printer

Paper Menu Selections (Continued)

Menu Item Values and Functions of th e Menu Items

PAPER TYPE • Manual Env Type

- Envelope*

- Custom Type 1

- Custom Type 2

- Custom Type 3

* Factory default

The

PAPER TYPE

installed in each paper source. This setting is used by the printer in the following ways:

• Enables the printer to optimize print quality for the specified print material.

• Enables you to select paper sources through your software application by selecting only a type and size. A source selection is unnecessary.

• Enables the printer to automatically link paper sources. Any sources that contain the same type and size of print material are automatically linked by the printer.

Use the of print material through the manual feed slot.

Use the envelope through the manual feed slot.

Custom Type 1 - 3 refers to special types of print materials. You can change the names through a utility, such as MarkVision. For more information on setting the Custom Type names, see

If you are using different print material in the paper sources, each source with a different print material must have the value to disable the automatic linking feature. For example, if you have plain paper, labels, and transparencies loaded in the printer, you need to set the paper type for each source. Otherwise, if paper source becomes empty, the printer selects print material from another source since the printer sees the trays as linked. This might cause a one-page letter to print on a sheet of labels or on a transparency.

Manual Pap Type

Manual Env Type

setting lets you specify the type of print material

selection when manually feeding a single sheet

selection when manually feeding a single

CUSTOM TYPES

PAPER TYPE

on page 67.

set to a unique

Chapter 3: Using the Operator Panel and Menus

Using Your Printer

Paper Menu Selections (Continued)

Menu Item Values and Functions of th e Menu Items

CUSTOM TYPES Custom Type x (x represents a custom type from 1 to 3)

- Plain Paper*

- Coated Paper

- Glossy Paper

- Card Stock

- Transparency

- Labels

- Iron On The each of the Custom Types available in the print material designation optimizes print quality settings when you select print material from a source when the type is set to user-defined name is available, this name displays instead of Custom Type x, where x represents a number 1 through 3. The user-defined name is truncated to 14 characters.

Substitute Size Off*

Letter/A4 11x1 7/ A3 All listed

Select in the printer, if the requested size is not currently installed.

Note: When a size substitution is performed, the page image is automatically clipped to fit on the substituted size, possibly resulting in data loss.

* Factory default

CUSTOM TYPES

Letter/A4

11x17/A3

All listed

setting identifies the kind of print material used for

PAPER TYPE

to automatically print a letter or A4 job on any size paper

to automatically print an 11x17 or A3 job on any size paper

to automatically print any page-size job on any size paper

menu item. This

Custom Type x

Using the Operator Panel and

. If a

Menus

Chapter 3: Using the Operator Panel and Menus

Menus

Using Your Printer

Finishing Menu

Use the FINISHING MENU to define all settings relating to printer output.

Finishing Menu Selections

Menu Item Values and Functions of th e Menu Items

Copies 1 to 999 (1*)

The The printer does not automatically collate the copies. For example, if you send three pages to print and set page 1, page 2, page 2, page 3, page 3.

For information about how to use the setting set to On or set to

Blank Pages Do Not Print*

Print Select

job. Select

generated blank pages that appear in your document.

* Factory default

setting determines the number of copies printed for each page.

Copies

to 2, the printer prints page 1,

Copies

, see

Off

to include application-generated blank pages with your print

Do Not Print

if you do not want the printer to print any application-

Collation

setting with the

on page 69.

Collation

Using the Operator Panel and

Chapter 3: Using the Operator Panel and Menus

Using Your Printer

Finishing Menu Selections (Continued)

Menu Item Values and Functions of th e Menu Items

Collation Off*

* Factory default

When

Collation

number of times as specified by the send a three-page job to print and set page 1, page 2, page 2, page 3, page 3.

When

Collation

of times as specified in the page job to print and set page 3, page 1, page 2, page 3.

Many applications collate documents by repeatedly sending the file to the printer. As a result, the printer must process each print job until the correct number of copies has printed. This requires additional time since the printer must process the same pages over again. By using printer processes the file only once, saves this file in the printer memory, and prints the multiple copies. This saves processing time for the printer and for the application, and overall printing time may be reduced.

For collation to work effectively, your software application must recognize this printer feature and not send the job to the printer multiple times. Your application must also let you specify the number of copies needed or let you use the printer default setting for

Collation

driver. For best results, select Collated in the print driver and set the number of copies to one. In your application, select Uncollated (if the option is available) and then select the number of copies you want.

If the job is complex or exceeds the memory capacity of your printer, you may receive a clear the message. The printer collates the remaining pages in the memory. If you reset the printer, the printer stops printing the job.

is set to

is set to On, the printer prints each job again, the number

can be selected from the operator panel or from the printer

37 Insufficient Collation Memory

, the printer prints each page of a job the

Off

setting. For example, if you

Copies

to 2, the printer prints page 1,

Copies

message. Press

Collation

Copies

setting. For example, if you send a three-

to 2, the printer prints page 1, page 2,

Using the Operator Panel and

, the

Menus

Chapter 3: Using the Operator Panel and Menus

Using Your Printer

Finishing Menu Selections (Continued)

Menu Item Values and Functions of th e Menu Items

Multipage Printing

* Factory default

Off* 2 Up 3 Up 4 Up 6 Up 9 Up 12 Up 16 Up

Use the on a single page. For example, 2-Up means two page images are printed on one page, 3-up means three page images are printed on one page, and so forth. The printer uses the

Multipage Border

page images and whether a border is printed around each page image. Note: Printer setting changes within a print job may affect the results you

get when using

Multipage Printing

settings to determine the order and orientation of the

Multipage Printing

(N-up) setting to print multiple page images

Multipage Order, Multipage View

and

Menus

Using the Operator Panel and

Chapter 3: Using the Operator Panel and Menus

Using Your Printer

Finishing Menu Selections (Continued)

Menu Item Values and Functions of th e Menu Items

Multipage Order Horizontal*

Ve r t i c a l Rev Horizontal (Reverse) Rev Vertical (Reverse)

The

Multipage Order

images on pages printed using four different orders. The positioning of page images depends on whether they are sent to the printer as portrait or landscape images. The examples below show the result of using each print job:

setting determines the positioning of multiple page

Multipage Printing

Multipage Order

. You may choose one of

setting on a 4-up

Using the Operator Panel and

* Factory default

Horizontal

Portrait Landscape

Page 1

Page 3 Page 4

Page 2

Page 4 Page 3

Page 2

Reverse Horizontal

Portrait Landscape

Page 1

Page 1 Page 2

Page 2 Page 1

Page 4Page 3

Page 3Page 4

Vertical

Portrait Landscape

Page 1

Page 2 Page 4

Page 3

Page 4 Page 2

Page 3

Reverse Vertical

Portrait Landscape

Page 1

Page 1 Page 3

Page 3 Page 1

Page 4Page 2

Page 2Page 4

Menus

Chapter 3: Using the Operator Panel and Menus

Menus

Using Your Printer

Finishing Menu Selections (Continued)

Menu Item Values and Functions of th e Menu Items

Multipage View Auto*

Long Edge Short Edge

Use the with respect to the page images during

The

Auto

landscape positioning. The

Long Edge

long edge is the top of the page. The

Short Edge

the short edge is the top of the page. Note: For PostScript emulation jobs, the

orientation.

Multipage Border None*

Solid Use the

around each page image during

* Factory default

Multipage View

setting allows the printer to choose between portrait and

setting positions the printed page for reading assuming the

setting positions the printed page for reading assuming

Multipage Border

setting to select the orientation of the printed page

Multipage Printing

setting is always in Portrait

Auto

setting to specify whether a border is printed

Multipage Printing

Using the Operator Panel and

Chapter 3: Using the Operator Panel and Menus

Using Your Printer

Tests Menu

Use the TESTS MENU to print a variety of listings relating to available printer resources, printer settings, and print jobs. Additional menu items let you set up printer hardware and troubleshoot printer problems.

Tests Menu Selections

Menu Item Values and Functions of th e Menu Items

Print Menus Press

A list of the user default settings, the installed options, and the amount of printer memory available prints. This list also shows you the order of menu items.

Change Cartridge LEFT CART TYPE (This menu item is automatic. Press

of the following three sub-menus.)

- Not Changed

- Black Cartridge

•New Standard

• Old Standard

•New Hi Capacity

•Old Hi Capacity

- Photo Cartridge

•New Standard

• Old Standard

•New Hi Capacity

•Old Hi Capacity RIGHT CART TYPE (This menu item is automatic. Press one of the following two sub-menus.)

- Not Changed

- Color Cartridge

•New Standard

• Old Standard

•New Hi Capacity

•Old Hi Capacity Select install a new one. You can select the type of cartridge you are installing. For more information, see “Installing the Print Cartridges” on page 15.

* Factory default

to print the menu settings page.

Select

Change Cartridge

when you need to change a print cartridge or

Select

Using the Operator Panel and

to choose one

Menus

to choose

Chapter 3: Using the Operator Panel and Menus

Menus

Using the Operator Panel and

Using Your Printer

Tests Menu Selections (Continued)

Menu Item Values and Functions of th e Menu Items

Align Cartridges Press

From the alignment values. For more information, see “Aligning the Print Cartridges” on page 19.

Clean Heads Yes

No Select

printheads test page. Select No to return to the previous TESTS MENU item. For more information, see “Cleaning the Printheads” on page 193.

Print Fonts PCL Fonts

PS 2 Fonts Press available in the selected printer language. For more information, see “Printing a Font Sample List” on page 263.

Print Directory Press

hard disk option. The

Print Directory

options is installed and formatted.

Print Demo Demo Page (resident demonstration page)

List of other demo files on flash or disk. Select Select Press

printer.

Color Samples Print the Color Sample test pages to use as a reference to select colors for

applications. All of the following default values appear on the test pages:

• Print Quality (Normal)

• Color Screen (Stochastic)

• Color Correction (Vivid)

• Resolution (600 dpi) RGB and CYMK percentages are printed on the pages for easy reference.

* Factory default

to print the cartridge alignment test page.

Select

Align Cartridges

to perform the cleaning cycle on the printheads and print a

Yes

to print a font sample that shows all the fonts currently

Select

to print a list of all the resources stored in flash memory or

Select

Print Demo

Demo Page

Menu>

to see a list of the demo files stored in your printer.

to print the standard demonstration page.

to scroll through the list of other demo pages stored in your

menu, you can set the proper print cartridge

Cleaning Heads

menu item is available only if at least one of the

appears on the display.

Chapter 3: Using the Operator Panel and Menus

Using Your Printer

Tests Menu Selections (Continued)

Menu Item Values and Functions of th e Menu Items

Factory Defaults Restore

Do Not Restore If you choose

• All downloaded resources (fonts, macros, symbol sets) in printer

• All menu settings are returned to the factory default values except:

Format Flash Yes

No Formatting the flash memory option deletes all resources (fonts, macros,

symbol sets) stored in flash memory and prepares the flash memory card to receive new resources.

The option is not defective or Read/Write or Write protected.

Flash

and write operations. See mation.

Warning: If you select flash memory is lost. Do not turn off the printer when the flash is formatting.

Format Disk Yes

No Formatting the hard disk option deletes all resources stored on the hard

disk and prepares it to receive new resources. The

is not defective or Read/Write or Write protected. display when the printer is plugged in, or during disk format and write operations. See

Format Disk

Warning: If you select the hard disk option is lost. Do not turn off the printer when the hard disk is

formatting.

* Factory default

Restore

memory (RAM) are deleted. (Resources residing in the flash memory option or on the hard disk option are unaffected.)

Display Language

display language

- All settings in the PARALLEL MENU, SERIAL MENU, NETWORK MENU, INFRARED MENU, and LOCALTALK MENU.

Format Flash

may display when the printer is plugged in, or during flash format

Format Disk

does not display if Job Buffer Size is set to 100%.

(SETUP MENU) which is the operator panel

menu item only displays if the installed flash memory

51 Defective Flash

Format Flash

menu item only displays if the installed hard disk option

61 Defective Disk

Format Disk

and then press

on page 157 for more information.

and then press Go, any data stored on

on page 155 for more infor-

61 Defective Disk

51 Defective

any data stored in

Go,

Using the Operator Panel and

Menus

may

Chapter 3: Using the Operator Panel and Menus

Menus

Using the Operator Panel and

Using Your Printer

Tests Menu Selections (Continued)

Menu Item Values and Functions of th e Menu Items

Job Acct Stat Print

Clear The

installed in your printer and is not defective or Read/Write or Write protected.

Select recent print jobs. (The number of jobs is determined by the value of the

Acct Limit

the job printed with or without errors, the time required to print the job, the size (in bytes) of the job, the requested paper size and paper type, the total number of printed pages, and the number of copies requested.

Select option. completes. For more information, see page 146.

Hex Trace Press

Hex Trace

selected, all data sent to the printer is printed in hexadecimal and character representation. Control codes are not executed.

To e xit

Menu> Reset Printer

Press

* Factory default

Job Acct Stat

menu item in the SETUP MENU.) The statistics include whether

Clear

Clearing Job Accounting Stat

Select

helps isolate the source of a print job problem. With Hex Trace

Hex Trace

<Menu

Select

menu item only displays if a hard disk option is

to print a list of statistics for a defined number of the most

to delete all accumulated job statistics from the hard disk

displays until the process

Clearing Job Accounting Stat

to enter Hex Trace mode.

, reset or unplug the printer. To reset the printer, press . The

Job Menu

appears on the second line of the operator panel display.

displays. Press

Menu>

<Menu

Job

until

Chapter 3: Using the Operator Panel and Menus

Job Menu

JOB MENU is only available when the printer is busy processing or printing a job, when a printer message displays, or when the printer is in Hex Trace mode. Press Menu< or >Menu to open the JOB MENU.

Job Menu Selections

Menu Item Values and Functions of th e Menu Items

Cancel Job Press

Cancel Job

Reset Printer Press

When you select for each menu item. All downloaded resources (fonts, macros, symbol sets) in printer memory (RAM) are deleted. All data on the currently selected host interface is deleted from the interface link buffer.

Note:

using.

Print Buffer Press

Print Buffer Waiting

sent to the printer or if an ASCII job is being printed. Examples include sending a print screen command from your host computer or copying a DOS file.

* Factory default

to cancel the current print job.

Select

displays only when the printer is processing a print job.

to reset the printer.

Select

Reset Printer

Before selecting

to print any data stored in the print buffer.

Select

is only available when you enter the JOB MENU while the

message displays. The Waiting state occurs if an incomplete job is

Reset Printer

, the printer resets to the user default setting

, exit the software application you are

Using Your Printer

Using the Operator Panel and

Menus

Chapter 3: Using the Operator Panel and Menus

Menus

Using the Operator Panel and

Using Your Printer

Setup Menu

Use the SETUP MENU to configure a variety of printer features.

Setup Menu Selections

Menu Item Values and Functions of th e Menu Items

Printer Language PCL Emulation

PS 2 Emulation* The printer language defines how the computer communicates with the

printer. Your computer uses printer languages, such as PCL 5 emulation and PostScript Level 2 emulation, to send print data to the printer. Setting a printer language as the default does not prevent the software application from sending print jobs that use the other printer language.

Resource Save Off*

* Factory default

The

Resource Save

downloaded resources if it receives a job that requires more memory than is available.

Resource Save

downloaded resources, such as fonts and macros, for all printer languages during language changes and printer resets. If the printer runs out of memory,

If resources only until memory is needed. Then it deletes those resources stored for the inactive printer language.

38 Memory Full

Resource Save

setting determines what the printer does with

is set to On, the printer retains all permanent

appears on the display.

is set to

, the printer retains permanent downloaded

Off

Chapter 3: Using the Operator Panel and Menus

Using Your Printer

Setup Menu Selections (Continued)

Menu Item Values and Functions of th e Menu Items

Download Target RAM*

Flash Disk

The

Download Target

downloaded resources, such as fonts and macros. Storing downloaded resources in flash memory or hard disk is permanent

storage rather than the temporary storage that RAM provides. You can add resources to flash memory or to the hard disk until the option is full. Use your software application or the printer Toolkit to download resources to the printer.

The

Download Target

memory option or hard disk option is installed in the printer and is not defective or Read/Write or Write protected.

Defective Disk

format and write operations. See

Defective Disk

does not display for

Disk

100%. If neither option is installed,

downloaded resources are automatically stored in printer memory (

Print Timeout Disabled

1 to 255 (90*) The

Print Timeout

waits before printing the last page of a print job that does not end with a command to print the page. The print timeout counter does not start until the

Waiting

When a print timeout occurs, the printer stores the page in the print buffer and prints the page.

Select

Disabled

the printer does not print the last page of a print job until one of the following occurs:

• The printer receives enough information to fill the page.

• The printer receives a Form Feed command.

• You select information.

* Factory default

message displays.

Print Buffer

menu item specifies the storage location for

menu item only displays if a formatted flash

51 Defective Flash

may display when the printer is plugged in, or during

51 Defective Flash

on page 157 for more information.

Download Target

setting determines the time (in seconds) the printer

to turn

Print Timeout

from the

JOB MENU

Job Buffer Size

does not display and all

off. When Print Timeout is disabled,

. See page 77 for more

on page 155 or

is set to

RAM

Using the Operator Panel and

Menus

Chapter 3: Using the Operator Panel and Menus

Using Your Printer

Setup Menu Selections (Continued)

Menu Item Values and Functions of th e Menu Items

Wait Timeout Disabled

15 ... 65535 (40*)

* Factory default

The

Wait Timeout

printer waits to receive additional bytes of data from the computer. When this timeout expires, the print job is canceled.

Select

Disabled

Wait Timeout is only available when using PostScript Level 2 emulation. The setting has no effect on PCL 5 emulation print jobs.

setting determines the amount of time (in seconds) the

to turn

Wait Timeout

off.

Menus

Using the Operator Panel and

Chapter 3: Using the Operator Panel and Menus

Using Your Printer

Setup Menu Selections (Continued)

Menu Item Values and Functions of th e Menu Items

Auto Continue Disabled*

5 ... 255

* Factory default

Set

Auto Continue

printer continue printing after it detects one of the following errors:

30 Black Ink Cart Missing 30 Color Ink Cart Missing 30 Photo Ink Cart Missing 35 Res Save Off Deficient Memory 37 Insufficient Collation Memory 38 Memory Full 51 Defective Flash 52 Flash Full 53 Unformatted Flash 54 Serial Option 1 Error 54 Parallel Error 56 Serial 1 Port Disabled 56 Parallel Port Disabled 61 Defective Disk 62 Disk Full 63 Unformatted Disk 88 Black Ink Low 88 Color Ink Low 88 Photo Ink Low Print Jobs on Disk?

If one of these errors occurs and printer stops and waits for operator intervention. When set to a numerical value, the printer waits for the specified length of time and then automatically resumes processing.

This setting is also used as a timer. After an inactive period in the menus, the printer automatically exits the menus and returns to the

to a value between 5 and 255 seconds to have the

Auto Continue

is set to

Ready

, the

state.

Disabled

Auto Continue

Using the Operator Panel and

Menus

Chapter 3: Using the Operator Panel and Menus

Menus

Using the Operator Panel and

Using Your Printer

Setup Menu Selections (Continued)

Menu Item Values and Functions of th e Menu Items

Jam Recovery On

Off Auto*

Display Language (Default set by

country)

* Factory default

When

Jam Recovery

has jammed. When

Jam Recovery

page until the printer signals that the page has successfully exited the printer. The printer reprints all jammed pages.

Jam Recovery

the page unless the memory required to hold the page is needed for other printer tasks.

English French German Italian Spanish Danish Norwegian Dutch Swedish Portuguese Finnish

The

Display Language

appears on the operator panel display.

is set to

is set to On, the printer keeps the image for a printed

is set to

Auto

setting determines the language of the text that

, the printer does not reprint a page that

Off

, the printer keeps the image and reprints

Chapter 3: Using the Operator Panel and Menus

Using Your Printer

Setup Menu Selections (Continued)

Menu Item Values and Functions of th e Menu Items

Job Buffer Size Disabled*

10 ... 100% If you have a hard disk option installed in your printer, you can allocate a

portion of the available hard disk space for processing print jobs. The job is temporarily stored on the hard disk before being printed, usually freeing the host computer while the job prints.

* Factory default

The

Job Buffer Size

space allocated to job buffering for all ports that have job buffering set to

. You can choose any 1% increment between

select a item On in the

The option is formatted and is not defective or Read/Write or Write protected.

61 Defective Disk

disk format and write operations. See more information.

Warning: If you change the job buffer size, the printer formats the hard disk option, and all stored resources (such as fonts and macros) are deleted.

Job Buffering Size

Job Buffer Size

menu item lets you select the amount of hard disk

and

10%

before you can set the

Parallel Menu

menu item only displays if the installed hard disk

may display when the printer is plugged in, or during

61 Defective Disk

Job Buffering

. You must

100%

on page 157 for

Using the Operator Panel and

Menus

Chapter 3: Using the Operator Panel and Menus

Lexmark Optra Color 45 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

Trademarks

Setting Up Your Printer

Unpacking Your Printer

Loading the Input Tray

Attaching the Parallel Cable

Plugging the Printer In

Installing the Print Cartridges

Aligning the Print Cartridges

Installing the Operator Panel Overlay

Printing the Menu Settings Page

Installing the Printer Drivers and Utilities

Using the Printer Utilities

Setup Utility

Installing Printer Utilities

Printer Drivers

Bidirectional Communication

MarkVision

MarkVision Windows

MarkVision Support in Various Environments

MarkVision Online Help

Toolkit

Network Printer Utility

Getting Updated Drivers and Utilities

Online Services

Automated FAX System

Using the Operator P anel and Menus

Using the Operator Panel

Printer Indicator Light

Operator Panel Buttons

Printer Messages

Operator Panel Menus

Printing the Menu Settings Page

Changing Printer Settings

Disabling the Operator Panel Menus

Overview of Printer Menus

Supplies Menu

Color Menu

Paper Menu

Finishing Menu

Tests Menu

Job Menu

Setup Menu