Lexmark M01004 User Manual

Lexmark Confidential until announced

Lexmark Pro700 Series User's Guide

Created: Wed Mar 04 19:13:01 CST 2009

May 2009 www.lexmark.com

Machine type(s): 4444

Model(s): 101, 10E

Lexmark Confidential until announced

Safety information.............................................................................5

About your printer.............................................................................6

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Thank you for choosing this printer!...............................................................................................................................6

Minimizing your printer's environmental impact......................................................................................................6

Finding information about the printer...........................................................................................................................7

Understanding the parts of the printer..........................................................................................................................9

Ordering and replacing supplies...................................................11

Ordering ink cartridges.....................................................................................................................................................11

Using genuine Lexmark ink cartridges........................................................................................................................11

Replacing ink cartridges....................................................................................................................................................12

Ordering paper and other supplies..............................................................................................................................13

Recycling Lexmark products...........................................................................................................................................13

Using the printer control panel buttons and menus................14

Using the printer control panel......................................................................................................................................14

Changing the Power Saver timeout.............................................................................................................................16

Saving paper and energy with Eco-Mode..................................................................................................................16

Changing temporary settings into new default settings......................................................................................17

Resetting to factory settings............................................................................................................................................18

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Using the printer software.............................................................19

Minimum system requirements.....................................................................................................................................19

Using the Windows printer software............................................................................................................................19

Using the Macintosh printer software.........................................................................................................................21

Finding and installing optional software....................................................................................................................22

Updating the printer software (Windows only)........................................................................................................22

Reinstalling the printer software...................................................................................................................................23

Loading paper and original documents......................................25

Loading the paper tray......................................................................................................................................................25

Loading envelopes or photo paper..............................................................................................................................27

Loading various paper types...........................................................................................................................................30

Saving paper default settings.........................................................................................................................................32

Contents

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Loading original documents on the scanner glass.................................................................................................33

Loading original documents into the ADF.................................................................................................................33

Printing...............................................................................................34

Tips for printing....................................................................................................................................................................34

Printing basic documents.................................................................................................................................................34

Printing specialty documents.........................................................................................................................................38

Working with photos..........................................................................................................................................................40

Printing from a Bluetooth-enabled device.................................................................................................................46

Printing on both sides of the paper (duplexing)......................................................................................................50

Managing print jobs...........................................................................................................................................................52

Copying...............................................................................................56

Tips for copying....................................................................................................................................................................56

Making copies.......................................................................................................................................................................56

Copying photos....................................................................................................................................................................56

Copying an ID card..............................................................................................................................................................57

Copying a two-sided document....................................................................................................................................57

Enlarging or reducing images.........................................................................................................................................57

Adjusting copy quality.......................................................................................................................................................58

Making a copy lighter or darker.....................................................................................................................................58

Collating copies using the printer control panel.....................................................................................................59

Repeating an image on one page.................................................................................................................................59

Copying multiple pages on one sheet ........................................................................................................................59

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Making a duplex copy........................................................................................................................................................60

Canceling copy jobs...........................................................................................................................................................61

Scanning.............................................................................................62

Tips for scanning..................................................................................................................................................................62

Scanning to a local or network computer..................................................................................................................62

Scanning to a flash drive or memory card..................................................................................................................63

Scanning photos into an editing application............................................................................................................63

Scanning documents into an editing application...................................................................................................64

Scanning directly to e-mail using the printer software.........................................................................................65

Scanning to a PDF...............................................................................................................................................................66

Scanning FAQ.......................................................................................................................................................................67

Canceling scan jobs............................................................................................................................................................67

Contents

Lexmark Confidential until announced

Faxing.................................................................................................69

Setting up the printer to fax............................................................................................................................................69

Configuring the fax settings............................................................................................................................................80

Creating a contact list........................................................................................................................................................82

Sending faxes........................................................................................................................................................................84

Receiving faxes.....................................................................................................................................................................85

Faxing FAQ.............................................................................................................................................................................86

Networking........................................................................................94

Installing the printer on a wireless network..............................................................................................................94

Advanced wireless setup..................................................................................................................................................99

Installing the printer on an Ethernet network........................................................................................................108

Networking FAQ................................................................................................................................................................109

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Maintaining the printer.................................................................121

Maintaining ink cartridges.............................................................................................................................................121

Cleaning the exterior of the printer............................................................................................................................123

Cleaning the scanner glass............................................................................................................................................123

Troubleshooting.............................................................................124

Before you troubleshoot................................................................................................................................................124

Using the Service Center to solve printer problems............................................................................................124

If Troubleshooting does not solve your problem..................................................................................................124

Setup troubleshooting....................................................................................................................................................124

Jams and misfeeds troubleshooting..........................................................................................................................129

Print troubleshooting......................................................................................................................................................132

Copy and scan troubleshooting..................................................................................................................................133

Fax troubleshooting.........................................................................................................................................................135

Memory card troubleshooting.....................................................................................................................................142

Network troubleshooting..............................................................................................................................................143

Notices..............................................................................................162

Product information.........................................................................................................................................................162

Edition notice.....................................................................................................................................................................162

Power consumption.........................................................................................................................................................167

Index.................................................................................................180

Contents

Lexmark Confidential until announced

Safety information

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Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

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Do not place or use this product near water or wet locations.

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Use only the power supply and power cord provided with this product or the manufacturer's authorized replacements.

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Use only the telecommunications (RJ-11) cord provided with this product or a 26 AWG or larger replacement when connecting this product to the public switched telephone network.

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CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system

connections) are properly installed in their marked plug-in ports.

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This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

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CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do

not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

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Refer service or repairs, other than those described in the user documentation, to a professional service person.

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CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug

the power cord from the wall outlet and disconnect all cables from the printer before proceeding.

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CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product

or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

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CAUTION—POTENTIAL INJURY: The area behind the duplex cover has protruding ribs as part of the paper

path. To avoid injury, use caution when accessing this area for clearing a paper jam.

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SAVE THESE INSTRUCTIONS.

Safety information

Lexmark Confidential until announced

About your printer

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Thank you for choosing this printer!

We've worked hard to make sure it will meet your needs. To start using your new printer right away, use the setup materials that came with the printer, and then skim the

User’s Guide to learn how to perform basic tasks. To get the most out of your printer, read the User’s Guide carefully, and make sure you check the latest updates on our Web site.

We're committed to delivering performance and value with our printers, and we want to make sure you're satisfied. If you do encounter any problems along the way, one of our knowledgeable support representatives will be delighted to help you get back on track fast. And if you find something we could do better, please let us know. After all, you are the reason we do what we do, and your suggestions help us do it better.

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Minimizing your printer's environmental impact

We are committed to protecting the environment and are continually improving our printers to reduce their environmental impact. By selecting certain printer settings or tasks, you may be able to reduce your printer's environmental impact even further.

Conserving energy

• Activate Eco-Mode. This feature sets the screen brightness to low and sets the printer to change to Power Saver

mode after the printer is left idle for 10 minutes.

• Select the lowest Power Saver timeout. The Power Saver feature puts the printer in a minimum-power standby

mode after the printer has been idle for a set amount of time (the Power Saver timeout).

• Share your printer. Wireless/network printers allow you to share a single printer among multiple computers,

thus conserving energy and other resources.

Conserving paper

• Activate Eco-Mode. On selected printer models, this feature sets the printer to automatically print on both sides

of the paper (duplex) for copy and fax jobs, and for printing in Windows.

• Print more than one page image on one side of the paper. The “Pages per sheet” feature allows you to print

multiple pages on one sheet. You can print up to 8 page images on one side of a sheet of paper.

• Print on both sides of the paper. Duplexing lets you print on both sides of the paper manually or automatically

(depending on your printer model).

• Preview print jobs before printing. Use the preview features found in Toolbars, the Print dialog, or the printer

display.

• Scan and save. To avoid printing multiple copies, you can scan documents or photographs and save them to a

computer program, application, or flash drive for presentation.

• Use recycled paper.

About your printer

Lexmark Confidential until announced

Conserving ink

• Use Quick Print or Draft Mode. These modes can be used to print documents using less ink than normal and

are ideal for printing documents that are mostly text.

• Use High Yield cartridges. Inks in High-Yield and Extra High-Yield cartridges allow you to print more pages with

fewer cartridges.

• Clean the printhead. Before replacing and recycling your ink cartridges, try using the “Clean Printhead” and

“Deep Clean Printhead” features. These features clean the printhead nozzles to improve the quality of your prints.

Recycling

• Return ink cartridges for reuse or recycling through the Lexmark Cartridge Collection Program. To return

an ink cartridge, go to www.lexmark.com/recycle .Follow the instructions to request a postage-paid bag.

• Recycle the product packaging.

• Recycle your old printer instead of throwing it away.

• Recycle paper from discarded print jobs.

• Use recycled paper.

To read the Lexmark Environmental Sustainability Report, see www.lexmark.com/environment

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Finding information about the printer

Publications

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Performing printing, copying, scanning, and faxing tasks,

depending on your printer model

• Configuring printer settings

• Viewing and printing documents and photos

• Setting up and using printer software

• Setting up and configuring the printer on a network,

depending on your printer model

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Setup documentation The setup documentation came with the printer and is

also available on the Lexmark Web site at www.lexmark.com/publications/.

User's Guide

The User's Guide is available on the installation software CD.

For updates, check our Web site at www.lexmark.com/publications/.

About your printer

Lexmark Confidential until announced

What are you looking for? Find it here

Help using the printer software Windows or Mac Help

Open a printer software program or application, and then click Help.

Click

Notes:

to view context-sensitive information.

• The Help installs automatically with the printer

software.

• The printer software is located in the printer

Program folder or on the desktop, depending on your operating system.

The latest supplemental information, updates, and online technical support:

• Troubleshooting hints and tips

• Frequently asked questions

• Documentation

• Driver downloads

• Live chat support

• E-mail support

Lexmark Support Web site—support.lexmark.com Note: Select your region, and then select your product

to view the appropriate support site. Record the following information (located on the store

receipt and the back of the printer), and have it ready when you contact support so that they may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Telephone support In the US, call us at:

1-800-332-4120 Monday–Friday (8:00 AM–11:00 PM ET), Saturday

(Noon–6:00 PM ET)

Support telephone numbers and hours of operation for your region or country can be found on the Support Web site (support.lexmark.com) or on the printed warranty that came with your printer.

Warranty information Warranty information varies by country or region:

• In the US—See the Statement of Limited Warranty

included with this printer, or at support.lexmark.com.

• Rest of the world—See the printed warranty that

came with your printer.

About your printer

Lexmark Confidential until announced

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Understanding the parts of the printer

Use the To

Scanner lid Access the scanner glass.

Scanner glass Scan and copy photos and documents.

Automatic Document Feeder (ADF) Scan, copy, or fax multiple-page letter-, legal-, and A4-size documents.

ADF tray Load original documents in the ADF. Recommended for scanning, copying,

or faxing multiple-page documents. Note: Do not load postcards, photos, small items, or thin media (such as

magazine clippings) into the ADF. Place these items on the scanner glass.

ADF paper guide Keep paper straight when feeding into the ADF.

ADF output tray Hold documents as they exit from the ADF.

Wi-Fi indicator Check wireless status.

Memory card slot Insert a memory card.

PictBridge and USB port Connect a PictBridge-enabled digital camera, a USB Bluetooth adapter, or a

flash drive to the printer.

Printer control panel Operate the printer.

Paper tray Load paper.

Paper exit tray Hold paper as it exits.

About your printer

Lexmark Confidential until announced

Use the To

Scanner unit Access the ink cartridges.

Printhead Install, replace, or remove the ink cartridges.

Ethernet port Connect your computer to another computer, a local network, an external DSL, or a cable

modem.

USB port Connect the printer to a computer using a USB cable.

Warning—Potential Damage: Do not touch the USB port except when plugging in or

removing a USB cable or installation cable.

LINE port Connect the printer to an active telephone line (through a standard wall jack, DSL filter,

or VoIP adapter) to send and receive faxes.

EXT port Connect additional devices (telephone or answering machine) to the printer and the

telephone line. Use this port if you do not have a dedicated fax line for the printer, and if this connection method is supported in your country or region.

Note: Remove the plug to access the port.

Power supply with port Connect the printer to a power source using the power cord.

Duplex unit

• Print on both sides of a sheet of paper.

• Remove paper jams.

About your printer

Lexmark Confidential until announced

Ordering and replacing supplies

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Ordering ink cartridges

Page yields available at www.lexmark.com/pageyields. For best results, use only Lexmark ink cartridges. Lexmark Pro700 Series models

Item

Black cartridge 100 100A High yield black cartridge 100XL 100XLA Extra high yield black cartridge 100XXL 100XXLA Yellow color cartridge 100 100A High yield yellow color cartridge 100XL 100XLA Extra high yield yellow color cartridge 100XXL 100XXLA Cyan color cartridge 100 100A High yield cyan color cartridge 100XL 100XLA Extra high yield cyan color cartridge 100XXL 100XXLA Magenta color cartridge 100 100A High yield magenta color cartridge 100XL 100XLA Extra high yield magenta color cartridge 100XXL 100XXLA

Licensed for a single use only. After use, return this cartridge to Lexmark for remanufacturing, refilling, or recycling.

Available only on the Lexmark Web site at www.lexmark.com.

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Return Program Cartridge1Regular cartridge

Using genuine Lexmark ink cartridges

Lexmark printers, ink cartridges, and photo paper are designed to perform together for superior print quality, and our inks are formulated to work with your printer and help extend the life of your product. We recommend that you use only genuine Lexmark ink cartridges.

Lexmark's warranty does not cover damage caused by non-Lexmark ink or ink cartridges.

Ordering and replacing supplies

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Replacing ink cartridges

Make sure you have a new ink cartridge or cartridges before you begin. You must install new cartridges immediately after removing the old ones or the ink remaining in the printhead nozzles may dry out.

1 Turn on your printer. 2 Open the printer.

Note: The printhead moves to the cartridge installation position.

3 Press the release tab, and then remove the used ink cartridge or cartridges.

4 Install each ink cartridge. Use two hands to install the black cartridge.

Note: Install the new ink cartridges immediately after removing the protective cap to avoid exposing the ink to

air.

5 Close the printer.

Ordering and replacing supplies

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Ordering paper and other supplies

To order supplies or to locate a dealer near you, visit our Web site at www.lexmark.com.

Item Part Number

USB cable 1021294 For more information, go to www.lexmark.com.

Paper Paper size

Lexmark Photo Paper

Lexmark PerfectFinish Photo Paper

Notes:

• Availability may vary by country or region.

• For best results when printing photos or other high-quality images, use Lexmark Photo Paper or Lexmark

PerfectFinishTM Photo Paper.

• For more information, go to www.lexmark.com

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• Letter

• A4

• 4 x 6 in.

• L

• Letter

• A4

• 4 x 6 in.

• L

Recycling Lexmark products

To return Lexmark products to Lexmark for recycling:

1 Visit our Web site at www.lexmark.com/recycle. 2 Find the product type you want to recycle, and then select your country from the list. 3 Follow the instructions on the computer screen.

Ordering and replacing supplies

Lexmark Confidential until announced

Using the printer control panel buttons and menus

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Using the printer control panel

The following diagrams explain the sections of the printer control panel:

Use To

Power

Copy Access the copy menu and make copies.

Scan Access the scan menu and scan documents.

Fax Access the fax menu and send faxes.

Photo Access the photo menu and print photos.

Back

• Turn the printer on and off.

• Switch to Power Saver mode.

Note: When the printer is on, press to switch to Power Saver mode. Press and hold for three seconds to turn off the printer.

• Return to the previous screen.

• Exit from one menu level to a higher one.

Using the printer control panel buttons and menus

Lexmark Confidential until announced

Use To

Select

• Select menu options.

• Save settings.

• Feed or eject paper. Press and hold the button for 3

seconds to feed or eject paper from the printer.

Arrow buttons Navigate to menu or submenu items that appear on the

display.

Display

Note: The display is turned off in Power Saver mode.

View:

• Printer status

• Messages

• Menus

Setup Access the setup menu and change printer settings.

Note: The Copy, Scan, Fax, and Photo button lights are off

when this button is selected.

Use To

1 Address Book 2 Redial/Pause

3 Dialtone 4 Color/Black 5 Start

Access fax numbers from a saved list of numbers. In Fax mode:

• Insert a three-second pause in a fax number to wait for an outside line or get through an

automated answering system. Enter a pause only when you have already begun entering the number.

• Display the last number dialed. Press the left or right arrow button to view the last five

numbers dialed. Dial the telephone number manually using the keypad before sending the fax. Switch to color mode or black-and-white mode. Start a job, depending on which mode is selected.

Using the printer control panel buttons and menus

Use To

Lexmark Confidential until announced

6 2-Sided/Eco Mode

Cancel

Keypad In Copy mode or Photo mode: enter the number of copies or prints you want to make.

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Activate 2-Sided to:

• Print on both sides of the paper (duplex).

Activate Eco-Mode to:

• Print on both sides of the paper (duplex).

• Change to Power Saver mode after the printer is left idle for ten minutes.

• Set screen brightness to low.

• Cancel a print, copy, scan, or fax job in progress.

• Exit from a menu level of the Copy, Scan, Fax, Photo, or File Print menu to the top level

of a menu.

• Exit from a menu level of the Setup menu to the top level of the previous mode.

• Clear current settings or error messages, and return to default settings.

In Fax mode:

• Enter fax numbers.

• Navigate an automated answering system.

• Select letters when creating a Speed Dial list.

• Type numbers to enter or edit the date and time shown on the display.

Changing the Power Saver timeout

The Power Saver timeout is the time it takes for the printer to switch to Power Saver mode when the printer is left idle. The Power Saver feature optimizes energy efficiency by reducing the printer power consumption (as much as 28 percent on some printer models) compared to the default printer settings. To save the most energy, select the lowest Power Saver timeout.

1 From the printer control panel, press

2 Press the up or down arrow button to scroll to Device Setup, and then press . 3 Press the up or down arrow button to scroll to Power Saver, and then press . 4 Press the up or down arrow button to select a Power Saver timeout, and then press .

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Saving paper and energy with Eco-Mode

The Eco-Mode feature significantly cuts paper usage, reduces paper waste, optimizes energy efficiency, and saves money.

Note: If you are using Eco-Mode, then the Eco-Mode settings override any changes you may make to individual settings that are part of Eco-Mode.

When Eco-Mode is enabled, the printer automatically switches to the following settings:

• The printer display is dimmed.

• The printer changes to Power Saver mode after ten minutes.

• The printer prints on both sides of the paper (duplex) for copy and fax jobs, and for printing in Windows.

To enable Eco-Mode, press the 2-Sided/Eco-Mode button until the light near “Eco-Mode” comes on.

Using the printer control panel buttons and menus

Lexmark Confidential until announced

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Changing temporary settings into new default settings

The following menus revert to default settings after two minutes of inactivity or after the printer is turned off:

Copy menu

Scan menu

Fax menu (selected models only)

Photo menu The following Photo options will not time out after two minutes of inactivity or after you

• Copies

• Quality

• Resize

• Lighter/Darker

• Collate

• Photo Reprint

• Pages per Sheet

• Original Size

• Copies per Sheet

• Content Type

• Quality

• Original Size

• Lighter/Darker

• Quality

turn off the printer, but they will return to the factory default settings when a memory card or flash drive is removed.

• Layout

• Colorized Effect

• Photo Size

• Quality

To change the temporary settings into new default settings

1 From the printer control panel, press . 2 Press the up or down arrow button to scroll to Defaults, and then press . 3 Press the up or down arrow button to scroll to Set Defaults, and then press .

Use Current appears on the display.

4 Press again to select Use Current.

To disable the settings timeout feature

You can disable the settings timeout feature if you do not want the printer to revert to the default settings after two minutes of inactivity or after the printer is turned off.

1 From the printer control panel, press 2 Press the up or down arrow button to scroll to Device Setup, and then press .

Using the printer control panel buttons and menus

Lexmark Confidential until announced

3 Press the up or down arrow button to scroll to Clear Settings Timeout, and then press . 4 Press the up or down arrow button to scroll to Never, and then press .

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Resetting to factory settings

Resetting to factory default settings will delete all the printer settings you have previously selected.

Using the printer control panel menus

1 From the printer control panel, press 2 Press the up or down arrow button to scroll to Defaults, and then press . 3 Press the up or down arrow button to scroll to Set Defaults, and then press . 4 Press the up or down arrow button to scroll to Use Factory, and then press . 5 When prompted to set the initial settings of your printer, make your selections using the printer control panel

buttons. Initial Setup Complete appears on the display.

Using a button combination (if you cannot read the current language)

1 Turn off the printer.

Note: If you have set the Power Saver timeout in the Setup menu, then press and hold for three seconds to

turn off the printer.

2 From the printer control panel, press and hold and , and then press to turn the printer on. 3 Release all three buttons. 4 When prompted to set the initial settings of your printer, make your selections using the printer control panel

buttons. Initial Setup Complete appears on the display.

Using the printer control panel buttons and menus

Lexmark Confidential until announced

Using the printer software

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Minimum system requirements

The printer software requires up to 250 MB of free disk space for Linux and up to 500 MB for Windows and Macintosh.

Supported operating systems

• Microsoft Windows 7 (Web only)

• Microsoft Windows Vista

• Microsoft Windows XP

• Microsoft Windows 2000 (SP4 or greater)

• Macintosh PowerPC OS X v10.3.9 or later

• Macintosh Intel OS X v10.4.4 or later

• Linux Ubuntu 8.04 LTS and 8.10 (Web only)

• Linux OpenSUSE 11.0 (Web only)

• Linux Fedora 10 (Web only)

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Using the Windows printer software

Software installed during printer installation

When you set up the printer using the installation software CD, all the necessary software was installed. You may have chosen to install some additional programs. The following table provides an overview of various software programs and what they can help you do.

If you did not install these additional programs during initial installation, then reinsert the installation software CD, run the installation software, and then select Install Additional Software from the Software Already Installed screen.

Printer software

Use the To

LexmarkTM Printer Home (referred to as Printer Home)

• Launch applications or programs.

• Access the Fax Solutions software.

• Scan or e-mail a photo or document.

• Edit scanned documents.

• Scan documents to PDF.

• Adjust settings for the printer.

• Order supplies.

• Maintain ink cartridges.

• Print a test page.

• Register the printer.

• Contact technical support.

Using the printer software

Lexmark Confidential until announced

Use the To

Lexmark Fast Pics (referred to as Fast Pics)

Lexmark Toolbar (referred to as Toolbar)

Manage, edit, transfer, and print photos and documents.

• Print black or text-only Web pages to save ink.

• Schedule automatic printing of Web pages.

• Access Picnik and edit photos online.

• Print, scan, or convert local files from Windows.

Lexmark Tools for Office (referred to as Tools for Office)

Lexmark Fax Solutions (referred to as Fax Solutions)

Access your favorite settings in Microsoft Office 2007.

• Send a fax.

• Receive a fax in three-in-one printers.

• Add, edit, or delete contacts in the built-in phone book.

• Access the Lexmark Fax Setup Utility in four-in-one printers. Use the Fax

Setup Utility to set the Speed Dial and Group Dial numbers, set Ringing and Answering, and print fax history and status reports.

Abbyy Sprint OCR Scan a document and produce text that you can edit with a word-processing

program.

Lexmark Wireless Setup Utility (referred to as Wireless Setup Utility)

• Set up the wireless printer on a wireless network.

• Change the wireless settings of the printer.

Note: This program is installed automatically with the printer software if the printer has wireless capability.

Lexmark Service Center (referred to as Service Center)

• Troubleshoot the printer.

• Access the printer maintenance functions.

• Contact technical support.

Notes:

• This program is installed automatically with the printer software.

• You may be prompted to install this program from the Web, depending on

your printer model.

Printing Preferences

When you select File ª Print with a document open and then click Properties, a Printing Preferences dialog appears. The dialog lets you select options for the print job, such as the following:

• Select the number of copies to print.

• Print two-sided copies.

• Select the paper type.

• Add a watermark.

• Enhance images.

• Save settings.

Note: Printing Preferences is installed automatically with the printer software.

Note: Your printer may not come with some of these programs or some of the functions of these programs,

depending on the features of the printer that you purchased.

Using the printer software

Lexmark Confidential until announced

v9784537 - GCAPATAR

Using the Macintosh printer software

Software installed during printer installation

Software resident in the Macintosh OS

Use the To

Print dialog Adjust the print settings and schedule print jobs. Printer Services dialog (not available in Mac OS X v10.5

or later)

• Access the printer utility.

• Troubleshoot.

• Order ink or supplies.

• Contact Lexmark.

• Check the printer software version installed on the computer.

Printer software

Applications are installed along with the printer software during installation. These applications are saved in the printer folder that appears on the Finder desktop after installation.

1 From the Finder desktop, double-click the printer folder. 2 Double-click the icon of the application that you want to use.

Use the To

Lexmark All-In-One Center (referred to as All-In-One Center)

Lexmark Fax Setup Utility (referred to as Fax Setup Utility)

Lexmark Network Card Reader (referred to as Network Card Reader)

• Scan photos and documents.

• Customize settings for scan jobs.

• Customize settings for fax jobs.

• Create and edit the Speed Dial list.

• View the contents of a memory device inserted into a network printer.

• Transfer photos and PDF documents from a memory device to the computer

over a network.

Lexmark Printer Utility (referred to as Printer Utility)

• Get help with cartridge installation.

• Print a test page.

• Print an alignment page.

• Clean the printhead nozzles.

• Order ink or supplies.

• Register the printer.

• Contact technical support.

Lexmark Wireless Setup Assistant (referred to as Wireless Setup Assistant)

Note: Your printer may not come with these applications, depending on the features of the printer that you purchased.

Set up the printer on a wireless network.

Using the printer software

Lexmark Confidential until announced

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Finding and installing optional software

For Windows users

1 Click or Start. 2 Click All Programs or Programs, and then select the printer program folder from the list. 3 Select Printer Home. 4 Choose your printer from the printer drop-down list. 5 From the Support tab, click On-line support. 6 From the Web site, select your printer and download the driver. 7 Install additional or optional software.

For Macintosh users

1 From the Finder desktop, double-click the printer folder. 2 Double-click the Printer Utility icon. 3 From the Web Links tab, click Customer Support. 4 From the Web site, select your printer and download the driver. 5 Install additional or optional software.

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Updating the printer software (Windows only)

Checking for software updates

1 Click or Start. 2 Click All Programs or Programs, and then select the printer program folder from the list. 3 Select Printer Home. 4 Choose your printer from the printer drop-down list. 5 From the Support tab, select Check for updates. 6 Follow the instructions on the computer screen.

Enabling automatic software updates

1 With a document open, click File ª Print. 2 Click Properties, Preferences, Options, or Setup. 3 From the Advanced tab, click More Options. 4 In the Software Updates section, select Allow automatic updates from the web for my software. 5 Click OK.

Using the printer software

Lexmark Confidential until announced

Reinstalling the printer software

When you set up the printer using the installation software CD, all the necessary software was installed. If you encountered problems while installing, or if your printer does not appear in the Printers folder or as a printer option when you send a print job, then try removing and reinstalling the printer.

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Uninstalling the printer software

For Windows users

1 Click or Start. 2 Click All Programs or Programs, and then select the printer program folder from the list. 3 Select the uninstall option. 4 Follow the instructions on the computer screen to remove the software. 5 Once the uninstall process in complete, restart your computer.

For Macintosh users

1 From the Finder desktop, double-click the printer folder. 2 Double-click the Uninstaller icon. 3 Follow the instructions on the computer screen to remove the software.

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Installing the printer software

Note: If you installed the printer software on this computer before but need to reinstall the software, then uninstall the current software first.

For Windows users

1 Close all open software programs. 2 Insert the installation software CD.

If the Welcome screen does not appear after a minute, then launch the CD manually:

a Click , or click Start and then click Run.

b In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive.

3 Follow the instructions on the Welcome screen.

For Macintosh users

1 Close all open software applications. 2 Insert the installation software CD.

If the installation dialog does not appear after a minute, then click the CD icon on the desktop.

3 Double-click Install. 4 Follow the instructions on the installation dialog.

Using the printer software

Lexmark Confidential until announced

Using the World Wide Web

1 Go to the Lexmark Web site at www.lexmark.com. 2 From the Drivers & Downloads menu, click Driver Finder. 3 Select your printer, and then select your operating system. 4 Download the driver and install the printer software.

Using the printer software

Lexmark Confidential until announced

Loading paper and original documents

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Loading the paper tray

Make sure:

• You use paper designed for inkjet printers.

• The paper is not used or damaged.

• If you are using specialty paper, you follow the instructions that came with it.

Note: To avoid jams, make sure the paper does not buckle when you adjust the paper guides.

1 Pull tray completely out of the printer.

2 Move the paper guides to the sides of tray.

Loading paper and original documents

Lexmark Confidential until announced

3 If you are loading A4- or legal-size paper, then squeeze the tab and pull to extend the tray.

Note: When you pull the extension out, the first stop accommodates A4-size paper. When the extension is fully

out, it accommodates legal-size paper.

4 Load the paper.

5 Adjust the paper guides to rest gently against the left, right, and bottom edges of the paper.

Loading paper and original documents

Lexmark Confidential until announced

6 Insert the tray.

Note: If you extended the tray to accommodate A4- or legal-size paper, then the tray sticks out from the front

of the printer when inserted.

7 Flip up the paper stop to catch the paper as it exits.

Note: If you loaded A4- or legal-size paper, then extend the paper stop. Use both extenders for A4 and legal.

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Loading envelopes or photo paper

1 Pull tray completely out of the printer.

Loading paper and original documents

Lexmark Confidential until announced

2 Move the paper guides to the sides of tray.

3 Use the envelope icon and the photo paper outline on the bottom of the tray to help you position envelopes or

photo paper.

Note: Do not mix paper types in the tray. You can load either envelopes or photo paper, but not both.

4 Load envelopes or photo paper.

Note: Load envelopes or photo paper with the printable side facedown. (If you are not sure which side is the

printable side, then see the instructions that came with the envelopes or photo paper.)

Loading paper and original documents

Lexmark Confidential until announced

5 Adjust the paper guides to rest gently against the left, right, and bottom edges of the envelopes or photo paper.

6 Insert the tray.

7 Flip up the paper stop to catch the envelopes or photos as they exit.

Note: For best results, allow photos to dry at least 24 hours before stacking, displaying, or storing.

Loading paper and original documents

Lexmark Confidential until announced

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Loading various paper types

Load up to Make sure

150 sheets of plain paper

100 sheets of coated paper 25 sheets of photo paper 25 sheets of glossy paper

10 envelopes

• The paper is designed for use with inkjet printers.

• The paper guides rest against the left, right, and bottom edges of the

paper.

• The glossy or printable side of the paper faces down. (If you are not sure

which side is the printable side, then see the instructions that came with the paper.)

• The paper guides rest against the left, right, and bottom edges of the

paper.

Note: For best results, allow photos to dry at least 24 hours before stacking, displaying, or storing.

• The envelopes are designed for use with inkjet printers.

• The print side of the envelopes faces down with the flap to the left as

shown.

• You load the envelopes in the center of the tray as indicated by the icon.

Load them all the way to the back of the tray.

• You print the envelopes in landscape orientation.

• The paper guides rest against the left, right, and bottom edges of the

envelopes.

• You select the correct envelope size. If the exact envelope size is not

listed, select the next larger size. Set the left and right margins so that the envelope text will be correctly positioned on the envelope.

Warning—Potential Damage: Do not use envelopes that have metal clasps, string ties, or metal folding bars.

Notes:

• Do not load envelopes with holes, perforations, cutouts, or deep

embossing.

• Do not use envelopes that have exposed flap adhesive.

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