Lexmark 386, 352, 337, 133, 356 User Manual 2
...
X54x Series
User's Guide
November 2012 www.lexmark.com
Machine type:
7525
Model numbers:
131, 133, 138, 332, 333, 336, 337, 352, 356, 382, 383, 386, 387
Contents 2
Contents
Safety information.....................................................................................10
Learning about the printer.........................................................................12
Finding information about the printer....................................................................................................12
Selecting a location for the printer..........................................................................................................13
Printer configurations.............................................................................................................................15
Basic functions of the scanner.................................................................................................................15
Understanding the ADF and scanner glass..............................................................................................16
Understanding the printer control panel................................................................................................16
Additional printer setup.............................................................................22
Installing internal options........................................................................................................................22
Available options ..............................................................................................................................................22
Accessing the system board to install internal options ....................................................................................23
Installing a memory card ..................................................................................................................................25
Installing a flash memory card..........................................................................................................................27
Installing hardware options.....................................................................................................................29
Installing an optional tray or drawer ................................................................................................................29
Attaching cables......................................................................................................................................30
Verifying printer setup............................................................................................................................32
Printing menu settings pages............................................................................................................................32
Printing a network setup page..........................................................................................................................32
Setting up the printer software...............................................................................................................33
Installing the printer software ..........................................................................................................................33
Updating available options in the printer driver ..............................................................................................33
Setting up wireless printing.....................................................................................................................34
Preparing to set up the printer on a wireless network.....................................................................................34
Installing the printer on a wireless network (Windows)................................................................................... 35
Installing the printer on a wireless network (Macintosh).................................................................................37
Installing the printer on an Ethernet network........................................................................................40
Minimizing your printer's environmental impact........................................43
Saving paper and toner...........................................................................................................................43
Using recycled paper and other office papers ..................................................................................................43
Conserving supplies ..........................................................................................................................................44
Saving energy..........................................................................................................................................45
Using Eco‑Mode................................................................................................................................................ 45
Reducing printer noise...................................................................................................................................... 45
Contents 3
Adjusting Power Saver ......................................................................................................................................46
Recycling..................................................................................................................................................47
Recycling Lexmark products .............................................................................................................................47
Recycling Lexmark packaging............................................................................................................................ 47
Returning Lexmark cartridges for reuse or recycling ........................................................................................47
Loading paper and specialty media............................................................48
Linking and unlinking trays......................................................................................................................48
Linking trays ...................................................................................................................................................... 48
Unlinking trays ..................................................................................................................................................48
Assigning a Custom Type name ........................................................................................................................48
Setting the Paper Size and Paper Type....................................................................................................49
Configuring Universal paper settings......................................................................................................49
Loading the standard 250‑sheet tray and optional 550‑sheet tray.........................................................50
Loading the 650‑sheet duo drawer.........................................................................................................53
Using the multipurpose feeder...............................................................................................................54
Using the manual feeder.........................................................................................................................56
Paper and specialty media guide................................................................58
Paper guidelines......................................................................................................................................58
Paper characteristics......................................................................................................................................... 58
Unacceptable paper.......................................................................................................................................... 59
Selecting paper ................................................................................................................................................. 59
Selecting preprinted forms and letterhead ......................................................................................................59
Storing paper...........................................................................................................................................60
Supported paper sizes, types, and weights.............................................................................................60
Paper sizes supported by the printer................................................................................................................60
Paper types supported by the printer .............................................................................................................. 61
Paper types and weights supported by the printer ..........................................................................................62
Paper capacities ................................................................................................................................................64
Printing......................................................................................................65
Printing a document................................................................................................................................65
Printing on specialty media.....................................................................................................................65
Tips on using letterhead ...................................................................................................................................65
Tips on using transparencies ............................................................................................................................67
Tips on using envelopes ....................................................................................................................................67
Tips on using paper labels.................................................................................................................................68
Tips on using card stock ....................................................................................................................................68
Printing from a flash drive.......................................................................................................................69
Supported flash drives and file types......................................................................................................70
Contents 4
Printing photos from a PictBridge‑enabled digital camera.....................................................................71
Printing information pages......................................................................................................................71
Printing a font sample list .................................................................................................................................71
Printing a directory list...................................................................................................................................... 72
Printing the print quality test pages .................................................................................................................72
Canceling a print job................................................................................................................................72
Canceling a print job from the printer control panel ........................................................................................ 72
Canceling a print job from the computer .........................................................................................................72
Copying......................................................................................................74
Making copies.........................................................................................................................................74
Making a quick copy .........................................................................................................................................74
Copying using the ADF ......................................................................................................................................74
Copying using the scanner glass .......................................................................................................................75
Copying photos........................................................................................................................................75
Copying on specialty media.....................................................................................................................75
Copying to transparencies ................................................................................................................................ 75
Copying to letterhead .......................................................................................................................................76
Customizing copy settings.......................................................................................................................76
Copying from one size to another ....................................................................................................................76
Making copies using paper from a selected tray ..............................................................................................77
Copying on both sides of the paper (duplexing) ...............................................................................................77
Reducing or enlarging copies............................................................................................................................78
Making a copy lighter or darker........................................................................................................................ 78
Adjusting copy quality ......................................................................................................................................79
Collating copies.................................................................................................................................................79
Placing separator sheets between copies.........................................................................................................80
Copying multiple pages onto a single sheet ..................................................................................................... 80
Canceling a copy job................................................................................................................................81
Improving copy quality............................................................................................................................81
E-mailing....................................................................................................82
Getting ready to e-mail...........................................................................................................................82
Setting up the e-mail function ..........................................................................................................................82
Setting up the address book .............................................................................................................................83
Creating an e-mail shortcut using the Embedded Web Server...............................................................83
E-mailing a document..............................................................................................................................83
Sending an e-mail using the keypad ................................................................................................................. 83
Sending an e‑mail using a shortcut number .....................................................................................................84
Sending an e-mail using the address book .......................................................................................................85
Canceling an e-mail.................................................................................................................................85
Contents 5
Faxing........................................................................................................86
Getting the printer ready to fax..............................................................................................................86
Initial fax setup .................................................................................................................................................86
Choosing a fax connection................................................................................................................................87
Connecting to an analog telephone line ...........................................................................................................88
Connecting to a DSL service..............................................................................................................................89
Connecting to a PBX or ISDN system ................................................................................................................89
Connecting to a Distinctive Ring Service...........................................................................................................90
Connecting a telephone or answering machine to the same telephone line ...................................................90
Connecting to an adapter for your country or region ......................................................................................91
Connecting to a computer with a modem ........................................................................................................97
Setting the outgoing fax name and number ..................................................................................................... 99
Setting the date and time ................................................................................................................................. 99
Turning daylight saving time on or off ..............................................................................................................99
Sending a fax.........................................................................................................................................100
Sending a fax using the printer control panel.................................................................................................100
Sending a fax using the computer ..................................................................................................................100
Creating shortcuts.................................................................................................................................101
Creating a fax destination shortcut using the Embedded Web Server ...........................................................101
Creating a fax destination shortcut using the printer control panel...............................................................101
Using shortcuts and the address book..................................................................................................102
Using fax destination shortcuts ...................................................................................................................... 102
Using the address book ..................................................................................................................................102
Customizing fax settings........................................................................................................................103
Changing the fax resolution............................................................................................................................103
Making a fax lighter or darker ........................................................................................................................103
Sending a fax at a scheduled time .................................................................................................................. 103
Viewing a fax log .............................................................................................................................................104
Canceling an outgoing fax.....................................................................................................................104
Understanding fax options....................................................................................................................105
Original Size ....................................................................................................................................................105
Content ........................................................................................................................ ...................................105
Sides (Duplex) ................................................................................................................................................. 105
Resolution .......................................................................................................................................................105
Darkness ......................................................................................................................................................... 105
Improving fax quality.............................................................................................................................106
Forwarding a fax....................................................................................................................................106
Scanning to an FTP address......................................................................107
Scanning to an FTP address...................................................................................................................107
Scanning to an FTP address using the keypad ................................................................................................107
Contents 6
Scanning to an FTP address using a shortcut number ....................................................................................108
Creating an FTP shortcut using the Embedded Web Server.................................................................108
Scanning to a computer or USB flash memory device...............................109
Scanning to a computer........................................................................................................................109
Scanning to a USB flash memory device...............................................................................................110
Understanding scan to computer options.............................................................................................111
Sides (Duplex) ................................................................................................................................................. 111
Darkness ......................................................................................................................................................... 111
Improving scan quality..........................................................................................................................111
Using the Scan Center software............................................................................................................111
Understanding the Scan Center features........................................................................................................111
Using the ScanBack utility.....................................................................................................................112
Using the ScanBack Utility ..............................................................................................................................112
Clearing jams............................................................................................113
Avoiding jams........................................................................................................................................113
Understanding jam numbers and locations..........................................................................................114
200 paper jam.......................................................................................................................................115
201 paper jam.......................................................................................................................................115
202 paper jam.......................................................................................................................................116
230 paper jam.......................................................................................................................................118
235 paper jam.......................................................................................................................................118
242 and 243 paper jams........................................................................................................................118
250 paper jam.......................................................................................................................................119
290 paper jam.......................................................................................................................................119
Understanding printer menus...................................................................121
Menus list..............................................................................................................................................121
Supplies menu.......................................................................................................................................122
Paper menu...........................................................................................................................................122
Default Source menu ............................................................................................................ ..........................122
Size/Type menu ..............................................................................................................................................123
Paper Texture menu .......................................................................................................................................125
Paper Weight menu ........................................................................................................................................127
Paper Loading menu ....................................................................................................................................... 128
Custom Types menu ....................................................................................................................................... 129
Custom Scan Sizes menu ................................................................................................................................ 130
Universal Setup menu..................................................................................................................................... 130
Reports menu........................................................................................................................................131
Contents 7
Reports menu ................................................................................................................................................. 131
Network/Ports.......................................................................................................................................132
Active NIC menu ............................................................................................................................................. 132
Network menu ................................................................................................................................................ 132
Wireless menu ................................................................................................................................................134
USB menu .......................................................................................................................................................134
Settings menu........................................................................................................................................136
General Settings menu ...................................................................................................................................136
Copy Settings menu ........................................................................................................................................ 139
Fax Settings menu........................................................................................................................................... 141
Flash Drive menu ............................................................................................................................................ 147
Print Settings................................................................................................................................................... 150
Set Date and Time........................................................................................................................................... 159
Understanding printer messages..............................................................162
List of status and error messages..........................................................................................................162
Maintaining the printer............................................................................177
Storing supplies.....................................................................................................................................177
Checking the status of supplies.............................................................................................................177
Checking the status of supplies from the printer control panel ..................................................................... 177
Checking the status of supplies from a network computer............................................................................177
Ordering supplies..................................................................................................................................178
Ordering toner cartridges ...............................................................................................................................178
Ordering imaging kits......................................................................................................................................179
Ordering a waste toner bottle ........................................................................................................................ 179
Replacing supplies.................................................................................................................................180
Replacing the waste toner bottle ...................................................................................................................180
Replacing a black imaging kit..........................................................................................................................183
Replacing a black and color imaging kit .......................................................................................................... 189
Replacing a toner cartridge.............................................................................................................................195
Replacing a developer unit .............................................................................................................................197
Cleaning the exterior of the printer......................................................................................................203
Cleaning the scanner glass....................................................................................................................204
Moving the printer................................................................................................................................204
Before moving the printer .............................................................................................................................. 204
Moving the printer to another location..........................................................................................................205
Shipping the printer ........................................................................................................................................205
Administrative support............................................................................206
Finding advanced networking and administrator information.............................................................206
Restoring the factory default settings...................................................................................................206
Contents 8
Using the Embedded Web Server.........................................................................................................206
Setting up e‑mail alerts.........................................................................................................................207
Viewing reports.....................................................................................................................................207
Troubleshooting.......................................................................................208
Solving basic printer problems..............................................................................................................208
Solving printing problems.....................................................................................................................208
Multiple‑language PDFs do not print..............................................................................................................208
Printer control panel display is blank or displays only diamonds ................................................................... 208
Error message about reading USB drive appears ........................................................................................... 208
Jobs do not print ............................................................................................................................................. 209
Job takes longer than expected to print ......................................................................................................... 209
Job prints from the wrong tray or on the wrong paper ..................................................................................210
Incorrect or strange characters print..............................................................................................................210
Tray linking does not work..............................................................................................................................210
Large jobs do not collate.................................................................................................................................210
Unexpected page breaks occur.......................................................................................................................211
Solving copy problems..........................................................................................................................211
Copier does not respond ................................................................................................................................ 211
Scanner unit does not close............................................................................................................................211
Poor copy quality ............................................................................................................................................ 212
Partial document or photo copies .................................................................................................................. 213
Solving scanner problems.....................................................................................................................213
Checking an unresponsive scanner.................................................................................................................213
Scan was not successful ..................................................................................................................................214
Scanning takes too long or freezes the computer ..........................................................................................214
Poor scanned image quality............................................................................................................................ 214
Partial document or photo scans....................................................................................................................215
Cannot scan from a computer ........................................................................................................................ 215
Solving fax problems.............................................................................................................................215
Caller ID is not shown .....................................................................................................................................215
Cannot send or receive a fax ..........................................................................................................................216
Can send but not receive faxes....................................................................................................................... 217
Can receive but not send faxes.......................................................................................................................218
Received fax has poor print quality ................................................................................................................ 218
Blocking junk faxes..........................................................................................................................................219
Solving option problems........................................................................................................................219
Option does not operate correctly or quits after it is installed ......................................................................219
Drawers...........................................................................................................................................................220
Multipurpose feeder....................................................................................................................................... 220
Memory card ..................................................................................................................................................221
Solving paper feed problems.................................................................................................................221
Contents 9
Paper frequently jams.....................................................................................................................................221
Paper jam message remains after jam is cleared ...........................................................................................221
Page that jammed does not reprint after you clear the jam ..........................................................................221
Solving print quality problems..............................................................................................................222
Blank pages ..................................................................................................................................................... 222
Characters have jagged or uneven edges .......................................................................................................222
Clipped images................................................................................................................................................ 223
Dark lines ........................................................................................................................................................223
Gray background............................................................................................................................................. 223
Incorrect margins............................................................................................................................................224
Light colored line, white line, or incorrectly colored line ...............................................................................224
Paper curl........................................................................................................................................................225
Print irregularities ........................................................................................................................................... 225
Repeating defects ...........................................................................................................................................226
Skewed print................................................................................................................................................... 226
Print is too light............................................................................................................................................... 226
Print is too dark .............................................................................................................................................. 228
Solid color pages ............................................................................................................................................. 229
Toner fog or background shading appears on the page .................................................................................229
Toner rubs off ................................................................................................................................................. 230
Toner specks ...................................................................................................................................................230
Transparency print quality is poor ..................................................................................................................231
Uneven print density ...................................................................................................................................... 231
Solving color quality problems..............................................................................................................232
Color misregistration ...................................................................................................................................... 232
FAQ about color printing ................................................................................................................................ 232
Embedded Web Server does not open.................................................................................................235
Check the network connections .....................................................................................................................235
Check the network settings ............................................................................................................................235
Contacting Customer Support...............................................................................................................235
Notices.....................................................................................................236
Product information..............................................................................................................................236
Edition notice........................................................................................................................................236
Power consumption..............................................................................................................................240
Index........................................................................................................251
Safety information 10
Safety information
Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.
Do not place or use this product near water or wet locations.
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of
procedures other than those specified herein may result in hazardous radiation exposure.
This product uses a printing process that heats the print media, and the heat may cause the media to release emissions.
You must understand the section in your operating instructions that discusses the guidelines for selecting print media
to avoid the possibility of harmful emissions.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
Use care when you replace a lithium battery.
CAUTION—POTENTIAL INJURY: There is a danger of explosion if a lithium battery is incorrectly replaced.
Replace it only with the same or an equivalent type of lithium battery. Do not recharge, disassemble, or
incinerate a lithium battery. Discard used batteries according to the manufacturer's instructions and local
regulations.
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to lift it safely.
CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or
printer damage:
• Turn the printer off using the power switch, and then unplug the power cord from the electrical outlet.
• Disconnect all cords and cables from the printer before moving it.
• Lift the printer off the optional tray, and then set it aside instead of trying to lift the tray and printer at the same
time.
Note: Use the handholds located on both sides of the printer to lift it.
Use only the power cord provided with this product or the manufacturer's authorized replacement.
Use only the telecommunications (RJ‑11) cord provided with this product or a 26 AWG or larger replacement when
connecting this product to the public switched telephone network.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system
connections) are properly installed in their marked plug-in ports.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not
responsible for the use of other replacement parts.
CAUTION—POTENTIAL INJURY: Do not twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture
and walls. If the power cord is misused, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of misuse. Remove the power cord from the electrical outlet before inspecting it.
Safety information 11
Refer service or repairs, other than those described in the user documentation, to a professional service person.
CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug
the power cord from the wall outlet and disconnect all cables from the printer before proceeding.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning
storm.
SAVE THESE INSTRUCTIONS.
Learning about the printer 12
Learning about the printer
Finding information about the printer
What are you looking for? Find it here
Initial setup instructions:
• Connecting the printer
• Installing the printer software
Additional setup and instructions for using the printer:
• Selecting and storing paper and specialty media
• Loading paper
• Configuring printer settings
• Viewing and printing documents and photos
• Setting up and using the printer software
• Configuring the printer on a network
• Caring for and maintaining the printer
• Troubleshooting and solving problems
Instructions for:
• Connecting the printer to an Ethernet network
• Troubleshooting printer connection problems
Help using the prin ter software Windows or Mac Help—Open a printer software program
Setup documentation—The setup documentation came
with the printer and is also available at
http://support.lexmark.com.
User's Guide and Quick Reference Gu ide—The guides may
be available on the Software and Documentation CD.
For more information, visit
http://support.lexmark.com.
Networking Guide—Open the Software and
Documentation CD, and then look for Printer and
Software Documentation under the Pubs folder. From
the list of publications, click the Networking Guide link.
or application, and then click Help.
?
Click
to view context‑sensitive information.
Notes:
• Help is automatically installed with the printer
software.
• The printer software is located in the printer
program folder or on the desktop, depending on
your operating system.
Learning about the printer 13
What are you looking for? Find it here
The latest supplemental information, updates, and customer
support:
• Documentation
• Driver downloads
• Live chat support
• E‑mail support
• Voice support
Lexmark Support Web site—
http://support.lexmark.com
Note: Select your country or region, and then select
your product to view the appropriate support site.
Support telephone numbers and hours of operation for
your country or region can be found on the Support Web
site or on the printed warranty that came with your
printer.
Record the following information (located on the store
receipt and at the back of the printer), and have it ready
when you contact customer support so that they may
serve you faster:
• Machine Type number
• Serial number
• Date purchased
• Store where purchased
Warranty information Warranty information varies by country or region:
• In the U.S.—See the Statement of Limited Warranty
included with this printer, or at
http://support.lexmark.com.
• In other countries and regions—See the printed
warranty that came with your printer.
Selecting a location for the printer
When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any
options, leave enough room for them also. It is important to:
• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard.
• Provide a flat, sturdy, and stable surface.
• Keep the printer:
– Away from the direct airflow of air conditioners, heaters, or ventilators
– Free from direct sunlight, humidity extremes, or temperature fluctuations
– Clean, dry, and free of dust
• Allow the following recommended amount of space around the printer for proper ventilation:
Learning about the printer 14
31.37 kg
(69.15 lbs)
5
1
@
!
.
2
A
B
C
4
G
3
H
I
D
E
F
5
J
K
L
7
6
P
Q
M
R
N
S
O
8
T
U
V
9
W
X
Y
Z
*
0
#
1
4
2
3
1 102 mm (4 in.)
2 508 mm (20 in.)
3 152 mm (6 in.)
4 76 mm (3 in.)
5 254 mm (10 in.)
Learning about the printer 15
Printer configurations
Basic models
3
3
2
3
2
1
1
2
1
1
@
!
.
2
A
B
C
4
GH
3
I
D
EF
5
J
KL
7
6
P
Q
MN
R
S
O
8
T
UV
9
WX
YZ
*
0
#
5
7
6
1 Printer control panel
2 Automatic Document Feeder (ADF)
3 Standard exit bin
4 Top door latch
5 Right side cover
6 Standard 250-sheet tray (Tray 1)
7 Manual feeder
1
@
!
.
2
A
B
C
4
GH
3
I
D
EF
1
@
!
.
2
A
B
C
4
G
3
HI
D
E
F
5
J
K
L
7
6
P
Q
MNO
R
S
8
TU
V
9
W
X
YZ
*
0
#
4
4
5
J
K
L
7
6
P
Q
MN
R
S
O
8
T
U
V
9
W
XYZ
*
0
#
5
5
6
4
8
7
6
7
9
8
8 650-sheet duo drawer with integrated multipurpose feeder (Tray 2)
9 Optional 550-sheet tray (Tray 3)
Basic functions of the scanner
The scanner provides copy, fax, and scan-to-network capability for workgroups. You can:
• Make quick copies, or change the settings on the printer control panel to perform specific copy jobs.
• Send a fax using the printer control panel.
• Send a fax to multiple fax destinations at the same time.
• Scan documents and send them to your computer, an e-mail address, an FTP server, or a USB flash memory device.
Learning about the printer 16
Understanding the ADF and scanner glass
Automatic Document Feeder (ADF) Scanner glass
ABC
1
@
!
.
2
A
B
C
4
G
3
H
I
D
E
F
5
J
K
L
7
6
P
Q
M
R
N
S
O
8
T
U
V
9
W
X
Y
Z
*
0
#
Use the ADF for multiple‑page documents.
Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
You can use the ADF or the scanner glass to scan documents.
Using the ADF
The ADF can scan multiple pages including duplex (two‑sided) pages. When using the ADF:
Note: Duplex scanning is not available on selected printer models.
• Load the document into the ADF faceup, short edge first.
• Load up to 50 sheets of plain paper into the ADF.
• Scan sizes from 125 x 216 mm (4.9 x 8.5 in.) wide to 127 x 356 mm (5 x 14 in.) long.
• Scan media weights from 52 to 120 g/m
2
(14 to 32 lb).
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)
into the ADF. Place these items on the scanner glass.
Using the scanner glass
The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:
• Place a document facedown on the scanner glass in the corner with the green arrow.
• Scan or copy documents up to 215.9 x 355.6 mm (8.5 x 14 in.).
• Copy books up to 12.7 mm (0.5 in.) thick.
Understanding the printer control panel
Note: Some features are not available on selected printer models.
Copy
Scan/Email
Fax
Learning about the printer 17
12 3
Content
Darkness
Duplex/2-Sided
Text
Text/Photo
Photo
Copy
Menu
Copies
Scale
Options
Back
Stop/Cancel
Select
Black
Fax
Redial/Pause
Resolution
Options
Start
Hook
Color
DEF
ABC
@
!.
3
2
1
MNO
JKL
6
5
4
PQRS
WXYZ
TUV
9
8
7
*
Shortcuts
0
#
Item Description
1 Selections and
settings
Select a function such as Copy, Scan, Email, or Fax. Change default copy and scan settings such
as the number of copies, duplex printing, copy options, and scaling. Use the address book when
scanning to e‑mail.
2 Display area View scanning, copying, faxing, and printing options as well as status and error messages. Access
the administration menus, start, stop, or cancel a print job.
3 Keypad area Enter numbers, letters, or symbols on the display, print using the USB flash memory device, or
change the default fax settings.
1
2
3
10
9
Item Description
1 Copy
2 Content
Press the Copy button to enter the copy function.
Press the Content button to enhance copy, scan, e‑mail, or fax quality. Choose from Text,
Text/Photo, or Photo.
3 Copies
Press the Copies button to enter the number of copies to print.
4
5
8
7
6
Learning about the printer 18
Item Description
4 Scale
5 Options
6 Address Book
7 Darkness
8 Duplex 2-Sided
Press the Scale button to change the size of the copied document to fit onto the currently selected
paper size.
Press the Options button to change Original Size, Paper Source, Paper Saver, and Collate settings.
Press to enter the address book.
Press the Darkness button to adjust the current darkness settings.
Press the Duplex 2‑Sided button to scan or print on both sides of the paper.
Note: The duplex feature is not available on selected printer models.
9 Fax
10 Scan/Email
Press the Fax button to enter the fax function.
Note: Fax mode is not available on selected printer models.
Press the Scan/Email button to enter the scan or scan to e‑mail function.
1
2
3
4
910 68
7
5
Learning about the printer 19
Item Description
1 Menu
2 Display View scanning, copying, faxing, and printing options as well as status and error messages
3 Stop/Cancel
4 Color start
5 Black start
Press to enter the administration menus.
Note: The fax feature is not available on selected printer models.
Press to stop all printer activity.
Press to copy or scan in color.
Press to copy or scan in black and white.
6 Right arrow
7 Select
8 Left arrow
9 Indicator light Indicates the printer status:
Press to scroll right.
Press to accept menu selections and settings.
Press to scroll left.
• Off—The power is off.
• Blinking green—The printer is warming up, processing data, or printing.
• Solid green—The printer is on, but idle.
• Blinking red—Operator intervention is needed.
Learning about the printer 20
Item Description
10 Back
Press to return one screen at a time to the Ready screen.
Note: An error beep sounds when you press
if a flash drive is connected and the USB menu is
displayed.
Note: The fax buttons, keypad, and USB port are not available on selected printer models.
2
1
7
6
5
4
3
Item Description
1 Redial/Pause
• Press the Redial/Pause button to cause a two- or three-second dial pause in a fax number.
In the Fax To: field, a Dial Pause is represented by a comma (,).
• From the home screen, press the Redial/Pause button to redial a fax number.
• The button functions only within the Fax menu or with fax functions. When outside of the
Fax menu, fax function, or home screen, pressing the Redial/Pause button causes an error
beep.
2 Keypad
@
!.
1
GHI
4
PQRS
7
*
ABC
2
JKL
5
TUV
8
0
Enter numbers, letters, or symbols on the display.
DEF
3
MNO
6
WXYZ
9
#
Learning about the printer 21
Item Description
3 Front USB port
4 Shortcuts
#
5 Hook
6 Options
Lets you scan to a flash drive or print supported file types
Note: When a USB flash memory device is inserted into the printer, the printer can only scan
to the USB device or print files from the USB device. All other printer functions are
unavailable.
Press # to enter the shortcut screen.
Press to take the line off‑hook (like picking up a phone receiver). Press a second time to
hang up the line.
Press the Options button to change Original Size, Broadcast, Delayed Send, and Cancel settings.
7 Resolution Press the Resolution button to select a dpi value for the scan.
Note: Press
or to scroll through the values, and then press to enter a value.
Additional printer setup 22
Additional printer setup
Installing internal options
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
You can customize your printer connectivity and memory capacity by adding optional cards. The instructions in this
section explain how to install the available cards; you can also use them to locate a card for removal.
Available options
Note: Certain options are not available on selected printer models.
Memory cards
•
Printer memory
• Flash memory
• Font cards
Additional printer setup 23
Accessing the system board to install internal options
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
1 Access the system board at the back of the printer.
2 Turn the screws counterclockwise to remove them.
3 Gently pull the cover away from the printer, and then remove it.
1
Additional printer setup 24
4 Locate the appropriate connector on the system board.
Warning—Potential Damage: System board electrical components are easily damaged by static electricity.
Touch something metal on the printer before touching any system board electronic components or connectors.
1 Flash memory card connector
2 Memory card connector
2
Additional printer setup 25
Installing a memory card
The system board has one connector for an optional memory card.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
1 Access the system board.
2 Open both latches on the connector completely.
Additional printer setup 26
3 Unpack the memory card.
Note: Avoid touching the connection points along the edge of the card.
4 Align the notch on the memory card with the ridge on the connector.
5 Push the memory card straight into the connector until it snaps into place. Make sure each latch fits over the notch
located on either side of the memory card.
1 Notch
2 Ridge
6 Reinstall the system board access cover.
121
Additional printer setup 27
Installing a flash memory card
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
1 Access the system board.
2 Unpack the memory card.
Note: Avoid touching the connection points along the edge of the card.
3 Holding the card by its sides, align the plastic pins on the card with the holes on the system board. This ensures the
metal pins line up correctly as well.
1
2
2
Additional printer setup 28
1 Plastic pins
2 Metal pins
4 Push the card firmly into place.
Notes:
• The entire length of the connector on the card must touch and be flush against the system board.
• Be careful not to damage the connectors.
5 Reinstall the system board cover.
Additional printer setup 29
Installing hardware options
Installing an optional tray or drawer
The printer supports two additional input sources: an optional 550‑sheet tray and a 650‑sheet duo drawer (Tray 2) with
an integrated multipurpose feeder.
Note: Some printer models may not support the optional 550‑sheet tray.
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to lift it safely.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
1 Unpack the optional 550‑sheet tray, and then remove all packing material and the dust cover.
2 Place the tray in the location chosen for the printer.
Note: If you are installing both the optional tray and the 650‑sheet duo drawer, the optional 550‑sheet tray
must always be installed as the first tray (configuring from the bottom up).
3 Align a 650‑sheet duo drawer with the optional 550‑sheet tray, and then lower it into place.
Additional printer setup 30
4 Align the printer with the 650‑sheet duo drawer, and then lower the printer into place.
1
@
!
.
2
ABC
4
GH
3
I
D
E
F
5
JKL
7
6
P
Q
MNO
R
S
8
TUV
9
WXYZ
*
0
#
5 Install the dust covers.
Note: Once the printer software and any options are installed, it may be necessary to manually add the options in
the printer driver to make them available for print jobs. For more information, see “Updating available options in the
printer driver” on page 33.
Attaching cables
1 Connect the printer to a computer or a network.
• For a local connection, use a USB cable.
• For a network connection, use an Ethernet cable.
Notes:
• For fax connections, see “Initial fax setup” on page 86.
• Make sure the software is installed before turning the printer on. For more information, see the Setup
Guide.
2 Connect the power cord to the printer first and then to a wall outlet.
Loading...