Lexmark 6600, 5600 User Manual
5600-6600 Series User's Guide
July 2008 www.lexmark.com
Contents
Safety information.............................................................................9
Introduction......................................................................................10
Finding information about the printer........................................................................................................................10
Setting up the printer......................................................................13
Granting access to the software during installation...............................................................................................13
Setting up the printer as a copier only or fax only..................................................................................................13
Understanding the parts of the printer.......................................................................................................................20
Using the printer control panel buttons and menus..............................................................................................23
Using the printer control panel ................................................................................................................................................. 23
Using the printer menus .............................................................................................................................................................. 26
Saving settings................................................................................................................................................................................. 28
Using the printer software...............................................................................................................................................30
Installing printer software ........................................................................................................................................................... 30
Installing the optional XPS driver (Windows Vista users only) ....................................................................................... 31
Using the Windows printer software....................................................................................................................................... 32
Using the Macintosh printer software..................................................................................................................................... 33
Switching between the rear USB port and the Quick Connect laptop port (selected models
only).....................................................................................................................................................................................34
Getting the printer ready to fax......................................................................................................................................35
Using an RJ11 adapter .................................................................................................................................................................. 35
Choosing a fax connection.......................................................................................................................................................... 38
Connecting to an answering machine.................................................................................................................................... 39
Connecting directly to a telephone wall jack....................................................................................................................... 40
Connecting directly to a telephone wall jack in Germany............................................................................................... 41
Connecting to a computer with a modem............................................................................................................................ 42
Connecting to a telephone ......................................................................................................................................................... 43
Using a digital phone service ..................................................................................................................................................... 44
Installing the printer on a wireless network (selected
models only)......................................................................................45
Wireless network compatibility......................................................................................................................................45
Information you will need to set up the printer on a wireless network..........................................................45
Installing the printer on a wireless network..............................................................................................................45
Installing the printer on other computers..................................................................................................................46
Interpreting the colors of the Wi-Fi indicator light.................................................................................................47
Special wireless installation instructions....................................................................................................................47
Contents
2
Assigning a static IP address............................................................................................................................................48
Changing wireless settings after installation............................................................................................................48
Switching between USB and wireless connections (Windows only)................................................................49
Switching between USB and wireless connections (Macintosh only)..............................................................50
Advanced wireless setup..................................................................................................................................................51
Creating an ad hoc wireless network ...................................................................................................................................... 51
Adding a printer to an existing ad hoc wireless network ................................................................................................ 53
Using WPS (Wi-Fi Protected Setup).......................................................................................................................................... 54
Frequently asked questions.............................................................................................................................................54
Where do I find my WEP key or WPA passphrase?.............................................................................................................. 54
What is an SSID? .............................................................................................................................................................................. 54
Where do I find my SSID?............................................................................................................................................................. 55
What is a network? ......................................................................................................................................................................... 55
What types of wireless network security are available? ................................................................................................... 55
How do I find out what type of security my network is using?...................................................................................... 56
How are home networks configured?..................................................................................................................................... 56
Why do I need an installation cable?....................................................................................................................................... 58
How do I attach the installation cable?................................................................................................................................... 59
How are infrastructure and ad hoc networks different?................................................................................................... 59
Finding the signal strength......................................................................................................................................................... 60
How can I improve wireless signal strength? ....................................................................................................................... 61
Can I use my printer on a USB and a network connection at the same time?.......................................................... 62
What is a MAC address?................................................................................................................................................................ 62
How do I find the MAC address? ............................................................................................................................................... 62
What is an IP address? ................................................................................................................................................................... 63
What is TCP/IP? ................................................................................................................................................................................ 63
How do I locate IP addresses? .................................................................................................................................................... 63
How are IP addresses assigned?................................................................................................................................................ 64
What is a key index?....................................................................................................................................................................... 64
Loading paper...................................................................................66
Loading paper.......................................................................................................................................................................66
Loading various paper types...........................................................................................................................................66
Loading original documents on the scanner glass.................................................................................................70
Loading original documents into the Automatic Document Feeder...............................................................71
Using the automatic paper type sensor......................................................................................................................73
Printing...............................................................................................74
Printing basic documents.................................................................................................................................................74
Printing a document...................................................................................................................................................................... 74
Printing Web pages........................................................................................................................................................................ 74
Printing multiple copies of a document................................................................................................................................. 75
Contents
3
Collating printed copies ............................................................................................................................................................... 75
Printing the last page first (reverse page order).................................................................................................................. 76
Printing multiple pages on one sheet (N-Up)....................................................................................................................... 76
Printing documents from a memory card or flash drive .................................................................................................. 77
Printing specialty documents.........................................................................................................................................78
Choosing compatible specialty paper types ........................................................................................................................ 78
Printing envelopes ......................................................................................................................................................................... 79
Printing labels .................................................................................................................................................................................. 79
Printing on custom-size paper................................................................................................................................................... 80
Managing print jobs...........................................................................................................................................................81
Pausing print jobs........................................................................................................................................................................... 81
Resuming print jobs....................................................................................................................................................................... 82
Canceling print jobs....................................................................................................................................................................... 83
Working with photos.......................................................................85
Connecting photo storage devices...............................................................................................................................85
Inserting a memory card .............................................................................................................................................................. 85
Inserting a flash drive .................................................................................................................................................................... 86
Printing photos.....................................................................................................................................................................87
Printing photos using the printer control panel ................................................................................................................. 87
Printing photos from the computer using the printer software ................................................................................... 88
Printing photos from a memory device using the printer software ............................................................................ 88
Printing photos from a PictBridge-enabled digital camera ............................................................................................ 90
Printing photos stored on a memory device using the proof sheet............................................................................ 91
Printing photos from a digital camera using DPOF ........................................................................................................... 92
Scanning.............................................................................................93
Scanning original documents.........................................................................................................................................93
Scanning color or black-and-white original documents.......................................................................................95
Scanning photos for editing............................................................................................................................................95
Scanning to a computer over a network....................................................................................................................96
Canceling scan jobs............................................................................................................................................................96
Copying...............................................................................................98
Making copies.......................................................................................................................................................................98
Copying photos....................................................................................................................................................................98
Enlarging or reducing images.........................................................................................................................................98
Adjusting copy quality.......................................................................................................................................................99
Making a copy lighter or darker.....................................................................................................................................99
Collating copies using the printer control panel...................................................................................................100
Repeating an image on one page...............................................................................................................................101
Contents
4
Copying multiple pages on one sheet (N-Up)........................................................................................................101
Canceling a copy job........................................................................................................................................................102
Faxing...............................................................................................103
Sending a fax......................................................................................................................................................................103
Sending a fax using the printer control panel....................................................................................................................103
Sending a fax while listening to a call (On Hook Dial).....................................................................................................103
Sending a broadcast fax at a scheduled time.....................................................................................................................104
Receiving a fax...................................................................................................................................................................105
Receiving a fax automatically...................................................................................................................................................105
Receiving a fax manually............................................................................................................................................................105
Receiving a fax with an answering machine.......................................................................................................................105
Forwarding faxes ..........................................................................................................................................................................106
Customizing dial settings...............................................................................................................................................106
Setting up the Address Book....................................................................................................................................................106
Setting up a dialing prefix .........................................................................................................................................................107
Setting up Caller ID ......................................................................................................................................................................107
Setting the distinctive ring........................................................................................................................................................107
Setting a fax manual answer code..........................................................................................................................................108
Setting up to fax while behind a PBX ....................................................................................................................................108
Managing faxes..................................................................................................................................................................108
Setting up a fax footer ................................................................................................................................................................108
Printing fax activity reports.......................................................................................................................................................109
Printing the Fax Settings List ....................................................................................................................................................109
Blocking junk faxes.......................................................................................................................................................................109
Blocking unwanted changes to fax settings.......................................................................................................................110
Maintaining the printer.................................................................111
Maintaining print cartridges.........................................................................................................................................111
Installing print cartridges...........................................................................................................................................................111
Removing a used print cartridge ............................................................................................................................................112
Refilling print cartridges.............................................................................................................................................................113
Using genuine Lexmark print cartridges..............................................................................................................................113
Aligning print cartridges ............................................................................................................................................................114
Cleaning the print cartridge nozzles......................................................................................................................................114
Checking ink levels.......................................................................................................................................................................115
Wiping the print cartridge nozzles and contacts..............................................................................................................116
Preserving the print cartridges ................................................................................................................................................117
Cleaning the scanner glass............................................................................................................................................117
Cleaning the exterior of the printer............................................................................................................................117
Ordering supplies..............................................................................................................................................................118
Ordering print cartridges ...........................................................................................................................................................118
Contents
5
Ordering paper and other supplies........................................................................................................................................119
Resetting to factory settings.........................................................................................................................................119
Troubleshooting.............................................................................121
Using the printer troubleshooting software (Windows only)...........................................................................121
Setup troubleshooting....................................................................................................................................................121
Incorrect language appears on the display.........................................................................................................................121
Power button is not lit ................................................................................................................................................................122
Software did not install...............................................................................................................................................................122
Page does not print......................................................................................................................................................................123
Solving printer power problems.............................................................................................................................................126
Removing and reinstalling the software ..............................................................................................................................126
Enabling the USB port in Windows ........................................................................................................................................127
Wireless troubleshooting...............................................................................................................................................128
Wireless troubleshooting checklist ........................................................................................................................................128
Printing a network setup page ................................................................................................................................................129
Wireless configuration does not continue after the USB cable is attached ............................................................129
Why isn't my printer in this list?...............................................................................................................................................130
Cannot print over wireless network.......................................................................................................................................131
Cannot print and there is a firewall on the computer.....................................................................................................134
Wi-Fi indicator light is not lit.....................................................................................................................................................134
Wi-Fi indicator light is green but the printer does not print (Windows only) ........................................................135
Wi-Fi indicator light is blinking orange during installation (Windows only)...........................................................137
Wi-Fi indicator light is blinking orange during installation (Macintosh only) ........................................................140
Wi-Fi indicator light is still orange ..........................................................................................................................................142
Wireless print server not installed ..........................................................................................................................................143
“Communication not available” message displays when printing wirelessly ........................................................143
Communication with printer lost when connected to Virtual Private Network (VPN)........................................144
Resetting the internal wireless print server to factory default settings ....................................................................144
Fax troubleshooting.........................................................................................................................................................144
Cannot send or receive a fax.....................................................................................................................................................144
Can send but not receive faxes................................................................................................................................................146
Can receive but not send faxes................................................................................................................................................147
Printer receives a blank fax........................................................................................................................................................148
Received fax has poor print quality........................................................................................................................................148
Caller ID information is not displayed ...................................................................................................................................149
Fax Error ...........................................................................................................................................................................................149
Fax Mode Unsupported..............................................................................................................................................................149
Remote Fax Error...........................................................................................................................................................................150
Phone Line Busy ............................................................................................................................................................................150
Phone Line Error............................................................................................................................................................................151
No Answer .......................................................................................................................................................................................151
Failed to Connect..........................................................................................................................................................................152
Contents
6
Notices..............................................................................................153
Product information.........................................................................................................................................................153
Edition notice.....................................................................................................................................................................153
European EC directives conformity statement for radio products.................................................................156
Power consumption.........................................................................................................................................................163
Index.................................................................................................168
Contents
7 8
Safety information
Use only the power supply and power supply cord provided with this product or the manufacturer's authorized
replacement power supply and power supply cord.
Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible.
CAUTION—POTENTIAL INJURY: Do not twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture
and walls. If the power cord is misused, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of misuse. Remove the power cord from the electrical outlet before inspecting it.
Use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched
telephone network.
Refer service or repairs, other than those described in the user documentation, to a professional service person.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark
components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of
other replacement parts.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product
or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning
storm.
SAVE THESE INSTRUCTIONS.
Safety information
9
Introduction
Finding information about the printer
Publications
See the For
Quick Setup sheet Initial setup instructions.
Printed Networking Guide / Fax Guide Additional setup instructions.
Note: Your printer may not come with these publications.
Electronic User's Guide Complete instructions for using the printer. The electronic version installs
automatically with the printer software.
Windows Help Additional instructions for using the printer software on a Windows operating
system. The Help installs automatically with the programs.
1 Do one of the following:
• In Windows Vista, click .
• In Windows XP and earlier, click Start.
2 Click All Programs or Programs, and then select the printer program folder
from the list.
3 From the program, click Help to view the main page of the Help.
Click
to view context-sensitive information.
Mac Help
Note: Your printer may not have
support for Macintosh and may not
have this Help.
Additional instructions for using the printer software on a Macintosh operating
system. The Help installs automatically with the applications.
1 From the Finder desktop, double-click the printer folder.
2 Double-click the application.
3 From the application, click Help on the menu bar to view the main page of
the Help.
Note: If you have several applications open, then make sure that the
application that you want to use is the active application. The correct menu
bar does not appear if the application is not active. Click the main screen to
make it the active application.
Click
to view context-sensitive information.
Introduction
10
Customer support
Description Where to find (North America) Where to find (rest of world)
Telephone support
E-mail support
Call us at
• US: 1-800-332-4120
– Monday–Friday (8:00 AM–11:00 PM ET),
Saturday (Noon–6:00 PM ET)
• Canada: 1-800-539-6275
– Support in English: Monday–Friday
(8:00 AM–11:00 PM ET), Saturday (Noon–
6:00 PM ET)
– Support in French: Monday–Friday
(9:00 AM–7:00 PM ET)
• Mexico: 01-800-253-9627
– Monday–Friday (8:00 AM–8:00 PM ET)
Note: Support numbers and times may change
without notice. For the most recent telephone
numbers available, see the printed warranty
statement that came with your printer.
For e-mail support, visit our Web site:
www.lexmark.com.
1 Click SUPPORT.
2 Click Technical Support.
3 Select your printer family.
4 Select your printer model.
5 From the Support Tools section, click e-Mail
Support.
6 Complete the form, and then click Submit
Request.
Telephone numbers and support hours vary by
country or region.
Visit our Web site at www.lexmark.com. Select
a country or region, and then select the
Customer Support link.
Note: For additional information about
contacting Lexmark, see the printed warranty
that came with your printer.
E-mail support varies by country or region, and
may not be available in some instances.
Visit our Web site at www.lexmark.com. Select
a country or region, and then select the
Customer Support link.
Note: For additional information about
contacting Lexmark, see the printed warranty
that came with your printer.
Limited Warranty
Description Where to find (USA) Where to find (rest of world)
Limited Warranty Information
Lexmark International, Inc. furnishes a
limited warranty that this printer will
be free of defects in materials and
workmanship for a period of 12
months after the original date of
purchase.
To view the limitations and conditions of this
limited warranty, see the Statement of
Limited Warranty included with this printer,
or set forth at www.lexmark.com.
1 Click SUPPORT.
2 Click Warranty Information.
3 Click Statement of Limited Warranty
for Inkjet & All-In-One Printers.
Warranty information varies by
country or region. See the printed
warranty that came with your
printer.
4 Scroll through the Web page to view the
warranty.
Record the following information (located on the store receipt and the back of the printer), and have it ready when
you contact customer support so that they may serve you faster:
• Machine Type number
• Serial number
Introduction
11
• Date purchased
• Store where purchased
Introduction
12
Setting up the printer
Granting access to the software during installation
Third-party applications, including antivirus, security, and firewall programs may alert you about the printer software
being installed. For your printer to work properly, you must grant access to the printer software.
Setting up the printer as a copier only or fax only
Use the following instructions if you do not want to connect the printer to a computer.
Note: If you want to connect the printer to a computer, use the setup documentation and the printer software CD
that came with the printer.
1 Unpack the printer.
Note: Contents, such as the number of print cartridges, may vary by model.
Power cord
1
Telephone cord
2
Printer software CD
3
4 USB cable or installation cable
Note: Your printer model may not come with a USB cable. Purchase a USB cable separately.
Networking Guide
5
Note: Your printer model may not come with this publication.
Fax Guide
6
Note: Your printer model may not come with this publication.
7 Quick Setup sheet
Print cartridges
8
9 Stick-on overlays for your language
Setting up the printer
13
2 Remove tape and packing material from all areas of the printer.
3 Raise the printer control panel.
4 If a stick-on overlay for your language needs to be installed, peel off the covering from the back of the overlays
to expose the adhesive.
5 Place the stick-on overlays on the recessed areas of the printer control panel, and then press down on the stick-on
overlays.
Setting up the printer
14
6 Extend the paper exit tray.
7 Raise the paper support, and then press down on the paper adjustment lever to extend the paper guides.
8 Load paper, and then pull up the paper adjustment lever to adjust the paper guides. The paper guides should
rest against the edges of the paper.
Setting up the printer
15
9 Connect the power cord to the printer.
CAUTION—SHOCK HAZARD: Read the safety information included with this product before connecting
power or making any cabling connections.
10 If the printer does not automatically turn on, press .
11 If prompted, set the language.
Press the arrow buttons until the language that you want appears, and then press .
12 If prompted, set the country/region.
Press the arrow buttons until the country or region that you want appears, and then press .
Setting up the printer
16
13 Set the date and time.
a Using the keypad of the printer control panel, enter the month, day, and year, and then press to save.
b Enter the time, and then press to save.
c Press the arrow buttons to choose a time format, and then press to save.
14 Set the fax number and fax name.
a Enter a fax number, and then press to save.
b Enter a fax name, and then press to save.
15 Open the printer, and then press down on the print cartridge carrier levers.
16 Open the color cartridge foil, and then remove the cartridge from the pack.
17 If a storage unit is included, remove the color cartridge from the storage unit.
Setting up the printer
17
18 Remove the tape from the color print cartridge, insert the cartridge in the right carrier, and then close the color
cartridge carrier lid.
19 If a black print cartridge is included in the box contents, open the black cartridge foil, and then remove the
cartridge from the pack.
Note: You may need to purchase a black print cartridge separately.
Setting up the printer
18
20 Remove the tape from the black print cartridge, insert the cartridge in the left cartridge carrier, and then close
the black cartridge carrier lid.
21 Close the printer.
22 Press .
An alignment page prints.
Setting up the printer
19
23 Discard or recycle the alignment page.
Notes:
• The alignment page may differ from the one shown.
• Streaks on the alignment page are normal and do not indicate a problem.
Understanding the parts of the printer
Use the To
1 Paper adjustment lever Adjust the paper guides.
Paper support Load paper.
2
3 Paper guides Keep paper straight when feeding.
Paper feed guard Prevent items from falling into the paper slot.
4
Automatic Document Feeder (ADF) Scan, copy, or fax multiple-page letter-, legal-, and A4-size
5
documents.
Setting up the printer
20
Use the To
Automatic Document Feeder (ADF) tray Load original documents in the ADF. Recommended for
6
scanning, copying, or faxing multiple-page documents.
Note: Do not load postcards, photos, small items, or thin
media (such a s magazine clippings) in to the ADF. Place these
items on the scanner glass.
7 Automatic Document Feeder (ADF) output tray Hold documents as they exit from the ADF.
Automatic Document Feeder (ADF) paper guide Keep paper straight when feeding into the ADF.
8
Printer control panel Operate the printer.
9
Paper exit tray Hold paper as it exits.
10
Memory card slots Insert a memory card.
11
12 Quick Connect laptop port
Note: Your printer model may not have this port.
13 Card reader light Check card reader status. The light blinks to indicate that a
PictBridge port Connect a PictBridge-enabled digital camera or a flash drive
14
Wi-Fi indicator
15
Note: Your printer model may not have wireless
capability and may not have this indicator.
Connect a laptop computer to the printer using a USB cable.
Warning—Potential Damage: Do not touch the USB port
except when plugging in or removing a USB cable or
installation cable.
memory card is being accessed.
to the printer.
Check wireless status:
• Off indicates that the printer is turned off, is powering
up, or is in Power Saver mode. In Power Saver mode, the
power light pulses on and off.
• Orange
– indicates that the printer has not yet been configured
for a wireless network.
– indicates that the printer is configured for an ad hoc
connection, but is not communicating with another ad
hoc device.
• Orange blinking indicates that the printer is configured
but is unable to communicate with the wireless network.
• Green indicates that the printer is connected to a
wireless network.
Setting up the printer
21
Use the To
Top cover Access the scanner glass.
1
Scanner glass Scan and copy photos and documents.
2
Scanner unit
3
• Access the print cartridges.
• Remove paper jams.
Print cartridge carrier Install, replace, or remove a print cartridge.
4
5 EXT Port Connect add itional devices, such as a data/fax modem,
telephone, or answering machine, to the printer. This
connection method may not be available in all
countries or regions.
Note: Remove the plug to access the port.
LINE Port Connect the printer to an active telephone line to send
6
and receive faxes. The printer must be connected to a
telephone line to receive incoming fax calls.
Note: Do not connect additional devices to the LINE
port, and do not connect a DSL (digital subscriber line),
ISDN (integrated services digital network), or cable
modem to the printer.
7 Power supply with port Connect the printer to a power source.
Setting up the printer
22
Use the To
Rear USB port Connect the printer to a desktop computer using a USB
8
cable.
Warning—Potential Damage: Do not touch the USB
port except when plugging in or removing a USB cable
or installation cable.
9 Internal wireless print server
Note: Your printer model may not have wireless capability
and may not have this print server.
Connect the printer to a wireless network.
Using the printer control panel buttons and menus
Using the printer control panel
The printer control panel contains:
• Power on/off button
• Two-line display that shows the printer status, messages, and menus
• 27 buttons
The following diagrams explain the sections of the printer control panel:
Setting up the printer
23
Press To
1 Setup
2 Address Book
3 Redial/Pause In Fax mode:
Access the setup menu and change printer settings.
Note: The Copy, Scan, and Photo button lights are off when this button is selected.
Access fax numbers from a saved list of numbers.
• Insert a three-second pause in the number to be dialed to wait for an outside line or get
through an automated answering system. Enter a pause only when you have already begun
entering the number.
• Display the last number dialed. Press the arrow buttons to view the last five numbers dialed.
4 Dialtone
5 Keypad In Copy mode or Photo mode: Enter the number of copies or prints you want to make.
Dial the telephone number manually using the keypad before sending the fax.
In Fax mode:
• Enter fax numbers.
• Navigate an automated answering system.
• Select letters when creating a Speed Dial list.
• Type numbers to enter or edit the date and time shown on the display.
Display View:
6
• Printer status
• Messages
• Menus
Notes:
• The display times out after two minutes of inactivity. Press any button to restore the display.
• The display is turned off in Power Saver mode.
7 Access the photo menu and print photos.
8
9
10
Access the fax menu and send faxes.
Access the scan menu and scan documents.
Access the copy menu and make copies.
Setting up the printer
24
Press To
11
• Turn the printer on and off.
• Switch to Power Saver mode.
Note: Press
the printer.
to switch to Power Saver mode. Press and hold for two seconds to turn off
Press To
1
2
3
4
• Decrease a number.
• Delete a letter or number.
• Move the cursor one place to the left.
• Scroll through menus, submenus, or settings on the display.
• Select a menu item that appears on the display.
• Save settings.
• Move one level deeper in a submenu.
• Feed or eject paper. Press and hold for 3 seconds to feed or eject paper from the printer.
• Increase a number.
• Move the cursor one place to the right.
• Scroll through menus or settings on the display.
• Return to the previous screen.
• Exit from one menu level to a higher one.
Setting up the printer
25
Press To
5
• Cancel a print, copy, scan, or fax job in progress.
• Exit from a menu level of the Copy, Scan, Fax, Photo, or File Print menu to the top level of a
menu.
• Exit from a menu level of the Setup menu to the top level of the previous mode.
• Clear current settings or error messages, and return to default settings.
6 Color / Black
7
Switch to color mode or black-and-white mode.
Start a print, scan, or copy job, depending on which mode is selected.
Using the printer menus
A number of menus are available to make it easy for you to change printer settings:
Setting up the printer
26
Menus List
Setup menu Photo menu
Maintenance
• Ink Levels
• Clean Cartridges
• Align Cartridges
• Print Test Page
Device Setup
• Language
• Country
• Date/Time
• Host Fax Settings
• Button Beep
• Power Saver
• Clear Settings Timeout
Fax Setup
• Address Book
• Reports
• Ringing and Answering
• Fax Printing
• Dialing and Sending
• Fax Blocking
Network Setup (appears only if the printer has an
internal wireless print server)
• Print Setup Page
• Wi-Fi Protected Setup
• Wireless Information
• TCP/IP
• Network Time
• File Print
• Reset Network Adapter Defaults
Defaults
• Paper Size
• Paper Type
• Photo Print Size
• Set Defaults
Note: The Photo menu is enabled only when you insert a memory
device into the printer.
Easy Photo
• Print
• Paper Size
• Photo Size
Print Photos
• Print
• Lighter/Darker
• Photo Effects
• Paper Size
• Photo Size
• Paper Type
• Layout
• Quality
Proof Sheet
• Print Last 20
• Print All
• Print Date Range
• Scan Sheet
Save Photos
• Computer (appears only if the printer is connected directly to a
computer)
• Network (appears only if the printer is connected to a network)
• USB Flash Drive
• Memory Card
Select Computer (appears only if the printer is connected to a
network)
Setting up the printer
27
Copy menu Scan menu Fax menu PictBridge menu
Copies
Quality
Lighter/Darker
Resize
Original Size
Photo Reprint
Collate
Pages per Sheet
Copies per Sheet
Content Type
Scan to
• Computer
• Network (appears only if
the printer is connected
to a network)
• USB Flash Drive
• Memory Card
Quality
Original Size
Fax to
Quality
• Standard
• Fine
• Superfine
• Ultrafine
Lighter/Darker
Original Size
• Letter
• A4
Schedule Fax
Note: The PictBridge menu
is enabled only when you
insert a PictBridge-enabled
camera into the printer.
Photo Size
Paper Size
Paper Type
Layout
Quality
• Send Now
• Send Later
• View Pending
Address Book
Note: The File Print menu is enabled when you insert a flash drive that contains document files into the printer. The
menu is composed of the folders and files stored on the flash drive.
Saving settings
You can set the default paper size, paper type, and photo print size for the documents and photos that you print.
Note: These default settings apply only to print, copy, and scan jobs that you initiate from the printer.
1 From the printer control panel, press .
2 Press the arrow buttons until Defaults appears, and then press .
Paper Size appears on the display.
3 Press again.
4 Press the arrow buttons to select the default paper size for the printer, and then press .
5 Press the arrow buttons until Paper Type appears, and then press .
6 Press the arrow buttons to select the default paper type for the printer, and then press .
7 Press the arrow buttons until Photo Print Size appears, and then press .
8 Press the arrow buttons to select the default photo print size for the printer, and then press .
9 Press until you exit Setup, or press another mode button.
Changing temporary settings into new default settings
The printer has default temporary settings for the menus. The printer reverts to these default temporary settings
after two minutes of inactivity or after the printer is turned off:
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Temporary settings
Copy menu
Scan menu
Fax menu
Photo menu The following Photo options will not time out after two minutes of inactivity or after
• Copies
• Resize
• Lighter/Darker
• Quality
• Copies per Sheet
• Pages per Sheet
• Original Size
• Content Type
• Quality
• Original Size
• Lighter / Darker
• Quality
turning off the power but will return to the default factory settings when a memory card
or flash drive is removed.
• Photo Effects
• Photo Size
• Layout
• Quality
To change the temporary settings into new default settings
1
From the printer control panel, press .
2 Press the arrow buttons until Defaults appears, and then press .
3 Press the arrow buttons until Set Defaults appears, and then press .
Use Current appears on the display.
4 Press again.
5 Press until you exit Setup, or press another mode button.
To disable the settings timeout feature
You can disable the settings timeout feature if you do not want the printer to revert to the default temporary settings
after two minutes of inactivity or after turning off the printer.
1 From the printer control panel, press .
2 Press the arrow buttons until Device Setup appears, and then press .
3 Press the arrow buttons until Clear Settings Timeout appears, and then press .
4 Press the arrow buttons until Never appears, and then press .
5 Press until you exit Setup, or press another mode button.
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29
Changing the Power Saver timeout
You can customize the Power Saver timeout of the printer. The Power Saver timeout is the time it takes for the printer
to switch to Power Saver mode when the printer is left idle. Change the Power Saver timeout to avoid interruptions
when doing multiple jobs on your printer.
1 From the printer control panel, press .
2 Press the arrow buttons until Device Setup appears, and then press .
3 Press the arrow buttons until Power Saver appears, and then press .
4 Press the arrow buttons to select a Power Saver timeout, and then press .
Note: If you want to be efficient on power usage, then select the minimum Power Saver timeout from the options.
If you do not want to turn the printer back on from Power Saver mode as often, then select the maximum Power
Saver timeout.
5 Press until you exit Setup, or press another mode button.
Using the printer software
Installing printer software
Using Windows
1 Close all open software programs.
2 Insert the installation software CD.
If the Welcome screen does not appear after a minute, do one of the following:
In Windows Vista
a
Click .
b In the Start Search box, type D:\setup.exe, where D is the letter of your CD or DVD drive.
In Windows XP and earlier
a
Click Start.
b Click Run.
c Type D:\setup.exe, where D is the letter of your CD or DVD drive.
3 Follow the instructions on the Welcome screen to set up the printer.
Using Macintosh
1 Close all open software applications.
2 Insert the installation software CD.
If the Welcome screen does not appear after a minute, click the CD icon on the desktop.
3 Double-click Install.
4 Follow the instructions on the Welcome screen to set up the printer.
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