LEXMARK OFFICEEDGE PRO 4000 User Manual

Pro4000 Series User's Guide

April 2012 www.lexmark.com

Machine type(s):

4447

Model(s):

Pro4000: 0n0, 0nE; Pro4000c: 000

Contents 2

Safety information.......................................................................................6

About your printer.......................................................................................7

Thank you for choosing this printer!.........................................................................................................7

Minimizing your printer's environmental impact......................................................................................7

Finding information about the printer......................................................................................................8

Understanding the parts of the printer...................................................................................................10

Selecting a location for the printer..........................................................................................................12

Ordering and replacing supplies.................................................................13

Ordering ink cartridges............................................................................................................................13

Using genuine Lexmark ink cartridges.....................................................................................................13

Replacing ink cartridges..........................................................................................................................14

Ordering paper and other supplies.........................................................................................................15

Recycling Lexmark products....................................................................................................................15

Using the printer control panel buttons and menus....................................16

Using the printer control panel...............................................................................................................16

Changing the Sleep timeout....................................................................................................................18

Saving paper and energy.........................................................................................................................18

Restoring factory default settings...........................................................................................................18

Setting the security PIN of the printer....................................................................................................19

Using shortcuts..........................................................................................20

What are shortcuts?................................................................................................................................20

Getting started........................................................................................................................................21

Using the printer software.........................................................................23

Minimum system requirements..............................................................................................................23

Using the Windows printer software......................................................................................................23

Using the Macintosh printer software....................................................................................................25

Finding and installing optional software.................................................................................................26

Updating the printer software................................................................................................................26

Downloading PCL and PS drivers (Windows only)...................................................................................27

Reinstalling the printer software.............................................................................................................27

Contents 3

Loading paper and original documents.......................................................29

Loading the paper tray............................................................................................................................29

Loading various paper types...................................................................................................................31

Saving paper settings..............................................................................................................................34

Loading original documents on the scanner glass...................................................................................34

Loading original documents into the ADF...............................................................................................35

Using different paper sizes and types.....................................................................................................36

Linking trays............................................................................................................................................39

Printing......................................................................................................40

Tips for printing.......................................................................................................................................40

Printing basic documents........................................................................................................................40

Printing specialty documents..................................................................................................................44

Working with photos...............................................................................................................................47

Printing on both sides of the paper (duplexing)......................................................................................50

Managing print jobs................................................................................................................................53

Printing from a mobile device.................................................................................................................56

Copying......................................................................................................58

Tips for copying.......................................................................................................................................58

Making copies.........................................................................................................................................58

Copying an ID card...................................................................................................................................59

Enlarging or reducing images..................................................................................................................59

Adjusting copy quality.............................................................................................................................60

Making a copy lighter or darker..............................................................................................................60

Collating copies using the printer control panel.....................................................................................60

Placing separator sheets between copies...............................................................................................61

Copying multiple pages on one sheet.....................................................................................................61

Placing an overlay message on each page..............................................................................................61

Removing the background of a copy.......................................................................................................62

Making a duplex (two-sided) copy..........................................................................................................62

Canceling copy jobs.................................................................................................................................63

Scanning....................................................................................................64

Tips for scanning......................................................................................................................................64

Scanning to a local computer..................................................................................................................64

Contents 4

Scanning to a network computer............................................................................................................65

Scanning to a network folder..................................................................................................................65

Scanning to a flash drive or memory card...............................................................................................66

Scanning photos......................................................................................................................................67

Scanning documents for editing..............................................................................................................68

Scanning directly to e‑mail using the printer software...........................................................................69

Scanning to a PDF....................................................................................................................................70

Scanning FAQ...........................................................................................................................................71

Canceling scan jobs.................................................................................................................................71

E-mailing....................................................................................................72

Setting up the printer to e-mail...............................................................................................................72

Creating an e-mail contact list.................................................................................................................73

Sending e-mail................................................................................................................. ........................74

Canceling an e‑mail.................................................................................................................................75

Faxing........................................................................................................76

Setting up the printer to fax....................................................................................................................76

Configuring the fax settings.....................................................................................................................87

Creating a contact list..............................................................................................................................89

Sending faxes...........................................................................................................................................91

Receiving faxes........................................................................................................................................92

Faxing FAQ...............................................................................................................................................94

Networking..............................................................................................101

Installing the printer on a wireless network..........................................................................................101

Advanced wireless setup.......................................................................................................................108

Installing the printer on an Ethernet network......................................................................................110

Performing network management tasks...............................................................................................112

Networking FAQ....................................................................................................................................117

Using the Embedded Web Server.............................................................130

Accessing the Embedded Web Server...................................................................................................130

Understanding the home page..............................................................................................................130

Customizing printer settings.................................................................................................................131

Maintaining the printer............................................................................133

Maintaining ink cartridges.....................................................................................................................133

Contents 5

Cleaning the exterior of the printer......................................................................................................134

Cleaning the scanner glass....................................................................................................................135

Moving the printer to another location................................................................................................135

Troubleshooting.......................................................................................137

Before you troubleshoot.......................................................................................................................137

If Troubleshooting does not solve your problem..................................................................................137

Setup troubleshooting...........................................................................................................................137

Understanding printer messages..........................................................................................................142

Clearing paper jams...............................................................................................................................148

Print troubleshooting............................................................................................................................151

Copy and scan troubleshooting.............................................................................................................153

E-mail troubleshooting..........................................................................................................................155

Fax troubleshooting............................................................................................................ ..................156

Memory card troubleshooting..............................................................................................................161

Network troubleshooting......................................................................................................................162

Embedded Web Server does not open.................................................................................................174

Contacting customer support................................................................................................................175

Notices.....................................................................................................176

Product information..............................................................................................................................176

Edition notice........................................................................................................................................176

Power consumption..............................................................................................................................179

Index........................................................................................................190

Safety information 6

Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Use only the power supply and power cord provided with this product or the manufacturer's authorized replacements.

CAUTION—POTENTIAL INJURY: To reduce risk of fire, use only the telecommunications (RJ‑11) cord provided with this product or a UL Listed 26 AWG or larger replacement when connecting this product to the public switched telephone network.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a professional service person.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

IMPORTANT SAFETY INSTRUCTIONS: When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

• Do not use this product near water for example, near a bathtub, washbowl, kitchen sink or laundry tub, in a wet

basement or near a swimming pool.

• Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of

electric shock from lightning.

• Do not use the telephone to report a gas leak in the vicinity of the leak.

CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

SAVE THESE INSTRUCTIONS.

About your printer 7

About your printer

Thank you for choosing this printer!

We've worked hard to make sure it will meet your needs.

To start using your new printer right away, use the setup materials that came with the printer, and then skim the User’s Guide to learn how to perform basic tasks. To get the most out of your printer, read the User’s Guide carefully, and make sure you check the latest updates on our Web site.

We're committed to delivering performance and value with our printers, and we want to make sure you're satisfied. If you do encounter any problems along the way, one of our knowledgeable support representatives will be delighted to help you get back on track fast. And if you find something we could do better, please let us know. After all, you are the reason we do what we do, and your suggestions help us do it better.

Minimizing your printer's environmental impact

We are committed to protecting the environment and are continually improving our printers to reduce their environmental impact. By selecting certain printer settings or tasks, you may be able to reduce your printer's environmental impact even further.

Conserving energy

• Select the lowest Sleep timeout. The Sleep feature puts the printer in a minimum‑power standby mode after the

printer has been idle for a set amount of time (the Sleep timeout).

• Reduce the screen brightness. Dim the printer display to lower the power consumption of your printer.

• Share your printer. Wireless/network printers allow you to share a single printer among multiple computers, thus

conserving energy and other resources.

Conserving paper

• Print more than one page image on one side of the paper. The Pages per Sheet feature allows you to print multiple

pages on one sheet. You can print up to 16 page images on one side of a sheet of paper.

• Print on both sides of the paper. Two‑sided printing (duplexing) lets you print on both sides of the paper manually

or automatically (depending on your printer model).

• Preview print jobs before printing. Use the preview features found in Toolbars, the Print or Print Preview dialog,

or the printer display (depending on your printer model).

• Use recycled paper.

• Reduce the margins of documents to be printed.

• Scan and save. To avoid printing multiple copies, you can scan documents or photos and save them to a computer

program, application, or flash drive for presentation (depending on your printer model).

About your printer 8

Conserving ink

• Use Quick Print or Draft Mode. These modes can be used to print documents using less ink than normal and are

recommended for printing documents that are mostly text.

• Use font types and font settings that require less ink. Most programs or applications let you adjust the darkness

of the colors.

• Use high‑yield cartridges. Inks in high‑yield cartridges allow you to print more pages.

• Preview print jobs before printing. Use the preview features found in Toolbars, the Print Preview dialog, or the

printer display (depending on your printer model).

Recycling

• Return ink cartridges for reuse or recycling through the Lexmark Cartridge Collection Program. To return an ink

cartridge, go to www.lexmark.com/recycle. Follow the instructions to request a postage‑paid bag.

• Recycle the product packaging.

• Recycle your old printer instead of throwing it away.

• Recycle paper from discarded print jobs.

• Use recycled paper.

To read the Lexmark Environmental Sustainability Report, see www.lexmark.com/environment.

Note: Your printer may not come with some of these programs or some of the functions of these programs,

depending on the features of the printer that you purchased.

Finding information about the printer

Publications

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Setup documentation The setup documentation came with the printer and is

also available on the Lexmark Web site at

http://support.lexmark.com.

About your printer 9

What are you looking for? Find it here

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

User's Guide

The User's Guide is available on the installation software CD.

• Performing printing, copying, scanning, and faxing tasks,

depending on your printer model

• Configuring printer settings

• Viewing and printing documents and photos

• Setting up and using printer software

• Setting up and configuring the printer on a network,

depending on your printer model

For updates, check our Web site at

http://support.lexmark.com.

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Creating and customizing printer solutions, depending on your printer model

Help using the printer software Windows or Mac Help

SmartSolutions User's Guide

http://smartsolutions.lexmark.com.

Go to

Open a printer software program or application, and then click Help.

Click

Notes:

to view context‑sensitive information.

The latest supplemental information, updates, and online technical support:

• Troubleshooting hints and tips

• Frequently asked questions

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• The Help installs automatically with the printer

software.

• The printer software is located in the printer

program folder or on the desktop, depending on your operating system.

Lexmark Support Web site—

http://support.lexmark.com

Note: Select your region, and then select your product

to view the appropriate support site. Record the following information (located on the store

receipt and the back of the printer), and have it ready when you contact support so that they may serve you faster:

• MAC address number

• Serial number

• Date purchased

• Store where purchased

About your printer 10

What are you looking for? Find it here

Telephone support In the US, call us at:

1-800-395-4039 Monday–Friday (9:00 AM–9:00 PM ET), Saturday

(12:00 noon–6:00 PM ET)

Support telephone numbers and hours of operation for your region or country can be found on the Support Web site (

http://support.lexmark.com) or on the printed

warranty that came with your printer.

Warranty information

• In the US—See the Statement of Limited Warranty

included with this printer, or at

http://support.lexmark.com.

• In other countries or regions—See the printed

warranty that came with your printer.

Note: Your printer may not come with some of these programs or some of the functions of these programs, depending on the features of the printer that you purchased.

Understanding the parts of the printer

Use the To

1 Automatic Document

Feeder (ADF)

• Scan, copy, or fax multiple‑page documents.

• Access ADF paper jams.

About your printer 11

Use the To

2 ADF input tray Load original documents into the ADF.

Notes:

• Do not load postcards, photos, small items, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

• After scanning, copying, or faxing, you can lift the right end of the input tray to

retrieve the original documents easily.

3 PictBridge and USB port Connect a PictBridge-enabled digital camera or a flash drive to the printer.

4 Card reader light Check the card reader status. The light comes on when a memory card is inserted and

blinks when a memory card is being accessed.

5 Memory card slot Insert a memory card.

6 Ink cartridge access door Install, remove, or replace ink cartridges.

7 Paper tray (Tray 1) Load paper.

8 Second paper tray (Tray 2)

Note: This option is

available only in select printer models.

9 Exit bin Hold paper as it exits.

10 Bin extender Catch the paper as it exits.

11 Printer control panel Operate the printer.

Load additional paper. You can load the same type of paper as in Tray 1. You can also load a different type of

paper and change the default paper settings so the printer uses paper from Tray 2 for certain types of print jobs.

Note: For the printer to be ready for any print job, make sure to fully extend the exit bin and to flip out the bin extender.

Use the To

12 Customer support

label

13 Scanner glass Scan, copy, or fax photos and documents.

14 Power supply with port Connect the printer to the power cord.

Identify the model number of the printer, the customer support hot line, and the ink cartridge information.

About your printer 12

Use the To

15 Duplex unit

• Print on both sides of a sheet of paper.

• Access paper jams.

16 USB port Connect the printer to a computer using a USB cable.

Warning—Potential Damage: Do not touch the USB port except when plugging in or

removing a USB cable or installation cable.

Note: Remove the sticker to access the port.

17 Ethernet port Connect your printer to a computer, a local network, an external DSL, or a cable modem.

18 LINE port

19 EXT port

Connect the printer to an active telephone line through a standard wall jack (RJ‑11), DSL filter, or VoIP adapter, or any other adapter that allows you to access the phone line to send and receive faxes.

Connect additional devices (telephone or answering machine) to the printer and the telephone line. Use this port if you do not have a dedicated fax line for the printer and if this connection method is supported in your country or region.

Note: Remove the plug to access the port.

Selecting a location for the printer

When selecting a location for the printer, leave enough room to open trays (including optional trays), covers, and doors, depending on the features of your printer. It is important to:

• Provide a flat, sturdy, and stable surface.

• Keep the printer: – Away from the direct airflow of air conditioners, heaters, or ventilators – Free from direct sunlight, humidity extremes, or temperature fluctuations – Clean, dry, and free of dust

Ordering and replacing supplies 13

Ordering and replacing supplies

Ordering ink cartridges

Make sure to order the cartridges that are available in your region.

• Region 1: For the United States, Canada, and Latin America, use 200, 200XL, or 200XLA cartridges.

• Region 2: For the European Union (EU), the European Economic Area (EEA), and Switzerland, use 210, 210XL, or

200XLA cartridges.

• Region 3: For Africa, the Middle East, Central Eastern Europe (non‑EU), the Commonwealth of Independent States

(CIS), and the Asia Pacific region, use 220, 220XL, or 200XLA cartridges.

Licensed for a single use only. After use, return this cartridge to Lexmark for remanufacturing, refilling, or recycling.

Available only on the Lexmark Web site at www.lexmark.com.

Notes:

• To get more ink, order high‑yield ink cartridges.

• Depending on your country or region, you may get the ink cartridges individually or in packs.

• You can order a mix of standard ink cartridges and high‑yield ink cartridges, depending on your needs.

• For page yield information, visit www.lexmark.com/yields.

• The cartridges used for printing documents can also be used for printing photos.

• For best results, use only genuine Lexmark ink cartridges.

Using genuine Lexmark ink cartridges

Lexmark printers, ink cartridges, and photo paper are designed to perform together for superior print quality, and our inks are formulated to work with your printer and help extend the life of your product. We recommend that you use only genuine Lexmark ink cartridges.

Lexmark's warranty does not cover damage caused by non-Lexmark ink or ink cartridges.

Ordering and replacing supplies 14

Replacing ink cartridges

Make sure you have a new ink cartridge or cartridges before you begin. You must install new cartridges immediately after removing the old ones, or the ink remaining in the printhead nozzles may dry out.

1 Turn on your printer.

2 Open the ink cartridge access door.

Warning—Potential Damage: Do not extend the ink cartridge access door beyond 90 degrees when opening to

prevent it from breaking.

3 Press the release tab, and then remove the used ink cartridge or cartridges.

4 Insert each ink cartridge until it clicks into place.

Note: Install the new ink cartridges immediately after removing them from the packaging to avoid exposing the

ink to air.

5 Close the ink cartridge access door.

Ordering and replacing supplies 15

Notes:

• If Align Printer appears on the printer display, then touch Continue or press

printer model.

• Do not remove the alignment page until printing is finished.

Ordering paper and other supplies

To order supplies or to locate a dealer near you, visit our Web site at www.lexmark.com.

Item Part Number

USB cable 1021294

For more information, go to www.lexmark.com.

Paper Paper size

Lexmark Photo Paper

• Letter

• A4

• 4 x 6 in.

• L

, depending on your

Notes:

• Availability may vary by country or region.

• For best results when printing photos or other high-quality images, use Lexmark Photo Paper.

• For more information, go to www.lexmark.com.

Recycling Lexmark products

To return Lexmark products for recycling:

1 Visit our Web site at www.lexmark.com/recycle.

2 Find the product type you want to recycle, and then select your country or region from the list.

3 Follow the instructions on the computer screen.

Note: Printer supplies and hardware not listed in a Lexmark collection program may be recycled through your local

recycling center. Contact your local recycling center to determine the items they accept.

Using the printer control panel buttons and menus 16

Using the printer control panel buttons and menus

Using the printer control panel

Use To

1 Power

2 Display

Note: The display is

turned off in Sleep mode.

• Turn the printer on and off.

• Switch to Sleep mode.

Note: When the printer is on, press for three seconds to turn off the printer.

View:

• Printer status

• Messages

• Menus

to switch to Sleep mode. Press and hold

3 Arrow buttons Navigate through menu items that appear on the display.

4 Home

5 Keypad In Copy mode or Photo mode:

6 Back

7 Select

Return to the home screen.

Enter the number of copies or prints you want to make. In Fax mode:

• Enter fax numbers.

• Operate an automated answering system.

• Select letters when creating a Speed Dial list.

• Type numbers to enter or edit the date and time shown on the display.

• Return to the previous screen.

• Exit from one menu level to a higher one.

• Select menu options.

• Save settings.

Using the printer control panel buttons and menus 17

Use To

8 Redial

9 Pause

10 Dial Tone

11 Address Book

12 Color

13 Black

14 Start

Display the last number dialed. Press the left or right arrow button to view the last five numbers dialed.

Insert a three-second pause in a fax number to wait for an outside line or get through an automated answering system. Enter a pause only when you have already begun entering the number.

Dial the telephone number manually using the keypad before sending the fax.

Access fax numbers from a saved list of numbers.

Switch to color mode.

Switch to black‑and‑white mode.

Start a job, depending on which mode is selected.

15 Cancel

16 Ethernet indicator

17 Wi‑Fi indicator

• Cancel a print, copy, scan, or fax job in progress.

• Clear current settings or error messages, and return to previous settings.

Check the Ethernet connection of your printer.

Check the wireless connection of your printer. Note: This feature may be available only in select printer models.

Using the printer control panel buttons and menus 18

Changing the Sleep timeout

The Sleep timeout is the time it takes for the printer to switch to Sleep mode when the printer is left idle. The Sleep feature optimizes energy efficiency by reducing the printer power consumption. To save the most energy, select the lowest Sleep timeout.

1 From the printer control panel, navigate to:

> Setup > OK > Device Setup > OK > Sleep >

2 Press the up or down arrow button to select or use the keypad to enter the value of the Sleep timeout, and then

press

Saving paper and energy

To significantly cut paper usage and reduce paper waste, activate duplex printing:

1 From the printer control panel, navigate to:

> Setup > OK > Print Mode Setup > OK > 2‑Sided Copy, Standalone >

2 Press the up or down arrow button to scroll to On, and then press

To optimize energy efficiency, reduce the Sleep timeout and Screen Brightness:

1 From the printer control panel, navigate to:

> Setup > OK > Device Setup > OK > Sleep >

2 Press the up or down arrow button to select or use the keypad to enter the Sleep timeout value, and then press

3 From the printer control panel, navigate to:

> Setup > OK > Device Setup > OK > Screen Brightness >

4 Press the up or down arrow button to scroll to Dim, and then press

Note: If you select 2‑Sided Copy, Standalone, then the printer prints on both sides of the paper (duplex) for

copy and fax jobs, and for printing in Windows and Macintosh, depending on your printer model.

Restoring factory default settings

Resetting to factory default settings will delete all the printer settings you have previously selected.

1 From the printer control panel, navigate to:

> Setup > OK > Restore Factory Defaults >

2 Press the up or down arrow button to scroll to Restore All Printer Settings, and then press

3 Press the left or right arrow button to scroll to Yes, and then press

The printer restarts automatically after resetting to factory default settings.

4 When prompted to set the initial settings of your printer, make your selections using the printer control panel

buttons. Initial Setup Complete appears on the display.

Using the printer control panel buttons and menus 19

Setting the security PIN of the printer

To prevent unauthorized changes in specific menu settings, you can set a security PIN for the printer.

1 From the printer control panel, navigate to:

> Setup > OK > Security Setup > OK > Set Admin PIN

2 Enter your four‑digit PIN, and then press

Note: Make sure you remember your security PIN. To recover a lost PIN, you will need the assistance of customer support.

3 From the Security Setup menu, navigate to:

Lock Settings >

> On >

Note: When Lock Settings is set to On, you need to enter the security PIN every time you want to change some

printer settings. To disable the security PIN, set Lock Settings to Off.

Using shortcuts 20

Using shortcuts

What are shortcuts?

A shortcut is a way to quickly accomplish printing, copying, scanning, e‑mailing, or faxing tasks with the printer. You can configure and save a set of frequently used printer settings available for a given task and then assign a shortcut number and shortcut name to it.

The shortcut number and shortcut name serve as the identification for a particular task and its printer settings. When you want to perform a task with those settings, you do not need to go through the usual process of adjusting the settings and options. Simply enter the shortcut number or select the shortcut name and number on the printer control panel, and the task will launch automatically.

Configure the shortcut settings for a task in the Embedded Web Server:

Select To

Copy Copy a document or photo.

Eco‑Copy Copy a document or photo using two‑sided or draft setting.

ID Card Copy Copy both sides of an ID card onto a single page.

Scan to Fax Scan a document or photo and send it through fax.

Scan to E‑mail Scan a document or photo and send it through e‑mail.

Note: Make sure the printer is connected to the network and the Internet through an Ethernet or wireless connection.

Scan to Computer Scan a document or photo and send it to your computer.

Note: Make sure the printer is connected to the computer locally (USB).

Scan to Network Scan a document or photo and save it to a network folder.

Note: Make sure the printer is connected to the Internet through an Ethernet or wireless connection.

Scan to Memory Device Scan a document or photo and save it to a memory card or flash drive (depending

on your printer model).

Print a File Print a document from your computer.

Note: Make sure the printer is connected to the computer through the same Ethernet or wireless network.

Example:

A lawyer who uses his printer to send e-mails to clients normally navigates through the printer control panel to select the feature and its available options. Instead of doing that, he can configure the printer settings (such as the message title and recipient) from the Embedded Web Server, and then assign a shortcut number and shortcut name to the task. Every time he enters the shortcut number or selects the shortcut name on the printer control panel, the printer automatically sends the documents according to the selected settings.

Using shortcuts 21

Getting started

During installation, a link will be provided for you to create shortcuts. If you were not able to create your shortcuts during installation, then you may create the shortcuts through your printer software.

Launching the shortcuts page using the printer software

Before you begin, make sure:

• Your printer and computer are each connected to the network through an Ethernet or wireless connection.

• Your printer is turned on.

For Windows users

Click or Start.

2 Click All Programs or Programs, and then select the printer program folder from the list.

3 Navigate to:

Printer Home > select your printer > Settings > Configure Shortcuts

For Macintosh users

From the Finder, navigate to:

Applications > select your printer folder > Shortcuts

2 Select your printer from the list, and then click Launch.

Creating a shortcut

1 Launch the shortcuts page, and then navigate to:

Add New Shortcut > select a task

2 Assign a shortcut number and shortcut name, and then specify the settings.

Notes:

• A shortcut number is the number you assign to a particular task and its printer settings. You can assign

shortcut numbers from 1 to 999.

• If you configured the shortcut to show the settings before running, then the settings will appear on the

printer display. Adjust the settings if necessary.

3 Click Add.

Modifying or deleting a shortcut

1 Launch the shortcuts page, and then select a shortcut.

2 Do either of the following:

• Make the necessary changes, and then click Save Changes.

• Click Delete.

Using shortcuts 22

Using shortcuts on the printer

Make sure you have created a shortcut.

From the printer control panel, navigate to:

> Shortcuts > OK > select a shortcut >

> > enter the shortcut number >

Note: If you configured the shortcut to show the settings before running, then the settings will appear on the printer display. Adjust the settings if necessary.

Using the printer software 23

Using the printer software

Minimum system requirements

The printer software requires up to 500MB of free disk space.

Supported operating systems

• Microsoft Windows 7 (SP1)

• Microsoft Windows Server 2008 (R2)

• Microsoft Windows Server 2003 (SP2)

• Microsoft Windows Vista (SP2)

• Microsoft Windows XP (SP3)

• Macintosh Intel OS X version 10.7.0 or later

• Macintosh Intel OS X version 10.6.0 or later

• Macintosh Intel OS X version 10.5.0 or later

• Macintosh Intel OS X version 10.4.4 or later

• Macintosh PowerPC OS X version 10.5.0 or later

• Macintosh PowerPC OS X version 10.4.0 or later

• Ubuntu Linux 11.10, 10.10, 10.04, 9.10, and 9.04

• Red Hat Enterprise Linux WS 6, WS 5, and WS 4

• Red Flag Linux Desktop 6.0

• SUSE Linux Enterprise Server 11 and 10

• SUSE Linux Enterprise Desktop 11 and 10

• Linux openSUSE 12.1, 11.4, 11.3, and 11.2

• Linpus Linux Desktop 9.6

• Fedora 16 and 14

• Debian GNU/Linux 6.0 and 5.0

The printer driver for this operating system is available only at http://support.lexmark.com.

Note: Information on additional operating system versions that are compatible with the printer may be available on our Web site.

Using the Windows printer software

Software installed during printer installation

When you set up the printer using the installation software CD, all the necessary software was installed. You may have chosen to install some additional programs. The following table provides an overview of various software programs and what they can help you do.

If you did not install these additional programs during initial installation, then reinsert the installation software CD, run the installation software, and then click Advanced Options > Install Additional Software.

Using the printer software 24

Printer software

Use the To

Lexmark (referred to as Printer Home)

Printer Home

• Launch applications or programs.

• Scan or e‑mail a photo or document.

• Edit scanned documents.

• Scan documents to PDF.

• Adjust settings for the printer.

• Order supplies.

• Maintain ink cartridges.

• Register the printer.

• Contact technical support.

• Access the User's Guide.

Lexmark Phone Book (referred to as Phone Book)

Abbyy Sprint OCR Scan a document and produce text that you can edit with a word‑processing

Lexmark Wireless Setup Utility (referred to as Wireless Setup Utility)

Lexmark Tools for Office (referred to as Tools for Office)

Printer Setup Utility Configure the fax and e‑mail settings of your printer.

Status Messenger Learn more about the printing problems encountered.

Status Monitor Center

Manage your fax contacts.

program.

• Set up the wireless printer on a wireless network.

• Change the wireless settings of the printer.

Note: This program is installed automatically with the printer software if the printer has wireless capability.

Access your favorite settings in Microsoft Office 2007.

• Check the supplies status of your printer.

• Order supplies online.

Product Update Receive automatic notifications of updates to your printer software when new

updates are available.

Printing Preferences When you click File > Print > Properties with a document open, a Printing

Preferences dialog appears. The dialog lets you select options for the print job, such as the following:

• Select the number of copies to print.

• Print two‑sided copies.

• Select the paper type.

• Add a watermark.

• Enhance images.

• Save settings.

Note: Printing Preferences is installed automatically with the printer software.

Note: Your printer may not come with some of these programs or some of the functions of these programs,

depending on the features of the printer that you purchased.

Using the printer software 25

Using the Macintosh printer software

Launching the Print dialog

Use the Print dialog to adjust the print settings and schedule print jobs.

With a document or photo open, choose File > Print.

Launching an application

1 From the Finder, navigate to:

Applications > select your printer folder

2 Double‑click the application that you want to use.

Use the To

Printer Settings

Shortcuts Speed up usual tasks with your printer.

Wireless Setup Assistant

Uninstaller Remove the printer software from your computer.

Notes:

• Customize settings for fax jobs.

• Create and edit the Contacts list.

• Configure e‑mail connectivity settings.

• Configure the language, country, date, and time.

Set up the printer on a wireless network. Note: This application is automatically installed with the printer software if the printer has

wireless capability.

• Your printer may not come with these applications, depending on the features of the printer that you purchased

or the installation type (standard or custom) chosen when you installed the printer.

• To take advantage of the full features of your printer, select the custom install option during installation, and

then select all packages listed.

Accessing Web links

Web links are links to predefined Web pages that are saved in the printer folder.

1 From the Finder, navigate to:

Applications > select your printer folder > Web Links

2 Double‑click the Web link that you want to visit.

Use To

Customer Support Contact customer support.

Lexmark Software Updates Download and install the latest printer software.

Lexmark Online Visit the Lexmark Web site.

Order Supplies Online Order ink or supplies.

Using the printer software 26

Use To

Printer Registration Register your printer.

Visit Lexmark SmartSolutions

Note: Your printer may not come with these Web links, depending on the features of the printer that you purchased.

• Visit the SmartSolutions Web site.

• Choose your custom solutions.

Finding and installing optional software

For Windows users

1 Click or Start.

2 Click All Programs or Programs, and then select the printer program folder from the list.

3 Navigate to:

Printer Home > select your printer > Support > Online support

4 From the Web site, select your printer and then download the driver.

5 Install additional or optional software.

For Macintosh users

1 From the Finder, navigate to:

Applications > select your printer folder > Web Links > Lexmark Software Updates

2 From the Web site, select your printer and then download the driver.

3 Install additional or optional software.

Updating the printer software

For Windows users

1 Click or Start.

2 Click All Programs or Programs, and then select the printer program folder from the list.

3 Select your printer, and then click Product Update.

4 Follow the instructions on the computer screen.

For Macintosh users

1 From the Finder, navigate to:

Applications > select your printer folder > Web Links > Lexmark Software Updates

2 From the Web site, select your printer and then download the driver.

Using the printer software 27

Downloading PCL and PS drivers (Windows only)

Universal Print Drivers (PCL 5 emulation, PCL XL emulation, and PS emulation) can be downloaded from our Web site. You need to search for your printer model to view compatible drivers.

Reinstalling the printer software

When you set up the printer using the installation software CD, all the necessary software was installed. If you encountered problems while installing, or if your printer does not appear in the printers folder or as a printer option when you send a print job, then try uninstalling and reinstalling the printer.

Uninstalling the printer software

For Windows users

Click or Start.

2 Click All Programs or Programs, and then select the printer program folder from the list.

3 Click the uninstaller.

4 Follow the instructions on the computer screen.

5 Once the uninstall process is complete, restart your computer.

For Macintosh users

Close all open applications.

2 From the Finder, navigate to:

Applications > select your printer folder

3 Double‑click Uninstaller.

4 Follow the instructions on the computer screen.

Installing the printer software

Note: If you installed the printer software on this computer before but need to reinstall the software, then uninstall

the current software first.

For Windows users

Close all open software programs.

2 Insert the installation software CD.

If the installation dialog screen does not appear after a minute, then launch the CD manually:

a Click , or click Start and then click Run. b In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive. c Press Enter, or click OK.

Using the printer software 28

3 Click Install, and then follow the instructions on the computer screen.

For Macintosh users

Note: To take advantage of the full features of your printer, select the custom install option, and then select all

packages listed.

1 Close all open applications.

2 Insert the installation software CD.

If the installation dialog does not appear after a minute, then click the CD icon on the desktop.

3 Double-click the software installer package, and then follow the instructions on the computer screen.

Using the Internet

Go to the Lexmark Web site at www.lexmark.com.

2 Navigate to:

SUPPORT & DOWNLOADS > select your printer > select your operating system

3 Download the driver, and then install the printer software.

Note: Updated printer software may be available at http://support.lexmark.com.

Loading paper and original documents 29

Loading paper and original documents

Loading the paper tray

Make sure:

• The printer is turned on.

• You use paper designed for inkjet printers.

• The paper is not used or damaged.

• You follow the instructions that came with the specialty media.

• The paper does not buckle when you adjust the paper guides.

1 Lift the exit bin, and then pull out the tray completely.

2 Move the paper guides to the sides of the tray.

Loading paper and original documents 30

3 If you are loading legal‑size paper, then squeeze the tab and pull to extend the tray.

4 Load the paper with the printable side facedown.

5 Adjust the paper guides to rest against the left, right, and bottom edges of the paper.

Note: Make sure the paper is below the maximum fill line located on the edge of the paper tray. Overloading

the tray can cause paper jams.

+ 168 hidden pages