5600-6600 Series User's Guide
July 2008 www.lexmark.com
Contents
Safety information.............................................................................9
Introduction......................................................................................10
Finding information about the printer........................................................................................................................10
Setting up the printer......................................................................13
Granting access to the software during installation...............................................................................................13
Setting up the printer as a copier only or fax only..................................................................................................13
Understanding the parts of the printer.......................................................................................................................20
Using the printer control panel buttons and menus..............................................................................................23
Using the printer control panel ................................................................................................................................................. 23
Using the printer menus .............................................................................................................................................................. 26
Saving settings................................................................................................................................................................................. 28
Using the printer software...............................................................................................................................................30
Installing printer software ........................................................................................................................................................... 30
Installing the optional XPS driver (Windows Vista users only) ....................................................................................... 31
Using the Windows printer software....................................................................................................................................... 32
Using the Macintosh printer software..................................................................................................................................... 33
Switching between the rear USB port and the Quick Connect laptop port (selected models
only).....................................................................................................................................................................................34
Getting the printer ready to fax......................................................................................................................................35
Using an RJ11 adapter .................................................................................................................................................................. 35
Choosing a fax connection.......................................................................................................................................................... 38
Connecting to an answering machine.................................................................................................................................... 39
Connecting directly to a telephone wall jack....................................................................................................................... 40
Connecting directly to a telephone wall jack in Germany............................................................................................... 41
Connecting to a computer with a modem............................................................................................................................ 42
Connecting to a telephone ......................................................................................................................................................... 43
Using a digital phone service ..................................................................................................................................................... 44
Installing the printer on a wireless network (selected
models only)......................................................................................45
Wireless network compatibility......................................................................................................................................45
Information you will need to set up the printer on a wireless network..........................................................45
Installing the printer on a wireless network..............................................................................................................45
Installing the printer on other computers..................................................................................................................46
Interpreting the colors of the Wi-Fi indicator light.................................................................................................47
Special wireless installation instructions....................................................................................................................47
Contents
2
Assigning a static IP address............................................................................................................................................48
Changing wireless settings after installation............................................................................................................48
Switching between USB and wireless connections (Windows only)................................................................49
Switching between USB and wireless connections (Macintosh only)..............................................................50
Advanced wireless setup..................................................................................................................................................51
Creating an ad hoc wireless network ...................................................................................................................................... 51
Adding a printer to an existing ad hoc wireless network ................................................................................................ 53
Using WPS (Wi-Fi Protected Setup).......................................................................................................................................... 54
Frequently asked questions.............................................................................................................................................54
Where do I find my WEP key or WPA passphrase?.............................................................................................................. 54
What is an SSID? .............................................................................................................................................................................. 54
Where do I find my SSID?............................................................................................................................................................. 55
What is a network? ......................................................................................................................................................................... 55
What types of wireless network security are available? ................................................................................................... 55
How do I find out what type of security my network is using?...................................................................................... 56
How are home networks configured?..................................................................................................................................... 56
Why do I need an installation cable?....................................................................................................................................... 58
How do I attach the installation cable?................................................................................................................................... 59
How are infrastructure and ad hoc networks different?................................................................................................... 59
Finding the signal strength......................................................................................................................................................... 60
How can I improve wireless signal strength? ....................................................................................................................... 61
Can I use my printer on a USB and a network connection at the same time?.......................................................... 62
What is a MAC address?................................................................................................................................................................ 62
How do I find the MAC address? ............................................................................................................................................... 62
What is an IP address? ................................................................................................................................................................... 63
What is TCP/IP? ................................................................................................................................................................................ 63
How do I locate IP addresses? .................................................................................................................................................... 63
How are IP addresses assigned?................................................................................................................................................ 64
What is a key index?....................................................................................................................................................................... 64
Loading paper...................................................................................66
Loading paper.......................................................................................................................................................................66
Loading various paper types...........................................................................................................................................66
Loading original documents on the scanner glass.................................................................................................70
Loading original documents into the Automatic Document Feeder...............................................................71
Using the automatic paper type sensor......................................................................................................................73
Printing...............................................................................................74
Printing basic documents.................................................................................................................................................74
Printing a document...................................................................................................................................................................... 74
Printing Web pages........................................................................................................................................................................ 74
Printing multiple copies of a document................................................................................................................................. 75
Contents
3
Collating printed copies ............................................................................................................................................................... 75
Printing the last page first (reverse page order).................................................................................................................. 76
Printing multiple pages on one sheet (N-Up)....................................................................................................................... 76
Printing documents from a memory card or flash drive .................................................................................................. 77
Printing specialty documents.........................................................................................................................................78
Choosing compatible specialty paper types ........................................................................................................................ 78
Printing envelopes ......................................................................................................................................................................... 79
Printing labels .................................................................................................................................................................................. 79
Printing on custom-size paper................................................................................................................................................... 80
Managing print jobs...........................................................................................................................................................81
Pausing print jobs........................................................................................................................................................................... 81
Resuming print jobs....................................................................................................................................................................... 82
Canceling print jobs....................................................................................................................................................................... 83
Working with photos.......................................................................85
Connecting photo storage devices...............................................................................................................................85
Inserting a memory card .............................................................................................................................................................. 85
Inserting a flash drive .................................................................................................................................................................... 86
Printing photos.....................................................................................................................................................................87
Printing photos using the printer control panel ................................................................................................................. 87
Printing photos from the computer using the printer software ................................................................................... 88
Printing photos from a memory device using the printer software ............................................................................ 88
Printing photos from a PictBridge-enabled digital camera ............................................................................................ 90
Printing photos stored on a memory device using the proof sheet............................................................................ 91
Printing photos from a digital camera using DPOF ........................................................................................................... 92
Scanning.............................................................................................93
Scanning original documents.........................................................................................................................................93
Scanning color or black-and-white original documents.......................................................................................95
Scanning photos for editing............................................................................................................................................95
Scanning to a computer over a network....................................................................................................................96
Canceling scan jobs............................................................................................................................................................96
Copying...............................................................................................98
Making copies.......................................................................................................................................................................98
Copying photos....................................................................................................................................................................98
Enlarging or reducing images.........................................................................................................................................98
Adjusting copy quality.......................................................................................................................................................99
Making a copy lighter or darker.....................................................................................................................................99
Collating copies using the printer control panel...................................................................................................100
Repeating an image on one page...............................................................................................................................101
Contents
4
Copying multiple pages on one sheet (N-Up)........................................................................................................101
Canceling a copy job........................................................................................................................................................102
Faxing...............................................................................................103
Sending a fax......................................................................................................................................................................103
Sending a fax using the printer control panel....................................................................................................................103
Sending a fax while listening to a call (On Hook Dial).....................................................................................................103
Sending a broadcast fax at a scheduled time.....................................................................................................................104
Receiving a fax...................................................................................................................................................................105
Receiving a fax automatically...................................................................................................................................................105
Receiving a fax manually............................................................................................................................................................105
Receiving a fax with an answering machine.......................................................................................................................105
Forwarding faxes ..........................................................................................................................................................................106
Customizing dial settings...............................................................................................................................................106
Setting up the Address Book....................................................................................................................................................106
Setting up a dialing prefix .........................................................................................................................................................107
Setting up Caller ID ......................................................................................................................................................................107
Setting the distinctive ring........................................................................................................................................................107
Setting a fax manual answer code..........................................................................................................................................108
Setting up to fax while behind a PBX ....................................................................................................................................108
Managing faxes..................................................................................................................................................................108
Setting up a fax footer ................................................................................................................................................................108
Printing fax activity reports.......................................................................................................................................................109
Printing the Fax Settings List ....................................................................................................................................................109
Blocking junk faxes.......................................................................................................................................................................109
Blocking unwanted changes to fax settings.......................................................................................................................110
Maintaining the printer.................................................................111
Maintaining print cartridges.........................................................................................................................................111
Installing print cartridges...........................................................................................................................................................111
Removing a used print cartridge ............................................................................................................................................112
Refilling print cartridges.............................................................................................................................................................113
Using genuine Lexmark print cartridges..............................................................................................................................113
Aligning print cartridges ............................................................................................................................................................114
Cleaning the print cartridge nozzles......................................................................................................................................114
Checking ink levels.......................................................................................................................................................................115
Wiping the print cartridge nozzles and contacts..............................................................................................................116
Preserving the print cartridges ................................................................................................................................................117
Cleaning the scanner glass............................................................................................................................................117
Cleaning the exterior of the printer............................................................................................................................117
Ordering supplies..............................................................................................................................................................118
Ordering print cartridges ...........................................................................................................................................................118
Contents
5
Ordering paper and other supplies........................................................................................................................................119
Resetting to factory settings.........................................................................................................................................119
Troubleshooting.............................................................................121
Using the printer troubleshooting software (Windows only)...........................................................................121
Setup troubleshooting....................................................................................................................................................121
Incorrect language appears on the display.........................................................................................................................121
Power button is not lit ................................................................................................................................................................122
Software did not install...............................................................................................................................................................122
Page does not print......................................................................................................................................................................123
Solving printer power problems.............................................................................................................................................126
Removing and reinstalling the software ..............................................................................................................................126
Enabling the USB port in Windows ........................................................................................................................................127
Wireless troubleshooting...............................................................................................................................................128
Wireless troubleshooting checklist ........................................................................................................................................128
Printing a network setup page ................................................................................................................................................129
Wireless configuration does not continue after the USB cable is attached ............................................................129
Why isn't my printer in this list?...............................................................................................................................................130
Cannot print over wireless network.......................................................................................................................................131
Cannot print and there is a firewall on the computer.....................................................................................................134
Wi-Fi indicator light is not lit.....................................................................................................................................................134
Wi-Fi indicator light is green but the printer does not print (Windows only) ........................................................135
Wi-Fi indicator light is blinking orange during installation (Windows only)...........................................................137
Wi-Fi indicator light is blinking orange during installation (Macintosh only) ........................................................140
Wi-Fi indicator light is still orange ..........................................................................................................................................142
Wireless print server not installed ..........................................................................................................................................143
“Communication not available” message displays when printing wirelessly ........................................................143
Communication with printer lost when connected to Virtual Private Network (VPN)........................................144
Resetting the internal wireless print server to factory default settings ....................................................................144
Fax troubleshooting.........................................................................................................................................................144
Cannot send or receive a fax.....................................................................................................................................................144
Can send but not receive faxes................................................................................................................................................146
Can receive but not send faxes................................................................................................................................................147
Printer receives a blank fax........................................................................................................................................................148
Received fax has poor print quality........................................................................................................................................148
Caller ID information is not displayed ...................................................................................................................................149
Fax Error ...........................................................................................................................................................................................149
Fax Mode Unsupported..............................................................................................................................................................149
Remote Fax Error...........................................................................................................................................................................150
Phone Line Busy ............................................................................................................................................................................150
Phone Line Error............................................................................................................................................................................151
No Answer .......................................................................................................................................................................................151
Failed to Connect..........................................................................................................................................................................152
Contents
6
Notices..............................................................................................153
Product information.........................................................................................................................................................153
Edition notice.....................................................................................................................................................................153
European EC directives conformity statement for radio products.................................................................156
Power consumption.........................................................................................................................................................163
Index.................................................................................................168
Contents
7 8
Safety information
Use only the power supply and power supply cord provided with this product or the manufacturer's authorized
replacement power supply and power supply cord.
Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible.
CAUTION—POTENTIAL INJURY: Do not twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture
and walls. If the power cord is misused, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of misuse. Remove the power cord from the electrical outlet before inspecting it.
Use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched
telephone network.
Refer service or repairs, other than those described in the user documentation, to a professional service person.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark
components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of
other replacement parts.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product
or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning
storm.
SAVE THESE INSTRUCTIONS.
Safety information
9
Introduction
Finding information about the printer
Publications
See the For
Quick Setup sheet Initial setup instructions.
Printed Networking Guide / Fax Guide Additional setup instructions.
Note: Your printer may not come with these publications.
Electronic User's Guide Complete instructions for using the printer. The electronic version installs
automatically with the printer software.
Windows Help Additional instructions for using the printer software on a Windows operating
system. The Help installs automatically with the programs.
1 Do one of the following:
• In Windows Vista, click .
• In Windows XP and earlier, click Start.
2 Click All Programs or Programs, and then select the printer program folder
from the list.
3 From the program, click Help to view the main page of the Help.
Click
to view context-sensitive information.
Mac Help
Note: Your printer may not have
support for Macintosh and may not
have this Help.
Additional instructions for using the printer software on a Macintosh operating
system. The Help installs automatically with the applications.
1 From the Finder desktop, double-click the printer folder.
2 Double-click the application.
3 From the application, click Help on the menu bar to view the main page of
the Help.
Note: If you have several applications open, then make sure that the
application that you want to use is the active application. The correct menu
bar does not appear if the application is not active. Click the main screen to
make it the active application.
Click
to view context-sensitive information.
Introduction
10
Customer support
Description Where to find (North America) Where to find (rest of world)
Telephone support
E-mail support
Call us at
• US: 1-800-332-4120
– Monday–Friday (8:00 AM–11:00 PM ET),
Saturday (Noon–6:00 PM ET)
• Canada: 1-800-539-6275
– Support in English: Monday–Friday
(8:00 AM–11:00 PM ET), Saturday (Noon–
6:00 PM ET)
– Support in French: Monday–Friday
(9:00 AM–7:00 PM ET)
• Mexico: 01-800-253-9627
– Monday–Friday (8:00 AM–8:00 PM ET)
Note: Support numbers and times may change
without notice. For the most recent telephone
numbers available, see the printed warranty
statement that came with your printer.
For e-mail support, visit our Web site:
www.lexmark.com.
1 Click SUPPORT.
2 Click Technical Support.
3 Select your printer family.
4 Select your printer model.
5 From the Support Tools section, click e-Mail
Support.
6 Complete the form, and then click Submit
Request.
Telephone numbers and support hours vary by
country or region.
Visit our Web site at www.lexmark.com. Select
a country or region, and then select the
Customer Support link.
Note: For additional information about
contacting Lexmark, see the printed warranty
that came with your printer.
E-mail support varies by country or region, and
may not be available in some instances.
Visit our Web site at www.lexmark.com. Select
a country or region, and then select the
Customer Support link.
Note: For additional information about
contacting Lexmark, see the printed warranty
that came with your printer.
Limited Warranty
Description Where to find (USA) Where to find (rest of world)
Limited Warranty Information
Lexmark International, Inc. furnishes a
limited warranty that this printer will
be free of defects in materials and
workmanship for a period of 12
months after the original date of
purchase.
To view the limitations and conditions of this
limited warranty, see the Statement of
Limited Warranty included with this printer,
or set forth at www.lexmark.com.
1 Click SUPPORT.
2 Click Warranty Information.
3 Click Statement of Limited Warranty
for Inkjet & All-In-One Printers.
Warranty information varies by
country or region. See the printed
warranty that came with your
printer.
4 Scroll through the Web page to view the
warranty.
Record the following information (located on the store receipt and the back of the printer), and have it ready when
you contact customer support so that they may serve you faster:
• Machine Type number
• Serial number
Introduction
11
• Date purchased
• Store where purchased
Introduction
12
Setting up the printer
Granting access to the software during installation
Third-party applications, including antivirus, security, and firewall programs may alert you about the printer software
being installed. For your printer to work properly, you must grant access to the printer software.
Setting up the printer as a copier only or fax only
Use the following instructions if you do not want to connect the printer to a computer.
Note: If you want to connect the printer to a computer, use the setup documentation and the printer software CD
that came with the printer.
1 Unpack the printer.
Note: Contents, such as the number of print cartridges, may vary by model.
Power cord
1
Telephone cord
2
Printer software CD
3
4 USB cable or installation cable
Note: Your printer model may not come with a USB cable. Purchase a USB cable separately.
Networking Guide
5
Note: Your printer model may not come with this publication.
Fax Guide
6
Note: Your printer model may not come with this publication.
7 Quick Setup sheet
Print cartridges
8
9 Stick-on overlays for your language
Setting up the printer
13
2 Remove tape and packing material from all areas of the printer.
3 Raise the printer control panel.
4 If a stick-on overlay for your language needs to be installed, peel off the covering from the back of the overlays
to expose the adhesive.
5 Place the stick-on overlays on the recessed areas of the printer control panel, and then press down on the stick-on
overlays.
Setting up the printer
14
6 Extend the paper exit tray.
7 Raise the paper support, and then press down on the paper adjustment lever to extend the paper guides.
8 Load paper, and then pull up the paper adjustment lever to adjust the paper guides. The paper guides should
rest against the edges of the paper.
Setting up the printer
15
9 Connect the power cord to the printer.
CAUTION—SHOCK HAZARD: Read the safety information included with this product before connecting
power or making any cabling connections.
10 If the printer does not automatically turn on, press .
11 If prompted, set the language.
Press the arrow buttons until the language that you want appears, and then press .
12 If prompted, set the country/region.
Press the arrow buttons until the country or region that you want appears, and then press .
Setting up the printer
16
13 Set the date and time.
a Using the keypad of the printer control panel, enter the month, day, and year, and then press to save.
b Enter the time, and then press to save.
c Press the arrow buttons to choose a time format, and then press to save.
14 Set the fax number and fax name.
a Enter a fax number, and then press to save.
b Enter a fax name, and then press to save.
15 Open the printer, and then press down on the print cartridge carrier levers.
16 Open the color cartridge foil, and then remove the cartridge from the pack.
17 If a storage unit is included, remove the color cartridge from the storage unit.
Setting up the printer
17
18 Remove the tape from the color print cartridge, insert the cartridge in the right carrier, and then close the color
cartridge carrier lid.
19 If a black print cartridge is included in the box contents, open the black cartridge foil, and then remove the
cartridge from the pack.
Note: You may need to purchase a black print cartridge separately.
Setting up the printer
18
20 Remove the tape from the black print cartridge, insert the cartridge in the left cartridge carrier, and then close
the black cartridge carrier lid.
21 Close the printer.
22 Press .
An alignment page prints.
Setting up the printer
19
23 Discard or recycle the alignment page.
Notes:
• The alignment page may differ from the one shown.
• Streaks on the alignment page are normal and do not indicate a problem.
Understanding the parts of the printer
Use the To
1 Paper adjustment lever Adjust the paper guides.
Paper support Load paper.
2
3 Paper guides Keep paper straight when feeding.
Paper feed guard Prevent items from falling into the paper slot.
4
Automatic Document Feeder (ADF) Scan, copy, or fax multiple-page letter-, legal-, and A4-size
5
documents.
Setting up the printer
20
Use the To
Automatic Document Feeder (ADF) tray Load original documents in the ADF. Recommended for
6
scanning, copying, or faxing multiple-page documents.
Note: Do not load postcards, photos, small items, or thin
media (such a s magazine clippings) in to the ADF. Place these
items on the scanner glass.
7 Automatic Document Feeder (ADF) output tray Hold documents as they exit from the ADF.
Automatic Document Feeder (ADF) paper guide Keep paper straight when feeding into the ADF.
8
Printer control panel Operate the printer.
9
Paper exit tray Hold paper as it exits.
10
Memory card slots Insert a memory card.
11
12 Quick Connect laptop port
Note: Your printer model may not have this port.
13 Card reader light Check card reader status. The light blinks to indicate that a
PictBridge port Connect a PictBridge-enabled digital camera or a flash drive
14
Wi-Fi indicator
15
Note: Your printer model may not have wireless
capability and may not have this indicator.
Connect a laptop computer to the printer using a USB cable.
Warning—Potential Damage: Do not touch the USB port
except when plugging in or removing a USB cable or
installation cable.
memory card is being accessed.
to the printer.
Check wireless status:
• Off indicates that the printer is turned off, is powering
up, or is in Power Saver mode. In Power Saver mode, the
power light pulses on and off.
• Orange
– indicates that the printer has not yet been configured
for a wireless network.
– indicates that the printer is configured for an ad hoc
connection, but is not communicating with another ad
hoc device.
• Orange blinking indicates that the printer is configured
but is unable to communicate with the wireless network.
• Green indicates that the printer is connected to a
wireless network.
Setting up the printer
21
Use the To
Top cover Access the scanner glass.
1
Scanner glass Scan and copy photos and documents.
2
Scanner unit
3
• Access the print cartridges.
• Remove paper jams.
Print cartridge carrier Install, replace, or remove a print cartridge.
4
5 EXT Port Connect add itional devices, such as a data/fax modem,
telephone, or answering machine, to the printer. This
connection method may not be available in all
countries or regions.
Note: Remove the plug to access the port.
LINE Port Connect the printer to an active telephone line to send
6
and receive faxes. The printer must be connected to a
telephone line to receive incoming fax calls.
Note: Do not connect additional devices to the LINE
port, and do not connect a DSL (digital subscriber line),
ISDN (integrated services digital network), or cable
modem to the printer.
7 Power supply with port Connect the printer to a power source.
Setting up the printer
22
Use the To
Rear USB port Connect the printer to a desktop computer using a USB
8
cable.
Warning—Potential Damage: Do not touch the USB
port except when plugging in or removing a USB cable
or installation cable.
9 Internal wireless print server
Note: Your printer model may not have wireless capability
and may not have this print server.
Connect the printer to a wireless network.
Using the printer control panel buttons and menus
Using the printer control panel
The printer control panel contains:
• Power on/off button
• Two-line display that shows the printer status, messages, and menus
• 27 buttons
The following diagrams explain the sections of the printer control panel:
Setting up the printer
23
Press To
1 Setup
2 Address Book
3 Redial/Pause In Fax mode:
Access the setup menu and change printer settings.
Note: The Copy, Scan, and Photo button lights are off when this button is selected.
Access fax numbers from a saved list of numbers.
• Insert a three-second pause in the number to be dialed to wait for an outside line or get
through an automated answering system. Enter a pause only when you have already begun
entering the number.
• Display the last number dialed. Press the arrow buttons to view the last five numbers dialed.
4 Dialtone
5 Keypad In Copy mode or Photo mode: Enter the number of copies or prints you want to make.
Dial the telephone number manually using the keypad before sending the fax.
In Fax mode:
• Enter fax numbers.
• Navigate an automated answering system.
• Select letters when creating a Speed Dial list.
• Type numbers to enter or edit the date and time shown on the display.
Display View:
6
• Printer status
• Messages
• Menus
Notes:
• The display times out after two minutes of inactivity. Press any button to restore the display.
• The display is turned off in Power Saver mode.
7 Access the photo menu and print photos.
8
9
10
Access the fax menu and send faxes.
Access the scan menu and scan documents.
Access the copy menu and make copies.
Setting up the printer
24
Press To
11
• Turn the printer on and off.
• Switch to Power Saver mode.
Note: Press
the printer.
to switch to Power Saver mode. Press and hold for two seconds to turn off
Press To
1
2
3
4
• Decrease a number.
• Delete a letter or number.
• Move the cursor one place to the left.
• Scroll through menus, submenus, or settings on the display.
• Select a menu item that appears on the display.
• Save settings.
• Move one level deeper in a submenu.
• Feed or eject paper. Press and hold for 3 seconds to feed or eject paper from the printer.
• Increase a number.
• Move the cursor one place to the right.
• Scroll through menus or settings on the display.
• Return to the previous screen.
• Exit from one menu level to a higher one.
Setting up the printer
25
Press To
5
• Cancel a print, copy, scan, or fax job in progress.
• Exit from a menu level of the Copy, Scan, Fax, Photo, or File Print menu to the top level of a
menu.
• Exit from a menu level of the Setup menu to the top level of the previous mode.
• Clear current settings or error messages, and return to default settings.
6 Color / Black
7
Switch to color mode or black-and-white mode.
Start a print, scan, or copy job, depending on which mode is selected.
Using the printer menus
A number of menus are available to make it easy for you to change printer settings:
Setting up the printer
26
Menus List
Setup menu Photo menu
Maintenance
• Ink Levels
• Clean Cartridges
• Align Cartridges
• Print Test Page
Device Setup
• Language
• Country
• Date/Time
• Host Fax Settings
• Button Beep
• Power Saver
• Clear Settings Timeout
Fax Setup
• Address Book
• Reports
• Ringing and Answering
• Fax Printing
• Dialing and Sending
• Fax Blocking
Network Setup (appears only if the printer has an
internal wireless print server)
• Print Setup Page
• Wi-Fi Protected Setup
• Wireless Information
• TCP/IP
• Network Time
• File Print
• Reset Network Adapter Defaults
Defaults
• Paper Size
• Paper Type
• Photo Print Size
• Set Defaults
Note: The Photo menu is enabled only when you insert a memory
device into the printer.
Easy Photo
• Print
• Paper Size
• Photo Size
Print Photos
• Print
• Lighter/Darker
• Photo Effects
• Paper Size
• Photo Size
• Paper Type
• Layout
• Quality
Proof Sheet
• Print Last 20
• Print All
• Print Date Range
• Scan Sheet
Save Photos
• Computer (appears only if the printer is connected directly to a
computer)
• Network (appears only if the printer is connected to a network)
• USB Flash Drive
• Memory Card
Select Computer (appears only if the printer is connected to a
network)
Setting up the printer
27
Copy menu Scan menu Fax menu PictBridge menu
Copies
Quality
Lighter/Darker
Resize
Original Size
Photo Reprint
Collate
Pages per Sheet
Copies per Sheet
Content Type
Scan to
• Computer
• Network (appears only if
the printer is connected
to a network)
• USB Flash Drive
• Memory Card
Quality
Original Size
Fax to
Quality
• Standard
• Fine
• Superfine
• Ultrafine
Lighter/Darker
Original Size
• Letter
• A4
Schedule Fax
Note: The PictBridge menu
is enabled only when you
insert a PictBridge-enabled
camera into the printer.
Photo Size
Paper Size
Paper Type
Layout
Quality
• Send Now
• Send Later
• View Pending
Address Book
Note: The File Print menu is enabled when you insert a flash drive that contains document files into the printer. The
menu is composed of the folders and files stored on the flash drive.
Saving settings
You can set the default paper size, paper type, and photo print size for the documents and photos that you print.
Note: These default settings apply only to print, copy, and scan jobs that you initiate from the printer.
1 From the printer control panel, press .
2 Press the arrow buttons until Defaults appears, and then press .
Paper Size appears on the display.
3 Press again.
4 Press the arrow buttons to select the default paper size for the printer, and then press .
5 Press the arrow buttons until Paper Type appears, and then press .
6 Press the arrow buttons to select the default paper type for the printer, and then press .
7 Press the arrow buttons until Photo Print Size appears, and then press .
8 Press the arrow buttons to select the default photo print size for the printer, and then press .
9 Press until you exit Setup, or press another mode button.
Changing temporary settings into new default settings
The printer has default temporary settings for the menus. The printer reverts to these default temporary settings
after two minutes of inactivity or after the printer is turned off:
Setting up the printer
28
Temporary settings
Copy menu
Scan menu
Fax menu
Photo menu The following Photo options will not time out after two minutes of inactivity or after
• Copies
• Resize
• Lighter/Darker
• Quality
• Copies per Sheet
• Pages per Sheet
• Original Size
• Content Type
• Quality
• Original Size
• Lighter / Darker
• Quality
turning off the power but will return to the default factory settings when a memory card
or flash drive is removed.
• Photo Effects
• Photo Size
• Layout
• Quality
To change the temporary settings into new default settings
1
From the printer control panel, press .
2 Press the arrow buttons until Defaults appears, and then press .
3 Press the arrow buttons until Set Defaults appears, and then press .
Use Current appears on the display.
4 Press again.
5 Press until you exit Setup, or press another mode button.
To disable the settings timeout feature
You can disable the settings timeout feature if you do not want the printer to revert to the default temporary settings
after two minutes of inactivity or after turning off the printer.
1 From the printer control panel, press .
2 Press the arrow buttons until Device Setup appears, and then press .
3 Press the arrow buttons until Clear Settings Timeout appears, and then press .
4 Press the arrow buttons until Never appears, and then press .
5 Press until you exit Setup, or press another mode button.
Setting up the printer
29
Changing the Power Saver timeout
You can customize the Power Saver timeout of the printer. The Power Saver timeout is the time it takes for the printer
to switch to Power Saver mode when the printer is left idle. Change the Power Saver timeout to avoid interruptions
when doing multiple jobs on your printer.
1 From the printer control panel, press .
2 Press the arrow buttons until Device Setup appears, and then press .
3 Press the arrow buttons until Power Saver appears, and then press .
4 Press the arrow buttons to select a Power Saver timeout, and then press .
Note: If you want to be efficient on power usage, then select the minimum Power Saver timeout from the options.
If you do not want to turn the printer back on from Power Saver mode as often, then select the maximum Power
Saver timeout.
5 Press until you exit Setup, or press another mode button.
Using the printer software
Installing printer software
Using Windows
1 Close all open software programs.
2 Insert the installation software CD.
If the Welcome screen does not appear after a minute, do one of the following:
In Windows Vista
a
Click .
b In the Start Search box, type D:\setup.exe, where D is the letter of your CD or DVD drive.
In Windows XP and earlier
a
Click Start.
b Click Run.
c Type D:\setup.exe, where D is the letter of your CD or DVD drive.
3 Follow the instructions on the Welcome screen to set up the printer.
Using Macintosh
1 Close all open software applications.
2 Insert the installation software CD.
If the Welcome screen does not appear after a minute, click the CD icon on the desktop.
3 Double-click Install.
4 Follow the instructions on the Welcome screen to set up the printer.
Setting up the printer
30
Using the World Wide Web
1 Go to the Lexmark Web site at www.lexmark.com.
2 From the home page, navigate through the menu selection, and then click Drivers & Downloads.
3 Choose the printer and the printer driver for your operating system.
4 Follow the instructions on the screens to download the driver and install the printer software.
Installing the optional XPS driver (Windows Vista users only)
The XML Paper Specification (XPS) driver is an optional printer driver designed to make use of the advanced XPS
color and graphics features that are available only for Windows Vista users. To use XPS features, you must install the
XPS driver as an additional driver after you install the regular printer software.
Notes:
• The XPS driver is supported only in Windows Vista Service Pack 1 or later.
• Before installing the XPS driver, you must install the printer on your computer.
• To install the XPS driver, you must have administrator privileges on the computer.
To extract the driver:
1 Insert the installation software CD, and then click Cancel when the Setup Wizard appears.
2 Click Computer.
3 Double-click the CD or DVD drive icon, and then double-click Drivers.
4 Double-click the xps folder, and then double-click the setupxps file.
The XPS driver files are extracted and copied to your computer, and any required Microsoft XPS files are launched.
Follow the instructions on the computer screen.
To install the XPS driver:
1 Click Control Panel.
2 Under Hardware and Sound, click Printer, and then click Add a Printer.
3 From the Add Printer dialog, click Add a local printer.
4 From the “Use an existing port” drop-down menu, select Virtual printer port for USB, and then click Next.
5 Click Have disk.
The Install From Disk dialog appears.
6 Click Browse, and then navigate to the XPS driver files on your computer:
a Click Computer, and then double-click (C:).
b Double-click the folder that has your printer model number, and then double-click Drivers.
c Double-click the xps folder, and then double-click the xps file.
The Install From Disk dialog appears.
d Click OK.
7 Click Next on the two additional dialogs that appear.
For more information on the XPS driver, see the XPS readme file on the installation software CD. The file is located
in the xps folder with the setupxps batch file (<CD drive>:\Drivers\xps\readme).
Setting up the printer
31
Using the Windows printer software
When you set up the printer using the printer software CD, all the necessary software was installed. You may have
chosen to install some additional programs. The following table provides an overview of various software programs
and what they can help you do.
Note: Your printer m ay not come with some of these programs or so me of the functions of thes e programs, depending
on the features of the printer that you purchased.
Use the To
LexmarkTM Productivity Studio
• Scan, copy, fax, e-mail, or print a photo or document.
• Manage and edit photos.
• Transfer photos.
• Scan documents to PDF format.
• Create posters and photo greeting cards from your own photos.
• Adjust settings for the printer.
Lexmark Fast Pics Manage, edit, transfer, and print photos and documents.
Note: This program is installed automatically with the printer software if you
choose not to install the Lexmark Productivity Studio.
Lexmark Toolbar
• Print black or text-only Web pages to save ink.
• Schedule automatic printing of Web pages.
• Access Picnik and edit photos online.
• Print, scan, or convert local files from Windows.
Lexmark Tools for Office Access your favorite settings in Microsoft Office 2007.
Lexmark Fax Solutions
• Send a fax.
• Receive a fax in three-in-one printers.
• Add, edit, or delete contacts in the built-in phone book.
• Access the Lexmark Fax Setup Utility in four-in-one printers. Use the
Lexmark Fax Setup Utility to set the Speed Dial and Group Dial numbers,
set Ringing and Answering, and print fax history and status reports.
Abbyy Sprint OCR Scan a document and produce text that you can edit with a word-processing
program.
Lexmark Wireless Setup Utility
• Set up the wireless printer on a wireless network.
• Change the wireless settings of the printer.
Note: This program is installed automatically with the printer software if the
printer has wireless capability.
Lexmark Service Center
• Troubleshoot the printer.
• Access the printer maintenance functions.
• Contact customer support.
Notes:
• This program is installed automatically with the printer software.
• You may be prompted to install this program from the Web, depending on
your printer model.
Setting up the printer
32
Use the To
Printing Preferences
When you select File Print with a document open and then click
Properties, a Printing Preferences dialog appears. The dialog lets you select
options for the print job such as the following:
• Select the number of copies to be printed.
• Print two-sided copies.
• Select the paper type.
• Add a watermark.
• Enhance images.
• Save settings.
Note: Printing Preferences is installed automatically with the printer software.
If you have not installed these additional programs during initial installation, reinsert the installation software CD,
run the installation s oftware, and then select Install Additional Software from the Software Already Installed screen.
Using the Macintosh printer software
Use the To
Print dialog Adjust the print settings and schedule print jobs.
Printer Services dialog
• Access the printer utility.
• Troubleshoot.
• Order ink or supplies.
• Contact Lexmark.
• Contact us.
• Check the printer software version installed on the computer.
Applications are also installed with the printer software during installation. These applications are saved in the printer
folder that appears on the Finder desktop after installation.
1 From the Finder desktop, double-click the printer folder.
2 Double-click the icon of the application that you want to use.
Use the To
Lexmark All-In-One Center
• Scan photos and documents.
• Customize settings for scan jobs.
Lexmark Fax Setup Utility
• Customize settings for fax jobs.
• Create and edit the Speed Dial list.
Lexmark Network Card Reader
• View the contents of a memory device inserted into a network printer.
• Transfer photos and documents from a memory device to the computer over a
network.
Setting up the printer
33
Use the To
Lexmark Printer Utility
Lexmark Wireless Setup Assistant Set up the printer on a wireless network.
Note: Your printer may not come with these applications, depending on the features of the printer that you
purchased.
• Get help with cartridge installation.
• Print a test page.
• Print an alignment page.
• Clean the print cartridge nozzles.
• Order ink or supplies.
• Register the printer.
• Contact customer support.
Switching between the rear USB port and the Quick Connect laptop port (selected models only)
If the printer is connected to a desktop computer through the rear USB port and you decide to connect a laptop
computer to the printer through the Quick Connect laptop port, then the Quick Connect laptop port connection
overrides the rear USB port connection. The active print jobs on the desktop computer may be canceled. Pause or
cancel active jobs on the desktop computer before switching between ports.
Switching from a desktop computer to a laptop computer
1 Pause or cancel active jobs on the desktop computer.
2 Connect a USB cable to the laptop computer and then to the Quick Connect laptop port on the front of the printer.
Warning—Potential Damage: Do not plug in or remove the USB cable from the Quick Connect laptop port
while a memory device is being accessed by the printer.
3 If you have not yet installed the printer software on the laptop, then install it.
Using Windows
a Insert the installation software CD.
b Wait for the Welcome screen to appear.
If the Welcome screen does not appear after a minute, do one of the following:
In Windows Vista
1
Click .
2 In the Start Search box, type D:\setup.exe, where D is the letter of your CD or DVD drive.
In Windows XP and earlier
1
Click Start.
2 Click Run.
3 Type D:\setup.exe, where D is the letter of your CD or DVD drive.
c Follow the instructions on the computer screen.
Setting up the printer
34
Using Macintosh
a Insert the installation software CD.
b Wait for the Welcome screen to appear.
Note: If the Welcome screen does not appear after a minute, then click the CD icon on the desktop.
c Double-click Install.
d Follow the instructions on the computer screen.
Getting the printer ready to fax
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product
or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning
storm.
Using an RJ11 adapter
Country/region
• United Kingdom
• Ireland
• Finland
• Norway
• Denmark
To connect your printer to an answering machine or other telecommunications equipment, use the telephone line
adapter included in the box with the printer.
• Italy
• Sweden
• Netherlands
• France
• Portugal
1 Connect one end of the telephone cord into the Line port of the printer.
2 Connect the adapter to the telephone line that came with the printer.
Note: The UK adapter is shown. Your adapter may look different, but it will fit the telephone outlet used in your
location.
Setting up the printer
35
3 Connect the telephone line of your chosen telecommunications equipment to the left outlet of the adapter.
If your telecommunications equipment uses a US-style (RJ11) telephone line, follow these steps to connect the
equipment:
1 Remove the plug from the EXT port on the back of the printer.
Note: Once this plug is removed, any country- or region-specific equipment you connect to the printer by the
adapter, as shown, will not function properly.
2 Connect your telecommunications equipment directly to the EXT port on the back of the printer.
Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or
receiving a fax.
Setting up the printer
36
Country/region
• Saudi Arabia
• United Arab Emirates
• Egypt
• Bulgaria
• Czech Republic
• Belgium
• Australia
• South Africa
• Israel
• Hungary
• Poland
• Romania
• Russia
• Slovenia
• Spain
• Turkey
• Greece
To connect an answering machine or other telecommunications equipment to the printer:
1 Remove the plug from the back of the printer.
Note: Once this plug is removed, any country- or region-specific equipment that you connect to the printer by
the adapter, as shown, will not function properly.
2 Connect your telecommunications equipment directly to the EXT port on the back of the printer.
Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or
receiving a fax.
Setting up the printer
37
Country/region
• Germany
• Austria
• Switzerland
There is a plug installed in the EXT port of the printer. This plug is necessary for the proper functioning of the printer.
Note: Do n ot re move th e pl ug. If y ou r emo ve i t, o the r te lec omm unic ati ons devices in your home (s uch as telephon es
or answering machines) may not work.
Choosing a fax connection
You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem. If
problems occur, see “Setup troubleshooting” on page 121.
Note: The printer is an analog device that works best when directly connected to the wall jack. Other devices (such
as a telephone or answering machine) can be successfully attached to pass through the printer, as described in the
setup steps. If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is
required.
You do not need to attach the printer to a computer, but you do need to connect it to a telephone line to send and
receive faxes.
You can connect the printer to other equipment. See the following table to determine the best way to set up the
printer.
Equipment Benefits See this section
• The printer
• A telephone cord
• The printer
• A telephone
• Two telephone cords
• The printer
• A telephone
• An answering machine
• Three telephone cords
Send and receive faxes without using a
computer.
• Use the fax line as a normal telephone line.
• Send and receive faxes without using a
computer.
Receive both incoming voice messages and
faxes.
“Connecting directly to a telephone wall
jack” on page 40
“Connecting to a telephone” on
page 43
“Connecting to an answering machine”
on page 39
Setting up the printer
38
Equipment Benefits See this section
• The printer
• A telephone
• A computer modem
• Three telephone cords
Send faxes using the computer or the printer. “Connecting to a computer with a
modem” on page 42
Connecting to an answering machine
Connect an answering machine to the printer to receive both incoming voice messages and faxes.
Note: Setup steps may vary depending on your country or region. For more information on connecting the printer
to telecommunications equipment, see the related topic, “Using an RJ11 adapter.”
1 Make sure you have the following:
• A telephone
• An answering machine
• Three telephone cords
• A telephone wall jack
2 Connect one telephone cord into the LINE port of the printer, and then plug it into an active telephone wall
jack.
3 Remove the protective plug from the EXT port of the printer.
Setting up the printer
39
4 Connect a second telephone cord from the telephone to the answering machine.
5 Connect a third telephone cord from the answering machine to the EXT port of the printer.
Connecting directly to a telephone wall jack
Connect the printer directly to a telephone wall jack to send and receive faxes without using a computer.
1 Make sure you have a telephone cord and a telephone wall jack.
2 Connect one end of the telephone cord into the LINE port of the printer.
3 Connect the other end of the telephone cord into an active telephone wall jack.
Setting up the printer
40
Connecting directly to a telephone wall jack in Germany
Connect the printer directly to a telephone wall jack to send and receive faxes without using a computer.
1 Make sure you have a telephone cord (provided with the product) and a telephone wall jack.
2 Connect one end of the telephone cord into the LINE port of the printer.
3 Connect the other end of the telephone cord into the N slot of an active telephone wall jack.
4 If you would like to use the same line for both fax and telephone communication, connect a second telephone
line (not provided) between the telephone and the F slot of an active telephone wall jack.
Setting up the printer
41
5 If you would like to use the same line for recording messages on your answering machine, connect a second
telephone line (not provided) between the answering machine and the other N slot of the telephone wall jack.
Connecting to a computer with a modem
Connect the printer to a computer with a modem to send faxes from the software application.
Note: Setup steps may vary depending on your country or region. For more information on connecting the printer
to telecommunications equipment, see the related topic, “Using an RJ11 adapter.”
1 Make sure you have the following:
• A telephone
• A computer with a modem
• Two telephone cords
• A telephone wall jack
2 Connect a telephone cord into the LINE port of the printer, and then plug it into an active telephone wall jack.
Setting up the printer
42
3 Remove the protective plug from the EXT port of the printer.
4 Connect a second telephone cord from the computer modem to the EXT port of the printer.
Connecting to a telephone
Connect a telephone to the printer to use the fax line as a normal telephone line. Then set up the printer wherever
your telephone is located to make copies or to send and receive faxes without using a computer.
Note: Setup steps may vary depending on your country or region. For more information on connecting the printer
to telecommunications equipment, see the related topic, “Using an RJ11 adapter.”
1 Make sure you have the following:
• A telephone
• Two telephone cords
• A telephone wall jack
2 Connect one telephone cord to the LINE port of the printer, and then plug it into an active telephone wall jack.
Setting up the printer
43
3 Remove the protective plug from the EXT port of the printer.
4 Connect the other telephone cord to a telephone, and then plug it into the EXT port of the printer.
Using a digital phone service
The fax modem is an analog device. Certain devices can be connected to the printer so that digital telephone services
can be used.
• If you are using an ISDN telephone service, connect the printer to an analog telephone port (an R-interface port)
on an ISDN terminal adapter. For more information and to requ est an R-interface port, contact your ISDN provider.
• If you are using DSL, connect to a DSL filter or router that will support analog use. For more information, contact
your DSL provider.
• If you are using a PBX telephone service, make sure you are connecting to an analog connection on the PBX. If
none exists, consider installing an analog telephone line for the fax machine. For more information on faxing
when using a PBX telephone service, see the related topic, “Setting up to fax while behind a PBX.”
Setting up the printer
44
Installing the printer on a wireless network (selected models only)
Wireless network compatibility
Your printer contains an IEEE 802.11g wireless print server. Your printer is compatible with IEEE 802.11 b/g/n routers
that are Wi-Fi certified. If you are having issues with an n router, verify with your router manufacturer that the current
mode setting is compatible with g devices, as this setting varies depending on the router brand/model.
Information you will need to set up the printer on a wireless network
To set up the printer for wireless printing, you need to know:
• The name of your wireless network. This is also known as the Service Set Identifier (SSID).
• If encryption was used to secure your network.
• The security key (either a WEP key or WPA passphrase) that allows other devices to communicate on the network
if encryption was used to secure your network.
You can locate your network WEP key or WPA passphrase by accessing your wireless access point or router and
checking the security information.
If your wireless access point (wireless router) is using Wired Equivalent Privacy (WEP) security, the WEP key should be:
• Exactly 10 or 26 hexadecimal characters. Hexadecimal characters are A–F, a–f, and 0–9.
or
• Exactly 5 or 13 ASCII characters. ASCII characters are letters, numbers, punctuation, and symbols found on a
keyboard.
If your wireless access point is using Wi-Fi Protected Access (WPA) security, the WPA passphrase should be:
• From 8 to 63 ASCII characters. ASCII characters in a WPA passphrase are case-sensitive.
or
• Exactly 64 hexadecimal characters. Hexadecimal characters are A-F, a-f, and 0-9.
If your wireless network is not using security, then you will not have a security key.
Note: If you do not know the SSID of the network that your computer is connected to, launch the wireless utility of
the computer network adapter and look for the network name. If you cannot find the SSID or the security information
for your network, see the documentation that came with the wireless access point, or contact your system support
person.
Installing the printer on a wireless network
Before you install the printer on a wireless network, make sure that:
• Your wireless network is set up and working properly.
• The computer you are using is connected to the same wireless network where you want to set up the printer.
Installing the printer on a wireless network (selected models only)
45
Using Windows
1 Insert the installation software CD.
If the Welcome screen does not appear after a minute, do one of the following:
In Windows Vista
a Click .
b In the Start Search box, type D:\setup.exe, where D is the letter of your CD or DVD drive.
In Windows XP and earlier
a Click Start.
b Click Run.
c Type D:\setup.exe, where D is the letter of your CD or DVD drive.
2 Follow the instructions on the Welcome screen to set up the printer.
Using Macintosh
1 Insert the installation software CD.
If the Welcome screen does not appear after a minute, click the CD icon on the desktop.
2 Double-click Install.
3 Follow the instructions on the Welcome screen to set up the printer.
Installing the printer on other computers
O nc e t he pr in t er is se t u p o n th e w ir el es s n e tw or k, it ca n be ac ce ss e d w ir el es sl y b y a ny ot he r co mp ut er on th e n e tw or k.
However, you will need to install the printer driver on every computer that will access it. You do not need to configure
the printer again, although you will need to run the setup software on each computer to install the driver.
Using Windows
1 Insert the installation software CD.
2 Wait for the Welcome screen to appear.
If the Welcome screen does not appear after a minute, do one of the following:
In Windows Vista
a Click .
b In the Start Search box, type D:\setup.exe, where D is the letter of your CD or DVD drive.
In Windows XP and earlier
a Click Start.
b Click Run.
c Type D:\setup.exe, where D is the letter of your CD or DVD drive.
Installing the printer on a wireless network (selected models only)
46
3 Follow the on-screen instructions for installing a configured printer on a new computer.
Using Macintosh
1 Insert the installation software CD.
2 Wait for the Welcome screen to appear.
Note: If the Welcome screen does not appear after a minute, click the CD icon on the desktop.
3 Double-click Install.
4 Follow the on-screen instructions for installing a configured printer on a new computer.
Interpreting the colors of the Wi-Fi indicator light
The colors of the Wi-Fi indicator light show the network status of the printer.
• Off means one of the following:
– The printer is turned off or is powering up.
– The printer is not connected to a wireless network and is in Power Saver mode. In Power Saver mode, the
power light pulses on and off.
• Orange means one of the following:
– The printer has not yet been configured for a wireless network.
– The printer is configured for an ad hoc connection, but it is not currently communicating with another ad hoc
device.
• Blinking orange means one of the following:
– The printer is out of the range of the wireless access point (wireless router).
– The printer is trying to communicate with the wireless access point, but the wireless access point is turned
off or not working properly.
– Either the configured printer or the wireless access point has been turned off and back on, and the printer is
trying to establish communications with the network.
– The wireless settings of the printer may no longer be valid.
• Green means that the printer is connected to a wireless network and is ready for use.
• Blinking green means that the printer internal print server is being updated.
Special wireless installation instructions
The following instructions apply to customers using a LiveBox, AliceBox, N9UF Box, FreeBox, or Club Internet.
Before you begin
• Make sure your box is wireless-enabled and activated to work on a wireless network. For more information about
configuring the box to work wirelessly, see the documentation that came with your box.
• Make sure your box is turned on and that your computer is on and connected to your wireless network.
Installing the printer on a wireless network (selected models only)
47
Adding the printer to your wireless network
1 Set up your printer using the setup instructions provided.
2 If there is an associate/registration button on the back of your box, press it when you are prompted to select a
network.
Note: After pressing the associate/register button, you have five minutes to complete the printer installation.
3 Return to the computer screen, and select the network you want to connect to. If you want to use the network
shown, select Connect to <network name>, and then click Continue.
If you do not want to use the network shown:
a Select Connect to another network, and then click Continue.
b Select the network you want to use from the list of available networks, and then click Continue.
4 Type the Network key, and then click Continue.
Note: Your WEP, WPA, or WPA2 key may be obtained from the bottom of the box, the user’s guide that came
with the box, or from the box Web page. If you have already changed the key for your wireless network, use the
key you created.
5 Follow the instructions on your screen to complete installation.
Assigning a static IP address
The printer will be assigned an IP address automatically through DHCP on most wireless networks.
If the printer is not automatically assigned an IP address, the installation software will prompt you to manually assign
an IP address to the printer. This will occur if there is no server or router capable of automatically assigning DHCP
addresses on your network.
For more information, contact your system support person.
Changing wireless settings after installation
To change wireless settings on the printer, such as the configured network, the security key, or other settings:
Using Windows
1 Do one of the following:
• In Windows Vista, click .
• In Windows XP and earlier, click Start.
2 Click All Programs or Programs, and then select the printer program folder from the list.
3 Click Tools Lexmark Wireless Setup Utility.
Note: If the cable is not already connected, you may be prompted to connect the printer to the computer again
using the installation cable as part of the setup process.
4 Follow the prompts on the computer screen to reinstall the software, and then make the changes that you want.
Installing the printer on a wireless network (selected models only)
48
Using Macintosh
1 From the Finder desktop, double-click the printer folder.
2 Double-click Lexmark Wireless Setup Assistant.
3 Follow the instructions on the computer screen.
Switching between USB and wireless connections (Windows only)
You can change the way you access your printer depending on your needs. The procedures below assume that you
have configured your printer for one type of connection. See related topics on troubleshooting specific connection
types if you encounter difficulties during configuration.
Using the printer wirelessly
Select the connection type that describes how you currently access your printer:
If the printer is currently set up locally (using USB connection)
1 Do one of the following:
• In Windows Vista, click .
• In Windows XP and earlier, click Start.
2 Click All Programs or Programs, and then select the printer program folder from the list.
3 Click Tools Lexmark Wireless Setup Utility.
4 Follow the instructions on the Welcome screen.
Note: There is no need t o remove the USB cable connect ing the printer to the comp uter during wireless configuration.
Using the printer locally (USB)
Select the connection type that describes how you currently access your printer:
If the printer is currently set up for wireless
1 Do one of the following:
• In Windows Vista, click .
• In Windows XP and earlier, click Start.
2 Click All Programs or Programs, and then select the printer program folder from the list.
3 Click Tools Lexmark Wireless Setup Utility.
4 Follow the on-screen instructions, attaching the USB cable when prompted to do so.
5 When prompted to choose a wireless network, select Choose Another Network.
6 Select Don't use wireless.
7 Follow the on-screen instructions to complete the setup.
Installing the printer on a wireless network (selected models only)
49
Switching between USB and wireless connections (Macintosh only)
You can change the way you access your printer depending on your needs. The procedures below assume that you
have configured your printer for one type of connection. See related topics on troubleshooting specific connection
types if you encounter difficulties during configuration.
Using the printer wirelessly
If the printer is currently set up locally (using USB connection)
1 From the Finder desktop, double-click the printer folder.
2 Double-click Lexmark Wireless Setup Assistant.
3 Follow the on-screen instructions for configuring the printer wirelessly.
Note: There is no need t o remove the USB cable connect ing the printer to the comp uter during wireless configuration.
Using the printer locally (USB)
If the printer is currently set up for wireless
1 Attach one end of a USB cable to the USB port on the back of the printer. Attach the other end to a USB port on
the computer.
2 Add the printer:
In Mac OS X version 10.5
a
From the menu bar, click System Preferences.
b Click Print & Fax under the Hardware section.
c Click +.
d Select the printer from the list and click Add.
In Mac OS X version 10.4 or earlier
a
From the Finder desktop, choose Go Applications Utilities Print Center or Printer Setup Utility,
depending on the operating system version you are using.
The Printer List dialog appears.
b Choose the printer you want to use.
c Click Add.
The Printer Browser appears.
d Select your printer.
e Click Add.
3 A second print queue will be created. Remove the wireless queue if you do not want to switch back to accessing
the printer over a wireless connection.
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Advanced wireless setup
Creating an ad hoc wireless network
The recommended way to set up your wireless network is to use a wireless access point (wireless router). A network
set up this way is called an infrastructure network. If you have an infrastructure network, you should configure the
printer for use on that network.
Note: The printer can communicate on only one wireless network at a time. Configuring the printer for an ad hoc
wireless network will keep it from working on any other wireless network, either ad hoc or infrastructure.
You can set up an ad hoc network if you:
• Do not have an access point or wireless router
• Do not already have a wireless network (but do have a wireless adapter for your computer)
• Want to set up a standalone network between the printer and a computer with a wireless network adapter
In Windows Vista
1 Click .
2 Click Control Panel.
3 Click Network and Internet.
4 Under Network and Sharing Center, click Connect to a Network.
5 In the Connect to a Network dialog, click Set up a wireless ad-hoc (computer-to-computer) network, and then
click Next.
6 Follow the instructions in the “Set up a wireless ad hoc network” wizard. As part of the setup:
a Create a network name or SSID for the network between the computer and your printer.
b Write down the name of your network. Be sure to use the exact spelling and capitalization.
c Go to the Security Type list, select WEP, and then create a WEP key.
WEP keys must be:
• Exactly 10 or 26 hexadecimal characters. Hexadecimal characters are A-F, a–f, and 0-9.
or
• Exactly 5 or 13 ASCII characters. ASCII characters are letters, numbers, and symbols found on a keyboard
d Write down the password for your network. Be sure to use the exact spelling and capitalization.
Windows Vista will enable the ad hoc network for you. It will appear in the “Connect to a network” dialog under
“Available networks,” indicating that the computer is configured for the ad hoc network.
7 Close the Windows Control Panel and any remaining windows.
8 Insert the installation software CD, and follow the directions for wireless installation.
Note: Do not connect the installation or network cables until instructed to do so by the setup software.
9 When the available networks are displayed, provide the network name and the security information you created
in step 6. The installer will configure the printer for use with your computer.
10 Store a copy of your network name and security information in a safe place for future reference.
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In Windows XP
1 Click Start.
2 Click Control Panel.
3 Click Network and Internet Connections.
4 Click Network Connections.
5 Right-click the icon for your wireless network connection.
6 Click Enable, if it appears in the pop-up menu.
Note: If Enable does not appear, your wireless connection is already enabled.
7 Right-click the Wireless Network Connection icon.
8 Click Properties.
9 Click the Wireless Networks tab.
Note: If the Wireless Networks tab does not appear, your computer has third-party software that controls your
wireless settings. You must use that software to set up the ad hoc wireless network. For more information, see
the documentation for the third-party software to learn how to create an ad hoc network.
10 Select the Use Windows to configure my wireless network settings check box.
11 Under Preferred Networks, delete any existing networks.
a Select the network to be removed.
b Click Remove to delete the network from the list.
12 Click Add to create an ad hoc network.
13 In the Network Name (SSID) box, type the name you want to give your wireless network.
14 Write down the network name you chose so you can refer to it when running the wireless setup. Be sure to use
the exact spelling and capitalization.
15 If Network Authentication appears in the list, select Open.
16 In the “Data encryption” list, select WEP.
17 If necessary, clear the “The key is provided for me automatically” check box.
18 In the Network Key box, type in a WEP key.
19 Write down the WEP key you chose so you can refer to it when running the wireless setup. Make sure you copy
it down exactly, including any capital letters.
20 In the “Confirm network key” box, type the same WEP key.
21 Select This is a computer-to-computer (ad hoc) network; wireless access points are not used.
22 Click OK twice to close the two open windows.
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23 It may take a few minutes for your computer to recognize the new settings. To check on the status of your network:
a Right-click the Wireless Network Connections icon.
b Select View Available Wireless Networks.
• If the network is listed but the computer is not connected, select the ad hoc network and then click
Connect.
• If the network does not appear, wait a minute and then click Refresh network list.
24 Insert the installation software CD, and follow the directions for wireless installation.
Note: Do not connect the installation or network cables until instructed to do so by the setup software.
25 When the available networks are displayed, provide the network name and the security information you created
beginning in step 13. The installer will configure the printer for use with your computer.
26 Store a copy of your network name and security information in a safe place for future reference.
In Windows 2000
• Refer to the documentation that shipped with your wireless network adapter for information on configuring an
ad hoc network with Windows 2000.
For Macintosh users
1 Create a network name.
In Mac OS X version 10.5
a
From the Finder desktop, click System Preferences.
b Click Network.
c Click AirPort.
In Mac OS X version 10.4 and earlier
a
From the Finder desktop, click Go Applications.
b From the Applications folder, double-click Internet Connect.
c From the toolbar, click AirPort.
2 From the Network menu, click Create Network.
3 Create a name for the ad hoc network, and then click OK.
Note: Store the network name and password in a safe place for future reference.
Adding a printer to an existing ad hoc wireless network
Note: The printer can communicate on only one wireless network at a time. Configuring the printer for an ad hoc
wireless network will remove it from any other wireless network, either ad hoc or infrastructure, for which it is
configured.
Using Windows
1 Do one of the following:
• In Windows Vista, click .
• In Windows XP and earlier, click Start.
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2 Click All Programs or Programs, and then select the printer program folder from the list.
3 Click Lexmark Wireless Setup Utility.
4 Follow the instructions on the Welcome screen.
Using Macintosh
1 From the Finder desktop, double-click the printer folder.
2 Double-click Lexmark Wireless Setup Assistant.
3 Follow the instructions on the Welcome screen.
Using WPS (Wi-Fi Protected Setup)
Wi-Fi Protected Setup (WPS) is a method of configuring devices on a secure wireless network using fewer steps than
in most other methods. The printer supports WPS and can be configured for a wireless access using WPS. In order to
use WPS to configure the printer, the wireless router must support WPS.
Using a WPS-capable router
If your router supports WPS, you can add the printer to your wireless network using the method supported by your
router. Refer to your router documentation for instructions.
Using Windows Vista
For information on using Windows Vista to set up the printer using WPS, refer to the documentation that came with
the operating system.
Note: Lexmark recommends that you use the installation software on the CD that shipped with the printer to
configure it for wireless access.
Frequently asked questions
Where do I find my WEP key or WPA passphrase?
To find the WEP key or WPA passphrase for the wireless network, view the security settings on the access point or
wireless router. Most access points have a built-in Web server that can be accessed using a Web browser. If you do
not know how to access the built-in Web server, or if you do not have administrator access to the wireless access
point on your network, contact your system support person.
What is an SSID?
A Service Set Identifier (SSID) is the name that identifies a wireless network. All devices on the network must know
the SS ID of the wireless n etwork o r they will not be a ble to com municate wi th each o ther. Usua lly, the wireless n etwork
broadcasts the SSID to allow wireless devices in the area to connect to it. Sometimes, the SSID is not broadcast for
security reasons.
If the SSID of your wireless network is not broadcast, it cannot be detected automatically and will not show up in the
list of available wireless networks. You must enter the network information manually in this situation.
An SSID can contain up to 32 alphanumeric characters.
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Where do I find my SSID?
You can find the SSID for the wireless network by viewing the settings on the access point or wireless router. Most
access points have a built-in Web server that can be accessed using a Web browser.
Many networ k adapters prov ide a software application that allow s you to view the wireless set tings of your computer,
including your SSID. Check your computer to see if a program was installed with your network adapter.
If you are unable to locate your SSID using either of these methods, contact your system support person.
What is a network?
A network is a collection of devices such as computers, printers, Ethernet hubs, wireless access points, and routers
connected together for communication through cables or through a wireless connection. A network can be wired,
wireless, or designed to have both wired and wireless devices.
Devices on a wired network use cables to communicate with each other.
Devices on a wireless network use radio waves instead of cables to communicate with each other. For a device to be
able to communicate wirelessly, it must have a wireless print server attached or installed that lets it receive and
transmit radio waves.
What types of wireless network security are available?
The wireless printer supports four security options: no security, WEP, WPA, and WPA2.
No Security
It is not recommended to use no security at all on a home wireless network. Using no security means that anyone
within range of your wireless network can use your network resources—including Internet access, if your wireless
network is connected to the Internet. The range of your wireless network may extend far beyond the walls of your
home, allowing access to your network from the street or from your neighbors’ homes. Ad hoc networks, which do
not use wireless access points or routers, may be safely used without security. The range of an ad hoc network is very
short, making unauthorized access unlikely.
WEP
WEP (Wireless Equivalent Privacy) is the most basic and the weakest type of wireless security. WEP security relies on
a series of characters called the WEP key.
Every device on the wireless network must use the same WEP key. WEP security can be used on both ad hoc and
infrastructure networks.
A valid WEP key has:
• Exactly 10 or 26 hexadecimal characters. Hexadecimal characters are A-F, a-f, and 0-9
or
• Exactly 5 or 13 ASCII characters. ASCII characters are letters, numbers, punctuation, and symbols found on a
keyboard.
WPA and WPA2
WPA (Wi- Fi Protected Access ) and WPA2 (Wi-Fi Protected Access 2) offer stronger wireless netwo rk security than WEP.
WPA and WPA2 are similar types of security. WPA2 is a newer version of WPA and is more secure than WPA. Both
WPA and WPA2 use a series of characters, called the WPA pre-shared key or passphrase, to protect wireless networks
from unauthorized access.
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A valid WPA passphrase has:
• From 8 to 63 ASCII characters. ASCII characters in a WPA passphrase are case-sensitive.
or
• Exactly 64 hexadecimal characters. Hexadecimal characters are A-F, a-f, and 0-9.
Every device on the wireless network must use the same WPA passphrase. WPA security is an option only on
infrastructure networks with wireless access points and network cards that support WPA. Most newer wireless
network equipment also offers WPA2 security as an option.
How do I find out what type of security my network is using?
You must know the WEP key or WPA passphrase and the type of security (WEP, WPA, or WPA2) used on the wireless
network. To obtain this information, see the documentation that came with your wireless access point (wireless
router), see the Web page associated with the wireless access point, or consult your system support person.
Note: The WEP key or WPA passphrase is not the same as the password for the wireless access point. The password
allows you to access the wireless access point settings. The WEP key or WPA passphrase allows printers and computers
to join your wireless network.
How are home networks configured?
For desktop computers, laptops, and printers to communicate with each other over a network, they must be
connected by cables and/or have wireless network adapters built in or installed in them.
There are many different ways a network can be set up. Five common examples appear below.
Note: The printers in the following diagrams represent printers with internal print servers built in to them so that
they can communicate over a network.
Wired network example
• A desktop computer, a laptop, and a printer are connected by Ethernet cables to a hub, router, or switch.
• The network is connected to the Internet through a DSL or cable modem.
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Wireless network examples
Scenario 1: Mixed wired and wireless connections on a network with Internet access
•
All computers and printers connect to the network through a router with Ethernet and wireless capabilities.
• Some computers and printers connect wirelessly to the router; others connect over a wired connection.
• The network is connected to the Internet through a DSL or cable modem.
Scenario 2: Wireless network with Internet access
•
All computers and printers connect to the network using a wireless access point or wireless router.
• The wireless access point connects the network to the Internet through a DSL or cable modem.
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Scenario 3: Wireless network with no Internet access
•
Computers and printers connect to the network using a wireless access point.
• The network has no connection to the Internet.
Scenario 4: Computer connected wirelessly to a printer without Internet access
•
A computer is directly connected to a printer without going through a wireless router.
• This configuration is referred to as an ad hoc network.
• The network has no connection to the Internet.
Note: Most computers can connect to only one wireless network at a time. If you access the Internet over a wireless
connection, you will lose Internet access if you are connect to an ad hoc network.
Why do I need an installation cable?
When setting up the printer on your wireless network, the printer will need to temporarily connect to a computer
using the installation cable. This temporary connection is used to set up the wireless settings of the printer.
The installation cable connects to a rectangular USB port on the installing computer and the square USB port on the
printer.
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How do I attach the installation cable?
The installation cable attaches to a USB port on the computer and to the square connector on the back of the printer.
This connection allows you to configure the printer for a networked or locally attached installation.
1 Attach the large, rectangular connector to any USB port on your computer. USB ports may be on the front or the
back of the computer, and may be horizontal or vertical.
2 Attach the small, square connector to the printer.
3 Continue following the on-screen instructions.
How are infrastructure and ad hoc networks different?
Wireless networks can operate in one of two modes: infrastructure or ad hoc.
In infrastructure mode, all devices on a wireless network connect to a wireless router (wireless access point). Devices
on the wireless network must have valid IP addresses for the current network and share the same SSID and channel
as the wireless access point.
In ad hoc mode, a computer with a wireless network adapter connects directly to a printer equipped with a wireless
print server. There is no wireless router or access point in an ad hoc network. The computer must have a valid IP
address for the current network and be set to ad hoc mode. The wireless print server must be configured to use the
same SSID and channel that the computer is using.
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The following table compares the characteristics and requirements of the two types of wireless networks.
Infrastructure Ad hoc
Characteristics
Communication Through wireless access point Directly between devices
Security More security options WEP or no security
Range Determined by range and number of
wireless access points
Speed Usually faster Usually slower
Requirements for all devices
Unique IP address for each device Yes Yes
Same SSID Yes, including the wireless access
point
Lexmark recommends setting up a network in infrastructure mode using the installation CD that came with the
printer.
Infrastructure mode is the recommended setup method because it offers:
Restricted to range of individual
devices on network
Yes
• Increased network security
• Increased reliability
• Faster performance
• Easier setup
Finding the signal strength
Wireless devices have built-in antennas that transmit and receive radio signals. The signal strength listed on the
printer network setup page indicates how strongly a transmitted signal is being received. Many factors can affect
the signal strength. One factor is interference from other wireless devices or other devices such as microwave ovens.
Another factor is distance. The farther two wireless devices are from each other, the more likely it is that the
communication signal will be weaker.
The strength of the signal received by your computer can also affect the connectivity of the printer with the network
during configuration. When you installed the wireless adapter in your computer, the adapter software probably
placed an icon in your system tray. Try double-clicking this icon, and it will tell you how strongly the computer is
receiving the wireless signal from the network.
To improve signal quality, remove sources of interference and/or move wireless devices closer to the wireless access
point (wireless router).
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How can I improve wireless signal strength?
A common reason wireless printers fail to communicate over a network is poor wireless signal quality. If the signal
is too weak, too distorted, or blocked by an object, it cannot carry information between the access point and the
printer. To determine if the printer is receiving a strong signal from the access point, print a network setup page. The
Quality field indicates the relative strength of the wireless signal the printer is receiving. Drops in signal strength can
be intermittent, however, and although the signal quality appears high, it may drop during certain conditions.
If you think signal strength is a problem between your access point and the printer, try one or more of the following:
Notes:
• The solutions below are for infrastructure networks. If you are using an ad hoc network, adjust the computer
when the solution suggests adjusting the access point.
• Ad hoc networks have a much shorter range than infrastructure networks. Try moving the printer closer to the
computer if they seem to have trouble communicating.
MOVE THE PRINTER CLOSER TO THE WIRELESS ACCESS POINT/WIRELESS ROUTER
If the printer is too far away from the access point, it will not be able to communicate with other devices on the
network. For most indoor wireless networks, the maximum distance between the access point and the printer is
approximately 100 feet (30 meters). This distance could be longer or shorter, depending upon the layout of the
network and the limitations of the access point.
REMOVE OBSTACLES BETWEEN THE ACCESS POINT AND THE PRINTER
The wireless signal from your access point will pass through most objects. Most walls, floors, furniture and other
objects will not block the wireless signal. However, there are materials that are too dense for the signal to pass
through. Objects containing metal and concrete can block the signal. Arrange your printer and access point so
that the signal is not blocked by such objects.
REMOVE SOURCES OF INTERFERENCE
Other types of radio frequencies can cause problems with the wireless signal on your network. These sources of
interference can cause printing issues that seem to come and go. Turn off potential sources of interference where
possible. Avoid using microwaves and cordless phones when printing over your wireless network.
If another wireless network is operating in the vicinity, change the wireless channel on the access point.
Do not place your access point on a printer. Printers can also interfere with the wireless signal.
ARRANGE THE NETWORK TO REDUCE SIGNAL ABSORPTION
Even when the wireless signal is able to pass through an object, it is slightly weakened. If it passes through too
many objects, it can be significantly weakened. All objects absorb part of the wireless signal when it passes through
them, and certain types of objects absorb enough to cause communications problems. Place your access point as
high in the room as possible to avoid signal absorption.
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Can I use my printer on a USB and a network connection at the same time?
Yes, the printer supports a simultaneous USB and network connection. The printer can be configured in the following
ways:
• Locally attached (connected to a computer using a USB cable)
• Wireless network
• Wireless network and locally attached simultaneously
Note: Wireless connectivity is available on selected models only.
What is a MAC address?
A Media Access Control (MAC) address is a 48-bit identifier associated with the hardware of network equipment. The
MAC address may also be called the physical address because it is connected to the hardware of a device instead of
its software. The MAC address is displayed as a hexadecimal number in this format: 01-23-45-67-89-AB.
Every device capable of communicating on a network has a MAC address. Network printers, computers, and routers,
whether Ethernet or wireless, all have MAC addresses.
While it is possible to change the MAC address of a network device, it is not common practice to do so. For this reason,
MAC addresses are considered permanent. IP addresses are easily changed, so MAC addresses are a more reliable
method of identifying a specific device on a network.
Routers with security capabilities may allow filtering of MAC addresses on networks. This allows a managed list of
devices to access the network, identified by their MAC addresses. MAC address filtering can help prevent access on
the network from unwanted devices, such as from intruders on a wireless network. MAC address filtering can also
prevent legitimate access if you forget to add a new device to the router's list of allowed addresses. If your network
uses MAC address filtering, be sure to add the MAC address of the printer to the list of allowed devices.
How do I find the MAC address?
Most network equipment has a unique hardware identification number to distinguish it from other devices on the
network. This is called the Media Access Control (MAC) address.
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The MAC address is a series of letters and numbers located on the back of your printer.
Note: A list of MAC addresses can be set on an access point (router) so that only devices with matching MAC addresses
are allowed to operate on the network. This is called MAC filtering. If MAC filtering is enabled in your access point
(router) and you want to add a printer to your network, the MAC address of the printer must be included in the MAC
filter list.
What is an IP address?
An IP address is a unique number used by devices (such as a wireless printer, computer, or wireless access point) on
an IP network to locate and communicate with each other. Devices on an IP network can communicate with each
other only if they have unique and valid IP addresses. A unique IP address means no two devices on the same network
have the same IP address.
An IP address is a group of four numbers separated by periods. An example of an IP address is 192.168.100.110.
What is TCP/IP?
Networks are able to function because computers, printers, and other devices are able to send data to each other,
either through cables or by using wireless signals. This transfer of data is made possible by sets of data transmission
rules c alled protocols. A protocol can be thought of as a language, and like a language, it has rules allowing participants
to communicate with each other.
Different types of networks use different protocols, but Transmission Control Protocol/Internet Protocol (TCP/IP) is the
most popular. TCP/IP is used to send data over the Internet as well as over most corporate and home networks.
Because computers do not understand words and instead rely upon numbers for communication, TCP/IP requires
that every device on a network using TCP/IP to communicate must have an IP address. IP addresses are essentially
unique computer names in a numeric format, used to transfer data around a network. IP addresses allow TCP/IP to
confirm requests for and receipt of data by various devices on the network.
How do I locate IP addresses?
How to locate a computer IP address using Windows
1 Do one of the following:
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63
In Windows Vista
a
Click .
b Click All Programs Accessories.
c Click Command Prompt.
In Windows XP and earlier
a
Click Start.
b Click All Programs or Programs Accessories Command Prompt.
2 Type ipconfig.
3 Press Enter.
The IP address appears as four sets of numbers separated by periods, such as 192.168.0.100.
How to locate a computer IP address using Macintosh
1 Click System Preferences.
2 Click Network.
For Mac OS X version 10.5
a
Click AirPort.
b Click Advanced.
c Click TCP/IP.
The IP address appears as four sets of numbers separated by periods, such as 192.168.0.100.
For Mac OS X version 10.4 and earlier
a
From the Show pop-up menu, select AirPort.
b Click TCP/IP.
The IP address appears as four sets of numbers separated by periods, such as 192.168.0.100.
How to locate a printer IP address
• You can locate the printer IP address by viewing the printer network setup page.
How are IP addresses assigned?
An IP address may be assigned automatically by the network using DHCP. Once the printer is set up on a computer,
the computer sends all print jobs across the network to the printer using this address.
If the IP address is not automatically assigned, you will be asked during wireless setup to manually enter an address
and other network information after selecting your printer from the available list.
What is a key index?
A wireless access point (wireless router) can be configured with as many as four WEP keys. Only one key is used on
the network at a time, however. The keys are numbered, and the number of a key is referred to as its key index. All
devices on the wi reless network must be co nfigured to use the same k ey index when multiple WEP keys are configured
on the wireless access point.
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Select the same key index on your printer as you are using on your wireless access point.
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Loading paper
Loading paper
1 Make sure:
• You use paper designed for inkjet printers.
• If you are using photo, glossy, or heavyweight matte paper, you load it with the glossy or printable side facing
you. (If you are not sure which side is the printable side, see the instructions that came with the paper.)
• The paper is not used or damaged.
• If you are using specialty paper, you follow the instructions that came with it.
• You do not force paper into the printer.
2 Before loading paper the first time, press down on the paper adjustment lever to extend the paper guides.
3 Load the paper vertically in the center of the paper support, and then move the lever up or down to adjust the
paper guides. The paper guides should rest against the edges of the paper.
Note: To avoid paper jams, make sure the paper does not buckle when you adjust the paper guides.
Loading various paper types
Plain paper
You can load up to 100 sheets (depending on the thickness).
Make sure:
• The paper is designed for use with inkjet printers.
• The paper is loaded in the center of the paper support.
• The paper guides rest against the edges of the paper.
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66
Heavyweight matte paper, photo paper, glossy paper
You can load up to 25 sheets.
Make sure:
• The glossy or printable side of the paper faces you. (If you are not sure which side is the printable side, then see
the instructions that came with the paper.)
• The paper is loaded in the center of the paper support.
• The paper guides rest against the edges of the paper.
Note: Pho tos req uire more d ryi ng time . Re mov e ea ch p hot o as it exit s, and then all ow i t to dry to avoid i nk smudging .
Envelopes
You can load up to 10 envelopes.
Make sure:
• The print side of the envelopes faces you.
• The stamp location is in the upper left corner.
• The envelopes are designed for use with inkjet printers.
• The envelopes are loaded in the center of the paper support.
• The paper guides rest against the edges of the envelopes.
Warning—Potential Damage: Do not use envelopes that have metal clasps, string ties, or metal folding bars.
Notes:
• Do not load envelopes with holes, perforations, cutouts, or deep embossing.
• Do not use envelopes that have exposed flap adhesive.
• Envelopes require more drying time. Remove each envelope as it exits, and then allow it to dry to avoid ink
smudging.
Labels
You can load up to 25 sheets.
Make sure:
• The print side of the labels faces you.
• The top of the label sheets feeds into the printer first.
• The adhesive on the labels does not extend to within 1 mm of the edge of the label sheets.
• You use full label sheets. Partial sheets (with areas exposed by missing labels) may cause labels to peel off during
printing, resulting in a paper jam.
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67
• The label sheets are loaded in the center of the paper support.
• The paper guides rest against the edges of the label sheets.
Note: Labels require more drying time. Remove each sheet of labels as it exits, and then allow it to dry to avoid ink
smudging.
Transparencies
You can load up to 50 transparencies.
Make sure:
• The rough side of the transparencies faces you.
• If the transparencies have a removable strip, each strip faces away from you and down toward the printer.
• The transparencies are loaded in the center of the paper support.
• The paper guides rest against the edges of the transparencies.
Notes:
• Transparencies with paper backing sheets are not recommended.
• Transparencies require more drying time. Remove each transparency as it exits, and then allow it to dry to avoid
ink smudging.
Iron-on transfers
You can load up to 10 transfers.
Make sure:
• You follow the loading instructions that came with the iron-on transfers.
• The print side of the transfers faces you.
• The transfers are loaded in the center of the paper support.
• The paper guides rest against the edges of the transfers.
Note: For best results, load transfers one at a time.
Greeting cards, index cards, photo cards, postcards
You can load up to 25 cards.
Make sure:
• The print side of the cards faces you.
• The cards are loaded in the center of the paper support.
• The paper guides rest against the edges of the cards.
Note: Photo cards require more drying time. Remove each photo card as it exits, and then allow it to dry to avoid ink
smudging.
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68
Custom-size paper
You can load up to 100 sheets (depending on the thickness).
Make sure:
• The print side of the paper faces you.
• The paper size fits within these dimensions:
Width:
– 76.2–215.9 mm
– 3.0–8.5 inches
Length:
– 127.0–355.6 mm
– 5.0–17.0 inches
• The paper is loaded in the center of the paper support.
• The paper guides rest against the edges of the paper.
Banner paper
You can load up to 20 sheets.
Make sure:
• You remove all the paper from the paper support before loading the banner paper.
• You tear off only the number of pages needed to print the banner.
• You place the required stack of banner paper on a flat surface behind the printer.
• The leading edge of the banner paper feeds into the printer first.
• The paper is loaded in the center of the paper support.
• The paper guides rest against the edges of the paper.
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69
Loading original documents on the scanner glass
You can scan and then print photos, text documents, magazine articles, newspapers, and other publications. You
can scan a document for faxing. You can also scan three-dimensional objects for use in catalogs, brochures, or product
flyers.
Note: Place photos, postcards, small items, thin items (such as magazine clippings), and three-dimensional objects
on the scanner glass instead of in the ADF.
1 Make sure the computer and the printer are on.
2 Open the top cover.
3 Place the original document facedown on the scanner glass in the upper left corner.
Note: Photos should be loaded as shown.
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4 Close the top cover to avoid dark edges on the scanned image.
Loading original documents into the Automatic Document Feeder
You can load up to 25 sheets of an original document into the Automatic Document Feeder (ADF) for scanning,
copying, and faxing. You can load A4-, letter-, or legal-size paper into the ADF.
Notes:
• Use only new, unwrinkled paper that is not curled.
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
1 Adjust the paper guide on the ADF tray to the width of the original document.
2 Fan the original document.
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3 Load the original document faceup and top edge first into the ADF until you hear a beep.
The document feeds into the ADF.
Note: Preview is not supported when using the ADF. You can preview one page at a time when using the scanner.
Automatic Document Feeder (ADF) paper capacity
Load up to Make sure
25 sheets of:
• Letter-size paper
• A4-size paper
• Legal-size paper
• You adjust the paper guide on the ADF tray to the width of the
original document.
• The original document is loaded faceup, top edge first, until you
hear a beep.
• The paper size fits within these dimensions:
Width:
– 210.0 mm–215.9 mm
– 8.25 in.–8.5 in.
Length:
– 279.4 mm–355.6 mm
– 11.0 in.–14.0 in.
• You allow preprinted media to dry thoroughly before loading into
the ADF.
• You do not use media printed with metallic ink particles.
• You avoid embossed designs.
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Using the automatic paper type sensor
The printer is equipped with an automatic paper type sensing device. The Paper Type Sensor automatically detects
the type of paper that has been loaded into the printer and adjusts the settings for you. For example, if you want to
print a photo, load photo paper into the printer. The printer detects the type of paper and automatically adjusts the
settings to give you optimum photo-printing results.
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Printing
Printing basic documents
Printing a document
1 Load the paper.
2 Do one of the following to print:
Using Windows
a With a document open in a Windows program , click File Print.
b Click Properties, Preferences, Options, or Setup.
c Select the print quality, the number of copies to print, the type of paper to be used, and how the pages should
print.
d Click OK to close any printer software dialogs.
e Click OK or Print.
Using Macintosh
a With a document open in a Macintosh application, click File Print.
b From the Printer pop-up menu, choose the printer.
c From the print options pop-up menu, choose the print quality, the number of copies to print, the type of
paper to be used, and how the pages should print.
d Click Print.
Printing Web pages
If you chose to install the Lexmark Toolbar software for your Web browser, then you can use it to create a
printer-friendly version of any Web page.
Notes:
• For Windows, the software supports Microsoft Internet Explorer 5.5 or later or a compatible version of Firefox.
• For Macintosh, the software supports a compatible version of Firefox.
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1 Load paper.
2 Open a Web page using a supported browser.
3 Select a print option to print the page.
You can also adjust settings or preview the page before printing.
Printing multiple copies of a document
Using Windows
1 With a document open, click File Print.
2 Click Properties, Preferences, Options, or Setup.
3 From the Copies section of the Print Setup tab, enter the number of copies that you want to print.
4 Click OK to close any printer software dialogs.
5 Click OK or Print.
Using Macintosh
1 With a document open, click File Print.
2 From the Printer pop-up menu, choose the printer.
3 In the Copies field, enter the number of copies that you want to print.
4 Click Print.
Collating printed copies
If you print multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies
as groups of pages (not collated).
Collated Not collated
Using Windows
1 With a document open, click File Print.
2 Click Properties, Preferences, Options, or Setup.
3 From the Copies section of the Print Setup tab, enter the number of copies that you want to print, and then select
Collate Copies.
4 Click OK to close any printer software dialogs.
5 Click OK or Print.
Note: The collate option is available only when you are printing multiple copies.
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Using Macintosh
1 With a document open, click File Print.
2 In the Copies field, enter the number of copies that you want to print, and then select Collated.
3 Click Print.
Note: To prevent smudging when printing photos, remove each photo as it exits the printer, and then let it dry before
stacking.
Printing the last page first (reverse page order)
Using Windows
1 With a document open, click File Print.
2 Click Properties, Preferences, Options, or Setup.
3 From the Copies section of the Print Setup tab, select Print Last Page First.
4 Click OK to close any printer software dialogs.
5 Click OK or Print.
Using Macintosh
1 With a document open, click File Print.
2 From the Printer pop-up menu, choose the printer.
3 Do one of the following:
For Mac OS X versions 10.5 and 10.4
a
From the print options pop-up menu, choose Paper Handling.
b From the Page Order menu, select Reverse.
For Mac OS X version 10.3
a
From the print options pop-up menu, choose Paper Handling.
b Select Reverse page order.
4 Click Print.
Printing multiple pages on one sheet (N-Up)
Using Windows
1 With a document open, click File Print.
2 Click Properties, Preferences, Options, or Setup.
3 From the Advanced tab, select N-Up under the Layout drop-down menu.
4 Select the number of page images to print on each page.
If you want each page image to be surrounded by a border, then select Print Page Borders.
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5 Click OK to close any printer software dialogs.
6 Click OK or Print.
Using Macintosh
1 With a document open, click File Print.
2 From the print options pop-up menu, choose Layout.
• From the Pages per Sheet pop-up menu, choose the number of page images that you want to print on one
sheet.
• From the Layout Direction area, click the icon that shows the order that you want the page images to print
on one sheet.
• If you want to print a border around each page image, then choose an option from the Border pop-up menu.
3 Click Print.
Printing documents from a memory card or flash drive
To enable the File print function:
• The printer must be connected to a computer through a USB cable or through a network.
• The printer and the computer must be on.
• The memory card or flash drive must contain document files that are supported by the printer.
• The computer must contain applications that support the file types in the memory device.
1 Insert a memory card or flash drive.
The following file types are recognized:
• .doc (Microsoft Word)
• .xls (Microsoft Excel)
• .ppt (Microsoft PowerPoint)
• .pdf (Adobe Portable Document Format)
• .rtf (Rich Text Format)
• .docx (Microsoft Word Open Document Format)
• .xlsx (Microsoft Excel Open Document Format)
• .pptx (Microsoft PowerPoint Open Document Format)
• .wps (Microsoft Works)
• .wpd (WordPerfect)
When the printer detects the memory device, the message Memory Card Detected or Storage Device
Detected appears on the printer control panel display.
2 If only document files are stored on the memory devi ce, then the printer automatically switches to File Print mode.
If document files and image files are stored on the memory device, then press
to select Documents.
3 Do one of the following:
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USB connection
a Press the arrow buttons to select the file name of the document that you want to print or the folder where
the document is saved in the memory device.
b Press , and then press to start printing the document.
Wireless connection (selected models only)
a Wait for the printer to connect to the network computer or to finish searching the network for available
computers.
If prompted, press the arrow buttons to select a network computer, and then press
Notes:
• You may be prompted to enter a PIN if the computer requires it. To assign a computer name and a PIN
to the computer, see the Help for the printer software associated with your operating system.
• If your printer has a numeric keypad, enter the PIN using the keypad, and then press .
• If your printer does not have a numeric keypad, use the arrow buttons to decrease or increase the value
for each digit (the default value is 0000) in the PIN, and then press
each time you select a digit.
b Press the arrow buttons to select the file name of the document that you want to print or the folder where
the document is saved in the memory device.
c Press , and then press to start printing the document.
.
Printing specialty documents
Choosing compatible specialty paper types
• Heavyweight matte paper—A photo paper with a matte finish used for printing high-quality graphics.
• Standard Glossy/Photo paper—Photo paper with a special coating. It is used specifically for printing photos
with crisp, sharp images.
• Lexmark Photo Paper—An outstanding "everyday" heavyweight inkjet photo paper designed for use with
Lexmark pr inters, but compatible with all brands of inkjet printers. Although inexpensive, it offers excellent image
quality and outstanding value.
• Lexmark PerfectFinish
printers, but compatible with all inkjet printers. It is used specifically for printing professional quality photos with
a glossy finish. It is best when used with genuine Lexmark evercolor
water-resistant.
• Transparency—A clear, plastic media primarily used for overhead projectors.
• Card stock—A very thick paper used for printing sturdier items, such as greeting cards.
• Iron-On transfer—A type of media that has a reverse image printed on it that can be ironed onto fabric.
• Labels—A self-adhesive, inkjet-compatible paper that comes in different types, formats, and sizes.
TM
Photo Paper—A high-quality photo paper specifically designed for Lexmark inkjet
TM
2 ink, providing photos that are fade- and
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Printing envelopes
1 Load the envelopes in the printer.
2 Do one of the following:
Using Windows
a With a document open, click File Print.
b Click Properties, Preferences, Options, or Setup.
c From the Media Type list of the Print Setup tab, select Plain.
d From the Paper Size list, select the envelope size.
Note: To print on a custom-size envelope, select Custom Size, and then specify the height and width of the
envelope.
e Select Portrait or Landscape orientation.
f Click OK to close any printer software dialogs.
g Click OK or Print.
Using Macintosh
a Customize the settings as needed in the Page Setup dialog.
1 With a document open, click File Page Setup.
2 From the “Format for” pop-up menu, choose the envelope size. If no size matches the size of the envelope,
then set a custom size.
3 Select an orientation.
4 Click OK.
b Customize the settings as needed in the Print dialog.
1 With a document open, click File Print.
2 From the Printer pop-up menu, choose the printer that you want to use.
3 Click Print.
Notes:
• Most envelopes use landscape orientation.
• Make sure the same orientation is also selected in the software application.
Printing labels
1 Load the label sheets in the printer.
2 Do one of the following:
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Using Windows
a With a document open, click File Print.
b Click Properties, Preferences, Options, or Setup.
c From the Paper Size drop-down menu of the Print Setup tab, choose a paper size that matches the size of the
label sheet. If no paper size matches the label sheet size, then set a custom size.
If necessary, choose the appropriate type of media from the Media Type drop-down menu.
d Click OK to close any printer software dialogs.
e Click OK or Print.
Using Macintosh
a Customize the settings as needed in the Page Setup dialog.
1 With a document open, choose File Page Setup.
2 From the “Format for” pop-up menu, choose the printer that you want to use.
3 From the Paper Size pop-up menu, choose a paper size that matches the size of the label sheet. If no paper
size matches the label sheet size, then create a custom size.
b Customize the settings as needed in the Print dialog.
1 With a document open, click File Print.
2 From the Printer pop-up menu, choose the printer that you want to use.
3 From the print options pop-up menu, choose Quality & Media.
4 From the Paper type pop-up menu, choose a paper type.
5 From the Print Quality menu, choose a print quality other than Quick Print.
Tips on loading label sheets
• Make sure the top of the label sheet feeds into the printer first.
• Make sure the adhesive on the labels does not extend to within 1 mm of the edge of the label sheet.
• Make sure the paper guide or paper guides rest against the edges of the label sheet.
• Use full label sheets. Partial sheets (with areas exposed by missing labels) may cause labels to peel off during
printing, resulting in a paper jam.
Note: Labels require more drying time. Remove each label sheet as it exits, and then allow it to dry to avoid ink
smudging.
Printing on custom-size paper
Before beginning these instructions, load the custom-size paper in the printer. For more information, see the “Loading
Paper” chapter.
Using Windows
1 With a document open, click File Print.
2 Click Properties, Preferences, Options, or Setup.
The Print Setup tab appears.
3 In the Paper Options section, from the “Paper size” list, select Custom Size.
The Define Custom Paper Size dialog appears.
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4 Select the measurement units to use (inches or millimeters).
5 Click OK to close any printer software dialogs that are open.
6 Print the document.
Using Macintosh
1 With a document open, click File Page Setup.
2 From the Paper size pop-up menu, choose Manage Custom Sizes.
3 Create a custom size.
a Click +.
b In the Page Size menu, type the Width and Height of the paper.
c From the Printer Margins pop-up menu, choose the printer that you want to use. The margins are set by the
printer.
If you want to set the margins, choose User defined, and then type the margins in the Printer Margins area.
d From the custom sizes li st on the left of the dialog, double-click Untitled, and then type a n ame for the custom
paper size you set.
e Click OK.
4 Open the Paper size pop-up menu again, and then choose the name of the custom paper size you added in Step
3d.
5 Click Print.
Managing print jobs
Pausing print jobs
Using the printer folder in Windows
1 Do one of the following:
In Windows Vista
a
Click .
b Click Control Panel.
c Under Hardware and Sound, click Printer.
In Windows XP
a
Click Start.
b Click Printers and Faxes.
In Windows 2000
a
Click Start.
b Click Settings Printers.
2 Right-click the printer, and then select Pause Printing.
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Using the taskbar in Windows
1 Double-click the printer icon in the taskbar.
2 Right-click the document name, and then select Pause.
Using Macintosh
1 While the document is printing, click the printer icon in the Dock.
The print queue dialog appears.
2 Do one of the following:
• If you want to pause a particular print job, choose the document name, and then click Hold.
• If you want to pause all print jobs in the queue, click Pause Printer or Stop Jobs, depending on the operating
system version that you are using.
Resuming print jobs
Using the printer folder in Windows
1 Do one of the following:
In Windows Vista
a
Click .
b Click Control Panel.
c Under Hardware and Sound, click Printer.
In Windows XP
a
Click Start.
b Click Printers and Faxes.
In Windows 2000
a
Click Start.
b Click Settings Printers.
2 Right-click the printer name, and then select Open.
3 Do one of the following:
• If you want to resume a particular print job, right-click the document name, and then select Resume.
• If you want to resume all print jobs in the queue, click Printer, and then clear the selection for Pause Printing.
Using the taskbar in Windows
1 Double-click the printer icon in the taskbar.
2 Right-click the document name, and then select Resume.
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Using Mac OS X version 10.5
1 From the menu bar, click System Preferences Print & Fax.
2 Click Open Print Queue.
The print queue dialog appears.
• If you want to resume a particular print job, choose the document name, and then click Resume.
• If you want to resume all print jobs in the queue, then click Resume Printer.
Using Mac OS X version 10.4 and earlier
1 From the menu bar, click Go Utilities Print Center or Printer Setup Utility.
The Printer List dialog appears.
2 Double-click the printer.
The print queue dialog appears.
3 Do one of the following:
• If you want to resume all print jobs in the queue, click Start Jobs.
• If you want to resume a particular print job, choose the document name, and then click Resume.
Canceling print jobs
Using the printer control panel
Press .
Using the printing status window of the printer
The printing status window automatically opens at the bottom-right part of your screen when you send a print job.
Click Cancel Printing to cancel the print job.
Using the printer folder in Windows
1 Do one of the following:
In Windows Vista
a
Click .
b Click Control Panel.
c Under Hardware and Sound, click Printer.
In Windows XP
a
Click Start.
b Click Printers and Faxes.
In Windows 2000
a
Click Start.
b Click Settings Printers.
2 Right-click the printer name, and then select Open.
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3 Do one of the following:
• If you want to cancel a particular print job, right-click the document name, and then select Cancel.
• If you want to cancel all print jobs in the queue, click Printer Cancel All Documents.
Using the taskbar in Windows
1 Double-click the printer icon in the taskbar.
2 Do one of the following:
• If you want to cancel a particular print job, right-click the document name, and then select Cancel.
• If you want to cancel all print jobs in the queue, click Printer Cancel All Documents.
Using Macintosh
1 While the document is printing, click the printer icon in the Dock.
2 From the print queue dialog, choose the job that you want to cancel, and then click Delete.
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Working with photos
Connecting photo storage devices
Inserting a memory card
1 Insert a memory card.
• Insert the card with the brand name label facing up.
• If there is an arrow on the card, make sure it points toward the printer.
• If needed, make sure you connect the memory card to the adapter that came with it before inserting it into
the slot.
Slot Memory card
1
• Secure Digital (SD)
• High Capacity Secure Digital (with adapter)
• Micro Secure Digital (with adapter) (Micro SD)
• Mini Secure Digital (with adapter) (Mini SD)
• MultiMedia Card (MMC)
• Reduced Size MultiMedia Card (with adapter) (RS-MMC)
• MultiMedia Card mobile (with adapter) (MMCmobile)
• Memory Stick
• Memory Stick PRO
• Memory Stick Duo (with adapter)
• Memory Stick PRO Duo (with adapter)
• xD-Picture Card
• xD-Picture Card (Type H)
• xD-Picture Card (Type M)
2
• Compact Flash Type I and Type II
• Microdrive
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2 Wait for the light located near the top memory card slot on the printer to come on. The light blinks to indicate
the memory card is being read or is transmitting data.
Warning—Potential Damage: Do not touch cables, any network adapter, any connector, the memory card, or
the printer in the area shown while actively printing, reading, or writing from the memory card. A loss of data
can occur. Also, do not remove the memory card while actively printing, reading, or writing from it.
When the printer detects the memory card, the message Memory Card Detected appears on the printer
control panel display.
If the printer does not read the memory card, then remove and reinsert it.
Notes:
• The printer recognizes one memory card at a time. If you insert more than one memory card, then a message
appears on the display prompting you to remove one of the memory cards.
• If a flash drive or a digital camera set to mass storage mode is inserted into the PictBridge port while a memory
card is in the card slot, then a message appears on the display prompting you to choose which memory device
to use.
Inserting a flash drive
1 Insert the flash drive into the PictBridge port on the front of the printer.
Note: An adapter may be necessary if your flash drive does not fit directly into the port.
2 Wait for the printer to recognize that a flash drive is installed. When the flash drive is recognized, the message
Storage Device Detected appears.
If the printer does not read the flash drive, remove and reinsert it.
Warning—Potential Damage: Do not touch cables, any network adapter, any connector, the flash drive, or the
printer in the area shown while actively printing, reading, or writing from the flash drive. A loss of data can occur.
Also, do not remove the flash drive while actively printing, reading, or writing from the flash drive.
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Note: The printer recognizes one active media device at a time. If you insert more than one media device, a message
appears on the display prompting you to designate the device you want the printer to recognize.
Printing photos
Printing photos using the printer control panel
1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,
see the instructions that came with the paper.)
2 From the printer control panel, press .
3 Insert a memory card, flash drive, or digital camera set to mass storage mode.
4 Press the arrow buttons until Easy Photo or Print Photos appears, and then press .
Notes:
• Select Easy Photo if you want to print photos quickly.
• Select Print Photos if you want to customize the photos before printing the photos.
5 Press the arrow buttons to select an option on printing photos, and then press .
Note: You can choose to print the most recent photo, print all the photos, print photos that fall within a date
range, or print photos by selecting the photo numbers that are on the pr oof sheet. If you want to check the photo
numbers of the photos before printing, then print a proof sheet.
6 Do one of the following:
• If you are in the Easy Photo menu, use the arrow buttons to select the paper size and photo size. Press
each time you make a selection.
• If you are in the Print Photos menu, use the arrow buttons to select the photo size, paper size, paper
type, layout, and quality of the photos, and to adjust the brightness and color effects of the photos. Press
each time you make a selection.
7 Press .
Note: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects.
For best results, remove each printed sheet individually from the paper exit tray, and allow the prints to dry at
least 24 hours before stacking, displaying, or storing.
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Printing photos from the computer using the printer software
1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,
then see the instructions that came with the paper.)
2 To print the photos:
Using Windows
a Do one of the following:
• In Windows Vista, click .
• In Windows XP and earlier, click Start.
b Click All Programs or Programs, and then select the printer program folder from the list.
c Select Lexmark Productivity Studio.
Note: This program may not appear in your printer program folder, depending on whether you chose to
install it with the printer software during installation.
d Open the photo that you want to print.
e Follow the instruc tions on the computer screen to edit and print photos. You may also view the Help ass ociated
with the program.
Using Macintosh
a Customize the settings as needed in the Page Setup dialog.
1 With a photo open, choose File Page Setup.
2 From the “Format for” pop-up menu, choose the printer.
3 From the Paper Size pop-up menu, choose a paper size.
4 Click OK.
b Customize the settings as needed in the Print dialog.
1 With a photo open, choose File Print.
2 From the Printer pop-up menu, choose the printer.
3 From the print options pop-up menu, choose Quality & Media.
• From the Paper Type pop-up menu, choose a paper type.
• From the Print Quality menu, choose Automatic or Photo.
4 Click Print.
Note: Manually choosing a paper type, even if you have a paper type sensor, turns off the sensor for the current
print job.
Printing photos from a memory device using the printer software
1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,
then see the instructions that came with the paper.)
2 Insert a memory card, flash drive, or digital camera set to mass storage mode.
3 From the printer control panel, press .
4 Press the arrow buttons until Save Photos appears, and then press .
5 Transfer the photos to the computer.
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88
USB connection
a Press .
b If you are using Windows:
If you installed Lexmark Productivity Studio, then it launches when you insert the memory device. Follow the
instructions on the computer screen to transfer the photos to the computer, and then use the programs
installed on the computer to print the photos.
If you are using Macintosh:
If you have iPhoto installed on the computer, then it launches when you insert the memory device. Follow
the instructions on the computer screen to trans fer the photos to the computer, and then use the applications
installed on the computer to print the photos.
Wireless connection (selected models only)
a Press the arrow buttons until Network appears, and then press .
b If prompted, press the arrow buttons to select the network computer where you want to save the photos,
and then press
c If you are using Windows:
1 Do one of the following:
• In Windows Vista, click .
• In Windows XP and earlier, click Start.
2 Click All Programs or Programs, and then select the printer program folder from the list.
3 Click Lexmark Productivity Studio.
4 From the Photo Printing section of the main screen, click Download to library.
5 Browse to the location of the memory device, and then click Transfer.
6 Select the network printer.
7 Follow the instructions on the computer screen to transfer and print the photos.
If you are using Macintosh:
If the printer is connected to the computer through a network, then the Lexmark Network Card Reader
launches on the computer.
Transfer the photos to the computer using the application, and then use the applications installed on the
computer to print the photos.
For more information on transferring photos using the Lexmark Network Card Reader, see the Help associated
with the application.
.
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89
Printing photos from a PictBridge-enabled digital camera
PictBridge is a technology available in most digital cameras that lets you print directly from your digital camera
without using a computer. You can connect a PictBridge-enabled digital camera to the printer, and use the camera
to control printing photos.
1 Insert one end of the USB cable into the camera.
Note: Use only the USB cable that came with the camera.
2 Insert the other end of the cable into the PictBridge port on the front of the printer.
Notes:
• Make sure that the PictBridge-enabled digital camera is set to the correct USB mode. If the camera USB
selection is incorrect, then the camera is detected as a USB storage device, or an error message will be
displayed on the printer control panel. For more information, see the camera documentation.
• The printer reads only one media device at a time.
Warning—Potential Damage: Do not touch the USB cable, any network adapter, any connector, or the printer
in the area shown while actively printing from a PictBridge-enabled digital camera. A loss of data can occur. Also,
do not remove the USB cable or network adapter while actively printing from a PictBridge-enabled digital camera.
3 If the PictBridge connection is successful, then the following message appears on the display: PictBridge
Camera detected. Press OK to change settings.
4 Use the camera to choose and print photos. If desired, you can also use the Pictbridge menu to select the paper
size, paper type, photo size, and layout of the photos that you want to print.
Press
to access the PictBridge menu, and then press each time you make a selection.
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90
Notes:
• If you insert the camera while the printer is performing another job, wait for the job to finish before printing from
the camera.
• To use the camera to control printing photos, see the instructions in the camera documentation.
Printing photos stored on a memory device using the proof sheet
1 Load letter- or A4-size plain paper.
2 From the printer control panel, press .
3 Insert a memory card or flash drive.
4 Press the arrow buttons until Proof Sheet appears, and then press .
5 Press the arrow buttons to select an option to print a proof sheet.
You can print a proof sheet:
• For all photos on the memory device.
• For the 20 most recent photos, if there are 20 or more photos on the memory device.
• By date, if the photos on the card were taken on different dates. If you choose this option, use the arrow
buttons on the printer control panel to choose the date range, and then press
6 Press .
to save your selections.
The proof sheets prints.
7 Follow the instructions on the proof sheet to select which photos to print, the numb er of copies per photo, red-eye
reduction, page layout, print options, and paper size.
Note: When making selections, make sure to fill in the circles completely.
8 Load the proof sheet facedown on the scanner glass.
Scan Proof Sheet appears on the display.
Note: If this option does not appear on the display, then press the arrow buttons until it appears on the display.
9 Press .
The printer scans the proof sheet.
10 Load photo paper vertically in the center of the paper support, with the glossy or printable side facing you. (If
you are not sure which side is the printable side, then see the instructions that came with the paper.)
Note: Make sure that the paper matches the size that you selected on the proof sheet.
11 Press to print the photos.
Note: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects. For
best results, remove each printed sheet individually from the paper exit tray, and then allow the prints to dry at least
24 hours before stacking, displaying, or storing.
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Printing photos from a digital camera using DPOF
Digital Print Order Format (DPOF) is a feature available on some digital cameras. If your camera supports DPOF, then
you can specify which photos to print, how many of each, and the print settings while the memory card is still in the
camera. The printer recognizes these settings when you insert the memory card into the printer or connect the
camera to the printer.
Note: If you specify a photo size while the memory card is still in the camera, then make sure that the size of the
paper loaded in the printer is not smaller than the size you specify in the DPOF selection.
1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,
then see the instructions that came with the paper.)
2 Insert a memory card.
When the printer detects the memory card, the message Memory Card Detected appears on the printer
control panel display.
3 Press the arrow buttons until Print Photos appears, and then press .
4 Press the arrow buttons until Print DPOF appears, and then press to print the photos.
Note: This option appears only if a DPOF file is detected in the memory card.
Note: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects. For
best results, remove each printed sheet individually from the paper exit tray, and allow the prints to dry at least 24
hours before stacking, displaying, or storing.
Working with photos
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Scanning
For more options on scanning and customizing scanned images, see the Help associated with the programs installed
with the printer software.
Scanning original documents
You can scan and then print photos, text documents, magazine articles, newspapers, and other publications. You
can also scan a document for faxing.
Using the printer control panel
1 Load an original document faceup into the Automatic Document Feeder (ADF) or facedown on the scanner glass.
Notes:
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
• Adjust the paper guide on the ADF tray to the width of the original document.
• When using the scanner glass, close the top cover to avoid dark edges on the scanned image.
2 From the printer control panel, press .
Scan to appears on the display. You can send the scanned image to a computer, flash drive, memory card, or
to a computer over a network.
• If you choose to send the scanned image to the computer:
a Press .
b Wait until the printer has finished downloading the scan applications list.
c Press the arrow buttons until the application that you want appears, and then press .
d Use the arrow buttons to select the quality and original image size, and then press each time you make
a selection.
e Press .
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• If you choose to send the scanned image to a memory card or flash drive:
a Insert the memory device.
Note: Make sure that the memory device is not write-protected.
b Press the arrow buttons until Memory Card or USB Flash Drive appears, and then press .
c Use the arrow buttons to select the quality and original image size, and then press each time you make
a selection.
d Press .
Note: Do not remove the memory device until the menu indicates that the file has been saved.
• If you choose to send the scanned image to a computer over the network (selected models only):
a Press the arrow buttons until Network appears, and then press .
b If prompted, press the arrow buttons until the computer name of the network computer appears, and
then press
Notes:
.
– You may be prompted to enter a PIN if the computer requires it. To assign a computer name and a
PIN to the network computer, see the Help for the printer software associated with your operating
system.
– If your printer has a numeric keypad, enter the PIN using the keypad, and then press .
– If your printer does not have a numeric keypad, use the arrow buttons to decrease or increase the
value for each digit (the default value is 0000) in the PIN, and then press
digit.
each time you select a
c Wait until the printer has finished downloading the scan applications list.
d Press the arrow buttons until the application that you want appears, and then press .
e Use the arrow buttons to select the quality and original image size, and then press each time you make
a selection.
f Press .
Note: Do not remove the memory device until the menu indicates that the file has been saved.
Using Windows
1 Open the top cover, and then load an original document facedown on the scanner glass.
2 Close the top cover to avoid dark edges on the scanned image.
3 Do one of the following:
• In Windows Vista, click .
• In Windows XP and earlier, click Start.
4 Click All Programs or Programs, and then select the printer program folder from the list.
5 Click Lexmark Productivity Studio.
6 From the main screen, click Scan.
7 Follow the instructions on the computer screen.
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Using Macintosh
1 Open the top cover, and then load an original document facedown on the scanner glass.
2 Close the top cover to avoid dark edges on the scanned image.
3 From the Finder desktop, double-click the printer folder.
4 Double-click XXXX Series Center, where XXXX is the printer series.
5 From the “What is being scanned?” menu, choose the type of document to be scanned.
6 Click Scan.
Scanning color or black-and-white original documents
1 Load an original document faceup into the Automatic Document Feeder (ADF) or facedown on the scanner glass.
Notes:
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
• Adjust the paper guide on the ADF tray to the width of the original document.
• When using the scanner glass, close the top cover to avoid dark edges on the scanned image.
2 From the printer control panel, press .
3 Press the arrow buttons to choose where to send the scanned image. You can send the scanned image to a
computer, flash drive, memory card, or to a computer over a network.
4 When the destination that you want appears, press .
5 To scan black-and-white documents, press Black.
Note: The default setting when you are using the Scan mode is Color. You do not need to press Color if you are
scanning a color document.
6 Press .
Scanning photos for editing
1 Open the top cover, and then load an original document facedown on the scanner glass.
2 Close the top cover to avoid dark edges on the scanned image.
3 From the printer control panel, press .
4 Press the arrow buttons until Computer or Network appears, and then press .
Note: If you choose Network, you will be asked to select a network computer. If prompted, press the arrow
buttons until the network computer that you want appears, and then press
.
5 Wait for the printer to finish downloading the applications list.
Note: This list is downloaded from the applications available on the computer. Make sure a photo-editing
application is installed on the computer.
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6 From the list of applications, press the arrow buttons until the application that you want appears.
7 Press .
The scanned image is sent to the photo-editing application that you selected.
Scanning to a computer over a network
1 Make sure that:
• The printer is connected to a network through a print server or through a wireless network connection.
• The printer, the print server (if used), and the computer receiving the scanned image are all turned on.
• The printer is configured to scan over a network.
2 Load an original document faceup into the Automatic Document Feeder (ADF) or facedown on the scanner glass.
Notes:
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
• Adjust the paper guide on the ADF tray to the width of the original document.
• When using the scanner glass, close the top cover to avoid dark edges on the scanned image.
3 From the printer control panel, press .
4 Press the arrow buttons until Network appears, and then press .
5 If prompted, press the arrow buttons to select the computer name of the network computer where you want to
send the scanned image, and then press
Notes:
• You may be prompted to enter a PIN if the computer requires it. To assign a computer name and a PIN to the
network computer, see the Help for the printer software associated with your operating system.
• If your printer has a numeric keypad, enter the PIN using the keypad, and then press .
• If your printer does not have a numeric keypad, use the arrow buttons to decrease or increase the value for
each digit (the default value is 0000) in the PIN, and then press
6 Wait until the printer has finished downloading the scan applications list.
7 Press the arrow buttons until the application that you want appears, and then press .
8 Press .
.
each time you select a digit.
Canceling scan jobs
Using the printer control panel
To cancel a scan job started in the printer control panel, press .
Using Windows
To cancel a scan job started in the Lexmark Productivity Studio, click Stop on the computer screen.
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Using Macintosh
To cancel a scan job started in the Lexmark All-in-One Center, click Cancel on the computer screen.
Scanning
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Copying
Making copies
1 Load paper.
2 Load an original document faceup into the Automatic Document Feeder (ADF) or facedown on the scanner glass.
Notes:
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
• Adjust the paper guide on the ADF tray to the width of the original document.
• When using the scanner glass, close the top cover to avoid dark edges on the scanned image.
3 From the printer control panel, press .
4 Press the arrow buttons to select the number of copies, and then press Color or Black to set a color or
black-and-white copy.
5 Press .
Copying photos
1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,
then see the instructions that came with the paper.)
2 Place a photo facedown on the scanner glass.
3 From the printer control panel, press .
4 Press until Photo Reprint appears.
5 Press the arrow buttons until Yes appears, and then press .
6 Press the arrow buttons until the desired paper size appears. If your desired paper size is not on the list, select
Other. Additional paper size options appear on the display.
Press
7 Press .
Note: Make sure you loaded a photo paper into the printer.
Note: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects. For
best results, remove each printed sheet individually from the paper exit tray, and allow the prints to dry at least 24
hours before stacking, displaying, or storing.
when you make a selection.
Enlarging or reducing images
1 Load paper.
2 Load an original document facedown on the scanner glass.
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3 From the printer control panel, press .
4 Press until Resize appears.
5 Press the arrow buttons until the setting that you want appears.
Notes:
• If you select Custom Resize, press to enter the next menu, and then press the arrow buttons until the
setting that you want appears. Press
• If you select Borderless, then the printer will reduce or enlarge the document or photo as necessary to print
a borderless copy on the paper size that you selected. For best results with this resize setting, use photo
paper and set the paper type selection to Photo, or let the printer automatically detect the paper type.
6 Press .
to save the setting that you selected.
Note: After the copy job is finished, press
100% after two minutes of printer inactivity.
to reset the settings to the default. The resize setting also switches to
Adjusting copy quality
1 Load paper.
2 Load an original document faceup into the Automatic Document Feeder (ADF) or facedown on the scanner glass.
Notes:
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
• Adjust the paper guide on the ADF tray to the width of the original document.
• When using the scanner glass, close the top cover to avoid dark edges on the scanned image.
3 From the printer control panel, press .
4 Press until Quality appears.
5 Press the arrow buttons to set the copy quality to Automatic, Draft, Normal, or Photo, and then press to save
your setting.
6 Press .
Making a copy lighter or darker
1 Load paper.
2 Load an original document faceup into the Automatic Document Feeder (ADF) or facedown on the scanner glass.
Notes:
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
• Adjust the paper guide on the ADF tray to the width of the original document.
• When using the scanner glass, close the top cover to avoid dark edges on the scanned image.
3 From the printer control panel, press .
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4 Press until Lighter/Darker appears.
5 Press the arrow buttons to adjust the slider, and then press to save your setting.
Note: Pressing the left arrow button makes the copy lighter, and pressing the right arrow button makes the copy
darker.
6 Press .
Collating copies using the printer control panel
If you print multiple copies of a document, then you can choose to print each copy as a set (collated) or to print the
copies as groups of pages (not collated).
Collated Not collated
1 Load paper.
2 Load an original document faceup into the Automatic Document Feeder (ADF) or facedown on the scanner glass.
Notes:
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
• Adjust the paper guide on the ADF tray to the width of the original document.
• When using the scanner glass, close the top cover to avoid dark edges on the scanned image.
3 From the printer control panel, press .
4 Press the arrow buttons to select the number of copies, and then press .
5 Press until Collate appears.
6 Press the arrow buttons until On appears.
7 Press to save the image of the page to the printer memory.
8 When prompted if you want to scan another page, press .
9 Load the next page of the original document facedown on the scanner glass, and then press .
10 Repeat steps 8 and 9 until all the pages that you want to copy have been saved to the printer memory.
11 When prompted if you want to scan another page, press the arrow buttons until No appears, and then press
to start printing the copies.
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