Lexmark MC2535adwe User manual

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Page 1

CX421, CX522, CX622, CX625, MC2325, MC2425, MC2535, MC2640, XC2235, XC4240 MFPs

User's Guide

December 2018 www.lexmark.com

Machine type(s):

7529

Models:

081, 230, 238, 436, 486, 496, 636, 638, 686, 698, 836, 838, 898

Page 2

Contents 2

Safety information.........................................................................................7

Conventions...........................................................................................................................................................7

Product statements..............................................................................................................................................7

Learning about the printer.........................................................................10

Finding information about the printer...........................................................................................................10

Selecting a location for the printer................................................................................................................ 12

Printer conﬁgurations........................................................................................................................................ 13

Attaching cables................................................................................................................................................. 14

Using the control panel.............................................................................. 16

Lexmark CX421, MC2325, and MC2425 MFPs.......................................................................................16

Lexmark CX522, CX622, MC2535, MC2640, and XC2235 MFPs....................................................17

Lexmark CX625 and XC4240 MFPs...........................................................................................................18

Understanding the status of the power button and indicator light.......................................................18

Setting up and using the home screen applications............................. 20

Using the home screen................................................................................................................................... 20

Customizing the home screen........................................................................................................................21

Using Display Customization.......................................................................................................................... 21

Setting up Scan Center....................................................................................................................................22

Setting up Card Copy.......................................................................................................................................22

Using Shortcut Center......................................................................................................................................23

Creating a Cloud Connector proﬁle............................................................................................................. 23

Setting up Device Quotas...............................................................................................................................23

Using QR Code Generator..............................................................................................................................24

Conﬁguring Eco‑Settings................................................................................................................................ 24

Using Customer Support.................................................................................................................................24

Managing bookmarks.......................................................................................................................................24

Creating bookmarks ...................................................................................................................................................24

Creating folders ........................................................................................................................................................... 25

Managing contacts............................................................................................................................................26

Adding contacts........................................................................................................................................................... 26

Adding groups..............................................................................................................................................................26

Editing contacts or groups........................................................................................................................................26

Deleting contacts or groups..................................................................................................................................... 27

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Contents 3

Setting up and using the accessibility features..................................... 28

Activating Voice Guidance..............................................................................................................................28

Navigating the screen using gestures.........................................................................................................28

Enabling Magniﬁcation mode........................................................................................................................ 29

Adjusting the Voice Guidance speech rate................................................................................................29

Using the keyboard on the display...............................................................................................................29

Enabling spoken passwords or personal identiﬁcation numbers........................................................ 29

Loading paper and specialty media.........................................................30

Setting the paper size and type.................................................................................................................... 30

Conﬁguring Universal paper settings.......................................................................................................... 30

Loading trays......................................................................................................................................................30

Loading the multipurpose feeder..................................................................................................................32

Loading the manual feeder.............................................................................................................................34

Linking trays........................................................................................................................................................34

Paper support..............................................................................................36

Supported paper sizes.....................................................................................................................................36

Supported paper types....................................................................................................................................38

Supported paper weights............................................................................................................................... 39

Printing......................................................................................................... 41

Printing from a computer..................................................................................................................................41

Printing from a mobile device......................................................................................................................... 41

Printing from a ﬂash drive............................................................................................................................... 42

Supported ﬂash drives and ﬁle types...........................................................................................................43

Conﬁguring conﬁdential jobs......................................................................................................................... 44

Printing conﬁdential and other held jobs....................................................................................................44

Printing from a Cloud Connector proﬁle..................................................................................................... 45

Printing a font sample list................................................................................................................................45

Printing a directory list..................................................................................................................................... 46

Copying........................................................................................................ 47

Using the automatic document feeder and scanner glass.....................................................................47

Making a copy.................................................................................................................................................... 47

Copying photos..................................................................................................................................................47

Copying on letterhead.....................................................................................................................................48

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Contents 4

Copying on both sides of the paper.............................................................................................................48

Reducing or enlarging copies........................................................................................................................48

Collating copies................................................................................................................................................. 48

Placing separator sheets between copies................................................................................................. 49

Copying multiple pages onto a single sheet............................................................................................. 49

Creating a copy shortcut.................................................................................................................................49

E-mailing...................................................................................................... 50

Using the automatic document feeder and scanner glass.................................................................... 50

Setting up the e‑mail function........................................................................................................................50

Conﬁguring e‑mail settings............................................................................................................................ 50

Sending an e-mail.............................................................................................................................................. 51

Creating an e-mail shortcut............................................................................................................................. 51

Faxing...........................................................................................................52

Setting up the printer to fax............................................................................................................................52

Using the automatic document feeder and scanner glass.................................................................... 58

Sending a fax......................................................................................................................................................59

Scheduling a fax................................................................................................................................................59

Creating a fax destination shortcut.............................................................................................................. 60

Changing the fax resolution...........................................................................................................................60

Adjusting the fax darkness.............................................................................................................................60

Viewing a fax log...............................................................................................................................................60

Blocking junk faxes............................................................................................................................................61

Holding faxes.......................................................................................................................................................61

Forwarding a fax.................................................................................................................................................61

Scanning...................................................................................................... 62

Using the automatic document feeder and scanner glass.................................................................... 62

Scanning to an FTP server..............................................................................................................................62

Creating an FTP shortcut................................................................................................................................ 62

Scanning to a ﬂash drive................................................................................................................................. 63

Sending scanned documents to a computer.............................................................................................64

Scanning to a Cloud Connector proﬁle.......................................................................................................64

Understanding the printer menus............................................................65

Menu map........................................................................................................................................................... 65

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Contents 5

Device.................................................................................................................................................................. 66

Print.......................................................................................................................................................................80

Paper.................................................................................................................................................................... 89

Copy.......................................................................................................................................................................91

Fax.........................................................................................................................................................................95

E-mail...................................................................................................................................................................107

FTP........................................................................................................................................................................115

USB Drive............................................................................................................................................................119

Network/Ports...................................................................................................................................................125

Security...............................................................................................................................................................136

Reports................................................................................................................................................................144

Help..................................................................................................................................................................... 145

Troubleshooting............................................................................................................................................... 145

Printing the Menu Settings Page................................................................................................................. 146

Securing the printer.................................................................................. 147

Locating the security slot............................................................................................................................... 147

Erasing printer memory.................................................................................................................................. 147

Erasing printer hard disk memory................................................................................................................147

Encrypting the printer hard disk...................................................................................................................148

Restoring factory default settings................................................................................................................148

Statement of Volatility.....................................................................................................................................148

Maintaining the printer............................................................................ 150

Adjusting the speaker volume..................................................................................................................... 150

Networking......................................................................................................................................................... 151

Cleaning printer parts.....................................................................................................................................153

Ordering parts and supplies.........................................................................................................................156

Replacing parts and supplies.........................................................................................................................161

Moving the printer............................................................................................................................................174

Saving energy and paper...............................................................................................................................175

Recycling............................................................................................................................................................176

Clearing jams............................................................................................. 178

Avoiding jams....................................................................................................................................................178

Identifying jam locations................................................................................................................................ 179

Paper jam in trays............................................................................................................................................ 180

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Contents 6

Paper jam in door A.........................................................................................................................................180

Paper jam in the standard bin.......................................................................................................................185

Paper jam in the multipurpose feeder........................................................................................................189

Paper jam in the manual feeder...................................................................................................................190

Paper jam in door C........................................................................................................................................ 190

Troubleshooting........................................................................................ 192

Network connection problems.....................................................................................................................192

Hardware options problems......................................................................................................................... 194

Issues with supplies........................................................................................................................................ 195

Paper feed problems.......................................................................................................................................197

Printing problems........................................................................................................................................... 200

Color quality problems.................................................................................................................................. 226

Faxing problems............................................................................................................................................. 229

Scanning problems.........................................................................................................................................232

Contacting customer support......................................................................................................................236

Upgrading and migrating........................................................................ 237

Hardware...........................................................................................................................................................237

Software.............................................................................................................................................................247

Firmware............................................................................................................................................................248

Notices.......................................................................................................249

Index.......................................................................................................... 265

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Safety information 7

Safety information

Conventions

Note: A note identiﬁes information that could help you.

Warning: A warning identiﬁes something that could damage the product hardware or software.

CAUTION: A caution indicates a potentially hazardous situation that could injure you.

Dierent types of caution statements include:

CAUTION—POTENTIAL INJURY: Indicates a risk of injury.

CAUTION—SHOCK HAZARD: Indicates a risk of electrical shock.

CAUTION—HOT SURFACE: Indicates a risk of burn if touched.

CAUTION—TIPPING HAZARD: Indicates a crush hazard.

CAUTION—PINCH HAZARD: Indicates a risk of being caught between moving parts.

CAUTION—ROTATING FAN BLADES: Indicates a risk of laceration from moving fan blades.

Product statements

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to

an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips, multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be easily overloaded by a laser printer and may result in a risk of ﬁre, property damage, or poor printer performance.

CAUTION—POTENTIAL INJURY: Only a Lexmark Inline Surge Protector that is properly connected between the printer and the power cord provided with the printer may be used with this product. The use of non-Lexmark surge protection devices may result in a risk of ﬁre, property damage, or poor printer performance.

CAUTION—POTENTIAL INJURY: To reduce the risk of ﬁre, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

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Safety information 8

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of ﬁre or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer o, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them o as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

CAUTION—POTENTIAL INJURY: If the printer weight is greater than 18 kg (40 lb), then it requires two or more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: When moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Make sure that all doors and trays are closed.

• Turn o the printer, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer.

• If the printer has separate ﬂoor-standing optional trays or output options attached to it, then disconnect

them before moving the printer.

• If the printer has a caster base, then carefully roll it to the new location. Use caution when passing over

thresholds and breaks in

ﬂooring.

• If the printer does not have a caster base but is conﬁgured with optional trays or output options, then remove

the output options and lift the printer o the trays. Do not try to lift the printer and any options at the same time.

• Always use the handholds on the printer to lift it.

• Any cart used to move the printer must have a surface able to support the full footprint of the printer.

• Any cart used to move the hardware options must have a surface able to support the dimensions of the

options.

• Keep the printer in an upright position.

• Avoid severe jarring movements.

• Make sure that your ﬁngers are not under the printer when you set it down.

• Make sure that there is adequate clearance around the printer.

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Safety information 9

CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported conﬁgurations, see

www.lexmark.com/multifunctionprinters.

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.

Keep all other trays closed until needed.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it.

CAUTION—PINCH HAZARD: To avoid the risk of a pinch injury, use caution in areas marked with this label. Pinch injuries may occur around moving parts, such as gears, doors, trays, and covers.

CAUTION—ROTATING FAN BLADES: To avoid the risk of laceration from moving fan blades, turn o the printer and unplug the power cord from the electrical outlet before accessing areas marked with this symbol.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those speciﬁed in the User’s Guide may result in hazardous radiation exposure.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

This product is designed, tested, and approved to meet strict global safety standards with the use of speciﬁc manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

Refer service or repairs, other than those described in the user documentation, to a service representative.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

This product may produce small amounts of ozone during normal operation, and may be equipped with a ﬁlter designed to limit ozone concentrations to levels well below the recommended exposure limits. To avoid high ozone concentration levels during extensive usage, install this product in a well-ventilated area and replace the ozone and exhaust ﬁlters if instructed to do so in the product maintenance instructions. If there are no references to ﬁlters in the product maintenance instructions, then there are no ﬁlters requiring replacement for this product.

SAVE THESE INSTRUCTIONS.

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Learning about the printer 10

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

See the setup documentation that came with the printer or go to

http://support.lexmark.com.

• Installing the printer software

More setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Conﬁguring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Conﬁguring the printer on a network

• Caring for and maintaining the printer

Information Center—Go to

http://infoserve.lexmark.com.

Help Menu Pages—Access the guides on the printer

http://support.lexmark.com.

Touch Screen Guide—Go to

http://support.lexmark.com.

Product videos—Go to

http://infoserve.lexmark.com/idv/.

ﬁrmware

or go to

• Troubleshooting and solving problems

Information on setting up and conﬁguring the accessibility features of your printer

Help using the printer software Help for Microsoft® Windows® or Macintosh

Lexmark Accessibility Guide—Go to

http://support.lexmark.com.

operating systems—Open a printer software program or application, and then click Help.

Click

Notes:

to view context‑sensitive information.

• Help is automatically installed with the printer

software.

• Depending on the operating system, the

printer software is located in the printer program folder or on the desktop.

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Learning about the printer 11

What are you looking for? Find it here

Go to

The latest supplemental information, updates, and customer support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

http://support.lexmark.com.

Note: Select your country or region, and then

select your product to view the appropriate support site.

Support contact information for your country or region can be found on the website or on the printed warranty that came with the printer.

Have the following information ready when you contact customer support:

• Place and date of purchase

• Machine type and serial number

• Safety information

• Regulatory information

• Warranty information

• Environmental information

Warranty information varies by country or region:

• In the U.S.—See the Statement of Limited

Warranty included with the printer, or go to

http://support.lexmark.com.

• In other countries and regions—See the

printed warranty that came with the printer.

Product Information Guide—See the documentation that came with the printer or go to

http://support.lexmark.com.

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Learning about the printer 12

Selecting a location for the printer

• Leave enough room to open trays, covers, and doors and to install hardware options.

• Set up the printer near an electrical outlet.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

• Make sure that airﬂow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical

Committee 156 standard.

• Provide a ﬂat, sturdy, and stable surface.

• Keep the printer: – Clean, dry, and free of dust – Away from stray staples and paper clips – Away from the direct

airﬂow

– Free from direct sunlight and humidity extremes

• Observe the temperature range.

of air conditioners, heaters, or ventilators

Operating temperature 10 to 32.2°C (50 to 90°F)

• Allow the following recommended amount of space around the printer for proper ventilation:

1 Top 30 5 mm (12 in . )

2 Rear 102 mm (4 in.)

3 Right side 76 mm (3 in.)

4 Front 508 mm (20 in.)

Note: The minimum space needed in front of the machine is 76 mm (3 in.).

5 Left side 76 mm (3 in.)

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Learning about the printer 13

Printer conﬁgurations

CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a

caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported conﬁgurations, see

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

Depending on your printer model, you can conﬁgure your printer by adding an optional 650‑sheet duo tray or both the 650‑sheet duo tray and 550‑sheet tray. For more information, see

page 246.

www.lexmark.com/multifunctionprinters.

“Installing optional trays” on

1 Automatic document feeder (ADF)

2 ADF tray

3 Standard bin

4 ADF bin

5 Standard 250‑sheet tray

6 Optional 650‑sheet duo tray

Note: This tray is available only in some printer models.

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Learning about the printer 14

7 Optional 550‑sheet tray

Note: This tray is available only in some printer models.

8 Manual feeder

9 Control panel

Note: The appearance may vary depending on your printer model.

Attaching cables

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—POTENTIAL INJURY: To avoid the risk of an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: To avoid the risk of provided with this product or the manufacturer's authorized replacement.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the USB cable, any wireless network adapter, or the printer in the areas shown while actively printing.

or electrical shock, connect the power cord to

ﬁre

or electrical shock, use only the power cord

ﬁre

Page 15

Learning about the printer 15

Use the To

1 LINE port Connect the printer to an active telephone line through a standard wall jack (RJ‑11), DSL

ﬁlter, or VoIP adapter, or any other adapter that allows you to access the telephone line to send and receive faxes.

2 Power cord socket Connect the printer to a properly grounded electrical outlet.

3 USB port Attach a keyboard or any compatible option.

Note: This port is available only in some printer models.

4 USB printer port Connect the printer to a computer.

5 Ethernet port Connect the printer to a network.

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Using the control panel 16

Using the control panel

Lexmark CX421, MC2325, and MC2425 MFPs

Use the To

1 Display View printing options, printer status, and error messages.

2 Select button

3 Arrow buttons

4 Address book button View the stored addresses.

5 Redial button View the last number dialed.

6 Numeric keypad Enter numbers or symbols in an input ﬁeld.

7 Power button

8 Stop or Cancel button Stop the current printer task.

9 Start button Start a printer task, depending on which mode is selected.

10 Pause button Place a dial pause in a fax number.

11 Backspace button Move the cursor backward and delete a character in an input ﬁeld.

12 Fax button Send faxes.

• Select a menu option.

• Save the changes in a setting.

• Scroll through the menus or move between screens and menu options.

• Adjust the numeric value of a setting.

• Turn on or turn o the printer.

Note: To turn o the printer, press and hold the power button for ﬁve seconds.

• Set the printer to Sleep or Hibernate mode.

• Wake the printer from Sleep or Hibernate mode.

13 Indicator light Check the printer status.

14 Back button Return to the previous screen.

15 Home button Go to the home screen.

Page 17

Using the control panel 17

Lexmark CX522, CX622, MC2535, MC2640, and XC2235 MFPs

Use the To

1 Display

2 Home button Go to the home screen.

3 Numeric keypad Enter numbers or symbols in an input ﬁeld.

4 Power button

5 Clear all or Reset button Reset the default settings of a function such as copying, faxing, or scanning.

6 Stop or Cancel button Stop the current printer task.

7 Start button Start a job, depending on which mode is selected.

8 Pause button Place a dial pause in a fax number.

9 Backspace button Move the cursor backward and delete a character in an input ﬁeld.

10 Indicator light Check the printer status.

11 Volume buttons Adjust the speaker volume.

• View the printer messages and supply status.

• Set up and operate the printer.

• Turn on or turn o the printer.

Note: To t u rn o the printer, press and hold the power button for seconds.

• Set the printer to Sleep or Hibernate mode.

• Wake the printer from Sleep or Hibernate mode.

ﬁve

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Using the control panel 18

Lexmark CX625 and XC4240 MFPs

Use the To

1 Display

2 Home button Go to the home screen.

3 Power button

4 Numeric keypad Enter numbers or symbols in an input ﬁeld.

5 Pause button Place a dial pause in a fax number.

6 Start button Start a job, depending on which mode is selected.

7 Clear all or Reset button Reset the default settings of a function such as copying, faxing, or scanning.

8 Stop or Cancel button Stop the current printer task.

9 Backspace button Move the cursor backward and delete a character in an input ﬁeld.

10 Indicator light Check the status of the printer.

11 Volume buttons Adjust the speaker volume.

12 Speaker port Attach a speaker.

• View the printer messages and supply status.

• Set up and operate the printer.

• Turn on or turn o the printer.

Note: To turn o the printer, press and hold the power button for ﬁve seconds.

• Set the printer to Sleep or Hibernate mode.

• Wake the printer from Sleep or Hibernate mode.

Understanding the status of the power button and indicator light

Indicator light Printer status

O The printer is o or in Hibernate mode.

Blue The printer is ready or processing data.

Page 19

Using the control panel 19

Indicator light Printer status

Red The printer requires user intervention.

Power button light Printer status

O The printer is o, ready, or processing data.

Solid amber The printer is in Sleep mode.

Blinking amber The printer is in Hibernate mode.

Page 20

Setting up and using the home screen applications 20

Setting up and using the home screen applications

Note: These applications are supported only in some printer models.

Using the home screen

Note: Your home screen may vary depending on your home screen customization settings, administrative

setup, and active embedded solutions.

To uc h To

1 Copy Make copies.

2 E‑mail Send e‑mails.

3 Settings Access the printer menus.

4 Fax Send fax.

5 Address Book Manage a contact list that other applications on the printer can access.

6 Status/Supplies

7 USB Drive

8 Job Queue Show all the current print jobs.

9 Held Jobs Show the print jobs that are held in the printer memory.

10 Shortcut Center Organize all shortcuts.

• Show a printer warning or error message whenever the printer requires intervention

to continue processing.

• View more information on the printer warning or message, and on how to clear it.

Note: You can also access this setting by touching the top section of the home screen.

• Print photos and documents from a ﬂash drive.

• Scan photos and documents to a ﬂash drive

Note: You can also access this setting by touching the top section of the home screen.

11 App Proﬁles Access application proﬁles.

12 Scan Proﬁles Scan and save documents directly to the computer.

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Setting up and using the home screen applications 21

To uc h To

13 FTP Scan and save documents directly to an FTP server.

14 Bookmarks Organize all bookmarks.

15 Change Language Change the language on the display.

Customizing the home screen

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > Device > Visible Home Screen Icons.

3 Select the icons that you want to appear on the home screen.

4 Apply the changes.

Using Display Customization

Before using the application, make sure to do the following:

• From the Embedded Web Server, click Apps > Display Customization > Conﬁgure.

• Enable and conﬁgure the screen saver, slideshow, and wallpaper settings.

Managing screen saver and slide show images

1 From the Screen Saver and Slideshow Images section, add, edit, or delete an image.

Notes:

• You can add up to 10 images.

• When enabled, the status icons appear on the screen saver only when there are errors, warnings, or

cloud‑based notiﬁcations.

2 Apply the changes.

Changing the wallpaper image

1 From the home screen, touch Change Wallpaper.

2 Select an image to use.

3 Apply the changes.

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Setting up and using the home screen applications 22

Running a slide show from a ﬂash drive

1 Insert a ﬂash drive into the USB port.

2 From the home screen, touch Slideshow.

Images appear in alphabetical order.

Note: You can remove the ﬂash drive after the slide show starts, but the images are not stored in the printer. If the slide show stops, then insert the ﬂash drive again to view the images.

Setting up Scan Center

1 From the home screen, touch Scan Center.

2 Select and create a destination, and then

Notes:

• When creating a network destination, make sure to validate and adjust the settings until no errors

occur.

• Only destinations created from the Embedded Web Server are saved. For more information, see the

documentation that came with the solution.

3 Apply the changes.

conﬁgure

the settings.

Setting up Card Copy

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Apps > Card Copy > Conﬁgure.

Notes:

• Make sure that Display Icon is enabled.

• Make sure that E‑mail Settings and Network Share Settings are conﬁgured.

• When scanning a card, make sure that the scan resolution does not exceed 200 dpi for color and

400 dpi for black and white.

• When scanning multiple cards, make sure that the scan resolution does not exceed 150 dpi for color

and 300 dpi for black and white.

3 Apply the changes.

Note: You need a printer hard disk to scan multiple cards.

Page 23

Setting up and using the home screen applications 23

Using Shortcut Center

1 From the home screen, touch Shortcut Center, and then select a printer function.

2 To u ch Create Shortcut, and then conﬁgure the settings.

3 To u ch Save, and then type a unique shortcut name.

4 Apply the changes.

Creating a Cloud Connector proﬁle

We recommend logging in to the printer before you create a proﬁle. To enable a login method, see the

Embedded Web Server

1 From the home screen, touch Cloud Connector.

2 Select a cloud service provider.

‑

Security Admin Guide.

3 To u ch Create a

4 Type a unique

5 If necessary, enter a PIN.

Note: When using the printer as guest, protect the proﬁle with a PIN.

6 To u ch Create, and then take note of the authorization code.

Note: The authorization code is valid only for 24 hours.

7 Open a web browser, and then go to https://lexmark.cloud-connect.co.

8 Click Next, and then accept the Terms of Use.

9 Enter the authorization code, and then click Connect.

10 Log in to your cloud service provider account.

11 Grant permissions.

Note: To complete the authorization process, open the

Proﬁle

proﬁle

or .

name.

within 72 hours.

proﬁle

Setting up Device Quotas

You may need administrative rights to access the application.

1 Open a Web browser, and then type the printer IP address in the address

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Apps > Device Quotas >

Conﬁgure

ﬁeld.

Page 24

Setting up and using the home screen applications 24

3 From the User Accounts section, add or edit a user, and then set the user quota.

4 Apply the changes.

Note: For information on how to

Quotas Administrator’s Guide.

conﬁgure

the application and its security settings, see the Device

Using QR Code Generator

You may need administrative rights to access the application.

1 Open a Web browser, and then type the printer IP address in the address

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Apps > QR Code Generator >

3 Do either of the following:

• Select a default QR code value.

• Type a QR code value.

4 Apply the changes.

Conﬁgure

ﬁeld.

Conﬁguring Eco‑Settings

1 From the home screen, touch Eco‑Settings.

2 Conﬁgure Eco‑Mode or Schedule Power Modes.

3 Apply the changes.

Using Customer Support

1 From the home screen, touch Customer Support.

2 Print or e‑mail the information.

Note: For information on conﬁguring the application settings, see the Customer Support Administrator’s

Guide.

Managing bookmarks

Creating bookmarks

Use bookmarks to print frequently accessed documents that are stored in servers or on the web.

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Page 25

Setting up and using the home screen applications 25

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Bookmark Setup > Add Bookmark, and then type a unique name for the bookmark.

3 Select an Address protocol type, and then do one of the following:

• For HTTP and HTTPS, type the URL that you want to bookmark.

• For HTTPS, make sure to use the host name instead of the IP address. For example, type

myWebsite.com/sample.pdf instead of typing 123.123.123.123/sample.pdf. Make sure that the host name also matches the Common Name (CN) value in the server certiﬁcate. For more information on obtaining the CN value in the server certiﬁcate, see the help information for your web browser.

• For FTP, type the FTP address. For example, myServer/myDirectory. Enter the FTP port. Port 21 is

the default port for sending commands.

• For SMB, type the network folder address. For example, myServer/myShare/myFile.pdf. Type the

network domain name.

• If necessary, select the Authentication type for FTP and SMB.

To limit access to the bookmark, enter a PIN.

Note: The application supports the following Other

types such as DOCX and XLXS are supported in some printer models.

ﬁle

types: PDF, JPEG, TIFF, and HTML-based web pages.

ﬁle

4 Click Save.

Note: To manage bookmarks, click Bookmark Setup.

Creating folders

1 Open a web browser, and then type the printer IP address in the address

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Bookmark Setup > Add Folder, and then type a unique name for the folder.

Note: To limit access to the folder, enter a PIN.

3 Click Save.

Notes:

• You can create folders or bookmarks inside a folder. To create a bookmark, see “Creating bookmarks”

on page 24.

• To manage folders, click Bookmark Setup.

ﬁeld.

Page 26

Setting up and using the home screen applications 26

Managing contacts

Adding contacts

1 Open a web browser, and then type the printer IP address in the address

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 From the Contacts section, add a contact.

Note: You can assign the contact to one or more groups.

4 If necessary, specify a login method to allow application access.

5 Apply the changes.

ﬁeld.

Adding groups

1 Open a web browser, and then type the printer IP address in the address

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

ﬁeld.

2 Click Address Book.

3 From the Contact Groups section, add a group name.

Note: You can assign one or more contacts to the group.

4 Apply the changes.

Editing contacts or groups

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

Page 27

Setting up and using the home screen applications 27

3 Do either of the following:

• From the Contacts section, click a contact name, and then edit the information.

• From the Contact Groups section, click a group name, and then edit the information.

4 Apply the changes.

Deleting contacts or groups

1 Open a web browser, and then type the printer IP address in the address

Notes:

ﬁeld.

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 Do either of the following:

• From the Contacts section, select a contact that you want to delete.

• From the Contact Groups section, select a group name that you want to delete.

Page 28

Setting up and using the accessibility features 28

Setting up and using the accessibility features

Notes:

• These features are supported only in some printer models.

• For more information on the accessibility features of your printer model, see the Accessibility Guide at

http://support.lexmark.com.

Activating Voice Guidance

From the control panel

1 Press and hold the 5 key until you hear a voice message.

2 Select OK.

From the keyboard

1 Press and hold the 5 key until you hear a voice message.

2 Press Tab to navigate the focus cursor to the OK button, and then press Enter.

Notes:

• Voice Guidance is also activated when you insert headphones into the headphone jack.

• To adjust the volume, use the volume buttons at the bottom part of the control panel.

Navigating the screen using gestures

Notes:

• The gestures are applicable only when Voice Guidance is activated.

• Enable

• Use a physical keyboard to type characters and adjust certain settings.

Gesture Function

Double‑tap Select an option or item on the screen.

Triple‑tap Zoom in or zoom out text and images.

Swipe right or swipe down Move to the next item on the screen.

Magniﬁcation

to use the zoom and pan gestures.

Swipe left or swipe up Move to the previous item on the screen.

Pan Access parts of the zoomed image that are beyond the limits of the screen.

Note: This gesture requires the use of two image.

Swipe up then left Exit an application and return to the home screen.

to drag across a zoomed

ﬁngers

Page 29

Setting up and using the accessibility features 29

Gesture Function

Swipe down then left

Swipe up then down Repeat a spoken prompt.

• Cancel a job.

• Go back to the previous setting.

• Exit the screen that appears without changing any setting or value.

Enabling Magniﬁcation mode

1 From the control panel, press and hold the 5 key until you hear a voice message.

2 Select

3 Select OK.

For more information on navigating a

28.

Magniﬁcation

mode.

magniﬁed

screen, see

“Navigating the screen using gestures” on page

Adjusting the Voice Guidance speech rate

1 From the home screen, select Settings > Device > Accessibility > Speech Rate.

2 Select the speech rate.

Using the keyboard on the display

Do one or more of the following:

• Drag a ﬁnger over the key to announce the character.

• Lift the

• Select Backspace to delete characters.

• To hear the content in the input

to enter or type the character in the

ﬁnger

ﬁeld,

ﬁeld.

select Tab , and then select Shift + Tab.

Enabling spoken passwords or personal identiﬁcation numbers

1 From the home screen, select Settings > Device > Accessibility > Speak Passwords/PINs.

2 Enable the setting.

Page 30

Loading paper and specialty media 30

Loading paper and specialty media

Setting the paper size and type

1 From the control panel, navigate to:

Settings > Paper > Tray

Conﬁguration

> Paper Size/Type > select a paper source

For non-touch-screen printer models, press

2 Set the paper size and type.

to navigate through the settings.

Conﬁguring Universal paper settings

1 From the control panel, navigate to:

Settings > Paper > Media Conﬁguration > Universal Setup

For non-touch-screen printer models, press

2 Conﬁgure the settings.

to navigate through the settings.

Loading trays

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.

Keep all other trays closed until needed.

1 Remove the tray.

Note: To avoid paper jams, do not remove trays while the printer is busy.

2 Adjust the guides to match the size of the paper that you are loading.

Note: Use the indicators on the bottom of the tray to position the guides.

Page 31

Loading paper and specialty media 31

3 Flex, fan, and align the paper edges before loading.

4 Load the paper stack with the printable side faceup, and then make sure that the side guides ﬁt snugly

against the paper.

Notes:

• Load letterhead faceup with the header toward the front of the tray for one‑sided printing.

• Load letterhead facedown with the header toward the back of the tray for two‑sided printing.

• Do not slide paper into the tray.

• To avoid paper jams, make sure that the stack height is below the maximum paper ﬁll indicator.

Page 32

Loading paper and specialty media 32

5 Insert the tray.

If necessary, set the paper size and paper type from the control panel to match the paper loaded.

Loading the multipurpose feeder

1 Open the multipurpose feeder.

Note: The multipurpose feeder is available only in some printer models.

2 Adjust the guide to match the size of the paper that you are loading.

Page 33

Loading paper and specialty media 33

3 Flex, fan, and align the paper edges before loading.

4 Load paper with the printable side facedown.

• Load letterhead with the printable side facedown and the top edge entering the printer ﬁrst for one‑sided

printing.

• Load letterhead with the printable side faceup and the top edge entering the printer last for two‑sided

printing.

• Load envelopes with the

side up and against the right side of the paper guide.

ﬂap

Warning—Potential Damage: Do not use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives.

5 From the control panel, set the paper size and paper type to match the paper loaded.

Page 34

Loading paper and specialty media 34

Loading the manual feeder

1 Adjust the guide to match the size of the paper that you are loading.

2 Load a sheet of paper with the printable side facedown.

• Load letterhead with the printable side facedown and the top edge entering the printer ﬁrst for one‑sided

printing.

• Load letterhead with the printable side faceup and the top edge entering the printer last for two‑sided

printing.

• Load envelope with the ﬂap side up and against the right side of the paper guide.

3 Feed the paper until its leading edge gets pulled in.

Warning—Potential Damage: To avoid paper jams, do not force paper into the manual feeder.

Linking trays

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Page 35

Loading paper and specialty media 35

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > Paper > Tray

Conﬁguration

3 Set the same paper size and paper type for the trays that you are linking.

4 Save the settings.

5 Click Settings > Device > Maintenance >

Conﬁguration

Menu > Tray

Conﬁguration

6 Set Tray Linking to Automatic.

7 Save the settings.

To unlink trays, make sure that no trays have the same paper size and paper type settings.

Warning—Potential Damage: The temperature of the fuser varies according to the speciﬁed paper type. To avoid printing issues, match the paper type setting in the printer with the paper loaded in the tray.

Page 36

Paper support 36

Paper support

Supported paper sizes

Note: Your printer model may have a 650‑sheet duo tray, which consists of a 550‑sheet tray and an

integrated 100‑sheet multipurpose feeder. The 550‑sheet tray of the 650‑sheet duo tray supports the same paper sizes as the optional 550‑sheet tray. The integrated multipurpose feeder supports dierent paper sizes, types, and weights.

Paper size and dimension

210 x 297 mm (8.27 x 11.7 in.)

1,2

148 x 210 mm (5.83 x 8.27 in.)

105 x 148 mm (4.13 x 5.83 in.)

JIS B5

182 x 257 mm (7.17 x 10.1 i n. )

Letter

215.9 x 279.4 mm (8.5 x 11 in.)

Legal

215.9 x 355.6 mm (8.5 x 14 in.)

Standard

250‑sheet tray

Manual

feeder

Optional 650‑sheet duo tray Optional

550‑sheet tray

X XX

Multipurpose

feeder

550‑sheet

tray

Two‑sided

printing

Executive

184.2 x 266.7 mm (7.25 x 10.5 in.)

Oﬁcio (Mexico)

215.9 x 340.4 mm (8.5 x 13.4 in.)

Load this paper size into tray 1 and the manual feeder with the long edge entering the printer ﬁrst.

Load this paper size into tray 2, tray 3, and the multipurpose feeder with the short edge entering the printer ﬁrst.

When Universal is selected, the page is formatted for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is speciﬁed

by the software application.

Load narrow paper with the short edge entering the printer

When Other Envelope is selected, the page is formatted for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is

speciﬁed by the software application.

ﬁrst.

Page 37

Paper support 37

Paper size and dimension

Folio

215.9 x 330.2 mm (8.5 x 13 in.)

Statement

139.7 x 215.9 mm (5.5 x 8.5 in.)

Hagaki

100 x 148 mm (3.94 x 5.83 in.)

Universal

3,4

98.4 x 148 mm to

215.9 x 355.6 mm (3.87 x 5.83 in. to

8.5 x 14 in.)

Universal

3,4

76.2 x 127 mm to

215.9 x 355.6 mm (3 x 5 in. to 8.5 x 14 in.)

Universal

3,4

148 x 210 mm to

215.9 x 355.6 mm (5.83 x 8.27 in. to

8.5 x 14 in.)

Universal

3,4

210 x 250 mm to

215.9 x 355.6 mm (8.27 x 9.84 in. to

8.5 x 14 in.)

Standard

250‑sheet tray

Manual

feeder

Optional 650‑sheet duo tray Optional

550‑sheet tray

Multipurpose

feeder

550‑sheet

tray

Two‑sided

printing

X XX

7 3/4 Envelope

X XX

98.4 x 190.5 mm (3.875 x 7.5 in.)

9 Envelope

X XX

98.4 x 225.4 mm (3.875 x 8.9 in.)

Load this paper size into tray 1 and the manual feeder with the long edge entering the printer ﬁrst.

Load this paper size into tray 2, tray 3, and the multipurpose feeder with the short edge entering the printer ﬁrst.

When Universal is selected, the page is formatted for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is

speciﬁed

by the software application.

Load narrow paper with the short edge entering the printer

When Other Envelope is selected, the page is formatted for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is

ﬁrst.

speciﬁed by the software application.

Page 38

Paper support 38

Paper size and dimension

10 Envelope

Standard

250‑sheet tray

Manual

feeder

Optional 650‑sheet duo tray Optional

550‑sheet tray

Multipurpose

feeder

550‑sheet

tray

Two‑sided

printing

X XX

104.8 x 241.3 mm (4.12 x 9.5 in.)

DL Envelope

X XX

110 x 220 mm (4.33 x 8.66 in.)

C5 Envelope

X XX

162 x 229 mm (6.38 x 9.01 in.)

B5 Envelope

X XX

176 x 250 mm (6.93 x 9.84 in.)

Monarch

X XX

98.425 x 190.5 mm (3.875 x 7.5 in.)

Other Envelope

X XX

98.4 x 162 mm to 176 x 250 mm (3.87 x 6.38 in. to

6.93 x 9.84 in.)

Load this paper size into tray 1 and the manual feeder with the long edge entering the printer ﬁrst.

Load this paper size into tray 2, tray 3, and the multipurpose feeder with the short edge entering the printer ﬁrst.

When Universal is selected, the page is formatted for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is

speciﬁed

by the software application.

Load narrow paper with the short edge entering the printer

When Other Envelope is selected, the page is formatted for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is

ﬁrst.

speciﬁed by the software application.

Supported paper types

Notes:

• Your printer model may have a 650‑sheet duo tray, which consists of a 550‑sheet tray and an integrated

100‑sheet multipurpose feeder. The 550‑sheet tray of the 650‑sheet duo tray supports the same paper type as the 550‑sheet tray. The integrated multipurpose feeder supports dierent paper sizes, types, and weights.

• Labels, envelopes, and card stock always print at 25 pages per minute.

• The ADF supports only plain paper.

Page 39

Paper support 39

Paper type Standard

250‑sheet

tray

Manual

feeder

Optional 650‑sheet duo tray Optional

550‑sheet tray

Multipurpose

feeder

550‑sheet

tray

Two‑sided

printing

Plain paper

Card stock X

Envelopes

X XX

Paper labels

Vinyl labels X

Supported paper weights

Notes:

• Your printer model may have a 650‑sheet duo tray, which consists of a 550‑sheet tray and an integrated

100‑sheet multipurpose feeder. The 550‑sheet tray of the 650‑sheet duo tray supports the same paper types as the 550‑sheet tray. The integrated multipurpose feeder supports dierent paper sizes, types, and weights.

• Labels, envelopes, and card stock always print at 25 pages per minute.

• The ADF supports 52–120 g/m

(14–32 lb bond) paper.

Paper type and weight

Light paper

60–74.9 g/m

Standard

250‑sheet

tray

Manual

feeder

Optional 650‑sheet duo tray Optional

550‑sheet tray

Multipurpose

feeder

550‑sheet

Two‑sided

printing

tray

grain long (16–

19.9‑lb bond)

Plain paper

75–90.3 g/m

grain long (20– 24‑lb bond)

Heavy paper

90.3–105 g/m

grain long (24.1– 28‑lb bond)

Paper less than 75 g/m2 (20 lb) must be printed with Paper Type set to Light Paper. Failure to do so may cause

excessive curl which can lead to feeding errors, especially in more humid environments.

Labels and other specialty media are supported for occasional use and must be tested for acceptability.

Paper labels up to 105 g/m2 (28‑lb bond) are supported.

100% cotton content maximum weight is 24‑lb bond.

28‑lb bond envelopes are limited to 25% cotton content.

Page 40

Paper support 40

Paper type and weight

Card stock

105.1–162 g/m

Standard

250‑sheet

tray

Manual

feeder

Optional 650‑sheet duo tray Optional

550‑sheet tray

Multipurpose

feeder

550‑sheet

Two‑sided

printing

tray

grain long (28.1– 43‑lb bond)

Card stock

105.1–200 g/m

XX XX

grain long (28.1– 53‑lb bond)

Paper Labels

131 g/m2 (35‑lb bond)

Vinyl Labels

131 g/m2 (35‑lb bond)

Envelopes

4,5

X XX

60–105 g/m2 (16– 28‑lb bond)

Paper less than 75 g/m2 (20 lb) must be printed with Paper Type set to Light Paper. Failure to do so may cause

excessive curl which can lead to feeding errors, especially in more humid environments.

Labels and other specialty media are supported for occasional use and must be tested for acceptability.

Paper labels up to 105 g/m2 (28‑lb bond) are supported.

100% cotton content maximum weight is 24‑lb bond.

28‑lb bond envelopes are limited to 25% cotton content.

Page 41

Printing 41

Printing

Printing from a computer

Note: For labels, card stock, and envelopes, set the paper size and type in the printer before printing the

document.

1 From the document that you are trying to print, open the Print dialog.

2 If necessary, adjust the settings.

3 Print the document.

Printing from a mobile device

Note: Mobile printing is available only in some printer models.

Printing from a mobile device using Lexmark Mobile Print

LexmarkTM Mobile Print allows you to send documents and images directly to a supported Lexmark printer.

1 Open the document, and then send or share the document to Lexmark Mobile Print.

Note: Some third‑party applications may not support the send or share feature. For more information, see

the documentation that came with the application.

2 Select a printer.

3 Print the document.

Printing from a mobile device using Google Cloud Print

Google Cloud PrintTM is a mobile printing service that allows enabled applications on mobile devices to print to any Google Cloud Print‑ready printer.

1 From the home screen of your mobile device, launch an enabled application.

2 Tap Print, and then select a printer.

3 Print the document.

Printing from a mobile device using Mopria Print Service

Mopria® Print Service is a mobile printing solution for mobile devices running on AndroidTM version 4.4 or later. It allows you to print directly to any Mopria‑certiﬁed printer.

Note: Before printing, make sure that the Mopria Print Service is enabled.

1 From the home screen of your mobile device, launch a compatible application.

2 Tap Print, and then select the printer.

3 Send the print job.

Page 42

Printing 42

Printing from a mobile device using AirPrint

AirPrint is a mobile printing solution that allows you to print directly from Apple devices to an AirPrint‑certiﬁed printer.

Notes:

• This application is supported only in some Apple devices.

• This application is supported only in some printer models.

1 From the home screen of your mobile device, launch a compatible application.

2 Select an item to print, and then tap the share icon.

3 Tap Print, and then select a printer.

4 Print the document.

Printing from a ﬂash drive

1 Insert the ﬂash drive.

Notes:

• If you insert the ﬂash drive when an error message appears, then the printer ignores the ﬂash drive.

• If you insert the ﬂash drive while the printer is processing other print jobs, then Busy appears on the

display.

2 Select the document that you want to print.

If necessary,

conﬁgure

other print settings.

3 Print the document.

To print another document, select USB Drive.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the ﬂash drive or

the printer in the area shown while actively printing, reading, or writing from the memory device.

Page 43

Printing 43

Supported ﬂash drives and ﬁle types

Flash drives

• Lexar JumpDrive S70 (16GB and 32GB)

• SanDisk Cruzer (16GB and 32GB)

• PNY Attache (16GB and 32GB)

Notes:

– The printer supports high‑speed USB ﬂash drives with full‑speed standard. – USB ﬂash drives must support the File Allocation Table (FAT) system.

File types

Documents

• PDF (version 1.7 or earlier)

• XPS

• Microsoft

Images

• .dcx

• .gif

• .JPEG or .jpg

• .bmp

• .pcx

• .TIF F or .t i f

• .png

formats (.doc, .docx, .xls, .xlsx, .ppt, .pptx) are supported only in some printer models.

ﬁle

Page 44

Printing 44

Conﬁguring conﬁdential jobs

1 From the control panel, navigate to:

Settings > Security >

Conﬁdential

Print Setup

For non‑touch‑screen printer models, press

to navigate through the settings.

2 Conﬁgure the settings.

Use To

Max Invalid PIN Set the number of times an invalid PIN can be entered.

Note: When the limit is reached, the print jobs for that user name are deleted.

Conﬁdential Job Expiration

Repeat Job Expiration Set the expiration time for a repeat print job.

Verify Job Expiration Set the expiration time that the printer prints a copy before printing the remaining

Reserve Job Expiration Set the expiration time that the printer stores print jobs.

Require All Jobs to be Held

Set the expiration time for conﬁdential print jobs. Note: Conﬁdential held jobs are stored in the printer until they are released or

deleted manually.

Note: Repeat held jobs are stored in the printer memory for reprinting.

copies. Note: Verify jobs print one copy to check if it is satisfactory before printing the

remaining copies.

Note: Reserve held jobs are automatically deleted after printing.

Set the printer to hold all print jobs.

Printing conﬁdential and other held jobs

For Windows users

1 With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click Print and Hold.

4 Select Use Print and Hold, and then assign a user name.

5 Select the print job type (Conﬁdential, Repeat, Reserve, or Verify).

If the print job is conﬁdential, then enter a four‑digit PIN.

6 Click OK or Print.

Page 45

Printing 45

7 From the printer home screen, release the print job.

• For conﬁdential print jobs, navigate to:

Held jobs > select your user name > Conﬁdential > enter the PIN > select the print job > conﬁgure the settings > Print

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job > conﬁgure the settings > Print

For Macintosh users

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the print options or Copies & Pages menu, choose Job Routing.

3 Select the print job type (Conﬁdential, Repeat, Reserve, or Verify).

If the print job is conﬁdential, then assign a user name and a four‑digit PIN.

4 Click OK or Print.

5 From the printer home screen, release the print job.

• For conﬁdential print jobs, navigate to:

Held jobs > select your user name > settings > Print

Conﬁdential

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job >

> enter the PIN > select the print job >

conﬁgure

the settings > Print

conﬁgure

the

Printing from a Cloud Connector proﬁle

1 From the home screen, touch Cloud Connector.

2 Select a cloud service provider, and then select a

Note: For more information on creating a Cloud Connector

proﬁle”

on page 23.

proﬁle.

proﬁle,

see

3 Select a ﬁle.

Note: You cannot select an unsupported ﬁle.

4 If necessary, change the settings.

5 To u ch Print.

Printing a font sample list

1 From the control panel, navigate to:

Settings > Reports > Print > Print Fonts

For non-touch-screen printer models, press

2 Select a font sample.

to navigate through the settings.

“Creating a Cloud Connector

Page 46

Printing 46

Printing a directory list

From the control panel, navigate to:

Settings > Reports > Print > Print Directory

For non-touch-screen printer models, press

to navigate through the settings.

Page 47

Copying 47

Copying

Using the automatic document feeder and scanner glass

Automatic document feeder (ADF) Scanner glass

• Use the ADF for multiple‑page or two-sided

documents.

• Load an original document faceup. For multiple‑page

documents, make sure to align the leading edge before loading.

• Make sure to adjust the ADF guides to match the width

of the paper that you are loading.

• Use the scanner glass for single‑page documents,

book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

• Place the document facedown in the corner with the

arrow.

Making a copy

1 Load an original document into the ADF tray or on the scanner glass.

Note: To avoid a cropped image, make sure that the original document and the output have the same

paper size.

2 From the control panel, select Copy, and then specify the number of copies.

If necessary, adjust the other settings.

3 Copy the document.

Note: To make a quick copy, from the control panel, press

Copying photos

1 Place a photo on the scanner glass.

2 From the control panel, navigate to:

Copy > Settings > Content > Content Type > Photo

For non-touch-screen printer models, press

3 From the Content Source menu, select the setting that best matches the original photo.

to navigate through the settings.

4 Copy the document.

Page 48

Copying 48

Copying on letterhead

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

Copy > Copy From > select the size of the original document > Copy To > select a paper source

If you are loading into the multipurpose feeder, then navigate to: Copy To > Multipurpose Feeder > select a paper size > Letterhead

For non-touch-screen printer models, press

3 Copy the document.

to navigate through the settings.

Copying on both sides of the paper

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

Copy > Settings > Paper Setup

For non-touch-screen printer models, press

3 Adjust the settings.

4 Copy the document.

to navigate through the settings.

Reducing or enlarging copies

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

Copy > Settings > Scale > specify a scale value

For non-touch-screen printer models, press

Note: Changing the size of the original document or output after setting Scale restores the scale value to Auto.

3 Copy the document.

to navigate through the settings.

Collating copies

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

Copy > Settings > Collate > On [1,2,1,2,1,2]

3 Copy the document.

Page 49

Copying 49

Placing separator sheets between copies

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

Copy > Settings > Separator Sheets > On

For non-touch-screen printer models, press

3 Adjust the settings.

4 Copy the document.

to navigate through the settings.

Copying multiple pages onto a single sheet

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

Copy > Settings > Pages Per Side

For non-touch-screen printer models, press

3 Adjust the settings.

4 Copy the document.

to navigate through the settings.

Creating a copy shortcut

Note: You may need administrative rights to create a shortcut.

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Shortcuts > Add Shortcut.

3 From the Shortcut Type menu, select Copy, and then conﬁgure the settings.

4 Apply the changes.

Page 50

E-mailing 50

E-mailing

Using the automatic document feeder and scanner glass

Automatic document feeder (ADF) Scanner glass

• Use the ADF for multiple‑page or two-sided

documents.

• Load an original document faceup. For multiple‑page

documents, make sure to align the leading edge before loading.

• Make sure to adjust the ADF guides to match the width

of the paper that you are loading.

• Use the scanner glass for single‑page documents,

book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

• Place the document facedown in the corner with the

arrow.

Setting up the e‑mail function

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > E‑mail > E‑mail Setup.

Conﬁgure

4 Apply the changes.

the settings.

Conﬁguring e‑mail settings

1 Open a Web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > E-mail.

Page 51

E-mailing 51

3 Enter the needed information.

4 Apply the changes.

Sending an e-mail

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, select E-mail, and then enter the needed information.

For non‑touch‑screen printer models, press #, and then enter the shortcut number using the keypad.

Note: You can also enter the recipient using the address book.

3 If necessary, conﬁgure the output ﬁle type settings.

4 Send the e-mail.

Creating an e-mail shortcut

Note: You may need administrative rights to create a shortcut.

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Shortcuts > Add Shortcut.

3 From the Shortcut Type menu, select E‑mail, and then

4 Apply the changes.

conﬁgure

the settings.

Page 52

Faxing 52

Faxing

Setting up the printer to fax

Notes:

• The following connection methods are applicable only in some countries or regions.

• During the initial printer setup, clear the fax function check box and any other function you plan to set up

later, and then select Continue.

• If the fax function is enabled and not fully set up, then the indicator light may blink red.

Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or receiving a fax.

Setting up the fax function

1 From the control panel, navigate to:

Settings > Device > Preferences > Run Initial Setup

For non-touch-screen printer models, press

2 Turn o the printer, wait for about 10 seconds, and then turn on the printer.

3 From the Before You Begin screen, select Change the Settings and Continue with the Wizard.

4 From the Fax/Email Server Setup screen, enter the needed information.

5 Finish the setup.

to navigate through the settings.

Page 53

Faxing 53

Setting up fax using a standard telephone line

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

Setup 1: Printer is connected to a dedicated fax line

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to an active analog wall jack.

Notes:

• You can set the printer to receive faxes automatically (Auto Answer On) or manually (Auto Answer O).

• If you want to receive faxes automatically, then set the printer to pick up on a speciﬁed number of rings.

Page 54

Faxing 54

Setup 2: Printer is sharing the line with an answering machine

Note: If you subscribe to a distinctive ring service, then make sure that you set the correct ring pattern for

the printer. Otherwise, the printer does not receive faxes even if you have set it to receive faxes automatically.

Connected to dierent wall jacks

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to an active analog wall jack.

Notes:

• If you have only one telephone number on your line, then set the printer to receive faxes automatically.

• Set the printer to pick up calls two rings after the answering machine. For example, if the answering

machine picks up calls after four rings, then set the printer Rings to Answer setting to six.

Page 55

Faxing 55

Setting up fax in countries or regions with dierent telephone wall jacks and plugs

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

The standard wall jack adopted by most countries or regions is RJ11. If the wall jack or equipment in your facility is not compatible with this type of connection, then use a telephone adapter. An adapter for your country or region may not come with your printer, and you may need to purchase it separately.

There may be an adapter plug installed in the telephone port of the printer. Do not remove the adapter plug from the telephone port of the printer if you are connecting to a serial or cascaded telephone system.

Part name Part number

Lexmark adapter plug 40X8519

Page 56

Faxing 56

Connecting the printer to a non‑RJ11 wall jack

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to the RJ11 adapter, and then connect the adapter to the wall jack.

3 If you want to connect another device with a non‑RJ11 connector to the same wall jack, then connect it

directly to the telephone adapter.

Page 57

Faxing 57

Connecting the printer to a wall jack in Germany

The German wall jack has two kinds of ports. The N ports are for fax machines, modems, and answering machines. The F port is for telephones. Connect the printer to any of the N ports.

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to the RJ11 adapter, and then connect the adapter to an N port.

3 If you want to connect a telephone and answering machine to the same wall jack, then connect the devices

as shown.

Connecting to a distinctive ring service

A distinctive ring service lets you have multiple telephone numbers on one telephone line. Each telephone number is assigned a dierent ring pattern.

1 From the control panel, navigate to:

Settings > Fax > Analog Fax Setup > Fax Receive Settings > Admin Controls > Answer On

For non-touch-screen printer models, press

2 Select a ring pattern.

to navigate through the settings.

Page 58

Faxing 58

3 Apply the changes.

Setting the fax date and time

1 From the control panel, navigate to:

Settings > Device > Preferences > Date and Time > Conﬁgure

For non-touch-screen printer models, press

to navigate through the settings.

2 Conﬁgure the settings.

Conﬁguring daylight saving time

1 From the control panel, navigate to:

Settings > Device > Preferences > Date and Time > Conﬁgure

For non-touch-screen printer models, press

to navigate through the settings.

2 From the Time Zone menu, select (UTC+user) Custom.

3 Conﬁgure the settings.

Using the automatic document feeder and scanner glass

Automatic document feeder (ADF) Scanner glass

• Use the ADF for multiple‑page or two-sided

documents.

• Load an original document faceup. For multiple‑page

documents, make sure to align the leading edge before loading.

• Make sure to adjust the ADF guides to match the width

of the paper that you are loading.

• Use the scanner glass for single‑page documents,

book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

• Place the document facedown in the corner with the

arrow.

Page 59

Faxing 59

Sending a fax

Using the control panel

1 Load the original document into the ADF tray or on the scanner glass.

2 From the control panel, select Fax, and then enter the needed information.

3 If necessary,

4 Fax the document.

conﬁgure

other fax settings.

Using the computer

Note: Make sure that the Universal Fax driver is installed.

For Windows users

From the document that you are trying to fax, open the Print dialog.

2 Select the printer, and then click Properties, Preferences, Options, or Setup.

3 Click Fax > Enable fax, and then enter the recipient number.

4 If necessary, conﬁgure other fax settings.

5 Fax the document.

For Macintosh users

With a document open, choose File > Print.

2 Select the printer, and then enter the recipient number.

3 If necessary, conﬁgure other fax settings.

4 Fax the document.

Scheduling a fax

1 Load the original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

Fax > To > enter the fax number > Done

For non-touch-screen printer models, press

3 Select Send Time to

If necessary, conﬁgure other fax settings.

4 Send the fax.

conﬁgure

the date and time, and then select Done.

to navigate through the settings.

Page 60

Faxing 60

Creating a fax destination shortcut

Note: You may need administrative rights to create a shortcut.

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Shortcuts > Add Shortcut.

3 From the Shortcut Type menu, select Fax, and then

4 Apply the changes.

conﬁgure

the settings.

Changing the fax resolution

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, select Fax, and then enter the needed information.

3 In the Resolution menu, select a setting.

4 Send the fax job.

Adjusting the fax darkness

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, select Fax, and then enter the needed information.

3 From the Darkness menu, adjust the setting.

4 Fax the document.

Viewing a fax log

Note: You may need administrative rights to view the fax logs.

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > Reports > Fax.

3 Click Fax Job Log or Fax Call Log.

Page 61

Faxing 61

Blocking junk faxes

1 From the control panel, navigate to:

Settings > Fax > Analog Fax Setup > Fax Receive Settings > Admin Controls

For non-touch-screen printer models, press

2 Set Block No Name Fax to On.

to navigate through the settings.

Holding faxes

1 From the control panel, navigate to:

Settings > Fax > Analog Fax Setup > Fax Receive Settings > Holding Faxes

For non-touch-screen printer models, press

2 Select a mode.

to navigate through the settings.

Forwarding a fax

1 From the control panel, navigate to:

Settings > Fax > Analog Fax Setup > Fax Receive Settings > Admin Controls

For non-touch-screen printer models, press

2 In the Fax Forwarding menu, select Print and Forward or Forward, and then conﬁgure the "Forward to" and

fax destination settings.

to navigate through the settings.

Page 62

Scanning 62

Scanning

Using the automatic document feeder and scanner glass

Automatic document feeder (ADF) Scanner glass

• Use the ADF for multiple‑page or two-sided

documents.

• Load an original document faceup. For multiple‑page

documents, make sure to align the leading edge before loading.

• Make sure to adjust the ADF guides to match the width

of the paper that you are loading.

• Use the scanner glass for single‑page documents,

book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

• Place the document facedown in the corner with the

arrow.

Scanning to an FTP server

1 Load the original document into the ADF tray or on the scanner glass.

2 From the control panel, select FTP, and then enter the needed information.

For non‑touch‑screen printer models, press #, and then enter the shortcut number using the keypad.

3 If necessary,

4 Scan the document.

conﬁgure

other FTP settings.

Creating an FTP shortcut

Note: You may need administrative rights to create a shortcut.

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Shortcuts > Add Shortcut.

Page 63

Scanning 63

3 From the Shortcut Type menu, select FTP, and then conﬁgure the settings.

4 Apply the changes.

Scanning to a ﬂash drive

1 Load an original document into the ADF tray or on the scanner glass.

2 Insert the ﬂash drive.

3 Select Scan to USB and adjust the settings if necessary.

Note: If the USB Drive screen does not appear, then select USB Drive on the control panel.

4 Scan the document.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the ﬂash drive or

the printer in the area shown while actively printing, reading, or writing from the memory device.

Page 64

Scanning 64

Sending scanned documents to a computer

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

Scan Proﬁles > Scan to Computer

For non-touch-screen printer models, press

3 Select the scan proﬁle where you want to save the document.

to navigate through the settings.

Scanning to a Cloud Connector proﬁle

1 Load the document into the ADF tray or on the scanner glass.

2 From the home screen, touch Cloud Connector.

3 Select a cloud service provider, and then select a proﬁle.

Note: For more information on creating a Cloud Connector

proﬁle”

4 If necessary, select a folder.

5 To u ch Scan.

6 If necessary, change the scan settings.

7 To u ch Scan.

on page 23.

proﬁle,

see

“Creating a Cloud Connector

Page 65

Understanding the printer menus 65

Understanding the printer menus

Menu map

Device

Paper

Copy

Fax

E‑mail

FTP

USB Drive

• Preferences

• Remote Operator Panel

• Notiﬁcations

• Power Management

• Information Sent to Lexmark

• Layout

• Setup

• Quality

• Job Accounting

• XPS

• Tray Conﬁguration • Media Conﬁguration

Copy Defaults

• Fax Mode

• Analog Fax Setup

• E‑mail Setup

• E‑mail Defaults

FTP Defaults

• Flash Drive Scan • Flash Drive Print

• Accessibility

• Restore Factory Defaults

• Maintenance

• Visible Home Screen Icons

• About this Printer

• PDF

• PostScript

• PCL

• HTML

• Image

• Fax Server Setup

• Web Link Setup

Network/Ports

Security

Reports

• Network Overview

• Wireless

• Ethernet

• TCP/IP

• SNMP

• IPSec

• Login Methods

• Schedule USB Devices

• Security Audit Log

• Login Restrictions

• Conﬁdential Print Setup

• Menu Settings Page

• Device

• Print

• LPD Conﬁguration

• HTTP/FTP Settings

• ThinPrint

• USB

• Google Cloud Print

• Disk Encryption

• Erase Temporary Data Files

• Solutions LDAP Settings

• Mobile Services Management

• Miscellaneous

• Shortcuts

• Fax

• Network

Page 66

Understanding the printer menus 66

Help

Troubleshooting Print Quality Test Pages Cleaning the scanner

• Print All Guides

• Color Quality Guide

• Connection Guide

• Copy Guide

• E‑mail Guide

• Fax Guide

• Information Guide

• Media Guide

• Moving Guide

• Print Quality Guide

• Scan Guide

• Supplies Guide

Device

Preferences

Menu item Description

Display Language

[List of languages]

Country/Region

[List of countries or regions]

Run initial setup

On O*

Set the language of the text that appears on the display.

Identify the country or region where the printer is conﬁgured to operate.

Run the setup wizard.

Keyboard

Keyboard Type

[List of languages]

Select a language as a keyboard type.

Notes:

• All the Keyboard Type values may not appear or may

require special hardware to appear.

• This menu item appears only in some printer models.

Displayed information

Display Text 1 [IP Address*] Display Text 2 [Date/Time*] Custom Text 1 Custom Text 2

Date and Time

Conﬁgure

Current Date and Time Manually Set Date and Time Date Format [MM‑DD‑YYYY*] Time Format [12 hour A.M./P.M.*] Time Zone [GMT*]

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the information to appear on the home screen. Note: Custom Text 1 and Custom Text 2 appear only in some

printer models.

Conﬁgure the printer date and time.

Page 67

Understanding the printer menus 67

Menu item Description

Date and Time

Network Time Protocol

Enable NTP [On*] NTP Server Enable Authentication

Paper Sizes

U.S.* Metric

Screen Brightness

20–100% (100*)

Flash Drive Access

Enabled* Disabled

Allow Background Removal

On* O

Allow Custom Job scans

On* O

Conﬁgure the settings for Network Time Protocol (NTP).

Notes:

• Enable Authentication appears only in some printer

models.

• When Enable Authentication is set to MD5 key, Key ID

and Password appear.

Specify the unit of measurement for paper sizes. Note: The country or region selected in the initial setup

wizard determines the initial paper size setting.

Adjust the brightness of the display. Note: This menu item appears only in some printer models.

Enable access to the ﬂash drive.

Specify whether background removal is allowed.

Scan multiple jobs to one ﬁle.

One Page Flatbed Scanning

On O*

Audio Feedback

Button Feedback

On* O

Audio Feedback

Volume

1–10 (5*)

Set copies from the scanner glass to only one page at a time.

Enable audio feedback for button presses, panel interactions, paper loaded prompts, and error notiﬁcations.

Note: This menu item appears only in some printer models.

Adjust the volume of the printer speakers.

Notes:

• Changes to the volume are applied after the current user

session ends.

• This menu item appears only in some printer models.

Screen Timeout

10–300 (60*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the idle time in seconds before the display shows the home screen, or before the printer logs o a user account automatically.

Page 68

Understanding the printer menus 68

Remote Operator Panel

Menu item Description

External VNC Connection

Don’t Allow* Allow

Authentication Type

None* Standard Authentication

Note: An asterisk (*) next to a value indicates the factory default setting.

Connect an external Virtual Network Computing (VNC) client to the remote control panel.

Set the authentication type when accessing the VNC client server.

Note: When set to Standard Authentication, VNC Password appears.

Notiﬁcations

Menu item Description

Error Lighting

O On*

ADF Loaded Beep

O On*

Alarm Control

O Single* Continuous

Set the indicator light to come on when a printer error occurs. Note: This menu item appears only in some printer models.

Enable a sound when loading paper into the ADF.

Set the number of times that the alarm sounds when the printer requires user intervention.

Note: This menu item appears only in some printer models.

Supplies

Show Supply Estimates

Show estimates* Do not show estimates

Supplies

Cartridge Alarm

O Single* Continuous

E‑mail Alerts Setup

E‑mail Setup

Primary SMTP Gateway

E‑mail Alerts Setup

E‑mail Setup

Primary SMTP Gateway Port

1–65535 (25*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Show the estimated status of the supplies.

Set the number of times that the alarm sounds when the toner cartridge is low.

Note: This menu item appears only in some printer models.

Type the IP address or host name of the primary SMTP server for sending e-mail.

Note: This menu item appears only in some printer models.

Enter the port number of the primary SMTP server. Note: This menu item appears only in some printer models.

Page 69

Understanding the printer menus 69

Menu item Description

E‑mail Alerts Setup

E‑mail Setup

Secondary SMTP Gateway

E‑mail Alerts Setup

E‑mail Setup

Secondary SMTP Gateway Port

1–65535 (25*)

E‑mail Alerts Setup

E‑mail Setup

SMTP Timeout

5‑30 seconds (30*)

E‑mail Alerts Setup

E‑mail Setup

Reply Address

E‑mail Alerts Setup

E‑mail Setup

Always use SMTP default Reply Address

O* On

Type the server IP address or host name of your secondary or backup SMTP server.

Note: This menu item appears only in some printer models.

Enter the server port number of your secondary or backup SMTP server.

Note: This menu item appears only in some printer models.

Specify how long before the printer times out if the SMTP server does not respond.

Note: This menu item appears only in some printer models.

Specify a reply address in the e‑mail. Note: This menu item appears only in some printer models.

Use the SMTP default Reply Address.

Note: This menu item appears only in some printer models.

E‑mail Alerts Setup

E‑mail Setup

Use SSL/TLS

Disabled* Negotiate Required

E‑mail Alerts Setup

E‑mail Setup

Require Trusted

O On*

E‑mail Alerts Setup

E‑mail Setup

SMTP Server Authentication

No authentication required* Login / Plain NTLM CRAM‑MD5 Digest‑MD5 Kerberos 5

Send an e‑mail using an encrypted link. Note: This menu item appears only in some printer models.

Require a trusted certiﬁcate when accessing the SMTP server. Note: This menu item appears only in some printer models.

Certiﬁcate

Set the authentication type for the SMTP server.

Note: This menu item appears only in some printer models.

Note: An asterisk (*) next to a value indicates the factory default setting.

Page 70

Understanding the printer menus 70

Menu item Description

E‑mail Alerts Setup

E‑mail Setup

Device‑Initiated E‑mail

None* Use Device SMTP Credentials

E‑mail Alerts Setup

E‑mail Setup

User‑Initiated E‑mail

None Use Device SMTP Credentials Use Session User ID and Password Use Session E‑mail address and

Password* Prompt user

E‑mail Alerts Setup

E‑mail Setup

Use Active Directory Device Credentials

O On*

E‑mail Alerts Setup

E‑mail Setup

Device Userid

Set whether credentials are required for device‑initiated e‑mails.

Note: This menu item appears only in some printer models.

Set whether credentials are required for user‑initiated e‑mails. Note: This menu item appears only in some printer models.

Enable user credentials and group designations to connect to the SMTP server.

Note: This menu item appears only in some printer models.

Specify the user ID to connect to the SMTP server.

Note: This menu item appears only in some printer models.

E‑mail Alerts Setup

E‑mail Setup

Device Password

E‑mail Alerts Setup

E‑mail Setup

Kerberos 5 REALM

E‑mail Alerts Setup

E‑mail Setup

NTLM Domain

E‑mail Alerts Setup

E‑mail Setup

Disable “SMTP server not set up” error

O* On

Error Prevention

Jam Assist

O On*

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the password to connect to the SMTP server. Note: This menu item appears only in some printer models.

Specify the realm for the Kerberos 5 authentication protocol. Note: This menu item appears only in some printer models.

Specify the domain name for the NTLM security protocol. Note: This menu item appears only in some printer models.

Disable an SMTP setup error message to appear on the display.

Note: This menu item appears only in some printer models.

Set the printer to ﬂush blank pages or pages with partial prints automatically after a jammed page has been cleared.

Page 71

Understanding the printer menus 71

Menu item Description

Error Prevention

Auto Continue

O On* (5 seconds)

Error Prevention

Auto Reboot

Reboot when idle Reboot always* Reboot never

Error Prevention

Auto Reboot

Max Auto Reboots

1–20 (2*)

Error Prevention

Auto Reboot

Auto Reboot Window

1–525600 (720*)

Error Prevention

Auto Reboot

Auto Reboot Counter

Let the printer continue processing or printing a job automatically after clearing certain printer conditions that require user intervention.

Set the printer to restart when an error occurs.

Set the number of automatic reboots that the printer can perform.

Set the number of seconds before the printer performs an automatic reboot.

Show a read‑only information of the reboot counter.

Error Prevention

Auto Reboot

Reset Auto Reboot Counter

Cancel Continue

Error Prevention

Display Short Paper Error

On Auto‑clear*

Error Prevention

Page Protect

O* On

Jam Content Recovery

Jam Recovery

O On Auto*

Note: An asterisk (*) next to a value indicates the factory default setting.

Reset Auto Reboot Counter. Note: This menu item appears only in some printer models.

Set the printer to show a message when a short paper error occurs.

Note: Short paper refers to the size of the paper loaded.

Set the printer to process the entire page into the memory before printing it.

Set the printer to reprint jammed pages.

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Understanding the printer menus 72

Menu item Description

Jam Content Recovery

Scanner Jam Recovery

Job level Page level*

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify how to restart a scan job after resolving a paper jam.

Power Management

Menu item Description

Sleep Mode Proﬁle

Print With Display O

Display on when printing Allow printing with display o*

Timeouts

Sleep Mode

1–120 minutes (15*)

Timeouts

Hibernate Timeout

Disabled 1 hour 2 hours 3 hours 6 hours 1 day 2 days 3 days* 1 week 2 weeks 1 month

Allow printing with the display turned o.

Set the idle time before the printer begins operating in Sleep mode.

Set the time before the printer enters Hibernate mode.

Timeouts

Hibernate Timeout on Connection

Hibernate Do Not Hibernate*

Eco-Mode

O* Energy Energy/Paper Paper

Schedule Power Modes

Schedules

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to Hibernate mode even when an active Ethernet connection exists.

Minimize the use of energy, paper, or specialty media. Note: Setting Eco‑Mode to Energy or Paper may

printer performance, but not print quality.

Schedule the printer when to enter Sleep or Hibernate mode. Note: This menu item appears only in some printer models.

aect

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Understanding the printer menus 73

Information Sent to Lexmark

Menu item Description

Information Sent to Lexmark

Supplies and Page Usage (Anonymous)

Device Performance (Anonymous) Device Interaction (Anonymous) None of the Above

Information Send Time

Start Time Stop Time

User Information ‑ Level

Anonymous Session Information Only*

Session Information with Generic User Information

Session Information with Actual User IDs

Send printer usage and performance information to Lexmark. Note: Information Send Time and User Information ‑ Level appear only

when you select any of the settings in Information Sent to Lexmark, except None of the Above.

Accessibility

Note: This menu appears only in some printer models.

Menu item Description

Duplicate Key Strike Interval

0–5 (0*)

Key Repeat Initial Delay

0.25–5 (1*)

Key Repeat Rate

0.5–30 (30*)

Prolong Screen Timeout

O* On

Headphone Volume

1–10 (5*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the interval in seconds during which the printer ignores duplicate key presses on an attached keyboard.

Set the initial length of delay in seconds before a repeating key starts repeating.

Note: This menu item appears only when a keyboard is attached to the printer.

Set the number of presses per second for a repeating key. Note: This menu item appears only when a keyboard is attached to the

printer.

Let the user remain in the same location and reset the Screen Timeout timer when it expires instead of returning to the home screen.

Adjust the headphone volume. Note: This menu item appears only when a headphone is attached to the

printer.

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Understanding the printer menus 74

Menu item Description

Enable Voice Guidance When Headphone Is Attached

O* On

Speak Passwords/PINs

O* On

Speech Rate

Very Slow Slow Normal* Fast Faster Very Fast Rapid Very Rapid Fastest

Note: An asterisk (*) next to a value indicates the factory default setting.

Enable Voice Guidance when a headphone is attached to the printer.

Set the printer to read out loud passwords or personal identiﬁcation numbers.

Note: This menu item appears only when a headphone or a speaker is attached to the printer.

Set the Voice Guidance speech rate. Note: This menu item appears only when a headphone or a speaker is

attached to the printer.

Restore Factory Defaults

Menu item Description

Restore Settings

Restore all settings Restore printer settings Restore network settings Restore app settings

Restore the printer factory default settings.

Note: Restore app settings appears only in some printer models.

Maintenance

Conﬁguration Menu

Menu item Description

USB Conﬁguration

USB PnP

1* 2

USB Scan to Local

On* O

Change the USB driver mode of the printer to improve its compatibility with a personal computer.

Note: This menu item appears only in some printer models.

Set whether the USB device driver enumerates as a USB Simple device (single interface) or as a USB Composite device (multiple interfaces).

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 75

Menu item Description

USB Conﬁguration

USB Speed

Full Auto*

Tra y Conﬁgu ration

Tray Li n ki ng

Automatic* O

Tra y Conﬁgu ration

Show Tray Insert Message

O* On

Tra y Conﬁgu ration

Paper Prompts

Auto* Multipurpose Feeder Manual Paper

Envelope Prompts

Auto* Multipurpose Feeder Manual Paper

Set the USB port to run at full speed and disable its high‑speed capabilities.

Note: This menu item appears only in some printer models.

Set the printer to link the trays that have the same paper type and paper size settings.

Show the Tray Insert message.

Set the paper source that the user ﬁlls when a prompt to load paper or envelope appears.

Notes:

• The multipurpose feeder is available only in some printer

models.

• For Multipurpose Feeder to appear, set Conﬁgure MP to

Cassette from the Paper menu.

Tra y Conﬁgu ration

Action for Prompts

Prompt user* Continue Use current

Reports

Menu Settings Page Event Log Event Log Summary HealthCheck Statistics

Supply Usage And Counters

Clear Supply Usage History

Supply Usage And Counters

Reset Maintenance Counter

Supply Usage And Counters

Tiered Coverage Ranges

Printer Emulations

PPDS Emulation

O* On

Set the printer to resolve paper- or envelope-related change prompts.

Print reports about printer menu settings, status, and event logs.

Reset the supply usage history, such as number of pages and days remaining, to the factory shipped level.

Reset the counter after installing a new maintenance kit.

Adjust the range for the amount of color coverage on the printed page.

Set the printer to recognize and use the PPDS data stream.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 76

Menu item Description

Fax Conﬁguration

Fax Low Power Support

Disable Sleep Permit Sleep Auto*

Fax Conﬁguration

Fax Storage Location

Disk NAND*

Print Conﬁguration

Black Only Mode

O* On

Print Conﬁguration

Color Trapping

O 1 2* 3 4 5

Set fax to enter Sleep mode whenever the printer determines that it should.

Set the storage location for all faxes.

Print color content in grayscale.

Enhance the printed output to compensate for misregistration in the printer.

Print Conﬁguration

Font Sharpening

0–150 (24*)

Device Operations

Quiet Mode

O* On

Device Operations

Panel Menus

O On*

Device Operations

Custom Supply Levels

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Set a text point-size value below which the high‑frequency screens are used when printing font data.

For example, if the value is 24, then all fonts sized 24 points or less use the high‑frequency screens.

Set the printer to operate in Quiet Mode. Note: Enabling this setting slows down the printer

performance.

Enable access to the control panel menus.

Let printservice read and edit values from the Embedded Web Server.

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Understanding the printer menus 77

Menu item Description

Device Operations

Safe Mode

O* On

Device Operations

Minimum Copy Memory

80 MB* 100 MB

Device Operations

Clear Custom Status

Device Operations

Clear all remotely‑installed messages

Device Operations

Automatically Display Error Screens

O On*

Device Operations

Honor orientation on fast path copy

On O*

Set the printer to operate in a special mode, in which it attempts to continue oering as much functionality as possible, despite known issues.

For example, when set to On, and the duplex motor is nonfunctional, the printer performs one‑sided printing of the documents even if the job is two‑sided printing.

Set the minimum memory allocation for storing copy jobs.

Erase user‑deﬁned strings for the Default or Alternate custom messages.

Erase messages that were remotely installed.

Show existing error messages on the display after the printer remains inactive on the home screen for a length of time equal to the Screen Timeout setting.

Enable the printer to use the orientation setting under the Copy menu when sending quick copy jobs.

Device Operations

Enable Optional Parallel Port

O* On

Toner patch sensor setup

Calibration frequency preference

Disabled Fewest color adjustment Fewer color adjustment Normal* Better color accuracy Best color accuracy

Toner patch sensor setup

Full calibration

Toner patch sensor setup

Print TPS information page

Note: An asterisk (*) next to a value indicates the factory default setting.

Enable an optional parallel port. Note: When set to On, the printer restarts.

Set the printer to put down the correct amount of toner to maintain color consistency.

Run the full color calibration.

Print a diagnostic page that contains information on toner patch sensor calibration.

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Understanding the printer menus 78

Menu item Description

App Conﬁguration

LES Applications

O On*

Scanner Conﬁguration

Scanner Manual Registration

Print Quick Test

Scanner Conﬁguration

Scanner Manual Registration

Front ADF Registration Rear ADF Registration Flatbed Registration

Scanner Conﬁguration

Edge Erase

Flatbed Edge Erase

0–6 (3*)

ADF Edge Erase

0–6 (3*)

Enable the Lexmark Embedded Solutions (LES) applications.

Notes:

• This menu item is available only in some printer models.

• When set to On, this setting does not aect built‑in

applications.

Print a Quick Test target page. Note: Make sure that the margin spacing on the target page

is uniform all the way around the target. If it is not, then the printer margins may need to be reset.

Manually register the ﬂatbed and ADF after replacing the ADF, scanner glass, or controller board.

Set the size, in millimeters, of the no‑print area around an ADF or ﬂatbed scan job.

Scanner Conﬁguration

ADF Deskew

ADF Mechanical Deskew

O On Auto*

Scanner Conﬁguration

Disabled Scanner

Enabled* Disabled ADF Disabled

Scanner Conﬁguration

Byte Order

Ti

CPU Endianness* Little Endian Big Endian

Scanner Conﬁguration

Exact Ti Rows Per Strip

On* O

Set the printer to perform ADF mechanical skew adjustment.

Disable the scanner when it is not working properly.

Set the byte order of a TIFF‑formatted scan output.

Set the RowsPerStrip tag value of a TIFF‑formatted scan output.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 79

Out of Service Erase

Menu item Description

Out of Service Erase

Memory Last Sanitized Hard Disk Last Sanitized

Show information on when the printer memory or hard disk was last sanitized.

Note: Hard Disk Last Sanitized appears only in printers with a hard disk installed.

Out of Service Erase

Sanitize all information on nonvolatile memory

Sanitize all information on hard disk

Clear all settings and applications that are stored in the printer memory or hard disk.

Note: Sanitize all information on hard disk appears only in printers with a hard disk installed.

Erase all printer and network settings

Visible Home Screen Icons

Note: This menu appears only in some printer models.

Menu Description

Copy E-mail Fax Status/Supplies Job Queue Change Language Shortcut Center Address Book Bookmarks Held Jobs USB FTP Scan Proﬁles App

Proﬁles Forms and Favorites Scan Center Card Copy

Specify which icons to show on the home screen.

About this Printer

Menu item Description

Asset Tag

Printer’s Location

Contact

In some printer models, this menu item can be conﬁgured only from the Embedded Web Server.

This menu item appears only in some printer models.

Describe the printer. The maximum length is 32 characters.

Identify the printer location. The maximum length is 63 characters.

Personalize the printer name. The maximum length is 63 characters.

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Understanding the printer menus 80

Menu item Description

Export Conﬁguration File to USB

Export Compressed Logs to USB

Export conﬁguration ﬁles to a ﬂash drive.

Export compressed log ﬁles to a ﬂash drive.

Send Logs

Cancel Send

In some printer models, this menu item can be conﬁgured only from the Embedded Web Server.

This menu item appears only in some printer models.

Send diagnostic information to Lexmark.

Print

Layout

Menu item Description

Sides

1‑sided* 2‑sided

Flip Style

Long Edge* Short Edge

Specify whether to print on one side or two sides of the paper.

Determine which side of the paper (long edge or short edge) is bound when performing two‑sided printing.

Note: Depending on the option selected, the printer automatically each printed information of the page to bind the job correctly.

osets

Blank Pages

Print Do Not Print*

Collate

[1,1,1 ,2,2,2]*

O On [1,2,1,2,1,2]

Separator Sheets

None* Between Copies Between Jobs Between Pages

Separator Sheet Source

Tray [x ] (1 * ) Multipurpose Feeder

Note: An asterisk (*) next to a value indicates the factory default setting.

Print blank pages that are included in a print job.

Keep the pages of a print job stacked in sequence, particularly when printing multiple copies of the job.

Insert blank separator sheets when printing.

Specify the paper source for the separator sheet. Note: The multipurpose feeder is available only in some printer models.

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Understanding the printer menus 81

Menu item Description

Pages per Side

O* 2 pages per side 3 pages per side 4 pages per side 6 pages per side 9 pages per side 12 pages per side 16 pages per side

Pages per Side Ordering

Horizontal* Reverse Horizontal Vertical Reverse Vertical

Pages per Side Orientation

Auto* Landscape Portrait

Pages per Side Border

None* Solid

Print multiple page images on one side of a sheet of paper.

Specify the positioning of multiple page images when using Pages per Side. Note: The positioning depends on the number of page images and their

page orientation.

Specify the orientation of a multiple‑page document when using Pages per Side.

Print a border around each page image when using Pages per Side.

Copies

1–9999 (1*)

Print Area

Normal* Fit to page Whole Page

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the number of copies for each print job.

Set the printable area on a sheet of paper.

Setup

Menu item Description

Printer Language

PCL Emulation PS Emulation*

Job Waiting

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer language. Note: Setting a printer language default does not prevent a software

program from sending print jobs that use another printer language.

Preserve print jobs requiring supplies so that jobs not requiring the missing supplies can print.

Note: This menu item appears only when a printer hard disk is installed.

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Understanding the printer menus 82

Menu item Description

Job Hold Timeout

0–255 (30*)

Printer Usage

Max Speed Max Yield*

Download Target

RAM* Disk

Resource Save

O* On

Set the time in seconds that the printer waits for user intervention before it holds jobs that require unavailable resources and continues to print other jobs in the print queue.

Note: This menu item appears only when a printer hard disk is installed.

Determine how the color imaging kit operates during printing.

Notes:

• When set to Max Yield, the color imaging kit slows or stops while

printing groups of black-only pages.

• When set to Max Speed, the color imaging kit always runs while

printing, whether color or black pages are being printed.

Specify where to save all permanent resources, such as fonts and macros, that have been downloaded to the printer.

Note: This menu item appears only when a printer hard disk is installed.

Determine what the printer does with downloaded resources, such as fonts and macros, when it receives a job that requires more than the available memory.

Notes:

• When set to

memory is needed. Resources associated with the inactive printer language are deleted.

the printer retains downloaded resources only until

O,

• When set to On, the printer preserves all the permanent

downloaded resources across all language switches. When necessary, the printer shows memory full messages instead of deleting permanent resources.

Print All Order

Alphabetical* Newest First Oldest First

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the order when you choose to print all held and conﬁdential jobs.

Note: This menu item appears only when a printer hard disk is installed.

Quality

Menu item Description

Print Mode

Black and White Color*

Print Resolution

4800 CQ* 1200 dpi

Toner Darkness

1 to 5 (4*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the print mode.

Set the resolution for the printed output. Note: 4800 CQ provides high‑quality output at maximum speed.

Determine the lightness or darkness of text images.

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Understanding the printer menus 83

Menu item Description

Halftone

Normal* Detail

Color Saver

O* On

RGB Brightness

‑6 to 6 (0*)

RGB Contrast

0 to 5 (0*)

RGB Saturation

0 to 5 (0*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Enhance the printed output to have smoother lines with sharper edges.

Reduce the amount of toner used to print graphics and images.

Adjust the brightness, contrast, and saturation for color output. Note: This setting does not aect ﬁles where CMYK color speciﬁcations are

used.

Advanced Imaging

Menu item Description

Color Balance

Cyan

‑5 to 5 (0*)

Magenta

‑5 to 5 (0*)

Ye l l o w

‑5 to 5 (0*)

Black

‑5 to 5 (0*)

Reset Defaults

Adjust the amount of toner that is used for each color.

Color Correction

O Auto* Manual

Color Correction Content

Modify the color settings used to print documents.

Notes:

• O sets the printer to receive the color correction from the software.

• Auto sets the printer to apply

printed page.

dierent

color

proﬁles

to each object on the

• Manual allows the customization of the RGB or CMYK color conversions

applied to each object on the printed page.

• Color Correction Content is available only when Color Correction is set to

Manual.

Color Samples

Print Color Samples

Color Adjust Calibrate the printer to adjust color variations in the printed output.

Spot Color Replacement

Set Custom CMYK

Note: An asterisk (*) next to a value indicates the factory default setting.

Print sample pages for each of the RGB and CMYK color conversion tables used in the printer.

Assign speciﬁc CMYK values to twenty named spot colors.

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Understanding the printer menus 84

Menu item Description

RGB Replacement Match the colors of the output with that of the original document.

Notes:

• This menu item requires that you select the Display‑True ‑Black color table.

• This menu item appears only in the Embedded Web Server.

Note: An asterisk (*) next to a value indicates the factory default setting.

Job Accounting

Note: This menu appears only when a printer hard disk is installed.

Menu item Description

Job Accounting

O* On

Accounting Log Frequency

Daily Weekly Monthly*

Log Action at End of Frequency

None* E‑mail Current Log E‑mail & Delete Current Log Post Current Log Post & Delete Current Log

Log Near Full Level

O* On

Log Action at Near Full

None* E‑mail Current Log E‑mail & Delete Current Log E‑mail & Delete Oldest Log Post Current Log Post & Delete Current Log Post & Delete Oldest Log Delete Current Log Delete Oldest Log Delete All But Current Delete All Logs

Set the printer to create a log of the print jobs that it receives.

Specify how often the printer creates a log ﬁle.

Specify how the printer responds when the frequency threshold expires. Note: The value deﬁned in Accounting Log Frequency determines when this

action is triggered.

Specify the maximum size of the log ﬁle before the printer executes the Log Action at Near Full.

Specify how the printer responds when the hard disk is nearly full. Note: The value

is triggered.

deﬁned

in Log Near Full Level determines when this action

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 85

Menu item Description

Log Action at Full

None* E‑mail & Delete Current Log E‑mail & Delete Oldest Log Post & Delete Current Log Post & Delete Oldest Log Delete Current Log Delete Oldest Log Delete All But Current Delete All Logs

URL to Post Log Specify where the printer posts job accounting logs.

E‑mail Address to Send Logs Specify the e‑mail address to which the printer sends job accounting logs.

Log File Preﬁx Specify the preﬁx for the log ﬁle name.

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify how the printer responds when disk usage reaches the maximum limit (100MB).

Note: The current host name default log

ﬁle preﬁx.

deﬁned

in the TCP/IP menu is used as the

XPS

Menu item Description

Print Error Pages

O* On

Minimum Line Width

1–30 (2*)

Print a test page that contains information on errors, including XML markup errors.

Set the minimum stroke width.

Notes:

• Jobs printed in 1200 dpi use the value directly.

• Jobs printed in 4800 CQ use half the value.

Note: An asterisk (*) next to a value indicates the factory default setting.

PDF

Menu item Description

Scale to Fit

O* On

Annotations

Print Do Not Print*

Scale the page content to ﬁt the selected paper size.

Specify whether to print annotations in the PDF.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 86

PostScript

Menu item Description

Print PS Error

O* On

Minimum Line Width

1–30 (2*)

Lock PS Startup Mode

O* On

Image Smoothing

O* On

Font Priority

Resident* Flash/Disk

Print a page that describes the PostScript® error. Note: When an error occurs, processing of the job stops, the printer

prints an error message, and the rest of the print job is ﬂushed.

Set the minimum stroke width.

Notes:

• Jobs printed in 1200 dpi use the value directly.

• Jobs printed in 4800 CQ use half the value.

Disable the SysStart ﬁle.

Enhance the contrast and sharpness of low‑resolution images. Note: This setting has no eect on images with a resolution of 300 dpi or

higher.

Establish the font search order.

Notes:

• Resident sets the printer to search its memory for the requested font

before searching the ﬂash memory or printer hard disk.

• Flash/Disk sets the printer to search the ﬂash memory or printer hard

disk for the requested font before searching the printer memory.

• This menu item appears only when a ﬂash memory or printer hard

disk is installed.

Wait Timeout

O On* (40 seconds)

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to wait for more data before canceling a print job.

PCL

Menu item Description

Font Source

Resident* Disk Flash All

Font Name

[List of available fonts] (Courier*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Choose the source which contains the default font selection.

Notes:

• Flash and Disk appear only in some printer models.

• For Flash and Disk to appear, make sure that they are not read‑ or

write‑protected.

Select a font from the speciﬁed font source.

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Understanding the printer menus 87

Menu item Description

Symbol Set

[List of available symbol set] (10U PC‑8*)

Pitch

0.08–100 (10*)

Orientation

Portrait* Landscape

Lines per Page

1–255

PCL5 Minimum Line Width

1–30 (2*)

PCLXL Minimum Line Width

1–30 (2*)

Specify the symbol set for each font name. Note: A symbol set is a set of alphabetic and numeric characters,

punctuation, and special symbols. Symbol sets support the languages or speciﬁc programs such as math symbols for scientiﬁc text.

Specify the pitch for ﬁxed or monospaced fonts. Note: Pitch refers to the number of

inch of type.

Specify the orientation of text and graphics on the page.

Specify the number of lines of text for each page printed through the PCL® datastream.

Notes:

‑space characters in a horizontal

ﬁxed

dierent

• This menu item activates vertical escapement that causes the

selected number of requested lines to print between the default margins of the page.

• 60 is the U.S. factory default setting. 64 is the international factory

default setting.

Set the initial minimum stroke width.

Notes:

• Jobs printed in 1200 dpi use the value directly.

• Jobs printed in 4800CQ use half the value.

A4 Width

198 mm* 203 mm

Auto CR after LF

O* On

Auto LF after CR

O* On

Tra y Ren umber

Assign MP Feeder Assign Tray [x] Assign Manual Paper Assign Manual Envelope

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the width of the logical page on A4‑size paper. Note: Logical page is the space on the physical page where data is

printed.

Set the printer to perform a carriage return after a line feed control command.

Note: Carriage return is a mechanism that commands the printer to move the position of the cursor to the ﬁrst position on the same line.

Set the printer to perform a line feed after a carriage return control command.

Conﬁgure the printer to work with a dierent print driver or custom application that uses a dierent set of source assignments to request a given paper source.

Choose from the following options:

O*—The printer uses the factory default paper source assignments. None—The paper source ignores the Select Paper Feed command. 0–199—Select a numeric value to assign a custom value to a paper

source.

Note: The multipurpose feeder is available only in some printer models.

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Understanding the printer menus 88

Menu item Description

Tra y Ren umber

View Factory Defaults

Tra y Ren umber

Restore Defaults

Print Timeout

O On* [90]

Note: An asterisk (*) next to a value indicates the factory default setting.

Show the factory default value assigned for each paper source.

Restore the tray renumber values to their factory defaults.

Set the printer to end a print job after it has been idle for the speciﬁed amount of time in seconds.

HTML

Menu item Description

Font Name

[List of fonts] (Times*)

Font Size

1–255 (12*)

Scale

1–400% (100*)

Set the font to use for HTML documents.

Set the font size to use for HTML documents.

Scale HTML documents.

Orientation

Portrait* Landscape

Margin Size

8–255 mm (19*)

Backgrounds

Do Not Print Print*

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the page orientation for HTML documents.

Set the page margin for HTML documents.

Print background information or graphics for HTML documents.

Image

Menu item Description

Auto Fit

On O*

Invert

O* On

Select the best available paper size and orientation setting for an image. Note: When set to On, this menu item overrides the scaling and orientation

settings for the image.

Invert bitonal monochrome images.

Note: This menu item does not apply to GIF or JPEG image formats.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 89

Menu item Description

Scaling

Anchor Top Left Best Fit* Anchor Center Fit Height/Width Fit Height Fit Width

Orientation

Portrait* Landscape Reverse Portrait Reverse Landscape

Note: An asterisk (*) next to a value indicates the factory default setting.

Adjust the image to ﬁt the printable area. Note: When Auto Fit is set to On, Scaling is automatically set to Best Fit.

Specify the orientation of text and graphics on the page.

Paper

Tray Conﬁguration

Menu item Description

Default Source

Tray [x ] (1 * ) Multipurpose Feeder Manual Paper Manual Envelope

Paper Size/Type

Tray [x ] Multipurpose Feeder Manual Paper Manual Envelope

Substitute Size

O Statement/A5 Letter/A4 All Listed*

Set the paper source for all print jobs. Note: Multipurpose Feeder only appears when Conﬁgure MP is set to

Cassette.

Specify the paper size or paper type loaded in each paper source.

Set the printer to substitute a speciﬁed paper size if the requested size is not loaded in any paper source.

Notes:

• O prompts the user to load the required paper size.

• Statement/A5 prints an A5‑size document on statement when loading

statement, and statement‑size jobs on A5 paper size when loading A5.

• Letter/A4 prints an A4‑size document on letter when loading letter, and

letter‑size jobs on A4 paper size when loading A4.

• All Listed substitutes Letter/A4.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 90

Media Conﬁguration

Universal Setup

Menu item Description

Units of Measure

Inches Millimeters

Portrait Width

3–14.17 inches (8.50*) 76–359.91 mm (216*)

Portrait Height

3–14.17 inches (14*) 76–359.91 mm (356*)

Feed Direction

Short Edge* Long Edge

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the unit of measurement for the universal paper. Note: Inches is the U.S. factory default setting. Millimeters is the

international factory default setting.

Set the portrait width of the universal paper.

Set the portrait height of the universal paper.

Set the printer to pick paper from the short edge or long edge direction.

Note: Long Edge appears only when the longest edge is shorter than the maximum width supported.

Custom Scan Sizes

Menu item Description

Custom Scan Size [x]

Scan Size Name Width

1–8.50 inches (8.50*) 25–216 mm (216*)

Height

1–14 inches (14*) 25–356 mm (297*)

Orientation

Portrait* Landscape

2 scans per side

O* On

Assign a scan size name and conﬁgure the scan settings.

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Media Types

Menu item Description

Plain Card Stock Recycled Glossy Labels Vinyl Labels Bond Envelope Letterhead Preprinted Colored Paper Light Heavy Rough/Cotton Custom Type [x]

Copy

Copy Defaults

Specify the texture and weight of the paper loaded.

Menu item Description

Content Type

Te x t Te x t/ P ho t o * Photo Graphics

Content Source

Black and White Laser Color Laser* Inkjet Photo/Film Magazine Newspaper Press Other

Sides

1 sided to 1 sided* 1 sided to 2 sided 2 sided to 1 sided 2 sided to 2 sided

Improve the output result based on the content of the original document.

Improve the output result based on the source of the original document.

Specify the scanning behavior based on the original document.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Menu item Description

Separator Sheets

None* Between Copies Between Jobs Between Pages

Separator Sheet Source

Tray [x ] (1 * ) Multipurpose Feeder

Color

O On* Auto

Pages per Side

O* 2 Portrait pages 4 Portrait pages 2 Landscape pages 4 Landscape pages

Print Page Borders

O* On

Specify whether to insert blank separator sheets when printing.

Specify the paper source for the separator sheet.

Specify whether to print copies in color.

Specify the number of page images to print on one side of a sheet of paper.

Place a border around each image when printing multiple pages on a single page.

Collate

O [1,1,1 , 2 , 2 ,2] On [1,2,1,2,1,2]*

“Copy from” Size

[List of paper sizes]

Print multiple copies in sequence.

Set the paper size of the original document.

Notes:

• Letter is the U.S. factory default setting. A4 is the international factory

default setting.

• This menu item may vary depending on your printer model.

“Copy to” Source

Tray [x ] (1 * ) Multipurpose Feeder Auto Size Match

Te mp er at u re

‑4 to 4 (0*)

Darkness

‑4 to 4 (0*)

Number of Copies

1–9999 (1*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the paper source for the copy job.

Specify whether to generate a cooler or warmer output.

Adjust the darkness of the scanned image.

Specify the number of copies.

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Menu item Description

Header/Footer

Top left Top middle Top right Bottom left Bottom middle Bottom right

Overlay

Conﬁdential Copy Draft Urgent Custom O*

Custom overlay Type a custom overlay text.

Note: An asterisk (*) next to a value indicates the factory default setting.

Apply a header or footer on the printed output.

Specify the overlay text printed on each page of the copy job.

Advanced Imaging

Menu item Description

Color Balance

‑4 to 4 (0*)

Color Dropout

None* Red Green Blue

Default Red Threshold

0–255 (128*)

Default Green Threshold

0–255 (128*)

Default Blue Threshold

0–255 (128*)

Auto Color Detect

Color Sensitivity

1–9 (5*)

Area Sensitivity

1–9 (5*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Adjust the amount of toner being used in each color.

Specify which color to drop during scanning, and adjust the dropout setting for that color.

Set the amount of color that the printer detects from the original document.

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Menu item Description

Contrast

Best for Content* 0 1 2 3 4 5

Background Removal

Background Detection

Content‑based* Fixed

Level

‑4 to 4 (0*)

Auto Center

O* On

Mirror Image

O* On

Specify the contrast of the output.

Adjust the amount of background visible on a scanned image. Note: If you want to remove the background color from the original document,

then set Background Detection to Content-based. If you want to remove image noise from a photo, then set Background Detection to Fixed.

Align the content at the center of the page.

Create a mirror image of the original document.

Negative Image

O* On

Shadow Detail

‑4 to 4 (0*)

Scan Edge to Edge

O* On

Sharpness

1–5 (3*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Create a negative image of the original document.

Adjust the amount of shadow detail visible on a scanned image.

Allow edge‑to‑edge scanning of the original document.

Adjust the sharpness of a scanned image.

Admin Controls

Menu item Description

Allow Color Copies

O On*

Allow Priority Copies

O On*

Print copies in color.

Interrupt a print job to copy a page or document.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Menu item Description

Custom Job Scanning

O* On

Allow Save as Shortcut

O On*

Sample Copy Print a sample copy.

Note: An asterisk (*) next to a value indicates the factory default setting.

Turn on scanning of custom jobs by default.

Save custom copy settings as shortcuts.

Fax

Fax Mode

Menu item Description

Fax Mode

Analog* Fax Server Disabled

Select a fax mode.

Note: An asterisk (*) next to a value indicates the factory default setting.

Analog Fax Setup

General Fax Settings

Menu item Description

Fax Name Identify your fax machine.

Fax Number Identify your fax number.

Fax ID

Fax Name Fax Number*

Enable Manual Fax

O* On

Notify fax recipients of your fax name or fax number.

Set the printer to fax manually.

Notes:

• This menu item does not appear if Fax Transport is set to T.38 or G711.

• This menu item requires a line splitter and a telephone handset.

• Use a regular telephone line to answer an incoming fax job and to dial a

fax number.

• To go directly to the Manual Fax function, touch # and 0 on the keypad.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Menu item Description

Memory Use

All receive Mostly receive Equal* Mostly send All send

Cancel Faxes

Allow* Don't Allow

Caller ID

O On* Alternate

Fax Number Masking

O* From Left From Right

Digits to Mask

0–58 (0*)

Set the amount of internal printer memory allocated for faxing. Note: This menu item prevents memory

Cancel outgoing faxes before they are transmitted, or cancel incoming faxes before they ﬁnish printing.

Show the telephone number of the person sending the fax.

Specify the format for masking an outgoing fax number.

Specify the number of digits to mask in an outgoing fax number.

conditions and failed faxes.

buer

Enable Line Connected Detection

O On*

Determine whether a telephone line is connected to the printer.

Notes:

• Detection takes place when turning on the printer and before each call.

• This menu item does not appear if Fax Transport is set to T.38.

Enable Line In Wrong Jack Detection

O* On

Determine whether a telephone line is connected to the correct port on the printer.

Notes:

• Detection takes place when turning on the printer and before each call.

• This menu item does not appear if Fax Transport is set to T.38.

Enable Extension in Use Support

O On*

Determine whether a telephone line is used by another device such as another phone on the same line.

Notes:

• This menu item is monitored continuously after turning on the printer.

• This menu item does not appear if Fax Transport is set to T.38.

Optimize Fax Compatibility Conﬁgure the printer fax functionality for optimal compatibility with other fax

machines.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Fax Send Settings

Menu item Description

Resolution

Standard* Fine Super Fine Ultra Fine

Original Size

[List of paper sizes]

Orientation

Portrait* Landscape

Sides

O* Long Edge Short Edge

Content Type

Te x t* Te x t/ P ho t o Photo Graphics

Set the resolution of the scanned image. Note: A higher resolution increases fax transmission time and requires higher

memory.

Specify the size of the original document. Note: Mixed Sizes is the U.S. factory default setting. A4 is the international

factory default setting.

Specify the orientation of the original document.

Specify the page orientation of text and graphics when scanning a two‑sided document.

Improve the output result based on the content of the original document.

Content Source

Black and White Laser* Color Laser Inkjet Photo/Film Magazine Newspaper Press Other

Darkness

‑4 to 4 (0*)

Behind a PABX

O* On

Dial Mode

To n e* Pulse

Note: An asterisk (*) next to a value indicates the factory default setting.

Improve the output result based on the source of the original document.

Adjust the darkness of the scanned image.

Set the printer to dial a fax number without waiting to recognize the dial tone. Note: Private Automated Branch Exchange (PABX) is a telephone network that

allows a single access number to oer multiple lines to outside callers.

Specify the dial mode for incoming or outgoing faxes.

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Advanced Imaging

Menu item Description

Color Balance

‑4 to 4 (0*)

Color Dropout

None* Red Green Blue

Default Red Threshold

0–255 (128*)

Default Green Threshold

0–255 (128*)

Default Blue Threshold

0–255 (128*)

Contrast

Best for Content* 0 1 2 3 4 5

Adjust the amount of toner used for each color.

Specify which color to drop during scanning, and adjust the dropout setting for that color.

Set the contrast of the output.

Background Removal

Background Detection

Content‑based* Fixed

Level

‑4 to 4 (0*)

Mirror Image

O* On

Negative Image

O* On

Shadow Detail

‑4 to 4 (0*)

Scan Edge to Edge

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Adjust the amount of background visible on a scanned image. Note: If you want to remove the background color from the original document,

then set Background Detection to Content-based. If you want to remove image noise from a photo, then set Background Detection to Fixed.

Create a mirror image of the original document.

Create a negative image of the original document.

Adjust the amount of shadow detail visible on a scanned image.

Allow edge‑to‑edge scanning of the original document.

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Menu item Description

Sharpness

1–5 (3*)

Te mp er at u re

‑4 to 4 (0*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Adjust the sharpness of the scanned image.

Specify whether to generate a cooler or warmer output.

Admin Controls

Menu item Description

Automatic Redial

0–9 (5*)

Redial Frequency

1–200 minutes (3*)

Enable ECM

O On*

Enable Fax Scans

O On*

Adjust the number of redial attempts based on the activity levels of recipient fax machines.

Increase the time between redial attempts to increase the chance of sending fax successfully.

Activate Error Correction Mode (ECM) for fax jobs. Note: ECM detects and corrects errors in the fax transmission process that are

caused by telephone line noise and poor signal strength.

Fax documents that are scanned at the printer.

Driver to Fax

O On*

Allow Save as Shortcut

O On*

Max Speed

33600* 14400 9600 4800 2400

Custom Job Scanning

O* On

Scan Preview

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Allow the print driver to send fax.

Save fax numbers as shortcuts in the printer.

Set the maximum speed for sending fax.

Turn on scanning of custom jobs by default. Note: This menu item appears only when a hard disk is installed.

Show a preview of the scan on the display. Note: This menu item appears only when a hard disk is installed.

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Menu item Description

Enable Color Fax Scans

O by default* On by default Never use Always use

Auto Convert Color Faxes to Mono Faxes

O On*

Conﬁrm Fax Number

O* On

Dial Preﬁx Set a dialing preﬁx.

Dialing Preﬁx Rules

Preﬁx Rule [x]

Note: An asterisk (*) next to a value indicates the factory default setting.

Enable color scans for fax.

Convert all outgoing color faxes to black and white.

Ask the user to conﬁrm the fax number.

Establish a dialing preﬁx rule.

Fax Receive Settings

Menu item Description

Fax Job Waiting

None* To n er Toner and Supplies

Rings to Answer

1–25 (3*)

Auto Reduction

O On*

Paper Source

Tray [x ] Multipurpose Feeder Auto*

Sides

O* On

Separator Sheets

None* Before Job After Job

Remove fax jobs that request speciﬁc unavailable resources from the print queue.

Set the number of rings for incoming fax.

Scale incoming fax to ﬁt on the page.

Set the paper source for printing incoming fax.

Print on both sides of the paper.

Specify whether to insert blank separator sheets when printing.

Note: An asterisk (*) next to a value indicates the factory default setting.