Lexmark M3150dn Owner's Manual

Download

Page 1

M3150dn

User's Guide

December 2012 www.lexmark.com

Machine type(s):

4514

Model(s):

638

Page 2

Contents 2

Safety information.......................................................................................6

Learning about the printer...........................................................................8

Finding information about the printer......................................................................................................8

Selecting a location for the printer............................................................................................................9

Printer configurations.............................................................................................................................10

Using the printer control panel...............................................................................................................11

Understanding the colors of the Sleep button and indicator lights........................................................12

Additional printer setup.............................................................................13

Installing internal options........................................................................................................................13

Available internal options.................................................................................................................................13

Accessing the controller board ......................................................................................................................... 14

Installing an optional card ................................................................................................................................15

Installing a memory card ..................................................................................................................................16

Installing hardware options.....................................................................................................................18

Installing optional trays ....................................................................................................................................18

Attaching cables......................................................................................................................................19

Setting up the printer software...............................................................................................................20

Installing the printer software ..........................................................................................................................20

Updating available options in the printer driver ..............................................................................................21

Networking..............................................................................................................................................22

Preparing to set up the printer on an Ethernet network..................................................................................22

Installing the printer on an Ethernet network.................................................................................................. 23

Preparing to set up the printer on a wireless network.....................................................................................24

Connecting the printer using the Wireless Setup Wizard................................................................................. 25

Connecting the printer to a wireless network using Wi‑Fi Protected Setup ....................................................26

Connecting the printer to a wireless network using the Embedded Web Server............................................. 26

Verifying printer setup............................................................................................................................27

Printing a menu settings page ..........................................................................................................................27

Printing a network setup page..........................................................................................................................27

Loading paper and specialty media............................................................28

Setting the paper size and type...............................................................................................................28

Configuring Universal paper settings......................................................................................................28

Using the standard bin and paper stop...................................................................................................28

Loading trays...........................................................................................................................................29

Page 3

Contents 3

Loading the multipurpose feeder............................................................................................................33

Linking and unlinking trays......................................................................................................................37

Linking and unlinking trays ............................................................................................................................... 37

Creating a custom name for a paper type ........................................................................................................38

Assigning a custom paper type name ...............................................................................................................38

Assigning a custom paper type .........................................................................................................................39

Paper and specialty media guide................................................................40

Using specialty media..............................................................................................................................40

Paper guidelines......................................................................................................................................42

Supported paper sizes, types, and weights.............................................................................................45

Printing......................................................................................................48

Printing a document................................................................................................................................48

Printing a document .........................................................................................................................................48

Adjusting toner darkness.................................................................................................................................. 48

Printing confidential and other held jobs................................................................................................49

Printing confidential and other held jobs ......................................................................................................... 49

Printing information pages......................................................................................................................50

Printing a font sample list .................................................................................................................................50

Printing a directory list...................................................................................................................................... 50

Canceling a print job................................................................................................................................50

Canceling a print job from the printer control panel ........................................................................................ 50

Canceling a print job from the computer .........................................................................................................50

Understanding the printer menus..............................................................52

Menus list................................................................................................................................................52

Paper menu.............................................................................................................................................53

Reports menu..........................................................................................................................................61

Network/Ports menu...............................................................................................................................62

Security menu.........................................................................................................................................73

Settings menu..........................................................................................................................................77

Help menu...............................................................................................................................................98

Saving money and the environment.........................................................100

Saving paper and toner.........................................................................................................................100

Saving energy........................................................................................................................................100

Recycling................................................................................................................................................104

Page 4

Contents 4

Securing the printer..................................................................................106

Using the security lock feature..............................................................................................................106

Statement of Volatility..........................................................................................................................106

Erasing volatile memory........................................................................................................................107

Erasing non‑volatile memory................................................................................................................107

Finding printer security information.....................................................................................................107

Maintaining the printer............................................................................108

Cleaning the printer..............................................................................................................................108

Ordering supplies..................................................................................................................................108

Estimated number of remaining pages.................................................................................................109

Storing supplies.....................................................................................................................................110

Replacing supplies.................................................................................................................................110

Moving the printer................................................................................................................................114

Managing the printer...............................................................................116

Checking the virtual display...................................................................................................................116

Viewing reports.....................................................................................................................................116

Configuring supply notifications from the Embedded Web Server.......................................................116

Modifying confidential print settings....................................................................................................117

Copying printer settings to other printers.............................................................................................117

Creating a printer control panel PIN.....................................................................................................118

Checking the status of parts and supplies.............................................................................................119

Checking the status of parts and supplies on the printer control panel.........................................................119

Checking the status of parts and supplies from the Embedded Web Server ................................................. 119

Restoring factory default settings.........................................................................................................119

Clearing jams............................................................................................120

Avoiding jams........................................................................................................................................120

Understanding jam messages and locations.........................................................................................121

[x]‑page jam, open front door. [20y.xx]................................................................................................123

[x]‑page jam, open rear door. [20y.xx]..................................................................................................126

[x]‑page jam, clear standard bin. [20y.xx].............................................................................................127

[x]‑page jam, remove tray 1 to clear duplex. [23y.xx]...........................................................................128

[x]‑page jam, open tray [x]. [24y.xx].....................................................................................................129

[x]‑page jam, clear manual feeder. [25y.xx]..........................................................................................130

Page 5

Contents 5

Troubleshooting.......................................................................................132

Understanding the printer messages....................................................................................................132

Solving printer problems.......................................................................................................................143

Solving print problems..........................................................................................................................149

Embedded Web Server does not open.................................................................................................173

Contacting customer support................................................................................................................175

Notices.....................................................................................................176

Product information..............................................................................................................................176

Edition notice........................................................................................................................................176

Power consumption..............................................................................................................................181

Index........................................................................................................190

Page 6

Safety information 6

Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Turn the printer off using the power switch, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer before moving it.

• If an optional tray is installed, then remove it from the printer. To remove the optional tray, slide the latch on the

right side of the tray toward the front of the tray until it clicks into place.

• Use the handholds located on both sides of the printer to lift it.

• Make sure your fingers are not under the printer when you set it down.

• Before setting up the printer, make sure there is adequate clearance around it.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a service representative.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

Page 7

Safety information 7

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

CAUTION—SHOCK HAZARD: Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

SAVE THESE INSTRUCTIONS.

Page 8

Learning about the printer 8

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Configuring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Configuring the printer on a network

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Instructions for:

• Connecting the printer to an Ethernet network

• Troubleshooting printer connection problems

Help using the prin ter software Windows or Mac Help—Open a printer software program

Setup documentation—The setup documentation came with the printer and is also available at

http://support.lexmark.com.

User's Guide and Quick Reference Guide—The guides are available on the Documentation CD.

For more information, visit

http://support.lexmark.com.

Networking Guide—Open the Software CD, and then look for Printer and Software Documentation under the Pubs folder. From the list of publications, click the Networking Guide link.

or application, and then click Help.

Click

to view context‑sensitive information.

Notes:

• Help is automatically installed with the printer

software.

• The printer software is located in the printer

program folder or on the desktop, depending on your operating system.

Page 9

Learning about the printer 9

What are you looking for? Find it here

The latest supplemental information, updates, and customer support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

Lexmark Support Web site—

http://support.lexmark.com

Note: Select your country or region, and then select

your product to view the appropriate support site. Support telephone numbers and hours of operation for

your country or region can be found on the Support Web site or on the printed warranty that came with your printer.

Record the following information (located on the store receipt and at the back of the printer), and have it ready when you contact customer support so that they may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Warranty information Warranty information varies by country or region:

• In the U.S.—See the Statement of Limited Warranty

included with this printer, or at

http://support.lexmark.com.

• In other countries and regions—See the printed

warranty that came with your printer.

Selecting a location for the printer

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any hardware options, then leave enough room for them also. It is important to:

• Set up the printer near a properly grounded and easily accessible electrical outlet.

• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee

156 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer: – Clean, dry, and free of dust. – Away from stray staples and paper clips. – Away from the direct airflow of air conditioners, heaters, or ventilators. – Free from direct sunlight and humidity extremes.

• Observe the recommended temperatures and avoid fluctuations.

Ambient temperature 16 to 32°C (60 to 90°F)

Storage temperature ‑20 to 40°C (‑4 to 104°F)

• Allow the following recommended amount of space around the printer for proper ventilation:

Page 10

Learning about the printer 10

1 Right side 30 cm (12 in.)

2 Front 51 cm (20 in.)

3 Left side 20 cm (8 in.)

4 Rear 20 cm (8 in.)

5 Top 30 cm (12 in.)

Printer configurations

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all

other trays closed until needed.

M1145dn printer model

1 Printer control panel

2 Paper stop

3 Standard bin

4 Front door release button

Page 11

Learning about the printer 11

5 Controller board access door

6 100‑sheet multipurpose feeder

7 Standard 250‑sheet tray

8 Optional 250‑ or 550‑sheet trays

Using the printer control panel

Use the To

1 Display

• View the printer status and messages.

• Set up and operate the printer.

2 Left arrow button Scroll to the left.

3 Select button

• Select menu options.

• Save settings.

4 Up arrow button Scroll up.

5 Right arrow button Scroll to the right.

6 Keypad Enter numbers, letters, or symbols.

7 Sleep button Enable Sleep mode or Hibernate mode.

The following actions wake the printer from Sleep mode:

• Pressing any hard button

• Opening a tray or the front door

• Sending a print job from the computer

• Performing a power‑on reset using the main power switch

• Attaching a device to the USB port

8 USB port Connect a flash drive to the printer.

Notes:

• Only the front USB port supports flash drives.

• This feature is available only in select printer models.

9 Stop or cancel button Stop all printer activity.

10 Back button Return to the previous screen.

Page 12

Learning about the printer 12

Use the To

11 Down arrow button Scroll down.

12 Home button Go to the home screen.

13 Indicator light Check the status of the printer.

Understanding the colors of the Sleep button and indicator lights

The colors of the Sleep button and indicator l ights on the printer control panel signify a certain printer s tatus or condition.

Indicator light color and its corresponding printer status

Indicator light Printer status

Off The printer is off or in Hibernate mode.

Blinking green The printer is warming up, processing data, or printing.

Solid green The printer is on, but idle.

Blinking red The printer requires user intervention.

Sleep button light color and its corresponding printer status

Sleep button light Printer status

Off The printer is off, idle or in Ready state.

Solid amber The printer is in Sleep mode.

Blinking amber The printer is entering or waking from Hibernate mode.

Blinking amber for 0.1 second, then goes completely off for 1.9 seconds in a slow, pulsing pattern

The printer is in Hibernate mode.

Page 13

Additional printer setup 13

Additional printer setup

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity. Touch a metal surface on the printer before touching any controller board electronic components or connectors.

Available internal options

• DDR3 DIMM

• Flash memory – Fonts – Firmware

• Forms Barcode

• Prescribe

• IPDS

• Printcryption

• Hard disk

• Internal Solutions Ports (ISP) – Parallel 1284‑B interface – MarkNet N8130 10/100 fiber interface – RS‑232‑C serial interface

This internal option is available only in the M3150de printer model.

Page 14

Additional printer setup 14

Accessing the controller board

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

1 Open the controller board access door.

2 Use the following illustration to locate the appropriate connector.

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity.

Touch a metal surface on the printer before touching any controller board electronic components or connectors.

1 Memory card connector

2 Option card connector

Page 15

Additional printer setup 15

Installing an optional card

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

1 Access the controller board.

For more information, see “Accessing the controller board” on page 14.

2 Unpack the optional card.

Warning—Potential Damage: Avoid touching the connection points along the edge of the card.

3 Holding the card by its sides, align the plastic pins (1) on the card with the holes (2) on the controller board.

Page 16

Additional printer setup 16

4 Push the card firmly into place as shown in the illustration.

Warning—Potential Damage: Improper installation of the card may cause damage to the card and the

controller board.

Note: The entire length of the connector on the card must touch and be flushed against the controller board.

5 Close the controller board access door.

Note: When the printer software and any hardware options are installed, it may be necessary to manually add

the options in the printer driver to make them available for print jobs. For more information, see “Updating available options in the printer driver” on page 21.

Installing a memory card

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

Page 17

Additional printer setup 17

An optional memory card can be purchased separately and attached to the controller board.

1 Access the controller board.

For more information, see “Accessing the controller board” on page 14.

2 Unpack the memory card.

Warning—Potential Damage: Do not touch the connection points along the edge of the card. Doing so may

cause damage.

3 Align the notch (1) on the memory card with the ridge (2) on the connector.

4 Push the memory card straight into the connector and forward into the controller board wall until it clicks into

place.

5 Close the controller board access door.

Note: When the printer software and any hardware options are installed, you may need to manually add the options

in the printer driver to make them available for print jobs. For more information, see “Updating available options in the printer driver” on page 21.

Page 18

Additional printer setup 18

Installing hardware options

Installing optional trays

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

1 Turn off the printer using the power switch, and then unplug the power cord from the electrical outlet.

2 Unpack the tray, and then remove all packing materials.

3 Pull the tray completely out of the base.

4 Remove any packing material from inside the tray.

5 Insert the tray into the base.

6 Place the tray near the printer.

7 Align the printer with the tray, and then lower the printer into place.

Note: Optional trays lock together when stacked.

Page 19

Additional printer setup 19

8 Connect the power cord to the printer, then to a properly grounded electrical outlet, and then turn on the printer.

Note: When the printer software and any hardware options are installed, you may need to manually add the options in the printer driver to make them available for print jobs. For more information, see “Updating available options in the printer driver” on page 21.

To uninstall the optional trays, slide the latch on the right side of the printer toward the front of the printer until it clicks into place, and then remove stacked trays one at a time from the top to the bottom.

Attaching cables

Connect the printer to the computer using a USB or parallel cable, or to the network using an Ethernet cable.

Make sure to match the following:

• The USB symbol on the cable with the USB symbol on the printer

• The appropriate parallel cable with the parallel port

Page 20

Additional printer setup 20

• The appropriate Ethernet cable with the Ethernet port

Warning—Potential Damage: Do not touch the USB cable, any network adapter, or the printer in the area shown while actively printing. Loss of data or a malfunction can occur.

Use the To

1 USB port Attach an optional wireless network adapter.

2 USB printer port Connect the printer to a computer.

3 Ethernet port Connect the printer to an Ethernet network.

4 Parallel port

Note: This port is available only in select printer models.

5 Power switch Turn on or turn off the printer.

6 Printer power cord socket Connect the printer to an electrical outlet.

7 Security slot Attach a lock that will secure the printer in place.

Connect the printer to a computer.

Setting up the printer software

Installing the printer software

Notes:

• If you installed the printer software on the computer before but need to reinstall the software, then uninstall

the current software first.

• Close all open software programs before installing the printer software.

• For Macintosh users, you may download all the drivers and utilities from our Web site.

Page 21

Additional printer setup 21

1 Obtain a copy of the software installer package.

• From the Software CD that came with your printer

• From our Web site:

Go to

http://support.lexmark.com, and then navigate to:

SUPPORT & DOWNLOAD > select your printer > select your operating system

2 Double‑click the software installer package.

Wait for the installation dialog to appear. If you are using the Software CD and the installation dialog does not appear, then do the following:

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type D:\setup.exe > OK.

In Windows 7 or earlier

Click or click Start, and then click Run.

b In the Start Search or Run dialog, type D:\setup.exe. c Press Enter, or click OK.

Note: D is the letter of your CD or DVD drive.

3 Click Install, and then follow the instructions on the computer screen.

Updating available options in the printer driver

When any hardware options are installed, you may need to manually add the options in the printer driver to make them available for use.

For Windows users

1 Open the printers folder.

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type control printers > OK

In Windows 7 or earlier

a Click or click Start, and then click Run. b In the Start Search or Run dialog, type control printers. c Press Enter, or click OK.

2 Depending on your device, do either of the following:

• Press and hold the printer you want to update.

• Right‑click the printer you want to update.

Page 22

Additional printer setup 22

3 From the menu that appears, do either of the following:

• For Windows 7 or later, select Printer properties.

• For earlier versions, select Properties.

4 Click the Configuration tab.

5 Do either of the following:

• Click Update Now ‑ Ask Printer.

• Under Configuration Options, manually add any installed hardware options.

6 Click Apply.

For Macintosh users

1 From the Apple menu, navigate to either of the following:

• System Preferences > Print & Scan > select your printer > Options & Supplies > Driver

• System Preferences > Print & Fax > select your printer > Options & Supplies > Driver

2 Add any installed hardware options, and then click OK.

Networking

Notes:

• Purchase a MarkNet

For information on installing the wireless network adapter, see the instruction sheet that came with the adapter.

• A Service Set Identifier (SSID) is a name assigned to a wireless network. Wired Equivalent Privacy (WEP), Wi-Fi

Protected Access (WPA), WPA2, and 802.1X - RADIUS are types of security used on a network.

Preparing to set up the printer on an Ethernet network

To configure your printer to connect to an Ethernet network, organize the following information before you begin:

Note: If your network automatically assigns IP addresses to computers and printers, continue on to installing the printer.

• A valid, unique IP address for the printer to use on the network

• The network gateway

• The network mask

• A nickname for the printer (optional)

Note: A printer nickname can make it easier for you to identify your printer on the network. You can choose to use the default printer nickname, or assign a name that is easier for you to remember.

N8352 wireless network adapter first before setting up the printer on a wireless network.

You will need an Ethernet cable to connect the printer to the network and an available port where the printer can physically connect to the network. Use a new network cable when possible to avoid potential problems caused by a damaged cable.

Page 23

Additional printer setup 23

Installing the printer on an Ethernet network

For Windows users

Obtain a copy of the software installer package.

• From the Software CD that came with your printer

• From our Web site:

Go to

http://support.lexmark.com, and then navigate to:

SUPPORT & DOWNLOAD > select your printer > select your operating system

2 Double‑click the software installer package.

Wait for the installation dialog to appear. If you are using the Software CD and the installation dialog does not appear, then do the following:

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type D:\setup.exe > OK

In Windows 7 or earlier

a Click or click Start, and then click Run. b In the Start Search or Run dialog, type D:\setup.exe. c Press Enter, or click OK.

Note: D is the letter of your CD or DVD drive.

3 Click Install, and then follow the instructions on the computer screen.

4 Select Ethernet connection, and then click Continue.

5 Attach the Ethernet cable when instructed to do so.

6 Select the printer from the list, and then click Continue.

Note: If the configured printer does not appear in the list, then click Modify Search.

7 Follow the instructions on the computer screen.

For Macintosh users

Allow the network DHCP server to assign an IP address to the printer.

2 Obtain the printer IP address either:

• From the printer control panel

• From the TCP/IP section in the Network/Ports menu

• By printing a network setup page or menu settings page, and then finding the TCP/IP section

Note: You will need the IP address if you are configuring access for computers on a different subnet than the printer.

3 Install the printer driver on the computer.

a Download the driver at http://support.lexmark.com. b Double‑click the installer package for the printer, and then follow the instructions on the computer screen. c Select a destination, and then click Continue.

Page 24

Additional printer setup 24

d From the Easy Install screen, click Install. e Type the user password, and then click OK.

All the necessary applications are installed on the computer.

f Click Close when installation is complete.

4 Add the printer.

• For IP printing:

a From the Apple menu, navigate to either of the following:

– System Preferences > Print & Scan – System Preferences > Print & Fax

b Click +. c Click the IP tab. d Type the printer IP address in the address field, and then click Add.

• For AppleTalk printing:

Notes:

– Make sure AppleTalk is activated on your printer. – This feature is supported only in Mac OS X version 10.5.

a From the Apple menu, navigate to:

System Preferences > Print & Fax

b Click +, and then navigate to:

AppleTalk > select your printer > Add

Preparing to set up the printer on a wireless network

Notes:

• Make sure your wireless network adapter is installed in your printer and working properly. For more

information, see the instruction sheet that came with the wireless network adapter.

• Make sure your access point (wireless router) is turned on and is working properly.

Make sure you have the following information before setting up the printer on a wireless network:

• SSID—The SSID is also referred to as the network name.

• Wireless Mode (or Network Mode)—The mode is either infrastructure or ad hoc.

• Channel (for ad hoc networks)—The channel defaults to automatic for infrastructure networks.

Some ad hoc networks will also require the automatic setting. Check with your system support person if you are not sure which channel to select.

• Security Method—There are four basic options for Security Method: – WEP key

If your network uses more than one WEP key, then enter up to four in the provided spaces. Select the key currently in use on the network by selecting the default WEP transmit key.

– WPA or WPA2 preshared key or passphrase

WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set for the same type on the router and on the printer, or the printer will not be able to communicate on the network.

– 802.1X–RADIUS

Page 25

Additional printer setup 25

If you are installing the printer on an 802.1X network, then you may need the following:

• Authentication type

• Inner authentication type

• 802.1X user name and password

• Certificates

– No security

If your wireless network does not use any type of security, then you will not have any security information.

Note: We do not recommend using an unsecured wireless network.

Notes:

– If you do not know the SSID of the network that your computer is connected to, then launch the wireless utility

of the computer network adapter, and then look for the network name. If you cannot find the SSID or the security information for your network, then see the documentation that came with the access point, or contact your system support person.

– To find the WPA/WPA2 preshared key or passphrase for the wireless network, see the documentation that

came with the access point, see the Embedded Web Server associated with the access point, or consult your system support person.

Connecting the printer using the Wireless Setup Wizard

Before you begin, make sure that:

• A wireless network adapter is installed in the printer and is working properly. For more information, see the

instruction sheet that came with the wireless network adapter.

• The Ethernet cable is disconnected from the printer.

• Active NIC is set to Auto. To set this to Auto, navigate to either of the following:

– > Settings > > Network/Ports > > Active NIC > > Auto >

– > Network/Ports > Active NIC > Auto

Note: Make sure to turn off the printer, then wait for at least five seconds, and then turn the printer back on.

1 Depending on your printer model, navigate to either of the following:

• > Settings > > Network/Ports > > Network [x] > > Network [x] Setup > > Wireless >

> Wireless Connection Setup >

• > Network/Ports > Network [x] > Network [x] Setup > Wireless > Wireless Connection Setup

2 Select a wireless connection setup.

Use To

Search for networks Show available wireless connections.

Note: This menu item shows all broadcast secured or unsecured SSIDs.

Enter a network name Manually type the SSID.

Note: Make sure to type the correct SSID.

Wi‑Fi Protected Setup Connect the printer to a wireless network using Wi‑Fi Protected Setup.

Page 26

Additional printer setup 26

3 Follow the instructions on the printer display.

Connecting the printer to a wireless network using Wi‑Fi Protected Setup

Before connecting the printer to a wireless network, make sure that:

• The access point (wireless router) is Wi‑Fi Protected Setup (WPS) certified or WPS‑compatible. For more

information, see the documentation that came with your access point.

• A wireless network adapter is installed in your printer and is working properly. For more information, see the

instruction sheet that came with the wireless network adapter.

Using the Push Button Configuration Method

Depending on your printer model, navigate to either of the following:

• > Settings > > Networks/Ports > > Network [x] > > Network [x] Setup > > Wireless >

> Wireless Connection Setup > > Wi‑Fi Protected Setup > > Start Push Button Method >

• > Network/Ports > Network [x] > Network [x] Setup > Wireless > Wireless Connection Setup > Wi‑Fi

Protected Setup > Start Push Button Method

2 Follow the instructions on the printer display.

Using the Personal Identification Number (PIN) Method

Depending on your printer model, navigate to either of the following:

• > Settings > > Networks/Ports > > Network [x] > > Network [x] Setup > > Wireless >

> Wireless Connection Setup > > Wi‑Fi Protected Setup > > Start PIN Method >

• > Network/Ports > Network [x] > Network [x] Setup > Wireless > Wireless Connection Setup > Wi‑Fi

Protected Setup > Start PIN Method

2 Copy the eight‑digit WPS PIN.

3 Open a Web browser, and then type the IP address of your access point in the address field.

Notes:

• The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are accessing a proxy server, then temporarily disable it to load the Web page correctly.

4 Access the WPS settings. For more information, see the documentation that came with your access point.

5 Enter the eight‑digit PIN, and then save the setting.

Connecting the printer to a wireless network using the Embedded Web Server

Before you begin, make sure that:

• Your printer is connected temporarily to an Ethernet network.

• A wireless network adapter is installed in your printer and working properly. For more information, see the

instruction sheet that came with the wireless network adapter.

1 Open a Web browser, and then type the printer IP address in the address field.

Page 27

Additional printer setup 27

Notes:

• View the printer IP address on the printer control panel. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Network/Ports > Wireless.

3 Modify the settings to match the settings of your access point (wireless router).

Note: Make sure to enter the correct SSID, security method, preshared key or passphrase, network mode, and

channel.

4 Click Submit.

5 Turn off the printer, and then disconnect the Ethernet cable. Then wait for at least five seconds, and then turn the

printer back on.

6 To verify if your printer is connected to the network, print a network setup page. Then in the Network Card [x]

section, see if the status is Connected.

Verifying printer setup

Printing a menu settings page

Print a menu settings page to view the current menu settings and to verify if the printer options are installed correctly.

From the printer control panel, navigate to:

> Settings > Reports > > Menu Settings Page >

Note: If you have not changed any menu settings, then the menu settings page lists all the factory default settings. Settings saved from the menus replace the factory default settings as user default settings. A user default setting remains in effect until you access the menu again, select another value, and save it.

Printing a network setup page

If the printer is attached to a network, then print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration.

1 From the printer control panel, navigate to:

> Settings > Reports > > Network Setup Page >

Note: If an optional internal print server is installed, then Print Network [x] Setup Page appears.

2 Check the first section of the network setup page, and confirm that the status is Connected.

If the status is Not Connected, then the LAN drop may not be active, or the network cable may be malfunctioning. Consult your system support person for a solution, and then print another network setup page.

Page 28

Loading paper and specialty media 28

Loading paper and specialty media

The selection and handling of paper and specialty media can affect how reliably documents print. For more information, see “Avoiding jams” on page 120 and “Storing paper” on page 45.

Setting the paper size and type

1 From the printer control panel, navigate to:

> Settings > > Paper Menu > > Paper Size/Type >

2 Press the up or down arrow button to select the tray or feeder, and then press .

3 Press the up or down arrow button to select the paper size, and then press .

4 Press the up or down arrow button to select the paper type, and then press to change the settings.

Configuring Universal paper settings

The Universal paper size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer menus.

Notes:

• The smallest Universal paper size is 6 x 127 mm (3 x 5 inches), and is supported only from the multipurpose

feeder.

• The largest Universal paper size is 216 x 355.6 mm (8.5 x 14 inches), and is supported from all paper sources.

1 From the printer control panel, navigate to:

> Settings > > Paper Menu > > Universal Setup > > Units of Measure > > select a unit of

measure >

2 Select Portrait Width or Portrait Height, and then press .

3 Press the left or right arrow button to change the setting, and then press .

Using the standard bin and paper stop

The standard bin holds up to 150 sheets of 20‑lb paper. It collects prints facedown. The standard bin includes a paper stop that keeps paper from sliding out the front of the bin as it stacks.

Page 29

Loading paper and specialty media 29

To open the paper stop, pull it so that it flips forward.

Note: Close the paper stop when moving the printer to another location.

Loading trays

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all

other trays closed until needed.

1 Pull out the tray completely.

Note: Do not remove trays while a job prints or while Busy appears on the printer display. Doing so may cause

a jam.

4 A

EXEC

5 B

5 A

6 A

Page 30

Loading paper and specialty media 30

2 Squeeze and then slide the width guide tab to the correct position for the size of the paper you are loading.

E X

A 5

A 4

LT R

E X E

B 5

A 5

3 Squeeze and then slide the length guide tab to the correct position for the size of the paper you are loading.

X E

B 5

A 5

A 6

A 4

LTR

E X

E C

B 5

Notes:

• For some paper sizes like letter, legal, and A4, squeeze and slide the length guide tab backward to

accommodate their length.

Page 31

Loading paper and specialty media 31

• When loading legal‑size paper, the length guide extends beyond the base leaving the paper exposed to dust.

To protect the paper from dust, you can purchase a dust cover separately. For more information, contact customer support.

• If you are loading A6-size paper in the standard tray, then squeeze and then slide the length guide tab

toward the center of the tray to the A6‑size position.

• Make sure the width and length guides are aligned with the paper size indicators on the bottom of the tray.

E X E

B 5

A 5

A 6

A 4

LTR

E X

E C

4 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the

edges on a level surface.

Page 32

Loading paper and specialty media 32

5 Load the paper stack.

Notes:

• Load with the printable side facedown when using recycled or preprinted paper.

• Load prepunched paper with the holes on the top edge toward the front of the tray.

• Load letterhead facedown, with the top edge of the sheet toward the front of the tray. For two‑sided

printing, load letterhead faceup with the bottom edge of the sheet toward the front of the tray.

• Make sure the paper is below the maximum paper fill indicator located on the side of the width guide.

R LG L

E X

B 5

A 5

A 6

LT R

X E

Page 33

Loading paper and specialty media 33

6 Insert the tray.

7 From the printer control panel, set the paper size and paper type in the Paper menu to match the paper loaded in

the tray.

Note: Set the correct paper size and type to avoid paper jams and print quality problems.

Loading the multipurpose feeder

Use the multipurpose feeder when printing on different paper sizes and types or specialty media, such as card stock, transparencies, paper labels, and envelopes. You can also use it for single‑page print jobs on letterhead.

1 Open the multipurpose feeder.

Page 34

Loading paper and specialty media 34

a Pull the multipurpose feeder extender.

b Pull the extender gently so that the multipurpose feeder is fully extended and open.

2 Squeeze the tab on the left width guide, and then move the guides for the paper you are loading.

Page 35

Loading paper and specialty media 35

3 Prepare the paper or specialty media for loading.

• Flex sheets of paper back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten

the edges on a level surface.

• Hold transparencies by the edges. Flex the stack of transparencies back and forth to loosen them, and then fan

them. Straighten the edges on a level surface.

Note: Avoid touching the printable side of the transparencies. Be careful not to scratch them.

• Flex the stack of envelopes back and forth to loosen them, and then fan them. Straighten the edges on a level

surface.

4 Load the paper or specialty media.

Notes:

• Do not force paper or specialty media into the multipurpose feeder.

• Make sure the paper or specialty media is below the maximum paper fill indicator located on the paper

guides. Overfilling may cause paper jams.

Page 36

Loading paper and specialty media 36

• Load paper, transparencies, and card stock with the recommended printable side faceup and the top edge

entering the printer first. For more information on loading transparencies, see the packaging that the transparencies came in.

Note: When loading A6‑size paper, make sure the multipurpose feeder extender rests lightly against the edge of the paper so that the last few sheets of paper remain in place.

Page 37

Loading paper and specialty media 37

• Load letterhead faceup with the top edge entering the printer first. For two‑sided (duplex) printing, load

letterhead facedown with the bottom edge entering the printer first.

• Load envelopes with the flap on the left side facedown.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives. These envelopes may severely damage the printer.

5 From the printer control panel, set the paper size and paper type in the Paper menu to match the paper or specialty

media loaded in the multipurpose feeder.

Linking and unlinking trays

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer control panel in the TCP/IP section under the Network/Ports

menu. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu.

Page 38

Loading paper and specialty media 38

3 Change the paper size and type settings for the trays you are linking.

• To link trays, make sure the paper size and type for the tray match that of the other tray.

• To unlink trays, make sure the paper size or type for the tray does not match that of the other tray.

4 Click Submit.

Note: You can also change the paper size and type settings using the printer control panel. For more information,

see “Setting the paper size and type” on page 28.

Warning—Potential Damage: Paper loaded in the tray should match the paper type name assigned in the printer. The temperature of the fuser varies according to the specified paper type. Printing issues may occur if settings are not properly configured.

Creating a custom name for a paper type

Using the Embedded Web Server

Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu > Custom Names.

3 Select a custom name, and then type a new custom paper type name.

4 Click Submit.

5 Click Custom Types, and then verify if the new custom paper type name has replaced the custom name.

Using the printer control panel

From the printer control panel, navigate to:

> Settings > > Paper Menu > > Custom Names

2 Select a custom name, and then type a new custom paper type name.

3 Press .

4 Press Custom Types, and then verify if the new custom paper type name has replaced the custom name.

Assigning a custom paper type name

Using the Embedded Web Server

Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

Page 39

Loading paper and specialty media 39

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu > Custom Names.

3 Type a name for the paper type, and then click Submit.

4 Select a custom type, and then verify that the correct paper type is associated with the custom name.

Note: Plain Paper is the factory default paper type for all user‑defined custom names.

Using the printer control panel

From the printer control panel, navigate to:

> Settings > > Paper Menu > > Custom Names

2 Type a name for the paper type, and then press .

Assigning a custom paper type

Using the Embedded Web Server

Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu > Custom Types.

3 Select a custom paper type name, and then select a paper type.

Note: Paper is the factory default paper type for all user‑defined custom names.

4 Click Submit.

Using the printer control panel

From the printer control panel, navigate to:

> Settings > > Paper Menu > > Custom Types

2 Select a custom paper type name, and then select a paper type.

Note: Paper is the factory default paper type for all user‑defined custom names.

3 Press .

Page 40

Paper and specialty media guide 40

Paper and specialty media guide

Using specialty media

Tips on using card stock

Card stock is heavy, single‑ply specialty media. Many of its variable characteristics, such as moisture content, thickness, and texture, can significantly impact print quality. Print samples on the card stock being considered for use before buying large quantities.

When printing on card stock:

• Make sure the Paper Type is Card Stock.

• Select the appropriate Paper Texture setting.

• Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or

Tips on using envelopes

Print samples on the envelopes being considered for use before buying large quantities.

• Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure that the

envelopes can withstand temperatures up to 230°C (446°F) without sealing, wrinkling, curling excessively, or releasing hazardous emissions.

• For best performance, use envelopes made from 90‑g/m

must not exceed 70‑g/m

• Use only new envelopes from undamaged packages.

• To optimize performance and minimize jams, do not use envelopes that: – Have excessive curl or twist – Are stuck together or damaged in any way – Have windows, holes, perforations, cutouts, or embossing – Have metal clasps, string ties, or folding bars – Have an interlocking design – Have postage stamps attached – Have any exposed adhesive when the flap is in the sealed or closed position

(20‑lb bond) weight.

(24‑lb bond) paper or 25% cotton. All‑cotton envelopes

Page 41

Paper and specialty media guide 41

– Have bent corners – Have rough, cockle, or laid finishes

• Adjust the width guides to fit the width of the envelopes.

Note: A combination of high humidity (over 60%) and high printing temperature may wrinkle or seal envelopes.

Tips on using labels

Print samples on the labels being considered for use before buying large quantities.

Note: Use only paper label sheets. Vinyl, pharmacy, and two‑sided labels are not supported.

For more information on label printing, characteristics, and design, see the Card Stock & Label Guide available at

http://support.lexmark.com.

When printing on labels:

• Use labels designed specifically for laser printers. Check with the manufacturer or vendor to verify that: – The labels can withstand temperatures up to 240°C (464°F) without sealing, excessive curling, wrinkling, or

releasing hazardous emissions.

– Label adhesives , face sheet (printable stock) , and topcoats can withstand up to 172‑kPa (25‑psi) pressure without

delaminating, oozing around the edges, or releasing hazardous fumes.

• Do not use labels with slick backing material.

• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets

also contaminate the printer and the cartridge with adhesive, and could void the printer and toner cartridge warranties.

• Do not use labels with exposed adhesive.

• Do not print within 1 mm (0.04 inch) of the edge of the label, of the perforations, or between die‑cuts of the label.

• Make sure the adhesive backing does not reach to the edge of the sheet. Zone coating of the adhesive should be

at least 1 mm (0.04 inch) away from edges. Adhesive material contaminates the printer and could void the warranty.

• If zone coating of the adhesive is not possible, then remove a 2‑mm (0.08‑inch) strip on the leading and driver edge,

and then use a non‑oozing adhesive.

• Portrait orientation is recommended, especially when printing bar codes.

Tips on using letterhead

• Use letterhead designed specifically for laser printers.

• Print samples on the letterhead being considered for use before buying large quantities.

• Before loading letterhead, flex, fan, and straighten the stack to prevent sheets from sticking together.

• Page orientation is important when printing on letterhead. For information on how to load letterhead, see: – “Loading trays” on page 29 – “Loading the multipurpose feeder” on page 33

Tips on using transparencies

• Print a test page on the transparencies being considered for use before buying large quantities.

• Feed transparencies from the standard tray, or the multipurpose feeder.

Page 42

Paper and specialty media guide 42

• Use transparencies designed specifically for laser printers. Transparencies must be able to withstand temperatures

up to 185°C (365°F) without melting, discoloring, offsetting, or releasing hazardous emissions.

Note: If the transparency weight is set to Heavy and the transparency texture is set to Rough in the Paper menu, then transparencies can be printed at a temperature up to 195°C (383°F).

• Avoid getting fingerprints on the transparencies to prevent print quality problems.

• Before loading transparencies, flex, fan, and straighten the stack to prevent sheets from sticking together.

Paper guidelines

Selecting the correct paper or specialty media reduces printing problems. For the best print quality, try a sample of the paper or specialty media before buying large quantities.

Paper characteristics

The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating new paper stock.

Weight

The printer trays can automatically feed paper weights up to 120‑g/m2 (32‑lb) bond grain long paper. The multipurpose feeder can automatically feed paper weights up to 163‑g/m

60 g/m bond grain long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 inches), we recommended to use 90 g/m

(24 lb) or heavier paper.

Note: Two‑sided printing is supported only for 60–90‑g/m

(16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 75‑g/m2 (20‑lb)

(43‑lb) bond grain long paper. Paper lighter than

(16–24‑lb) bond paper.

Curl

Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding problems.

Smoothness

Paper smoothness directly affects print quality. If paper is too rough, then toner cannot fuse to it properly. If paper is too smooth, then it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points; however, smoothness between 150 and 250 Sheffield points produces the best print quality.

Moisture content

The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly. Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that can degrade its performance.

Store paper in its original wrapper in the same environment as the printer for 24 to 48 hours before printing. Extend the time to several days if the storage or transportation environment is very different from the printer environment. Thick paper may also require a longer conditioning period.

Page 43

Paper and specialty media guide 43

Grain direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper.

For 60–90‑g/m

(16–24‑lb) bond paper, grain long paper is recommended.

Fiber content

Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton can negatively affect paper handling.

Selecting paper

Using the appropriate paper prevents jams and helps ensure trouble‑free printing.

To help avoid paper jams and poor print quality:

• Always use new, undamaged paper.

• Before loading paper, know the recommended printable side of the paper. This information is usually indicated on

the paper package.

• Do not use paper that has been cut or trimmed by hand.

• Do not mix paper sizes, types, or weights in the same tray; mixing results in jams.

• Do not use coated papers unless they are specifically designed for electrophotographic printing.

Selecting preprinted forms and letterhead

Use these guidelines when selecting preprinted forms and letterhead:

• Use grain long for 60 to 90 g/m

(16 to 24 lb) weight paper.

• Use only forms and letterhead printed using an offset lithographic or engraved printing process.

• Avoid papers with rough or heavily textured surfaces.

Use papers printed with heat‑resistant inks designed for use in xerographic copiers. The ink must be able to withstand temperatures up to 230°C (446°F) without melting or releasing hazardous emissions. Use inks that are not affected by the resin in toner. Inks that are oxidation‑set or oil‑based generally meet these requirements; latex inks might not. When in doubt, contact the paper supplier.

Preprinted papers such as letterhead must be able to withstand temperatures up to 230°C (446°F) without melting or releasing hazardous emissions.

Using recycled paper and other office papers

As an environmentally conscientious company, Lexmark supports the use of recycled paper produced specifically for use in laser (electrophotographic) printers.

While no blanket statement can be made that all recycled paper will feed well, Lexmark consistently tests papers that represent recycled cut size copier papers available on the global market. This scientific testing is conducted with rigor and discipline. Many factors are taken into consideration both separately and as a whole, including the following:

• Amount of post-consumer waste (Lexmark tests up to 100% post-consumer waste content.)

• Temperature and humidity conditions (Testing chambers simulate climates from all over the world.)

Page 44

Paper and specialty media guide 44

• Moisture content (Business papers should have low moisture: 4–5%.)

• Bending resistance and proper stiffness means optimum feeding through the printer.

• Thickness (impacts how much can be loaded into a tray)

• Surface roughness (measured in Sheffield units, impacts print clarity and how well toner fuses to the paper)

• Surface friction (determines how easily sheets can be separated)

• Grain and formation (impacts curling, which also influences the mechanics of how the paper behaves as it moves

through the printer)

• Brightness and texture (look and feel)

Recycled papers are better than ever; however, the amount of recycled content in a paper affects the degree of control over foreign matter. And while recycled papers are one good path to printing in an environmentally responsible manner, they are not perfect. The energy required to de-ink and deal with additives such as colorants and “glue” often generates more carbon emissions than does normal paper production. However, using recycled papers enables better resource management overall.

Lexmark concerns itself with the responsible use of paper in general based on life cycle assessments of its products. To gain a better understanding of the impact of printers on the environment, the company commissioned a number of life cycle assessments and found that paper was identified as the primary contributor (up to 80%) of carbon emissions caused throughout the entire life of a device (from design to end-of-life). This is due to the energy-intensive manufacturing processes required to make paper.

Thus, Lexmark seeks to educate customers and partners on minimizing the impact of paper. Using recycled paper is one way. Eliminating excessive and unnecessary paper consumption is another. Lexmark is well-equipped to help customers minimize printing and copying waste. In addition, the company encourages purchasing paper from suppliers who demonstrate their commitment to sustainable forestry practices.

Lexmark does not endorse specific suppliers, although a converter’s product list for special applications is maintained. However, the following paper choice guidelines will help alleviate the environmental impact of printing:

1 Minimize paper consumption.

2 Be selective about the origin of wood fiber. Buy from suppliers who carry certifications such as the Forestry

Stewardship Council (FSC) or the Program for the Endorsement of Forest Certification (PEFC). These certifications guarantee that the paper manufacturer uses wood pulp from forestry operators that employ environmentally and socially responsible forest management and restoration practices.

3 Choose the most appropriate paper for printing needs: normal 75 or 80 g/m

or recycled paper.

certified paper, lower weight paper,

Unacceptable paper examples

Test results indicate that the following paper types are at risk for use with laser printers:

• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers

• Preprinted papers with chemicals that may contaminate the printer

• Preprinted papers that can be affected by the temperature in the printer fuser

• Preprinted papers that require a registration (the precise location on the page) greater than ± 2.3 mm (± 0.9 in.),

such as optical character recognition (OCR) forms. In some cases, registration can be adjusted with a software application to successfully print on these forms.)

• Coated papers (erasable bond), synthetic papers, thermal papers

• Rough-edged, rough or heavily textured surface papers or curled papers

• Recycled papers that fail EN12281:2002 (European testing)

Page 45

Paper and specialty media guide 45

• Paper weighing less than 60 g/m

(16 lb)

• Multiple part forms or documents

For more information about Lexmark, visit at the Environmental Sustainability link.

www.lexmark.com. General sustainability-related information can be found

Storing paper

Use these paper storage guidelines to help avoid jams and uneven print quality:

• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40 percent. Most

label manufacturers recommend printing in a temperature range of 18–24°C (65–75°F) with relative humidity between 40 and 60 percent.

• Store paper in cartons, on a pallet or shelf, rather than on the floor.

• Store individual packages on a flat surface.

• Do not store anything on top of individual paper packages.

• Take paper out of the carton or wrapper only when you are ready to load it in the printer. The carton and wrapper

help keep the paper clean, dry, and flat.

Supported paper sizes, types, and weights

Supported paper sizes

Note: For an unlisted paper size, select the closest larger listed size. For information on card stock and labels, see the

Card Stock & Label Guide.

Paper size Standard tray Optional 250‑ or

550‑sheet tray

210 x 297 mm (8.3 x 11.7 in.)

148 x 210 mm (5.8 x 8.3 in.)

105 x 148 mm (4.1 x 5.8 in.)

JIS B5

182 x 257 mm (7.2 x 10.1 in.)

Letter

216 x 279 mm (8.5 x 11 in.)

This size setting formats the page for 216 x 356 mm (8.5 x 14 in.) unless the size is specified by the software application.

Universal is supported only in the standard tray if the paper size is at least 105 x 148 mm (4.1 x 5.8 in.). Universal is supported on ly in the o ptio nal 2 50- o r 550 -she et tr ay if the pa per size i s at l east 148 x 210 mm (5. 8 x 8.3 in.) . Uni vers al i s only sup ported in duplex mode if the width is at least 210 mm (8.3 in.) and length is at least 279 mm (11 in.). The smallest supported Universal size is only supported in the multipurpose feeder.

X X

Multipurpose feeder Duplex mode

Page 46

Paper and specialty media guide 46

Paper size Standard tray Optional 250‑ or

550‑sheet tray

Legal

216 x 356 mm (8.5 x 14 in.)

Executive

184 x 267 mm (7.3 x 10.5 in.)

Oficio (Mexico)

216 x 340 mm (8.5 x 13.4 in.)

Folio

216 x 330 mm (8.5 x 13 in.)

Statement

140 x 216 mm (5.5 x 8.5 in.)

Universal

76.2 x 127 mm (3 x 5 in.) up to 216 x 356 mm (8.5 x 14 in.)

7 3/4 Envelope (Monarch)

XX X

98 x 191 mm (3.9 x 7.5 in.)

9 Envelope

98 x 225 mm (3.9 x 8.9 in.)

Multipurpose feeder Duplex mode

10 Envelope

105 x 241 mm (4.1 x 9.5 in.)

DL Envelope

110 x 220 mm (4.3 x 8.7 in.)

C5 Envelope

162 x 229 mm (6.4 x 9 in.)

B5 Envelope

176 x 250 mm (6.9 x 9.8 in.)

Other Envelope

229 x 356 mm (9 x 14 in.)

This size setting formats the page for 216 x 356 mm (8.5 x 14 in.) unless the size is specified by the software application.

Supported paper types and weights

The standard tray supports 60–90‑g/m2 (16–24‑lb) paper weights. The optional tray supports 60–120‑g/m2 (16–32‑lb) paper weights. The multipurpose feeder supports 60–163‑g/m

(16–43‑lb) paper weights.

Page 47

Paper and specialty media guide 47

Paper type 250‑ or 550‑sheet tray Multipurpose feeder Duplex mode

Plain paper

Card stock X X

Transparencies

Recycled

Glossy paper X X X

Paper labels

Vinyl labels X X X

Bond

Envelope X X

Rough envelope X

Letterhead

Preprinted

Colored Paper

Light Paper

Heavy Paper

Rough/Cotton X

One‑sided paper labels designed for laser printers are supported for occasional use. It is recommended to print 20 or fewer pages of paper labels per month. Vinyl, pharmacy, and two‑sided labels are not supported.

Bond and Heavy Paper are supported in duplex mode up to 90‑g/m2 (24‑lb) paper weight.

Page 48

Printing 48

Printing

Printing a document

1 From the Paper menu on the printer control panel, set the paper type and size to match the paper loaded.

2 Send the print job:

For Windows users

With a document open, click File > Print.

b Click Properties, Preferences, Options, or Setup. c Adjust the settings, if necessary. d Click OK > Print.

For Macintosh users

Customize the settings in the Page Setup dialog if necessary:

1 With a document open, choose File > Page Setup. 2 Choose a paper size or create a custom size to match the paper loaded. 3 Click OK.

b Customize the settings in the Page Setup dialog if necessary:

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the Print dialog and pop‑up menus adjust the settings if necessary.

Note: To print on a specific paper type, adjust the paper type setting to match the paper loaded, or

select the appropriate tray or feeder.

3 Click Print.

Adjusting toner darkness

Using the Embedded Web Server

Open a Web browser, and then type the IP address of the printer in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Print Settings > Quality Menu > Toner Darkness.

3 Adjust the toner darkness, and then click Submit.

Page 49

Printing 49

Using the printer control panel

From the printer control panel, navigate to:

> Settings > > Print Settings > > Quality Menu > > Toner Darkness

2 Adjust the toner darkness, and then press .

Printing confidential and other held jobs

Note: Confidential and Verify print jobs are automatically deleted from memory after printing. Repeat and Reserve

jobs are held in the printer until you delete them.

For Windows users

With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click Print and Hold.

4 Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential

print job, also enter a four‑digit PIN.

5 Click OK or Print.

6 From the printer home screen, release the print job.

• For confidential print jobs, navigate to:

Held jobs > select your user name > Confidential Jobs > enter the PIN > Print

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job > specify the number of copies > Print

For Macintosh users

With a document open, choose File > Print. If necessary, click the disclosure triangle to see more options.

2 From the print options or Copies & Pages pop‑up menu, choose Job Routing.

3 Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential

print job, also enter a four‑digit PIN.

4 Click OK or Print.

5 From the printer home screen, release the print job.

• For confidential print jobs, navigate to:

Held jobs > select your user name > Confidential Jobs > enter the PIN > Print

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job > specify the number of copies > Print

Page 50

Printing 50

Printing information pages

Printing a font sample list

1 From the printer control panel, navigate to:

> Settings > > Reports > > Print Fonts

2 Press the up or down arrow button to select the font setting.

3 Press .

Note: The PPDS fonts appear only when the PPDS data stream is activated.

Printing a directory list

From the printer control panel, navigate to:

> Settings > Reports > > Print Directory >

Note: The Print Directory menu item appears only when an optional flash memory or printer hard disk is installed.

Canceling a print job

Canceling a print job from the printer control panel

From the printer control panel, press > .

Canceling a print job from the computer

For Windows users

1 Open the printers folder.

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type control printers > OK

In Windows 7 or earlier

a Click or click Start, and then click Run. b In the Start Search or Run dialog, type control printers. c Press Enter, or click OK.

2 Double‑click the printer icon.

Page 51

Printing 51

3 Select the print job you want to cancel.

4 Click Delete.

For Macintosh users

1 From the Apple menu, navigate to either of the following:

• System Preferences > Print & Scan > select your printer > Open Print Queue

• System Preferences > Print & Fax > select your printer > Open Print Queue

2 From the printer window, select the print job you want to cancel, and then delete it.

Page 52

Understanding the printer menus 52

Understanding the printer menus

Menus list

Paper Menu Reports Network/Ports

Default Source Paper Size/Type Configure MP Substitute Size Paper Texture Paper Weight Paper Loading Custom Types

Custom Names Universal Setup

Menu Settings Page Device Statistics

Network Setup Page

Profiles List Print Fonts Print Directory Print Demo Asset Report

Active NIC Standard Network

Reports Network Card TCP/IP IPv6 Wireless AppleTalk Standard USB

Parallel

SMTP Setup

Security Settings Help

Miscellaneous Security Settings Confidential Print

Disk Wiping

Security Audit Log Set Date and Time

General Settings Flash Drive Menu

Print Settings

Print All Guides Print Quality Media Guide Print Defects Guide Menu Map Information Guide Connection Guide Moving Guide Supplies Guide

This menu appears only in touch‑screen printer models.

Depending on the printer setup, this menu item appears as Network Setup Page or Network [x] Setup Page.

Depending on the printer setup, this menu item appears as Standard Network or Network [x].

This feature is available only in select printer models.

Page 53

Understanding the printer menus 53

Paper menu

Default Source menu

Use To

Default Source

Tray [x] MP Feeder Manual Paper Manual Envelope

Set a default paper source for all print jobs.

Notes:

Paper Size/Type menu

Use To

Tray [x] Size

A4 A5 A6 JIS‑B5 Letter Legal Executive Oficio (Mexico) Folio Statement Universal

• Tray 1 (standard tray) is the factory default setting.

• From the Paper menu, set Configure MP to "Cassette" for MP Feeder to

appear as a menu setting.

• If two trays contain paper of the same size and type, and the trays have

the same settings, then the trays are automatically linked. When one tray is empty, the print job continues using the linked tray.

Specify the paper size loaded in each tray.

Notes:

• Letter is the US factory default setting. A4 is the international factory

default setting.

• If two trays contain paper of the same size and type, and the trays have

the same settings, then the trays are automatically linked. When one tray is empty, the print job continues using the linked tray.

• The A6 paper size is supported only in Tray 1 and the multipurpose

feeder.

Tray [x] Type

Plain Paper Transparency Recycled Labels Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Custom Type [x]

Note: Only installed trays and feeders are listed in this menu.

Specify the type of paper loaded in each tray.

Notes:

• Plain Paper is the factory default setting for Tray 1. Custom Type [x] is

the factory default setting for all other trays.

• If available, a user‑defined name will appear instead of Custom Type [x].

• Use this menu to configure automatic tray linking.

Page 54

Understanding the printer menus 54

Use To

MP Feeder Size

A4 A5 A6 JIS B5 Letter Legal Executive Oficio (Mexico) Folio Statement Universal 7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope C5 Envelope B5 Envelope Other Envelope

MP Feeder Type

Plain Paper Card Stock Transparency Recycled Labels Bond Envelope Rough Envelope Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Custom Type [x]

Specify the paper size loaded in the multipurpose feeder.

Notes:

• Letter is the US factory default setting. A4 is the international factory

default setting.

• From the Paper menu, set Configure MP to “Cassette” for MP Feeder

Size to appear as a menu.

• The multipurpose feeder does not automatically detect paper size.

Make sure to set the paper size value.

Specify the type of paper loaded in the multipurpose feeder.

Notes:

• Plain Paper is the factory default setting.

• From the Paper menu, set Configure MP to “Cassette” for MP Feeder

Type to appear as a menu.

Note: Only installed trays and feeders are listed in this menu.

Page 55

Understanding the printer menus 55

Use To

Manual Paper Size

A4 A5 A6 JIS B5 Letter Legal Executive Oficio (Mexico) Folio Statement Universal

Manual Paper Type

Plain Paper Card Stock Transparency Recycled Labels Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Custom Type [x]

Specify the paper size being manually loaded. Note: Letter is the US factory default setting. A4 is the international factory

default setting.

Specify the paper type being manually loaded.

Notes:

• Plain Paper is the factory default setting.

• From the Paper menu, set Configure MP to “Manual” for Manual Paper

Type to appear as a menu.

Manual Envelope Size

7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope C5 Envelope B5 Envelope Other Envelope

Manual Envelope Type

Envelope Rough Envelope Custom Type [x]

Note: Only installed trays and feeders are listed in this menu.

Specify the envelope size being manually loaded. Note: 10 Envelope is the US factory default setting. DL Envelope is the

international factory default setting.

Specify the envelope type being manually loaded. Note: Envelope is the factory default setting.

Page 56

Understanding the printer menus 56

Configure MP menu

Use To

Configure MP

Cassette Manual First

Substitute Size menu

Use To

Substitute Size

Off Statement/A5 Letter/A4 All Listed

Determine when the printer selects paper from the multipurpose feeder.

Notes:

• Cassette is the factory default setting. Cassette configures the

multipurpose feeder as the automatic paper source.

• Manual sets the multipurpose feeder only for manual‑feed print jobs.

• First configures the multipurpose feeder as the primary paper source.

Substitute a specified paper size if the requested paper size is not available.

Notes:

• All Listed is the factory default setting. All available substitutions are

allowed.

• Off indicates that no size substitutions are allowed.

• Setting a size substitution lets the print job continue without Change

Paper appearing.

Paper Texture menu

Use To

Plain Texture

Smooth Normal Rough

Card Stock Texture

Smooth Normal Rough

Transparency Texture

Smooth Normal Rough

Recycled Texture

Smooth Normal Rough

Specify the relative texture of the plain paper loaded. Note: Normal is the factory default setting.

Specify the relative texture of the card stock loaded.

Notes:

• Normal is the factory default setting.

• The options appear only if card stock is supported.

Specify the relative texture of the transparencies loaded. Note: Normal is the factory default setting.

Specify the relative texture of the recycled paper loaded. Note: Normal is the factory default setting.

Page 57

Understanding the printer menus 57

Use To

Labels Texture

Smooth Normal Rough

Bond Texture

Smooth Normal Rough

Envelope Texture

Smooth Normal Rough

Rough Envelope Texture

Rough

Letterhead Texture

Smooth Normal Rough

Preprinted Texture

Smooth Normal Rough

Specify the relative texture of the labels loaded. Note: Normal is the factory default setting.

Specify the relative texture of the bond paper loaded. Note: Rough is the factory default setting.

Specify the relative texture of the envelopes loaded. Note: Normal is the factory default setting.

Specify the relative texture of the rough envelopes loaded.

Specify the relative texture of the letterhead loaded. Note: Normal is the factory default setting.

Specify the relative texture of the preprinted paper loaded.

Note: Normal is the factory default setting.

Colored Texture

Smooth Normal Rough

Light Texture

Smooth Normal Rough

Heavy Texture

Smooth Normal Rough

Rough/Cotton Texture

Rough

Custom [x] Texture

Smooth Normal Rough

Specify the relative texture of the colored paper loaded. Note: Normal is the factory default setting.

Specify the relative texture of the paper loaded. Note: Normal is the factory default setting.

Specify the relative texture of the cotton paper loaded.

Specify the relative texture of the custom paper loaded.

Notes:

• Normal is the factory default setting.

• The options appear only if the custom type is supported.

Page 58

Understanding the printer menus 58

Paper Weight menu

Use To

Plain Weight

Light Normal Heavy

Card Stock Weight

Light Normal Heavy

Transparency Weight

Light Normal Heavy

Recycled Weight

Light Normal Heavy

Labels Weight

Light Normal Heavy

Specify the relative weight of the plain paper loaded. Note: Normal is the factory default setting.

Specify the relative weight of the card stock loaded. Note: Normal is the factory default setting.

Specify the relative weight of the transparencies loaded. Note: Normal is the factory default setting.

Specify the relative weight of the recycled paper loaded. Note: Normal is the factory default setting.

Specify the relative weight of the labels loaded.

Note: Normal is the factory default setting.

Bond Weight

Light Normal Heavy

Envelope Weight

Light Normal Heavy

Rough Envelope Weight

Light Normal Heavy

Letterhead Weight

Light Normal Heavy

Preprinted Weight

Light Normal Heavy

Specify the relative weight of the bond paper loaded. Note: Normal is the factory default setting.

Specify the relative weight of the envelope loaded. Note: Normal is the factory default setting.

Specify the relative weight of the rough envelope loaded. Note: Normal is the factory default setting.

Specify the relative weight of the letterhead loaded. Note: Normal is the factory default setting.

Specify the relative weight of the preprinted paper loaded. Note: Normal is the factory default setting.

Page 59

Understanding the printer menus 59

Use To

Colored Weight

Light Normal Heavy

Light Weight

Light

Heavy Weight

Heavy

Cotton/Rough Weight

Light Normal Heavy

Custom [x] Weight

Light Normal Heavy

Paper Loading menu

Specify the relative weight of the colored paper loaded. Note: Normal is the factory default setting.

Specify that the weight of the paper loaded is light.

Specify that the weight of the paper loaded is heavy.

Specify the relative weight of the cotton or rough paper loaded. Note: Heavy is the factory default setting.

Specify the relative weight of the custom paper loaded.

Notes:

• Normal is the factory default setting.

• The options appear only when the custom type is supported.

Use To

Recycled Loading

Duplex Off

Bond Loading

Duplex Off

Letterhead Loading

Duplex Off

Preprinted Loading

Duplex Off

Colored Loading

Duplex Off

Notes:

Determine and set two‑sided printing for all print jobs that specify Recycled as the paper type.

Determine and set two‑sided printing for all print jobs that specify Bond as the paper type.

Determine and set two‑sided printing for all print jobs that specify Letterhead as the paper type.

Determine and set two‑sided printing for all print jobs that specify Preprinted as the paper type.

Determine and set two‑sided printing for all print jobs that specify Colored as the paper type.

• Duplex sets two‑sided printing as the default for all print jobs unless one‑sided printing is set from Printing

Preferences or Print dialog.

• If Duplex is selected, then all print jobs are sent through the duplex unit, including one‑sided jobs.

• Off is the factory default setting for all the menus.

Page 60

Understanding the printer menus 60

Use To

Light Loading

Duplex Off

Heavy Loading

Duplex Off

Custom [x] Loading

Duplex Off

Notes:

Determine and set two‑sided printing for all print jobs that specify Light as the paper type.

Determine and set two‑sided printing for all print jobs that specify Heavy as the paper type.

Determine and set two‑sided printing for all print jobs that specify Custom [x] as the paper type.

Note: Custom [x] Loading is available only if the custom type is supported.

• Duplex sets two‑sided printing as the default for all print jobs unless one‑sided printing is set from Printing

Preferences or Print dialog.

• If Duplex is selected, then all print jobs are sent through the duplex unit, including one‑sided jobs.

• Off is the factory default setting for all the menus.

Custom Types menu

Use To

Custom Type [x]

Paper Card Stock Transparency Rough/Cotton Labels Envelope

Recycled

Paper Card Stock Transparency Rough/Cotton Labels Envelope Cotton

Custom Names menu

Use To

Associate a paper or specialty media type with a factory default Custom Type [x] name or a user‑defined custom name created in the Embedded Web Server or

MarkVision Type [x].

Notes:

Professional. The user‑defined name appears instead of Custom

• Paper is the factory default setting for Custom Type [x].

• The custom media type must be supported in the selected tray or feeder

in order to print from that source.

Specify a paper type when the Recycled setting is selected in other menus.

Notes:

• Paper is the factory default setting.

• The Recycled paper type must be supported in the selected tray or

feeder in order to print from that source.

Custom Name [x] Specify a custom name for a paper type. This name replaces the Custom Type [x]

name in the printer menus. Note: This menu item appears only in touch‑screen printer models.

Page 61

Understanding the printer menus 61

Universal Setup menu

Use To

Units of Measure

Inches Millimeters

Portrait Width

3–8.5 inches 76–216 mm

Portrait Height

3–14.17 inches 76–360 mm

Identify the units of measure.

Notes:

• Inches is the US factory default setting.

• Millimeters is the international factory default setting.

Set the portrait width.

Notes:

• If the width exceeds the maximum, then the printer uses the

maximum width allowed.

• 8.5 inches is the US factory default setting. You can increase the

width in 0.01‑inch increments.

• 216 mm is the international factory default setting. You can increase

the width in 1‑mm increments.

Set the portrait height.

Notes:

• If the height exceeds the maximum, then the printer uses the

maximum height allowed.

• 14 inches is the US factory default setting. You can increase the

height in 0.01‑inch increments.

• 356 mm is the international factory default setting. You can increase

the height in 1‑mm increments.

Feed Direction

Short Edge Long Edge

Specify the feed direction if the paper can be loaded in either direction.

Notes:

• Short Edge is the factory default setting.

• Long Edge appears only when the longest edge is shorter than the

maximum width supported in the tray.

Reports menu

Use To

Menu Settings Page Print a report containing information about the paper loaded in trays, installed

memory, total page count, alarms, timeouts, printer control panel language, TCP/IP address, status of supplies, status of the network connection, and other information.

Device Statistics Print a report containing printer statistics such as supply information and details

about printed pages.

Page 62

Understanding the printer menus 62

Use To

Network Setup Page Print a report containing information about the network printer settings, such as

the TCP/IP address information. Note: This menu item appears only in network printers or in printers connected

to print servers.

Profiles List Print a list of profiles stored in the printer.

Note: This menu item appears only when LDSS is enabled.

Print Fonts

PCL Fonts PostScript Fonts

Print Directory Print a list of all the resources stored in an optional flash memory card or printer

Print a report of all the fonts available for the printer language currently set in the printer.

Note: A separate list is available for PCL and PostScript emulations.

hard disk.

Notes:

• Job Buffer Size must be set to 100%.

• Make sure the optional flash memory or printer hard disk is installed

correctly and working properly.

• This menu item appears only when a flash or disk option is installed.

Asset Report Print a report containing printer asset information, such as serial number and

model name.

Network/Ports menu

Active NIC menu

Use To

Active NIC

Auto [list of available network cards]

Notes:

• Auto is the factory default setting.

• This menu item appears only when an optional network card is installed.

Standard Network or Network [x] menus

Note: Only active ports appear in this menu. All inactive ports are omitted.

Use To

PCL SmartSwitch

On Off

Set the printer to automatically switch to PCL emulation when a print job requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• When Off is used, the printer does not examine incoming data. The printer

uses PostScript emulation if PS SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PS SmartSwitch is set to Off.

Page 63

Understanding the printer menus 63

Use To

PS SmartSwitch

On Off

NPA Mode

Off Auto

Network Buffer

Auto 3KB to [maximum size allowed]

Set the printer to automatically switch to PS emulation when a print job requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• When Off is used, the printer does not examine incoming data. The printer

uses PCL emulation if PCL SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PCL SmartSwitch is set to Off.

Set the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol.

Notes:

• Auto is the factory default setting.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Set the size of the network input buffer.

Notes:

• Auto is the factory default setting.

• The value can be changed in 1‑KB increments.

• The maximum size allowed depends on the amount of memory in the printer,

the size of the other link buffers, and whether Resource Save is set to On or Off.

• To increase the maximum size range for the Network Buffer, disable or

reduce the size of the parallel, serial, and USB buffers.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Job Buffering

Off On Auto

Mac Binary PS

On Off Auto

Temporarily store print jobs in the printer hard disk before printing. This menu only appears when a formatted disk is installed.

Notes:

• Off is the factory default setting.

• On buffers print jobs on the printer hard disk.

• Auto buffers print jobs only when the printer is busy processing data from

another input port.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

• Auto is the factory default setting.

• Off filters print jobs using the standard protocol.

• On processes raw binary PostScript print jobs.

Page 64

Understanding the printer menus 64

Use To

Standard Network Setup OR Network [x] Setup

Reports Network Card TCP/IP IPv6 Wireless AppleTalk

Display and set the printer network settings. Note: The Wireless menu appears only when the printer is connected to a wireless

network.

Reports menu

To access the menu, navigate to any of the following:

• Network/Ports menu > Networks/Ports > Standard Network > Standard Network Setup > Reports

• Network/Ports menu > Networks/Ports > Network [x] > Network [x] Setup > Reports

Use To

Print Setup Page Print a report containing information about the network printer settings, such as the TCP/IP address.

Network Card menu

To access the menu, navigate to either of the following:

• Network/Ports > Standard Network > Standard Network Setup > Network Card

• Network/Ports > Network [x] > Network [x] Setup > Network Card

Use To

View Card Status

Connected Disconnected

View Card Speed View the speed of an active network card.

Network Address

UAA LAA

Job Timeout

0–255 seconds

View the connection status of the network card.

View the network addresses.

Set the amount of time it takes for a network print job to be canceled.

Notes:

• 90 seconds is the factory default setting.

• A setting value of 0 disables the timeout.

• If a value of 1–9 is selected, then the setting is saved as 10.

Page 65

Understanding the printer menus 65

TCP/IP menu

To access the menu, navigate to any of the following:

• Network/Ports > Standard Network > Standard Network Setup > TCP/IP

• Network/Ports > Network [x] > Network [x] Setup > TCP/IP

Note: This menu is available only in network printers or printers connected to print servers.

Use To

Set Hostname Set the host name.

Notes:

• This setting can be changed only from the Embedded Web Server.

• The host name is limited to 15 characters, and accepts US‑ASCII, alphanumeric

characters and hyphen only.

IP Address View or change the current TCP/IP address.

Note: Manually setting the IP address sets the Enable DHCP and Enable Auto IP

settings to Off. It also sets Enable BOOTP and Enable RARP to Off on systems that support BOOTP and RARP.

Netmask View or change the current TCP/IP netmask.

Gateway View or change the current TCP/IP gateway.

Enable DHCP

On Off

Enable RARP

On Off

Specify the DHCP address and parameter assignment. Note: On is the factory default setting.

Specify the RARP address assignment setting.

Notes:

• On is the factory default setting.

• This menu item appears only in touch‑screen printer models.

Enable BOOTP

On Off

Specify the BOOTP address assignment setting.

Notes:

• On is the factory default setting.

• This menu item appears only in touch‑screen printer models.

Enable AutoIP

Yes No

Enable FTP/TFTP

Yes No

Specify the Zero Configuration Networking setting. Note: Yes is the factory default setting.

Enable the built-in FTP server, which lets you send files to the printer using File Transfer Protocol.

Note: Yes is the factory default setting.

Enable HTTP Server

Yes No

WINS Server Address View or change the current WINS server address.

Enable the built-in Web server (Embedded Web Server). When enabled, the printer can be monitored and managed remotely using a Web browser.

Note: Yes is the factory default setting.

Page 66

Understanding the printer menus 66

Use To

Enable DDNS

Yes

View or change the current DDNS setting. Note: Yes is the factory default setting.

Enable mDNS

Yes

View or change the current mDNS setting. Note: Yes is the factory default setting.

DNS Server Address View or change the current DNS server address.

Backup DNS Server Address View or change the backup DNS server addresses.

Backup DNS Server Address 2

Backup DNS Server Address 3

Enable HTTPS

Yes

View or change the current HTTPS setting. Note: Yes is the factory default setting.

IPv6 menu

To access the menu, navigate to any of the following:

• Network/Ports > Standard Network > Standard Network Setup > IPv6

• Network/Ports > Network [x] > Network [x] Setup > IPv6

Note: This menu is available only in network printers or printers connected to print servers.

Use To

Enable IPv6

On Off

Auto Configuration

On Off

Set Hostname

Enable Internet Protocol Version Six (IPv6) in the printer. IPv6 uses bigger numbers to create IP addresses. Note: On is the factory default setting.

Specify whether or not the network adapter accepts the automatic IPv6 address configuration entries provided by a router.

Note: On is the factory default setting.

Set the host name. Note: The host name is limited to 15 characters, and accepts US‑ASCII,

alphanumeric characters and hyphen only.

View Address

View Router Address

Enable DHCPv6

View the current IPv6 addresses.

View the current router address.

Enable DHCPv6 in the printer. Note: On is the factory default setting.

Off

These settings can be changed only from the Embedded Web Server.

Page 67

Understanding the printer menus 67

Wireless menu

Note: This menu is available only in printer models connected to a wireless network.

To access the menu, navigate to any of the following:

• Network/Ports > Standard Network > Standard Network Setup >Wireless

• Network/Ports > Network [x] > Network [x] Setup > Wireless

Use To

Wi‑Fi Protected Setup (WPS)

Start Push Button Method Start PIN Method

Enable/Disable WPS Auto‑detection

Enable Disable

Network Mode

Infrastructure Ad hoc

Compatibility

802.11b/g

802.11b/g/n

Establish a wireless network and enable network security.

Notes:

• Start Push Button Method connects the printer to a wireless

network by pressing buttons on both the printer and the access point (wireless router) within a given period of time.

• Start PIN Method connects the printer to a wireless network by

using a PIN on the printer and entering it into the wireless settings of the access point.

Automatically detect the connection method that an access point with WPS uses—Start Push Button Method or Start PIN Method.

Note: Disable is the factory default setting.

Specify the network mode.

Notes:

• Ad hoc is the factory default setting. This configures wireless

connection directly between the printer and a computer.

• Infrastructure lets the printer access a network using an access

point.

Specify the wireless standard for the wireless network.

Note: The 802.11b/g/n is the factory default setting.

Choose Network Select an available network for the printer to use.

View Signal Quality View the quality of the wireless connection.

View Security Mode View the encryption method for the wireless network.

AppleTalk menu

Note: This menu is available only in printer models connected to a wired network or when an optional network card

is installed.

To access the menu, navigate to any of the following:

• Network/Ports > Standard Network > Standard Network Setup > AppleTalk

• Network/Ports > Network Setup [x] > AppleTalk

Page 68

Understanding the printer menus 68

Use To

Activate

Yes No

View Name Show the assigned AppleTalk name.

View Address Show the assigned AppleTalk address.

Set Zone

[list of zones available on the network]

Enable or disable AppleTalk support.

Note: Yes is the factory default setting.

Note: The name can be changed only from the Embedded Web Server.

Note: The address can be changed only from the Embedded Web Server.

Provide a list of AppleTalk zones available on the network. Note: The factory default setting is the default zone for the network. If no

default zone exists, then the zone marked with an asterisk (*) is the default setting.

Standard USB menu

Use To

PCL SmartSwitch

On Off

Set the printer to automatically switch to PCL emulation when a print job received through a USB port requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• When set to Off, the printer does not examine incoming data. The printer uses

PostScript emulation if the PS SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if the PS SmartSwitch is set to Off.

PS SmartSwitch

On Off

NPA Mode

On Off Auto

Set the printer to automatically switch to PS emulation when a print job received through a USB port requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• When set to Off, the printer does not examine incoming data. The printer uses

PCL emulation if the PCL SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if the PCL SmartSwitch is set to Off.

Set the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol.

Notes:

• Auto is the factory default setting. Auto sets the printer to examine data,

determine the format, and then process it appropriately.

• The printer automatically restarts when changing the setting from the printer

control panel. The menu selection is then updated.

Page 69

Understanding the printer menus 69

Use To

USB Buffer

Disabled Auto 3K to [maximum size allowed]

Job Buffering

Off On Auto

Set the size of the USB input buffer.

Notes:

• Auto is the factory default setting.

• Disabled turns off job buffering. Any jobs already buffered on the printer hard

disk are printed before normal processing resumes.

• The USB buffer size value can be changed in 1-K increments.

• The maximum size allowed depends on the amount of memory in the printer,

the size of the other link buffers, and whether Resource Save is set to On or Off.

• To increase the maximum size range for the USB Buffer, disable or reduce the

size of the parallel, serial, and network buffers.

• The printer automatically restarts when the setting is changed from the printer

control panel. The menu selection is then updated.

Temporarily store print jobs in the printer hard disk before printing.

Notes:

• Off is the factory default setting.

• On buffers jobs on the printer hard disk.

• Auto buffers print jobs only if the printer is busy processing data from another

input port.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Mac Binary PS

On Off Auto

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

• Auto is the factory default setting.

• On processes raw binary PostScript print jobs.

• Off filters print jobs using the standard protocol.

ENA Address

yyy.yyy.yyy.yyy

ENA Netmask

yyy.yyy.yyy.yyy

ENA Gateway

yyy.yyy.yyy.yyy

Set the network address information for an external print server. Note: This menu is available only when the printer is attached to an external print

server through the USB port.

Set the netmask information for an external print server. Note: This menu is available only when the printer is attached to an external print

server through the USB port.

Set the gateway information for an external print server. Note: This menu is available only when the printer is attached to an external print

server through the USB port.

Parallel [x] menu

Note: This menu appears only when an optional parallel card is installed.

Page 70

Understanding the printer menus 70

Use To

PCL SmartSwitch

On Off

PS SmartSwitch

On Off

NPA Mode

On Off Auto

Set the printer to automatically switch to PCL emulation when a print job received through a serial port requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• When set to Off, the printer does not examine incoming data. The printer uses

PostScript emulation if PS SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PS SmartSwitch is set to Off.

Set the printer to automatically switch to PS emulation when a print job received through a serial port requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• When set to Off, the printer does not examine incoming data. The printer uses

PCL emulation if PCL SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PCL SmartSwitch is set to Off.

Set the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol.

Notes:

• Auto is the factory default setting.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Parallel Buffer

Disabled Auto 3K to [maximum size allowed]

Job Buffering

Off On Auto

Set the size of the parallel input buffer.

Notes:

• Auto is the factory default setting.

• Disabled turns off job buffering. Any print jobs already buffered on the printer

hard disk are printed before normal processing resumes.

• The parallel buffer size setting can be changed in 1‑KB increments.

• The maximum size allowed depends on the amount of memory in the printer,

the size of the other link buffers, and whether Resource Save is set to On or Off.

• To increase the maximum size range for the Parallel Buffer, disable or reduce

the size of the USB, serial, and network buffers.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Temporarily store print jobs on the printer hard disk before printing.

Notes:

• Off is the factory default setting.

• On buffers print jobs on the printer hard disk.

• Auto buffers print jobs only if the printer is busy processing data from another

input port.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Page 71

Understanding the printer menus 71

Use To

Advanced Status

On Off

Protocol

Standard Fastbytes

Honor Init

On Off

Parallel Mode 2

On Off

Enable bidirectional communication through the parallel port.

Notes:

• On is the factory default setting.

• Off disables parallel port negotiation.

Specify the parallel port protocol.

Notes:

• Fastbytes is the factory default setting. It provides compatibility with most

existing parallel ports and is the recommended setting.

• Standard tries to resolve parallel port communication problems.

Determine if the printer honors printer hardware initialization requests from the computer.

Notes:

• Off is the factory default setting.

• The computer requests initialization by activating the Init signal from the

parallel port. Many personal computers activate the Init signal each time the computer is turned on.

Determine if the parallel port data is sampled on the leading or trailing edge of a strobe.

Note: On is the factory default setting.

Mac Binary PS

On Off Auto

ENA Address

yyy.yyy.yyy.yyy

ENA Netmask

yyy.yyy.yyy.yyy

ENA Gateway

yyy.yyy.yyy.yyy

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

• Auto is the factory default setting.

• Off filters print jobs using the standard protocol.

• On processes raw binary PostScript print jobs.

Set the network address information for an external print server. Note: This menu item is available only if the printer is attached to an external print

server through the USB port.

Set the netmask information for an external print server. Note: This menu item is available only if the printer is attached to an external print

server through the USB port.

Set the gateway information for an external print server. Note: This menu item is available only if the printer is attached to an external print

server through the USB port.

Page 72

Understanding the printer menus 72

SMTP Setup menu

Use To

Primary SMTP Gateway Specify SMTP server gateway and port information.

Primary SMTP Gateway Port

Secondary SMTP Gateway

Secondary SMTP Gateway Port

Note: 25 is the default SMTP gateway port.

SMTP Timeout

5–30

Reply Address Specify a reply address of up to 128 characters in the e-mail sent by the

Use SSL

Disabled Negotiate Required

Specify the amount of time in seconds before the server stops trying to send an e‑mail.

Note: 30 seconds is the factory default setting.

printer.

Set the printer to use SSL for increased security when connecting to the SMTP server.

Notes:

• Disabled is the factory default setting.

• When the Negotiate setting is used, the SMTP server determines if

SSL will be used.

SMTP Server Authentication

No authentication required Login/Plain CRAM‑MD5 Digest‑MD5 NTLM Kerberos 5

Device‑Initiated E‑mail

None Use Device SMTP Credentials

Device Userid

Device Password

Specify the type of user authentication required for printing privileges. Note: “No authentication required” is the factory default setting.

Specify what credentials will be used when communicating to the SMTP server. Some SMTP servers require credentials to send an e-mail.

Notes:

• None is the factory default setting for Device‑Initiated E‑mail.

• Device Userid and Device Password are used to log in to the SMTP

server when Use Device SMTP Credentials is selected.

Page 73

Understanding the printer menus 73

Security menu

Miscellaneous Security Settings menu

Use To

Limit the number and time frames of failed login attempts from the printer control panel before all users are locked out.

Notes:

• “Login failures” specifies the number of failed login attempts before users are

locked out. Settings range from 1–10. 3 attempts is the factory default setting.

• “Failure time frame” specifies the time frame during which failed login

attempts can be made before users are locked out. Settings range from 1–60 minutes. 5 minutes is the factory default setting.

• “Lockout time” specifies how long users are locked out after exceeding the

• Panel Login Timeout specifies how long the printer remains idle on the home

screen before automatically logging the user off. Settings range from 1–900 seconds. 3 seconds is the factory default setting.

• Remote Login Timeout specifies how long a remote interface remains idle

before automatically logging the user off. Settings range from 1–120 minutes. 10 minutes is the factory default setting.

Minimum PIN Length

1–16

* These menus appear only in touch-screen printer models.

Limit the digit length of the PIN.

Note: 4 is the factory default setting.

Confidential Print menu

Use To

Max Invalid PIN

Off 2–10

Confidential Job Expiration

Off 1 hour 4 hours 24 hours 1 week

Note: Off is the factory default setting.

Limit the number of times an invalid PIN can be entered.

Notes:

• This menu appears only when a formatted, non-defective printer hard disk is installed.

• Once the limit is reached, the print jobs for that user name and PIN are deleted.

Limit the amount of time a confidential print job stays in the printer before it is deleted.

Notes:

• If the “Confidential Job Expiration” setting is changed while confidential print jobs

reside in the printer RAM or printer hard disk, then the expiration time for those print jobs does not change to the new default value.

• If the printer is turned off, then all confidential jobs held in the printer RAM are

deleted.

Page 74

Understanding the printer menus 74

Use To

Repeat Job Expiration

Off 1 hour 4 hours 24 hours 1 week

Verify Job Expiration

Off 1 hour 4 hours 24 hours 1 week

Reserve Job Expiration

Off 1 hour 4 hours 24 hours 1 week

Note: Off is the factory default setting.

Set a time limit on how long the printer stores print jobs.

Set a time limit on how long the printer stores print jobs needing verification.

Set a time limit on how long the printer stores print jobs for printing at a later time.

Security Audit Log menu

Use To

Export Log Let an authorized user export the audit log.

Notes:

• To export the audit log from the printer control panel, connect a flash drive to

the printer.

• You can also download the audit log from the Embedded Web Server, and

then save it on your computer.

Delete Log

Delete now Do not delete

Specify whether or not audit logs are deleted. Note: Delete now is the factory default setting.

Page 75

Understanding the printer menus 75

Use To

Configure Log

Enable Audit

Yes No

Enable Remote Syslog

No Yes

Remote Syslog Facility

0–23

Severity of events to log

0–7

Specify how and whether or not audit logs are created.

Notes:

• Enable Audit determines if events are recorded in the secure audit log and

remote syslog. No is the factory default setting.

• Enable Remote Syslog determines if logs are sent to a remote server. No is the

factory default setting.

• Remote Syslog Facility determines the value used to send logs to the remote

syslog server. 4 is the factory default setting.

• If the security audit log is activated, then the severity value of each event is

recorded. 4 is the factory default setting.

Disk Wiping menu

Disk Wiping erases only print job data on the printer hard disk that are not currently in use by the file system. All permanent data on the printer hard disk are preserved, such as downloaded fonts, macros, and held jobs.

Note: This menu appears only when a formatted, non-defective printer hard disk is installed.

Use To

Wiping Mode

Auto

Specify the mode for disk wiping.

Automatic Method

Single pass Multiple pass

Mark all disk space used by a previous print job. This method does not permit the file system to reuse this space until it has been cleared.

Notes:

• “Single pass” is the factory default setting.

• Only automatic wiping enables users to activate disk wiping without having to

turn the printer off for an extended amount of time.

• Highly confidential information should be wiped using only the Multiple pass

method.

Set Date and Time menu

Use To

Current Date and Time Show the current date and time settings for the printer.

Manually Set Date and Time

[input date/time]

Enter the date and time.

Notes:

• For touch‑screen printer models, date and time are set in YYYY-MM-DD

HH:MM format.

• Manually setting the date and time sets Enable NTP to No.

• For non‑touch‑screen printer models, the wizard lets you set the date and

time in YYYY‑MM‑DD‑HH:MM format.

Page 76

Understanding the printer menus 76

Use To

Time Zone

[list of time zones]

Automatically observe DST

On Off

Enable NTP

On Off

Select the time zone. Note: GMT is the factory default setting for non‑touch‑screen printer models.

Set the printer to use the applicable daylight saving time (DST) start and end times associated with the printer Time Zone setting.

Note: On is the factory default setting.

Enable Network Time Protocol, which synchronizes the clocks of devices on a network.

Notes:

• On is the factory default setting.

• The setting is turned off if you manually set the date and time.

Page 77

Understanding the printer menus 77

Settings menu

General Settings

General Settings menu

Use To

Display Language

English Francais Deutsch Italiano Espanol Dansk Norsk Nederlands Svenska Portuguese Suomi Russian Polski Greek Magyar Turkce Cesky Simplified Chinese Traditional Chinese Korean Japanese

Set the language of the text appearing on the printer display. Note: Not all languages are available for all printers, and you may

need to install special hardware for those languages to appear.

Show Supply Estimates

Show estimates Do not show estimates

This menu item appears only in touch‑screen printer models.

This menu item appears only in non‑touch‑screen printer models.

Display the estimates of the supplies on the printer control panel, Embedded Web Server, menu settings, and the device statistics reports.

Page 78

Understanding the printer menus 78

Use To

Eco-Mode

Off Energy Energy/Paper Paper

Quiet Mode

Off On

Minimize the use of energy, paper, or specialty media.

Notes:

• For touch‑screen printer models, touch Eco‑Mode, and then

select from the options.

• Off is the factory default setting. Off resets the printer to its

factory default settings.

• Energy minimizes the power used by the printer.

• Energy/Paper minimizes the use of power and of paper and

specialty media.

• Paper minimizes the amount of paper and specialty media

needed for a print job.

Reduce the amount of noise produced by the printer.

Notes:

• For touch‑screen printer models, touch Quiet Mode, and

then select from the options.

• Off is the factory default setting. This setting supports the

performance specifications for your printer.

• On configures the printer to produce as little noise as

possible. This setting is best suited for printing text and line art.

• For optimal printing of color‑rich documents, set Quiet Mode

to Off.

• Selecting Photo from the printer driver may disable Quiet

Mode and provide better print quality and full speed printing.

Run Initial setup

Yes No

Instruct the printer to run the setup wizard.

Notes:

• Yes is the factory default setting.

• After completing the setup wizard by selecting Done at the

Country select screen, the default becomes No.

This menu item appears only in touch‑screen printer models.

This menu item appears only in non‑touch‑screen printer models.

Page 79

Understanding the printer menus 79

Use To

Keyboard

Keyboard Type

English

Specify a language and custom key information for the printer control panel keyboard. The ad ditional tabs enable access to accent marks and symbols from the printer control panel keyboard.

Francais Francais Canadien Deutsch Italiano Espanol Greek Dansk Norsk Nederlands Svenska Suomi Portuguese Russian Polski Swiss German Swiss French Korean Magyar Turkish Czech Simplified Chinese Traditional Chinese Japanese

Custom Key [x]

Paper Sizes

Specify the unit of measurement for paper sizes.

Notes:

Metric

• US is the factory default setting.

• The initial setting is determined by your country or region

selection in the initial setup wizard.

This menu item appears only in touch‑screen printer models.

This menu item appears only in non‑touch‑screen printer models.

Page 80

Understanding the printer menus 80

Use To

Displayed Information

Left side Right side Custom Text [x]

Specify what is displayed on the upper left and right corners of the home screen.

For the Left side and Right side options, select from the following options:

None IP Address Hostname Contact Name Location Date/Time mDNS/DDNS Service Name Zero Configuration Name Custom Text [x] Model Name

Notes:

• IP Address is the factory default setting for Left side.

• Date/Time is the factory default setting for Right side.

Displayed Information (continued)

Black Toner

Customize the displayed information for Black Toner. Select from the following options:

When to display

Do not display Display

Message to Display

Default Alternate

Default

[text entry]

Alternate

[text entry]

Notes:

• “Do not display” is the factory default setting for When to

display.

• “Default” is the factory default setting for Message to

Display.

This menu item appears only in touch‑screen printer models.

This menu item appears only in non‑touch‑screen printer models.

Page 81

Understanding the printer menus 81

Use To

Displayed Information (continued)

Paper Jam Load Paper Service Errors

Customize the displayed information for Waste Toner Bottle, Paper Jam, Load Paper, and Service Errors.

Select from the following options:

Display

Yes No

Message to Display

Default Alternate

Default

[text entry]

Alternate

[text entry]

Notes:

• No is the factory default setting for Display.

• Default is the factory default setting for Message to Display.

Home screen customization

Change Language Search Held Jobs Held Jobs USB Drive

Change the icons and buttons that appear on the home screen. For each icon or button, select from the following options:

Display Do not display

Notes:

Profiles and Solutions Bookmarks Jobs by user Forms and Favorites Eco-Settings Showroom Change Background

• “Display” is the factory default setting for Search Held Jobs,

Held Jobs, USB Drive, Forms and Favorites, Eco‑Settings, Showroom, and Change Background.

• “Do not display” is the factory default setting for Change

Language, Profiles and Solutions, Bookmarks, and Jobs by user.

• “Bookmarks” appears inside Held Jobs only if Show

Bookmarks is set to Yes and an active network cable is attached.

Date Format

MM‑DD‑YYYY

Format the printer date.

Note: MM-DD-YYYY is the US factory default setting. DD‑MM‑YYYY YYYY‑MM‑DD

Time Format

Format the printer time. 12 hour A.M./P.M.

24 hour clock

Screen Brightness

20–100

This menu item appears only in touch‑screen printer models.

This menu item appears only in non‑touch‑screen printer models.

Specify the brightness of the printer display.

Note: 100 is the factory default setting.

Page 82

Understanding the printer menus 82

Use To

Audio Feedback

Button Feedback

Specify whether icons and buttons have audio feedback.

Notes:

On Off

Volume

• On is the factory default setting for Button Feedback.

• 5 is the factory default setting for Volume.

1–10

Show Bookmarks

Yes No

Web Page Refresh Rate

30–300

Specify whether bookmarks are displayed from the Held Jobs area.

Note: Yes is the factory default setting. When Yes is selected,

bookmarks appear in the Held Jobs area.

Specify the number of seconds between Embedded Web Server

refreshes.

Note: 120 is the factory default setting.

Contact Name

Specify a contact name for the printer.

Note: The contact name will be stored on the Embedded Web

Server.

Location

Specify the location of the printer.

Note: The location will be stored on the Embedded Web Server.

Timeouts

Standby Mode

Disabled

Specify the number of minutes of inactivity before the printer

enters a lower power state.

Note: 15 is the factory default setting.

1–240

Timeouts

Sleep Mode

Disabled 1–120 min

Set the amount of time the printer waits after a job is printed before

it goes into a reduced power state.

Notes:

• “30 min” is the factory default setting.

• “Disabled” appears only when Energy Conserve is set to Off.

• Lower settings conserve more energy, but may require

longer warm‑up times.

• Select a high setting if the printer is in constant use. Under

most circumstances, this keeps the printer ready to print with minimum warm‑up time.

This menu item appears only in touch‑screen printer models.

This menu item appears only in non‑touch‑screen printer models.

Page 83

Understanding the printer menus 83

Use To

Timeouts

Hibernate Timeout

Disabled 1 hour 2 hours 3 hours 6 hours 1 day 2 days 3 days 1 week 2 weeks 1 month

Timeouts

Hibernate Timeout on Connection

Hibernate Do Not Hibernate

Timeouts

Screen Timeout

15–300 sec

Set the amount of time the printer waits before it enters Hibernate

mode.

Notes:

• “Disabled” is the factory default setting in all countries

except European Union countries and Switzerland.

• “3 days” is the factory default setting for all European Union

countries and Switzerland.

Set the printer to Hibernate mode even if there is an active Ethernet

connection.

Note: “Do Not Hibernate” is the factory default setting.

Set the amount of time in seconds the printer waits before

returning the display to the ready state.

Note: “30 sec” is the factory default setting.

Timeouts

Prolong Screen Timeout

On Off

Timeouts

Print Timeout

Disabled 1–255 sec

Display a message that lets you reset the screen timeout timer

instead of returning to the home screen.

Note: Off is the factory default setting.

Set the amount of time in seconds the printer waits to receive an

end‑of‑job message before canceling the remainder of the print

job.

Notes:

• “90 sec” is the factory default setting.

• When the timer expires, any partially printed page still in the

printer is printed.

• Print Timeout is available only when using PCL emulation.

This setting has no effect on PostScript emulation print jobs.

Timeouts

Wait Timeout

Disabled 15–65535 sec

Set the amount of time in seconds the printer waits for additional

data before canceling a print job.

Notes:

• “40 sec” is the factory default setting.

• This setting has no effect on PCL emulation print jobs.

This menu item appears only in touch‑screen printer models.

This menu item appears only in non‑touch‑screen printer models.

Page 84

Understanding the printer menus 84

Use To

Print Recovery

Auto Continue

Disabled 5–255 sec

Print Recovery

Jam Recovery

On Off Auto

Print Recovery

Jam Assist

On Off

Print Recovery

Page Protect

Off On

Let the printer automatically continue printing from certain offline

situations when these are not resolved within the specified time

period.

Note: Disabled is the factory default setting.

Specify whether the printer reprints jammed pages.

Notes:

• Auto is the factory default setting. The printer reprints

jammed pages unless the memory required to hold the pages is needed for other printer tasks.

• On sets the printer to always reprint jammed pages.

• Off sets the printer to never reprint jammed pages.

Notes:

• On is the factory default setting. On sets the printer to

automatically dump or partially printed pages to the standard bin after a jammed page has been cleared.

• Off requires the user to remove all pages from all possible

jam locations.

Let the printer successfully print a page that may not have printed

otherwise.

Notes:

• Off is the factory default setting. Off prints a partial page

when there is not enough memory to print the whole page.

• On sets the printer to process the whole page so that the

entire page prints.

Hibernate Timeout on Connection

Hibernate Do Not Hibernate

Press Sleep Button

Do nothing Sleep Hibernate

Press and Hold Sleep Button

Do nothing Sleep Hibernate

This menu item appears only in touch‑screen printer models.

This menu item appears only in non‑touch‑screen printer models.

Set the printer to hibernate mode even there is an active Ethernet

connection.

Note: Do Not Hibernate is the factory default setting.

Determine how the printer, while in idle state, reacts to a short

press of the Sleep button.

Note: Sleep is the factory default setting.

Determine how the printer, while in idle state, reacts to a long press

of the Sleep button.

Note: “Do nothing” is the factory default setting.

Page 85

Understanding the printer menus 85

Use To

GUI Log Level

Note: This setting only appears in debug builds.

Everything (0) Keys (1) Debug (2) Warnings (3) Errors (4) Critical (5) System Info (6)

Factory Defaults

Do Not Restore

Return the printer settings to the factory default settings.

Notes:

Restore Now

• Do Not Restore is the factory default setting. Do Not Restore

keeps the user‑defined settings.

• All downloads stored in the RAM are deleted. Downloads

stored in the flash memory or in the printer hard disk are not affected.

Custom Home Message

Off IP Address Hostname Contact Name Location Zero Configuration Name Custom Text [x]

Export Configuration Package

Export

This menu item appears only in touch‑screen printer models.

This menu item appears only in non‑touch‑screen printer models.

Select a custom home message that appears as an alternating

display of the printer status.

Note: Off is the factory default setting.

Export files from the flash drive.

Flash Drive

Flash Drive menu

Note: This menu appears only in touch‑screen printer models.

Use To

Copies

1–999

Paper Source

Tray [x] MP Feeder Manual Paper Manual Envelope

Specify a default number of copies for each print job. Note: 1 is the factory default setting.

Set a default paper source for all print jobs. Note: Tray 1 (standard tray) is the factory default setting.

Page 86

Understanding the printer menus 86

Use To

Collate

Off (1,1,1,2,2,2) On (1,2,1,2,1,2)

Sides (Duplex)

1 sided 2 sided

Duplex Binding

Long Edge Short Edge

Paper Saver

Off 2‑Up 3‑Up 4‑Up 6‑Up 9‑Up 12‑Up 16‑Up

Stack the pages of a print job in sequence when printing multiple copies. Note: On is the factory default setting.

Specify whether prints are on one side or on both sides of the paper. Note: 1 sided is the factory default setting.

Define binding for duplexed pages in relation to paper orientation.

Notes:

• Long Edge is the factory default setting. Long Edge assumes binding along the

long edge of the page (left edge for portrait and top edge for landscape).

• Short Edge assumes binding along the short edge of the page (top edge for

portrait and left edge for landscape).

Specify that multiple‑page images be printed on one side of a paper.

Notes:

• Off is the factory default setting.

• The number selected is the number of page images that will print per side.

Paper Saver Ordering

Horizontal Reverse Horizontal Reverse Vertical Vertical

Paper Saver Orientation

Auto Landscape Portrait

Paper Saver Border

None Solid

Specify the positioning of multiple‑page images.

Notes:

• Horizontal is the factory default setting.

• Positioning depends on the number of page images and whether they are in

portrait or landscape orientation.

Specify the orientation of a multiple‑page document. Note: Auto is the factory default setting. The printer chooses between portrait and

landscape.

Print a border on each page image. Note: None is the factory default setting.

Page 87

Understanding the printer menus 87

Use To

Separator Sheets

Off Between Copies Between Jobs Between Pages

Separator Sheet Source

Tray [x] Manual Feeder

Blank Pages

Do Not Print Print

Specify whether blank separator sheets are inserted.

Notes:

• Off is the factory default setting. No separator sheets are included in the print

job.

• Between Copies inserts a blank sheet between each copy of a print job if

Collate is set to On. If Collate is set to Off, then a blank page is inserted between each set of printed pages, such as after all page 1's and after all page 2's.

• Between Jobs inserts a blank sheet between print jobs.

• Between Pages inserts a blank sheet between each page of the print job. This

setting is useful when printing transparencies or inserting blank pages in a document for notes.

Specify the paper source for separator sheets.

Notes:

• Tray 1 (standard tray) is the factory default setting.

• From the Paper menu, Configure MP must be set to Cassette in order for

Manual Feeder to appear as a menu setting.

Specify whether blank pages are inserted in a print job.

Note: Do Not Print is the factory default setting.

Print Settings

Setup menu

Use To

Printer Language

PCL Emulation PS Emulation

Set the default printer language.

Notes:

• PCL Emulation is the factory default setting.

• PostScript emulation uses a PostScript interpreter for

processing print jobs.

• PCL Emulation uses a PCL interpreter for processing print

jobs.

• Setting a printer language default does not prevent a

software program from sending print jobs that use another printer language.

Page 88

Understanding the printer menus 88

Use To

Print Area

Normal Whole Page

Download Target

RAM Flash

Set the logical and physical printable area.

Notes:

• Normal is the factory default setting. When attempting to

print data in the non‑printable area defined by the Normal setting, the printer clips the image at the boundary.

• Whole Page allows the image to be moved into the

non‑printable area defined by the Normal setting. This setting affects only pages printed using a PCL 5e interpreter and has no effect on pages printed using the PCL XL or PostScript interpreter.

Set the storage location for downloads.

Notes:

• RAM is the factory default setting. Storing downloads in the

RAM is temporary.

• Storing downloads in a flash memory or on a printer hard

disk places them in permanent storage. Downloads remain in the flash memory or printer hard disk even when the printer is turned off.

• This menu item appears only when a flash or disk option is

installed.

Resource Save

On Off

Print All Order

Alphabetical Oldest First Newest First

Specify how the printer handles temporary downloads, such as

fonts and macros stored in the RAM, when the printer receives a

print job that requires more memory than is available.

Notes:

• Off is the factory default setting. Off sets the printer to retain

downloads only until memory is needed. Downloads are deleted in order to process print jobs.

• On sets the printer to retain downloads during language

changes and printer resets. If the printer runs out of memory, then Memory Full 38 appears on the printer display, but downloads are not deleted.

Specify the order in which held and confidential jobs are printed

when Print All Order is selected.

Note: Alphabetical is the factory default setting.

Page 89

Understanding the printer menus 89

Finishing menu

Use To

Sides (Duplex)

1 sided 2 sided

Duplex Binding

Long Edge Short Edge

Copies

1–999

Specify whether two‑sided (duplex) printing is set as the default for all print jobs.

Notes:

• “1 sided” is the factory default setting.

• You can set two‑sided printing from the software program.

For Windows users:

1 Click File > Print. 2 Click Properties, Preferences, Options, or Setup.

For Macintosh users:

1 Choose File > Print. 2 Adjust the settings from the print dialog and pop‑up menus.

Define the way two‑sided pages are bound and printed.

Notes:

• Long Edge is the factory default setting. Long Edge binds pages along their long

edge (left edge for portrait and top edge for landscape).

• Short Edge binds pages along their short edge (top edge for portrait and left

edge for landscape).

Specify the default number of copies for each print job.

Note: 1 is the factory default setting.

Blank Pages

Do Not Print Print

Collate

(1,1,1) (2,2,2) (1,2,3) (1,2,3)

Separator Sheets

Off Between Copies Between Jobs Between Pages

Separator Source

Tray [x] Multi‑Purpose Feeder

Specify whether to insert blank pages in a print job. Note: Do Not Print is the factory default setting.

Stack the pages of a print job in sequence when printing multiple copies. Note: “(1,2,3) (1,2,3)” is the factory default setting.

Specify whether to insert blank separator sheets.

Notes:

• Off is the factory default setting.

• Between Copies inserts a blank sheet between each copy of a print job if

Collate is set to (1,1,1) (2,2,2). If Collate is set to (1,2,3) (1,2,3), then a blank page is inserted between each set of printed pages, such as after all page 2's and after all page 3's.

• Between Jobs inserts a blank sheet between print jobs.

• Between Pages inserts a blank sheet between each page of a print job. This

setting is useful when printing transparencies or when inserting blank pages in a document.

Specify the paper source for separator sheets. Note: Tray 1 (standard tray) is the factory default setting.

Page 90

Understanding the printer menus 90

Use To

Paper Saver

Off 2‑Up 3‑Up 4‑Up 6‑Up 9‑Up 12‑Up 16‑Up

Paper Saver Ordering

Horizontal Reverse Horizontal Reverse Vertical Vertical

Paper Saver Orientation

Auto Landscape Portrait

Paper Saver Border

None Solid

Print multiple‑page images on one side of a paper.

Notes:

• Off is the factory default setting.

• The number selected is the number of page images that will print per side.

Specify the positioning of multiple‑page images when using Paper Saver.

Notes:

• Horizontal is the factory default setting.

• Positioning depends on the number of page images and whether they are in

portrait or landscape orientation.

Specify the orientation of a multiple‑page document. Note: Auto is the factory default setting. The printer chooses between portrait and

landscape.

Print a border when using Paper Saver.

Note: None is the factory default setting.

Quality menu

Use To

Print Resolution

300 dpi 600 dpi 1200 dpi 1200 Image Q 2400 Image Q

Pixel Boost

Off Fonts Horizontally Vertically Both directions Isolated

Toner Darkness

1–10

Specify the printed output resolution in dots per inch. Note: 600 dpi is the factory default setting.

Enable more pixels to print in clusters for clarity, in order to enhance images horizontally or vertically, or to enhance fonts.

Note: Off is the factory default setting.

Lighten or darken the printed output.

Notes:

• 8 is the factory default setting.

• Selecting a smaller number can help conserve toner.

Page 91

Understanding the printer menus 91

Use To

Enhance Fine Lines

On Off

Gray Correction

Auto Off

Brightness

‑6 to 6

Contrast

0–5

Enable a print mode preferable for files such as architectural drawings, maps, electrical circuit diagrams, and flow charts.

Notes:

• Off is the factory default setting.

• You can set this option from the printer software. For Windows users, click File >

Print, and then click Properties, Preferences, Options, or Setup. For Macintosh users, choose File > Print, and then adjust the settings from the Print dialog and pop‑up menus.

• To set this option using the Embedded Web Server, type the network printer IP

address in the Web browser address field.

Automatically adjust the contrast enhancement applied to images. Note: Auto is the factory default setting.

Adjust the printed output either by lightening or darkening it. You can conserve toner by lightening the output.

Note: 0 is the factory default setting.

Adjust the contrast of printed objects.

Note: 0 is the factory default setting.

Job Accounting menu

Note: This menu item appears only when a formatted, non-defective printer hard disk is installed. Make sure the

printer hard disk is not read/write‑ or write‑protected.

Use To

Job Accounting Log

Off On

Job Accounting Utilities Print and delete log files or export them to a flash drive.

Accounting Log Frequency

Weekly Monthly

Log Action at End of Frequency

None E‑mail Current Log E‑mail & Delete Current Log Post Current Log Post & Delete Current Log

Disk Near Full Level

Off 1–99

Determine and set if the printer creates a log of the print jobs it receives. Note: Off is the factory default setting.

Determine and set how often a log file is created. Note: Monthly is the factory default setting.

Determine and set how the printer responds when the frequency threshold expires. Note: None is the factory default setting.

Specify the maximum size of the log file before the printer executes the Disk Near Full Action.

Note: 5 is the factory default setting.

Page 92

Understanding the printer menus 92

Use To

Disk Near Full Action

None E‑mail Current Log E‑mail & Delete Current Log E‑mail & Delete Oldest Log Post Current Log Post & Delete Current Log Post & Delete Oldest Log Delete Current Log Delete Oldest Log Delete All Logs Delete All But Current

Disk Full Action

None E‑mail & Delete Current Log E‑mail & Delete Oldest Log Post & Delete Current Log Post & Delete Oldest Log Delete Current Log Delete Oldest Log Delete All Logs Delete All But Current

Determine and set how the printer responds when the printer hard disk is nearly full.

Notes:

• None is the factory default setting.

• The value defined in Disk Near Full Level determines when this action is

triggered.

Determine and set how the printer responds when disk usage reaches the maximum limit (100MB).

Note: None is the factory default setting.

URL to Post Logs Determine and set where the printer posts job accounting logs.

E‑mail Address to Send Logs Specify the e‑mail address to which the device sends job accounting logs.

Log File Prefix Specify the prefix you want for the log file name.

Note: The current host name defined in the TCP/IP menu is used as the default log

file prefix.

Utilities menu

Use To

Remove Held Jobs

Confidential Held Not Restored All

Delete confidential and held jobs from the printer hard disk.

Notes:

• Selecting a setting affects only print jobs that are resident in the printer.

Bookmarks, print jobs on flash drives, and other types of held jobs are not affected.

• Not Restored removes all Print and Hold jobs that are not restored from the

printer hard disk or memory.

Page 93

Understanding the printer menus 93

Use To

Format Flash

Yes No

Delete Downloads on Disk

Delete Now Do Not Delete

Format the flash memory. Warning—Potential Damage: Do not turn off the printer while the flash memory is

being formatted.

Notes:

• Yes deletes all data stored in flash memory.

• No cancels the format request.

• Flash memory refers to the memory added by installing a flash memory card in

the printer.

• The flash memory option card must not be read/write‑ or write‑protected.

• This menu item appears only when a non‑defective flash memory card is

installed.

Delete downloads from the printer hard disk, including all held jobs, buffered jobs, and parked jobs.

Notes:

• Delete Now sets the printer to delete the downloads and allows the display to

return to the originating screen after the deletion.

• Do Not Delete sets the printer display to return to the main Utilities menu for

touch‑screen printer models. When selected in non‑touch‑screen printer models, Do Not Delete sets the printer to return to the originating screen after the deletion.

Activate Hex Trace Assist in isolating the source of a print job problem.

Notes:

• When activated, all data sent to the printer is printed in hexadecimal and

character representation, and control codes are not executed.

• To exit or deactivate Hex Trace, turn off or reset the printer.

Coverage Estimator

Off On

Provide an estimate of the percentage coverage of toner on a page. The estimate is printed on a separate page at the end of each print job.

Note: Off is the factory default setting.

XPS menu

Use To

Print Error Pages

Off On

Print a page containing information on errors, including XML markup errors.

Note: Off is the factory default setting.

PDF menu

Use To

Scale to Fit

Yes No

Scale page content to fit the selected paper size. Note: No is the factory default setting.

Page 94

Understanding the printer menus 94

Use To

Annotations

Do Not Print Print

PostScript menu

Use To

Print PS Error

On Off

Lock PS Startup Mode

On Off

Font Priority

Resident Flash/Disk

Print annotations in a PDF. Note: Do Not Print is the factory default setting.

Print a page containing the PostScript error. Note: Off is the factory default setting.

Disable the SysStart file. Note: Off is the factory default setting.

Establish the font search order.

Notes:

• Resident is the factory default setting.

• This menu item is available only when a formatted flash memory option

card or printer hard disk is installed and operating properly.

• Make sure the flash memory option or printer hard disk is not

read/write‑, write‑, or password‑protected.

• Job Buffer Size must not be set to 100%.

PCL Emul menu

Use To

Font Source

Resident Download Flash All

Font Name

Courier 10

Specify the set of fonts used by the Font Name menu.

Notes:

• “Resident” is the factory default setting. “Resident” shows the factory

default set of fonts downloaded in the RAM.

• “Download” shows all the fonts downloaded in the RAM.

• “Flash” shows all fonts resident in that option. The optional flash memory

card must be properly formatted and cannot be read/write‑, write‑, or password‑protected.

• “All” shows all fonts available to any option.

Identify a specific font and the option where it is stored. Note: Courier 10 is the factory default setting. Courier 10 shows the font

name, font ID, and the storage location in the printer. The font source abbreviation is R for Resident, F for Flash, and D for Download.

Page 95

Understanding the printer menus 95

Use To

Symbol Set

10U PC‑8 12U PC‑850

PCL Emulation Settings

Point Size

1.00–1008.00

PCL Emulation Settings

Pitch

0.08–100

Specify the symbol set for each font name.

Notes:

• 10U PC‑8 is the US factory default setting. 12U PC‑850 is the international

factory default setting.

• A symbol set is a set of alphabetic and numeric characters, punctuation,

and special symbols. Symbol sets support the different languages or specific program, such as math symbols for scientific text. Only the supported symbol sets are shown.

Change the point size for scalable typographic fonts.

Notes:

• 12 is the factory default setting.

• Point size refers to the height of the characters in the font. One point

equals approximately 0.014 inch.

• Point sizes can be increased or decreased in 0.25‑point increments.

Specify the font pitch for scalable monospaced fonts.

Notes:

• 10 is the factory default setting.

• Pitch refers to the number of fixed‑space characters per inch (cpi).

• Pitch can be increased or decreased in 0.01‑cpi increments.

• For nonscalable monospaced fonts, the pitch appears on the display but it

cannot be changed.

PCL Emulation Settings

Orientation

Portrait Landscape

PCL Emulation Settings

Lines per Page

1–255

PCL Emulation Settings

A4 Width

198 mm 203 mm

Specify the orientation of text and graphics on the page.

Notes:

• Portrait is the factory default setting. Portrait prints text and graphics

parallel to the short edge of the page.

• Landscape prints text and graphics parallel to the long edge of the page.

Specify the number of lines that print on each page.

Notes:

• 60 is the US factory default setting. 64 is the international default setting.

• The printer sets the amount of space between each line based on the

Lines per Page, Paper Size, and Orientation settings. Select the Paper Size and Orientation you want before setting Lines per Page.

Set the printer to print on A4‑size paper.

Notes:

• 198 mm is the factory default setting.

• The 203‑mm setting sets the width of the page to allow printing of eighty

10‑pitch characters.

Page 96

Understanding the printer menus 96

Use To

PCL Emulation Settings

Auto CR after LF

On Off

PCL Emulation Settings

Auto LF after CR

On Off

Tray Renumber

Assign MP Feeder

Off None 0–199

Assign Tray [x]

Off None 0–199

Assign Manual Paper

Off None 0–199

Assign Manual Env

Off None 0–199

Specify whether the printer automatically performs a carriage return (CR) after a line feed (LF) control command.

Note: Off is the factory default setting.

Specify whether the printer automatically performs a line feed (LF) after a carriage return (CR) control command.

Note: Off is the factory default setting.

Configure the printer to work with printer software or programs that use different source assignments for trays and feeders.

Notes:

• Off is the factory default setting.

• None cannot be selected. It is only displayed when it is selected by the

PCL 5 interpreter. It also ignores the Select Paper Feed command.

• 0–199 allows a custom setting to be assigned.

Tray Renumber

View Factory Defaults

MPF Default = 8 T1 Default = 1 T1 Default = 4 T1 Default = 5 T1 Default = 20 T1 Default = 21 Env Default = 6 MPaper Default = 2 MEnv Default = 3

Tray Renumber

Restore Defaults

Yes No

Display the factory default setting assigned to each tray or feeder.

Restore all tray and feeder assignments to their factory default settings.

Page 97

Understanding the printer menus 97

HTML menu

Use To

Font Name

Albertus MT Antique Olive Apple Chancery Arial MT Avant Garde Bodoni Bookman Chicago Clarendon Cooper Black Copperplate Coronet Courier Eurostile Garamond Geneva Gill Sans Goudy Helvetica Hoefler Text Intl CG Times Intl Courier Intl Univers

Joanna MT Letter Gothic Lubalin Graph Marigold MonaLisa Recut Monaco New CenturySbk New York Optima Oxford Palatino StempelGaramond Taffy Times TimesNewRoman Univers Zapf Chancery NewSansMTCS NewSansMTCT New SansMTJA NewSansMTKO

Set the default font for HTML documents. Note: The Times font is used in HTML documents that do not

specify a font.

Use To

Font Size

1–255 pt

Scale

1–400%

Orientation

Portrait Landscape

Set the default font size for HTML documents.

Notes:

Scale the default font for HTML documents.

Notes:

Set the page orientation for HTML documents. Note: Portrait is the factory default setting.

• 12 pt is the factory default setting.

• Font size can be increased in 1‑point increments.

• 100% is the factory default setting.

• Scaling can be increased in 1% increments.

Page 98

Understanding the printer menus 98

Use To

Margin Size

8–255 mm

Backgrounds

Do Not Print Print

Image menu

Use To

Auto Fit

On Off

Invert

On Off

Set the page margin for HTML documents.

Notes:

• 19 mm is the factory default setting.

• Margin size can be increased in 1‑mm increments.

Specify whether to print backgrounds on HTML documents. Note: Print is the factory default setting.

Select the optimal paper size, scaling, and orientation. Note: On is the factory default setting. It overrides scaling and orientation settings

for some images.

Invert bitonal monochrome images.

Notes:

• Off is the factory default setting.

• This setting does not apply to GIF or JPEG images.

Scaling

Anchor Top Left Best Fit Anchor Center Fit Height/Width Fit Height Fit Width

Orientation

Portrait Landscape Reverse Portrait Reverse Landscape

Scale the image to fit the selected paper size.

Notes:

• Best Fit is the factory default setting.

• When Auto Fit is set to On, Scaling is automatically set to Best Fit.

Set the image orientation.

Note: Portrait is the factory default setting.

Help menu

The Help menu consists of a series of Help pages that are stored in the printer as PDFs. They contain information about using the printer and performing printing tasks.

English, French, German, and Spanish translations are stored in the printer. Other translations are available at

http://support.lexmark.com.

Use To

Print All Guides Print all the guides.

Print Quality Print information about solving print quality issues.

Page 99

Understanding the printer menus 99

Use To

Printing Guide Print information about loading paper and other specialty media.

Media Guide Print a list of the paper sizes supported in trays and feeders.

Print Defects Guide Print information about resolving print defects.

Menu Map Print a list of the printer control panel menus and settings.

Information Guide Print a guide in locating additional information.

Connection Guide Print information about connecting the printer locally (USB) or to a network.

Moving Guide Print instructions for safely moving the printer.

Supplies Guide Print part numbers for ordering supplies.

Page 100

Saving money and the environment 100

Saving money and the environment

Saving paper and toner

Studies show that as much as 80% of the carbon footprint of a printer is related to paper usage. You can significantly reduce your carbon footprint by using recycled paper and the following printing suggestions, such as printing on both sides of the paper and printing multiple pages on one side of a single sheet of paper.

For information on how you can quickly save paper and energy using one printer setting, see "Using Eco-Mode".

Using recycled paper

As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically for use in laser printers. For more information on recycled papers that work well with your printer, see “Using recycled paper and other office papers” on page 43.

Conserving supplies

Use both sides of the paper

If your printer model supports duplex printing, then you can control whether print appears on one or two sides of the paper by selecting 2‑sided printing from the Print dialog or from the Lexmark Toolbar.

Place multiple pages on one sheet of paper

You can print up to 16 consecutive pages of a multiple‑page document onto one side of a single sheet of paper by selecting a setting from the Multipage printing (N‑Up) section of the Print dialog screen.

Check your first draft for accuracy

Before printing or making multiple copies of a document:

• Use the preview feature, which you can select from the Print dialog or from the Lexmark Toolbar to see how the

document will look like before you print it.

• Print one copy of the document to check its content and format for accuracy.

Avoid paper jams

Correctly set the paper type and size to avoid paper jams. For more information, see “Avoiding jams” on page 120.

Saving energy

Using Eco‑mode

Use Eco‑Mode to quickly select one or more ways to reduce your printer's environmental impact.

1 From the printer control panel, navigate to:

Lexmark M3150dn Owner's Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Safety information

Learning about the printer

Finding information about the printer

Selecting a location for the printer

Printer configurations

Using the printer control panel

Understanding the colors of the Sleep button and indicator lights

Additional printer setup

Installing internal options

Available internal options

Accessing the controller board

Installing an optional card

Installing a memory card

Installing hardware options

Installing optional trays

Attaching cables

Setting up the printer software

Installing the printer software

Updating available options in the printer driver

Networking

Preparing to set up the printer on an Ethernet network

Installing the printer on an Ethernet network

Preparing to set up the printer on a wireless network

Connecting the printer using the Wireless Setup Wizard

Connecting the printer to a wireless network using the Embedded Web Server

Verifying printer setup

Printing a menu settings page

Printing a network setup page

Loading paper and specialty media

Setting the paper size and type

Configuring Universal paper settings

Using the standard bin and paper stop

Loading trays

Loading the multipurpose feeder

Linking and unlinking trays

Linking and unlinking trays

Creating a custom name for a paper type

Assigning a custom paper type name

Assigning a custom paper type

Paper and specialty media guide

Using specialty media

Tips on using card stock

Tips on using envelopes

Tips on using labels

Tips on using letterhead

Tips on using transparencies

Paper guidelines

Paper characteristics

Selecting paper

Selecting preprinted forms and letterhead

Using recycled paper and other office papers

Storing paper

Supported paper sizes, types, and weights

Supported paper sizes

Supported paper types and weights

Printing

Printing a document

Printing a document

Adjusting toner darkness

Printing confidential and other held jobs

Printing confidential and other held jobs

Printing information pages

Printing a font sample list

Printing a directory list

Canceling a print job

Canceling a print job from the printer control panel

Canceling a print job from the computer

Understanding the printer menus

Menus list

Paper menu

Default Source menu

Paper Size/Type menu

Configure MP menu

Substitute Size menu

Paper Texture menu