Lexmark M3250, MS622 User Manual

Download

Page 1

M3250, MS622 Printers

User's Guide

September 2018 www.lexmark.com

Machine type(s):

4600

Models:

835, 895

Page 2

Contents 2

Safety information........................................................................................ 6

Conventions.......................................................................................................................................................... 6

Product statements............................................................................................................................................. 6

Learning about the printer...........................................................................9

Finding information about the printer.............................................................................................................9

Selecting a location for the printer................................................................................................................10

Printer conﬁgurations........................................................................................................................................12

Attaching cables................................................................................................................................................. 12

Using the control panel.....................................................................................................................................13

Understanding the status of the power button and indicator light.......................................................14

Setting up and using the home screen applications..............................15

Using the home screen.....................................................................................................................................15

Customizing the home screen........................................................................................................................16

Using Display Customization.......................................................................................................................... 16

Conﬁguring Eco‑Settings..................................................................................................................................17

Using Customer Support.................................................................................................................................. 17

Using QR Code Generator...............................................................................................................................17

Setting up Device Quotas................................................................................................................................ 17

Creating a Cloud Connector proﬁle.............................................................................................................. 18

Managing bookmarks........................................................................................................................................18

Managing contacts.............................................................................................................................................19

Setting up and using the accessibility features..................................... 22

Enabling Magniﬁcation mode........................................................................................................................ 22

Activating Voice Guidance..............................................................................................................................22

Navigating the screen using gestures.........................................................................................................22

Adjusting the Voice Guidance speech rate................................................................................................23

Using the keyboard on the display...............................................................................................................23

Enabling spoken passwords or personal identiﬁcation numbers........................................................ 23

Loading paper and specialty media.........................................................24

Setting the size and type of the specialty media......................................................................................24

Conﬁguring Universal paper settings.......................................................................................................... 24

Page 3

Contents 3

Loading trays...................................................................................................................................................... 24

Loading the multipurpose feeder................................................................................................................. 26

Linking trays........................................................................................................................................................27

Paper support..............................................................................................28

Supported paper sizes.....................................................................................................................................28

Supported paper types....................................................................................................................................29

Supported paper weights............................................................................................................................... 30

Printing......................................................................................................... 31

Printing from a computer..................................................................................................................................31

Printing from a mobile device......................................................................................................................... 31

Printing from a ﬂash drive............................................................................................................................... 32

Supported ﬂash drives and ﬁle types...........................................................................................................33

Conﬁguring conﬁdential jobs......................................................................................................................... 34

Printing conﬁdential and other held jobs....................................................................................................34

Printing from a Cloud Connector proﬁle..................................................................................................... 35

Printing a font sample list................................................................................................................................35

Printing a directory list..................................................................................................................................... 35

Understanding the printer menus............................................................ 37

Menu map............................................................................................................................................................37

Device...................................................................................................................................................................38

Print.......................................................................................................................................................................49

Paper.....................................................................................................................................................................57

USB Drive............................................................................................................................................................ 59

Network/Ports......................................................................................................................................................61

Security.................................................................................................................................................................74

Reports..................................................................................................................................................................81

Help.......................................................................................................................................................................82

Troubleshooting.................................................................................................................................................82

Printing the Menu Settings Page...................................................................................................................82

Securing the printer................................................................................... 83

Locating the security slot................................................................................................................................ 83

Erasing printer memory................................................................................................................................... 83

Erasing printer hard disk memory.................................................................................................................83

Page 4

Contents 4

Encrypting the printer hard disk....................................................................................................................84

Restoring factory default settings................................................................................................................. 84

Statement of Volatility...................................................................................................................................... 84

Maintaining the printer.............................................................................. 86

Adjusting the speaker volume.......................................................................................................................86

Networking..........................................................................................................................................................86

Cleaning the printer..........................................................................................................................................88

Ordering parts and supplies...........................................................................................................................89

Replacing parts and supplies.........................................................................................................................92

Moving the printer...........................................................................................................................................102

Saving energy and paper.............................................................................................................................. 103

Recycling............................................................................................................................................................104

Clearing jams.............................................................................................105

Avoiding jams................................................................................................................................................... 105

Identifying jam locations................................................................................................................................106

Paper jam in door A.........................................................................................................................................108

Paper jam in the rear door...............................................................................................................................111

Paper jam in the standard bin........................................................................................................................112

Paper jam in the duplex unit.......................................................................................................................... 113

Paper jam in trays..............................................................................................................................................114

Paper jam in the multipurpose feeder.........................................................................................................114

Troubleshooting.........................................................................................116

Network connection problems......................................................................................................................116

Hardware options problems.......................................................................................................................... 118

Issues with supplies......................................................................................................................................... 121

Paper feed problems......................................................................................................................................122

Printing problems.............................................................................................................................................125

Contacting customer support.......................................................................................................................153

Upgrading and migrating.........................................................................154

Hardware............................................................................................................................................................154

Software..............................................................................................................................................................167

Firmware............................................................................................................................................................ 168

Page 5

Contents 5

Notices........................................................................................................169

Index........................................................................................................... 179

Page 6

Safety information 6

Safety information

Conventions

Note: A note identiﬁes information that could help you.

Warning: A warning identiﬁes something that could damage the product hardware or software.

CAUTION: A caution indicates a potentially hazardous situation that could injure you.

Dierent types of caution statements include:

CAUTION—POTENTIAL INJURY: Indicates a risk of injury.

CAUTION—SHOCK HAZARD: Indicates a risk of electrical shock.

CAUTION—HOT SURFACE: Indicates a risk of burn if touched.

CAUTION—TIPPING HAZARD: Indicates a crush hazard.

CAUTION—PINCH HAZARD: Indicates a risk of being caught between moving parts.

Product statements

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to

an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips, multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be easily overloaded by a laser printer and may result in a risk of ﬁre, property damage, or poor printer performance.

CAUTION—POTENTIAL INJURY: Only a Lexmark Inline Surge Protector that is properly connected between the printer and the power cord provided with the printer may be used with this product. The use of non-Lexmark surge protection devices may result in a risk of ﬁre, property damage, or poor printer performance.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of ﬁre or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Page 7

Safety information 7

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer o, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them o as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

CAUTION—POTENTIAL INJURY: If the printer weight is greater than 18 kg (40 lb), then it requires two or more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: When moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Make sure that all doors and trays are closed.

• Turn o the printer, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer.

• If the printer has separate ﬂoor-standing optional trays or output options attached to it, then disconnect

them before moving the printer.

• If the printer has a caster base, then carefully roll it to the new location. Use caution when passing over

thresholds and breaks in

ﬂooring.

• If the printer does not have a caster base but is conﬁgured with optional trays or output options, then remove

the output options and lift the printer o the trays. Do not try to lift the printer and any options at the same time.

• Always use the handholds on the printer to lift it.

• Any cart used to move the printer must have a surface able to support the full footprint of the printer.

• Any cart used to move the hardware options must have a surface able to support the dimensions of the

options.

• Keep the printer in an upright position.

• Avoid severe jarring movements.

• Make sure that your ﬁngers are not under the printer when you set it down.

• Make sure that there is adequate clearance around the printer.

CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported conﬁgurations, see

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it.

CAUTION—PINCH HAZARD: To avoid the risk of a pinch injury, use caution in areas marked with this label. Pinch injuries may occur around moving parts, such as gears, doors, trays, and covers.

www.lexmark.com/multifunctionprinters.

Page 8

Safety information 8

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those speciﬁed in the User’s Guide may result in hazardous radiation exposure.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

This product is designed, tested, and approved to meet strict global safety standards with the use of speciﬁc manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

Refer service or repairs, other than those described in the user documentation, to a service representative.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

This product may produce small amounts of ozone during normal operation, and may be equipped with a ﬁlter designed to limit ozone concentrations to levels well below the recommended exposure limits. To avoid high ozone concentration levels during extensive usage, install this product in a well-ventilated area and replace the ozone and exhaust ﬁlters if instructed to do so in the product maintenance instructions. If there are no references to ﬁlters in the product maintenance instructions, then there are no ﬁlters requiring replacement for this product.

SAVE THESE INSTRUCTIONS.

Page 9

Learning about the printer 9

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

See the setup documentation that came with the printer or go to

http://support.lexmark.com.

• Installing the printer software

More setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Conﬁguring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Conﬁguring the printer on a network

• Caring for and maintaining the printer

Information Center—Go to

http://infoserve.lexmark.com.

Help Menu Pages—Access the guides on the printer

http://support.lexmark.com.

Touch Screen Guide—Go to

http://support.lexmark.com.

Product videos—Go to

http://infoserve.lexmark.com/idv/.

ﬁrmware

or go to

• Troubleshooting and solving problems

Information on setting up and conﬁguring the accessibility features of your printer

Help using the printer software Help for Microsoft® Windows® or Macintosh

Lexmark Accessibility Guide—Go to

http://support.lexmark.com.

operating systems—Open a printer software program or application, and then click Help.

Click

Notes:

to view context‑sensitive information.

• Help is automatically installed with the printer

software.

• Depending on the operating system, the

printer software is located in the printer program folder or on the desktop.

Page 10

Learning about the printer 10

What are you looking for? Find it here

Go to

The latest supplemental information, updates, and customer support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

http://support.lexmark.com.

Note: Select your country or region, and then

select your product to view the appropriate support site.

Support contact information for your country or region can be found on the website or on the printed warranty that came with the printer.

Have the following information ready when you contact customer support:

• Place and date of purchase

• Machine type and serial number

• Safety information

• Regulatory information

• Warranty information

• Environmental information

Warranty information varies by country or region:

• In the U.S.—See the Statement of Limited

Warranty included with the printer, or go to

http://support.lexmark.com.

• In other countries and regions—See the

printed warranty that came with the printer.

Product Information Guide—See the documentation that came with the printer or go to

http://support.lexmark.com.

Selecting a location for the printer

• Leave enough room to open trays, covers, and doors and to install hardware options.

• Set up the printer near an electrical outlet.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

Page 11

Learning about the printer 11

• Make sure that airﬂow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical

Committee 156 standard.

• Provide a

sturdy, and stable surface.

ﬂat,

• Keep the printer: – Clean, dry, and free of dust – Away from stray staples and paper clips – Away from the direct

airﬂow

of air conditioners, heaters, or ventilators

– Free from direct sunlight and humidity extremes

• Observe the recommended temperatures and avoid ﬂuctuations.

Ambient temperature 10 to 32°C (50 to 90°F)

Storage temperature 0 to 40°C (32 to 104°F)

• Allow the following recommended amount of space around the printer for proper ventilation:

1 Top 30 5 mm (12 in . )

2 Rear 100 mm (3.94 in.)

3 Right side 110 mm (4.33 in.)

4 Front 305 mm (12 in.)

Note: The minimum space needed in front of the printer is 76 mm (3 in.).

5 Left side 65 mm (2.56 in.)

Page 12

Learning about the printer 12

Printer conﬁgurations

CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a

caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported conﬁgurations, see

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

www.lexmark.com/multifunctionprinters.

You can conﬁgure your printer by adding optional 250‑ or 550‑sheet trays. For more information, see

optional trays” on page 166.

“Installing

1 Control panel

2 Standard bin

3 Controller board access cover

4 Standard 550‑sheet tray

5 Optional 250‑ or 550‑sheet tray

6 Multipurpose feeder

7 Door A

Attaching cables

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

Page 13

Learning about the printer 13

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the USB cable, any wireless network adapter, or the printer in the areas shown while actively printing.

Printer port Function

1 USB printer port Connect the printer to a computer.

2 Power cord socket Connect the printer to an electrical outlet.

3 Ethernet port Connect the printer to a network.

4 USB port Attach a keyboard or any compatible option.

Using the control panel

Use the To

1 Display View printing options, printer status, and error messages.

2 Home button Go to the home screen.

Page 14

Learning about the printer 14

Use the To

3 Keypad Enter numbers or symbols in an input ﬁeld.

4 Power button Turn on or turn o the printer.

Note: To turn o the printer, press and hold the power button for ﬁve seconds.

5 Stop or Cancel button Stop the current printer task.

6 Indicator light Check the printer status.

7 Volume buttons Adjust the volume of the headset or speaker.

8 Backspace button Move the cursor backward and delete a character in an input ﬁeld.

Understanding the status of the power button and indicator light

Indicator light Printer status

O The printer is o or in Hibernate mode.

Blue The printer is ready or processing data.

Red The printer requires user intervention.

Power button light Printer status

O The printer is o, ready, or processing data.

Solid amber The printer is in Sleep mode.

Blinking amber The printer is in Hibernate mode.

Page 15

Setting up and using the home screen applications 15

Setting up and using the home screen applications

Note: These applications are supported only in some printer models.

Using the home screen

Note: Your home screen may vary depending on your home screen customization settings, administrative

setup, and active embedded solutions.

To uc h To

1 Status/Supplies

2 Job Queue Show all the current print jobs.

3 Change Language Change the language on the display.

4 Settings Access the printer menus.

5 Eco‑Settings Manage energy consumption, noise, toner, and paper usage settings.

6 Held Jobs Show the print jobs that are held in the printer memory.

7 USB Drive Print photos and documents from a ﬂash drive.

8 Address Book Manage a contact list that other applications on the printer can access.

• Show a warning or error message whenever the printer requires intervention to

continue processing.

• View more information on the printer warning or message, and on how to clear it.

Note: You can also access this setting by touching the top section of the home screen.

Page 16

Setting up and using the home screen applications 16

Customizing the home screen

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > Device > Visible Home Screen Icons.

3 Select the icons that you want to appear on the home screen.

4 Apply the changes.

Using Display Customization

Before using the application, make sure to do the following:

• From the Embedded Web Server, click Apps > Display Customization >

• Enable and

conﬁgure

the screen saver, slideshow, and wallpaper settings.

Conﬁgure

Managing screen saver and slide show images

1 From the Screen Saver and Slideshow Images section, add, edit, or delete an image.

Notes:

• You can add up to 10 images.

• When enabled, the status icons appear on the screen saver only when there are errors, warnings, or

cloud‑based notiﬁcations.

2 Apply the changes.

Changing the wallpaper image

1 From the home screen, touch Change Wallpaper.

2 Select an image to use.

3 Apply the changes.

Running a slide show from a ﬂash drive

1 Insert a ﬂash drive into the USB port.

2 From the home screen, touch Slideshow.

Images appear in alphabetical order.

Note: You can remove the ﬂash drive after the slide show starts, but the images are not stored in the printer. If the slide show stops, then insert the ﬂash drive again to view the images.

Page 17

Setting up and using the home screen applications 17

Conﬁguring Eco‑Settings

1 From the home screen, touch Eco‑Settings.

2 Conﬁgure Eco‑Mode or Schedule Power Modes.

3 Apply the changes.

Using Customer Support

1 From the home screen, touch Customer Support.

2 Print or e‑mail the information.

Note: For information on conﬁguring the application settings, see the Customer Support Administrator’s

Guide.

Using QR Code Generator

You may need administrative rights to access the application.

1 Open a Web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Apps > QR Code Generator > Conﬁgure.

3 Do either of the following:

• Select a default QR code value.

• Type a QR code value.

4 Apply the changes.

Setting up Device Quotas

You may need administrative rights to access the application.

1 Open a Web browser, and then type the printer IP address in the address

Notes:

ﬁeld.

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Apps > Device Quotas >

3 From the User Accounts section, add or edit a user, and then set the user quota.

4 Apply the changes.

Conﬁgure

Page 18

Setting up and using the home screen applications 18

Note: For information on how to conﬁgure the application and its security settings, see the Device Quotas Administrator’s Guide.

Creating a Cloud Connector proﬁle

We recommend logging in to the printer before you create a proﬁle. To enable a login method, see the

Embedded Web Server

1 From the home screen, touch Cloud Connector.

2 Select a cloud service provider.

‑

Security Admin Guide.

3 To u ch Create a

4 Type a unique

Proﬁle

proﬁle

or .

name.

5 If necessary, enter a PIN.

Note: When using the printer as guest, protect the

proﬁle

with a PIN.

6 To u ch Create, and then take note of the authorization code.

Note: The authorization code is valid only for 24 hours.

7 Open a web browser, and then go to https://lexmark.cloud-connect.co.

8 Click Next, and then accept the Terms of Use.

9 Enter the authorization code, and then click Connect.

10 Log in to your cloud service provider account.

11 Grant permissions.

Note: To complete the authorization process, open the proﬁle within 72 hours.

Managing bookmarks

Creating bookmarks

Use bookmarks to print frequently accessed documents that are stored in servers or on the web.

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Bookmark Setup > Add Bookmark, and then type a unique name for the bookmark.

Page 19

Setting up and using the home screen applications 19

3 Select an Address protocol type, and then do one of the following:

• For HTTP and HTTPS, type the URL that you want to bookmark.

• For HTTPS, make sure to use the host name instead of the IP address. For example, type

myWebsite.com/sample.pdf instead of typing 123.123.123.123/sample.pdf. Make sure that the host name also matches the Common Name (CN) value in the server certiﬁcate. For more information on obtaining the CN value in the server

certiﬁcate,

see the help information for your web browser.

• For FTP, type the FTP address. For example, myServer/myDirectory. Enter the FTP port. Port 21 is

the default port for sending commands.

• For SMB, type the network folder address. For example, myServer/myShare/myFile.pdf. Type the

network domain name.

• If necessary, select the Authentication type for FTP and SMB.

To limit access to the bookmark, enter a PIN.

Note: The application supports the following ﬁle types: PDF, JPEG, TIFF, and HTML-based web pages. Other ﬁle types such as DOCX and XLXS are supported in some printer models.

4 Click Save.

Note: To manage bookmarks, click Bookmark Setup.

Creating folders

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Bookmark Setup > Add Folder, and then type a unique name for the folder.

Note: To limit access to the folder, enter a PIN.

3 Click Save.

Notes:

• You can create folders or bookmarks inside a folder. To create a bookmark, see “Creating bookmarks”

on page 18.

• To manage folders, click Bookmark Setup.

Managing contacts

Adding contacts

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

Page 20

Setting up and using the home screen applications 20

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 From the Contacts section, add a contact.

Note: You can assign the contact to one or more groups.

4 If necessary, specify a login method to allow application access.

5 Apply the changes.

Adding groups

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 From the Contact Groups section, add a group name.

Note: You can assign one or more contacts to the group.

4 Apply the changes.

Editing contacts or groups

1 Open a web browser, and then type the printer IP address in the address

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 Do either of the following:

• From the Contacts section, click a contact name, and then edit the information.

• From the Contact Groups section, click a group name, and then edit the information.

4 Apply the changes.

ﬁeld.

Deleting contacts or groups

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

Page 21

Setting up and using the home screen applications 21

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 Do either of the following:

• From the Contacts section, select a contact that you want to delete.

• From the Contact Groups section, select a group name that you want to delete.

Page 22

Setting up and using the accessibility features 22

Setting up and using the accessibility features

Note: For more information on the accessibility features of your printer model, see the Accessibility Guide at

http://support.lexmark.com.

Enabling Magniﬁcation mode

1 From the control panel, press and hold the 5 key until you hear a voice message.

2 Select

3 Select OK.

For more information on navigating a

page 22.

Magniﬁcation

mode.

magniﬁed

screen, see

“Navigating the screen using gestures” on

Activating Voice Guidance

From the control panel

1 Press and hold the 5 key until you hear a voice message.

2 Select OK.

From the keyboard

1 Press and hold the 5 key until you hear a voice message.

2 Press Tab to navigate the focus cursor to the OK button, and then press Enter.

Notes:

• Voice Guidance is also activated when you insert headphones into the headphone jack.

• To adjust the volume, use the volume buttons at the bottom part of the control panel.

Navigating the screen using gestures

Notes:

• The gestures are applicable only when Voice Guidance is activated.

• Enable

• Use a physical keyboard to type characters and adjust certain settings.

Gesture Function

Double‑tap Select an option or item on the screen.

Triple‑tap Zoom in or zoom out text and images.

Swipe right or swipe down Move to the next item on the screen.

Swipe left or swipe up Move to the previous item on the screen.

Magniﬁcation

to use the zoom and pan gestures.

Page 23

Setting up and using the accessibility features 23

Gesture Function

Pan Access parts of the zoomed image that are beyond the limits of the screen.

Note: This gesture requires the use of two image.

Swipe up then left Exit an application and return to the home screen.

to drag across a zoomed

ﬁngers

Swipe down then left

Swipe up then down Repeat a spoken prompt.

• Cancel a job.

• Go back to the previous setting.

• Exit the screen that appears without changing any setting or value.

Adjusting the Voice Guidance speech rate

1 From the home screen, select Settings > Device > Accessibility > Speech Rate.

2 Select the speech rate.

Using the keyboard on the display

Do one or more of the following:

• Drag a ﬁnger over the key to announce the character.

• Lift the ﬁnger to enter or type the character in the ﬁeld.

• Select Backspace to delete characters.

• To hear the content in the input

select Tab , and then select Shift + Tab.

ﬁeld,

Enabling spoken passwords or personal identiﬁcation numbers

1 From the home screen, select Settings > Device > Accessibility > Speak Passwords/PINs.

2 Enable the setting.

Page 24

Loading paper and specialty media 24

Loading paper and specialty media

Setting the size and type of the specialty media

The trays automatically detect the size of plain paper. For specialty media like labels, card stock, or envelopes, do the following:

1 From the home screen, navigate to:

Settings > Paper > Tray Conﬁguratio n > Paper Size/Type > select a paper source

2 Set the size and type of the specialty media.

Conﬁguring Universal paper settings

1 From the home screen, touch Settings > Paper > Media Conﬁguration > Universal Setup.

2 Conﬁgure the settings.

Loading trays

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.

Keep all other trays closed until needed.

1 Remove the tray.

Note: To avoid paper jams, do not remove trays while the printer is busy.

Page 25

Loading paper and specialty media 25

2 Adjust the paper guides to match the size of the paper that you are loading.

3 Flex, fan, and align the paper edges before loading.

4 Load the paper stack with the printable side facedown, and then make sure that the side guides ﬁt snugly

against the paper.

Notes:

• Load letterhead facedown with the top edge of the sheet toward the front of the tray for one‑sided

printing.

• Load letterhead faceup with the bottom edge of the sheet toward the front of the tray for two‑sided

printing.

• Do not slide paper into the tray.

• To avoid paper jams, make sure that the stack height is below the maximum paper

indicator.

ﬁll

5 Insert the tray.

If necessary, set the paper size and paper type from the control panel to match the paper loaded.

Page 26

Loading paper and specialty media 26

Loading the multipurpose feeder

1 Open the multipurpose feeder.

2 Adjust the guide to match the size of the paper that you are loading.

3 Flex, fan, and align the paper edges before loading.

4 Load paper with the printable side faceup.

Notes:

• Load letterhead faceup with the top edge of the sheet toward the front of the tray for one‑sided

printing.

• Load letterhead facedown with the bottom edge of the sheet toward the front of the tray for

two‑sided printing.

• Load envelopes with the ﬂap facedown on the left side.

Page 27

Loading paper and specialty media 27

• Load European envelopes with the ﬂap facedown and entering the printer ﬁrst.

Warning—Potential Damage: Do not use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives.

5 From the control panel, set the paper size and paper type to match the paper loaded.

Linking trays

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > Paper > Tray Co nﬁguration.

3 Set the same paper size and paper type for the trays that you are linking.

4 Save the settings.

5 Click Settings > Device > Maintenance > Conﬁguration Menu > Tray Conﬁguration.

6 Set Tray Linking to Automatic.

7 Save the settings.

To unlink trays, make sure that no trays have the same paper size and paper type settings.

Warning—Potential Damage: The temperature of the fuser varies according to the avoid printing issues, match the paper type setting in the printer with the paper loaded in the tray.

speciﬁed

paper type. To

Page 28

Paper support 28

Paper support

Supported paper sizes

Paper size Tray Multipurpose feeder Two‑sided printing

210 x 297 mm (8.3 x 11.7 in.)

210 x 148 mm (5.8 x 8.3 in.)

A5 LEF* 148 x 210 mm (5.8 x 8.3 in.)

A6* 105 x 148 mm (4.1 x 5.8 in.)

JIS B5

182 x 257 mm (7.2 x 10.1 in.)

Oﬁcio (Mexico)

216 x 340 mm (8.5 x 13.4 in.)

Hagaki

100 x 148 mm (3.9 x 5.8 in.)

Statement

140 x 216 mm (5.5 x 8.5 in.)

Executive

184 x 267 mm (7.3 x 10.5 in.)

Letter

216 x 279 mm (8.5 x 11 in.)

Legal

216 x 356 mm (8.5 x 14 in.)

Folio

216 x 330 mm (8.5 x 13 in.)

Universal

76.2 x 127 mm (3 x 5 in.) to 216 x 356 mm (8.5 x 14 in.)

7 3/4 Envelope (Monarch)

98 x 191 mm (3.9 x 7.5 in.)

9 Envelope

98 x 225 mm (3.9 x 8.9 in.)

10 Envelope

105 x 241 mm (4.1 x 9.5 in.)

* This paper size is not supported in the optional tray.

Page 29

Paper support 29

Paper size Tray Multipurpose feeder Two‑sided printing

DL Envelope

110 x 220 mm (4.3 x 8.7 in.)

C5 Envelope

162 x 229 mm (6.4 x 9 in.)

B5 Envelope

176 x 250 mm (6.9 x 9.8 in.)

Other Envelope

76.2 x 127 mm (3 x 5 in.) to 216 x 356 mm (8.5 x 14 in.)

* This paper size is not supported in the optional tray.

Supported paper types

Paper type Tray Multipurpose feeder Two‑sided printing

Plain paper

Card stock X X

Transparency

Recycled

Paper labels

Bond

Letterhead

Preprinted

Colored Paper

Light Paper

Heavy Paper

Rough/Cotton

Envelope X X

One‑sided paper labels designed for laser printers are supported for occasional use. It is recommended to print

20 or fewer pages of paper labels per month. Vinyl, pharmacy, and two‑sided labels are not supported.

Bond and Heavy Paper are supported in two‑sided printing up to 90‑g/m2 (24‑lb) paper weight.

Page 30

Paper support 30

Paper type Tray Multipurpose feeder Two‑sided printing

Rough envelope X

One‑sided paper labels designed for laser printers are supported for occasional use. It is recommended to print

20 or fewer pages of paper labels per month. Vinyl, pharmacy, and two‑sided labels are not supported.

Bond and Heavy Paper are supported in two‑sided printing up to 90‑g/m2 (24‑lb) paper weight.

Supported paper weights

Tray Multipurpose feeder Two‑sided printing

Paper weight

60–120 g/m

(16–32 lb) 60–216 g/m2 (16–58 lb) 60–90 g/m2 (16–24 lb)

Page 31

Printing 31

Printing

Printing from a computer

Note: For labels, card stock, and envelopes, set the paper size and type in the printer before printing the

document.

1 From the document that you are trying to print, open the Print dialog.

2 If necessary, adjust the settings.

3 Print the document.

Printing from a mobile device

Printing from a mobile device using Lexmark Mobile Print

LexmarkTM Mobile Print allows you to send documents and images directly to a supported Lexmark printer.

1 Open the document, and then send or share the document to Lexmark Mobile Print.

Note: Some third‑party applications may not support the send or share feature. For more information, see

the documentation that came with the application.

2 Select a printer.

3 Print the document.

Printing from a mobile device using Google Cloud Print

Google Cloud PrintTM is a mobile printing service that allows enabled applications on mobile devices to print to any Google Cloud Print‑ready printer.

1 From the home screen of your mobile device, launch an enabled application.

2 Tap Print, and then select a printer.

3 Print the document.

Printing from a mobile device using Mopria Print Service

Mopria® Print Service is a mobile printing solution for mobile devices running on AndroidTM version 4.4 or later. It allows you to print directly to any Mopria‑certiﬁed printer.

Note: Before printing, make sure that the Mopria Print Service is enabled.

1 From the home screen of your mobile device, launch a compatible application.

2 Tap Print, and then select the printer.

3 Send the print job.

Page 32

Printing 32

Printing from a mobile device using AirPrint

AirPrint is a mobile printing solution that allows you to print directly from Apple devices to an AirPrint‑certiﬁed printer.

Note: This application is supported only in some Apple devices.

1 From the home screen of your mobile device, launch a compatible application.

2 Select an item to print, and then tap the share icon.

3 Tap Print, and then select the printer.

4 Send the print job.

Printing from a ﬂash drive

1 Insert the ﬂash drive.

Notes:

• If you insert the ﬂash drive when an error message appears, then the printer ignores the ﬂash drive.

• If you insert the ﬂash drive while the printer is processing other print jobs, then Busy appears on the

display.

2 From the display, touch the document that you want to print.

If necessary, conﬁgure other print settings.

3 Send the print job.

To print another document, touch USB Drive.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the ﬂash drive or

the printer in the area shown while actively printing, reading, or writing from the memory device.

Page 33

Printing 33

Supported ﬂash drives and ﬁle types

Flash drives

• Lexar JumpDrive S70 (16GB and 32GB)

• SanDisk Cruzer (16GB and 32GB)

• PNY Attache (16GB and 32GB)

Notes:

– The printer supports high‑speed USB ﬂash drives with full‑speed standard. – USB ﬂash drives must support the File Allocation Table (FAT) system.

File types

Documents

• PDF (version 1.7 or earlier)

• HTML

• XPS

• Microsoft ﬁle formats (.doc, .docx, .xls, .xlsx, .ppt, .pptx)

Images

• .dcx

• .gif

• .JPEG or .jpg

• .bmp

• .pcx

• .TIF F or .ti f

• .png

Page 34

Printing 34

Conﬁguring conﬁdential jobs

1 From the control panel, navigate to:

Settings > Security >

Conﬁdential

2 Conﬁgure the settings.

Use To

Max Invalid PIN Set the number of times an invalid PIN can be entered.

Note: When the limit is reached, the print jobs for that user name are deleted.

Print Setup

Conﬁdential Job Expiration

Repeat Job Expiration Set the expiration time for a repeat print job.

Verify Job Expiration Set the expiration time that the printer prints a copy before printing the remaining

Reserve Job Expiration Set the expiration time that the printer stores print jobs.

Require All Jobs to be Held

Keep duplicate documents

Set the expiration time for conﬁdential print jobs.

Note:

Conﬁdential

deleted manually.

Note: Repeat held jobs are stored in the printer memory for reprinting.

copies. Note: Verify jobs print one copy to check if it is satisfactory before printing the

remaining copies.

Note: Reserve held jobs are automatically deleted after printing.

Set the printer to hold all print jobs.

Set the printer to print all documents with the same ﬁle name.

held jobs are stored in the printer until they are released or

Printing conﬁdential and other held jobs

For Windows users

1 With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click Print and Hold.

4 Select Use Print and Hold, and then assign a user name.

5 Select the print job type (Conﬁdential, Repeat, Reserve, or Verify).

If the print job is conﬁdential, then enter a four‑digit PIN.

6 Click OK or Print.

Page 35

Printing 35

7 From the printer home screen, release the print job.

• For conﬁdential print jobs, navigate to:

Held jobs > select your user name > Conﬁdential > enter the PIN > select the print job > conﬁgure the settings > Print

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job > conﬁgure the settings > Print

For Macintosh users

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the print options or Copies & Pages menu, choose Job Routing.

3 Select the print job type (Conﬁdential, Repeat, Reserve, or Verify).

If the print job is conﬁdential, then assign a user name and a four‑digit PIN.

4 Click OK or Print.

5 From the printer home screen, release the print job.

• For conﬁdential print jobs, navigate to:

Held jobs > select your user name > settings > Print

Conﬁdential

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job >

> enter the PIN > select the print job >

conﬁgure

the settings > Print

conﬁgure

the

Printing from a Cloud Connector proﬁle

1 From the home screen, touch Cloud Connector.

2 Select a cloud service provider, and then select a

Note: For more information on creating a Cloud Connector

proﬁle”

on page 18.

proﬁle.

proﬁle,

see

3 Select a ﬁle.

Note: You cannot select an unsupported ﬁle.

4 If necessary, change the settings.

5 To u ch Print.

Printing a font sample list

1 From the home screen, touch Settings > Reports > Print > Print Fonts.

2 To u ch PCL Fonts or PostScript Fonts.

Printing a directory list

“Creating a Cloud Connector

From the control panel, navigate to:

Page 36

Printing 36

Settings > Reports > Print > Print Directory

For non-touch-screen printer models, press

to navigate through the settings.

Page 37

Understanding the printer menus 37

Understanding the printer menus

Menu map

Device

Paper

Network/Ports

• Preferences

• Remote Operator Panel

• Notiﬁcations

• Power Management

• Information Sent to Lexmark

• Layout

• Setup

• Quality

• Job Accounting

• XPS

• Tray Conﬁguration • Media Conﬁguration

• Network Overview

• Wireless

• Ethernet

• TCP/IP

• SNMP

• IPSec

• 802.1x

• Accessibility

• Restore Factory Defaults

• Maintenance

• Visible Home Screen Icons

• About this Printer

• PDF

• PostScript

• PCL

• HTML

• Image

• LPD Conﬁguration

• HTTP/FTP Settings

• ThinPrint

• USB

• Google Cloud Print

• Wi‑Fi Direct

USB Drive

Security

Reports

Help

Troubleshooting

• Flash Drive Print

• Login methods

• Schedule USB Devices

• Security Audit Log

• Login Restrictions

• Conﬁdential Print Setup

• Menu Settings Page

• Device

• Print All Guides

• Connection Guide

• Information Guide

• Media Guide

• Print Quality Test Pages

• Disk Encryption

• Erase Temporary Data Files

Solutions LDAP Settings

• Mobile Services Management

• Miscellaneous

• Print

• Network

• Mono Quality Guide

• Moving Guide

• Print Quality Guide

• Supplies Guide

Page 38

Understanding the printer menus 38

Device

Preferences

Menu item Description

Display Language

[List of languages]

Country/Region

[List of countries]

Run Initial Setup

O* On

Keyboard Type

[List of languages]

Displayed information

Display Text 1 [IP Address*] Display Text 2 [Date/Time*] Custom Text 1 Custom Text 2

Date and Time

Conﬁgure

Current Date and Time Manually Set Date and Time Date Format [MM‑DD‑YYYY*] Time Format [12 hour A.M./P.M.*] Time Zone [GMT*]

Network Time Protocol

Enable NTP NTP Server Enable Authentication Key ID Password

Set the language of the text that appears on the display. Note: Not all languages are available for all printer models.

You may need to install special hardware for some languages.

Specify the printer location.

Run the setup wizard.

Select a language as a keyboard type. Note: All the Keyboard Type values may not appear or may

require special hardware to appear.

Specify the information to display on the home screen.

Format the printer date and time.

Date and Time

Network Time Protocol

Enable NTP [On*] NTP Server Enable Authentication

Note: An asterisk (*) next to a value indicates the factory default setting.

Conﬁgure the settings for Network Time Protocol (NTP). Note: When Enable Authentication is set to MD5 key, Key ID

and Password appear.

Page 39

Understanding the printer menus 39

Menu item Description

Paper Sizes

U.S.* Metric

Screen Brightness

20–100 (100*)

Flash Drive Access

Enabled* Disabled

Screen Timeout

10–300 (60*)

Audio Feedback

Button Feedback

O On*

Volume

1–10 (5*)

Audio Feedback

Volume

1–10 (5*)

Specify the unit of measurement for paper sizes. Note: The country or region selected in the initial setup

wizard determines the initial paper size setting.

Specify the brightness of the display. Note: This menu item appears only in some printer models.

Enable access to the ﬂash drive.

Set the idle time before the display shows the ready state.

Enable audio feedback for button presses, panel interactions, paper loaded prompts, and error notiﬁcations.

Adjust the volume of the printer speakers. Note: Changes to the volume are applied after the current

user session ends.

Note: An asterisk (*) next to a value indicates the factory default setting.

Remote Operator Panel

Menu item Description

External VNC Connection

Don’t Allow* Allow

Authentication Type

None* Standard Authentication

VNC Password Specify the password to connect to the VNC client server.

Note: An asterisk (*) next to a value indicates the factory default setting.

Connect an external Virtual Network Computing (VNC) client to the remote control panel.

Set the authentication type when accessing the VNC client server.

Note: This menu item appears only if Authentication Type is set to Standard Authentication.

Page 40

Understanding the printer menus 40

Notiﬁcations

Menu item Description

Error Lighting

O On*

Alarm Control

O Single* Continuous

Supplies

Show Supply Estimates

Show estimates* Do not show estimates

Supplies

Display Estimates

Pages* Percent

Supplies

Cartridge Alarm

O Single* Continuous

Set the indicator light to come on when a printer error occurs.

Set the number of times that the alarm sounds when the printer requires user intervention.

Show the estimated status of the supplies.

Set the unit that the printer uses to estimate supply usage and trigger custom notiﬁcations when user intervention is required.

Note: This menu item appears only in the Embedded Web Server.

Set the number of times that the alarm sounds when the toner cartridge is low.

Supplies

Custom Supply

E‑mail Alerts Setup

E‑mail Setup

Primary SMTP Gateway

E‑mail Alerts Setup

E‑mail Setup

Primary SMTP Gateway Port

1–65535 (25*)

E‑mail Alerts Setup

E‑mail Setup

Secondary SMTP Gateway

E‑mail Alerts Setup

E‑mail Setup

Secondary SMTP Gateway Port

1–65535 (25*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Notiﬁcations

Conﬁgure notiﬁcation settings when the printer requires user intervention.

Note: This menu item appears only in the Embedded Web Server.

Type the IP address or host name of the primary SMTP server for sending e-mail.

Enter the port number of the primary SMTP server.

Type the server IP address or host name of your secondary or backup SMTP server.

Note: This menu item appears only in some printer models.

Enter the server port number of your secondary or backup SMTP server.

Page 41

Understanding the printer menus 41

Menu item Description

E‑mail Alerts Setup

E‑mail Setup

SMTP Timeout

5–30 seconds (30*)

E‑mail Alerts Setup

E‑mail Setup

Reply Address

E‑mail Alerts Setup

E‑mail Setup

Always use SMTP default Reply Address

O* On

E‑mail Alerts Setup

E‑mail Setup

Use SSL/TLS

Disabled* Negotiate Required

E‑mail Alerts Setup

E‑mail Setup

Require Trusted Certiﬁcate

On* O

Specify how long before the printer times out if the SMTP server does not respond.

Specify a reply address in the e‑mail.

Use the SMTP default Reply Address.

Send an e‑mail using an encrypted link.

Require a trusted certiﬁcate when accessing the SMTP server.

E‑mail Alerts Setup

E‑mail Setup

SMTP Server Authentication

No authentication required* Login / Plain NTLM CRAM‑MD5 Digest‑MD5 Kerberos 5

E‑mail Alerts Setup

E‑mail Setup

Device‑Initiated E‑mail

None* Use Device SMTP Credentials

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the authentication type for the SMTP server.

Set whether credentials are required for device‑initiated e‑mails.

Page 42

Understanding the printer menus 42

Menu item Description

E‑mail Alerts Setup

E‑mail Setup

User‑Initiated E‑mail

None Use Device SMTP Credentials Use Session User ID and Password Use Session E‑mail address and

Password* Prompt user

E‑mail Alerts Setup

E‑mail Setup

Use Active Directory Device Credentials

O On*

E‑mail Alerts Setup

E‑mail Setup

Device Userid

E‑mail Alerts Setup

E‑mail Setup

Device Password

Set whether credentials are required for user‑initiated e‑mails.

Enable user credentials and group designations to connect to the SMTP server.

Specify the user ID to connect to the SMTP server.

Specify the password to connect to the SMTP server.

E‑mail Alerts Setup

E‑mail Setup

Kerberos 5 REALM

E‑mail Alerts Setup

E‑mail Setup

NTLM Domain

E‑mail Alerts Setup

E‑mail Setup

Disable “SMTP server not set up” error

O* No

Error Prevention

Jam Assist

O On*

Error Prevention

Auto Continue

O On* (5 seconds)

Specify the realm for the Kerberos 5 authentication protocol.

Specify the domain name for the NTLM security protocol.

Disable an SMTP setup error message to appear on the display.

Set the printer to ﬂush blank pages or pages with partial prints automatically after a jammed page has been cleared.

Let the printer continue processing or printing a job automatically after clearing certain printer conditions that require user intervention.

Note: An asterisk (*) next to a value indicates the factory default setting.

Page 43

Understanding the printer menus 43

Menu item Description

Error Prevention

Auto Reboot

Reboot when idle Reboot always* Reboot never

Error Prevention

Auto Reboot

Max Auto Reboots

1–20 (2*)

Error Prevention

Auto Reboot

Auto Reboot Window

1–525600 (720*)

Error Prevention

Auto Reboot

Auto Reboot Counter

Error Prevention

Auto Reboot

Reset Auto Reboot Counter

Cancel Continue

Set the printer to restart when an error occurs.

Set the number of automatic reboots that the printer can perform.

Set the number of seconds before the printer performs an automatic reboot.

Show a read‑only information of the reboot counter.

Reset the Auto Reboot Counter.

Error Prevention

Display Short Paper Error

On Auto‑clear*

Error Prevention

Page Protect

O* On

Jam Content Recovery

Jam Recovery

O On Auto*

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to show a message when a short paper error occurs.

Note: Short paper refers to the size of the paper loaded.

Set the printer to process the entire page into the memory before printing it.

Set the printer to reprint jammed pages.

Page 44

Understanding the printer menus 44

Power Management

Menu item Description

Sleep Mode Proﬁle

Print With Display

Display on when printing Allow printing with display o*

Timeouts

Sleep Mode

1–120 minutes (15*)

Timeouts

Hibernate Timeout

Disabled 1 hour 2 hours 3 hours 6 hours 1 day 2 days 3 days* 1 week 2 weeks 1 month

Allow printing with the display turned o.

O

Set the idle time before the printer begins operating in Sleep mode.

Set the time before the printer enters Hibernate mode.

Timeouts

Hibernate Timeout on Connection

Hibernate Do Not Hibernate*

Eco-Mode

O* Energy Energy/Paper Paper

Schedule Power Modes

Schedules

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to Hibernate mode even when an active Ethernet connection exists.

Minimize the use of energy, paper, or specialty media. Note: Setting Eco‑Mode to Energy or Paper may aect

printer performance, but not print quality.

Schedule the printer when to enter Sleep or Hibernate mode. Note: This menu item appears only in some printer models.

Page 45

Understanding the printer menus 45

Information Sent to Lexmark

Menu item Description

Information Sent to Lexmark

Save Supplies and Page Usage (Anonymous) Device Performance (Anonymous) None of the Above*

Information Send Time

Start Time Stop Time

Note: An asterisk (*) next to a value indicates the factory default setting.

Send printer usage and performance information to Lexmark. Note: Information Send Time appears only when you select any of

the settings in Information Sent to Lexmark, except None of the Above.

Accessibility

Note: This menu appears only in some printer models.

Menu item Description

Duplicate Key Strike Interval

0–5 (0*)

Key Repeat Initial Delay

0.25–5 (1*)

Set the interval in seconds during which the printer ignores duplicate key presses on an attached keyboard.

Set the initial length of delay in seconds before a repeating key starts repeating.

Note: This menu item appears only when a keyboard is attached to the printer.

Key Repeat Rate

0.5–30 (30*)

Prolong Screen Timeout

O* On

Headphone Volume

1–10 (5*)

Enable Voice Guidance When Headphone Is Attached

O* On

Speak Passwords/PINs

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the number of presses per second for a repeating key. Note: This menu item appears only when a keyboard is attached to the

printer.

Let the user remain in the same location and reset the Screen Timeout timer when it expires instead of returning to the home screen.

Adjust the headphone volume. Note: This menu item appears only when a headphone is attached to the

printer.

Enable Voice Guidance when a headphone is attached to the printer.

Set the printer to read out loud passwords or personal identiﬁcation numbers.

Note: This menu item appears only when a headphone or a speaker is attached to the printer.

Page 46

Understanding the printer menus 46

Menu item Description

Speech Rate

Very Slow Slow Normal* Fast Faster Very Fast Rapid Very Rapid Fastest

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the Voice Guidance speech rate. Note: This menu item appears only when a headphone or a speaker is

attached to the printer.

Restore Factory Defaults

Menu item Description

Restore Settings

Restore all settings Restore printer settings Restore network settings Restore app settings

Restore the printer factory default settings.

Note: Restore app settings appears only in some printer models.

Maintenance

Conﬁguration Menu

Menu item Description

USB Conﬁguration

USB PnP

1* 2

USB Conﬁguration

USB Scan to Local

On* O

USB Conﬁguration

USB Speed

Full Auto*

Note: An asterisk (*) next to a value indicates the factory default setting.

Change the USB driver mode of the printer to improve its compatibility with a personal computer.

Set whether the USB device driver enumerates as a USB Simple device (single interface) or as a USB Composite device (multiple interfaces).

Set the USB port to run at full speed and disable its high‑speed capabilities.

Page 47

Understanding the printer menus 47

Menu item Description

Tra y Conﬁg urati on

Tray Lin k in g

Automatic* O

Tra y Conﬁg urati on

Show Tray Insert Message

O Only for unknown sizes* Always

Tra y Conﬁg urati on

A5 Loading

Short Edge* Long Edge

Tra y Conﬁg urati on

Paper Prompts

Auto* Multipurpose Feeder Manual Paper

Envelope Prompts

Auto* Multipurpose Feeder Manual Envelope

Set the printer to link the trays that have the same paper type and paper size settings.

Show the Tray Insert message.

Specify the page orientation when loading A5‑size paper.

Set the paper source that the user ﬁlls when a prompt to load paper or envelope appears.

Note: For Multipurpose Feeder to appear, set to Cassette from the Paper menu.

Conﬁgure

Tra y Conﬁg urati on

Action for Prompts

Prompt user* Continue Use current

Reports

Menu Settings Page Event Log Event Log Summary

Supply Usage And Counters

Clear Supply Usage History Reset Black Cartridge Counter Reset Black Imaging Unit Counter Reset Maintenance Counter

Printer Emulations

PPDS Emulation

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to resolve paper- or envelope-related change prompts.

Print reports about printer menu settings, status, and event logs.

Reset the supply page counter or view the total printed pages.

Set the printer to recognize and use the PPDS data stream.

Page 48

Understanding the printer menus 48

Menu item Description

Print Conﬁguration

Font Sharpening

0–150(24*)

Print Conﬁguration

Print Density

1–5 (3*)

Device Operations

Quiet Mode

O* On

Device Operations

Panel Menus

Enable* Disable

Device Operations

Safe Mode

O* On

Set a text point-size value below which the high‑frequency screens are used when printing font data.

For example, if the value is 24, then all fonts sized 24 points or less use the high‑frequency screens.

Adjust the toner density when printing documents.

Set the printer to operate in Quiet Mode. Note: Enabling this setting slows down the printer

performance.

Enable access to the control panel menus.

Set the printer to operate in a special mode, in which it attempts to continue oering as much functionality as possible, despite known issues.

For example, when set to On and the duplex motor is nonfunctional, the printer performs one‑sided printing for a two‑sided print job.

Device Operations

Clear Custom Status

Device Operations

Clear all remotely‑installed messages

Device Operations

Automatically Display Error Screens

On* O

Note: An asterisk (*) next to a value indicates the factory default setting.

Erase user‑deﬁned strings for the Default or Alternate custom messages.

Erase messages that were remotely installed.

Show existing error messages on the display after the printer remains inactive on the home screen for a length of time equal to the Screen Timeout setting.

Out of Service Erase

Menu item Description

Out of Service Erase

Memory Last Sanitized Hard Disk Last Sanitized

Out of Service Erase

Sanitize all information on nonvolatile memory

Sanitize all information on hard disk Erase all printer and network settings

Show information on when the printer memory or hard disk was last sanitized.

Note: Hard Disk Last Sanitized appears only in printers with a hard disk installed.

Clear all settings and applications that are stored in the printer memory or hard disk.

Note: Sanitize all information on hard disk appears only in printers with a hard disk installed.

Page 49

Understanding the printer menus 49

Visible Home Screen Icons

Note: This menu appears only in some printer models.

Menu Description

Status/Supplies Job Queue Change Language Address Book Bookmarks Held Jobs USB App

Proﬁles Display Customization Eco‑Settings

Specify which icons to show on the home screen.

About this Printer

Menu item Description

Asset Tag Show the serial number of the printer.

Printer’s Location Identify the printer location. Maximum length is 63 characters.

Contact Personalize the printer name. Maximum length is 63 characters.

Export Conﬁguration File to USB Export conﬁguration ﬁles to a ﬂash drive.

Export Compressed Logs to USB Export compressed log ﬁles to a ﬂash drive.

Print

Layout

Menu item Description

Sides

1‑sided* 2‑sided

Flip Style

Long Edge* Short Edge

Blank Pages

Print Do Not Print*

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify whether to print on one side or two sides of the paper.

Determine which side of the paper (long edge or short edge) is bound when performing two‑sided printing.

Note: Depending on the option selected, the printer automatically each printed information of the page to bind the job correctly.

Print blank pages that are included in a print job.

osets

Page 50

Understanding the printer menus 50

Menu item Description

Collate

O [1,1 ,1 ,2,2,2]* On [1,2,1,2,1,2]

Separator Sheets

None* Between Copies Between Jobs Between Pages

Separator Sheet Source

Tray [x] ( 1 *) Multipurpose Feeder

Pages per Side

O* 2 pages per side 3 pages per side 4 pages per side 6 pages per side 9 pages per side 12 pages per side 16 pages per side

Keep the pages of a print job stacked in sequence, particularly when printing multiple copies of the job.

Insert blank separator sheets when printing.

Specify the paper source for the separator sheet. Note: The multipurpose feeder is available only in some printer models.

Print multiple page images on one side of a sheet of paper.

Pages per Side Ordering

Horizontal* Reverse Horizontal Vertical Reverse Vertical

Pages per Side Orientation

Auto* Landscape Portrait

Pages per Side Border

None* Solid

Copies

1–9999 (1*)

Print Area

Normal* Fit to page Whole Page

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the positioning of multiple page images when using Pages per Side. Note: The positioning depends on the number of page images and their

page orientation.

Specify the orientation of a multiple‑page document when using Pages per Side.

Print a border around each page image when using Pages per Side.

Specify the number of copies for each print job.

Set the printable area on a sheet of paper.

Page 51

Understanding the printer menus 51

Setup

Menu item Description

Printer Language

PCL Emulation* PS Emulation

Resource Save

O* On

Set the printer language. Note: Setting a default printer language does not prevent a software

program from sending print jobs that use another printer language.

Set the printer to handle temporary downloads when it receives a job that requires more than the available memory.

Notes:

• O sets the printer to retain downloads only until memory is needed.

Downloads are deleted to process print jobs.

• When set to On and the printer runs out of memory, a Memory

Full [38] appears on the display but downloads are not deleted.

Print All Order

Alphabetical* Oldest First Newest First

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the order in which held and conﬁdential jobs are printed when Print All is selected.

Quality

Menu item Description

Print Resolution

600 dpi* 1200 Image Q 2400 Image Q 1200 dpi 300 dpi

Pixel Boost

O* Fonts Horizontally Vertically Both directions

Toner Darkness

1–10 (8*)

Halftone

Normal* Detail

Brightness

‑6 to 6 (0*)

Set the resolution for the text and images on the printed output. Note: Resolution is determined in dots per inch or image quality.

Enable more pixels to print in clusters for clarity, in order to enhance text and images.

Determine the lightness or darkness of text images.

Enhance the printed output to have smoother lines with sharper edges.

Adjust the brightness of the printed output.

Note: An asterisk (*) next to a value indicates the factory default setting.

Page 52

Understanding the printer menus 52

Menu item Description

Contrast

0 to 5 (0*)

Gray Correction

O Auto*

Note: An asterisk (*) next to a value indicates the factory default setting.

Adjust the contrast of the printed output.

Adjust the contrast enhancement applied to images.

Job Accounting

Note: This menu appears only when a printer hard disk is installed.

Menu item Description

Job Accounting

O* On

Accounting Log Frequency

Daily Weekly Monthly*

Set the printer to create a log of the print jobs that it receives.

Specify how often the printer creates a log ﬁle.

Log Action at End of Frequency

None* E‑mail Current Log E‑mail & Delete Current Log Post Current Log Post & Delete Current Log

Log Near Full Level

O* On

Log Action at Near Full

None* E‑mail Current Log E‑mail & Delete Current Log E‑mail & Delete Oldest Log Post Current Log Post & Delete Current Log Post & Delete Oldest Log Delete Current Log Delete Oldest Log Delete All But Current Delete All Logs

Specify how the printer responds when the frequency threshold expires. Note: The value

action is triggered.

Specify the maximum size of the log ﬁle before the printer executes the Log Action at Near Full.

Specify how the printer responds when the hard disk is nearly full. Note: The value deﬁned in Log Near Full Level determines when this action

is triggered.

deﬁned

in Accounting Log Frequency determines when this

Note: An asterisk (*) next to a value indicates the factory default setting.

Page 53

Understanding the printer menus 53

Menu item Description

Log Action at Full

None* E‑mail & Delete Current Log E‑mail & Delete Oldest Log Post & Delete Current Log Post & Delete Oldest Log Delete Current Log Delete Oldest Log Delete All But Current Delete All Logs

URL to Post Log Specify where the printer posts job accounting logs.

E‑mail Address to Send Logs Specify the e‑mail address to which the printer sends job accounting logs.

Log File Preﬁx Specify the preﬁx for the log ﬁle name.

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify how the printer responds when disk usage reaches the maximum limit (100MB).

Note: The current host name default log

ﬁle preﬁx.

deﬁned

in the TCP/IP menu is used as the

XPS

Menu item Description

Print Error Pages

O* On

Minimum Line Width

1–30 (2*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Print a test page that contains information on errors, including XML markup errors.

Set the minimum stroke width of any job printed in 1200 dpi.

PDF

Menu item Description

Scale to Fit

O* On

Annotations

Do Not Print* Print

Note: An asterisk (*) next to a value indicates the factory default setting.

Scale the page content to ﬁt the selected paper size.

Specify whether to print annotations in the PDF.

Page 54

Understanding the printer menus 54

PostScript

Menu item Description

Print PS Error

O* On

Minimum Line Width

1–30 (2*)

Lock PS Startup Mode

O* On

Image Smoothing

O* On

Font Priority

Resident* Flash/Disk

Print a test page that contains the PostScript error.

Set the minimum stroke width of any job printed in 1200 dpi.

Disable the SysStart ﬁle.

Enhance the contrast and sharpness of low‑resolution images. Note: This setting has no eect on images with a resolution of 300 dpi or

higher.

Establish the font search order.

Notes:

• Resident sets the printer to search its memory for the requested font

before searching ﬂash memory or hard disk.

• Flash/Disk sets the printer to search the ﬂash memory or printer hard

disk for the requested font before searching printer memory.

• This menu item appears only when a ﬂash memory or printer hard

disk is installed.

Wait Timeout

O On*

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to wait for additional data before canceling a print job.

Note: When set to On, 40 seconds is the factory default setting.

PCL

Menu item Description

Font Source

Resident* Disk Download Flash All

Font Name

[List of available fonts]

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the source of the fonts that are displayed in the Font Name menu item.

Note: Make sure that the hard disk and ﬂash option are not password‑protected.

Choose a font from the speciﬁed font source.

Notes:

• Courier is the factory default setting.

• The available fonts may vary depending on your printer model.

Page 55

Understanding the printer menus 55

Menu item Description

Symbol Set

[List of available symbol set]

Pitch

0.08–100 (10*)

Orientation

Portrait* Landscape

Lines per Page

1–255 (60*)

Specify the symbol set for each font name.

Notes:

• 10U PC‑8 is the U.S. factory default setting. 12U PC‑850 is the

international factory default setting.

• A symbol set is a set of alphabetic and numeric characters,

punctuation, and special symbols. Symbol sets support the dierent languages or speciﬁc programs such as math symbols for scientiﬁc text.

• The available symbol sets may vary depending on your printer model.

Specify the font pitch for scalable monospaced fonts.

Notes:

• Pitch refers to the number of ﬁxed‑space characters in a horizontal

inch of type.

• For nonscalable monospaced fonts, the pitch appears on the display

but it cannot be changed.

Specify the orientation of text and graphics on the page.

Specify the number of lines that print on each page.

Notes:

• The printer sets the amount of space between each line (vertical line

spacing) based on the Lines per Page, Paper Size, and Orientation menu items.

• Specify the paper size and orientation before setting Lines per Page.

PCL5 Minimum Line Width

1–30 (2*)

PCLXL Minimum Line Width

1–30 (2*)

A4 Width

198 mm* 203 mm

Auto CR after LF

O* On

Auto LF after CR

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the initial minimum stroke width of any job printed in 1200 dpi.

Set the width of the page when printing on A4‑size paper. Note: 203 mm sets the width of the page to allow printing of eighty

10‑pitch characters.

Set the printer to perform a carriage return after a line feed control command.

Note: Carriage return is a mechanism that commands the printer to move the position of the cursor to the ﬁrst position on the same line.

Set the printer to perform a line feed after a carriage return control command.

Note: Carriage return is a mechanism that commands the printer to move the position of the cursor to the ﬁrst position on the same line.

Page 56

Understanding the printer menus 56

Menu item Description

Tra y Renumber

Assign MP Feeder

0–201 (200*)

Assign Tray [x]

0–201 (200*)

Assign Manual Paper

0–201 (200*)

Assign Manual Envelope

0–201 (200*)

Tra y Renumber

View Factory Defaults Restore Defaults

Print Timeout

O On*

Note: An asterisk (*) next to a value indicates the factory default setting.

Conﬁgure the printer to work with print drivers or applications that use dierent source assignments for the trays or feeders.

Show or restore the factory default setting assigned to each tray or feeder.

Set the printer to end a print job after it has been idle for the speciﬁed amount of time.

Note: When set to On, the factory default setting is 90 seconds.

HTML

Menu item Description

Font Name

[List of fonts] (Times*)

Font Size

1–255 (12*)

Scale

1–400% (100*)

Orientation

Portrait* Landscape

Margin Size

8–255 mm (19*)

Backgrounds

Do Not Print Print*

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the font to use for HTML documents.

Set the font size to use for HTML documents.

Scale HTML documents.

Set the page orientation for HTML documents.

Set the page margin for HTML documents.

Print background information or graphics for HTML documents.

Page 57

Understanding the printer menus 57

Image

Menu item Description

Auto Fit

On O*

Invert

O* On

Scaling

Anchor Top Left Best Fit* Anchor Center Fit Height/Width Fit Height Fit Width

Orientation

Portrait* Landscape Reverse Portrait Reverse Landscape

Note: An asterisk (*) next to a value indicates the factory default setting.

Select the best available paper size and orientation setting for an image. Note: When set to On, this menu item overrides the scaling and orientation

settings for the image.

Invert bitonal monochrome images. Note: This menu item does not apply to GIF or JPEG image formats.

Adjust the image to ﬁt the printable area. Note: When Auto Fit is set to On, Scaling is automatically set to Best Fit.

Specify the orientation of text and graphics on the page.

Paper

Tray Conﬁguration

Menu item Description

Default Source

Tray [x] ( 1 *) Multipurpose Feeder Manual Paper Manual Envelope

Paper Size/Type

Tray [x] Multipurpose Feeder Manual Paper Manual Envelope

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the paper source for all print jobs. Note: Multipurpose Feeder only appears when Conﬁgure MP is set to

Cassette.

Specify the paper size or paper type loaded in each paper source.

Page 58

Understanding the printer menus 58

Menu item Description

Substitute Size

O Statement/A5 Letter/A4 11 x 17/A3 All Listed*

Set the printer to substitute a speciﬁed paper size if the requested size is not loaded in any paper source.

Notes:

• O prompts the user to load the required paper size.

• Statement/A5 prints A5‑size document on statement when loading

statement and statement‑size jobs on A5 paper size when loading A5.

• Letter/A4 prints A4‑size document on letter when loading letter and

letter‑size jobs on A4 paper size when loading letter.

• 11 x 17 prints A3‑size document on 11 x 17 when loading 11 x 17 and 11 x 17–

size jobs on A3 paper size when loading 11 x 17.

• All Listed substitutes Letter/A4.

Conﬁgure MP

Cassette* Manual First

Set the printer when to pick paper loaded in the multipurpose feeder.

Notes:

• When set to Cassette, the printer treats the multipurpose feeder like a

tray.

• When set to Manual, the printer treats the multipurpose feeder like a

manual feeder.

• When set to First, the printer picks paper from the multipurpose feeder

until it is empty, regardless of the required paper source or paper size.

Note: An asterisk (*) next to a value indicates the factory default setting.

Media

Conﬁguration

Universal Setup

Menu item Description

Units of Measure

Inches Millimeters

Portrait Width

3–14.17 inches (8.50*) 76–359.91 mm (216*)

Portrait Height

3–14.17 inches (14*) 76–359.91 mm (356*)

Feed Direction

Short Edge* Long Edge

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the unit of measurement for the universal paper. Note: Inches is the U.S. factory default setting. Millimeters is the

international factory default setting.

Set the portrait width of the universal paper.

Set the portrait height of the universal paper.

Set the printer to pick paper from the short edge or long edge direction.

Note: Long Edge appears only when the longest edge is shorter than the maximum width supported.

Page 59

Understanding the printer menus 59

Media Types

Menu item Description

Plain Card Stock Transparency Recycled Labels Bond Envelope Rough Envelope Letterhead Preprinted Colored Paper Light Heavy Rough/Cotton Custom Type [x]

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the texture and weight of the paper loaded. Select from the following options:

Paper Texture

Smooth Normal* Rough

Paper Weight

Light Normal* Heavy

USB Drive

Flash Drive Print

Menu item Description

Number of Copies

1–9999 (1*)

Paper Source

Tray [x] ( 1 *) Multipurpose Feeder Manual Paper Manual Envelope

Collate

O [1,1 ,1 ,2,2,2] On [1,2,1,2,1,2]*

Sides (Duplex)

1‑Sided* 2‑Sided

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the number of copies.

Specify the paper source for the print job.

Print multiple copies in a sequence.

Specify whether to print on one side or two sides of the paper.

Page 60

Understanding the printer menus 60

Menu item Description

Pages per Side

O* 2‑Up 3‑Up 4‑Up 6‑Up 9‑Up 12‑Up 16‑Up

Pages per Side Ordering

Horizontal* Reverse Horizontal Reverse Vertical Vertical

Pages per Side Orientation

Auto* Landscape Portrait

Pages per Side Border

None* Solid

Print multiple page images on a sheet of paper.

Specify the positioning of multiple page images when using Pages per Side. Note: The positioning depends on the number of page images and their page

orientation.

Specify the orientation of a multiple‑page document when using Pages per Side.

Print a border around each page image when using Pages per Side.

Separator Sheets

O* Between Copies Between Jobs Between Pages

Separator Sheet Source

Tray [x] ( 1 *) Multipurpose Feeder

Blank Pages

Do Not Print* Print

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify whether to insert blank separator sheets when printing.

Specify the paper source for the separator sheet. Note: For Multipurpose Feeder to appear, set

Paper menu.

Specify whether to include blank pages in a print job.

Conﬁgure

MP to Cassette from the

Page 61

Understanding the printer menus 61

Network/Ports

Network Overview

Menu item Description

Active Adapter

Auto* Standard Network

Network Status Show the connection status of the printer network.

Display Network Status on Printer

On* O

Speed, Duplex Show the speed of the currently active network card.

IPv4 Show the IPv4 address.

All IPv6 Addresses Show all IPv6 addresses.

Reset Print Server Reset all active network connections to the printer.

Network Job Timeout

O On* (90 seconds)

Banner Page

O* On

Specify how a network is connected.

Show the network status on the display.

Note: This setting removes all network

Set the time before the printer cancels a network print job.

Print a banner page.

conﬁguration

settings.

Note: An asterisk (*) next to a value indicates the factory default setting.

Wireless

Note: This menu is available only in printers connected to a Wi‑Fi network or printers that have a wireless

network adapter.

Menu item Description

Setup Using Mobile App Conﬁgure the Wi‑Fi connection using Lexmark Mobile Assistant.

Page 62

Understanding the printer menus 62

Menu item Description

Setup On Printer Panel

Choose Network Add Wi‑Fi Network

Network Name Network Mode

Infastructure

Wireless Security Mode

Disabled* WEP WPA2/WPA - Personal WPA2 - Personal

802.1x - RADIUS

Wi‑Fi Protected Setup

WPS Auto Detect

O

On* Start Push Button Method Start PIN Method

Conﬁgure the Wi‑Fi connection using the control panel. Note: 802.1x - RADIUS can be

Web Server.

Establish a Wi‑Fi network and enable network security.

Notes:

conﬁgured

only from the Embedded

• WPS Auto Detect appears only when the Wireless Security

Mode is set to WEP.

• Start Push-Button Method connects the printer to a Wi‑Fi

network when buttons on both the printer and the access point (wireless router) are pressed within a given time.

• Start PIN Method connects the printer to a Wi‑Fi network when

a PIN on the printer is entered into the wireless settings of the access point.

Network Mode

BSS Type

Infrastructure*

Enable Wi‑Fi Direct

On O*

Compatibility

802.11b/g/n (2.4GHz)*

802.11a/b/g/n/ac (2.4GHz/5GHz)

802.11a/n/ac (5GHz)

Wireless Security Mode

Disabled* WEP WPA2/WPA-Personal WPA2-Personal

802.1x - RADIUS

WEP Authentication Mode

Auto* Open Shared

Specify the network mode.

Enable Wi-Fi Direct‑capable devices to connect directly to the printer.

Specify the standard for the Wi‑Fi network. Note: 802.11a/b/g/n/ac (2.4GHz/5GHz) and 802.11a/n/ac (5GHz) only

appear when a Wi‑Fi option is installed.

Set the security mode for connecting the printer to Wi‑Fi devices. Note: 802.1x - RADIUS can be conﬁgured only from the Embedded

Web Server.

Set the type of Wireless Encryption Protocol (WEP) for the printer. Note: This menu item appears only when the Wireless Security

Mode is set to WEP.

Set WEP Key Specify a WEP password for secure Wi‑Fi connection.

Page 63

Understanding the printer menus 63

Menu item Description

WPA2/WPA Personal

AES

Set Pre‑Shared Key Set the password for secure Wi‑Fi connection.

WPA2-Personal

AES

802.1x Encryption Mode

WPA+ WPA2*

Enable Wi‑Fi security through Wi-Fi Protected Access (WPA). Note: This menu item appears only when the Wireless Security

Mode is set to WPA2/WPA-Personal.

Enable Wi‑Fi security through WPA2. Note: This menu item appears only when the Wireless Security

Mode is set to WPA2-Personal.

Enable Wi‑Fi security through 802.1x standard.

Notes:

• This menu item appears only when the Wireless Security Mode

is set to 802.1x - RADIUS.

• 802.1x - RADIUS can be conﬁgured only from the Embedded

Web Server.

IPv4

Enable DHCP

On*

O Set Static IP Address

IP Address

Netmask

Gateway

Enable and conﬁgure IPv4 settings in the printer.

IPv6

Enable IPv6

On*

O Enable DHCPv6

O* Stateless Address Autoconﬁguration

On*

O DNS Server Address Manually Assigned IPv6 Address Manually Assigned IPv6 Router Address All IPv6 Addresses All IPv6 Router Addresses

Network Address

UAA LAA

Preﬁx

Enable and conﬁgure IPv6 settings in the printer.

View the network addresses.

Page 64

Understanding the printer menus 64

Menu item Description

PCL SmartSwitch

O On*

PS SmartSwitch

O On*

Job Buering

On O*

Mac Binary PS

Auto* On O

Ethernet

Set the printer to switch automatically to PCL emulation when a print job requires it, regardless of the default printer language.

Note: If PCL SmartSwitch is incoming data and uses the default printer language speciﬁed in the Setup menu.

Set the printer to switch automatically to PS emulation when a print job requires it, regardless of the default printer language.

Note: If PS SmartSwitch is o, then the printer does not examine incoming data and uses the default printer language speciﬁed in the Setup menu.

Temporarily store print jobs in the printer hard disk before printing. Note: This menu item appears only when a hard disk is installed.

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

then the printer does not examine

o,

• On processes raw binary PostScript print jobs.

•

O ﬁlters

print jobs using the standard protocol.

Menu item Description

Network Speed Show the speed of an active network adapter.

IPv4

Enable DHCP

On*

O

IPv4

Set Static IP Address

IP Address

Netmask

Gateway

IPv6

Enable IPv6

O

On*

IPv6

Enable DHCPv6

O*

Enable Dynamic Host Conﬁguration Protocol (DHCP). Note: DHCP is a standard protocol that allows a server to distribute IP

addressing and

Set the static IP address of your printer.

Enable IPv6 in the printer.

Enable DHCPv6 in the printer.

conﬁguration

information dynamically to clients.

Note: An asterisk (*) next to a value indicates the factory default setting.

Page 65

Understanding the printer menus 65

Menu item Description

IPv6

Stateless Address Autoconﬁguration

O

On*

IPv6

DNS Server Address

IPv6

Manually Assigned IPv6 Address

IPv6

Manually Assigned IPv6 Router

IPv6

Address

IPv6

All IPv6 Addresses

IPv6

All IPv6 Router Addresses

Preﬁx

0–128 (64*)

Set the network adapter to accept the automatic IPv6 address conﬁguration entries provided by a router.

Specify the DNS server address.

Assign the IPv6 address.

Specify the address preﬁx.

Show all IPv6 addresses.

Show all IPv6 router addresses.

Network Address

UAA LAA

PCL SmartSwitch

O On*

PS SmartSwitch

O On*

Mac Binary PS

Auto* On O

Show the printer Media Access Control (MAC) addresses: Locally Administered Address (LAA) and Universally Administered Address (UAA).

Note: You can change the printer LAA manually.

Set the printer to switch automatically to PCL emulation when a print job requires it, regardless of the default printer language.

Note: If PCL SmartSwitch is o, then the printer does not examine incoming data and uses the default printer language speciﬁed in the Setup menu.

Set the printer to switch automatically to PS emulation when a print job requires it, regardless of the default printer language.

Note: If PS SmartSwitch is o, then the printer does not examine incoming data and uses the default printer language speciﬁed in the Setup menu.

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

• On processes raw binary PostScript print jobs.

• O ﬁlters print jobs using the standard protocol.

Energy Ecient Ethernet

O On*

Note: An asterisk (*) next to a value indicates the factory default setting.

Reduce power consumption when the printer does not receive data from the Ethernet network.

Page 66

Understanding the printer menus 66

TCP/IP

Note: This menu appears only in network printers or printers attached to print servers.

Menu item Description

Set Hostname Set the current TCP/IP host name.

Domain Name Set the domain name.

Allow DHCP/BOOTP to update NTP server

O On*

Zero Conﬁguration Name Specify a service name for the zero conﬁguration network.

Enable Auto IP

O On*

DNS Server Address Specify the current Domain Name System (DNS) server address.

Backup DNS Server Address Specify the backup DNS server addresses.

Backup DNS Server Address 2

Backup DNS Server Address 3

Domain Search Order Specify a list of domain names to locate the printer and its resources that reside

Enable DDNS

O On*

DDNS TTL Specify the current DDNS settings.

Allow the DHCP and BOOTP clients to update the NTP settings of the printer.

Assign an IP address automatically.

in dierent domains on the network.

Update the Dynamic DNS settings.

Default TTL

DDNS Refresh Time

Enable mDNS

O On*

WINS Server Address Specify a server address for Windows Internet Name Service (WINS).

Enable BOOTP

O* On

Restricted Server List Specify an IP address for the TCP connections.

Update multicast DNS settings.

Allow the BOOTP to assign a printer IP address.

Notes:

• Use a comma to separate each IP address.

• You can add up to 50 IP addresses.

Note: An asterisk (*) next to a value indicates the factory default setting.

Page 67

Understanding the printer menus 67

Menu item Description

Restricted Server List Options

Block All Ports* Block Printing Only Block Printing and HTTP Only

MTU Specify a maximum transmission unit (MTU) parameter for the TCP connections.

Raw Print Port

1–65535 (9100*)

Outbound Trac Maximum Speed

O* On

Enable SSLv2

O* On

Enable SSLv3

O* On

Enable TLSv1.0

O On*

Specify how the IP addresses in the list can access the printer functionality.

Specify a raw port number for printers connected on a network.

Enable the printer maximum transfer rate.

Enable the SSLv2 protocol.

Enable the SSLv3 protocol.

Enable the TLSv1.0 protocol.

Enable TLSv1.1

O On*

SSL Cipher List Specify the cipher algorithms to use for the SSL or the TLS connections.

Note: An asterisk (*) next to a value indicates the factory default setting.

Enable the TLSv1.1 protocol.

SNMP

Note: This menu appears only in network printers or printers that are attached to print servers.

Page 68

Understanding the printer menus 68

Menu item Description

SNMP Versions 1 and 2c

Enabled

O

On* Allow SNMP Set

O

On* Enable PPM MIB

O

On* SNMP Community

SNMP Version 3

Enabled

O

On* Set Read/Write Credentials

User Name

Password Set Read‑only Credentials

User Name

Password Authentication Hash

MD5

SHA1* Minimum Authentication Level

No Authentication, No Privacy

Authentication, No Privacy

Authentication, Privacy* Privacy Algorithm

DES

AES‑128*

Conﬁgure Simple Network Management Protocol (SNMP) versions 1 and 2c to install print drivers and applications.

Conﬁgure SNMP version 3 to install and update printer security.

Note: An asterisk (*) next to a value indicates the factory default setting.

IPSec

Note: This menu appears only in network printers or printers that are attached to print servers.

Menu item Description

Enable IPSec

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Enable Internet Protocol Security (IPSec).

Page 69

Understanding the printer menus 69

Menu item Description

Base Conﬁguration

Default* Compatibility Secure

DH (Die‑Hellman) Group Proposal

modp2048 (14)* modp3072 (15) modp4069 (16) modp6144 (17) modp8192 (18)

IKE SA Lifetime (Hours)

1 2 4 8 24*

IPSec SA Lifetime (Hours)

1 2 4 8 24*

Set the IPSec base conﬁguration. Note: This menu item appears only when Enable IPSec is set to

On.

Set the IPSec encryption. Note: This menu item appears only when Base Conﬁguration is set

to Compatibility.

Set the amount of time before a new authentication key is generated. Note: These menu items appear only when Base

set to Secure.

Conﬁguration

Proposed Encryption Method

3DES AES*

Proposed Authentication Method

SHA1 SHA256* SHA512

IPSec Device Certiﬁcate Specify an IPSec certiﬁcate.

Pre‑Shared Key Authenticated Connections

Host [x]

Address

Key

Certiﬁcate Authenticated Connections

Host [x] Address[/subnet]

Address[/subnet]

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the encryption and authentication methods to connect to a network securely.

Note: These menu items appear only when Base Conﬁguration is set to Compatibility.

Note: This menu item appears only when Base Conﬁguration is set to Compatibility.

Conﬁgure the authenticated connections of the printer. Note: These menu items appear only when Enable IPSec is set to

On.

Page 70

Understanding the printer menus 70

802.1x

Note: This menu appears only in network printers or printers that are attached to print servers.

Menu item Description

Active

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

LPD

Conﬁguration

Let the printer join networks that require authentication before allowing access.

Note: To Embedded Web Server.

conﬁgure

the settings of this menu item, access the

Note: This menu appears only in network printers or printers that are attached to print servers.

Menu item Description

LPD Timeout

0–65535 seconds (90*)

LPD Banner Page

O* On

LPD Trailer Page

O* On

Set the time‑out value to stop the Line Printer Daemon (LPD) server from waiting indeﬁnitely for hung or invalid print jobs.

Print a banner page for all LPD print jobs. Note: A banner page is the

separator of print jobs and to identify the originator of the print job request.

Print a trailer page for all LPD print jobs. Note: A trailer page is the last page of a print job.

page of a print job used as a

ﬁrst

LPD Carriage Return Conversion

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Enable carriage return conversion. Note: Carriage return is a mechanism that commands the printer to

move the position of the cursor to the line.

position on the same

ﬁrst

HTTP/FTP Settings

Note: This menu appears only in network printers or printers attached to print servers.

Menu item Description

Enable HTTP Server

O On*

Enable HTTPS

O On*

Note: An asterisk (*) next to a value indicates the factory default setting.

Access the Embedded Web Server to monitor and manage the printer.

Conﬁgure the Hypertext Transfer Protocol Secure (HTTPS) settings.

Page 71

Understanding the printer menus 71

Menu item Description

Enable FTP/TFTP

O On*

Local Domains Specify domain names for HTTP and FTP servers.

HTTP Proxy IP Address Conﬁgure the HTTP and FTP server settings.

FTP Proxy IP Address

HTTP Default IP Port

1–65535 (80*)

HTTPS Device Certiﬁcate

FTP Default IP Port

1–65535 (21*)

Timeout for HTTP/FTP Requests

1–299 (30*)

Retries for HTTP/FTP Requests

1–299 (3*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Send ﬁles using FTP.

Note: This menu item appears only in some printer models.

Note: These menu items appear only in some printer models.

Specify the amount of time before the server connection stops.

Set the number of retries to connect to the HTTP/FTP server.

ThinPrint

Menu item Description

Enable ThinPrint

O On*

Port Number

4000–4999 (4000*)

Bandwidth (bits/sec)

0* 100–1000000

Packet Size (kbytes)

0–64000 (0*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Print using ThinPrint.

Set the port number for the ThinPrint server.

Set the speed to transmit data in a ThinPrint environment.

Set the packet size for data transmission.

Page 72

Understanding the printer menus 72

USB

Menu item Description

PCL SmartSwitch

O On*

PS SmartSwitch

O On*

NPA Mode

On Auto* O

Mac Binary PS

On Auto* O

Enable USB Port

O On*

Set the printer to switch to PCL emulation when a print job received through a USB port requires it, regardless of the default printer language.

Note: If PCL SmartSwitch is o, then the printer does not examine incoming data and uses the default printer language speciﬁed in the Setup menu.

Set the printer to switch to PS emulation when a print job received through a USB port requires it, regardless of the default printer language.

Note: If PS SmartSwitch is data and uses the default printer language speciﬁed in the Setup menu.

Set the printer to perform the special processing required for bidirectional communication, following the conventions deﬁned by the NPA protocol.

Note: The printer restarts after changing the setting.

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

then the printer does not examine incoming

o,

• On processes raw binary PostScript print jobs.

• O ﬁlters print jobs using the standard protocol.

Enable the standard USB port.

Note: An asterisk (*) next to a value indicates the factory default setting.

Google Cloud Print

Menu item Description

Registration

Options

Enable Google Cloud Print

O

On*

Options

Enable Local Discovery

O

On*

Options

Enable SSL Peer Veriﬁcation

O

On*

Print directly from your Google account.

Allow the registered user and other users on the same subnet to send jobs to the printer locally.

Verify authenticity of the peer certiﬁcate to connect to your Google account.

Note: An asterisk (*) next to a value indicates the factory default setting.

Page 73

Understanding the printer menus 73

Menu item Description

Options

Always Print As Image

O*

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to process PDF ﬁles as an image for faster printing.

Wi‑Fi Direct

Note: This menu appears only when a direct Wi‑Fi network is the active network.

Menu item Description

SSID Specify the service set identiﬁer (SSID) of the Wi‑Fi network.

Set Preshared Key Set the preshared key (PSK) to authenticate and validate users on a Wi‑Fi

connection.

Show PSK on Setup Page

On* O

Group Owner IP Address Specify the IP address of the group owner.

Auto‑Accept Push Button Requests

On O*

Show the PSK on the Network Setup Page.

Accept requests to connect to the network automatically.

Note: Accepting clients automatically is not secured.

Note: An asterisk (*) next to a value indicates the factory default setting.

Page 74

Understanding the printer menus 74

Security

Login Methods

Manage Permissions

Menu item Description

Function Access

Modify Address Book Create Proﬁles Manage Bookmarks Flash Drive Print Held Jobs Access User Proﬁles Cancel Jobs at the Device Change Language Internet Printing Protocol (IPP) B/W Print

Administrative Menus

Security Menu Network/Ports Menu Paper Menu Reports Menu Function Conﬁguration Menus Supplies Menu Option Card Menu SE Menu Device Menu

Control access to the printer functions.

Control access to the printer menus.

Device Management

Remote Management Firmware Updates Apps Conﬁguration Operator Panel Lock Import / Export All Settings Out of Service Erase

Apps

New Apps Slideshow Change Wallpaper Screen Saver Eco-Settings

Control access to the printer management options.

Control access to the printer applications. Note: The list may vary depending on the applications that are enabled from

the Embedded Web Server.

Page 75

Understanding the printer menus 75

Local Accounts

Menu item Description

Manage Groups/Permissions

Add Group

Import Access Controls

Function Access Administrative Menus Device Management Apps

All Users

Import Access Controls

Function Access Administrative Menus Device Management Apps

Admin

Add User

User Name/Password User Name Password PIN

User Name/Password Accounts

Add User

Control group or user access to the printer functions, applications, and security settings.

Create local accounts to manage access to the printer functions.

User Name Accounts

Add User

Password Accounts

Add User

PIN Accounts

Add User

Schedule USB Devices

Menu item Description

Schedules

Add New Schedule

Schedule access to the USB ports.

Page 76

Understanding the printer menus 76

Security Audit Log

Menu item Description

Enable Audit

O* On

Enable Remote Syslog

O* On

Remote Syslog Server Specify the remote syslog server and port.

Remote Syslog Port

1–65535 (514*)

Remote Syslog Method

Normal UDP* Stunnel

Remote Syslog Facility

0 ‑ Kernel Messages 1 ‑ User‑Level Messages 2 ‑ Mail System 3 ‑ System Daemons 4 ‑ Security/Authorization

Messages* 5 ‑ Messages Generated

Internally by Syslogs 6 ‑ Line Printer Subsystem 7 ‑ Network News Subsystem 8 ‑ UUCP Subsystem 9 ‑ Clock Daemon 10 ‑ Security/Authorization

Messages 11 ‑ FTP Daemon 12 ‑ NTP Subsystem 13 ‑ Log Audit 14 ‑ Log Alert 15 ‑ Clock Daemon 16 ‑ Local Use 0 (local0) 17‑ Local Use 1 (local1) 18 ‑ Local Use 2 (local2) 19 ‑ Local Use 3 (local3) 20 ‑ Local Use 4 (local4) 21 ‑ Local Use 5 (local5) 22 ‑ Local Use 6 (local6) 23 ‑ Local Use 7 (local7)

Record the events in the secure audit log and remote syslog.

Send audit logs to a remote server.

Specify a syslog method to transmit logged events to a remote server.

Specify a facility code that the printer uses when sending log events to a remote server.

Note: An asterisk (*) next to a value indicates the factory default setting.

Page 77

Understanding the printer menus 77

Menu item Description

Severity of Events to Log

0 ‑ Emergency 1 ‑ Alert 2 ‑ Critical 3 ‑ Error 4 ‑ Warning* 5 ‑ Notice 6 ‑ Informational 7 ‑ Debug

Remote Syslog Non‑Logged Events

O* On

Admin’s E‑mail Address Send e‑mail notiﬁcation of logged events to the administrator.

E‑maiL Log Cleared Alert

O* On

E‑maiL Log Wrapped Alert

O* On

Specify the priority level cuto for logging messages and events.

Notes:

• 0 ‑ Emergency is the highest severity. 7 ‑ Debug is the lowest.

• The selected severity level and anything higher are logged. For example,

selecting 4 ‑ Warning logs the severity levels from 0 to 4.

Send all events, regardless of severity level, to the remote server.

Send e‑mail notiﬁcation to the administrator when a log entry is deleted.

Send e‑mail notiﬁcation to the administrator when the log becomes full and begins to overwrite the oldest entries.

Log Full Behavior

Wrap Over Older Entries* E‑mail Log Then Delete All

Entries

E‑maiL % Full Alert

O* On

% Full Alert Level

1–99 (90%*)

E‑maiL Log Exported Alert

O* On

E‑maiL Log Settings Changed Alert

O* On

Log Line Endings

LF (\n)* CR (\r) CRLF (\r\n)

Resolve log storage issues when the log ﬁlls its allotted memory.

Send e‑mail notiﬁcation to the administrator when the log ﬁlls its allotted memory.

Send e‑mail notiﬁcation to the administrator when a log is exported.

Send e‑mail notiﬁcation to the administrator when Enable Audit is set.

Specify how the log ﬁle terminates the end of each line.

Note: An asterisk (*) next to a value indicates the factory default setting.

Page 78

Understanding the printer menus 78

Menu item Description

Digitally Sign Exports

O* On

Clear Log

Start

Export Log

Syslog (RFC 5424) Syslog (RFC 3164) CSV

Note: An asterisk (*) next to a value indicates the factory default setting.

Add a digital signature to each exported log ﬁle.

Delete all audit logs.

Export a security log to a ﬂash drive.

Login Restrictions

Menu item Description

1–10 (3*)

Failure time frame

1–60 minutes (5*)

Lockout time

1–60 minutes (5*)

Specify the number of failed login attempts before the user gets locked out.

Specify the time frame between failed login attempts before the user gets locked out.

Specify the lockout duration.

Web Login Timeout

1–120 minutes (10*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the delay for a remote login before the user is logged o automatically.

Conﬁdential Print Setup

Menu item Description

Max Invalid PIN

2–10

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the number of times an invalid PIN can be entered.

Notes:

• A value of zero turns o this setting.

• When the limit is reached, the print jobs for that user name and PIN are

deleted.

• This menu item appears only when a hard disk is installed.

Page 79

Understanding the printer menus 79

Menu item Description

Conﬁdential Job Expiration

O* 1 Hour 4 Hours 24 Hours 1 Week

Repeat Job Expiration

O* 1 Hour 4 Hours 24 Hours 1 Week

Verify Job Expiration

O* 1 Hour 4 Hours 24 Hours 1 Week

Reserve Job Expiration

O* 1 Hour 4 Hours 24 Hours 1 Week

Set the expiration time for conﬁdential print jobs.

Notes:

• If this menu item is changed while conﬁdential print jobs reside in the printer

memory or hard disk, then the expiration time for those print jobs does not change to the new default value.

• If the printer is turned o, then all conﬁdential jobs held in the printer memory

are deleted.

Set the expiration time for a print job that you want to repeat.

Set the expiration time that the printer prints a copy for the user to examine its quality, before printing the remaining copies.

Set the expiration time that the printer stores print jobs for printing later.

Require All Jobs to be Held

O* On

Keep duplicate documents

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to hold all print jobs.

Set the printer to print other documents with the same ﬁle name without overwriting any of the print jobs.

Solutions LDAP Settings

Use To

Follow LDAP Referrals

O* On

LDAP Certiﬁcate Veriﬁcation

No* Ye s

Search the dierent servers in the domain for the logged-in user account.

Enable veriﬁcation of LDAP certiﬁcates.

Page 80

Understanding the printer menus 80

Disk Encryption

Note: This menu appears only when a printer hard disk is installed.

Menu item Description

Status

Enabled Disabled

Start encryption Prevent the loss of sensitive data in case the printer or its hard disk is stolen.

Determine whether Disk Encryption is enabled.

Note: Enabling disk encryption erases all contents in the hard disk. If necessary, back up important data from the printer before starting the encryption.

Erase Temporary Data Files

Menu item Description

Stored in onboard memory

O* On

Stored on hard disk

1 Pass Erase* 3 Pass Erase 7 Pass Erase

Note: An asterisk (*) next to a value indicates the factory default setting.

Delete all ﬁles stored on the printer memory.

Delete all ﬁles stored on the printer hard disk.

Mobile Services Management

Use To

AirPrint

O

On*

Enable AirPrint printing.

Miscellaneous

Menu item Description

Protected Features

Show Hide*

Print Permission

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Show secured applications or functions on the home screen. Note: This menu item appears only in some printer models.

Allow users to print.

Page 81

Understanding the printer menus 81

Menu item Description

Default Print Permission Login Set the login credentials that allow users to print.

Note: This menu item appears only in some printer models.

Security Reset Jumper

Enable “Guest” access* No Eect

Specify the eect of using the security reset jumper.

Notes:

• The jumper is located beside a lock icon on the controller board.

• Enable “Guest” access provides guests with full access control.

• No Eect means that the reset has no eect on the printer security

conﬁguration.

Minimum Password Length

0–32 (0*)

Show Log Out Conﬁrmation

O On*

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the minimum characters allowed for a password.

Show or hide the logout conﬁrmation prompt.

Reports

Menu Settings Page

Menu item Description

Menu Settings Page Print a report that contains the printer preferences, settings, and conﬁgurations.

Device

Menu item Description

Device Information Print a report that contains information about the printer.

Device Statistics Print a report about printer usage and supply status.

Proﬁles List Print a list of proﬁles that are stored in the printer.

Print

Menu item Description

Print Fonts

PCL Fonts PS Fonts

Print a list of supported fonts.

Page 82

Understanding the printer menus 82

Network

Menu item Description

Network Setup Page Print a page that shows the conﬁgured network and wireless settings on the

printer. Note: This menu item appears only in network printers or printers connected

to print servers.

Help

Menu item Description

Print All Guides Prints all the guides

Media Guide Provides information about loading paper and specialty media

Print Quality Guide Provides information about solving print quality issues

Mono Quality Guide Provides information about mono print quality settings

Information Guide Provides more information sources about the printer

Connection Guide Provides information about connecting the printer locally (USB) or to a

network

Moving Guide Provides information about moving, locating, or shipping the printer

Supplies Guide Provides information about ordering supplies

Troubleshooting

Menu item Description

Print Quality Test Pages Print sample pages to identify and correct print quality defects.

Printing the Menu Settings Page

From the home screen, touch Settings > Reports > Menu Settings Page.

Page 83

Securing the printer 83

Securing the printer

Locating the security slot

The printer is equipped with a security lock feature. Attach a security lock compatible with most laptop computers in the location shown to secure the printer in place.

Erasing printer memory

To erase volatile memory or buered data in your printer, turn o the printer.

To e ra se no n‑volatile memory or individual settings, device and network settings, security settings, and embedded solutions, do the following:

1 From the home screen, touch Settings > Device > Maintenance > Out of Service Erase.

2 Select the Sanitize all information on nonvolatile memory check box, and then touch ERASE.

3 Follow the instructions on the display.

Erasing printer hard disk memory

1 From the home screen, touch Settings > Device > Maintenance > Out of Service Erase.

2 Select the Sanitize all information on hard disk check box, and then touch ERASE.

3 Follow the instructions on the display.

Note: This process can take from several minutes to more than an hour, making the printer unavailable

for other tasks.

Page 84

Securing the printer 84

Encrypting the printer hard disk

This process erases all contents in the hard disk. If necessary, back up important data from the printer before starting the encryption.

1 From the home screen, touch Settings > Security > Disk Encryption > Start encryption.

2 Follow the instructions on the display.

Notes:

• To avoid loss of data, do not turn o the printer during the encryption process.

• This process can take from several minutes to more than an hour, making the printer unavailable for

other tasks.

• After encryption, the printer automatically restarts.

Restoring factory default settings

1 From the home screen, touch Settings > Device > Restore Factory Defaults.

2 In the Restore Settings menu, select the settings that you want to restore.

3 To u ch RESTORE.

4 Follow the instructions on the display.

Statement of Volatility

Type of memory Description

Volatile memory The printer uses standard random access memory (RAM)

to buer temporarily user data during simple print and copy jobs.

Non-volatile memory The printer may use two forms of non-volatile memory:

EEPROM and NAND (ﬂash memory). Both types are used to store the operating system, printer settings, network information, scanner and bookmark settings, and embedded solutions.

Hard disk memory Some printers may have a hard disk drive installed. The

printer hard disk is designed for printer-speciﬁc functionality. The hard disk lets the printer retain user data from complex print jobs, form data, and font data.

buered

Erase the content of any installed printer memory in the following circumstances:

• The printer is decommissioned.

• The printer hard disk is replaced.

• The printer is moved to a dierent department or location.

• The printer is serviced by someone from outside your organization.

• The printer is removed from your premises for service.

• The printer is sold to another organization.

Page 85

Securing the printer 85

Disposing of a printer hard disk

• Degaussing—Flushes the hard disk with a magnetic ﬁeld that erases stored data

• Crushing—Physically compresses the hard disk to break component parts and render them unreadable

• Milling—Physically shreds the hard disk into small metal bits

Note: To guarantee that all data are completely erased, destroy physically each hard disk where data is stored.

Page 86

Maintaining the printer 86

Maintaining the printer

Warning—Potential Damage: Failure to maintain optimum printer performance, or to replace parts and

supplies, may cause damage to your printer.

Adjusting the speaker volume

Adjusting the default internal speaker volume

1 From the control panel, navigate to:

Settings > Device > Preferences > Audio Feedback

2 Adjust the volume.

Notes:

• If Quiet Mode is enabled, then audible alerts are turned o. This setting also slows the printer

performance.

• The volume resets to the default value after the session is logged out or when the printer wakes from

Sleep or Hibernate mode.

Adjusting the default headphone volume

1 From the control panel, navigate to:

Settings > Device > Accessibility

2 Adjust the headphone volume.

Note: The volume resets to the default value after the session is logged out or when the printer wakes

from Sleep or Hibernate mode.

Networking

Connecting the printer to a Wi‑Fi network

Using the control panel

From the home screen, navigate to:

Settings > Network/Ports > Wireless

2 Select Setup On Printer Panel and then follow the instructions on the display.

Note: For Wi‑Fi‑network‑ready printer models, a prompt for Wi‑Fi network setup appears during initial

setup.

Page 87

Maintaining the printer 87

Using Lexmark Mobile Assistant

Depending on your mobile device, download the Lexmark Mobile Assistant application from either the Google Play

store or App Store online store.

2 From the control panel, navigate to:

Settings > Network/Ports > Wireless > Setup Using Mobile App > Continue for Printer ID

3 From your mobile device, launch the application, and then accept the Terms of Use.

4 Grant permissions.

5 Tap Start Wi-Fi Setup, and then select the printer.

6 Select a Wi-Fi network, and then enter your credentials.

7 Tap Finish Wi-Fi Setup.

Connecting the printer to a wireless network using Wi‑Fi Protected Setup (WPS)

Before you begin, make sure that:

• The access point (wireless router) is WPS‑

documentation that came with your access point.

certiﬁed

• A wireless network adapter is installed in your printer. For more information, see the instructions that came

with the adapter.

or WPS‑compatible. For more information, see the

Using the Push Button method

From the control panel, navigate to:

Settings > Network/Ports > Wireless > Wi‑Fi Protected Setup > Start Push Button Method

2 Follow the instructions on the display.

Using the personal identiﬁcation number (PIN) method

From the control panel, navigate to:

Settings > Network/Ports > Wireless > Wi‑Fi Protected Setup > Start PIN Method

2 Copy the eight‑digit WPS PIN.

3 Open a Web browser, and then type the IP address of your access point in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

4 Access the WPS settings. For more information, see the documentation that came with your access

point.

5 Enter the eight‑digit PIN, and then save the changes.

Page 88

Maintaining the printer 88

Deactivating the Wi‑Fi network

1 From the home screen, touch Settings > Network/Ports > Network Overview > Active Adapter > Standard

Network.

2 Follow the instructions on the display.

Changing the printer port settings after installing an internal solutions port

Notes:

• If the printer has a static IP address, then do not change the conﬁguration.

• If the computers are conﬁgured to use the network name instead of an IP address, then do not change

the conﬁguration.

• If you are adding a wireless internal solutions port (ISP) to a printer previously conﬁgured for an Ethernet

connection, then disconnect the printer from the Ethernet network.

For Windows users

Open the printers folder.

2 From the shortcut menu of the printer with the new ISP, open the printer properties.

3 Conﬁgure the port from the list.

4 Update the IP address.

5 Apply the changes.

For Macintosh users

From System Preferences in the Apple menu, navigate to the list of printers, and then select + > IP.

2 Type the IP address in the address ﬁeld.

3 Apply the changes.

Cleaning the printer

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the

printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

Notes:

• Perform this task after every few months.

• Damage to the printer caused by improper handling is not covered by the printer warranty.

1 Tur n

2 Remove paper from the standard bin and multipurpose feeder.

3 Remove any dust, lint, and pieces of paper around the printer using a soft brush or vacuum.

4 Wipe the outside of the printer with a damp, soft, lint‑free cloth.

the printer, and then unplug the power cord from the electrical outlet.

o

Page 89

Maintaining the printer 89

Notes:

• Do not use household cleaners or detergents, as they may damage the ﬁnish of the printer.

• Make sure that all areas of the printer are dry after cleaning.

5 Connect the power cord to the electrical outlet, and then turn on the printer.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord

to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

Ordering parts and supplies

To order parts and supplies in the U.S., contact 1-800-539-6275 for information about Lexmark authorized dealers in your area. In other countries or regions, go to purchased the printer.

Note: All life estimates for printer supplies assume printing on letter‑ or A4‑size plain paper.

www.lexmark.com or contact the place where you

Checking the status of parts and supplies

1 From the home screen, touch Status/Supplies.

2 Select the parts or supplies that you want to check.

Note: You can also access this setting by touching the top section of the home screen.

Using genuine Lexmark parts and supplies

Your Lexmark printer is designed to function best with genuine Lexmark parts and supplies. Use of third-party supplies or parts may aect the performance, reliability, or life of the printer and its imaging components. It can also the warranty. All life indicators are designed to function with Lexmark parts and supplies, and may deliver unpredictable results if third-party parts and supplies are used. Imaging component usage beyond the intended life may damage your Lexmark printer or its associated components.

warranty coverage. Damage caused by the use of third-party parts and supplies is not covered by

aect

Ordering a toner cartridge

Notes:

• The estimated cartridge yield is based on the ISO/IEC 19752 standard.

• Extremely low print coverage for extended periods of time may negatively aect actual yield.

Page 90

Maintaining the printer 90

Lexmark MS622 Return Program toner cartridges

Item United States

and Canada

Return Program toner cartridge

High yield Return Program toner cartridge

Extra high yield Return Program toner cartridge*

Ultra high yield Return Program toner cartridge

High yield Corporate Return Program toner cartridge*

European Economic

Area

56F1000 56F2000 56F3000 56F4000 56F5000 56F6000

56F1H00 56F2H00 56F3H00 56F4H00 56F5H00 56F6H00

56F1X00 56F2X00 56F3X00 56F4X00 56F5X00 56F6X00

56F1U00 56F2U00 56F3U00 56F4U00 56F5U00 56F6U00

56F1H0E 56F2H0E 56F3H0E 56F4H0E 56F5H0E 56F6H0E

Rest of Asia

Paciﬁc

Latin America Rest of

Europe,

Middle East,

and Africa

Australia and New Zealand

Extra high yield Corporate Return Program toner cartridge*

Ultra high yield Corporate Return Program toner cartridge*

* Available only for contract‑managed printers. For more information, contact your Lexmark representative or system administrator.

56F1X0E 56F2X0E 56F3X0E 56F4X0E 56F5X0E 56F6X0E

56F1U0E 56F2U0E 56F3U0E 56F4U0E 56F5U0E 56F6U0E

Lexmark MS622 regular toner cartridge

Item Worldwide

Ultra high yield regular toner cartridge 56F0UA0

Page 91

Maintaining the printer 91

Lexmark M3250 Return Program toner cartridge

Item United States, Canada,

Regular toner cartridge

Australia, and New Zealand

24B6887 24B6890 24B6893 24B6896

European Economic

Area

Rest of Asia Paciﬁc Latin America

Ordering an imaging unit

Extremely low print coverage for extended periods of time may cause imaging unit parts to fail before the toner is exhausted.

Item Part Number

Return Program imaging unit 56F0Z00

Regular imaging unit 56F0ZA0

Corporate Return Program imaging unit* 56F0Z0E

* This imaging unit is available only for contract‑managed printers. For more information, contact your Lexmark representative or system administrator.

Ordering a maintenance kit

Match the maintenance kit to the printer voltage.

Notes:

• Using certain types of paper may require more frequent replacement of the maintenance kit.

• The maintenance kit includes a fuser, MPF pick roller and separator pad, pick tires, separator roller

assembly, and transfer roller. These parts may be individually ordered and replaced if necessary.

Item Part number

200K maintenance kit, 100 V 41X1227

200K maintenance kit, 110 V 41X1225

200K maintenance kit, 220 V 41X1226

Note: Only an authorized service technician can replace the maintenance kit. Contact your service provider.

Conﬁguring

1 Open a web browser, and then type the printer IP address in the address

Notes:

supply

notiﬁcations

ﬁeld.

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > Device >

Notiﬁcations

3 From the Supplies menu, click Custom Supply Notiﬁcations.

Page 92

Maintaining the printer 92

4 Select a notiﬁcation for each supply item.

5 Apply the changes.

Replacing parts and supplies

Replacing the toner cartridge

1 Open door A.

2 Remove the used toner cartridge.

Page 93

Maintaining the printer 93

3 Unpack the new toner cartridge, and then shake it three times to redistribute the toner.

4 Insert the new toner cartridge.

Note: Use the arrows inside the printer as guides.

5 Close door A.

Page 94

Maintaining the printer 94

Replacing the imaging unit

1 Open door A.

2 Remove the toner cartridge.

3 Remove the used imaging unit.

Page 95

Maintaining the printer 95

4 Unpack the new imaging unit, and then shake it three times to redistribute the toner.

Warning—Potential Damage: Do not expose the imaging unit to direct light for more than 10 minutes.

Extended exposure to light may cause print quality problems.

Warning—Potential Damage: Do not touch the photoconductor drum. Doing so may aect the quality of future print jobs.

5 Insert the new imaging unit.

Note: Use the arrows inside the printer as guides.

6 Insert the toner cartridge.

Note: Use the arrows inside the printer as guides.

Page 96

Maintaining the printer 96

7 Close door A.

Replacing the pick tires

1 Turn o the printer.

2 Unplug the power cord from the electrical outlet, and then from the printer.

3 Remove the tray.

Page 97

Maintaining the printer 97

4 Remove the used pick tires one after the other.

5 Unpack the new pick tires.

Page 98

Maintaining the printer 98

6 Insert the new pick tires.

7 Insert the tray.

8 Connect the power cord to the printer, and then to the electrical outlet.

CAUTION—POTENTIAL INJURY: To avoid the risk of

to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

or electrical shock, connect the power cord

ﬁre

9 Turn on the printer.

Replacing the pick roller assembly

1 Turn o the printer.

2 Unplug the power cord from the electrical outlet, and then from the printer.

3 Remove the optional tray.

CAUTION—POTENTIAL INJURY: If the printer weight is greater than 18 kg (40 lb), then it requires

two or more trained personnel to lift it safely.

Page 99

Maintaining the printer 99

4 Remove the tray insert, and then ﬂip the tray base.

Page 100

Maintaining the printer 100

5 Remove the used pick roller assembly.

6 Unpack the new pick roller assembly.