Lexmark 3100MFP User Manual

3100 MFP option

Printer and Scanner Setup Guide

January 2003

www.lexmark.com

English

Edition: January 2003

The following paragraph does not apply to any country where such provisions are inconsistent with local law:

LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you.

This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time.

Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road, Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you. You can purchase additional copies of publications related to this product by calling 1-800-553-9727. In the United Kingdom and Eire, call +44 (0)8704 440 044. In other countries, contact your point of purchase.

References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user’s responsibility.

Lexmark and Lexmark with diamond design and MarkVision are trademarks of Lexmark International, Inc., registered in the United States and/or other countries.

Other trademarks are the property of their respective owners.

UNITED STATES GOVERNMENT RIGHTS

This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense.

Safety information

Always follow all safety precautions when installing or using telephone equipment to reduce the risk of fire, electric shock and injury to persons, including the following:

• If your product is not marked with this symbol , it must be

connected to an electrical outlet that is properly grounded. CAUTION: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the power cord or telephone, during a lightning storm.

• The power cord must be connected to an electrical outlet

near the product and easily accessible.

• Refer service or repairs, other than those described in the

operating instructions, to a professional service person.

• This product is designed, tested, and approved to meet strict

global safety standards with the use of specific Lexmark components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts.

• When installing the print server containing the fax modem

port, follow all safety precautions of any equipment into which the card is being installed.

• Never install or use this equipment in wet locations.

• Before attempting to access the printer compartment where

the option card is installed, you must remove the fax phone line cable first from the wall outlet, and then from the fax modem port of the print server.

This product contains mercury in the lamp (<5mg Hg). Disposal of mercury may be regulated due to environmental considerations. For disposal or recycling information, please contact your local authorities or the Electronic Industries Alliance: www.eiae.org.

Conventions

It may help you to recognize the caution and warning conventions used in this document. These appear in the left column for easy reference.

CAUTION: A caution identifies something

that could cause you harm.

Warning: A warning identifies something

that could damage your product hardware or software.

Step 1: Get started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Step 2: Assemble paper handling options . . . . . . . . . . . . . 4

Step 3: Set up the printer . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Step 4: Install the scanner . . . . . . . . . . . . . . . . . . . . . . . . . 23

Step 5: Install the feed tray and paper stop . . . . . . . . . . . 24

Step 6: Attach cables and power cords . . . . . . . . . . . . . . . 26

Step 7: Turn on the scanner and printer . . . . . . . . . . . . . .28

Step 8: Change your default copy settings . . . . . . . . . . . . 30

Step 9: Set send and receive fax information . . . . . . . . . . 32

Step 10: Set up network scanning . . . . . . . . . . . . . . . . . . . 37

Step 11: Verify MFP setup . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Step 12: Distribute MFP user instructions . . . . . . . . . . . . . 41

Solve setup problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Contents

iii

Maintain your scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Contents

Step 1: Get started

Using this book This book helps you set up your printer and scanner (MFP option). If

you do not have an option listed here, you can skip that portion of the setup guide and continue to the next task.

If you need more information to assemble an option or your printer, refer to the documentation that came with the option or your printer and then return to this guide and continue setup.

If you encounter a problem while setting up the printer, see “Solve setup problems” on page 42 or visit the Lexmark Web site at www.lexmark.com.

Turning off the printer

If you are installing a scanner after initial printer setup, turn the printer off and unplug the power cord from both the wall outlet and the printer or 2000-sheet drawer. If you have any other devices connected to the printer, turn them off as well and unplug their power cords.

Get started

Selecting a location for your printer and MFP

Width

When selecting a location for your printer and MFP option, you must leave enough room to open the printer trays, covers, doors, and MFP option. It is also important to:

• Allow space around the printer for proper ventilation

Height

Depth

CAUTION: The printer

weighs 20.4 kg (45 lb) and requires at least two people to lift it safely.

Note: Leave the printer in

the box until you are ready to install it.

• Provide a firm, level, and stable surface

• Keep the equipment away from the direct airflow of air

conditioners, heaters, or ventilators

• Keep the equipment free of sunlight, humidity extremes, or

temperature fluctuations

• Keep the equipment clean, dry, and free of dust

The space requirements for a fully configured system are:

• Width: 633.6 mm (25 in.)

• Depth: 1039.0 mm (41 in.)

• Height: 1216.4.8 mm (48 in.)

Get started

Customizing your MFP option

You can customize your MFP with various input and memory options.

The printer base provides stability when configuring the printer plus input options. Configurations are limited to: 1) three 250-sheet drawers, 2) three 500-sheet drawers or any combination of three drawers, 3) a 2000-sheet drawer, 4) a 2000-sheet drawer and two 250-sheet drawers, or 5) a 2000-sheet drawer and a 500-sheet drawer. Any of the listed configurations can include a duplex unit.

Note: Leave all

components and hardware in the boxes until you are ready to install them.

Check the boxes you received to make sure you have all the necessary components for the configuration you ordered.

You may want to arrange the boxes in the order the components are assembled. You can use the illustrated configurations to help lay out your boxes.

Note: Additional information about furniture options is available on our Lexmark Web site at www.lexmark.com/US/products/products_supplies.

Printer, scanner shelf, and scanner

Duplex unit, printer, scanner shelf, and scanner

Caster base, 2000-sheet drawer, printer, scanner shelf, and scanner

Caster base, 2000-sheet drawer, duplex unit, printer, scanner shelf, and scanner

Caster base, 2000-sheet drawer, two 250-sheet drawers, duplex unit, printer, scanner shelf, and scanner

Caster base, 500-sheet drawer, duplex unit, printer, scanner shelf, and scanner

Get started

Caster base, two 500-sheet drawers, duplex unit, printer, scanner shelf, and scanner

Caster base, three 500-sheet drawers, duplex unit, printer, scanner shelf, and scanner

Step 2: Assemble paper

handling options

CAUTION: If you are using

a 2000-sheet drawer, a duplex unit with one or more input drawers, or more than one 500-sheet drawer, you must use either a printer stand or a caster base.

Preparing the caster base

CAUTION: The correct

stabilizer screws must be installed in each optional drawer and the duplex unit to secure the printer and options together.

If you purchased a printer stand, follow the assembly instructions provided with the stand, and then return to Step 2: “Assemble paper handling options” in this book.

The caster base is used when placing your MFP on the floor. It provides mobility and a stable platform for your MFP. There are different assembly instructions for use with a 2000-sheet drawer, 500sheet drawer, or a 250-sheet drawer.

1 Remove all items from the caster base carton. 2 Remove and group the machine screws, washers, stabilizer

screws, and posts from the hardware bag.

3 Determine which screws you need for your configuration and

place the other screws into the bag.

• The six long screws (1) are used with three 500-sheet

drawers. (two with each 500-sheet drawer)

• The six short screws (2) are used with the 2000-sheet

drawer or the 250-sheet drawers.

• The two long posts (3) are used with the duplex unit.

• The two short posts (4) are used when a duplex unit is not

available.

• The two long machine screws (5) are used with the 2000-

sheet drawer.

• The two short machine screws (6) are not used with this

scanner.

Depending on your configuration, some of the stabilizer screws and posts will not be used.

4 If you have a 2000-sheet drawer, place a lock washer and flat

washer on each of the two long machine screws (5).

Assemble paper handling options

5 Place power adapter bracket (1) aside for later use. The other

power adapter bracket is not used with this scanner and can be discarded.

Note: Be sure to set up the

items in the order listed in the table.

Attaching the caster base to the 2000-sheet drawer

Use the following table to locate the instructions you need to set up your printer and the paper handling options you purchased.

Topi c Go to page...

Attaching the caster base to the 2000-sheet drawer 5

Assembling the caster base for the 500 or 250-sheet drawer

Installing the duplex unit 11

Positioning the printer 12

1 Remove and inventory all items from the 2000-sheet drawer

carton.

• 2000-sheet drawer

• Decals

• 16 AWG power cord

• Jumper cord

2 Place the decals, 16 AWG power cord, and jumper cord aside

for later use.

3 Remove the two screws inside the 2000-sheet drawer pockets.

Use a number 2 Phillips screwdriver to remove the screws and install the caster base.

If you have difficulty lifting the screws from the pockets, you can wait until the next step when you turn the drawer over, then the screws should fall out.

Assemble paper handling options

Drawer bottom

4 Turn the 2000-sheet drawer over so the bottom side is up. 5 Remove the four screws and rubber feet from the bottom of the

2000-sheet drawer.

6 Place the caster cover on the bottom of the 2000-sheet drawer.

Front

7 Place the frame assembly inside the caster cover.

Assemble paper handling options

8 Insert the two long machine screws from the caster base

hardware bag through the screw holes of the frame assembly and the caster cover, and then into the holes in the bottom of the 2000-sheet drawer.

Each screw goes through a lock washer, then a flat washer, then through the frame assembly and cover.

9 Tighten the screws.

10 Have someone help you lift and turn the assembled 2000-

sheet drawer and caster base right side up and place it on the floor.

Assemble paper handling options

Installing screws in the 2000-sheet drawer

1 Insert two short stabilizer screws (2) into the pockets of the

2000-sheet drawer.

2 Tighten the screws securely. 3 If you have a duplex unit, go to “Installing the duplex unit” on

page 11 otherwise, go to “Positioning the printer” on page 12.

Assembling the caster base for the 500 or 250-sheet drawer

1 Remove the caster cover, screws, and frame assembly from

the caster box, and place the bag of screws aside for later use.

2 Place the frame assembly on the floor. 3 Align and place the caster cover on the frame assembly. 4 Place the caster base in the location you have chosen for your

MFP.

Assemble paper handling options

Installing screws in the 500-sheet drawer and caster base

Drawer bottom

1 Remove a 500-sheet drawer from the carton. 2 Remove all packing material and tape from the drawer and

paper tray.

3 If you are using a table or printer stand, then place the 500-

sheet drawer in that location and go to step 8, otherwise continue to step 4.

4 Use a flat tip screwdriver to remove the rubber feet from the

bottom of the 500-sheet drawer.

5 Place the drawer on the caster base. 6 Insert two long stabilizer screws (1) into the pockets of the 500-

sheet drawer.

The screws go through the drawer, caster cover, and into the caster frame assembly.

7 Tighten the screws securely. 8 If you have additional 500 or 250-sheet drawers, go to

“Installing additional 500-sheet drawers” on page 10, “Installing 250-sheet drawers” on page 10 otherwise, go to “Installing the duplex unit” on page 11, or “Positioning the printer” on page 12.

Assemble paper handling options

Installing additional 500sheet drawers

1 Remove a 500-sheet drawer from the carton. 2 Remove all packing material and tape from the drawer and

paper tray.

3 Use a flat tip screwdriver to remove the rubber feet from the

bottom of the 500-sheet drawer.

4 Place the drawer on top of the previously installed drawer.

Make sure they lock together securely.

5 Insert two long stabilizer screws (1) into the pockets of the 500-

sheet drawer.

The screws go through the drawer and into the top of the screws of the previously installed drawer.

6 Tighten the screws securely. 7 Follow steps 1 through 6 to install another 500-sheet drawer.

Installing 250sheet drawers

Drawer bottom

1 Remove a 250-sheet drawer from the carton. 2 Remove all packing material and tape from the drawer and

paper tray.

3 If you are using a table or printer stand, then place the 250-

sheet drawer in that location and go to “Installing the duplex unit” on page 11 or “Positioning the printer” on page 12, otherwise continue to step 4.

4 Use a flat tip screwdriver to remove the rubber feet from the

bottom of the 250-sheet drawer.

Assemble paper handling options

5 Place the drawer on top of the previously installed drawer or

caster base.

6 Insert two short stabilizer screws (2) into the pockets of the

250-sheet drawer.

The screws go through the drawer and into the top of the screws of the previously installed drawer or into the caster frame assembly.

7 Tighten the screws securely.

Installing the duplex unit

1 Remove the duplex unit from the carton. 2 Remove all packing material and tape. 3 If you are using a table or printer stand, then place the duplex

unit in that location and go to “Positioning the printer” on page 12, otherwise continue to step 4.

4 Use a flat tip screwdriver to remove the rubber feet from the

bottom of the duplex unit.

Assemble paper handling options

5 Place the duplex unit on top of any installed drawers.

If you are not using a caster base, place the duplex unit on a table or optional printer stand and go to “Positioning the printer.”

6 Make sure the drawers and duplex unit lock together securely. 7 Insert two long stabilizer posts (3) into the pockets of the

duplex unit.

The posts go through the duplex unit and into the top of the screws of the previously installed drawer.

8 Tighten the posts securely.

Positioning the printer

1 Open the printer box and then remove all items from the box. 2 Make sure you have the following items:

• Printer

• Power cord

• Setup Guide with a publications CD

• Operator panel language overlays

• Drivers CD

• Wire bail

• Operator panel protector overlay

3 Place all items except the printer aside for later use. 4 If you are using a table or printer stand, then place the printer

in that location and go to step 9 on page 13, otherwise continue to step 5.

5 Gently place the printer on its back. 6 Use a flat tip screwdriver to remove the rubber feet from the

bottom of the printer.

7 Gently place the printer right side up.

Assemble paper handling options

CAUTION: The printer

weighs 20.4 kg (45 lb) and requires at least two people to lift it safely.

8 Complete steps a and b if your configuration does not include a

duplex unit.

a Insert the two short stabilizer posts (4) into the top of the

stabilizer screws that were previously installed in the optional drawer.

b Tighten the posts securely.

9 Lower the printer onto the duplex unit, optional drawer, table, or

printer cabinet.

10 Make sure the printer and duplex unit lock together securely. 11 If you have memory or network options to install, go to

“Installing printer memory and network options” on page 14 otherwise, go to “Removing the print cartridge packaging” on page 17.

Assemble paper handling options

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