Lexmark MB2338 User Manual

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Page 1

MB2338, MX321

User's Guide

April 2018 www.lexmark.com

Machine type(s):

7017

Model(s):

276, 278

Page 2

Contents 2

Safety information........................................................................................ 6

Conventions.......................................................................................................................................................... 6

Product statements.............................................................................................................................................6

Learning about the printer...........................................................................9

Finding information about the printer.............................................................................................................9

Selecting a location for the printer................................................................................................................10

Printer conﬁgurations........................................................................................................................................12

Attaching cables................................................................................................................................................. 13

Using the control panel.....................................................................................................................................14

Understanding the status of the power button and indicator light.......................................................14

Loading paper and specialty media..........................................................16

Setting the size and type of the specialty media.......................................................................................16

Conﬁguring Universal paper settings........................................................................................................... 16

Loading trays.......................................................................................................................................................16

Loading the multipurpose feeder...................................................................................................................18

Linking trays.........................................................................................................................................................19

Paper support..............................................................................................20

Supported paper sizes.....................................................................................................................................20

Supported paper types.....................................................................................................................................21

Supported paper weights............................................................................................................................... 22

Printing.........................................................................................................23

Printing from a computer.................................................................................................................................23

Printing from a mobile device........................................................................................................................ 23

Printing a font sample list................................................................................................................................24

Copying........................................................................................................25

Making copies....................................................................................................................................................25

Copying photos................................................................................................................................................. 25

Copying on letterhead.....................................................................................................................................25

Copying on both sides of the paper (two‑sided)...................................................................................... 25

Reducing or enlarging copies........................................................................................................................26

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Contents 3

Collating copies................................................................................................................................................. 26

Placing separator sheets between copies.................................................................................................26

Copying multiple pages onto a single sheet............................................................................................. 26

Creating a copy shortcut................................................................................................................................. 27

E-mailing...................................................................................................... 28

Setting up the e‑mail function........................................................................................................................28

Conﬁguring e‑mail settings.............................................................................................................................28

Sending an e-mail............................................................................................................................................. 28

Creating an e-mail shortcut............................................................................................................................ 29

Faxing...........................................................................................................30

Setting up the printer to fax............................................................................................................................30

Sending a fax......................................................................................................................................................36

Scheduling a fax.................................................................................................................................................37

Creating a fax destination shortcut...............................................................................................................37

Changing the fax resolution........................................................................................................................... 38

Adjusting the fax darkness............................................................................................................................. 38

Viewing a fax log............................................................................................................................................... 38

Blocking junk faxes...........................................................................................................................................38

Holding a fax.......................................................................................................................................................39

Forwarding a fax................................................................................................................................................39

Scanning...................................................................................................... 40

Scanning to an FTP server..............................................................................................................................40

Creating an FTP shortcut................................................................................................................................ 40

Understanding the printer menus.............................................................41

Menu map.............................................................................................................................................................41

Device...................................................................................................................................................................42

Print........................................................................................................................................................................51

Paper.................................................................................................................................................................... 59

Copy.......................................................................................................................................................................61

Fax.........................................................................................................................................................................64

E-mail.....................................................................................................................................................................73

FTP......................................................................................................................................................................... 81

Network/Ports.................................................................................................................................................... 85

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Contents 4

Security.................................................................................................................................................................97

Reports............................................................................................................................................................... 102

Help.....................................................................................................................................................................103

Troubleshooting............................................................................................................................................... 104

Printing the Menu Settings Page.................................................................................................................104

Securing the printer..................................................................................105

Locating the security slot...............................................................................................................................105

Erasing printer memory..................................................................................................................................105

Restoring factory default settings................................................................................................................106

Statement of Volatility.....................................................................................................................................106

Maintaining the printer.............................................................................107

Networking........................................................................................................................................................ 107

Cleaning printer parts.....................................................................................................................................108

Ordering parts and supplies........................................................................................................................... 111

Replacing parts and supplies.........................................................................................................................113

Moving the printer........................................................................................................................................... 123

Saving energy and paper.............................................................................................................................. 124

Recycling............................................................................................................................................................125

Clearing jams.............................................................................................126

Avoiding jams................................................................................................................................................... 126

Identifying jam locations................................................................................................................................ 127

Paper jam in door A.........................................................................................................................................128

Paper jam in the rear door.............................................................................................................................132

Paper jam in the standard bin.......................................................................................................................133

Paper jam in the duplex unit......................................................................................................................... 134

Paper jam in trays............................................................................................................................................ 135

Paper jam in the multipurpose feeder........................................................................................................135

Paper jam in the automatic document feeder..........................................................................................136

Troubleshooting........................................................................................ 138

Network connection problems.....................................................................................................................138

Internal option problems................................................................................................................................140

Issues with supplies......................................................................................................................................... 141

Paper feed problems...................................................................................................................................... 142

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Contents 5

Printing problems.............................................................................................................................................145

Faxing problems...............................................................................................................................................174

Scanning problems..........................................................................................................................................178

Contacting customer support.......................................................................................................................183

Upgrading and migrating.........................................................................184

Hardware............................................................................................................................................................184

Software.............................................................................................................................................................190

Firmware............................................................................................................................................................ 192

Notices........................................................................................................193

Index.......................................................................................................... 208

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Safety information 6

Safety information

Conventions

Note: A note identiﬁes information that could help you.

Warning: A warning identiﬁes something that could damage the product hardware or software.

CAUTION: A caution indicates a potentially hazardous situation that could injure you.

Dierent types of caution statements include:

CAUTION—POTENTIAL INJURY: Indicates a risk of injury.

CAUTION—SHOCK HAZARD: Indicates a risk of electrical shock.

CAUTION—HOT SURFACE: Indicates a risk of burn if touched.

CAUTION—TIPPING HAZARD: Indicates a crush hazard.

CAUTION—PINCH HAZARD: Indicates a risk of being caught between moving parts.

Product statements

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to

an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips, multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be easily overloaded by a laser printer and may result in a risk of ﬁre, property damage, or poor printer performance.

CAUTION—POTENTIAL INJURY: Only a Lexmark Inline Surge Protector that is properly connected between the printer and the power cord provided with the printer may be used with this product. The use of non-Lexmark surge protection devices may result in a risk of ﬁre, property damage, or poor printer performance.

CAUTION—POTENTIAL INJURY: To reduce the risk of ﬁre, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

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Safety information 7

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of ﬁre or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer o, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them o as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

CAUTION—POTENTIAL INJURY: If the printer weight is greater than 18 kg (40 lb), then it requires two or more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: When moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Make sure that all doors and trays are closed.

• Turn o the printer, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer.

• If the printer has separate ﬂoor-standing optional trays or output options attached to it, then disconnect

them before moving the printer.

• If the printer has a caster base, then carefully roll it to the new location. Use caution when passing over

thresholds and breaks in

ﬂooring.

• If the printer does not have a caster base but is conﬁgured with optional trays or output options, then remove

the output options and lift the printer o the trays. Do not try to lift the printer and any options at the same time.

• Always use the handholds on the printer to lift it.

• Any cart used to move the printer must have a surface able to support the full footprint of the printer.

• Any cart used to move the hardware options must have a surface able to support the dimensions of the

options.

• Keep the printer in an upright position.

• Avoid severe jarring movements.

• Make sure that your ﬁngers are not under the printer when you set it down.

• Make sure that there is adequate clearance around the printer.

CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported conﬁgurations, see

www.lexmark.com/multifunctionprinters.

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Safety information 8

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it.

CAUTION—PINCH HAZARD: To avoid the risk of a pinch injury, use caution in areas marked with this label. Pinch injuries may occur around moving parts, such as gears, doors, trays, and covers.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those speciﬁed in the User’s Guide may result in hazardous radiation exposure.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

This product is designed, tested, and approved to meet strict global safety standards with the use of speciﬁc manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

Refer service or repairs, other than those described in the user documentation, to a service representative.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

This product may produce small amounts of ozone during normal operation, and may be equipped with a ﬁlter designed to limit ozone concentrations to levels well below the recommended exposure limits. To avoid high ozone concentration levels during extensive usage, install this product in a well-ventilated area and replace the ozone and exhaust ﬁlters if instructed to do so in the product maintenance instructions. If there are no references to ﬁlters in the product maintenance instructions, then there are no ﬁlters requiring replacement for this product.

SAVE THESE INSTRUCTIONS.

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Learning about the printer 9

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

See the setup documentation that came with the printer or go to

http://support.lexmark.com.

• Installing the printer software

More setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Conﬁguring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Conﬁguring the printer on a network

• Caring for and maintaining the printer

Information Center—Go to

http://infoserve.lexmark.com.

Help Menu Pages—Access the guides on the printer

http://support.lexmark.com.

Touch Screen Guide—Go to

http://support.lexmark.com.

Product videos—Go to

http://infoserve.lexmark.com/idv/.

ﬁrmware

or go to

• Troubleshooting and solving problems

Information on setting up and conﬁguring the accessibility features of your printer

Help using the printer software Help for Microsoft® Windows® or Macintosh

Lexmark Accessibility Guide—Go to

http://support.lexmark.com.

operating systems—Open a printer software program or application, and then click Help.

Click

Notes:

to view context‑sensitive information.

• Help is automatically installed with the printer

software.

• Depending on the operating system, the

printer software is located in the printer program folder or on the desktop.

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Learning about the printer 10

What are you looking for? Find it here

Go to

The latest supplemental information, updates, and customer support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

http://support.lexmark.com.

Note: Select your country or region, and then

select your product to view the appropriate support site.

Support contact information for your country or region can be found on the website or on the printed warranty that came with the printer.

Have the following information ready when you contact customer support:

• Place and date of purchase

• Machine type and serial number

• Safety information

• Regulatory information

• Warranty information

• Environmental information

Warranty information varies by country or region:

• In the U.S.—See the Statement of Limited

Warranty included with the printer, or go to

http://support.lexmark.com.

• In other countries and regions—See the

printed warranty that came with the printer.

Product Information Guide—See the documentation that came with the printer or go to

http://support.lexmark.com.

Selecting a location for the printer

• Leave enough room to open trays, covers, and doors and to install hardware options.

• Set up the printer near an electrical outlet.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

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Learning about the printer 11

• Make sure that airﬂow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical

Committee 156 standard.

• Provide a

sturdy, and stable surface.

ﬂat,

• Keep the printer: – Clean, dry, and free of dust – Away from stray staples and paper clips – Away from the direct

airﬂow

of air conditioners, heaters, or ventilators

– Free from direct sunlight and humidity extremes

• Observe the recommended temperatures and avoid ﬂuctuations.

Ambient temperature 10 to 32°C (50 to 90°F)

Storage temperature 0 to 40°C (32 to 104°F)

• Allow the following recommended amount of space around the printer for proper ventilation:

1 Top 540 mm (21 in.)

2 Rear 203 mm (8 in.)

3 Right side 305 mm (12 in.)

4 Front 510 mm (20 in.)

Note: The minimum space needed in front of the printer is 76 mm (3 in.).

5 Left side 203 mm (8 in.)

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Learning about the printer 12

Printer conﬁgurations

CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a

caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported conﬁgurations, see

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

www.lexmark.com/multifunctionprinters.

You can conﬁgure your printer by adding optional 250‑ or 550‑sheet trays. For more information, see

optional trays” on page 189.

“Installing

1 Control panel

2 Automatic document feeder (ADF)

3 Standard bin

4 Controller board access cover

5 Standard 250‑sheet tray

6 Optional 250‑ or 550‑sheet tray

7 Multipurpose feeder

8 Door A

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Learning about the printer 13

Attaching cables

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: To reduce the risk of telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the USB cable, any wireless network adapter, or the printer in the areas shown while actively printing.

use only a 26 AWG or larger

ﬁre,

Use the To

1 Power cord socket Connect the printer to a properly grounded electrical outlet.

2 Ethernet port Connect the printer to a network.

3 LINE port Connect the printer to an active telephone line through a standard wall jack (RJ‑11), DSL

ﬁlter, or VoIP adapter, or any other adapter that allows you to access the telephone line to send and receive faxes.

4 USB printer port Connect the printer to a computer.

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Learning about the printer 14

Using the control panel

Use the To

1 Display View printing options, printer status, and error messages.

2 Arrow buttons Scroll through the menus or move between screens and menu options.

3 Select button

4 Redial button View the last number dialed.

5 Address book button View the stored addresses.

6 Numeric keypad Enter numbers or symbols in an input ﬁeld.

7 Power button Turn on or turn o the printer.

8 Stop or Cancel button Stop the current printer task.

9 Start button Start a printer task, depending on which mode is selected.

10 Pause button Place a dial pause in a fax number.

11 Backspace button Move the cursor backward and delete a character in an input ﬁeld.

12 Fax button Send faxes.

13 Indicator light Check the printer status.

14 Back button Return to the previous screen.

15 Home button Go to the home screen.

• Select menu options.

• Save the settings.

Note: To t urn o the printer, press and hold the power button for

seconds.

ﬁve

Understanding the status of the power button and indicator light

Indicator light Printer status

O The printer is o or in Hibernate mode.

Blue The printer is ready or processing data.

Red The printer requires user intervention.

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Learning about the printer 15

Power button light Printer status

O The printer is o, ready, or processing data.

Solid amber The printer is in Sleep mode.

Blinking amber The printer is in Hibernate mode.

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Loading paper and specialty media 16

Loading paper and specialty media

Setting the size and type of the specialty media

1 From the control panel, navigate to:

> Settings > > Paper > > Tray Conﬁgura t i o n > > Paper Size/Type >

2 Select a paper source, and then conﬁgure the size and type of the specialty media.

Conﬁguring Universal paper settings

1 From the control panel, navigate to:

> Settings > > Paper > > Media Conﬁguration > > Universal Setup >

2 Select Portrait Width or Portrait Height, and then press .

3 Adjust the settings, and then press .

Loading trays

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.

Keep all other trays closed until needed.

1 Remove the tray.

Note: To avoid paper jams, do not remove trays while the printer is busy.

Page 17

Loading paper and specialty media 17

2 Adjust the paper guides to match the size of the paper that you are loading.

3 Flex, fan, and align the paper edges before loading.

4 Load the paper stack with the printable side facedown, and then make sure that the side guides ﬁt snugly

against the paper.

Notes:

• Load letterhead facedown with the top edge of the sheet toward the front of the tray for one‑sided

printing.

• Load letterhead faceup with the bottom edge of the sheet toward the front of the tray for two‑sided

printing.

• Do not slide paper into the tray.

• To avoid paper jams, make sure that the stack height is below the maximum paper ﬁll indicator.

5 Insert the tray.

If necessary, set the paper size and paper type from the control panel to match the paper loaded.

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Loading paper and specialty media 18

Loading the multipurpose feeder

1 Open the multipurpose feeder.

2 Adjust the guide to match the size of the paper that you are loading.

3 Flex, fan, and align the paper edges before loading.

4 Load paper with the printable side faceup.

Notes:

• Load letterhead faceup with the top edge of the sheet toward the front of the tray for one‑sided

printing.

• Load letterhead facedown with the bottom edge of the sheet toward the front of the tray for

two‑sided printing.

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Loading paper and specialty media 19

• Load envelopes with the ﬂap facedown on the left side.

• Load European envelopes with the ﬂap facedown and entering the printer ﬁrst.

Warning—Potential Damage: Do not use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives.

5 From the control panel, set the paper size and paper type to match the paper loaded.

Linking trays

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > Paper > Tray Conﬁguration .

3 Set the same paper size and paper type for the trays that you are linking.

4 Save the settings.

5 Click Settings > Device > Maintenance > Conﬁguration Menu > Tray Conﬁgurati o n .

6 Set Tray Linking to Automatic.

7 Save the settings.

To unlink trays, make sure that no trays have the same paper size and paper type settings.

Warning—Potential Damage: The temperature of the fuser varies according to the avoid printing issues, match the paper type setting in the printer with the paper loaded in the tray.

speciﬁed

paper type. To

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Paper support 20

Paper support

Supported paper sizes

Paper size Tray Multipurpose feeder Two‑sided printing

210 x 297 mm (8.3 x 11.7 in.)

210 x 148 mm (5.8 x 8.3 in.)

A5 LEF* 148 x 210 mm (5.8 x 8.3 in.)

A6* 105 x 148 mm (4.1 x 5.8 in.)

JIS B5

182 x 257 mm (7.2 x 10.1 in.)

Oﬁcio (Mexico)

216 x 340 mm (8.5 x 13.4 in.)

Hagaki

100 x 148 mm (3.9 x 5.8 in.)

Statement

140 x 216 mm (5.5 x 8.5 in.)

Executive

184 x 267 mm (7.3 x 10.5 in.)

Letter

216 x 279 mm (8.5 x 11 in.)

Legal

216 x 356 mm (8.5 x 14 in.)

Folio

216 x 330 mm (8.5 x 13 in.)

Universal

76.2 x 127 mm (3 x 5 in.) to 216 x 356 mm (8.5 x 14 in.)

7 3/4 Envelope (Monarch)

98 x 191 mm (3.9 x 7.5 in.)

9 Envelope

98 x 225 mm (3.9 x 8.9 in.)

10 Envelope

105 x 241 mm (4.1 x 9.5 in.)

* This paper size is not supported in the optional tray.

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Paper support 21

Paper size Tray Multipurpose feeder Two‑sided printing

DL Envelope

110 x 220 mm (4.3 x 8.7 in.)

C5 Envelope

162 x 229 mm (6.4 x 9 in.)

B5 Envelope

176 x 250 mm (6.9 x 9.8 in.)

Other Envelope

76.2 x 127 mm (3 x 5 in.) to 216 x 356 mm (8.5 x 14 in.)

* This paper size is not supported in the optional tray.

Supported paper types

Paper type Tray Multipurpose feeder Two‑sided printing

Plain paper

Card stock X X

Transparency

Recycled

Paper labels

Bond

Letterhead

Preprinted

Colored Paper

Light Paper

Heavy Paper

Rough/Cotton

Envelope X X

One‑sided paper labels designed for laser printers are supported for occasional use. It is recommended to print

20 or fewer pages of paper labels per month. Vinyl, pharmacy, and two‑sided labels are not supported.

Bond and Heavy Paper are supported in two‑sided printing up to 90‑g/m2 (24‑lb) paper weight.

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Paper support 22

Paper type Tray Multipurpose feeder Two‑sided printing

Rough envelope X

One‑sided paper labels designed for laser printers are supported for occasional use. It is recommended to print

20 or fewer pages of paper labels per month. Vinyl, pharmacy, and two‑sided labels are not supported.

Bond and Heavy Paper are supported in two‑sided printing up to 90‑g/m2 (24‑lb) paper weight.

Supported paper weights

Tray Multipurpose feeder Two‑sided printing

Paper weight

60–120 g/m

(16–32 lb) 60–216 g/m2 (16–58 lb) 60–90 g/m2 (16–24 lb)

Page 23

Printing 23

Printing

Printing from a computer

Note: For labels, card stock, and envelopes, set the paper size and type in the printer before printing the

document.

1 From the document that you are trying to print, open the Print dialog.

2 If necessary, adjust the settings.

3 Print the document.

Printing from a mobile device

Printing from a mobile device using Lexmark Mobile Print

LexmarkTM Mobile Print allows you to send documents and images directly to a supported Lexmark printer.

1 Open the document, and then send or share the document to Lexmark Mobile Print.

Note: Some third‑party applications may not support the send or share feature. For more information, see

the documentation that came with the application.

2 Select a printer.

3 Print the document.

Printing from a mobile device using Google Cloud Print

Google Cloud PrintTM is a mobile printing service that allows enabled applications on mobile devices to print to any Google Cloud Print‑ready printer.

1 From the home screen of your mobile device, launch an enabled application.

2 Tap Print, and then select a printer.

3 Print the document.

Printing from a mobile device using Mopria Print Service

Mopria® Print Service is a mobile printing solution for mobile devices running on Android version 4.4 or later. It allows you to print directly to any Mopria‑certiﬁed printer.

Note: Before printing, make sure that the Mopria Print Service is enabled.

1 From the home screen of your mobile device, launch a compatible application.

2 Tap Print, and then select a printer.

3 Print the document.

Page 24

Printing 24

Printing from a mobile device using AirPrint

AirPrint is a mobile printing solution that allows you to print directly from Apple devices to an AirPrint‑certiﬁed printer.

Note: This application is supported only in some Apple devices.

1 From the home screen of your mobile device, launch a compatible application.

2 Select an item to print, and then tap the share icon.

3 Tap Print, and then select the printer.

4 Send the print job.

Printing a font sample list

1 From the control panel, navigate to:

> Settings > > Reports > > Print > > Print Fonts

2 Select PCL Fonts or PostScript Fonts, and then press .

Page 25

Copying 25

Copying

Making copies

1 Load an original document into the ADF tray or on the scanner glass.

Note: To avoid a cropped image, make sure that the original document and the output have the same

paper size.

2 From the control panel, specify the number of copies.

3 If necessary, adjust the copy settings.

4 Copy the document.

Note: To make a quick copy, from the control panel, press

Copying photos

1 Place a photo on the scanner glass.

2 From the control panel, navigate to:

> Copy > > Content Type > > Photo

3 From the Content Source menu, select the setting that best matches the original photo.

4 Send the copy job.

Copying on letterhead

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

> Copy > > specify the size of the original document >

3 Select Copy to, and then select the tray that contains the letterhead.

If you are loading the letterhead into the multipurpose feeder, then navigate to:

Multipurpose Feeder >

4 Copy the document.

> select the size of the letterhead > > Letterhead >

Copying on both sides of the paper (two‑sided)

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

> Copy > > Paper Setup >

Page 26

Copying 26

3 Adjust the setting.

4 Copy the document.

Reducing or enlarging copies

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

> Copy > > Scale > specify a scale value

Note: Changing the size of the original document or output after setting Scale restores the scale value to

Auto.

3 Copy the document.

Collating copies

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

> Copy >

3 Set Collate to On.

4 Copy the document.

Placing separator sheets between copies

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

> Copy > > Separator Sheets

3 Adjust the settings.

4 Copy the document.

Copying multiple pages onto a single sheet

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

> Copy > > Pages Per Side

3 Adjust the settings.

4 Copy the document.

Page 27

Copying 27

Creating a copy shortcut

Note: You may need administrative rights to create a shortcut.

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Shortcuts > Add Shortcut.

3 From the Shortcut Type menu, select Copy, and then

4 Apply the changes.

conﬁgure

the settings.

Page 28

E-mailing 28

E-mailing

Setting up the e‑mail function

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > E‑mail > E‑mail Setup.

Conﬁgure

4 Apply the changes.

the settings.

Conﬁguring e‑mail settings

1 Open a Web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > E-mail.

3 Enter the needed information.

4 Apply the changes.

Sending an e-mail

Using the control panel

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

> E-mail > > enter the needed information

Note: You can also enter the recipient using the address book or shortcut number.

If necessary, conﬁgure the output ﬁle type settings.

3 Send the e-mail.

Page 29

E-mailing 29

Using the shortcut number

1 From the control panel, press #, and then enter the shortcut number using the keypad.

2 Send the e‑mail.

Creating an e-mail shortcut

Note: You may need administrative rights to create a shortcut.

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Shortcuts > Add Shortcut.

3 From the Shortcut Type menu, select E‑mail, and then conﬁgure the settings.

4 Apply the changes.

Page 30

Faxing 30

Faxing

Setting up the printer to fax

Notes:

• The following connection methods are applicable only in some countries or regions.

• During the initial printer setup, clear the fax function check box and any other function you plan to set up

later, and then select Continue.

• If the fax function is enabled and not fully set up, then the indicator light may blink red.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch cables or the printer in the area shown while actively sending or receiving a fax.

Setting up the fax function

1 From the control panel, navigate to:

> Settings > > Device > > Preferences > > Run Initial Setup > > Ye s

2 Tur n

3 From the Before You Begin screen, select Change the Settings and Continue with the Wizard.

4 From the Fax/Email Server Setup screen, enter the needed information.

5 Finish the setup.

the printer, wait for about 10 seconds, and then turn on the printer.

o

Page 31

Faxing 31

Setting up fax using a standard telephone line

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

Setup 1: Printer is connected to a dedicated fax line

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to an active analog wall jack.

Notes:

• You can set the printer to receive faxes automatically (Auto Answer On) or manually (Auto Answer O).

• If you want to receive faxes automatically, then set the printer to pick up on a speciﬁed number of rings.

Page 32

Faxing 32

Setup 2: Printer is sharing the line with an answering machine

Note: If you subscribe to a distinctive ring service, then make sure that you set the correct ring pattern for

the printer. Otherwise, the printer does not receive faxes even if you have set it to receive faxes automatically.

Connected to dierent wall jacks

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to an active analog wall jack.

Notes:

• If you have only one telephone number on your line, then set the printer to receive faxes automatically.

• Set the printer to pick up calls two rings after the answering machine. For example, if the answering

machine picks up calls after four rings, then set the printer Rings to Answer setting to six.

Page 33

Faxing 33

Setting up fax in countries or regions with dierent telephone wall jacks and plugs

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

The standard wall jack adopted by most countries or regions is RJ11. If the wall jack or equipment in your facility is not compatible with this type of connection, then use a telephone adapter. An adapter for your country or region may not come with your printer, and you may need to purchase it separately.

There may be an adapter plug installed in the telephone port of the printer. Do not remove the adapter plug from the telephone port of the printer if you are connecting to a serial or cascaded telephone system.

Part name Part number

Lexmark adapter plug 40X8519

Page 34

Faxing 34

Connecting the printer to a non‑RJ11 wall jack

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to the RJ11 adapter, and then connect the adapter to the wall jack.

3 If you want to connect another device with a non‑RJ11 connector to the same wall jack, then connect it

directly to the telephone adapter.

Page 35

Faxing 35

Connecting the printer to a wall jack in Germany

The German wall jack has two kinds of ports. The N ports are for fax machines, modems, and answering machines. The F port is for telephones. Connect the printer to any of the N ports.

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to the RJ11 adapter, and then connect the adapter to an N port.

3 If you want to connect a telephone and answering machine to the same wall jack, then connect the devices

as shown.

Connecting to a distinctive ring service

1 From the control panel, navigate to:

> Settings > > Fax > > Fax Defaults > > Analog Fax Setup > > Fax Receive Settings

> Admin Controls > > Answer On >

2 Select the ring pattern.

3 Apply the changes.

Page 36

Faxing 36

Setting the fax date and time

1 Open a web browser, and then type the printer IP address in the address

Notes:

• View the printer IP address on the home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > Device > Preferences > Date and Time > Conﬁgure.

3 Conﬁgure the settings.

4 Apply the changes.

Conﬁguring

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > Device > Preferences > Date and Time > Conﬁgure.

daylight saving time

ﬁeld.

3 In the Time Zone menu, select Custom.

4 Conﬁgure the settings.

5 Apply the changes.

Sending a fax

Using the control panel

1 Load the original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

> Fax > > enter the needed information >

If necessary,

3 Fax the document.

conﬁgure

Using the computer

Note: Make sure that the Universal Fax driver is installed with the printer software. For more information, see

“Installing the printer software” on page 191.

other fax settings.

Page 37

Faxing 37

For Windows users

From the document that you are trying to fax, open the Print dialog.

2 Select the printer, and then click Properties, Preferences, Options, or Setup.

3 Click Fax > Enable fax, and then enter the recipient number.

If necessary, conﬁgure other fax settings.

4 Fax the document.

For Macintosh users

With a document open, choose File > Print.

2 Select the printer, and then enter the recipient number.

If necessary,

3 Fax the document.

conﬁgure

other fax settings.

Scheduling a fax

1 Load the original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

> Fax > > enter the fax number > Send Time >

3 Conﬁgure the date and time to send the fax.

If necessary, conﬁgure other fax settings.

4 Fax the document.

Creating a fax destination shortcut

Note: You may need administrative rights to create a shortcut.

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Shortcuts > Add Shortcut.

3 From the Shortcut Type menu, select Fax, and then conﬁgure the settings.

4 Apply the changes.

Page 38

Faxing 38

Changing the fax resolution

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

> Fax > > enter the needed information >

3 Adjust the Resolution setting.

4 Fax the document.

Adjusting the fax darkness

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

> Fax > > enter the needed information >

3 Adjust the Darkness setting.

4 Send the fax job.

Viewing a fax log

Note: You may need administrative rights to view the fax logs.

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > Reports > Fax.

3 Click Fax Job Log or Fax Call Log.

Blocking junk faxes

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > Fax > Analog Fax Setup > Fax Receive Settings > Admin Controls.

3 Select Block No Name Fax.

4 Apply the changes.

Page 39

Faxing 39

Holding a fax

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > Fax > Analog Fax Setup > Fax Receive Settings > Holding Faxes.

3 Select a mode.

4 Apply the changes.

Forwarding a fax

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > Fax > Analog Fax Setup > Fax Receive Settings > Admin Controls.

3 In the Fax Forwarding menu, select Forward.

4 Apply the changes.

Page 40

Scanning 40

Scanning

Scanning to an FTP server

1 Load the original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

> FTP > > enter the needed information

If necessary,

3 Scan the document.

conﬁgure

Creating an FTP shortcut

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

other FTP settings.

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Shortcuts > Add Shortcut > select FTP from the Shortcut Type menu.

3 Conﬁgure the settings.

4 Apply the changes.

Page 41

Understanding the printer menus 41

Understanding the printer menus

Menu map

Device

Paper

Copy

Fax

E‑mail

FTP

Network/Ports

• Preferences

• Remote Operator Panel

• Notiﬁcations

• Power Management

• Information Sent to Lexmark

• Layout

• Setup

• Quality

• Job Accounting

• XPS

• Tray Conﬁguration • Media Conﬁguration

Copy Defaults

• Fax Mode • Analog Fax Setup

• E‑mail Setup

• E‑mail Defaults

FTP Defaults

• Network Overview

• Wireless

• Ethernet

• TCP/IP

• SNMP

• IPSec

• 802.1x

• Restore Factory Defaults

• Maintenance

• Visible Home Screen Icons

• About This Printer

• PDF

• PostScript

• PCL

• HTML

• Image

• Web Link Setup

• LPD Conﬁguration

• HTTP/FTP Settings

• ThinPrint

• USB

• Google Cloud Print

• Wi‑Fi Direct

Security

Reports

Help

• Security Audit Log

• Login Restrictions

• Conﬁdential Print Setup

• Menu Settings Page

• Device

• Print

• Print All Guides

• Connection Guide

• Copy Guide

• E‑mail Guide

• Fax Guide

• FTP Guide

• Solutions LDAP Settings

• Mobile Services Management

• Miscellaneous

• Shortcuts

• Fax

• Network

• Information Guide

• Media Guide

• Mono Quality Guide

• Moving Guide

• Print Quality Guide

• Supplies Guide

Page 42

Understanding the printer menus 42

Troubleshooting

• Print Quality Test Pages • Cleaning the scanner

Device

Preferences

Menu item Description

Display Language

[List of languages]

Country/Region

[List of countries]

Run Initial Setup

No Ye s *

Displayed information

Display Text 1 Display Text 2 Custom Text 1 Custom Text 2

Set the language of the text that appears on the display. Note: Not all languages are available for all printer models.

You may need to install special hardware for some languages.

Identify the country that the printer is conﬁgured to operate.

Run the setup wizard.

Specify the information to show on the home screen. Note: Custom Text 1 and Custom Text 2 appear only in some

printer models.

Date and Time

Conﬁgure

Manually Set Date and Time Date Format Time Format Time Zone

Network Time Protocol

Enable NTP NTP Server Enable Authentication Key ID Password

Paper Sizes

U.S.* Metric

Allow Background Removal

On* O

Note: An asterisk (*) next to a value indicates the factory default setting.

Conﬁgure the printer date and time.

Notes:

• Enable Authentication appears only in some printer

models.

• When Enable Authentication is set to MD5 key, Key ID

and Password appear.

Specify the unit of measurement for paper sizes. Note: The country or region selected in the initial setup

wizard determines the initial paper size setting.

Allow image background removal in copy, fax, e-mail, FTP, or scan-to-USB jobs.

Page 43

Understanding the printer menus 43

Menu item Description

One Page Flatbed Scanning

On O*

Screen Timeout

10–300 (60*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Set copies from the scanner glass to only one page at a time.

Set the idle time in seconds before the display shows the home screen, or before the printer logs o a user account automatically.

Remote Operator Panel

Menu item Description

External VNC Connection

Don’t Allow* Allow

Authentication Type

None* Standard Authentication

VNC Password Specify the password to connect to the VNC client server.

Connect an external Virtual Network Computing (VNC) client to the remote control panel.

Set the authentication type when accessing the VNC client server.

Note: This menu item appears only if Authentication Type is set to Standard Authentication.

Note: An asterisk (*) next to a value indicates the factory default setting.

Notiﬁcations

Menu item Description

ADF Loaded Beep

O On*

Alarm Control

O Single* Continuous

Supplies

Show Supply Estimates

Show estimates* Do not show estimates

Note: An asterisk (*) next to a value indicates the factory default setting.

Enable a sound when loading paper into the ADF. Note: This menu item appears only in some printer models.

Set the number of times that the alarm sounds when the printer requires user intervention.

Show the estimated status of the supplies.

Page 44

Understanding the printer menus 44

Menu item Description

Supplies

Cartridge Alarm

O* Single Continuous

E‑mail Alerts Setup Conﬁgure e‑mail alert settings to send notiﬁcations to a list of

Error Prevention

Jam Assist

O On*

Error Prevention

Auto Continue

Disabled 5–255 (5*)

Error Prevention

Auto Reboot

Reboot when idle Reboot always* Reboot never

Set the number of times that the alarm sounds when the toner cartridge is low.

recipients when the printer requires user intervention.

Set the printer to ﬂush automatically blank pages or pages with partial prints to the standard bin after a jammed page is cleared.

Let the printer continue processing or printing a job automatically after clearing certain attendance conditions.

Set the printer to restart when an error occurs.

Error Prevention

Auto Reboot

Max Auto Reboots

1–20 (2*)

Error Prevention

Auto Reboot

Auto Reboot Window

1–525600 (720*)

Error Prevention

Auto Reboot

Auto Reboot Counter

Error Prevention

Display Short Paper Error

On Auto‑clear*

Error Prevention

Page Protect

O* On

Set the number of automatic reboots that the printer can perform.

Set the number of seconds before the printer performs an automatic reboot.

Show a read‑only information of the reboot counter.

Set the printer to show a message when a short paper error occurs.

Note: Short paper refers to the size of the paper loaded.

Set the printer to process the entire page into the memory before printing it.

Note: An asterisk (*) next to a value indicates the factory default setting.

Page 45

Understanding the printer menus 45

Menu item Description

Jam Content Recovery

Jam Recovery

O On Auto*

Jam Content Recovery

Scanner Jam Recovery

Job level Page level*

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to reprint jammed pages.

Specify how to restart a scan job after resolving a paper jam.

Power Management

Menu item Description

Sleep Mode Proﬁle

Print with Display

Allow printing with display o* Display on when printing

Timeouts

Sleep Mode

1–120 minutes (15*)

o

Allow printing with the display turned o.

Set the idle time before the printer begins operating in Sleep mode.

Timeouts

Hibernate Timeout

Disabled 1 hour 2 hours 3 hours 6 hours 1 day 2 days 3 days* 1 week 2 weeks 1 month

Timeouts

Hibernate Timeout on Connection

Hibernate Do Not Hibernate*

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the time before the printer enters Hibernate mode.

Set the printer to Hibernate mode even when an active Ethernet connection exists.

Page 46

Understanding the printer menus 46

Menu item Description

Eco-Mode

O* Energy Energy/Paper Paper

Note: An asterisk (*) next to a value indicates the factory default setting.

Minimize the use of energy, paper, or specialty media. Note: Setting Eco‑Mode to Energy or Paper may

printer performance, but not print quality.

Information Sent to Lexmark

Menu item Description

Information Sent to Lexmark

Save Supplies and Page Usage (Anonymous) Device Performance (Anonymous) Device Interaction (Anonymous) None of the Above* More Information

Information Send Time

Start Time Stop Time

Send printer usage and performance information to Lexmark. Note: Information Send Time and User Information ‑ Level appear

only when you select any of the settings in Information Sent to Lexmark, except None of the Above.

aect

User Information ‑ Level

Anonymous Session Information Only* Session Information with Generic User

Information Session Information with Actual User IDs

Note: An asterisk (*) next to a value indicates the factory default setting.

Restore Factory Defaults

Menu item Description

Restore Settings

Restore all settings Restore printer settings Restore network settings Restore fax settings

Restore the printer factory default settings.

Page 47

Understanding the printer menus 47

Maintenance

Conﬁg Menu

Menu item Description

USB Conﬁguration

USB PnP

1* 2

USB Conﬁguration

USB Scan to Local

On* O

USB Conﬁguration

USB Speed

Full Auto*

Tra y Conﬁgur ation

Tray Li nk ing

Automatic* O

Tra y Conﬁgur ation

Show Tray Insert Message

O Only for unknown sizes* Always

Change the USB driver mode of the printer to improve its compatibility with a personal computer.

Enable scanning to a computer.

Set the USB port to run at full speed and disable its high‑speed capabilities.

Set the printer to link the trays that have the same paper type and paper size settings.

Show the Tray Insert message.

Tra y Conﬁgur ation

A5 Loading

Short Edge* Long Edge

Tra y Conﬁgur ation

Paper Prompts

Auto* MP Feeder Manual Paper

Envelope Prompts

Auto* MP Feeder Manual Envelope

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the page orientation when loading A5 paper size.

Set the paper source that the user ﬁlls when a prompt to load paper or envelope appears.

Note: For Multipurpose Feeder to appear, set to Cassette from the Paper menu.

Conﬁgure

Page 48

Understanding the printer menus 48

Menu item Description

Tra y Conﬁgur ation

Action for Prompts

Prompt user* Continue Use current

Reports

Menu Settings Page Event Log Event Log Summary Health Check Statistics

Supply Usage And Counters

Clear Supply Usage History Reset Black Cartridge Counter Reset Black Imaging Unit Counter Reset Maintenance Counter

Printer Emulations

PPDS Emulation

O* On

Fax Conﬁguration

Fax Low Power Support

Disable Sleep Permit Sleep Auto*

Set the printer to resolve paper- or envelope-related change prompts.

Print reports about printer menu settings, status, and event logs.

Reset the supply page counter or view the total printed pages.

Set the printer to use the PPDS data stream.

Specify the printer power setting when it is in fax mode.

Print Conﬁguration

Font Sharpening

0–150(24*)

Print Conﬁguration

Print Density

1–5 (3*)

Copy Density

1–5 (3*)

Device Operations

Quiet Mode

On O*

Device Operations

Panel Menus

Enable* Disable

Note: An asterisk (*) next to a value indicates the factory default setting.

Set a text point-size value below which the high‑frequency screens are used when printing font data.

Adjust the toner density when printing or copying documents.

Set the printer to reduce the amount of noise that it makes when printing.

Note: This setting slows down the overall performance of the printer.

Set the printer to show the control panel menus.

Page 49

Understanding the printer menus 49

Menu item Description

Device Operations

Safe Mode

O* On

Device Operations

Minimum Copy Memory

20MB* 30MB 50MB 80MB 100MB

Device Operations

Clear Custom Status

Device Operations

Clear all remotely‑installed messages

Device Operations

Automatically Display Error Screens

On* O

Set the printer to operate in a special mode, in which it attempts to continue oering as much functionality as possible, despite known issues.

Set the memory allocation for storing copy jobs. Note: The values appear only if the amount of installed

DRAM is at least twice the amount of the value.

Erase all custom messages.

Delete all logs created during remote installation.

Set the printer to automatically show existing printer-related messages on the home screen after the printer remains inactive.

Device Operations

Honor orientation on fast path copy

On O*

Scanner Conﬁguration

Scanner Manual Registration

Print Quick Test Front ADF Registration Flatbed Registration

Scanner Conﬁguration

Edge Erase

ADF Edge Erase

0–6 (3*)

Flatbed Edge Erase

0–6 (3*)

Scanner Conﬁguration

Disable Scanner

Enabled* Disabled ADF Disabled

Set the printer to use the Orientation setting under Copy menu when sending quick copy jobs.

Align the scan area with the paper location.

Set the border size around the scanned image that will be erased.

Disable the scanner if it is not working properly.

Note: An asterisk (*) next to a value indicates the factory default setting.

Page 50

Understanding the printer menus 50

Menu item Description

Scanner Conﬁguration

Ti Byte Order

CPU Endianness* Little Endian Big Endian

Scanner Conﬁguration

Exact

Note: An asterisk (*) next to a value indicates the factory default setting.

Rows Per Strip

Ti On* O

Determine the byte order of a TIFF‑formatted scan output.

Set the RowsPerStrip tag value of a TIFF‑formatted scan output.

Out of Service Erase

Menu item Description

Erase Printer Memory

Printer Memory Last Sanitized Sanitize all information on non‑volatile memory Erase all printer and network settings Erase all shortcuts and shortcut settings

Clear all settings and applications that are stored in the printer hard disk.

Visible Home Screen Icons

Menu Description

Copy E‑mail Fax Change Language Bookmarks Held Jobs FTP

Specify which icons to show on the home screen.

About this Printer

Menu item Description

Asset Tag Show the serial number of the printer.

Printer’s Location Identify the printer location. The maximum length is 63 characters.

Contact Personalize the printer name. The maximum length is 63 characters.

Page 51

Understanding the printer menus 51

Print

Layout

Menu item Description

Sides

1‑sided* 2‑sided

Flip Style

Long Edge* Short Edge

Blank Pages

Print Do Not Print*

Collate

O [1,1,1,2,2,2]* On [1,2,1,2,1,2]

Separator Sheets

None* Between Copies Between Jobs Between Pages

Separator Sheet Source

Tray [x ] (1*) Multipurpose Feeder

Specify whether to print on one side or two sides of the paper.

Determine which side of the paper (long edge or short edge) is bound when performing two‑sided printing.

Note: Depending on the option selected, the printer automatically osets each printed information of the page to bind the job correctly.

Print blank pages that are included in a print job.

Keep the pages of a print job stacked in sequence, particularly when printing multiple copies of the job.

Insert blank separator sheets when printing.

Specify the paper source for the separator sheet.

Note: The multipurpose feeder is available only in some printer models.

Pages per Side

O* 2 pages per side 3 pages per side 4 pages per side 6 pages per side 9 pages per side 12 pages per side 16 pages per side

Pages per Side Ordering

Horizontal* Reverse Horizontal Vertical Reverse Vertical

Note: An asterisk (*) next to a value indicates the factory default setting.

Print multiple page images on one side of a sheet of paper.

Specify the positioning of multiple page images when using Pages per Side. Note: The positioning depends on the number of page images and their

page orientation.

Page 52

Understanding the printer menus 52

Menu item Description

Pages per Side Orientation

Auto* Landscape Portrait

Pages per Side Border

None* Solid

Copies

1–9999 (1*)

Print Area

Normal* Fit to page Whole Page

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the orientation of a multiple‑page document when using Pages per Side.

Print a border around each page image when using Pages per Side.

Specify the number of copies for each print job.

Set the printable area on a sheet of paper.

Setup

Menu item Description

Printer Language

PCL Emulation* PS Emulation

Set the printer language. Note: Setting a default printer language does not prevent a software

program from sending print jobs that use another printer language.

Resource Save

O* On

Set the printer to handle temporary downloads when it receives a job that requires more than the available memory.

Notes:

sets the printer to retain downloads only until memory is needed.

•

O Downloads are deleted to process print jobs.

• When set to On and the printer runs out of memory, a Memory

Full [38] appears on the display but downloads are not deleted.

Print All Order

Alphabetical* Oldest First Newest First

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the order in which held and conﬁdential jobs are printed when Print All is selected.

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Understanding the printer menus 53

Quality

Menu item Description

Print Resolution

600 dpi* 1200 Image Q 2400 Image Q 1200 dpi 300 dpi

Pixel Boost

O* Fonts Horizontally Vertically Both directions

Toner Darkness

1–10 (8*)

Halftone

Normal* Detail

Brightness

‑6 to 6 (0*)

Set the resolution for the text and images on the printed output. Note: Resolution is determined in dots per inch or image quality.

Enable more pixels to print in clusters for clarity, in order to enhance text and images.

Determine the lightness or darkness of text images.

Enhance the printed output to have smoother lines with sharper edges.

Adjust the brightness of the printed output.

Contrast

0 to 5 (0*)

Gray Correction

O Auto*

Note: An asterisk (*) next to a value indicates the factory default setting.

Adjust the contrast of the printed output.

Adjust the contrast enhancement applied to images.

Job Accounting

Note: This menu appears only when a printer hard disk is installed.

Menu item Description

Job Accounting

O* On

Accounting Log Frequency

Daily Weekly Monthly*

Set the printer to create a log of the print jobs that it receives.

Specify how often the printer creates a log ﬁle.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 54

Menu item Description

Log Action at End of Frequency

None* E‑mail Current Log E‑mail & Delete Current Log Post Current Log Post & Delete Current Log

Log Near Full Level

O* On

Log Action at Near Full

None* E‑mail Current Log E‑mail & Delete Current Log E‑mail & Delete Oldest Log Post Current Log Post & Delete Current Log Post & Delete Oldest Log Delete Current Log Delete Oldest Log Delete All But Current Delete All Logs

Specify how the printer responds when the frequency threshold expires. Note: The value

action is triggered.

Specify the maximum size of the log ﬁle before the printer executes the Log Action at Near Full.

Specify how the printer responds when the hard disk is nearly full. Note: The value

is triggered.

deﬁned

in Accounting Log Frequency determines when this

in Log Near Full Level determines when this action

Log Action at Full

None* E‑mail & Delete Current Log E‑mail & Delete Oldest Log Post & Delete Current Log Post & Delete Oldest Log Delete Current Log Delete Oldest Log Delete All But Current Delete All Logs

URL to Post Log Specify where the printer posts job accounting logs.

E‑mail Address to Send Logs Specify the e‑mail address to which the printer sends job accounting logs.

Log File Preﬁx Specify the preﬁx for the log ﬁle name.

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify how the printer responds when disk usage reaches the maximum limit (100MB).

Note: The current host name deﬁned in the TCP/IP menu is used as the default log ﬁle preﬁx.

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Understanding the printer menus 55

XPS

Menu item Description

Print Error Pages

O* On

Minimum Line Width

1–30 (2*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Print a test page that contains information on errors, including XML markup errors.

Set the minimum stroke width of any job printed in 1200 dpi.

PDF

Menu item Description

Scale to Fit

O* On

Annotations

Do Not Print* Print

Note: An asterisk (*) next to a value indicates the factory default setting.

Scale the page content to ﬁt the selected paper size.

Specify whether to print annotations in the PDF.

PostScript

Menu item Description

Print PS Error

On O*

Minimum Line Width

1–30 (2*)

Lock PS Startup Mode

On O*

Font Priority

Resident* Flash/Disk

Note: An asterisk (*) next to a value indicates the factory default setting.

Print a test page that contains the PostScript error.

Set the minimum stroke width of any job printed in 1200 dpi.

Disable the SysStart ﬁle.

Establish the font search order.

Notes:

• Resident sets the printer to search its memory for the requested font

before searching the

ﬂash

• Flash/Disk sets the printer to search the ﬂash memory for the

requested font before searching the printer memory.

• This menu item appears only when a

memory.

memory is installed.

ﬂash

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Understanding the printer menus 56

Menu item Description

Wait Timeout

Disabled 15–65535 (40*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to wait for additional data before canceling a print job.

PCL

Menu item Description

Font Source

Resident* All

Font Name

[List of available fonts]

Symbol Set

[List of available symbol set]

Pitch

0.08–100 (10*)

Choose the source which contains the default font selection.

Select a font from the speciﬁed font source.

Specify the symbol set for each font name. Note: A symbol set is a set of alphabetic and numeric characters,

punctuation, and special symbols. Symbol sets support the dierent languages or speciﬁc programs such as math symbols for scientiﬁc text.

Specify the font pitch for scalable monospaced fonts. Note: Pitch refers to the number of ﬁxed‑space characters in a horizontal

inch of type.

Orientation

Portrait* Landscape

Lines per Page

1–255

Specify the orientation of text and graphics on the page.

Specify the number of lines of text for each page printed through the PCL® datastream.

Notes:

• This menu item activates vertical escapement that causes the

selected number of requested lines to print between the default margins of the page.

• 60 is the U.S. factory default setting. 64 is the international factory

default setting.

PCL5 Minimum Line Width

1–30 (2*)

PCLXL Minimum Line Width

1–30 (2*)

A4 Width

198 mm* 203 mm

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the initial minimum stroke width.

Notes:

• Jobs printed in 1200 dpi use the value directly.

• Jobs printed in 4800CQ use half the value.

Set the width of the logical page on A4‑size paper. Note: Logical page is the space on the physical page where data is

printed.

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Understanding the printer menus 57

Menu item Description

Auto CR after LF

On O*

Auto LF after CR

On O*

Tra y Ren u mber

Assign MP Feeder

O* None 0–201

Assign Tray [x]

O* None 0–201

Assign Manual Paper

O* None 0–201

Assign Manual Envelope

O* None 0–201

Set the printer to perform a carriage return after a line feed control command.

Note: Carriage return is a mechanism that commands the printer to move the position of the cursor to the ﬁrst position on the same line.

Set the printer to perform a line feed after a carriage return control command.

Conﬁgure the printer to work with print drivers or applications that use dierent source assignments for the paper source.

Tra y Ren u mber

View Factory Defaults

Tra y Ren u mber

Restore Defaults

Print Timeout

Disabled 1–255 (90*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Show the factory default setting assigned for each paper source.

Return all tray assignments to factory default values.

Set the printer to end a print job after it has been idle for the speciﬁed amount of time in seconds.

HTML

Menu item Description

Font Name

[List of fonts] (Times*)

Font Size

1–255 (12*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the font to use for HTML documents.

Set the font size to use for HTML documents.

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Understanding the printer menus 58

Menu item Description

Scale

1–400% (100*)

Orientation

Portrait* Landscape

Margin Size

8–255 mm (19*)

Backgrounds

Do Not Print Print*

Note: An asterisk (*) next to a value indicates the factory default setting.

Scale HTML documents.

Set the page orientation for HTML documents.

Set the page margin for HTML documents.

Print background information or graphics for HTML documents.

Image

Menu item Description

Auto Fit

O On*

Invert

O* On

Select the best available paper size and orientation setting for an image. Note: When set to On, this menu item overrides the scaling and orientation

settings for the image.

Invert bitonal monochrome images.

Note: This menu item does not apply to GIF or JPEG image formats.

Scaling

Best Fit* Anchor Top Left Anchor Center Fit Height/Width Fit Height Fit Width

Orientation

Portrait* Landscape Reverse Portrait Reverse Landscape

Note: An asterisk (*) next to a value indicates the factory default setting.

Adjust the image to ﬁt the printable area. Note: When Auto Fit is set to On, Scaling is automatically set to Best Fit.

Specify the orientation of text and graphics on the page.

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Understanding the printer menus 59

Paper

Tray Conﬁguration

Menu item Description

Default Source

Tray [x ] (1*) MP Feeder Manual Paper Manual Envelope

Paper Size/Type

Tray [x ] MP Feeder Manual Paper Manual Envelope

Substitute Size

O Statement/A5 Letter/A4 All Listed*

Conﬁgure MP

Cassette* Manual First

Set the paper source for all print jobs. Note: Multipurpose Feeder only appears when Conﬁgure MP is set to

Cassette.

Specify the paper size or paper type loaded in each paper source.

Set the printer to substitute a speciﬁed paper size if the requested size is not loaded in any paper source.

Notes:

prompts the user to load the required paper size.

•

O

• Statement/A5 prints A5‑size document on statement when loading

statement and statement‑size jobs on A5 paper size when loading A5.

• Letter/A4 prints A4‑size document on letter when loading letter and

letter‑size jobs on A4 paper size when loading letter.

• All Listed substitutes Letter/A4.

Set the printer when to pick paper loaded in the multipurpose feeder.

Notes:

• When set to Cassette, the printer treats the multipurpose feeder like a

tray.

• When set to Manual, the printer treats the multipurpose feeder like a

manual feeder.

• When set to First, the printer picks paper from the multipurpose feeder

until it is empty, regardless of the required paper source or paper size.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 60

Media Conﬁguration

Universal Setup

Menu item Description

Units of Measure

Inches Millimeters

Portrait Width

3–14.17 inches (8.50*) 76–359.91 mm (216*)

Portrait Height

3–14.17 inches (14*) 76–359.91 mm (356*)

Feed Direction

Short Edge* Long Edge

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the unit of measurement for the universal paper. Note: Inches is the U.S. factory default setting. Millimeters is the

international factory default setting.

Set the portrait width of the universal paper.

Set the portrait height of the universal paper.

Set the printer to pick paper from the short edge or long edge direction.

Note: Long Edge appears only when the longest edge is shorter than the maximum width supported.

Custom Scan Sizes

Menu item Description

Custom Scan Size [x]

Scan Size Name Width

1–8.50 inches (8.50*) 25–216 mm (216*)

Height

1–14 inches (14*) 25–356 mm (297*)

Orientation

Portrait* Landscape

2 scans per side

O* On

Assign a scan size name and conﬁgure the scan settings.

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Understanding the printer menus 61

Media Types

Menu item Description

Plain Card Stock Transparency Recycled Labels Bond Envelope Rough Envelope Letterhead Preprinted Colored Paper Light Heavy Rough/Cotton Custom Type [x]

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the texture and weight of the paper loaded. Select from the following options:

Paper Texture

Smooth Normal* Rough

Paper Weight

Light Normal* Heavy

Copy

Copy Defaults

Menu item Description

Content Type

Te x t Te x t/ P ho t o * Photo Graphics

Content Source

Black and White Laser Color Laser* Inkjet Photo/Film Magazine Newspaper Press Other

Sides

1 sided to 1 sided* 1 sided to 2 sided

Improve the output result based on the content of the original document.

Improve the output result based on the source of the original document.

Specify the scanning behavior based on the original document.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 62

Menu item Description

Separator Sheets

None* Between Copies Between Jobs Between Pages

Separator Sheet Source

Tray [x ] (1*) MP Feeder

Pages per Side

O* 2 Portrait pages 4 Portrait pages 2 Landscape pages 4 Landscape pages

Print Page Borders

On O*

Collate

[1,1,1,2,2,2]

O On [1,2,1,2,1,2]*

Specify whether to insert blank separator sheets when printing.

Specify the paper source for the separator sheet.

Specify the number of page images to print on one side of a sheet of paper.

Place a border around each image when printing multiple pages on a single page.

Print multiple copies in sequence.

“Copy from” Size

[List of paper sizes]

“Copy to” Source

Tray [x ] (1*) MP Feeder Auto Size Match

Darkness

1–9 (5*)

Number of Copies

1–9999 (1*)

Overlay

Conﬁdential Copy Draft Urgent Custom O*

Set the paper size of the original document.

Notes:

• Letter is the U.S. factory default setting. A4 is the international factory

default setting.

• This menu item may vary depending on your printer model.

Specify the paper source for the copy job.

Adjust the darkness of the scanned image.

Specify the number of copies.

Specify the overlay text printed on each page of the copy job.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 63

Menu item Description

Custom Overlay Type a custom overlay text.

Note: An asterisk (*) next to a value indicates the factory default setting.

Advanced Imaging

Menu item Description

Color Dropout

None* Red Green Blue

Default Red Threshold

0–255 (128*)

Default Green Threshold

0–255 (128*)

Default Blue Threshold

0–255 (128*)

Contrast

Best for Content* 0 1 2 3 4 5

Specify which color to drop during scanning, and adjust the dropout setting for that color.

Specify the contrast of the output.

Background Removal

Background detection

Content‑based Fixed

Level

‑4 to 4 (0*)

Auto Center

O* On

Mirror Image

O* On

Negative Image

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Adjust the amount of background visible on a scanned image.

Align the content at the center of the page.

Create a mirror image of the original document.

Create a negative image of the original document.

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Understanding the printer menus 64

Menu item Description

Shadow Detail

‑4 to 4 (0*)

Scan Edge to Edge

O* On

Sharpness

1–5 (3*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Adjust the amount of shadow detail visible on a scanned image.

Allow edge‑to‑edge scanning of the original document.

Adjust the sharpness of a scanned image.

Admin Controls

Menu item Description

Transparency Separators

O On*

Allow Priority Copies

On* O

Note: An asterisk (*) next to a value indicates the factory default setting.

Insert a blank sheet between transparencies.

Interrupt a print job to copy a page or document.

Fax

Fax Mode

Menu item Description

Fax Mode

Analog* Fax Server Disabled

Note: An asterisk (*) next to a value indicates the factory default setting.

Analog Fax Setup

General Fax Settings

Menu item Description

Fax Name Identify your fax machine.

Fax Number Identify your fax number.

Note: An asterisk (*) next to a value indicates the factory default setting.

Select a fax mode.

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Understanding the printer menus 65

Menu item Description

Fax ID

Fax Name Fax Number*

Enable Manual Fax

O* On

Memory Use

All receive Mostly receive Equal* Mostly send All send

Cancel Faxes

Allow* Don't Allow

Notify fax recipients of your fax name or fax number.

Set the printer to fax manually.

Notes:

• This menu item does not appear if Fax Transport is set to T.38 or G711.

• This menu item requires a line splitter and a telephone handset.

• Use a regular telephone line to answer an incoming fax job and to dial a

fax number.

• To go directly to the Manual Fax function, touch # and 0 on the keypad.

Set the amount of internal printer memory allocated for faxing. Note: This menu item prevents memory buer conditions and failed faxes.

Cancel outgoing faxes before they are transmitted, or cancel incoming faxes before they ﬁnish printing.

Caller ID

O On* Alternate

Fax Number Masking

O* From Left From Right

Digits to Mask

0–58 (0*)

Enable Line Connected Detection

O On*

Enable Line In Wrong Jack Detection

O* On

Show the telephone number of the person sending the fax.

Specify the format for masking an outgoing fax number.

Specify the number of digits to mask in an outgoing fax number.

Determine whether a telephone line is connected to the printer.

Notes:

• Detection takes place when turning on the printer and before each call.

• This menu item does not appear if Fax Transport is set to T.38.

Determine whether a telephone line is connected to the correct port on the printer.

Notes:

• Detection takes place when turning on the printer and before each call.

• This menu item does not appear if Fax Transport is set to T.38.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 66

Menu item Description

Enable Extension in Use Support

O On*

Determine whether a telephone line is used by another device such as another phone on the same line.

Notes:

• This menu item is monitored continuously after turning on the printer.

• This menu item does not appear if Fax Transport is set to T.38.

Optimize Fax Compatibility Conﬁgure the printer fax functionality for optimal compatibility with other fax

machines.

Note: An asterisk (*) next to a value indicates the factory default setting.

Fax Send Settings

Menu item Description

Resolution

Standard* Fine Super Fine Ultra Fine

Original Size

[List of paper sizes]

Set the resolution of the scanned image. Note: A higher resolution increases fax transmission time and requires higher

memory.

Specify the size of the original document. Note: Mixed Sizes is the U.S. factory default setting. A4 is the international

factory default setting.

Orientation

Portrait* Landscape

Sides

O* Long Edge Short Edge

Content Type

Te x t* Te x t/ P ho t o Photo Graphics

Content Source

Black and White Laser Color Laser* Inkjet Photo/Film Magazine Newspaper Press Other

Specify the orientation of the original document.

Specify the page orientation of text and graphics when scanning a two‑sided document.

Improve the output result based on the content of the original document.

Improve the output result based on the source of the original document.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 67

Menu item Description

Darkness

1–9 (5*)

Behind a PABX

On O*

Dial Mode

To n e* Pulse

Note: An asterisk (*) next to a value indicates the factory default setting.

Adjust the darkness of the scanned image.

Set the printer to dial a fax number without waiting to recognize the dial tone. Note: Private Automated Branch Exchange (PABX) is a telephone network that

allows a single access number to

Specify the dial mode for incoming or outgoing faxes.

Advanced Imaging

Menu item Description

Color Dropout

None* Red Green Blue

Default Red Threshold

0–255 (128*)

Specify which color to drop during scanning, and adjust the dropout setting for that color.

multiple lines to outside callers.

oer

Default Green Threshold

0–255 (128*)

Default Blue Threshold

0–255 (128*)

Contrast

Best for Content* 0 1 2 3 4 5

Background Removal

Background Detection

Content‑based* Fixed

Level

‑4 to 4 (0*)

Mirror Image

On O*

Set the contrast of the output.

Adjust the amount of background visible on a scanned image. Note: If you want to remove the background color from the original document,

then set Background Detection to Content-based. If you want to remove image noise from a photo, then set Background Detection to Fixed.

Create a mirror image of the original document.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 68

Menu item Description

Negative Image

On O*

Shadow Detail

‑4 to 4 (0*)

Scan Edge to Edge

On O*

Sharpness

1–5 (3*)

Te mp er at u re

‑4 to 4 (0*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Create a negative image of the original document.

Adjust the amount of shadow detail visible on a scanned image.

Allow edge‑to‑edge scanning of the original document.

Adjust the sharpness of the scanned image.

Specify whether to generate a cooler or warmer output.

Admin Controls

Menu item Description

Automatic Redial

0–9 (5*)

Adjust the number of redial attempts based on the activity levels of recipient fax machines.

Redial Frequency

1–200 minutes (3*)

Enable ECM

On* O

Enable Fax Scans

On* O

Driver to Fax

On* O

Allow Save as Shortcut

On* O

Max Speed

33600* 14400 9600 4800 2400

Increase the time between redial attempts to increase the chance of sending fax successfully.

Activate Error Correction Mode (ECM) for fax jobs. Note: ECM detects and corrects errors in the fax transmission process that are

caused by telephone line noise and poor signal strength.

Fax documents that are scanned at the printer.

Allow the print driver to send fax.

Save fax numbers as shortcuts in the printer.

Set the maximum speed for sending fax.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 69

Menu item Description

Enable Color Fax Scans

O by default* On by default Never use Always use

Auto Convert Color Faxes to Mono Faxes

On* O

Conﬁrm Fax Number

O* On

Dial Preﬁx Set a dialing preﬁx.

Note: An asterisk (*) next to a value indicates the factory default setting.

Enable color scans for fax.

Convert all outgoing color faxes to black and white.

Ask the user to conﬁrm the fax number.

Fax Receive Settings

Menu item Description

Fax Job Waiting

None* To n er Toner and Supplies

Remove fax jobs that request speciﬁc unavailable resources from the print queue.

Rings to Answer

1–25 (3*)

Auto Reduction

On* O

Paper Source

Tray [x ] MP Feeder Auto*

Sides

On O*

Separator Sheets

O* Before Job After Job

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the number of rings for incoming fax.

Scale incoming fax to ﬁt on the page.

Set the paper source for printing incoming fax.

Print on both sides of the paper.

Specify whether to insert blank separator sheets when printing.

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Understanding the printer menus 70

Menu item Description

Separator Sheet Source

Tray [x ] (1*) MP Feeder

Output Bin

Standard Bin* Bin [x]

Fax Footer

On O*

Fax Footer Time Stamp

Receive* Print

Holding Faxes

Held Fax Mode

O* Always On Manual Scheduled

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the paper source for the separator sheet.

Specify the output bin for received faxes.

Print the transmission information at the bottom of each page from a received fax.

Print the time stamp at the bottom of each page from a received fax.

Hold received faxes from printing until they are released.

Admin Controls

Menu item Description

Enable Fax Receive

On* O

Enable Caller ID

O On*

Block No Name Fax

On O*

Banned Fax List

Add Banned Fax

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to receive fax.

Show the number that is sending the incoming fax.

Block incoming faxes sent from devices with no station ID or fax ID speciﬁed.

Specify the phone numbers that you want to block.

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Understanding the printer menus 71

Menu item Description

Answer On

All Rings* Single Ring Only Double Ring Only Triple Ring Only Single or Double Rings Only Single or Triple Rings Only Double or Triple Rings Only

Auto Answer

On* O

Manual Answer Code

0–9 (9*)

Fax Forwarding

Print Print and Forward Forward*

Set a distinctive ring pattern for incoming fax.

Set the printer to receive fax automatically.

Manually enter a code on the telephone number pad to begin receiving fax.

Notes:

• This menu item appears only when the printer shares a line with a

telephone.

• This menu item appears only when you set the printer to receive fax

manually.

Specify how to forward received fax.

Forward to

Destination [x]

Type Shortcut Number

Conﬁrmation E‑mail Send a conﬁrmation e‑mail when fax forwarding is successful.

Max Speed

33600* 14400 9600 4800 2400

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify where to forward received fax.

Note: The e‑mail is sent only when forwarding to FTP or Network Share destinations.

Set the maximum speed for transmitting fax.

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Understanding the printer menus 72

Fax Cover Page

Menu item Description

Fax Cover Page

O by Default* On by Default Never Use Always Use

Include To ﬁeld

O* On

Include From ﬁeld

O* On

From

Include Message Field

O* On

Message:

Include Logo

O* On

Conﬁgure the settings for the fax cover page.

Include Footer [x]

O* On

Footer [x]

Note: An asterisk (*) next to a value indicates the factory default setting.

Fax Log Settings

Menu item Description

Transmission Log

Print log* Do Not Print Log Print Only For Error

Receive Error Log

Print Never* Print on Error

Auto Print Logs

On* O

Print a log for successful fax transmission or transmission error.

Print a log for fax‑receive failures.

Print all fax activity.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 73

Menu item Description

Log Paper Source

Tray [x ] (1*) Multipurpose Feeder

Logs Display

Remote Fax Name* Dialed Number

Enable Job Log

On* O

Enable Call Log

On* O

Log Output Bin

Standard Bin* Bin [x]

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the paper source for printing logs.

Identify the sender by remote fax name or fax number.

View a summary of all fax jobs.

View a summary of fax dialing history.

Specify the output bin for printed logs.

Speaker Settings

Menu item Description

Speaker Mode

Always O Always On On until Connected*

Speaker Volume

Low High*

Ringer Volume

O On*

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the fax speaker mode.

Adjust the fax speaker volume.

Enable the ringer volume.

E-mail

E‑mail Setup

Menu item Description

Primary SMTP Gateway Type the IP address or host name of the primary SMTP server for sending e-

mail.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 74

Menu item Description

Primary SMTP Gateway Port

1–65535 (25*)

Secondary SMTP Gateway Type the server IP address or host name of your secondary or backup SMTP

Secondary SMTP Gateway Port

1–65535 (25*)

SMTP Timeout

5–30 seconds (30*)

Reply Address Specify a reply address in the e‑mail.

Always use SMTP default Reply Address

On* O

Use SSL/TLS

Disabled* Negotiate Required

Require Trusted Certiﬁcate

O On*

Enter the port number of the primary SMTP server.

server.

Enter the server port number of your secondary or backup SMTP server.

Set the time before the printer times out if the SMTP server does not respond.

Always use the default reply address in the SMTP server.

Specify whether to send e‑mail using an encrypted link.

Require a trusted certiﬁcate when accessing the SMTP server.

SMTP Server Authentication

No authentication required* Login / Plain NTLM CRAM‑MD5 Digest‑MD5 Kerberos 5

Device‑Initiated E‑mail

None* Use Device SMTP Credentials

User‑Initiated E‑mail

None* Use Device SMTP Credentials Use Session User ID and

Password Use Session E‑mail address

and Password Prompt user

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the authentication type for the SMTP server.

Specify whether credentials are required for device‑initiated e‑mail.

Specify whether credentials are required for user‑initiated e‑mail.

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Understanding the printer menus 75

Menu item Description

Use Active Directory Device Credentials

O On*

Device Userid Specify the user ID and password to connect to the SMTP server.

Device Password

Kerberos 5 REALM Specify the realm for the Kerberos 5 authentication protocol.

NTLM Domain Specify the domain name for the NTLM security protocol.

Disable "SMTP server not set up" error

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Enable user credentials and group designations to connect to the SMTP server.

Hide the “SMTP server not set up” error message.

E‑mail Defaults

Menu item Description

Subject Specify the e‑mail subject and message.

Message

File Name Specify the ﬁle name for the scanned image.

Format

PDF (.pdf)* TIFF (.tif) JPEG (.jpg) XPS (.xps) TXT (.txt) RTF (.rtf ) DOCX (.docx)

Global OCR Settings

Recognized Languages Auto Rotate Despeckle Auto Contrast Enhance

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the ﬁle format for the scanned image.

Conﬁgure the settings for optical character recognition (OCR). Note: This menu item appears only if you have purchased and installed an

OCR solution.

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Understanding the printer menus 76

Menu item Description

PDF Settings

PDF Version

1.3

1.4

1.5*

1.6

1.7

Archival Version

A‑1a* A‑1b

Highly Compressed

O* On

Secure

O* On

Searchable

O* On

Archival (PDF/A)

O* On

Set the PDF format of the scanned image.

Content Type

Te x t Te x t/ P ho t o * Photo Graphics

Content Source

Black and White Laser* Color Laser Inkjet Photo/Film Magazine Newspaper Press Other

Color

Black and White Gray Color* Auto

Note: An asterisk (*) next to a value indicates the factory default setting.

Improve the output result based on the content of the original document.

Improve the output result based on the original document.

Specify the color when scanning an image.

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Understanding the printer menus 77

Menu item Description

Resolution

75 dpi 150 dpi* 200 dpi 300 dpi 400 dpi 600 dpi

Darkness

-4 to 4 (0*)

Orientation

Portrait* Landscape

Original Size

[List of paper sizes]

Sides

O* Long Edge Short Edge

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the resolution of the scanned image.

Adjust the darkness of the scanned image.

Specify the orientation of text and graphics on the page.

Set the paper size of the original document. Note: Mixed Sizes is the factory default setting.

Specify the page orientation of text and graphics when scanning a two‑sided document.

Advanced Imaging

Menu item Description

Color Balance

Cyan to Red

-4 to 4 (0*)

Magenta to Green

-4 to 4 (0*)

Ye l l ow t o B lu e

-4 to 4 (0*)

Color Dropout

None* Red Green Blue

Default Red Threshold

0–255 (128*)

Default Green Threshold

0–255 (128*)

Default Blue Threshold

0–255 (128*)

Adjust the color intensity during scanning.

Specify which color to drop during scanning, and adjust the dropout setting for that color.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 78

Menu item Description

Auto Color Detect

Color Sensitivity

1–9 (5*)

Area Sensitivity

1–9 (5*)

E‑mail Bit Depth

1 bit* 8 bit

JPEG Quality

Best for content* 5–95

Contrast

Best for content* 0 1 2 3 4 5

Set the amount of color that the printer detects from the original document. Note: This menu item appears only when Color is set to Auto.

Set the quality of a JPEG‑format scanned image.

Notes:

• 5 reduces the ﬁle size, but lessens the image quality.

• 95 provides the best image quality, but produces a large

Specify the contrast of the output.

ﬁle

size.

Background Removal

Background Detection

Content‑based* Fixed

Level

‑4 to 4 (0*)

Mirror Image

O* On

Negative Image

O* On

Shadow Detail

‑4 to 4 (0*)

Scan Edge to Edge

O* On

Sharpness

1–5 (3*)

Adjust the amount of background visible on a scanned image. Note: If you want to remove the background color from the original

document, then set Background Detection to Content-based. If you want to remove image noise from a photo, then set Background Detection to Fixed.

Create a mirror image of the original document.

Create a negative image of the original document.

Adjust the amount of shadow detail visible on a scanned image.

Allow edge‑to‑edge scanning of the original document.

Adjust the sharpness of a scanned image.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 79

Menu item Description

Te mp er at u re

‑4 to 4 (0*)

Blank Pages

Blank Page Removal Blank Page Sensitivity

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify whether to generate a cooler or warmer output.

Specify whether to include blank pages.

Admin Controls

Menu item Description

Max E‑mail Size

0–65535 (0*)

Size Error Message Specify an error message that the printer sends when an e‑mail exceeds its

Limit Destinations Limit sending of e‑mail only to the speciﬁed list of domain names.

Send Me a Copy

Never appears* On by Default O by Default Always On

Set the allowable ﬁle size for each e‑mail.

allowable ﬁle size.

Note: You can type up to 1024 characters.

Note: Use a comma to separate each domain.

Send a copy of the e‑mail to yourself.

Limit E‑mail Recipients

O* On

Use cc:/bcc:

O* On

Use Multi‑Page TIFF

On* O

TIFF Compression

LZW* JPEG

Tex t Def a ul t

5–95 (75*)

Tex t /Ph oto D efa ult

5–95 (75*)

Photo Default

5–95 (50*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Limit the number of e‑mail recipients.

Enable carbon copy and blind carbon copy in e‑mail.

Choose between single- and multiple‑page TIFF ﬁles.

Set a compression option for TIFF ﬁles.

Set the quality of text on a scanned image.

Set the quality of text or photo on a scanned image.

Set the quality of a photo on a scanned image.

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Understanding the printer menus 80

Menu item Description

Transmission Log

Print log* Do Not Print Log Print Only For Error

Log Paper Source

Tray [x ] (1*) Multipurpose Feeder

Custom Job Scanning

O* On

Scan Preview

O On*

Allow Save as Shortcut

O On*

E‑mail Images Sent As

Attachment* Web Link

Print a log for successful e‑mail transmission.

Specify the paper source for printing logs.

Turn on scanning of custom jobs by default. Note: This menu item appears only when a hard disk is installed.

Show the scan preview on the display. Note: This menu item appears only when a printer hard disk is installed.

Save e-mail addresses as shortcuts. Note: When set to O, the Save As Shortcut button does not appear on the

e-mail Destination screen.

Specify how to send the images in e‑mail.

Reset E-mail Information After Sending

O On*

Note: An asterisk (*) next to a value indicates the factory default setting.

Restore the default e-mail information after sending an e-mail.

Web Link Setup

Menu item Description

Server Set the printer to send e‑mail as a web link.

Password

Path

File Name

Web Link

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Understanding the printer menus 81

FTP

FTP Defaults

Menu item Description

Format

PDF (.pdf)* TIFF (.tif) JPEG (.jpg) XPS (.xps) TXT (.txt) RTF (.rtf ) DOCX (.docx)

Global OCR Settings

Recognized Languages Auto Rotate Despeckle Auto Contrast Enhance

PDF Settings

PDF Version

1.3

1.4

1.5*

1.6

1.7

Archival Version

A‑1a* A‑1b

Highly Compressed

O* On

Secure

O* On

Searchable

O* On

Archival (PDF/A)

O* On

Specify the ﬁle format for the scanned image. Note: The menu items may vary depending on your printer model.

Conﬁgure the settings for optical character recognition (OCR). Note: This menu appears only if you have purchased and installed an OCR

solution.

Set the PDF format for the scanned image.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 82

Menu item Description

Content Type

Te x t Te x t/ P ho t o * Graphics Photo

Content Source

Black and White Laser Color Laser* Inkjet Photo/Film Magazine Newspaper Press Other

Color

Black and White Gray Color* Auto

Resolution

75 dpi 150 dpi* 200 dpi 300 dpi 400 dpi 600 dpi

Improve the output result based on the content of the original document.

Improve the output result based on the source of the original document.

Specify the color when scanning an image.

Set the resolution of the scanned image.

Darkness

-4 to 4 (0*)

Orientation

Portrait* Landscape

Original Size

[List of paper sizes]

Adjust the darkness of the scanned image.

Specify the orientation of text and graphics on the page.

Set the paper size of the original document.

Notes:

• Letter is the U.S. factory default setting. A4 is the international factory

default setting.

• The menu items may vary depending on your printer model.

Sides

O* Long Edge Short Edge

File Name Specify the ﬁle name of the scanned image.

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the page orientation of text and graphics when scanning a two‑sided document.

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Understanding the printer menus 83

Advanced Imaging

Menu item Description

Color Balance

Cyan to Red

-4 to 4 (0*)

Magenta to Green

-4 to 4 (0*)

Ye l l ow t o B lu e

-4 to 4 (0*)

Color Dropout

None* Red Green Blue

Default Red Threshold

0–255 (128*)

Default Green Threshold

0–255 (128*)

Default Blue Threshold

0–255 (128*)

Auto Color Detect

Color Sensitivity

1–9 (5*)

Area Sensitivity

1–9 (5*)

FTP Bit Depth

1 bit* 8 bit

Adjust the color intensity during scanning.

Specify which color to drop during scanning, and adjust the dropout setting for that color.

Set the amount of color that the printer detects from the original document.

Note: This menu item appears only when Color is set to Auto.

JPEG Quality

Best for content* 5–95

Set the quality of a JPEG‑format image.

Notes:

• 5 reduces the ﬁle size, but lessens the image quality.

• 90 provides the best image quality, but produces a large ﬁle size.

Contrast

Best for content* 0 1 2 3 4 5

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the contrast of the output.

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Understanding the printer menus 84

Menu item Description

Background Removal

Background Detection

Content‑based* Fixed

Level

‑4 to 4 (0*)

Mirror Image

O* On

Negative Image

O* On

Shadow Detail

‑4 to 4 (0*)

Scan Edge to Edge

O* On

Sharpness

1–5 (3*)

Adjust the amount of background visible on a scanned image. Note: If you want to remove the background color from the original

document, then set Background Detection to Content-based. If you want to remove image noise from a photo, then set Background Detection to Fixed.

Create a mirror image of the original document.

Create a negative image of the original document.

Adjust the amount of shadow detail visible on a scanned image.

Allow edge‑to‑edge scanning of the original document.

Adjust the sharpness of a scanned image.

Te mp er at u re

‑4 to 4 (0*)

Blank Pages

Blank Page Removal Blank Page Sensitivity

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify whether to generate a cooler or warmer output.

Specify whether to include blank pages.

Admin Controls

Menu item Description

Tex t Def a ul t

5–95 (75*)

Tex t /Ph oto D efa ult

5–95 (75*)

Photo Default

5–95 (50*)

Use Multi‑Page TIFF

On* O

Set the quality of text on a scanned image.

Set the quality of text or photo image on a scanned image.

Set the quality of a photo image on a scanned image.

Choose between single- and multiple‑page TIFF ﬁles.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 85

Menu item Description

TIFF Compression

LZW* JPEG

Transmission Log

Print Log* Do Not Print Log Print Only For Error

Log Paper Source

Tray [x ] (1*) Multipurpose Feeder

Custom Job Scanning

O* On

Scan Preview

O On*

Allow Save as Shortcut

O On*

Set a compression option for TIFF ﬁles.

Print a log for successful FTP scan transmission.

Specify the paper source for printing FTP logs.

Turn on scanning of custom jobs by default. Note: This menu item appears only when a hard disk is installed.

Show a preview of the scan on the display. Note: This menu item appears only when a hard disk is installed.

Save custom FTP settings as shortcuts.

Note: An asterisk (*) next to a value indicates the factory default setting.

Network/Ports

Network Overview

Menu item Description

Active Adapter

Auto* Standard Network

Network Status Show the connection status of the printer network.

Display Network Status on Printer

On* O

Speed, Duplex Show the speed of the currently active network card.

IPv4 Show the IPv4 address.

All IPv6 Addresses Show all IPv6 addresses.

Specify how a network is connected.

Show the network status on the display.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 86

Menu item Description

Reset Print Server Reset all active network connections to the printer.

Note: This setting removes all network

conﬁguration

settings.

Network Job Timeout

O On* (90 seconds)

Banner Page

O* On

Scan to PC Port Range

9751:12000*

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the time before the printer cancels a network print job.

Print a banner page.

Specify a valid port range for printers that are behind a port blocking ﬁrewall.

Wireless

Note: This menu is available only in printers connected to a Wi‑Fi network or printers that have a wireless

network adapter.

Menu item Description

Setup Using Mobile App Conﬁgure the Wi‑Fi connection using Lexmark Mobile Assistant.

Setup On Printer Panel

Choose Network Add Wi‑Fi Network

Network Name Network Mode

Infastructure

Wireless Security Mode

Disabled* WEP WPA2/WPA - Personal WPA2 - Personal

802.1x - RADIUS

Conﬁgure the Wi‑Fi connection using the control panel. Note: 802.1x - RADIUS can be conﬁgured only from the Embedded

Web Server.

Wi‑Fi Protected Setup

WPS Auto Detect

O On*

Start Push Button Method Start PIN Method

Establish a Wi‑Fi network and enable network security.

Notes:

• WPS Auto Detect appears only when the Wireless Security

Mode is set to WEP.

• Start Push-Button Method connects the printer to a Wi‑Fi

network when buttons on both the printer and the access point (wireless router) are pressed within a given time.

• Start PIN Method connects the printer to a Wi‑Fi network when

a PIN on the printer is entered into the wireless settings of the access point.

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Understanding the printer menus 87

Menu item Description

Network Mode

BSS Type

Infrastructure*

Enable Wi‑Fi Direct

On O*

Compatibility

802.11b/g/n (2.4GHz)*

802.11a/b/g/n/ac (2.4GHz/5GHz)

802.11a/n/ac (5GHz)

Wireless Security Mode

Disabled* WEP WPA2/WPA-Personal WPA2-Personal

802.1x - RADIUS

WEP Authentication Mode

Auto* Open Shared

Specify the network mode.

Enable Wi-Fi Direct‑capable devices to connect directly to the printer.

Specify the standard for the Wi‑Fi network. Note: 802.11a/b/g/n/ac (2.4GHz/5GHz) and 802.11a/n/ac (5GHz) only

appear when a Wi‑Fi option is installed.

Set the security mode for connecting the printer to Wi‑Fi devices. Note: 802.1x - RADIUS can be

Web Server.

Set the type of Wireless Encryption Protocol (WEP) for the printer. Note: This menu item appears only when the Wireless Security

Mode is set to WEP.

conﬁgured

only from the Embedded

Set WEP Key Specify a WEP password for secure Wi‑Fi connection.

WPA2/WPA Personal

AES

Set Pre‑Shared Key Set the password for secure Wi‑Fi connection.

WPA2-Personal

AES

802.1x Encryption Mode

WPA+ WPA2*

Enable Wi‑Fi security through Wi-Fi Protected Access (WPA). Note: This menu item appears only when the Wireless Security

Mode is set to WPA2/WPA-Personal.

Enable Wi‑Fi security through WPA2. Note: This menu item appears only when the Wireless Security

Mode is set to WPA2-Personal.

Enable Wi‑Fi security through 802.1x standard.

Notes:

• This menu item appears only when the Wireless Security Mode

is set to 802.1x - RADIUS.

• 802.1x - RADIUS can be conﬁgured only from the Embedded

Web Server.

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Understanding the printer menus 88

Menu item Description

IPv4

Enable DHCP

On* O

Set Static IP Address

IP Address Netmask Gateway

IPv6

Enable IPv6

On* O

Enable DHCPv6

On O*

Stateless Address Autoconﬁguration

On* O

DNS Server Address Manually Assigned IPv6 Address Manually Assigned IPv6 Router Address Preﬁx All IPv6 Addresses All IPv6 Router Addresses

Enable and conﬁgure IPv4 settings in the printer.

Enable and conﬁgure IPv6 settings in the printer.

Network Address

UAA LAA

PCL SmartSwitch

O On*

PS SmartSwitch

O On*

Job Buering

On O*

View the network addresses.

Set the printer to switch automatically to PCL emulation when a print job requires it, regardless of the default printer language.

Note: If PCL SmartSwitch is o, then the printer does not examine incoming data and uses the default printer language speciﬁed in the Setup menu.

Set the printer to switch automatically to PS emulation when a print job requires it, regardless of the default printer language.

Note: If PS SmartSwitch is incoming data and uses the default printer language speciﬁed in the Setup menu.

Temporarily store print jobs in the printer hard disk before printing. Note: This menu item appears only when a hard disk is installed.

then the printer does not examine

o,

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Understanding the printer menus 89

Menu item Description

Mac Binary PS

Auto* On O

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

• On processes raw binary PostScript print jobs.

• O ﬁlters print jobs using the standard protocol.

Ethernet

Menu item Description

Network Speed Show the speed of an active network adapter.

IPv4

Enable DHCP

On* O

IPv4

Set Static IP Address

IP Address Netmask Gateway

Enable IPv6

On* O

Enable Dynamic Host Conﬁguration Protocol (DHCP). Note: DHCP is a standard protocol that allows a server to dynamically

distribute IP addressing and

Set the static IP address of your printer.

Conﬁgure IPv6 in the printer.

conﬁguration

information to clients.

Enable DHCPv6

On O*

Stateless Address Autoconﬁguration

On* O

DNS Address Specify the DNS server address, IP address, and the router for IPv6 network.

Manually Assigned IPv6 Address

Manually Assigned IPv6 Router

Address Preﬁx

0–128 (64*)

All IPv6 Addresses Show all IP and router addresses used in an IPv6 network.

All IPv6 Router Addresses

Network Address

UAA LAA

Note: An asterisk (*) next to a value indicates the factory default setting.

Run DHCPv6 in an IPv6 network.

Set the network adapter to accept the automatic IPv6 address conﬁguration entries provided by a router.

Show the printer Media Access Control (MAC) addresses: Locally Administered Address (LAA) and Universally Administered Address (UAA).

Note: You can change the printer LAA manually.

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Understanding the printer menus 90

Menu item Description

PCL SmartSwitch

On* O

PS SmartSwitch

On* O

Mac Binary PS

Auto* On O

Set the printer to switch automatically to PCL emulation when a print job requires it, regardless of the default printer language.

Note: If PCL SmartSwitch is data and uses the default printer language speciﬁed in the Setup menu.

Set the printer to switch automatically to PS emulation when a print job requires it, regardless of the default printer language.

Note: If PS SmartSwitch is o, then the printer does not examine incoming data and uses the default printer language speciﬁed in the Setup menu.

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

then the printer does not examine incoming

o,

• On processes raw binary PostScript print jobs.

• O ﬁlters print jobs using the standard protocol.

Energy Ecient Ethernet

On* O

Note: An asterisk (*) next to a value indicates the factory default setting.

Reduce power consumption when the printer receives no data from the Ethernet network.

TCP/IP

Note: This menu appears only in network printers or printers attached to print servers.

Menu item Description

Set Hostname Set the current TCP/IP host name.

Domain Name Set the domain name.

Allow DHCP/BOOTP to update NTP server

On* O

Zero Conﬁguration Name Specify a service name for the zero conﬁguration network.

Enable Auto IP

On* O

DNS Address Specify the current Domain Name System (DNS) server address.

Backup DNS Address Specify the backup DNS server addresses.

Backup DNS Address 2

Backup DNS Address 3

Domain Search Order Specify a list of domain names to locate the printer and its resources that reside

Allow the DHCP and BOOTP clients to update the NTP settings of the printer.

Assign an IP address automatically.

in dierent domains on the network.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 91

Menu item Description

Enable DDNS

On* O

DDNS TTL Specify the current DDNS settings.

Default TTL

DDNS Refresh Time

Enable mDNS

O On*

WINS Address Specify a server address for Windows Internet Name Service (WINS).

Enable BOOTP

O* On

Restricted Server List Specify an IP address for the TCP connections.

Update Dynamic DNS settings.

Update multicast DNS settings.

Allow the BOOTP to assign a printer IP address.

Notes:

• Use a comma to separate each IP address.

• You can add up to 50 IP addresses.

Restricted Server List Options

Block All Ports* Block Printing Only Block Printing and HTTP Only

Specify how the IP addresses in the list can access the printer functionality.

MTU Specify a maximum transmission unit (MTU) parameter for the TCP connections.

Raw Print Port

1–65535 (9100*)

Outbound Trac Maximum Speed

O* 100 to 1000000

Enhanced TLS Security

On O*

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify a raw port number for printers connected on a network.

Enable the printer maximum transfer rate.

Enhance printer privacy and data integrity.

SNMP

Note: This menu appears only in network printers or printers that are attached to print servers.

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Understanding the printer menus 92

Menu item Description

SNMP Versions 1 and 2c

Enabled

O On*

Allow SNMP Set

O On*

Enable PPM MIB

O On*

SNMP Community

SNMP Version 3

Enabled

O On*

Set Read/Write Credentials

User Name Password

Set Read‑only Credentials

User Name Password

Authentication Hash

MD5 SHA1*

Minimum Authentication Level

No Authentication, No Privacy Authentication, No Privacy Authentication, Privacy*

Privacy Algorithm

DES AES‑128*

Conﬁgure Simple Network Management Protocol (SNMP) versions 1 and 2c to install print drivers and applications.

Conﬁgure SNMP version 3 to install and update printer security.

Note: An asterisk (*) next to a value indicates the factory default setting.

IPSec

Note: This menu appears only in network printers or printers that are attached to print servers.

Menu item Description

Enable IPSec

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Enable Internet Protocol Security (IPSec).

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Understanding the printer menus 93

Menu item Description

Base Conﬁguration

Default* Compatibility Secure

IPSec Device Certiﬁcate Specify an IPSec certiﬁcate.

Pre‑Shared Key Authenticated Connections

Host [x]

Address Key

Certiﬁcate Authenticated Connections

Host [x] Address[/subnet]

Address[/subnet]

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the IPSec base conﬁguration. Note: This menu item appears only when Enable IPSec is set to

On.

Note: This menu item appears only when Base Conﬁguration is set to Compatibility.

Conﬁgure the authenticated connections of the printer. Note: These menu items appear only when Enable IPSec is set to

On.

802.1x

Note: This menu appears only in network printers or printers that are attached to print servers.

Menu item Description

Active

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

LPD

Conﬁguration

Let the printer join networks that require authentication before allowing access.

Note: To Embedded Web Server.

conﬁgure

the settings of this menu item, access the

Note: This menu appears only in network printers or printers that are attached to print servers.

Menu item Description

LPD Timeout

0–65535 seconds (90*)

LPD Banner Page

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the time‑out value to stop the Line Printer Daemon (LPD) server from waiting indeﬁnitely for hung or invalid print jobs.

Print a banner page for all LPD print jobs. Note: A banner page is the

separator of print jobs and to identify the originator of the print job request.

page of a print job used as a

ﬁrst

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Understanding the printer menus 94

Menu item Description

LPD Trailer Page

O* On

LPD Carriage Return Conversion

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Print a trailer page for all LPD print jobs. Note: A trailer page is the last page of a print job.

Enable carriage return conversion. Note: Carriage return is a mechanism that commands the printer to

move the position of the cursor to the line.

position on the same

ﬁrst

HTTP/FTP Settings

Note: This menu appears only in network printers or printers attached to print servers.

Menu item Description

Enable HTTP Server

O On*

Enable HTTPS

O On*

Access the Embedded Web Server to monitor and manage the printer.

Conﬁgure the Hypertext Transfer Protocol Secure (HTTPS) settings.

Enable FTP/TFTP

O On*

Local Domains Specify domain names for HTTP and FTP servers.

HTTP Proxy IP Address Conﬁgure the HTTP and FTP server settings.

FTP Proxy IP Address

HTTP Default IP Port

1–65535 (80*)

HTTPS Device Certiﬁcate

FTP Default IP Port

1–65535 (21*)

Timeout for HTTP/FTP Requests

1–299 (30*)

Retries for HTTP/FTP Requests

1–299 (3*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Send ﬁles using FTP.

Note: This menu item appears only in some printer models.

Note: These menu items appear only in some printer models.

Specify the amount of time before the server connection stops.

Set the number of retries to connect to the HTTP/FTP server.

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Understanding the printer menus 95

ThinPrint

Menu item Description

Enable ThinPrint

O On*

Port Number

4000–4999 (4000*)

Bandwidth (bits/sec)

0* 100–1000000

Packet Size (kbytes)

0–64000 (0*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Print using ThinPrint.

Set the port number for the ThinPrint server.

Set the speed to transmit data in a ThinPrint environment.

Set the packet size for data transmission.

USB

Menu item Description

PCL SmartSwitch

On* O

Set the printer to switch to PCL emulation when a print job received through a USB port requires it, regardless of the default printer language.

Note: If PCL SmartSwitch is o, then the printer does not examine incoming data and uses the default printer language speciﬁed in the Setup menu.

PS SmartSwitch

On* O

Mac Binary PS

Auto* On O

Enable USB Port

Enable* Disable

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to switch to PS emulation when a print job received through a USB port requires it, regardless of the default printer language.

Note: If PS SmartSwitch is data and uses the default printer language speciﬁed in the Setup menu.

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

then the printer does not examine incoming

o,

• On processes raw binary PostScript print jobs.

•

O ﬁlters

Enable the standard USB port.

print jobs using the standard protocol.

Google Cloud Print

Menu item Description

Registration

Note: An asterisk (*) next to a value indicates the factory default setting.

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Menu item Description

Options

Enable Google Cloud Print

O On*

Options

Enable Local Discovery

O On*

Options

Enable SSL Peer Veriﬁcation

O On*

Options

Always Print As Image

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Print directly from your Google account.

Allow the registered user and other users on the same subnet to send jobs to the printer locally.

Verify authenticity of the peer certiﬁcate to connect to your Google account.

Set the printer to process PDF ﬁles as an image for faster printing.

Wi‑Fi Direct

Note: This menu appears only when a direct Wi‑Fi network is the active network.

Menu item Description

SSID Specify the service set identiﬁer (SSID) of the Wi‑Fi network.

Set Preshared Key Set the preshared key (PSK) to authenticate and validate users on a Wi‑Fi

connection.

Show PSK on Setup Page

O On*

Group Owner IP Address Specify the IP address of the group owner.

Auto‑Accept Push Button Requests

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Show the PSK on the Network Setup Page.

Accept requests to connect to the network automatically. Note: Accepting clients automatically is not secured.

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Security

Security Audit Log

Menu item Description

Enable Audit

O* On

Enable Remote Syslog

O* On

Remote Syslog Server Specify the remote syslog server.

Remote Syslog Port

1–65535 (514*)

Remote Syslog Method

Normal UDP* Stunnel

Note: An asterisk (*) next to a value indicates the factory default setting.

Record the events in the secure audit log and remote syslog.

Send audit logs to a remote server.

Specify the remote syslog port.

Specify a syslog method to transmit logged events to a remote server.

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Menu item Description

Remote Syslog Facility

0 ‑ Kernel Messages 1 ‑ User‑Level Messages 2 ‑ Mail System 3 ‑ System Daemons 4 ‑ Security/Authorization

Messages* 5 ‑ Messages Generated

Internally by Syslogs 6 ‑ Line Printer Subsystem 7 ‑ Network News Subsystem 8 ‑ UUCP Subsystem 9 ‑ Clock Daemon 10 ‑ Security/Authorization

Messages 11 ‑ FTP Daemon 12 ‑ NTP Subsystem 13 ‑ Log Audit 14 ‑ Log Alert 15 ‑ Clock Daemon 16 ‑ Local Use 0 (local0) 17‑ Local Use 1 (local1) 18 ‑ Local Use 2 (local2) 19 ‑ Local Use 3 (local3) 20 ‑ Local Use 4 (local4) 21 ‑ Local Use 5 (local5) 22 ‑ Local Use 6 (local6) 23 ‑ Local Use 7 (local7)

Specify a facility code that the printer uses when sending log events to a remote server.

Severity of Events to Log

0 ‑ Emergency 1 ‑ Alert 2 ‑ Critical 3 ‑ Error 4 ‑ Warning* 5 ‑ Notice 6 ‑ Informational 7 ‑ Debug

Remote Syslog Non‑Logged Events

O* On

Admin’s E‑mail Address Send e‑mail notiﬁcation of logged events to the administrator.

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the priority level cuto for logging messages and events.

Send all events, regardless of severity level, to the remote server.

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Understanding the printer menus 99

Menu item Description

E‑mail Log Cleared Alert

O* On

E‑mail Log Wrapped Alert

O* On

Log Full Behavior

Wrap Over Older Entries* E‑mail Log Then Delete All

Entries

E‑mail % Full Alert

O* On

% Full Alert Level

1–99 (90*)

E‑mail Log Exported Alert

O* On

E‑mail Log Settings Changed Alert

O* On

Send e‑mail notiﬁcation to the administrator when a log entry is deleted.

Send e‑mail notiﬁcation to the administrator when the log becomes full and begins to overwrite the oldest entries.

Resolve log storage issues when the log ﬁlls its allotted memory.

Send e‑mail notiﬁcation to the administrator when the log ﬁlls its allotted memory.

Send e‑mail notiﬁcation to the administrator when a log is exported.

Send e‑mail notiﬁcation to the administrator when Enable Audit is set.

Log Line Endings

LF (\n)* CR (\r) CRLF (\r\n)

Digitally Sign Exports

O* On

Clear Log Delete all audit logs.

Export Log

Syslog (RFC 5424) Syslog (RFC 3164) CSV

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify how the log ﬁle terminates the end of each line.

Add a digital signature to each exported log ﬁle.

Export a security log to a ﬂash drive.

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Login Restrictions

Menu item Description

1–10 (3*)

Failure time frame

1–60 minutes (5*)

Lockout time

1–60 minutes (5*)

Web Login Timeout

1–120 minutes (10*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the number of failed login attempts before the user gets locked out.

Specify the time frame between failed login attempts before the user gets locked out.

Specify the lockout duration.

Specify the delay for a remote login before the user is logged o automatically.

Conﬁdential Print Setup

Menu item Description

Max Invalid PIN

2–10

Set the number of times an invalid PIN can be entered.

Notes:

• A value of zero turns o this setting.

• When the limit is reached, the print jobs for that user name and PIN are

deleted.

• This menu item appears only when a hard disk is installed.

Conﬁdential Job Expiration

O* 1 Hour 4 Hours 24 Hours 1 Week

Repeat Job Expiration

O* 1 Hour 4 Hours 24 Hours 1 Week

Verify Job Expiration

O* 1 Hour 4 Hours 24 Hours 1 Week

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the expiration time for conﬁdential print jobs.

Notes:

• If this menu item is changed while conﬁdential print jobs reside in the printer

memory or hard disk, then the expiration time for those print jobs does not change to the new default value.

• If the printer is turned o, then all conﬁdential jobs held in the printer memory

are deleted.

Set the expiration time for a print job that you want to repeat.

Set the expiration time that the printer prints a copy for the user to examine its quality, before printing the remaining copies.