X54x Series
User's Guide
November 2012 www.lexmark.com
Machine type:
7525
Model numbers:
131, 133, 138, 332, 333, 336, 337, 352, 356, 382, 383, 386, 387
Contents 2
Contents
Safety information.....................................................................................10
Learning about the printer.........................................................................12
Finding information about the printer....................................................................................................12
Selecting a location for the printer..........................................................................................................13
Printer configurations.............................................................................................................................15
Basic functions of the scanner.................................................................................................................15
Understanding the ADF and scanner glass..............................................................................................16
Understanding the printer control panel................................................................................................16
Additional printer setup.............................................................................22
Installing internal options........................................................................................................................22
Available options ..............................................................................................................................................22
Accessing the system board to install internal options ....................................................................................23
Installing a memory card ..................................................................................................................................25
Installing a flash memory card..........................................................................................................................27
Installing hardware options.....................................................................................................................29
Installing an optional tray or drawer ................................................................................................................29
Attaching cables......................................................................................................................................30
Verifying printer setup............................................................................................................................32
Printing menu settings pages............................................................................................................................32
Printing a network setup page..........................................................................................................................32
Setting up the printer software...............................................................................................................33
Installing the printer software ..........................................................................................................................33
Updating available options in the printer driver ..............................................................................................33
Setting up wireless printing.....................................................................................................................34
Preparing to set up the printer on a wireless network.....................................................................................34
Installing the printer on a wireless network (Windows)................................................................................... 35
Installing the printer on a wireless network (Macintosh).................................................................................37
Installing the printer on an Ethernet network........................................................................................40
Minimizing your printer's environmental impact........................................43
Saving paper and toner...........................................................................................................................43
Using recycled paper and other office papers ..................................................................................................43
Conserving supplies ..........................................................................................................................................44
Saving energy..........................................................................................................................................45
Using Eco‑Mode................................................................................................................................................ 45
Reducing printer noise...................................................................................................................................... 45
Contents 3
Adjusting Power Saver ......................................................................................................................................46
Recycling..................................................................................................................................................47
Recycling Lexmark products .............................................................................................................................47
Recycling Lexmark packaging............................................................................................................................ 47
Returning Lexmark cartridges for reuse or recycling ........................................................................................47
Loading paper and specialty media............................................................48
Linking and unlinking trays......................................................................................................................48
Linking trays ...................................................................................................................................................... 48
Unlinking trays ..................................................................................................................................................48
Assigning a Custom Type name ........................................................................................................................48
Setting the Paper Size and Paper Type....................................................................................................49
Configuring Universal paper settings......................................................................................................49
Loading the standard 250‑sheet tray and optional 550‑sheet tray.........................................................50
Loading the 650‑sheet duo drawer.........................................................................................................53
Using the multipurpose feeder...............................................................................................................54
Using the manual feeder.........................................................................................................................56
Paper and specialty media guide................................................................58
Paper guidelines......................................................................................................................................58
Paper characteristics......................................................................................................................................... 58
Unacceptable paper.......................................................................................................................................... 59
Selecting paper ................................................................................................................................................. 59
Selecting preprinted forms and letterhead ......................................................................................................59
Storing paper...........................................................................................................................................60
Supported paper sizes, types, and weights.............................................................................................60
Paper sizes supported by the printer................................................................................................................60
Paper types supported by the printer .............................................................................................................. 61
Paper types and weights supported by the printer ..........................................................................................62
Paper capacities ................................................................................................................................................64
Printing......................................................................................................65
Printing a document................................................................................................................................65
Printing on specialty media.....................................................................................................................65
Tips on using letterhead ...................................................................................................................................65
Tips on using transparencies ............................................................................................................................67
Tips on using envelopes ....................................................................................................................................67
Tips on using paper labels.................................................................................................................................68
Tips on using card stock ....................................................................................................................................68
Printing from a flash drive.......................................................................................................................69
Supported flash drives and file types......................................................................................................70
Contents 4
Printing photos from a PictBridge‑enabled digital camera.....................................................................71
Printing information pages......................................................................................................................71
Printing a font sample list .................................................................................................................................71
Printing a directory list...................................................................................................................................... 72
Printing the print quality test pages .................................................................................................................72
Canceling a print job................................................................................................................................72
Canceling a print job from the printer control panel ........................................................................................ 72
Canceling a print job from the computer .........................................................................................................72
Copying......................................................................................................74
Making copies.........................................................................................................................................74
Making a quick copy .........................................................................................................................................74
Copying using the ADF ......................................................................................................................................74
Copying using the scanner glass .......................................................................................................................75
Copying photos........................................................................................................................................75
Copying on specialty media.....................................................................................................................75
Copying to transparencies ................................................................................................................................ 75
Copying to letterhead .......................................................................................................................................76
Customizing copy settings.......................................................................................................................76
Copying from one size to another ....................................................................................................................76
Making copies using paper from a selected tray ..............................................................................................77
Copying on both sides of the paper (duplexing) ...............................................................................................77
Reducing or enlarging copies............................................................................................................................78
Making a copy lighter or darker........................................................................................................................ 78
Adjusting copy quality ......................................................................................................................................79
Collating copies.................................................................................................................................................79
Placing separator sheets between copies.........................................................................................................80
Copying multiple pages onto a single sheet ..................................................................................................... 80
Canceling a copy job................................................................................................................................81
Improving copy quality............................................................................................................................81
E-mailing....................................................................................................82
Getting ready to e-mail...........................................................................................................................82
Setting up the e-mail function ..........................................................................................................................82
Setting up the address book .............................................................................................................................83
Creating an e-mail shortcut using the Embedded Web Server...............................................................83
E-mailing a document..............................................................................................................................83
Sending an e-mail using the keypad ................................................................................................................. 83
Sending an e‑mail using a shortcut number .....................................................................................................84
Sending an e-mail using the address book .......................................................................................................85
Canceling an e-mail.................................................................................................................................85
Contents 5
Faxing........................................................................................................86
Getting the printer ready to fax..............................................................................................................86
Initial fax setup .................................................................................................................................................86
Choosing a fax connection................................................................................................................................87
Connecting to an analog telephone line ...........................................................................................................88
Connecting to a DSL service..............................................................................................................................89
Connecting to a PBX or ISDN system ................................................................................................................89
Connecting to a Distinctive Ring Service...........................................................................................................90
Connecting a telephone or answering machine to the same telephone line ...................................................90
Connecting to an adapter for your country or region ......................................................................................91
Connecting to a computer with a modem ........................................................................................................97
Setting the outgoing fax name and number ..................................................................................................... 99
Setting the date and time ................................................................................................................................. 99
Turning daylight saving time on or off ..............................................................................................................99
Sending a fax.........................................................................................................................................100
Sending a fax using the printer control panel.................................................................................................100
Sending a fax using the computer ..................................................................................................................100
Creating shortcuts.................................................................................................................................101
Creating a fax destination shortcut using the Embedded Web Server ...........................................................101
Creating a fax destination shortcut using the printer control panel...............................................................101
Using shortcuts and the address book..................................................................................................102
Using fax destination shortcuts ...................................................................................................................... 102
Using the address book ..................................................................................................................................102
Customizing fax settings........................................................................................................................103
Changing the fax resolution............................................................................................................................103
Making a fax lighter or darker ........................................................................................................................103
Sending a fax at a scheduled time .................................................................................................................. 103
Viewing a fax log .............................................................................................................................................104
Canceling an outgoing fax.....................................................................................................................104
Understanding fax options....................................................................................................................105
Original Size ....................................................................................................................................................105
Content ........................................................................................................................ ...................................105
Sides (Duplex) ................................................................................................................................................. 105
Resolution .......................................................................................................................................................105
Darkness ......................................................................................................................................................... 105
Improving fax quality.............................................................................................................................106
Forwarding a fax....................................................................................................................................106
Scanning to an FTP address......................................................................107
Scanning to an FTP address...................................................................................................................107
Scanning to an FTP address using the keypad ................................................................................................107
Contents 6
Scanning to an FTP address using a shortcut number ....................................................................................108
Creating an FTP shortcut using the Embedded Web Server.................................................................108
Scanning to a computer or USB flash memory device...............................109
Scanning to a computer........................................................................................................................109
Scanning to a USB flash memory device...............................................................................................110
Understanding scan to computer options.............................................................................................111
Sides (Duplex) ................................................................................................................................................. 111
Darkness ......................................................................................................................................................... 111
Improving scan quality..........................................................................................................................111
Using the Scan Center software............................................................................................................111
Understanding the Scan Center features........................................................................................................111
Using the ScanBack utility.....................................................................................................................112
Using the ScanBack Utility ..............................................................................................................................112
Clearing jams............................................................................................113
Avoiding jams........................................................................................................................................113
Understanding jam numbers and locations..........................................................................................114
200 paper jam.......................................................................................................................................115
201 paper jam.......................................................................................................................................115
202 paper jam.......................................................................................................................................116
230 paper jam.......................................................................................................................................118
235 paper jam.......................................................................................................................................118
242 and 243 paper jams........................................................................................................................118
250 paper jam.......................................................................................................................................119
290 paper jam.......................................................................................................................................119
Understanding printer menus...................................................................121
Menus list..............................................................................................................................................121
Supplies menu.......................................................................................................................................122
Paper menu...........................................................................................................................................122
Default Source menu ............................................................................................................ ..........................122
Size/Type menu ..............................................................................................................................................123
Paper Texture menu .......................................................................................................................................125
Paper Weight menu ........................................................................................................................................127
Paper Loading menu ....................................................................................................................................... 128
Custom Types menu ....................................................................................................................................... 129
Custom Scan Sizes menu ................................................................................................................................ 130
Universal Setup menu..................................................................................................................................... 130
Reports menu........................................................................................................................................131
Contents 7
Reports menu ................................................................................................................................................. 131
Network/Ports.......................................................................................................................................132
Active NIC menu ............................................................................................................................................. 132
Network menu ................................................................................................................................................ 132
Wireless menu ................................................................................................................................................134
USB menu .......................................................................................................................................................134
Settings menu........................................................................................................................................136
General Settings menu ...................................................................................................................................136
Copy Settings menu ........................................................................................................................................ 139
Fax Settings menu........................................................................................................................................... 141
Flash Drive menu ............................................................................................................................................ 147
Print Settings................................................................................................................................................... 150
Set Date and Time........................................................................................................................................... 159
Understanding printer messages..............................................................162
List of status and error messages..........................................................................................................162
Maintaining the printer............................................................................177
Storing supplies.....................................................................................................................................177
Checking the status of supplies.............................................................................................................177
Checking the status of supplies from the printer control panel ..................................................................... 177
Checking the status of supplies from a network computer............................................................................177
Ordering supplies..................................................................................................................................178
Ordering toner cartridges ...............................................................................................................................178
Ordering imaging kits......................................................................................................................................179
Ordering a waste toner bottle ........................................................................................................................ 179
Replacing supplies.................................................................................................................................180
Replacing the waste toner bottle ...................................................................................................................180
Replacing a black imaging kit..........................................................................................................................183
Replacing a black and color imaging kit .......................................................................................................... 189
Replacing a toner cartridge.............................................................................................................................195
Replacing a developer unit .............................................................................................................................197
Cleaning the exterior of the printer......................................................................................................203
Cleaning the scanner glass....................................................................................................................204
Moving the printer................................................................................................................................204
Before moving the printer .............................................................................................................................. 204
Moving the printer to another location..........................................................................................................205
Shipping the printer ........................................................................................................................................205
Administrative support............................................................................206
Finding advanced networking and administrator information.............................................................206
Restoring the factory default settings...................................................................................................206
Contents 8
Using the Embedded Web Server.........................................................................................................206
Setting up e‑mail alerts.........................................................................................................................207
Viewing reports.....................................................................................................................................207
Troubleshooting.......................................................................................208
Solving basic printer problems..............................................................................................................208
Solving printing problems.....................................................................................................................208
Multiple‑language PDFs do not print..............................................................................................................208
Printer control panel display is blank or displays only diamonds ................................................................... 208
Error message about reading USB drive appears ........................................................................................... 208
Jobs do not print ............................................................................................................................................. 209
Job takes longer than expected to print ......................................................................................................... 209
Job prints from the wrong tray or on the wrong paper ..................................................................................210
Incorrect or strange characters print..............................................................................................................210
Tray linking does not work..............................................................................................................................210
Large jobs do not collate.................................................................................................................................210
Unexpected page breaks occur.......................................................................................................................211
Solving copy problems..........................................................................................................................211
Copier does not respond ................................................................................................................................ 211
Scanner unit does not close............................................................................................................................211
Poor copy quality ............................................................................................................................................ 212
Partial document or photo copies .................................................................................................................. 213
Solving scanner problems.....................................................................................................................213
Checking an unresponsive scanner.................................................................................................................213
Scan was not successful ..................................................................................................................................214
Scanning takes too long or freezes the computer ..........................................................................................214
Poor scanned image quality............................................................................................................................ 214
Partial document or photo scans....................................................................................................................215
Cannot scan from a computer ........................................................................................................................ 215
Solving fax problems.............................................................................................................................215
Caller ID is not shown .....................................................................................................................................215
Cannot send or receive a fax ..........................................................................................................................216
Can send but not receive faxes....................................................................................................................... 217
Can receive but not send faxes.......................................................................................................................218
Received fax has poor print quality ................................................................................................................ 218
Blocking junk faxes..........................................................................................................................................219
Solving option problems........................................................................................................................219
Option does not operate correctly or quits after it is installed ......................................................................219
Drawers...........................................................................................................................................................220
Multipurpose feeder....................................................................................................................................... 220
Memory card ..................................................................................................................................................221
Solving paper feed problems.................................................................................................................221
Contents 9
Paper frequently jams.....................................................................................................................................221
Paper jam message remains after jam is cleared ...........................................................................................221
Page that jammed does not reprint after you clear the jam ..........................................................................221
Solving print quality problems..............................................................................................................222
Blank pages ..................................................................................................................................................... 222
Characters have jagged or uneven edges .......................................................................................................222
Clipped images................................................................................................................................................ 223
Dark lines ........................................................................................................................................................223
Gray background............................................................................................................................................. 223
Incorrect margins............................................................................................................................................224
Light colored line, white line, or incorrectly colored line ...............................................................................224
Paper curl........................................................................................................................................................225
Print irregularities ........................................................................................................................................... 225
Repeating defects ...........................................................................................................................................226
Skewed print................................................................................................................................................... 226
Print is too light............................................................................................................................................... 226
Print is too dark .............................................................................................................................................. 228
Solid color pages ............................................................................................................................................. 229
Toner fog or background shading appears on the page .................................................................................229
Toner rubs off ................................................................................................................................................. 230
Toner specks ...................................................................................................................................................230
Transparency print quality is poor ..................................................................................................................231
Uneven print density ...................................................................................................................................... 231
Solving color quality problems..............................................................................................................232
Color misregistration ...................................................................................................................................... 232
FAQ about color printing ................................................................................................................................ 232
Embedded Web Server does not open.................................................................................................235
Check the network connections .....................................................................................................................235
Check the network settings ............................................................................................................................235
Contacting Customer Support...............................................................................................................235
Notices.....................................................................................................236
Product information..............................................................................................................................236
Edition notice........................................................................................................................................236
Power consumption..............................................................................................................................240
Index........................................................................................................251
Safety information 10
Safety information
Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.
Do not place or use this product near water or wet locations.
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of
procedures other than those specified herein may result in hazardous radiation exposure.
This product uses a printing process that heats the print media, and the heat may cause the media to release emissions.
You must understand the section in your operating instructions that discusses the guidelines for selecting print media
to avoid the possibility of harmful emissions.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
Use care when you replace a lithium battery.
CAUTION—POTENTIAL INJURY: There is a danger of explosion if a lithium battery is incorrectly replaced.
Replace it only with the same or an equivalent type of lithium battery. Do not recharge, disassemble, or
incinerate a lithium battery. Discard used batteries according to the manufacturer's instructions and local
regulations.
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to lift it safely.
CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or
printer damage:
• Turn the printer off using the power switch, and then unplug the power cord from the electrical outlet.
• Disconnect all cords and cables from the printer before moving it.
• Lift the printer off the optional tray, and then set it aside instead of trying to lift the tray and printer at the same
time.
Note: Use the handholds located on both sides of the printer to lift it.
Use only the power cord provided with this product or the manufacturer's authorized replacement.
Use only the telecommunications (RJ‑11) cord provided with this product or a 26 AWG or larger replacement when
connecting this product to the public switched telephone network.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system
connections) are properly installed in their marked plug-in ports.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not
responsible for the use of other replacement parts.
CAUTION—POTENTIAL INJURY: Do not twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture
and walls. If the power cord is misused, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of misuse. Remove the power cord from the electrical outlet before inspecting it.
Safety information 11
Refer service or repairs, other than those described in the user documentation, to a professional service person.
CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug
the power cord from the wall outlet and disconnect all cables from the printer before proceeding.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning
storm.
SAVE THESE INSTRUCTIONS.
Learning about the printer 12
Learning about the printer
Finding information about the printer
What are you looking for? Find it here
Initial setup instructions:
• Connecting the printer
• Installing the printer software
Additional setup and instructions for using the printer:
• Selecting and storing paper and specialty media
• Loading paper
• Configuring printer settings
• Viewing and printing documents and photos
• Setting up and using the printer software
• Configuring the printer on a network
• Caring for and maintaining the printer
• Troubleshooting and solving problems
Instructions for:
• Connecting the printer to an Ethernet network
• Troubleshooting printer connection problems
Help using the prin ter software Windows or Mac Help—Open a printer software program
Setup documentation—The setup documentation came
with the printer and is also available at
http://support.lexmark.com.
User's Guide and Quick Reference Gu ide—The guides may
be available on the Software and Documentation CD.
For more information, visit
http://support.lexmark.com.
Networking Guide—Open the Software and
Documentation CD, and then look for Printer and
Software Documentation under the Pubs folder. From
the list of publications, click the Networking Guide link.
or application, and then click Help.
?
Click
to view context‑sensitive information.
Notes:
• Help is automatically installed with the printer
software.
• The printer software is located in the printer
program folder or on the desktop, depending on
your operating system.
Learning about the printer 13
What are you looking for? Find it here
The latest supplemental information, updates, and customer
support:
• Documentation
• Driver downloads
• Live chat support
• E‑mail support
• Voice support
Lexmark Support Web site—
http://support.lexmark.com
Note: Select your country or region, and then select
your product to view the appropriate support site.
Support telephone numbers and hours of operation for
your country or region can be found on the Support Web
site or on the printed warranty that came with your
printer.
Record the following information (located on the store
receipt and at the back of the printer), and have it ready
when you contact customer support so that they may
serve you faster:
• Machine Type number
• Serial number
• Date purchased
• Store where purchased
Warranty information Warranty information varies by country or region:
• In the U.S.—See the Statement of Limited Warranty
included with this printer, or at
http://support.lexmark.com.
• In other countries and regions—See the printed
warranty that came with your printer.
Selecting a location for the printer
When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any
options, leave enough room for them also. It is important to:
• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard.
• Provide a flat, sturdy, and stable surface.
• Keep the printer:
– Away from the direct airflow of air conditioners, heaters, or ventilators
– Free from direct sunlight, humidity extremes, or temperature fluctuations
– Clean, dry, and free of dust
• Allow the following recommended amount of space around the printer for proper ventilation:
Learning about the printer 14
31.37 kg
(69.15 lbs)
5
1
@
!
.
2
A
B
C
4
G
3
H
I
D
E
F
5
J
K
L
7
6
P
Q
M
R
N
S
O
8
T
U
V
9
W
X
Y
Z
*
0
#
1
4
2
3
1 102 mm (4 in.)
2 508 mm (20 in.)
3 152 mm (6 in.)
4 76 mm (3 in.)
5 254 mm (10 in.)
Learning about the printer 15
Printer configurations
Basic models
3
3
2
3
2
1
1
2
1
1
@
!
.
2
A
B
C
4
GH
3
I
D
EF
5
J
KL
7
6
P
Q
MN
R
S
O
8
T
UV
9
WX
YZ
*
0
#
5
7
6
1 Printer control panel
2 Automatic Document Feeder (ADF)
3 Standard exit bin
4 Top door latch
5 Right side cover
6 Standard 250-sheet tray (Tray 1)
7 Manual feeder
1
@
!
.
2
A
B
C
4
GH
3
I
D
EF
1
@
!
.
2
A
B
C
4
G
3
HI
D
E
F
5
J
K
L
7
6
P
Q
MNO
R
S
8
TU
V
9
W
X
YZ
*
0
#
4
4
5
J
K
L
7
6
P
Q
MN
R
S
O
8
T
U
V
9
W
XYZ
*
0
#
5
5
6
4
8
7
6
7
9
8
8 650-sheet duo drawer with integrated multipurpose feeder (Tray 2)
9 Optional 550-sheet tray (Tray 3)
Basic functions of the scanner
The scanner provides copy, fax, and scan-to-network capability for workgroups. You can:
• Make quick copies, or change the settings on the printer control panel to perform specific copy jobs.
• Send a fax using the printer control panel.
• Send a fax to multiple fax destinations at the same time.
• Scan documents and send them to your computer, an e-mail address, an FTP server, or a USB flash memory device.
Learning about the printer 16
Understanding the ADF and scanner glass
Automatic Document Feeder (ADF) Scanner glass
ABC
1
@
!
.
2
A
B
C
4
G
3
H
I
D
E
F
5
J
K
L
7
6
P
Q
M
R
N
S
O
8
T
U
V
9
W
X
Y
Z
*
0
#
Use the ADF for multiple‑page documents.
Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
You can use the ADF or the scanner glass to scan documents.
Using the ADF
The ADF can scan multiple pages including duplex (two‑sided) pages. When using the ADF:
Note: Duplex scanning is not available on selected printer models.
• Load the document into the ADF faceup, short edge first.
• Load up to 50 sheets of plain paper into the ADF.
• Scan sizes from 125 x 216 mm (4.9 x 8.5 in.) wide to 127 x 356 mm (5 x 14 in.) long.
• Scan media weights from 52 to 120 g/m
2
(14 to 32 lb).
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)
into the ADF. Place these items on the scanner glass.
Using the scanner glass
The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:
• Place a document facedown on the scanner glass in the corner with the green arrow.
• Scan or copy documents up to 215.9 x 355.6 mm (8.5 x 14 in.).
• Copy books up to 12.7 mm (0.5 in.) thick.
Understanding the printer control panel
Note: Some features are not available on selected printer models.
Copy
Scan/Email
Fax
Learning about the printer 17
12 3
Content
Darkness
Duplex/2-Sided
Text
Text/Photo
Photo
Copy
Menu
Copies
Scale
Options
Back
Stop/Cancel
Select
Black
Fax
Redial/Pause
Resolution
Options
Start
Hook
Color
DEF
ABC
@
!.
3
2
1
MNO
JKL
6
5
4
PQRS
WXYZ
TUV
9
8
7
*
Shortcuts
0
#
Item Description
1 Selections and
settings
Select a function such as Copy, Scan, Email, or Fax. Change default copy and scan settings such
as the number of copies, duplex printing, copy options, and scaling. Use the address book when
scanning to e‑mail.
2 Display area View scanning, copying, faxing, and printing options as well as status and error messages. Access
the administration menus, start, stop, or cancel a print job.
3 Keypad area Enter numbers, letters, or symbols on the display, print using the USB flash memory device, or
change the default fax settings.
1
2
3
10
9
Item Description
1 Copy
2 Content
Press the Copy button to enter the copy function.
Press the Content button to enhance copy, scan, e‑mail, or fax quality. Choose from Text,
Text/Photo, or Photo.
3 Copies
Press the Copies button to enter the number of copies to print.
4
5
8
7
6
Learning about the printer 18
Item Description
4 Scale
5 Options
6 Address Book
7 Darkness
8 Duplex 2-Sided
Press the Scale button to change the size of the copied document to fit onto the currently selected
paper size.
Press the Options button to change Original Size, Paper Source, Paper Saver, and Collate settings.
Press to enter the address book.
Press the Darkness button to adjust the current darkness settings.
Press the Duplex 2‑Sided button to scan or print on both sides of the paper.
Note: The duplex feature is not available on selected printer models.
9 Fax
10 Scan/Email
Press the Fax button to enter the fax function.
Note: Fax mode is not available on selected printer models.
Press the Scan/Email button to enter the scan or scan to e‑mail function.
1
2
3
4
910 68
7
5
Learning about the printer 19
Item Description
1 Menu
2 Display View scanning, copying, faxing, and printing options as well as status and error messages
3 Stop/Cancel
4 Color start
5 Black start
Press to enter the administration menus.
Note: The fax feature is not available on selected printer models.
Press to stop all printer activity.
Press to copy or scan in color.
Press to copy or scan in black and white.
6 Right arrow
7 Select
8 Left arrow
9 Indicator light Indicates the printer status:
Press to scroll right.
Press to accept menu selections and settings.
Press to scroll left.
• Off—The power is off.
• Blinking green—The printer is warming up, processing data, or printing.
• Solid green—The printer is on, but idle.
• Blinking red—Operator intervention is needed.
Learning about the printer 20
Item Description
10 Back
Press to return one screen at a time to the Ready screen.
Note: An error beep sounds when you press
if a flash drive is connected and the USB menu is
displayed.
Note: The fax buttons, keypad, and USB port are not available on selected printer models.
2
1
7
6
5
4
3
Item Description
1 Redial/Pause
• Press the Redial/Pause button to cause a two- or three-second dial pause in a fax number.
In the Fax To: field, a Dial Pause is represented by a comma (,).
• From the home screen, press the Redial/Pause button to redial a fax number.
• The button functions only within the Fax menu or with fax functions. When outside of the
Fax menu, fax function, or home screen, pressing the Redial/Pause button causes an error
beep.
2 Keypad
@
!.
1
GHI
4
PQRS
7
*
ABC
2
JKL
5
TUV
8
0
Enter numbers, letters, or symbols on the display.
DEF
3
MNO
6
WXYZ
9
#
Learning about the printer 21
Item Description
3 Front USB port
4 Shortcuts
#
5 Hook
6 Options
Lets you scan to a flash drive or print supported file types
Note: When a USB flash memory device is inserted into the printer, the printer can only scan
to the USB device or print files from the USB device. All other printer functions are
unavailable.
Press # to enter the shortcut screen.
Press to take the line off‑hook (like picking up a phone receiver). Press a second time to
hang up the line.
Press the Options button to change Original Size, Broadcast, Delayed Send, and Cancel settings.
7 Resolution Press the Resolution button to select a dpi value for the scan.
Note: Press
or to scroll through the values, and then press to enter a value.
Additional printer setup 22
Additional printer setup
Installing internal options
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
You can customize your printer connectivity and memory capacity by adding optional cards. The instructions in this
section explain how to install the available cards; you can also use them to locate a card for removal.
Available options
Note: Certain options are not available on selected printer models.
Memory cards
•
Printer memory
• Flash memory
• Font cards
Additional printer setup 23
Accessing the system board to install internal options
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
1 Access the system board at the back of the printer.
2 Turn the screws counterclockwise to remove them.
3 Gently pull the cover away from the printer, and then remove it.
1
Additional printer setup 24
4 Locate the appropriate connector on the system board.
Warning—Potential Damage: System board electrical components are easily damaged by static electricity.
Touch something metal on the printer before touching any system board electronic components or connectors.
1 Flash memory card connector
2 Memory card connector
2
Additional printer setup 25
Installing a memory card
The system board has one connector for an optional memory card.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
1 Access the system board.
2 Open both latches on the connector completely.
Additional printer setup 26
3 Unpack the memory card.
Note: Avoid touching the connection points along the edge of the card.
4 Align the notch on the memory card with the ridge on the connector.
5 Push the memory card straight into the connector until it snaps into place. Make sure each latch fits over the notch
located on either side of the memory card.
1 Notch
2 Ridge
6 Reinstall the system board access cover.
121
Additional printer setup 27
Installing a flash memory card
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
1 Access the system board.
2 Unpack the memory card.
Note: Avoid touching the connection points along the edge of the card.
3 Holding the card by its sides, align the plastic pins on the card with the holes on the system board. This ensures the
metal pins line up correctly as well.
1
2
2
Additional printer setup 28
1 Plastic pins
2 Metal pins
4 Push the card firmly into place.
Notes:
• The entire length of the connector on the card must touch and be flush against the system board.
• Be careful not to damage the connectors.
5 Reinstall the system board cover.
Additional printer setup 29
Installing hardware options
Installing an optional tray or drawer
The printer supports two additional input sources: an optional 550‑sheet tray and a 650‑sheet duo drawer (Tray 2) with
an integrated multipurpose feeder.
Note: Some printer models may not support the optional 550‑sheet tray.
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to lift it safely.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
1 Unpack the optional 550‑sheet tray, and then remove all packing material and the dust cover.
2 Place the tray in the location chosen for the printer.
Note: If you are installing both the optional tray and the 650‑sheet duo drawer, the optional 550‑sheet tray
must always be installed as the first tray (configuring from the bottom up).
3 Align a 650‑sheet duo drawer with the optional 550‑sheet tray, and then lower it into place.
Additional printer setup 30
4 Align the printer with the 650‑sheet duo drawer, and then lower the printer into place.
1
@
!
.
2
ABC
4
GH
3
I
D
E
F
5
JKL
7
6
P
Q
MNO
R
S
8
TUV
9
WXYZ
*
0
#
5 Install the dust covers.
Note: Once the printer software and any options are installed, it may be necessary to manually add the options in
the printer driver to make them available for print jobs. For more information, see “Updating available options in the
printer driver” on page 33.
Attaching cables
1 Connect the printer to a computer or a network.
• For a local connection, use a USB cable.
• For a network connection, use an Ethernet cable.
Notes:
• For fax connections, see “Initial fax setup” on page 86.
• Make sure the software is installed before turning the printer on. For more information, see the Setup
Guide.
2 Connect the power cord to the printer first and then to a wall outlet.
1
Additional printer setup 31
2
1 Power cord socket
2 Ethernet port
Note: The Ethernet port is a feature on network models only.
3 USB port
3
Additional printer setup 32
Verifying printer setup
Once all hardware and software options are installed and the printer is turned on, verify that the printer is set up
correctly by printing the following:
• Menu settings page—Use this page to verify that all printer options are installed correctly. A list of installed options
appears toward the bottom of the page. If an option you installed is not listed, then it is not installed correctly.
Remove the option and install it again.
• Network setup page—If your printer is a network model and is attached to a network, print a network setup page
to verify the network connection. This page also provides important information that aids network printing
configuration.
Printing menu settings pages
Print menu settings pages to review the current menu settings and to verify printer options are installed correctly.
Note: If you have not made any menu item settings changes yet, then the menu settings pages list all the factory
default settings. Once you select and save other settings from the menus, they replace the factory default settings as
user default settings. A user default setting remains in effect until you access the menu again, choose another value,
and save it. To restore the factory default settings, see “Restoring the factory default settings” on page 206.
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the arrow buttons until Reports appears, and then press .
4 Press the arrow buttons until Menu Settings Page appears, and then press .
After the menu settings pages print, Ready appears.
Printing a network setup page
If the printer is attached to a network, print a network setup page to verify the network connection. This page also
provides important information that aids network printing configuration.
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the arrow buttons until Reports appears, and then press .
4 Press the arrow buttons until Network Setup Page appears, and then press .
After the network setup page prints, Ready appears.
5 Check the first section on the network setup page, and confirm that Status is “Connected.”
If Status is “Not Connected,” the LAN drop may not be active, or the network cable may be malfunctioning. Consult
a system support person for a solution, and then print another network setup page.
Additional printer setup 33
Setting up the printer software
Installing the printer software
Notes:
• If you installed the printer software on the computer before but need to reinstall the software, then uninstall
the current software first.
• Close all open software programs before installing the printer software.
1 Obtain a copy of the software installer package.
• From the Software and Documentation CD that came with your printer.
• From our Web site:
Go to
http://support.lexmark.com, and then navigate to:
SUPPORT & DOWNLOAD > select your printer > select your operating system
2 Double‑click the software installer package.
Wait for the installation dialog to appear.
If you are using a Software and Documentation CD and the installation dialog does not appear, then do the following:
In Windows 8
From the Search charm, type run, and then navigate to:
Apps list > Run > type D:\setup.exe > OK.
In Windows 7 or earlier
a
Click or click Start, and then click Run.
b In the Start Search or Run dialog, type D:\setup.exe.
c Press Enter, or click OK.
In Macintosh
Click the CD icon on the desktop.
Note: D is the letter of your CD or DVD drive.
3 Click Install, and then follow the instructions on the computer screen.
Updating available options in the printer driver
When any hardware options are installed, you may need to manually add the options in the printer driver to make
them available for use.
For Windows users
1 Open the printers folder.
Additional printer setup 34
In Windows 8
From the Search charm, type run, and then navigate to:
Apps list > Run > type control printers > OK
In Windows 7 or earlier
a Click or click Start, and then click Run.
b In the Start Search or Run dialog, type control printers.
c Press Enter, or click OK.
2 Depending on your device, do either of the following:
• Press and hold the printer you want to update.
• Right‑click the printer you want to update.
3 From the menu that appears, do either of the following:
• For Windows 7 or later, select Printer properties.
• For earlier versions, select Properties.
4 Click the Configuration tab.
5 Do either of the following:
• Click Update Now ‑ Ask Printer.
• Under Configuration Options, manually add any installed hardware options.
6 Click Apply.
For Macintosh users
1 From the Apple menu, navigate to either of the following:
• System Preferences > Print & Scan > select your printer > Options & Supplies > Driver
• System Preferences > Print & Fax > select your printer > Options & Supplies > Driver
2 Add any installed hardware options, and then click OK.
Setting up wireless printing
Preparing to set up the printer on a wireless network
Notes:
• Make sure your access point (wireless router) is turned on and is working properly.
• Do not connect the installation or network cables until prompted to do so by the setup software.
Make sure you have the following information before setting up the printer on a wireless network:
• SSID—The SSID is also referred to as the network name.
• Wireless Mode (or Network Mode)—The mode is either infrastructure or ad hoc.
Additional printer setup 35
• Channel (for ad hoc networks)—The channel defaults to automatic for infrastructure networks.
Some ad hoc networks will also require the automatic setting. Check with your system support person if you are
not sure which channel to select.
• Security Method—There are four basic options for Security Method:
– WEP key
If your network uses more than one WEP key, then enter up to four in the provided spaces. Select the key
currently in use on the network by selecting the default WEP transmit key.
– WPA or WPA2 preshared key or passphrase
WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set
for the same type on the router and on the printer, or the printer will not be able to communicate on the
network.
– 802.1X–RADIUS
If you are installing the printer on an 802.1X network, then you may need the following:
• Authentication type
• Inner authentication type
• 802.1X user name and password
• Certificates
– No security
If your wireless network does not use any type of security, then you will not have any security information.
Note: Using an unsecured wireless network is not recommended.
Notes:
– If you do not know the SSID of the network that your computer is connected to, then launch the wireless utility
of the computer network adapter, and then look for the network name. If you cannot find the SSID or the
security information for your network, then see the documentation that came with the access point or contact
your system support person.
– To find the WPA/WPA2 preshared key or passphrase for the wireless network, see the documentation that
came with the access point, see the Embedded Web Server associated with the access point, or consult your
system support person.
Installing the printer on a wireless network (Windows)
Before installing the printer on a wireless network, make sure:
• Your wireless network is set up and is working properly.
• The computer you are using is connected to the same wireless network where you want to set up the printer.
1 Connect the power cord to the printer, then to a properly grounded electrical outlet, and then turn on the printer.
Additional printer setup 36
1
@
!
.
2
A
B
C
4
G
3
H
I
D
E
F
5
J
K
L
7
6
P
Q
M
R
N
S
O
8
T
U
V
9
W
X
Y
Z
*
0
#
Note: Make sure the printer and the computer are fully on and ready.
Warning—Potential Damage: Do not connect the USB cable until instructed to do so on the computer screen.
2 Obtain a copy of the software installer package.
• From the Software and Documentation CD that came with your printer.
• From our Web site:
http://support.lexmark.com, and then navigate to:
Go to
SUPPORT & DOWNLOAD > select your printer > select your operating system
3 Double‑click the software installer package.
Wait for the installation dialog to appear.
If you are using the Software and Documentation CD and the installation dialog does not appear, then do the
following:
In Windows 8
From the Search charm, type run, and then navigate to:
Apps list > Run > type D:\setup.exe > OK
In Windows 7 or earlier
a
Click or click Start, and then click Run.
b In the Start Search or Run dialog, type D:\setup.exe.
c Press Enter or click OK.
Note: D is the letter of your CD or DVD drive.
4 Click Install, and then follow the instructions on the computer screen.
5 Select Wireless connection when asked to choose a connection type.
6 From the Wireless Configuration dialog, select Guided Setup (Recommended).
Note: Choose Advanced Setup only if you want to customize your installation.
Additional printer setup 37
7 Temporarily connect a USB cable between the computer on the wireless network and the printer.
Note: After the printer is configured, the software will instruct you to disconnect the temporary USB cable so
you can print wirelessly.
8 Follow the instructions on the computer screen.
Note: For more information on allowing other computers on the network to use the wireless printer, see the
Networking Guide.
Installing the printer on a wireless network (Macintosh)
Note: Make sure to disconnect the Ethernet cable when installing the printer on a wireless network.
Prepare to configure the printer
1
Connect the power cord to the printer, then to a properly grounded electrical outlet, and then turn on the printer.
1
@
!
.
2
A
B
C
4
G
3
H
I
D
E
F
5
J
K
L
7
6
P
Q
M
R
N
S
O
8
T
U
V
9
W
X
Y
Z
*
0
#
2 Locate the printer MAC address.
a From the printer control panel, navigate to:
> Reports > > Network Setup Page >
or
> Reports > Network Setup Page
b In the Standard Network Card section, look for UAA (MAC).
Note: You will need this information later.
Enter the printer information
1
Access the AirPort options:
In Mac OS X version 10.5 or later
From the Apple menu, navigate to either of the following:
• System Preferences > Network > Wi‑Fi
• System Preferences > Network > AirPort
Additional printer setup 38
In Mac OS X version 10.4
From the Finder, navigate to:
Applications > Internet Connect > AirPort
2 From the Network Name pop‑up menu, select print server [yyyyyy], where the y’s are the last six digits of the MAC
address located on the MAC address sheet.
3 Open a Web browser.
4 From the Bookmarks menu, select Show or Show All Bookmarks.
5 Under COLLECTIONS, select Bonjour or Rendezvous, and then double‑click the printer name.
Note: The application referred to as Rendezvous in Mac OS X version 10.2 is now called Bonjour by Apple Inc.
6 From the Embedded Web Server, navigate to the location of the wireless settings information.
Configure the printer for wireless access
1
Type the network name (SSID) in the appropriate field.
2 Select Infrastructure as your Network Mode setting if you are using an access point (wireless router).
3 Select the type of security you want to use to protect the wireless network.
4 Enter the security information necessary for the printer to connect to the wireless network.
5 Click Submit.
6 Open the AirPort application on the computer:
In Mac OS X version 10.5 or later
From the Apple menu, navigate to either of the following:
• System Preferences > Network > Wi‑Fi
• System Preferences > Network > AirPort
In Mac OS X version 10.4
From the Finder, navigate to:
Applications > Internet Connect > AirPort
7 From the Network pop‑up menu, select the name of the wireless network.
Configure your computer to use the printer wirelessly
To print on a network printer, each Macintosh user must install a custom printer driver file and create a print queue in
the Printer Setup Utility or Print Center.
1 Install a printer driver file on the computer:
a Obtain a copy of the software installer package.
• From the Software and Documentation CD that came with your printer.
• From our Web site:
Go to
http://support.lexmark.com, and then navigate to:
SUPPORT & DOWNLOAD > select your printer > select your operating system
b Double‑click the installer package for the printer.
c Follow the instructions on the computer screen.
Additional printer setup 39
d Select a destination, and then click Continue.
e From the Easy Install screen, click Install.
f Type the user password, and then click OK.
All necessary applications are installed in the computer.
g Click Close when the installation is complete.
2 Add the printer:
a For IP printing:
In Mac OS X version 10.5 or later
1 From the Apple menu, navigate to either of the following:
• System Preferences > Print & Scan
• System Preferences > Print & Fax
2 Click +.
3 If necessary, click Add Printer or Scanner or Add Other Printer or Scanner.
4 Click the IP tab.
5 Type the IP address of the printer in the address field, and then click Add.
In Mac OS X version 10.4
1 From the Finder, navigate to:
Applications > Utilities
2 Double‑click Printer Setup Utility or Print Center.
3 From the Printer List, choose Add, and then click IP Printer.
4 Type the IP address of the printer in the address field, and then click Add.
b For AppleTalk printing:
Notes:
• Make sure AppleTalk is activated on your printer.
• This feature is supported only in Mac OS X version 10.5 or earlier.
In Mac OS X version 10.5
1 From the Apple menu, navigate to:
System Preferences > Print & Fax
2 Click +, and then navigate to:
AppleTalk > select the printer from the list > Add
In Mac OS X version 10.4
1 From the Finder, navigate to:
Applications > Utilities
2 Double‑click Printer Setup Utility or Print Center.
3 From the Printer List, click Add.
4 Click Default Browser tab > More Printers.
5 From the first pop‑up menu, select AppleTalk.
6 From the second pop‑up menu, select Local AppleTalk Zone.
7 Select the printer from the list, and then click Add.
Additional printer setup 40
Installing the printer on an Ethernet network
Note: Make sure you have completed the initial setup of the printer.
For Windows users
1 Obtain a copy of the software installer package.
• From the Software and Documentation CD that came with your printer.
• From our Web site:
Go to
http://support.lexmark.com, and then navigate to:
SUPPORT & DOWNLOAD > select your printer > select your operating system
2 Double‑click the software installer package.
Wait for the installation dialog to appear.
If you are using the Software and Documentation CD and the installation dialog does not appear, then do the
following:
In Windows 8
From the Search charm, type run, and then navigate to:
Apps list > Run > type D:\setup.exe > OK
In Windows 7 or earlier
a
Click or click Start, and then click Run.
b In the Start Search or Run dialog, type D:\setup.exe.
c Press Enter or click OK.
Note: D is the letter of your CD or DVD drive.
3 Click Install, and then follow the instructions on the computer screen.
Note: To configure the printer using a static IP address, IPv6, or scripts, select Advanced Options >
Administrator Tools.
4 Select Ethernet connection, and then click Continue.
5 Attach the Ethernet cable when instructed to do so.
6 Select the printer from the list, and then click Continue.
Note: If the configured printer does not appear in the list, then click Modify Search.
7 Follow the instructions on the computer screen.
For Macintosh users
1 Allow the network DHCP server to assign an IP address to the printer.
2 Obtain the printer IP address either:
• From the printer control panel
• From the TCP/IP section in the Network/Ports menu
Additional printer setup 41
• By printing a network setup page or menu settings page, and then finding the TCP/IP section
Note: You will need the IP address if you are configuring access for computers on a different subnet than the printer.
3 Install the printer driver on the computer.
a Double‑click the installer package for the printer.
b Follow the instructions on the computer screen.
c Select a destination, and then click Continue.
d From the Easy Install screen, click Install.
e Type the user password, and then click OK.
All the necessary applications are installed on the computer.
f Click Close when the installation is complete.
4 Add the printer.
• For IP printing:
In Mac OS X version 10.5 or later
a
From the Apple menu, navigate to either of the following:
– System Preferences > Print & Scan
– System Preferences > Print & Fax
b Click +.
c If necessary, click Add Printer or Scanner or Add Other Printer or Scanner.
d Click the IP tab.
e Type the printer IP address in the address field, and then click Add.
In Mac OS X version 10.4 or earlier
a
From the Finder, navigate to:
Applications > Utilities
b Double‑click Printer Setup Utility or Print Center.
c From the printer list, click Add, and then click IP Printer.
d Type the scanner IP address in the address field, and then click Add.
• For AppleTalk printing:
Notes:
– Make sure AppleTalk is activated on your printer.
– This feature is supported only in Mac OS X version 10.5 or earlier.
In Mac OS X version 10.5
a
From the Apple menu, navigate to:
System Preferences > Print & Fax
b Click +, and then navigate to:
AppleTalk > select your printer > Add
In Mac OS X version 10.4 or earlier
a
From the Finder, navigate to:
Applications > Utilities
b Double‑click Printer Setup Utility or Print Center.
Additional printer setup 42
c From the printer list, click Add.
d Click Default Browser tab > More Printers.
e From the first pop‑up menu, select AppleTalk.
f From the second pop‑up menu, select Local AppleTalk Zone.
g Select the device from the list, and then click Add.
Note: If the scanner does not show up in the list, then you may need to add it using the IP address. For more
information, contact your system support person.
Minimizing your printer's environmental impact 43
Minimizing your printer's environmental impact
Lexmark is committed to environmental sustainability and is continually improving its printers to reduce their impact
on the environment. We design with the environment in mind, engineer our packaging to reduce materials, and provide
collection and recycling programs. For more information, see:
• The Notices chapter
• The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment
• The Lexmark recycling program at www.lexmark.com/recycle
By selecting certain printer settings or tasks, you may be able to reduce your printer's impact even further. This chapter
outlines the settings and tasks that may yield a greater environmental benefit.
Saving paper and toner
Studies show that as much as 80% of the carbon footprint of a printer is related to paper usage. You can significantly
reduce your carbon footprint by using recycled paper and the following printing suggestions, such as printing on both
sides of the paper and printing multiple pages on one side of a single sheet of paper.
For information on how you can quickly save paper and energy using one printer setting, see "Using Eco-Mode".
Using recycled paper and other office papers
As an environmentally conscientious company, Lexmark supports the use of recycled paper produced specifically for
use in laser (electrophotographic) printers.
While no blanket statement can be made that all recycled paper will feed well, Lexmark consistently tests papers that
represent recycled cut size copier papers available on the global market. This scientific testing is conducted with rigor
and discipline. Many factors are taken into consideration both separately and as a whole, including the following:
• Amount of post-consumer waste (Lexmark tests up to 100% post-consumer waste content.)
• Temperature and humidity conditions (Testing chambers simulate climates from all over the world.)
• Moisture content (Business papers should have low moisture: 4–5%.)
• Bending resistance and proper stiffness means optimum feeding through the printer.
• Thickness (impacts how much can be loaded into a tray)
• Surface roughness (measured in Sheffield units, impacts print clarity and how well toner fuses to the paper)
• Surface friction (determines how easily sheets can be separated)
• Grain and formation (impacts curling, which also influences the mechanics of how the paper behaves as it moves
through the printer)
• Brightness and texture (look and feel)
Recycled papers are better than ever; however, the amount of recycled content in a paper affects the degree of control
over foreign matter. And while recycled papers are one good path to printing in an environmentally responsible manner,
they are not perfect. The energy required to de-ink and deal with additives such as colorants and “glue” often generates
more carbon emissions than does normal paper production. However, using recycled papers enables better resource
management overall.
Lexmark concerns itself with the responsible use of paper in general based on life cycle assessments of its products. To
gain a better understanding of the impact of printers on the environment, the company commissioned a number of
life cycle assessments and found that paper was identified as the primary contributor (up to 80%) of carbon emissions
Minimizing your printer's environmental impact 44
caused throughout the entire life of a device (from design to end-of-life). This is due to the energy-intensive
manufacturing processes required to make paper.
Thus, Lexmark seeks to educate customers and partners on minimizing the impact of paper. Using recycled paper is
one way. Eliminating excessive and unnecessary paper consumption is another. Lexmark is well-equipped to help
customers minimize printing and copying waste. In addition, the company encourages purchasing paper from suppliers
who demonstrate their commitment to sustainable forestry practices.
Lexmark does not endorse specific suppliers, although a converter’s product list for special applications is maintained.
However, the following paper choice guidelines will help alleviate the environmental impact of printing:
1 Minimize paper consumption.
2 Be selective about the origin of wood fiber. Buy from suppliers who carry certifications such as the Forestry
Stewardship Council (FSC) or The Program for the Endorsement of Forest Certification (PEFC). These certifications
guarantee that the paper manufacturer uses wood pulp from forestry operators that employ environmentally and
socially responsible forest management and restoration practices.
3 Choose the most appropriate paper for printing needs: normal 75 or 80 g/m
or recycled paper.
2
certified paper, lower weight paper,
Unacceptable paper examples
Test results indicate that the following paper types are at risk for use with laser printers:
• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers
• Preprinted papers with chemicals that may contaminate the paper
• Preprinted papers that can be affected by the temperature in the printer fuser
• Preprinted papers that require a registration (the precise location on the page) greater than ± 2.3 mm (± 0.9 in.),
such as optical character recognition (OCR) forms. In some cases, registration can be adjusted with a software
application to successfully print on these forms.)
• Coated papers (erasable bond), synthetic papers, thermal papers
• Rough-edged, rough or heavily textured surface papers or curled papers
• Recycled papers that fail EN12281:2002 (European testing)
• Paper weighing less than 60 g/m
2
(16 lb)
• Multiple part forms or documents
For more information about Lexmark, visit www.lexmark.com. General sustainability-related information can be found
at the Environmental Sustainability link.
Conserving supplies
There are a number of ways you can reduce the amount of paper and toner you use when printing. You can:
Use both sides of the paper
If your printer model supports duplex printing, you can control whether print appears on one or two sides of the paper
for a printed document by selecting 2‑sided printing from the Print dialog or the Lexmark Toolbar.
Place multiple pages on one sheet of paper
You can print up to 16 consecutive pages of a multiple‑page document onto one side of a single sheet of paper by
selecting a setting from the Multipage printing (N‑Up) section of the Print dialog screen.
Minimizing your printer's environmental impact 45
Check your first draft for accuracy
Before printing or making multiple copies of a document:
• Use the Lexmark preview feature, which you can select from the Print dialog or the Lexmark Toolbar to see what
the document will look like before you print it.
• Print one copy of the document to check its content and format for accuracy.
Avoid paper jams
Carefully select and load paper to avoid paper jams. For more information, see “Avoiding jams” on page 113.
Saving energy
Using Eco‑Mode
Use Eco‑Mode to quickly select one or more ways to reduce your printer's environmental impact.
Note: See the table for the multiple settings that change when you select an Eco‑Mode setting.
Choose To
Energy Reduce energy use, especially when the printer is idle.
• Printer engine motors do not start until a job is ready to print. You may notice a short delay before the
first page is printed.
• The printer enters Power Saver mode after one minute of inactivity.
Paper Duplex is enabled on printer models supporting duplex.
Energy/Paper Use all the settings associated with Energy mode and Paper mode.
Off Use factory default settings for all settings associated with Eco‑Mode. This setting supports the performance
specifications for your printer.
To select an Eco‑Mode setting:
1 From the printer control panel, press .
2 Press the arrow buttons until Settings appears, and then press .
3 Press the arrow buttons until General Settings appears, and then press .
4 Press the arrow buttons until Eco‑Mode appears, and then press .
5 Select the setting you want, and then press .
Submitting changes appears.
Reducing printer noise
Use Quiet Mode to reduce the printer noise.
Note: See the table for the multiple settings that change when you select a Quiet Mode setting.
Minimizing your printer's environmental impact 46
Choose To
On Reduce printer noise.
• You may notice a reduction in processing speed.
• Printer engine motors do not start until a job is ready to
print. You may notice a short delay before the first page
is printed.
• Fans run at a reduced speed or are turned off.
• If your printer has faxing capability, fax sounds are
reduced or disabled, including those made by the fax
speaker and ringer.
Off Use factory default settings. This setting supports the
performance specifications for your printer.
To select a Quiet Mode setting:
1 From the printer control panel, press .
2 Press the arrow buttons until Settings appears, and then press .
3 Press the arrow buttons until General Settings appears, and then press .
4 Press the arrow buttons until Quiet Mode appears, and then press .
5 Select the setting you want, and then press .
Submitting changes appears.
Adjusting Power Saver
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the arrow buttons until Settings appears, and then press .
4 Press the arrow buttons until General Settings appears, and then press .
5 Press the arrow buttons until Timeout appears, and then press .
6 Press the arrow buttons until Power Saver appears, and then press .
7 Press the arrow buttons to enter the number of minutes for the printer to wait before entering the Power Saver
mode. Available settings range from 1–240 minutes.
8 Press .
Submitting changes appears.
9 Press , and then press until Ready appears.
Note: Power Saver settings can also be adjusted by typing the printer IP address into the address field of your Web
browser.
Minimizing your printer's environmental impact 47
Recycling
Lexmark provides collection programs and environmentally progressive approaches to recycling. For more information,
see:
• The Notices chapter
• The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment
• The Lexmark recycling program at www.lexmark.com/recycle
Recycling Lexmark products
To return Lexmark products for recycling:
1 Go to www.lexmark.com/recycle.
2 Find the product type you want to recycle, and then select your country or region from the list.
3 Follow the instructions on the computer screen.
Note: Printer supplies and hardware not listed in the Lexmark collection program may be recycled through your local
recycling center. Contact your local recycling center to determine the items they accept.
Recycling Lexmark packaging
Lexmark continually strives to minimize packaging. Less packaging helps to ensure that Lexmark printers are transported
in the most efficient and environmentally sensitive manner and that there is less packaging to dispose of. These
efficiencies result in fewer greenhouse emissions, energy savings, and natural resource savings.
Lexmark cartons are 100% recyclable where corrugated recycling facilities exist. Facilities may not exist in your area.
The foam used in Lexmark packaging is recyclable where foam recycling facilities exist. Facilities may not exist in your
area.
When you return a cartridge to Lexmark, you can reuse the box that the cartridge came in. Lexmark will recycle the
box.
Returning Lexmark cartridges for reuse or recycling
Lexmark Cartridge Collection Program diverts millions of Lexmark cartridges from landfills annually by making it both
easy and free for Lexmark customers to return used cartridges to Lexmark for reuse or recycling. One hundred percent
of the empty cartridges returned to Lexmark are either reused or demanufactured for recycling. Boxes used to return
the cartridges are also recycled.
To return Lexmark cartridges for reuse or recycling, follow the instructions that came with your printer or cartridge and
use the prepaid shipping label. You can also do the following:
1 Go to www.lexmark.com/recycle.
2 From the Toner Cartridges section, select your country or region.
3 Follow the instructions on the computer screen.
Loading paper and specialty media 48
Loading paper and specialty media
This section explains how to use the 250-sheet tray, the manual feeder, an optional 550-sheet tray, and the 650-sheet
duo drawer with an integrated multipurpose feeder. It also includes information about paper orientation, setting the
Paper Size and Paper Type, and linking and unlinking trays.
Linking and unlinking trays
Linking trays
Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next
linked tray. When the Paper Size and Paper Type settings are the same for any trays, the trays are automatically linked.
The Paper Size setting for all trays must be set manually from the Paper Size menu. The Paper Type setting must be set
for all trays from the Paper Type menu. The Paper Type menu and the Paper Size menu are both available from the
Paper Size/Type menu.
Unlinking trays
Unlinked trays have settings that are not the same as the settings of any other tray.
To unlink a tray, change the following tray settings so that they do not match the settings of any other tray:
• Paper Type (for example: Plain Paper, Letterhead, Custom Type <x>)
Paper Type names describe the paper characteristics. If the name that best describes your paper is used by linked
trays, assign a different Paper Type name to the tray, such as Custom Type <x>, or define your own custom name.
• Paper Size (for example: letter, A4, statement)
Load a different paper size to change the Paper Size setting for a tray. Paper Size settings are not automatic; they
must be set manually from the Paper Size menu.
Warning—Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper
loaded in the tray. The temperature of the fuser varies according to the specified Paper Type. Paper may not be
properly processed if an inaccurate Paper Type is selected.
Assigning a Custom Type name
Assign a Custom Type name to a tray to link or unlink it. Associate the same Custom Type name to each tray that you
want to link. Only trays with the same custom names assigned will link.
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the arrow buttons until Paper Menu appears, and then press .
4 Press the arrow buttons until Size/Type appears, and then press .
5 Press the arrow buttons, and then press to select the tray.
The Paper Size menu appears.
6 Press the arrow buttons until the Paper Type menu appears.
Loading paper and specialty media 49
7 Press .
8 Press the arrow buttons until Custom Type <x> or another custom name appears, and then press .
Submitting changes appears, followed by Paper Menu.
9 Press , and then press to return to the Ready state.
Setting the Paper Size and Paper Type
Note: Trays with matching Paper Size and Paper Type settings are automatically linked by the printer. When a linked
tray runs out of paper, the printer draws from another tray.
To change the Paper Size and Paper Type settings:
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the arrow buttons until Paper Menu appears, and then press .
4 Press the arrow buttons until Size/Type appears, and then press .
5 Press the arrow buttons until the correct tray appears, and then press .
6 Press when Size appears.
7 Press the arrow buttons until the correct size appears, and then press .
Submitting changes appears, followed by Size.
8 Press the arrow buttons until Type appears, and then press .
9 Press the arrow buttons until the correct type appears, and then press .
Submitting changes appears, followed by Type.
10 Press , and then press to return to the Ready state.
Configuring Universal paper settings
The Universal Paper Size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer
menus. Set the Paper Size for the specified tray to Universal when the size you want is not available from the Paper
Size menu. Then, specify all of the following Universal size settings for your paper:
• Units of measure (inches or millimeters)
• Portrait Height and Portrait Width
• Feed Direction
Note: The smallest supported Universal size is 76.2 x 127 mm (3 x 5 in.); the largest is 215.9 x 355.6 mm
(8.5 x 14 in.).
Specify a unit of measurement
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the arrow buttons until Paper Menu appears, and then press .
Loading paper and specialty media 50
4 Press the arrow buttons until Universal Setup appears, and then press .
5 Press the arrow buttons until Units of Measure appears, and then press .
6 Press the arrow buttons until the correct unit of measure appears, and then press .
Submitting changes appears, followed by the Universal Setup menu.
Specify the paper height and width
Defining a specific height and width measurement for the Universal paper size (in the portrait orientation) allows the
printer to support the size, including support for standard features such as duplex printing and printing multiple pages
on one sheet.
1 From the Universal Setup menu, press the arrow buttons until Portrait Width or Portrait Height
appears, and then press
Note: Select Portrait Height to adjust the paper height setting or Paper Width to adjust the paper
width setting.
2 Press the arrow buttons to decrease or to increase the setting, and then press .
Submitting changes appears, followed by the Universal Setup menu.
.
Loading the standard 250‑sheet tray and optional 550‑sheet
tray
The printer has one standard 250-sheet tray (Tray 1) with an attached manual feeder. The 250-sheet tray, the 650sheet duo drawer, and the optional 550-sheet tray support the same paper sizes and types and are loaded in the same
way.
Note: The optional 550-sheet tray is not available for all printer models.
1 Pull the tray out.
Note: Do not remove trays while a job prints or while Busy appears on the display. Doing so may cause a jam.
Loading paper and specialty media 51
1
@
!
.
2
A
B
C
4
G
3
H
I
D
E
F
5
J
K
L
7
6
P
Q
M
R
N
S
O
8
T
U
V
9
W
X
Y
Z
*
0
#
2 Squeeze the length guide tab inward as shown, and slide the guide to the correct position for the paper size being
loaded.
Note: Use the size indicators on the bottom of the tray to help position the guide.
Loading paper and specialty media 52
3 If the paper is longer than letter‑size paper, then push the green tab at the back of the tray to elongate it.
4 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the
edges on a level surface.
5 Load the paper stack with the recommended print side faceup.
6 Make sure the paper guides are secure against the edges of the paper.
Note: Make sure that the side guides are placed tightly against the edges of the paper so that the image is
registered properly on the page.
Loading paper and specialty media 53
7 Insert the tray.
1
@
!
.
2
A
B
C
4
G
3
H
I
D
E
F
5
J
K
L
7
6
P
Q
M
R
N
S
O
8
T
U
V
9
W
X
Y
Z
*
0
#
8 If a different type or size of paper was loaded than the type or size previously loaded in the tray, change the Paper
Type or Paper Size setting for the tray from the printer control panel.
Note: Mixing paper sizes or types in a paper tray may lead to jams.
Loading the 650‑sheet duo drawer
The 650‑sheet duo drawer (Tray 2) consists of a 550‑sheet tray and an integrated 100‑sheet multipurpose feeder. The
drawer is loaded in the same way as the 250‑sheet tray and the optional 550‑sheet tray, and supports the same paper
types and sizes. The only differences are the look of the guide tabs and the location of the paper size indicators, as
shown in the following illustration:
Note: The optional 550‑sheet tray is not available for all printer models.
1
2
3
1 Length guide tabs
2 Size indicators
3 Width guide tabs
Loading paper and specialty media 54
Using the multipurpose feeder
1 Push the multipurpose feeder latch to the left.
2 Open the multipurpose feeder.
3 Grasp the extension, and pull it straight out until it is fully extended.
4 Prepare the paper for loading.
• Flex sheets of paper back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten
the edges on a level surface.
• Hold transparencies by the edges and fan them. Straighten the edges on a level surface.
Note: Avoid touching the print side of transparencies. Be careful not to scratch them.
Loading paper and specialty media 55
• Flex a stack of envelopes back and forth to loosen them, and then fan them. Straighten the edges on a level
surface.
5 Locate the stack height limiter and tab.
Note: Do not exceed the maximum stack height by forcing paper under the stack height limiter.
2
1
4
3
1 Tab
2 Stack height limiter
3 Width guide
4 Size indicators
6 Load the paper, and then adjust the width guide to lightly touch the edge of the paper stack.
• Load paper, card stock, and transparencies with the recommended print side facedown and the top edge
entering first.
• Load envelopes with the flap side up.
Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or
self‑stick adhesives. These envelopes may severely damage the printer..
Notes:
• Do not load or close the multipurpose feeder while a job is printing.
• Load only one size and type of paper at a time.
Loading paper and specialty media 56
7 Make sure the paper is as far into the multipurpose feeder as it will go with very gentle pushing. Paper should lie
flat in the multipurpose feeder. Make sure the paper fits loosely in the multipurpose feeder and is not bent or
wrinkled.
8 From the printer control panel, set the Paper Size and Paper Type.
Using the manual feeder
The standard 250‑sheet tray has an integrated manual feeder that can be used to print on different types of paper one
sheet at a time.
1 Load a sheet of paper into the manual feeder.
• Printable side facedown for one-sided printing.
• Printable side faceup for two‑sided (duplex) printing.
Note: There are different ways for loading letterhead depending on the mode of printing.
One‑sided printing using a letterhead Two‑sided printing using a letter‑head
ABC
• Load envelopes with the flap side up and against the right side of the paper guide.
Loading paper and specialty media 57
2 Feed paper into the manual feeder only to the point where its leading edge can contact the paper guides.
Note: To achieve the best possible print quality, use only high‑quality media designed for laser printers.
3 Adjust the paper guides to the paper width.
Warning—Potential Damage: Do not force the paper into the feeder. Forcing the paper causes jams.
1
@
!
.
2
A
B
C
4
G
3
H
I
D
E
F
5
J
K
L
7
6
P
Q
M
R
N
S
O
8
T
U
V
9
W
X
Y
Z
*
0
#
Paper and specialty media guide 58
Paper and specialty media guide
Additional information for printing on speciality medias may be found in the Cardstock and Label Guide available on
Lexmark.com/publications.
Paper guidelines
Paper characteristics
The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating
new paper stock.
Weight
The printer can automatically feed paper weights from 60 to 176 g/m2 (16 to 47 lb bond) grain long. Paper lighter than
75 g/m
bond) grain long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 in.), we recommend 90 g/m
2
(20 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 80 g/m2 (21 lb
2
or heavier paper.
Curl
Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after
the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid,
cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding
problems.
Smoothness
Paper smoothness directly affects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too
smooth, it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points;
however, smoothness between 150 and 200 Sheffield points produces the best print quality.
Moisture content
The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly.
Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that
can degrade its performance.
Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24 to
48 hours before printing. Extend the time several days if the storage or transportation environment is very different
from the printer environment. Thick paper may also require a longer conditioning period.
Grain direction
Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of
the paper, or grain short, running the width of the paper.
2
For 60 to 176 g/m
(16 to 47 lb bond) paper, use grain long fibers.
Paper and specialty media guide 59
Fiber content
Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the
paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing
fibers such as cotton possesses characteristics that can negatively affect paper handling.
Unacceptable paper
The following paper types are not recommended for use with the printer:
• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers, carbonless
copy paper (CCP), or no carbon required (NCR) paper
• Preprinted papers with chemicals that may contaminate the printer
• Preprinted papers that can be affected by the temperature in the printer fuser
• Preprinted papers that require a registration (the precise print location on the page) greater than ±2.3 mm (±0.9 in.),
such as optical character recognition (OCR) forms
In some cases, registration can be adjusted with a software application to successfully print on these forms.
• Coated papers (erasable bond), synthetic papers, thermal papers
• Rough‑edged, rough or heavily textured surface papers, or curled papers
• Recycled papers that fail EN12281:2002 (European)
• Paper weighing less than 60 g/m
• Multiple‑part forms or documents
2
(16 lb)
Selecting paper
Using appropriate paper prevents jams and helps ensure trouble‑free printing.
To help avoid jams and poor print quality:
• Always use new, undamaged paper.
• Before loading paper, know the recommended print side of the paper. This information is usually indicated on the
paper package.
• Do not use paper that has been cut or trimmed by hand.
• Do not mix paper sizes, types, or weights in the same source; mixing results in jams.
• Do not use coated papers unless they are specifically designed for electrophotographic printing.
Selecting preprinted forms and letterhead
Use these guidelines when selecting preprinted forms and letterhead:
• Use grain long for 60 to 176 g/m
• Use only forms and letterhead printed using an offset lithographic or engraved printing process.
• Avoid papers with rough or heavily textured surfaces.
Use papers printed with heat‑resistant inks designed for use in xerographic copiers. The ink must be able to withstand
temperatures up to 200°C (392°F) without melting or releasing hazardous emissions. Use inks that are not affected by
the resin in toner. Inks that are oxidation‑set or oil‑based generally meet these requirements; latex inks might not.
When in doubt, contact the paper supplier.
2
weight paper.
Paper and specialty media guide 60
Preprinted papers such as letterhead must be able to withstand temperatures up to 200°C (392°F) without melting or
releasing hazardous emissions.
Storing paper
Use these paper storage guidelines to help avoid jams and uneven print quality:
• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40%. Most label
manufacturers recommend printing in a temperature range of 18 to 24°C (65 to 75°F) with relative humidity between
40 and 60%.
• Store paper in cartons when possible, on a pallet or shelf, rather than on the floor.
• Store individual packages on a flat surface.
• Do not store anything on top of individual paper packages.
Supported paper sizes, types, and weights
The following tables provide information on standard and optional paper sources and the types of paper they support.
Note: For an unlisted paper size, select the closest larger listed size.
Paper sizes supported by the printer
Notes:
• Your printer model may have a 650‑sheet duo drawer, which consists of a 550‑sheet tray and an integrated
100‑sheet multipurpose feeder. The 550‑sheet tray part of the 650‑sheet duo drawer supports the same paper
as the optional 550‑sheet tray. The integrated multipurpose feeder supports different paper sizes, types, and
weights.
• The optional 550‑sheet tray is not available for all printer models.
Paper size Dimensions 250‑sheet tray Optional
550‑sheet tray
A4 210 x 297 mm
(8.3 x 11.7 in.)
A5 148 x 210 mm
(5.83 x 8.3 in.)
JIS B5 182 x 257 mm
(7.2 x 10.1 in.)
A6 105 x 148 mm
(4.1 x 5.8 in.)
XX
Multipurpose
feeder
Manual
feeder
Statement 140 x 216 mm
(5.5 x 8.5 in.)
Letter 216 x 279 mm
(8.5 x 11 in.)
*
When Universal is selected, the page is formatted for 216 x 356 mm (8.5 x 14 in.) unless the size is specified by the software
program.
XX
Paper and specialty media guide 61
Paper size Dimensions 250‑sheet tray Optional
550‑sheet tray
Folio 216 x 330 mm
(8.5 x 13 in.)
Oficio (Mexico) 216 x 340 mm
(8.5 x 13 in.)
Legal 216 x 356 mm
(8.5 x 14 in.)
Executive 184 x 267 mm
(7.3 x 10.5 in.)
Universal
7 3/4 Envelope
(Monarch)
9 Envelope 98 x 225 mm
*
148 x 210 mm
(5.8 x 8.3 in.) up to
216 x 356 mm
(8.5 x 14 in.)
76 x 127 mm (3 x 5 in.)
up to 216 x 356 mm
(8.5 x 14 in.)
98 x 191 mm
(3.9 x 7.5 in.)
(3.9 x 8.9 in.)
XX
XX
XX
Multipurpose
feeder
Manual
feeder
10 Envelope 105 x 241 mm
(4.1 x 9.5 in.)
DL Envelope 110 x 220 mm
(4.3 x 8.7 in.)
B5 Envelope 176 x 250 mm
(6.9 x 9.8 in.)
C5 Envelope 162 x 229 mm
(6.4 x 9 in.)
Monarch 105 x 241 mm
(4.1 x 9.5 in.)
Other Envelope 98 x 162 mm
(3.9 x 6.3 in.) up to
176 x 250 mm
(6.9 x 9.8 in.)
*
When Universal is selected, the page is formatted for 216 x 356 mm (8.5 x 14 in.) unless the size is specified by the software
program.
XX
XX
XX
XX
XX
XX
Paper types supported by the printer
Notes:
• Your printer model may have a 650‑sheet duo drawer, which consists of a 550‑sheet tray and an integrated
100‑sheet multipurpose feeder. The 550‑sheet tray part of the 650‑sheet duo drawer supports the same paper
Paper and specialty media guide 62
as the optional 550‑sheet tray. The integrated multipurpose feeder supports different paper sizes, types, and
weights.
• The optional 550‑sheet tray is not available for all printer models.
Paper type Standard 250‑sheet
tray
Optional 550‑sheet
tray
Multipurpose feeder Manual feeder
Paper
Card stock
Transparencies* X
Envelopes X X
Paper labels
* Lexmark transparency part numbers 12A8240 and 12A8241 are supported from the standard tray, manual feeder, and
the multipurpose feeder.
Paper types and weights supported by the printer
Notes:
• Your printer model may have a 650‑sheet duo drawer, which consists of a 550‑sheet tray and an integrated
100‑sheet multipurpose feeder. The 550‑sheet tray part of the 650‑sheet duo drawer supports the same paper
as the optional 550‑sheet tray. The integrated multipurpose feeder supports different paper sizes, types, and
weights.
• The optional 550‑sheet tray is not available for all printer models.
Paper type 250‑sheet tray Optional 550‑sheet
Multipurpose feeder Manual feeder
tray
1, 2
Light
1, 2
Plain
1
Paper types must be set to match the supporting paper weights.
2
The duplex supports paper weights between 60–105 g/m2 (16–28 lb) grain long bond. The duplex does not support card
60 to 74.9 g/m2 grain
long (16 to 19.9 lb
bond)
75 to 89.9 g/m2 grain
long (20 to 23.8 lb
bond)
60 to 74.9 g/m2 grain
long (16 to 19.9 lb
bond)
2
75 to 89.9 g/m
grain
long (20 to 23.8 lb
bond)
60 to 74.9 g/m2 grain
long (16 to 19.9 lb
bond)
2
75 to 89.9 g/m
grain
long (20 to 23.8 lb
bond)
60 to 74.9 g/m2 grain
long (16 to 19.9 lb
bond)
2
75 to 89.9 g/m
grain
long (20 to 23.8 lb
bond)
stock, transparencies, envelopes, or labels.
3
For 60 to 176 g/m2 (16 to 47 lb bond) paper, we recommend grain long fibers.
4
Lexmark transparency part numbers 12A8240 and 12A8241 are supported from the 250‑sheet tray, manual feeder, and
multipurpose feeder.
5
The pressure sensitive area must enter the printer first.
6
100 percent cotton content maximum weight is 90 g/m2 (24 lb) bond.
7
105 g/m2 (28 lb) bond envelopes are limited to 25 percent cotton content.
Paper and specialty media guide 63
Paper type 250‑sheet tray Optional 550‑sheet
Multipurpose feeder Manual feeder
tray
1, 2
Heavy
Cardstock
1, 2
Glossy papers
Card stock—maximum
(grain long)
3
Card stock—maximum
(grain short)
Transparencies
1
4
90 to 104.9 g/m2 grain
long (23.9 to 27.8 lb
bond)
105 to 176 g/m2 grain
long (27.8 to 47 lb
bond)
Book—88 to 176 g/m
grain long (60 to 120 lb
book)
Cover—162 to
2
176 g/m
grain long (60
to 65 lb cover)
Index Bristol—
2
120 g/m
Tag—120 g/m
Cover—135 g/m
(67 lb)
2
(74 lb)
2
(50 lb)
Index Bristol—
2
163 g/m
Tag—163 g/m
Cover—176 g/m
(90 lb)
2
(100 lb)
2
(65 lb)
170–180 g/m2 (45 to
90 to 104.9 g/m
long (23.9 to 27.8 lb
bond)
105 to 176 g/m2 grain
long (27.8 to 47 lb
bond)
2
Book—88 to 176 g/m
grain long (60 to 120 lb
book)
Cover—162 to
176 g/m
2
to 65 lb cover)
Index Bristol—
120 g/m
2
Tag—120 g/m
Cover—135 g/m
(50 lb)
Index Bristol—
163 g/m
2
Tag—163 g/m
Cover—176 g/m
(65 lb)
N/A
48 lb)
5
Labels—maximum
Paper—131 g/m
(35 lb bond)
Envelopes
1
Paper types must be set to match the supporting paper weights.
2
The duplex supports paper weights between 60–105 g/m2 (16–28 lb) grain long bond. The duplex does not support card
6,7
XX
2
Paper—131 g/m
bond)
2
grain
grain long (60
(67 lb)
2
(74 lb)
2
(90 lb)
2
(100 lb)
2
2
(35 lb
90 to 104.9 g/m
long (23.9 to 27.8 lb
bond)
105 to 176 g/m2 grain
long (27.8 to 47 lb
bond)
2
Book—88 to 176 g/m
grain long (60 to 120 lb
book)
Cover—162 to
2
176 g/m
grain long (60
to 65 lb cover)
Index Bristol—
2
120 g/m
(67 lb)
Tag—120 g/m
Cover—135 g/m
(50 lb)
Index Bristol—
163 g/m
Tag—163 g/m
2
(90 lb)
2
Cover—176 g/m
(65 lb)
170–180 g/m2 (45 to
48 lb)
Paper—131 g/m
(35 lb bond)
60 to 105 g/m
2
28 lb bond)
2
grain
2
(74 lb)
2
(100 lb)
2
2
(16 to
90 to 104.9 g/m
long (23.9 to 27.8 lb
bond)
105 to 176 g/m2 grain
long (27.8 to 47 lb
bond)
2
Book—88 to 176 g/m
grain long (60 to 120 lb
book)
Cover—162 to
2
176 g/m
grain long (60
to 65 lb cover)
Index Bristol—
2
120 g/m
Tag—120 g/m
(67 lb)
2
(74 lb)
Cover—135 g/m
(50 lb)
Index Bristol—
163 g/m
Tag—163 g/m
2
(90 lb)
2
(100 lb)
Cover—176 g/m
(65 lb)
170–180 g/m2 (45 to
48 lb)
Paper—131 g/m
(35 lb bond)
60 to 105 g/m2 (16 to
28 lb bond)
2
grain
2
2
2
stock, transparencies, envelopes, or labels.
3
For 60 to 176 g/m2 (16 to 47 lb bond) paper, we recommend grain long fibers.
4
Lexmark transparency part numbers 12A8240 and 12A8241 are supported from the 250‑sheet tray, manual feeder, and
multipurpose feeder.
5
The pressure sensitive area must enter the printer first.
6
100 percent cotton content maximum weight is 90 g/m2 (24 lb) bond.
7
105 g/m2 (28 lb) bond envelopes are limited to 25 percent cotton content.
2
Paper and specialty media guide 64
Paper capacities
Input capacities
Notes:
• Your printer model may have a 650‑sheet duo drawer, which consists of a 550‑sheet tray and an integrated
100‑sheet multipurpose feeder. The 550‑sheet tray part of the 650‑sheet duo drawer supports the same paper
as the optional 550‑sheet tray. The integrated multipurpose feeder supports different paper sizes, types, and
weights.
• The optional 550‑sheet tray is not available for all printer models.
Paper type 250‑sheet tray Optional 550‑sheet tray Multipurpose tray
Paper
Labels
250 sheets
100
1
2
550 sheets
200
Transparencies 50 X 50
Envelopes X X 10
Other X X
1
Based on 75 g/m2 (20 lb) paper
2
Capacity varies depending on label material and construction.
3
Capacity varies depending on the weight and type of paper.
1
2
100 sheets
2
50
Various quantities
1
3
Output capacity
Paper type
Paper
1
Capacity may vary depending on media specifications and the printer operating environment.
2
Based on 75 g/m2 (20 lb) paper
Standard output bin
100 sheets
2
1
Printing 65
Printing
This chapter covers printing, printer reports, and job cancellation. Selection and handling of paper and specialty media
can affect how reliably documents print. For more information, see "Avoiding jams" and "Storing print media."
Printing a document
1 Load paper into a tray or feeder.
2 From the printer control panel Paper menu, set the Paper Type and Paper Size to match the loaded paper.
3 Do one of the following:
For Windows users
a With a document open, click File > Print.
b Click Properties, Preferences, Options, or Setup, and then adjust the settings as needed.
Note: To print on a specific size or type of paper, adjust the paper size or type settings to match the loaded
paper, or select the appropriate tray or feeder.
c Click OK, and then click Print.
For Macintosh users
a Customize the settings as needed in the Page Setup dialog:
1 With a document open, choose File > Page Setup.
2 Choose a paper size or create a custom size to match the loaded paper.
3 Click OK.
b Customize the settings as needed in the Print dialog:
1 With a document open, choose File > Print.
If necessary, click the disclosure triangle to see more options.
2 From the Print dialog and pop‑up menus, adjust the settings as needed.
Note: To print on a specific paper type, adjust the paper type setting to match the loaded paper, or
select the appropriate tray or feeder.
3 Click Print.
Warning—Potential Damage: While printing, do not touch the metal shaft in the area where the printer ejects paper
into the standard exit bin.
Printing on specialty media
Tips on using letterhead
Page orientation is important when printing on letterhead. Use the following table to determine which direction to
load the letterhead:
Printing 66
Source or process Print side and paper orientation
• Standard 250‑sheet tray
• Optional 550‑sheet tray
• Simplex (one‑sided) printing
from trays
Duplex (two‑sided) printing from
trays
Printed letterhead design is placed faceup. The top edge of the sheet with the logo is
placed at the front of the tray.
ABC
Printed letterhead design is placed facedown. The top edge of the sheet with the logo
is placed at the back of the tray.
ABC
Manual feeder (simplex printing)
Multipurpose feeder
Preprinted letterhead design is placed facedown. The top edge of the sheet with the
logo should enter the manual feeder first.
Note: Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for
laser printers.
Printing 67
Source or process Print side and paper orientation
Manual feeder (duplex printing)
Multipurpose feeder
Note: Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for
laser printers.
Preprinted letterhead design is placed faceup. The top edge of the sheet with the logo
should enter the manual feeder last.
ABC
Tips on using transparencies
Print samples on the transparencies being considered for use before buying large quantities.
When printing on transparencies:
• Feed transparencies from the 250-sheet tray, manual feeder, or optional multipurpose feeder.
• Use transparencies designed specifically for laser printers. Check with the manufacturer or vendor to ensure
transparencies are able to withstand temperatures up to 200°C (392°F) without melting, discoloring, offsetting, or
releasing hazardous emissions.
• To prevent print quality problems, avoid getting fingerprints on the transparencies.
• Before loading transparencies, fan the stack to prevent sheets from sticking together.
• We recommend Lexmark part number 12A8240 for letter‑size transparencies and Lexmark part number 12A8241
for A4‑size transparencies.
Tips on using envelopes
Print samples on the envelopes being considered for use before buying large quantities.
When printing on envelopes:
• Feed envelopes from the manual feeder or optional multipurpose feeder.
• Set the Paper Type to Envelope, and select the envelope size.
• Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure the
envelopes can withstand temperatures up to 200°C (392°F) without sealing, wrinkling, curling excessively, or
releasing hazardous emissions.
• For the best performance, use envelopes made from 60 g/m
weight for envelopes as long as the cotton content is 25% or less. All‑cotton envelopes must not exceed 90 g/m
(24 lb bond) weight.
• Use only new envelopes.
2
(16 lb bond) paper. Use up to 105 g/m2 (28 lb bond)
2
Printing 68
• To optimize performance and minimize jams, do not use envelopes that:
– Have excessive curl or twist
– Are stuck together or damaged in any way
– Have windows, holes, perforations, cutouts, or embossing
– Have metal clasps, string ties, or folding bars
– Have an interlocking design
– Have postage stamps attached
– Have any exposed adhesive when the flap is in the sealed or closed position
– Have bent corners
– Have rough, cockle, or laid finishes
• Adjust the width guides to fit the width of the envelopes.
Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes.
Tips on using paper labels
Print samples on the labels being considered for use before buying large quantities.
Note: Use only paper label sheets.
When printing on labels:
• From MarkVision Professional, the printer software, or the printer control panel, set the Paper Type to Labels.
• Use only letter‑, A4‑, or legal‑size label sheets.
• Use labels designed specifically for laser printers. Check with the manufacturer or vendor to verify that:
– The labels can withstand temperatures up to 200°C (392°F) without sealing, excessive curling, wrinkling, or
releasing hazardous emissions.
– Label adhesives, face sheet (printable stock), and topcoats can withstand up to 25 psi (172 kPa) pressure without
delaminating, oozing around the edges, or releasing hazardous fumes.
• Do not use labels with slick backing material.
• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets
also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties.
• Do not use labels with exposed adhesive.
• Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die‑cuts of the label.
• Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.)
away from edges is recommended. Adhesive material contaminates the printer and could void the warranty.
• If zone coating of the adhesive is not possible, remove a 1.6 mm (0.06 in.) strip on the leading and driver edge, and
use a non‑oozing adhesive.
• Portrait orientation works best, especially when printing bar codes.
Tips on using card stock
Card stock is heavy, single‑ply specialty media. Many of its variable characteristics, such as moisture content, thickness,
and texture, can significantly impact print quality. Print samples on the card stock being considered for use before
buying large quantities.
Printing 69
When printing on card stock:
• From MarkVision Professional, the printer software, or the printer control panel:
1 Set the Paper Type to Card Stock.
2 Set the Paper Weight to Card Stock Weight.
3 Set the Card Stock Weight to Normal or Heavy.
• Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or
other paper handling problems.
• Check with the manufacturer or vendor to ensure the card stock can withstand temperatures up to 200°C (392°F)
without releasing hazardous emissions.
• Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting
introduces semi‑liquid and volatile components into the printer.
• Use grain short card stock when possible.
Printing from a flash drive
A USB port is located on the printer control panel. Insert a flash drive to print supported file types.
Notes:
• When a USB flash drive is inserted into the printer, the printer can only scan to the flash drive or print files from
the flash drive. All other printer functions are unavailable.
• Before printing an encrypted .pdf file, enter the file password from the printer control panel.
• You cannot print files for which you do not have printing permissions.
To print from a flash drive:
1 Make sure the printer is on and Ready or Busy appears.
2 Insert a flash drive into the USB port.
Notes:
• If you insert the flash drive when the printer requires attention, such as when a jam has occurred, the
printer ignores the flash drive.
Printing 70
• If you insert the flash drive while the printer is printing other jobs, Busy appears. After the other jobs are
processed, you may need to view the held jobs list to print documents from the flash drive.
3 Press the arrow button until the document you want to print appears, and then press .
Note: Folders found on the flash drive appear with a + in front of the folder (for example, + documents). File
names are appended by the extension type (for example, .jpg).
4 Press to print one copy, or enter the number of copies using the keypad, and then press to initiate the print
job.
Note: Do not remove the flash drive from the USB port until the document has finished printing.
Supported flash drives and file types
Flash drive File type
• Lexar JumpDrive 2.0
• Pro (256 MB, 512 MB, or 1G sizes) or
• SanDisk Cruzer Mini (256 MB, 512 MB, or 1G sizes);
Notes:
• Hi‑Speed USB flash drives must support the Full‑speed standard. Devices supporting only USB
Low‑speed capabilities are not supported.
• USB flash drives must support the FAT (File Allocation Tables) system. Devices formatted with NTFS
(New Technology File System) or any other file system are not supported.
Documents:
• .pdf
• .pcx
• .xps
• .dcx
Images:
• .gif
• .JPEG
• .bmp
• .TIFF
• .png
Printing 71
Printing photos from a PictBridge‑enabled digital camera
You can connect a PictBridge‑enabled digital camera to the printer, and use the buttons on the camera to select and
print photos.
1 Insert one end of the USB cable into the camera.
Note: Use only the USB cable that came with your camera.
2 Insert the other end of the USB cable into the USB port on the front of the printer.
Notes:
• Make sure the PictBridge‑enabled digital camera is set to the correct USB mode. See the camera
documentation for more information.
• If the PictBridge connection is successful, then a confirmation message appears on the printer display.
3 Follow the instructions on the camera to select and print photos.
Note: If the printer is turned off while the camera is connected, then you must disconnect and then reconnect the
camera.
Printing information pages
For more information on printing these pages, see “Printing menu settings pages” on page 32 and “Printing a network
setup page” on page 32.
Printing a font sample list
To print samples of the fonts currently available for your printer:
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the arrow buttons until Reports appears, and then press .
4 Press the arrow buttons until Print Fonts appears, and then press .
5 Press the arrow buttons until PCL Fonts, PostScript Fonts, or PPDS Fonts appears, and then press
.
After the font sample list prints, Ready appears.
Printing 72
Printing a directory list
A directory list shows the resources stored in flash memory or on the hard disk.
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the arrow buttons until Reports appears, and then press .
4 Press the arrow buttons until Print Directory appears, and then press .
After the directory list prints, Ready appears.
Printing the print quality test pages
Print the print quality test pages to isolate print quality problems.
1 Turn the printer off.
2 Hold down and the right arrow button while turning the printer on.
3 Release the buttons when the dots appear, and wait for CONFIG MENU to appear.
4 Press the arrow buttons until PRINT_QUAL_TXT appears, and then press .
The print quality test pages print.
5 Press the arrow buttons until Exit Config Menu appears, and then press .
Resetting the Printer appears briefly, and then Ready appears.
Canceling a print job
Canceling a print job from the printer control panel
1 Press .
Stopping . . . appears, followed by Cancel Print Job.
2 Press .
Canceling appears.
Canceling a print job from the computer
For Windows users
1 Open the printers folder.
In Windows 8
From the Search charm, type run, and then navigate to:
Apps list > Run > type control printers > OK
Printing 73
In Windows 7 or earlier
a Click or click Start, and then click Run.
b In the Start Search or Run dialog, type control printers.
c Press Enter, or click OK.
2 Double‑click the printer icon.
3 Select the print job you want to cancel.
4 Click Delete.
For Macintosh users
1 From the Apple menu, navigate to either of the following:
• System Preferences > Print & Scan > select your printer > Open Print Queue
• System Preferences > Print & Fax > select your printer > Open Print Queue
2 From the printer window, select the print job you want to cancel, and then delete it.
Copying 74
Copying
ADF Scanner glass
ABC
1
@
!
.
2
A
B
C
4
G
3
H
I
D
E
F
5
J
K
L
7
6
P
Q
M
R
N
S
O
8
T
U
V
9
W
X
Y
Z
*
0
#
Use the ADF for multiple‑page documents.
Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
Making copies
Making a quick copy
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, adjust the paper guides.
3 From the printer control panel, press for a black only copy or for a color copy.
TM
Note: If a Lexmark
when attempting a quick copy. Contact your system support person for access.
4 If you placed the document on the scanner glass and have additional pages to copy, then place the next page on
the scanner glass, and then press 1 on the numeric keypad. Otherwise, press 2 on the numeric keypad.
Document Solutions Suite (LDSS) profile has been installed, then you may receive an error
Copying using the ADF
1 Load an original document faceup, short edge first into the ADF.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 Adjust the paper guides.
Copying 75
3 From the printer control panel, press the Copy button, or use the keypad to enter the number of copies.
4 Change the copy settings as needed.
5 From the printer control panel, press for a black only copy or for a color copy.
Copying using the scanner glass
1 Place an original document facedown on the scanner glass in the upper left corner.
2 From the printer control panel, press the Copy button, or use the keypad to enter the number of copies.
3 Change the copy settings as needed.
4 From the printer control panel, press for a black only copy or for a color copy.
5 Place the next document on the scanner glass, and then press 1 on the numeric keypad. Otherwise, press 2 on the
numeric keypad.
Copying photos
1 Place a photo facedown on the scanner glass in the upper left corner.
2 From the printer control panel, press the Copy button.
3 Press the Content button until the light next to Photo comes on.
4 Change the copy settings as needed.
5 From the printer control panel, press for a black only copy or for a color copy.
6 Place the next document on the scanner glass, and then press 1 on the numeric keypad. Otherwise, press 2 on the
numeric keypad.
Copying on specialty media
Copying to transparencies
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Copy button.
4 From the Copy area, press the Options button.
5 Press the arrow buttons until Paper Source appears, and then press .
6 Press the arrow buttons until the tray or source containing the transparencies appears, and then press .
7 Change the copy settings as needed.
Copying 76
8 Press for a black only copy or for a color copy.
9 If you placed the document on the scanner glass and have additional pages to copy, then place the next page on
the scanner glass, and then press 1 on the numeric keypad. Otherwise, press 2 on the numeric keypad.
Copying to letterhead
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Copy button.
4 From the Copy area, press the Options button.
5 Press the arrow buttons until Paper Source appears, and then press .
6 Press the arrow buttons until the tray or source containing the letterhead appears, and then press .
7 Change the copy settings as needed.
8 Press for a black only copy or for a color copy.
9 If you placed the document on the scanner glass and have additional pages to copy, then place the next page on
the scanner glass, and then press 1 on the numeric keypad. Otherwise, press 2 on the numeric keypad.
Customizing copy settings
Copying from one size to another
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Copy button.
4 From the Copy area, press the Options button.
Original Size appears.
5 Press .
6 Press the arrow buttons until the size of the original document appears, and then press .
7 Press the arrow buttons until Paper Source appears, and then press .
8 Press the arrow buttons until the tray or source containing the size you want the copy to be appears, and then press
.
Note: If you select a paper size that is different from the original size, then the printer will scale the size
automatically.
Copying 77
9 Change the copy settings as needed.
10 Press for a black only copy or for a color copy.
11 If you placed the document on the scanner glass and have additional pages to copy, then place the next page on
the scanner glass, and then press 1 on the numeric keypad. Otherwise, press 2 on the numeric keypad.
12 Press to return to the Ready state.
Making copies using paper from a selected tray
During the copy process, you can select the tray that contains the paper type of choice. For example, if specialty media
is loaded in the multipurpose feeder, and you want to make copies on that media:
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Copy button.
4 From the Copy area, press the Options button.
5 Press the arrow buttons until Paper Source appears, and then press .
6 Press the arrow buttons until the tray or source containing the media you want the copy to be on appears, and then
press
.
7 Change the copy settings as needed.
8 Press for a black only copy or for a color copy.
9 If you placed the document on the scanner glass and have additional pages to copy, then place the next page on
the scanner glass, and then press 1 on the numeric keypad. Otherwise, press 2 on the numeric keypad.
10 Press to return to the Ready state.
Copying on both sides of the paper (duplexing)
Note: The duplex feature is not available on selected printer models.
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Copy button.
4 Press the Duplex/2‑Sided button.
5 Press the arrow buttons until 1 To 2 Sided appears, and then press .
The first number represents sides of the original documents; the second number represents sides of the copy. For
example, select 1‑sided to 2‑sided if you have 1-sided original documents and you want 2‑sided copies.
Copying 78
6 Press for a black only copy or for a color copy.
7 If you placed the document on the scanner glass and have additional pages to copy, then place the next page on
the scanner glass, and then press 1 on the numeric keypad. Otherwise, press 2 on the numeric keypad.
Reducing or enlarging copies
Copies can be reduced to 25% of the original document size or enlarged to 400% of the original document size. The
factory default setting for Scale is Auto. If you leave Scale set to Auto, then the content of your original document will
be scaled to fit the size of the paper onto which you are copying.
To reduce or enlarge a copy:
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Copy button.
4 Press the Scale button.
5 Press the arrow buttons until the scale option you want appears, and then press .
If you selected Custom then do the following:
a Press the arrow buttons to decrease or increase the size, or enter a number between 25 and 400 on the numeric
keypad.
b Press .
6 Press for a black only copy or for a color copy.
7 If you placed the document on the scanner glass and have additional pages to copy, then place the next page on
the scanner glass, and then press 1 on the numeric keypad. Otherwise, press 2 on the numeric keypad.
Making a copy lighter or darker
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Copy button.
4 Press the Darkness button.
5 Press the arrow buttons to make the copy lighter or darker.
6 Press .
7 Press for a black only copy or for a color copy.
8 If you placed the document on the scanner glass and have additional pages to copy, then place the next page on
the scanner glass, and then press 1 on the numeric keypad. Otherwise, press 2 on the numeric keypad.
Copying 79
Adjusting copy quality
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Copy button.
4 Press the Content button until the light comes on next to the setting that best represents what you are copying:
• Text—Used for original documents that are mostly text or line art
• Text/Photo—Used when the original documents are a mixture of text and graphics or pictures
• Photo—Used when the original document is a high-quality photograph or inkjet print
5 Press for a black only copy or for a color copy.
6 If you placed the document on the scanner glass and have additional pages to copy, then place the next page on
the scanner glass, and then press 1 on the numeric keypad. Otherwise, press 2 on the numeric keypad.
7 Press to return to the Ready state.
Collating copies
If you print multiple copies of a document, then you can choose to print each copy as a set (collated) or to print the
copies as groups of pages (not collated).
Collated Not collated
By default, Collate is set to On. If you do not want to collate your copies, then change the setting to Off.
To turn collation off:
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Copy button.
4 From the Copy area, press the Options button.
5 Press the arrow buttons until Collate appears, and then press .
6 Press the arrow buttons until Off [1,1,1,2,2,2] appears, and then press .
7 Press for a black only copy or for a color copy.
8 If you placed the document on the scanner glass and have additional pages to copy, then place the next page on
the scanner glass, and then press 1 on the numeric keypad. Otherwise, press 2 on the numeric keypad.
Copying 80
Placing separator sheets between copies
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2 Click Settings.
3 Click Copy Settings.
4 Click Separator Sheets.
Note: Collation must be On for the separator sheets to be placed between copies. If Collation is Off, then the
separator sheets are added to the end of the print job.
5 Select one of the following:
• Between pages
• Between copies
• Between jobs
6 Click Submit.
Copying multiple pages onto a single sheet
In order to save paper, you can copy either two or four consecutive pages of a multiple‑page document onto a single
sheet of paper.
Notes:
• The Paper Size must be set to Letter, Legal, A4, or B5 JIS.
• The Copy Size must be set to 100%.
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Copy button.
4 From the Copy area, press the Options button.
5 Press the arrow buttons until Paper Saver appears, and then press .
6 Select the output you want.
For example, if you have four portrait-oriented original documents that you want copied to the same side of one
sheet, stop at 4 on 1 Portrait, and then press
.
7 Press for a black only copy or for a color copy.
8 If you placed the document on the scanner glass and have additional pages to copy, then place the next page on
the scanner glass, and then press 1 on the numeric keypad. Otherwise, press 2 on the numeric keypad.
Copying 81
Canceling a copy job
A copy job can be canceled when the document is in the ADF, on the scanner glass, or while the document is printing.
To cancel a copy job:
1 From the printer control, panel press .
Stopping appears, followed by Cancel Job.
2 Press to cancel the job.
Note: If you want to continue to process the job, then press
Canceling appears.
The printer clears all pages in the ADF or printer and then cancels the job. Once the job is canceled, the copy screen
appears.
to continue copying.
Improving copy quality
Question Tip
When should I use Text
mode?
When should I use
Text/Photo mode?
When should I use
Photograph mode?
• Use text mode when text preservation is the main goal of the copy, and preserving images
copied from the original document is not a concern.
• Text mode is recommended for receipts, carbon copy forms, and documents that contain
only text or fine line art.
• Use Text/Photo mode when copying an original document that contains a mixture of text
and graphics.
• Text/Photo mode is recommended for magazine articles, business graphics, and
brochures.
Use Photograph mode when the original document is a high-quality photograph or inkjet print.
E-mailing 82
E-mailing
ADF Scanner glass
ABC
1
@
!
.
2
A
B
C
4
G
3
H
I
D
E
F
5
J
K
L
7
6
P
Q
M
R
N
S
O
8
T
U
V
9
W
X
Y
Z
*
0
#
Use the ADF for multiple‑page documents.
Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
You can use the printer to e‑mail scanned documents to one or more recipients. There are three ways to send an e‑mail
from the printer. You can type the e‑mail address, use a shortcut number, or use the address book.
Getting ready to e-mail
Setting up the e-mail function
For e-mail to operate, it must be turned on in the printer settings and have a valid IP address or gateway address. To
set up the e-mail function:
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2 Click Settings.
3 Click E-mail/FTP Settings.
4 Click E-mail Server Setup.
5 Change the e‑mail settings as needed.
6 Click Submit.
E-mailing 83
Setting up the address book
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2 Click Settings.
3 Click E-mail/FTP Settings.
4 Click Manage E-mail Shortcuts.
5 Change the e‑mail settings as needed.
6 Click Submit.
Creating an e-mail shortcut using the Embedded Web Server
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2 Click Settings.
3 Click Manage Destinations.
Note: You may be asked to enter a password. If you do not have an ID and password, get one from your system
support person.
4 Click E-mail Destination Setup.
5 Type a unique name for the recipient, and then enter the e-mail address.
Note: If you are entering multiple addresses, separate each address with a comma (,).
6 Select the scan settings (Format, Content, Color, and Resolution).
7 Enter a shortcut number, and then click Add.
If you enter a number that is already in use, you are prompted to select another number.
E-mailing a document
Sending an e-mail using the keypad
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Scan/Email button.
Scan to E‑mail appears.
E-mailing 84
4 Press .
Search or Manual Entry appears.
Note: If there are no entries in the address book, then Manual Entry appears.
5 Press to search the address book or press the arrow buttons until Manual appears, and then press to select
or enter an e‑mail address.
Using the address book
a
After selecting Search on the printer control panel, press the arrow buttons until the address you want
appears, and then press
.
b Press 1 to search for another address or press 2 to end the search.
After you press 2, Press Start To Begin appears.
c Press to send a black only copy or to send a color copy.
Manually entering an e‑mail address
After selecting Manual on the printer control panel, Entry Name appears on the first line and a blank line with
a blinking cursor appears on the second line.
a Press the button on the numeric keypad that corresponds with the number or letter you want. The first time
you press the button, the number for that button appears. When you press the button again, one of the letters
assigned to that button appears.
b Press the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the
next space.
c Once the e‑mail address is entered, press .
Another E‑mail? 1=Yes 2=NO appears.
d Press 1 to enter another address, or press 2 to end the address entry.
After you press 2, Press Start To Begin appears.
e Press to send a black only copy or to send a color copy.
Sending an e‑mail using a shortcut number
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Scan/Email button.
Scan to E‑mail appears.
4 Press .
Search appears.
Note: If there are no entries in the address book, Manual Entry appears.
5 Press
#
, and then enter the recipient's shortcut number.
E-mailing 85
6 Press 1 to enter another shortcut or press 2 to end the shortcut entry.
After you press 2, Press Start To Begin appears.
7 Press to send a black only e‑mail or to send a color e‑mail.
Sending an e-mail using the address book
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Scan/Email button.
Scan to E‑mail appears.
4 Press .
Search appears.
Note: If there are no entries in the address book, Manual Entry appears.
5 Press to search the address book.
6 Press the arrow buttons until the address you want appears, and then press .
7 Press 1 to search for another address or press 2 to end the search.
After you press 2, Press Start To Begin appears.
8 Press to send a black only copy or to send a color copy.
Canceling an e-mail
An e‑mail can be canceled when the document is in the ADF or on the scanner glass. To cancel an e‑mail:
1 From the printer control panel, press .
Stopping appears, and then Cancel Job appears.
2 Press to cancel the job.
Note: If you want to continue to process the job, press to continue scanning the e‑mail.
Canceling appears.
The printer clears all pages in the ADF and then cancels the job. Once the job is canceled, the copy screen appears.
Faxing 86
Faxing
ADF Scanner glass
ABC
1
@
!
.
2
A
B
C
4
G
3
H
I
D
E
F
5
J
K
L
7
6
P
Q
M
R
N
S
O
8
T
U
V
9
W
X
Y
Z
*
0
#
Use the ADF for multiple‑page documents.
Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
Getting the printer ready to fax
The following connection methods may not be applicable in all countries or regions.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning
storm.
Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or
receiving a fax.
Faxing 87
To enter your fax setup information, use the printer control panel, or use your browser to access the Embedded Web
Server and then enter the Settings menu.
Note: If you do not have a TCP/IP environment, then you must use the printer control panel to enter your fax setup
information.
Using the printer control panel for fax setup
When the printer is turned on for the first time or if the printer has been off for an extended time, a series of start‑up
screens appear. If the printer has fax capabilities, then the following screens appear:
Station Name
Station Number
1 When Station Name appears, enter the name to be printed on all outgoing faxes.
a Press the button on the numeric keypad that corresponds with the number or letter you want. The first time
you press the button, the number for that button appears. When you press the button again, one of the letters
assigned to that button appears.
b Press the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the
next space.
2 After entering the Station Name, press .
The display changes to Station Number.
3 When Station Number appears, enter the printer fax number.
a Press the button on the numeric keypad that corresponds with the number you want.
b Press the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the
next space.
4 After entering the Station Number, press .
Using the Embedded Web Server for fax setup
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2 Click Settings.
3 Click Fax Settings.
4 Click Analog Fax Setup.
5 Click inside the Station Name box, and then enter the name to be printed on all outgoing faxes.
6 Click inside the Station Number box, and then enter the printer fax number.
7 Click Submit.
Choosing a fax connection
You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem. To
determine the best way to set up the printer, see the following table.
Faxing 88
Notes:
• The printer is an analog device that works best when directly connected to the wall outlet. Other devices (such
as a telephone or answering machine) can be successfully attached to pass through the printer, as described in
the setup steps.
• If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is required.
Contact your DSL provider for a DSL filter. The DSL filter removes the digital signal on the telephone line that can
interfere with the ability of the printer to fax properly.
• You do not need to attach the printer to a computer, but you do need to connect it to an analog telephone line
to send and receive faxes.
Equipment and service options Fax connection setup
Connect directly to the telephone line See “Connecting to an analog telephone line” on page 88
Connect to a Digital Subscriber Line (DSL or ADSL) service See “Connecting to a DSL service” on page 89.
Connect to a Private Branch eXchange (PBX) or
Integrated Services Digital Network (ISDN) system
Use a Distinctive Ring service See “Connecting to a Distinctive Ring Service” on page 90.
Connect to a telephone line, telephone, and answering
machine
Connect through an adapter used in your area See “Connecting to an adapter for your country or region” on
Connect to a computer with a modem See “Connecting to a computer with a modem” on page 97.
See “Connecting to a PBX or ISDN system” on page 89.
See “Connecting a telephone or answering machine to the same
telephone line” on page 90
page 91.
Connecting to an analog telephone line
If your telecommunications equipment uses a US‑style (RJ11) telephone line, then follow these steps to connect the
equipment:
1 Connect one end of the telephone cable that came with the printer to the top LINE port on the back of the printer.
2 Connect the other end of the telephone cable to an active analog telephone wall jack.
Faxing 89
Connecting to a DSL service
If you subscribe to a DSL service, then contact the DSL provider to obtain a DSL filter and telephone cord, and then
follow these steps to connect the equipment:
1 Connect one end of the telephone cable that came with the printer to the top LINE port on the back of the printer.
2 Connect the other end of the telephone cable to the DSL filter.
Note: Your DSL filter may look different than the one in the illustration.
3 Connect the DSL filter cable to an active telephone wall jack.
3
1
2
Connecting to a PBX or ISDN system
If you use a PBX or ISDN converter or terminal adapter, then follow these steps to connect the equipment:
1 Connect one end of the telephone cable that came with the printer to the top LINE port on the back of the printer.
2 Connect the other end of the telephone cable to the port designated for fax and telephone use.
Notes:
• Make sure the terminal adapter is set to the correct switch type for your region.
• Depending on the ISDN port assignment, you may have to connect to a specific port.
• When using a PBX, make sure the call waiting tone is off.
• When using a PBX system, dial the outside line prefix before dialing the fax number.
• For more information on using the fax with a PBX system, see the documentation that came with your PBX
system.
Faxing 90
Connecting to a Distinctive Ring Service
A distinctive ring service may be available from your telephone service provider. This service allows you to have multiple
phone numbers on one telephone line with each phone number having a different ring pattern. This may be useful for
distinguishing between fax and voice calls. If you subscribe to a distinctive ring service, follow these steps to connect
the equipment:
1 Connect one end of the telephone cable that came with the printer to the top LINE port on the back of the printer.
2 Connect the other end of the telephone cable to an active analog telephone wall jack.
3 Change the distinctive ring setting to match the setting you want the printer to answer.
a From the printer control panel, press .
b Press the arrow buttons until Settings appears, and then press .
c Press the arrow buttons until Fax Settings appears, and then press .
d Press the arrow buttons until Distinctive Rings appears, and then press .
e Press the arrow buttons until the desired ring tone appears, and then press .
Connecting a telephone or answering machine to the same telephone line
1 Remove the plug from the bottom EXT port on the back of the printer.
Faxing 91
2 Connect your telecommunications equipment directly to the bottom EXT port on the back of the printer.
Connecting to an adapter for your country or region
The following countries or regions may require a special adapter to connect the telephone cable to the wall outlet.
Faxing 92
Country/region
• Austria
• Cyprus
• Denmark
• Finland
• France
• Germany
• Ireland
• New Zealand
• Netherlands
• Norway
• Portugal
• Sweden
• Switzerland
• United Kingdom
• Italy
Countries or regions except Germany
For some countries or regions, a telephone line adapter is included in the box. Use this adapter to connect an answering
machine, telephone, or other telecommunications equipment to the printer.
There is a plug installed in the bottom EXT port
the adapter.
of the printer. This plug is necessary for the proper functioning of
Note: Do not remove the plug if you have a serial phone system or wish to connect a phone or answering machine to
the adapter. If you remove it, then other telecommunications devices in your home (such as telephones or
answering machines) may not work.
1 Connect one end of the telephone cable that came with the printer to the top LINE port on the back of the printer.
2 Connect the other end of the telephone cable to the adapter, and then connect the adapter to the wall jack.
Note: Your telephone adapter may look different than the one shown. It will fit the telephone jack used in your
location.
Faxing 93
Faxing 94
3 Connect the answering machine or telephone to the adapter
Faxing 95
Germany
There is a plug installed in the bottom EXT port of the printer. This plug is necessary for the proper functioning of
the fax function and the proper operation of downstream phones.
Note: Do not remove the plug. If you remove it, then other telecommunications devices in your home (such as
telephones or answering machines) may not work.
1 Connect one end of the telephone cable that came with the printer to the top LINE port on the back of the printer.
2 Connect the other end of the telephone cable to the adapter, and then connect the adapter to the N slot of an
active analog telephone wall jack.
Note: Your telephone adapter may look different than the one shown. It will fit the telephone jack used in your
location.
Faxing 96
3 If you would like to use the same line for both fax and telephone communication, then connect a second telephone
line (not provided) between the telephone and the F slot of an active analog telephone wall jack.
Faxing 97
4 If you would like to use the same line for recording messages on your answering machine, then connect a second
telephone line (not provided) between the answering machine and the other N slot of the active analog telephone
wall jack.
Connecting to a computer with a modem
Connect the printer to a computer with a modem to send faxes from the software program.
Note: Setup steps may vary depending on your country or region.
1 Make sure you have the following:
• A telephone
• A computer with a modem
• Three telephone cords
• A telephone wall jack
2 Connect a telephone cord into the top LINE port of the printer, and then plug it into an active telephone wall
jack.
Faxing 98
3 Remove the protective plug from the bottom EXT port of the printer.
4 Connect a second telephone cord from the telephone to the computer modem.
Note: Refer to the manual that came with your computer for the telephone connections.
5 Connect a third telephone cord from the computer modem to the bottom EXT port of the printer.
Faxing 99
Setting the outgoing fax name and number
To have the designated fax name and fax number printed on outgoing faxes:
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2 Click Settings.
3 Click Fax Settings.
4 Click Analog Fax Setup.
5 Click inside the Station Name box, and then enter the name to be printed on all outgoing faxes.
6 Click inside the Station Number box, and then enter the printer fax number.
7 Click Submit.
Setting the date and time
You can set the date and time so that they are printed on every fax you send. If there is a power failure, you may have
to reset the date and time. To set the date and time:
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2 Click Settings.
3 Click Set Date and Time.
4 Click inside the Set Date & Time box, and then enter the current date and time.
5 Click Submit.
Turning daylight saving time on or off
The printer can be set to automatically adjust for daylight saving time:
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the address
in the TCP/IP section.
2 Click Settings.
3 Click Set Date and Time.
4 In the Daylight Savings box, click on one of the following:
Yes turns daylight saving on.
No turns daylight saving off.
5 Click Submit.
Faxing 100
Sending a fax
Sending a fax using the printer control panel
1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper guides.
3 From the printer control panel, press the Fax button.
To: appears on the first line, and the time and date appear on the second line.
4 Enter the fax number, and then press .
Notes:
• To place a dial pause within a fax number, press the Redial/Pause button. The dial pause appears as a
comma on the Fax to: line. Use this feature if you need to dial an outside line first.
• Press to move the cursor to the left and delete a number.
• To use a fax shortcut, press , and then press the arrow buttons until the fax shortcut you want appears.
Then, press
.
5 Press 1 to enter another fax number, or press 2 to end fax number entry.
6 Press to send a black only fax or to send a color fax.
Sending a fax using the computer
The printer driver fax option lets you send a print job to the printer, which sends the job as a fax. The fax option works
as a normal fax machine, but is controlled through the printer driver instead of the printer control panel.
1 With a document open, click File > Print.
2 Select the printer, and then click Properties, Preferences, Options, or Setup.
3 Navigate to:
Fax tab > Enable fax
4 Enter the recipient fax number or numbers in the “Fax number(s)” field.
Note: Fax numbers can be entered manually or by using the Phone Book feature
5 If necessary, enter a prefix in the “Dialing prefix” field.
6 Select the appropriate paper size and page orientation.
7 If you want to include a cover page with the fax, then select Include cover page with fax, and then enter the
appropriate information.
8 Click OK.
Notes:
• The Fax option is available for use only with the PostScript driver or the Universal Fax Driver. For information on
installing these drivers, see the Software and Documentation CD.
Loading...