Lexmark 70E, 701 User Manual
Pro710 Series User's Guide
November 2011 www.lexmark.com
Machine type(s):
4449
Model(s):
701, 70E
Contents 2
Contents
Safety information.......................................................................................6
About your printer.......................................................................................7
Thank you for choosing this printer!.........................................................................................................7
Minimizing your printer's environmental impact......................................................................................7
Finding information about the printer......................................................................................................8
Understanding the parts of the printer...................................................................................................10
Ordering and replacing supplies.................................................................13
Ordering ink cartridges............................................................................................................................13
Using genuine Lexmark ink cartridges.....................................................................................................14
Replacing ink cartridges..........................................................................................................................14
Ordering paper and other supplies.........................................................................................................15
Recycling Lexmark products....................................................................................................................16
Using the printer control panel buttons and menus....................................17
Replacing the language sheet..................................................................................................................17
Using the printer control panel...............................................................................................................18
Changing the Sleep timeout....................................................................................................................20
Saving paper and energy.........................................................................................................................20
Restoring factory default settings...........................................................................................................20
Using shortcuts..........................................................................................22
What are shortcuts?................................................................................................................................22
Getting started........................................................................................................................................23
Using the printer software.........................................................................25
Minimum system requirements..............................................................................................................25
Using the Windows printer software......................................................................................................25
Using the Macintosh printer software....................................................................................................27
Finding and installing optional software.................................................................................................28
Updating the printer software................................................................................................................29
Downloading PCL and PS drivers (Windows only)...................................................................................29
Reinstalling the printer software.............................................................................................................29
Contents 3
Loading paper and original documents.......................................................31
Loading the paper tray............................................................................................................................31
Loading envelopes or photo paper.........................................................................................................34
Loading various paper types...................................................................................................................36
Saving paper settings..............................................................................................................................39
Loading original documents on the scanner glass...................................................................................39
Loading original documents into the ADF...............................................................................................40
Linking trays............................................................................................................................................40
Printing......................................................................................................41
Tips for printing.......................................................................................................................................41
Printing basic documents........................................................................................................................41
Printing specialty documents..................................................................................................................44
Working with photos...............................................................................................................................47
Printing on both sides of the paper (duplexing)......................................................................................49
Managing print jobs................................................................................................................................52
Printing from a mobile device.................................................................................................................55
Copying......................................................................................................57
Tips for copying.......................................................................................................................................57
Making copies.........................................................................................................................................57
Copying an ID card...................................................................................................................................58
Enlarging or reducing images..................................................................................................................58
Adjusting copy quality.............................................................................................................................59
Making a copy lighter or darker..............................................................................................................59
Collating copies using the printer control panel.....................................................................................59
Placing separator sheets between copies...............................................................................................60
Copying multiple pages on one sheet.....................................................................................................60
Placing an overlay message on each page..............................................................................................60
Removing the background of a copy.......................................................................................................61
Making a two-sided (duplex) copy..........................................................................................................61
Canceling copy jobs.................................................................................................................................62
Scanning....................................................................................................63
Tips for scanning......................................................................................................................................63
Scanning to a local computer..................................................................................................................63
Contents 4
Scanning to a network computer............................................................................................................64
Scanning to a flash drive or memory card...............................................................................................64
Scanning photos for editing....................................................................................................................65
Scanning documents for editing..............................................................................................................66
Scanning directly to e‑mail using the printer software...........................................................................67
Scanning to a PDF....................................................................................................................................67
Scanning FAQ...........................................................................................................................................68
Canceling scan jobs.................................................................................................................................69
E-mailing....................................................................................................70
Setting up the printer to e-mail...............................................................................................................70
Sending e-mail.........................................................................................................................................71
Canceling an e‑mail.................................................................................................................................72
Faxing........................................................................................................73
Setting up the printer to fax....................................................................................................................73
Configuring the fax settings.....................................................................................................................84
Creating a contact list..............................................................................................................................86
Sending faxes...........................................................................................................................................87
Receiving faxes........................................................................................................................................89
Faxing FAQ...............................................................................................................................................90
Networking................................................................................................97
Installing the printer on a wireless network............................................................................................97
Advanced wireless setup.......................................................................................................................104
Installing the printer on an Ethernet network......................................................................................106
Performing network management tasks...............................................................................................107
Networking FAQ....................................................................................................................................113
Maintaining the printer............................................................................126
Maintaining ink cartridges.....................................................................................................................126
Cleaning the exterior of the printer......................................................................................................127
Cleaning the scanner glass....................................................................................................................128
Moving the printer to another location................................................................................................128
Troubleshooting.......................................................................................130
Before you troubleshoot.......................................................................................................................130
If Troubleshooting does not solve your problem..................................................................................130
Contents 5
Setup troubleshooting...........................................................................................................................130
Understanding printer messages..........................................................................................................135
Clearing paper jams...............................................................................................................................143
Print troubleshooting............................................................................................................................150
Copy and scan troubleshooting.............................................................................................................153
Fax troubleshooting..............................................................................................................................155
Network troubleshooting......................................................................................................................160
Notices.....................................................................................................172
Product information..............................................................................................................................172
Edition notice........................................................................................................................................172
Power consumption..............................................................................................................................176
Index........................................................................................................190
Safety information 6
Safety information
Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.
Do not place or use this product near water or wet locations.
CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a
danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a
lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local
regulations.
Use only the power supply and power cord provided with this product or the manufacturer's authorized replacements.
CAUTION—POTENTIAL INJURY: To reduce risk of fire, use only the telecommunications (RJ‑11) cord provided
with this product or a UL Listed 26 AWG or larger replacement when connecting this product to the public
switched telephone network.
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system
connections) are properly installed in their marked plug-in ports.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not
responsible for the use of other replacement parts.
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture
and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.
Refer service or repairs, other than those described in the user documentation, to a professional service person.
CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug
the power cord from the wall outlet and disconnect all cables from the printer before proceeding.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning
storm.
SAVE THESE INSTRUCTIONS.
About your printer 7
About your printer
Thank you for choosing this printer!
We've worked hard to make sure it will meet your needs.
To start using your new printer right away, use the setup materials that came with the printer, and then skim the User’s
Guide to learn how to perform basic tasks. To get the most out of your printer, read the User’s Guide carefully, and
make sure you check the latest updates on our Web site.
We're committed to delivering performance and value with our printers, and we want to make sure you're satisfied. If
you do encounter any problems along the way, one of our knowledgeable support representatives will be delighted to
help you get back on track fast. And if you find something we could do better, please let us know. After all, you are the
reason we do what we do, and your suggestions help us do it better.
Minimizing your printer's environmental impact
We are committed to protecting the environment and are continually improving our printers to reduce their
environmental impact. By selecting certain printer settings or tasks, you may be able to reduce your printer's
environmental impact even further.
Conserving energy
Activate Eco-Mode. This feature sets the screen brightness to low and sets the printer to change to Sleep mode
•
after the printer is left idle for 10 minutes.
Select the lowest Sleep timeout. The Sleep feature puts the printer in a minimum‑power standby mode after the
•
printer has been idle for a set amount of time (the Sleep timeout).
Share your printer. Wireless/network printers allow you to share a single printer among multiple computers, thus
•
conserving energy and other resources.
Conserving paper
Print more than one page image on one side of the paper. The Pages per Sheet feature allows you to print multiple
•
pages on one sheet. You can print up to 16 page images on one side of a sheet of paper.
• Print on both sides of the paper. Duplexing lets you print on both sides of the paper manually or automatically
(depending on your printer model).
• Preview print jobs before printing. Use the preview features found in Toolbars, the Print or Print Preview dialog,
or the printer display (depending on your printer model).
• Use recycled paper.
• Reduce the margins of documents to be printed.
• Scan and save. To avoid printing multiple copies, you can scan documents or photographs and save them to a
computer program, application, or flash drive for presentation.
About your printer 8
Conserving ink
•
Use Quick Print or Draft Mode. These modes can be used to print documents using less ink than normal and are
ideal for printing documents that are mostly text.
• Use font types and font settings that require less ink. Most programs or applications let you adjust the darkness
of the colors.
Use high‑yield cartridges. These cartridges let you print more pages.
•
Recycling
Return ink cartridges for reuse or recycling through the Lexmark Cartridge Collection Program. To return an ink
•
cartridge, go to
Recycle the product packaging.
•
Recycle your old printer instead of throwing it away.
•
Recycle paper from discarded print jobs.
•
Use recycled paper.
•
To read the Lexmark Environmental Sustainability Report, visit www.lexmark.com/environment.
Note:
Your printer may not come with some of these programs or some of the functions of these programs,
depending on the features of the printer that you purchased.
www.lexmark.com/recycle, and then follow the instructions to request a postage‑paid bag.
Finding information about the printer
Publications
What are you looking for? Find it here
Initial setup instructions:
• Connecting the printer
• Installing the printer software
Setup documentation
The setup documentation came with the printer and is
also available on the Lexmark Web site at
http://support.lexmark.com.
About your printer 9
What are you looking for? Find it here
Additional setup and instructions for using the printer:
• Selecting and storing paper and specialty media
• Loading paper
User's Guide
The User's Guide is available on the installation software
CD.
• Performing printing, copying, scanning, and faxing tasks,
depending on your printer model
• Configuring printer settings
• Viewing and printing documents and photos
• Setting up and using printer software
• Setting up and configuring the printer on a network,
depending on your printer model
For updates, check our Web site at
http://support.lexmark.com.
• Caring for and maintaining the printer
• Troubleshooting and solving problems
Creating and customizing printer solutions, depending on your
printer model
Help using the printer software Windows or Mac Help
SmartSolutions User's Guide and Help
Go to http://smartsolutions.lexmark.com. Click HELP to
view basic SmartSolutions information.
Open a printer software program or application, and
then click Help.
Click to view context‑sensitive information.
The latest supplemental information, updates, and online
technical support:
• Troubleshooting hints and tips
• Frequently asked questions
Documentation
•
• Driver downloads
• Live chat support
• E‑mail support
Notes:
• The Help installs automatically with the printer
software.
• The printer software is located in the printer
program folder or on the desktop, depending on
your operating system.
Lexmark Support Web site—
http://support.lexmark.com
Note: Select your region, and then select your product
to view the appropriate support site.
Record the following information (located on the store
receipt and the back of the printer), and have it ready
when you contact support so that they may serve you
faster:
• MAC address number
•
Serial number
• Date purchased
• Store where purchased
Note: Lift the scanner unit to see the customer support
label.
About your printer 10
What are you looking for? Find it here
Telephone support In the US, call us at:
1‑800‑395‑4039
Monday–Friday (8:00 AM–11:00 PM ET), Saturday
and Sunday (11:00 AM–8:00 PM ET)
Support telephone numbers and hours of operation for
your region or country can be found on the Support Web
site (http://support.lexmark.com) or on the printed
warranty that came with your printer.
Warranty information
• In the US—See the Statement of Limited Warranty
included with this printer, or at
http://support.lexmark.com.
• In other countries or regions—See the printed
warranty that came with your printer.
Note: Your printer may not come with some of these programs or some of the functions of these programs,
depending on the features of the printer that you purchased.
Understanding the parts of the printer
Use the To
1 Scanner cover Access the scanner glass.
2 Scanner glass Scan, copy or fax photos and documents.
3 Automatic Document Feeder
(ADF)
4 ADF paper guide Keep paper straight when feeding into the ADF.
5 ADF tray Load original documents into the ADF. This is recommended for scanning, copying,
Scan, copy, or fax multiple‑page letter‑, legal‑, and A4‑size documents.
or faxing multiple-page documents.
Note: Do not load postcards, photos, small items, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
About your printer 11
Use the To
6 ADF output tray Hold documents as they exit from the ADF.
7 PictBridge and USB port Connect a PictBridge‑enabled digital camera or a flash drive to the printer.
8 Printer control panel Operate the printer.
9 Paper tray Load paper.
10 Paper stop Catch the paper as it exits.
11 Paper exit tray Hold paper as it exits.
Use the To
12 Scanner unit Access the ink cartridges.
13 Ink cartridge access area Install, replace, or remove the ink cartridges.
14 Ethernet port Connect your printer to a computer, a local network, an external DSL, or a cable modem.
15 USB port Connect the printer to a computer using a USB cable.
Warning—Potential Damage: Do not touch the USB port except when plugging in or
removing a USB cable or installation cable.
16 LINE port Connect the printer to an active telephone line (through a standard wall jack, DSL filter,
or VoIP adapter) to send and receive faxes.
17 EXT port Connect additional devices (telephone or answering machine) to the printer and the
telephone line. Use this port if you do not have a dedicated fax line for the printer, and
if this connection method is supported in your country or region.
Note: Remove the plug to access the port.
18 Power supply with port Connect the printer to a power source using the power cord.
19 Duplex unit
• Print on both sides of a sheet of paper.
Remove paper jams.
•
About your printer 12
Use the To
20 Printhead access area Install the printhead.
Note: The carrier moves to the printhead access area when no printhead is installed in
the printer.
21 Jam clearance cover Remove jammed pages.
Ordering and replacing supplies 13
Ordering and replacing supplies
Ordering ink cartridges
Lexmark Pro710 Series models
Item
Black cartridge 150 Not available
High‑yield black cartridge 150XL, 155XL 150XLA
Yellow color cartridge 150 Not available
High‑yield yellow color cartridge 150XL 150XLA
Cyan color cartridge 150 Not Available
High‑yield cyan color cartridge 150XL 150XLA
Magenta color cartridge 150 Not available
High‑yield magenta color cartridge 150XL 150XLA
1
Licensed for a single use only. After use, return this cartridge to Lexmark for remanufacturing, refilling, or recycling.
2
Available only on the Lexmark Web site at www.lexmark.com.
Return Program Cartridge
1
Regular cartridge
2
Lexmark Pro719 models
Item
Black cartridge 160 Not available
High‑yield black cartridge 160 XL 160 XLA
Yellow color cartridge 160 Not available
Return Program cartridge
1
Regular cartridge
2
High‑yield yellow color cartridge 160 XL 160 XLA
Cyan color cartridge 160 Not available
High‑yield cyan color cartridge 160 XL 160 XLA
Magenta color cartridge 160 Not available
High‑yield magenta color cartridge 160 XL 160 XLA
1
Licensed for a single use only. After use, return this cartridge to Lexmark for remanufacturing, refilling, or recycling.
2
Available only on the Lexmark Web site at www.lexmark.com.
Notes:
• To get more ink, order high‑yield ink cartridges.
•
Depending on your country or region, you may get the ink cartridges individually or in packs.
•
You can order a mix of standard ink cartridges and high‑yield ink cartridges, depending on your needs.
•
Check the yield rate on the ink cartridge box, or visit www.lexmark.com/yields.
•
For best results, use only Lexmark ink cartridges.
•
The cartridges can be used for printing documents and photos.
Ordering and replacing supplies 14
Using genuine Lexmark ink cartridges
Lexmark printers, ink cartridges, and photo paper are designed to perform together for superior print quality, and our
inks are formulated to work with your printer and help extend the life of your product. We recommend that you use
only genuine Lexmark ink cartridges.
Lexmark's warranty does not cover damage caused by non-Lexmark ink or ink cartridges.
Replacing ink cartridges
Make sure you have a new ink cartridge or cartridges before you begin. You must install new cartridges immediately
after removing the old ones, or the ink remaining in the printhead nozzles may dry out.
Removing ink cartridges
1 Turn on your printer.
Open the printer.
2
Note: The printhead moves to the cartridge installation position.
3
Press the release tab, and then remove the used ink cartridge or cartridges.
Ordering and replacing supplies 15
Installing ink cartridges
1 Remove the ink cartridge from the pack, and then remove the protective cap from the ink cartridge.
If your ink cartridge comes with a twist cap, then remove the cap.
2 Insert each ink cartridge. Slide your finger along the ink cartridge until the cartridge clicks into place.
Notes:
• Insert the color cartridges first, and then the black cartridge.
• Insert the new ink cartridges immediately after removing the protective cap to avoid exposing the ink to air.
3 Close the printer.
Ordering paper and other supplies
To order supplies or to locate a dealer near you, visit our Web site at www.lexmark.com.
Item Part Number
USB cable 1021294
For more information, go to www.lexmark.com.
Ordering and replacing supplies 16
Paper Paper size
Lexmark Photo Paper
• Letter
A4
•
• 4 x 6 in.
• L
Lexmark PerfectFinish Photo Paper
• Letter
A4
•
• 4 x 6 in.
• L
Notes:
• Availability may vary by country or region.
• For best results when printing photos or other high-quality images, use Lexmark Photo Paper or Lexmark
TM
PerfectFinish
•
For more information, go to www.lexmark.com
Photo Paper.
Recycling Lexmark products
To return Lexmark products for recycling:
1
Visit our Web site at www.lexmark.com/recycle.
Find the product type you want to recycle, and then select your country or region from the list.
2
Follow the instructions on the computer screen.
3
Note: Printer supplies and hardware not listed in a Lexmark collection program may be recycled through your local
recycling center. Contact your local recycling center to determine the items they accept.
Using the printer control panel buttons and menus 17
Using the printer control panel buttons and menus
Replacing the language sheet
A language sheet is used to label buttons on the printer control panel. Language sheets can be replaced anytime
depending on which language you want to use. Some languages may not be available depending on your printer model.
Note: Your printer comes with a preinstalled English language sheet.
Open the printer.
1
Remove the language sheet from the documentation folder that came with the printer.
2
3 Remove the language sheet holder from the printer control panel.
4 Insert the preferred language sheet into the language sheet holder, and then attach the language sheet holder to
the printer control panel.
5
Close the printer.
Using the printer control panel buttons and menus 18
Using the printer control panel
Use To
1 Power
2 Display
Note: The display is
turned off in Sleep
mode.
3 Arrow buttons Navigate to menu or submenu items that appear on the display.
4 Home Navigate from any level in the menu back to the home screen.
5 Keypad In Copy mode or Photo mode:
• Turn the printer on and off.
Switch to Sleep mode.
•
Note: When the printer is on, press to switch to Sleep mode. Press and hold for
three seconds to turn off the printer.
View:
• Printer status
• Messages
• Menus
Enter the number of copies or prints you want to make.
In Fax mode:
• Enter fax numbers.
• Operate an automated answering system.
• Select letters when creating a Speed Dial list.
• Type numbers to enter or edit the date and time shown on the display.
6 Back
7 Select
• Return to the previous screen.
Exit from one menu level to a higher one.
•
• Select menu options.
Save settings.
•
• Feed or eject paper. Press and hold the button for three seconds to feed or eject paper
from the printer.
Using the printer control panel buttons and menus 19
8 Redial Display the last number dialed. Press the left or right arrow button to view the last five numbers
dialed.
9 Pause Insert a three-second pause in a fax number to wait for an outside line or get through an
automated answering system. Enter a pause only when you have already begun entering the
number.
10 Dial tone Dial the telephone number manually using the keypad before sending the fax.
11 Address Book Access fax numbers from a saved list of numbers.
12 Color Switch to color mode.
13 Black Switch to black‑and‑white mode.
14 Start Start a job, depending on which mode is selected.
15 Cancel
• Cancel a print, copy, scan, or fax job in progress.
Exit from a menu level of the Copy, Scan, Fax, Photo, or File Print menu to the top level of a
•
menu.
• Exit from a menu level of the Setup menu to the top level of the previous mode.
• Clear current settings or error messages, and return to default settings.
16 Network indicator Check the network connection status of your printer and access the network settings.
17 Wi‑Fi indicator Check the wireless connection of your printer.
Using the printer control panel buttons and menus 20
18 Eco‑Mode
• Change to Sleep mode after the printer is left idle for 10 minutes.
Set screen brightness to low.
•
Changing the Sleep timeout
The Sleep timeout is the time it takes for the printer to switch to Sleep mode when the printer is left idle. The Sleep
feature optimizes energy efficiency by reducing the printer power consumption. To save the most energy, select the
lowest Sleep timeout.
From the printer control panel, navigate to:
1
> Setup > > Device Setup > > Sleep >
2 Press the up or down arrow button to select or use the keypad to enter the value of the Sleep timeout, and then
press .
Saving paper and energy
To significantly cut paper usage and reduce paper waste, activate duplex printing:
1
From the printer control panel, navigate to:
> Setup > > Print Mode Setup > > 2‑Sided Copy, Standalone >
2 Press the up or down arrow button to scroll to On, and then press .
To optimize energy efficiency, reduce the Sleep timeout and Screen Brightness:
1 From the printer control panel, navigate to:
> Setup > > Device Setup > > Sleep >
2 Press the up or down arrow button to select or use the keypad to enter the Sleep timeout value, and then press
.
3 From the printer control panel, navigate to:
> Setup > > Device Setup > > Screen Brightness >
4 Press the up or down arrow button to scroll to Dim, and then press .
If you select 2‑Sided Copy, Standalone, then the printer prints on both sides of the paper (duplex) for
Note:
copy and fax jobs, and for printing in Windows and Macintosh, depending on your printer model.
Restoring factory default settings
Resetting to factory default settings will delete all the printer settings you have previously selected.
1
From the printer control panel, navigate to:
> Setup > > Restore Factory Defaults >
2 Press the up or down arrow button to scroll to Restore All Printer Settings, and then press .
Using the printer control panel buttons and menus 21
3 Press the left or right arrow button to scroll to Yes, and then press .
The printer restarts automatically after resetting to factory default settings.
4 When prompted to set the initial settings of your printer, make your selections using the printer control panel
buttons.
Initial Setup Complete appears on the display.
Using shortcuts 22
Using shortcuts
What are shortcuts?
A shortcut is a way to quickly accomplish printing, copying, scanning, e‑mailing, or faxing tasks with the printer. You
can configure and save a set of frequently used printer settings available for a given task and then assign a shortcut
number and shortcut name to it.
The shortcut number and shortcut name serve as the identification for a particular task and its printer settings. When
you want to perform a task with those settings, you do not need to go through the usual process of adjusting the settings
and options. Simply enter the shortcut number or select the shortcut name and number on the printer control panel,
and the task will launch automatically.
Configure the shortcut settings for a task in the printer Web page:
Choose
Copy Copy a document or photo.
Eco‑Copy Copy a document or photo using two‑sided or draft setting.
ID Card Copy Copy both sides of an ID card onto a single page.
Scan to Fax Scan a document or photo and send it through fax.
Scan to E‑mail Scan a document or photo and send it through e‑mail.
Scan to Computer Scan a document or photo and send it to your computer.
To
Note: Make sure the printer is connected to the network and the Internet
through an Ethernet or wireless connection.
Notes:
• Make sure the printer driver is installed with a network printer connection.
• Make sure the printer is connected to the computer, either locally (USB) or
through the same Ethernet or wireless network.
Scan to Network Scan a document or photo and save it to a network folder.
Note: Make sure the printer is connected to the Internet through an Ethernet
or wireless connection.
Scan to Memory Device Scan a document or photo and save it to a memory card or flash drive (depending
on your printer model).
Print a File Print a document from your computer.
Note: Make sure the printer is connected to the computer through the same
Ethernet or wireless network.
Example:
A lawyer who uses his printer to send e-mails to clients normally navigates through the printer control panel to select
the feature and its available options. Instead of doing that, he can configure the printer settings (such as the message
title and recipient) from the printer Web page, and then assign a shortcut number and shortcut name to the task. Every
time he enters the shortcut number or selects the shortcut name on the printer control panel, the printer automatically
sends the documents according to the selected settings.
Using shortcuts 23
Getting started
During installation, a link will be provided for you to create shortcuts. If you were not able to create your shortcuts
during installation, then you may create the shortcuts through your printer software.
Launching the shortcuts page using the printer software
Before you begin, make sure:
• Your printer and computer are each connected to the network through an Ethernet or wireless connection.
• Your printer is turned on.
For Windows users
Click or Start.
1
2
Click All Programs or Programs, and then select the printer program folder from the list.
3 Navigate to:
Printer Home > select your printer > Settings > Configure Shortcuts
For Macintosh users
1 From the Finder, navigate to:
Applications > select your printer folder > Shortcuts
2 Select your printer from the list, and then click Launch.
Creating a shortcut
1 Launch the shortcuts page, and then navigate to:
Add New Shortcut > select a task
2 Assign a shortcut number and shortcut name, and then specify the settings.
Notes:
• A shortcut number is the number you assign to a particular task and its printer settings. You can assign
shortcut numbers from 1 to 999.
If you configured the shortcut to show the settings before running, then the settings will appear on the
•
printer display. Adjust the settings if necessary.
3 Click Add.
Using shortcuts 24
Using shortcuts on the printer
Make sure you have created a shortcut.
From the printer control panel, navigate to:
> Shortcuts > > select a shortcut >
or
> > enter the shortcut number >
Note: If you configured the shortcut to show the settings before running, then the settings will appear on the printer
display. Adjust the settings if necessary.
Modifying or deleting a shortcut
1 Launch the shortcuts page, and then select a shortcut.
2 Do either of the following:
• Make the necessary changes, and then click Save Changes.
Click Delete.
•
Using the printer software 25
Using the printer software
Minimum system requirements
The printer software requires up to 500MB of free disk space.
Supported operating systems
• Microsoft Windows 7 (SP1)
• Microsoft Windows Server 2008 (R2 SP1)
Microsoft Windows Server 2008 (SP1)
•
• Microsoft Windows Server 2003 (SP2)
Microsoft Windows Vista (SP1)
•
Microsoft Windows XP (SP3)
•
Macintosh Intel OS X version 10.7.0 or later
•
Macintosh Intel OS X version 10.6.0 or later
•
Macintosh Intel OS X version 10.5.0 or later
•
Macintosh Intel OS X version 10.4.4 or later
•
Macintosh PowerPC OS X version 10.5.0 or later
•
• Macintosh PowerPC OS X version 10.4.0 or later
• Ubuntu Linux 11.04, 10.10, 10.04, and 9.04 LTS
• Red Hat Enterprise Linux WS 6, WS 5, and WS 4
• Red Flag Linux Desktop 6.0
• SUSE Linux Enterprise Server 11 and 10
*
*
• SUSE Linux Enterprise Desktop 11 and 10
• Linux openSUSE 11.4, 11.3, and 11.2
• Linpus Linux Desktop 9.6
• Fedora 14
*
*
• Debian GNU/Linux 6.0 and 5.0
• Mint 10 and 9
• PCLinux OS 2010
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The printer driver for this operating system is available only at http://support.lexmark.com.
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Using the Windows printer software
Software installed during printer installation
When you set up the printer using the installation software CD, all the necessary software was installed. You may have
chosen to install some additional programs. The following table provides an overview of various software programs
and what they can help you do.
Using the printer software 26
If you did not install these additional programs during initial installation, then reinsert the installation software CD, run
the installation software, and then click Advanced Options > Install Additional Software.
Printer software
Use the To
LexmarkTM Printer Home
(referred to as Printer Home)
• Launch applications or programs.
Scan or e‑mail a photo or document.
•
• Edit scanned documents.
• Scan documents to PDF.
• Adjust settings for the printer.
• Order supplies.
• Maintain ink cartridges.
• Register the printer.
• Contact technical support.
• Access the User's Guide.
Lexmark Phone Book
(referred to as Phone Book)
Abbyy Sprint OCR Scan a document and produce text that you can edit with a word‑processing
Lexmark Wireless Setup Utility
(referred to as Wireless Setup Utility)
Lexmark Tools for Office
(referred to as Tools for Office)
Manage your fax contacts.
program.
• Set up the wireless printer on a wireless network.
Change the wireless settings of the printer.
•
Note: This program is installed automatically with the printer software if the
printer has wireless capability.
Access your favorite settings in Microsoft Office 2007.
Printer Setup Utility Configure the fax and e‑mail settings of your printer.
Status Messenger Learn more about the printing problems encountered.
Status Monitor Center
Product Update Receive automatic notifications of updates to your printer software when new
• Check the supplies status of your printer.
Order supplies online.
•
updates are available.
Using the printer software 27
Use the To
Printing Preferences When you click File > Print > Properties with a document open, a Printing
Preferences dialog appears. The dialog lets you select options for the print job,
such as the following:
• Select the number of copies to print.
Print two‑sided copies.
•
• Select the paper type.
• Add a watermark.
• Enhance images.
• Save settings.
Note: Printing Preferences is installed automatically with the printer software.
Note:
Your printer may not come with some of these programs or some of the functions of these programs,
depending on the features of the printer that you purchased.
Using the Macintosh printer software
Launching the Print dialog
Use the Print dialog to adjust the print settings and schedule print jobs.
With a document or photo open, choose File > Print.
Launching an application
1 From the Finder, navigate to:
Applications > select your printer folder
2 Double‑click the application that you want to use.
Use the
Printer Settings
Shortcuts Speed up usual tasks with your printer.
Wireless Setup
Assistant
To
• Customize settings for fax jobs.
Create and edit the Contacts list.
•
• Configure e‑mail connectivity settings.
• Configure the language, country, date, and time.
Set up the printer on a wireless network.
Note: This application is automatically installed with the printer software if the printer has
wireless capability.
Uninstaller Remove the printer software from your computer.
Notes:
• Your printer may not come with these applications, depending on the features of the printer that you purchased
or the installation type (standard or custom) chosen when you installed the printer.
Using the printer software 28
• To take advantage of the full features of your printer, select the custom install option during installation, and
then select all packages listed.
Accessing Web links
Web links are links to predefined Web pages that are saved in the printer folder.
From the Finder, navigate to:
1
Applications > select your printer folder > Web Links
2 Double‑click the Web link that you want to visit.
Use To
Customer Support Contact customer support.
Lexmark Software Updates Download and install the latest printer software.
Lexmark Online Visit the Lexmark Web site.
Order Supplies Online Order ink or supplies.
Printer Registration Register your printer.
Visit Lexmark SmartSolutions
Note: Your printer may not come with these Web links, depending on the features of the printer that you purchased.
• Visit the SmartSolutions Web site.
Choose your custom solutions.
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Finding and installing optional software
For Windows users
1 Click or Start.
Click All Programs or Programs, and then select the printer program folder from the list.
2
Navigate to:
3
Printer Home > select your printer > Support > Online support
4 From the Web site, select your printer and then download the driver.
5 Install additional or optional software.
For Macintosh users
1 From the Finder, navigate to:
Applications > select your printer folder > Web Links > Lexmark Software Updates
2 From the Web site, select your printer and then download the driver.
3
Install additional or optional software.
Using the printer software 29
Updating the printer software
For Windows users
1 Click or Start.
Click All Programs or Programs, and then select the printer program folder from the list.
2
Select your printer, and then click Product Update.
3
4 Follow the instructions on the computer screen.
For Macintosh users
1 From the Finder, navigate to:
Applications > select your printer folder > Web Links > Lexmark Software Updates
2 From the Web site, select your printer and then download the driver.
Downloading PCL and PS drivers (Windows only)
Universal Print Drivers (PCL 5 emulation, PCL XL emulation, and PS emulation) can be downloaded from our Web site.
You need to search for your printer model to view compatible drivers.
Reinstalling the printer software
When you set up the printer using the installation software CD, all the necessary software was installed. If you
encountered problems while installing, or if your printer does not appear in the printers folder or as a printer option
when you send a print job, then try removing and reinstalling the printer.
Uninstalling the printer software
For Windows users
1 Click or Start.
Click All Programs or Programs, and then select the printer program folder from the list.
2
Click the uninstaller.
3
4 Follow the instructions on the computer screen.
5 Once the uninstall process is complete, restart your computer.
For Macintosh users
1 Close all open applications.
2 From the Finder, navigate to:
Applications > select your printer folder
Using the printer software 30
3 Double‑click Uninstaller.
4
Follow the instructions on the computer screen.
Installing the printer software
Note: If you installed the printer software on this computer before but need to reinstall the software, then uninstall
the current software first.
For Windows users
1 Close all open software programs.
Insert the installation software CD.
2
If the installation dialog screen does not appear after a minute, then launch the CD manually:
a
Click , or click Start and then click Run.
b In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive.
c Press Enter, or click OK.
3 Click Install, and then follow the instructions on the computer screen.
For Macintosh users
Note:
To take advantage of the full features of your printer, select the custom install option, and then select all
packages listed.
1
Close all open applications.
2
Insert the installation software CD.
If the installation dialog does not appear after a minute, then click the CD icon on the desktop.
3 Double-click the software installer package, and then follow the instructions on the computer screen.
Using the Internet
1
Go to the Lexmark Web site at http://support.lexmark.com.
2
Navigate to:
SUPPORT & DOWNLOADS > select your printer > select your operating system
3 Download the driver, and then install the printer software.
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