Lexmark 18M0730 User Manual
MB2236 MFP
User's Guide
July 2019 www.lexmark.com
Machine type(s):
3400
Models:
481, 485
Contents 2
Contents
Safety information........................................................................................ 6
Conventions.......................................................................................................................................................... 6
Product statements.............................................................................................................................................6
Learn about the printer................................................................................ 9
Finding information about the printer.............................................................................................................9
Printer configuration...........................................................................................................................................11
Using the control panel......................................................................................................................................11
Changing the language of the keyboard on the display......................................................................... 13
Understanding the status of the power button and indicator light.......................................................13
Selecting paper...................................................................................................................................................14
Set up, install, and configure.....................................................................19
Selecting a location for the printer................................................................................................................ 19
Attaching cables................................................................................................................................................20
Setting up the printer to fax.............................................................................................................................21
Loading paper and specialty media.............................................................................................................29
Installing and updating software, drivers, and firmware......................................................................... 32
Networking..........................................................................................................................................................33
Printing the Menu Settings Page...................................................................................................................35
Secure the printer.......................................................................................36
Erasing printer memory................................................................................................................................... 36
Restoring factory default settings................................................................................................................. 36
Statement of Volatility...................................................................................................................................... 36
Print.............................................................................................................. 37
Printing from a computer.................................................................................................................................37
Printing from a mobile device.........................................................................................................................37
Printing from a flash drive............................................................................................................................... 39
Supported flash drives and file types.......................................................................................................... 39
Configuring confidential jobs.........................................................................................................................40
Printing confidential and other held jobs.....................................................................................................41
Printing a font sample list.................................................................................................................................41
Placing separator sheets between copies................................................................................................. 42
Contents 3
Canceling a print job........................................................................................................................................ 42
Adjusting toner darkness................................................................................................................................ 42
Copy............................................................................................................. 43
Using the automatic document feeder and scanner glass.................................................................... 43
Making copies.................................................................................................................................................... 43
Copying photos..................................................................................................................................................43
Copying on letterhead..................................................................................................................................... 44
Copying on both sides of the paper.............................................................................................................44
Reducing or enlarging copies........................................................................................................................44
Collating copies................................................................................................................................................. 44
Copying multiple pages onto a single sheet............................................................................................. 45
Copying cards.................................................................................................................................................... 45
Creating a copy shortcut.................................................................................................................................45
E-mail............................................................................................................46
Using the automatic document feeder and scanner glass.................................................................... 46
Setting up the e‑mail function........................................................................................................................46
Configuring e‑mail settings.............................................................................................................................46
Creating an e-mail shortcut.............................................................................................................................47
Sending an e-mail..............................................................................................................................................47
Sending an e-mail using a shortcut number...............................................................................................47
Fax................................................................................................................ 48
Using the automatic document feeder and scanner glass.................................................................... 48
Sending a fax......................................................................................................................................................48
Creating a fax destination shortcut...............................................................................................................49
Changing the fax resolution........................................................................................................................... 49
Adjusting the fax darkness............................................................................................................................. 49
Viewing a fax log...............................................................................................................................................50
Blocking junk faxes...........................................................................................................................................50
Holding a fax...................................................................................................................................................... 50
Forwarding a fax................................................................................................................................................50
Scan..............................................................................................................52
Using the automatic document feeder and scanner glass.................................................................... 52
Creating an FTP shortcut................................................................................................................................ 52
Contents 4
Scanning to an FTP server using a shortcut number.............................................................................. 52
Scanning to a flash drive.................................................................................................................................53
Use printer menus...................................................................................... 54
Menu map............................................................................................................................................................54
Device.................................................................................................................................................................. 55
Print.......................................................................................................................................................................64
Paper.................................................................................................................................................................... 68
Copy......................................................................................................................................................................70
Fax.......................................................................................................................................................................... 71
E-mail.................................................................................................................................................................... 78
FTP........................................................................................................................................................................ 82
USB Drive............................................................................................................................................................ 84
Network/Ports.....................................................................................................................................................88
Security...............................................................................................................................................................100
Reports............................................................................................................................................................... 102
Troubleshooting............................................................................................................................................... 103
Maintain the printer.................................................................................. 104
Checking the status of parts and supplies................................................................................................104
Configuring supply notifications.................................................................................................................. 104
Setting up e‑mail alerts.................................................................................................................................. 104
Viewing reports................................................................................................................................................105
Ordering parts and supplies.........................................................................................................................105
Replacing parts and supplies....................................................................................................................... 106
Cleaning printer parts.......................................................................................................................................111
Saving energy and paper............................................................................................................................... 113
Moving the printer to another location........................................................................................................114
Shipping the printer..........................................................................................................................................115
Troubleshoot a problem............................................................................116
The printer is not responding........................................................................................................................ 116
Network connection problems......................................................................................................................117
Issues with supplies......................................................................................................................................... 118
Clearing jams..................................................................................................................................................... 119
Paper feed problems.......................................................................................................................................127
Printing problems.............................................................................................................................................130
Contents 5
Faxing problems...............................................................................................................................................157
Scanning problems......................................................................................................................................... 160
Contacting customer support.......................................................................................................................165
Recycle and dispose.................................................................................166
Recycling Lexmark products.........................................................................................................................166
Recycling Lexmark packaging......................................................................................................................166
Returning Lexmark cartridges for reuse or recycling.............................................................................166
Notices........................................................................................................167
Index........................................................................................................... 182
Safety information 6
Safety information
Conventions
Note: A note identifies information that could help you.
Warning: A warning identifies something that could damage the product hardware or software.
CAUTION: A caution indicates a potentially hazardous situation that could injure you.
Dierent types of caution statements include:
CAUTION—POTENTIAL INJURY: Indicates a risk of injury.
CAUTION—SHOCK HAZARD: Indicates a risk of electrical shock.
CAUTION—HOT SURFACE: Indicates a risk of burn if touched.
CAUTION—PINCH HAZARD: Indicates a risk of being caught between moving parts.
CAUTION—MOVING PARTS: Indicates a risk of laceration or abrasion injuries from rotating parts.
Product statements
CAUTION—POTENTIAL INJURY: To avoid the risk of
an appropriately rated and properly grounded electrical outlet that is near the product and easily
accessible.
CAUTION—POTENTIAL INJURY: To avoid the risk of
provided with this product or the manufacturer's authorized replacement.
CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips,
multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be easily
overloaded by a laser printer and may result in a risk of fire, property damage, or poor printer
performance.
CAUTION—POTENTIAL INJURY: Only a Lexmark Inline Surge Protector that is properly connected
between the printer and the power cord provided with the printer may be used with this product. The
use of non-Lexmark surge protection devices may result in a risk of fire, property damage, or poor
printer performance.
CAUTION—POTENTIAL INJURY: To reduce the risk of
telecommunications (RJ-11) cord when connecting this product to the public switched telephone
network. For users in Australia, the cord must be approved by the Australian Communications and Media
Authority.
or electrical shock, connect the power cord to
fire
or electrical shock, use only the power cord
fire
use only a 26 AWG or larger
fire,
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near
water or wet locations.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make
any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a
lightning storm.
Safety information 7
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power
cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects
such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect
the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet
before inspecting it.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, make sure that all external
connections (such as Ethernet and telephone system connections) are properly installed in their marked
plug-in ports.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller
board or installing optional hardware or memory devices sometime after setting up the printer, then turn
the printer o, and unplug the power cord from the electrical outlet before continuing. If you have any
other devices attached to the printer, then turn them o as well, and unplug any cables going into the
printer.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a
lightning storm.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the
printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before
proceeding.
CAUTION—POTENTIAL INJURY: If the printer weight is greater than 20 kg (44 lb), then it may require
two or more people to lift it safely.
CAUTION—POTENTIAL INJURY: When moving the printer, follow these guidelines to avoid personal
injury or printer damage:
• Make sure that all doors and trays are closed.
• Turn o the printer, and then unplug the power cord from the electrical outlet.
• Disconnect all cords and cables from the printer.
• If the printer has separate floor-standing optional trays or output options attached to it, then disconnect
them before moving the printer.
• If the printer has a caster base, then carefully roll it to the new location. Use caution when passing over
thresholds and breaks in
flooring.
• If the printer does not have a caster base but is configured with optional trays or output options, then remove
the output options and lift the printer o the trays. Do not try to lift the printer and any options at the same
time.
• Always use the handholds on the printer to lift it.
• Any cart used to move the printer must have a surface able to support the full footprint of the printer.
• Any cart used to move the hardware options must have a surface able to support the dimensions of the
options.
• Keep the printer in an upright position.
• Avoid severe jarring movements.
• Make sure that your fingers are not under the printer when you set it down.
• Make sure that there is adequate clearance around the printer.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching it.
CAUTION—PINCH HAZARD: To avoid the risk of a pinch injury, use caution in areas marked with this
label. Pinch injuries may occur around moving parts, such as gears, doors, trays, and covers.
Safety information 8
CAUTION—MOVING PARTS: To avoid the risk of laceration or abrasion injuries, keep hands away from
moving parts in areas marked with this label. Injuries from moving parts may occur around gears and
other rotating parts.
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or
performance of procedures other than those specified in the User’s Guide may result in hazardous
radiation exposure.
CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced.
There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble,
or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions
and local regulations.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer
is not responsible for the use of other replacement parts.
Refer service or repairs, other than those described in the user documentation, to a service representative.
This product uses a printing process that heats the print media, and the heat may cause the media to release
emissions. You must understand the section in your operating instructions that discusses the guidelines for
selecting print media to avoid the possibility of harmful emissions.
This product may produce small amounts of ozone during normal operation, and may be equipped with a filter
designed to limit ozone concentrations to levels well below the recommended exposure limits. To avoid high
ozone concentration levels during extensive usage, install this product in a well-ventilated area and replace
the ozone and exhaust filters if instructed to do so in the product maintenance instructions. If there are no
references to filters in the product maintenance instructions, then there are no filters requiring replacement for
this product.
SAVE THESE INSTRUCTIONS.
Learn about the printer 9
Learn about the printer
Finding information about the printer
What are you looking for? Find it here
Initial setup instructions:
• Connecting the printer
• Installing the printer software
More setup and instructions for using the printer:
• Selecting and storing paper and specialty media
• Loading paper
• Configuring printer settings
• Viewing and printing documents and photos
• Setting up and using the printer software
• Configuring the printer on a network
• Caring for and maintaining the printer
• Troubleshooting and solving problems
Help using the printer software Help for Microsoft Windows or Macintosh operating
See the setup documentation that came with the
printer or go to
Information Center—Go to
http://infoserve.lexmark.com.
Product videos—Go to
http://infoserve.lexmark.com/idv/.
systems—Open a printer software program or
application, and then click Help.
Click
Notes:
?
• Help is automatically installed with the printer
software.
• Depending on the operating system, the
printer software is located in the printer
program folder or on the desktop.
http://support.lexmark.com.
to view context‑sensitive information.
Learn about the printer 10
What are you looking for? Find it here
Go to
The latest supplemental information, updates, and customer
support:
• Documentation
• Driver downloads
• Live chat support
• E‑mail support
• Voice support
http://support.lexmark.com.
Note: Select your country or region, and then
select your product to view the appropriate
support site.
Support contact information for your country or
region can be found on the website or on the
printed warranty that came with the printer.
Have the following information ready when you
contact customer support:
• Place and date of purchase
• Machine type and serial number
• Safety information
• Regulatory information
• Warranty information
• Environmental information
Warranty information varies by country or region:
• In the U.S.—See the Statement of Limited
Warranty included with the printer, or go to
http://support.lexmark.com.
• In other countries and regions—See the
printed warranty that came with the printer.
Product Information Guide—See the
documentation that came with the printer or go to
http://support.lexmark.com.
Learn about the printer 11
Printer configuration
1 Automatic document feeder (ADF)
2 ADF tray
3 ADF bin
4 Standard bin
5 Power button
6 Manual feeder
7 250‑sheet tray
8 Control panel
Using the control panel
Lexmark MB2236adw MFP
Learn about the printer 12
Control panel part Function
1 Display
• View printer messages and supply status.
• Set up and operate the printer.
2 Left arrow button
• Scroll through menus or move between screens and menu options.
• Decrease the numeric value of a setting.
3 Select button
• Select a menu option.
• Save the changes in a setting.
4 Right arrow button
• Scroll through menus or move between screens and menu options.
• Increase the numeric value of a setting.
5 Indicator light Check the status of the printer.
6 Home button Go to the home screen.
7 Stop or Cancel button Stop the current job.
8 Back button Return to the previous screen.
9 Start button Start a job, depending on which mode is selected.
10 Menu button Access the printer menus.
11 Shortcuts button Access shortcuts to frequently used functions with previously saved settings.
12 Fax button Enter Fax mode.
13 Copy button Enter Copy mode.
14 Numeric keypad Enter numbers or symbols in an input field.
Lexmark MB2236adwe MFP
Control panel part Function
1 Home button Go to the home screen.
2 Back button Return to the previous screen.
3 Start button Start a job, depending on which mode is selected.
4 Indicator light Check the status of the printer.
Learn about the printer 13
Control panel part Function
5 Display
• View printer messages and supply status.
• Set up and operate the printer.
Changing the language of the keyboard on the display
Note: You can only change the language of the keyboard in printer tasks that require alphanumeric input
such as e‑mail or scan.
1 Touch the input field.
2 On the keyboard, touch and hold the language key.
3 Select a language.
Understanding the status of the power button and indicator light
Power button light Printer status
O The printer is o, ready, or processing data.
White The printer is in Sleep mode.
Lexmark MB2236adw MFP
Indicator light Printer status
O The printer is o or in Sleep mode.
Green The printer is on or ready.
Blinking green The printer is processing data.
Blinking red The printer requires user intervention.
Lexmark MB2236adwe MFP
Indicator light Printer status
O The printer is o or in Sleep mode.
Blue The printer is on or ready.
Blinking blue The printer is processing data.
Blinking red The printer requires user intervention.
Learn about the printer 14
Selecting paper
Paper guidelines
Use the appropriate paper to prevent jams and help ensure trouble‑free printing.
• Always use new, undamaged paper.
• Before loading paper, know the recommended printable side of the paper. This information is usually
indicated on the paper package.
• Do not use paper that has been cut or trimmed by hand.
• Do not mix paper sizes, types, or weights in the same tray; mixing results in jams.
• Do not use coated papers unless they are specifically designed for electrophotographic printing.
Paper characteristics
The following paper characteristics aect print quality and reliability. Consider these factors before printing on
them.
Weight
The tray can feed paper weights from 60 to 105 g/m2 (16 to 28 lb) grain long paper. Paper lighter than 60 g/m
(16 lb) may not be sti enough to feed properly, and may cause jams.
Curl
Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can
occur after the paper passes through the printer, where it is exposed to high temperatures. Storing paper
unwrapped in hot, humid, cold, or dry conditions can contribute to paper curling before printing and can cause
feeding problems.
Smoothness
Paper smoothness directly aects print quality. If paper is too rough, toner cannot fuse to it properly. If paper
is too smooth, it can cause paper feeding or print quality issues. We recommend the use of paper with 50
Sheeld
points.
Moisture content
The amount of moisture in paper
Leave paper in its original wrapper until you use it. Exposure of paper to moisture changes can degrade its
performance.
Store paper in its original wrapper in the same environment as the printer for 24 to 48 hours before printing.
Extend the time several days if the storage or transportation environment is very dierent from the printer
environment. Thick paper may also require a longer conditioning period.
aects
both print quality and the printer ability to feed the paper correctly.
2
Grain direction
Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length
of the paper, or grain short, running the width of the paper.
2
For 60–105 g/m
(16–28‑lb) paper, grain long paper is recommended.
Learn about the printer 15
Fiber content
Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides
the paper with a high degree of stability, resulting in fewer paper feeding problems and better print quality.
Paper containing fibers such as cotton can negatively aect paper handling.
Unacceptable paper
The following paper types are not recommended for use with the printer:
• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers,
carbonless copy paper (CCP), or no carbon required (NCR) paper
• Preprinted papers with chemicals that may contaminate the printer
• Preprinted papers that can be aected by the temperature in the printer fuser
• Preprinted papers that require a registration (the precise print location on the page) greater than ±2.3 mm
(±0.9 in.), such as optical character recognition (OCR) forms
In some cases, registration can be adjusted with a software application to successfully print on these forms.
• Coated papers (erasable bond), synthetic papers, thermal papers
• Rough‑edged, rough or heavily textured surface papers, or curled papers
• Recycled papers that fail EN12281:2002 (European)
• Paper weighing less than 60 g/m
• Multiple‑part forms or documents
2
(16 lb)
Selecting preprinted forms and letterhead
• Use grain long paper.
• Use only forms and letterhead printed using an oset lithographic or engraved printing process.
• Avoid paper with rough or heavily textured surfaces.
• Use inks that are not aected by the resin in toner. Inks that are oxidation‑set or oil‑based generally meet
these requirements; latex inks might not.
• Print samples on preprinted forms and letterheads considered for use before buying large quantities. This
action determines whether the ink in the preprinted form or letterhead aects print quality.
• When in doubt, contact your paper supplier.
• When printing on letterhead, load the paper in the proper orientation for your printer. For more information,
see the Paper and Specialty Media Guide.
Storing paper
Use these paper storage guidelines to help avoid jams and uneven print quality:
• Store paper in its original wrapper in the same environment as the printer for 24 to 48 hours before printing.
• Extend the time several days if the storage or transportation environment is very dierent from the printer
environment. Thick paper may also require a longer conditioning period.
• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40 percent.
• Most label manufacturers recommend printing in a temperature range of 18–24°C (65–75°F) with relative
humidity between 40 and 60 percent.
• Store paper in cartons, on a pallet or shelf, rather than on the
floor.
Learn about the printer 16
• Store individual packages on a flat surface.
• Do not store anything on top of individual paper packages.
• Take paper out of the carton or wrapper only when you are ready to load it in the printer. The carton and
wrapper help keep the paper clean, dry, and flat.
Supported paper sizes
Notes:
• Paper less than 210 mm (8.3 in.) wide always prints at reduced speed.
• Use the manual feeder when printing on paper less than 105 mm (4.1 in.) wide.
• The minimum paper dimension supported for two‑sided printing is 210 x 279.4 mm (8.3 x 11 in.).
• The maximum paper length supported by the scanner glass is 297 mm (11.7 in.).
• For two-sided printing on letter‑, legal‑, Oficio‑, or folio‑size paper, make sure that the paper size setting
in the duplex unit is set to Letter.
Paper size 250‑sheet tray Manual feeder Two‑sided
printing
A4
210 x 297 mm
(8.27 x 11.7 in.)
A5 (short edge feed)
148 x 210 mm
(5.83 x 8.27 in.)
A5 (long edge feed)
210 x 148 mm
(8.27 x 5.83 in.)
A6
105 x 148 mm
(4.13 x 5.83 in.)
JIS B5
182 x 257 mm (7.17 x 10.1 in.)
Oficio (Mexico)
215.9 x 340.4 mm
(8.5 x 13.4 in.)
X
X
X
X
Scanner glass Automatic
document
feeder
X
Hagaki
100 x 148 mm
(3.94 x 5.83 in.)
Statement
139.7 x 215.9 mm
(5.5 x 8.5 in.)
Executive
184.2 x 266.7 mm
(7.25 x 10.5 in.)
X X X
X
X
Learn about the printer 17
Paper size 250‑sheet tray Manual feeder Two‑sided
printing
Letter
215.9 x 279.4 mm
(8.5 x 11 in.)
Legal
215.9 x 355.6 mm
(8.5 x 14 in.)
Folio
215.9 x 330.2 mm
(8.5 x 13 in.)
Universal
98 x 148 mm (3.9 x 5.8 in.)
to 216 x 356 mm
(8.5 x 14 in.)
Universal
105 x 148 mm (4.1 x 5.8 in.)
to 216 x 356 mm
(8.5 x 14 in.)
X X
X
Scanner glass Automatic
document
feeder
X
X
7 3/4 Envelope
(Monarch)
98.4 x 190.5 mm
(3.875 x 7.5 in.)
9 Envelope
98.4 x 225.4 mm
(3.875 x 8.9 in.)
10 Envelope
104.8 x 241.3 mm
(4.12 x 9.5 in.)
DL Envelope
110 x 220 mm
(4.33 x 8.66 in.)
C5 Envelope
162 x 229 mm
(6.38 x 9.01 in.)
B5 Envelope
176 x 250 mm
(6.93 x 9.84 in.)
Universal Envelope
98.4 x 162 mm
(3.87 x 6.38 in.) to
176 x 250 mm
(6.93 x 9.84 in.)
X X X
X
X
X
X
X
X
X X
X X
X X
X X
X X
X X
Learn about the printer 18
Supported paper types
Note: Labels, envelopes, and card stock always print at reduced speed.
Paper type 250‑sheet tray Manual feeder Two‑sided printing Automatic
document feeder
Plain paper
Card stock X XX
Labels X
Bond
Envelope X XX
Letterhead
Preprinted
Colored paper
Light
Heavy
Recycled
XX
Supported paper weights
250‑sheet tray Manual feeder Two‑sided printing Automatic document feeder
²
60–105 g/m
bond)
(16–28‑lb
60–200 g/m² (16–54‑lb
bond)
60–105 g/m² (16–28‑lb
bond)
60–105 g/m² (16–28‑lb bond)
Set up, install, and configure 19
Set up, install, and
configure
Selecting a location for the printer
• Leave enough room to open trays, covers, and doors and to install hardware options.
• Set up the printer near an electrical outlet.
CAUTION—POTENTIAL INJURY: To avoid the risk of
to an appropriately rated and properly grounded electrical outlet that is near the product and easily
accessible.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product
near water or wet locations.
• Make sure that airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical
Committee 156 standard.
• Provide a
• Keep the printer:
– Clean, dry, and free of dust
– Away from stray staples and paper clips
– Away from the direct airflow of air conditioners, heaters, or ventilators
– Free from direct sunlight and humidity extremes
• Observe the recommended temperatures and avoid fluctuations.
sturdy, and stable surface.
flat,
or electrical shock, connect the power cord
fire
Ambient temperature 10 to 32.2°C (50 to 90°F)
Storage temperature -40 to 43.3°C (-40 to 110°F)
• Allow the following recommended amount of space around the printer for proper ventilation:
1 Top 360 mm (14 in.)
2 Rear 260 mm (10 in.)
3 Right side 200 mm (8 in.)
Set up, install, and configure 20
4 Front 550 mm (22 in.)
Note: The minimum space needed in front of the printer is 76 mm (3 in.).
5 Left side 200 mm (8 in.)
Attaching cables
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make
any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a
lightning storm.
CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord to
an appropriately rated and properly grounded electrical outlet that is near the product and easily
accessible.
CAUTION—POTENTIAL INJURY: To avoid the risk of
provided with this product or the manufacturer's authorized replacement.
CAUTION—POTENTIAL INJURY: To reduce the risk of fire, use only a 26 AWG or larger
telecommunications (RJ-11) cord when connecting this product to the public switched telephone
network. For users in Australia, the cord must be approved by the Australian Communications and Media
Authority.
Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the USB cable, any
wireless network adapter, or the printer in the areas shown while actively printing.
or electrical shock, use only the power cord
fire
Printer port Function
1 EXT port Connect more devices (telephone or answering machine) to the printer and the
telephone line. Use this port if you do not have a dedicated fax line for the printer and
if this connection method is supported in your country or region.
2 LINE port Connect the printer to an active telephone line through a standard wall jack (RJ‑11), DSL
filter, or VoIP adapter, or any other adapter that allows you to access the telephone line
to send and receive faxes.
3 Ethernet port Connect the printer to a network.
4 USB printer port Connect the printer to a computer.
Set up, install, and configure 21
Printer port Function
5 Power cord socket Connect the printer to a properly grounded electrical outlet.
Setting up the printer to fax
Setting up the fax function
Notes:
• Some connection methods are applicable only in some countries or regions.
• If the fax function is enabled and not fully set up, then the indicator light may blink red.
Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch cables or the printer
in the area shown while actively sending or receiving a fax.
Note: If you do not have a TCP/IP environment, then you must use the printer control panel to enter your fax
setup information.
Using the printer control panel
1
From the control panel, navigate to:
Settings > Device > Preferences > Run Initial Setup
For non-touch-screen printer models, press
to navigate through the settings.
2 Turn o the printer, wait for about 10 seconds, and then turn on the printer.
3 When Set up Fax? appears, type the name to be printed on all outgoing faxes, and then enter the fax
number.
4 Finish the setup.
Using the Embedded Web Server
1
Open a web browser, and then type the printer IP address in the address field.
Set up, install, and configure 22
Notes:
• View the printer IP address on the home screen. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Settings > Fax > Analog Fax Setup > General Fax Settings.
3 In the Fax Name
type the name to be printed on all outgoing faxes.
field,
4 In the Fax Number field, enter the printer fax number.
5 Apply the changes.
Setting up fax using a standard telephone line
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make
any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a
lightning storm.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a
lightning storm.
CAUTION—POTENTIAL INJURY: To reduce the risk of fire, use only a 26 AWG or larger
telecommunications (RJ-11) cord when connecting this product to the public switched telephone
network. For users in Australia, the cord must be approved by the Australian Communications and Media
Authority.
Set up, install, and configure 23
Setup 1: Printer is connected to a dedicated fax line
1 Connect one end of the telephone cable to the line port of the printer.
2 Connect the other end of the cable to an active analog wall jack.
Notes:
• You can set the printer to receive faxes automatically (set Auto Answer to On) or manually (set Auto
Answer to O).
• If you want to receive faxes automatically, then set the printer to pick up on a specified number of rings.
Setup 2: Printer is sharing the line with an answering machine
Note: If you subscribe to a distinctive ring service, then make sure that you set the correct ring pattern for
the printer. Otherwise, the printer does not receive faxes even if you have set it to receive faxes
automatically.
Set up, install, and configure 24
Connected to dierent wall jacks
1 Connect one end of the telephone cable to the line port of the printer.
2 Connect the other end of the cable to an active analog wall jack.
Notes:
• If you have only one telephone number on your line, then set the printer to receive faxes automatically.
• Set the printer to pick up calls two rings after the answering machine. For example, if the answering
machine picks up calls after four rings, then set the printer Rings to Answer setting to 6.
Setting up fax in countries or regions with
dierent
telephone wall jacks
and plugs
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make
any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a
lightning storm.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a
lightning storm.
Set up, install, and configure 25
CAUTION—POTENTIAL INJURY: To reduce the risk of fire, use only a 26 AWG or larger
telecommunications (RJ-11) cord when connecting this product to the public switched telephone
network. For users in Australia, the cord must be approved by the Australian Communications and Media
Authority.
The standard wall jack adopted by most countries or regions is RJ11. If the wall jack or equipment in your facility
is not compatible with this type of connection, then use a telephone adapter. An adapter for your country or
region may not come with your printer, and you may need to purchase it separately.
There may be an adapter plug installed in the telephone port of the printer. Do not remove the adapter plug
from the telephone port of the printer if you are connecting to a serial or cascaded telephone system.
Part name Part number
Lexmark adapter plug 40X8519
Set up, install, and configure 26
Connecting the printer to a non‑RJ11 wall jack
1 Connect one end of the telephone cable to the line port of the printer.
2 Connect the other end of the cable to the RJ11 adapter, and then connect the adapter to the wall jack.
3 If you want to connect another device with a non‑RJ11 connector to the same wall jack, then connect it
directly to the telephone adapter.
Set up, install, and configure 27
Connecting the printer to a wall jack in Germany
The German wall jack has two kinds of ports. The N ports are for fax machines, modems, and answering
machines. The F port is for telephones. Connect the printer to any of the N ports.
1 Connect one end of the telephone cable to the line port of the printer.
2 Connect the other end of the cable to the RJ11 adapter, and then connect the adapter to an N port.
3 If you want to connect a telephone and answering machine to the same wall jack, then connect the devices
as shown.
Set up, install, and configure 28
Connecting to a distinctive ring service
1 From the control panel, navigate to:
Settings > Fax > Fax Defaults > Analog Fax Setup > Fax Receive Settings > Admin Controls > Answer On
For non-touch-screen printer models, press
2 Select the ring pattern.
3 Apply the changes.
to navigate through the settings.
Setting the fax date and time
1 From the control panel, navigate to:
Settings > Device > Preferences > Date and Time > Configure
For non-touch-screen printer models, press
2 Configure the settings.
Configuring
1 From the home screen, navigate to Settings > Device > Preferences > Date and Time > Configure.
For non-touch-screen printer models, press
2 In the Time Zone menu, select (UTC+user) Custom.
3 In the UTC Oset menu, set the daylight saving time oset.
daylight saving time
to navigate through the settings.
to navigate through the settings.
Configuring the fax speaker settings
1 From the control panel, navigate to:
Settings > Fax > Fax Defaults > Analog Fax Setup > Speaker Settings
For non-touch-screen printer models, press
2 Do the following:
• Set Speaker Mode to Always On.
• Set Speaker Volume to High.
• Enable Ringer Volume.
to navigate through the settings.
Set up, install, and configure 29
Loading paper and specialty media
Setting the paper size and type
1 From the control panel, navigate to:
Settings > Paper > Tray Configurati on > Paper Size/Type > select a paper source
For non-touch-screen printer models, press
2 Set the paper size and type.
Notes:
• For two-sided printing on A4‑size paper, make sure that the paper size setting in the duplex unit is set to
A4.
• For two-sided printing on letter‑, legal‑,
in the duplex unit is set to Letter.
Oficio
to navigate through the settings.
‑, or folio‑size paper, make sure that the paper size setting
Configuring Universal paper settings
1 From the control panel, navigate to:
Settings > Paper > Media Configuration > Universal Setup
For non-touch-screen printer models, press
2 Configure the settings.
to navigate through the settings.
Loading the tray
1 Remove the tray.
Set up, install, and configure 30
2 Adjust the paper guides to match the size of the paper that you are loading.
3 Flex, fan, and align the paper edges before loading.
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