Lexmark 110, 19Z0301 User Manual

W850
User's Guide
December 2012 www.lexmark.com
Machine type(s):
4024
Model(s):
110
Contents 2

Contents

Learning about the printer...........................................................................7
Thank you for choosing this printer!.........................................................................................................7
Finding information about the printer......................................................................................................7
Selecting a location for the printer............................................................................................................8
Printer configurations...............................................................................................................................9
Understanding the printer control panel................................................................................................10
Minimizing your printer's environmental impact........................................12
Saving paper and toner...........................................................................................................................12
Saving energy..........................................................................................................................................12
Reducing printer noise............................................................................................................................13
Recycling..................................................................................................................................................14
Additional printer setup.............................................................................15
Installing internal options........................................................................................................................15
Installing hardware options.....................................................................................................................24
Attaching cables......................................................................................................................................26
Verifying printer setup............................................................................................................................27
Setting up the printer software...............................................................................................................28
Setting up wireless printing.....................................................................................................................30
Installing the printer on an Ethernet network........................................................................................35
Changing port settings after installing a new network Internal Solutions Port......................................38
Setting up serial printing.........................................................................................................................39
Loading paper and specialty media............................................................42
Setting the paper size and type...............................................................................................................42
Setting the printer to detect the paper size loaded in a tray..................................................................42
Configuring Universal paper settings......................................................................................................43
Loading the standard or optional 500sheet trays..................................................................................44
Loading A5 or Statement paper sizes......................................................................................................46
Loading B5 or Executive paper sizes........................................................................................................46
Loading the 2000sheet high capacity feeder.........................................................................................47
Loading the 2,000-sheet dual input trays................................................................................................49
Contents 3
Loading the multipurpose feeder............................................................................................................51
Loading letteror A4size paper in the shortedge orientation..............................................................54
Linking and unlinking trays......................................................................................................................55
Paper and specialty media guidelines.........................................................58
Paper guidelines......................................................................................................................................58
Supported paper sizes, types, and weights.............................................................................................60
Printing......................................................................................................65
Printing a document................................................................................................................................65
Printing on specialty media.....................................................................................................................65
Printing confidential and other held jobs................................................................................................69
Printing from a mobile device.................................................................................................................71
Printing from a flash drive.......................................................................................................................72
Printing information pages......................................................................................................................73
Canceling a print job................................................................................................................................74
Supported finishing features...................................................................................................................75
Adjusting toner darkness.........................................................................................................................77
Understanding printer menus....................................................................78
Menus list................................................................................................................................................78
Paper menu.............................................................................................................................................79
Reports menu..........................................................................................................................................88
Network/Ports menu...............................................................................................................................89
Security menu.........................................................................................................................................99
Settings menu........................................................................................................................................102
Help menu.............................................................................................................................................120
Maintaining the printer............................................................................122
Cleaning the exterior of the printer......................................................................................................122
Storing supplies.....................................................................................................................................122
Conserving supplies...............................................................................................................................122
Checking the status of supplies.............................................................................................................123
Ordering supplies..................................................................................................................................123
Replacing supplies.................................................................................................................................125
Moving the printer................................................................................................................................130
Contents 4
Administrative support............................................................................134
Finding advanced networking and administrator information.............................................................134
Using the Embedded Web Server.........................................................................................................134
Checking the virtual display...................................................................................................................134
Checking the device status....................................................................................................................135
Setting up email alerts.........................................................................................................................135
Viewing reports.....................................................................................................................................135
Restoring the factory default settings...................................................................................................136
Troubleshooting.......................................................................................137
Solving basic problems..........................................................................................................................137
Understanding printer messages..........................................................................................................137
Clearing jams.........................................................................................................................................152
Solving printing problems.....................................................................................................................176
Solving option problems........................................................................................................................180
Solving paper feed problems.................................................................................................................183
Solving print quality problems..............................................................................................................184
Contacting customer support................................................................................................................195
Notices.....................................................................................................196
Product information..............................................................................................................................196
Edition notice........................................................................................................................................196
Power consumption..............................................................................................................................200
Index........................................................................................................209
Safety information 5

Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.
Do not place or use this product near water or wet locations.
This product uses a ground fault circuit interrupter (GFCI). Monthly testing of the GFCI is recommended.
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.
This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.
CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage:
Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.
Disconnect all cords and cables from the printer before moving it.
Lift the printer off the optional drawer, and set it aside instead of trying to lift the drawer and printer at the same
time.
Note: Use the handholds located on both sides of the printer to lift it off the optional drawer.
Use only the power cord provided with this product or the manufacturer's authorized replacement.
Use only the telecommunications (RJ11) cord provided with this product or a 26 AWG or larger replacement when connecting this product to the public switched telephone network.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.
Refer service or repairs, other than those described in the user documentation, to a professional service person.
CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding.
Safety information 6
CAUTION—SHOCK HAZARD: If you are installing an optional tray after setting up the printer, turn the printer off and unplug the power cord, the USB cable, and the Ethernet cable before continuing.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.
CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.
SAVE THESE INSTRUCTIONS.
Learning about the printer 7

Learning about the printer

Thank you for choosing this printer!

We've worked hard to make sure it will meet your needs.
To start using your new printer right away, use the setup materials that came with the printer, and then skim the User’s Guide to learn how to perform basic tasks. To get the most out of your printer, read the User’s Guide carefully, and make sure you check the latest updates on our Web site.
We're committed to delivering performance and value with our printers, and we want to make sure you're satisfied. If you do encounter any problems along the way, one of our knowledgeable support representatives will be delighted to help you get back on track fast. And if you find something we could do better, please let us know. After all, you are the reason we do what we do, and your suggestions help us do it better.

Finding information about the printer

What are you looking for? Find it here
Initial setup instructions:
Connecting the printer
Installing the printer software
Additional setup and instructions for using the printer:
Selecting and storing paper and specialty media
Loading paper
Configuring printer settings
Viewing and printing documents and photos
Setting up and using the printer software
Configuring the printer on a network
Caring for and maintaining the printer
Troubleshooting and solving problems
Instructions for:
Connecting the printer to an Ethernet network
Troubleshooting printer connection problems
Help using the prin ter software Windows or Mac Help—Open a printer software program
Setup documentation—The setup documentation came with the printer and is also available on the Lexmark Web
http://support.lexmark.com.
site at
User's Guide and Quick Reference Guide—The guides are available on the Software and Documentation CD.
For updates, visit our Web site at
http://support.lexmark.com.
Networking Guide—Open the Software and Documentation CD, and then look for Printer and Software Documentation under the Pubs folder. From
the list of publications, click the Networking Guide link.
or application, and then click Help.
?
Click
Notes:
Help is automatically installed with the printer
The printer software is located in the printer
to view contextsensitive information.
software.
program folder or on the desktop, depending on your operating system.
Learning about the printer 8
What are you looking for? Find it here
The latest supplemental information, updates, and customer support:
Documentation
Driver downloads
Live chat support
Email support
Voice support
Lexmark Support Web site—
http://support.lexmark.com
Note: Select your country or region, and then select
your product to view the appropriate support site. Support telephone numbers and hours of operation for
your country or region can be found on the Support Web site or on the printed warranty that came with your printer.
Record the following information (located on the store receipt and at the back of the printer), and have it ready when you contact customer support so that they may serve you faster:
Machine Type number
Serial number
Date purchased
Store where purchased
Warranty information Warranty information varies by country or region:
In the US—See the Statement of Limited Warranty
included with this printer, or at
http://support.lexmark.com.
In other countries and regions—See the printed
warranty that came with your printer.

Selecting a location for the printer

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to lift it safely.
When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, leave enough room for them also. It is important to:
Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard.
Provide a flat, sturdy, and stable surface.
Keep the printer:Away from the direct airflow of air conditioners, heaters, or ventilatorsFree from direct sunlight, humidity extremes, or temperature fluctuationsClean, dry, and free of dust
Allow the following recommended amount of space around the printer for proper ventilation:
1
2
3
4
5
Learning about the printer 9
5
1 460 mm (18.1 in.)
2 640 mm (25.2 in.)
3 460 mm (18.1 in.)
4 200 mm (7.9 in.)
5 1724 mm (67.9 in.)

Printer configurations

Basic model
4
3
2
1
1 Standard exit bin
2 Printer control panel
3 Standard tray (Tray 1)
4 Standard tray (Tray 2)
5 Multipurpose feeder
Learning about the printer 10
Configured model
1
8
7
6
4
5
1 Bridge unit assembly
2 Finisher
3 Printer control panel
4 Optional 500sheet trays (Tray 3 and Tray 4 or 2,000sheet dual input trays)
5 Standard 500sheet trays (Tray 1 and Tray 2)
6 Optional 2,000sheet high capacity feeder (Tray 5)
7 Multipurpose feeder
2
3
8 Duplex unit

Understanding the printer control panel

3
4
7
9
Item Description
1 Menu button
Opens the menu index Note: The menus are available only when the printer is in the Ready state.
1
2
8
5
6
123
456
789
0#
Learning about the printer 11
Item Description
2 Back button
Returns the display to the previous screen
3 Display Shows messages that communicate the status of the printer
4 Indicator light
Off—The power is off.
Blinking green—The printer is warming up, processing data, or printing.
Solid green—The printer is on, but idle.
Solid red—Operator intervention is needed.
5 Select button
Opens a menu item and displays the available values or settings.
Saves a displayed menu item as the new user default setting.
Notes:
When a new setting is saved as the user default setting, it remains in effect until a new
setting is saved or until factory default settings are restored.
Settings chosen from a software program can also change or override the user default
settings selected from the printer control panel.
6 Keypad
Enter numbers, letters, or symbols on the display.
123
456
78 9
0#
7 Navigation buttons
Press the up or down arrow buttons to scroll through menus or menu items, or to increase or decrease a value when entering numbers.
Press the left or right arrow buttons to scroll through menu settings (also called values or options), or to scroll through text that rolls to another screen.
8 Stop button
Stops all printer activity A list of options is offered once Stopped appears on the display.
9 USB port Insert a flash drive into the front of the printer to print saved files.
Note: Only the front USB port supports flash drives.
Minimizing your printer's environmental impact 12

Minimizing your printer's environmental impact

Lexmark is committed to environmental sustainability and is continually improving its printers to reduce their impact on the environment. We design with the environment in mind, engineer our packaging to reduce materials, and provide collection and recycling programs. For more information, see:
The Notices chapter
The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment
The Lexmark recycling program at www.lexmark.com/recycle
By selecting certain printer settings or tasks, you may be able to reduce your printer's impact even further. This chapter outlines the settings and tasks that may yield a greater environmental benefit.

Saving paper and toner

Using recycled paper and other office papers

As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically for use in laser (electrophotographic) printers. In 1998, Lexmark presented to the US government a study demonstrating that recycled paper produced by major mills in the US fed as well as non-recycled paper. However, no blanket statement can be made that all recycled paper will feed well.
Lexmark consistently tests its printers with recycled paper (20–100% post-consumer waste) and a variety of test paper from around the world, using chamber tests for different temperature and humidity conditions. Lexmark has found no reason to discourage the use of today's recycled office papers, but generally the following property guidelines apply to recycled paper.
Low moisture content (4–5%)
Suitable smoothness (100–200 Sheffield units, or 140–350 Bendtsen units, European)
Note: Some much smoother papers (such as premium 24 lb laser papers, 50–90 Sheffield units) and much rougher papers (such as premium cotton papers, 200–300 Sheffield units) have been engineered to work very well in laser printers, despite surface texture. Before using these types of paper, consult your paper supplier.
Suitable sheet-to-sheet coefficient of friction (0.4–0.6)
Sufficient bending resistance in the direction of feed
2
Recycled paper, paper of lower weight (<60 g/m that is cut grain-short for portrait (or short-edge) fed printers may have lower bending resistance than is required for reliable paper feeding. Before using these types of paper for laser (electrophotographic) printing, consult your paper supplier. Remember that these are general guidelines only and that paper meeting these guidelines may still cause paper feeding problems in any laser printer (for example, if the paper curls excessively under normal printing conditions).
[16 lb bond]) and/or lower caliper (<3.8 mils [0.1 mm]), and paper

Saving energy

Adjusting Power Saver

Available settings range from 2–240 minutes. The factory default setting is 10 minutes.
Minimizing your printer's environmental impact 13
To increase or decrease the number of minutes before the printer enters Power Saver mode, do one of the following:
Using the Embedded Web Server
1
Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.
2 Click Settings, and then click General Settings.
3 Click Timeouts.
4 In the Power Saver box, increase or decrease the number of minutes you want the printer to wait before it enters
Power Saver mode.
5 Click Submit.
Using the printer control panel
1
Make sure the printer is on and Ready appears.
2 Press .
3 Press the up or down arrow button until Settings appears, and then press .
4 Press the up or down arrow button until General Settings appears, and then press .
5 Press the up or down arrow button until Timeouts appears, and then press .
6 Press the up or down arrow button until Power Saver appears, and then press .
7 Press the up or down arrow button to increase or decrease the number of minutes before the printer enters Power
Saver mode, and then press
.

Reducing printer noise

Use Quiet Mode to reduce the printer noise.
Note: See the table for the multiple settings that change when you select a Quiet Mode setting.
Choose To
On Reduce printer noise.
You may notice a reduction in processing speed.
Printer engine motors do not start until a job is ready to
print. You may notice a short delay before the first page is printed.
Fans run at a reduced speed or are turned off.
If your printer has faxing capability, fax sounds are
reduced or disabled, including those made by the fax speaker and ringer.
Minimizing your printer's environmental impact 14
Choose To
Off Use factory default settings. This setting supports the
performance specifications for your printer.
To select a Quiet Mode setting:
1 From the printer control panel, press .
2 Press the arrow buttons until Settings appears, and then press .
3 Press the arrow buttons until General Settings appears, and then press .
4 Press the arrow buttons until Quiet Mode appears, and then press .
5 Select the setting you want, and then press .
Submitting changes appears.

Recycling

Lexmark provides collection programs and environmentally progressive approaches to recycling. For more information, see:
The Notices chapter
The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment
The Lexmark recycling program at www.lexmark.com/recycle

Recycling Lexmark products

To return Lexmark products for recycling:
1 Go to www.lexmark.com/recycle.
2 Find the product type you want to recycle, and then select your country or region from the list.
3 Follow the instructions on the computer screen.
Note: Printer supplies and hardware not listed in the Lexmark collection program may be recycled through your local
recycling center. Contact your local recycling center to determine the items they accept.
Additional printer setup 15

Additional printer setup

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
You can customize your printer connectivity and memory capacity by adding optional cards. The instructions in this section explain how to install the available cards; you can also use them to locate a card for removal.

Available internal options

Memory cardsPrinter memoryFlash memoryFonts
Firmware cardsBar Code and FormsIPDS and SCS/TNePrintCryption
Printer hard disk
Lexmark
TM
RS232C Serial ISPParallel 1284B ISPMarkNetMarkNet N8130 10/100 Fiber ISPMarkNet N8120 10/100/1000 Ethernet ISP
TM
Internal Solutions Ports (ISP)
TM
N8150 802.11 b/g/n Wireless ISP
All of these options may not be available. For more information, contact the place where you purchased the printer.
Additional printer setup 16

Accessing the system board to install internal options

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
Note: This task requires a flathead screwdriver.
1 Remove the cover.
a Turn the screws on the cover counterclockwise to loosen them, but do not remove them.
b Pull the cover forward to remove it.
2 Use the following illustration to locate the appropriate connector.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity.
Touch something metal on the printer before touching any system board electronic components or connectors.
Additional printer setup 17
1
3
1 Hard disk connector
2 Flash memory or firmware card connectors
3 Printer memory card connector
2

Installing a memory card

CAUTION—SHOCK HAZARD: If you are installing memory or option cards sometime after setting up the printer,
then turn the printer off and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well and unplug any cables going to the printer.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.
An optional memory card can be purchased separately and attached to the system board. To install the memory card:
1 Access the system board.
Note: This task requires a flathead screwdriver.
2 Unpack the memory card.
Note: Avoid touching the connection points along the edge of the card.
Additional printer setup 18
3 Open the memory card connector latches.
4 Align the notch on the memory card with the ridge on the connector.
5 Push the memory card straight into the connector until it clicks into place.
6 Reattach the system board cover.
Additional printer setup 19

Installing a flash memory or firmware card

The system board has two connections for an optional flash memory or firmware card. Only one of each may be installed, but the connectors are interchangeable.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.
1 Access the system board.
Note: This task requires a flathead screwdriver.
2 Unpack the card.
Note: Avoid touching the connection points along the edge of the card.
3 Holding the card by its sides, align the plastic pins on the card with the holes on the system board.
1
1 Plastic pins
2 Metal pins
4 Push the card firmly into place.
2
Additional printer setup 20
Notes:
The entire length of the connector on the card must touch and be flush against the system board.
Be careful not to damage the connectors.
5 Reattach the system board cover.

Installing an internal print server or port interface card

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
Warning—Potential Damage: System board electrical components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.
Note: A #2 Phillips screwdriver is needed to install an internal print server or port interface card.
An internal print server allows connection from the printer to the local area network (LAN). An optional port interface card expands the ways the printer can connect to a computer or external print server.
1 Access the system board.
2 Unpack the internal print server or port interface card.
3 Remove the metal plate on the system board tray that covers the connector slot and save the metal plate.
4 Align the connector on the internal print server or port interface card with the connector on the system board.
Note: The cable connectors on the side of the optional card must fit through the opening in the faceplate.
Additional printer setup 21
5 Push the internal print server or port interface card firmly into the card connector on the system board.
6 Insert a screw into the hole on the right side of the connector slot. Gently tighten the screw to secure the card to
the system board tray.
7 Reinstall the system board.

Installing a printer hard disk

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
Warning—Potential Damage: System board electrical components and hard disks are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components, connectors, or the hard disk.
Note: A #2 Phillips screwdriver is needed to attach the hard disk to the mounting plate.
1 Access the system board.
2 Remove the mounting plate, hard disk, ribbon cable, and attachment screws from the package.
Additional printer setup 22
3 Attach the ribbon cable to the hard disk.
4 Attach the mounting plate to the hard disk with the screws.
5 Press the ribbon cable connector into the hard disk connector on the system board.
Additional printer setup 23
6 Flip the hard disk over, and then press the three posts on the mounting plate into the holes on the system board.
The hard disk snaps into place.
7 Reinstall the system board.

Replacing the access panel

After you have installed options on the printer system board, follow these steps to reattach the access panel.
Note: This operation requires a #2 Phillips screwdriver.
1 Align the tabs on the right side of the access panel with the slots on the printer.
2 Slide the panel to the right, and then push it towards the printer.
1
2
Additional printer setup 24
3 Tighten the screws.
4 Plug the printer power cord back into a properly grounded electrical outlet, and then turn the printer on.

Installing hardware options

Order of installation

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must
use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.
Install the printer and any options you have purchased in the following order:
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.
Printer stand or caster base
2,000sheet dual trays and high capacity feeder
Standard or optional 500sheet trays
Duplex unit
Printer
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.
For more information on installing a printer stand, caster base, or 2,000sheet tray, see the setup documentation that came with the option.
1
Additional printer setup 25

Installing optional trays

The printer supports the following optional input sources:
2 Tray Module (two 500sheet trays)
2,000sheet dual input trays
2,000sheet high capacity feeder
Duplex unit
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.
CAUTION—SHOCK HAZARD: If you are installing an optional tray after setting up the printer, then turn the printer off and unplug the power cord, the USB cable, and the Ethernet cable before continuing.
1 Unpack the optional tray, and remove all packing material.
2 Place the tray in the location chosen for the printer.
Note: If you are installing more than one optional tray, the 2,000sheet dual input trays must always be installed
as the first optional trays (configuring from the bottom up).
Note: The optional 500‑sheet trays and optional 2,000sheet dual input trays are interchangeable.
4
4
3
3
2
2
1 Tray 3 and Tray 4 (500-sheet trays or 2,000-sheet dual input trays)
2 Tray 1 and Tray 2 (500-sheet trays)
3 Tray 5 (2,000-sheet high capacity feeder)
1
4 Duplex unit
Note: Optional trays lock together when stacked. Remove stacked trays one at a time from the top down.
Additional printer setup 26
3 Align the printer with the tray, and then lower the printer into place.
4 Turn the printer back on.
5 Set the printer software to recognize the optional input source. For more information, see “Updating available
options in the printer driver” on page 29.

Attaching cables

Connect the printer to the computer using a USB cable or Ethernet cable.
Be sure to match the following:
The USB symbol on the cable with the USB symbol on the printer
The appropriate Ethernet cable to the Ethernet port
Additional printer setup 27
USB port Ethernet port

Verifying printer setup

Print a menu settings page to verify that all printer options are installed correctly. A list of installed options appears
toward the bottom of the page. If an option you installed is not listed, then it is not installed correctly. Remove the option and install it again.
Print a network setup page to verify that your printer is correctly connected to the network. This page also provides
important information that aids network printing configuration.

Printing a menu settings page

Print a menu settings page to review the current menu settings and to verify printer options are installed correctly.
Note: If you have not made any menu item settings changes yet, then the menu settings page lists all the factory default settings. Once you select and save other settings from the menus, they replace the factory default settings as user default settings. A user default setting remains in effect until you access the menu again, choose another value, and save it. To restore the factory default settings, see “Restoring the factory default settings” on page 136.
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the up or down arrow button until Reports appears, and then press .
4 Press the up or down arrow button until Menu Settings Page appears, and then press .
After the menu settings page prints, the printer returns to the Ready state.
Additional printer setup 28

Printing a network setup page

If the printer is attached to a network, then print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration.
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the up or down arrow button until Reports appears, and then press .
4 Press the up or down arrow button until Network Setup Page appears, and then press .
Note: If an optional internal print server is installed, Print Network <x> Setup Page appears.
5 Check the first section on the network setup page, and confirm that Status is “Connected.”
If Status is “Not Connected,” the LAN drop may not be active, or the network cable may be malfunctioning. Consult a system support person for a solution, and then print another network setup page.

Setting up the printer software

Installing the printer software

Notes:
If you installed the printer software on the computer before but need to reinstall the software, then uninstall
the current software first.
Close all open software programs before installing the printer software.
1 Obtain a copy of the software installer package.
From the Software and Documentation CD that came with your printer.
From our Web site:
http://support.lexmark.com, and then navigate to:
Go to
SUPPORT & DOWNLOAD > select your printer > select your operating system
2 Doubleclick the software installer package.
Wait for the installation dialog to appear. If you are using a Software and Documentation CD and the installation dialog does not appear, then do the following:
In Windows 8
From the Search charm, type run, and then navigate to: Apps list > Run > type D:\setup.exe > OK.
In Windows 7 or earlier
a
Click or click Start, and then click Run.
b In the Start Search or Run dialog, type D:\setup.exe. c Press Enter, or click OK.
Additional printer setup 29
In Macintosh
Click the CD icon on the desktop.
Note: D is the letter of your CD or DVD drive.
3 Click Install, and then follow the instructions on the computer screen.

Updating available options in the printer driver

When any hardware options are installed, you may need to manually add the options in the printer driver to make them available for use.
For Windows users
1 Open the printers folder.
In Windows 8
From the Search charm, type run, and then navigate to: Apps list > Run > type control printers > OK
In Windows 7 or earlier
a Click or click Start, and then click Run. b In the Start Search or Run dialog, type control printers. c Press Enter, or click OK.
2 Depending on your device, do either of the following:
Press and hold the printer you want to update.
Rightclick the printer you want to update.
3 From the menu that appears, do either of the following:
For Windows 7 or later, select Printer properties.
For earlier versions, select Properties.
4 Click the Configuration tab.
5 Do either of the following:
Click Update Now Ask Printer.
Under Configuration Options, manually add any installed hardware options.
6 Click Apply.
For Macintosh users
1 From the Apple menu, navigate to either of the following:
System Preferences > Print & Scan > select your printer > Options & Supplies > Driver
System Preferences > Print & Fax > select your printer > Options & Supplies > Driver
2 Add any installed hardware options, and then click OK.
Additional printer setup 30

Setting up wireless printing

Follow these instructions if your printer model is wireless.
Note: A Service Set Identifier (SSID) is a name assigned to a wireless network. Wireless Encryption Protocol (WEP) and Wi-Fi Protected Access (WPA) are types of security used on a network.

Preparing to set up the printer on a wireless network

Notes:
Make sure your access point (wireless router) is turned on and is working properly.
Do not connect the installation or network cables until prompted to do so by the setup software.
Make sure you have the following information before setting up the printer on a wireless network:
SSID—The SSID is also referred to as the network name.
Wireless Mode (or Network Mode)—The mode is either infrastructure or ad hoc.
Channel (for ad hoc networks)—The channel defaults to automatic for infrastructure networks.
Some ad hoc networks will also require the automatic setting. Check with your system support person if you are not sure which channel to select.
Security Method—There are four basic options for Security Method:WEP key
If your network uses more than one WEP key, then enter up to four in the provided spaces. Select the key currently in use on the network by selecting the default WEP transmit key.
WPA or WPA2 preshared key or passphrase
WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set for the same type on the router and on the printer, or the printer will not be able to communicate on the network.
802.1X–RADIUS
If you are installing the printer on an 802.1X network, then you may need the following:
Authentication type
Inner authentication type
802.1X user name and password
Certificates
No security
If your wireless network does not use any type of security, then you will not have any security information.
Note: Using an unsecured wireless network is not recommended.
Notes:
If you do not know the SSID of the network that your computer is connected to, then launch the wireless utility
of the computer network adapter, and then look for the network name. If you cannot find the SSID or the security information for your network, then see the documentation that came with the access point or contact your system support person.
Additional printer setup 31
To find the WPA/WPA2 preshared key or passphrase for the wireless network, see the documentation that
came with the access point, see the Embedded Web Server associated with the access point, or consult your system support person.

Installing the printer on a wireless network (Windows)

Before installing the printer on a wireless network, make sure:
Your wireless network is set up and is working properly.
The computer you are using is connected to the same wireless network where you want to set up the printer.
1 Connect the power cord to the printer, then to a properly grounded electrical outlet, and then turn on the printer.
1
2
Note: Make sure the printer and the computer are fully on and ready.
Warning—Potential Damage: Do not connect the USB cable until instructed to do so on the computer screen.
2 Obtain a copy of the software installer package.
From the Software and Documentation CD that came with your printer.
From our Web site:
http://support.lexmark.com, and then navigate to:
Go to
SUPPORT & DOWNLOAD > select your printer > select your operating system
3 Doubleclick the software installer package.
Wait for the installation dialog to appear. If you are using the Software and Documentation CD and the installation dialog does not appear, then do the
following:
Additional printer setup 32
In Windows 8
From the Search charm, type run, and then navigate to: Apps list > Run > type D:\setup.exe > OK
In Windows 7 or earlier
a
Click or click Start, and then click Run.
b In the Start Search or Run dialog, type D:\setup.exe. c Press Enter or click OK.
Note: D is the letter of your CD or DVD drive.
4 Click Install, and then follow the instructions on the computer screen.
5 Select Wireless connection when asked to choose a connection type.
6 From the Wireless Configuration dialog, select Guided Setup (Recommended).
Note: Choose Advanced Setup only if you want to customize your installation.
7 Temporarily connect a USB cable between the computer on the wireless network and the printer.
Note: After the printer is configured, the software will instruct you to disconnect the temporary USB cable so
you can print wirelessly.
8 Follow the instructions on the computer screen.
Note: For more information on allowing other computers on the network to use the wireless printer, see the
Networking Guide.

Installing the printer on a wireless network (Macintosh)

Note: Make sure to disconnect the Ethernet cable when installing the printer on a wireless network.
Prepare to configure the printer
1
Connect the power cord to the printer, then to a properly grounded electrical outlet, and then turn on the printer.
Additional printer setup 33
1
2
2 Locate the printer MAC address.
a From the printer control panel, navigate to:
> Reports > > Network Setup Page >
or
> Reports > Network Setup Page
b In the Standard Network Card section, look for UAA (MAC).
Note: You will need this information later.
Enter the printer information
1
Access the AirPort options:
In Mac OS X version 10.5 or later
From the Apple menu, navigate to either of the following:
System Preferences > Network > WiFi
System Preferences > Network > AirPort
In Mac OS X version 10.4
From the Finder, navigate to:
Applications > Internet Connect > AirPort
2 From the Network Name popup menu, select print server [yyyyyy], where the y’s are the last six digits of the MAC
address located on the MAC address sheet.
3 Open a Web browser.
4 From the Bookmarks menu, select Show or Show All Bookmarks.
5 Under COLLECTIONS, select Bonjour or Rendezvous, and then doubleclick the printer name.
Note: The application referred to as Rendezvous in Mac OS X version 10.2 is now called Bonjour by Apple Inc.
6 From the Embedded Web Server, navigate to the location of the wireless settings information.
Additional printer setup 34
Configure the printer for wireless access
1
Type the network name (SSID) in the appropriate field.
2 Select Infrastructure as your Network Mode setting if you are using an access point (wireless router).
3 Select the type of security you want to use to protect the wireless network.
4 Enter the security information necessary for the printer to connect to the wireless network.
5 Click Submit.
6 Open the AirPort application on the computer:
In Mac OS X version 10.5 or later
From the Apple menu, navigate to either of the following:
System Preferences > Network > WiFi
System Preferences > Network > AirPort
In Mac OS X version 10.4
From the Finder, navigate to:
Applications > Internet Connect > AirPort
7 From the Network popup menu, select the name of the wireless network.
Configure your computer to use the printer wirelessly
To print on a network printer, each Macintosh user must install a custom printer driver file and create a print queue in the Printer Setup Utility or Print Center.
1 Install a printer driver file on the computer:
a Obtain a copy of the software installer package.
From the Software and Documentation CD that came with your printer.
From our Web site:
http://support.lexmark.com, and then navigate to:
Go to
SUPPORT & DOWNLOAD > select your printer > select your operating system
b Doubleclick the installer package for the printer. c Follow the instructions on the computer screen. d Select a destination, and then click Continue. e From the Easy Install screen, click Install.
f Type the user password, and then click OK.
All necessary applications are installed in the computer.
g Click Close when the installation is complete.
2 Add the printer:
a For IP printing:
In Mac OS X version 10.5 or later
1 From the Apple menu, navigate to either of the following:
System Preferences > Print & Scan
System Preferences > Print & Fax
Additional printer setup 35
2 Click +. 3 If necessary, click Add Printer or Scanner or Add Other Printer or Scanner. 4 Click the IP tab. 5 Type the IP address of the printer in the address field, and then click Add.
In Mac OS X version 10.4
1 From the Finder, navigate to:
Applications > Utilities
2 Doubleclick Printer Setup Utility or Print Center. 3 From the Printer List, choose Add, and then click IP Printer. 4 Type the IP address of the printer in the address field, and then click Add.
b For AppleTalk printing:
Notes:
Make sure AppleTalk is activated on your printer.
This feature is supported only in Mac OS X version 10.5 or earlier.
In Mac OS X version 10.5
1 From the Apple menu, navigate to:
System Preferences > Print & Fax
2 Click +, and then navigate to:
AppleTalk > select the printer from the list > Add
In Mac OS X version 10.4
1 From the Finder, navigate to:
Applications > Utilities
2 Doubleclick Printer Setup Utility or Print Center. 3 From the Printer List, click Add. 4 Click Default Browser tab > More Printers. 5 From the first pop‑up menu, select AppleTalk. 6 From the second pop‑up menu, select Local AppleTalk Zone. 7 Select the printer from the list, and then click Add.

Installing the printer on an Ethernet network

Note: Make sure you have completed the initial setup of the printer.
For Windows users
1 Obtain a copy of the software installer package.
From the Software and Documentation CD that came with your printer.
From our Web site:
Go to
http://support.lexmark.com, and then navigate to:
SUPPORT & DOWNLOAD > select your printer > select your operating system
2 Doubleclick the software installer package.
Wait for the installation dialog to appear.
Additional printer setup 36
If you are using the Software and Documentation CD and the installation dialog does not appear, then do the following:
In Windows 8
From the Search charm, type run, and then navigate to: Apps list > Run > type D:\setup.exe > OK
In Windows 7 or earlier
a
Click or click Start, and then click Run.
b In the Start Search or Run dialog, type D:\setup.exe. c Press Enter or click OK.
Note: D is the letter of your CD or DVD drive.
3 Click Install, and then follow the instructions on the computer screen.
Note: To configure the printer using a static IP address, IPv6, or scripts, select Advanced Options > Administrator Tools.
4 Select Ethernet connection, and then click Continue.
5 Attach the Ethernet cable when instructed to do so.
6 Select the printer from the list, and then click Continue.
Note: If the configured printer does not appear in the list, then click Modify Search.
7 Follow the instructions on the computer screen.
For Macintosh users
1 Allow the network DHCP server to assign an IP address to the printer.
2 Obtain the printer IP address either:
From the printer control panel
From the TCP/IP section in the Network/Ports menu
By printing a network setup page or menu settings page, and then finding the TCP/IP section
Note: You will need the IP address if you are configuring access for computers on a different subnet than the printer.
3 Install the printer driver on the computer.
a Doubleclick the installer package for the printer. b Follow the instructions on the computer screen. c Select a destination, and then click Continue. d From the Easy Install screen, click Install. e Type the user password, and then click OK.
All the necessary applications are installed on the computer.
f Click Close when the installation is complete.
4 Add the printer.
For IP printing:
Additional printer setup 37
In Mac OS X version 10.5 or later
a
From the Apple menu, navigate to either of the following:
System Preferences > Print & ScanSystem Preferences > Print & Fax
b Click +. c If necessary, click Add Printer or Scanner or Add Other Printer or Scanner. d Click the IP tab. e Type the printer IP address in the address field, and then click Add.
In Mac OS X version 10.4 or earlier
a
From the Finder, navigate to:
Applications > Utilities
b Doubleclick Printer Setup Utility or Print Center. c From the printer list, click Add, and then click IP Printer. d Type the scanner IP address in the address field, and then click Add.
For AppleTalk printing:
Notes:
Make sure AppleTalk is activated on your printer.This feature is supported only in Mac OS X version 10.5 or earlier.
In Mac OS X version 10.5
a
From the Apple menu, navigate to:
System Preferences > Print & Fax
b Click +, and then navigate to:
AppleTalk > select your printer > Add
In Mac OS X version 10.4 or earlier
a
From the Finder, navigate to:
Applications > Utilities
b Doubleclick Printer Setup Utility or Print Center. c From the printer list, click Add. d Click Default Browser tab > More Printers. e From the first pop‑up menu, select AppleTalk.
f From the second popup menu, select Local AppleTalk Zone.
g Select the device from the list, and then click Add.
Note: If the scanner does not show up in the list, then you may need to add it using the IP address. For more
information, contact your system support person.
Additional printer setup 38

Changing port settings after installing a new network Internal Solutions Port

When a new Lexmark Internal Solutions Port (ISP) is installed in the printer, the printer configurations on computers that access the printer must be updated since the printer will be assigned a new IP address. All computers that access the printer must be updated with this new IP address.
Notes:
If the printer has a static IP address, then you do not need to make any changes to the computer configurations.
If the computers are configured to use the network name, instead of an IP address, then you do not need to
make any changes to your computer configurations.
If you are adding a wireless ISP to a printer previously configured for an Ethernet connection, then make sure
the printer is disconnected from the Ethernet network when you configure the printer to operate wirelessly. If the printer is connected to the Ethernet network, then the wireless configuration completes, but the wireless ISP is inactive. To activate the wireless ISP, disconnect the printer from the Ethernet network, turn off the printer, and then turn it back on.
Only one network connection is active at a time. To switch between Ethernet and wireless connection types,
turn off the printer, connect the cable (to switch to an Ethernet connection) or disconnect the cable (to switch to a wireless connection), and then turn the printer back on.
For Windows users
1 Open a Web browser, and then type the printer IP address in the address field.
Notes:
View the printer IP address on the printer control panel. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Open the printers folder.
In Windows 8
From the Search charm, type Run and then navigate to: Apps list > Run > type control printers > OK
In Windows 7 or earlier
a
Click , or click Start and then click Run.
b In the Start Search or Run dialog, type control printers. c Press Enter, or click OK.
3 To select the printer that has changed, do either of the following:
Press and hold the printer, and then select Printer properties.
Rightclick the printer, and then select Printer properties (Windows 7 or later) or Properties (earlier versions).
Note: If there is more than one copy of the printer, then update all of them with the new IP address.
4 Click the Ports tab.
5 Select the port from the list, and then click Configure Port.
Additional printer setup 39
6 Type the new IP address in the “Printer Name or IP Address” field.
7 Click OK > Close.
For Macintosh users
1 Open a Web browser, and then type the printer IP address in the address field.
Notes:
View the printer IP address on the printer control panel. The IP address appears as four sets of numbers
separated by periods, such as 123.123.123.123.
If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Add the printer.
For IP printing:
a From the Apple menu, navigate to either of the following:
System Preferences > Print & ScanSystem Preferences > Print & Fax
b Click +. c Click the IP tab. d Type the printer IP address in the address field, and then click Add.
For AppleTalk printing:
Notes:
Make sure AppleTalk is activated on your printer.This feature is supported only in Mac OS X version 10.5.
a From the Apple menu, navigate to:
System Preferences > Print & Fax
b Click +, and then navigate to:
AppleTalk > select the printer > Add

Setting up serial printing

Use serial printing to print when the computer is far from the printer or to print at a reduced speed.
After installing the serial or communication (COM) port, configure the printer and the computer. Make sure you have connected the serial cable to the COM port on your printer.
1 Set the parameters in the printer.
a From the printer control panel, navigate to the menu for the port settings. b Locate the menu for the serial port settings, and then adjust the settings, if necessary. c Save the modified settings, and then print a menu settings page.
Additional printer setup 40
2 Install the printer driver.
a Obtain a copy of the software installer package.
From the Software and Documentation CD that came with your printer
From our Web site:
Go to
http://support.lexmark.com, and then navigate to:
SUPPORT & DOWNLOAD > select your printer > select your operating system
b Doubleclick the software installer package.
Wait for the installation dialog to appear. If you are using the Software and Documentation CD and the installation dialog does not appear, then do the
following:
In Windows 8
From the Search charm type run, and then navigate to: Apps list > Run > type D:\setup.exe > OK
In Windows 7 or earlier
1 Click or click Start, and then click Run. 2 In the Start Search or Run dialog, type D:\setup.exe. 3 Press Enter or click OK.
Note: D is the letter of your CD or DVD drive.
c Click Install. d Follow the instructions on the computer screen. e Select Advanced, and then click Continue.
f From the Configure Printer Connection dialog, select a port.
g If the port is not in the list, then click Refresh, or navigate to:
Add port > select a port type > enter the necessary information > OK
h Click Continue > Finish.
3 Set the COM port parameters.
After installing the printer driver, set the serial parameters in the COM port assigned to the printer driver.
Note: Make sure the serial parameters in the COM port match the serial parameters you set in the printer.
a Open Device Manager.
In Windows 8
From the Search charm, type run and then navigate to: Apps list > Run > type devmgmt.msc > OK
In Windows 7 or earlier
1 Click or click Start, and then click Run. 2 In the Start Search or Run dialog, type devmgmt.msc. 3 Press Enter or click OK.
b Doubleclick Ports (COM & LPT) to expand the list of available ports.
Additional printer setup 41
c Do either of the following:
Press and hold the COM port where you attached the serial cable to your computer (example: COM1).
Rightclick the COM port where you attached the serial cable to your computer (example: COM1).
d From the menu that appears, select Properties. e On the Port Settings tab, set the serial parameters to the same serial parameters set in the printer.
Check the serial heading of the menu settings page for the printer settings.
f Click OK, and then close all the dialogs.
g Print a test page to verify printer installation.
Loading paper and specialty media 42

Loading paper and specialty media

This section explains how to load the standard and optional 500- and 2,000-sheet trays and the multipurpose feeder. It also includes information about paper orientation, setting the Paper Size and Paper Type, and linking and unlinking trays.

Setting the paper size and type

1 Make sure that the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the up or down arrow button until Paper Menu appears, and then press .
4 Press the up or down arrow button until Paper Size/Type appears, and then press .
5 Press the up or down arrow button until the correct tray appears, and then press .
6 Press the up or down arrow button until appears next to the correct size, and then press .
7 Press the up or down arrow button until appears next to the correct paper type, and then press .
Submitting Selection appears. The printer returns to the Paper Size/Type menu.
8 Press three times to return to the Ready state.

Setting the printer to detect the paper size loaded in a tray

Size sensing disables or enables autosize sensing on trays. Size sensing also lets the printer detect the difference between similar paper sizes that it otherwise cannot.
The printer trays cannot distinguish the paper size when both A5 and Statement sizes or B5 and Executive sizes are loaded in the printer trays. From the Size Sensing menu, specify which size you want the printer to detect.
Note: The multipurpose feeder does not use auto‑size sensing and can support both A5 and Statementsize or B5 and Executivesize print jobs. The Size Sensing setting does not affect the multipurpose feeder settings.
1 Turn the printer off.
2 Press and hold and the right arrow button while turning the printer on.
3 Release the buttons when the screen with the clock animation appears.
The printer performs a poweron sequence, and then Config Menu appears.
4 Press the up or down arrow button until Size Sensing appears, and then press .
A screen listing the Size Sensing settings appears.
5 Press to select the desired Tray Sensing setting.
Submitting Selection appears, followed by the Size Sensing menu.
Loading paper and specialty media 43
6 Press once, and then press the left or right arrow button until Exit Config Menu appears.
7 Press .
The printer performs its poweron sequence, and then Ready appears.

Configuring Universal paper settings

The Universal Paper Size is a userdefined setting that lets you print on paper sizes that are not preset in the printer menus. Set the Paper Size for the specified tray to Universal when the size you want is not available from the Paper Size menu. Then, specify all of the following Universal size settings for your paper:
Units of measure (millimeters or inches)
Portrait Width
Portrait Height
Feed Direction
Note: The smallest supported Universal size is 98.4 x 89 mm (3.9 x 3.5 in.); the largest is 297 x 431.8 mm (11.7 x 17 in.).
Specify a unit of measurement
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the up or down arrow button until Paper Menu appears, and then press .
4 Press the up or down arrow button until Universal Setup appears, and then press .
5 Press the up or down arrow button until Units of Measure appears, and then press .
6 Press the up or down arrow button until appears next to the correct unit of measure, and then press .
Submitting Selection appears, followed by the Universal Setup menu.
Specify the paper height and width
Defining a specific height and width measurement for the Universal paper size (in the portrait orientation) allows the printer to support the size, including support for standard features such as duplex printing and printing multiple pages on one sheet.
1 From the Universal Setup menu, press the up or down arrow button until Portrait Width appears, and then
press
.
2 Press the up or down arrow button to change the paper width setting, and then press .
Submitting Selection appears, followed by the Universal Setup menu.
Loading paper and specialty media 44
3 Press the up or down arrow button until Portrait Height appears, and then press .
4 Press the up or down arrow button to change the paper height setting, and then press .
Submitting Selection appears, followed by the Universal Setup menu.
Loading the standard or optional 500sheet trays
The printer has two standard 500sheet trays (Tray 1 and Tray 2), and it may have one or more optional 500sheet trays. All 500sheet trays support the same paper sizes and types. Paper may be loaded in the trays in either the long‑edge or shortedge orientation.
1 Pull the tray completely out.
2 Squeeze and slide the width and length guides to the correct positions for the paper size being loaded.
Loading paper and specialty media 45
3 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the
edges on a level surface.
4 Load the paper stack with the recommended print side faceup. Load the paper in either the long‑edge or shortedge
orientation as shown.
Notes:
Load sizes larger than A4 in the shortedge orientation.
Make sure the paper is below the max fill line located on the edge of the paper tray. Overloading the tray
can cause paper jams and possible printer damage.
Longedge orientation Shortedge orientation
5 Make sure the paper guides are secure against the edges of the paper.
6 Insert the tray.
7 If the paper type you loaded differs from the type that was previously loaded in the tray, then change the Paper
Type setting for the tray.
Loading paper and specialty media 46

Loading A5 or Statement paper sizes

The printer trays cannot distinguish between A5 (148 x 210 mm) and Statementsize (139.7 x 215.9 mm) paper when both sizes are loaded in the printer trays. From the Size Sensing menu, specify which size you want the printer to detect. Load either A5or Statementsize paper in the paper trays, but not both.
Note: The multipurpose feeder does not use auto‑size sensing and can support both A5 and Statementsize print jobs. The Size Sensing setting does not affect the multipurpose feeder settings.
1 Load either A5or Statementsize paper in a paper tray.
2 Turn the printer off.
3 Press and hold and the right arrow button while turning the printer on.
4 Release the buttons when the screen with the clock animation appears.
The printer performs a poweron sequence, and then Config Menu appears.
5 Press the up or down arrow button until Size Sensing appears, and then press .
A screen listing the Size Sensing settings appears.
6 Press the up or down arrow button until Sense Statement or Sense A5 appears, and then press
to select the paper size. Submitting Selection appears, followed by the Size Sensing menu.
7 Press once, and then press the up or down arrow button until Exit Config Menu appears.
8 Press .
The printer performs its poweron sequence, and then Ready appears.

Loading B5 or Executive paper sizes

The printer trays cannot distinguish between B5and Executivesize paper when both sizes are loaded in the trays. From the Size Sensing menu, specify which size you want the printer to detect. Load either B5 or Executivesize paper in the paper trays, but not both.
Note: The multipurpose feeder does not use auto‑size sensing and can support both B5 and Executivesize print jobs. The Size Sensing setting does not affect the multipurpose feeder settings.
1 Load either B5or Executivesize paper in a paper tray.
2 Turn the printer off.
3 Press and hold and the right arrow button while turning the printer on.
4 Release the buttons when the screen with the clock animation appears.
The printer performs a poweron sequence, and then Config Menu appears.
5 Press the up or down arrow button until Size Sensing appears, and then press .
A screen listing the Size Sensing settings appears.
Loading paper and specialty media 47
6 Press the up or down arrow button until Sense Executive or Sense B5 appears, and then press
to select the paper size. Submitting Selection appears, followed by the Size Sensing menu.
7 Press once, and then press the up or down arrow button until Exit Config Menu appears
8 Press .
The printer performs its poweron sequence, and then Ready appears.
Loading the 2000sheet high capacity feeder
The high capacity feeder can hold 2,000 sheets of letter, A4, Executive, and JIS B5 paper (80 g/m2 or 20 lb).
1 Pull the tray out.
2 If you are loading paper with a different width or length, then adjust the width and length guides.
Loading paper and specialty media 48
3 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the
edges on a level surface.
4 Load paper in the tray with the print side down.
X
A
M
Place pre-punched paper with the holes toward the left side of the tray.
When loading letterhead, place the header toward the front of the tray.
5 Insert the tray.
Loading paper and specialty media 49

Loading the 2,000-sheet dual input trays

The 2,000-sheet dual input drawer includes two trays: an 850-sheet tray and a 1,150-sheet tray. Although the trays are different in appearance, they require the same process for loading paper.
1 Pull the tray out.
2 Squeeze the length guide tab inward as shown, and slide the guide to the correct position for the paper size being
loaded.
3 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the
edges on a level surface.
Loading paper and specialty media 50
4 Load paper in the tray with the print side up.
Note: Make sure the paper is below the maximum fill line on the rear guide. Overloading may cause jams.
5 Insert the tray.
Loading paper and specialty media 51

Loading the multipurpose feeder

The multipurpose feeder can hold several sizes and types of print media, such as transparencies, labels, card stock, and envelopes. It can be used for single-page or manual printing or as an additional tray.
The multipurpose feeder can hold approximately:
100 sheets of 75 g/m
10 envelopes
75 transparencies
The multipurpose feeder accepts paper or specialty media within the following dimensions:
Width—89 mm (3.5 in.) to 297 mm (11.7 in.)
Length—98.4 mm (3.8 in.) to 431.8 mm (17 in.)
Notes:
Maximum width and length can be applied only to short-edge feeding.Only the multipurpose feeder guide can support the minimum size.
Note: Do not add or remove paper or specialty media when the printer is printing from the multipurpose feeder or when the printer control panel indicator light is blinking. Doing so may cause a jam.
2
(20 lb) paper
1 Pull down the multipurpose feeder door.
2 Gently pull the extension until it is fully extended.
Loading paper and specialty media 52
3 Adjust the width guides to the correct positions for the paper size being loaded.
4 Flex the sheets of paper or specialty media back and forth to loosen them, and then fan them. Do not fold or crease
them. Straighten the edges on a level surface.
Paper
Envelopes
Transparencies Note: Avoid scratching or touching the print side.
Loading paper and specialty media 53
5 Load the paper or specialty media. Slide the stack gently into the multipurpose feeder until it comes to a stop.
Load letter, A4, B5, Executive, and transparencies with the recommended print side facedown and the long
edge of the paper entering the printer first.
Load A3, A5, B4, Folio, Legal, and Statement paper with the recommended print side facedown and the short
edge of the paper entering the printer first.
Notes:
Do not exceed the maximum stack height by forcing paper under the stack height limiter.Load only one size and type of paper at a time.
Load envelopes with the flap side up.
Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or selfstick adhesives. These envelopes may severely damage the printer.
Loading paper and specialty media 54
6 Adjust the width guide to lightly touch the edge of the paper stack. Make sure the paper fits loosely in the
multipurpose feeder, lies flat, and is not bent or wrinkled.
7 From the printer control panel, set the Paper Size and Paper Type for the multipurpose feeder (MP Feeder Size and
MP Feeder Type) based on the paper you loaded.
Loading letteror A4size paper in the shortedge orientation
By default, the printer is set to recognize letteror A4size paper loaded in the longedge orientation. If you want to load letteror A4size paper in the shortedge orientation, make sure you enable “Short Edge printing”.
1 Make sure the printer is off.
2 Press and hold and the right arrow button while turning the printer on.
3 Release the buttons when the screen with the clock animation appears.
The printer performs a poweron sequence, and then the Configuration menu appears.
4 Press the up or down arrow button until Short Edge printing appears, and then press .
5 Press the up or down arrow button to select Enable or Disable, and then press Submit.
Submitting Change appears.
6 Press the up or down arrow button until Exit Config Menu appears, and then press Submit.
Resetting the Printer appears.
Loading paper and specialty media 55

Linking and unlinking trays

Linking trays

Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next linked tray. When the Paper Size and Paper Type settings are the same for any trays, the trays are automatically linked.
The printer automatically senses the Paper Size setting according to the position of the paper guides in each tray except the multipurpose feeder. The printer can sense A4, A5, JIS B5, Letter, Legal, Executive, and Universal paper sizes. The multipurpose feeder and trays using other paper sizes can be linked manually using the Paper Size menu available from the Paper Size/Type menu.
Note: To link the multipurpose feeder, Configure MP must be set to Cassette in the Paper menu in order for MP Feeder Size to appear as a menu item.
The Paper Type setting must be set for all trays from the Paper Type menu available from the Paper Size/Type menu.

Unlinking trays

Unlinked trays have settings that are not the same as the settings of any other tray.
To unlink a tray, change the following tray settings so that they do not match the settings of any other tray:
Paper Type (for example: Plain Paper, Letterhead, Custom Type <x>)
Paper Type names describe the paper characteristics. If the name that best describes your paper is used by linked trays, assign a different Paper Type name to the tray, such as Custom Type <x>, or define your own custom name.
Paper Size (for example: letter, A4, statement)
Load a different paper size to change the Paper Size setting for a tray automatically. Paper Size settings for the multipurpose feeder are not automatic; they must be set manually from the Paper Size menu.
Warning—Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper loaded in the tray. The temperature of the fuser varies according to the specified Paper Type. Paper may not be properly processed if an inaccurate Paper Type is selected.

Linking exit bins

The standard exit bin holds up to 500 sheets of 64–216 g/m2 (17–58 lb) paper, depending on the printer model. If you need additional output capacity, you can purchase other optional exit bins.
Note: Not all exit bins support every paper size and type.
Linking exit bins lets you create a single output source so the printer can automatically switch output to the next available exit bin.
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the up or down arrow button until Paper Menu appears, and then press .
4 Press the up or down arrow button until Bin Setup appears, and then press .
5 Press the up or down arrow button until the correct tray appears, and then press .
Loading paper and specialty media 56
6 Press the up or down arrow button until Configure Bins appears, and then press .
7 Press the up or down arrow button until Link appears, and then press .

Assigning a Custom Type <x> name

Assign a Custom Type <x> name to a tray to link or unlink it. Associate the same Custom Type <x> name to each tray that you want to link. Only trays with the same custom names assigned will link.
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press .
The Paper Menu appears.
4 Press .
The Paper Size/Type menu appears.
5 Press the down arrow button once.
appears next to the name of the tray.
6 Press .
The Paper Size menu appears.
7 Press again.
The Paper Type menu appears.
8 Press the left or right arrow button until Custom Type <x> or another custom name appears, and then press
.
Submitting selection appears, followed by Paper Menu.
9 Verify that the correct Paper Type is associated with the custom name.
Note: Plain Paper is the factory default Paper Type associated with all Custom Type <x> names and userdefined
custom names.
a From the Paper menu, press the up or down arrow button until Custom Types appears, and then press
.
b Press the up or down arrow button until appears next to the custom paper type name, and then press
.
c Press the up or down arrow button until appears next to the Paper Type setting you want, and then press
.
Submitting selection appears.
Loading paper and specialty media 57

Changing a Custom Type <x> name

You can use the Embedded Web Server or MarkVisionTM to define a name other than Custom Type <x> for each of the custom paper types that are loaded. When a Custom Type <x> name is changed, the menus display the new name instead of Custom Type <x>.
To change a Custom Type <x> name from the Embedded Web Server:
1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2 Click Settings.
3 Under Default Settings, click Paper Menu.
4 Click Custom Names.
5 Type a name for the paper type in a Custom Name <x> box.
Note: This custom name will replace a custom type <x> name under the Custom Types and Paper Size/Type
menus.
6 Click Submit.
7 Click Custom Types.
Custom Types appears, followed by your custom name.
8 Select a Paper Type setting from the list next to your custom name.
9 Click Submit.
Paper and specialty media guidelines 58

Paper and specialty media guidelines

Paper guidelines

Paper characteristics

The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating new paper stock.
Weight
The printer can automatically feed paper weights from 60–128 g/m2 (16–34 lb bond) grain long. Paper lighter than 60 g/m bond) grain long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 inches), we recommend 90 g/m
heavier paper.
2
(16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 75 g/m2 (20 lb
2
(24 lb) or
Curl
Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding problems.
Smoothness
Paper smoothness directly affects print quality. If paper is too rough, then toner cannot fuse to it properly. If paper is too smooth, then it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points; smoothness between 150 and 250 Sheffield points produces the best print quality.
Moisture content
The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly. Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that can degrade its performance.
Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24 to 48 hours before printing. Extend the time several days if the storage or transportation environment is very different from the printer environment. Thick paper may also require a longer conditioning period.
Grain direction
Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper.
2
For 60–128 g/m recommended.
(16–34 lb bond) paper, grain long paper is recommended. For heavier paper, grain short is
Paper and specialty media guidelines 59
Fiber content
Most highquality xerographic paper is made from 100% chemically treated pulped wood. This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton can negatively affect paper handling.

Unacceptable paper

The following paper types are not recommended for use with the printer:
Chemically treated papers used to make copies without carbon paper, also known as carbonless papers, carbonless
copy paper (CCP), or no carbon required (NCR) paper
Preprinted papers with chemicals that may contaminate the printer
Preprinted papers that can be affected by the temperature in the printer fuser
Preprinted papers that require a registration (the precise print location on the page) greater than ±2.3 mm (±0.9 in.),
such as optical character recognition (OCR) forms In some cases, registration can be adjusted with a software application to successfully print on these forms.
Coated papers (erasable bond), synthetic papers, thermal papers
Roughedged, rough or heavily textured surface papers, or curled papers
Recycled papers that fail EN12281:2002 (European)
Paper weighing less than 60 g/m
Multiplepart forms or documents
2
(16 lb)

Selecting paper

Using appropriate paper prevents jams and helps ensure troublefree printing.
To help avoid jams and poor print quality:
Always use new, undamaged paper.
Before loading paper, know the recommended print side of the paper. This information is usually indicated on the
paper package.
Do not use paper that has been cut or trimmed by hand.
Do not mix paper sizes, types, or weights in the same source; mixing results in jams.
Do not use coated papers unless they are specifically designed for electrophotographic printing.

Selecting preprinted forms and letterhead

Use these guidelines when selecting preprinted forms and letterhead:
Use grain long for 64–216 g/m
Use only forms and letterhead printed using an offset lithographic or engraved printing process.
Avoid papers with rough or heavily textured surfaces.
Use papers printed with heatresistant inks designed for use in xerographic copiers. The ink must be able to withstand temperatures up to 230°C (446°F) without melting or releasing hazardous emissions. Use inks that are not affected by the resin in toner. Inks that are oxidationset or oilbased generally meet these requirements; latex inks might not. When in doubt, contact the paper supplier.
2
(17–58 lb) paper.
Paper and specialty media guidelines 60

Storing paper

Use these paper storage guidelines to help avoid jams and uneven print quality:
For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40%. Most label
manufacturers recommend printing in a temperature range of 18 to 24°C (65 to 75°F) with relative humidity between 40 and 60%.
Store paper in cartons when possible, on a pallet or shelf, rather than on the floor.
Store individual packages on a flat surface.
Do not store anything on top of individual paper packages.

Supported paper sizes, types, and weights

The following tables provide information on standard and optional paper sources and the types of paper they support.
Note: For an unlisted paper size, configure a Universal Paper Size.
For information on card stock and labels, see the Card Stock & Label Guide on the Lexmark Web site at
http://support.lexmark.com.

Supported paper sizes

Measurements apply to simplex (onesided) printing only. For duplex (twosided) printing, the minimum size is
139.7 x 210 mm (5.50 x 8.27 in.).
Basic input trays
Paper size Dimensions Standard 500sheet trays (Tray 1
and Tray 2)
A4 210 x 297 mm (8.27 x 11.7 in.)
1
A5
2
A6
A3 297 x 420 mm (11.7 x 16.5 in.)
Statement1,
Oficio (México)
JIS B5
JIS B4 257 x 364 mm (10.1 x 14.3 in.)
Letter 215.9 x 279.4 mm (8.5 x 11 in.)
2
2
3
148 x 210 mm (5.83 x 8.27 in.)
105 x 148 mm (4.13 x 5.83 in.) X
139.7 x 215.9 mm (5.5 x 8.5 in.)
215.9 x 340.4 mm (8.5 x 13.4 in.)
182 x 257 mm (7.17 x 10.1 in.)
Multipurpose feeder
1
The printer trays cannot distinguish between A5and statementsize paper when both sizes are loaded in the printer trays. From the Size Sensing menu, specify which size you want the printer to detect. Load either A5or statementsize paper in the paper trays, but not both.
2
This paper size is supported only when the source is nonsize sensing or when size sensing is disabled.
3
The printer trays cannot distinguish between B5and Executivesize paper when both sizes are loaded in the trays. From the Size Sensing menu, specify which size you want the printer to detect. Load either B5or Executivesize paper in the paper trays, but not both.
Paper and specialty media guidelines 61
Paper size Dimensions Standard 500sheet trays (Tray 1
and Tray 2)
Tabloid 279.4 x 431.8 mm (11 x 17 in.)
Legal 215.9 x 355.6 mm (8.5 x 14 in.)
Executive
3
184.2 x 266.7 mm (7.25 x 10.5 in.)
Folio 215.9 x 330.2 mm (8.5 x 13 in.)
Universal Note: Turn size
sensing off to support universal sizes that are close to
182 x 431 mm (7.1 x 16.9 in.) to
139.7 x 297 mm (5.5 x 11.7 in.)
98.4 x 431.8 mm (3.8 x 17 in.) to 89 x 297 mm (3.5 x 11.7 in.) for the multipurpose feeder only.
standard media sizes.
148 x 431.8 mm (5.83 x 17 in.) to 140 x 297.2 mm (5.51 x 11.7 in.) for the duplex unit only.
7 3/4 Envelope
98.4 x 190.5 mm (3.875 x 7.5 in.) X
(Monarch)
10 Envelope 104.8 x 241.3 mm (4.12 x 9.5 in.) X
Multipurpose feeder
DL Envelope 110 x 220 mm (4.33 x 8.66 in.) X
C5 Envelope 162 x 229 mm (6.38 x 9.01 in.) X
Other Envelope 98.4.7 x 431.8 mm (3.8 x 17 in.)
X
to 89 x 297 mm (3.5 x 11.7 in.)
1
The printer trays cannot distinguish between A5and statementsize paper when both sizes are loaded in the printer trays. From the Size Sensing menu, specify which size you want the printer to detect. Load either A5or statementsize paper in the paper trays, but not both.
2
This paper size is supported only when the source is nonsize sensing or when size sensing is disabled.
3
The printer trays cannot distinguish between B5and Executivesize paper when both sizes are loaded in the trays. From the Size Sensing menu, specify which size you want the printer to detect. Load either B5or Executivesize paper in the paper trays, but not both.
Paper and specialty media guidelines 62
Optional input trays
Paper size Dimensions Optional
2,000sheet dual input trays
A4 210 x 297 mm
(8.27 x 11.7 in.)
A5
1
148 x 210 mm
XX
(5.83 x 8.27 in.)
A6
2
105 x 148 mm
XX X
(4.13 x 5.83 in.)
A3 297 x 420 mm
XX
(11.7 x 16.5 in.)
Statement1,
2
139.7 x 215.9 mm
XX
(5.5 x 8.5 in.)
Oficio (México)
2
215.9 x 340.4 mm
XX
(8.5 x 13.4 in.)
JIS B5
3
182 x 257 mm (7.17 x 10.1 in.)
JIS B4 257 x 364 mm
XX
(10.1 x 14.3 in.)
Letter 215.9 x 279.4 mm
(8.5 x 11 in.)
Optional 2,000sheet high capacity feeder
Duplex unit
Tabloid 279.4 x 431.8 mm
XX
(11 x 17 in.)
Legal 215.9 x 355.6 mm
XX
(8.5 x 14 in.)
Executive
3
184.2 x 266.7 mm (7.25 x 10.5 in.)
Folio 215.9 x 330.2 mm
XX
(8.5 x 13 in.)
1
The printer trays cannot distinguish between A5and statementsize paper when both sizes are loaded in the printer trays. From the Size Sensing menu, specify which size you want the printer to detect. Load either A5or statementsize paper in the paper trays, but not both.
2
This paper size is supported only when the source is nonsize sensing or when size sensing is disabled.
3
The printer trays cannot distinguish between B5and Executivesize paper when both sizes are loaded in the trays. From the Size Sensing menu, specify which size you want the printer to detect. Load either B5or Executivesize paper in the paper trays, but not both.
Paper and specialty media guidelines 63
Paper size Dimensions Optional
2,000sheet dual input trays
Universal Note: Turn size
sensing off to support universal sizes that are close to standard media sizes.
182 x 431 mm (7.1 x 16.9 in.) to
139.7 x 297 mm (5.5 x 11.7 in.)
98.4 x 431.8 mm (3.8 x 17 in.) to 89 x 297 mm
XX X
XX X
(3.5 x 11.7 in.) for the multipurpose feeder only.
148 x 431.8 mm
XX
(5.83 x 17 in.) to 140 x 297.2 mm (5.51 x 11.7 in.) for the duplex unit only.
7 3/4 Envelope (Monarch)
10 Envelope 104.8 x 241.3 mm
98.4 x 190.5 mm (3.875 x 7.5 in.)
XX X
XX X
(4.12 x 9.5 in.)
Optional 2,000sheet high capacity feeder
Duplex unit
DL Envelope 110 x 220 mm
XX X
(4.33 x 8.66 in.)
C5 Envelope 162 x 229 mm
XX X
(6.38 x 9.01 in.)
Other Envelope 98.4.7 x 431.8 mm
XX X
(3.8 x 17 in.) to 89 x 297 mm (3.5 x 11.7 in.)
1
The printer trays cannot distinguish between A5and statementsize paper when both sizes are loaded in the printer trays. From the Size Sensing menu, specify which size you want the printer to detect. Load either A5or statementsize paper in the paper trays, but not both.
2
This paper size is supported only when the source is nonsize sensing or when size sensing is disabled.
3
The printer trays cannot distinguish between B5and Executivesize paper when both sizes are loaded in the trays. From the Size Sensing menu, specify which size you want the printer to detect. Load either B5or Executivesize paper in the paper trays, but not both.

Supported paper types and weights

The printer engine supports 38–128 g/m2 (16–32 lb) paper weights.
Note: Labels, transparencies, envelopes, and card stock always print at reduced speed.
Paper and specialty media guidelines 64
Paper type Standard
500sheet trays (Tray 1 and Tray
2)
Paper
Card stock
Transparencies X
Paper Labels
Bond
Letterhead
Envelopes X XXX X
Multipurpose tray
Optional 500sheet trays
Optional 2,000sheet dual input trays
Optional 2,000sheet high capacity feeder
Duplex unit
Printing 65

Printing

This chapter covers printing, printer reports, and job cancelation. Selection and handling of paper and specialty media can affect how reliably documents print. For more information, see “Avoiding jams” on page 152 and “Storing paper” on page 60.

Printing a document

1 From the printer control panel Paper menu, set the Paper Type and Paper Size to match the loaded paper.
2 Send the print job:
For Windows users
a With a document open, click File > Print. b Click Properties, Preferences, Options, or Setup, and then adjust the settings as needed.
Note: To print on a specific size or type of paper, adjust the paper size or type settings to match the loaded
paper, or select the appropriate tray or feeder.
c Click OK, and then click Print.
For Macintosh users
a Customize the settings as needed in the Page Setup dialog:
1 With a document open, choose File > Page Setup. 2 Choose a paper size or create a custom size to match the loaded paper. 3 Click OK.
b Customize the settings as needed in the Print dialog:
1 With a document open, choose File > Print.
If necessary, click the disclosure triangle to see more options.
2 From the Print dialog and popup menus, adjust the settings as needed.
Note: To print on a specific paper type, adjust the paper type setting to match the loaded paper, or
select the appropriate tray or feeder.
3 Click Print.

Printing on specialty media

Tips on using letterhead

Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for laser printers.
Placing paper in the trays
Page orientation is important when printing on letterhead. Use the following sections to determine which direction to load the letterhead.
Printing 66
Source or process Print side
Standard 500sheet trays Optional 500sheet trays Optional 2,000sheet dual input trays
Optional 2,000sheet high capacity feeder Preprinted letterhead design is placed facedown.
Multipurpose tray (simplex printing) Preprinted letterhead design is placed facedown.
Duplex (twosided) printing from trays Preprinted letterhead design is placed facedown.
Preprinted letterhead design is placed faceup.
Sheet placement is faceup in the 2,000sheet high capacity feeder and the multipurpose feeder.
Orienting the paper for longor shortedge printing
Paper trays
Shortedge orientation Longedge orientation
With finisher
With finisher
Without finisher Without finisher
Printing 67
High capacity feeder
Shortedge orientation without finisher Longedge orientation with finisher
ABC
Simplex (one-sided) printing
ABC
Duplex (two-sided) printing
Simplex (one-sided) printing
Duplex (two-sided) printing
Multipurpose tray
Simplex (one-sided) printing Duplex (two-sided) printing
ABC

Tips on using transparencies

Print samples on the transparencies being considered for use before buying large quantities.
Feed transparencies from the standard tray or the multipurpose feeder.
From the Paper menu, set the Paper Type to Transparency.
Printing 68
Use transparencies designed specifically for laser printers. Transparencies must be able to withstand temperatures
of 230°C (446°F) without melting, discoloring, offsetting, or releasing hazardous emissions.
To prevent print quality problems, avoid getting fingerprints on the transparencies.
Before loading transparencies, fan the stack to prevent sheets from sticking together.
We recommend Lexmark transparencies. For ordering information, see the Lexmark Web site at
www.lexmark.com.

Tips on using envelopes

Print samples on the envelopes being considered for use before buying large quantities.
Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure that the
envelopes can withstand temperatures up to 220°C (446°F) without sealing, wrinkling, curling excessively, or releasing hazardous emissions.
For best performance, use envelopes made from 90 g/m
must not exceed 70 g/m
2
(20 lb bond) weight.
Use only new envelopes from undamaged packages.
To optimize performance and minimize jams, do not use envelopes that:Have excessive curl or twistAre stuck together or damaged in any wayHave windows, holes, perforations, cutouts, or embossingHave metal clasps, string ties, or folding barsHave an interlocking designHave postage stamps attachedHave any exposed adhesive when the flap is in the sealed or closed positionHave bent cornersHave rough, cockle, or laid finishes
Adjust the width guides to fit the width of the envelopes.
2
(24 lb bond) paper or 25% cotton. Allcotton envelopes
Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes.

Tips on using labels

Note: This printer is intended for occasional paper label printing only.
For more information on label printing, characteristics, and design, see the Card Stock & Label Guide at
http://support.lexmark.com.
Do not load labels together with paper or transparencies in the same source; mixing media can cause feeding
problems.
From the Paper menu, set the Paper Type to Labels.
Do not use labels with slick backing material.
Use labels that can withstand temperatures of 230°C (446°F) without sealing, excessive curling, wrinkling, or
releasing hazardous emissions.
Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets
also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties.
Printing 69
Do not use labels with exposed adhesive.
Do not print within 1 mm (0.04 inches) of the edge of the label, of the perforations, or between diecuts of the
label.
Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 inches)
away from edges is recommended. Adhesive material contaminates the printer and could void the warranty.
If zone coating of the adhesive is not possible, remove a 1.6 mm (0.06 inches) strip on the leading and driver edge,
and then use a nonoozing adhesive.
Portrait orientation works best, especially when printing bar codes.

Tips on using card stock

Card stock is heavy, singleply specialty media. Many of its variable characteristics, such as moisture content, thickness, and texture, can significantly impact print quality. Print samples on the card stock being considered for use before buying large quantities.
From the Paper menu, set the Paper Type to Card Stock.
Select the appropriate Paper Texture setting.
Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or
other paper handling problems.
Check with the manufacturer or vendor to ensure the card stock can withstand temperatures up to 220°C (446°F)
without releasing hazardous emissions.
Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting
introduces semiliquid and volatile components into the printer.
Use grain short card stock when possible.

Printing confidential and other held jobs

Holding jobs in the printer

When sending a job to the printer, you can specify that you want the printer to hold the job in memory until you start the job from the printer control panel. All print jobs that can be initiated by the user at the printer are called held jobs.
Note: Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to process additional held jobs.
Job type Description
Confidential When you send a Confidential print job to the printer, you must create a PIN from
the computer. The PIN must be four digits using the numbers 0–9. The job is held in printer memory until you enter the PIN from the printer control panel and choose to print or delete the job.
Verify When you send a Verify print job, the printer prints one copy and holds the
remaining copies in printer memory. Verify lets you examine the first copy to see if it is satisfactory before printing the remaining copies. Once all copies are printed, the job is automatically deleted from printer memory.
Printing 70
Job type Description
Reserve When you send a Reserve print job, the printer does not print the job immediately.
It stores the job in memory so you can print the job later. The job is held in memory until you delete it from the Held Jobs menu.
Repeat When you send a Repeat print job, the printer prints all requested copies of the
job and stores the job in memory so you can print additional copies later. You can print additional copies as long as the job remains stored in memory.
Other types of held jobs include:
Profiles from various sources including Lexmark Document Solutions Suite (LDSS)
Forms from a kiosk
Bookmarks
Jobs not printed, which are called parked jobs

Printing confidential and other held jobs

Note: Confidential and Verify print jobs are automatically deleted from memory after they print. Repeat and Reserve
jobs continue to be held in the printer until you choose to delete them.
For Windows Users
1
With a document open, click File > Print.
2 Click Properties, Preferences, Options, or Setup.
3 Click Other Options, and then click Print and Hold.
4 Select your job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential job,
also enter a fourdigit PIN.
5 Click OK or Print, and then go to the printer to release the job.
6 From the printer control panel, press the up or down arrow button until Held jobs appears, and then press
.
7 Press the up or down arrow button until appears next to your user name, and then press .
8 Press the up or down arrow button until appears next to the job type or job name, and then press .
If you selected a job name, proceed to step 11 on page 71.
9 After selecting your job type, use the keypad to enter your PIN.
If you enter an invalid PIN, the Invalid PIN screen appears.
To reenter the PIN, make sure Try again appears, and then press .
To cancel the PIN, press the up or down arrow button until Cancel appears, and then press .
Printing 71
10 Press the up or down arrow button until appears next to the job you want to print, and then press .
11 Press the up or down arrow button until appears next to the number of copies you want to print, and then press
.
Note: Use the keypad to enter a number if necessary.
For Macintosh users
1
With a document open, choose File > Print. If necessary, click the disclosure triangle to see more options.
2 From the print options or Copies & Pages popup menu, choose Job Routing.
3 Select your job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential job,
also enter a fourdigit PIN.
4 Click OK or Print, and then go to the printer to release the job.
5 From the printer control panel, press the up or down arrow button until Held jobs appears, and then press
.
6 Press the up or down arrow button until appears next to your user name, and then press .
7 Press the up or down arrow button until appears next to the job type or job name, and then press .
If you selected a job name, proceed to step 10 on page 71.
8 After selecting your job type, use the keypad to enter your PIN.
If you enter an invalid PIN, the Invalid PIN screen appears.
To reenter the PIN, make sure Try again appears, and then press .
To cancel the PIN, press the up or down arrow button until Cancel appears, and then press .
9 Press the up or down arrow button until appears next to the job you want to print, and then press .
10 Press the up or down arrow button until appears next to the number of copies you want to print, and then press
.
Note: Use the keypad to enter a number if necessary.

Printing from a mobile device

For the list of supported mobile devices and to download a compatible mobile printing application, visit
http://lexmark.com/mobile.
Note: Mobile printing applications may also be available from your mobile device manufacturer.
Printing 72

Printing from a flash drive

A USB port is located on the printer control panel. Insert a flash drive to print supported file types. Supported file types include: .pdf, .gif, .jpeg, .jpg, .bmp, .png, .tiff, .tif, .pcx, .xps, and .dcx.
Lexmark has tested and approved the following USB flash memory devices:
Lexar FireFly 512 MB
Lexar FireFly 1 GB
SanDisk Cruizer Micro 512 MB
SanDisk Cruizer Micro 1 GB
Sony 512 MB
Sony 1 GB
Notes:
Highspeed flash drives must support the fullspeed USB standard. Flash drives supporting only USB lowspeed
capabilities are not supported.
Flash drives must support the FAT (File Allocation Tables) system. Flash drives formatted with NTFS (New
Technology File System) or any other file system are not supported.
Before printing an encrypted .pdf file, enter the file password from the printer control panel.
You cannot print files for which you do not have printing permissions.
1 Make sure the printer is on and Ready appears.
2 Insert a flash drive into the front USB port.
Notes:
If you insert the flash drive when the printer requires attention, such as when a jam has occurred, then the
printer ignores it.
If you insert the flash drive while the printer is printing other jobs, then Printer Busy appears. After the
other jobs are processed, you may need to view the held jobs list to print documents from the flash drive.
Printing 73
3 Press the up or down arrow button until appears next to the document you want to print, and then press .
Note: Folders found on the flash drive appear as folders. File names are appended by the extension type (for
example, .jpg).
4 Press to print one copy, or enter the number of copies using the keypad, and then press to initiate the
print job.
Note: Do not remove the flash drive from the printer until the document has finished printing.
If you leave the flash drive in the printer after leaving the initial USB menu screen, you can still print .pdf files from the flash drive as held jobs.

Printing information pages

Printing a font sample list

To print samples of the fonts currently available for your printer:
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the up or down arrow button until Reports appears, and then press .
4 Press the up or down arrow button until Print Fonts appears, and then press .
5 Press the up or down arrow button until appears next to PCL Fonts, PostScript Fonts, or PPDS
Fonts, and then press After the font sample list prints, Ready appears.
.

Printing a directory list

A directory list shows the resources stored in flash memory or on the hard disk.
1 Make sure the printer is on and Ready appears.
2 From the printer control panel, press .
3 Press the up or down arrow button until Reports appears, and then press .
4 Press the up or down arrow button until Print Directory appears, and then press .
After the directory list prints, the printer returns to the Ready state.
Printing 74

Printing the print quality test pages

Print the print quality test pages to isolate print quality problems.
1 Turn the printer off.
2 Hold down and the right arrow button while turning the printer on.
3 Release the buttons when the clock appears, and wait for CONFIG MENU to appear.
4 Press the up or down arrow button until Prt Quality Pgs appears, and then press .
The print quality test pages print.
5 Press the up or down arrow button until Exit Config Menu appears, and then press .
Resetting the Printer appears briefly, followed by a clock, and then Ready appears.

Canceling a print job

Canceling a print job from the printer control panel

If the job is formatting or already printing, and Cancel a job appears on the first line of the display:
1 Press the up or down arrow button until Cancel appears.
A list of jobs appears.
2 Press the up or down arrow button until appears next to the job you want to cancel, and then press .
Note: Once a print job is sent, to easily cancel a job, press
arrow button until
Cancel a job appears, and then press .
. The Stopped screen appears. Press the up or down

Canceling a print job from the computer

For Windows users
1 Open the printers folder.
In Windows 8
From the Search charm, type run, and then navigate to: Apps list > Run > type control printers > OK
In Windows 7 or earlier
a Click or click Start, and then click Run. b In the Start Search or Run dialog, type control printers. c Press Enter, or click OK.
2 Doubleclick the printer icon.
Printing 75
3 Select the print job you want to cancel.
4 Click Delete.
For Macintosh users
1 From the Apple menu, navigate to either of the following:
System Preferences > Print & Scan > select your printer > Open Print Queue
System Preferences > Print & Fax > select your printer > Open Print Queue
2 From the printer window, select the print job you want to cancel, and then delete it.

Supported finishing features

1 Standard bin
1
2
3
2 Finisher Bin 1
3 Finisher Bin 2
Standard bin
The paper capacity is 300 sheets.
Finishing options are not supported in this bin.
Envelopes are routed here.
Printing 76
Finisher Bin 1
The paper capacity is 500 sheets of A4/Letter and 300 sheets of A3/Ledger.
Envelopes, A5, A6, and Statement are not supported in this bin.
Finishing options are not supported in this bin.
Finisher Bin 2
The paper capacity is 3,000 sheets when the standard finisher is installed.
Finisher Bin 2 finishing features
Size
A3
A4
A5 X X X X X
Executive
Folio X
JIS B4
JIS B5
Legal X
Letter
Twohole punch
*
Threeor Fourhole punch
Note: Supported
only if feeding orientation is long edge.
Note: Supported only if feeding orientation is long edge.
Offset Single staple Dual staple
Note: Supported
only if feeding orientation is long edge.
Note: Supported only if feeding orientation is long edge.
Statement X X X X
Tabloid
Universal X X
Envelopes (any size)
*
For the Universal paper size, the finishing edge must be at least 9 in. (229 mm) for a 3hole punch and 10 in. (254 mm) for
a 4hole punch.
Punch—Two, three, or fourhole punch settings Single staple—One staple Dual staple—Two staples
XXX X X
Printing 77
Size
Oficio
*
For the Universal paper size, the finishing edge must be at least 9 in. (229 mm) for a 3hole punch and 10 in. (254 mm) for
a 4hole punch.
Punch—Two, three, or fourhole punch settings Single staple—One staple Dual staple—Two staples
Twohole punch
*
Threeor Fourhole punch
X
Offset Single staple Dual staple

Adjusting toner darkness

1 Type the printer IP address into the address field of your Web browser.
Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP
address in the TCP/IP section.
2 Click Settings.
3 Click Print Settings.
4 Click Quality Menu.
5 Adjust the toner darkness setting.
6 Click Submit.
Understanding printer menus 78

Understanding printer menus

Menus list

Paper Menu Reports Network/Ports
Default Source Paper Size/Type Configure MP Substitute Size Paper Texture Paper Loading Custom Types Universal Setup Bin Setup
Menu Settings Page Device Statistics
Network Setup Page Profiles List NetWare Setup Page Print Fonts
Print Directory
2
Asset Report Print Demo
1
Active NIC Standard Network
Standard USB Parallel <x> SMTP Setup
Security Settings Help
Miscellaneous Security Settings Confidential Print
Disk Wiping
4
Security Audit Log Set Date/Time
General Settings Setup Menu Finishing Menu Quality Menu Utilities Menu XPS Menu PDF Menu PostScript Menu PCL Emul Menu HTML Menu
Print All Print Quality Printing Guide Media Guide Print Defects Menu Map Information Guide Connection Guide Moving Guide
Supplies Guide Image Menu Flash Drive Menu
1
Depending on the printer setup, this menu item appears as Network Setup Page or Network <x> Setup Page.
2
Only appears when there is an installed flash or disk device.
3
Depending on the printer setup, this menu item appears as Standard Network or Network <x>.
4
Only appears if a formatted or non-defective disk is installed.
3
Understanding printer menus 79

Paper menu

Default Source menu

Menu item Description
Default Source
Tray <x> MP Feeder Manual Paper Manual Env
Sets a default paper source for all print jobs
Notes:
Tray 1 (standard tray) is the factory default setting.
Only an installed paper source will appear as a menu setting.
A paper source selected by a print job will override the Default Source
setting for the duration of the print job.
If the same size and type of paper are in two trays and the Paper Size and
Paper Type settings match, then the trays are automatically linked. When one tray is empty, the job prints using the linked tray.
From the Paper menu, Configure MP must be set to Cassette in order for
MP Feeder to appear as a menu setting.

Paper Size/Type menu

Menu item Description
Tray <x> Size
A4 A5 JIS B5 Letter Legal Executive Oficio Folio Statement Universal A3 Tabloid JIS B4
Specifies the paper size loaded in each tray
Notes:
A4 is the international factory default setting. Letter is the US factory
default setting.
For trays with automatic size sensing, only the size detected by the
hardware appears.
Executive, Oficio, and Statement appear as options only if Tray Size
Sensing it turned off.
Use this menu item to configure automatic tray linking. If the same size
and type of paper are in two trays and the Paper Size and Paper Type settings match, then the trays are automatically linked. When one tray is empty, the job prints using the linked tray.
Automatic size sensing is not supported for Oficio, Folio, or Statement
paper sizes.
The 2000‑sheet tray supports A4, Letter, and Legal paper sizes.
Note: Only installed trays, drawers, and feeders are listed in this menu.
Understanding printer menus 80
Menu item Description
Tray <x> Type
Plain Paper Card Stock Transparency Recycled Labels Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Paper Custom Type <x>
MP Feeder Size
A4 A3 Tabloid JIS B4 A5 A6 JIS B5 Letter Legal Executive Oficio Folio Statement Universal 7 3/4 Envelope 10 Envelope DL Envelope Other Envelope
Specifies the type of paper loaded in each tray
Notes:
Plain Paper is the factory default setting for Tray 1. Custom Type <x> is
the factory default setting for all other trays.
If available, a userdefined name appears instead of Custom Type <x>.
Use this menu item to configure automatic tray linking. If the same size
and type of paper are in two trays and the Paper Size and Paper Type settings match, then the trays are automatically linked. When one tray is empty, the job prints using the linked tray.
Specifies the paper size loaded in the multipurpose feeder
Notes:
From the Paper menu, Configure MP must be set to Cassette in order
for MP Feeder Size to appear as a menu item.
A4 is the international factory default setting. Letter is the US factory
default setting.
The multipurpose feeder does not automatically sense paper size. The
paper size value must be set.
JIS B5 is supported only if feeding orientation is long edge.
Note: Only installed trays, drawers, and feeders are listed in this menu.
Understanding printer menus 81
Menu item Description
MP Feeder Type
Plain Paper Card Stock Transparency Recycled Labels Bond Envelope Rough Envelope Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Paper Custom Type <x>
Manual Paper Size
A4 A3 Tabloid JIS B4 A5 A6 JIS B5 Letter Legal Executive Oficio Folio Statement Universal
Specifies the type of paper loaded in the multipurpose feeder
Notes:
From the Paper menu, Configure MP must be set to Cassette in order
for MP Feeder Type to appear as a menu item.
Plain Paper is the factory default setting.
Specifies the size of the paper being manually loaded Note: A4 is the international factory default setting. Letter is the US factory
default setting.
Note: Only installed trays, drawers, and feeders are listed in this menu.
Understanding printer menus 82
Menu item Description
Manual Paper Type
Plain Paper Card Stock Transparency Recycled Labels Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Paper Custom Type <x>
Manual Envelope Size
7 3/4 Envelope 10 Envelope DL Envelope Other Envelope
Manual Envelope Type
Envelope Rough Envelope Custom Type <x>
Specifies the type of paper being manually loaded Note: Plain Paper is the factory default setting.
Specifies the size of the envelope being manually loaded Note: DL Envelope is the international factory default setting. 10 Envelope is
the US factory default setting.
Specifies the type of envelope being manually loaded
Note: Envelope is the factory default setting.
Note: Only installed trays, drawers, and feeders are listed in this menu.

Configure MP menu

Menu item Description
Configure MP
Cassette Manual First
Determines when the printer selects paper from the multipurpose feeder
Notes:
Cassette is the factory default setting.
The Cassette setting configures the multipurpose feeder as an automatic
paper source.
When Manual is selected, the multipurpose feeder can be used only for
manual feed print jobs.
If paper is loaded in the multipurpose feeder and First is selected, then
paper always feeds from the multipurpose feeder first.
Understanding printer menus 83

Substitute Size menu

Menu item Description
Substitute Size
All Listed Off Statement/A5 Letter/A4 11 x 17/A3

Paper Texture menu

Menu item Description
Plain Texture
Smooth Normal Rough
Card Stock Texture
Smooth Normal Rough
Specifies the relative texture of the paper loaded in a specific tray Note: Normal is the factory default setting.
Specifies the relative texture of the card stock loaded in a specific tray
Notes:
Normal is the factory default setting.
Settings appear only if card stock is supported.
Substitutes a specified paper size if the requested paper size is not available
Notes:
All Listed is the factory default setting. All available substitutions are
allowed.
The Off setting indicates no size substitutions are allowed.
Setting a substitution lets the job print without a Change Paper message
appearing.
Transparency Texture
Smooth Normal Rough
Recycled Texture
Smooth Normal Rough
Labels Texture
Smooth Normal Rough
Bond Texture
Smooth Normal Rough
Envelope Texture
Smooth Normal Rough
Specifies the relative texture of the transparencies loaded in a specific tray Note: Normal is the factory default setting.
Specifies the relative texture of the recycled paper loaded in a specific tray Note: Normal is the factory default setting.
Specifies the relative texture of the labels loaded in a specific tray Note: Normal is the factory default setting.
Specifies the relative texture of the paper loaded in a specific tray Note: Rough is the factory default setting.
Specifies the relative texture of the envelopes loaded in a specific tray Note: Normal is the factory default setting.
Understanding printer menus 84
Menu item Description
Rough Envelope Texture
Smooth Normal Rough
Letterhead Texture
Smooth Normal Rough
Preprinted Texture
Smooth Normal Rough
Colored Texture
Smooth Normal Rough
Light Texture
Smooth Normal Rough
Specifies the relative texture of the rough envelopes loaded in a specific tray Note: Rough is the factory default setting.
Specifies the relative texture of the paper loaded in a specific tray Note: Normal is the factory default setting.
Specifies the relative texture of the paper loaded in a specific tray Note: Normal is the factory default setting.
Specifies the relative texture of the paper loaded in a specific tray Note: Normal is the factory default setting.
Specifies the relative texture of the paper loaded in a specific tray
Note: Normal is the factory default setting.
Heavy Texture
Smooth Normal Rough
Rough Texture
Smooth Normal Rough
Custom <x> Texture
Smooth Normal Rough
Specifies the relative texture of the paper loaded in a specific tray Note: Normal is the factory default setting.
Specifies the relative texture of the paper loaded in a specific tray Note: Rough is the factory default setting.
Specifies the relative texture of the custom paper loaded in a specific tray Note: Normal is the factory default setting.
Understanding printer menus 85

Paper Loading menu

Menu item Description
Card Stock Loading
Duplex Off
Recycled Loading
Duplex Off
Labels Loading
Duplex Off
Bond Loading
Duplex Off
Letterhead Loading
Duplex Off
Preprinted Loading
Duplex Off
Colored Loading
Duplex Off
Determines whether 2sided printing occurs for all jobs that specify Card Stock as the paper type
Note: Off is the factory default setting.
Determines whether 2sided printing occurs for all jobs that specify Recycled as the paper type
Note: Off is the factory default setting.
Determines whether 2sided printing occurs for all jobs that specify Labels as the paper type
Note: Off is the factory default setting.
Determines whether 2sided printing occurs for all jobs that specify Bond as the paper type
Note: Off is the factory default setting.
Determines whether 2sided printing occurs for all jobs that specify Letterhead as the paper type
Note: Off is the factory default setting.
Determines whether 2sided printing occurs for all jobs that specify Preprinted as the paper type
Note: Off is the factory default setting.
Determines whether 2sided printing occurs for all jobs that specify Colored as the paper type
Note: Off is the factory default setting.
Light Loading
Duplex Off
Heavy Loading
Duplex Off
Rough Loading
Duplex Off
Notes:
Determines whether 2sided printing occurs for all jobs that specify Light as the paper type
Note: Off is the factory default setting.
Determines whether 2sided printing occurs for all jobs that specify Heavy as the paper type
Note: Off is the factory default setting.
Determines whether 2sided printing occurs for all jobs that specify Rough as the paper type
Note: Off is the factory default setting.
Duplex sets the printer default to 2‑sided printing for every print job unless 1sided printing is selected from Print
Properties in Windows or the Print dialog in Macintosh.
If Duplex is selected, then all print jobs are sent through the duplex unit, including 1‑sided jobs.
Understanding printer menus 86
Menu item Description
Custom <x> Loading
Duplex Off
Determines whether 2sided printing occurs for all jobs that specify Custom <x> as the paper type
Notes:
Off is the factory default setting.
Custom <x> Loading is available only if the custom type is
supported.
Notes:
Duplex sets the printer default to 2‑sided printing for every print job unless 1sided printing is selected from Print
Properties in Windows or the Print dialog in Macintosh.
If Duplex is selected, then all print jobs are sent through the duplex unit, including 1‑sided jobs.

Custom Types menu

Menu item Description
Custom Type <x>
Paper Card Stock Transparency Rough/Cotton Labels Bond Envelope
Associates a paper or specialty media type with a factory default Custom Type <x> name or a userdefined Custom Name created from the Embedded Web Server or MarkVision Professional
Notes:
Paper is the factory default setting.
The custom media type must be supported by the selected tray or
multipurpose feeder in order to print from that source.
Recycled
Paper Card Stock Transparency Rough/Cotton Labels Bond Envelope
Specifies a paper type when the Recycled setting is selected in other menus
Notes:
Paper is the factory default setting.
The custom media type must be supported by the selected tray or
multipurpose feeder in order to print from that source.

Universal Setup menu

These menu items are used to specify the height, width, and feed direction of the Universal Paper Size. The Universal Paper Size is a userdefined paper size setting. It is listed with the other paper size settings and includes similar options, such as support for duplex printing and printing multiple pages on one sheet.
Understanding printer menus 87
Menu item Description
Units of Measure
Inches Millimeters
Portrait Width
3–17 inches 76–432 mm
Portrait Height
3–17 inches 76–432 mm
Identifies the units of measure
Notes:
Inches is the US factory default setting.
Millimeters is the international factory default setting.
Sets the portrait width
Notes:
If the width exceeds the maximum, the printer uses the maximum
width allowed.
11.69 inches is the US factory default setting. Inches can be
increased in 0.01inch increments.
297 mm is the international factory default setting. Millimeters can
be increased in 1mm increments.
Sets the portrait height
Notes:
If the height exceeds the maximum, the printer uses the maximum
height allowed.
17 inches is the US factory default setting. Inches can be increased in
0.01inch increments.
432 mm is the international factory default setting. Millimeters can
be increased in 1mm increments.
Feed Direction
Short Edge Long Edge
Specifies the feed direction if the paper can be loaded in either direction
Notes:
Short Edge is the factory default setting.
Long Edge appears only if the longest edge is shorter than the
maximum width supported in the tray.

Bin Setup menu

Menu Item Description
Output Bin
Standard Bin Bin <x>
Specifies the default output bin Note: Standard Bin is the factory default setting.
Understanding printer menus 88
Menu Item Description
Configure Bins
Mailbox Link Link Optional Type Assignment
Assign Type/Bin
Plain Paper Bin Card Stock Bin Transparency Bin Recycled Bin Labels Bin Bond Bin Envelope Bin Rough Envelope Bin Letterhead Bin Preprinted Bin Colored Bin Light Bin Heavy Bin Rough/Cotton Bin Custom <x> Bin
Specifies configuration options for output bins
Notes:
Mailbox is the factory default setting.
Bins assigned the same name are automatically
linked unless Link Optional is selected.
The Mailbox setting treats each bin as a separate
mailbox.
The Link setting links together all available output
bins.
The Link Optional setting links together all available
output bins except the standard bin and appears only when at least two optional bins are installed.
The Type Assignment setting assigns each paper type
to an output bin or linked bin set.
Selects an output bin for each supported paper type Available selections for each type are:
Disabled Standard Bin Bin <x>
Note: Standard Bin is the factory default setting.

Reports menu

Menu item Description
Menu Settings Page Prints a report containing information about paper loaded into trays, installed
memory, the total page count, alarms, timeouts, the printer control panel language, the TCP/IP address, the status of supplies, the status of the network connection, and other information
Device Statistics Prints a report containing printer statistics such as supply information and details
about printed pages
Understanding printer menus 89
Menu item Description
Network Setup Page Prints a report containing information about the network printer settings, such
as the TCP/IP address information Note: This menu item appears only for network printers or printers connected
to print servers.
Network <x> Setup Page Prints a report containing information about the network printer settings, such
as the TCP/IP address information
Notes:
This menu item is available when more than one network option is
installed.
This menu item appears only for network printers or printers connected to
print servers.
Profiles List Prints a list of profiles stored in the printer
NetWare Setup Page Prints a report containing NetWarespecific information about the network
settings Note: This menu item appears only for printers with an internal print server
installed.
Print Fonts
PCL Fonts PostScript Fonts
Print Directory Note: Only appears when there is an
installed/mounted flash or disk device.
Prints a report in English of all the fonts availabl e for the printer language currently set in the printer
Note: A separate list is available for PCL and PostScript emulations. Each emulator report contains print samples and information about the language's available fonts.
Prints a list of all the resources stored on an optional flash memory card or printer hard disk
Notes:
Job Buffer Size must be set to 100%.
The optional flash memory or printer hard disk must be installed correctly
and working properly.
Asset Report Prints a report containing asset information including the printer serial number
and model name. The report contains text and UPC barcodes that can be scanned into an asset database.
Print Demo Prints a test page from the selected print media source.

Network/Ports menu

Active NIC menu

Menu item Description
Active NIC
Auto <list of available network cards>
Notes:
Auto is the factory default setting.
This menu item appears only if an optional network card is installed.
Understanding printer menus 90

Standard Network or Network <x> menus

Note: Only active ports appear in this menu; all inactive ports are omitted.
Menu item Description
PCL SmartSwitch
On Off
PS SmartSwitch
On Off
NPA Mode
Auto Off
Sets the printer to automatically switch to PCL emulation when a print job requires it, regardless of the default printer language
Notes:
On is the factory default setting.
When the Off setting is used, the printer does not examine incoming data.
When the Off setting is used, the printer uses PostScript emulation if PS
SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PS SmartSwitch is set to Off.
Sets the printer to automatically switch to PS emulation when a print job requires it, regardless of the default printer language
Notes:
On is the factory default setting.
When the Off setting is used, the printer does not examine incoming data.
When the Off setting is used, the printer uses PCL emulation if PCL
SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PCL SmartSwitch is set to Off.
Sets the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol
Notes:
Network Buffer
Auto 3K to <maximum size allowed>
Auto is the factory default setting.
Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is updated.
Sets the size of the network input buffer
Notes:
Auto is the factory default setting.
The value can be changed in 1K increments.
The maximum size allowed depends on the amount of memory in the printer,
the size of the other link buffers, and whether Resource Save is set to On or Off.
To increase the maximum size range for the Network Buffer, disable or
reduce the size of the parallel, serial, and USB buffers.
Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is updated.
Understanding printer menus 91
Menu item Description
Job Buffering
Off On Auto
Mac Binary PS
Auto On Off
Std Network Setup
Network Card TCP/IP IPv6 AppleTalk NetWare LexLink
Temporarily stores jobs on the printer hard disk before printing. This menu appears only if a formatted disk is installed.
Notes:
Off is the factory default setting.
The On value buffers jobs on the printer hard disk. This menu selection
appears only when a formatted disk is installed and is not defective.
The Auto setting buffers print jobs only if the printer is busy processing data
from another input port.
Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is updated.
Sets the printer to process Macintosh binary PostScript print jobs
Notes:
Auto is the factory default setting.
The Off setting filters print jobs using the standard protocol.
The On setting processes raw binary PostScript print jobs.
Sets printer settings on jobs sent through a network port Note: The Wireless menu appears only when the printer is connected to a wireless
network.
Net <x> Setup
Reports or Network Reports Network Card TCP/IP IPv6 Wireless AppleTalk NetWare LexLink

Network Reports menu

This menu is available from the Network/Ports menu:
Network/Ports > Standard Network or Network <x> > Std Network Setup or Net <x> Setup > Reports or Network Reports
Understanding printer menus 92
Menu item Description
Print Setup Page
Print NetWare Setup Page
Prints a report containing information about the current network setup
Notes:
The Setup Page contains information about the network printer settings, such as the
TCP/IP address.
The NetWare Setup Page menu item appears only on models that support NetWare and
shows information about NetWare settings.

Network Card menu

This menu is available from the Network/Ports menu:
Network/Ports > Standard Network or Network <x> > Std Network Setup or Net <x> Setup > Network Card
Menu item Description
View Card Status
Connected Disconnected
View Card Speed Lets you view the speed of a currently active network card
Network Address
UAA LAA
Lets you view the connection status of the Network Card
Lets you view the network addresses
Job Timeout
0225 seconds
Sets the amount of time in seconds that a network print job can take before it is canceled
Notes:
90 seconds is the factory default setting.
A setting value of 0 disables the timeout.
If a value of 1–9 is selected, then the setting is saved as 10.
Banner Page
Off On
Allows the printer to print a banner page
Note: Off is the factory default setting.

TCP/IP menu

Use the following menu items to view or set the TCP/IP information.
Note: This menu is available only for network models or printers attached to print servers.
This menu is available from the Network/Ports menu:
Network/Ports > Standard Network or Network <x> > Std Network Setup or Net <x> Setup > TCP/IP
Understanding printer menus 93
Menu item Description
Activate
On Off
View Hostname Lets you view the current TCP/IP hostname
IP Address Lets you view or change the current TCP/IP Address
Netmask Lets you view or change the current TCP/IP Netmask
Gateway Lets you view or change the current TCP/IP Gateway
Enable DHCP
On Off
Enable RARP
On Off
Enable BOOTP
On Off
Activates TCP/IP
Note: On is the factory default setting.
Note: This can be changed only from the Embedded Web Server.
Note: Manually setting the IP address sets the Enable DHCP and Enable Auto IP
settings to Off. It also sets Enable BOOTP and Enable RARP to Off on systems that support BOOTP and RARP.
Specifies the DHCP address and parameter assignment setting Note: On is the factory default setting.
Specifies the RARP address assignment setting Note: On is the factory default setting.
Specifies the BOOTP address assignment setting
Note: On is the factory default setting.
Enable AutoIP
Yes No
Enable FTP/TFTP
Yes No
Enable HTTP Server
Yes No
DNS Server Address Lets you view or change the current DNS Server Address
Enable DDNS/MDNS Lets you view or change the current DDNS/MDNS Server Address
WINS Server Address Lets you view or change the current WINS Server Address
Specifies the Zero Configuration Networking setting Note: Yes is the factory default setting.
Enables the built-in FTP server, which allows you to send files to the printer using the File Transfer Protocol.
Note: Yes is the factory default setting.
Enables the built-in Web server (Embedded Web Server). When enabled, the printer can be monitored and managed remotely using a web browser.
Note: Yes is the factory default setting.

IPv6 menu

Use the following menu items to view or set the Internet Protocol version 6 (IPv6) information.
Note: This menu is available only for network models or printers attached to print servers.
This menu is available from the Network/Ports menu:
Network/Ports > Standard Network or Network <x> > Std Network Setup or Net <x> Setup > IPv6
Understanding printer menus 94
Menu item Description
Enable IPv6
On Off
Auto Configuration
On Off
View Hostname
View Address
View Router Address
Enable DHCPv6
On Off
Enables IPv6 in the printer Note: On is the factory default setting.
Specifies whether the network adapter accepts the automatic IPv6 address configuration entries provided by a router
Note: On is the factory default setting.
Lets you view the current setting Note: These settings can be changed only from the Embedded Web
Server.
Enables DHCPv6 in the printer
Note: On is the factory default setting.

Wireless menu

Use the following menu items to view or configure the wireless internal print server settings.
Note: This menu is available only for models connected to a wireless network.
This menu is available from the Network/Ports menu:
Network/Ports > Network <x> > Net <x> Setup > Wireless
Menu item Description
Network Mode
Infrastructure Ad hoc
Specifies the network mode
Notes:
Infrastructure mode lets the printer access a network using an
access point.
Ad hoc is the factory default setting. Ad hoc mode configures the
printer for wireless networking directly between it and a computer.
Compatibility
802.11n
802.11b/g
802.11b/g/n
Choose Network
<list of available networks>
View Signal Quality Lets you view the quality of the wireless connection
View Security Mode Lets you view the encryption method for the wireless connection.
Specifies the wireless standard for the wireless network
Lets you select an available network for the printer to use
“Disabled” indicates that the wireless network is not encrypted.
Understanding printer menus 95

AppleTalk menu

This menu is available from the Network/Ports menu:
Network/Ports > Standard Network or Network <x> > Std Network Setup or Net <x> Setup > AppleTalk
Menu item Description
Activate
Yes No
View Name Shows the assigned AppleTalk name
View Address Shows the assigned AppleTalk address
Set Zone
<list of zones available on the network>
Activates AppleTalk support
Note: Yes is the factory default setting.
Note: The name can be changed only from the Embedded Web Server.
Note: The address can be changed only from the Embedded Web Server.
Provides a list of AppleTalk zones available on the network Note: The default setting is the default zone for the network. If no default
zone exists, the zone marked with an * is the default setting.

NetWare menu

This menu is available from the Network/Ports menu:
Network/Ports > Standard Network or Network <x> > Std Network Setup or Net <x> Setup > NetWare
Menu item Description
Activate
Yes No
Activates NetWare support
Note: No is the factory default setting.
View Login Name Lets you view the assigned NetWare login name
Note: This can be changed only from the Embedded Web Server.
Print Mode Lets you view the assigned NetWare print mode
Note: This can be changed only from the Embedded Web Server.
Network Number Lets you view the assigned NetWare network number
Note: This can be changed only from the Embedded Web Server.
Select SAP Frames
Ethernet 802.2 Ethernet 802.3 Ethernet Type II Ethernet SNAP
Packet Burst
Yes No
Enables the Ethernet frame type setting Note: On is the factory default setting for all menu items.
Reduces network traffic by allowing the transfer and acknowledgement of multiple data packets to and from the NetWare server
Note: Yes is the factory default setting.
Understanding printer menus 96
Menu item Description
NSQ/GSQ Mode
Yes No
Specifies the NSQ/GSQ Mode setting
Note: Yes is the factory default setting.

LexLink menu

This menu is available from the Network/Ports menu:
Network/Ports > Standard Network or Network <x> > Std Network Setup or Net <x> Setup > LexLink menu
Menu item Description
Activate
On Off
View Nickname Lets you view the assigned LexLink nickname
Activates LexLink support
Note: Off is the factory default setting.
Note: The LexLink nickname can be changed only from the Embedded Web
Server.

Standard USB menu

Menu item Description
PCL SmartSwitch
On Off
Sets the printer to automatically switch to PCL emulation when a print job received through a USB port requires it, regardless of the default printer language
Notes:
On is the factory default setting.
When the Off setting is used, the printer does not examine incoming data.
When the Off setting is used, the printer uses PostScript emulation if the PS
SmartSwitch setting is On. It uses the default printer language specified in the Setup menu if the PS SmartSwitch setting is Off.
PS SmartSwitch
On Off
Sets the printer to automatically switch to PS emulation when a print job received through a USB port requires it, regardless of the default printer language
Notes:
On is the factory default setting.
When the Off setting is used, the printer does not examine incoming data.
When the Off setting is used, the printer uses PCL emulation if the PCL
SmartSwitch setting is On. It uses the default printer language specified in the Setup menu if the PCL SmartSwitch setting is Off.
Understanding printer menus 97
Menu item Description
NPA Mode
Auto Off
USB Buffer
Auto Disabled 3K to <maximum size allowed>
Sets the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol
Notes:
Auto is the factory default setting.
Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is updated.
Sets the size of the USB input buffer
Notes:
Auto is the factory default setting.
The Disabled setting turns off job buffering. Any jobs already buffered on the
disk are printed before normal processing is resumed.
The USB buffer size value can be changed in 1K increments.
The maximum size allowed depends on the amount of memory in the printer,
the size of the other link buffers, and whether the Resource Save setting is On or Off.
To increase the maximum size range for the USB Buffer, disable or reduce the
size of the parallel, serial, and network buffers.
Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is updated.
Job Buffering
Off On Auto
Mac Binary PS
Auto Off On
USB With ENA
ENA Address ENA Netmask ENA Gateway
Temporarily stores jobs on the printer hard disk before printing
Notes:
Off is the factory default setting.
The On setting buffers jobs on the printer hard disk.
The Auto setting buffers print jobs only if the printer is busy processing data
from another input port.
Changing this setting from the printer control panel and then exiting the
menus causes the printer to restart. The menu selection is updated.
Sets the printer to process Macintosh binary PostScript print jobs
Notes:
Auto is the factory default setting.
The Off setting filters print jobs using the standard protocol.
The On setting processes raw binary PostScript print jobs.
Sets the network address, netmask, or gateway information for an external print server that is attached to the printer using a USB cable.
Note: This menu item is available only if the printer is attached to an external print server through the USB port.

SMTP Setup menu

Use the following menu to configure the SMTP server.
Understanding printer menus 98
Menu item Description
Primary SMTP Gateway
Primary SMTP Gateway Port
Secondary SMTP Gateway
Secondary SMTP Gateway Port
SMTP Timeout
5–30
Reply Address Specifies a reply address of up to 128 characters in e-mail sent by the
Use SSL
Disabled Negotiate Required
Specifies SMTP server port information Note: 25 is the default SMTP gateway port. Range is 1‑65536.
Specifies the amount of time in seconds before the server stops trying to send the e‑mail
Note: 30 seconds is the factory default setting.
printer
Sets the printer to use SSL for increased security when connecting to the SMTP server
Notes:
Disabled is the factory default setting for Use SSL.
When the Negotiate setting is used, your SMTP server determines if
SSL will be used.
SMTP Server Authentication
No authentication required Login/Plain CRAMMD5 DigestMD5 NTLM Kerberos 5
Specifies the type of user authentication required
Note: “No authentication required” is the factory default setting.
DeviceInitiated Email
None Use Device SMTP Credentials
Device Userid
Device Password
Kerberos 5 Realm
NTLM Domain
Specifies what credentials will be used when communicating to the SMTP server. Some SMTP servers require credentials in order to send e-mail.
Notes:
None is the factory default setting for DeviceInitiated Email.
Device Userid and Device Password are used to log in to the SMTP
server when "Use Device SMTP Credentials" is selected.
Understanding printer menus 99

Security menu

Miscellaneous menu

Menu item Description
Login Restriction
Login failures 1-10 (3 attempts) Failure time frame 1-60 (5 minutes) Lockout time 1-60 (5 minutes)
Panel Login Timeout 1-900 (3 seconds) Remote Login Timeout 1-120 (10 minutes)
Enable Drive
Enable Disable
Limits the number and time frames of failed login attempts from the printer control panel before all users are locked out
Notes:
“Login failures” specifies the number of failed login attempts before users are
locked out. 3 attempts is the factory default setting.
“Failure time frame” specifies the time frame during which failed login
attempts can be made before users are locked out. 5 minutes is the factory default setting.
“Lockout time” specifies how long users are locked out after exceeding the
login failures limit. 5 minutes is the factory default setting.
“Panel Login Timeout” specifies how long the printer remains idle on the
Home screen before automatically logging the user off. 3 seconds is the factory default setting.
“Remote Login Timeout” specifies how long a remote interface (for example,
the Web page) can remain idle before automatically logging the user off. 10 minutes is the factory default setting.
Enables or disables support for the front USB port.

Confidential Print menu

Menu item Description
Max Invalid PIN
Off 2–10
Job Expiration
Off 1 hour 4 hours 24 hours 1 week
Limits the number of times an invalid PIN can be entered
Notes:
Off is the default setting.
This menu item appears only if a printer hard disk is installed.
Once a limit is reached, the jobs for that user name and that PIN are deleted.
Limits the amount of time a confidential job stays in the printer before it is deleted
Notes:
Off is the default setting.
If the Job Expiration setting is changed while confidential jobs reside on the
printer RAM or printer hard disk, the expiration time for those print jobs does not change to the new default value.
If the printer is turned off, all confidential jobs held in printer RAM are
deleted.
Understanding printer menus 100

Disk Wiping menu

Menu item Description
Automatic Wiping
Single pass Multiple pass
Manual Wiping
Do not start now Start now
Disk Wiping erases only print job data that is not currently in use by the file system from the printer hard disk. All permanent data on the printer hard disk is preserved, such as downloaded fonts, macros, and held jobs.
Automatic Wiping marks all disk space used by a previous job and does not permit the file system to reuse this space until it has been sanitized.
Only Automatic Wiping enables users to activate disk wiping without having to take the printer offline for an extended amount of time.
Notes:
“Single pass” is the factory default setting.
This menu item appears only if a formatted, non-defective printer hard disk is
installed.
Highly confidential information should be wiped using the “Multiple Pass”
method only.
Due to the large amount of resources required for Automatic Wiping,
activating this option may decrease printer performance, especially if the printer requires hard disk space faster than it can be wiped and returned to service.
Disk Wiping erases only print job data that is not currently in use by the file system from the printer hard disk. All permanent data on the printer hard disk is preserved, such as downloaded fonts, macros, and held jobs.
Manual Wiping overwrites all disk space that has been used to hold data from a print job that has been processed. This type of wiping does not erase any information related to an unprocessed print job.
Automatic Method
Single pass Multiple pass
Notes:
“Do not start now” is the factory default setting.
This menu item appears only if a formatted, non-defective printer hard disk is
installed.
If the Disk Wiping access control is activated, then a user must successfully
authenticate and have the required authorization in order to initiate the disk wipe.
Disk Wiping erases only print job data that is not currently in use by the file system from the printer hard disk. All permanent data on the printer hard disk is preserved, such as downloaded fonts, macros, and held jobs.
Notes:
“Single pass” is the factory default setting.
This menu item appears only if a formatted, non-defective printer hard disk is
installed.
Highly confidential information should be wiped using the “Multiple pass”
method only.
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