Lexmark MB3442adw User Manual

MB3442, MX331, MX431 MFPs

User's Guide

April 2020 www.lexmark.com

Machine type(s):

7019

Models:

235, 4a6, 4b6, 486

Contents 2

Safety information........................................................................................ 6

Conventions.......................................................................................................................................................... 6

Product statements.............................................................................................................................................6

Learn about the printer................................................................................ 9

Finding information about the printer.............................................................................................................9

Printer conﬁguration...........................................................................................................................................11

Using the control panel......................................................................................................................................11

Customizing the home screen........................................................................................................................12

Changing the language of the keyboard on the display......................................................................... 12

Understanding the status of the indicator light..........................................................................................12

Selecting paper...................................................................................................................................................13

Set up, install, and conﬁgure.....................................................................19

Selecting a location for the printer................................................................................................................ 19

Attaching cables................................................................................................................................................20

Installing optional trays.....................................................................................................................................21

Setting up the printer to fax.............................................................................................................................21

Loading paper and specialty media.............................................................................................................28

Installing and updating software, drivers, and ﬁrmware..........................................................................31

Networking..........................................................................................................................................................33

Creating a Cloud Connector proﬁle............................................................................................................. 35

Printing the Menu Settings Page...................................................................................................................36

Secure the printer....................................................................................... 37

Locating the security slot.................................................................................................................................37

Erasing printer memory....................................................................................................................................37

Restoring factory default settings..................................................................................................................37

Statement of Volatility...................................................................................................................................... 38

Print.............................................................................................................. 39

Printing from a computer.................................................................................................................................39

Printing from a mobile device........................................................................................................................ 39

Printing from a ﬂash drive................................................................................................................................ 41

Supported ﬂash drives and ﬁle types.......................................................................................................... 42

Contents 3

Conﬁguring conﬁdential jobs.........................................................................................................................42

Printing conﬁdential and other held jobs....................................................................................................43

Printing from a Cloud Connector proﬁle..................................................................................................... 43

Printing a font sample list................................................................................................................................44

Placing separator sheets between copies................................................................................................. 44

Canceling a print job.........................................................................................................................................44

Adjusting toner darkness................................................................................................................................ 44

Copy............................................................................................................. 45

Using the automatic document feeder and scanner glass.................................................................... 45

Making copies.................................................................................................................................................... 45

Copying photos..................................................................................................................................................45

Copying on letterhead.....................................................................................................................................46

Copying on both sides of the paper.............................................................................................................46

Reducing or enlarging copies........................................................................................................................46

Collating copies................................................................................................................................................. 46

Copying multiple pages onto a single sheet............................................................................................. 46

Copying cards.....................................................................................................................................................47

Creating a copy shortcut................................................................................................................................. 47

E-mail............................................................................................................48

Using the automatic document feeder and scanner glass.................................................................... 48

Conﬁguring the SMTP server for e‑mail......................................................................................................48

Sending an e-mail..............................................................................................................................................49

Creating an e-mail shortcut............................................................................................................................ 49

Fax................................................................................................................ 50

Using the automatic document feeder and scanner glass.................................................................... 50

Sending a fax......................................................................................................................................................50

Scheduling a fax.................................................................................................................................................51

Creating a fax destination shortcut................................................................................................................51

Changing the fax resolution............................................................................................................................ 51

Adjusting the fax darkness.............................................................................................................................. 51

Printing a fax log................................................................................................................................................52

Blocking junk faxes...........................................................................................................................................52

Forwarding a fax................................................................................................................................................52

Contents 4

Scan..............................................................................................................53

Using the automatic document feeder and scanner glass.................................................................... 53

Creating an FTP shortcut.................................................................................................................................53

Scanning to an FTP server using a shortcut.............................................................................................. 53

Creating a network folder shortcut...............................................................................................................54

Scanning to a network folder using a shortcut..........................................................................................54

Scanning to a ﬂash drive.................................................................................................................................54

Scanning to a Cloud Connector proﬁle.......................................................................................................55

Use printer menus......................................................................................56

Menu map........................................................................................................................................................... 56

Device...................................................................................................................................................................57

Print.......................................................................................................................................................................68

Paper.....................................................................................................................................................................73

Copy......................................................................................................................................................................76

Fax......................................................................................................................................................................... 77

E-mail.................................................................................................................................................................... 84

FTP........................................................................................................................................................................ 88

USB Drive............................................................................................................................................................90

Network/Ports.....................................................................................................................................................94

Security...............................................................................................................................................................107

Cloud Connector................................................................................................................................................111

Reports..................................................................................................................................................................111

Troubleshooting................................................................................................................................................ 112

Maintain the printer...................................................................................113

Checking the status of parts and supplies.................................................................................................113

Conﬁguring supply notiﬁcations................................................................................................................... 113

Setting up e‑mail alerts....................................................................................................................................113

Viewing reports................................................................................................................................................. 113

Ordering parts and supplies.......................................................................................................................... 114

Replacing parts and supplies.........................................................................................................................116

Cleaning printer parts.....................................................................................................................................129

Saving energy and paper............................................................................................................................... 131

Moving the printer to another location.......................................................................................................132

Shipping the printer.........................................................................................................................................133

Contents 5

Troubleshoot a problem...........................................................................134

The printer is not responding....................................................................................................................... 134

Unable to read ﬂash drive............................................................................................................................. 135

Enabling the USB port....................................................................................................................................135

Network connection problems.....................................................................................................................136

Issues with supplies.........................................................................................................................................137

Clearing jams.................................................................................................................................................... 138

Paper feed problems...................................................................................................................................... 153

Printing problems.............................................................................................................................................155

Faxing problems...............................................................................................................................................183

Scanning problems..........................................................................................................................................186

Contacting customer support.......................................................................................................................190

Recycle and dispose..................................................................................191

Recycling Lexmark products..........................................................................................................................191

Recycling Lexmark packaging.......................................................................................................................191

Notices........................................................................................................192

Index.......................................................................................................... 206

Safety information 6

Safety information

Conventions

Note: A note identiﬁes information that could help you.

Warning: A warning identiﬁes something that could damage the product hardware or software.

CAUTION: A caution indicates a potentially hazardous situation that could injure you.

Dierent types of caution statements include:

CAUTION—POTENTIAL INJURY: Indicates a risk of injury.

CAUTION—SHOCK HAZARD: Indicates a risk of electrical shock.

CAUTION—HOT SURFACE: Indicates a risk of burn if touched.

CAUTION—TIPPING HAZARD: Indicates a crush hazard.

CAUTION—PINCH HAZARD: Indicates a risk of being caught between moving parts.

Product statements

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to

an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips, multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be easily overloaded by a laser printer and may result in a risk of ﬁre, property damage, or poor printer performance.

CAUTION—POTENTIAL INJURY: Only a Lexmark Inline Surge Protector that is properly connected between the printer and the power cord provided with the printer may be used with this product. The use of non-Lexmark surge protection devices may result in a risk of ﬁre, property damage, or poor printer performance.

CAUTION—POTENTIAL INJURY: To reduce the risk of ﬁre, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

Safety information 7

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of ﬁre or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer o, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them o as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

CAUTION—POTENTIAL INJURY: If the printer weight is greater than 20 kg (44 lb), then it may require two or more people to lift it safely.

CAUTION—POTENTIAL INJURY: When moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Make sure that all doors and trays are closed.

• Turn o the printer, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer.

• If the printer has separate ﬂoor-standing optional trays or output options attached to it, then disconnect

them before moving the printer.

• If the printer has a caster base, then carefully roll it to the new location. Use caution when passing over

thresholds and breaks in

ﬂooring.

• If the printer does not have a caster base but is conﬁgured with optional trays or output options, then remove

the output options and lift the printer o the trays. Do not try to lift the printer and any options at the same time.

• Always use the handholds on the printer to lift it.

• Any cart used to move the printer must have a surface able to support the full footprint of the printer.

• Any cart used to move the hardware options must have a surface able to support the dimensions of the

options.

• Keep the printer in an upright position.

• Avoid severe jarring movements.

• Make sure that your ﬁngers are not under the printer when you set it down.

• Make sure that there is adequate clearance around the printer.

CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported conﬁgurations, see

www.lexmark.com/multifunctionprinters.

Safety information 8

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it.

CAUTION—PINCH HAZARD: To avoid the risk of a pinch injury, use caution in areas marked with this label. Pinch injuries may occur around moving parts, such as gears, doors, trays, and covers.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those speciﬁed in the User’s Guide may result in hazardous radiation exposure.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

This product is designed, tested, and approved to meet strict global safety standards with the use of speciﬁc manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

Refer service or repairs, other than those described in the user documentation, to a service representative.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

This product may produce small amounts of ozone during normal operation, and may be equipped with a ﬁlter designed to limit ozone concentrations to levels well below the recommended exposure limits. To avoid high ozone concentration levels during extensive usage, install this product in a well-ventilated area and replace the ozone and exhaust ﬁlters if instructed to do so in the product maintenance instructions. If there are no references to ﬁlters in the product maintenance instructions, then there are no ﬁlters requiring replacement for this product.

SAVE THESE INSTRUCTIONS.

Learn about the printer 9

Learn about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

More setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Conﬁguring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Conﬁguring the printer on a network

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Help using the printer software Help for Microsoft Windows or Macintosh operating

See the setup documentation that came with the printer or go to

Information Center—Go to

http://infoserve.lexmark.com.

Product videos—Go to

http://infoserve.lexmark.com/idv/.

systems—Open a printer software program or application, and then click Help.

Click

Notes:

• Help is automatically installed with the printer

software.

• Depending on the operating system, the

printer software is located in the printer program folder or on the desktop.

http://support.lexmark.com.

to view context‑sensitive information.

Learn about the printer 10

What are you looking for? Find it here

Go to

The latest supplemental information, updates, and customer support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

http://support.lexmark.com.

Note: Select your country or region, and then

select your product to view the appropriate support site.

Support contact information for your country or region can be found on the website or on the printed warranty that came with the printer.

Have the following information ready when you contact customer support:

• Place and date of purchase

• Machine type and serial number

• Safety information

• Regulatory information

• Warranty information

• Environmental information

Warranty information varies by country or region:

• In the U.S.—See the Statement of Limited

Warranty included with the printer, or go to

http://support.lexmark.com.

• In other countries and regions—See the

printed warranty that came with the printer.

Product Information Guide—See the documentation that came with the printer or go to

http://support.lexmark.com.

Learn about the printer 11

Printer conﬁguration

1 Automatic document feeder (ADF)

2 ADF tray

3 ADF bin

4 Control panel

5 Standard bin

6 Multipurpose feeder

7 Standard 250‑sheet tray

8 Optional 550‑sheet tray

Using the control panel

Learn about the printer 12

Control panel part Function

1 Display

2 Power button Turn on or turn o the printer.

3 Home button Go to the home screen.

4 Back button Return to the previous screen.

5 Start button Start a job, depending on which mode is selected.

6 Indicator light Check the status of the printer.

• View printer messages and supply status.

• Set up and operate the printer.

Note: To t u r n o the printer, press and hold the power button for

seconds.

ﬁve

Customizing the home screen

1 From the control panel, touch Settings > Device > Visible Home Screen Icons.

2 Select the icons that you want to appear on the home screen.

3 Apply the changes.

Changing the language of the keyboard on the display

Note: You can only change the language of the keyboard in printer tasks that require alphanumeric input

such as e‑mail or scan.

1 Touch the input ﬁeld.

2 On the keyboard, touch and hold the language key.

3 Select a language.

Understanding the status of the indicator light

Indicator light Printer status

O The printer is o or in Hibernate mode.

Blue The printer is ready or processing data.

Blinking red The printer requires user intervention.

Solid amber The printer is in Sleep mode.

Learn about the printer 13

Selecting paper

Paper guidelines

Use the appropriate paper to prevent jams and help ensure trouble‑free printing.

• Always use new, undamaged paper.

• Before loading paper, know the recommended printable side of the paper. This information is usually

indicated on the paper package.

• Do not use paper that has been cut or trimmed by hand.

• Do not mix paper sizes, types, or weights in the same tray; mixing results in jams.

• Do not use coated papers unless they are speciﬁcally designed for electrophotographic printing.

Paper characteristics

The following paper characteristics aect print quality and reliability. Consider these factors before printing on them.

Weight

The standard tray can feed paper weights from 60 to 120 g/m2 (16 to 32 lb) grain long paper. Paper lighter than 60 g/m

(16 lb) may not be sti enough to feed properly, and may cause jams.

Curl

Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid, cold, or dry conditions can contribute to paper curling before printing and can cause feeding problems.

Smoothness

Paper smoothness directly aects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too smooth, it can cause paper feeding or print quality issues. We recommend the use of paper with 50 Sheeld

points.

Moisture content

The amount of moisture in paper Leave paper in its original wrapper until you use it. Exposure of paper to moisture changes can degrade its performance.

Store paper in its original wrapper in the same environment as the printer for 24 to 48 hours before printing. Extend the time several days if the storage or transportation environment is very dierent from the printer environment. Thick paper may also require a longer conditioning period.

aects

both print quality and the printer ability to feed the paper correctly.

Grain direction

Grain refers to the alignment of the paper ﬁbers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper.

For 60–120 g/m

(16–32‑lb) paper, grain long paper is recommended.

Learn about the printer 14

Fiber content

Most high‑quality xerographic paper is made from 100 percent chemically treated pulped wood. This content provides the paper with a high degree of stability, resulting in fewer paper feeding problems and better print quality. Paper containing ﬁbers such as cotton can negatively aect paper handling.

Unacceptable paper

The following paper types are not recommended for use with the printer:

• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers,

carbonless copy paper (CCP), or no carbon required (NCR) paper

• Preprinted papers with chemicals that may contaminate the printer

• Preprinted papers that can be aected by the temperature in the printer fuser

• Preprinted papers that require a registration (the precise print location on the page) greater than ±2.3 mm

(±0.9 in.), such as optical character recognition (OCR) forms In some cases, registration can be adjusted with a software application to successfully print on these forms.

• Coated papers (erasable bond), synthetic papers, thermal papers

• Rough‑edged, rough or heavily textured surface papers, or curled papers

• Recycled papers that fail EN12281:2002 (European)

• Paper weighing less than 60 g/m

• Multiple‑part forms or documents

(16 lb)

Selecting preprinted forms and letterhead

• Use grain long paper.

• Use only forms and letterhead printed using an oset lithographic or engraved printing process.

• Avoid paper with rough or heavily textured surfaces.

• Use inks that are not aected by the resin in toner. Inks that are oxidation‑set or oil‑based generally meet

these requirements; latex inks might not.

• Print samples on preprinted forms and letterheads considered for use before buying large quantities. This

action determines whether the ink in the preprinted form or letterhead aects print quality.

• When in doubt, contact your paper supplier.

• When printing on letterhead, load the paper in the proper orientation for your printer. For more information,

see the Paper and Specialty Media Guide.

Storing paper

Use these paper storage guidelines to help avoid jams and uneven print quality:

• Store paper in its original wrapper in the same environment as the printer for 24 to 48 hours before printing.

• Extend the time several days if the storage or transportation environment is very dierent from the printer

environment. Thick paper may also require a longer conditioning period.

• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40 percent.

• Most label manufacturers recommend printing in a temperature range of 18–24°C (65–75°F) with relative

humidity between 40 and 60 percent.

• Store paper in cartons, on a pallet or shelf, rather than on the

ﬂoor.

Learn about the printer 15

• Store individual packages on a ﬂat surface.

• Do not store anything on top of individual paper packages.

• Take paper out of the carton or wrapper only when you are ready to load it in the printer. The carton and

wrapper help keep the paper clean, dry, and ﬂat.

Supported paper sizes

Paper size Standard

250‑sheet tray

210 x 297 mm (8.27 x 11.7 in.)

A5 Portrait (SEF)

148 x 210 mm (5.83 x 8.27 in.)

A5 Landscape (LEF)

210 x 148 mm (8.27 x 5.83 in.)

105 x 148 mm (4.13 x 5.83 in.)

JIS B5

182 x 257 mm (7.17 x 10.1 in.)

Optional 550‑sheet tray

Multipurpose feeder

Two‑sided printing

Scanner ADF

Oﬁcio (Mexico)

215.9 x 340.4 mm (8.5 x 13.4 in.)

Hagaki

X X X

100 x 148 mm (3.94 x 5.83 in.)

Statement

139.7 x 215.9 mm (5.5 x 8.5 in.)

Executive

184.2 x 266.7 mm (7.25 x 10.5 in.)

The default support is long‑edge feed.

Paper must at least be 210 mm (8.27 in.) wide and 279.4 mm (11 in.) long for two‑sided printing.

When Universal is selected, the page is formatted for 215.90 x 355.60 mm (8.5 x 14 in.) unless

application.

speciﬁed

by the

Learn about the printer 16

Paper size Standard

250‑sheet tray

Letter

215.9 x 279.4 mm (8.5 x 11 in.)

Legal

215.9 x 355.6 mm (8.5 x 14 in.)

Folio

215.9 x 330.2 mm (8.5 x 13 in.)

Universal

99 x 148 mm to

215.9 x 359.92 mm (3.9 x 5.83 in. to

8.5 x 14.17 in.)

7 3/4 Envelope

98.4 x 190.5 mm (3.875 x 7.5 in.)

Optional 550‑sheet tray

Multipurpose feeder

Two‑sided

Scanner ADF

printing

X X

9 Envelope

X X

98.4 x 225.4 mm (3.875 x 8.9 in.)

10 Envelope

X X

104.8 x 241.3 mm (4.12 x 9.5 in.)

DL Envelope

X X

110 x 220 mm (4.33 x 8.66 in.)

C5 Envelope

XX X X

162 x 229 mm (6.38 x 9.01 in.)

B5 Envelope

X X

176 x 250 mm (6.93 x 9.84 in.)

The default support is long‑edge feed.

Paper must at least be 210 mm (8.27 in.) wide and 279.4 mm (11 in.) long for two‑sided printing.

When Universal is selected, the page is formatted for 215.90 x 355.60 mm (8.5 x 14 in.) unless speciﬁed by the

application.

Learn about the printer 17

Paper size Standard

250‑sheet tray

Other Envelope

Optional 550‑sheet tray

Multipurpose feeder

Two‑sided

Scanner ADF

printing

X X

98.4 x 162 mm to 176 x 250 mm

(3.87 x 6.38 in. to

6.93 x 9.84 in.)

The default support is long‑edge feed.

Paper must at least be 210 mm (8.27 in.) wide and 279.4 mm (11 in.) long for two‑sided printing.

When Universal is selected, the page is formatted for 215.90 x 355.60 mm (8.5 x 14 in.) unless

application.

Supported paper types

Paper type Standard

250‑sheet tray

Plain paper

Optional 550‑sheet

tray

Multipurpose feeder

Two‑sided printing

speciﬁed

Automatic document feeder

by the

Card stock X X XX

Recycled

Paper labels*

Bond

Letterhead

Preprinted

Colored Paper

Light Paper

Heavy Paper

Rough/Cotton

Envelope X X

Rough envelope X X

* One‑sided paper labels are supported for occasional use of less than 20 pages per month. Vinyl, pharmacy, or two‑sided labels are not supported.

Learn about the printer 18

Supported paper weights

Paper weight

Standard 250‑sheet tray

60–120 g/m

(16–32 lb)

Optional 550‑sheet tray

60–120 g/m

(16–32 lb)

Multipurpose feeder Two‑sided printing Automatic

document feeder

60–217 g/m (16–58 lb)

60–90 g/m (16–24 lb)

Set up, install, and conﬁgure 19

Set up, install, and

conﬁgure

Selecting a location for the printer

• Leave enough room to open trays, covers, and doors and to install hardware options.

• Set up the printer near an electrical outlet.

CAUTION—POTENTIAL INJURY: To avoid the risk of to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

• Make sure that airﬂow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical

Committee 156 standard.

• Provide a

• Keep the printer: – Clean, dry, and free of dust – Away from stray staples and paper clips – Away from the direct airﬂow of air conditioners, heaters, or ventilators – Free from direct sunlight and humidity extremes

• Observe the recommended temperatures and avoid ﬂuctuations.

sturdy, and stable surface.

ﬂat,

or electrical shock, connect the power cord

ﬁre

Ambient temperature 10 to 32.2°C (50 to 90°F)

Storage temperature -40 to 40°C (-40 to 104°F)

• Allow the following recommended amount of space around the printer for proper ventilation:

1 Top 30 5 mm ( 12 i n. )

2 Rear 100 mm (3.94 in.)

3 Right side 76.2 mm (3 in.)

Set up, install, and conﬁgure 20

4 Front 305 mm (12 in.)

Note: The minimum space needed in front of the printer is 76 mm (3 in.).

5 Left side 110 mm (4.33 in.)

Attaching cables

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: To avoid the risk of provided with this product or the manufacturer's authorized replacement.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the USB cable, any wireless network adapter, or the printer in the areas shown while actively printing.

or electrical shock, use only the power cord

ﬁre

Printer port Function

1 EXT port Connect more devices (telephone or answering machine) to the printer and the

telephone line. Use this port if you do not have a dedicated fax line for the printer and if this connection method is supported in your country or region.

2 LINE port Connect the printer to an active telephone line through a standard wall jack (RJ‑11), DSL

ﬁlter, or VoIP adapter, or any other adapter that allows you to access the telephone line to send and receive faxes.

3 USB printer port Connect the printer to a computer.

4 Ethernet port Connect the printer to a network.

Set up, install, and conﬁgure 21

Printer port Function

5 Power cord socket Connect the printer to a properly grounded electrical outlet.

Installing optional trays

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller

board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer o, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them o as well, and unplug any cables going into the printer.

1 Turn o the printer.

2 Unplug the power cord from the electrical outlet, and then from the printer.

3 Unpack the optional tray, and then remove all packing material.

4 Align the printer with the optional tray, and then lower the printer into place.

CAUTION—POTENTIAL INJURY: If the printer weight is greater than 20 kg (44 lb), then it may

require two or more people to lift it safely.

5 Connect the power cord to the printer, and then to the electrical outlet.

CAUTION—POTENTIAL INJURY: To avoid the risk of

to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

or electrical shock, connect the power cord

ﬁre

6 Turn on the printer.

Add the tray in the print driver to make it available for print jobs. For more information, see

options in the print driver” on page 33.

Setting up the printer to fax

Setting up the fax function

Notes:

• Some connection methods are applicable only in some countries or regions.

• If the fax function is enabled and not fully set up, then the indicator light may blink red.

“Adding available

Set up, install, and conﬁgure 22

• If you do not have a TCP/IP environment, then use the control panel to set up fax.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch cables or the printer in the area shown while actively sending or receiving a fax.

Using the control panel

From the home screen, touch:

Settings > Device > Preferences > Run Initial Setup

2 Turn o the printer, wait for about 10 seconds, and then turn on the printer.

3 On the Fax setup screen, conﬁgure the settings.

4 Finish the setup.

Using the Embedded Web Server

Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > Fax > Fax Setup > General Fax Settings.

3 Conﬁgure the settings.

4 Apply the changes.

Setting up fax using a standard telephone line

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

Set up, install, and conﬁgure 23

Setup 1: Printer is connected to a dedicated fax line

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to an active analog wall jack.

Notes:

• You can set the printer to receive faxes automatically (set Auto Answer to On) or manually (set Auto

Answer to O).

• If you want to receive faxes automatically, then set the printer to pick up on a speciﬁed number of rings.

Setup 2: Printer is sharing the line with an answering machine

Note: If you subscribe to a distinctive ring service, then make sure that you set the correct ring pattern for

the printer. Otherwise, the printer does not receive faxes even if you have set it to receive faxes automatically.

Set up, install, and conﬁgure 24

Connected to dierent wall jacks

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to an active analog wall jack.

Notes:

• If you have only one telephone number on your line, then set the printer to receive faxes automatically.

• Set the printer to pick up calls two rings after the answering machine. For example, if the answering

machine picks up calls after four rings, then set the printer Rings to Answer setting to 6.

Setting up fax in countries or regions with

dierent

telephone wall jacks

and plugs

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

Set up, install, and conﬁgure 25

The standard wall jack adopted by most countries or regions is RJ11. If the wall jack or equipment in your facility is not compatible with this type of connection, then use a telephone adapter. An adapter for your country or region may not come with your printer, and you may need to purchase it separately.

There may be an adapter plug installed in the telephone port of the printer. Do not remove the adapter plug from the telephone port of the printer if you are connecting to a serial or cascaded telephone system.

Part name Part number

Lexmark adapter plug 40X8519

Set up, install, and conﬁgure 26

Connecting the printer to a non‑RJ11 wall jack

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to the RJ11 adapter, and then connect the adapter to the wall jack.

3 If you want to connect another device with a non‑RJ11 connector to the same wall jack, then connect it

directly to the telephone adapter.

Set up, install, and conﬁgure 27

Connecting the printer to a wall jack in Germany

The German wall jack has two kinds of ports. The N ports are for fax machines, modems, and answering machines. The F port is for telephones. Connect the printer to any of the N ports.

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to the RJ11 adapter, and then connect the adapter to an N port.

3 If you want to connect a telephone and answering machine to the same wall jack, then connect the devices

as shown.

Connecting to a distinctive ring service

A distinctive ring service lets you have multiple telephone numbers on one telephone line. Each telephone number is assigned a dierent ring pattern.

1 From the home screen, touch Settings > Fax > Fax Setup > Fax Receive Settings > Admin Controls >

Answer On.

2 Select a ring pattern.

Set up, install, and conﬁgure 28

Setting the fax date and time

1 From the home screen, touch Settings > Device > Preferences > Date and Time >

2 Conﬁgure the settings.

Conﬁguring daylight saving time

1 From the home screen, touch Settings > Device > Preferences > Date and Time >

2 In the Time Zone menu, touch (UTC+user) Custom.

3 In the

4 Conﬁgure the settings.

Conﬁgure

Conﬁguring

1 From the home screen, touch Settings > Fax > Fax Setup > Speaker Settings.

2 Do the following:

• Set the Speaker Mode to Always On.

• Set the Speaker Volume to High.

• Activate the Ringer Volume.

menu, touch UTC

Oset

the fax speaker settings

Conﬁgure

Loading paper and specialty media

Setting the paper size and type

1 From the home screen, navigate to:

Settings > Paper > Tra y Conﬁg uratio n > Paper Size/Type > select a paper source

2 Set the paper size and type.

Conﬁguring

1 From the home screen, touch Settings > Paper > Media Conﬁguration > Universal Setup.

2 Conﬁgure the settings.

Loading trays

1 Remove the tray.

Note: To avoid paper jams, do not remove the tray while the printer is busy.

Universal paper settings

Set up, install, and conﬁgure 29

2 Adjust the guides to match the size of the paper that you are loading.

3 Flex, fan, and align the paper edges before loading.

4 Load the paper stack with the printable side facedown, and then make sure that the guides ﬁt snugly against

the paper.

Notes:

• Load letterhead facedown with the header toward the front of the tray for one‑sided printing.

• Load letterhead faceup with the header toward the back of the tray for two‑sided printing.

• Do not slide paper into the tray.

• To avoid paper jams, make sure that the stack height is below the maximum paper

indicator.

ﬁll

Set up, install, and conﬁgure 30

5 Insert the tray.

If necessary, set the paper size and paper type from the control panel to match the paper loaded.

Loading the multipurpose feeder

1 Open the multipurpose feeder.

2 Flex, fan, and align the paper edges before loading.

3 Load paper with the printable side faceup.

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