Lexmark Optra C710 User Guide

First Edition (September 1999)

The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC.

PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you.

This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time.

A form for reader’s comments is provided at the back of this publication. If the form has been removed, comments may be addressed to Lexmark International, Inc., Department F95/035-3, 740 West New Circle Road, Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you. You can purchase additional copies of publications related to this product by calling 1-800-553-9727. In the United Kingdom and Eire, call 0628-481500. In other countries, contact your point of purchase.

References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user’s responsibility.

UNITED STATES GOVERNMENT RESTRICTED RIGHTS

This software and documentation are provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013 and in applicable FAR provisions: Lexmark International, Inc., Lexington, KY 40550.

Table of

contents

Using your documentation . . . . . . . . . . . . . . . . . . . . ix

About the manuals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix

Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x

Other sources of information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

Online documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi

Lexmark Web site . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii

Automated fax system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii

Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiii

1 Introducing your printer . . . . . . . . . . . . . . . . . . . . 1

Print speed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Color quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Printer drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

MarkVision . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Paper handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

2 Using printer drivers . . . . . . . . . . . . . . . . . . . . . . . 5

3 Changing printer settings . . . . . . . . . . . . . . . . . . . 7

Using the operator panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

iii

MarkVision’s remote operator panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Printing current menu settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Changing menu settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Locking the menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Fax Status Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Menu overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Supplies Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Color Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Paper Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Finishing Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Utilities Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Job Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Setup Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

PCL Emul Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

PostScript Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Parallel Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Serial Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Network Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Infrared Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

LocalTalk Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

USB Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Fax Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Using color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Understanding color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Types of color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

How we see color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Primary colors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Color difference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Managing color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Color management systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Popular color management systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Controlling your printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Screening methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Halftone screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Attributes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

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Screen frequency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Screen angle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Spot function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Image Smoothing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Printing text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Color Correction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Auto . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Vivid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

CMYK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Black and White . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

2-Color Draft . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Avoiding print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Media and supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Printer drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Managing memory . . . . . . . . . . . . . . . . . . . . . . . . 89

Printer memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Adding memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Solving memory problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Allocating memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Flash memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Hard disk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Job buffering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Collating jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Storing job statistics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Managing resources downloaded to flash or disk . . . . . . . . . . . . . . . . . . . . 93

Handling paper . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Paper sources and output bins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Paper sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Media guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Letterhead . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

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Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Card stock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Storing media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Avoiding paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Loading paper in the trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Tray linking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Using the multipurpose feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Printing from the multipurpose feeder . . . . . . . . . . . . . . . . . . . . . . . . . 111

Replacing supplies . . . . . . . . . . . . . . . . . . . . . . . 113

Ordering supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Storing supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

When to replace supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Print cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Coating roll . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Recycling used supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Conserving supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

2-Color Draft . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Black and White . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Replacing supply items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Replacing print cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

Replacing the coating roll . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Replacing the fuser kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Replacing the transfer kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Solving printer problems . . . . . . . . . . . . . . . . . . 145

Printer problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Theory of operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146

Understanding printer messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Status messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Attendance messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Service messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

Identifying other problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Clearing printer paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

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Clearing duplex unit paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

Cleaning the print cartridge dust collector . . . . . . . . . . . . . . . . . . . . . . . . . 181

Cleaning the waste toner sensor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184

Calling for customer support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 188

Appendix A: MarkVision . . . . . . . . . . . . . . . . . . . . . 189

Operating systems supported . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189

Introducing MarkVision . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191

MarkVision online Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

Installing MarkVision on a network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198

Getting updated utilities and drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199

Online services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199

Automated fax system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199

Appendix B: Printer specifications . . . . . . . . . . . . . 201

Appendix C: Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . 205

Printing font samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205

Resident fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206

PCL scalable fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206

PostScript scalable fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208

Bitmapped fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211

Symbol Sets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211

Symbol Sets for PCL 6 Emulation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211

Downloadable fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

Appendix D: Safety information . . . . . . . . . . . . . . . 215

Appendix E: Notices . . . . . . . . . . . . . . . . . . . . . . . . . 227

Laser notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231

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vii

Appendix F: Warranty . . . . . . . . . . . . . . . . . . . . . . . 239

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 255

viii

Table of contents

Using you r

docum entation

About the manuals

This User’s Guide provides detailed information about color functions, media specifications, printer supplies, memory requirements, using the printer operator panel, changing printer settings, and solving printer problems.

The book is intended for users who need information about printer configuration, printer default settings, troubleshooting printer problems, and those who may be responsible for ordering printer supplies.

A handy feature included with your manual is the chapter or procedural information located next to the page number. When searching for a chapter or topic, use this feature to quickly locate the information you need.

The Quick Reference Card offers an overview of the printer menu structure and tips for loading paper, and clearing paper jams. You may want to keep the Quick Reference Card near the printer so all users have access to it.

Refer to the Setup Guide for detailed instructions on setting up the printer hardware, installing options, and launching the CD to install printer drivers and utilities.

About the manuals

Conventions

It may help you to recognize the conventions we have used in this book:

• Operator panel buttons are printed in a boldface type:

Press

after changing a menu setting.

• Messages on the operator panel display are also printed in a boldface type:

88 Cyan Toner Low

appears on the operator panel display, you should order a new Cyan print cartridge.

• Notes, warnings, and cautions appear in the left column for easy reference.

Note:

iary information you may find useful.

Warning!

something that might damage your printer hardware or software.

Caution!

something that might cause you harm.

A note provides auxil-

A warning identifies

A caution identifies

About the manuals

Other sources

of information

In addition to the User’s Guide, Quick Reference Card, and Setup Guide, Lexmark offers other sources of information

about your printer or about Lexmark products and services.

Online documents

The Drivers, MarkVision and Utilities compact disc (CD) that comes with your printer contains several online documents. Refer to the booklet that comes with the CD for launching instructions. Once you launch the CD, click View Documentation to display a list of available documents.

The CD includes:

• The MarkVision printer utility information, which provides step-by-step instructions for installing MarkVision for Windows 95/98 and Windows NT

4.0 on several different networks. It also describes some of the most popular MarkVision features.

• Documents which provide general information about setting up an optional print server after installing it in your printer.

• Documents which describe font options and available resources.

• A Card Stock & Label Guide which provides detailed information about selecting print material appropriate for your printer.

A Technical Reference which includes information about printer languages and commands, interface specification, and printer memory management.

Other sou rces ofinformation

Lexmark Web site

Access our site on the World Wide Web for up-to-date information about Lexmark and Lexmark products:

http://www.lexmark.com

If you need help with your printer, you can visit our Web site at:

http://www.lexmark.com/service/service.html

Automated fax system

If you’re in the U.S. or Canada, you can use the Lexmark automated fax system to request information about Lexmark products, available printer drivers, or other related

topics. week.

To request a catalog of the information available, simply dial (606) 232-2380 from a touchtone phone and follow the voice prompts. Have your fax number ready.

LEXFAX

is available 24 hours a day, 7 days a

xii

Other sources of information

Trademarks

Lexmark, MarkNet, MarkVision, and Optra are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. LexExpress, LEX- FA X , and Operation ReSource are service marks of Lexmark International, Inc.

AppleTalk, LocalTalk, Macintosh, System 7.1, and TrueType, are trademarks of Apple Computer, Inc., registered in the U.S. and other countries.

PANTONE Colors generated by the Optra C710 color printer are four-color process simulations and may not match PANTONE-identified solid color standards. Use current PANTONE Color Reference manuals for accurate color.

PANTONE Color simulations are only obtainable on this product when driven by qualified Pantone-licensed software packages. Contact Pantone, Inc. for a current list of qualified licensees.

PA N T O N E property of Pantone, Inc. © Pantone, Inc., 1988

PCL

is a registered trademark of the Hewlett-Packard Company. PCL 5 and PCL 6 are Hewlett-Packard Company’s designations of a set of printer commands (language) and functions included in its printer products. This printer is intended to be compatible with the PCL 5 and PCL 6 languages. This means the printer recognizes PCL 5 and PCL 6 commands used in various application programs, and the printer emulates the functions corresponding to the commands.

and other Pantone, Inc. trademarks are the

Trademarks

xiii

PostScript® is a registered trademark of Adobe Systems Incorporated. PostScript is Adobe Systems’ designation of a set of printer commands (language) and functions included in its printer products. This printer is intended to be compatible with the PostScript language. This means the printer recognizes PostScript commands used in various application programs, and the printer emulates the functions corresponding to the commands.

Details relating to compatibility are included in the Techni- cal Reference.

The following terms are trademarks or registered trademarks of these companies:

Albertus The Monotype Corporation plc Antique Olive Monsieur Marcel OLIVE Arial The Monotype Corporation plc CG Omega A product of Bayer Corporation CG Times Based on Times New Roman under lic ense

from The Monotype Corporation plc, is a

product of Bay er Corporation Helvetic a Linotype-Hell AG and/or its subsi diaries Intellif ont Bayer Corporation

xiv

ITC Bookman International Typeface Corporation ITC Zapf Chancery International Typeface Corporation Marigold AlphaOmega Typography, Inc. Palatino Linotype-Hell AG and/or its subsi diaries Times New Roman The Monotype Corporation pl c Univers Linotype-Hell AG and/or its subsi diaries Wingdings Microsoft Corporation

Other trademarks are the property of their respective owners.

Trademarks

Multipurpose feeder

Duplex unit output bin, printer output bin

Introducing

your printer

You r L ex ma rk Op tr aTM C710 color printer is the ideal printer for presentations, business graphics, line art, and text. Your printer uses laser diode electrophotographic technology to deliver remarkable quality print images and text. You can print up to 16 pages per minute (ppm) for monochrome print jobs and 3 ppm for color print jobs. You can use your printer as a shared network or desktop printer.

A variety of connectivity options makes your printer an excellent choice for all types of system environments. You can install up to three internal adapters to support network configurations requiring Ethernet, Token-Ring, LocalTalk, serial, or additional parallel ports. You can even attach a class 1-fax modem to the serial port and send faxes directly to your printer.

250-sheet standard tr ay

Duplex unit

Optional drawer unit

Your printer also offers flexible paper handling. It supports a variety of paper sizes and has a standard multipurpose feeder that makes it easy to print envelopes, transparencies, paper, labels, and non-standard size paper.

You can add an optional duplex unit so you can print on both sides of the paper. You can also add an optional drawer unit consisting of two 250-sheet trays that can increase the printer's total paper capacity to 800 sheets.

Your Lexmark printer software enables you to easily master advanced color management techniques such as levels of brightness, contrast, and saturation. You can easily print professional color graphics, exceptional gray-scale images, or razor sharp black printing for text and detailed line art.

Chapter 1: Introducing your printer

The modular design of your printer lets you perform routine printer maintenance procedures without the aid of a service technician. This includes replacing the photoconductor, transfer belt, coating roll, fuser, and all four color print cartridges.

Print speed

Memory

Color quality

Your printer can print four-color and mono jobs at up to 16 ppm for monochrome print jobs and 3 ppm for color print jobs. If you install an optional duplex unit, you can print duplex jobs at up to 5 ppm for monochrome print jobs and

1.5 ppm for color print jobs. Print speed varies depending on specific characteristics of the job, such as the size of the formatted page, the number of fonts, the number and complexity of images and graphics, and so on.

Your printer ships with at least 32MB of standard printer memory for fast, efficient processing of color jobs. (Some models and Ethernet equipped printers may ship with more memory.) If you typically print large, complex jobs, you can install optional memory cards to increase the total usable memory to a maximum of 384MB.

In addition, you can install an optional hard disk for storing downloaded resources, job statistics, and for spooling or collating print jobs.

Your printer is set to provide you with high quality business graphics. It also has several print quality settings to accommodate your many printing needs. These settings can provide you with superb quality presentation or draft printouts.

Chapter 1: Introducing your printer

Printer drivers

The printer drivers included on the Driver, MarkVision, and Utilities CD shipped with your new printer were specially designed for this printer. Using these printer drivers gives you the greatest control over the features and functions of your printer. Your printer drivers have been designed to work efficiently with your printer and provide you with the best possible print quality. Using these print drivers is fast and easy.

MarkVision

Pa pe r ha ndling

The MarkVisionTM printer utility, included on the Driver, MarkVision, and Utilities CD shipped with your printer, provides numerous printer management and color management tools you can access directly from your computer. MarkVision can display a graphic of your printer indicating the options installed and the location of any printer problems. If your printer is attached to a network and located some distance from your workstation, you can view printer status and change printer settings without leaving your desk. You can also use MarkVision to gather statistics about the jobs you print, or download resources.

Your printer comes equipped with a 250-sheet paper tray and a 50 sheet multipurpose feeder. The multipurpose feeder lets you load envelopes, transparencies, paper, labels, or card stock for a variety of print jobs. To increase paper feeding capacity, you can add an optional drawer unit consisting of two 250-sheet trays. These paper handling options allow you to use four different types of media or link the trays together and use the same paper throughout to reduce the number of times you reload paper.

Printer drivers

Chapter 1: Introducing your printer

Using printer

drivers

This chapter contains information about your printer driver settings so you can use them to control printer functions.

Using the printer drivers supplied with your printer gives you the greatest control over the features and functions of your printer. These printer drivers have been designed to work efficiently with your printer and provide you with the best possible print quality. Using and accessing these drivers from your computer is fast, easy, and convenient.

Note:

selected from a software application or driver override default settings selected from the operator panel.

Printer se tt in gs

Most Windows software packages let you modify common printer settings through the use of their print dialog box. To modify your printer settings this way, select File from the menu bar and Print or Printer Settings. This opens a print or printer settings window that allows you to modify some or all of the many printer settings.

Many software printer dialog boxes have a printer setup or printer properties button. Select this button to access your printer driver window. Changing the printer settings through the software package or printer driver is the fastest and most convenient method for controlling your printer.

Using the printer driver window lets you print a test page that describes your printer driver and port settings. You can also use it to control things such as user identification pages, paper size, and overlays. If you encounter an item on the printer driver window you are not sure about, use your online Help for the latest information on that feature.

Chapter 2: Using printer drivers

Lexmark confidential

The method to access your printer driver window depends on your operating system, personal preferences, and how your operating system is configured.

If you encounter a printer feature you cannot control from the printer driver or application software, use the printer operator panel or the remote operator panel available from MarkVision. Changing a printer setting from the operator panel or from MarkVision makes that setting the user default for all subsequent jobs sen t to the printer. You can override these operato r panel settings through the software application or printer driver. In most cases, settings you change from your software application or printer driver apply only to the job you are preparing to send to the printer.

Chapter 2: Using printer drivers

Changing

printer settings

This chapter contains details about printer settings you can use to control printer functions. This chapter is organized according to the structur e of the print er operator panel menus. You can also change many o f t he se sett i ngs f rom yo ur a ppl icat i on, a Lexmark printer driver, or from the MarkVision printer utility.

Note:

selected from a software application or driver override default settings selected from the operator panel.

Printer se tt in gs

If there is a printer feature you cannot control from the application or printer dr i ver, use th e printer ope rato r panel or the re mote operator panel available from MarkVision. Changing a printer setting from the operator panel or from MarkVision makes that setting the user default for all subsequent jobs sent to the printer. In most ca ses, s etti ngs you change fr om t he a ppl ica ti on or dr iver apply only to the job you are preparing to send to the printer.

Chapter 3: Changing printer settings

1 Menu 2

Using the

operator panel

Select 3

Return 4

The operator panel on the upper right corner of your printer has a 2-line by 16-character Liquid Crystal Display (LCD), five buttons, and one indicator light.

The light indicates whether the printer power is on and whether the printer is idle or busy processing a job.

Indicator light

Status Indicates

Off Printer power is of f. On Pr in t er is o n, but idle. Flashing Printer is busy processing a job.

Go 5

Operator panel buttons

Button Function

Go 5

1 Menu > <Menu 2

and

Press the Go button to:

• Exit printer menus and return the printer to the ready state

• Clear certain messages from the display

• When entering a number 5 as part of a PIN for confidential or print and hold printing If you’ve changed printer settings from the operator panel, press Go before you send a job to

print. Press the

• Enter the menus from the

• Scroll to the ne xt (

• Increase or decrease a numerical value for a menu item setting

•Display the Job Me nu or the S u pp lies M e nu whil e t he prin te r is busy

• When entering a number 1 or 2 as part of a PIN for confiden ti al or print and hold printing

Stop 6

Menu>

<Menu

Menu>

Use the five operator panel buttons to open a menu, scroll through a list of values, select printer settings, and clear error messages. Detailed instr uctions for changing a printer setting begin on page12.

butto n to:

ready

state

) or previo us (

<Menu

) menu, menu item, or value

Chapter 3: Using the operator panel

Operator panel buttons (continued)

Button Function

Select 3

Return 4

Stop 6

Press the

• Select the menu show n on the second line of the display and view the available menu items

• Select the menu it em shown on the second line of the d isplay an d view the a vailable value or

• Save the v alue displayed on the second line of the display as the ne w user default setting

• Clear certain messages from the display

• When entering a number 5 as part of a PIN for confidential or print and hold printing Press the

a new menu item or value. Also press

printing. Press the

stop all activity. The message activity.

For e xample, if you need to load paper in a tray while a job is printing, press the printer motors to idle before removing the tray. Reinsert the loaded tray, and then press

Also press printing.

Select

button to:

current user default setting for that menu item

Return

button to back up to the previous lev el of the menu structure without selecting

Return

when entering a number 4 as part of a PIN for confidential or print and hold

Stop

button when the printer displays the

Stop

when entering a number 6 as part of a PIN for confidential or print and hold

Not Ready

Busy

is then di splayed until y ou press Go to contin ue printer

Waiting

message to temporarily

Stop

and wait fo r

MarkVision’s remote

operator panel

The MarkV isi on utility has a re mote operat or panel that displays an exact replica of the printer operator panel on your computer screen. You can use the remote operator panel to check printer status and change print er setti ngs just as you would on the a ctual printer operator panel. If the printer is located some dista nce from your computer, it may be more convenient to use the remote operator panel on your computer.

In addition to the remote operator panel, some versions of MarkVision also pro vi de a way to view many of the menu items for one menu on a single screen. If you need to make several changes to settings in the Paper Menu, for example, you may find it easier to make those changes when you can see all of the menu items and their available values at one time. Usin g this option eliminates the time required to scroll through the various menu items and values when using the operator panel and its two-line display.

For additional information about MarkVision, see page 189.

Chapter 3: Using the operator panel

Menus

A number of menus are available to make it easy for you to change printer set tings. The diagr am on page 16 sho ws all of the menus and items a v ailable unde r each menu. Items in eac h menu and the values you can select are described in more detail in the tables beginning on page 17.

Some of the menu items or values are displayed only if a specific option is installed on the printer. Other menu items may only be effe cti ve for a partic ular print er language . You can select these values at any time, but they only affect print er function when you have the optional equipment or the specified printer language.

Note:

value in the tables in this book indicates the original factory settings. Factory defaults may di ffer for different countries (for example, letter/A4 paper).

An asterisk (*) next to a

Printing current

menu settings

Note:

menu settings page, ensure the selected paper source holds A4, B5, letter, or legal size paper.

Before printing the

PAPER MENU Paper Source

1 Menu 2

Select 3

Return 4

An asterisk (*) next to a value on the operator panel indicates the current setting. When you select a new setting, the asterisk moves to the selecte d setting to identify it as the curr ent user default. These settings remain active until new ones are selected or the factory defaults are restored.

You can print a list of the current user default settings at any time.

1 From the operator panel, press

enter the menus.

If you do not need to verify the paper source and paper type, go to step 11 on page 12.

2 Continue to press and release

you see

PAPER MENU

Menu>

<Menu

until

3 Press Sele ct.

PAPER MENU Source

is on the second line.

is displayed on th e first line, and

Paper

Go 5

Chapter 3: Menus

Stop 6

4 Press Sele ct.

Paper Source = Tray 1*

1 Menu 2 Select 3

Go 5

PAPER TYPE Tray 1 Type

1 Menu 2

Select 3

Return 4

Stop 6

Return 4

Paper Source

rent paper source is on the second line. If you want to select a different paper source, press and

release Menu> or <Men u u ntil the source you want appears on the second line.

is displayed on the first line, and the cur-

5 Press Sele ct.

PAPER MENU ap pears on the f i rst li ne and Paper Sour ce appears on the second.

6 Press and release

PAPER TYP E.

Menu>

<Menu

until you see

7 Press Sele ct.

PAPER TYPE

source is displayed on the second line. If you want to select a different paper source, press and

release Menu> or <Men u u ntil the source you want appears on the second line.

is displayed on the first line, and the paper

Go 5

Tray 1 Type = Plain Paper*

1 Menu 2

Sele ct 3

Go 5

Stop 6

Return 4

Stop 6

8 Press Sele ct.

The paper source is displayed on the first line and the paper type is displayed on the second line.

If you want to select a different paper type, press and release Menu> or <Men u u ntil the type you want appears on the second line.

9 Press Sele ct.

Chapter 3: Menus

10 Press the Return button twice.

UTILITIES MENU Print Menus

1 Menu 2

Note:

choose from your software application or printer driver change the user default settings you set on the operator panel.

Select 3

Go 5

Stop 6

Changing

menu settings

Remember, settings you

Return 4

11 Press and release

TIES MENU

Menu>

<Menu

until you see

12 Press Select.

UTILITIES MENU

Menus

is on the second line.

14 Press

Select

15 The message

printer returns to the ready state after the list of user default settings prints.

If an error message appears on the display, see “Understanding printer messages” on page147.

To change the user default settings from the menus:

1 From the operator panel, press

2 Continue to press and release

the menu you want appears on th e second line of the display.

The menus and their items are listed on page 16.

is displayed on the first line, and

again to print the page.

Printing Menu Settings

is displayed. The

Menu>

<Menu

UTILI-

until

Chapter 3: Menus

3 Press

4 Press

5 Press

Select

to display the list of items for the selected

menu.

Menu>

on the second line.

Select

menu item.

Some menu items have submenus. For example, if you select the Paper Menu, and then select the Paper Type menu item, you mus t s ele ct anothe r menu (such as Tray 1 Type) befor e the available values are displayed.

<Menu

to display a list of available values for the

until the item you need appears

A value can be:

– An On or Off se tting – A phrase or word that describes a setting – A numerical value that you can increase or decrease

Note:

need to go back to previous menus or menu items without changing the current setting.

Note:

remain in effect until you s ave new settings or restore factory defaults

Press

Return

User default settings

if you

6 Press

ues.

Menu>

<Menu

to scroll through the list of val-

7 When the value you want appears o n the second line

Select

of the display, press user default setting.

An asterisk appears besid e th e val ue to indicate that it is now the user default setting. The display shows the new setting for one second and then clears and shows the

Saved

word items.

8 Press

. It then displays the previous list of menu

if you have finished changing menu settings.

to make the value the new

Chapter 3: Menus

Locking the menus

To lock menus so changes cannot be made to user default settings:

1 Turn the p rinter off.

Note:

<Menu

sage is displayed

If you press

Menus Disabled

, the

Menu>

mes-

2 Press and hold the

printer on.

3 Release both buttons when

played.

Busy

appears o n the display. When the printer self test is

Ready

complete, th e To unlock the menus, repeat steps 1 through 3. If you want t o dis abl e the button sequence so user s c ann ot ea si ly

lock or unlock the menus from the printer operator panel, change the password variable of the PJL JOB command. Select any non-zero value for the password variable to prevent the button sequence from unlocking (or locking) the menus. Refer to the Technical Reference for more information about PJL com- mands.

message is displayed.

Stop

and

buttons and turn the

Performing Self Test

is dis-

Chapter 3: Menus

Ready

1 Menu 2

Fax Status Messages

Sele ct 3

Return 4

If an internal fax modem adapter card is installed and the printer is confi gured t o proc ess f ax data , t he opera to r panel will dis play different icons to indicate the current fax status.

The following table shows the icons and a description of the icon meaning.

Status icon Description

Fax Ready The fax processing system is idle and

the modem has the phone line on the hook. The modem is ready to send or receive a f ax.

Go 5

Stop 6

Fax Send Formatting:

(Blinking)

Fax Sending The modem and fax processing

Formatting & Fax Sending:

(Blinking) Fax Receiving The modem and fax processing

Fax Formatting & Fax Receiving:

(Blinking)

The printer has received a job to be faxed instead of printed. The job is being formatted. At this time, the modem has not been instructed t o make the call to send the job.

Note:

The call to transm it the fax data is not initiated until the entire job is formatted and ready for transmission.

system is busy sending a fax.

The printer is sending a job and has received another job to be faxed. As one fax j ob is bei ng formatted, anot her job is being sent by the fax processing system.

system is busy receiving a fax.

The printer is receiving a fax and has another job to be fa x ed. As o ne f ax j ob is being formatted, the other fax is being receiv ed by the fax processing system.

Fax Error An error occurred during the sending

or receiving of the curr ent fax job.

Chapter 3: Menus

Menu overvie w

Menus or menu items in

are displayed only when the required

italics

option is installed. Capitalized menu items (for example, PAPER SIZE) have submenus. Refer to the tables o n the f ollowing pages for a listing of the values for each menu item.

SUPPLIES MENU (page 17)

<color> Toner Tray 1 Status

Tray 2 St atus Tray 3 St atus

Coating Roll Transfer Belt

JOB MENU (page 35)

Cancel Job Reset Printer Print Buffer CONFIDENTIAL JOB HELD JOBS

SETUP MENU (page 38)

Print er La ng uage Power S aver Resource Save Download Targe t Print Timeout Auto Continue Wait Timeout Jam Recovery Page Protect Print Area Display Language Alarm Control

Job Buf fer Size Job Acco unting Job Acct Limit

COLOR MENU (page 19)

Color Correction Image Enhancement Print Res oluti on

PCL EMUL MENU (page 44)

Font Source Font Name Point Size Pitch Symbol Set Orientation Lines per Page A4 Width Auto CR after LF Auto LF after CR TRAY RENUMBER

PAPER MENU (page 20)

Paper Source PAPER SIZE PAPER TYPE PAPER WEIGHT

Custom Typ es

Substitute Size Configure MP

Paper Loading

POSTSCRIPT MENU (page 48)

Print PS Error Font Priority Image Sm oo thing

FINISHING MENU (page 27)

Duplex Duplex Bind

Copies Blank Pages Collation Separator Sheets Separator Source Multipage Print Multi page Order Multipage View Multipage Border

PARALLEL MENU (page 49)

STD PARA LLEL

PARALLEL OPT 1 PARALLEL OPT 2 PARALLEL OPT 3

PCL SmartSwitch PS SmartSwitch NPA Mode Parallel Buffer

Job Buffer in g

Advanced Status Protocol Honor Init Parallel Mode 1 Parallel Mode 2

UTILITIES MENU (page 32)

Change Cartridge Print Menus Print Net1 Setup Print Net2 Setup Print Net3 Setup Print Fonts Print Directory Factor y Defa ul ts Forma t Fla sh

Defragment Flash Forma t Dis k Job Acct Stat

Hex Trace

SERIAL MENU

(page 52)

STANDARD SERIAL SERIAL OPTION 1 SERIAL OPTION 2 SERIAL OPTION 3

PCL SmartSwitch PS SmartSwi tc h NPA Mode Serial Buffer Job Buffering RS-232/RS-422 RS-422 Polarity Serial Protocol Robust XON Baud Data Bits Parity Honor DSR

NETWORK MENU

(page 56)

NETWORK OPTION 1 NETWORK OPTION 2 NETWORK OPTION 3

PCL SmartSwitch PS SmartSwi tc h NPA Mode Network Buffer Job Buffering

NETWORK x Setup

Chapter 3: Menus

INFRARED MENU

(page 59)

Infrared Port PCL SmartSwi tc h PS SmartSwi tch NPA Mode Infrared Buffer Job Buffer in g Window Size Tra nsmit De lay Max Baud Rate

LOCALTALK MENU

(page 62)

LocalTalk Port PCL SmartSwitch PS SmartSwitch NPA Mode LocalTalk Buffer Job Buffering NPA Hosts LocalTalk Name LocalTalk Addr LocalTalk Zone

USB MENU

(page 65)

USB OPTION 1 USB OPTION 2 USB OPTION 3

SmartSwitch

PCL

PS SmartSwi tch

NPA Mode

USB Buffer Job Buffer in g

F AX MENU

(page 67)

Fax Port Fax Baud Fax Data Bits Fax Parity Fax Buffer Job Buffering Fax Paper Size Fax Paper Type FAX SETUP FAX LOGS FAX SEND FAX RECEIVE

Supplies Menu

Menu item Valu es

Tone r Low

Color

Empty

When a print cartridge nears the end of its usab le l if e, the print er ident ifies th e low cartridge in the Supplies Menu (for example, empty it displays unit. This reduces operator maintenance and enhances print quality. See page116 or page 157 for more informati on.

Tray

Status Missing

Low Empty

The Supplies Menu provides information about printer supplies that require at tention. It is only a va ilable when a supp ly is lo w or needs replacement.

You can view the Suppl ies Menu when the printer is id le or when the printer is busy processing or printing a job. Press

Menu>

<Menu

the menu chang es a s th e s uppli es’ st atus changes, e ven after you have op ened the m enu.

88 Color Cartridge Empty

88 Cyan Low

to open the S uppli e s Menu. The infor mati on i n

). When the printer determines a cartridge is

. The photoconductor and print cartridge are one

Your printer can detect if a tray is mis sing, low on paper (less than 50 sheets), or the tray is empty. The Supplies Menu lists any of the installed trays (tray 1, tray 2, or tray 3) that meets any of these conditions.

Coating Roll Life Warning

When a coati ng roll is nearing its l ife en d, the printer displa ys the operator panel. You can press warning will be visible on the operator panel.

Note:

Continued use of the coa ting roll after the warning has been displayed may resul t i n

poor toner adhesion to print media, other print quality problems, and paper jams. See page 126 for more information.

85 Coating Roll Life Warning

to clear the error message, however the

Chapter 3: Menus

Supplies

Supplies Menu (continu ed)

Menu item Valu es

Transfer Belt Missing

Life Warning Exhausted

When the transfer belt is nearing its life end, the printer identifies the transfer belt as close to being exhausted. The printer displays You can press the operator panel.

When the transfer belt is exhausted, the printer stops printing and displays

Life Exhausted

message. See “Replacing the transfer kit ” on page138 for more information.

Note:

The error message 83 Transfer Belt Life Warning indi cates the waste toner area i s ful l. If you suspect a false waste toner full condition has occ urred, you can clean th e w aste toner sensor. See “Cleaning the wast e toner sensor” on page 184

Note:

The error 86 Transfer Belt Missing indicates the transfer belt is not installed in the printer . See “Installi ng the Transfer Belt” in your Setup Guide or “Replacing the transfer kit” on page 138

Fuser Exhausted

When the fuser reaches it s li fe end, the printer identifies the fuser as being exhaust ed. The printer displays error message, however the

See “Replacing the fuser ki t” on page 131 for more information.

84 Transfer Belt Life Warning

to clear the e rror message, however the

on the operator panel. Yo u m ust replace the tran sfer belt to clear this

87 Fuser Exhausted

Supplies

on the operator panel. You can press GO to clear the

warning will be visible on the operator panel.

Supplies

on the operator panel. warning will be visib le on

84 Transfer Belt

Chapter 3: Menus

Color Menu

Menu item Valu es

Color Correction Auto*

Vivid Off CMYK Black and White Display 2-Color Draft

The Color Correction set ting lets you adjust the printed color to better match the colors of other output de vices or standard color systems. F or example , if you want your printed colors to simulat e the colors on your computer screen, choose Display. The A uto setting (the default) uses diffe rent col or profil es on each object on the page (text, graph ics or image s). The default setting produce s brigh t and well saturated colors for transparencies and gene ral business graphics.

For more information, see page 84.

Note:

printer can produce that a re impossible to duplica te on your m onitor and ther e are colors your monitor can displa y that cannot be dupli cated on an y printer. F or mor e inf ormation , see “Colo r differ ence” on page 77.

Color Menu

The Color Menu adjusts p rint quality and customizes c olor printing.

Due to the difference between additi ve and subtrac ti ve colors, t here are colors your

Image Enhancement

Print Resolution 600*

*Factory default

Off On* All

The default setti ng, On, pro vide s hig h quality col or o utput f or tex t and b usin ess g raphi cs , such as line art and electronically generated charts.

See page 81 for more information.

1200

The default setting, 600 dpi, uses halftoning to provide high quality output for text and business graphics, such as line art and electronically generated charts.

The 1200 dpi provides the hi ghest resolution output. See page 81 for more informati on.

Chapter 3: Menus

Paper Menu

Menu item Valu es

Paper Source Tray 1*

Tray 2 Tray 3 MP Feeder Manual P aper Manual Env

The Paper Source s etti ng ident ifi es the de f ault paper s ource . Onl y inst alle d pape r sourc es are displayed.

The MP Feeder (mul tipurpose feeder) value is displayed only if the Configure MP menu item is set to Cassette. If Paper Source is set to MP Feeder and Configure MP is th en changed to Manual or First, the Paper Source setting automatically changes to Tray 1.

If you are usi ng the same si z e and type of media in t wo or more pap er sou rces (an d the P ape r Type settings are correct), the trays are automatically link ed. When one tray is empty, pape r feeds from the other tray.

PAPER SIZE Tray 1 Size

Tray 2 Siz e Tray 3 Siz e

A4* (Country specific) JIS B5 Letter* (Country specif ic) Legal Executiv e (Select the tray paper size setting by adjusting the rear paper guide in the tray)

The Paper Menu configures the printer for the source, size, and type of media you load.

*Factory default

Chapter 3: Menus

MP Feeder Size

A4* (Country specific) JIS B5 Letter* (Country specif ic) Legal Executiv e Universal (Envelope sizes are the same as

Manual Env Size

)

Paper Menu (continued)

Menu item Valu es

PAPER SIZE (continued)

Manual P ap Size

A4* (Country specific) JIS B5 Letter* (Country specif ic) Legal Executiv e Universal (Envelope sizes are the same as

Manual Env Size

7 3/4 Envelope 9 Envelope 10 Envelope* (Country specific) DL Envelope* (Country specific) C5 Envelope B5 Envelope Other Envel op

The Paper Size setting identif ies the default formatting size for each paper source. See page 97 for a list of the dimensions for each paper and envelope size.

Trays 1, 2, and 3 have size sensing. The printer uses the rear paper guide to automatically determine the size of the p aper ins talled i n th e tray and displa ys the Paper Size menu. You cannot change the def ault paper size f or these trays from the operator panel . To set the paper si ze , ad just t he rear pap er guid e to th e appropri ate posi tio n in the tray. See page 96 for a listing of the paper sizes the trays support.

You must decide which paper size you want your tr ay to support. Use only A4, Letter, B5, Legal, or Executive Paper sizes in the trays. Other size paper must be placed in the multipurpose feeder.

For paper and envelope sources without size sensing (manual feed and the multipurpose feeder), it is important to select the correct paper size from the menu. The MP Feeder Size menu item is displayed only if the Configure MP menu item is set to Cassette.

Manual Env Size

)

that size as t he default in

only

*Factory default

Chapter 3: Menus

Paper Menu (continued)

Menu item Valu es

PAPER TYPE Tray 1 Type

Plain Paper * Transparency Bond Letterhead Preprinted Colored Paper Custom Type 1 Custom Type 2 Custom Type 3 Custom Type 4

Tray 2 Type

Plain Paper Bond Letterhead Preprinted Colored Paper Custom Type 1 Custom Type 2* Custom Type 3 Custom Type 4

Tray 3 Type

Plain Paper Bond Letterhead Preprinted Colored Paper Custom Type 1 Custom Type 2 Custom Type 3* Custom Type 4

*Factory default

Chapter 3: Menus

Paper Menu (continued)

Menu item Valu es

PAPER TYPE (continued)

MP Feeder Type

Plain Paper Card Stock Transparency Labels Bond Envelope Letterhead Preprinted Colored Paper Custom Type 1 Custom Type 2 Custom Type 3 Custom Type 4*

Manual P ap Type

Plain Paper * Card Stock Transparency Labels Bond Envelope Letterhead Preprinted Colored Paper Custom Type 1 Custom Type 2 Custom Type 3 Custom Type 4

Manual Env Type

Envelope* Custom Type 1 Custom Type 2 Custom Type 3 Custom Type 4

*Factory default

Chapter 3: Menus

Paper Menu (continued)

Menu item Valu es

PAPER TYPE (continued)

PAPER WEIGHT Plain Paper

The Paper Type setting let s you speci fy the type of media installed in each source. The printer uses the Pa per Type setting to optimiz e print quality for the media you speci fied.

For e xample, if you set Tray 1 Type to Transpar ency, the printer heats the fuser to a higher temperature and sl ows printing to produc e the best transparency possible. If you change Tray 1 Type to Plain Paper, there is a slight delay while the printer cools to the appropriate temperature for printing paper.

You can also select paper so urc es from your sof twar e appli cati on sim ply b y specif ying a p aper type and siz e. Or, use the MarkVisio n ut ility to defin e nam e s for up to four Cu s to m Types identifying special print materials. For exam ple, if you are using names for three different letterheads for different individual s in your workplace, you can define a custom type for each individual’s letterhead. If you’re not sure which source contains the letterhead you need, you can specify the Custom Type from the software appl ication or driver, and the printer wi ll feed paper from the proper source.

The correct Paper Type setting, along with the Paper Size setting, is also critical for the automatic tray linking funct ion. If you have the same paper loaded i n two paper sources and want to enable tray linking, set the Paper Type for each source to the same value. When one tray is empt y, the printer then automaticall y feeds paper from the other tray.

A simple way to di sable tray linking is to set Tray 1 Type to Custom Type 1, Tray 2 Type to Custom Type 2, and Tray 3 Type to Custom Type 3 (if those three custom types ar e not predefined for other special media).

The MP Feeder Type menu item is displayed only if the Configure MP menu item is set to Cassette.

Ltrhead Weight Preprint Weight Color Weight Custom 1 Weight Custom 2 Weight Custom 3 Weight Custom 4 Weight

Light Normal*

*Factory default

Chapter 3: Menus

This menu item allows you to increase your quality output when usi ng lighter paper wei ghts such as 60 g/m

(16 lb) paper.

Paper Menu (continued)

Menu item Valu es

Custom Types Custom Type x (where x represents a custo m type from 1 to 4)

Paper* Card Stock Transparency Labels Envelopes

The Custom Type x setting specifies the print material for each of the Custom Types (1 through 4) defined i n the P ap er Type menu item. If a user- defi ned name is a v ail ab le , the nam e is displa yed instead of Custom Type

Substitute Size Off*

Letter/A4

The value of this setting determines whether the printer operating sys tem may or may not substitute another size if the requested size is not currently installed in any of the printer’s input sources . For example, if Substitute Si ze is set to Letter/A4 on a printer with onl y letter size installed, and the printer receives a request to print a job on A4, the print er will automatically print the job on letter instead of posting a change request to the user for A4 paper.

The Off value indicates no size substitutions are performed.

Note:

When a size su bstitution is performed, the page i m age is automatically clipped to fi t on the substituted size. This means data loss may result.

Configure MP Cassette*

Manual First

Note:

If the Paper Source or Separator Source is set to MP F eeder when Configure MP is changed to Manual or Fir st, then the setting is cha nged to Tray 1.

*Factory default

Chapter 3: Menus

Paper Menu (continued)

Menu item Valu es

Paper Loa ding

*Factory default

Off* Duplex

Bond Loading Ltrhead Loading Preprint Loading Colored Loading Custom 1 Loading Custom 2 Loading Custom 3 Loading Custom 4 Loading

This setting is useful when usi ng preprinted duple xed forms where you may want to print some information for those f orms duplex ed and som e information si mp lexed (single sided).

Note:

Only displayed if duplex unit is installed.

Note:

If a user-defined name is available for a Custom Type, then the name will be displayed instead of “Custom x Load ing”. The name will be truncated to 14 characters.

Chapter 3: Menus

Finishing Menu

Menu item Valu es

Use the Finishing Menu to specify the final output of your jobs, including the number of copies, whether you want to insert separator pages between j obs, and how many page image s you want to print on each sheet of paper.

Duplex

Duplex Bind

Copies 1*…999

Blank Pages Do Not Print*

*Factory default

Off* On

Note:

Only displayed if duplex unit is installed. Long Edge*

Short Edge

Note:

Only displayed if duplex unit is installed.

The Copies setting determines the number of copies printed for each page. The printer does not automatically collate the printed copies unl ess Collation is On, then the copies will be collated. F or example , i f you send a three-page jo b to prin t and set Co pies to 2, the printer prints page 1, page 1, page 2, page 2, page 3, page 3.

Note:

Selecting the number of copies from the opera tor panel changes the printer default and affects all subsequent jobs.

Set Blank Pages to Print to include applicat ion-generated blank pages with your print job.

Chapter 3: Menus

Finishing Menu (continued)

Menu item Valu es

Collation Off*

Set Collation On to collate multiple copies of a job. For example, if you send a three-page job to print and set Copies to 2, t he printer print s page 1, page 2, page3, page 1, page 2, page 3.

When Collation is Off, the printer prints each page of a job the num ber of times specified by the Copies sett ing. For example, if you sen d a three-page job t o pri nt and set Copies to 2, the printer prints page 1, page 1, page 2, page 2, page 3, page 3.

Collation can be performed by most software applications. Jobs collated by software appli cations general ly take longer to print since the application must send the print job again f or each copy desir ed. Thi s ma y ha v e lit tle impact on t he pers on who uses print mana ger or s ome other job spooling or job buffering capability. However, when the data is transferred over the LAN, it may tak e a significant amount of time for large collated copies. Also, the multipl e collated copies of very large jobs require huge amounts of disk space to buffer the job effectively.

If you set Collation O n fr om the printer operator panel or from MarkVisi on, the printer processes the file only once, saves the file in printer me mo ry (or on the optional hard disk, if installed), and t hen pri nts the specified number of copies. This sa ves processing ti m e for the printer and the application, and may redu ce overall printing time.

For Collat ion to work effectively, your software appl ication must recognize this printer feature and not send the job to the printer multiple times. Your application m ust also let you spe cify the number of copies needed

You can select Collation from the printer oper ator panel or from the printer driver. For best resu lts, sel e ct cation, select

If the jo b is comple x or exceeds the pri nter’s storage capacity, you may receive an

Collation Area

pages in memory. If you reset the printer, the printer discards the job.

Collated Uncollated

message. Press

in the printer driver and set the number of copies to one. In your appli-

(if the option i s available) and the number of copies you want.

recognize th e print er default set ti ng for Copies.

to clear the message. The prin ter collates the remaining

Insufficient

*Factory default

Chapter 3: Menus

Finishing Menu (continued)

Menu item Valu es

Separator Sheets None*

Between Copies Between Jobs Between P ages

You can have the printer insert bl ank separator sheets between jobs, between mult iple copies of a job, or betw een eac h page of a j ob . Sep ar ator sh eets are pulled from the s ource i dent ified in the Separator Source menu item.

Select Between Copies for multiple copy jobs. If Collation is Off, a blank page is inserted between sets of each printed page. If Collatio n is On, a blank page is inserted between each copy o f t h e job.

If you select Between Jobs, a blank page is inserted after each print job. This may be helpful when sev eral people are using the prin ter in a net work environment.

When you select Between P ages, a blank page is inserted between each page of a job. This may be useful if you are printing transparencies and want to r educe static build-up when stacking transparencies in the output bin.

Separator Source Tray 1*

*Factory default

Tray 2 Tray 3 MP Feeder

If you’ r e usi ng separ ator she ets , the Separat or Sourc e menu i tem let s you s peci fy the tr a y that holds the separat or sheets.

Only installed paper sources are displayed as values. You can only select MP Feeder as the separator sour ce if the Configure M P men u item is set to Casset te. If Separ ator Source is set to MP Feeder and Configure MP is set to Manual or First, th e Separator Source sett ing automatically changes to Tray 1.

Chapter 3: Menus

Finishing Menu (continued)

Menu item Valu es

Multipage Print Off*

2-Up 3-Up 4-Up 6-Up 9-Up 12-Up 16-Up

Choose a Multipage Print v alu e to print images of the speci fie d numb er of pa ges o n one sheet of paper. The printer automatical ly reduces the image of each page so the specified number of images fits on one sheet.

For exam ple, select 4-Up to print reduced images of pages 1 through 4 of your document on the first sheet of paper, pages 5 through 8 on the second sheet, and so on.

Note:

Multipage Printing is not supported by PPDS and PCL XL.

Note:

Multipage Printing is not recommended when images and gray fills are dithered on the host. The print quality of the page may be severely affected when the printer scales a host dithered artifac t.

Multipage Order Horizontal*

Vertical Rev Horizontal Rev Vertical

*Factory default

Chapter 3: Menus

Use the Multipage Order setting to determine the sequence of the page images on each sheet of a multipage pri nt job. The order of the pages de pends on whether the in divid ual page images use portrait or landsc ape orie ntation.

For e xample, choose Horizontal to position portrait images in rows from left to right, from the top of the page to the bottom. Choos e Vertical to position th e images in columns from top to bottom, left to right.

4-up print job (portrait orientation)

Horizontal Vertical

Page 1 Page 2

Page 3 Page 4

Page 1 Page 3

Page 2 Page 4

Finishing Menu (continued)

Menu item Valu es

Multipage View Auto*

Long Edge Short Edge

When using multipage printing, the printer by default automatically chooses whether to position the top of each page image along the long edge of the sheet or along the short edge, depending on how it can bes t fit the selected number of images on the sheet. For example, when printing portrait pages 2-up with Horizontal order selec ted, the printer positions the top edge of the images along the long edge of the page. When printing the same job 4-up, the printer positions the to p edge of the images along the short edge of the page.

Auto setting (horizontal order)

2-up 4-up

Page 1 Page 2

Page 2

Page 3 Page 4

Page 1

If you pref er to have the page i m ages always oriented along the long edge or along the short edge of the sheet, select Long Edge or Short Edge as the user default.

Multipage Border None*

Solid

The Multipage Border setting may be used to specify whether a border is or is not printed around each page image.

Select Solid to print a border around each page image when using multi page printing.

*Factory default

Chapter 3: Menus

Utilities Menu

Menu item Valu es

Change Cartridge Press

scroll through the color choices. Press cartridge you want to remove.

The Utilitie s Menu provides a variety o f m enu items and value settings relatin g to available printer resources, printer settings, and print jobs. Additional menu items let you set up printer

hardware and troubleshoot printer problems.

Select

to show the cartridge with the lowe st supply level. Press

Select

to have the carousel rotate and align the color

Menu>

<Menu

Once the carousel has completed rotating and stopped in the appropriate posit ion for cartridge installation, the operator panel displays (second line).

Print Menus Press

Print Net1 Setup Press

Print Net2 Setup Press

Print Net3 Setup Press

Print Fonts PCL Fonts

Print Directory Press

Select

options, the amount of installed printer memory, the printer software code levels, the total count of printed pages, and the printer serial number.

Select

Note:

Only displayed when a network card is inst alled in PCI slot 1.

Select

Note:

Only displayed when a network card is inst alled in PCI slot 2.

Select

Note:

Only displayed when a network card is inst alled in PCI slot 3.

PS 2 Fonts

Select PCL Fonts or PS 2 Fonts to print a sample and other information of all the fonts currently a vailable in the specified printer l anguage.

Select

Technical Reference

Note:

This operation is di splaye d whether or not either device is password protected (including Write or Read/W rite).

Open Cove r

to print a page detailing the us er def ault setti ng f or each menu item, t he insta lled

to print a page detailing the net work 1 settings fo r your printer.

to print a page detailing the net work 2 settings fo r your printer.

to print a page detailing the net work 3 settings fo r your printer.

to print a list of all the resources stored in flash memory or on disk. Refer to the

for details.

(first line),

Replace Toner

Chapter 3: Menus

Utilities Menu (continued)

Menu item Valu es

Factory Defaults Restore

Do Not Restore

This menu item is used to return most of the control panel settings back to their factory settings.

When you choose to restore the factory default settings:

• All downloaded resources (fonts, macros, symbol sets) in printer memory (RAM) are

deleted. (Resources residing in flash memory or on hard disk are unaffected.)

• All me nu settings are returned to the factory defa ult values

– Display Language – Job Buffer Si ze – All settings in the Parallel Menu, Serial Menu, Fax Menu, Network Menu, USB Menu,

Infrared Menu, and LocalTalk Menu.

Note:

An asterisk (*) appears next to the f actory default v alue for each of the menu items listed in this chapt er.

except

Format Flash

Defragment Flash

Yes No

Formatting flash m em ory deletes all resources (fonts, macro s) stored in flash memory and prepares flash memory to receive new resources. You may want to select Print Direc tory before you format the flash memory to determine what resources, if any, are stored in flash.

The Format Flash menu item is not displayed if the flash memory is Read/Write or Write protected.

Warning:

lost. Yes

Defragmentati on off er s a met hod where t he us er can re claim t he sp ace occupi ed b y a del eted resource without reformatting the enti re flash memory device. During def ragmentation the printer firmware copie s all undeleted resources to print er mem ory, and then reformats the flash. Once the format operation is complete, the firmware loads all the undeleted resources back on the flash memory.

The defragment fl ash menu item is not displayed if the i nstalled option is defective or is Read/ Write or Write protected.

If you select Format Flash and then press

Do not turn the printer off while the flash is formatting.

any data stored in flash memory is

Chapter 3: Menus

Utilities Menu (continued)

Menu item Valu es

Format Disk

Job Acct Stat Print

Hex Trace Press

Yes No

Formatting th e hard di sk o ption delete s all reso urc es stor ed on t he hard disk and prep ares th e disk to receive new resources. You ma y want to select Print Directory before you format the disk to determine what resourc es, if any, are stored on the disk.

The Format Disk menu item is not dis pla y ed if the ins tall ed opti on is def ec tiv e or is Read/ Write or Write protected. F ormat Dis k is also not displayed if Job Buff er Size is set to 100%.

Warning:

lost.

Clear

If you have an optional disk installed in your printer and you are using the printer’s Job Accounting funct ion, you can choose to print a li st of statistics f or a defined number of the most recent print jobs. (The number of jobs is determin ed by the value of the Job Acct Limit menu item in the Setup Menu. ) The statistics include whether the job printed with or without errors, the ti me requ ired to print the job , the siz e (in b yt es) of the job , t he request ed pap er siz e and paper type, the tota l number of printed pages, and the number of copies requested.

Select Clear to delete all accumulated job statistics from the optional disk.

Note:

job statistics from the disk if the disk is write protected or read/write protected.

Hex Trace helps isolate the source of a print j ob problem. With Hex Trace selected, all data sent to the printer is printed in hexadecimal and character representation. Control codes are not run.

To e xit Hex Trace, turn the printer off, or reset the printer. To reset the printer, press

<Menu

second line. Pr ess

If you select Format Disk and then press Go, any data store d on the hard disk is

Do not turn the printer off while the hard disk is formatting.

You cannot print a list of statistics if the disk is read/write protected. You cannot clear

Select

to enter Hex Trace mode.

Menu>

. The Job Menu is displayed. Press

Select

Menu>

<Menu

until Reset Printer is on the

Chapter 3: Menus

Job Menu

Menu item Valu es

Job Menu

The Job Menu is available when the printer is id le, the printer is busy process ing or printing a job, a printer message is displa yed, or when the printer is in Hex Trace mode. Press

<Menu

to open the Job Menu.

Menu>

Cancel Job If the printer is processing a job , press

Select

to cancel the job.

Reset P rinter Pre ss

The printer resets t o the printer default setting for each menu item . All downloaded resources (fonts, macros, symbol sets) in printer memory (RAM) are deleted. All data on the currently selected host interface is deleted from the interface link buf fer.

Note:

fax data associated with the fax job is discarded. All fax jobs received and queu ed for printing are also discarded .

Note:

Print Buffer Press

This menu item is only availabl e when you enter the Job Men u whil e the display ed . The W aiti ng st ate occur s if an incom plet e job is sent to the printer or if an ASCI I job is being printed. Examples include sending a print screen command from your host com puter or copying a DOS file.

Cancel Fax R

If you have an internal fax mod em inst alled, you can cancel outgoing fa xes before they are transmitte d or cancel incoming faxes before they fini sh printing.

If you want to can cel an incoming fax, enter the Cancel Fax command through the Job Menu and select cancel the incoming fax.

If you want to can cel an outgoing fax , enter the Cancel Fax command through the Job Men u and select <Menu or Menu> until the number of the outgoing fax you want to cancel is displayed. When the fax num ber of the outgoing fax you want to cance l i s displayed, press

The printer can store up to five outgoing fax numbers in the outgoing fax queue. Any time more than fiv e outgoi ng f axes are in th e queue , the next one will e nter the di spla y queue as an outgoing fax is transmitted or cancelled.

Menu>

If the printer is curr ently sending or receiving a fax, the connection is terminated and all

Before selec ti ng Reset Printer , exit the software application you are using.

Select

<Menu

to print any data stored in the print buffer.

. The fax number for the sending machine will be displayed. Press

. If the telephone number of the fax you want to cancel is not dis played, press

to open the Job Menu, and press

Menu>

<Menu

to open the Job Menu, and press

Select

to reset the printer.

Waiting

message is

Select

Chapter 3: Menus

Job Menu

Menu item Valu es

CONFIDENTIAL JOBS

Enter PIN

Print All Jobs PRINT A JOB Delete A ll Jobs DELETE A JOB COPIES

If you send a Confidenti al Job, the printer formats your job and holds the job in memory. The printer delays the printing of your job until you enter a PIN assigned to the job. You enter the number through the oper ator panel. When printed, the job is automatically deleted.

For this operation, th e control panel buttons have been redefined to facilitate ent ry of the PIN. The numeric definiti on of each button is sho w n below.

1 Menu 2

Select 3

Go 5

Return 4

Stop 6

After entering your PIN number, the operating system checks the PIN associated wi th each stored Confidenti al Print j ob. If the entered PIN matches a PIN associated with any job, you are granted access to those jobs associated with that PIN number.

Select Select

job will be displa yed on the second line of the operator panel. Press choose the next or previous print job in the list. Press

Select Select

print job will be displ ayed on the second line of the oper ator panel. Press choose the next or previous print job in the list. Press print queue.

Select be displayed on the second line of the operator panel. Press next or previous print job in the list. Press second line. Pr ess printed. Press

Chapter 3: Menus

Print All Jobs PRINT A JOB

Delete All Jobs DELETE A JOB

COPIES

for a listing of all store d confidential jobs under your PIN number . A print

to change the number of copies for each con fi dential print job. A print job will

Select

to print all jobs associat ed with your PIN number.

Select

to print the document.

> or

< to

to delete all jobs associated with your PIN number.

for a listi ng of all stored confidential jobs under your PIN number. A

> or

Select

to delete the document from the

Select

< to increase or decrease the number of copies to be

when the print job you want appears on the

> or

< to choose the

to send the document to print.

< to

Job Menu

Menu item Valu es

HELD JOBS Print All Jobs

PRINT A JOB Delete A ll Jobs DELETE A JOB COPIES

The Held Jobs setting permits the user to delay the printi ng of a job and/or print additional copies of a job. If you send a Reserve Print, Repeat Print or Verify Print Job, the printer holds the job in memory.

Print All Jobs

Select

PRINT A JOB

Select A print job will be displa yed on the second line of the oper ator panel. Press to choose the next or previous print job i n the l ist. Press

Delete All Jobs

Select

DELETE A JOB

Select A print job will be displa yed on the second line of the oper ator panel. Press to choose the next or previous print job i n the l ist. Press the print queue.

COPIES

Select Print job. A print job will be displayed on the second line of the operat or panel. Press

or you want appears on the second line. Press number of copies to be printed. Press

Note:

the

Note:

least one Repeat Print, Reserve Print, or Verify Print job.

< to choose the next or previous print job i n the l ist. Press

Unlike a Confidenti al Job, you do not enter a PIN to access the values once you enter

HELD JOBS

This menu item is not displ ayed in the

to print all jobs being held for Reserve Print, Repeat Print or Verify Print.

for a listing of all stored Reserve Print, Repeat Print or Verify Print jobs.

Select

to print the document.

> or

to delete all Reserve Print, Repeat Print or Verify Print jobs. for a list ing of all stored Reserv e Print, Repe at Print or Verify Print jobs .

Select

to delete the document from

> or

to change the number of copies for each Reserve Print, Repeat Print or V erify

Select

to send the document to print.

> or

Select

when the print job

< to increase or decrease the

menu item.

JOB MENU

until the printer has p rocessed at

Chapter 3: Menus

Setup Menu

Menu item Valu es

Setup Menu

The Setup Menu is used to configure printer features.

Printer Language PCL Emulation

Power Saver 1…240 (20*)

PS Emulation*

The printer language define s ho w the com puter comm unicat es with the prin ter. Your computer uses printer languages , such as PCL em ula tion and P ost Script 3 emul ation , to send print data to the printer. Setting a printer language as the default does not prevent the software appl ication from sendin g print jobs that use the other printer language.

The Power Saver menu item lets you reduce power usage when the printer is i dle. The Power Saver setting determines the length of time (in minutes) the printer waits after a job is printed before it goes to a red uced power state.

When the Power Saver value you have selec ted has elapsed, the message replaces the state. This is the printer default . Both messages indicate t he prin ter is ready to receive jobs.

If your printer is in constant use, sele ct a hi gh setting, such as 240. Under mos t ci rcumstances, this keeps the printer ready to print with minimum warm-up time. Howev er, it al so uses more energy.

Setting Power Saver to 1 puts the printer in Power Saver mode one minute after it finishes printing each job. This uses much less energy, but requires more warm-up time for the printer. If your printer shares an ele ctrical cir cui t with room l ighti ng and y ou no tice l ights flic k ering, y ou may want to set Po wer Sa ver to 1.

If you want a balance between energy consumption and a shorter warm-up period, select a Power Saver value between 1 and 240 min utes.

Note:

Screen is displayed which includes a fa x status field to provide quick fax status information to the user.

Ready

If the printer has been configured to send or receive fax data, the Power Saver/Fax

Power Saver

message on the operator panel displa y when the printer is in a ready

*Factory default

Chapter 3: Menus

Setup Menu (continued)

Menu item Valu es

Resource Save Off*

The Resource Save setting determines what the printer does with resources downl oaded to RAM if the printer receives a job that requires more memory than is availabl e.

If Resource Save is On, the pri nter retains all permanent downloaded resources for all printer languages during language changes and printer reset s. If the printer runs out of memory, the message

If Resource Save is Off, the print er retains permanent downl oaded resources only unti l memory is needed. Your printer deletes those resour ces stored for the inactive printe r language.

See page 90 for informati on about adding memory to your printer.

Note:

sufficient memory available, the printer posts Resource Save to off.

Memory Full

Resource Sav e requires a minimum amou nt of available memory. If there is not

appears on the display.

insufficient memory

and automatically sets

Download Target RAM*

Flash Disk

The Download Target menu item specifies where you want t o store downloaded resour ces. Storing downloaded resour ces in flash memory or an optional hard di sk is permanent st orage

rather than the t empor ary stor age that RAM pr ovid es . You can add resour ces to f lash mem ory or disk until the device is full. Use your software appl ication or the MarkVision printer utility to download resources to the printer.

The Download Target menu item is only displayed if the flash memory or hard disk is not defecti ve or Read/Write or Write protected. Disk is not an available value for Download Target if Job Buffer Siz e is set to 100%.

Print Tim eout Disabled

1…255 (90*)

The Print Timeout sett ing de termines t he time ( from 1 t o 255 seconds) th e printe r wai ts before printing the last page of a print job th at does not end with a command to print the page. The print timeout counter does not start until the printer displays the

When a print timeout occurs, the printer stores the pag e in the print buffer. When Print Timeout is disabled, the printer does not pri nt the last page of a pri nt job until one

of the following occurs:

• The prin ter receives enoug h information to fill the page.

• The prin ter receives a F orm Feed command.

• You select Print Buff er from the Job Menu. See page 35 for more information.

*Factory default

Waiting

message.

Chapter 3: Menus

Setup Menu (continued)

Menu item Valu es

Auto Continue Disabled*

5…255

Set Auto Contin ue to a value between 5 seconds and 255 seconds to ha ve the printer automatically continue operating after it detects one of t he following errors:

35 Res Save Off Deficient Memory 37 Insufficient Collation Area 37 Insufficient Defrag Memory 37 Insufficient Memory 38 Memory Full 39 Complex P age 51 Defective Flash 52 Flash Full 53 Unformatted Flash 54 Serial Option x Error 54 Std Par ENA Connection Lost 54 Par x ENA Connection Lost 54 Ser x Fax Conn ection Lost 55 Insufficient Fax Buffer 56 Std Paral lel Port Disabled 56 Parallel Port 56 Serial 61 Defective Disk 62 Disk Full 63 Unformatted Disk 84 Transfer Belt Life Warning 85 Coating Roll Lif e Warning 87 Fuser Exhausted 88 Yellow Toner Lo w 88 Magenta Toner Low 88 Cyan Toner Low 88 Black Toner Low Print Jobs on Disk?

If one of these errors occurs and Auto Conti nue is disabled, the pri nter stops and waits for operator intervention. When Auto Continue is set to a numerical value, the printer waits for operator intervention for the specified length of time and then automatically resumes processing.

The Auto Continue value has one other purpose. If the operator panel has displayed menu information for the specified peri od of time without a button bei ng pressed, the printer automatically exits the men us and returns to the ready state.

Disabled

Port Disabled

*Factory default

Chapter 3: Menus

Setup Menu (continued)

Menu item Valu es

Wait Timeout Disabled

15…65535 (40*)

The Wait Timeout setting determines the amount of time in seconds the printer waits to receive addi ti onal bytes of PostScript dat a fro m the com puter . When this timeout ex pires, the print job is canceled. Selec t Dis abled to turn Wait Timeout off.

The Wait Timeout menu i tem is only available when using PostScript 3 emulation. T he setting has no effect on PCL emul ation print jobs.

Jam Re covery O n

Off Auto*

Jam recov ery allows you to select whether jammed pages are reprinted or not. When Jam Recovery is set Off, the printer does not reprint a page that has jammed. When Jam Recovery is set On, the printer keep s the image f or a printed page unt il the printer

signals the page has successfully e xited the printer. The printer reprint s all jammed pages. If Jam Recovery is set to Auto , the printer keeps the i m age and reprints the page unless the

memory required to hold the page is needed for other printer task s.

Note:

Page Protect O ff*

You can save printer memory by turning Jam Recovery Off.

*Factory default

Set Page Protect On to make sure an entire page is processed befor e it is printed. This may be helpful if you are having troub le printing a page properly becaus e of complex page errors . If you still can not print the page after setting Page Protect On, y our printer may not have enough memory to process the page. You may have to reduce the size and number of fonts on the page, change the Print Quality setting, or increase the installed pri nter memory.

For most print jobs, you do not need to set Page Protect On. When P age Protect is On, printing may sl ow.

Chapter 3: Menus

Setup Menu (continued)

Menu item Valu es

Print Area Normal*

Whole Page

Select Whole Page to modify the PCL formatting area and the printer print area. Refer to the

Technical Reference

When Normal is selected the printer uses the print area of the paper indicated by the paper tray or operator panel input. If you try to print any data in the non-printable area defined by Normal Print Area, the printer will clip the image at the boundary defined by the Normal defined printable area.

The Whole Page set ting only affects pages printed using PCL 5 interpreter. This set ting has no effect on pages printed using the PCL XL or PostScript interpreters. If you try to print any data in the non-printable area defined by Normal Print Area, th e printer will clip the image at the boundary defined by the Normal defined printable area.

Display Language English*

French German Italian Spanish Danish Norwegian Dutch Swedish Portuguese Finnish Japanese Russian Polish Hungarian Turkish Czech

The Display Language setting determines the language of the text th at appears on the operator panel display.

for more information about printable areas.

Alarm C o ntrol Off

*Factory default

Chapter 3: Menus

Single* Continuous

If you want the printer alarm to sound any time the printer requires intervention, select Single or Continuous. If you select Single , the printer sounds three qui ck beeps to let you know operator i ntervention is required. If you sele ct Continuous, the printe r repeats the t hree beeps every t e n se conds .

If you do not want the alarm to sound, select Off.

Setup Menu (continued)

Menu item Valu es

Job Buffer Size Disabled*

10…100%

If you have an optional disk i nstalled in your printer, y ou can allocate a portion of the available disk space for spooling jobs. You can choose any 1% increm ent between 10 and 100%. You must select a Job Buffer Size before you can set the Job Buf fer menu to On f or a particular port.

Warning:

stored on the disk are delet ed. The Job Buffer Size men u item is only displayed if the installed disk option is formatted and is

not defective or Read/Write or Write protected.

If you cha nge t he job b uffer size , the prin ter f ormats t he hard di sk , and al l resou rces

Job Accounting Off*

If you have an optional disk installed in your printer, set Job Accounting On to use the disk to store statisti cal information about your printer’s most recent jobs. The stati stics include whether the job printed with or without errors, time required to print the job , si ze (in bytes) of the job, r equested paper size and paper type, color settings used, total num ber of printed pages, and the number of copies requested.

To print a listing of all accumulated statis ti cs, select Print fr om the Job Acct Stat menu item in the Utilities Menu.

The Job Accounting menu it em is not displayed if the installed di sk option is defec ti ve or Read/Write or Write protected, or if the Job Buffer Size menu item is set to 100%.

Job Acct Limit Disabled

10…1000*

If you have an optional disk installed in your printer, you can use the disk to store statistical information about a specified number of jobs. The value you select from the Job Acct Limit menu item determines the number of jobs for which st atistics are stored. Once you reach the job limit, statistics for the oldest job are deleted as new statistics are stored, maintaining statistics for the specified number of jobs.

If you selec t Di sabled, the only limit to the number of jobs f or whi ch statistics are stored is the memory available on the disk.

Warning:

disk is discarded. The Job Acct Limit menu item is not displayed if the installed disk option is defec ti ve or Read/

Write or Write protected, or if the Job Buffer Size menu item is set to 100%.

When you change the Jo b Acct Li m it value, al l statistical information stored on the

*Factory default

Chapter 3: Menus

PCL Emul Menu

The PCL Emul Menu changes printer settings that affect jobs printed using the PCL emulation printer language. For information about the PCL emulation commands supported by your printer, refer to the Technical Reference.

PCL Emul Menu

Menu item Valu es

Font Source Resident*

Download Flash Disk All

This printer setting allows you to select the source which contains the default font selection. The value list only consists of font sources which exist on the printer. In other words, if no download fonts ex ist in the printer’s memory and no fla sh or disk is install ed, then Resident i s the only valid value for the Font Source.

Note:

If a flash or di sk de vi ce is i nstal le d but it i s read/wri te pro tected , then i t is a lso not a v ali d selection.

Note:

Saving Font Source, Font Name, Point Size, Pitch, or Symb ol Set has the affect of saving the sel e cted font as the default.

Font Name Font positi on and font name for all font s in the selected f ont source

(R0 Courier 10*)

Always select the font source before you select a font name. After you select a font source, choose the specific font from the Font Name menu item. The printer displays the font source abbreviation, fo nt ID , and font name for each font. The font source abbreviation is R for resident, F for flash, K for disk, and D for download.

To print a font sample list showing all the fonts available for PCL emulation, select Print Fonts and then PCL Fonts from the Utilities Menu.

Note:

Saving Font Source, Fo nt Name, Point Size, Pitch, or Symbol Set will sav e the selected font as the default.

Point Si ze 1…1008 (in increments of 0.25)

(12*)

If you chose a scalable typogr aphic font, you can select the poi nt si ze for the font. Point size refers to the height of the characters in the font. One point equals approximately 1/72 of an inch. You can select point sizes from 1 to 1008 in increments of 0.25 points.

Note:

Saving Font Source, Fo nt Name, Point Size, Pitch, or Symbol Set will sav e the selected font as the default.

*Factory default

Chapter 3: Menus

PCL Emul Menu (continued)

Menu item Valu es

Pitch 0.08…100 (in increments of 0.01)

(10*)

If you chose a scalable monospaced font, you can select the font pitch. Pitch refers to the number of fixed-space characters in a hori zontal inch of type. You can select a pitch from 0.08 to 100 charact er s per i nch (cpi ) in incre ments of 0.0 1 cpi. F or non -sc alab le monospa ced f on ts, the pitch is displayed, but it cannot be changed.

Note:

Saving Font Source, Fo nt Name, Point Size, Pitch, or Symbol Set will sav e the selected font as the default.

Symbol Set List of symbol set IDs and symbol set names

10U PC-8* (Country specific) 12U PC-850* (Country specific)

A symbol set is a set of alphabe tic and numeric characters, punctuation, and special symb ols used when printing with a selected font. Symbol sets support the different requirements for languages or specif ic applications, such as math symbols for scientific text. The printer displays only the symbol sets suppo rted f or the selected font name.

Note:

Saving Font Source, Fo nt Name, Point Size, Pitch, or Symbol Set will save the selected font as the default.

Orientation Portrait*

Landscape

*Factory default

The Orientation setting determines how printing is oriented on th e page. In Po rtrait

In Landscape

orientation, the printing runs parallel to the short edge of the paper.

This is PORTRAIT orientation. This is PORTRAIT orientation. This is

orientation, the printing runs parallel to the long edge of the paper.

This is LANDSCAPE orientation. This is LANDSCAPE orientation.

Chapter 3: Menus

PCL Emul Menu (continued)

Menu item Valu es

Lines per Page 1…255

60* (U. S.) 64* (EMEA)

The Lines per Page setting determines the number of lines that print on each page. The setting can range from 1 to 255 lines per page. The printer s ets the amount of space bet ween each line (vertical li ne spacing) based on the Lines per Page, Paper Size, and Orientation settings. Select the correct Paper Size and Orientation before sett ing Lines per Page.

A4 Width 198 mm*

203 mm

The A4 Width menu item let s you select the wid th of the logical page f or A4 paper . When you select 198 mm, the width of the logical page is compatib le with current European ISO standards. When you select 203 mm, the width of the logical page is wide enough to print eighty 10-pitch characters.

Auto CR after LF Off*

*Factory default

The Auto CR after LF set ting determines whether the printer aut om atically performs a carriage return after a line feed control command.

Chapter 3: Menus

PCL Emul Menu (continued)

Menu item Valu es

Auto LF after CR Off*

The Auto LF after CR setti ng determines whether the printer automatically performs a line feed after a carri age ret u rn cont rol command.

TRAY RENUMBER Assign MP Feeder

Assign Tray 1 Assign Tray 2 Assign Tray 3 Assign Man Pap e r Assign Man Env

Off* 0…199

VIEW FACTORY DEF

MPF Defaul t = 8 T1 Default = 1 T2 Default = 4 T3 Default = 5 MPap Default = 2 MEnv Default = 3

*Factory default

Restore Defaults

Yes No

The Tray Renumber menu i tem provides softw are compatibility with other printers. This ma y be helpful if you have print jobs or applications previously set up for other printers.

For exam ple, if you wa nt t o use a dif ferent printer driver with your printer and have optional drawers installed, use the Tray Renumber men u item to set the tra y values. You can then successfully choose the correct paper source with the different printer driver.

Refer to the

Technical Reference

for more information about assigning source numbers.

Chapter 3: Menus

PostScript Menu

PostScrip t Menu

Menu item Valu es

Print PS Error Off*

Set Print PS Error On to print PostScript 3 emulation errors. If an error occurs , the job stops processing, the error message prints, and the printer flushes the job.

If Print PS Error is set Off message.

Font Priority Resident*

Flash/Disk

Use the Font Priority menu item to establish the font search order. Select Resident to search the printer’s internal memory (ROM) f or the requested font before searching flash memory or an optional hard disk. Select Flash/Disk to sea rch the hard disk, if install ed, and then search flash memory, bef ore searching for the requested fonts in printer memory.

Note:

Memory). In other words, if f onts exist i n VM , it is always searched be fore any external device or the internal ROM storage device regardless of the setting of Font Priority.

Note:

password protected (Write or Read/Write) flash option is installed; a formatted, not defective, nor password protected (Write or Read/Write) disk option is install ed and Job Buffer Size is not set to 100%.

The PostScript Menu changes settings that affect jobs printed using the PostScript 3 emulation printer language. For information about the PostScript commands supported by your printer, refer t o the Technical Reference.

and an error occurs , th e job flushes without printing t he error

This printer setting does not affect the searching for fonts downloaded to VM (Virtual

Only displa yed when at least one of f ollowing exists: a formatted , not defective, nor

Image Smoothing Off*

When you are printing low resolution images, such as images you download from the World Wide Web at 72 dpi, set Image Smoothing On. Image Smoothing enhances the contrast and sharpness of bitmapped images and smooths color transitions. The setting has no effect on images downloaded at 300 dpi or higher resolution.

*Factory default

Chapter 3: Menus

Parallel Menu

Menu item Valu es

PCL Sm a rtSwi tc h Off

On*

Setting PCL SmartSwitch On lets the printer e xamine the data on the paralle l i nter face connection and select PCL emulation if the data indicates that is the printer language.

If both PCL SmartSwitch and PS SmartSwitch are set Off, the printer uses the language specified in the Printer Lan guage menu as the defau lt. If only one SmartSwitch setting is set Off, the printer uses the language that has its SmartSwitch sett ing set On as the defaul t.

PS Sma rtSwi tc h O ff

On*

The Parallel Menu changes settings affecting jobs sent to the printer via a p arallel interface port.

When you select Pa ra lle l Men u fro m th e opera t or p ane l , Std Par-

Select

allel appears on the second line of the display. Press

if you want to chan ge the settin g s lis ted in the following tab le for the standard p arallel port.

If you have an optional parallel port insta lled, select Paralle l Menu, and the n pr ess

Menu>

<Menu

to scroll to Parallel Opt 1

or Parallel Opt 2. When the correct option is displayed, press

Select

to view the menu items listed in the following table.

NPA Mode (Network Printing Alliance)

*Factory default

Setting PS SmartSwitch On lets the printer examine the data on th e parallel interface connection and sele ct PostSc ript 3 em ulation if the data ind icates that is the printer la nguage.

On Off Auto*

NPA is a mode of bidirec tiona l commu nication t hat fol lows the conventions def ined in

Printing Alliance Proto col , A Printer /Host Control Specificati on

NPA mode requires special processing of the print data. If NPA Mode is set On, the data received must be in NPA format. If not, it is rejected as bad dat a. If NPA Mode is set Off, the printer does not perf o rm any NPA processing. If NPA Mode is set to Au to , the prin ter e xam ines the data to determine the format and then processes it in either format.

The NPA Mode setting in the Par all el Menu applies only to the parallel interface connection.

Note:

Changing the NPA Mode setting automatically resets the printer.

Dev eloped by the NPA

Chapter 3: Menus

Network

Parallel Menu (continued)

Menu item Valu es

Parall el Buffer Disabled

Auto* 3K to maximum size allowed

You can configure the size of the pa r allel input buf f er t o meet the req uirement s of y our system. If the limited size of the input buffer is preventing you from continuing work in your application each time you send a job to the printer, you may want to increase the b uffer size.

The maximum siz e depend s on t he a mount of memory in y our print er, the siz e o f the ot her l in k buffers, and whether the Resource Save set ti ng is On or Off. To maximize the range f or the Par allel Buf fe r si ze , y ou can di sab le or reduce t he si ze of the seria l, f ax, netw ork, Infr ar ed, and LocalTalk buffers. Choose the Auto setting to let the printer automati cally calculate a buffer size proportional to the total amount of available printer me mo ry. In most cases, A uto is the recommended setting.

See page 91 for a listing of the default buf fer sizes for all the inter face ports.

Note:

Job Buffering Off*

If you have an optional disk installe d in your pri nter, you can choose to ha ve jobs that are sent to the parallel port spool to the disk. Spooling jobs to disk may decrease the time requi red for the printer to accept data from an application, and ther efore free the application faster for other work. Since disk memory provides permanent storage, job buffering to disk also prevents the loss of print job data if the printer loses power.

The Job Bufferin g men u it em is not displayed if the formatted hard di sk is defective, is Read/ Write or Write protected, or if Job Buffer Size is set to Disabled in the Setup Menu.

See page 92 for more informati on about job buffering.

Note:

Changing the Parallel Buffer setting automatically resets the printer.

Changing the Job Buff eri ng setting automati cally resets the printer.

Advanced Status Off

*Factory default

Chapter 3: Menus

On*

If Advanced Status is set On, bidirectional communication is enabled through the parallel interface.

When advanced status is set to Off, bidirectional communication is disabled and all data in the parallel output buffer is immediately flushed. Since parallel port negoti ation is dis abled, a host trying to negotiate with the printer may find the parallel port to be non-compliant.

Parallel Menu (continued)

Menu item Valu es

Protocol Standard

Fastbytes*

You can select Standard or Fastbytes protocol for the parallel interface. Fastbyt es is compatible wi th most existin g parallel interface implementations. Use Standard onl y if you experience parallel inter face prob lems. Refer to the about the parallel interface.

Techn ical Referenc e

for more information

Honor Init Off*

The Honor Init setting determines whether the printer honors hardware initialization requests from the computer. The computer requests initialization by activating the INIT signal on the parallel int erface. Many personal co mputers act iv ate the INI T signa l each t i me the com puter is turned on and off.

Par all el Mode 1 Off

On*

This setting enabl es or disabl es the pul l up resistor s on the para llel port signals. I t is useful f or personal computers that have open coll ector outputs on the par allel port signals. Set Parallel Mode 1 On to disable the res istors or Off to enable t he resistors.

Refer to the

Par all el Mode 2 Off

On*

This setting determines if th e parallel port data is sampled on the leading or trailing edge of strobe. If Parallel Mode 2 is set On, the parallel port data is sampled on the leadi ng edge of strobe. The parallel port data is sampled on the trailing edge of strobe if Par all el Mode 2 Off.

Refer to the

*Factory default

Technical Reference

for more information about this setting.

is set

Chapter 3: Menus

Serial Menu

Menu item Valu es

PCL Sm a rtSwi tc h Off

On*

Setting PCL SmartSwitch On lets the printer e xamine the data on the serial interface connection and select PCL emulation if the data indicates that is the printer language.

PS Sma rtSwi tc h O ff

On*

Serial Menu

The Serial Menu changes settings affecting jobs sent to the printer via th e s erial interface p o rt. This menu i s only availa ble if an optional tri-port adapter is installed in your printer.

When you select Serial Menu from the operator panel, Serial Option 1 or Serial Option 2 appears on the second line of the display, depending on whether a tri-port adapter is installed in connector 1, connector 2, or both. When the correct option is

Select

displayed, press

to view the men u items listed in the fol-

lowing table.

NPA Mode (Network Printing Alliance)

*Factory default

Chapter 3: Menus

Setting PS SmartSwitch On lets the printer examine the data on the serial interface connection and sele ct PostSc ript 3 em ulation if the data ind icates that is the printer la nguage.

If both PCL Smartswitch and PS Smartswitch are set Off, the printer uses the language specified in the Printer Lan guage menu as the defau lt. If only one SmartSwitch setting is set Off, the printer uses the language that has its Sma rtSwitch sett ing set On as the default.

On Off Auto*

NPA is a mode of bidirec tiona l commu nication t hat fol lows the conventions def ined in

Printing Alliance Proto col , A Printer /Host Control Specificati on

The NPA Mode setting in the Serial Menu applies only to the serial interface connection.

Note:

Changing the NPA Mode setting automatically resets the printer.

Dev eloped by the NPA

Network

Serial Menu (continued)

Menu item Valu es

Serial Buffer Disabled

Auto* 3K to maximum size allowed

You can configure the size of the se rial i nput b uf f er to m eet the requir ements of y our sys tem. If the limited size of the input buffer is preventing you from continuin g w ork in y our application each time you send a job to the printer, you may want to increase the b uffer size.

The maximum siz e depend s on t he a mount of memory in y our print er, the siz e o f the ot her l in k buffers, and whether the Resource Save set ti ng is On or Off. To maximize the range f or the Serial Buffer si ze, you can disable or reduce the si ze of the parallel, network, infrared, LocalTalk, fax, or other serial buffer. Choose the A uto setting to let the print er aut om atically calculate a buffer size proportional to the total amount of available printer memory. In most cases, A uto is the recommended setti ng.

See page 91 for a listing of the default buf fer sizes for all the inter face ports.

Note:

Job Buffering Off*

If you have an optional disk installe d in your pri nter, you can choose to ha ve jobs that are sent to the serial port spool to the disk. Spooling jobs to disk may decrease the time require d for the printer to accept data from an application, and ther efore free the application faster for other work. Since disk memory provides permanent storage, job buffering to disk also prevents the loss of print job data if the printer loses power.

The Job Bufferin g men u it em is not displayed if the formatted hard di sk is defective, is Read/ Write or Write protected, or if Job Buffer Size is set to Disabled in the Setup Menu.

See page 92 for more informati on about job buffering.

Note:

Changing the Serial Buff er setting automat ically resets the printer.

Changing the Job Buff eri ng setting automati cally resets the printer.

RS-232/RS-422 RS-232*

RS-422

Choose the serial communication configuration for your printer. If RS-422 is selected, Serial Protocol is automatically set to XON/XOFF.

RS-422 Polarity Normal*

Reverse

If you select RS-422 for the serial comm unication configu ration, you can th en select Normal or

Rev erse polarity.

*Factory default

Chapter 3: Menus

Serial Menu (continued)

Menu item Valu es

Serial Protocol DTR* (hardw are handshaking)

DTR/DSR (hardware handsh aking) XON/XOFF (software han dshaking) XON/XOFF/DTR (combined handshaking) XON/XOFF/DTR/DSR (combined handshaking)

The printer supports hardware handshaking, software handshaking, and combined hardware and software handshaking, as indica ted i n the list of values for this menu it em .

Refer to the

Robust X O N Off*

This printer setting only applies to the serial port if Serial Prot ocol is set to XON/XOFF. When Robust XON is set On, the printer sends a continuous stream of XONs to the host computer to indicate the serial port is ready to receive more data.

Technical Reference

for more information about serial inte rface.

Baud 1200

2400 4800 9600* 19200 38400 57600 115200

If you use a serial interface, you must select the rate at which data is being sent to or from your computer. Refer to the values.

Data Bits 7

If you use serial interface, select the number of data bits that are sent in each transmission frame. Refer to the

*Factory default

Technical Reference

for information about the range of baud

for more information about data bi ts.

Chapter 3: Menus

Serial Menu (continued)

Menu item Valu es

Parity Even

Odd None* Ignore

This setting lets y ou select the parity f or seri al input and output data fr am es. Refer to the

Technical Reference

Honor DSR O ff*

The Honor DSR setting det ermines whethe r the print er uses i ts Data Set Ready ( DSR) signa l. DSR is one of the handshaking signal s for most serial int erface cables. The serial inter face uses DSR to distingui sh data sen t b y the co mpute r from dat a creat ed b y elec trical noi se in t he serial cable. This electrical noise can cause stray characters to print. Set Honor DSR On to prevent stra y characters from prin ti ng.

*Factory default

for more information about parity.

Chapter 3: Menus

Network Me nu

Network Menu

Menu item Valu es

PCL Sm a rtSwi tc h Off

On*

Setting PCL SmartSwitch On lets the printer e xamine the data on the network interface connection and select PCL emulation if the data indicates that is the printer language.

PS Sma rtSwi tc h O ff

On*

The Network Menu changes settings affecting jobs sent to the printer via the network port. This menu is only available if an optional network adapter is installed in your printer.

When you select Network Menu from the operator panel, Network Option 1, Network Option 2

or Network Option 3 appears on the second line of the display, depending on whether a network adapter is installed in connector 1, connector 2, Network Option 3 or all connect ors. When the corre ct opt ion is dis pla yed

Select

on the second line, press

to view the menu items listed in

the following ta ble.

NPA Mode (Network Printing Alliance)

*Factory default

Chapter 3: Menus

Setting PS SmartSwitch On lets the printer examine the data on the network interface connection and sele ct PostSc ript 3 em ulation if the data ind icates that is the printer la nguage.

Off Auto*

NPA is a mode of bidirec tiona l commu nication t hat fol lows the conventions def ined in

Printing Alliance Proto col , A Printer /Host Control Specificati on

The NPA Mode setti ng in the Network Menu applies only to the network interf ace connection.

Note:

Changing the NPA Mode setting automatically resets the printer.

Dev eloped by the NPA

Network

Network Menu (continued)

Menu item Valu es

Network B u ffe r Auto*

3K to maximum size allowed

You can configure the size of the network input buff er to meet the requirement s of your system. If the limit ed size of the input buffer i s prevent ing you from continuing work in your application each ti m e you send a job to the printer, you may want to increa se the buffer size.

The maximum siz e depend s on t he a mount of memory in y our print er, the siz e o f the ot her lin k buffers, and whether the Resource Save set ti ng is On or Off. To maximize the range f or the Network Buffer size, y ou can disable or reduce t he size of the parallel, serial, fax, infrared, LocalTalk, or other network buffer. Choose the Auto setting to let the printer automatically calculate a buffer size proportional to the total amount of available printer memory. In most cases, A uto is the recommended setti ng.

See page 91 for a listing of the default buf fer sizes for all the inter face ports.

Note:

Changing the Network Buffer setting automatically resets the printer.

Job Buffering Off*

If you have an optional disk installe d in your pri nter, you can choose to ha ve jobs that are sent to the network port spool to the disk. Spooling jobs to disk ma y decr ease the time requi red f or the printer to accept data from an application, and ther efore free the application faster for other work. Since disk memory provides permanent storage, job buffering to disk also prevents the loss of print job data if the printer loses power.

The Job Bufferin g men u it em is not displayed if the formatted hard di sk is defective, is Read/ Write or Write protected, or if Job Buffer Size is set to Disabled in the Setup Menu.

See page 92 for more informati on about job buffering.

Note:

Changing the Job Buff eri ng setting automati cally resets the printer.

*Factory default

Chapter 3: Menus

Network Menu (continued)

Menu item Valu es

Network x Setup Values for this m enu item are supplied by the spec ific network adapter. Open the m enu to see

the available values. For more information, refer to the documentation that came with your netw ork adapter. The follo w ing settings are used to configure your clo ck settings on your internal fax modem .

This menu item is only available if an optional inte rnal fax modem is installed in your printer. Time Server IP*

IPX None

*Factory default

Set IP Address w.x.y.z (0.0.0.0*)

Set Date and Time / / : (display val ues = mm/ dd/yyyy hh:mm)

Daylight Savings =Enable*

Country/Zone =Not Set*

w, x, y and z represent each of the four segments of the Time Server’s IP address. The r ange of each segment is from 0 to 255.

Note:

Only displayed when Time Server is set to IP.

mm represents the month in two digits, dd the day is represented in two digits and yyyy the year is represented in four digits. The example 02/ 09/0001 indica tes the date is February 9, 2001. hh represents th e hour in European or military format: 0 to 23 and mm represents t he m inute: 0 to 59. Th e example 18:3 5 indicates the tim e is 6:35 PM.

Note:

Set Date and Time is only displayed when Time Serv er i s set to

None.

=Disable

=US Hawaii =US Alaska =US/Can Pacific =US/Can Mountain =US/Can Central =US/Can Eastern =Canada Atlantic

Chapter 3: Menus

Infrared Menu

Menu item Valu es

Infrared Port Disabled*

IR Option 1 IR Option 2 IR Option 3

Select IR Option 1, IR Optio n 2, or I R Option 3 to activate the infrared port on the optional triport adapter. If you have a tri-port adapter installed in connector 1, connector 2, and connector 3, you can only activate one infrared port. If you select Disabled, all of the other menu items in the Infrared Menu are hidden.

PCL Sm a rtSwi tc h Off

On*

Setting PCL SmartSwitch On lets the printer e xamine the data on the network interface connection and select PCL emulation if the data indicates that is the printer language.

The Infrared Menu changes settings affecting jobs sent to the printer via th e infrared interface port. This m en u is only available if an optional tri-port ad apter is installed in your printer.

If the Infrared Po rt menu item is set to Disabled, all of the other menu items in the Infrared Menu are hidden.

PS Sma rtSwi tc h O ff

On*

Setting PS SmartSwitch On lets the printer examine the data on the network interface connection and sele ct PostSc ript 3 em ulation if the data ind icates that is the printer la nguage.

*Factory default

Chapter 3: Menus

Infrared Menu (continued)

Menu item Valu es

NPA Mode (Network Printing Alliance)

Off Auto*

NPA is a mode of bidirec tiona l commu nication t hat fol lows the conventions def ined in

Printing Alliance Proto col , A Printer /Host Control Specificati on

The NPA Mode setting in the Serial Menu applies only to the serial interface connection.

Note:

Changing the NPA Mode setting automatically resets the printer.

Infrared Buffer Disabled

Auto* 5K to maximum size allowed

You can configure the size of the infr ared input buffer to meet the requirements of your system. If the limit ed size of the input buffer i s prevent ing you from continuing work in your application each ti m e you send a job to the printer, you may want to increa se the buffer size.

The maximum siz e depend s on t he a mount of memory in y our print er, the siz e o f the ot her lin k buffers, and whether the Resource Save set ti ng is On or Off. To maximize the range f or the Infrared Buff e r siz e , you ca n disab le or reduce t he siz e of the par all el, net work, serial , f ax, and LocalTalk buffers. Choose the Auto setting to let the printer automati cally calculate a buffer size proportional to the total amount of available printer me mo ry. In most cases, A uto is the recommended setting.

See page 91 for a listing of the default buf fer sizes for all the inter face ports.

Note:

Changing the Infrared Buffer setting automatically resets the printer.

Job Buffering Off*

Dev eloped by the NPA

Network

*Factory default

Chapter 3: Menus

If you have an optional disk installe d in your pri nter, you can choose to ha ve jobs that are sent to the infrared port spool to the disk. Spooling j obs to disk may decrease t he time required for the printer to accept data from an application, and ther efore free the application faster for other work. Since disk memory provides permanent storage, job buffering to disk also prevents the loss of print job data if the printer loses power.

The Job Bufferin g men u it em is not displayed if the formatted hard di sk is defective, is Read/ Write or Write protected, or if Job Buffer Size is set to Disabled in the Setup Menu.

See page 92 for more informati on about job buffering.

Note:

Changing the Job Buff eri ng setting automati cally resets the printer.

Infrared Menu (continued)

Menu item Valu es

Window Size Auto*

The Window Size sett ing specifies the maxim um number of infrared fr am es the printer can receive before it must send an acknowledgment to the host computer. If Auto is selected, the printer automatically sets the window size during power-on to maximize link performance.

In most cases, A uto i s the r eco mmended s etti ng. If you ha v e tr oub le printi ng usi ng t he inf rare d port, changing the Window Size setting to 1 may resol ve the problem.

Transmit Delay Auto*

None 1…15

The Transmit Delay sett ing defines the amount of time t he print er must wait before transmitting meaningful infrared data to the host computer, as well as the amount of time the printer requests the host comp uter to wait before it transmits infrared dat a. If Auto i s selected, the printer automatically sets the Transmit Delay value during power-on to maximize link performance.

In most cases, A uto i s the r eco mmended s etti ng. If you ha v e tr oub le printi ng using t he inf rare d port, selecting a high Transmit Delay set ti ng, such as 15, may re solve the problem.

Max Baud Rate 2400

9600 19200 38400 57600 115200 576000 1152000* 4000000

*Factory default

The maximum baud rate possible for both the printer and the infrare d adapter is automatically set during power-on. However, if your printer is situated in a bright or highly reflective environmen t, you may experience intermittent communication problems. If you do, select a lower baud rat e for the infrared connection.

Chapter 3: Menus

LocalT a lk Menu

LocalTalk Menu

Menu item Valu es

LocalTalk Port Disabled*

LTalk Option 1 LTalk Option 2 LTalk Option 3

Select LTalk Option 1, LT alk Option 2, or LT alk Option 3 to activate the LocalTalk port on the optional tri-port adapter. If you have a tri-port adapter installed in connector 1, connector 2, and connector 3, you can only activate one LocalTalk port. If you sel ect Disabled, all of the other menu items in the LocalTalk Menu are hidden.

PCL Sm a rtSwi tc h Off

On*

Setting PCL SmartSwitch On lets the printer e xamine the data on the network interface connection and select PCL emulation if the data indicates that is the printer language.

The LocalTalk Menu changes settings affecting jobs sent to the printer via the LocalTalk port. This menu is only available if an optional tri- port adapter is in s talled in your p rinter.

If the LocalTalk Port menu ite m is set to Disabled, all of the other menu items in the LocalTalk Menu are hidden.

PS Sma rtSwi tc h O ff

*Factory default

Chapter 3: Menus

On*

Setting PS SmartSwitch On lets the printer examine the data on the network interface connection and sele ct PostSc ript 3 em ulation if the data ind icates that is the printer la nguage.

LocalTalk Menu (continued)

Menu item Valu es

NPA Mode (Network Printing Alliance)

Off Auto*

NPA is a mode of bidirec tiona l commu nication t hat fol lows the conventions def ined in

Printing Alliance Proto col , A Printer /Host Control Specificati on

The NPA Mode setting in the LocalTalk Menu applies only to the LocalTalk interf ace connection.

Note:

Changing the NPA Mode setting automatically resets the printer.

LocalTalk Buffer Disabled

Auto* 6K to maximum size allowed

You can configure the size of the LocalTalk input buffer to meet the requir em ents of your system. If the limit ed size of the input buffer i s prevent ing you from continuing work in your application each ti m e you send a job to the printer, you may want to increa se the buffer size.

The maximum siz e depend s on t he a mount of memory in y our print er, the siz e o f the ot her lin k buffers, and whether the Resource Save set ti ng is On or Off. To maximize the range f or the LocalTalk Buffer size , you can disable or reduce the size of the par allel, serial, fax, network, and infrared b uffers. Choose the Auto setting to let the printer automaticall y calculate a buffer size proportional to the total amount of available printer me mo ry. In most cases, A uto is the recommended setting.

See page 91 for a listing of the default buf fer sizes for all the inter face ports.

Note:

Changing the LocalTalk Buffer setting automatical ly resets the printer.

Dev eloped by the NPA

Network

Job Buffering Off*

If you have an optional disk installe d in your pri nter, you can choose to ha ve jobs that are sent to the LocalTalk port spool to the disk. Spooling jobs to disk may decrease the time required for the printer to accept data from an applicat ion, and theref ore free the applicati on faster for other work. Since disk memory provides permanent storage, job buffering to disk also prevents the loss of print job data if the printer loses power.

The Job Bufferin g men u it em is not displayed if the formatted hard di sk is defective, is Read/ Write or Write protected, or if Job Buffer Size is set to Disabled in the Setup Menu.

See page 92 for more informati on about job buffering.

Note:

*Factory default

Changing the Job Buff eri ng setting automati cally resets the printer.

Chapter 3: Menus

LocalTalk Menu (continued)

Menu item Valu es

NPA Hosts 1…10 (2*)

Use this setting to sp ecify the maximum n umber of NPA hosts that can register fo r NPA printer alerts. When the number of hosts r egistered for NPA alerts exceeds the quantity specified by the NPA Hosts menu item, any additional hosts attempting to register for alerts are ignored.

Note:

Changing the NPA Hosts setting automatically resets the printer.

LocalTalk Name Lexmark (Default Name)

This setting ident if ies the printer model name stored i n print er memory. It cannot be modified from the printer operator panel.

LocalTalk Addr 0.0.0 (LocalTalk Node Number)

The LocalTalk Address identifies the LocalTalk Node number. It is negotiated between the network and the printer and then assigned to the printer. It cannot be modified from the printer . The LocalTalk Node number value is between 0 and 255.

LocalTalk Zone *

(Zone name provided by LocalTalk network)

This setting identifies the LocalTalk Zone. The setting * indicates that no particular zone is specified, and therefore all zones are valid. This setting cannot be modified from the printer operator panel.

*Factory default

Chapter 3: Menus

USB Menu

Menu item Valu es

PCL Sm a rtSwi tc h Off

On*

Setting PCL SmartSwitch On lets the printer e xamine the data on the network interface connection and select PCL emulation if the data indicates that is the printer language.

PS Sma rtSwi tc h O ff

On*

Setting PS SmartSwitch On lets the printer examine the data on the network interface connection and sele ct PostSc ript 3 em ulation if the data ind icates that is the printer la nguage.

USB Men u

The Universal Serial Bus (USB) Menu changes settings affecting jobs sent to the printer via th e USB port. Th is menu is only available if an optional USB adapter is installe d in your printe r.

If the USB P ort menu item is set to Disabled, all of the other menu items in the USB Menu are hidden.

NPA Mode (Network Printing Alliance)

*Factory default

Off Auto*

NPA is a mode of bidirec tiona l commu nication t hat fol lows the conventions def ined in

Printing Alliance Proto col , A Printer /Host Control Specificati on

The NPA Mode setting in the LocalTalk Menu applies only to the LocalTalk interf ace connection.

Note:

Changing the NPA Mode setting automatically resets the printer.

Dev eloped by the NPA

Chapter 3: Menus

Network

USB Menu (continued)

Menu item Valu es

USB B uffer Di sabled

Auto* 3K to maximum size allowed

You can configure the size of the USB input buffer to meet the requir eme nts of your system. If the limited size of the input buffer is preventing you from continuin g w ork in y our application each time you send a job to the printer, you may want to increase the b uffer size.

The maximum siz e depend s on t he a mount of memory in y our print er, the siz e o f the ot her l in k buffers, and whether the Resource Save set ti ng is On or Off. To maximize the range f or the USB Buffer size, you can disable or reduce the size of the parallel, serial, fax, network, and infrared b uffers. Choose the A uto setting t o let the printer automatically calculate a buffer size proportional to the total amount of available printer m em ory. In most cases, Auto is the recommended setting.

See page 91 for a listing of the default buf fer sizes for all the inter face ports.

Note:

Job Buffering Off*

The Job Bufferin g men u it em is not displayed if the formatted hard di sk is defective, is Read/ Write or Write protected, or if Job Buffer Size is set to Disabled in the Setup Menu.

See page 92 for more informati on about job buffering.

Note:

Changing the USB Buff er set ting automatically resets the printer.

Changing the Job Buff eri ng setting automati cally resets the printer.

*Factory default

Chapter 3: Menus

Fax Menu

The Fax Menu configures a serial port to receive faxes from a class 1 fax modem connected to the port. This menu is only available if an optional tri-port adapter or internal fax modem is installed in your printer.

Note:

If the Fax Port menu item is set to Disabled, all of the other menu items in the Fax Menu are hidden.

Fax Menu

Menu item Valu es

Fax Port Disabled*

Standard Serial Ser Option 1 Ser Option 2 Ser Option 3

Select Standard Serial, Ser Option 1, Ser Opti on 2, or Ser Option 3 to activ ate the f ax funct i on for the spec ifi ed serial port. If y ou ha v e a tri-port adapter i nstal led in co nnector 1, con nector 2, and connector 3, you can only activate one fax port. If you selec t Dis abled, all of the other menu items in the Fax Menu are hidden.

Fax Baud 1200

2400 4800 9600 19200* 38400 57600 115200

Select the baud appropriat e for the fax modem you attached to the serial port.

Fax Data Bits 7

Select the number of data bi ts the fax modem sends in each tr ansmission fram e.

Fax Parity Even

Odd None* Ignore

This setting lets y ou select the parity f or the input and output data fr am es. Refer to th e

Technical Reference

*Factory default

for more information about parity.

Chapter 3: Menus

Fax Menu (continued)

Menu item Valu es

Fax Buffer Disabled

Auto* 3K to maximum size allowed

You can configure the size of the fax input buffer to meet the requirements of your system. If the limited size of the input buffer is preventing you from continuin g w ork in y our application each time you receive a fax, you may want to increase the b uffer size.

The maximum siz e depend s on t he a mount of memory in y our print er, the siz e o f the ot her l in k buffers, and whether the Resource Save set ti ng is On or Off. To maximize the range f or the Fax Buf fer size, you can disable or reduce the size of the parallel, seria l, network, infrare d, or LocalTalk buffer. Choose the Aut o setti ng to let the pri nter autom atica lly calcul ate a buf f er size proportional to the total amount of available printer m em ory. In most cases, Auto is the recommended setting.

See page 91 for a listing of the default buf fer sizes for all the inter face ports.

Note:

Job Buffering Off*

The Job Bufferin g men u it em is not displayed if the formatted hard di sk is defective, is Read/ Write or Write protected, or if Job Buffer Size is set to Disabled in the Setup Menu.

See page 92 for more informati on about job buffering.

Note:

Changing the Fax Buffe r set ting automatically resets the printer.

Changing the Job Buff eri ng setting automati cally resets the printer.

*Factory default

Chapter 3: Menus

Fax Menu (continued)

Menu item Valu es

Fax Paper Size A4*

B5 Letter* Legal Executiv e Universal

The Fax Paper Size set ti ng allows the user to designate the formatting paper size for faxes . When an incoming f ax is processed, the f ax image is formatted for printing on the size indicated by Fax Paper Si ze .

If no source is contains the Fax Paper Size, t he user is prompted to change a sele cted source’s installed media to the size and type designated by Fax Paper Size.

Note:

When Auto Reduct ion is set to On, and the receiving fax page image is too large to fit on the media size desi gnated by the F ax Paper Si ze, the printer automatically reduces the image size to fit on the pa ge if the Fax Auto Reduction is set to On. If Fax Auto Reduction is set to Off.

Fax Paper Type Plain Paper

Card Stock Transparency Labels Bond Envelope Letterhead Preprinted Colored Paper Custom Type 1 Custom Type 2 Custom Type 3 Custom Type 4

The Fax Paper Type setting allows the user to des ignate on which paper type faxes are printed. When an incoming fax is processed, t he fax image is formatted to be printed on the type indicated by the Fax Paper Type.

If no source contains the F ax Paper Size and Fax Paper Type, the user i s prompted t o change the selected source’s installed media to the type designated by Fax Paper Type.

*Factory default

Chapter 3: Menus

Fax Menu (continued)

Menu item Valu es

F AX SETUP Station Name

Station Number Speaker

Off On*

If you install an optional internal fax modem, it will need to be configured. You can use these Fax Setup values to configure your internal fax modem.

The Station Name is an identification string f or t he printer or fax station. The Station Name is printed as part of the header information which is transmitted with every faxed page.The Station Name should be an alphanumeric value not more than 20 characters in length.

The Station Number is the phone number of the line connected to the printer’s modem. This value is printed as part of the header information which is tr ansm itted with every faxed page.The Stati on Number should be a value not more t han 20 characters in length. The following characters are supported with the station number value.

Character Description

“0” - “9” numbers z ero through nine “-” minus sign “ ” blank space “+” plus sign “.” period “(” left parenthesis “)” right parenthesis

Note:

The value for the Station Name or Station Number setting may not fit on a single line of the operator panel. If the number of characters for the Station Nam e or Station Number exceeds 15, the

Menu>

and

Menu<

may be used to scroll the value left or right.

*Factory default

Chapter 3: Menus

Fax Menu (continued)

Menu item Valu es

F AX LO GS Print Send Log

Print Rcv Log Auto Prin t Lo g

No Yes*

Clear Logs

Yes

Transmission Log

Print Always Print Never Print on Error*

Log Paper Siz e

A4* (NonUS) A5 JIS B5 Letter* (US) Legal Executiv e Universal

Log Paper Type

Plain Paper * Card Stock Transparency Labels Bond Letterhead Preprinted Colored Paper Custom Type 1 Custom Type 2 Custom Type 3 Custom Type 4

*Factory default

If you install an optional internal fax modem the Fax Log information will need to be configured. You can use these val ues to configure your internal fax modem.

When the Auto Print Log is set On and th e Send or Recei ve Fax Log is full, the printer automatically prin ts the contents of the associated log and then clears the associated log to make room for the new entry.

When the Auto Print Log is set Off and the Send or Receive Fax Log is full, the printer automatically discards the oldest entry in the associated log to make room for the new entry.

Note:

If a user-defined name is available for a Custom Type, then the name will be displayed instead of “Custom Type x”. The name will be truncated to 14 char acters.

Chapter 3: Menus

Fax Menu (continued)

Menu item Valu es

F AX SEND Automati c Redial

0 ... 15 (5*)

Redial Frequency

1 ... 200 (3*)

Fax Resolution

Standard* Fine Super Fine Ultra Fine

Dialing Mode

Tone* Pulse

If you install an optional internal fax modem the Fax Send information will need to be configured. You can use these val ues to configure your internal fax modem.

Note:

The Automatic Redi al value 0 indica tes Automatic Redial is set to Disabled.

Note:

If this command is received and the printer is NOT configured for fax send capability, the document will only be printed.

*Factory default

Chapter 3: Menus

Fax Menu (continued)

Menu item Valu es

F AX RECEIVE Fax Storage

Off On*

Fax Paper Size

A4* (NonUS) A5 JIS B5 Letter* (US) Legal Executiv e Universal

Fax Paper Type

Plain Paper * Card Stock Transparency Labels Bond Letterhead Preprinted Colored Paper Custom Type 1 Custom Type 2 Custom Type 3 Custom Type 4

*Factory default

If you install an optional internal fax modem the Fax Receive information will need to be configured. You can use these val ues to configure your internal fax modem.

Note:

If a user-defined name is available for a Custom Type, then the name will be displayed instead of “Custom Type x”. The name will be truncated to 14 char acters.

Chapter 3: Menus

Using color

Your printer gives you the power to communicate in color. Color attracts attention, commands respect, and adds value to y our printed material or information. Using color increas es readership and is re ad more often th an the same material printe d in black and white. Color can be used to moti v ate pe ople and speed the analysis of complex data. When you print on-demand color, you save money.

Understanding

color

Types of color

To enhance your u se a nd un der standi ng about c ol or print i ng thi s chapter pro vi des inf orma t io n abou t color a nd how to select, use, and adjust color for your network and desktop printing

To be effe c ti ve, the use of color needs to be planne d. The re ason for this is how the human eye sees color. When lig ht is used to produce color , i t uses three prima ry colors. T hey a re Red, Gre en, and Blue also known as RGB color. All printed output such as newspapers, magazines, brochures and of course your documents u se the col ors Cyan, Ma g e n t a, Yello w, and Black t hey ar e known as CMYK color. Because the colors a re p resented to the human eye differently, what you see on your monitor may look different than what you have printed. By understanding how we see color on the screen and how we see color in printed documents, we can better plan the use of color.

Chapter 4: Understanding color

How we see color

Red

Green

Blue

Primary colors

When we see color, we actually see light that is passed through or reflected from an object. What our eyes perceive as visible light are wavelengths. Our eyes are sen sitive to three specific wavelengths. They are the colors red, green, and blue.

When you view your monitor, you see red, green, and blue light that is projected into your eyes. This is known as additive color. Additive color begins with black and adds red, green, and blue to produce the colors you can see. If you add equal amounts of red, green, and blue, you produce white. The images and colors you see on your screen are created usi ng var ious amounts of red, green, and blue.

Notice the three primary additive colors red, green, and blue in the illustra tion. You can see that when all three colors are combined, you get white. However, look at the area where any two colors overlap. What you see is cyan, magenta, or yellow. Equal amounts of green and bl ue p roduce c ya n. Equa l a mount s of b lu e and red produce magenta, and equal amounts of red and green produce yellow. The inks used to place color on your printed material are cyan, magenta, yellow, and blac k.

The colors in newspapers, magazines, and the documents you print are based on the light being reflected from the printed material and into your eyes. The color you see is subtractive color. Subtractive color begins with white light. Portions of the white light wavelength are then subtracted based on the colors present on the printed page. What this means is the lig ht reaching your document i s par tial l y abso rbe d b y t he ink pl aced o n th e page. For e xa mpl e, when whi t e light encount e rs c y an, it ab sorbs the red wavelength in the light and reflects blue and green towa rd your ey es.

If you add equal amounts of cy an, magent a, and yel low , you create black. When you combine these colors equally in your printed material you create what is known as processed black. Processed black when printed looks like a very dirty or muddy brown. Because of this, your printer has a black print cartridge to provide you with true black for all your printing needs.

Chapter 4: Using color

Color differen c e

Most software appl ica tion s today pr ov id e us with a WYSIWYG (What You See Is What You Get) environment. This helps us develop the look of our document. However, the difference between the additive and subtractive colors may sometimes cause a probl em be t ween what you see and what you g et. T his is due to the difference between additive and subtractive colors. The reason fo r this lies in th e color spectru m of the different devices.

Your printer is capable o f delivering over 16 million colors. With such a large variety of colors to choose from, you'll probably be able to closely match most of your screen designs. There are how ever , c ol ors your printer can pr oduc e tha t are i mpossi bl e to duplicate on your monitor and there are colors your monitor can display that cannot be duplicated on any printer.

There are many ways you can ensur e the c olor on the screen a nd the color you print are the same or at least a very close match. When you create a swatch like the one to the left, you can choose and compare your printed and screen colors.

The easiest wa y for you t o get co nsi ste nt col or fr om your sc re en to your printer is to select standard colors. When you produce color on you r s c reen , i t i s produced usin g a col or mode l . A co lo r model is a system that defines color according to a set of basic properties. Mos t s oftware applications can use this color model to closely match the colors you have on your screen.

As we said earlier, one simple method to aid in planning the use of color is to produce a color swatch of the colors you plan to use. Then, you can see how these colors will look when printed .

As your monitor ages, the colors on the screen also change. Changing the print cartridges and paper in your printer will also have a major impact on the color in your printed document. Always print a new swatch of the colors you plan on using before you invest a lot of time creating your screen designs.

Chapter 4: Understanding color

Managing co lo r

Color man agement

systems

There are many color mana gement syst ems on t he marke t t oday. They range from simple swatchbooks to specially designed and designated color servers. Color Management Systems (CMS) help you match colors across a number of devices, including scanners, monitors, and printers. A CMS ensures what you see at every step of the publishing process matches the printed output. Color management s ystems compensate for device limitations by taking into account the varying capabilities of different brands of monitors and printers. There are three major elements of a CMS; they are the device profile, color calibration, and translation.

Device profile

Each piece of equipmen t is characte rized or profile d. The prof ile reveals the color capabilities o f the equipment being profiled. The profile includes details about which colors the device is capable of detecting, displaying, or printing. The device profile is used to convert different color values from one device to another.

Color calibrat ion

Even the be st equipme nt ag es ov e r ti me . F or e x ample , a moni tor capable of displaying very accurate colors when first purchased eventually dims as it ages. Calibration ensures cons is tency by returning colors to their origi na l s pecifications. To be effective, you should calibrate your equipment at the interval your CMS specif ies. Without cal ibra t ion, your output ma y be dif f er en t tha n you expected.

Chapter 4: Using color

Translation between color models

Translation is the most complex element of a CMS. Because each device is based on a device-dependent color model, such as RGB or CMYK, the range of colors each device supports is different. It is difficult and sometimes impossible to produce a particular color on different devices when each device uses a different col or model.

Translation requires a device-independent color model. Most color management systems are based on the CIE color space model. This in terpretation of color space was devised by the Commission Internationale de l'Eclairage (C IE). Rather tha n translating RGB to CIE and CIE to CMYK, most Color Management Systems translate directly from RGB to CMYK using the CIE color space as a reference.

Popular color

management

systems

There are many color management systems for you to choose from. The type of CMS you choose will impact your printed output. Choose a CMS that best meets your cost and performance needs. Some popular color management systems are listed below:

Windows ICM

Microsoft Windows 95/98, and Windows NT support Image Color Management (ICM). ICM is an operating system-level CMS based on th e CIE independent color mo de l. It helps to translate color values between RGB and CMY K.

ColorSync 2.1

ColorSync 2.1 is an operating system-level CMS developed by Apple. It also uses the CIE independent model to translate between RGB and C M YK va lues.

Agfa FotoTune

Agfa FotoTune also uses the CIE independent color model to translate between RGB and CMYK values. It is, however, application-depende nt a nd onl y w or ks w ith ce rta i n appl i cat ions , suc h as Adobe Photoshop™.

Chapter 4: Managing color

Contr olling your

printer

Your printer driver i s designe d t o pro vi de you with the be s t quality output f or various t ype s of printing n eeds. Howeve r, you may want more control over how your printed document will look.

You can control the screening methods, halftone settings, graphics effects, and fill resolution used during the printing of your documents. These setting adjustments can easily be made through your printer driver or operator panel. Adjusting any of these settings affects the output of your printed documents.

You can always return your printer driver to the factory default settings by selecting the defaults button on the pri nter driver screen or restoring the default setting at the operator panel.

Screening methods

Your printer is a four-color process printer that uses the CMYK color model. O ne of t he most important issue s fo r pr i nt in g usi ng the CMYK m odel is how the pr inter combines each of the f our colors on the page. The process use d to produce this high qual ity print is known as screening.

When printing in color, you use four different color planes or screens. A separate dot pattern is created for each of these color planes. These sepa rate dot pattern s are then combined (effectively laid on top of each other) to produce your final full color image.

Your color printer uses different screening methods depending on the material to be printed.

The defa ult Image E nhancement mum balance for most printing needs. You can change these settings through the color tab on your printer driver or the Color Menu on the operator panel.

setting provides an opti-

Chapter 4: Using color

A quick overview of the Color settings and their applications are described in the table below:

Color setting Screening method Applications

Auto* Vivid Off CMYK Black and White Display 2-Color Draft

Image Enhancement The default setting, On, produces high

Print Resolution These two resolution settin gs are used to

Note:

Regardless of the

These settings al lows you to adjust t he printed color to bette r match the colors of other output devices or standard color systems.

The default setting, Au to, uses different color profiles on each object on the page (text, graphics or images).

quality color output by allowing the printer to decide which images to enhance based on the material being printed.

produce high quality or high resolution. The default setting, 600, uses halftoning to

produce high quality output. The 1200 setting pro vides the highest

resolution output.

screening method used, the printer applies a unique screening algorithm to small text (less than 24 points in size). This ensures the text characters have smooth, crisp edges.

To adjust the brightness and saturation of your text and business graphics.

Use 2-Color Draft or Black and White to save toner when printing drafts of your document.

Use Black and White f or documents that will be reproduced on a copier.

Any time you prefer the printer to decide which images to enhance using the Image Enhancement screening methods.

Use the 1200 dpi setting anytime you have a need for great er text, line, and image detail.

The 1200 dpi setting greatly reduces the print speed but provides fou r tim es the resolution as the 600 dpi setting.

Chapter 4: Controlling your printer

Halftone screens

The term half tone screen, refer s to the pattern of dots applied to an image. If you look closely at a bl ack an d white phot ogra ph in a magazine, it appears to contain many shades of gray. If you place the same picture under a magnifying glass, you see that it is actually composed of a number of dots. These dots, also known as pels, may be of varying sizes or varying tones. They may also be the same sized dots applied to a tint of color. Without halftoning, it would not be possible to produce quality photographic images on a page printer. This process of representing an image as a series of halftones, is known as halftone screening.

Note:

cannot change the screen angle settings. The r eason for this is the angles have been set to prevent one color from over printing another color.

Frequency (cells per inch)

When printing color, you

Attributes

Spot function

Angle

You can control the attributes for halftone screens by changing the values to your halftone screen frequency and screen angle settings. You can change these settings through the graphics tab on your printer driver.

Halftone scr eens have three main attributes. They are: sc reen frequency, screen angle, and spot function. The halftone screen is further divided into halftone cells. These cells contain the individual pel spaces. The screen frequency and angle attributes determine both the number of halftone cells that make up a halftone screen and the orientation of the cell.

The spot function determines which of the individual pels in the halftone cell is turned on to represent a particular gray l evel or color tone. The illustration shows a halftone screen and halftone cells rotated 45 degrees.

Screen frequency

Chapter 4: Using color

The screen fre que nc y is the numb er of half t one ce lls pe r i nch . A larger number in the screen frequency increases the number of halftone cells per inch. Increasing the number of halftone cells per inch will not necessarily give you better quality. The reason for this is the higher settings may make the colors or halftones seem to run together or bleed.

Screen angle

Different printing needs do require different screen frequency settings, for example, offset printing requires a higher setting, whereas newsprint generally requires a lower setting. Your printer defa ult is set t o giv e you th e best screen frequenc y setting for high qua lity business graphics .

Note:

change the screen an gle is when the use color option has been deselect ed. The reaso n for this is the default angle ensures no color is overprinted by another color.

The only time you can

Spot function

Image S mo othing

The defaul t ang le of t he hal f tone scr een a nd c ells pla ces the dot s so they are the least noticeab le to the human eye . It als o ensures the alignment of color t hrough all four color planes. By av oiding the placement of halftone cells at an angle of 90 degrees, the eyes of the viewer are focused on your image and not on the dots.

The spot function determines the shape of the dots by controlling the order in which the pels in the halftone cell are turned on. The printer cod e defi nes the order by assigning a prio rity to eac h individual pel within the h alftone cell. By turning on or printing a portion of th e pels withi n th e hal ftone cell a nd then combini ng the different halftone screens, your printer is able to print millions of colors.

You can turn Image Smoothing On from the graphics tab of your printer dr iver or through the PostS cr ipt Menu. T his inc re ase s th e contrast and sharpness of bitmapped images and smooths color transitions. This setting is useful for images downloaded from the World Wide Web at 72 dpi. The setting has no effect on images downloaded at 300 dpi resolution or higher.

Printing te xt

In both PostScript and PCL emulations, 100% black text prints using black toner (K of CMYK). This res ult s in sha rp, cr i sp te xt characters. As mentioned before, the printer applies a unique screening algorithm to small text (less than 24 points in size). This helps ensure that all text has smooth, crisp edges.

Black text included as part of a color bitmap image is printed as a composite black. The result may be fuzzy characters or per-

Chapter 4: Controlling your printer

ceptible white gaps as the p rinter attempts to overlay the CMY colors.

When printing any text (black or colored), we recommend setting your color cor re ction t o automa ti c and your pr i nt reso lution to 600 dpi. Because colored text is also a composite of two or more colors, you may notice some blurring or distortion in colored text.

Color Correction

Auto

Vivid

Color correction allows you to mod ify the color settin gs us ed to print your documents. There are seven color correction settings you can choose from; they are Auto, Vivid, Off, CMYK, Black and White, Display, and 2-color draft. Auto is the default setting when shipped from the factory.

When your color correction is set to Auto, the printer applies different color p rofiles to each object o n the printed page. This setting provides high quality output for text, graphics, images, line art, and ch arts. This setting is especially useful when switching from one media type to another, such as paper and transparencies.

This setti ng can he lp you pr i nt bright e r col ors. T he Vivid setting adjusts the CMYK components, resulting in more saturate d colors. You may want to use this setting when creating overhead transparencies to enhance or sharpen your colors if they seem faded. This setting is especially useful if your blues seem a bit purple. To change this setting , use your printer dr iver color tab or operator panel color menu.

Chapter 4: Using color

Off

When you select Of f as your color corre ction, the printe r expec ts to receive the necessary color correction from your software. This setting is used when you have software that manages its own color c orre ction or you a re using a nother c olor management tool.

If you use this setting without the necessary color management software or your application does not provide the correct information, your printed output may have a variety of unexpected

results. You can access and change this setting through your printer driver color tab or the operator panel color menu.

CMYK

Black and White

Display

When you select CMYK as your color correction, the printer expects to receive CMYK color values from your software. You will want to use this setting when attempting to reproduce standard CMYK colors such as Pantone or when printing CMYK images.

If you use this setting without the necessary color management software or your application does not provide the correct information, your printed output may have a variety of unexpected results. You can access and change this setting through your printer driver color tab or the operator panel color menu.

This setting conver ts any colors in your document to soli d black. This setting can speed up the print of color documents used for edit or review where the use of color may not be needed. This setting prints color in gray sc ale shades.

This setting is especially useful if you are going to produce black and whit e photoco pies of the document a fter pr inting. This setting can be changed through your printer driver graphics tab or the operator panel color menu.

Note:

between additive and subtractive colors, there are colors your printer can produce that are impossible to duplicate on your monitor and there are colors your monitor can display that cannot be duplicated on any printer. F or more information, see “Color differen ce” o n page 77.

Due to the difference

You can use this setti ng to print color that approximates the colors on your computer screen. This setting uses common color tables to translate the color settings displayed on your monitor into the col or values used by the printer’s CMYK color mod el.

This setting i s ge ner ally us e d when yo ur a ppl icat i on does not do its o wn col or corre c tion and def i ne s co lors a s RGB ( Red, Gr een, Blue), HLS (Hue, Lightness, Saturation), or HSB (Hue, Saturation, Brightness). You can change this setting through your printer driver color tab or the operator panel color menu.

Chapter 4: Color Correction

2-Color Draft

You can select 2-Color Draft to reduce the amount of toner you use when printing color drafts. Selecting 2-Color Draft decreases the amount of toner by using only two colors of toner instead of four colors.

Avoiding print

quality problems

Media and supplies

Transparencies

To prevent print quality problems, do not touch the print cartridge photoconductors, the transfer belt, or the fus er rollers. Scratches or fingerprints on any of these surfaces can adversely affect print quality.

Always use media that meets the recommended guidelines. Refer to “Media guidelines” on page 98 for more information.

Feeding media that is too heavy, too light, damp, damaged, or otherwise una cceptable for th is p rinter may result in print quality problems.

Some print q uality problems may indicate it is time to replace certain printer supplies. Check the operator panel display, the Supplies Menu, or MarkVision for an indication of any supply items that may need to be replaced.

Depending on the type of jobs you print and the media you use, some parts or supplies may wear or become expended faster than anticipated. See “When to replace supplies” on page 116 for more informat i on.

To ensure high qua lity out put on tra nspar en cie s, we rec ommend using the following Lexmark transparencies. They have been designed specifically for your printer:

P/N 12A5150 (letter size) P/N 12A5151 (A4 size) These transparencies have characteristics that minimize curl and

optimize tone r transf er in a wide range of pr inting e n viro nments. If you use oth er transparencie s , you may find the print q ua lity unacceptable.

Handle transparencies carefully. The reason for thi s i s that fingerprints may affect the adhesion of toner on your transparency. Always set the Pap er Type to Transparency before p rinting

Chapter 4: Using color

Lexmark Optra C710 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of contents

About the manuals

Trademarks

Print speed

Memory

Color quality

Printer drivers

MarkVision

Pa pe r ha ndling

Menus

Using color

Managing co lo r

Color Correction