Lexmark 34T5012 User Manual

X746x, X748x

User's Guide

November 2012 www.lexmark.com

Machine type(s):

7526

Model(s):

576, 776

Contents 2

Safety information.......................................................................................7

Learning about the printer...........................................................................9

Finding information about the printer......................................................................................................9

Selecting a location for the printer..........................................................................................................10

Printer configurations.............................................................................................................................11

Understanding the ADF and scanner glass..............................................................................................13

Using the printer control panel...............................................................................................................14

Understanding the home screen................................................................16

Understanding the home screen.............................................................................................................16

Using the touch-screen buttons..............................................................................................................18

Setting up and using the home screen applications....................................20

Accessing the Embedded Web Server.....................................................................................................20

Showing or hiding icons on the home screen.........................................................................................20

Activating the home screen applications................................................................................................21

Setting up Forms and Favorites ........................................................................................................................21

Setting up Scan to Network ..............................................................................................................................21

Setting up My MFP ...........................................................................................................................................22

Understanding WS‑Scan ...................................................................................................................................22

Setting up Remote Operator Panel................................................................................................................... 22

Exporting and importing a configuration................................................................................................23

Additional printer setup.............................................................................24

Installing internal options........................................................................................................................24

Installing hardware options.....................................................................................................................41

Attaching cables......................................................................................................................................43

Setting up the printer software...............................................................................................................45

Networking..............................................................................................................................................47

Verifying printer setup............................................................................................................................58

Loading paper and specialty media............................................................60

Setting the paper size and type...............................................................................................................60

Configuring Universal paper settings......................................................................................................60

Loading the standard or optional 550‑sheet tray...................................................................................60

Contents 3

Loading the optional 550‑sheet special media tray................................................................................65

Loading the 2,000‑sheet high‑capacity feeder........................................................................................70

Loading the multipurpose feeder............................................................................................................73

Linking and unlinking trays......................................................................................................................75

Paper and specialty media guidelines.........................................................78

Paper guidelines......................................................................................................................................78

Supported paper sizes, types, and weights.............................................................................................82

Printing......................................................................................................85

Printing forms..........................................................................................................................................85

Printing a document................................................................................................................................85

Printing from a flash drive.......................................................................................................................87

Printing confidential and other held jobs................................................................................................89

Printing information pages......................................................................................................................90

Printing on specialty media.....................................................................................................................90

Canceling a print job................................................................................................................................93

Copying......................................................................................................94

Making copies.........................................................................................................................................94

Copying film photos................................................................................................................................95

Copying on specialty media.....................................................................................................................95

Customizing copy settings.......................................................................................................................96

Placing information on copies...............................................................................................................101

Canceling a copy job..............................................................................................................................101

Understanding the copy screens and options.......................................................................................102

E-mailing..................................................................................................105

Getting ready to e-mail.........................................................................................................................105

Creating an e-mail shortcut...................................................................................................................106

E-mailing a document............................................................................................................................107

Customizing e-mail settings...................................................................................................................108

Canceling an e-mail...............................................................................................................................109

Understanding e-mail options...............................................................................................................109

Faxing......................................................................................................112

Getting the printer ready to fax............................................................................................................112

Creating shortcuts.................................................................................................................................117

Contents 4

Sending a fax.........................................................................................................................................118

Customizing fax settings........................................................................................................................120

Canceling an outgoing fax.....................................................................................................................121

Understanding fax options....................................................................................................................122

Holding and forwarding faxes...............................................................................................................124

Scanning...................................................................................................126

Using Scan to Network..........................................................................................................................126

Scanning to an FTP address...................................................................................................................126

Scanning to a computer or flash drive..................................................................................................130

Understanding the printer menus ............................................................134

Menus list..............................................................................................................................................134

Supplies menu.......................................................................................................................................135

Paper menu...........................................................................................................................................137

Reports menu........................................................................................................................................146

Network/Ports menu.............................................................................................................................147

Security menu.......................................................................................................................................160

Settings menu........................................................................................................................................167

Help menu.............................................................................................................................................217

Saving money and the environment.........................................................218

Saving paper and toner.........................................................................................................................218

Saving energy........................................................................................................................................219

Recycling................................................................................................................................................222

Securing the printer..................................................................................224

Locking the system board......................................................................................................................224

Statement of Volatility..........................................................................................................................225

Erasing volatile memory........................................................................................................................225

Erasing non‑volatile memory................................................................................................................226

Erasing printer hard disk memory.........................................................................................................226

Configuring printer hard disk encryption..............................................................................................227

Finding printer security information.....................................................................................................228

Maintaining the printer............................................................................229

Cleaning the printer parts.....................................................................................................................229

Checking the status of parts and supplies.............................................................................................235

Contents 5

Ordering parts and supplies..................................................................................................................236

Using genuine Lexmark parts and supplies...........................................................................................238

Storing supplies.....................................................................................................................................238

Replacing parts and supplies.................................................................................................................238

Resetting the maintenance counter......................................................................................................251

Moving the printer................................................................................................................................251

Managing the printer...............................................................................253

Finding advanced networking and administrator information.............................................................253

Checking the virtual display...................................................................................................................253

Viewing reports.....................................................................................................................................253

Setting up e‑mail alerts.........................................................................................................................253

Clearing jams............................................................................................255

Avoiding jams........................................................................................................................................255

Understanding jam numbers and locations..........................................................................................256

200–201 paper jams..............................................................................................................................257

202–203 paper jams..............................................................................................................................262

24x paper jam........................................................................................................................................268

250 paper jam.......................................................................................................................................269

29y.xx paper jams..................................................................................................................................269

Troubleshooting.......................................................................................272

Solving basic printer problems..............................................................................................................272

Understanding printer messages..........................................................................................................272

Solving printing problems.....................................................................................................................288

Solving copy problems..........................................................................................................................292

Solving scanner problems.....................................................................................................................295

Solving fax problems.............................................................................................................................297

Solving home screen applications problems.........................................................................................301

Solving option problems........................................................................................................................305

Solving paper feed problems.................................................................................................................308

Solving print quality problems..............................................................................................................309

Solving color quality problems..............................................................................................................323

Embedded Web Server does not open.................................................................................................326

Contacting customer support................................................................................................................326

Contents 6

Notices.....................................................................................................327

Product information..............................................................................................................................327

Edition notice........................................................................................................................................327

Power consumption..............................................................................................................................332

Index........................................................................................................344

Safety information 7

Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

CAUTION—HOT SURFACE: The fuser and the inside of the printer near the fuser may be hot. To reduce the risk of injury from a hot component, allow the surface to cool before removing paper from this area.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.

• Disconnect all cords and cables from the printer before moving it.

• Use the handholds located on both sides and rear of the printer to lift it.

• Make sure your fingers are not under the printer when you set it down.

• Before setting up the printer, make sure there is adequate clearance around it.

• Lift the printer off the optional drawer, and set it aside instead of trying to lift the drawer and printer at the same

time.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: To reduce risk of fire, use only the telecommunications (RJ‑11) cord provided with this product or a UL Listed 26 AWG or larger replacement when connecting this product to the public switched telephone network.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a service representative.

Safety information 8

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the interior or exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables to the printer before proceeding.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using multiple input options. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, then you may need additional furniture. For more information, see

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

SAVE THESE INSTRUCTIONS.

www.lexmark.com/multifunctionprinters.

Learning about the printer 9

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Configuring printer settings

Setup documentation—The setup documentation came with the printer and is also available on the Lexmark Web site at http://support.lexmark.com.

User's Guide—The User's Guide is available on the Software and Documentation CD.

For updates, check our Web site at http://support.lexmark.com.

• Viewing and printing documents and photos

• Setting up and using the printer software

• Configuring the printer on a network (depending on your

printer model)

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Instructions for:

• Installing the printer using Guided or Advanced wireless setup

• Connecting the printer to an Ethernet or a wireless network

Networking Guide—Open the Software and Documentation CD, and then look for Printer and Software Documentation under the Pubs folder. From

the list of publications, click the Networking Guide link.

• Troubleshooting printer connection problems

Help using the prin ter software Windows or Mac Help—Open a printer software program

or application, and then click Help.

Click

Notes:

to view context‑sensitive information.

• Help is automatically installed with the printer

software.

• The printer software is located in the printer

program folder or on the desktop, depending on your operating system.

Learning about the printer 10

What are you looking for? Find it here

Latest supplemental information, updates, and customer support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

Lexmark Support Web site—

http://support.lexmark.com Note: Select your country or region, and then select

your product to view the appropriate support site. Support telephone numbers and hours of operation for

your country or region can be found on the Support Web site or on the printed warranty that came with your printer.

Record the following information (located on the store receipt and at the back of the printer), and have it ready when you contact customer support so that they may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Warranty information Warranty information varies by country or region:

• In the US—See the Statement of Limited Warranty

included with this printer, or at http://support.lexmark.com.

• In other countries and regions—See the printed

warranty that came with your printer.

Selecting a location for the printer

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, then leave enough room for them also. It is important to:

• Set up the printer near a properly grounded and easily accessible electrical outlet.

• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee

156 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer: – Clean, dry, and free of dust. – Away from stray staples and paper clips. – Away from the direct airflow of air conditioners, heaters, or ventilators. – Free from direct sunlight and humidity extremes.

• Observe the recommended temperatures and avoid fluctuations:

Ambient temperature 15.6-32.2°C (60-90°F)

Storage temperature -40° to 40°C (-40 to 104°F)

• Allow the following recommended amount of space around the printer for proper ventilation:

Learning about the printer 11

1 Right side 100 mm (3.9 in.)

2 Front 482.6 mm (19.5 in.)

3 Left side 100 mm (3.9 in.)

4 Rear 100 mm (3.9 in.)

5 Top 393.7 mm (15.5 in.)

Printer configurations

CAUTION—TIPPING HAZARD: Floor‑mounted configurations require additional furniture for stability. You must

use either a printer stand or printer base if you are using a high‑capacity input tray, a duplex unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.

You can configure your basic printer by adding up to four 550‑sheet optional drawers and a 2000‑sheet high‑capacity feeder. A caster base and a spacer are supported in any configurations.

Spacers are nonfunctional trays that can be used to add height to a printer stack. Spacers must be:

• Placed directly on a caster base or table top.

• Placed at the bottom of all tray stacks, and cannot be used with an optional 2000‑sheet high‑capacity drawer.

For information on installing the spacers, see the instruction sheet that came with the hardware.

Learning about the printer 12

1 Automatic document feeder

(ADF)

2 ADF tray

3 Standard bin

4 Printer control panel

5 Optional 550‑sheet drawer

Note: This drawer is

standard on the X748dte model.

6 Optional 550‑sheet drawer

7 Optional 2000‑sheet high

capacity feeder

8 Caster base

9 Standard 550‑sheet drawer

10 Multipurpose feeder

Learning about the printer 13

Understanding the ADF and scanner glass

Automatic Document Feeder (ADF) Scanner glass

Use the ADF for multiple‑page documents.

Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

You can use the ADF or the scanner glass to scan documents.

Using the ADF

The Automatic Document Feeder (ADF) can scan multiple pages, including duplex pages. When using the ADF:

• Load the document into the ADF faceup, short edge first.

• Load up to 50 sheets of plain paper in the ADF input tray.

• Scan sizes from 148 x 210 mm (5.8 x 8.3 in.) to 215.9 x 355.6 mm (8.5 x 14 in.).

• Scan documents with mixed page sizes (letter and legal).

• Scan media weights from 52 to 120 g/m

(14 to 32 lb).

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

Using the scanner glass

The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:

• Place a document facedown on the scanner glass in the upper left corner.

• Scan or copy documents up to 215.9 x 355.6 mm (8.5 x 14 in.).

• Copy books up to 25.4 mm (1 in.) thick.

Learning about the printer 14

Using the printer control panel

ABC3DEF

GHI5JKL6MNO

PQR8STU9WXYZ

Use the To

1 Display View printing, e‑mailing, copying, and faxing options, as well as status and error messages.

2 Sleep button Enable Sleep Mode or Hibernate Mode.

The following are the statuses of the indicator light and the Sleep button:

• Entering or waking from Sleep mode – The indicator light is illuminated solid green. – The Sleep button is illuminated.

• Operating in Sleep mode – The indicator light is illuminated solid green. – The Sleep button is illuminated solid amber.

• Entering or waking from Hibernate mode – The indicator light is unilluminated. – The Sleep button is blinking amber for 0.10 of a second, then goes completely unilluminated

for 1.9 seconds in pulsing pattern.

• Operating in Hibernate mode – The indicator light is unilluminated. – The Sleep button is blinking amber for 0.10 of a second, then goes completely unilluminated

for 1.9 seconds in pulsing pattern.

The following actions wake the printer from Sleep mode:

• Touching the screen or pressing any hard button

• Opening an input tray, cover, or door

• Loading paper into the automatic document feeder (ADF)

• Opening the scanner glass cover or lid.

• Sending a print job from the computer

• Performing a power‑on reset (POR) with the main power switch

3 Keypad Enter numbers, letters, or symbols.

Learning about the printer 15

Use the To

4 Dial pause

button

• Cause a two- or three-second dial pause in a fax number. In the Fax To field, a dial pause is

represented by a comma (,).

• Redial a fax number.

Notes:

• Pressing outside of the Fax menu causes an error beep.

• Pressing from the home screen redials the most recent fax number.

5 Indicator

light

• Off—The printer is off.

• Blinking green—The printer is warming up, processing data, or printing.

• Solid green—The printer is on, but idle.

• Blinking red— Operator intervention is needed.

6 Start button

• Initiate the current job indicated on the display.

• Start a copy job with the default settings.

Note: Pressing the button while scanning has no effect.

7 Stop button Stop all printer activity.

Note: A list of options is displayed once Stopped appears on the display.

8 Home

button

Return to the home screen.

Note: Pressing the Home button from the home screen resets all workflow factory defaults.

9 Back button

• Delete the right-most digit of the value in the Copy Count field. The factory default value of 1

appears if the entire number is deleted by pressing

• Delete the right-most digit of a number entered manually in the Fax Destination List field. You

can also press press of

to delete an entire shortcut entry. When an entire line is deleted, another

causes the cursor to move up one line.

• Delete the character to the left of the cursor in the E-mail Destination List field. If the character

is in a shortcut, then the shortcut is deleted.

10 USB port Connect a flash drive to the printer.

Note: Only the front USB port supports flash drives.

numerous times.

Understanding the home screen 16

Understanding the home screen

When the printer is turned on, the display shows a basic screen, referred to as the home screen. Touch the home screen buttons and icons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or to respond to messages.

Note: Your home screen, icons, and buttons may vary depending on your home screen customization settings, administrative setup, and active embedded solutions.

Touch To

Copy Access the Copy menus and make copies.

E-mail Access the E-mail menus and send e‑mails.

Fax Access the Fax menus and send fax.

Access the printer menus. Note: These menus are available only when the printer is in the Ready state.

FTP Access the File Transfer Protocol (FTP) menus and scan documents directly to an FTP server.

Status message bar

Status/Supplies

USB or USB Thumbdrive View, select, print, scan, or e‑mail photos and documents from a flash drive.

Bookmarks Create, organize, and save a set of bookmarks (URL) into a tree view of folders and file links.

• Show the current printer status such as Ready or Busy.

• Show printer conditions such as Toner Low or Cartridge Low.

• Show intervention messages so the printer can continue processing.

• Display a warning or error message whenever the printer requires intervention to continue

processing.

• Access the messages screen for more information on the message, and how to clear it.

Note: This button appears only when you return to the home screen while a memory card or flash drive is connected to the printer.

Note: The tree view supports only bookmarks created from this function, and not from any other application.

Held Jobs Display all current held jobs.

Understanding the home screen 17

Other buttons that may appear on the home screen:

Touch To

Search held jobs Search on any of the following items:

• User name for held or confidential print jobs

• Job names for held jobs, excluding confidential print jobs

• Profile names

• Bookmark container or print job names

• USB container or print job names for supported file types

Release Held Fax Access the list of held faxes.

Note: This button appears only when there are held faxes with a scheduled hold time previously set.

Lock Device Open a password entry screen. Enter the correct password to lock the

printer control panel. Note: This button appears only when the printer is unlocked and

password has been set.

Unlock Device Open a password entry screen. Enter the correct password to unlock

the printer control panel. Note: This button appears only when the printer is locked. The

printer control panel buttons and shortcuts cannot be used while this appears.

Cancel Jobs Open the Cancel Jobs screen. The Cancel Jobs screen shows three

headings: Print, Fax, and Network. The following options are available under the Print, Fax, and Network

headings:

• Print job

• Copy job

• Fax profile

• FTP

• E-mail send

Each heading has a list of jobs shown in a column under it which can show only three jobs per screen. If more than three jobs exist in a column, then an arrow appears enabling you to scroll through the jobs.

Change Language Launch the Change Language pop‑up window that lets you change the

primary language of the printer.

Understanding the home screen 18

Features

Feature Description

Menu trail line Sample:

Settings > Number of Copies

Attendance message alert

Warning

Printer IP address Sample: 123.123.123.123

Menus > Settings > Copy

A menu trail line is located at the top of each menu screen. This feature shows the path taken to arrive at the current menu.

Touch any of the underlined words to return to that menu. Number of Copies is not underlined since this is the current screen. If you touch an

underlined word on the Number of Copies screen before the Number of Copies is set and saved, then the selection is not saved, and it does not become the default setting.

If an attendance message affects a function, then this icon appears and the red indicator light blinks.

If an error condition occurs, then this icon appears.

The IP address of your network printer is located at the top left corner of the home screen and appears as four sets of numbers separated by periods. You can use the IP address when accessing the Embedded Web Server so you can view and remotely configure printer settings even when you are not physically near the printer.

Using the touch-screen buttons

Note: Your home screen, icons, and buttons may vary depending on your home screen customization settings,

administrative setup, and active embedded solutions.

Touch To

Copy It Submit changes made in the copy settings and start the copy job.

Right arrow

Scroll to the right.

Understanding the home screen 19

Touch To

Left arrow

Home

Right increase

Left decrease

Exit

Scroll to the left.

Return to the home screen.

Select a higher value.

Select a lower value.

Exit from the current screen.

Tips

Other touch-screen buttons

Touch To

Cancel

Reset

Open a context-sensitive help dialog.

Save a setting.

• Cancel an action or a selection.

• Exit a screen and return to the previous screen without saving changes.

Reset values on the screen.

Setting up and using the home screen applications 20

Setting up and using the home screen applications

Notes:

• Your home screen, icons, and buttons may vary depending on your home screen customization settings,

administrative setup, and active embedded applications. Some applications are supported only in select printer models.

• There may be additional solutions and applications available for purchase. To learn more, visit

www.lexmark.com. Or, inquire at your point of purchase.

Accessing the Embedded Web Server

The Embedded Web Server is the printer Web page that lets you view and remotely configure printer settings even when you are not physically near the printer.

1 Obtain the printer IP address:

• From the printer control panel home screen

• From the TCP/IP section in the Network/Ports menu

• By printing a network setup page or menu settings page, and then finding the TCP/IP section

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Open a Web browser, and then type the printer IP address in the address field.

The Embedded Web Server page appears.

Showing or hiding icons on the home screen

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

2 Click Settings > General Settings > Home screen customization.

A list of basic printer functions appears.

3 Select the check boxes to specify which icons appear on the printer home screen.

Note: Cleared check box items are hidden.

4 Click Submit.

The selected icons appear on the home screen. For information about each of these icons, see “Understanding the home screen” on page 16.

Setting up and using the home screen applications 21

Activating the home screen applications

Your printer comes with preinstalled home screen applications. To use these applications, activate and set up these applications using the Embedded Web Server. For more information about accessing the Embedded Web Server, see “Accessing the Embedded Web Server” on page 20.

For detailed information about configuring and using the home screen applications, visit the Lexmark Web site at

http://support.lexmark.com.

Setting up Forms and Favorites

Icon Description

The application helps you simplify and streamline work processes by letting you quickly find and print frequently used online forms directly from the home screen.

Note: The printer must have permission to access the network folder, FTP site, or Web site where the bookmark is stored. From the computer where the bookmark is stored, use sharing, security, and firewall settings to allow the printer at least a read access. For help, see the documentation that came with your operating system.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets

of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Forms and Favorites.

3 Define the bookmarks, and then customize the settings.

4 Click Apply.

To use the application, touch Forms and Favorites on the printer home screen, and then navigate through form categories, or search for forms based on a form number, name, or description.

Setting up Scan to Network

Icon Description

The application lets you capture a digital image of a hard‑copy document and route it to a shared network folder. You can define up to 30 unique folder destinations.

Notes:

• The printer must have permission to write to the destinations. From the computer where the

destination is specified, use sharing, security, and firewall settings to allow the printer at least a write access. For help, see the documentation that came with your operating system.

• The Scan to Network icon appears only when one or more destinations are defined.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets

of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Scan to Network.

Setting up and using the home screen applications 22

3 Specify the destinations, and then customize the settings.

4 Click Apply.

To use the application, touch Scan to Network on the printer home screen, and then follow the instructions on the printer display.

Setting up My MFP

Icon Description

The application lets you customize your touch‑screen settings and store those preferences in a flash drive. Each time you want to copy, fax, or scan, insert the flash drive into the USB port of the printer. All your personal preferences are automatically uploaded, including job settings, home screen preferences, and address book.

Note: The icon appears only when a flash drive with My MFP settings is inserted into the USB port of the printer.

To set up My MFP, insert a flash drive into the USB port of the printer, and then follow the instructions on the printer display to run the setup wizard.

To use My MFP, insert the flash drive into the USB port of the printer when you want to copy, fax, or scan.

Understanding WS‑Scan

A WS‑Scan icon and its description

Icon Description

The Web Services‑Scan application lets you scan documents at the network printer, and then send the scanned image to your computer. WS‑Scan is a Microsoft application that is similar to Scan to Network, but has the capability of sending the scanned image to a Windows‑based application. To learn more about WS‑Scan, see the Microsoft documentation.

Note: The icon appears on the printer home screen only when there is a computer registered with the network printer. The computer must have either Windows 8, Windows 7, or Windows Vista operating system installed.

Setting up Remote Operator Panel

This application shows the printer control panel on your computer screen and lets you interact with the printer control panel, even when you are not physically near the network printer. From your computer screen, you can view the printer status, release held print jobs, create bookmarks, and do other print-related tasks you might normally do while standing at the network printer.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets

of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Remote Operator Panel.

Setting up and using the home screen applications 23

3 Select the Enabled check box, and then customize the settings.

4 Click Apply.

To use the application, from the Embedded Web Server, click Applications > Remote Operator Panel > Launch VNC Applet.

Exporting and importing a configuration

You can export configuration settings into a text file, and then import it to apply the settings to other printers.

Exporting a configuration to a file

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets

of numbers separated by periods, such as 123.123.123.123.

2 Click Settings or Configuration.

3 Click Device Solutions > Solutions (eSF), or click Embedded Solutions.

4 From Installed Solutions, click the name of the application you want to configure.

5 Click Configure > Export.

6 Follow the instructions on the computer screen to save the configuration file, and then type a unique file name or

use the default name.

Note: If a JVM Out of Memory error occurs, then repeat the export process until the configuration file is saved.

Importing a configuration from a file

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets

of numbers separated by periods, such as 123.123.123.123.

2 Click Settings or Configuration.

3 Click Device Solutions > Solutions (eSF), or click Embedded Solutions.

4 From Installed Solutions, click the name of the application you want to configure.

5 Click Configure > Import.

6 Browse to the saved configuration file that was exported from a previously configured printer, and then load or

preview it.

Note: If a timeout occurs and a blank screen appears, then refresh the Web browser, and then click Apply.

Additional printer setup 24

Additional printer setup

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

Available internal options

• Memory cards – Printer memory – Flash memory – Fonts

• Firmware cards – Bar Code – IPDS – PrintCryption

• Printer hard disk

• Lexmark – RS‑232‑C Serial ISP – Parallel 1284‑B ISP – MarkNet – MarkNet N8130 10/100 Fiber ISP – MarkNet N8120 10/100/1000 Ethernet ISP

Internal Solutions Ports (ISP)

N8250 802.11 b/g/n Wireless ISP

Note: An external kit is needed to support the ISP.

Additional printer setup 25

Accessing the system board

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

Note: This task requires a flathead screwdriver.

1 Remove the system board cover.

a Turn the screws on the cover counterclockwise to loosen them, but do not remove them.

Additional printer setup 26

b Slide the cover slightly up until each screw is in the keyhole.

c Pull the cover to remove it.

2 Locate the appropriate connector on the system board.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity.

Touch something metal on the printer before touching any system board electronic components or connectors.

Additional printer setup 27

1 Fax card connector

2 Firmware and flash memory card connectors

3 Printer hard disk connector

4 Internal print server connector

5 Memory card connector

3 Reattach the system board cover.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity.

Touch something metal on the printer before touching any system board electronic components or connectors.

Additional printer setup 28

a Align the keyholes with the screws.

b Slide the cover down, and then turn each screw on the cover clockwise to tighten.

Additional printer setup 29

Installing a memory card

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.

An optional memory card can be purchased separately and attached to the system board.

1 Access the system board.

For more information, see “Accessing the system board” on page 25.

Note: This task requires a flathead screwdriver.

2 Unpack the memory card.

Warning—Potential Damage: Do not touch the connection points along the edge of the card. Doing so may

cause damage.

3 Open the memory card connector latches.

Additional printer setup 30

4 Align the notch (1) on the memory card with the ridge (2) on the connector.

5 Push the memory card straight into the connector until it clicks into place, and then push the latches to firmly attach

the card into the connector.

6 Reattach the system board cover.

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