Using the control panel.....................................................................................................................................14
Understanding the status of the power button and indicator light.......................................................14
Loading paper and specialty media..........................................................16
Setting the size and type of the specialty media.......................................................................................16
Configuring Universal paper settings........................................................................................................... 16
Paper support..............................................................................................20
Supported paper sizes.....................................................................................................................................20
Supported paper types.....................................................................................................................................21
Supported paper weights............................................................................................................................... 22
Printing from a computer.................................................................................................................................23
Printing from a mobile device........................................................................................................................ 23
Printing a font sample list................................................................................................................................24
Making copies....................................................................................................................................................25
Copying on letterhead.....................................................................................................................................25
Copying on both sides of the paper (two‑sided)...................................................................................... 25
Reducing or enlarging copies........................................................................................................................26
Placing separator sheets between copies.................................................................................................26
Copying multiple pages onto a single sheet............................................................................................. 26
Creating a copy shortcut................................................................................................................................. 27
Setting up the e‑mail function........................................................................................................................28
Sending an e-mail............................................................................................................................................. 28
Creating an e-mail shortcut............................................................................................................................ 29
Setting up the printer to fax............................................................................................................................30
Sending a fax......................................................................................................................................................36
Scheduling a fax.................................................................................................................................................37
Creating a fax destination shortcut...............................................................................................................37
Changing the fax resolution........................................................................................................................... 38
Adjusting the fax darkness............................................................................................................................. 38
Viewing a fax log............................................................................................................................................... 38
Holding a fax.......................................................................................................................................................39
Forwarding a fax................................................................................................................................................39
Scanning to an FTP server..............................................................................................................................40
Creating an FTP shortcut................................................................................................................................ 40
Understanding the printer menus.............................................................41
Menu map.............................................................................................................................................................41
Printing the Menu Settings Page.................................................................................................................104
Securing the printer..................................................................................105
Locating the security slot...............................................................................................................................105
Statement of Volatility.....................................................................................................................................106
Maintaining the printer.............................................................................107
Ordering parts and supplies........................................................................................................................... 111
Replacing parts and supplies.........................................................................................................................113
Moving the printer........................................................................................................................................... 123
Saving energy and paper.............................................................................................................................. 124
Identifying jam locations................................................................................................................................ 127
Paper jam in door A.........................................................................................................................................128
Paper jam in the rear door.............................................................................................................................132
Paper jam in the standard bin.......................................................................................................................133
Paper jam in the duplex unit......................................................................................................................... 134
Paper jam in trays............................................................................................................................................ 135
Paper jam in the multipurpose feeder........................................................................................................135
Paper jam in the automatic document feeder..........................................................................................136
Issues with supplies......................................................................................................................................... 141
Paper feed problems...................................................................................................................................... 142
Note: A note identifies information that could help you.
Warning: A warning identifies something that could damage the product hardware or software.
CAUTION: A caution indicates a potentially hazardous situation that could injure you.
Dierent types of caution statements include:
CAUTION—POTENTIAL INJURY: Indicates a risk of injury.
CAUTION—SHOCK HAZARD: Indicates a risk of electrical shock.
CAUTION—HOT SURFACE: Indicates a risk of burn if touched.
CAUTION—TIPPING HAZARD: Indicates a crush hazard.
CAUTION—PINCH HAZARD: Indicates a risk of being caught between moving parts.
Product statements
CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord to
an appropriately rated and properly grounded electrical outlet that is near the product and easily
accessible.
CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, use only the power cord
provided with this product or the manufacturer's authorized replacement.
CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips,
multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be easily
overloaded by a laser printer and may result in a risk of fire, property damage, or poor printer
performance.
CAUTION—POTENTIAL INJURY: Only a Lexmark Inline Surge Protector that is properly connected
between the printer and the power cord provided with the printer may be used with this product. The
use of non-Lexmark surge protection devices may result in a risk of fire, property damage, or poor
printer performance.
CAUTION—POTENTIAL INJURY: To reduce the risk of fire, use only a 26 AWG or larger
telecommunications (RJ-11) cord when connecting this product to the public switched telephone
network. For users in Australia, the cord must be approved by the Australian Communications and Media
Authority.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near
water or wet locations.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make
any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a
lightning storm.
Page 7
Safety information7
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power
cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects
such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect
the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet
before inspecting it.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, make sure that all external
connections (such as Ethernet and telephone system connections) are properly installed in their marked
plug-in ports.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller
board or installing optional hardware or memory devices sometime after setting up the printer, then turn
the printer o, and unplug the power cord from the electrical outlet before continuing. If you have any
other devices attached to the printer, then turn them o as well, and unplug any cables going into the
printer.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a
lightning storm.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the
printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before
proceeding.
CAUTION—POTENTIAL INJURY: If the printer weight is greater than 18 kg (40 lb), then it requires two or
more trained personnel to lift it safely.
CAUTION—POTENTIAL INJURY: When moving the printer, follow these guidelines to avoid personal
injury or printer damage:
• Make sure that all doors and trays are closed.
• Turn o the printer, and then unplug the power cord from the electrical outlet.
• Disconnect all cords and cables from the printer.
• If the printer has separate floor-standing optional trays or output options attached to it, then disconnect
them before moving the printer.
• If the printer has a caster base, then carefully roll it to the new location. Use caution when passing over
thresholds and breaks in
flooring.
• If the printer does not have a caster base but is configured with optional trays or output options, then remove
the output options and lift the printer o the trays. Do not try to lift the printer and any options at the same
time.
• Always use the handholds on the printer to lift it.
• Any cart used to move the printer must have a surface able to support the full footprint of the printer.
• Any cart used to move the hardware options must have a surface able to support the dimensions of the
options.
• Keep the printer in an upright position.
• Avoid severe jarring movements.
• Make sure that your fingers are not under the printer when you set it down.
• Make sure that there is adequate clearance around the printer.
CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a
caster base, furniture, or other feature to prevent instability causing possible injury. For more information
on supported configurations, see
www.lexmark.com/multifunctionprinters.
Page 8
Safety information8
CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.
Keep all other trays closed until needed.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching it.
CAUTION—PINCH HAZARD: To avoid the risk of a pinch injury, use caution in areas marked with this
label. Pinch injuries may occur around moving parts, such as gears, doors, trays, and covers.
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or
performance of procedures other than those specified in the User’s Guide may result in hazardous
radiation exposure.
CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced.
There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble,
or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions
and local regulations.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer
is not responsible for the use of other replacement parts.
Refer service or repairs, other than those described in the user documentation, to a service representative.
This product uses a printing process that heats the print media, and the heat may cause the media to release
emissions. You must understand the section in your operating instructions that discusses the guidelines for
selecting print media to avoid the possibility of harmful emissions.
This product may produce small amounts of ozone during normal operation, and may be equipped with a filter
designed to limit ozone concentrations to levels well below the recommended exposure limits. To avoid high
ozone concentration levels during extensive usage, install this product in a well-ventilated area and replace
the ozone and exhaust filters if instructed to do so in the product maintenance instructions. If there are no
references to filters in the product maintenance instructions, then there are no filters requiring replacement for
this product.
SAVE THESE INSTRUCTIONS.
Page 9
Learning about the printer9
Learning about the printer
Finding information about the printer
What are you looking for?Find it here
Initial setup instructions:
• Connecting the printer
See the setup documentation that came with the
printer or go to
http://support.lexmark.com.
• Installing the printer software
More setup and instructions for using the printer:
• Selecting and storing paper and specialty media
• Loading paper
• Configuring printer settings
• Viewing and printing documents and photos
• Setting up and using the printer software
• Configuring the printer on a network
• Caring for and maintaining the printer
Information Center—Go to
http://infoserve.lexmark.com.
Help Menu Pages—Access the guides on the
printer
http://support.lexmark.com.
Touch Screen Guide—Go to
http://support.lexmark.com.
Product videos—Go to
http://infoserve.lexmark.com/idv/.
firmware
or go to
• Troubleshooting and solving problems
Information on setting up and configuring the accessibility
features of your printer
Help using the printer softwareHelp for Microsoft® Windows® or Macintosh
Lexmark Accessibility Guide—Go to
http://support.lexmark.com.
operating systems—Open a printer software
program or application, and then click Help.
?
Click
Notes:
to view context‑sensitive information.
• Help is automatically installed with the printer
software.
• Depending on the operating system, the
printer software is located in the printer
program folder or on the desktop.
Page 10
Learning about the printer10
What are you looking for?Find it here
Go to
The latest supplemental information, updates, and customer
support:
• Documentation
• Driver downloads
• Live chat support
• E‑mail support
• Voice support
http://support.lexmark.com.
Note: Select your country or region, and then
select your product to view the appropriate
support site.
Support contact information for your country or
region can be found on the website or on the
printed warranty that came with the printer.
Have the following information ready when you
contact customer support:
• Place and date of purchase
• Machine type and serial number
• Safety information
• Regulatory information
• Warranty information
• Environmental information
Warranty information varies by country or region:
• In the U.S.—See the Statement of Limited
Warranty included with the printer, or go to
http://support.lexmark.com.
• In other countries and regions—See the
printed warranty that came with the printer.
Product Information Guide—See the
documentation that came with the printer or go to
http://support.lexmark.com.
Selecting a location for the printer
• Leave enough room to open trays, covers, and doors and to install hardware options.
• Set up the printer near an electrical outlet.
CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord
to an appropriately rated and properly grounded electrical outlet that is near the product and easily
accessible.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product
near water or wet locations.
Page 11
Learning about the printer11
• Make sure that airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical
Committee 156 standard.
• Provide a
sturdy, and stable surface.
flat,
• Keep the printer:
– Clean, dry, and free of dust
– Away from stray staples and paper clips
– Away from the direct
airflow
of air conditioners, heaters, or ventilators
– Free from direct sunlight and humidity extremes
• Observe the recommended temperatures and avoid fluctuations.
Ambient temperature 10 to 32°C (50 to 90°F)
Storage temperature 0 to 40°C (32 to 104°F)
• Allow the following recommended amount of space around the printer for proper ventilation:
1Top540 mm (21 in.)
2Rear203 mm (8 in.)
3Right side 305 mm (12 in.)
4Front510 mm (20 in.)
Note: The minimum space needed in front of the printer is 76 mm (3 in.).
5Left side203 mm (8 in.)
Page 12
Learning about the printer12
Printer configurations
CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a
caster base, furniture, or other feature to prevent instability causing possible injury. For more information
on supported configurations, see
CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.
Keep all other trays closed until needed.
www.lexmark.com/multifunctionprinters.
You can configure your printer by adding optional 250‑ or 550‑sheet trays. For more information, see
optional trays” on page 189.
“Installing
1Control panel
2Automatic document feeder (ADF)
3Standard bin
4Controller board access cover
5Standard 250‑sheet tray
6Optional 250‑ or 550‑sheet tray
7Multipurpose feeder
8Door A
Page 13
Learning about the printer13
Attaching cables
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make
any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a
lightning storm.
CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord to
an appropriately rated and properly grounded electrical outlet that is near the product and easily
accessible.
CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, use only the power cord
provided with this product or the manufacturer's authorized replacement.
CAUTION—POTENTIAL INJURY: To reduce the risk of
telecommunications (RJ-11) cord when connecting this product to the public switched telephone
network. For users in Australia, the cord must be approved by the Australian Communications and Media
Authority.
Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the USB cable, any
wireless network adapter, or the printer in the areas shown while actively printing.
use only a 26 AWG or larger
fire,
Use theTo
1Power cord socket Connect the printer to a properly grounded electrical outlet.
2Ethernet portConnect the printer to a network.
3LINE portConnect the printer to an active telephone line through a standard wall jack (RJ‑11), DSL
filter, or VoIP adapter, or any other adapter that allows you to access the telephone line
to send and receive faxes.
4USB printer portConnect the printer to a computer.
Page 14
Learning about the printer14
Using the control panel
Use theTo
1DisplayView printing options, printer status, and error messages.
2Arrow buttonsScroll through the menus or move between screens and menu options.
3Select button
4Redial buttonView the last number dialed.
5Address book buttonView the stored addresses.
6Numeric keypadEnter numbers or symbols in an input field.
7Power buttonTurn on or turn o the printer.
8Stop or Cancel button Stop the current printer task.
9Start buttonStart a printer task, depending on which mode is selected.
10Pause buttonPlace a dial pause in a fax number.
11Backspace buttonMove the cursor backward and delete a character in an input field.
12Fax buttonSend faxes.
13Indicator lightCheck the printer status.
14Back buttonReturn to the previous screen.
15Home buttonGo to the home screen.
• Select menu options.
• Save the settings.
Note: To t urn o the printer, press and hold the power button for
seconds.
five
Understanding the status of the power button and
indicator light
Indicator lightPrinter status
OThe printer is o or in Hibernate mode.
BlueThe printer is ready or processing data.
RedThe printer requires user intervention.
Page 15
Learning about the printer15
Power button lightPrinter status
OThe printer is o, ready, or processing data.
Solid amberThe printer is in Sleep mode.
Blinking amberThe printer is in Hibernate mode.
Page 16
Loading paper and specialty media16
Loading paper and specialty media
Setting the size and type of the specialty media
1 From the control panel, navigate to:
> Settings > > Paper > > Tray Configura t i o n > > Paper Size/Type >
2 Select a paper source, and then configure the size and type of the specialty media.
Configuring Universal paper settings
1 From the control panel, navigate to:
> Settings > > Paper > > Media Configuration > > Universal Setup >
2 Select Portrait Width or Portrait Height, and then press .
3 Adjust the settings, and then press .
Loading trays
CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.
Keep all other trays closed until needed.
1 Remove the tray.
Note: To avoid paper jams, do not remove trays while the printer is busy.
Page 17
Loading paper and specialty media17
2 Adjust the paper guides to match the size of the paper that you are loading.
3 Flex, fan, and align the paper edges before loading.
4 Load the paper stack with the printable side facedown, and then make sure that the side guides fit snugly
against the paper.
Notes:
• Load letterhead facedown with the top edge of the sheet toward the front of the tray for one‑sided
printing.
• Load letterhead faceup with the bottom edge of the sheet toward the front of the tray for two‑sided
printing.
• Do not slide paper into the tray.
• To avoid paper jams, make sure that the stack height is below the maximum paper fill indicator.
5 Insert the tray.
If necessary, set the paper size and paper type from the control panel to match the paper loaded.
Page 18
Loading paper and specialty media18
Loading the multipurpose feeder
1 Open the multipurpose feeder.
2 Adjust the guide to match the size of the paper that you are loading.
3 Flex, fan, and align the paper edges before loading.
4 Load paper with the printable side faceup.
Notes:
• Load letterhead faceup with the top edge of the sheet toward the front of the tray for one‑sided
printing.
• Load letterhead facedown with the bottom edge of the sheet toward the front of the tray for
two‑sided printing.
Page 19
Loading paper and specialty media19
• Load envelopes with the flap facedown on the left side.
• Load European envelopes with the flap facedown and entering the printer first.
Warning—Potential Damage: Do not use envelopes with stamps, clasps, snaps, windows, coated linings,
or self‑stick adhesives.
5 From the control panel, set the paper size and paper type to match the paper loaded.
Linking trays
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Settings > Paper > Tray Configuration .
3 Set the same paper size and paper type for the trays that you are linking.
4 Save the settings.
5 Click Settings > Device > Maintenance > Configuration Menu > Tray Configurati o n .
6 Set Tray Linking to Automatic.
7 Save the settings.
To unlink trays, make sure that no trays have the same paper size and paper type settings.
Warning—Potential Damage: The temperature of the fuser varies according to the
avoid printing issues, match the paper type setting in the printer with the paper loaded in the tray.
specified
paper type. To
Page 20
Paper support20
Paper support
Supported paper sizes
Paper sizeTrayMultipurpose feederTwo‑sided printing
A4
210 x 297 mm (8.3 x 11.7 in.)
A5
210 x 148 mm (5.8 x 8.3 in.)
A5 LEF*
148 x 210 mm (5.8 x 8.3 in.)
A6*
105 x 148 mm (4.1 x 5.8 in.)
JIS B5
182 x 257 mm (7.2 x 10.1 in.)
Oficio (Mexico)
216 x 340 mm (8.5 x 13.4 in.)
Hagaki
100 x 148 mm (3.9 x 5.8 in.)
Statement
140 x 216 mm (5.5 x 8.5 in.)
Executive
184 x 267 mm (7.3 x 10.5 in.)
Letter
216 x 279 mm (8.5 x 11 in.)
X
X
X
X
X
X
X
X
Legal
216 x 356 mm (8.5 x 14 in.)
Folio
216 x 330 mm (8.5 x 13 in.)
Universal
76.2 x 127 mm (3 x 5 in.) to
216 x 356 mm (8.5 x 14 in.)
7 3/4 Envelope (Monarch)
98 x 191 mm (3.9 x 7.5 in.)
9 Envelope
98 x 225 mm (3.9 x 8.9 in.)
10 Envelope
105 x 241 mm (4.1 x 9.5 in.)
* This paper size is not supported in the optional tray.
X
X
X
X
X
X
X
Page 21
Paper support21
Paper sizeTrayMultipurpose feederTwo‑sided printing
DL Envelope
X
X
110 x 220 mm (4.3 x 8.7 in.)
C5 Envelope
X
X
162 x 229 mm (6.4 x 9 in.)
B5 Envelope
X
X
176 x 250 mm (6.9 x 9.8 in.)
Other Envelope
X
X
76.2 x 127 mm (3 x 5 in.) to
216 x 356 mm (8.5 x 14 in.)
* This paper size is not supported in the optional tray.
Supported paper types
Paper typeTrayMultipurpose feederTwo‑sided printing
Plain paper
Card stockXX
Transparency
X
Recycled
Paper labels
2
Bond
1
X
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
2
Rough/Cotton
EnvelopeXX
1
One‑sided paper labels designed for laser printers are supported for occasional use. It is recommended to print
20 or fewer pages of paper labels per month. Vinyl, pharmacy, and two‑sided labels are not supported.
2
Bond and Heavy Paper are supported in two‑sided printing up to 90‑g/m2 (24‑lb) paper weight.
Page 22
Paper support22
Paper typeTrayMultipurpose feederTwo‑sided printing
Rough envelopeX
1
One‑sided paper labels designed for laser printers are supported for occasional use. It is recommended to print
20 or fewer pages of paper labels per month. Vinyl, pharmacy, and two‑sided labels are not supported.
2
Bond and Heavy Paper are supported in two‑sided printing up to 90‑g/m2 (24‑lb) paper weight.
Note: For labels, card stock, and envelopes, set the paper size and type in the printer before printing the
document.
1 From the document that you are trying to print, open the Print dialog.
2 If necessary, adjust the settings.
3 Print the document.
Printing from a mobile device
Printing from a mobile device using Lexmark Mobile Print
LexmarkTM Mobile Print allows you to send documents and images directly to a supported Lexmark printer.
1 Open the document, and then send or share the document to Lexmark Mobile Print.
Note: Some third‑party applications may not support the send or share feature. For more information, see
the documentation that came with the application.
2 Select a printer.
3 Print the document.
Printing from a mobile device using Google Cloud Print
Google Cloud PrintTM is a mobile printing service that allows enabled applications on mobile devices to print
to any Google Cloud Print‑ready printer.
1 From the home screen of your mobile device, launch an enabled application.
2 Tap Print, and then select a printer.
3 Print the document.
Printing from a mobile device using Mopria Print Service
Mopria® Print Service is a mobile printing solution for mobile devices running on Android version 4.4 or later. It
allows you to print directly to any Mopria‑certified printer.
Note: Before printing, make sure that the Mopria Print Service is enabled.
1 From the home screen of your mobile device, launch a compatible application.
2 Tap Print, and then select a printer.
3 Print the document.
Page 24
Printing24
Printing from a mobile device using AirPrint
AirPrint is a mobile printing solution that allows you to print directly from Apple devices to an AirPrint‑certified
printer.
Note: This application is supported only in some Apple devices.
1 From the home screen of your mobile device, launch a compatible application.
2 Select an item to print, and then tap the share icon.
3 Tap Print, and then select the printer.
4 Send the print job.
Printing a font sample list
1 From the control panel, navigate to:
> Settings > > Reports > > Print > > Print Fonts
2 Select PCL Fonts or PostScript Fonts, and then press .
Page 25
Copying25
Copying
Making copies
1 Load an original document into the ADF tray or on the scanner glass.
Note: To avoid a cropped image, make sure that the original document and the output have the same
paper size.
2 From the control panel, specify the number of copies.
3 If necessary, adjust the copy settings.
4 Copy the document.
Note: To make a quick copy, from the control panel, press
.
Copying photos
1 Place a photo on the scanner glass.
2 From the control panel, navigate to:
> Copy > > Content Type > > Photo
3 From the Content Source menu, select the setting that best matches the original photo.
4 Send the copy job.
Copying on letterhead
1 Load an original document into the ADF tray or on the scanner glass.
2 From the control panel, navigate to:
> Copy > > specify the size of the original document >
3 Select Copy to, and then select the tray that contains the letterhead.
If you are loading the letterhead into the multipurpose feeder, then navigate to:
Multipurpose Feeder >
4 Copy the document.
> select the size of the letterhead > > Letterhead >
Copying on both sides of the paper (two‑sided)
1 Load an original document into the ADF tray or on the scanner glass.
2 From the control panel, navigate to:
> Copy > > Paper Setup >
Page 26
Copying26
3 Adjust the setting.
4 Copy the document.
Reducing or enlarging copies
1 Load an original document into the ADF tray or on the scanner glass.
2 From the control panel, navigate to:
> Copy > > Scale > specify a scale value
Note: Changing the size of the original document or output after setting Scale restores the scale value to
Auto.
3 Copy the document.
Collating copies
1 Load an original document into the ADF tray or on the scanner glass.
2 From the control panel, navigate to:
> Copy >
3 Set Collate to On.
4 Copy the document.
Placing separator sheets between copies
1 Load an original document into the ADF tray or on the scanner glass.
2 From the control panel, navigate to:
> Copy > > Separator Sheets
3 Adjust the settings.
4 Copy the document.
Copying multiple pages onto a single sheet
1 Load an original document into the ADF tray or on the scanner glass.
2 From the control panel, navigate to:
> Copy > > Pages Per Side
3 Adjust the settings.
4 Copy the document.
Page 27
Copying27
Creating a copy shortcut
Note: You may need administrative rights to create a shortcut.
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the home screen. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Shortcuts > Add Shortcut.
3 From the Shortcut Type menu, select Copy, and then
4 Apply the changes.
configure
the settings.
Page 28
E-mailing28
E-mailing
Setting up the e‑mail function
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the home screen. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Settings > E‑mail > E‑mail Setup.
3
Configure
4 Apply the changes.
the settings.
Configuring e‑mail settings
1 Open a Web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Click Settings > E-mail.
3 Enter the needed information.
4 Apply the changes.
Sending an e-mail
Using the control panel
1 Load an original document into the ADF tray or on the scanner glass.
2 From the control panel, navigate to:
> E-mail > > enter the needed information
Note: You can also enter the recipient using the address book or shortcut number.
If necessary, configure the output file type settings.
3 Send the e-mail.
Page 29
E-mailing29
Using the shortcut number
1 From the control panel, press #, and then enter the shortcut number using the keypad.
2 Send the e‑mail.
Creating an e-mail shortcut
Note: You may need administrative rights to create a shortcut.
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the home screen. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Shortcuts > Add Shortcut.
3 From the Shortcut Type menu, select E‑mail, and then configure the settings.
4 Apply the changes.
Page 30
Faxing30
Faxing
Setting up the printer to fax
Notes:
• The following connection methods are applicable only in some countries or regions.
• During the initial printer setup, clear the fax function check box and any other function you plan to set up
later, and then select Continue.
• If the fax function is enabled and not fully set up, then the indicator light may blink red.
Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch cables or the printer
in the area shown while actively sending or receiving a fax.
Setting up the fax function
1 From the control panel, navigate to:
> Settings > > Device > > Preferences > > Run Initial Setup > > Ye s
2 Tur n
3 From the Before You Begin screen, select Change the Settings and Continue with the Wizard.
4 From the Fax/Email Server Setup screen, enter the needed information.
5 Finish the setup.
the printer, wait for about 10 seconds, and then turn on the printer.
o
Page 31
Faxing31
Setting up fax using a standard telephone line
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make
any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a
lightning storm.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a
lightning storm.
CAUTION—POTENTIAL INJURY: To reduce the risk of fire, use only a 26 AWG or larger
telecommunications (RJ-11) cord when connecting this product to the public switched telephone
network. For users in Australia, the cord must be approved by the Australian Communications and Media
Authority.
Setup 1: Printer is connected to a dedicated fax line
1 Connect one end of the telephone cable to the line port of the printer.
2 Connect the other end of the cable to an active analog wall jack.
Notes:
• You can set the printer to receive faxes automatically (Auto Answer On) or manually (Auto Answer O).
• If you want to receive faxes automatically, then set the printer to pick up on a specified number of rings.
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Faxing32
Setup 2: Printer is sharing the line with an answering machine
Note: If you subscribe to a distinctive ring service, then make sure that you set the correct ring pattern for
the printer. Otherwise, the printer does not receive faxes even if you have set it to receive faxes
automatically.
Connected to dierent wall jacks
1 Connect one end of the telephone cable to the line port of the printer.
2 Connect the other end of the cable to an active analog wall jack.
Notes:
• If you have only one telephone number on your line, then set the printer to receive faxes automatically.
• Set the printer to pick up calls two rings after the answering machine. For example, if the answering
machine picks up calls after four rings, then set the printer Rings to Answer setting to six.
Page 33
Faxing33
Setting up fax in countries or regions with dierent telephone wall jacks
and plugs
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make
any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a
lightning storm.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a
lightning storm.
CAUTION—POTENTIAL INJURY: To reduce the risk of fire, use only a 26 AWG or larger
telecommunications (RJ-11) cord when connecting this product to the public switched telephone
network. For users in Australia, the cord must be approved by the Australian Communications and Media
Authority.
The standard wall jack adopted by most countries or regions is RJ11. If the wall jack or equipment in your facility
is not compatible with this type of connection, then use a telephone adapter. An adapter for your country or
region may not come with your printer, and you may need to purchase it separately.
There may be an adapter plug installed in the telephone port of the printer. Do not remove the adapter plug
from the telephone port of the printer if you are connecting to a serial or cascaded telephone system.
Part namePart number
Lexmark adapter plug40X8519
Page 34
Faxing34
Connecting the printer to a non‑RJ11 wall jack
1 Connect one end of the telephone cable to the line port of the printer.
2 Connect the other end of the cable to the RJ11 adapter, and then connect the adapter to the wall jack.
3 If you want to connect another device with a non‑RJ11 connector to the same wall jack, then connect it
directly to the telephone adapter.
Page 35
Faxing35
Connecting the printer to a wall jack in Germany
The German wall jack has two kinds of ports. The N ports are for fax machines, modems, and answering
machines. The F port is for telephones. Connect the printer to any of the N ports.
1 Connect one end of the telephone cable to the line port of the printer.
2 Connect the other end of the cable to the RJ11 adapter, and then connect the adapter to an N port.
3 If you want to connect a telephone and answering machine to the same wall jack, then connect the devices
Change the USB driver mode of the printer to improve its
compatibility with a personal computer.
Enable scanning to a computer.
Set the USB port to run at full speed and disable its high‑speed
capabilities.
Set the printer to link the trays that have the same paper type
and paper size settings.
Show the Tray Insert message.
Tra y Configur ation
A5 Loading
Short Edge*
Long Edge
Tra y Configur ation
Paper Prompts
Auto*
MP Feeder
Manual Paper
Envelope Prompts
Auto*
MP Feeder
Manual Envelope
Note: An asterisk (*) next to a value indicates the factory default setting.
Specify the page orientation when loading A5 paper size.
Set the paper source that the user fills when a prompt to load
paper or envelope appears.
Note: For Multipurpose Feeder to appear, set
to Cassette from the Paper menu.
Configure
MP
Page 48
Understanding the printer menus48
Menu itemDescription
Tra y Configur ation
Action for Prompts
Prompt user*
Continue
Use current
Reports
Menu Settings Page
Event Log
Event Log Summary
Health Check Statistics
Supply Usage And Counters
Clear Supply Usage History
Reset Black Cartridge Counter
Reset Black Imaging Unit Counter
Reset Maintenance Counter
Printer Emulations
PPDS Emulation
O*
On
Fax Configuration
Fax Low Power Support
Disable Sleep
Permit Sleep
Auto*
Set the printer to resolve paper- or envelope-related change
prompts.
Print reports about printer menu settings, status, and event
logs.
Reset the supply page counter or view the total printed pages.
Set the printer to use the PPDS data stream.
Specify the printer power setting when it is in fax mode.
Print Configuration
Font Sharpening
0–150(24*)
Print Configuration
Print Density
1–5 (3*)
Copy Density
1–5 (3*)
Device Operations
Quiet Mode
On
O*
Device Operations
Panel Menus
Enable*
Disable
Note: An asterisk (*) next to a value indicates the factory default setting.
Set a text point-size value below which the high‑frequency
screens are used when printing font data.
Adjust the toner density when printing or copying documents.
Set the printer to reduce the amount of noise that it makes
when printing.
Note: This setting slows down the overall performance of the
printer.
Set the printer to show the control panel menus.
Page 49
Understanding the printer menus49
Menu itemDescription
Device Operations
Safe Mode
O*
On
Device Operations
Minimum Copy Memory
20MB*
30MB
50MB
80MB
100MB
Device Operations
Clear Custom Status
Device Operations
Clear all remotely‑installed messages
Device Operations
Automatically Display Error Screens
On*
O
Set the printer to operate in a special mode, in which it attempts
to continue oering as much functionality as possible, despite
known issues.
Set the memory allocation for storing copy jobs.
Note: The values appear only if the amount of installed
DRAM is at least twice the amount of the value.
Erase all custom messages.
Delete all logs created during remote installation.
Set the printer to automatically show existing printer-related
messages on the home screen after the printer remains
inactive.
Device Operations
Honor orientation on fast path copy
On
O*
Scanner Configuration
Scanner Manual Registration
Print Quick Test
Front ADF Registration
Flatbed Registration
Scanner Configuration
Edge Erase
ADF Edge Erase
0–6 (3*)
Flatbed Edge Erase
0–6 (3*)
Scanner Configuration
Disable Scanner
Enabled*
Disabled
ADF Disabled
Set the printer to use the Orientation setting under Copy menu
when sending quick copy jobs.
Align the scan area with the paper location.
Set the border size around the scanned image that will be
erased.
Disable the scanner if it is not working properly.
Note: An asterisk (*) next to a value indicates the factory default setting.
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Understanding the printer menus50
Menu itemDescription
Scanner Configuration
Ti Byte Order
CPU Endianness*
Little Endian
Big Endian
Scanner Configuration
Exact
Note: An asterisk (*) next to a value indicates the factory default setting.
Rows Per Strip
Ti
On*
O
Determine the byte order of a TIFF‑formatted scan output.
Set the RowsPerStrip tag value of a TIFF‑formatted scan output.
Out of Service Erase
Menu itemDescription
Erase Printer Memory
Printer Memory Last Sanitized
Sanitize all information on non‑volatile memory
Erase all printer and network settings
Erase all shortcuts and shortcut settings
Clear all settings and applications that are stored in the printer
hard disk.
Visible Home Screen Icons
MenuDescription
Copy
E‑mail
Fax
Change Language
Bookmarks
Held Jobs
FTP
Specify which icons to show on the home screen.
About this Printer
Menu itemDescription
Asset TagShow the serial number of the printer.
Printer’s LocationIdentify the printer location. The maximum length is 63 characters.
ContactPersonalize the printer name. The maximum length is 63 characters.
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Understanding the printer menus51
Print
Layout
Menu itemDescription
Sides
1‑sided*
2‑sided
Flip Style
Long Edge*
Short Edge
Blank Pages
Print
Do Not Print*
Collate
O [1,1,1,2,2,2]*
On [1,2,1,2,1,2]
Separator Sheets
None*
Between Copies
Between Jobs
Between Pages
Separator Sheet Source
Tray [x ] (1*)
Multipurpose Feeder
Specify whether to print on one side or two sides of the paper.
Determine which side of the paper (long edge or short edge) is bound when
performing two‑sided printing.
Note: Depending on the option selected, the printer automatically osets
each printed information of the page to bind the job correctly.
Print blank pages that are included in a print job.
Keep the pages of a print job stacked in sequence, particularly when printing
multiple copies of the job.
Insert blank separator sheets when printing.
Specify the paper source for the separator sheet.
Note: The multipurpose feeder is available only in some printer models.
Pages per Side
O*
2 pages per side
3 pages per side
4 pages per side
6 pages per side
9 pages per side
12 pages per side
16 pages per side
Set the resolution for the text and images on the printed output.
Note: Resolution is determined in dots per inch or image quality.
Enable more pixels to print in clusters for clarity, in order to enhance text and
images.
Determine the lightness or darkness of text images.
Enhance the printed output to have smoother lines with sharper edges.
Adjust the brightness of the printed output.
Contrast
0 to 5 (0*)
Gray Correction
O
Auto*
Note: An asterisk (*) next to a value indicates the factory default setting.
Adjust the contrast of the printed output.
Adjust the contrast enhancement applied to images.
Job Accounting
Note: This menu appears only when a printer hard disk is installed.
Menu itemDescription
Job Accounting
O*
On
Accounting Log Frequency
Daily
Weekly
Monthly*
Set the printer to create a log of the print jobs that it receives.
Specify how often the printer creates a log file.
Note: An asterisk (*) next to a value indicates the factory default setting.
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Understanding the printer menus54
Menu itemDescription
Log Action at End of Frequency
None*
E‑mail Current Log
E‑mail & Delete Current Log
Post Current Log
Post & Delete Current Log
Log Near Full Level
O*
On
Log Action at Near Full
None*
E‑mail Current Log
E‑mail & Delete Current Log
E‑mail & Delete Oldest Log
Post Current Log
Post & Delete Current Log
Post & Delete Oldest Log
Delete Current Log
Delete Oldest Log
Delete All But Current
Delete All Logs
Specify how the printer responds when the frequency threshold expires.
Note: The value
action is triggered.
Specify the maximum size of the log file before the printer executes the Log
Action at Near Full.
Specify how the printer responds when the hard disk is nearly full.
Note: The value
is triggered.
defined
defined
in Accounting Log Frequency determines when this
in Log Near Full Level determines when this action
Log Action at Full
None*
E‑mail & Delete Current Log
E‑mail & Delete Oldest Log
Post & Delete Current Log
Post & Delete Oldest Log
Delete Current Log
Delete Oldest Log
Delete All But Current
Delete All Logs
URL to Post LogSpecify where the printer posts job accounting logs.
E‑mail Address to Send LogsSpecify the e‑mail address to which the printer sends job accounting logs.
Log File PrefixSpecify the prefix for the log file name.
Note: An asterisk (*) next to a value indicates the factory default setting.
Specify how the printer responds when disk usage reaches the maximum limit
(100MB).
Note: The current host name defined in the TCP/IP menu is used as the
default log file prefix.
Page 55
Understanding the printer menus55
XPS
Menu itemDescription
Print Error Pages
O*
On
Minimum Line Width
1–30 (2*)
Note: An asterisk (*) next to a value indicates the factory default setting.
Print a test page that contains information on errors, including XML markup
errors.
Set the minimum stroke width of any job printed in 1200 dpi.
PDF
Menu itemDescription
Scale to Fit
O*
On
Annotations
Do Not Print*
Print
Note: An asterisk (*) next to a value indicates the factory default setting.
Scale the page content to fit the selected paper size.
Specify whether to print annotations in the PDF.
PostScript
Menu itemDescription
Print PS Error
On
O*
Minimum Line Width
1–30 (2*)
Lock PS Startup Mode
On
O*
Font Priority
Resident*
Flash/Disk
Note: An asterisk (*) next to a value indicates the factory default setting.
Print a test page that contains the PostScript error.
Set the minimum stroke width of any job printed in 1200 dpi.
Disable the SysStart file.
Establish the font search order.
Notes:
• Resident sets the printer to search its memory for the requested font
before searching the
flash
• Flash/Disk sets the printer to search the flash memory for the
requested font before searching the printer memory.
• This menu item appears only when a
memory.
memory is installed.
flash
Page 56
Understanding the printer menus56
Menu itemDescription
Wait Timeout
Disabled
15–65535 (40*)
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the printer to wait for additional data before canceling a print job.
PCL
Menu itemDescription
Font Source
Resident*
All
Font Name
[List of available fonts]
Symbol Set
[List of available symbol set]
Pitch
0.08–100 (10*)
Choose the source which contains the default font selection.
Select a font from the specified font source.
Specify the symbol set for each font name.
Note: A symbol set is a set of alphabetic and numeric characters,
punctuation, and special symbols. Symbol sets support the dierent
languages or specific programs such as math symbols for scientific text.
Specify the font pitch for scalable monospaced fonts.
Note: Pitch refers to the number of fixed‑space characters in a horizontal
inch of type.
Orientation
Portrait*
Landscape
Lines per Page
1–255
Specify the orientation of text and graphics on the page.
Specify the number of lines of text for each page printed through the PCL®
datastream.
Notes:
• This menu item activates vertical escapement that causes the
selected number of requested lines to print between the default
margins of the page.
• 60 is the U.S. factory default setting. 64 is the international factory
default setting.
PCL5 Minimum Line Width
1–30 (2*)
PCLXL Minimum Line Width
1–30 (2*)
A4 Width
198 mm*
203 mm
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the initial minimum stroke width.
Notes:
• Jobs printed in 1200 dpi use the value directly.
• Jobs printed in 4800CQ use half the value.
Set the width of the logical page on A4‑size paper.
Note: Logical page is the space on the physical page where data is
printed.
Page 57
Understanding the printer menus57
Menu itemDescription
Auto CR after LF
On
O*
Auto LF after CR
On
O*
Tra y Ren u mber
Assign MP Feeder
O*
None
0–201
Assign Tray [x]
O*
None
0–201
Assign Manual Paper
O*
None
0–201
Assign Manual Envelope
O*
None
0–201
Set the printer to perform a carriage return after a line feed control
command.
Note: Carriage return is a mechanism that commands the printer to move
the position of the cursor to the first position on the same line.
Set the printer to perform a line feed after a carriage return control
command.
Configure the printer to work with print drivers or applications that use
dierent source assignments for the paper source.
Tra y Ren u mber
View Factory Defaults
Tra y Ren u mber
Restore Defaults
Print Timeout
Disabled
1–255 (90*)
Note: An asterisk (*) next to a value indicates the factory default setting.
Show the factory default setting assigned for each paper source.
Return all tray assignments to factory default values.
Set the printer to end a print job after it has been idle for the specified
amount of time in seconds.
HTML
Menu itemDescription
Font Name
[List of fonts] (Times*)
Font Size
1–255 (12*)
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the font to use for HTML documents.
Set the font size to use for HTML documents.
Page 58
Understanding the printer menus58
Menu itemDescription
Scale
1–400% (100*)
Orientation
Portrait*
Landscape
Margin Size
8–255 mm (19*)
Backgrounds
Do Not Print
Print*
Note: An asterisk (*) next to a value indicates the factory default setting.
Scale HTML documents.
Set the page orientation for HTML documents.
Set the page margin for HTML documents.
Print background information or graphics for HTML documents.
Image
Menu itemDescription
Auto Fit
O
On*
Invert
O*
On
Select the best available paper size and orientation setting for an image.
Note: When set to On, this menu item overrides the scaling and orientation
settings for the image.
Invert bitonal monochrome images.
Note: This menu item does not apply to GIF or JPEG image formats.
Scaling
Best Fit*
Anchor Top Left
Anchor Center
Fit Height/Width
Fit Height
Fit Width
Note: An asterisk (*) next to a value indicates the factory default setting.
Adjust the image to fit the printable area.
Note: When Auto Fit is set to On, Scaling is automatically set to Best Fit.
Specify the orientation of text and graphics on the page.
Page 59
Understanding the printer menus59
Paper
Tray Configuration
Menu itemDescription
Default Source
Tray [x ] (1*)
MP Feeder
Manual Paper
Manual Envelope
Paper Size/Type
Tray [x ]
MP Feeder
Manual Paper
Manual Envelope
Substitute Size
O
Statement/A5
Letter/A4
All Listed*
Configure MP
Cassette*
Manual
First
Set the paper source for all print jobs.
Note: Multipurpose Feeder only appears when Configure MP is set to
Cassette.
Specify the paper size or paper type loaded in each paper source.
Set the printer to substitute a specified paper size if the requested size is not
loaded in any paper source.
Notes:
prompts the user to load the required paper size.
•
O
• Statement/A5 prints A5‑size document on statement when loading
statement and statement‑size jobs on A5 paper size when loading A5.
• Letter/A4 prints A4‑size document on letter when loading letter and
letter‑size jobs on A4 paper size when loading letter.
• All Listed substitutes Letter/A4.
Set the printer when to pick paper loaded in the multipurpose feeder.
Notes:
• When set to Cassette, the printer treats the multipurpose feeder like a
tray.
• When set to Manual, the printer treats the multipurpose feeder like a
manual feeder.
• When set to First, the printer picks paper from the multipurpose feeder
until it is empty, regardless of the required paper source or paper size.
Note: An asterisk (*) next to a value indicates the factory default setting.
Page 60
Understanding the printer menus60
Media Configuration
Universal Setup
Menu itemDescription
Units of Measure
Inches
Millimeters
Portrait Width
3–14.17 inches (8.50*)
76–359.91 mm (216*)
Portrait Height
3–14.17 inches (14*)
76–359.91 mm (356*)
Feed Direction
Short Edge*
Long Edge
Note: An asterisk (*) next to a value indicates the factory default setting.
Specify the unit of measurement for the universal paper.
Note: Inches is the U.S. factory default setting. Millimeters is the
international factory default setting.
Set the portrait width of the universal paper.
Set the portrait height of the universal paper.
Set the printer to pick paper from the short edge or long edge
direction.
Note: Long Edge appears only when the longest edge is shorter
than the maximum width supported.
Custom Scan Sizes
Menu itemDescription
Custom Scan Size [x]
Scan Size Name
Width
1–8.50 inches (8.50*)
25–216 mm (216*)
Height
1–14 inches (14*)
25–356 mm (297*)
Orientation
Portrait*
Landscape
2 scans per side
O*
On
Assign a scan size name and configure the scan settings.
Page 61
Understanding the printer menus61
Media Types
Menu itemDescription
Plain
Card Stock
Transparency
Recycled
Labels
Bond
Envelope
Rough Envelope
Letterhead
Preprinted
Colored Paper
Light
Heavy
Rough/Cotton
Custom Type [x]
Note: An asterisk (*) next to a value indicates the factory default setting.
Specify the texture and weight of the paper loaded.
Select from the following options:
Paper Texture
Smooth
Normal*
Rough
Paper Weight
Light
Normal*
Heavy
Copy
Copy Defaults
Menu itemDescription
Content Type
Te x t
Te x t/ P ho t o *
Photo
Graphics
Content Source
Black and White Laser
Color Laser*
Inkjet
Photo/Film
Magazine
Newspaper
Press
Other
Sides
1 sided to 1 sided*
1 sided to 2 sided
Improve the output result based on the content of the original document.
Improve the output result based on the source of the original document.
Specify the scanning behavior based on the original document.
Note: An asterisk (*) next to a value indicates the factory default setting.
Specify whether to insert blank separator sheets when printing.
Specify the paper source for the separator sheet.
Specify the number of page images to print on one side of a sheet of paper.
Place a border around each image when printing multiple pages on a single
page.
Print multiple copies in sequence.
“Copy from” Size
[List of paper sizes]
“Copy to” Source
Tray [x ] (1*)
MP Feeder
Auto Size Match
Darkness
1–9 (5*)
Number of Copies
1–9999 (1*)
Overlay
Confidential
Copy
Draft
Urgent
Custom
O*
Set the paper size of the original document.
Notes:
• Letter is the U.S. factory default setting. A4 is the international factory
default setting.
• This menu item may vary depending on your printer model.
Specify the paper source for the copy job.
Adjust the darkness of the scanned image.
Specify the number of copies.
Specify the overlay text printed on each page of the copy job.
Note: An asterisk (*) next to a value indicates the factory default setting.
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Understanding the printer menus63
Menu itemDescription
Custom OverlayType a custom overlay text.
Note: An asterisk (*) next to a value indicates the factory default setting.
Advanced Imaging
Menu itemDescription
Color Dropout
None*
Red
Green
Blue
Default Red Threshold
0–255 (128*)
Default Green Threshold
0–255 (128*)
Default Blue Threshold
0–255 (128*)
Contrast
Best for Content*
0
1
2
3
4
5
Specify which color to drop during scanning, and adjust the dropout setting for
that color.
Specify the contrast of the output.
Background Removal
Background detection
Content‑based
Fixed
Level
‑4 to 4 (0*)
Auto Center
O*
On
Mirror Image
O*
On
Negative Image
O*
On
Note: An asterisk (*) next to a value indicates the factory default setting.
Adjust the amount of background visible on a scanned image.
Align the content at the center of the page.
Create a mirror image of the original document.
Create a negative image of the original document.
Page 64
Understanding the printer menus64
Menu itemDescription
Shadow Detail
‑4 to 4 (0*)
Scan Edge to Edge
O*
On
Sharpness
1–5 (3*)
Note: An asterisk (*) next to a value indicates the factory default setting.
Adjust the amount of shadow detail visible on a scanned image.
Allow edge‑to‑edge scanning of the original document.
Adjust the sharpness of a scanned image.
Admin Controls
Menu itemDescription
Transparency Separators
O
On*
Allow Priority Copies
On*
O
Note: An asterisk (*) next to a value indicates the factory default setting.
Insert a blank sheet between transparencies.
Interrupt a print job to copy a page or document.
Fax
Fax Mode
Menu itemDescription
Fax Mode
Analog*
Fax Server
Disabled
Note: An asterisk (*) next to a value indicates the factory default setting.
Analog Fax Setup
General Fax Settings
Menu itemDescription
Fax NameIdentify your fax machine.
Fax NumberIdentify your fax number.
Note: An asterisk (*) next to a value indicates the factory default setting.
Select a fax mode.
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Understanding the printer menus65
Menu itemDescription
Fax ID
Fax Name
Fax Number*
Enable Manual Fax
O*
On
Memory Use
All receive
Mostly receive
Equal*
Mostly send
All send
Cancel Faxes
Allow*
Don't Allow
Notify fax recipients of your fax name or fax number.
Set the printer to fax manually.
Notes:
• This menu item does not appear if Fax Transport is set to T.38 or G711.
• This menu item requires a line splitter and a telephone handset.
• Use a regular telephone line to answer an incoming fax job and to dial a
fax number.
• To go directly to the Manual Fax function, touch # and 0 on the keypad.
Set the amount of internal printer memory allocated for faxing.
Note: This menu item prevents memory buer conditions and failed faxes.
Cancel outgoing faxes before they are transmitted, or cancel incoming faxes
before they finish printing.
Caller ID
O
On*
Alternate
Fax Number Masking
O*
From Left
From Right
Digits to Mask
0–58 (0*)
Enable Line Connected
Detection
O
On*
Enable Line In Wrong Jack
Detection
O*
On
Show the telephone number of the person sending the fax.
Specify the format for masking an outgoing fax number.
Specify the number of digits to mask in an outgoing fax number.
Determine whether a telephone line is connected to the printer.
Notes:
• Detection takes place when turning on the printer and before each call.
• This menu item does not appear if Fax Transport is set to T.38.
Determine whether a telephone line is connected to the correct port on the
printer.
Notes:
• Detection takes place when turning on the printer and before each call.
• This menu item does not appear if Fax Transport is set to T.38.
Note: An asterisk (*) next to a value indicates the factory default setting.
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Understanding the printer menus66
Menu itemDescription
Enable Extension in Use
Support
O
On*
Determine whether a telephone line is used by another device such as another
phone on the same line.
Notes:
• This menu item is monitored continuously after turning on the printer.
• This menu item does not appear if Fax Transport is set to T.38.
Optimize Fax CompatibilityConfigure the printer fax functionality for optimal compatibility with other fax
machines.
Note: An asterisk (*) next to a value indicates the factory default setting.
Fax Send Settings
Menu itemDescription
Resolution
Standard*
Fine
Super Fine
Ultra Fine
Original Size
[List of paper sizes]
Set the resolution of the scanned image.
Note: A higher resolution increases fax transmission time and requires higher
memory.
Specify the size of the original document.
Note: Mixed Sizes is the U.S. factory default setting. A4 is the international
factory default setting.
Orientation
Portrait*
Landscape
Sides
O*
Long Edge
Short Edge
Content Type
Te x t*
Te x t/ P ho t o
Photo
Graphics
Content Source
Black and White Laser
Color Laser*
Inkjet
Photo/Film
Magazine
Newspaper
Press
Other
Specify the orientation of the original document.
Specify the page orientation of text and graphics when scanning a two‑sided
document.
Improve the output result based on the content of the original document.
Improve the output result based on the source of the original document.
Note: An asterisk (*) next to a value indicates the factory default setting.
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Understanding the printer menus67
Menu itemDescription
Darkness
1–9 (5*)
Behind a PABX
On
O*
Dial Mode
To n e*
Pulse
Note: An asterisk (*) next to a value indicates the factory default setting.
Adjust the darkness of the scanned image.
Set the printer to dial a fax number without waiting to recognize the dial tone.
Note: Private Automated Branch Exchange (PABX) is a telephone network that
allows a single access number to
Specify the dial mode for incoming or outgoing faxes.
Advanced Imaging
Menu itemDescription
Color Dropout
None*
Red
Green
Blue
Default Red Threshold
0–255 (128*)
Specify which color to drop during scanning, and adjust the dropout setting for
that color.
multiple lines to outside callers.
oer
Default Green Threshold
0–255 (128*)
Default Blue Threshold
0–255 (128*)
Contrast
Best for Content*
0
1
2
3
4
5
Background Removal
Background Detection
Content‑based*
Fixed
Level
‑4 to 4 (0*)
Mirror Image
On
O*
Set the contrast of the output.
Adjust the amount of background visible on a scanned image.
Note: If you want to remove the background color from the original document,
then set Background Detection to Content-based. If you want to remove
image noise from a photo, then set Background Detection to Fixed.
Create a mirror image of the original document.
Note: An asterisk (*) next to a value indicates the factory default setting.
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Understanding the printer menus68
Menu itemDescription
Negative Image
On
O*
Shadow Detail
‑4 to 4 (0*)
Scan Edge to Edge
On
O*
Sharpness
1–5 (3*)
Te mp er at u re
‑4 to 4 (0*)
Note: An asterisk (*) next to a value indicates the factory default setting.
Create a negative image of the original document.
Adjust the amount of shadow detail visible on a scanned image.
Allow edge‑to‑edge scanning of the original document.
Adjust the sharpness of the scanned image.
Specify whether to generate a cooler or warmer output.
Admin Controls
Menu itemDescription
Automatic Redial
0–9 (5*)
Adjust the number of redial attempts based on the activity levels of recipient fax
machines.
Redial Frequency
1–200 minutes (3*)
Enable ECM
On*
O
Enable Fax Scans
On*
O
Driver to Fax
On*
O
Allow Save as Shortcut
On*
O
Max Speed
33600*
14400
9600
4800
2400
Increase the time between redial attempts to increase the chance of sending
fax successfully.
Activate Error Correction Mode (ECM) for fax jobs.
Note: ECM detects and corrects errors in the fax transmission process that are
caused by telephone line noise and poor signal strength.
Fax documents that are scanned at the printer.
Allow the print driver to send fax.
Save fax numbers as shortcuts in the printer.
Set the maximum speed for sending fax.
Note: An asterisk (*) next to a value indicates the factory default setting.
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Understanding the printer menus69
Menu itemDescription
Enable Color Fax Scans
O by default*
On by default
Never use
Always use
Auto Convert Color Faxes to
Mono Faxes
On*
O
Confirm Fax Number
O*
On
Dial PrefixSet a dialing prefix.
Note: An asterisk (*) next to a value indicates the factory default setting.
Enable color scans for fax.
Convert all outgoing color faxes to black and white.
Ask the user to confirm the fax number.
Fax Receive Settings
Menu itemDescription
Fax Job Waiting
None*
To n er
Toner and Supplies
Remove fax jobs that request specific unavailable resources from the print
queue.
Rings to Answer
1–25 (3*)
Auto Reduction
On*
O
Paper Source
Tray [x ]
MP Feeder
Auto*
Sides
On
O*
Separator Sheets
O*
Before Job
After Job
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the number of rings for incoming fax.
Scale incoming fax to fit on the page.
Set the paper source for printing incoming fax.
Print on both sides of the paper.
Specify whether to insert blank separator sheets when printing.
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Understanding the printer menus70
Menu itemDescription
Separator Sheet Source
Tray [x ] (1*)
MP Feeder
Output Bin
Standard Bin*
Bin [x]
Fax Footer
On
O*
Fax Footer Time Stamp
Receive*
Print
Holding Faxes
Held Fax Mode
O*
Always On
Manual
Scheduled
Note: An asterisk (*) next to a value indicates the factory default setting.
Specify the paper source for the separator sheet.
Specify the output bin for received faxes.
Print the transmission information at the bottom of each page from a received
fax.
Print the time stamp at the bottom of each page from a received fax.
Hold received faxes from printing until they are released.
Admin Controls
Menu itemDescription
Enable Fax Receive
On*
O
Enable Caller ID
O
On*
Block No Name Fax
On
O*
Banned Fax List
Add Banned Fax
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the printer to receive fax.
Show the number that is sending the incoming fax.
Block incoming faxes sent from devices with no station ID or fax ID specified.
Specify the phone numbers that you want to block.
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Understanding the printer menus71
Menu itemDescription
Answer On
All Rings*
Single Ring Only
Double Ring Only
Triple Ring Only
Single or Double Rings Only
Single or Triple Rings Only
Double or Triple Rings Only
Auto Answer
On*
O
Manual Answer Code
0–9 (9*)
Fax Forwarding
Print
Print and Forward
Forward*
Set a distinctive ring pattern for incoming fax.
Set the printer to receive fax automatically.
Manually enter a code on the telephone number pad to begin receiving fax.
Notes:
• This menu item appears only when the printer shares a line with a
telephone.
• This menu item appears only when you set the printer to receive fax
manually.
Specify how to forward received fax.
Forward to
Destination [x]
Type
Shortcut Number
Confirmation E‑mailSend a confirmation e‑mail when fax forwarding is successful.
Max Speed
33600*
14400
9600
4800
2400
Note: An asterisk (*) next to a value indicates the factory default setting.
Specify where to forward received fax.
Note: The e‑mail is sent only when forwarding to FTP or Network Share
destinations.
Set the maximum speed for transmitting fax.
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Understanding the printer menus72
Fax Cover Page
Menu itemDescription
Fax Cover Page
O by Default*
On by Default
Never Use
Always Use
Include To field
O*
On
Include From field
O*
On
From
Include Message Field
O*
On
Message:
Include Logo
O*
On
Configure the settings for the fax cover page.
Include Footer [x]
O*
On
Footer [x]
Note: An asterisk (*) next to a value indicates the factory default setting.
Fax Log Settings
Menu itemDescription
Transmission Log
Print log*
Do Not Print Log
Print Only For Error
Receive Error Log
Print Never*
Print on Error
Auto Print Logs
On*
O
Print a log for successful fax transmission or transmission error.
Print a log for fax‑receive failures.
Print all fax activity.
Note: An asterisk (*) next to a value indicates the factory default setting.
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Understanding the printer menus73
Menu itemDescription
Log Paper Source
Tray [x ] (1*)
Multipurpose Feeder
Logs Display
Remote Fax Name*
Dialed Number
Enable Job Log
On*
O
Enable Call Log
On*
O
Log Output Bin
Standard Bin*
Bin [x]
Note: An asterisk (*) next to a value indicates the factory default setting.
Specify the paper source for printing logs.
Identify the sender by remote fax name or fax number.
View a summary of all fax jobs.
View a summary of fax dialing history.
Specify the output bin for printed logs.
Speaker Settings
Menu itemDescription
Speaker Mode
Always O
Always On
On until Connected*
Speaker Volume
Low
High*
Ringer Volume
O
On*
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the fax speaker mode.
Adjust the fax speaker volume.
Enable the ringer volume.
E-mail
E‑mail Setup
Menu itemDescription
Primary SMTP GatewayType the IP address or host name of the primary SMTP server for sending e-
mail.
Note: An asterisk (*) next to a value indicates the factory default setting.
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Understanding the printer menus74
Menu itemDescription
Primary SMTP Gateway Port
1–65535 (25*)
Secondary SMTP GatewayType the server IP address or host name of your secondary or backup SMTP
Secondary SMTP Gateway Port
1–65535 (25*)
SMTP Timeout
5–30 seconds (30*)
Reply AddressSpecify a reply address in the e‑mail.
Always use SMTP default Reply
Address
On*
O
Use SSL/TLS
Disabled*
Negotiate
Required
Require Trusted Certificate
O
On*
Enter the port number of the primary SMTP server.
server.
Enter the server port number of your secondary or backup SMTP server.
Set the time before the printer times out if the SMTP server does not respond.
Always use the default reply address in the SMTP server.
Specify whether to send e‑mail using an encrypted link.
Require a trusted certificate when accessing the SMTP server.
Messages
11 ‑ FTP Daemon
12 ‑ NTP Subsystem
13 ‑ Log Audit
14 ‑ Log Alert
15 ‑ Clock Daemon
16 ‑ Local Use 0 (local0)
17‑ Local Use 1 (local1)
18 ‑ Local Use 2 (local2)
19 ‑ Local Use 3 (local3)
20 ‑ Local Use 4 (local4)
21 ‑ Local Use 5 (local5)
22 ‑ Local Use 6 (local6)
23 ‑ Local Use 7 (local7)
Specify a facility code that the printer uses when sending log events to a remote
server.