Lexmark MB2770adwhe User Guide
MB2770, MX721, MX722, MX725,
XM5365, XM5370 MFPs
User's Guide
December 2018 www.lexmark.com
Machine type(s):
7464
Models:
036, 037, 096, 336, 337, 388, 396, 836
Contents 2
Contents
Safety information.........................................................................................7
Conventions...........................................................................................................................................................7
Product statements..............................................................................................................................................7
Learning about the printer.........................................................................10
Finding information about the printer...........................................................................................................10
Selecting a location for the printer................................................................................................................. 11
Printer configurations........................................................................................................................................12
Attaching cables................................................................................................................................................. 14
Using the control panel.................................................................................................................................... 15
Understanding the status of the power button and indicator light.......................................................16
Setting up and using the home screen applications.............................. 17
Using the home screen.....................................................................................................................................17
Customizing the home screen........................................................................................................................18
Setting up Card Copy........................................................................................................................................18
Using Shortcut Center.......................................................................................................................................19
Using Display Customization.......................................................................................................................... 19
Setting up Scan Center.....................................................................................................................................19
Creating a Cloud Connector profile.............................................................................................................20
Setting up Device Quotas...............................................................................................................................20
Using QR Code Generator...............................................................................................................................21
Configuring Eco‑Settings................................................................................................................................. 21
Using Customer Support..................................................................................................................................21
Managing bookmarks........................................................................................................................................21
Managing contacts............................................................................................................................................22
Setting up and using the accessibility features..................................... 25
Activating Voice Guidance..............................................................................................................................25
Navigating the screen using gestures.........................................................................................................25
Enabling Magnification mode........................................................................................................................ 26
Adjusting the Voice Guidance speech rate................................................................................................26
Using the keyboard on the display...............................................................................................................26
Enabling spoken passwords or personal identification numbers........................................................ 26
Contents 3
Loading paper and specialty media......................................................... 27
Setting the size and type of the specialty media......................................................................................27
Configuring Universal paper settings...........................................................................................................27
Loading the 250‑ or 550‑sheet tray.............................................................................................................27
Loading the 2100‑sheet tray.......................................................................................................................... 30
Loading the multipurpose feeder..................................................................................................................34
Linking trays........................................................................................................................................................35
Paper support..............................................................................................37
Supported paper sizes.....................................................................................................................................37
Supported paper types....................................................................................................................................38
Supported paper weights............................................................................................................................... 39
Printing......................................................................................................... 41
Printing from a computer..................................................................................................................................41
Printing from a mobile device......................................................................................................................... 41
Printing from a flash drive............................................................................................................................... 42
Supported flash drives and file types...........................................................................................................43
Configuring confidential jobs......................................................................................................................... 44
Printing confidential and other held jobs....................................................................................................44
Printing from a Cloud Connector profile..................................................................................................... 45
Printing a font sample list................................................................................................................................45
Printing a directory list..................................................................................................................................... 45
Copying........................................................................................................46
Using the automatic document feeder and scanner glass.................................................................... 46
Making copies.................................................................................................................................................... 46
Copying photos..................................................................................................................................................46
Copying on letterhead......................................................................................................................................47
Copying on both sides of the paper.............................................................................................................47
Reducing or enlarging copies........................................................................................................................ 47
Collating copies..................................................................................................................................................47
Placing separator sheets between copies..................................................................................................47
Copying multiple pages onto a single sheet............................................................................................. 48
Creating a copy shortcut.................................................................................................................................48
Contents 4
E-mailing...................................................................................................... 49
Using the automatic document feeder and scanner glass.................................................................... 49
Setting up the e‑mail function........................................................................................................................49
Configuring e‑mail settings.............................................................................................................................49
Sending an e-mail............................................................................................................................................. 50
Creating an e-mail shortcut............................................................................................................................50
Faxing........................................................................................................... 51
Using the automatic document feeder and scanner glass..................................................................... 51
Setting up the printer to fax.............................................................................................................................51
Sending a fax......................................................................................................................................................57
Scheduling a fax................................................................................................................................................58
Creating a fax destination shortcut.............................................................................................................. 58
Changing the fax resolution........................................................................................................................... 58
Adjusting the fax darkness............................................................................................................................. 59
Viewing a fax log...............................................................................................................................................59
Blocking junk faxes...........................................................................................................................................59
Holding faxes......................................................................................................................................................59
Forwarding a fax................................................................................................................................................59
Scanning...................................................................................................... 60
Using the automatic document feeder and scanner glass.................................................................... 60
Scanning to an FTP server..............................................................................................................................60
Creating an FTP shortcut................................................................................................................................ 60
Scanning to a flash drive.................................................................................................................................. 61
Scanning to a fax server..................................................................................................................................62
Sending scanned documents to a computer.............................................................................................62
Scanning to a Cloud Connector profile.......................................................................................................62
Understanding the printer menus............................................................63
Menu map............................................................................................................................................................63
Device...................................................................................................................................................................64
Print....................................................................................................................................................................... 75
Paper.....................................................................................................................................................................83
Copy......................................................................................................................................................................86
Fax.........................................................................................................................................................................89
Contents 5
E-mail.................................................................................................................................................................. 102
FTP.......................................................................................................................................................................109
USB Drive............................................................................................................................................................113
Network/Ports....................................................................................................................................................119
Security...............................................................................................................................................................132
Reports............................................................................................................................................................... 140
Help...................................................................................................................................................................... 141
Troubleshooting............................................................................................................................................... 142
Printing the Menu Settings Page................................................................................................................. 142
Securing the printer..................................................................................143
Locating the security slot...............................................................................................................................143
Erasing printer memory..................................................................................................................................143
Erasing printer hard disk memory............................................................................................................... 143
Encrypting the printer hard disk...................................................................................................................143
Restoring factory default settings................................................................................................................144
Statement of Volatility.....................................................................................................................................144
Maintaining the printer.............................................................................145
Adjusting the speaker volume......................................................................................................................145
Networking........................................................................................................................................................ 145
Setting up serial printing (Windows only)...................................................................................................147
Cleaning printer parts.....................................................................................................................................148
Ordering parts and supplies.......................................................................................................................... 151
Replacing parts and supplies....................................................................................................................... 155
Moving the printer............................................................................................................................................ 181
Saving energy and paper.............................................................................................................................. 182
Recycling............................................................................................................................................................182
Clearing jams.............................................................................................184
Avoiding jams....................................................................................................................................................184
Identifying jam locations................................................................................................................................ 185
Paper jam in trays............................................................................................................................................ 186
Paper jam in door A.........................................................................................................................................186
Paper jam in door C.........................................................................................................................................189
Paper jam in the standard bin...................................................................................................................... 190
Paper jam in the multipurpose feeder.........................................................................................................191
Contents 6
Paper jam in the automatic document feeder..........................................................................................192
Troubleshooting........................................................................................ 194
Network connection problems.....................................................................................................................194
Hardware options problems......................................................................................................................... 196
Issues with supplies.........................................................................................................................................197
Paper feed problems...................................................................................................................................... 199
Printing problems.............................................................................................................................................201
Faxing problems..............................................................................................................................................234
Scanning problems.........................................................................................................................................237
Contacting customer support......................................................................................................................242
Upgrading and migrating........................................................................243
Hardware...........................................................................................................................................................243
Software............................................................................................................................................................ 256
Firmware........................................................................................................................................................... 256
Notices.......................................................................................................258
Index...........................................................................................................273
Safety information 7
Safety information
Conventions
Note: A note identifies information that could help you.
Warning: A warning identifies something that could damage the product hardware or software.
CAUTION: A caution indicates a potentially hazardous situation that could injure you.
Dierent types of caution statements include:
CAUTION—POTENTIAL INJURY: Indicates a risk of injury.
CAUTION—SHOCK HAZARD: Indicates a risk of electrical shock.
CAUTION—HOT SURFACE: Indicates a risk of burn if touched.
CAUTION—TIPPING HAZARD: Indicates a crush hazard.
CAUTION—PINCH HAZARD: Indicates a risk of being caught between moving parts.
CAUTION—ROTATING FAN BLADES: Indicates a risk of laceration from moving fan blades.
Product statements
CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord to
an appropriately rated and properly grounded electrical outlet that is near the product and easily
accessible.
CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, use only the power cord
provided with this product or the manufacturer's authorized replacement.
CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips,
multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be easily
overloaded by a laser printer and may result in a risk of fire, property damage, or poor printer
performance.
CAUTION—POTENTIAL INJURY: Only a Lexmark Inline Surge Protector that is properly connected
between the printer and the power cord provided with the printer may be used with this product. The
use of non-Lexmark surge protection devices may result in a risk of fire, property damage, or poor
printer performance.
CAUTION—POTENTIAL INJURY: To reduce the risk of fire, use only a 26 AWG or larger
telecommunications (RJ-11) cord when connecting this product to the public switched telephone
network. For users in Australia, the cord must be approved by the Australian Communications and Media
Authority.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near
water or wet locations.
Safety information 8
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make
any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a
lightning storm.
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power
cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects
such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect
the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet
before inspecting it.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, make sure that all external
connections (such as Ethernet and telephone system connections) are properly installed in their marked
plug-in ports.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller
board or installing optional hardware or memory devices sometime after setting up the printer, then turn
the printer o, and unplug the power cord from the electrical outlet before continuing. If you have any
other devices attached to the printer, then turn them o as well, and unplug any cables going into the
printer.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a
lightning storm.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the
printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before
proceeding.
CAUTION—POTENTIAL INJURY: If the printer weight is greater than 18 kg (40 lb), then it requires two or
more trained personnel to lift it safely.
CAUTION—POTENTIAL INJURY: When moving the printer, follow these guidelines to avoid personal
injury or printer damage:
• Make sure that all doors and trays are closed.
• Turn o the printer, and then unplug the power cord from the electrical outlet.
• Disconnect all cords and cables from the printer.
• If the printer has separate floor-standing optional trays or output options attached to it, then disconnect
them before moving the printer.
• If the printer has a caster base, then carefully roll it to the new location. Use caution when passing over
thresholds and breaks in
flooring.
• If the printer does not have a caster base but is configured with optional trays or output options, then remove
the output options and lift the printer o the trays. Do not try to lift the printer and any options at the same
time.
• Always use the handholds on the printer to lift it.
• Any cart used to move the printer must have a surface able to support the full footprint of the printer.
• Any cart used to move the hardware options must have a surface able to support the dimensions of the
options.
• Keep the printer in an upright position.
• Avoid severe jarring movements.
• Make sure that your fingers are not under the printer when you set it down.
• Make sure that there is adequate clearance around the printer.
Safety information 9
CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a
caster base, furniture, or other feature to prevent instability causing possible injury. For more information
on supported configurations, see
www.lexmark.com/multifunctionprinters.
CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.
Keep all other trays closed until needed.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching it.
CAUTION—PINCH HAZARD: To avoid the risk of a pinch injury, use caution in areas marked with this
label. Pinch injuries may occur around moving parts, such as gears, doors, trays, and covers.
CAUTION—ROTATING FAN BLADES: To avoid the risk of laceration from moving fan blades, turn o the
printer and unplug the power cord from the electrical outlet before accessing areas marked with this
symbol.
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or
performance of procedures other than those specified in the User’s Guide may result in hazardous
radiation exposure.
CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced.
There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble,
or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions
and local regulations.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer
is not responsible for the use of other replacement parts.
Refer service or repairs, other than those described in the user documentation, to a service representative.
This product uses a printing process that heats the print media, and the heat may cause the media to release
emissions. You must understand the section in your operating instructions that discusses the guidelines for
selecting print media to avoid the possibility of harmful emissions.
This product may produce small amounts of ozone during normal operation, and may be equipped with a filter
designed to limit ozone concentrations to levels well below the recommended exposure limits. To avoid high
ozone concentration levels during extensive usage, install this product in a well-ventilated area and replace
the ozone and exhaust filters if instructed to do so in the product maintenance instructions. If there are no
references to filters in the product maintenance instructions, then there are no filters requiring replacement for
this product.
SAVE THESE INSTRUCTIONS.
Learning about the printer 10
Learning about the printer
Finding information about the printer
What are you looking for? Find it here
Initial setup instructions:
• Connecting the printer
See the setup documentation that came with the
printer or go to
http://support.lexmark.com.
• Installing the printer software
More setup and instructions for using the printer:
• Selecting and storing paper and specialty media
• Loading paper
• Configuring printer settings
• Viewing and printing documents and photos
• Setting up and using the printer software
• Configuring the printer on a network
• Caring for and maintaining the printer
Information Center—Go to
http://infoserve.lexmark.com.
Help Menu Pages—Access the guides on the
printer
http://support.lexmark.com.
Touch Screen Guide—Go to
http://support.lexmark.com.
Product videos—Go to
http://infoserve.lexmark.com/idv/.
firmware
or go to
• Troubleshooting and solving problems
Information on setting up and configuring the accessibility
features of your printer
Help using the printer software Help for Microsoft® Windows® or Macintosh
Lexmark Accessibility Guide—Go to
http://support.lexmark.com.
operating systems—Open a printer software
program or application, and then click Help.
?
Click
Notes:
to view context‑sensitive information.
• Help is automatically installed with the printer
software.
• Depending on the operating system, the
printer software is located in the printer
program folder or on the desktop.
Learning about the printer 11
What are you looking for? Find it here
Go to
The latest supplemental information, updates, and customer
support:
• Documentation
• Driver downloads
• Live chat support
• E‑mail support
• Voice support
http://support.lexmark.com.
Note: Select your country or region, and then
select your product to view the appropriate
support site.
Support contact information for your country or
region can be found on the website or on the
printed warranty that came with the printer.
Have the following information ready when you
contact customer support:
• Place and date of purchase
• Machine type and serial number
• Safety information
• Regulatory information
• Warranty information
• Environmental information
Warranty information varies by country or region:
• In the U.S.—See the Statement of Limited
Warranty included with the printer, or go to
http://support.lexmark.com.
• In other countries and regions—See the
printed warranty that came with the printer.
Product Information Guide—See the
documentation that came with the printer or go to
http://support.lexmark.com.
Selecting a location for the printer
When selecting a location for the printer, leave enough room to open trays, covers, and doors and to install
hardware options.
• Set up the printer near an electrical outlet.
CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord
to an appropriately rated and properly grounded electrical outlet that is near the product and easily
accessible.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product
near water or wet locations.
• Make sure that airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical
Committee 156 standard.
• Provide a
sturdy, and stable surface.
flat,
Learning about the printer 12
• Keep the printer:
– Clean, dry, and free of dust.
– Away from stray staples and paper clips.
– Away from the direct airflow of air conditioners, heaters, or ventilators.
– Free from direct sunlight and humidity extremes.
• Observe the recommended temperatures and avoid
Ambient temperature 10 to 32.2°C (50 to 90°F)
Storage temperature -40 to 43.3°C (-40 to 110°F)
fluctuations:
• Allow the following recommended amount of space around the printer for proper ventilation:
1 Top 15 2 mm (6 i n. )
2 Right side 152 mm (6 in.)
3 Front 406 mm (16 in.)
Note: The minimum space needed in front of the printer is 75 mm (3 in.)
4 Left side 152 mm (6 in.)
5 Rear 152 mm (6 in.)
Printer configurations
CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a
caster base, furniture, or other feature to prevent instability causing possible injury. For more information
on supported configurations, see
CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.
Keep all other trays closed until needed.
www.lexmark.com/multifunctionprinters.
Learning about the printer 13
You can configure your printer by adding optional 250‑, 550‑, or 2100‑sheet trays. For more information, see
“Installing the 250‑ or 550‑sheet tray” on page 252 or “Installing the 2100‑sheet tray” on page 253.
Basic model
1 Automatic document feeder (ADF) tray
2 ADF bin
3 Standard bin
4 Multipurpose feeder
5 Standard 550‑sheet tray
6 Control panel
7 ADF
Learning about the printer 14
Configured model
1 Optional 2100‑sheet tray
2 Caster base
3 Optional 250‑ or 550‑sheet trays
When using optional trays:
• Always use a caster base when the printer is configured with a 2100‑sheet tray.
• The 2100‑sheet tray must always be at the bottom of a configuration and may be paired with only one
optional 250‑ or 550‑sheet tray.
• You may combine three optional 250‑ or 550‑sheet trays and install them in any order.
Attaching cables
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make
any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a
lightning storm.
CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord to
an appropriately rated and properly grounded electrical outlet that is near the product and easily
accessible.
CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, use only the power cord
provided with this product or the manufacturer's authorized replacement.
CAUTION—POTENTIAL INJURY: To reduce the risk of
telecommunications (RJ-11) cord when connecting this product to the public switched telephone
network. For users in Australia, the cord must be approved by the Australian Communications and Media
Authority.
use only a 26 AWG or larger
fire,
Learning about the printer 15
Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the USB cable, any
wireless network adapter, or the printer in the areas shown while actively printing.
Use the To
1 Power cord socket Connect the printer to a properly grounded electrical outlet.
2 USB printer port Connect the printer to a computer.
3 Ethernet port Connect the printer to a network.
4 USB port Attach a keyboard or any compatible option.
Note: This port is available only in some printer models.
5 LINE port Connect the printer to an active telephone line through a standard wall jack (RJ‑11), DSL
filter, or VoIP adapter, or any other adapter that allows you to access the telephone line
to send and receive faxes.
Using the control panel
Use the To
1 Display
• View the printer messages and supply status.
• Set up and operate the printer.
2 Home button Go to the home screen.
Learning about the printer 16
Use the To
3 Power button
• Turn on or turn o the printer.
Note: To turn o the printer, press and hold the power button for five
seconds.
• Set the printer to Sleep or Hibernate mode.
• Wake the printer from Sleep or Hibernate mode.
4 Keypad Enter numbers or symbols in an input field.
5 Pause button Place a dial pause in a fax number.
6 Start button Start a job, depending on which mode is selected.
7 Clear all or Reset button Reset the default settings of a function such as copying, faxing, or scanning.
8 Stop or Cancel button Stop the current job.
9 Backspace button Move the cursor backward and delete a character in an input field.
10 Indicator light Check the status of the printer.
11 Volume buttons Adjust the volume of the headset or speaker.
12 Headset or speaker port Attach a headset or speaker.
Note: This feature is available only in some printer units.
Understanding the status of the power button and indicator light
Indicator light Printer status
O The printer is o or in Hibernate mode.
Blue The printer is ready or processing data.
Red The printer requires user intervention.
Power button light Printer status
O The printer is o, ready, or processing data.
Solid amber The printer is in Sleep mode.
Blinking amber The printer is in Hibernate mode.
Setting up and using the home screen applications 17
Setting up and using the home screen applications
Using the home screen
Note: Your home screen may vary depending on your home screen customization settings, administrative
setup, and active embedded solutions.
To uc h To
1 Copy Make copies.
2 E‑mail Send e‑mails.
3 Settings Access the printer menus.
4 Fax Send fax.
5 Address Book Manage a contact list that other applications on the printer can access.
6 Status/Supplies
7 USB Drive
8 Job Queue Show all the current print jobs.
9 Held Jobs Show the print jobs that are held in the printer memory.
10 Shortcut Center Organize all shortcuts.
• Show a printer warning or error message whenever the printer requires intervention
to continue processing.
• View more information on the printer warning or message, and on how to clear it.
Note: You can also access this setting by touching the top section of the home
screen.
• Print photos and documents from a flash drive.
• Scan photos and documents to a
Note: You can also access this setting by touching the top section of the home
screen.
flash
drive
11 App Profiles Access application profiles.
Setting up and using the home screen applications 18
To uc h To
12 Scan Profiles Scan and save documents directly to the computer.
13 FTP Scan and save documents directly to an FTP server.
14 Bookmarks Organize all bookmarks.
15 Change Language Change the language on the display.
Customizing the home screen
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Settings > Device > Visible Home Screen Icons.
3 Select the icons that you want to appear on the home screen.
4 Apply the changes.
Setting up Card Copy
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Apps > Card Copy > Configure.
Notes:
• Make sure that Display Icon is enabled.
• Make sure that E‑mail Settings and Network Share Settings are configured.
• When scanning a card, make sure that the scan resolution does not exceed 200 dpi for color and
400 dpi for black and white.
• When scanning multiple cards, make sure that the scan resolution does not exceed 150 dpi for color
and 300 dpi for black and white.
3 Apply the changes.
Note: You need a printer hard disk to scan multiple cards.
Setting up and using the home screen applications 19
Using Shortcut Center
1 From the home screen, touch Shortcut Center, and then select a printer function.
2 To u ch Create Shortcut, and then configure the settings.
3 To u ch Save, and then type a unique shortcut name.
4 Apply the changes.
Using Display Customization
Before using the application, make sure to do the following:
• From the Embedded Web Server, click Apps > Display Customization > Configure.
• Enable and
configure
Managing screen saver and slide show images
1 From the Screen Saver and Slideshow Images section, add, edit, or delete an image.
the screen saver, slideshow, and wallpaper settings.
Notes:
• You can add up to 10 images.
• When enabled, the status icons appear on the screen saver only when there are errors, warnings, or
cloud‑based notifications.
2 Apply the changes.
Changing the wallpaper image
1 From the home screen, touch Change Wallpaper.
2 Select an image to use.
3 Apply the changes.
Running a slide show from a flash drive
1 Insert a flash drive into the USB port.
2 From the home screen, touch Slideshow.
Images appear in alphabetical order.
Note: You can remove the flash drive after the slide show starts, but the images are not stored in the
printer. If the slide show stops, then insert the flash drive again to view the images.
Setting up Scan Center
1 From the home screen, touch Scan Center.
2 Select and create a destination, and then
configure
the settings.
Setting up and using the home screen applications 20
Notes:
• When creating a network destination, make sure to validate and adjust the settings until no errors
occur.
• Only destinations created from the Embedded Web Server are saved. For more information, see the
documentation that came with the solution.
3 Apply the changes.
Creating a Cloud Connector profile
We recommend logging in to the printer before you create a
‑
Embedded Web Server
Security Admin Guide.
profile.
To enable a login method, see the
1 From the home screen, touch Cloud Connector.
2 Select a cloud service provider.
3 To u ch Create a Profile or .
4 Type a unique profile name.
5 If necessary, enter a PIN.
Note: When using the printer as guest, protect the
profile
with a PIN.
6 To u ch Create, and then take note of the authorization code.
Note: The authorization code is valid only for 24 hours.
7 Open a web browser, and then go to https://lexmark.cloud-connect.co.
8 Click Next, and then accept the Terms of Use.
9 Enter the authorization code, and then click Connect.
10 Log in to your cloud service provider account.
11 Grant permissions.
Note: To complete the authorization process, open the profile within 72 hours.
Setting up Device Quotas
You may need administrative rights to access the application.
1 Open a Web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Click Apps > Device Quotas > Configure.
3 From the User Accounts section, add or edit a user, and then set the user quota.
4 Apply the changes.
Setting up and using the home screen applications 21
Note: For information on how to configure the application and its security settings, see the Device
Quotas Administrator’s Guide.
Using QR Code Generator
You may need administrative rights to access the application.
1 Open a Web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Click Apps > QR Code Generator > Configure.
3 Do either of the following:
• Select a default QR code value.
• Type a QR code value.
4 Apply the changes.
Configuring Eco‑Settings
1 From the home screen, touch Eco‑Settings.
2
Configure
3 Apply the changes.
the Eco‑Mode settings or schedule a power-saving mode.
Using Customer Support
1 From the home screen, touch Customer Support.
2 Print or e‑mail the information.
Note: For information on configuring the application settings, see the Customer Support Administrator’s
Guide.
Managing bookmarks
Creating bookmarks
Use bookmarks to print frequently accessed documents that are stored in servers or on the web.
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
Setting up and using the home screen applications 22
• If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Bookmark Setup > Add Bookmark, and then type a unique name for the bookmark.
3 Select an Address protocol type, and then do one of the following:
• For HTTP and HTTPS, type the URL that you want to bookmark.
• For HTTPS, make sure to use the host name instead of the IP address. For example, type
myWebsite.com/sample.pdf instead of typing 123.123.123.123/sample.pdf. Make sure that
the host name also matches the Common Name (CN) value in the server certificate. For more information
on obtaining the CN value in the server
certificate,
see the help information for your web browser.
• For FTP, type the FTP address. For example, myServer/myDirectory. Enter the FTP port. Port 21 is
the default port for sending commands.
• For SMB, type the network folder address. For example, myServer/myShare/myFile.pdf. Type the
network domain name.
• If necessary, select the Authentication type for FTP and SMB.
To limit access to the bookmark, enter a PIN.
Note: The application supports the following file types: PDF, JPEG, TIFF, and HTML-based web pages.
Other file types such as DOCX and XLXS are supported in some printer models.
4 Click Save.
Note: To manage bookmarks, click Bookmark Setup.
Creating folders
1 Open a web browser, and then type the printer IP address in the address
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Bookmark Setup > Add Folder, and then type a unique name for the folder.
Note: To limit access to the folder, enter a PIN.
3 Click Save.
Notes:
• You can create folders or bookmarks inside a folder. To create a bookmark, see “Creating bookmarks”
on page 21.
• To manage folders, click Bookmark Setup.
field.
Managing contacts
Adding contacts
1 Open a web browser, and then type the printer IP address in the address field.
Setting up and using the home screen applications 23
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Address Book.
3 From the Contacts section, add a contact.
Note: You can assign the contact to one or more groups.
4 If necessary, specify a login method to allow application access.
5 Apply the changes.
Adding groups
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Address Book.
3 From the Contact Groups section, add a group name.
Note: You can assign one or more contacts to the group.
4 Apply the changes.
Editing contacts or groups
1 Open a web browser, and then type the printer IP address in the address
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Address Book.
3 Do either of the following:
• From the Contacts section, click a contact name, and then edit the information.
• From the Contact Groups section, click a group name, and then edit the information.
4 Apply the changes.
field.
Deleting contacts or groups
1 Open a web browser, and then type the printer IP address in the address field.
Setting up and using the home screen applications 24
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Address Book.
3 Do either of the following:
• From the Contacts section, select a contact that you want to delete.
• From the Contact Groups section, select a group name that you want to delete.
Setting up and using the accessibility features 25
Setting up and using the accessibility features
Activating Voice Guidance
From the control panel
1 Press and hold the 5 key until you hear a voice message.
2 Select OK.
From the keyboard
1 Press and hold the 5 key until you hear a voice message.
2 Press Tab to navigate the focus cursor to the OK button, and then press Enter.
Notes:
• Voice Guidance is also activated when you insert headphones into the headphone jack.
• To adjust the volume, use the volume buttons at the bottom part of the control panel.
Navigating the screen using gestures
Notes:
• The gestures are applicable only when Voice Guidance is activated.
• Enable Magnification to use the zoom and pan gestures.
• Use a physical keyboard to type characters and adjust certain settings.
Gesture Function
Double‑tap Select an option or item on the screen.
Triple‑tap Zoom in or zoom out text and images.
Swipe right or swipe down Move to the next item on the screen.
Swipe left or swipe up Move to the previous item on the screen.
Pan Access parts of the zoomed image that are beyond the limits of the screen.
Note: This gesture requires the use of two fingers to drag across a zoomed
image.
Swipe up then left Exit an application and return to the home screen.
Swipe down then left
• Cancel a job.
• Go back to the previous setting.
• Exit the screen that appears without changing any setting or value.
Swipe up then down Repeat a spoken prompt.
Setting up and using the accessibility features 26
Enabling Magnification mode
1 From the control panel, press and hold the 5 key until you hear a voice message.
2 Select Magnification mode.
3 Select OK.
For more information on navigating a magnified screen, see
25.
“Navigating the screen using gestures” on page
Adjusting the Voice Guidance speech rate
1 From the home screen, select Settings > Device > Accessibility > Speech Rate.
2 Select the speech rate.
Using the keyboard on the display
Do one or more of the following:
• Drag a finger over the key to announce the character.
• Lift the finger to enter or type the character in the field.
• Select Backspace to delete characters.
• To hear the content in the input
select Tab , and then select Shift + Tab.
field,
Enabling spoken passwords or personal identification
numbers
1 From the home screen, select Settings > Device > Accessibility > Speak Passwords/PINs.
2 Enable the setting.
Loading paper and specialty media 27
Loading paper and specialty media
Setting the size and type of the specialty media
The trays automatically detect the size of plain paper. For specialty media like labels, card stock, or envelopes,
do the following:
1 From the home screen, navigate to:
Settings > Paper > Tray C o nfiguration > Paper Size/Type > select a paper source
2 Set the size and type of the specialty media.
Configuring Universal paper settings
1 From the home screen, touch Settings > Paper > Media Configuration > Universal Setup.
2 Configure the settings.
Loading the 250‑ or 550‑sheet tray
CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately.
Keep all other trays closed until needed.
1 Remove the tray.
Note: To avoid paper jams, do not remove trays while the printer is busy.
2 Adjust the guides to match the size of the paper that you are loading.
Note: Use the indicators on the bottom of the tray to position the guides.
Loading paper and specialty media 28
3 Flex, fan, and align the paper edges before loading.
4 Load the paper stack with the printable side facedown, and then make sure that the side guides fit snugly
against the paper.
Loading paper and specialty media 29
• Do not slide paper into the tray.
• To avoid paper jams, make sure that the stack height is below the maximum paper fill indicator.
• When loading letterhead, do either of the following:
One‑sided printing Two‑sided printing
• When loading prepunched paper, make sure that the holes on the long edge of the paper are against
the right side of the tray.
One‑sided printing Two‑sided printing
• Load envelopes with the
Warning—Potential Damage: Do not use envelopes with stamps, clasps, snaps, windows, coated
linings, or self‑stick adhesives.
side up and against the left side of the tray.
flap
5 Insert the tray.
6 From the control panel, set the paper size and paper type to match the paper loaded.
Loading paper and specialty media 30
Loading the 2100‑sheet tray
CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.
Keep all other trays closed until needed.
1 Pull out the tray.
2 Adjust the guides.
Loading A5‑size paper
a Pull up and slide the width guide to the position for A5.
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