Loading paper and specialty media............................................................47
Setting the paper size and type...............................................................................................................47
Configuring Universal paper settings......................................................................................................47
Loading the 250‑ or 550‑sheet tray........................................................................................................47
Loading the 2100‑sheet tray...................................................................................................................54
Loading the multipurpose feeder............................................................................................................60
Linking and unlinking trays......................................................................................................................65
Paper and specialty media guide................................................................67
Using specialty media..............................................................................................................................67
Paper guidelines......................................................................................................................................68
Supported paper sizes, types, and weights.............................................................................................72
Printing a document................................................................................................................................77
Printing from a flash drive.......................................................................................................................78
Printing confidential and other held jobs................................................................................................80
Printing information pages......................................................................................................................81
Contents3
Canceling a print job................................................................................................................................82
Understanding the printer menus..............................................................83
Paper menu.............................................................................................................................................84
Help menu.............................................................................................................................................132
Saving money and the environment.........................................................133
Saving paper and toner.........................................................................................................................133
Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.
Do not place or use this product near water or wet locations.
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of
procedures other than those specified herein may result in hazardous radiation exposure.
This product uses a printing process that heats the print media, and the heat may cause the media to release emissions.
You must understand the section in your operating instructions that discusses the guidelines for selecting print media
to avoid the possibility of harmful emissions.
CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a
danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a
lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local
regulations.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all
other trays closed until needed.
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to lift it safely.
CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or
printer damage:
• Turn off the printer, and then unplug the power cord from the electrical outlet.
• Disconnect all cords and cables from the printer.
• If two or more optional finishers are installed, then remove the finishers individually from the printer.
Notes:
– Make sure to remove the topmost finisher first.
– To remove the finisher, hold the finisher on both sides, and then lift the latches to unlock the finisher.
• If the printer does not have a caster base but is configured with optional trays, then remove the trays.
Note: Slide the latch on the right side of the optional tray toward the front of the tray until it clicks into place.
• Use the handholds located on both sides of the printer to lift it.
• Make sure your fingers are not under the printer when you set it down.
• Make sure there is adequate clearance around the printer.
• Use only the power cord provided with this product or the manufacturer's authorized replacement.
CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or
memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn
them off as well, and unplug any cables going into the printer.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer,
unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.
Use only the power cord provided with this product or the manufacturer's authorized replacement.
Safety information6
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system
connections) are properly installed in their marked plug-in ports.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not
responsible for the use of other replacement parts.
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture
and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.
Refer service or repairs, other than those described in the user documentation, to a service representative.
CAUTION—SHOCK HAZARD: Do not set up this product or make any electrical or cabling connections, such as a
power cord, a fax feature or USB cable, during a lightning storm.
CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must
use either a printer stand or printer base if you are using multiple input options. If you purchased a printer with
a similar configuration, then you may need additional furniture. For more information, see
www.lexmark.com/multifunctionprinters.
SAVE THESE INSTRUCTIONS.
Learning about the printer7
Learning about the printer
Finding information about the printer
What are you looking for?Find it here
Initial setup instructions:
• Connecting the printer
• Installing the printer software
Additional setup and instructions for using the printer:
• Selecting and storing paper and specialty media
• Loading paper
• Configuring printer settings
• Viewing and printing documents and photos
• Setting up and using the printer software
• Configuring the printer on a network
• Caring for and maintaining the printer
• Troubleshooting and solving problems
Instructions for:
• Connecting the printer to an Ethernet network
• Troubleshooting printer connection problems
Help using the prin ter softwareWindows or Mac Help—Open a printer software program
Setup documentation—The setup documentation came
with the printer and is also available at
http://support.lexmark.com.
User's Guide and Quick Reference Guide—The guides are
available on the Documentation CD.
For more information, visit
http://support.lexmark.com.
Networking Guide—Open the Software CD, and then look
for Printer and Software Documentation under the Pubs
folder. From the list of publications, click the NetworkingGuide link.
or application, and then click Help.
?
Click
to view context‑sensitive information.
Notes:
• Help is automatically installed with the printer
software.
• The printer software is located in the printer
program folder or on the desktop, depending on
your operating system.
Learning about the printer8
What are you looking for?Find it here
The latest supplemental information, updates, and customer
support:
• Documentation
• Driver downloads
• Live chat support
• E‑mail support
• Voice support
Lexmark Support Web site—
http://support.lexmark.com
Note: Select your country or region, and then select
your product to view the appropriate support site.
Support telephone numbers and hours of operation for
your country or region can be found on the Support Web
site or on the printed warranty that came with your
printer.
Record the following information (located on the store
receipt and at the back of the printer), and have it ready
when you contact customer support so that they may
serve you faster:
• Machine Type number
• Serial number
• Date purchased
• Store where purchased
Warranty informationWarranty information varies by country or region:
• In the U.S.—See the Statement of Limited Warranty
included with this printer, or at
http://support.lexmark.com.
• In other countries and regions—See the printed
warranty that came with your printer.
Selecting a location for the printer
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to lift it safely.
When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any
options, then leave enough room for them also. It is important to:
• Set up the printer near a properly grounded and easily accessible electrical outlet.
• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee
156 standard.
• Provide a flat, sturdy, and stable surface.
• Keep the printer:
– Clean, dry, and free of dust.
– Away from stray staples and paper clips.
– Away from the direct airflow of air conditioners, heaters, or ventilators.
– Free from direct sunlight and humidity extremes.
• Observe the recommended temperatures and avoid fluctuations:
Ambient temperature 15.6 to 32.2°C (60 to 90°F)
Storage temperature-40 to 43.3°C (-40 to 110°F)
• Allow the following recommended amount of space around the printer for proper ventilation:
Learning about the printer9
5
4
1
3
2
1Right side 152 mm (6 in.)
2Front508 mm (20 in.)
3Left side152 mm (6 in.)
4Rear152 mm (6 in.)
5Top115 mm (4.5 in.)
Printer configurations
Basic model
1
2
4
1Standard bin
2Printer control panel
3Multipurpose feeder
4Standard 550‑sheet tray (Tray 1)
3
Learning about the printer10
Fully configured model
CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must
use either a printer stand or printer base if you are using multiple input options. If you purchased a printer with
a similar configuration, then you may need additional furniture. For more information, see
www.lexmark.com/multifunctionprinters.
The following illustration shows the maximum number of optional finishers and trays that are supported by the printer.
For more information on other configurations, visit
8
http://support.lexmark.com.
1
7
1Staple finisher
2
6
5
4
3
Hardware option Alternative hardware option
• Output expander
• 4‑bin mailbox
24‑bin mailbox
• Output expander
• High‑capacity output expander
• Staple finisher
3Caster baseNone
42100‑sheet trayNone
5550‑sheet tray250‑sheet tray
6250‑sheet tray550‑sheet tray
74‑bin mailboxOutput expander
8Output expander 4‑bin mailbox
Learning about the printer11
In a configuration with two or more optional finishers:
• The staple finisher must always be on top.
• The high‑capacity output expander must always be at the bottom.
• The output expander is the only finisher that can be placed on top of the high‑capacity output expander.
• The output expander and mailbox may be installed in any order.
When using optional trays:
• Always use a caster base when the printer is configured with a 2100‑sheet tray.
• The 2100‑sheet tray must always be at the bottom of a configuration.
• A maximum of four optional trays may be configured with the printer.
• The optional 250‑ and 550‑sheet trays may be installed in any order.
Using the printer control panel
3
4
7
5
6
10
Use theTo
1Display
1
9
2
8
• View the printer status.
• Set up and operate the printer.
2Select buttonSubmit changes made in the printer settings.
3Arrow buttonsScroll up and down or left and right.
4KeypadEnter numbers, letters, or symbols.
5Sleep buttonEnable Sleep mode or Hibernate mode.
Do the following to wake the printer from Sleep mode:
• Press any hard button.
• Pull out Tray 1 or load paper in the multipurpose feeder.
• Open a door or cover.
• Send a print job from the computer.
• Perform a power‑on reset with the main power switch.
• Attach a device to the USB port on the printer.
6Stop or Cancel button Stop all printer activity.
7Back buttonReturn to the previous screen.
Learning about the printer12
Use theTo
8Home buttonGo to the home screen.
9Indicator lightCheck the status of the printer.
10USB portConnect a flash drive to the printer.
Note: Only the front USB port supports flash drives.
Understanding the colors of the Sleep button and indicator
lights
The colors of the Sleep button and indicator l ights on the printer control panel signify a certain printer s tatus or condition.
Indicator light color and its corresponding printer status
Indicator lightPrinter status
OffThe printer is off or in Hibernate mode.
Blinking greenThe printer is warming up, processing data, or printing.
Solid greenThe printer is on, but idle.
Blinking redThe printer requires user intervention.
Sleep button light color and its corresponding printer status
Sleep button lightPrinter status
OffThe printer is off, idle or in Ready state.
Solid amberThe printer is in Sleep mode.
Blinking amberThe printer is entering or waking from Hibernate mode.
Blinking amber for 0.1 second, then goes
completely off for 1.9 seconds in a slow,
pulsing pattern
The printer is in Hibernate mode.
Additional printer setup13
Additional printer setup
Installing internal options
CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or
memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn
them off as well, and unplug any cables going into the printer.
Available internal options
• Memory card
– DDR3 DIMM
– Flash memory
• Fonts
• Firmware cards
– Forms and Bar Code
– PRESCRIBE
– IPDS
CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or
memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn
them off as well, and unplug any cables going into the printer.
1 Remove the controller board access cover.
1
2
Additional printer setup14
2 Using a screwdriver, loosen the screws on the controller board shield.
3 Remove the shield.
1
2
Additional printer setup15
4 Use the following illustration to locate the appropriate connector:
Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity.
Touch a metal surface on the printer first before touching any controller board electronic component or
connector.
1
2
3
1Lexmark Internal Solutions Port or printer hard disk connector
2Option card connector
3Memory card connector
5 Align the screws with the holes on the shield, and then reattach the shield.
2
1
Additional printer setup16
6 Tighten the screws on the shield.
7 Reattach the access cover.
1
2
Installing a memory card
CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or
memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn
them off as well, and unplug any cables going into the printer.
Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity.
Touch something metal on the printer first before touching any controller board electronic components or
connectors.
Additional printer setup17
An optional memory card can be purchased separately and attached to the controller board.
1 Access the controller board.
For more information, see “Accessing the controller board” on page 13.
2 Unpack the memory card.
Warning—Potential Damage: Do not touch the connection points along the edge of the card. Doing so may
cause damage.
3 Align the notch (1) on the memory card with the ridge (2) on the connector.
1
2
4 Push the memory card straight into the connector, and then push the card toward the controller board wall until
it clicks into place.
5 Reattach the controller board shield, and then the controller board access cover.
Additional printer setup18
Installing an Internal Solutions Port
The controller board supports one optional Lexmark Internal Solutions Port (ISP).
Note: This task requires a flat‑head screwdriver.
CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or
memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn
them off as well, and unplug any cables going into the printer.
Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity.
Touch something metal on the printer first before touching any controller board electronic components or
connectors.
1 Access the controller board.
For more information, see “Accessing the controller board” on page 13.
2 If an optional printer hard disk is installed, then remove the printer hard disk first.
For more information, see “Removing a printer hard disk” on page 28.
3 Unpack the ISP kit.
1
4
1ISP solution
2Screw for attaching the plastic bracket to the ISP
3
2
3Screws for attaching the ISP mounting bracket to the controller board shield
4Plastic bracket
Additional printer setup19
4 Remove the metal cover from the ISP opening.
a Loosen the screw.
b Lift the metal cover, and then pull it out completely.
123
5 Align the posts of the plastic bracket with the holes on the controller board cage, and then press the plastic bracket
on the controller board cage until it clicks into place.
Note: Make sure that the plastic bracket has latched completely, and that the plastic bracket is seated firmly on
the controller board cage.
Additional printer setup20
6 Install the ISP on the plastic bracket.
Note: Hold the ISP at an angle over the plastic bracket so that any overhanging connectors will pass through the
ISP opening in the controller board cage.
7 Lower the ISP toward the plastic bracket until the ISP is seated between the guides of the plastic bracket.
Additional printer setup21
8 Use the provided thumbscrew for the ISP to attach the plastic bracket to the ISP.
Note: Turn the screw clockwise, enough to hold the ISP in place, but do not tighten it yet.
9 Attach the two provided screws to secure the ISP mounting bracket to the controller board shield.
10 Tighten the thumbscrew that is attached to the ISP.
Warning—Potential Damage: Do not screw it on too tightly.
Additional printer setup22
11 Connect the ISP solution interface cable into the receptacle of the controller board.
Note: The plugs and receptacles are color-coded.
Installing an optional card
CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or
memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have other devices attached to the printer, then turn them
off as well, and unplug any cables going into the printer.
Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity.
Touch a metal surface on the printer before touching any controller board electronic components or connectors.
1 Access the controller board.
For more information, see “Accessing the controller board” on page 13.
2 Unpack the optional card.
Warning—Potential Damage: Avoid touching the connection points along the edge of the card.
Additional printer setup23
3 Holding the card by its sides, align the plastic pins (1) on the card with the holes (2) on the controller board.
1
2
4 Push the card firmly into place as shown in the illustration.
Warning—Potential Damage: Improper installation of the card may cause damage to the card and the
controller board.
Note: The entire length of the connector on the card must touch and be flushed against the controller board.
5 Close the controller board access door.
Note: When the printer software and any hardware options are installed, it may be necessary to manually add
the options in the printer driver to make them available for print jobs. For more information, see “Updating
available options in the printer driver” on page 37.
Additional printer setup24
Installing a printer hard disk
Note: This task requires a flat‑head screwdriver.
CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or
memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn
them off as well, and unplug any cables going into the printer.
Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity.
Touch something metal on the printer first before touching any controller board electronic components or
connectors.
1 Access the controller board.
For more information, see “Accessing the controller board” on page 13.
2 Unpack the printer hard disk.
3 Locate the appropriate connector on the controller board cage.
Note: If an optional ISP is currently installed, then the printer hard disk must be installed onto the ISP.
Additional printer setup25
To install a printer hard disk onto the ISP:
a Remove the screws attached to the printer hard disk mounting bracket, and then remove the bracket.
b Align the standoffs of the printer hard disk to the holes in the ISP, and then press the printer hard disk down
until the standoffs are in place.
Installation warning: Hold only the edges of the printed circuit board assembly. Do not touch or press on
the center of the printer hard disk. Doing so may cause damage.
c Insert the plug of the printer hard disk interface cable into the receptacle of the ISP.
Note: The plugs and receptacles are color‑coded.
Additional printer setup26
To install a printer hard disk directly on the controller board cage:
a Align the standoffs of the printer hard disk to the holes in the controller board cage, and then press the printer
hard disk down until the standoffs are in place.
Installation warning: Hold only the edges of the printed circuit board assembly. Do not touch or press on
the center of the printer hard disk. Doing so may cause damage.
Additional printer setup27
b Use the two provided screws to attach the printer hard disk mounting bracket.
c Insert the plug of the printer hard disk interface cable into the receptacle of the controller board.
Note: The plugs and receptacles are color‑coded.
Additional printer setup28
Removing a printer hard disk
Note: This task requires a flat‑head screwdriver.
CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or
memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn
them off as well, and unplug any cables going into the printer.
Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity.
Touch a metal surface on the printer before touching any controller board electronic components or connectors.
1 Access the controller board.
For more information, see “Accessing the controller board” on page 13.
2 Unplug the printer hard disk interface cable from the controller board, leaving the cable attached to the printer
hard disk. To unplug the cable, squeeze the paddle at the plug of the interface cable to disengage the latch before
pulling out the cable.
Additional printer setup29
3 Remove the screws holding the printer hard disk in place.
4 Remove the printer hard disk.
5 Set aside the printer hard disk.
Additional printer setup30
Installing hardware options
Order of installation
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to lift it safely.
CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or
memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn
them off as well, and unplug any cables going into the printer.
CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must
use either a printer stand or printer base if you are using multiple input options. If you purchased a printer with
a similar configuration, then you may need additional furniture. For more information, see
www.lexmark.com/multifunctionprinters.
Install the printer and any hardware options you have purchased in the following order:
• Caster base
• 2100‑sheet tray or spacer
• Optional 550‑ or 250‑sheet tray
• Printer
For more information on installing a caster base, optional 550‑ or 250‑sheet tray, spacer, or 2100‑sheet tray, see the
setup sheet that came with the option.
Installing optional trays
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to lift it safely.
CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or
memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord
from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn
them off as well, and unplug any cables going into the printer.
CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must
use either a printer stand or printer base if you are using multiple input options. If you purchased a printer with
a similar configuration, then you may need additional furniture. For more information, see
www.lexmark.com/multifunctionprinters.
1 Turn off the printer using the power switch, and then unplug the power cord from the electrical outlet.
Additional printer setup31
2 Unpack the optional tray, and then remove all packing material.
3 Pull out the tray completely from the base.
4 Remove any packing material from inside the tray.
5 Insert the tray into the base.
6 Place the tray near the printer.
7 Align the optional tray with the caster base.
Note: Make sure to lock the wheels of the caster base to secure the printer.
Additional printer setup32
8 Align the printer with the tray, and then slowly lower the printer into place.
Note: Optional trays lock together when stacked.
Additional printer setup33
9 Connect the power cord to the printer, then to a properly grounded electrical outlet, and then turn on the printer.
Additional printer setup34
Note: When the printer software and any optional trays are installed, you may need to manually add the
options in the printer driver to make them available for print jobs. For more information, see “Updating
available options in the printer driver” on page 37.
To uninstall the optional trays, slide the latch on the right side of the printer toward the front of the printer until
it clicks into place, and then remove stacked trays one at a time from the top to the bottom.
Attaching cables
CAUTION—POTENTIAL INJURY: Do not set up this product or make any electrical or cabling connections, such
as a power cord, a fax feature, or USB cable, during a lightning storm.
Connect the printer to the computer using a USB cable or Ethernet cable.
Make sure to match the following:
• The USB symbol on the cable with the USB symbol on the printer
• The appropriate Ethernet cable to the Ethernet port
• The appropriate parallel cable with the parallel port
Additional printer setup35
6
1
2
3
4
5
Use theTo
1Parallel portConnect the printer to a computer.
Note: This can also be used in installing an optional Internal Solutions Port (ISP).
2USB portAttach an optional wireless network adapter.
3Ethernet portConnect the printer to a network.
4USB printer portConnect the printer to a computer.
5Security slotAttach a lock that will secure the controller board.
6Printer power cord socket Connect the printer to a properly grounded electrical outlet.
Warning—Potential Damage: Do not touch the USB cable, any wireless network adapter, or the printer in the area
shown while actively printing. Loss of data or a malfunction can occur.
Organizing the cables
Note: This feature is available only if you purchase optional trays and a caster base.
After attaching the Ethernet cable and power cord, neatly tuck the cables in the channels at the back of the printer.
Additional printer setup36
Setting up the printer software
Installing the printer software
Notes:
• If you installed the printer software on the computer before but need to reinstall the software, then uninstall
the current software first.
• Close all open software programs before installing the printer software.
• For Macintosh users, you may download all the drivers and utilities from our Web site.
1 Obtain a copy of the software installer package.
• From the Software CD that came with your printer
• From our Web site:
http://support.lexmark.com, and then navigate to:
Go to
SUPPORT & DOWNLOAD > select your printer > select your operating system
2 Double‑click the software installer package.
Wait for the installation dialog to appear.
If you are using the Software CD and the installation dialog does not appear, then do the following:
Additional printer setup37
In Windows 8
From the Search charm, type run, and then navigate to:
Apps list > Run > type D:\setup.exe > OK.
In Windows 7 or earlier
a
Click or click Start, and then click Run.
b In the Start Search or Run dialog, type D:\setup.exe.
c Press Enter, or click OK.
Note: D is the letter of your CD or DVD drive.
3 Click Install, and then follow the instructions on the computer screen.
Updating available options in the printer driver
When any hardware options are installed, you may need to manually add the options in the printer driver to make
them available for use.
For Windows users
1 Open the printers folder.
In Windows 8
From the Search charm, type run, and then navigate to:
Apps list > Run > type control printers > OK
In Windows 7 or earlier
a Click or click Start, and then click Run.
b In the Start Search or Run dialog, type control printers.
c Press Enter, or click OK.
2 Depending on your device, do either of the following:
• Press and hold the printer you want to update.
• Right‑click the printer you want to update.
3 From the menu that appears, do either of the following:
• For Windows 7 or later, select Printer properties.
• For earlier versions, select Properties.
4 Click the Configuration tab.
5 Do either of the following:
• Click Update Now ‑ Ask Printer.
• Under Configuration Options, manually add any installed hardware options.
6 Click Apply.
Additional printer setup38
For Macintosh users
1 From the Apple menu, navigate to either of the following:
• System Preferences > Print & Scan > select your printer > Options & Supplies > Driver
• System Preferences > Print & Fax > select your printer > Options & Supplies > Driver
2 Add any installed hardware options, and then click OK.
Networking
Notes:
• Purchase a MarkNet N8350 wireless network adapter first before setting up the printer on a wireless network.
For information on installing the wireless network adapter, see the instruction sheet that came with the
adapter.
• A Service Set Identifier (SSID) is a name assigned to a wireless network. Wired Equivalent Privacy (WEP), Wi-Fi
Protected Access (WPA), WPA2, and 802.1X-RADIUS are types of security used on a network.
Preparing to set up the printer on an Ethernet network
To configure your printer to connect to an Ethernet network, organize the following information before you begin:
Note: If your network automatically assigns IP addresses to computers and printers, continue on to installing the
printer.
• A valid, unique IP address for the printer to use on the network
• The network gateway
• The network mask
• A nickname for the printer (optional)
Note: A printer nickname can make it easier for you to identify your printer on the network. You can choose to
use the default printer nickname, or assign a name that is easier for you to remember.
You will need an Ethernet cable to connect the printer to the network and an available port where the printer can
physically connect to the network. Use a new network cable when possible to avoid potential problems caused by a
damaged cable.
Installing the printer on an Ethernet network
For Windows users
1
Obtain a copy of the software installer package.
• From the Software CD that came with your printer
• From our Web site:
http://support.lexmark.com, and then navigate to:
Go to
SUPPORT & DOWNLOAD > select your printer > select your operating system
2 Double‑click the software installer package.
Wait for the installation dialog to appear.
If you are using the Software CD and the installation dialog does not appear, then do the following:
Additional printer setup39
In Windows 8
From the Search charm, type run, and then navigate to:
Apps list > Run > type D:\setup.exe > OK
In Windows 7 or earlier
a Click or click Start, and then click Run.
b In the Start Search or Run dialog, type D:\setup.exe.
c Press Enter, or click OK.
Note: D is the letter of your CD or DVD drive.
3 Click Install, and then follow the instructions on the computer screen.
4 Select Ethernet connection, and then click Continue.
5 Attach the Ethernet cable when instructed to do so.
6 Select the printer from the list, and then click Continue.
Note: If the configured printer does not appear in the list, then click Modify Search.
7 Follow the instructions on the computer screen.
For Macintosh users
1
Allow the network DHCP server to assign an IP address to the printer.
2 Obtain the printer IP address either:
• From the printer control panel
• From the TCP/IP section in the Network/Ports menu
• By printing a network setup page or menu settings page, and then finding the TCP/IP section
Note: You will need the IP address if you are configuring access for computers on a different subnet than the printer.
3 Install the printer driver on the computer.
a Download the driver at http://support.lexmark.com.
b Double‑click the installer package for the printer, and then follow the instructions on the computer screen.
c Select a destination, and then click Continue.
d From the Easy Install screen, click Install.
e Type the user password, and then click OK.
All the necessary applications are installed on the computer.
f Click Close when installation is complete.
4 Add the printer.
• For IP printing:
a From the Apple menu, navigate to either of the following:
– System Preferences > Print & Scan
– System Preferences > Print & Fax
b Click +.
c Click the IP tab.
d Type the printer IP address in the address field, and then click Add.
Additional printer setup40
• For AppleTalk printing:
Notes:
– Make sure AppleTalk is activated on your printer.
– This feature is supported only in Mac OS X version 10.5.
a From the Apple menu, navigate to:
System Preferences > Print & Fax
b Click +, and then navigate to:
AppleTalk > select your printer > Add
Preparing to set up the printer on a wireless network
Notes:
• Make sure your wireless network adapter is installed in your printer and working properly. For more
information, see the instruction sheet that came with the wireless network adapter.
• Make sure your access point (wireless router) is turned on and is working properly.
Make sure you have the following information before setting up the printer on a wireless network:
• SSID—The SSID is also referred to as the network name.
• Wireless Mode (or Network Mode)—The mode is either infrastructure or ad hoc.
• Channel (for ad hoc networks)—The channel defaults to automatic for infrastructure networks.
Some ad hoc networks will also require the automatic setting. Check with your system support person if you are
not sure which channel to select.
• Security Method—There are four basic options for Security Method:
– WEP key
If your network uses more than one WEP key, then enter up to four in the provided spaces. Select the key
currently in use on the network by selecting the default WEP transmit key.
– WPA or WPA2 preshared key or passphrase
WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set
for the same type on the router and on the printer, or the printer will not be able to communicate on the
network.
– 802.1X–RADIUS
If you are installing the printer on an 802.1X network, then you may need the following:
• Authentication type
• Inner authentication type
• 802.1X user name and password
• Certificates
– No security
If your wireless network does not use any type of security, then you will not have any security information.
Note: We do not recommend using an unsecured wireless network.
Notes:
– If you do not know the SSID of the network that your computer is connected to, then launch the wireless utility
of the computer network adapter, and then look for the network name. If you cannot find the SSID or the
Additional printer setup41
security information for your network, then see the documentation that came with the access point, or contact
your system support person.
– To find the WPA/WPA2 preshared key or passphrase for the wireless network, see the documentation that
came with the access point, see the Embedded Web Server associated with the access point, or consult your
system support person.
Connecting the printer using the Wireless Setup Wizard
Before you begin, make sure that:
• A wireless network adapter is installed in the printer and is working properly. For more information, see the
instruction sheet that came with the wireless network adapter.
• An Ethernet cable is disconnected from the printer.
• Active NIC is set to Auto. To set this to Auto, navigate to:
> Settings > > Network/Ports > > Active NIC > > Auto >
Note: Make sure to turn off the printer, then wait for at least five seconds, and then turn the printer back on.
3 Open a Web browser, and then type the IP address of your access point in the address bar.
Notes:
• The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
4 Access the WPS settings. For more information, see the documentation that came with your access point.
5 Enter the eight‑digit PIN, and then save the setting.
Connecting the printer to a wireless network using the Embedded Web Server
Before you begin, make sure that:
• Your printer is connected temporarily to an Ethernet network.
• A wireless network adapter is installed in your printer and working properly. For more information, see the
instruction sheet that came with the wireless network adapter.
1 Open a Web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the printer control panel. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Click Settings > Network/Ports > Wireless.
Additional printer setup43
3 Modify the settings to match the settings of your access point (wireless router).
Note: Make sure to enter the correct SSID, security method, preshared key or passphrase, network mode, and
channel.
4 Click Submit.
5 Turn off the printer, and then disconnect the Ethernet cable. Then wait for at least five seconds, and then turn the
printer back on.
6 To verify if your printer is connected to the network, print a network setup page. Then in the Network Card [x]
section, see if the status is Connected.
Changing port settings after installing a new network Internal Solutions Port
When a new Lexmark Internal Solutions Port (ISP) is installed in the printer, the printer configurations on computers
that access the printer must be updated since the printer will be assigned a new IP address. All computers that access
the printer must be updated with this new IP address.
Notes:
• If the printer has a static IP address, then you do not need to make any changes to the computer configurations.
• If the computers are configured to use the network name, instead of an IP address, then you do not need to
make any changes to your computer configurations.
• If you are adding a wireless ISP to a printer previously configured for an Ethernet connection, then make sure
the printer is disconnected from the Ethernet network when you configure the printer to operate wirelessly. If
the printer is connected to the Ethernet network, then the wireless configuration completes, but the wireless
ISP is inactive. To activate the wireless ISP, disconnect the printer from the Ethernet network, turn off the
printer, and then turn it back on.
• Only one network connection is active at a time. To switch between Ethernet and wireless connection types,
turn off the printer, connect the cable (to switch to an Ethernet connection) or disconnect the cable (to switch
to a wireless connection), and then turn the printer back on.
For Windows users
1
Open a Web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the printer control panel. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Open the printers folder.
In Windows 8
From the Search charm, type Run and then navigate to:
Apps list > Run > type control printers > OK
In Windows 7 or earlier
a Click , or click Start and then click Run.
b In the Start Search or Run dialog, type control printers.
Additional printer setup44
c Press Enter, or click OK.
3 To select the printer that has changed, do either of the following:
• Press and hold the printer, and then select Printer properties.
• Right‑click the printer, and then select Printer properties (Windows 7 or later) or Properties (earlier versions).
Note: If there is more than one copy of the printer, then update all of them with the new IP address.
4 Click the Ports tab.
5 Select the port from the list, and then click Configure Port.
6 Type the new IP address in the “Printer Name or IP Address” field.
7 Click OK > Close.
For Macintosh users
1
Open a Web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the printer control panel. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Add the printer.
• For IP printing:
a From the Apple menu, navigate to either of the following:
– System Preferences > Print & Scan
– System Preferences > Print & Fax
b Click +.
c Click the IP tab.
d Type the printer IP address in the address field, and then click Add.
• For AppleTalk printing:
Notes:
– Make sure AppleTalk is activated on your printer.
– This feature is supported only in Mac OS X version 10.5.
a From the Apple menu, navigate to:
System Preferences > Print & Fax
b Click +, and then navigate to:
AppleTalk > select the printer > Add
Setting up serial printing
Use serial printing to print when the computer is far from the printer or to print at a reduced speed.
Additional printer setup45
After installing the serial or communication (COM) port, configure the printer and the computer. Make sure you have
connected the serial cable to the COM port on your printer.
1 Set the parameters in the printer.
a From the printer control panel, navigate to the menu for the port settings.
b Locate the menu for the serial port settings, and then adjust the settings, if necessary.
c Save the modified settings, and then print a menu settings page.
2 Install the printer driver.
a Obtain a copy of the software installer package.
• From the Software CD that came with your printer
• From our Web site:
Go to
http://support.lexmark.com, and then navigate to:
SUPPORT & DOWNLOAD > select your printer > select your operating system
b Double‑click the software installer package.
Wait for the installation dialog to appear.
If you are using the Software CD and the installation dialog does not appear, then do the following:
In Windows 8
From the Search charm type run, and then navigate to:
Apps list > Run > type D:\setup.exe > OK
In Windows 7 or earlier
1
Click or click Start, and then click Run.
2 In the Start Search or Run dialog, type D:\setup.exe.
3 Press Enter or click OK.
Note: D is the letter of your CD or DVD drive.
c Click Install.
d Follow the instructions on the computer screen.
e Select Advanced, and then click Continue.
f From the Configure Printer Connection dialog, select a port.
g If the port is not in the list, then click Refresh or navigate to:
Add port > select a port type > enter the necessary information > OK
h Click Continue > Finish.
3 Set the COM port parameters.
After installing the printer driver, set the serial parameters in the COM port assigned to the printer driver.
Note: Make sure the serial parameters in the COM port match the serial parameters you set in the printer.
a Open Device Manager.
In Windows 8
From the Search charm type run, and then navigate to:
Apps list > Run > type devmgmt.msc > OK
Additional printer setup46
In Windows 7 or earlier
1
Click or click Start, and then click Run.
2 In the Start Search or Run dialog, type devmgmt.msc.
3 Press Enter or click OK.
b Double‑click Ports (COM & LPT) to expand the list of available ports.
c Do either of the following:
• Press and hold the COM port where you attached the serial cable to your computer (example: COM1).
• Right‑click the COM port where you attached the serial cable to your computer (example: COM1).
d Click Properties.
e On the Port Settings tab, set the serial parameters to the same serial parameters set in the printer.
Check the serial heading of the menu settings page for the printer settings.
f Click OK, and then close all the dialogs.
g Print a test page to verify printer installation.
Verifying printer setup
Printing a menu settings page
Print a menu settings page to review the current menu settings and to verify if the printer options are installed correctly.
Note: If you have not changed any menu settings, then the menu settings page lists all the factory default settings.
When you select and save other settings from the menus, they replace the factory default settings as user defaultsettings. A user default setting remains in effect until you access the menu again, choose another value, and save it.
From the printer control panel, navigate to:
> Settings > >Reports > > Menu Settings Page >
Printing a network setup page
If the printer is attached to a network, then print a network setup page to verify the network connection. This page
also provides important information that aids network printing configuration.
1 From the printer control panel, navigate to:
> Settings > > Reports > > Network Setup Page >
2 Check the first section of the network setup page, and then confirm that the status is Connected.
If the status is Not Connected, then the LAN drop may not be active, or the network cable may be malfunctioning.
Consult your system support person for a solution, and then print another network setup page.
Loading paper and specialty media47
Loading paper and specialty media
The selection and handling of paper and specialty media can affect how reliably documents print. For more information,
see “Avoiding jams” on page 159 and “Storing paper” on page 71.
Setting the paper size and type
1 From the printer control panel, navigate to:
> Settings > > Paper Menu > > Paper Size/Type >
2 Press the up or down arrow button to select the tray or feeder, and then press .
3 Press the up or down arrow button to select the paper size, and then press .
4 Press the up or down arrow button to select the paper type, and then press to change the settings.
Configuring Universal paper settings
The Universal paper size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer
menus.
Notes:
• The smallest supported Universal size is 70 x 127 mm (2.76 x 5 inches) for one‑sided printing and
105 x 148 mm (4.13 x 5.83 inches) for two‑sided (duplex) printing.
• The largest supported Universal size is 216 x 356 mm (8.5 x 14 inches) for one‑sided and two‑sided printing.
• When printing on paper less than 210 mm (8.3 inches) wide, the printer may print at a reduced speed after a
period of time to ensure the best print performance.
• If you regularly print large jobs on narrow paper, then you may use the MS710 Series printer models, which
print batches of 10 or more pages of narrow paper at a faster speed. For more information on the MS710 Series
printer models, contact your Lexmark sales representative.
From the printer control panel, navigate to:
> Settings > > Paper Menu > > Universal Setup > > Units of Measure > > select unit of
measure >
Loading the 250‑ or 550‑sheet tray
CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all
other trays closed until needed.
1 Pull out the tray.
Loading paper and specialty media48
Notes:
• When loading folio‑, legal‑, or Oficio‑size paper, lift the tray slightly and pull it out completely.
• Avoid removing trays while a job prints or while Busy appears on the display. Doing so may cause a jam.
2 Squeeze and slide the width guide to the correct position for the size of the paper being loaded until it clicks into
place.
1
2
Note: Use the paper size indicators at the bottom of the tray to help position the guides.
Loading paper and specialty media49
3 Unlock the length guide, and then squeeze and slide the guide to the correct position for the size of the paper being
loaded.
1
2
3
Notes:
• Lock the length guide for all paper sizes.
• Use the paper size indicators at the bottom of the tray to help position the guides.
Loading paper and specialty media50
4 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the
edges on a level surface.
5 Load the paper stack with the printable side facedown.
Note: Make sure the paper or envelope is loaded properly.
• There are different ways of loading letterhead depending on whether an optional staple finisher is installed or
not.
Without an optional staple finisher With an optional staple finisher
ABC
One‑sided printingOne‑sided printing
Loading paper and specialty media51
Without an optional staple finisher With an optional staple finisher
ABC
Two‑sided printing
Two‑sided printing
ABC
• If you are loading prepunched paper for use with the staple finisher, then make sure the holes on the long edge
of the paper are on the right side of the tray.
One‑sided printingTwo‑sided printing
ABC
Note: If the holes on the long edge of the paper are on the left side of the tray, then a jam may occur.
• Do not slide the paper into the tray. Load paper as shown in the illustration.
Loading paper and specialty media52
• If you are loading envelopes, then make sure that the flap side is facing up and the envelopes are on the left
side of the tray.
• Make sure the paper is below the solid line, which is the maximum paper fill indicator.
Warning—Potential Damage: Overfilling the tray can cause paper jams.
Loading paper and specialty media53
• When using card stock, labels, or other types of specialty media, make sure the paper is below the dashed line,
which is the alternate paper fill indicator.
6 For custom‑ or Universal‑size paper, adjust the paper guides to lightly touch the sides of the stack, and then lock
the length guide.
7 Insert the tray.
8 From the printer control panel, set the paper size and paper type in the Paper menu to match the paper loaded in
the tray.
Note: Set the correct paper size and type to avoid paper jams and print quality problems.
Loading paper and specialty media54
Loading the 2100‑sheet tray
CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all
other trays closed until needed.
1 Pull out the tray.
2 Adjust the width and length guides.
Loading A5‑size paper
a Pull up and slide the width guide to the position for A5.
1
L
G
L
C
F
O
O
I
L
O
F
R
LT
4
A
5
A
L
G
L
C
F
O
I
O
L
O
F
R
LT
4
A
5
A
2
L
G
L
C
F
O
O
I
L
O
F
R
LT
4
A
5
A
Loading paper and specialty media55
b Squeeze and slide the length guide to the position for A5 until it clicks into place.
c Remove the A5 length guide from its holder.
1
2
1
d Insert the A5 length guide into its designated slot.
Note: Press the A5 length guide until it clicks into place.
2
Loading paper and specialty media56
Loading A4‑, letter‑, legal‑, oficio‑, and folio‑size paper
a Pull up and slide the width guide to the correct position for the size of the paper being loaded.
1
LGL
OFC
FOLIO
LTR
4
A
5
A
L
G
L
C
F
O
I
O
L
O
F
R
T
L
4
A
5
A
2
LGL
OFC
FOLIO
LTR
A4
A5
b If the A5 length guide is still attached to the length guide, then remove it from its place. If the A5 length guide
is not attached, then proceed to step d.
Loading paper and specialty media57
c Put the A5 length guide in its holder.
1
2
d Squeeze the length guide and slide it to the correct position for the size of the paper being loaded until it clicks
into place.
L
G
L
C
F
O
I
O
L
O
F
R
LT
4
A
5
A
Loading paper and specialty media58
3 Flex and fan the sheets to loosen them, and then fan them. Do not fold or crease the paper. Straighten the edges
on a level surface.
4 Load the paper stack with the printable side facedown.
Note: Make sure the paper is loaded properly.
• There are different ways for loading letterhead depending on whether an optional staple finisher is installed or
not.
Without an optional staple finisher With an optional staple finisher
A
B
C
ABC
One‑sided printing
ABC
Two‑sided printing
One‑sided printing
ABC
Two‑sided printing
• If you are loading prepunched paper for use with the staple finisher, then make sure the holes on the long edge
of the paper are on the right side of the tray.
Loading paper and specialty media59
One‑sided printingTwo‑sided printing
ABC
ABC
Note: If the holes on the long edge of the paper are on the left side of the tray, then a jam may occur.
• Make sure the paper is below the maximum paper fill indicator.
Warning—Potential Damage: Overfilling the tray can cause paper jams.
5 Insert the tray.
Note: Press the paper stack down while inserting the tray.
Loading paper and specialty media60
L
LG
FC
O
IO
L
FO
LTR
4
A
5
A
6 From the printer control panel, set the size and type in the Paper menu to match the paper loaded in the tray.
Note: Set the correct paper size and type to avoid paper jams and print quality problems.
Loading the multipurpose feeder
1 Pull down the multipurpose feeder door.
Note: Do not load or close the multipurpose feeder while a job is printing.
R
LT
5
A
4
A
C
E
X
E
5
B
Loading paper and specialty media61
2 Pull the multipurpose feeder extender.
R
LT
5
A
4
A
C
E
X
E
5
B
Note: Guide the extender gently so that the multipurpose feeder is fully extended and open.
3 Slide the width guide to the correct position for the size of the paper being loaded.
LTR
5
A
4
A
EXEC
B5
Note: Use the paper size indicators on the bottom of tray to help position the guides.
Loading paper and specialty media62
R
LT
5
A
4
A
EC
X
5
E
B
4 Prepare the paper or specialty media for loading.
• Flex sheets of paper back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten
the edges on a level surface.
• Hold transparencies by the edges, and then fan them. Straighten the edges on a level surface.
Note: Avoid touching the printable side of the transparencies. Be careful not to scratch them.
• Flex the stack of envelopes back and forth to loosen them, and then fan them. Straighten the edges on a level
surface.
5 Load the paper or specialty media.
Note: Slide the stack gently into the multipurpose feeder until it comes to a stop.
• Load only one size and type of paper or specialty media at a time.
• Make sure the paper fits loosely in the multipurpose feeder, lies flat, and is not bent or wrinkled.
Loading paper and specialty media63
• There are different ways of loading letterhead depending on whether an optional staple finisher is installed or
not.
Without an optional staple finisher With an optional staple finisher
ABC
One‑sided printing
ABC
Two‑sided printing
One‑sided printing
Two‑sided printing
ABC
ABC
• If you are loading prepunched paper for use with the staple finisher, then make sure the holes on the long edge
of the paper are on the right side of the tray.
One‑sided printingTwo‑sided printing
ABC
Note: If the holes on the long edge of the paper are on the left side of the tray, then a jam may occur.
Loading paper and specialty media64
• Load envelopes with the flap side down and on the left of the multipurpose feeder.
R
LT
A4 A5
5
XEC
B
E
Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or
self‑stick adhesives. These envelopes may severely damage the printer.
• Make sure the paper or specialty media is below the maximum paper fill indicator.
Warning—Potential Damage: Overfilling the feeder can cause paper jams.
6 For custom- or Universal-size paper, adjust the width guides to lightly touch the sides of the stack.
7 From the Paper menu on the printer control panel, set the paper size and type in the Paper menu to match the
paper loaded in the tray.
Note: Set the correct paper size and type to avoid paper jams and print quality problems.
Loading paper and specialty media65
Linking and unlinking trays
Linking and unlinking trays
1 Open a Web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the printer control panel in the TCP/IP section under the Network/Ports
menu. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Click Settings > Paper Menu.
3 Change the paper size and type settings for the trays you are linking.
• To link trays, make sure the paper size and type for the tray match that of the other tray.
• To unlink trays, make sure the paper size or type for the tray does not match that of the other tray.
4 Click Submit.
Note: You can also change the paper size and type settings using the printer control panel. For more information,
see “Setting the paper size and type” on page 47.
Warning—Potential Damage: Paper loaded in the tray should match the paper type name assigned in the printer.
The temperature of the fuser varies according to the specified paper type. Printing issues may occur if settings are
not properly configured.
Creating a custom name for a paper type
Using the Embedded Web Server
1
Open a Web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four
sets of numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Click Settings > Paper Menu > Custom Names.
3 Select a custom name, and then type a new custom paper type name.
4 Click Submit.
5 Click Custom Types, and then verify if the new custom paper type name has replaced the custom name.
Using the printer control panel
1
From the printer control panel, navigate to:
> Settings > > Paper Menu > > Custom Names
2 Select a custom name, and then type a new custom paper type name.
Loading paper and specialty media66
3 Press .
4 Press Custom Types, and then verify if the new custom paper type name has replaced the custom name.
Assigning a custom paper type
Using the Embedded Web Server
1
Open a Web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four
sets of numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Click Settings > Paper Menu > Custom Types.
3 Select a custom paper type name, and then select a paper type.
Note: Paper is the factory default paper type for all user‑defined custom names.
4 Click Submit.
Using the printer control panel
1
From the printer control panel, navigate to:
> Settings > > Paper Menu > > Custom Types
2 Select a custom paper type name, and then select a paper type.
Note: Paper is the factory default paper type for all user‑defined custom names.
3 Press .
Paper and specialty media guide67
Paper and specialty media guide
Notes:
• Make sure the paper size, type, and weight are set correctly on the computer or printer control panel.
• Flex, fan and straighten specialty media before loading it.
• The printer may print at a reduced speed to prevent damage to the fuser.
• For more information on card stock and labels, see the Card Stock & Label Guide on the Lexmark Web site at
http://support.lexmark.com.
Using specialty media
Tips on using card stock
Card stock is heavy, single‑ply specialty media. Many of its variable characteristics, such as moisture content, thickness,
and texture, can significantly affect print quality.
• From the printer control panel, set the paper size, type, texture, and weight in the Paper menu to match the card
stock loaded in the tray.
• Print samples on the card stock being considered for use before buying large quantities.
• Specify the paper texture and weight from the tray settings to match the paper loaded in the tray.
• Preprinting, perforation, and creasing may significantly affect the print quality and cause jams or other paper feed
problems.
• Before loading the card stock on the tray, flex and fan the card stock to loosen them. Straighten the edges on a
level surface.
Tips on using envelopes
• From the printer control panel, set the paper size, type, texture, and weight in the Paper menu to match the
envelopes loaded in the tray.
• Print samples on the envelopes being considered for use before buying large quantities.
• Use envelopes designed specifically for laser printers.
• For best performance, use envelopes made from 90‑g/m
• Use only new envelopes from undamaged packages.
• To optimize performance and minimize jams, do not use envelopes that:
– Have excessive curl or twist.
– Are stuck together or damaged in any way.
– Have windows, holes, perforations, cutouts, or embossing.
– Have metal clasps, string ties, or folding bars.
– Have an interlocking design.
– Have postage stamps attached.
– Have any exposed adhesive when the flap is in the sealed or closed position.
2
(24‑lb) paper or 25% cotton.
Paper and specialty media guide68
– Have bent corners.
– Have rough, cockle, or laid finishes.
• Adjust the width guides to fit the width of the envelopes.
• Before loading the envelopes on the tray, flex the stack of envelopes back and forth to loosen them, and
then fan them. Straighten the edges on a level surface.
Note: A combination of high humidity (over 60%) and high printing temperature may wrinkle or seal envelopes.
Tips on using labels
• From the printer control panel, set the paper size, type, texture, and weight in the Paper menu to match the labels
loaded in the tray.
• Print samples on labels being considered for use before buying large quantities.
• For more information on label printing, characteristics, and design, see the Card Stock & Label Guide on the Lexmark
Web site at
• Use labels designed specifically for laser printers.
• Do not use labels with slick backing material.
• Do not use labels with exposed adhesive.
• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets
also contaminate the printer and the cartridge with adhesive, and could void the printer and toner cartridge
warranties.
• Before loading labels on the tray, flex and fan labels to loosen them. Straighten the edges on a level surface.
http://support.lexmark.com.
Note: Vinyl and polyester labels are supported only in the MS710 Series printer models.
Tips on using transparencies
• From the printer control panel, set the paper size, type, texture, and weight in the Paper menu to match the
transparencies loaded in the tray.
• Print a test page on the transparencies being considered for use before buying large quantities.
• Use transparencies designed specifically for laser printers.
• Avoid getting fingerprints on the transparencies to prevent print quality problems.
• Before loading transparencies, flex and fan the sheets to prevent them from sticking together.
• When printing on large volumes of transparencies, make sure to print by batches of only up to 20 with an interval
of at least three minutes between batches, to prevent the transparencies from sticking together in the bin. You can
also remove transparencies from the bin by batches of 20.
Paper guidelines
Paper characteristics
The following paper characteristics affect print quality and reliability. Consider these factors before printing on them:
Paper and specialty media guide69
Weight
The printer trays and multipurpose feeder can automatically feed paper weights between 60–176 g/m2 (16–47‑lb) grain
long paper. The 2100‑sheet tray can automatically feed paper weights up to 60–135 g/m
Paper lighter than 60 g/m
Note: Two‑sided printing is supported for 60–176 g/m
2
(16 lb) might not be stiff enough to feed properly, and may cause jams.
2
(16–47‑lb) paper.
2
(16–36‑lb) grain long paper.
Curl
Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after
the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid,
cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding
problems.
Smoothness
Paper smoothness directly affects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too
smooth, it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points;
smoothness between 150 and 250 Sheffield points produces the best print quality.
Moisture content
The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly.
Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that
can degrade its performance.
Store paper in its original wrapper in the same environment as the printer for 24 to 48 hours before printing. Extend
the time several days if the storage or transportation environment is very different from the printer environment. Thick
paper may also require a longer conditioning period.
Grain direction
Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of
the paper, or grain short, running the width of the paper.
2
For 60–176 g/m
(16–47‑lb) paper, grain long paper is recommended.
Fiber content
Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the
paper with a high degree of stability, resulting in fewer paper feeding problems and better print quality. Paper containing
fibers such as cotton can negatively affect paper handling.
Selecting paper
Using the appropriate paper prevents jams and helps ensure trouble‑free printing.
To help avoid paper jams and poor print quality:
• Always use new, undamaged paper.
• Before loading paper, know the recommended printable side of the paper. This information is usually indicated on
the paper package.
• Do not use paper that has been cut or trimmed by hand.
Paper and specialty media guide70
• Do not mix paper sizes, types, or weights in the same tray; mixing results in jams.
• Do not use coated papers unless they are specifically designed for electrophotographic printing.
Selecting preprinted forms and letterhead
• Use grain long for 60–90‑g/m
• Use only forms and letterhead printed using an offset lithographic or engraved printing process.
• Avoid paper with rough or heavily textured surfaces.
• Use inks that are not affected by the resin in toner. Inks that are oxidation‑set or oil‑based generally meet these
requirements; latex inks might not.
• Print samples on preprinted forms and letterheads considered for use before buying large quantities. This
determines whether or not the ink in the preprinted form or letterhead will affect print quality.
• When in doubt, contact your paper supplier.
2
(16–24‑lb) paper.
Using recycled paper and other office papers
As an environmentally conscientious company, Lexmark supports the use of recycled paper produced specifically for
use in laser (electrophotographic) printers.
While no blanket statement can be made that all recycled paper will feed well, Lexmark consistently tests papers that
represent recycled cut size copier papers available on the global market. This scientific testing is conducted with rigor
and discipline. Many factors are taken into consideration both separately and as a whole, including the following:
• Amount of post-consumer waste (Lexmark tests up to 100% post-consumer waste content.)
• Temperature and humidity conditions (Testing chambers simulate climates from all over the world.)
• Moisture content (Business papers should have low moisture: 4–5%.)
• Bending resistance and proper stiffness means optimum feeding through the printer.
• Thickness (impacts how much can be loaded into a tray)
• Surface roughness (measured in Sheffield units, impacts print clarity and how well toner fuses to the paper)
• Surface friction (determines how easily sheets can be separated)
• Grain and formation (impacts curling, which also influences the mechanics of how the paper behaves as it moves
through the printer)
• Brightness and texture (look and feel)
Recycled papers are better than ever; however, the amount of recycled content in a paper affects the degree of control
over foreign matter. And while recycled papers are one good path to printing in an environmentally responsible manner,
they are not perfect. The energy required to de-ink and deal with additives such as colorants and “glue” often generates
more carbon emissions than does normal paper production. However, using recycled papers enables better resource
management overall.
Lexmark concerns itself with the responsible use of paper in general based on life cycle assessments of its products. To
gain a better understanding of the impact of printers on the environment, the company commissioned a number of
life cycle assessments and found that paper was identified as the primary contributor (up to 80%) of carbon emissions
caused throughout the entire life of a device (from design to end-of-life). This is due to the energy-intensive
manufacturing processes required to make paper.
Thus, Lexmark seeks to educate customers and partners on minimizing the impact of paper. Using recycled paper is
one way. Eliminating excessive and unnecessary paper consumption is another. Lexmark is well-equipped to help
Paper and specialty media guide71
customers minimize printing and copying waste. In addition, the company encourages purchasing paper from suppliers
who demonstrate their commitment to sustainable forestry practices.
Lexmark does not endorse specific suppliers, although a converter’s product list for special applications is maintained.
However, the following paper choice guidelines will help alleviate the environmental impact of printing:
1 Minimize paper consumption.
2 Be selective about the origin of wood fiber. Buy from suppliers who carry certifications such as the Forestry
Stewardship Council (FSC) or The Program for the Endorsement of Forest Certification (PEFC). These certifications
guarantee that the paper manufacturer uses wood pulp from forestry operators that employ environmentally and
socially responsible forest management and restoration practices.
3 Choose the most appropriate paper for printing needs: normal 75 or 80 g/m
or recycled paper.
2
certified paper, lower weight paper,
Unacceptable paper examples
Test results indicate that the following paper types are at risk for use with laser printers:
• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers
• Preprinted papers with chemicals that may contaminate the printer
• Preprinted papers that can be affected by the temperature in the printer fuser
• Preprinted papers that require a registration (the precise location on the page) greater than ± 2.3 mm (± 0.9 in.),
such as optical character recognition (OCR) forms. In some cases, registration can be adjusted with a software
application to successfully print on these forms.)
• Rough-edged, rough or heavily textured surface papers or curled papers
• Recycled papers that fail EN12281:2002 (European testing)
• Paper weighing less than 60 g/m
• Multiple part forms or documents
2
(16 lb)
For more information about Lexmark, visit
at the Environmental Sustainability link.
www.lexmark.com. General sustainability-related information can be found
Storing paper
Use these paper storage guidelines to help avoid jams and uneven print quality:
• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40 percent. Most
label manufacturers recommend printing in a temperature range of 18–24°C (65–75°F) with relative humidity
between 40 and 60 percent.
• Store paper in cartons, on a pallet or shelf, rather than on the floor.
• Store individual packages on a flat surface.
• Do not store anything on top of individual paper packages.
• Take paper out of the carton or wrapper only when you are ready to load it in the printer. The carton and wrapper
help keep the paper clean, dry, and flat.
Paper and specialty media guide72
Supported paper sizes, types, and weights
The following tables provide information on standard and optional paper sources and the types of paper they support.
Note: For an unlisted paper size, select the closest larger listed size.
Paper types and weights supported by the printer
The printer engine supports 60–176‑g/m2 (16–47‑lb) paper weights.
Paper type250‑ or 550‑sheet
trays
Paper
Card stockX
Plain EnvelopeXX
Rough Envelope
Paper labels
Pharmacy labels
Transparencies*XX
* Print on transparencies by batches of only up to 20 to prevent them from sticking together. For more information, see
“Tips on using transparencies” on page 68.
2100‑sheet trayMultipurpose feederDuplex
XX
XX
X
Paper sizes supported by the printer
Note: When printing on paper less than 210 mm (8.3 inches) wide, the printer may print at a reduced speed after a
period of time to ensure the best print performance.
Paper size
A4210 x 297 mm
A5148 x 210 mm
A6105 x 148 mm
1
If your preferred default paper size cannot be set in the printer control panel, then you may select common paper sizes
that correspond to the position of the length guide in the tray from the Paper Size/Type menu. If the paper size is not
available, then select Universal or turn off tray size sensing. For more information, contact customer support.
2
Paper is supported in long‑edge orientation.
3
Universal is supported in duplex mode only if the width is from 105 mm (4.13 in.) to 216 mm (8.5 in.), and the length is
from 148 mm (5.83 in.) to 356 mm (14 in.).
1
DimensionsStandard or
optional 250‑ or
550‑sheet tray
(8.3 x 11.7 in.)
(5.8 x 8.3 in.)
(4.1 x 5.8 in.)
Optional
2100‑sheet tray
2
X
Multipurpose
feeder
Duplex
Paper and specialty media guide73
Paper size
1
DimensionsStandard or
JIS B5182 x 257 mm
(7.2 x 10.1 in.)
Letter216 x 279 mm
(8.5 x 11 in.)
Legal216 x 356 mm
(8.5 x 14 in.)
Executive184 x 267 mm
(7.3 x 10.5 in.)
Oficio216 x 340 mm
(8.5 x 13.4 in.)
Folio216 x 330 mm
(8.5 x 13 in.)
Statement140 x 216 mm
(5.5 x 8.5 in.)
Universal
3
105 x 148 mm to
216 x 356 mm
(4.13 x 5.83 in. to
8.5 x 14 in.)
optional 250‑ or
550‑sheet tray
Optional
2100‑sheet tray
X
X
X
X
Multipurpose
feeder
Duplex
70 x 127 mm to
XXX
216 x 356 mm
(2.76 x 5 to
8.5 x 14 in.)
7 3/4 Envelope
(Monarch)
98 x 191 mm
(3.9 x 7.5 in.)
9 Envelope98 x 225 mm
XX
XX
(3.9 x 8.9 in.)
10 Envelope105 x 241 mm
XX
(4.1 x 9.5 in.)
DL Envelope110 x 220 mm
XX
(4.3 x 8.7 in.)
C5 Envelope162 x 229 mm
XX
(6.38 x 9.01 in.)
B5 Envelope176 x 250 mm
XX
(6.93 x 9.84 in.)
1
If your preferred default paper size cannot be set in the printer control panel, then you may select common paper sizes
that correspond to the position of the length guide in the tray from the Paper Size/Type menu. If the paper size is not
available, then select Universal or turn off tray size sensing. For more information, contact customer support.
2
Paper is supported in long‑edge orientation.
3
Universal is supported in duplex mode only if the width is from 105 mm (4.13 in.) to 216 mm (8.5 in.), and the length is
from 148 mm (5.83 in.) to 356 mm (14 in.).
Paper and specialty media guide74
Paper size
1
DimensionsStandard or
optional 250‑ or
Optional
2100‑sheet tray
Multipurpose
feeder
Duplex
550‑sheet tray
Other Envelope98 x 162 mm
XX
(3.9 x 6.4 in.) to
176 x 250 mm
(6.9 x 9.8 in.)
1
If your preferred default paper size cannot be set in the printer control panel, then you may select common paper sizes
that correspond to the position of the length guide in the tray from the Paper Size/Type menu. If the paper size is not
available, then select Universal or turn off tray size sensing. For more information, contact customer support.
2
Paper is supported in long‑edge orientation.
3
Universal is supported in duplex mode only if the width is from 105 mm (4.13 in.) to 216 mm (8.5 in.), and the length is
from 148 mm (5.83 in.) to 356 mm (14 in.).
Paper sizes, types, and weights supported by the finishers
Supported paper sizes
Paper size4‑bin mailboxOutput expander and
high‑capacity output
expander
Staple finisherStaple, hole punch
finisher
A6
A5
JIS B5
Executive
XX
2
XX
XX
Letter
A4
Legal
Folio
Oficio
Statement
Universal
Envelopes
1
The finisher stacks the paper but does not staple or punch holes in it.
2
The finisher staples the paper if it is loaded long edge first.
3
The finisher staples the paper if its width is between 8.27 and 8.54 inches but does not punch holes in it.
X
11
33
XX
X
3
Paper and specialty media guide75
Supported paper types and weights
Paper typePaper weight4‑bin mailboxOutput expander
and high‑capacity
Staple finisherStaple, hole punch
finisher
output expander
Plain Paper
90–176 g/m
2
X
XX
(24–47 lb)
60–90 g/m
2
(16–24 lb)
(90 Ib)
2
X
2
X
1
1
XX
Card Stock
163 g/m
199 g/m
(110 Ib)
Transparency
Recycled
2
146 g/m
90–176 g/m
(39 Ib)
2
X
2
X
1
1
XX
(24–47 lb)
60–90 g/m
2
(16–24 lb)
Paper labels
180 g/m
2
X
XX
(48 Ib)
(48 Ib)
2
X
2
X
XX
XX
Dual web and
Integrated
Bond
180 g/m
90–176 g/m
(24–47 lb)
60–90 g/m
2
(16–24 lb)
Envelope
105 g/m
2
X
XX
(28 Ib)
Letterhead
90–176 g/m
2
X
XX
(24–47 lb)
60–90 g/m
2
(16–24 lb)
Preprinted
90–176 g/m
2
X
XX
(24–47 lb)
60–90 g/m
2
(16–24 lb)
1
The finisher stacks the paper but does not staple or punch holes in it.
2
Print on transparencies by batches of only up to 20 to prevent them from sticking together. For more information, see
“Tips on using transparencies” on page 68.
Paper and specialty media guide76
Paper typePaper weight4‑bin mailboxOutput expander
and high‑capacity
Staple finisherStaple, hole punch
finisher
output expander
Colored Paper
90–176 g/m
2
X
XX
(24–47 lb)
60–90 g/m
2
(16–24 lb)
1
The finisher stacks the paper but does not staple or punch holes in it.
2
Print on transparencies by batches of only up to 20 to prevent them from sticking together. For more information, see
“Tips on using transparencies” on page 68.
Printing77
Printing
Printing a document
Printing a document
1 From the Paper menu on the printer control panel, set the paper type and size to match the paper loaded.
2 Send the print job:
For Windows users
a
With a document open, click File > Print.
b Click Properties, Preferences, Options, or Setup.
c Adjust the settings, if necessary.
d Click OK > Print.
For Macintosh users
a
Customize the settings in the Page Setup dialog if necessary:
1 With a document open, choose File > Page Setup.
2 Choose a paper size or create a custom size to match the paper loaded.
3 Click OK.
b Customize the settings in the Page Setup dialog if necessary:
1 With a document open, choose File > Print.
If necessary, click the disclosure triangle to see more options.
2 From the Print dialog and pop‑up menus adjust the settings if necessary.
Note: To print on a specific paper type, adjust the paper type setting to match the paper loaded, or
select the appropriate tray or feeder.
3 Click Print.
Adjusting toner darkness
Using the Embedded Web Server
1
Open a Web browser, and then type the IP address of the printer in the address field.
Notes:
• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four
sets of numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
• High‑speed USB flash drives must support the full‑speed standard. Low-speed USB devices are not supported.
• USB flash drives must support the File Allocation Table (FAT) system. Devices formatted with New Technology
File System (NTFS) or any other file system are not supported.
Recommended flash drivesFile type
• Lexar JumpDrive FireFly (512MB and 1GB)
• SanDisk Cruzer Micro (512MB and 1GB)
• Sony Micro Vault Classic (512MB and 1GB)
Documents:
• .pdf
• .xps
Images:
• .dcx
• .gif
• .jpeg or .jpg
• .bmp
• .pcx
• .tiff or .tif
• .png
• .fls
Printing79
Printing from a flash drive
Notes:
• Before printing an encrypted PDF file, you will be prompted to enter the file password from the printer control
panel.
• You cannot print files for which you do not have printing permissions.
1 Insert a flash drive into the USB port.
Notes:
• A flash drive icon appears on the printer control panel and in the held jobs icon when a flash drive is
installed.
• If you insert the flash drive when the printer requires attention, such as when a jam has occurred, then the
printer ignores the flash drive.
• If you insert the flash drive while the printer is processing other print jobs, then Busy appears. After these
print jobs are processed, you may need to view the held jobs list to print documents from the flash drive.
Warning—Potential Damage: Do not touch the printer or the flash drive in the area shown while actively
printing, reading, or writing from the memory device. Loss of data can occur.
2 From the printer control panel, select the document you want to print.
Printing80
3 Press the left or right arrow button to specify the number of copies for printing, and then press .
Notes:
• Do not remove the flash drive from the USB port until the document has finished printing.
• If you leave the flash drive in the printer after leaving the initial USB menu screen, then access held jobs
from the printer control panel to print files from the flash drive.
Printing confidential and other held jobs
Storing print jobs in the printer
1 From the printer control panel, navigate to:
> Settings > > Security > > Confidential Print > select the print job type
Print job typeDescription
Max Invalid PINLimits the number of times an invalid PIN can be entered.
Note: When the limit is reached, the print jobs for that user name and PIN are
deleted.
Confidential Job ExpirationLets you hold print jobs in the computer until you enter the PIN from the printer
control panel.
Note: The PIN is set from the computer. It must be four digits, using the
numbers 0–9.
Repeat Job ExpirationLets you print and store print jobs in the printer memory for reprinting.
Verify Job ExpirationLets you print one copy of a print job while the printer holds the remaining
copies. It allows you to examine if the first copy is satisfactory. The print job is
automatically deleted from the printer memory once all copies are printed.
Reserve Job ExpirationLets you store print jobs for printing at a later time. The print jobs are held until
deleted from the Held Jobs menu.
Notes:
• Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to
process additional held jobs.
• You can set the printer to store print jobs in the printer memory until you start the print job from the printer
control panel.
• All print jobs that can be initiated by the user at the printer are called held jobs.
2 Press .
Printing81
Printing confidential and other held jobs
Note: Confidential and Verify print jobs are automatically deleted from memory after printing. Repeat and Reserve
jobs are held in the printer until you choose to delete them.
For Windows users
1
With a document open, click File > Print.
2 Click Properties, Preferences, Options, or Setup.
3 Click Print and Hold.
4 Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential
print job, also enter a four‑digit PIN.
5 Click OK or Print.
6 From the printer control panel, release the print job.
• For confidential print jobs, navigate to:
Held jobs > select your user name > Confidential Jobs > enter the PIN > select the print job > specify the number
of copies > Print
• For other print jobs, navigate to:
Held jobs > select your user name > select the print job > specify the number of copies > Print
For Macintosh users
1
With a document open, choose File > Print.
If necessary, click the disclosure triangle to see more options.
2 From the print options or Copies & Pages pop‑up menu, choose Job Routing.
3 Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential
print job, also enter a four‑digit PIN.
4 Click OK or Print.
5 From the printer control panel, release the print job:
• For confidential print jobs, navigate to:
Held jobs > select your user name > Confidential Jobs > enter the PIN > select the print job > specify the number
of copies > Print
• For other print jobs, navigate to:
Held jobs > select your user name > select the print job > specify the number of copies > Print
Printing information pages
Printing a font sample list
1 From the printer control panel, navigate to:
> Settings > > Reports > > Print Fonts
2 Press the up or down arrow button to select the font setting.
Printing82
3 Press .
Note: The PPDS fonts appear only when the PPDS data stream is activated.
Printing a directory list
From the printer control panel, navigate to:
> Settings > Reports > > Print Directory >
Note: The Print Directory menu item appears only when an optional flash memory or printer hard disk is installed.
Canceling a print job
Canceling a print job from the printer control panel
From the printer control panel, press > .
Canceling a print job from the computer
For Windows users
1 Open the printers folder.
In Windows 8
From the Search charm, type Run, and then navigate to:
Apps list > Run > type control printers > OK
In Windows 7 or earlier
a Click , or click Start and then click Run.
b In the Start Search or Run dialog, type control printers.
c Press Enter, or click OK.
2 Double‑click the printer icon.
3 Select the print job you want to cancel.
4 Click Delete.
For Macintosh users
1 From the Apple menu, navigate to either of the following:
• System Preferences > Print & Scan > select your printer > Open Print Queue
• System Preferences > Print & Fax > select your printer > Open Print Queue
2 From the printer window, select the print job you want to cancel, and then delete it.
Understanding the printer menus83
Understanding the printer menus
Menus list
Paper MenuReportsNetwork/Ports
Default Source
Paper Size/Type
Configure MP
Substitute Size
Paper Texture
Paper Weight
Paper Loading
Custom Types
Universal Setup
Bin Setup
SecuritySettingsHelp
Confidential Print
Disk Wiping
Security Audit Log
Set Date and Time
1
Depending on the printer setup, this menu item appears as Network Setup Page or Network [x] Setup Page.
2
Depending on the printer setup, this menu item appears as Standard Network or Network [x].
• Tray 1 (standard tray) is the factory default setting.
• From the Paper menu, set Configure MP to "Cassette" for Multipurpose
Feeder to appear as a menu setting.
• If two trays contain paper of the same size and type, and the trays have
the same settings, then the trays are automatically linked. When one tray
is empty, the print job continues using the linked tray.
Specify the paper size loaded in each tray.
Notes:
• Letter is the US factory default setting. A4 is the international factory
default setting.
• If two trays contain paper of the same size and type, and the trays have
the same settings, then the trays are automatically linked. The
multipurpose feeder may also be linked. When one tray is empty, the
print job continues using the linked tray.
• The A6 paper size is supported only in Tray 1 and the multipurpose
feeder.
Note: Only installed trays and feeders are listed in this menu.
Understanding the printer menus85
UseTo
Tray [x] Type
Plain Paper
Card Stock
Transparency
Recycled
Labels
Vinyl Labels
Bond
Envelope
Rough Envelope
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Rough/Cotton
Custom Type [x]
MP Feeder Size
A4
A5
A6
JIS B5
Letter
Legal
Executive
Oficio (Mexico)
Folio
Statement
Universal
7 3/4 Envelope
9 Envelope
10 Envelope
DL Envelope
C5 Envelope
B5 Envelope
Other Envelope
Specify the type of paper loaded in each tray.
Notes:
• Plain Paper is the factory default setting for Tray 1. Custom Type [x] is
the factory default setting for all other trays.
• If available, a user‑defined name will appear instead of Custom Type [x].
• Use this menu to configure automatic tray linking.
Specify the paper size loaded in the multipurpose feeder.
Notes:
• Letter is the US factory default setting. A4 is the international factory
default setting.
• From the Paper menu, set Configure MP to “Cassette” for MP Feeder
Size to appear as a menu.
• The multipurpose feeder does not automatically detect paper size.
Make sure to set the paper size value.
Note: Only installed trays and feeders are listed in this menu.
Understanding the printer menus86
UseTo
MP Feeder Type
Plain Paper
Card Stock
Transparency
Recycled
Labels
Vinyl Labels
Bond
Envelope
Rough Envelope
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Rough/Cotton
Custom Type [x]
Manual Paper Size
A4
A5
A6
JIS B5
Letter
Legal
Executive
Oficio (Mexico)
Folio
Statement
Universal
Specify the paper type loaded in the multipurpose feeder.
Notes:
• Plain Paper is the factory default setting.
• From the Paper menu, set Configure to “Cassette” for MP Feeder Type
to appear as a menu.
Specify the size of the paper being manually loaded.
Note: Letter is the US factory default setting. A4 is the international factory
default setting.
Note: Only installed trays and feeders are listed in this menu.
Understanding the printer menus87
UseTo
Manual Paper Type
Plain Paper
Card Stock
Transparency
Recycled
Labels
Vinyl Labels
Bond
Letterhead
Preprinted
Colored Paper
Light Paper
Heavy Paper
Rough/Cotton
Custom Type [x]
• From the Paper menu, set Configure MP to “Manual” for Manual Paper
Type to appear as a menu.
Specify the envelope size being manually loaded.
Note: 10 Envelope is the US factory default setting. DL Envelope is the
international factory default setting.
Manual Envelope Type
Envelope
Rough Envelope
Custom Type [x]
Note: Only installed trays and feeders are listed in this menu.
Specify the envelope type being manually loaded.
Note: Envelope is the factory default setting.
Configure MP menu
UseTo
Configure MP
Cassette
Manual
First
Determine when the printer selects paper from the multipurpose feeder.
Notes:
• Cassette is the factory default setting. Cassette configures the
multipurpose feeder as the automatic paper source.
• Manual sets the multipurpose feeder only for manual‑feed print jobs.
• First configures the multipurpose feeder as the primary paper source.
Understanding the printer menus88
Substitute Size menu
UseTo
Substitute Size
Off
Statement/A5
Letter/A4
All Listed
Paper Texture menu
UseTo
Plain Texture
Smooth
Normal
Rough
Card Stock Texture
Smooth
Normal
Rough
Substitute a specified paper size if the requested paper size is not available.
Notes:
• All Listed is the factory default setting. All available substitutions are
allowed.
• Off indicates that no size substitutions are allowed.
• Setting a size substitution lets the print job continue without Change
Paper appearing.
Specify the relative texture of the plain paper loaded in a specific tray.
Note: Normal is the factory default setting.
Specify the relative texture of the card stock loaded in a specific tray.
Notes:
• Normal is the factory default setting.
• These options appear only if card stock is supported.
Transparency Texture
Smooth
Normal
Rough
Recycled Texture
Smooth
Normal
Rough
Labels Texture
Smooth
Normal
Rough
Vinyl Labels Texture
Smooth
Normal
Rough
Bond Texture
Smooth
Normal
Rough
Specify the relative texture of the transparencies loaded in a specific tray.
Note: Normal is the factory default setting.
Specify the relative texture of the recycled paper loaded in a specific tray.
Note: Normal is the factory default setting.
Specify the relative texture of the labels loaded in a specific tray.
Note: Normal is the factory default setting.
Specify the relative texture of the vinyl labels loaded in a specific tray.
Note: Normal is the factory default setting.
Specify the relative texture of the bond paper loaded in a specific tray.
Note: Rough is the factory default setting.
Understanding the printer menus89
UseTo
Envelope Texture
Smooth
Normal
Rough
Rough Envelope Texture
Rough
Letterhead Texture
Smooth
Normal
Rough
Preprinted Texture
Smooth
Normal
Rough
Colored Texture
Smooth
Normal
Rough
Light Texture
Smooth
Normal
Rough
Specify the relative texture of the envelopes loaded in a specific tray.
Note: Normal is the factory default setting.
Specify the relative texture of the rough envelopes loaded in a specific tray.
Note: Rough is the factory default setting.
Specify the relative texture of the letterhead loaded in a specific tray.
Note: Normal is the factory default setting.
Specify the relative texture of the preprinted paper loaded in a specific tray.
Note: Normal is the factory default setting.
Specify the relative texture of the colored paper loaded in a specific tray.
Note: Normal is the factory default setting.
Specify the relative texture of the light paper loaded in a specific tray.
Note: Normal is the factory default setting.
Heavy Texture
Smooth
Normal
Rough
Rough/Cotton Texture
Rough
Custom [x] Texture
Smooth
Normal
Rough
Specify the relative texture of the heavy paper loaded in a specific tray.
Note: Normal is the factory default setting.
Specify the relative texture of the rough or cotton paper loaded in a specific tray.
Note: Rough is the factory default setting.
Specify the relative texture of the custom paper loaded in a specific tray.
Note: Normal is the factory default setting.
Paper Weight menu
UseTo
Plain Weight
Light
Normal
Heavy
Specify the relative weight of the plain paper loaded.
Note: Normal is the factory default setting.
Understanding the printer menus90
UseTo
Card Stock Weight
Light
Normal
Heavy
Transparency Weight
Light
Normal
Heavy
Recycled Weight
Light
Normal
Heavy
Labels Weight
Light
Normal
Heavy
Vinyl Labels Weight
Light
Normal
Heavy
Specify the relative weight of the card stock loaded.
Note: Normal is the factory default setting.
Specify the relative weight of the transparencies loaded.
Note: Normal is the factory default setting.
Specify the relative weight of the recycled paper loaded.
Note: Normal is the factory default setting.
Specify the relative weight of the labels loaded.
Note: Normal is the factory default setting.
Specify the relative weight of the vinyl labels loaded.
Note: Normal is the factory default setting.
Bond Weight
Light
Normal
Heavy
Envelope Weight
Light
Normal
Heavy
Rough Envelope Weight
Light
Normal
Heavy
Letterhead Weight
Light
Normal
Heavy
Preprinted Weight
Light
Normal
Heavy
Specify the relative weight of the bond paper loaded.
Note: Normal is the factory default setting.
Specify the relative weight of the envelope loaded.
Note: Normal is the factory default setting.
Specify the relative weight of the rough envelope loaded.
Note: Normal is the factory default setting.
Specify the relative weight of the letterhead loaded.
Note: Normal is the factory default setting.
Specify the relative weight of the preprinted paper loaded.
Note: Normal is the factory default setting.
Understanding the printer menus91
UseTo
Colored Weight
Light
Normal
Heavy
Light Weight
Light
Heavy Weight
Heavy
Rough/Cotton Weight
Light
Normal
Heavy
Custom [x] Weight
Light
Normal
Heavy
Paper Loading menu
Specify the relative weight of the colored paper loaded.
Note: Normal is the factory default setting.
Specify that the weight of the paper loaded is light.
Specify that the weight of the paper loaded is heavy.
Specify the relative weight of the cotton or rough paper loaded.
Note: Normal is the factory default setting.
Specify the relative weight of the custom paper loaded.
Notes:
• Normal is the factory default setting.
• The options appear only when the custom type is supported.
UseTo
Card Stock Loading
Duplex
Off
Recycled Loading
Duplex
Off
Labels Loading
Duplex
Off
Vinyl Labels Loading
Duplex
Off
Bond Loading
Duplex
Off
Notes:
Determine and set two-sided printing for all print jobs with Card Stock
as the paper type.
Determine and set two-sided printing for all print jobs with Recycled
as the paper type.
Determine and set two-sided printing for all print jobs with Labels as
the paper type.
Determine and set two-sided printing for all print jobs with Vinyl
Labels as the paper type.
Determine and set two-sided printing for all print jobs with Bond as
the paper type.
• Off is the factory default setting for all Paper Loading menu selections.
• Duplex sets the printer default to two‑sided printing for every print job unless one‑sided printing is selected from
Print Properties or the print dialog, depending on your operating system.
Understanding the printer menus92
UseTo
Letterhead Loading
Duplex
Off
Preprinted Loading
Duplex
Off
Colored Loading
Duplex
Off
Light Loading
Duplex
Off
Heavy Loading
Duplex
Off
Rough/Cotton Loading
Duplex
Off
Custom [x] Loading
Duplex
Off
Determine and set two-sided printing for all pr int jobs with Letterhead
as the paper type.
Determine and set two-sided printing for all print jobs with Preprinted
as the paper type.
Determine and set two-sided printing for all print jobs with Colored
as the paper type.
Determine and set two-sided printing for all print jobs with Light as
the paper type.
Determine and set two-sided printing for all print jobs with Heavy as
the paper type.
Determine and set two-sided printing for all print jobs with Rough or
Cotton as the paper type.
Determine and set two-sided printing for all print jobs with Custom [x]
as the paper type.
Note: Custom [x] Loading is available only when the custom type is
supported.
Notes:
• Off is the factory default setting for all Paper Loading menu selections.
• Duplex sets the printer default to two‑sided printing for every print job unless one‑sided printing is selected from
Print Properties or the print dialog, depending on your operating system.
Custom Types menu
UseTo
Custom Type [x]
Paper
Card Stock
Transparency
Rough/Cotton
Labels
Vinyl Labels
Envelope
Associate a paper or specialty media type with a factory default custom type
name or a user‑defined custom name created from the Embedded Web Server
or from MarkVision
Notes:
TM
Professional.
• Paper is the factory default setting.
• The custom media type must be supported by the selected tray or
multipurpose feeder in order to print from that source.
Understanding the printer menus93
UseTo
Recycled
Paper
Card Stock
Transparency
Rough/Cotton
Labels
Vinyl Labels
Envelope
Specify a paper type when Recycled is selected in other menus.
Notes:
• Paper is the factory default setting.
• The custom media type must be supported by the selected tray or
Universal Setup menu
UseTo
Units of Measure
Inches
Millimeters
Portrait Width
3–8.5 inches
76–216 mm
multipurpose feeder in order to print from that source.
Identify the units of measure.
Notes:
• Inches is the US factory default setting.
• Millimeters is the international factory default setting.
Set the portrait width.
Notes:
• If the width exceeds the maximum, then the printer uses the
maximum width allowed.
• 8.5 inches is the US factory default setting. You can increase the
width in 0.01‑inch increments.
• 216 mm is the international factory default setting. You can increase
the width in 1‑mm increments.
Portrait Height
3–14.17 inches
76–360 mm
Feed Direction
Short Edge
Long Edge
Set the portrait height.
Notes:
• If the height exceeds the maximum, then the printer uses the
maximum height allowed.
• 14 inches is the US factory default setting. You can increase the
height in 0.01‑inch increments.
• 356 mm is the international factory default setting. You can increase
the height in 1‑mm increments.
Specify the feed direction if the paper can be loaded in either direction.
Notes:
• Short Edge is the factory default setting.
• Long Edge appears only when the longest edge is shorter than the
maximum width supported in the tray.
Understanding the printer menus94
Bin Setup menu
UseTo
Output Bin
Standard Bin
Bin [x]
Configure Bins
Mailbox
Link
Mail Overflow
Link Optional
Type Assignment
Specify the default bin.
Notes:
• If multiple bins are assigned the same name, then the
name appears only once in the menu.
• Standard Bin is the factory default setting.
Specify configuration options for bins.
Notes:
• Mailbox is the factory default setting. This setting
treats each bin as a separate mailbox.
• Link configures all available bins as one large bin.
• Mail Overflow configures each bin as a separate
mailbox.
• Link Optional links all available bins except the
standard bin and only appears when at least two
optional bins are installed.
• Type Assignment assigns each paper type to a bin or
linked bin set.
• Bins assigned the same name are automatically
linked unless Link Optional is selected.
Overflow Bin
Standard Bin
Bin [x]
Specify an alternative bin when a designated bin is full.
Notes:
• Standard Bin is the factory default setting.
• If multiple bins are assigned the same name, then the
name only appears once in the bin list.
• [x] can be any number between 1 and 12 if the
appropriate optional bins are installed.
Understanding the printer menus95
UseTo
Assign Type/Bin
Plain Paper Bin
Card Stock Bin
Transparency Bin
Recycled Bin
Labels Bin
Vinyl Labels Bin
Bond Bin
Envelope Bin
Rough Envelope Bin
Letterhead Bin
Preprinted Bin
Colored Bin
Light Paper Bin
Heavy Paper Bin
Rough/Cotton Bin
Custom [x] Bin
Reports menu
Select a bin for each supported paper type.
For each type, select the following options:
Disabled
Standard Bin
Bin [x]
Notes:
• Disabled is the factory default setting.
• [x] can be any number between 1 and 12 if the
appropriate optional bins are installed.
• If multiple bins are assigned the same name, then the
name only appears once in the bin list.
Reports menu
UseTo
Menu Settings PagePrint a report containing information about the paper loaded in trays, installed
memory, total page count, alarms, timeouts, printer control panel language,
TCP/IP address, status of supplies, status of the network connection, and other
information.
Device StatisticsPrint a report containing printer statistics such as supply information and details
about printed pages.
Stapler TestPrint a report that confirms that the staple finisher is functioning properly.
Note: This menu appears only if an optional staple finisher is installed.
Network Setup PagePrint a report containing information about the network printer settings, such as
the TCP/IP address information.
Note: This menu item appears only in network printers or in printers connected
to print servers.
Network [x] Setup PagePrint a report containing information about the network printer settings, such as
the TCP/IP address information.
Notes:
• This menu item is available only when more than one network option is
installed.
• This menu item appears only in network printers or in printers connected
to print servers.
Understanding the printer menus96
UseTo
Profiles ListPrint a list of profiles stored in the printer.
Note: This menu item appears only when LDSS is enabled.
Print Fonts
PCL Fonts
PostScript Fonts
Print DirectoryPrint a list of all the resources stored in an optional flash memory card or printer
Print a report of all the fonts available for the printer language currently set in
the printer.
Note: A separate list is available for PCL and PostScript emulations.
hard disk.
Notes:
• Job Buffer Size must be set to 100%.
• Make sure the optional flash memory or printer hard disk is installed
correctly and working properly.
• This menu item appears only when an optional flash drive or printer hard
disk is installed.
Asset ReportPrint a report containing printer asset information, such as serial number and
model name.
Network/Ports menu
Active NIC menu
UseTo
Active NIC
Auto
[list of available network cards]
Allow the printer to connect to a network.
Notes:
• Auto is the factory default setting.
• This menu item appears only if an optional network adapter is installed.
Standard Network or Network [x] menu
Note: Only active ports appear in this menu. All inactive ports are omitted.
UseTo
PCL SmartSwitch
On
Off
Set the printer to automatically switch to PCL emulation when a print job requires
it, regardless of the default printer language.
Notes:
• On is the factory default setting.
• If PCL SmartSwitch is disabled, then the printer does not examine incoming
data and it uses the default printer language specified in the Setup menu.
Understanding the printer menus97
UseTo
PS SmartSwitch
On
Off
NPA Mode
Off
Auto
Network Buffer
Auto
3KB to [maximum size allowed]
Set the printer to automatically switch to PS emulation when a print job requires it,
regardless of the default printer language.
Notes:
• On is the factory default setting.
• If PS SmartSwitch is disabled, then the printer does not examine incoming
data and it uses the default printer language specified in the Setup menu.
Set the printer to perform the special processing required for bidirectional
communication following the conventions defined by the NPA protocol.
Notes:
• Auto is the factory default setting.
• Changing this setting from the printer control panel, and then exiting the
menus causes the printer to restart. The menu selection is then updated.
Set the size of the network input buffer.
Notes:
• Auto is the factory default setting.
• The value can be changed in 1KB increments.
• The maximum size allowed depends on the amount of memory in the printer,
the size of the other link buffers, and whether Resource Save is set to On or
Off.
• To increase the maximum size range for the Network Buffer, disable or
reduce the size of the parallel, serial, and USB buffers.
• Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is then updated.
Job Buffering
Off
On
Auto
Mac Binary PS
On
Off
Auto
Temporarily store print jobs in the printer hard disk before printing. This menu only
appears when a formatted disk is installed.
Notes:
• Off is the factory default setting.
• On buffers print jobs on the printer hard disk.
• Auto buffers print jobs only when the printer is busy processing data from
another input port.
• Changing this setting from the printer control panel, and then exiting the
menus causes the printer to restart. The menu selection is then updated.
Set the printer to process Macintosh binary PostScript print jobs.
Notes:
• Auto is the factory default setting.
• Off filters print jobs using the standard protocol.