Lexmark MB2770adwhe User Guide

MB2770, MX721, MX722, MX725, XM5365, XM5370 MFPs
User's Guide
December 2018 www.lexmark.com
Machine type(s):
7464
Models:
036, 037, 096, 336, 337, 388, 396, 836
Contents 2
Safety information.........................................................................................7
Conventions...........................................................................................................................................................7
Product statements..............................................................................................................................................7
Learning about the printer.........................................................................10
Finding information about the printer...........................................................................................................10
Selecting a location for the printer................................................................................................................. 11
Printer configurations........................................................................................................................................12
Attaching cables................................................................................................................................................. 14
Using the control panel.................................................................................................................................... 15
Understanding the status of the power button and indicator light.......................................................16
Setting up and using the home screen applications.............................. 17
Using the home screen.....................................................................................................................................17
Customizing the home screen........................................................................................................................18
Setting up Card Copy........................................................................................................................................18
Using Shortcut Center.......................................................................................................................................19
Using Display Customization.......................................................................................................................... 19
Setting up Scan Center.....................................................................................................................................19
Creating a Cloud Connector profile.............................................................................................................20
Setting up Device Quotas...............................................................................................................................20
Using QR Code Generator...............................................................................................................................21
Configuring Eco‑Settings................................................................................................................................. 21
Using Customer Support..................................................................................................................................21
Managing bookmarks........................................................................................................................................21
Managing contacts............................................................................................................................................22
Setting up and using the accessibility features..................................... 25
Activating Voice Guidance..............................................................................................................................25
Navigating the screen using gestures.........................................................................................................25
Enabling Magnification mode........................................................................................................................ 26
Adjusting the Voice Guidance speech rate................................................................................................26
Using the keyboard on the display...............................................................................................................26
Enabling spoken passwords or personal identification numbers........................................................ 26
Contents 3
Loading paper and specialty media......................................................... 27
Setting the size and type of the specialty media......................................................................................27
Configuring Universal paper settings...........................................................................................................27
Loading the 250 or 550sheet tray.............................................................................................................27
Loading the 2100sheet tray.......................................................................................................................... 30
Loading the multipurpose feeder..................................................................................................................34
Linking trays........................................................................................................................................................35
Paper support..............................................................................................37
Supported paper sizes.....................................................................................................................................37
Supported paper types....................................................................................................................................38
Supported paper weights............................................................................................................................... 39
Printing......................................................................................................... 41
Printing from a computer..................................................................................................................................41
Printing from a mobile device......................................................................................................................... 41
Printing from a flash drive............................................................................................................................... 42
Supported flash drives and file types...........................................................................................................43
Configuring confidential jobs......................................................................................................................... 44
Printing confidential and other held jobs....................................................................................................44
Printing from a Cloud Connector profile..................................................................................................... 45
Printing a font sample list................................................................................................................................45
Printing a directory list..................................................................................................................................... 45
Copying........................................................................................................46
Using the automatic document feeder and scanner glass.................................................................... 46
Making copies.................................................................................................................................................... 46
Copying photos..................................................................................................................................................46
Copying on letterhead......................................................................................................................................47
Copying on both sides of the paper.............................................................................................................47
Reducing or enlarging copies........................................................................................................................ 47
Collating copies..................................................................................................................................................47
Placing separator sheets between copies..................................................................................................47
Copying multiple pages onto a single sheet............................................................................................. 48
Creating a copy shortcut.................................................................................................................................48
Contents 4
E-mailing...................................................................................................... 49
Using the automatic document feeder and scanner glass.................................................................... 49
Setting up the email function........................................................................................................................49
Configuring email settings.............................................................................................................................49
Sending an e-mail............................................................................................................................................. 50
Creating an e-mail shortcut............................................................................................................................50
Faxing........................................................................................................... 51
Using the automatic document feeder and scanner glass..................................................................... 51
Setting up the printer to fax.............................................................................................................................51
Sending a fax......................................................................................................................................................57
Scheduling a fax................................................................................................................................................58
Creating a fax destination shortcut.............................................................................................................. 58
Changing the fax resolution........................................................................................................................... 58
Adjusting the fax darkness............................................................................................................................. 59
Viewing a fax log...............................................................................................................................................59
Blocking junk faxes...........................................................................................................................................59
Holding faxes......................................................................................................................................................59
Forwarding a fax................................................................................................................................................59
Scanning...................................................................................................... 60
Using the automatic document feeder and scanner glass.................................................................... 60
Scanning to an FTP server..............................................................................................................................60
Creating an FTP shortcut................................................................................................................................ 60
Scanning to a flash drive.................................................................................................................................. 61
Scanning to a fax server..................................................................................................................................62
Sending scanned documents to a computer.............................................................................................62
Scanning to a Cloud Connector profile.......................................................................................................62
Understanding the printer menus............................................................63
Menu map............................................................................................................................................................63
Device...................................................................................................................................................................64
Print....................................................................................................................................................................... 75
Paper.....................................................................................................................................................................83
Copy......................................................................................................................................................................86
Fax.........................................................................................................................................................................89
Contents 5
E-mail.................................................................................................................................................................. 102
FTP.......................................................................................................................................................................109
USB Drive............................................................................................................................................................113
Network/Ports....................................................................................................................................................119
Security...............................................................................................................................................................132
Reports............................................................................................................................................................... 140
Help...................................................................................................................................................................... 141
Troubleshooting............................................................................................................................................... 142
Printing the Menu Settings Page................................................................................................................. 142
Securing the printer..................................................................................143
Locating the security slot...............................................................................................................................143
Erasing printer memory..................................................................................................................................143
Erasing printer hard disk memory............................................................................................................... 143
Encrypting the printer hard disk...................................................................................................................143
Restoring factory default settings................................................................................................................144
Statement of Volatility.....................................................................................................................................144
Maintaining the printer.............................................................................145
Adjusting the speaker volume......................................................................................................................145
Networking........................................................................................................................................................ 145
Setting up serial printing (Windows only)...................................................................................................147
Cleaning printer parts.....................................................................................................................................148
Ordering parts and supplies.......................................................................................................................... 151
Replacing parts and supplies....................................................................................................................... 155
Moving the printer............................................................................................................................................ 181
Saving energy and paper.............................................................................................................................. 182
Recycling............................................................................................................................................................182
Clearing jams.............................................................................................184
Avoiding jams....................................................................................................................................................184
Identifying jam locations................................................................................................................................ 185
Paper jam in trays............................................................................................................................................ 186
Paper jam in door A.........................................................................................................................................186
Paper jam in door C.........................................................................................................................................189
Paper jam in the standard bin...................................................................................................................... 190
Paper jam in the multipurpose feeder.........................................................................................................191
Contents 6
Paper jam in the automatic document feeder..........................................................................................192
Troubleshooting........................................................................................ 194
Network connection problems.....................................................................................................................194
Hardware options problems......................................................................................................................... 196
Issues with supplies.........................................................................................................................................197
Paper feed problems...................................................................................................................................... 199
Printing problems.............................................................................................................................................201
Faxing problems..............................................................................................................................................234
Scanning problems.........................................................................................................................................237
Contacting customer support......................................................................................................................242
Upgrading and migrating........................................................................243
Hardware...........................................................................................................................................................243
Software............................................................................................................................................................ 256
Firmware........................................................................................................................................................... 256
Notices.......................................................................................................258
Index...........................................................................................................273
Safety information 7

Safety information

Conventions

Note: A note identifies information that could help you.
Warning: A warning identifies something that could damage the product hardware or software.
CAUTION: A caution indicates a potentially hazardous situation that could injure you.
Dierent types of caution statements include:
CAUTION—POTENTIAL INJURY: Indicates a risk of injury.
CAUTION—SHOCK HAZARD: Indicates a risk of electrical shock.
CAUTION—HOT SURFACE: Indicates a risk of burn if touched.
CAUTION—TIPPING HAZARD: Indicates a crush hazard.
CAUTION—PINCH HAZARD: Indicates a risk of being caught between moving parts.
CAUTION—ROTATING FAN BLADES: Indicates a risk of laceration from moving fan blades.

Product statements

CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord to
an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.
CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement.
CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips, multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be easily overloaded by a laser printer and may result in a risk of fire, property damage, or poor printer performance.
CAUTION—POTENTIAL INJURY: Only a Lexmark Inline Surge Protector that is properly connected between the printer and the power cord provided with the printer may be used with this product. The use of non-Lexmark surge protection devices may result in a risk of fire, property damage, or poor printer performance.
CAUTION—POTENTIAL INJURY: To reduce the risk of fire, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.
Safety information 8
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer o, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them o as well, and unplug any cables going into the printer.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.
CAUTION—POTENTIAL INJURY: If the printer weight is greater than 18 kg (40 lb), then it requires two or more trained personnel to lift it safely.
CAUTION—POTENTIAL INJURY: When moving the printer, follow these guidelines to avoid personal injury or printer damage:
Make sure that all doors and trays are closed.
Turn o the printer, and then unplug the power cord from the electrical outlet.
Disconnect all cords and cables from the printer.
If the printer has separate floor-standing optional trays or output options attached to it, then disconnect
them before moving the printer.
If the printer has a caster base, then carefully roll it to the new location. Use caution when passing over
thresholds and breaks in
flooring.
If the printer does not have a caster base but is configured with optional trays or output options, then remove
the output options and lift the printer o the trays. Do not try to lift the printer and any options at the same time.
Always use the handholds on the printer to lift it.
Any cart used to move the printer must have a surface able to support the full footprint of the printer.
Any cart used to move the hardware options must have a surface able to support the dimensions of the
options.
Keep the printer in an upright position.
Avoid severe jarring movements.
Make sure that your fingers are not under the printer when you set it down.
Make sure that there is adequate clearance around the printer.
Safety information 9
CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported configurations, see
www.lexmark.com/multifunctionprinters.
CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.
Keep all other trays closed until needed.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it.
CAUTION—PINCH HAZARD: To avoid the risk of a pinch injury, use caution in areas marked with this label. Pinch injuries may occur around moving parts, such as gears, doors, trays, and covers.
CAUTION—ROTATING FAN BLADES: To avoid the risk of laceration from moving fan blades, turn o the printer and unplug the power cord from the electrical outlet before accessing areas marked with this symbol.
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified in the User’s Guide may result in hazardous radiation exposure.
CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.
Refer service or repairs, other than those described in the user documentation, to a service representative.
This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.
This product may produce small amounts of ozone during normal operation, and may be equipped with a filter designed to limit ozone concentrations to levels well below the recommended exposure limits. To avoid high ozone concentration levels during extensive usage, install this product in a well-ventilated area and replace the ozone and exhaust filters if instructed to do so in the product maintenance instructions. If there are no references to filters in the product maintenance instructions, then there are no filters requiring replacement for this product.
SAVE THESE INSTRUCTIONS.
Learning about the printer 10

Learning about the printer

Finding information about the printer

What are you looking for? Find it here
Initial setup instructions:
Connecting the printer
See the setup documentation that came with the printer or go to
http://support.lexmark.com.
Installing the printer software
More setup and instructions for using the printer:
Selecting and storing paper and specialty media
Loading paper
Configuring printer settings
Viewing and printing documents and photos
Setting up and using the printer software
Configuring the printer on a network
Caring for and maintaining the printer
Information Center—Go to
http://infoserve.lexmark.com.
Help Menu Pages—Access the guides on the printer
http://support.lexmark.com.
Touch Screen Guide—Go to
http://support.lexmark.com.
Product videos—Go to
http://infoserve.lexmark.com/idv/.
firmware
or go to
Troubleshooting and solving problems
Information on setting up and configuring the accessibility features of your printer
Help using the printer software Help for Microsoft® Windows® or Macintosh
Lexmark Accessibility Guide—Go to
http://support.lexmark.com.
operating systems—Open a printer software program or application, and then click Help.
?
Click
Notes:
to view contextsensitive information.
Help is automatically installed with the printer
software.
Depending on the operating system, the
printer software is located in the printer program folder or on the desktop.
Learning about the printer 11
What are you looking for? Find it here
Go to
The latest supplemental information, updates, and customer support:
Documentation
Driver downloads
Live chat support
Email support
Voice support
http://support.lexmark.com.
Note: Select your country or region, and then
select your product to view the appropriate support site.
Support contact information for your country or region can be found on the website or on the printed warranty that came with the printer.
Have the following information ready when you contact customer support:
Place and date of purchase
Machine type and serial number
Safety information
Regulatory information
Warranty information
Environmental information
Warranty information varies by country or region:
In the U.S.—See the Statement of Limited
Warranty included with the printer, or go to
http://support.lexmark.com.
In other countries and regions—See the
printed warranty that came with the printer.
Product Information Guide—See the documentation that came with the printer or go to
http://support.lexmark.com.

Selecting a location for the printer

When selecting a location for the printer, leave enough room to open trays, covers, and doors and to install hardware options.
Set up the printer near an electrical outlet.
CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.
Make sure that airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical
Committee 156 standard.
Provide a
sturdy, and stable surface.
flat,
Learning about the printer 12
Keep the printer:Clean, dry, and free of dust.Away from stray staples and paper clips.Away from the direct airflow of air conditioners, heaters, or ventilators.Free from direct sunlight and humidity extremes.
Observe the recommended temperatures and avoid
Ambient temperature 10 to 32.2°C (50 to 90°F)
Storage temperature -40 to 43.3°C (-40 to 110°F)
fluctuations:
Allow the following recommended amount of space around the printer for proper ventilation:
1 Top 15 2 mm (6 i n. )
2 Right side 152 mm (6 in.)
3 Front 406 mm (16 in.)
Note: The minimum space needed in front of the printer is 75 mm (3 in.)
4 Left side 152 mm (6 in.)
5 Rear 152 mm (6 in.)
Printer configurations
CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a
caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported configurations, see
CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.
www.lexmark.com/multifunctionprinters.
Learning about the printer 13
You can configure your printer by adding optional 250‑, 550‑, or 2100sheet trays. For more information, see
“Installing the 250 or 550sheet tray” on page 252 or “Installing the 2100sheet tray” on page 253.
Basic model
1 Automatic document feeder (ADF) tray
2 ADF bin
3 Standard bin
4 Multipurpose feeder
5 Standard 550sheet tray
6 Control panel
7 ADF
Learning about the printer 14
Configured model
1 Optional 2100sheet tray
2 Caster base
3 Optional 250 or 550sheet trays
When using optional trays:
Always use a caster base when the printer is configured with a 2100sheet tray.
The 2100sheet tray must always be at the bottom of a configuration and may be paired with only one
optional 250 or 550sheet tray.
You may combine three optional 250 or 550‑sheet trays and install them in any order.

Attaching cables

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make
any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.
CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.
CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement.
CAUTION—POTENTIAL INJURY: To reduce the risk of telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.
use only a 26 AWG or larger
fire,
Learning about the printer 15
Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the USB cable, any wireless network adapter, or the printer in the areas shown while actively printing.
Use the To
1 Power cord socket Connect the printer to a properly grounded electrical outlet.
2 USB printer port Connect the printer to a computer.
3 Ethernet port Connect the printer to a network.
4 USB port Attach a keyboard or any compatible option.
Note: This port is available only in some printer models.
5 LINE port Connect the printer to an active telephone line through a standard wall jack (RJ11), DSL
filter, or VoIP adapter, or any other adapter that allows you to access the telephone line to send and receive faxes.

Using the control panel

Use the To
1 Display
View the printer messages and supply status.
Set up and operate the printer.
2 Home button Go to the home screen.
Learning about the printer 16
Use the To
3 Power button
Turn on or turn o the printer.
Note: To turn o the printer, press and hold the power button for five seconds.
Set the printer to Sleep or Hibernate mode.
Wake the printer from Sleep or Hibernate mode.
4 Keypad Enter numbers or symbols in an input field.
5 Pause button Place a dial pause in a fax number.
6 Start button Start a job, depending on which mode is selected.
7 Clear all or Reset button Reset the default settings of a function such as copying, faxing, or scanning.
8 Stop or Cancel button Stop the current job.
9 Backspace button Move the cursor backward and delete a character in an input field.
10 Indicator light Check the status of the printer.
11 Volume buttons Adjust the volume of the headset or speaker.
12 Headset or speaker port Attach a headset or speaker.
Note: This feature is available only in some printer units.

Understanding the status of the power button and indicator light

Indicator light Printer status
O The printer is o or in Hibernate mode.
Blue The printer is ready or processing data.
Red The printer requires user intervention.
Power button light Printer status
O The printer is o, ready, or processing data.
Solid amber The printer is in Sleep mode.
Blinking amber The printer is in Hibernate mode.
Setting up and using the home screen applications 17

Setting up and using the home screen applications

Using the home screen

Note: Your home screen may vary depending on your home screen customization settings, administrative
setup, and active embedded solutions.
To uc h To
1 Copy Make copies.
2 Email Send emails.
3 Settings Access the printer menus.
4 Fax Send fax.
5 Address Book Manage a contact list that other applications on the printer can access.
6 Status/Supplies
7 USB Drive
8 Job Queue Show all the current print jobs.
9 Held Jobs Show the print jobs that are held in the printer memory.
10 Shortcut Center Organize all shortcuts.
Show a printer warning or error message whenever the printer requires intervention
to continue processing.
View more information on the printer warning or message, and on how to clear it.
Note: You can also access this setting by touching the top section of the home screen.
Print photos and documents from a flash drive.
Scan photos and documents to a
Note: You can also access this setting by touching the top section of the home screen.
flash
drive
11 App Profiles Access application profiles.
Setting up and using the home screen applications 18
To uc h To
12 Scan Profiles Scan and save documents directly to the computer.
13 FTP Scan and save documents directly to an FTP server.
14 Bookmarks Organize all bookmarks.
15 Change Language Change the language on the display.

Customizing the home screen

1 Open a web browser, and then type the printer IP address in the address field.
Notes:
View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Settings > Device > Visible Home Screen Icons.
3 Select the icons that you want to appear on the home screen.
4 Apply the changes.

Setting up Card Copy

1 Open a web browser, and then type the printer IP address in the address field.
Notes:
View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Apps > Card Copy > Configure.
Notes:
Make sure that Display Icon is enabled.
Make sure that Email Settings and Network Share Settings are configured.
When scanning a card, make sure that the scan resolution does not exceed 200 dpi for color and
400 dpi for black and white.
When scanning multiple cards, make sure that the scan resolution does not exceed 150 dpi for color
and 300 dpi for black and white.
3 Apply the changes.
Note: You need a printer hard disk to scan multiple cards.
Setting up and using the home screen applications 19

Using Shortcut Center

1 From the home screen, touch Shortcut Center, and then select a printer function.
2 To u ch Create Shortcut, and then configure the settings.
3 To u ch Save, and then type a unique shortcut name.
4 Apply the changes.

Using Display Customization

Before using the application, make sure to do the following:
From the Embedded Web Server, click Apps > Display Customization > Configure.
Enable and
configure
Managing screen saver and slide show images
1 From the Screen Saver and Slideshow Images section, add, edit, or delete an image.
the screen saver, slideshow, and wallpaper settings.
Notes:
You can add up to 10 images.
When enabled, the status icons appear on the screen saver only when there are errors, warnings, or
cloudbased notifications.
2 Apply the changes.
Changing the wallpaper image
1 From the home screen, touch Change Wallpaper.
2 Select an image to use.
3 Apply the changes.
Running a slide show from a flash drive
1 Insert a flash drive into the USB port.
2 From the home screen, touch Slideshow.
Images appear in alphabetical order.
Note: You can remove the flash drive after the slide show starts, but the images are not stored in the printer. If the slide show stops, then insert the flash drive again to view the images.

Setting up Scan Center

1 From the home screen, touch Scan Center.
2 Select and create a destination, and then
configure
the settings.
Setting up and using the home screen applications 20
Notes:
When creating a network destination, make sure to validate and adjust the settings until no errors
occur.
Only destinations created from the Embedded Web Server are saved. For more information, see the
documentation that came with the solution.
3 Apply the changes.
Creating a Cloud Connector profile
We recommend logging in to the printer before you create a
Embedded Web Server
Security Admin Guide.
profile.
To enable a login method, see the
1 From the home screen, touch Cloud Connector.
2 Select a cloud service provider.
3 To u ch Create a Profile or .
4 Type a unique profile name.
5 If necessary, enter a PIN.
Note: When using the printer as guest, protect the
profile
with a PIN.
6 To u ch Create, and then take note of the authorization code.
Note: The authorization code is valid only for 24 hours.
7 Open a web browser, and then go to https://lexmark.cloud-connect.co.
8 Click Next, and then accept the Terms of Use.
9 Enter the authorization code, and then click Connect.
10 Log in to your cloud service provider account.
11 Grant permissions.
Note: To complete the authorization process, open the profile within 72 hours.

Setting up Device Quotas

You may need administrative rights to access the application.
1 Open a Web browser, and then type the printer IP address in the address field.
Notes:
View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Click Apps > Device Quotas > Configure.
3 From the User Accounts section, add or edit a user, and then set the user quota.
4 Apply the changes.
Setting up and using the home screen applications 21
Note: For information on how to configure the application and its security settings, see the Device Quotas Administrator’s Guide.

Using QR Code Generator

You may need administrative rights to access the application.
1 Open a Web browser, and then type the printer IP address in the address field.
Notes:
View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Click Apps > QR Code Generator > Configure.
3 Do either of the following:
Select a default QR code value.
Type a QR code value.
4 Apply the changes.
Configuring EcoSettings
1 From the home screen, touch EcoSettings.
2
Configure
3 Apply the changes.
the EcoMode settings or schedule a power-saving mode.

Using Customer Support

1 From the home screen, touch Customer Support.
2 Print or email the information.
Note: For information on configuring the application settings, see the Customer Support Administrator’s
Guide.

Managing bookmarks

Creating bookmarks

Use bookmarks to print frequently accessed documents that are stored in servers or on the web.
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
Setting up and using the home screen applications 22
If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Bookmark Setup > Add Bookmark, and then type a unique name for the bookmark.
3 Select an Address protocol type, and then do one of the following:
For HTTP and HTTPS, type the URL that you want to bookmark.
For HTTPS, make sure to use the host name instead of the IP address. For example, type
myWebsite.com/sample.pdf instead of typing 123.123.123.123/sample.pdf. Make sure that the host name also matches the Common Name (CN) value in the server certificate. For more information on obtaining the CN value in the server
certificate,
see the help information for your web browser.
For FTP, type the FTP address. For example, myServer/myDirectory. Enter the FTP port. Port 21 is
the default port for sending commands.
For SMB, type the network folder address. For example, myServer/myShare/myFile.pdf. Type the
network domain name.
If necessary, select the Authentication type for FTP and SMB.
To limit access to the bookmark, enter a PIN.
Note: The application supports the following file types: PDF, JPEG, TIFF, and HTML-based web pages. Other file types such as DOCX and XLXS are supported in some printer models.
4 Click Save.
Note: To manage bookmarks, click Bookmark Setup.

Creating folders

1 Open a web browser, and then type the printer IP address in the address
Notes:
View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Bookmark Setup > Add Folder, and then type a unique name for the folder.
Note: To limit access to the folder, enter a PIN.
3 Click Save.
Notes:
You can create folders or bookmarks inside a folder. To create a bookmark, see “Creating bookmarks”
on page 21.
To manage folders, click Bookmark Setup.
field.

Managing contacts

Adding contacts

1 Open a web browser, and then type the printer IP address in the address field.
Setting up and using the home screen applications 23
Notes:
View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Address Book.
3 From the Contacts section, add a contact.
Note: You can assign the contact to one or more groups.
4 If necessary, specify a login method to allow application access.
5 Apply the changes.

Adding groups

1 Open a web browser, and then type the printer IP address in the address field.
Notes:
View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Address Book.
3 From the Contact Groups section, add a group name.
Note: You can assign one or more contacts to the group.
4 Apply the changes.

Editing contacts or groups

1 Open a web browser, and then type the printer IP address in the address
Notes:
View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Address Book.
3 Do either of the following:
From the Contacts section, click a contact name, and then edit the information.
From the Contact Groups section, click a group name, and then edit the information.
4 Apply the changes.
field.

Deleting contacts or groups

1 Open a web browser, and then type the printer IP address in the address field.
Setting up and using the home screen applications 24
Notes:
View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Address Book.
3 Do either of the following:
From the Contacts section, select a contact that you want to delete.
From the Contact Groups section, select a group name that you want to delete.
Setting up and using the accessibility features 25

Setting up and using the accessibility features

Activating Voice Guidance

From the control panel
1 Press and hold the 5 key until you hear a voice message.
2 Select OK.
From the keyboard
1 Press and hold the 5 key until you hear a voice message.
2 Press Tab to navigate the focus cursor to the OK button, and then press Enter.
Notes:
Voice Guidance is also activated when you insert headphones into the headphone jack.
To adjust the volume, use the volume buttons at the bottom part of the control panel.

Navigating the screen using gestures

Notes:
The gestures are applicable only when Voice Guidance is activated.
Enable Magnification to use the zoom and pan gestures.
Use a physical keyboard to type characters and adjust certain settings.
Gesture Function
Doubletap Select an option or item on the screen.
Triple‑tap Zoom in or zoom out text and images.
Swipe right or swipe down Move to the next item on the screen.
Swipe left or swipe up Move to the previous item on the screen.
Pan Access parts of the zoomed image that are beyond the limits of the screen.
Note: This gesture requires the use of two fingers to drag across a zoomed image.
Swipe up then left Exit an application and return to the home screen.
Swipe down then left
Cancel a job.
Go back to the previous setting.
Exit the screen that appears without changing any setting or value.
Swipe up then down Repeat a spoken prompt.
Setting up and using the accessibility features 26
Enabling Magnification mode
1 From the control panel, press and hold the 5 key until you hear a voice message.
2 Select Magnification mode.
3 Select OK.
For more information on navigating a magnified screen, see
25.
“Navigating the screen using gestures” on page

Adjusting the Voice Guidance speech rate

1 From the home screen, select Settings > Device > Accessibility > Speech Rate.
2 Select the speech rate.

Using the keyboard on the display

Do one or more of the following:
Drag a finger over the key to announce the character.
Lift the finger to enter or type the character in the field.
Select Backspace to delete characters.
To hear the content in the input
select Tab , and then select Shift + Tab.
field,
Enabling spoken passwords or personal identification numbers
1 From the home screen, select Settings > Device > Accessibility > Speak Passwords/PINs.
2 Enable the setting.
Loading paper and specialty media 27

Loading paper and specialty media

Setting the size and type of the specialty media

The trays automatically detect the size of plain paper. For specialty media like labels, card stock, or envelopes, do the following:
1 From the home screen, navigate to:
Settings > Paper > Tray C o nfiguration > Paper Size/Type > select a paper source
2 Set the size and type of the specialty media.
Configuring Universal paper settings
1 From the home screen, touch Settings > Paper > Media Configuration > Universal Setup.
2 Configure the settings.
Loading the 250 or 550sheet tray
CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately.
Keep all other trays closed until needed.
1 Remove the tray.
Note: To avoid paper jams, do not remove trays while the printer is busy.
2 Adjust the guides to match the size of the paper that you are loading.
Note: Use the indicators on the bottom of the tray to position the guides.
Loading paper and specialty media 28
3 Flex, fan, and align the paper edges before loading.
4 Load the paper stack with the printable side facedown, and then make sure that the side guides fit snugly
against the paper.
Loading paper and specialty media 29
Do not slide paper into the tray.
To avoid paper jams, make sure that the stack height is below the maximum paper fill indicator.
When loading letterhead, do either of the following:
Onesided printing Twosided printing
When loading prepunched paper, make sure that the holes on the long edge of the paper are against
the right side of the tray.
Onesided printing Twosided printing
Load envelopes with the
Warning—Potential Damage: Do not use envelopes with stamps, clasps, snaps, windows, coated linings, or selfstick adhesives.
side up and against the left side of the tray.
flap
5 Insert the tray.
6 From the control panel, set the paper size and paper type to match the paper loaded.
Loading paper and specialty media 30
Loading the 2100sheet tray
CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.
Keep all other trays closed until needed.
1 Pull out the tray.
2 Adjust the guides.
Loading A5size paper
a Pull up and slide the width guide to the position for A5.
Loading paper and specialty media 31
b Squeeze and slide the length guide to the position for A5 until it clicks into place.
c Remove the A5 length guide from its holder.
d Insert the guide into its designated slot, and then press until it clicks into place.
Loading paper and specialty media 32
Loading A4, letter, legal, oficio, and foliosize paper
a Pull up and slide the width guide to the correct position for the size of the paper being loaded.
b If the A5 length guide is still attached, then remove it. If the guide is not attached, then proceed to step
d on page 33.
c Place the A5 length guide in its holder.
Loading paper and specialty media 33
d Squeeze, and then slide the length guide to the correct position for the size of the paper being loaded.
3 Flex, fan, and align the paper edges before loading.
4 Load the paper stack with the printable side facedown.
When loading letterhead, do either of the following:
Onesided printing Twosided printing
When loading prepunched paper, make sure that the holes on the long edge of the paper are against
the right side of the tray.
Loading paper and specialty media 34
Onesided printing Twosided printing
5 Insert the tray.
Note: Press down the paper stack while inserting the tray.
6 From the printer control panel, set the paper size and paper type from the control panel to match the paper
loaded.

Loading the multipurpose feeder

1 Open the multipurpose feeder.
Loading paper and specialty media 35
2 Adjust the guide to match the size of the paper that you are loading.
3 Flex, fan, and align the paper edges before loading.
4 Load paper with the printable side faceup.
When loading letterhead, do either of the following:
Onesided printing Twosided printing
When loading prepunched paper, make sure that the holes on the long edge of the paper are against
the right side of the paper guide.
Onesided printing Twosided printing
Load envelopes with the flap side down and against the left side of the paper guide.
Warning—Potential Damage: Do not use envelopes with stamps, clasps, snaps, windows, coated linings, or selfstick adhesives.
5 From the control panel, set the paper size and paper type to match the paper loaded.

Linking trays

1 Open a web browser, and then type the printer IP address in the address field.
Loading paper and specialty media 36
Notes:
View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Settings > Paper > Tray
Configuration
.
3 Set the same paper size and paper type for the trays that you are linking.
4 Save the settings.
5 Click Settings > Device > Maintenance >
Configuration
Menu > Tray
Configuration
.
6 Set Tray Linking to Automatic.
7 Save the settings.
To unlink trays, make sure that no trays have the same paper size and paper type settings.
Warning—Potential Damage: The temperature of the fuser varies according to the specified paper type. To avoid printing issues, match the paper type setting in the printer with the paper loaded in the tray.
Paper support 37

Paper support

Supported paper sizes

Paper size Standard
550sheet tray, optional 250 or 550sheet tray
A4
210 x 297 mm (8.3 x 11.7 in.)
A5 LEF
210 x 148 mm (8.3 x 5.8 in.)
A5 SEF
148 x 210 mm (5.8 x 8.3 in.)
A6
105 x 148 mm (4.1 x 5.8 in.)
JIS B5
182 x 257 mm (7.2 x 10.1 in.)
Oficio (Mexico)
216 x 340 mm (8.5 x 13.4 in.)
Statement
140 x 216 mm (5.5 x 8.5 in.)
1
Optional 2100sheet tray
X X
X
X
X
Multipurpose feeder Twosided
printing
Executive
184 x 267 mm (7.3 x 10.5 in.)
Letter
216 x 279 mm (8.5 x 11 in.)
Legal
216 x 356 mm (8.5 x 14 in.)
Folio
216 x 330 mm (8.5 x 13 in.)
Universal
105 x 148 mm (4.1 x 5.8 in.) to 216 x 356 mm (8.5 x 14 in.)
7 3/4 Envelope (Monarch)
98 x 191 mm (3.9 x 7.5 in.)
9 Envelope
98 x 225 mm (3.9 x 8.9 in.)
1
A5 long edge feed (LEF) is recommended over A5 short edge feed (SEF).
2
Envelopes wider than 101.6 mm (4.5 in.) may crease. This paper type must be tested for acceptability.
3
Envelopes are not supported on Lexmark MX725.
3
3
X
X
X X
X X
Paper support 38
Paper size Standard
550sheet tray,
Optional 2100sheet tray
Multipurpose feeder Twosided
printing optional 250 or 550sheet tray
10 Envelope
2,3
X X
105 x 241 mm (4.1 x 9.5 in.)
DL Envelope
2,3
X X
110 x 220 mm (4.3 x 8.7 in.)
C5 Envelope
2,3
X X
162 x 229 mm (6.4 x 9 in.)
B5 Envelope
2,3
X X
176 x 250 mm (6.9 x 9.8 in.)
Other Envelope
2,3
X X
98.4 x 162 mm (3.9 x 6.4 in.) to 176 x 250 mm (6.9 x 9.8 in.)
1
A5 long edge feed (LEF) is recommended over A5 short edge feed (SEF).
2
Envelopes wider than 101.6 mm (4.5 in.) may crease. This paper type must be tested for acceptability.
3
Envelopes are not supported on Lexmark MX725.

Supported paper types

Paper type Standard
550sheet tray, optional 250 or 550sheet tray
Plain paper
Card stock X
Transparency
1
Labels
Vinyl labels
2
Bond
Envelope X X
Rough envelope
1
To prevent transparencies from sticking together, print up to 20 pages only. Print the succeeding pages after three
minutes.
2
Supported only in the Lexmark MX725 printer model.
Optional 2100sheet tray
X X
X X
X X
X X
Multipurpose feeder Twosided printing
Paper support 39
Paper type Standard
550sheet tray,
Optional 2100sheet tray
Multipurpose feeder Twosided printing
optional 250 or 550sheet tray
Letterhead
Preprinted
Colored paper X
Light X
Heavy X
Rough/Cotton X
Custom type [x] X
1
To prevent transparencies from sticking together, print up to 20 pages only. Print the succeeding pages after three
minutes.
2
Supported only in the Lexmark MX725 printer model.

Supported paper weights

Paper type and weight Standard
550sheet
tray, optional
250 or
550sheet tray
Plain paper or Bond
1
60–176 g/m² grain long (16–47lb bond)
Card stock
²
203 g/m
grain long (125‑lb
bond)
Card stock
²
199 g/m
grain long (110lb
bond)
Card stock
176 g/m
²
grain long (65‑lb
bond)
1
Grain short is preferred for paper over 176 g/m² (47 lb).
2
Pressuresensitive area must enter the printer first.
3
28lb bond envelopes are limited to 25% cotton content.
Optional
2100sheet
Multipurpose feeder Twosided printing
tray
X
X
X
Paper support 40
Paper type and weight Standard
550sheet
tray, optional
Optional
2100sheet
tray
250 or
550sheet tray
Transparency
²
138–146 g/m
grain long
(37–39lb bond)
Paper labels
²
180 g/m
Integrated forms
(48lb bond)
2
140–175 g/m² (37–47‑lb bond)
Integrated forms
²
75–135 g/m
(20–36‑lb
bond)
Envelopes
3
60–105 g/m² (16–28‑lb bond)
1
Grain short is preferred for paper over 176 g/m² (47 lb).
2
Pressuresensitive area must enter the printer first.
3
28lb bond envelopes are limited to 25% cotton content.
Multipurpose feeder Twosided printing
X X
X
X
X
X
Printing 41

Printing

Printing from a computer

Note: For labels, card stock, and envelopes, set the paper size and type in the printer before printing the
document.
1 From the document that you are trying to print, open the Print dialog.
2 If necessary, adjust the settings.
3 Print the document.

Printing from a mobile device

Printing from a mobile device using Lexmark Mobile Print

LexmarkTM Mobile Print allows you to send documents and images directly to a supported Lexmark printer.
1 Open the document, and then send or share the document to Lexmark Mobile Print.
Note: Some thirdparty applications may not support the send or share feature. For more information, see
the documentation that came with the application.
2 Select a printer.
3 Print the document.

Printing from a mobile device using Google Cloud Print

Google Cloud PrintTM is a printing service that allows you to print to any Google Cloud Printready printer.
Before you begin, make sure that:
The printer is registered to the Google Cloud Print server.
The Cloud Print plugin is downloaded from the Google Play
1 From your Android
2 Tap > Print.
3 Select a printer, and then tap .
TM
mobile device, open a document or select a document from your file manager.
TM
store and is enabled in the mobile device.

Printing from a mobile device using Mopria Print Service

Mopria® Print Service is a mobile printing solution for mobile devices running on Android version 4.4 or later. It allows you to print directly to any Mopriacertified printer.
Printing 42
Note: Before printing, make sure that the Mopria Print Service is enabled.
1 From the home screen of your mobile device, launch a compatible application.
2 Tap Print, and then select the printer.
3 Send the print job.

Printing from a mobile device using AirPrint

AirPrint is a mobile printing solution that allows you to print directly from Apple devices to an AirPrint‑certified printer.
Note: This application is supported only in some Apple devices.
1 From the home screen of your mobile device, launch a compatible application.
2 Select an item to print, and then tap the share icon.
3 Tap Print, and then select the printer.
4 Send the print job.
Printing from a flash drive
1 Insert the flash drive.
Notes:
If you insert the flash drive when an error message appears, then the printer ignores the flash drive.
If you insert the flash drive while the printer is processing other print jobs, then Busy appears on the
display.
2 From the display, touch the document that you want to print.
If necessary, configure other print settings.
3 Send the print job.
Printing 43
To print another document, touch USB Drive.
Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the flash drive or the printer in the area shown while actively printing, reading, or writing from the memory device.
Supported flash drives and file types
Flash drives
Lexar JumpDrive S70 (16GB and 32GB)
SanDisk Cruzer (16GB and 32GB)
PNY Attaché (16GB and 32GB)
Notes:
The printer supports highspeed USB flash drives with fullspeed standard.USB flash drives must support the File Allocation Table system (FAT16/32).
File types
Documents:
.doc or .docx
.xls or .xlsx
.ppt or .pptx
.pdf
.xps
Images:
.dcx
.gif
.jpeg or .jpg
.bmp
.pcx
Printing 44
.ti or .tif
.png
Configuring confidential jobs
1 From the control panel, navigate to:
Settings > Security > Confidential Print Setup
2 Configure the settings.
Use To
Max Invalid PIN Set the number of times an invalid PIN can be entered.
Note: When the limit is reached, the print jobs for that user name are deleted.
Confidential Job Expiration
Repeat Job Expiration Set the expiration time for a repeat print job.
Verify Job Expiration Set the expiration time that the printer prints a copy before printing the remaining
Reserve Job Expiration Set the expiration time that the printer stores print jobs.
Require All Jobs to be Held
Keep duplicate documents
Set the expiration time for confidential print jobs. Note: Confidential held jobs are stored in the printer until they are released or
deleted manually.
Note: Repeat held jobs are stored in the printer memory for reprinting.
copies. Note: Verify jobs print one copy to check if it is satisfactory before printing the
remaining copies.
Note: Reserve held jobs are automatically deleted after printing.
Set the printer to hold all print jobs.
Set the printer to print all documents with the same file name.
Printing confidential and other held jobs
For Windows users
1 With a document open, click File > Print.
2 Click Properties, Preferences, Options, or Setup.
3 Click Print and Hold.
4 Select Use Print and Hold, and then assign a user name.
5 Select the print job type
If the print job is confidential, then enter a fourdigit PIN.
(Confidential,
6 Click OK or Print.
Repeat, Reserve, or Verify).
Printing 45
7 From the printer home screen, release the print job.
For confidential print jobs, navigate to:
Held jobs > select your user name > Confidential > enter the PIN > select the print job > configure the settings > Print
For other print jobs, navigate to:
Held jobs > select your user name > select the print job > configure the settings > Print
For Macintosh users
1 With a document open, choose File > Print.
If necessary, click the disclosure triangle to see more options.
2 From the print options or Copies & Pages menu, choose Job Routing.
3 Select the print job type (Confidential, Repeat, Reserve, or Verify).
If the print job is confidential, then assign a user name and a fourdigit PIN.
4 Click OK or Print.
5 From the printer home screen, release the print job.
For confidential print jobs, navigate to:
Held jobs > select your user name > settings > Print
Confidential
For other print jobs, navigate to:
Held jobs > select your user name > select the print job >
> enter the PIN > select the print job >
configure
the settings > Print
configure
the
Printing from a Cloud Connector profile
1 From the home screen, touch Cloud Connector.
2 Select a cloud service provider, and then select a
Note: For more information on creating a Cloud Connector
profile”
on page 20.
profile.
profile,
see
3 Select a file.
Note: You cannot select an unsupported file.
4 If necessary, change the settings.
5 To u ch Print.

Printing a font sample list

1 From the home screen, touch Settings > Reports > Print > Print Fonts.
2 To u ch PCL Fonts or PostScript Fonts.

Printing a directory list

“Creating a Cloud Connector
From the home screen, touch Settings > Reports > Print > Print Directory.
Copying 46

Copying

Using the automatic document feeder and scanner glass

Automatic document feeder (ADF) Scanner glass
Use the ADF for multiple‑page or two-sided
documents.
Load an original document faceup. For multiple‑page
documents, make sure to align the leading edge before loading.
Make sure to adjust the ADF guides to match the width
of the paper that you are loading.
Use the scanner glass for single‑page documents,
book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).
Place the document facedown in the corner with the
arrow.

Making copies

1 Load an original document into the ADF tray or on the scanner glass.
Note: To avoid a cropped image, make sure that the original document and output have the same paper
size.
2 From the home screen, touch Copy, and then specify the number of copies.
If necessary, adjust the copy settings.
3 Copy the document.
Note: To make a quick copy, from the control panel, press
.

Copying photos

1 Place a photo on the scanner glass.
2 From the home screen, navigate to:
Copy > Content > Content Type > Photo
3 In the Content Source menu, select the setting that best matches the original photo.
4 Copy the photo.
Copying 47

Copying on letterhead

1 Load an original document into the ADF tray or on the scanner glass.
2 From the home screen, touch Copy, and then specify the size of the original document.
3 To u ch Copy to, and then select the tray that contains the specialty media.
If you are loading the specialty media into the multipurpose feeder, then navigate to:
Multipurpose Feeder > select the size of the specialty media > Letterhead
4 Send the copy job.

Copying on both sides of the paper

1 Load an original document into the ADF tray or on the scanner glass.
2 From the home screen, touch Copy > Paper Setup.
3 Adjust the settings.
4 Copy the document.

Reducing or enlarging copies

1 Load an original document into the ADF tray or on the scanner glass.
2 From the home screen, navigate to:
Copy > Scale > specify a scale value
Note: Changing the size of the original document or output after setting Scale restores the scale value to
Auto.
3 Copy the document.

Collating copies

1 Load an original document into the ADF tray or on the scanner glass.
2 From the home screen, touch Copy, and then set Collate to On.
3 Copy the document.

Placing separator sheets between copies

1 Load an original document into the ADF tray or on the scanner glass.
2 From the home screen, touch Copy > Separator Sheets.
3 Adjust the settings.
4 Send the copy job.
Copying 48

Copying multiple pages onto a single sheet

1 Load an original document into the ADF tray or on the scanner glass.
2 From the home screen, touch Copy > Pages per Side.
3 Adjust the settings.
4 Copy the document.

Creating a copy shortcut

Note: You may need administrative rights to create a shortcut.
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
View the printer IP address on the home screen. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Shortcuts > Add Shortcut.
3 From the Shortcut Type menu, select Copy, and then
4 Apply the changes.
configure
the settings.
E-mailing 49

E-mailing

Using the automatic document feeder and scanner glass

Automatic document feeder (ADF) Scanner glass
Use the ADF for multiple‑page or two-sided
documents.
Load an original document faceup. For multiple‑page
documents, make sure to align the leading edge before loading.
Make sure to adjust the ADF guides to match the width
of the paper that you are loading.
Use the scanner glass for single‑page documents,
book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).
Place the document facedown in the corner with the
arrow.
Setting up the email function
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
View the printer IP address on the home screen. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Settings > Email > Email Setup.
3
Configure
4 Apply the changes.
the settings.
Configuring email settings
1 Open a Web browser, and then type the printer IP address in the address field.
Notes:
View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Click Settings > E-mail.
E-mailing 50
3 Enter the needed information.
4 Apply the changes.

Sending an e-mail

Using the control panel
1 Load an original document into the ADF tray or on the scanner glass.
2 From the home screen, touch E-mail, and then enter the needed information.
Note: You can also enter the recipient using the address book or shortcut number.
3 If necessary, configure the output file type settings.
4 Send the e-mail.
Using the shortcut number
1 From the control panel, press #, and then enter the shortcut number using the keypad.
2 Send the email.

Creating an e-mail shortcut

Note: You may need administrative rights to create a shortcut.
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
View the printer IP address on the home screen. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Shortcuts > Add Shortcut.
3 From the Shortcut Type menu, select Email, and then
4 Apply the changes.
configure
the settings.
Faxing 51

Faxing

Using the automatic document feeder and scanner glass

Automatic document feeder (ADF) Scanner glass
Use the ADF for multiple‑page or two-sided
documents.
Load an original document faceup. For multiple‑page
documents, make sure to align the leading edge before loading.
Make sure to adjust the ADF guides to match the width
of the paper that you are loading.
Use the scanner glass for single‑page documents,
book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).
Place the document facedown in the corner with the
arrow.

Setting up the printer to fax

Notes:
The following connection methods are applicable only in some countries or regions.
During the initial printer setup, clear the fax function check box and any other function that you plan to
set up later, and then select Continue.
If the fax function is enabled and not fully set up, then the indicator light may blink red.
Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch cables or the printer in the area shown while actively sending or receiving a fax.
Faxing 52

Setting up the fax function

1 From the home screen, touch Settings > Device > Preferences > Run Initial Setup.
2 Turn o the printer, wait for about 10 seconds, and then turn it back on.
3 From the Before You Begin screen, select Change the Settings and Continue with the Wizard.
4 From the Fax/Email Server Setup screen, enter the needed information.
5 Finish the setup.

Setting up fax using a standard telephone line

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make
any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.
CAUTION—POTENTIAL INJURY: To reduce the risk of fire, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.
Faxing 53
Setup 1: Printer is connected to a dedicated fax line
1 Connect one end of the telephone cable to the line port of the printer.
2 Connect the other end of the cable to an active analog wall jack.
Notes:
You can set the printer to receive faxes automatically (Auto Answer On) or manually (Auto Answer O).
If you want to receive faxes automatically, then set the printer to pick up on a specified number of rings.
Setup 2: Printer is sharing the line with an answering machine
Note: If you subscribe to a distinctive ring service, then make sure that you set the correct ring pattern for
the printer. Otherwise, the printer does not receive faxes even if you have set it to receive faxes automatically.
Faxing 54
Connected to dierent wall jacks
1 Connect one end of the telephone cable to the line port of the printer.
2 Connect the other end of the cable to an active analog wall jack.
Notes:
If you have only one telephone number on your line, then set the printer to receive faxes automatically.
Set the printer to pick up calls two rings after the answering machine. For example, if the answering
machine picks up calls after four rings, then set the printer Rings to Answer setting to six.
Setting up fax in countries or regions with
dierent
telephone wall jacks
and plugs
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make
any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.
Faxing 55
CAUTION—POTENTIAL INJURY: To reduce the risk of fire, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.
The standard wall jack adopted by most countries or regions is RJ11. If the wall jack or equipment in your facility is not compatible with this type of connection, then use a telephone adapter. An adapter for your country or region may not come with your printer, and you may need to purchase it separately.
There may be an adapter plug installed in the telephone port of the printer. Do not remove the adapter plug from the telephone port of the printer if you are connecting to a serial or cascaded telephone system.
Part name Part number
Lexmark adapter plug 40X8519
Connecting the printer to a nonRJ11 wall jack
Faxing 56
1 Connect one end of the telephone cable to the line port of the printer.
2 Connect the other end of the cable to the RJ11 adapter, and then connect the adapter to the wall jack.
3 If you want to connect another device with a nonRJ11 connector to the same wall jack, then connect it
directly to the telephone adapter.
Connecting the printer to a wall jack in Germany
The German wall jack has two kinds of ports. The N ports are for fax machines, modems, and answering machines. The F port is for telephones. Connect the printer to any of the N ports.
1 Connect one end of the telephone cable to the line port of the printer.
2 Connect the other end of the cable to the RJ11 adapter, and then connect the adapter to an N port.
3 If you want to connect a telephone and answering machine to the same wall jack, then connect the devices
as shown.
Faxing 57

Connecting to a distinctive ring service

A distinctive ring service lets you have multiple telephone numbers on one telephone line. Each telephone number is assigned a dierent ring pattern.
1 From the home screen, touch Settings > Fax > Analog Fax Setup > Fax Receive Settings > Admin Controls
> Answer On.
2 Select the ring pattern.
3 Apply the changes.

Setting the fax date and time

1 From the home screen, touch Settings > Device > Preferences > Date and Time >
2 Configure the settings.
Configuring
1 From the home screen, touch Settings > Device > Preferences > Date and Time >
2 In the Time Zone menu, select Custom.
3
Configure
daylight saving time
the settings.

Sending a fax

Using the control panel
1 Load the original document into the ADF tray or on the scanner glass.
2 From the home screen, touch Fax, and then enter the needed information.
3 If necessary,
4 Send the fax job.
configure
other fax settings.
Configure
Configure
.
.
Using the computer
For Windows users
With a document open, click File > Print.
1
2 Select the printer, and then click Properties, Preferences, Options, or Setup.
3 Click Fax > Enable fax, and then enter the recipient number.
4 If necessary, configure other fax settings.
5 Send the fax job.
Faxing 58
For Macintosh users
1
With a document open, choose File > Print.
2 Select the printer and enter the recipient number.
3 If necessary, configure other fax settings.
4 Send the fax job.

Scheduling a fax

1 Load the original document into the ADF tray or on the scanner glass.
2 From the home screen, navigate to:
Fax > enter the fax number > Send Time
3
Configure
4 If necessary, configure other fax settings.
5 Send the fax job.
the date and time to send the fax.

Creating a fax destination shortcut

Note: You may need administrative rights to create a shortcut.
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
View the printer IP address on the home screen. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Shortcuts > Add Shortcut.
3 From the Shortcut Type menu, select Fax, and then
4 Apply the changes.
configure
the settings.

Changing the fax resolution

1 Load an original document into the ADF tray or on the scanner glass.
2 From the home screen, touch Fax, and then enter the needed information.
3 Adjust the Resolution setting.
4 Send the fax job.
Faxing 59

Adjusting the fax darkness

1 Load an original document into the ADF tray or on the scanner glass.
2 From the home screen, touch Fax, and then enter the needed information.
3 Adjust the Darkness setting.
4 Send the fax job.

Viewing a fax log

Note: You may need administrative rights to view the fax logs.
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Settings > Reports > Fax.
3 Click Fax Job Log or Fax Call Log.

Blocking junk faxes

1 From the home screen, touch Settings > Fax > Analog Fax Setup > Fax Receive Settings > Admin Controls
> Block No Name Fax.
2 Apply the changes.

Holding faxes

1 From the home screen, touch Settings > Fax > Analog Fax Setup > Fax Receive Settings > Holding Faxes.
2 Select a mode.

Forwarding a fax

1 From the home screen, touch Settings > Fax > Analog Fax Setup > Fax Receive Settings > Admin Controls.
2 Configure the Fax Forwarding, Forward To, and Forward to Shortcut settings.
3 Apply the changes.
Scanning 60

Scanning

Using the automatic document feeder and scanner glass

Automatic document feeder (ADF) Scanner glass
Use the ADF for multiple‑page or two-sided
documents.
Load an original document faceup. For multiple‑page
documents, make sure to align the leading edge before loading.
Make sure to adjust the ADF guides to match the width
of the paper that you are loading.
Use the scanner glass for single‑page documents,
book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).
Place the document facedown in the corner with the
arrow.

Scanning to an FTP server

1 Load the original document into the ADF tray or on the scanner glass.
2 From the home screen, touch FTP, and then enter the needed information.
3 If necessary, configure other FTP settings.
4 Send the FTP job.

Creating an FTP shortcut

Note: You may need administrative rights to create a shortcut.
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Shortcuts > Add Shortcut.
3 From the Shortcut Type menu, select FTP, and then configure the settings.
4 Apply the changes.
Scanning 61
Scanning to a flash drive
1 Load an original document into the ADF tray or on the scanner glass.
2 Insert the flash drive.
3 To u ch Scan to USB and adjust the settings if necessary.
Note: If the USB Drive screen does not appear, then touch USB Drive on the home screen.
4 Scan the document.
Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the flash drive or
the printer in the area shown while actively printing, reading, or writing from the memory device.
Scanning 62

Scanning to a fax server

1 Load an original document into the ADF tray or on the scanner glass.
2 From the home screen, touch Scan Center, and then from the list of destinations, select Fax.
3 Select a fax destination.
Note: To create a fax destination, touch Create Fax.
4 Scan the document.

Sending scanned documents to a computer

1 Load an original document into the ADF tray or on the scanner glass.
2 From the home screen, touch Scan
3 Select the scan profile where you want to save the document.
Profiles
> Scan To Computer.
Scanning to a Cloud Connector profile
1 Load the document into the ADF tray or on the scanner glass.
2 From the home screen, touch Cloud Connector.
3 Select a cloud service provider, and then select a profile.
Note: For more information on creating a Cloud Connector
profile” on page 20.
4 If necessary, select a folder.
5 To u ch Scan.
6 If necessary, change the scan settings.
7 To u ch Scan.
profile,
see
“Creating a Cloud Connector
Understanding the printer menus 63

Understanding the printer menus

Menu map

Device
Print
Paper
Copy
Fax
Email
FTP
USB Drive
Preferences
Remote Operator Panel
Notifications
Power Management
Information Sent to Lexmark
Layout
Setup
Quality
Job Accounting
XPS
Tray Configuration Media Configuration
Copy Defaults
Fax Mode
Analog Fax Setup
Email Setup
Email Defaults
FTP Defaults
Flash Drive Scan Flash Drive Print
Accessibility
Restore Factory Defaults
Maintenance
Visible Home Screen Icons
About this Printer
PDF
PostScript
PCL
HTML
Image
Fax Server Setup
Web Link Setup
Network/Ports
Security
Reports
Network Overview
Wireless
Ethernet
TCP/IP
SNMP
IPSec
Login Methods
Schedule USB Devices
Security Audit Log
Login Restrictions
Confidential Print Setup
Menu Settings Page
Device
Print
LPD Configuration
HTTP/FTP Settings
ThinPrint
USB
Google Cloud Print
Disk Encryption
Erase Temporary Data Files
Solutions LDAP Settings
Mobile Services Management
Miscellaneous
Shortcuts
Fax
Network
Understanding the printer menus 64
Help
Print All Guides
Mono Quality Guide
Connection Guide
Copy Guide
Email Guide
Fax Guide
Troubleshooting
Print Quality Test Pages • Cleaning the Scanner

Device

Preferences

Menu item Description
Display Language
[List of languages]
Country/Region
[List of countries or regions]
Run initial setup
On O*
Set the language of the text that appears on the display.
Identify the country or region where the printer is configured to operate.
Run the setup wizard.
Information Guide
Media Guide
Moving Guide
Print Quality Guide
Scan Guide
Supplies Guide
Keyboard
Keyboard Type
[List of languages]
Select a language as a keyboard type.
Notes:
All the Keyboard Type values may not appear or may
require special hardware to appear.
This menu item appears only in some printer models.
Displayed information
Display Text 1 [IP Address*] Display Text 2 [Date/Time*] Custom Text 1 Custom Text 2
Date and Time
Configure
Current Date and Time Manually Set Date and Time Date Format [MM‑DD‑YYYY*] Time Format [12 hour A.M./P.M.*] Time Zone [GMT*]
Note: An asterisk (*) next to a value indicates the factory default setting.
Specify the information to appear on the home screen. Note: Custom Text 1 and Custom Text 2 appear only in some
printer models.
Configure the printer date and time.
Understanding the printer menus 65
Menu item Description
Date and Time
Network Time Protocol
Enable NTP [On*] NTP Server Enable Authentication
Paper Sizes
U.S.* Metric
Screen Brightness
20–100% (100*)
Flash Drive Access
Enabled* Disabled
Allow Background Removal
On* O
Allow Custom Job scans
On* O
Configure the settings for Network Time Protocol (NTP).
Notes:
Enable Authentication appears only in some printer
models.
When Enable Authentication is set to MD5 key, Key ID
and Password appear.
Specify the unit of measurement for paper sizes. Note: The country or region selected in the initial setup
wizard determines the initial paper size setting.
Adjust the brightness of the display. Note: This menu item appears only in some printer models.
Enable access to the flash drive.
Specify whether background removal is allowed.
Scan multiple jobs to one file.
One Page Flatbed Scanning
On O*
Audio Feedback
Button Feedback
On* O
Audio Feedback
Volume
1–10 (5*)
Set copies from the scanner glass to only one page at a time.
Enable audio feedback for button presses, panel interactions, paper loaded prompts, and error notifications.
Note: This menu item appears only in some printer models.
Adjust the volume of the printer speakers.
Notes:
Changes to the volume are applied after the current user
session ends.
This menu item appears only in some printer models.
Screen Timeout
10–300 (60*)
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the idle time in seconds before the display shows the home screen, or before the printer logs o a user account automatically.
Understanding the printer menus 66

Remote Operator Panel

Menu item Description
External VNC Connection
Don’t Allow* Allow
Authentication Type
None* Standard Authentication
Note: An asterisk (*) next to a value indicates the factory default setting.
Connect an external Virtual Network Computing (VNC) client to the remote control panel.
Set the authentication type when accessing the VNC client server.
Note: When set to Standard Authentication, VNC Password appears.
Notifications
Menu item Description
Error Lighting
O On*
ADF Loaded Beep
O On*
Alarm Control
O Single* Continuous
Set the indicator light to come on when a printer error occurs.
Enable a sound when loading paper into the ADF.
Set the number of times that the alarm sounds when the printer requires user intervention.
Supplies
Show Supply Estimates
Show estimates* Do not show estimates
Supplies
Display Estimates
Pages* Percent
Supplies
Cartridge Alarm
O* Single Continuous
Supplies
Custom Supply Notifications
Note: An asterisk (*) next to a value indicates the factory default setting.
Show the estimated status of the supplies.
Determine the unit that the printer uses to estimate supply usage and trigger custom notifications when user intervention is required.
Note: This menu item appears only in the Embedded Web Server.
Set the number of times that the alarm sounds when the toner cartridge is low.
Configure notification settings when the printer requires user intervention.
Note: This menu item appears only in the Embedded Web Server.
Understanding the printer menus 67
Menu item Description
Email Alerts Setup Configure the printer to send email alerts to a list of contacts
when the printer requires user intervention.
Error Prevention
Jam Assist
O On*
Error Prevention
Auto Continue
Disabled 5–255 (5*)
Error Prevention
Auto Reboot
Auto Reboot
Reboot when idle Reboot always* Reboot never
Error Prevention
Auto Reboot
Max Auto Reboots
1–20 (2*)
Error Prevention
Auto Reboot
Auto Reboot Window
1–525600 (720*)
Set the printer to flush automatically blank pages or pages with partial prints after a jammed page is cleared.
Let the printer to continue processing or printing a job automatically after clearing certain attendance conditions.
Set the printer to restart when an error occurs.
Set the number of automatic reboots that the printer can perform.
Set the number of seconds before the printer performs an automatic reboot.
Error Prevention
Auto Reboot
Auto Reboot Counter
Error Prevention
Auto Reboot
Reset Auto Reboot Counter
Cancel Continue
Error Prevention
Display Short Paper Error
On Autoclear*
Error Prevention
Page Protect
O* On
Note: An asterisk (*) next to a value indicates the factory default setting.
Show a readonly information of the reboot counter.
Reset the values of the Auto Reboot Counter.
Set the printer to show a message when a short paper error occurs.
Note: Short paper refers to the size of the paper loaded.
Set the printer to process the entire page into the memory before printing it.
Understanding the printer menus 68
Menu item Description
Jam Content Recovery
Jam Recovery
O On Auto*
Jam Content Recovery
Scanner Jam Recovery
Job level Page level*
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the printer to reprint jammed pages.
Specify how to restart a scan job after resolving a paper jam.

Power Management

Menu item Description
Sleep Mode Profile
Print With Display
Display on when printing Allow printing with display o*
Timeouts
Sleep Mode
1–120 minutes (15*)
O
Allow printing with the display turned o.
Set the idle time before the printer begins operating in Sleep mode.
Timeouts
Hibernate Timeout
Disabled 1 hour 2 hours 3 hours 6 hours 1 day 2 days 3 days* 1 week 2 weeks 1 month
Timeouts
Hibernate Timeout on Connection
Hibernate Do Not Hibernate*
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the time before the printer enters Hibernate mode.
Set the printer to Hibernate mode even when an active Ethernet connection exists.
Understanding the printer menus 69
Menu item Description
Eco-Mode
O* Energy Energy/Paper Paper
Schedule Power Modes
Schedules
Note: An asterisk (*) next to a value indicates the factory default setting.
Minimize the use of energy, paper, or specialty media. Note: Setting Eco‑Mode to Energy or Paper may
printer performance, but not print quality.
Schedule the printer when to enter Sleep or Hibernate mode.
Note: This menu item appears only in some printer models.

Information Sent to Lexmark

Menu item Description
Information Sent to Lexmark
Supplies and Page Usage (Anonymous)
Device Performance (Anonymous) None of the Above
Information Send Time
Start Time Stop Time
Send printer usage and performance information to Lexmark. Note: Information Send Time and User Information ‑ Level appear only
when you select any of the settings in Information Sent to Lexmark, except None of the Above.
aect
User Information Level
Anonymous Session Information Only*
Session Information with Generic User Information
Session Information with Actual User IDs

Accessibility

Menu item Description
Duplicate Key Strike Interval
0–5 (0*)
Key Repeat Initial Delay
0.25–5 (1*)
Key Repeat Rate
0.5–30 (30*)
Set the interval in seconds during which the printer ignores duplicate key presses on an attached keyboard.
Set the initial length of delay in seconds before a repeating key starts repeating.
Note: This menu item appears only when a keyboard is attached to the printer.
Set the number of presses per second for a repeating key. Note: This menu item appears only when a keyboard is attached to the
printer.
Note: An asterisk (*) next to a value indicates the factory default setting.
Understanding the printer menus 70
Menu item Description
Prolong Screen Timeout
O* On
Headphone Volume
1–10 (5*)
Enable Voice Guidance When Headphone Is Attached
O* On
Speak Passwords/PINs
O* On
Speech Rate
Very Slow Slow Normal* Fast Faster Very Fast Rapid Very Rapid Fastest
Let the user remain in the same location and reset the Screen Timeout timer when it expires instead of returning to the home screen.
Adjust the headphone volume. Note: This menu item appears only when a headphone is attached to the
printer.
Enable Voice Guidance when a headphone is attached to the printer.
Set the printer to read out loud passwords or personal identification numbers.
Note: This menu item appears only when a headphone or a speaker is attached to the printer.
Set the Voice Guidance speech rate. Note: This menu item appears only when a headphone or a speaker is
attached to the printer.
Note: An asterisk (*) next to a value indicates the factory default setting.

Restore Factory Defaults

Menu item Description
Restore Settings
Restore all settings Restore printer settings Restore network settings Restore app settings
Restore the printer factory default settings. Note: Restore app settings appears only in some printer models.
Understanding the printer menus 71

Maintenance

Configuration Menu
Menu item Description
USB Configuration
USB PnP
1* 2
USB Configuration
USB Scan to Local
On* O
USB Configuration
USB Speed
Full Auto*
Tra y Configu ration
Tray Li n ki ng
Automatic* O
Tra y Configu ration
Show Tray Insert Message
O Only for unknown sizes* Always
Change the USB driver mode of the printer to improve its compatibility with a personal computer.
Set whether the USB device driver enumerates as a USB Simple device (single interface) or as a USB Composite device (multiple interfaces).
Set the USB port to run at full speed and disable its high‑speed capabilities.
Set the printer to link the trays that have the same paper type and paper size settings.
Show the Tray Insert message.
Tra y Configu ration
A5 Loading
Short Edge* Long Edge
Tra y Configu ration
Paper Prompts
Auto* Multipurpose Feeder Manual Paper
Envelope Prompts
Auto* Multipurpose Feeder Manual Envelope
Note: An asterisk (*) next to a value indicates the factory default setting.
Specify the page orientation when loading A5size paper.
Set the paper source that the user fills when a prompt to load paper or envelope appears.
Note: For Multipurpose Feeder to appear, set to Cassette from the Paper menu.
Configure
MP
Understanding the printer menus 72
Menu item Description
Tra y Configu ration
Action for Prompts
Prompt user* Continue Use current
Reports
Menu Settings Page Event Log Event Log Summary
Supply Usage And Counters
Clear Supply Usage History Reset Black Cartridge Counter Reset Black Imaging Unit Counter Reset Maintenance Counter
Printer Emulations
PPDS Emulation
O* On
Fax Configuration
Fax Low Power Support
Disable Sleep Permit Sleep Auto*
Set the printer to resolve paper- or envelope-related change prompts.
Print reports about printer menu settings, status, and event logs.
Reset the supply page counter or view the total printed pages.
Set the printer to recognize and use the PPDS data stream.
Set the fax chip to enter lowpower mode whenever the printer determines that it should.
Print Configuration
Font Sharpening
0–150(24*)
Print Configuration
Print Density
1–5 (3*)
Copy Density
1–5 (3*)
Device Operations
Quiet Mode
O* On
Device Operations
Panel Menus
Enable* Disable
Note: An asterisk (*) next to a value indicates the factory default setting.
Set a text point-size value below which the high‑frequency screens are used when printing font data.
For example, if the value is 24, then all fonts sized 24 points or less use the highfrequency screens.
Adjust the toner density when printing or copying documents.
Set the printer to operate in Quiet Mode.
Enable access to the control panel menus.
Understanding the printer menus 73
Menu item Description
Device Operations
Safe Mode
O* On
Device Operations
Minimum Copy Memory
20MB* 30MB 50MB 80MB 100MB
Device Operations
Clear Custom Status
Device Operations
Clear all remotelyinstalled messages
Device Operations
Automatically Display Error Screens
On* O
Set the printer to operate in a special mode, in which it attempts to continue oering as much functionality as possible, despite known issues.
For example, when set to On and the duplex motor is nonfunctional, the printer performs onesided printing for a twosided print job.
Set the memory allocation for storing copy jobs. Note: The values appear only if the amount of installed
DRAM is at least twice the amount of the value.
Erase userdefined strings for the Default or Alternate custom messages.
Erase messages that were remotely installed.
Show existing error messages on the display after the printer remains inactive on the home screen for a length of time equal to the Screen Timeout setting.
Device Operations
Honor orientation on fast path copy
O* On
Scanner Configuration
Scanner Manual Registration
Front ADF Registration Rear ADF Registration Flatbed Registration
Scanner Configuration
Edge Erase
ADF Edge Erase
0–6 (3*)
Flatbed Edge Erase
0–6 (3*)
Scanner Configuration
Disable Scanner
Enabled* Disabled ADF Disabled
Enable the printer to use the Orientation setting under the Copy menu when sending quick copy jobs.
Manually register the flatbed and ADF after replacing the ADF, scanner glass, or controller board.
Set the size, in millimeters, of the noprint area around an ADF or flatbed scan job.
Disable the scanner if it is not working properly.
Note: An asterisk (*) next to a value indicates the factory default setting.
Understanding the printer menus 74
Menu item Description
Scanner Configuration
Scanner Manual Registration
Print Quick Test
Scanner Configuration
Byte Order
Ti
CPU Endianness* Little Endian Big Endian
Scanner Configuration
Exact Ti Rows Per Strip
On* O
Note: An asterisk (*) next to a value indicates the factory default setting.
Print a test page that shows the scanner margin settings.
Determine the byte order of a TIFFformatted scan output.
Set the RowsPerStrip tag value of a TIFFformatted scan output.
Out of Service Erase
Menu item Description
Out of Service Erase
Memory Last Sanitized Hard Disk Last Sanitized
Show information on when the printer memory or hard disk was last sanitized.
Note: Hard Disk Last Sanitized appears only in printers with a hard disk installed.
Out of Service Erase
Sanitize all information on nonvolatile memory
Sanitize all information on hard disk Erase all printer and network settings
Clear all settings and applications that are stored in the printer memory or hard disk.
Note: Sanitize all information on hard disk appears only in printers with a hard disk installed.

Visible Home Screen Icons

Menu Description
Status/Supplies Job Queue Change Language Address Book Bookmarks Held Jobs USB App Profiles Display Customization EcoSettings
Specify which icons to show on the home screen.
Understanding the printer menus 75

About this Printer

Menu item Description
Asset Tag Show the serial number of the printer.
Printer’s Location Identify the printer location. Maximum length is 63 characters.
Contact Personalize the printer name. Maximum length is 63 characters.
Export Configuration File to USB Export configuration files to a flash drive.
Export Compressed Logs to USB Export compressed log files to a flash drive.

Print

Layout

Menu item Description
Sides
1sided* 2sided
Flip Style
Long Edge* Short Edge
Blank Pages
Print Do Not Print*
Collate
O [1,1,1 , 2 , 2 ,2]* On [1,2,1,2,1,2]
Separator Sheets
None* Between Copies Between Jobs Between Pages
Separator Sheet Source
Tray [x ] (1 * ) Multipurpose Feeder
Specify whether to print on one side or two sides of the paper.
Determine which side of the paper (long edge or short edge) is bound when performing twosided printing.
Note: Depending on the option selected, the printer automatically each printed information of the page to bind the job correctly.
Print blank pages that are included in a print job.
Keep the pages of a print job stacked in sequence, particularly when printing multiple copies of the job.
Insert blank separator sheets when printing.
Specify the paper source for the separator sheet. Note: The multipurpose feeder is available only in some printer models.
osets
Note: An asterisk (*) next to a value indicates the factory default setting.
Understanding the printer menus 76
Menu item Description
Pages per Side
O* 2 pages per side 3 pages per side 4 pages per side 6 pages per side 9 pages per side 12 pages per side 16 pages per side
Pages per Side Ordering
Horizontal* Reverse Horizontal Vertical Reverse Vertical
Pages per Side Orientation
Auto* Landscape Portrait
Pages per Side Border
None* Solid
Print multiple page images on one side of a sheet of paper.
Specify the positioning of multiple page images when using Pages per Side. Note: The positioning depends on the number of page images and their
page orientation.
Specify the orientation of a multiplepage document when using Pages per Side.
Print a border around each page image when using Pages per Side.
Copies
1–9999 (1*)
Print Area
Normal* Fit to page Whole Page
Note: An asterisk (*) next to a value indicates the factory default setting.
Specify the number of copies for each print job.
Set the printable area on a sheet of paper.

Setup

Menu item Description
Printer Language
PCL Emulation PS Emulation*
Job Waiting
O* On
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the printer language. Note: Setting a printer language default does not prevent a software
program from sending print jobs that use another printer language.
Preserve print jobs requiring supplies so that jobs not requiring the missing supplies can print.
Note: This menu item appears only when a printer hard disk is installed.
Understanding the printer menus 77
Menu item Description
Job Hold Timeout
0–255 (30*)
Printer Usage
Max Speed Max Yield*
Download Target
RAM* Disk
Resource Save
O* On
Set the time in seconds that the printer waits for user intervention before it holds jobs that require unavailable resources and continues to print other jobs in the print queue.
Note: This menu item appears only when a printer hard disk is installed.
Determine how the color imaging unit operates during printing.
Notes:
When set to Max Yield, the color imaging unit slows or stops while
printing groups of black-only pages.
When set to Max Speed, the color imaging unit always runs while
printing, whether color or black pages are being printed.
Specify where to save all permanent resources, such as fonts and macros, that have been downloaded to the printer.
Note: This menu item appears only when a printer hard disk is installed.
Determine what the printer does with downloaded resources, such as fonts and macros, when it receives a job that requires more than the available memory.
Notes:
When set to
memory is needed. Resources associated with the inactive printer language are deleted.
the printer retains downloaded resources only until
O,
When set to On, the printer preserves all the permanent
downloaded resources across all language switches. When necessary, the printer shows memory full messages instead of deleting permanent resources.
Print All Order
Alphabetical* Newest First Oldest First
Note: An asterisk (*) next to a value indicates the factory default setting.
Specify the order in which held and confidential jobs are printed when Print All is selected.
Note: This menu item appears only when a printer hard disk is installed.

Quality

Menu item Description
Print Resolution
300 dpi 600 dpi* 1200 dpi 1200 Image Q 2400 Image Q
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the resolution for the text and images on the printed output. Note: Resolution is determined in dots per inch or image quality.
Understanding the printer menus 78
Menu item Description
Pixel Boost
O* Fonts Horizontally Vertically Both directions Isolated
Toner Darkness
1–10 (8*)
Halftone
Normal* Detail
Brightness
6 to 6 (0*)
Contrast
0 to 5 (0*)
Gray Correction
Auto* O
Enable more pixels to print in clusters for clarity, in order to enhance text and images.
Determine the lightness or darkness of text images.
Enhance the printed output to have smoother lines with sharper edges.
Adjust the brightness of the printed output.
Adjust the contrast of the printed output.
Adjust the contrast enhancement applied to images.
Note: An asterisk (*) next to a value indicates the factory default setting.

Job Accounting

Note: This menu appears only when a printer hard disk is installed.
Menu item Description
Job Accounting
O* On
Accounting Log Frequency
Daily Weekly Monthly*
Log Action at End of Frequency
None* Email Current Log Email & Delete Current Log Post Current Log Post & Delete Current Log
Set the printer to create a log of the print jobs that it receives.
Specify how often the printer creates a log file.
Specify how the printer responds when the frequency threshold expires. Note: The value
action is triggered.
defined
in Accounting Log Frequency determines when this
Note: An asterisk (*) next to a value indicates the factory default setting.
Understanding the printer menus 79
Menu item Description
Log Near Full Level
O On*
Log Action at Near Full
None* Email Current Log Email & Delete Current Log Email & Delete Oldest Log Post Current Log Post & Delete Current Log Post & Delete Oldest Log Delete Current Log Delete Oldest Log Delete All But Current Delete All Logs
Log Action at Full
None* Email & Delete Current Log Email & Delete Oldest Log Post & Delete Current Log Post & Delete Oldest Log Delete Current Log Delete Oldest Log Delete All But Current Delete All Logs
Specify the maximum size of the log file before the printer executes the Log Action at Near Full.
Specify how the printer responds when the hard disk is nearly full. Note: The value defined in Log Near Full Level determines when this action
is triggered.
Specify how the printer responds when disk usage reaches the maximum limit (100MB).
URL to Post Log Specify where the printer posts job accounting logs.
Email Address to Send Logs Specify the email address to which the printer sends job accounting logs.
Log File Prefix Specify the prefix for the log file name.
Note: The current host name
default log
Note: An asterisk (*) next to a value indicates the factory default setting.
file prefix.
defined
in the TCP/IP menu is used as the
XPS
Menu item Description
Print Error Pages
O* On
Minimum Line Width
1–30 (2*)
Note: An asterisk (*) next to a value indicates the factory default setting.
Print a test page that contains information on errors, including XML markup errors.
Set the minimum stroke width of any job printed in 1200 dpi.
Understanding the printer menus 80
PDF
Menu item Description
Scale to Fit
O* On
Annotations
Print Do Not Print*
Note: An asterisk (*) next to a value indicates the factory default setting.
Scale the page content to fit the selected paper size.
Specify whether to print annotations in the PDF.

PostScript

Menu item Description
Print PS Error
O* On
Lock PS Startup Mode
O* On
Image Smoothing
O* On
Print a page that contains the PostScript error. Note: When an error occurs, processing of the job stops, the printer
prints an error message, and the rest of the print job is flushed.
Disable the PostScript SysStart file.
Enhance the contrast and sharpness of lowresolution images. Note: This setting has no eect on images with a resolution of 300 dpi or
higher.
Wait Timeout
Disabled 1565535 (40*)
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the printer to wait for more data before canceling a print job.
PCL
Menu item Description
Font Source
Resident* Disk Flash All
Font Name
[List of available fonts] (Courier*)
Note: An asterisk (*) next to a value indicates the factory default setting.
Select the source which contains the default font selection.
Notes:
Flash and Disk appear only in some printer models.
For Flash and Disk to appear, make sure that they are not read or
writeprotected.
Select a font from the specified font source.
Understanding the printer menus 81
Menu item Description
Symbol Set
[List of available symbol set] (10U PC8*)
Pitch
0.08–100 (10*)
Orientation
Portrait* Landscape
Lines per Page
1–255
PCL5 Minimum Line Width
1–30 (2*)
PCLXL Minimum Line Width
1–30 (2*)
Specify the symbol set for each font name. Note: A symbol set is a set of alphabetic and numeric characters,
punctuation, and special symbols. Symbol sets support the languages or specific programs such as math symbols for scientific text.
Specify the pitch for fixed or monospaced fonts. Note: Pitch refers to the number of
inch of type.
Specify the orientation of text and graphics on the page.
Specify the number of lines of text for each page printed through the PCL® datastream.
Notes:
space characters in a horizontal
fixed
dierent
This menu item activates vertical escapement that causes the
selected number of requested lines to print between the default margins of the page.
60 is the U.S. factory default setting. 64 is the international factory
default setting.
Set the initial minimum stroke width.
Note: Jobs printed in 1200 dpi use the value directly.
A4 Width
198 mm* 203 mm
Auto CR after LF
O* On
Auto LF after CR
O* On
Tra y Ren umber
Assign MP Feeder Assign Tray [x] Assign Manual Paper Assign Manual Envelope
Tra y Ren umber
View Factory Defaults
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the width of the logical page on A4size paper. Note: Logical page is the space on the physical page where data is
printed.
Set the printer to perform a carriage return after a line feed control command.
Note: Carriage return is a mechanism that commands the printer to move the position of the cursor to the first position on the same line.
Set the printer to perform a line feed after a carriage return control command.
Configure the printer to work with a dierent print driver or custom application that uses a dierent set of source assignments to request a given paper source.
Choose from the following options:
0–199—A numeric value to assign a custom value to a paper source. 200—The printer uses the factory default paper source assignments. 201—The paper source ignores the Select Paper Feed command.
Show the factory default value assigned for each paper source.
Understanding the printer menus 82
Menu item Description
Tra y Ren umber
Restore Defaults
Print Timeout
O On* (90)
Note: An asterisk (*) next to a value indicates the factory default setting.
Restore the tray renumber values to their factory defaults.
Set the printer to end a print job after it has been idle for the specified amount of time in seconds.

HTML

Menu item Description
Font Name
[List of fonts] (Times*)
Font Size
1–255 (12*)
Scale
1–400% (100*)
Orientation
Portrait* Landscape
Set the font to use for HTML documents.
Set the font size to use for HTML documents.
Scale HTML documents.
Set the page orientation for HTML documents.
Margin Size
8–255 mm (19*)
Backgrounds
Do Not Print Print*
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the page margin for HTML documents.
Print background information or graphics for HTML documents.

Image

Menu item Description
Auto Fit
O On*
Invert
O* On
Note: An asterisk (*) next to a value indicates the factory default setting.
Select the best available paper size and orientation setting for an image. Note: When set to On, this menu item overrides the scaling and orientation
settings for the image.
Invert bitonal monochrome images. Note: This menu item does not apply to GIF or JPEG image formats.
Understanding the printer menus 83
Menu item Description
Scaling
Best Fit* Anchor Top Left Anchor Center Fit Height/Width Fit Height Fit Width
Orientation
Portrait* Landscape Reverse Portrait Reverse Landscape
Note: An asterisk (*) next to a value indicates the factory default setting.
Adjust the image to fit the printable area. Note: When Auto Fit is set to On, Scaling is automatically set to Best Fit.
Specify the orientation of text and graphics on the page.

Paper

Tray Configuration
Menu item Description
Default Source
Tray [x ] (1 * ) Multipurpose Feeder Manual Paper Manual Envelope
Paper Size/Type
Tray [x ] Multipurpose Feeder Manual Paper Manual Envelope
Substitute Size
O Letter/A4 All Listed*
Set the paper source for all print jobs. Note: Multipurpose Feeder only appears when Configure MP is set to
Cassette.
Specify the paper size or paper type loaded in each paper source.
Set the printer to substitute a specified paper size if the requested size is not loaded in any paper source.
Notes:
O prompts the user to load the required paper size.
Letter/A4 prints A4size document on letter when loading letter and
letter‑size jobs on A4 paper size when loading letter.
All Listed substitutes Letter/A4.
Note: An asterisk (*) next to a value indicates the factory default setting.
Understanding the printer menus 84
Menu item Description
Configure MP
Cassette* Manual First
Set the printer when to pick paper loaded in the multipurpose feeder.
Notes:
When set to Cassette, the printer treats the multipurpose feeder like a
tray.
When set to Manual, the printer treats the multipurpose feeder like a
manual feeder.
When set to First, the printer picks paper from the multipurpose feeder
until it is empty, regardless of the required paper source or paper size.
Note: An asterisk (*) next to a value indicates the factory default setting.
Media Configuration
Universal Setup
Menu item Description
Units of Measure
Inches Millimeters
Portrait Width
3–52 inches (8.50*) 76–1321 mm (216*)
Specify the unit of measurement for the universal paper. Note: Inches is the U.S. factory default setting. Millimeters is the
international factory default setting.
Set the portrait width of the universal paper.
Portrait Height
3–52 inches (14*) 76–1321 mm (356*)
Feed Direction
Short Edge* Long Edge
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the portrait height of the universal paper.
Set the printer to pick paper from the short edge or long edge direction.
Note: Long Edge appears only when the longest edge is shorter than the maximum width supported.
Understanding the printer menus 85
Custom Scan Sizes
Menu item Description
Custom Scan Size [x]
Scan Size Name Width
1–8.50 inches (8.50*) 25–216 mm (216*)
Height
1–14 inches (14*) 25–356 mm (297*)
Orientation
Portrait* Landscape
2 scans per side
O* On
Assign a scan size name and configure the scan settings.
Media Types
Menu item Description
Plain Card Stock Transparency Recycled Labels Vinyl Labels Bond Envelope Rough Envelope Letterhead Preprinted Colored Paper Light Heavy Rough/Cotton Custom Type [x]
Specify the texture, weight, and orientation of the paper loaded.
Understanding the printer menus 86

Copy

Copy Defaults

Menu item Description
Content Type
Te x t Te x t/ P ho t o * Photo Graphics
Content Source
Black and White Laser* Color Laser Inkjet Photo/Film Magazine Newspaper Press Other
Sides (Duplex)
1 sided to 1 sided* 1 sided to 2 sided 2 sided to 1 sided 2 sided to 2 sided
Separator Sheets
None* Between Copies Between Jobs Between Pages
Improve the output result based on the content of the original document.
Improve the output result based on the source of the original document.
Specify the scanning behavior based on the original document.
Specify whether to insert blank separator sheets when printing.
Separator Sheet Source
Tray [x ] (1 * ) Multipurpose Feeder
Pages per Side
O* 2 Portrait pages 4 Portrait pages 2 Landscape pages 4 Landscape pages
Print Page Borders
O* On
Note: An asterisk (*) next to a value indicates the factory default setting.
Specify the paper source for the separator sheet.
Specify the number of page images to print on one side of a sheet of paper.
Place a border around each image when printing multiple pages on a single page.
Understanding the printer menus 87
Menu item Description
Collate
O [1,1,1 , 2 , 2 ,2] On [1,2,1,2,1,2]*
Copy from Size
[List of paper sizes]
Copy To Source
Tray [x ] (1 * ) Multipurpose Feeder Auto Size Match
Darkness
4 to 4 (0*)
Number of Copies
1–9999 (1*)
Header/Footer
Top left Top middle Top right Bottom left Bottom middle Bottom right
Print multiple copies in sequence.
Set the paper size of the original document.
Notes:
Letter is the U.S. factory default setting. A4 is the international factory
default setting.
This menu item may vary depending on your printer model.
Specify the paper source for the copy job.
Adjust the darkness of the scanned image.
Specify the number of copies.
Apply a header or footer on the printed output.
Overlay
Confidential Copy Draft Urgent Custom O*
Custom overlay Type a custom overlay text.
Note: An asterisk (*) next to a value indicates the factory default setting.
Specify the overlay text printed on each page of the copy job.
Understanding the printer menus 88
Advanced Imaging
Menu item Description
Color Dropout
None* Red Green Blue
Default Red Threshold
0–255 (128*)
Default Green Threshold
0–255 (128*)
Default Blue Threshold
0–255 (128*)
Contrast
Best for Content* 0 1 2 3 4 5
Specify which color to drop during scanning, and adjust the dropout setting for that color.
Specify the contrast of the output.
Background Removal
Background Detection Level
Auto Center
O* On
Mirror Image
O* On
Negative Image
O* On
Shadow Detail
4 to 4 (0*)
Scan Edge to Edge
O* On
Sharpness
1–5 (3*)
Adjust the amount of background visible on a scanned image. Note: If you want to remove the background color from the original document,
then set Background Detection to Contentbased. If you want to remove image noise from a photo, then set Background Detection to Fixed.
Align the content at the center of the page.
Create a mirror image of the original document.
Create a negative image of the original document.
Adjust the amount of shadow detail visible on a scanned image.
Allow edge‑to‑edge scanning of the original document.
Adjust the sharpness of a scanned image.
Note: An asterisk (*) next to a value indicates the factory default setting.
Understanding the printer menus 89
Admin Controls
Menu item Description
Transparency Separators
O On*
Allow Priority Copies
O On*
Custom Job Scanning
O* On
Allow Save as Shortcut
O On*
Sample Copy Print a sample copy.
Note: An asterisk (*) next to a value indicates the factory default setting.
Insert a blank sheet between transparencies.
Interrupt a print job to copy a page or document.
Turn on scanning of custom jobs by default.
Save custom copy settings as shortcuts.
Fax

Fax Mode

Menu item Description
Fax Mode
Analog* Fax Server Disabled
Note: An asterisk (*) next to a value indicates the factory default setting.
Select a fax mode.

Analog Fax Setup

General Fax Settings
Menu item Description
Fax Name Identify your fax machine.
Fax Number Identify your fax number.
Fax ID
Fax Name Fax Number*
Notify fax recipients of your fax name or fax number.
Note: An asterisk (*) next to a value indicates the factory default setting.
Understanding the printer menus 90
Menu item Description
Enable Manual Fax
O* On
Memory Use
All receive Mostly receive Equal* Mostly send All send
Cancel Faxes
Allow* Don't Allow
Caller ID
O On* Alternate
Set the printer to fax manually.
Notes:
This menu item does not appear if Fax Transport is set to T.38 or G711.
This menu item requires a line splitter and a telephone handset.
Use a regular telephone line to answer an incoming fax job and to dial a
fax number.
To go directly to the Manual Fax function, touch # and 0 on the keypad.
Set the amount of internal printer memory allocated for faxing. Note: This menu item prevents memory buer conditions and failed faxes.
Cancel outgoing faxes before they are transmitted, or cancel incoming faxes before they finish printing.
Show the telephone number of the person sending the fax.
Fax Number Masking
O* From Left From Right
Digits to Mask
0–58 (0*)
Enable Line Connected Detection
O On*
Specify the format for masking an outgoing fax number.
Specify the number of digits to mask in an outgoing fax number.
Determine whether a telephone line is connected to the printer.
Notes:
Detection takes place when turning on the printer and before each call.
This menu item does not appear if Fax Transport is set to T.38.
Enable Line In Wrong Jack Detection
O* On
Determine whether a telephone line is connected to the correct port on the printer.
Notes:
Detection takes place when turning on the printer and before each call.
This menu item does not appear if Fax Transport is set to T.38.
Note: An asterisk (*) next to a value indicates the factory default setting.
Understanding the printer menus 91
Menu item Description
Enable Extension in Use Support
O On*
Determine whether a telephone line is used by another device such as another phone on the same line.
Notes:
This menu item is monitored continuously after turning on the printer.
This menu item does not appear if Fax Transport is set to T.38.
Optimize Fax Compatibility Configure the printer fax functionality for optimal compatibility with other fax
machines.
Note: An asterisk (*) next to a value indicates the factory default setting.
Fax Send Settings
Menu item Description
Resolution
Standard* Fine Super Fine Ultra Fine
Original Size
[List of paper sizes]
Set the resolution of the scanned image. Note: A higher resolution increases fax transmission time and requires higher
memory.
Specify the size of the original document. Note: Mixed Sizes is the U.S. factory default setting. A4 is the international
factory default setting.
Orientation
Portrait* Landscape
Sides
O* Long Edge Short Edge
Content Type
Te x t* Te x t/ P ho t o Photo Graphics
Content Source
Black and White Laser* Color Laser Inkjet Photo/Film Magazine Newspaper Press Other
Specify the orientation of the original document.
Specify the page orientation of text and graphics when scanning a two‑sided document.
Improve the output result based on the content of the original document.
Improve the output result based on the source of the original document.
Note: An asterisk (*) next to a value indicates the factory default setting.
Understanding the printer menus 92
Menu item Description
Darkness
4 to 4 (0*)
Behind a PABX
O* On
Dial Mode
To n e* Pulse
Note: An asterisk (*) next to a value indicates the factory default setting.
Adjust the darkness of the scanned image.
Set the printer to dial a fax number without waiting to recognize the dial tone. Note: Private Automated Branch Exchange (PABX) is a telephone network that
allows a single access number to
Specify the dial mode for incoming or outgoing faxes.
Advanced Imaging
Menu item Description
Color Balance
4 to 4 (0*)
Color Dropout
None* Red Green Blue
Adjust the amount of toner used for each color.
Specify which color to drop during scanning, and adjust the dropout setting for that color.
multiple lines to outside callers.
oer
Default Red Threshold
0–255 (128*)
Default Green Threshold
0–255 (128*)
Default Blue Threshold
0–255 (128*)
Contrast
Best for Content* 0 1 2 3 4 5
Background Removal
Background Detection
Contentbased* Fixed
Level
4 to 4 (0*)
Set the contrast of the output.
Adjust the amount of background visible on a scanned image. Note: If you want to remove the background color from the original document,
then set Background Detection to Content-based. If you want to remove image noise from a photo, then set Background Detection to Fixed.
Note: An asterisk (*) next to a value indicates the factory default setting.
Understanding the printer menus 93
Menu item Description
Mirror Image
O* On
Negative Image
O* On
Shadow Detail
4 to 4 (0*)
Scan Edge to Edge
O* On
Sharpness
1–5 (3*)
Te mp er at u re
4 to 4 (0*)
Note: An asterisk (*) next to a value indicates the factory default setting.
Create a mirror image of the original document.
Create a negative image of the original document.
Adjust the amount of shadow detail visible on a scanned image.
Allow edge‑to‑edge scanning of the original document.
Adjust the sharpness of the scanned image.
Specify whether to generate a cooler or warmer output.
Admin Controls
Menu item Description
Automatic Redial
0–9 (5*)
Redial Frequency
1–200 minutes (3*)
Enable ECM
O On*
Enable Fax Scans
O On*
Driver to Fax
O On*
Allow Save as Shortcut
O On*
Note: An asterisk (*) next to a value indicates the factory default setting.
Adjust the number of redial attempts based on the activity levels of recipient fax machines.
Increase the time between redial attempts to increase the chance of sending fax successfully.
Activate Error Correction Mode (ECM) for fax jobs. Note: ECM detects and corrects errors in the fax transmission process that are
caused by telephone line noise and poor signal strength.
Fax documents that are scanned at the printer.
Allow the print driver to send fax.
Save fax numbers as shortcuts in the printer.
Understanding the printer menus 94
Menu item Description
Max Speed
33600* 14400 9600 4800 2400
Custom Job Scanning
O* On
Scan Preview
O* On
Enable Color Fax Scans
O by default* On by default Never use Always use
Auto Convert Color Faxes to Mono Faxes
O On*
Set the maximum speed for sending fax.
Turn on scanning of custom jobs by default. Note: This menu item appears only when a hard disk is installed.
Show a preview of the scan on the display. Note: This menu item appears only when a hard disk is installed.
Enable color scans for fax.
Convert all outgoing color faxes to black and white.
Confirm Fax Number
O* On
Dial Prefix Set a dialing prefix.
Dialing Prefix Rules
Prefix Rule [x]
Note: An asterisk (*) next to a value indicates the factory default setting.
Ask the user to confirm the fax number.
Establish a dialing prefix rule.
Fax Receive Settings
Menu item Description
Fax Job Waiting
None* To n er Toner and Supplies
Rings to Answer
1–25 (3*)
Note: An asterisk (*) next to a value indicates the factory default setting.
Remove fax jobs that request specific unavailable resources from the print queue.
Note: This menu item appears only when a printer hard disk is installed.
Set the number of rings for incoming fax.
Understanding the printer menus 95
Menu item Description
Auto Reduction
O On*
Paper Source
Tray [x ] Multipurpose Feeder Auto*
Sides
O* On
Separator Sheets
None* Before Job After Job
Separator Sheet Source
Tray [x ] (1 * ) Multipurpose Feeder
Output Bin
Standard Bin
Scale incoming fax to fit on the page.
Set the paper source for printing incoming fax.
Print on both sides of the paper.
Specify whether to insert blank separator sheets when printing.
Specify the paper source for the separator sheet.
Specify the output bin for received faxes.
Fax Footer
On O*
Fax Footer Time Stamp
Receive* Print
Holding Faxes
Held Fax Mode
O* Always On Manual Scheduled
Note: An asterisk (*) next to a value indicates the factory default setting.
Print the transmission information at the bottom of each page from a received fax.
Print the time stamp at the bottom of each page from a received fax.
Hold received faxes from printing until they are released.
Admin Controls
Menu item Description
Enable Fax Receive
O On*
Set the printer to receive fax.
Note: An asterisk (*) next to a value indicates the factory default setting.
Understanding the printer menus 96
Menu item Description
Enable Caller ID
O On*
Block No Name Fax
O* On
Banned Fax List
Add Banned Fax
Answer On
All Rings* Single Ring Only Double Ring Only Triple Ring Only Single or Double Rings Only Single or Triple Rings Only Double or Triple Rings Only
Auto Answer
O On*
Show the number that is sending the incoming fax.
Block incoming faxes sent from devices with no station ID or fax ID specified.
Specify the phone numbers that you want to block.
Set a distinctive ring pattern for incoming fax.
Set the printer to receive fax automatically.
Manual Answer Code
0–9 (9*)
Manually enter a code on the telephone number pad to begin receiving fax.
Notes:
This menu item appears only when the printer shares a line with a
telephone.
This menu item appears only when you set the printer to receive fax
manually.
Fax Forwarding
Print* Print and Forward Forward
Forward to
Destination [x]
Type Shortcut Number
Confirmation Email Send a confirmation email when fax forwarding is successful.
Note: An asterisk (*) next to a value indicates the factory default setting.
Specify how to forward received fax.
Specify where to forward received fax.
Note: The e‑mail is sent only when forwarding to FTP or Network Share destinations.
Understanding the printer menus 97
Menu item Description
Max Speed
33600* 14400 9600 4800 2400
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the maximum speed for transmitting fax.
Fax Cover Page
Menu item Description
Fax Cover Page
by Default*
O On by Default Never Use Always Use
Include To field
O* On
Include From field
O* On
Configure the settings for the fax cover page.
From
Include Message Field
O* On
Message:
Include Logo
O* On
Include Footer [x]
O* On
Footer [x]
Note: An asterisk (*) next to a value indicates the factory default setting.
Understanding the printer menus 98
Fax Log Settings
Menu item Description
Transmission Log
Print log* Do Not Print Log Print Only For Error
Receive Error Log
Print Never* Print on Error
Auto Print Logs
On* O
Log Paper Source
Tray [x ] (1 * ) Multipurpose Feeder
Logs Display
Remote Fax Name* Dialed Number
Enable Job Log
On* O
Print a log for successful fax transmission or transmission error.
Print a log for faxreceive failures.
Print all fax activity.
Specify the paper source for printing logs.
Identify the sender by remote fax name or fax number.
View a summary of all fax jobs.
Enable Call Log
On* O
Log Output Bin
Standard Bin* Bin [x]
Note: An asterisk (*) next to a value indicates the factory default setting.
View a summary of fax dialing history.
Specify the output bin for printed logs.
Speaker Settings
Menu item Description
Speaker Mode
Always O Always On On until Connected*
Speaker Volume
Low* High
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the fax speaker mode.
Adjust the fax speaker volume.
Understanding the printer menus 99
Menu item Description
Ringer Volume
O On*
Note: An asterisk (*) next to a value indicates the factory default setting.
Enable the ringer volume.

Fax Server Setup

General Fax Settings
Menu item Description
To F o rma t Specify a fax recipient.
Note: If you want to use the fax number, then type the number sign (#) before
a number.
Reply Address Specify a reply address for sending fax.
Subject Specify the fax subject and message.
Message
Enable analog receive
O* On
Set the printer to receive analog faxes.
Note: An asterisk (*) next to a value indicates the factory default setting.
Fax Server Email Settings
Menu item Description
Primary SMTP Gateway Type the IP address or host name of the primary Simple Mail Transfer Protocol
(SMTP) server for sending e-mail.
Primary SMTP Gateway Port
1–65535 (25*)
Secondary SMTP Gateway Type the server IP address or host name of your secondary or backup SMTP
Secondary SMTP Gateway Port
1–65535 (25*)
SMTP Timeout
5–30 (30*)
Reply Address Specify a reply address for sending fax.
Always use SMTP default Reply Address
O On*
Enter the port number of the primary SMTP server.
server.
Enter the server port number of your secondary or backup SMTP server.
Set the time before the printer times out if the SMTP server does not respond.
Specify the SMTP reply address for sending fax.
Note: An asterisk (*) next to a value indicates the factory default setting.
Understanding the printer menus 100
Menu item Description
Use SSL/TLS
Disabled* Negotiate Required
Require Trusted Certificate
O On*
SMTP Server Authentication
No authentication required* Login / Plain NTLM CRAMMD5 DigestMD5 Kerberos 5
DeviceInitiated Email
None* Use Device SMTP Credentials
UserInitiated Email
None* Use Device SMTP Credentials Use Session User ID and
Password Use Session Email address
and Password Prompt user
Specify whether to send fax using an encrypted link.
Specify a trusted certificate when accessing the SMTP server.
Set the authentication type for the SMTP server.
Specify whether credentials are required for deviceinitiated e‑mail.
Specify whether credentials are required for userinitiated e‑mail.
Use Active Directory Device Credentials
O On*
Device Userid Specify the user ID and password to connect to the SMTP server.
Device Password
Kerberos 5 REALM Specify the realm for the Kerberos 5 authentication protocol.
NTLM Domain Specify the domain name for the NTLM security protocol.
Disable "SMTP server not set up" error
O* On
Note: An asterisk (*) next to a value indicates the factory default setting.
Enable user credentials and group destinations to connect to the SMTP server.
Hide the “SMTP server not set up” error message.
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