Lexmark MX811, MX810, MX812 Reference Guide

Quick Reference

Learning about the printer

Using the printer control panel

Use the To

1 Display

2 Home button Go to the home screen.

3 Sleep button Enable Sleep mode or Hibernate mode.

4 Keypad Enter numbers, letters, or symbols.

5 Start button Start a job, depending on which mode is

6 Clear all /

Reset button

• View the printer status and messages.

• Set up and operate the printer.

Do the following to wak e the printer from Sleep mode:

• Touch the screen or press any hard button.

• Open a door or cover.

• Send a print job from the computer.

• Perform a power‑on reset (POR) with the

main power switch.

• Attach a device to the USB port on the

printer.

selected.

Reset the default setti ngs of a function, such as copying, faxing, or scanning.

A B C

@ ! .

J K L

G H I

P Q R S

T U V

Use the To

7 Stop or Cancel

Stop all printer activity.

button

8 Indicator light Check the status of the printer.

Touch To

8 Menu icon Access the printer menus.

Note: The menus are available only when

the printer is in Ready state.

9 Bookmarks Create, organize, and save a set of

bookmarks (URL) into a tree view of folders

Understanding the home screen

When the printer is turned on, the display shows a basic screen, referred to as the home screen. Touch the home screen buttons and

D E F

M N O

W X Y Z

icons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or to respond to messages.

Note: Your home screen may vary depending on your home screen customization settings, administrative setup, and active embedded solutions.

2 3 4 5

10 USB Drive View, select, print, scan, or e‑mail photos

and file links.

Note: The tree view supports only bookmarks created from this function, and not from any other application.

and documents from a flash drive.

Note: This icon appears only when you return to the home screen while a memory card or flash drive is connected to the printer.

11 Held Jobs Display all current held jobs.

12 Status/Supplies

• Show a warning or error message

whenever the printer requires intervention to continue processing.

• Access the messages screen for more

information on the message, and how to clear it.

Touch To

1 Change Language Launch the Change Language pop‑up

window that lets you change the primary language of the printer.

13 Tips Open a context-sensitive Help dialog.

14 Search held jobs Search for one or more of the following

items:

• Us er na me f or he ld o r c onf id en ti al p ri nt

jobs

• Job names for held jobs, excluding

confidential print jobs

• Profile names

• Bookmark containe r or print job names

• USB container or print job names for

supported file types

2 Copy Access the Copy menus and make copies.

3 Fax Access the Fax menus and send fax.

4 E-mail Access the E-mail menus and send e‑mails.

5 FTP Access the File Transfer Protocol (FTP)

menus and scan documents directly to an FTP server.

6 Arrows Scroll up or down.

7 Forms and

Favorites

Quickly find and print frequently used online forms.

Features

Feature Description

Menu trail line

Example:

Menus > Settings > Copy Settings > Number of Copies

Attendance message alert

Warning

Status message bar

Printer IP address

Example:

123.123.123.12 3

A menu trail line is located at the top of each menu screen. This feature shows the p ath taken to arrive at the current menu.

Touch any of the underlined words to return to that menu.

Number of Copies is not underlined because it is the current screen. If you touch an underlined word on the “Number of Copies” screen before the number of copies is set and saved, then the selection is not saved, and it does not become the default setting.

If an attendance message affects a function, then this icon appears and the red indicator light blinks.

If an error condition occurs, then this icon appears.

• Show the current printer status such as

Ready or Busy.

• Show printer conditions such as Toner

Low or Cartridge Low.

• Show intervention messages so the printer

can continue processing.

The IP address of your network printer is locat ed at the upper left corner of the home screen and appears as four sets of numbers separated by periods. You can use the IP address when accessing the Embedded Web Server so you can view and remotely configure printer settings even when you are not physically near the printer.

Using the touch-screen buttons

Note: Your home screen, icons, and buttons may vary, depending on

your home screen customization settings, administrative setup, and active embedded solutions.

1 Arrows View a list of options.

2 Copy It Print a copy.

3 Advanced Options Select a copy option.

4 Home Go to the home screen.

5 Increase Select a higher value.

6 Decrease Select a lower value.

7 Tips Open a context-sensitive Help dialog.

Other touch-screen buttons

Touch To

Cancel

Touch To

Save a setting.

• Cancel an action or a selection.

• Exit a screen and return to the previous

screen without saving changes.

Touch To

Reset

Reset values on the screen.

Setting up and using the home screen applications

Notes:

• Your home screen may vary, depending on your home screen

customization settings, administrative setup, and active

applications. Some applications are supported only in select printer models.

• There may be additional solutions and applications available for

purchase. For more information, inquire at your point of purchase.

Finding the IP address of the printer

Note: Make sure your printer is connected to a network or to a print

server.

You can find the printer IP address:

• From the top left corner of the printer home screen.

• From the TCP/IP section in the Network/Ports menu.

• By printing a network setup page or menu settings page, and then

finding the TCP/IP section.

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

Finding the IP address of the computer

Note: Make sure that you know how your printer and computer are

connected to the network (Ethernet or wireless).

The computer IP address is required when setting up home screen applications, such as:

• Forms and Favorites

• Multi Send

• Scan to Network

For Windows users

1 Open the command window.

In Windows 8

From the Search charm, type run, and then navigate to:

Apps list > Run > type cmd > OK

In Windows 7 or earlier

Click or click Start, and then click Run.

b In the Start Search or Run dialog, type cmd.

c Press Enter, or click OK.

2 Type ipconfig, and then click Go or press Enter.

Note: Type ipconfig /all to see additional useful

information.

3 Look for IP Address.

The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

For Macintosh users

Note: This is applicable only in Mac OS X version 10.5 or later.

1 From the Apple menu, navigate to:

System Preferences > Network

2 Click Ethernet, Wi‑Fi, or AirPort.

3 Click Advanced > TCP/IP.

4 Look for IPv4 Address.

Accessing the Embedded Web Server

The Embedded Web Server is the printer Web page that lets you view and remotely configure printer settings even when you are not physically near the printer.

1 Obtain the printer IP address:

• From the printer control panel home screen

• From the TCP/IP section in the Network/Ports menu

• By printing a network setup page or menu settings page, and

then finding the TCP/IP section

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Open a Web browser, and then type the printer IP address in the

address field.

3 Press Enter.

Note: If you are using a proxy server, then temporarily disable it

to load the Web page correctly.

Customizing the home screen

1 Open a Web browser, and then type the printer IP address in the

address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Do one or more of the following:

• Show or hide the icons of basic printer functions.

a Click Settings > General Settings > Home screen

customization.

b Select the check boxes to specify which icons appear on the

home screen.

Note: If you clear a check box beside an icon, then the icon does not appear on the home screen.

c Click Submit.

• Customize the icon for an application. For more information,

see “Finding information about the home screen applications” on page 3 or see the documentation that came with the application.

Understanding the different applications

Use To

Card Copy Scan and print both sides of a card on a single page.

Fax Scan a document, and then send it to a fax number.

Forms and Favorites

Multi Send Scan a document, and then send it to multiple

MyShortcut Create shortcuts directly on the p rinter home screen.

For more information, see “Setting up Card Copy” on page 4.

For more information, see “Faxing” on page 19.

Quickly find and print frequently used online forms directly from the printer home screen. For more information, see “Se tting up Forms and Favorites” on page 3.

destinations. For more information, see “Setting up Multi Send” on page 4.

For more information, see “Using MyShortcut” on page 4.

Use To

Scan to E‑mail Scan a document, and then send it to an e‑mail

Scan to Computer

Scan to FTP Scan documents directly to a File Transfer Protocol

Scan to Network

address. For more information, see “E-mailing” on page 18.

Scan a document, and then save it to a predefined folder on a host computer. For more information, see “Setting up Scan to Computer” on page 21.

(FTP) server. For more information, see “Scanning to an FTP address” on page 20.

Scan a document, and then send it to a network shared folder. For more information, see “Setting up Scan to Network” on page 5.

Activating the home screen applications

Finding information about the home screen applications

Your printer comes with preinstalled home screen applications. Before you can use these applications, you must first acti vate and set up these applications using the Embedded Web Server. For more information on accessing the Embedded Web Server, see “Accessing the Embedded Web Server” on page 3.

For detailed information on configuring and using the home screen applications, contact the place where you purchased the printer.

Setting up Forms and Favorites

Use To

Streamline work processes by letting you quickly find and print frequently used online forms directly from the printer home screen.

Note: The printer must have permission to access the network folder, FTP site, or Web site where the bookmark is stored. From the computer where the bookmark is stored, use sharing, security, and firewall settings to allow the printer at least a read access. For help, see the documentation that came with your operating system.

1 Open a Web browser, and then type the printer IP address in the

address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Apps > Apps Management > Forms and Favorites.

3 Click Add, and then customize the settings.

Notes:

• See the mouse-over help beside each field for a description

of the setting.

• To make sure the location settings of the bookmark are

correct, type the correct IP address of the host computer where the bookmark is located. For more information on obtaining the IP address of the host computer, see “Finding the IP address of the computer” on page 2.

• Make sure the printer has access rights to the folder where

the bookmark is located.

4 Click Apply.

To use the application, touch Forms and Favorites on the printer home screen, and then navigate through form categories, or search for forms based on a form number, name, or description.

Setting up Card Copy

Use To

Quickly and easily copy insurance, identification, and other wallet‑size cards.

You can scan and print both sides of a card on a single page, saving paper and showing the information on the card in a more convenient manner.

• Default number of copies—Specify the number of copies that

should automatically print when the application is used.

• Default contrast setting—Specify a setting to increase or

decrease the level of contrast when a copy of the scanned card is printed. Select Best for Content if you want the printer to adjust the contrast automatically.

• Default scale setting—Set the size of the scanned card when

printed. The default setting is 100% (full size).

• Resolution setting—Adjust the quality of the scanned card.

Notes:

– When scanning a card, make sure the scan resolution is

not more than 200 dpi for color, and 400 dpi for black and white.

– When scanning multiple cards, make sure the scan

resolution is not more than 150 dpi for color, and 300 dpi for black and white.

• Print Borders—Select the check box to print the scan image

with a border around it.

4 Click Apply.

To use the application, touch Card Copy on the printer home screen, and then follow the instructions.

Using MyShortcut

Use To

Create shortcuts on the printer home screen, with settings for up to 25 frequently used copy, fax, or e-mail jobs.

Setting up Multi Send

Use To

Scan a document, and then send the scanned document to multiple destinations.

Note: Make sure there is enough space in the printer hard disk.

1 Open a Web browser, and then type the printer IP address in the

address field.

Note: View the printer IP address on the printer home screen. The printer IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Apps > Apps Management > Multi Send.

3 From the Profiles section, click Add, and then customize the

settings.

Notes:

• See the mouse‑over help beside each field for a description

of the setting.

• If you select FTP or Share Folder as a destination, then make

sure the location settings of the destination are correct. Type the correct IP address of the host computer where the specified destination is located. For more information on obtaining the IP address of the host computer, see “Finding the IP address of the computer” on page 2.

4 Click Apply.

To use the application, touch Multi Send on the printer home screen, and then follow the instructions on the printer display.

1 Open a Web browser, and then type the printer IP address in the

address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Apps > Apps Management > Card Copy.

3 Change the default scanning options, if necessary.

• Default tray—Select the default tray to be used for printing

scan images.

To use the application, touch MyShortcut, and then follow the instructions on the printer display.

Setting up Scan to Network

Use To

Scan a document and send it to a shared network folder. You can define up to 30 unique folder destinations.

Notes:

• The printer must have permission to

write to the destinations. From the computer where the destination is specified, use sharing, security, and firewall settings to allow the printer at least a write access. For help, see the documentation that came with your operating system.

• The Scan to Network icon appears only

when one or more destinations are defined.

1 Open a Web browser, and then type the printer IP address in the

address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Apps > Apps Management > Scan to Network.

3 Specify the destinations, and then customize the settings.

Notes:

• See the mouse-over help beside some of the fields for a

description of the setting.

• To make sure the location settings of the destination are

correct, type the correct IP address of the host computer where the specified destination is located. For more information on obtaining the IP address of the host computer, see “Finding the IP address of the computer” on page 2.

• Make sure the printer has access rights to the folder where

the specified destination is located.

4 Click Apply.

To use the application, touch Scan to Network on the printer home screen, and then follow the instructions on the printer display.

Setting up Remote Operator Panel

This application shows the printer control panel on your computer screen and lets you interact with the printer control panel, even when you are not physically near the network printer. From your computer

screen, you can view the printer status, release held print jobs, create bookmarks, and do other print-related tasks you might normally do while standing at the network printer.

1 Open a Web browser, and then type the printer IP address in the

address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Remote Operator Panel Settings.

3 Select the Enabled check box, and then customize the settings.

4 Click Submit.

To use the application, click Remote Operator Panel > Launch VNC Applet.

Exporting and importing a configuration

You can export configuration settings into a text file, and then import the file to apply the settings to other printers.

1 Open a Web browser, and then type the printer IP address in the

address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 To export or import a configuration for one application, do the

following:

a Click Settings > Apps > Apps Management.

b From the list of installed applications, click the name of the

application you want to configure.

c Click Configure, and then do either of the following:

• To export a configuration to a file, click Export, and then

follow the instructions on the computer screen to save the configuration file.

Notes:

– When saving the configuration file, you can type a

unique file name or use the default name.

– If a "JVM Out of Memory” error occurs, then repeat

the export process until the configuration file is saved.

• To import a config uration from a file, click Import, and then

browse to the saved configuration file that was exported from a previously configured printer.

Notes:

– Before importing the configuration file, you can

choose to preview it first or load it directly.

– If a timeout occurs and a blank screen appears, then

refresh the Web browser, and then click Apply.

3 To export or import a configuration for multiple applications, do

the following:

a Click Settings > Import/Export.

b Do either of the following:

• To export a configuration file, click Export Embedded

Solutions Settings File, and then follow the instructions on

the computer screen to save the configuration file.

• To import a configuration file, do the following:

1 Click Import Embedded Solutions Settings File >

Choose File, and then browse to the saved

configuration file that was exported from a previously configured printer.

2 Click Submit.

Loading paper and specialty media

Setting the paper size and type

From the home screen navigate to:

> Paper Menu > Paper Size/Type > select a tray > select the paper

size or type >

Configuring Universal paper settings

The Universal Paper Size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer menus.

Notes:

• The smallest supported Universal size is 76.2 x 76.2 mm (3 x 3

inches).

• The largest supported Universal size is 216 x 359.92 mm

(8.5 x 14.17 inches).

1 From the home screen, navigate to:

> Paper Menu > Universal Setup > Units of Measure > select

a unit of measure

2 Touch Portrait Width or Portrait Height.

3 Select the width or height, and then touch Submit.

Loading the 550‑sheet tray

CAUTION—POTENTIAL INJURY: To reduce the risk of

equipment instability, load each tray separately. Keep all other trays closed until needed.

1 Pull out the tray.

Notes:

• When loading folio‑, legal‑, or oficio‑size paper, lift the tray

slightly and pull it out completely.

• Avoid removing trays while a job prints or while Busy

appears on the display. Doing so may cause a jam.

2 Squeeze and slide the width guide to the correct position for the

size of the paper being loaded until it clicks into place.

Note: Use the paper size indicators on the bottom of the tray to help position the guides.

3 Unlock the length guide, and then squeeze and slide the guide to

the correct position for the size of the paper being loaded.

LTR/LGL

A4/A5

EXEC

JIS

Notes:

• Lock the length guide for all paper sizes.

• Use the paper size indicators on the bottom of the tray to

help position the guides.

4 Flex the sheets back and forth to loosen them, and then fan them.

Do not fold or crease the paper. Straighten the edges on a level surface.

5 Load the paper stack with the printable side facedown.

Note: Make sure the paper or envelope is loaded properly.

• There are different ways for loading letterhead depending on

whether an optional staple finisher is installed or not.

Without an optional staple finisher With an optional staple finisher

ABC

• Do not slide the paper into the tray. Load paper as shown in the

illustration.

• If you are loading envelopes, then make sure that the flap side

is facing up and the envelopes are on the left side of the tray.

One‑sided printing

ABC

Two‑sided printing

• If you are loading prepunched paper for use with the staple

finisher, then make sure the holes on the long edge of the paper are on the right side of the tray.

One‑sided printing Two‑sided printing

One‑sided printing

ABC

Two‑sided printing

ABC

Note: If the holes on the long edge of the paper are on the left side of the tray, then a jam may occur.

• Make sure the paper is below the maximum paper f ill indicator.

7 Insert the tray.

Loading A5‑size paper

a Pull up and slide the width guide to the position for A5.

Warning—Potential Damage: Overfilling the tray can cause

paper jams.

6 For custom‑ or Universal‑size paper, adjust the paper guides to

lightly touch the sides of the stack, and then lock the length guide.

8 From the printer control panel, set the paper size and type in the

Paper menu to match the paper loaded in the tray.

Note: Set the correct paper size and type to avoid paper jams and print quality problems.

L G L

C F

L O F

5 A

L G L C F O

O I L O

R T L

4 A 5 A

L G L

C F

L O F

Loading the 2100‑sheet tray

CAUTION—POTENTIAL INJURY: To reduce the risk of

equipment instability, load each tray separately. Keep all other trays closed until needed.

1 Pull out the tray.

2 Adjust the width and length guides.

b Squeeze and slide the length guide to the position for A5 until

it clicks into place.

d Insert the A5 length guide into its designated slot.

Note: Press the A5 length guide until it clicks into place.

b If the A5 length guide is still attached to the length guide, then

remove it from its place. If the A5 length guide is not attached, then proceed to step d.

1 2

Loading A4‑, letter‑, legal‑, oficio‑, and folio‑size paper

a Pull up and slide the width guide to the correct position for the

size of the paper being loaded.

LGL

OFC

FOLIO

LTR

L G L C F O O I L O F

4 A 5 A

L G L

C F

L O F

4 A

5 A

c Put the A5 length guide in its holder.

c Remove the A5 length guide from its holder.

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