Lanier E2004 User Manual
2004/e2004
Basic Features
Introduction
This manual contains detailed instructions on the operation and maintenance of this machine. To get
maximum versatility from this machi ne all operators s ho uld carefully re ad a nd follow the instr uctions in
this manual. Please keep this manual in a handy place near the machine.
Please read the Safety Infor mation in the Advanced Features manual before using t his machine. I t contains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
Notes:
Some illustrations might be slightly different from your machine.
Certain options migh t not be ava ilable in some countri es . For det a ils, please contact yo ur loc al dealer.
Laser Safety:
The Center for Devices and Radi ologi cal Hea lth (CD RH) pr ohibit s th e repai r of las er-bas ed opt ica l unit
in the field. The optical housing unit can only be repaired in a factory or at a location with the requisite
equipment. The laser subsystem is replac eable in t he fiel d by a qual ified Cus tomer En gineer. The laser
chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis
and laser subsystems to the fact ory or se rvice dep ot when replaceme nt or the opt ical subsyst em is required.
Operator Safety:
This machine is considered a CDRH Class I laser device, safe for office/EDP use. The machine contains a 5-milliwat, 765 - 805 nanometer wavelength, GaAIAs laser diode. Direct (or indirect reflected)
eye contact with the laser beam may c ause serious eye damage. Safety precautions and interlock
mechanism have been designed to prevent any possible laser beam exposure to the operator.
Warning:
Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Notes:
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
For good copy quality, Ricoh recommends that you use genuine Ricoh toner.
Ricoh shall not be responsi ble for any damage or exp ense that mi ght res ult from the use of parts other
than genuine Ricoh parts in your Ricoh office product.
Important
Parts of this manual are subject to change without prior notice. In no event will the company be liable
for direct, indirect, special, incidental, or consequential damages as a result of handling or operating
the machine.
Power Source:
AC120V, 60Hz
Please be sure to connect the power cord to a power source as above.
Declaration of Conformity
Product Name: Facsimile
Model Number: FAX3900NF
Responsible party: Ricoh Corporation
Address: 5 Dedrick Place, West Caldwell, NJ 07006
Telephone number: 973-882-2000
This device complies with part 15 of FCC Rules. Operation is subject to the following two conditions:
(1)This device may not c ause h armful int erfe renc e, and (2)t his d evic e mus t acc ept any int erf erenc e received, including interference that may cause undesired operation.
USA
❖
FCC Requirements
1. This equipment comp lies wi th Part 6 8 of the FCC rules . On the cover of this e quipment i s a labe l
that contains, among other information, the FCC registration number and ringer equivalence
number (REN) for this equipment. If requested, this information must be provided to the telephone company.
2. This equipment uses the following USOC jack: RJ11C
3. The REN is used to deter mine the quan tity of d evices whic h may be conne cted to th e telepho ne
line. Excessive REN's on th e telephon e li ne may res ult in the devic es not ri nging in resp onse to
an incoming call. In most, but not all areas, the sum of the REN's should not exceed five (5.0).
Contact the telephone company to determine the maximum REN for the calling area.
4. If this equipment cause s ha rm to t he telephone network, the telephone company will noti f y you
in advance that temporary discontinuance of service may be required. If advance notice is not
practical, the telephone company wil l n ot i f y th e c us t ome r as soo n as pos s ib le. Also, you will be
advised your right to file a complaint with the FCC if you believe it is necessary.
5. The telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the operation of the equipment. If this happens, the telephone company
will provide advanc e notice in order to make necessar y mo difications in order to maint ain uninterrupted service.
6. In the event of operation problems (document jam, copy jam, communication error indication),
refer to the solving problems section in this manual.
7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORT
DEPT. at 1-800-FASTFIX for repair and warranty information. If it is causing harm to the telephone network, the telephone company m ay r equest you to di sconnect the equipme nt from the
network until the problem is resolved.
8. This equipment canno t be used t ele phone c ompany- prov ided coin servic e. Con nect ion to Pa rty
Line Service is subject to state tariffs.
❖
WHEN PROGRAMMING EMERGENCY NUMBERS AND/ OR MAKING TEST CALLS TO
EMERGENCY NUMBERS:
1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.
2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.
CANADA
The Industry Canada label identifies certified equipment. This certification means that the equipment
meets telecommunications network protective, operational, and safety requirements as prescribed in
the appropriate Terminal Equipment Technical Requirements document(s). The department does not
guarantee the equipment will operate to the user's satisfaction.
Before installin g t h is equipment, users s hou ld ensure that it i s per mi s si ble to be connected to the facilities of the lo ca l t ele co mm uni ca t ion s co mpa ny . The equipment must also be installed us ing an acceptable method of connection. The customer should be aware that compliance with the above conditions
may not prevent degradation of service in some situations.
Repairs to certified equipment should be coordinated by a representative designated by the supplier.
Any repairs or alte rations made by the user to this equipment, or equipm ent malfunc tions, may give the
telecommunications company cause to request the user disconnect the equipment.
User should ensure for their own protection that the electrical ground connections of the power utility,
telephone lines, and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.
Caution: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.
The Ringer Equivalence Num ber (REN) as signed to eac h termina l device prov ides an indi cation of t he
maximum number of terminals allowed to be connected to a telephone interface. The termination on
an interface may consist of any combination of device subject only to the requirement that the sum of
the Ringer Equivalence Numbers of all the devices does not exceed 5.
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
means POWER ON.
a
means POWER OFF.
b
Copyright © 2000 Ricoh Co., Ltd.
How to Read this Manual
R
How to Read this Manual
Symbols
In this manual, the following symbols are used:
R
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section in the Advanced Features manual.
CAUTION:
This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section in the Advanced Features manual.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before operating.
Note
This symbol indicates precautions for operation, or actions to take after misoperation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
{}
Keys built into the machine's operation panel.
i
TABLE OF CONTENTS
Manuals for this machine ......................................................................... 1
Basic Features (This Manual) ....................................................................... 1
Advanced Features ....................................................................................... 1
1.Introduction
Part Names................................................................................................. 3
Operation Panel......................................................................................... 5
Symbols and Conventions Used in This Manual.................................... 8
2.Faxing
Transmission Modes................................................................................. 9
Suitable Document Types....................................................................... 10
Memory Transmission and Immediate Transmission.......................... 11
Memory Transmission................................................................................. 11
Canceling a Memory Transmission............................................................. 13
Immediate Transmission............................................................................. 14
Canceling an Immediate Transmission....................................................... 15
Very Fine Detail Faxing........................................................................... 16
Resolution................................................................................................... 16
Dialing....................................................................................................... 17
Entering Numbers Directly.......................................................................... 17
Entering Pauses.......................................................................................... 18
Switching to Tone Signals............................. ......... ....... ...... ... ....... ....... ....... 18
Using Quick Dial.......................................................................................... 18
Using Speed Dial ........................................................................................ 19
Using Groups.............................................................................................. 20
Reception Modes..................................................................................... 22
How to Select the Reception Mode............................................................. 22
ii
3.Setup
Initial Settings and Adjustments............................................................ 23
Initial Settings.............................................................................................. 24
Storing and Editing Fax Numbers.......................................................... 27
Storing Quick Dial Numbers........................................................................ 27
Editing Quick Dial Numbers........................................................................ 29
Deleting Quick Dial Numbers...................................................................... 30
Printing a Quick Dial Key Label................................................................... 31
Quick Dial Key Labels................................................................................. 32
Storing Speed Dial Numbers....................................................................... 33
Editing Speed Dial Numbers....................................................................... 34
Deleting Speed Dial Numbers..................................................................... 36
Storing and Editing a Group of Fax Numbers ..................................... 37
Storing a Group of Fax Numbers................................................................ 37
Editing a Group........................................................................................... 40
Deleting a Group......................................................................................... 43
Entering Characters................................................................................ 46
Entering Symbols........................................................................................ 46
Wild Card .................................................................................................... 46
4.Troubleshooting
Loading Paper in the Main Paper Cassette........................................... 49
Adjusting the Volume and Sounds the Machine Makes ...................... 51
If an Indicator Lights on the Operation Panel....................................... 53
Communication Problems...................................................................... 54
Clearing a Document Jam...................................................................... 55
Clearing a Copy, Fax, or Print Jam........................................................ 56
Print Delivery Tray....................................................................................... 56
Inside the Machine...................................................................................... 56
Cassette Entrance....................................................................................... 57
Upper Rear Unit.......................................................................................... 58
Error Messages........................................................................................ 60
Solutions to Common Problems............................................................ 62
5.Appendix
Options ..................................................................................................... 67
INDEX........................................................................................................ 68
iii
iv
Manuals for this machine
This machine is provided with a Basic Features manual and an Advanced Features manual. Please consult the manual that suits your needs.
Basic Features (This Manual)
The Basic Features manual explains the most frequently used fax functions and
operations.
Advanced Features
The Advanced Features manual describes more advanced functions, and also
explains settings for key operators.
❖
Chapter 1 Transmission Options
Explains transmission features such as scheduling transmission for a specific
time, setting personal codes, sending confidential documents; and storing
documents for pick-up by polling transmission.
❖
Chapter 2 Communication Information
Explains how to obtain information about stored documents, confidential
documents, and memory-locked documents; explains how to print the Journal.
❖
Chapter 3 Other Transmission Features
Discusses special dialing features, switching between G3 and G4 communication; and explains advanced transmission features such as broadcasting and
batch transmission.
❖
Chapter 4 Reception Features
Explains various reception features. You can find out about receiving documents in telephone mode, and printing two pages of received documents on
one page.
❖
Chapter 5 Copying
Read this chapter when you would like to know about copying operations
and functions.
❖
Chapter 6 Facsimile User Tools
Explains about programming frequently used functions for Quick Dial Key
and User Function Key.
❖
Chapter 7 Key Operator Settings
Explains a variety of settings that can be made by the fax machine's key operator to control and monitor usage of the machine. You can find out about setting up the phone line type, and how to store the Memory Locked ID and the
Confidential ID.
1
❖
Chapter 8 Troubleshooting
Discusses troubleshooting topics such as printing the help list, clearing jams,
and reading reports.
❖
Chapter 9 Maintaining Your Machine
Explains about loading paper in the optional bypass feeder, cleaning the rollers and scanner and so on.
❖
Chapter 10 Installation
Explains installation considerations, connection to a telephone line, and connecting the power.
❖
Chapter 11 Appendix
Lists specifications and the machine's advanced communication features.
2
Part Names
ZCKH010N.eps
1. Introduction
1. Optional Second Paper Cassette
The optional second paper cassette holds
more paper.
2. Main Paper Cassette
The main paper cassette holds copy paper.
3. Print Delivery Tray
Copies, incoming faxes, and prints are
delivered here. The tray can be extended
for large paper sizes.
4. Document Delivery Tray
Scanned documents are stacked on the
document delivery tray.
3
1
Introduction
5. Operation Panel
Key panel for operating the machine.
6. Optional Handset
7. Document Guide
Match the document guide to the size of
your original documents.
8. Document Table
Document table holds up to 50 sheets
which are fed one at a time. Place your
original documents here.
9. Optional Bypass Feeder
Expands paper delivery capability to
handle A4, Legal and F4 sizes.
10. Auto Document Feeder (ADF)
Set multi-page documents here to have
them automatically scanned in one page
at a time.
11. Memory Card Cover
Protects the machines optional memory
card.
12. Front Cover Release Lever
Pull this lever to release the front cover.
13. G4 Interface Unit
Allows the fax machine to be connected
for G4 (ISDN) communication.
14. Front Cover
15. Rear Covers
16. Ventilation Port
Provides ventilation for internal parts of
the machine in order to prevent overheating.
17. Main Switch
The main switch turns your machine on
and off.
4
Operation Panel
ZCKS012N.eps
Mail Addr.
Mail RX
Operation Panel
1
1. Add Toner indicator
Blinks when toner is about to run out and
lights continuously when toner has run
out.
2. Add Paper indicator
Lights when a cassette is empty or the paper cassette is not fully inserted.
3. Receive File indicator
Lights when an incoming document is received into memory, and flashes when
confidential or memory-locked document is received. (See P.53
Lights on the Operation Panel”
“If an Indicator
).
4. User Function keys
There are four User Function keys.
Four User Function keys are provided to
store frequently used functions and operations.
The following functions are registered by
default:
Key Function
F1 Prints a transmission management
report.
F2 Initiates entry of an E-mail ad-
dress.
F3 Immediately checks for and re-
ceives any incoming E-mail.
F4 Switches stamping off/on.
5.
Resolution
{
Selects the scanning resolution or the
halftone scanning mode. When the Detail
mode, Fine mode, or Halftone mode is selected, the corresponding indicator
lights. Standard mode is selected when
no indicator is lit.
The Detail and Fine modes offer progressively higher scanning resolutions. The
Halftone mode is used for faxing photographs or drawings that contain halftones.
}
key
5
Introduction
1
6.
User Tools
{
Press to access User Tool Settings and
customize various functions.
7.
Cancel
{
Press when you want to cancel an operation or return to the previous display.
key
}
key
}
8. Control panel display
Guides you through tasks and informs
you of the status of the machine. Messages appear here.
9. Scroll Keys
Use these keys to move the cursor in the
display, or to change the display.
10.
Press to answer "Yes" to a question displayed on the display.
11.
Press to search for information on a specific job.
12.
Press to change the transmission option
settings. The indicator lights when option settings are changed.
13.
Press to select the reception mode. When
the Manual Receive indicator is on, Manual Receive is selected.
14.
Press the Help key when you want to
print a help list.
15.
When the optional G4 unit is installed,
press to select G3 or G4 mode. When the
indicator is lit, G4 is selected.
16.
Press to select Immediate Transmission.
When the Memory indicator is not lit, Immediate Transmission is selected, and
when the indicator is lit, Memory Transmission is selected.
key
{OK}
Job Information
{
Trans. Option
{
Reception Mode
{
key
Help
{
}
key
{G4}
Memory
{
key
}
}
key
}
key
key
}
17.
Quick Dial
{
There are 30 Quick Dial keys. Use them to
store individual fax numbers (see P.27
“Storing and Editing Fax Numbers”
enter characters (see P.46
). In addition, you can use the
acters”
Quick Dial keys to register functions such
as groups, programs, and auto documents.
You can select either a QWERTY key
board layout (as shown in the illustration) or an ABC layout. See Chapter 7,
"Key Layout" in the Advanced Features
manual.
When attaching the Quick Dial label,
make sure you remove the Quick Dial
cover (transparent).
keys
}
), or to
“Entering Char-
18. Status Indicators
These indicators keep you informed
about the current status of the unit.
•hAlarm
When the alarm indicator flashes,
check the display and read the message to identify a problem (such as paper jam or open cover).
•mCommunicating
Lights during fax transmission or reception.
19.
Pause/Redial
{
Inserts a pause when you are dialing or
storing a fax number, or redials the last
number dialed when pressed by itself.
(The redial feature does not work once
you have started dialing a new number.)
20.
On Hook Dial
{
Press to dial a phone call from the keypad
without lifting the external telephone or
taking the handset off the hook (if the machine is equipped with the optional telephone or handset).
21.
Clear
{
}
Press to delete the last character or digit
entered, or press 0 or 1 to move the cursor, and then press the
lete whatever is at the cursor.
key
key
}
key
}
{
Clear
key to de-
}
6
Operation Panel
22.
Speed Dial/Tel Directory
{
Press when you want to use the Speed
Dial or Telephone Directory feature.
23.
If your telephone line uses pulse dialing,
press this button to switch temporarily to
tone dialing if you want to use telephone
services that utilize telephone touch
tones.
(Tone) key
{p}
key
}
24. Number keys
Use the number keys to dial fax numbers,
to enter the number of copies, and so
forth.
25.
Energy Saver/3Clear Modes
{
Energy Saver: Hold down for 2 seconds
to select or deselect energy saver mode.
When the machine is not used or no data
is received for a fixed period, the machine goes into energy saver mode automatically.
Clear Modes: Press to clear any selected
settings and return the machine to its previous condition.
26.
{
Press to copy the document currently
loaded in the feeder.
27.
{
Stops transmissions or document scanning, reception, and long copy runs. The
machine finishes printing out the current
page, then stops.
28.
{
Press to start transmission, copy operation, or output of reports.
Copy
Stop
Start
}
key
}
key
}
key
}
key
1
7
Introduction
Symbols and Conventions Used in This Manual
1
❖
Documents:
A document is anything you put
on the document table of your machine, whether you are faxing it or
copying it.
❖
Prints:
A print is anything that comes out
of the machine, whether: a received fax or a copy you made.
❖
Procedures:
Procedures are described step by
step. Perform them in order. When
you see a display, it always shows
what comes after performing the
step it accompanies. Other illustrations accompanying steps help
you find the right key or handle, or
show you how to perform the step.
A This is a step in a procedure.
THIS CORRESPONDS TO
THE PANEL DISPLAY.
8
Transmission Modes
2. Faxing
There are two types of transmission.
❖
Memory Transmission
When a fax document is stored in
memory, then transmission starts
automatically.
It is convenient when you would like
to take documents back in a hurry.
You can send the same message to
more than one destination in a single operation. This technique is referred to as Broadcasting.
GDRH230E.eps
Transmitter (This machine)
❖
Immediate Transmission
Receiver
Receiver
Receiver
GDRH230E
The machine dials immediately, and
transmits the fax while scanning.
It is convenient when you would
like to send a document immediately, and would like to check whether
you have successfully connected
with the other party's fax machine.
A fax document is not stored in memory.
GDRH240E.eps
Important
❒
If there is a power failure, the power switch is turned off, or the plug
is pulled out for more than 1 hour,
all documents stored in memory
are deleted. As soon as power is restored, the Power Failure Report is
printed to help you identify deleted documents. See Chapter 8
"Power Failure Report" in the Advanced Features manual.
Note
❒
Using the Internet Fax feature of
your fax machine, you can also
scan documents and send them
over the Internet as E-mail, as well
as receive document images sent
as E-mail by another Internet Fax
machine or PC. See the NIC FAX
KIT manual for details.
Transmitter
(This machine)
Receiver
GDRH240E
9
Faxing
Suitable Document Types
2
Never load damaged originals in the
ADF (Auto Document Feeder) for
scanning. Always check the stack of
originals before loading.
• Always check the sheets and remove staples, pins, paper clips, or
any other type of fasteners.
• If the sheets are curled or folded,
flatten them.
• Separate all the sheets to ensure
that they will not jam or double
feed during scanning.
• If the sheets are heavily creased,
torn, punched with holes for binding, or patched together with tape,
make copies and then load the copies in the ADF.
• Before loading a stack of originals,
make sure that they are all the
same size. Do not mix sheets of different sizes.
• Before loading a stack of originals,
always fan them to remove static
cling.
• To protect fragile or legal documents from damage due to document jams, copy such documents
and then load the copies for scanning.
Important
❒
Never place the following types of
originals in the ADF:
• Sheets marked with crayon,
paint, charcoal, or soft pencil.
• Sheets pasted up with tape or
glue.
• Specially treated paper, including thermal paper, OHP sheets,
vinyl sheets or film, waxed paper, carbon paper, deed paper,
or paper treated with silicone
oil.
• Paper that is not perfectly dry. If
documents have ink or correction fluid that is still wet, all
them to dry thoroughly before
loading them into the ADF.
10
Memory Transmission and Immediate Transmission
Memory Transmission and Immediate
Transmission
Memory Transmission
Memory Transmission is convenient
because:
• Fax documents can be scanned
much more quickly. Your scanned
document is stored in the memory,
and then sent automatically,
meaning you do not have to wait
for your document to send.
• While your fax document is being
sent, another user can operate the
machine (people do not have to
wait long to use the fax machine).
• You can send the same document
to more than one place with the
same operation.
• There are two kinds of Memory
Transmission: Parallel and Normal. Parallel Memory Transmission is the default. See Chapter 3,
"Parallel Memory Transmission" in
the Advanced Features manual.
Limitation
❒
If 0% is displayed, you cannot perform Memory Transmission. Send
your document using Immediate
Transmission.
Reference
See Chapter 2, "Transmission" in
the NIC FAX KIT manual for how
to scan and send documents as Email.
Make sure that the machine is in
A
standby mode.
The display should look like this:
Ready 100% 02:39PM
Set Orig./ Enter No.
Note
❒
If the display is blank, press the
Energy Saver
{
gy Saving mode.
Fan your document stack (maxi-
B
mum: 50 pages, 20 lb) to make
sure all pages are loose, and then
tap the edges to square the stack.
TSTS010N.eps
key to exit Ener-
}
2
Note
❒
If your document jams while it is being scanned, press the
and then refer to P.55
Document Jam”
how to safely remove the original.
for instructions on
Stop
{
“Clearing a
key,
}
Limitation
❒
All pages set in the feeder must
be of the same size.
11
Faxing
1 2 3
4 5 6
7 9
*
GFDIAL0N
Speed Dial
1
0
Example: Speed Dial 10
GFDIAL2N
2
12
Insert the document facedown
C
into the feeder until the machine
beeps. Then adjust the guides to
match the width of the document.
ZCKY010N.eps
Note
❒
You can dial before you set the
document. Place the document
after you dial the number and
go to step G.
❒
Set your document straight in
the feeder. If you set more than
15 sheets, make sure the leading
ends of the documents are even.
Zcky800n.eps
The display will look like this:
D
Ready 100% 02:39PM
Enter Fax Number
If the memory indicator is not lit,
E
press the
Memory
{
key.
}
Dial the number in one of the fol-
F
lowing ways.
Dest.1 OK to Add
0123456789_kkkkkkkkk
Number keys Quick Dial
07
06
Speed Dial Group
Example:
*1
Method
Dial key 08.
Method
and 1 number key.
*1
In this example, Group Dial is programmed in Quick Dial 08.
*2
In this example, the
programmed as the Group key,
and Group dial number 1 is programmed.
Note
❒
If you want to erase a digit of
the phone number, press the
key.
Clear
}
{
❒
The number of pages that you
can store in memory depends
on the original document images and the scan settings. You can
store up to 160 standard pages
(ITU-T No.1 chart, Resolution:
Standard, halftone mode: off).
Reference
Programming Quick Dial: see
“Quick Dials”
P.27
Programming Speed Dial: see
“Speed Dials”
P.27
Programming Group Dial: see
“Storing and Editing a Group
P.37
of Fax Numbers”
Programming Group key: see
“Programming groups in the
P.37
{Group} key”
Quick
*2
{
{
}
F4
.
.
GFDIAL1N
F4
key
}
key is
Memory Transmission and Immediate Transmission
Press the
G
er fax number.
key to enter anoth-
OK
}
{
Dest.2 OK to Add
9876543210_kkkkkkkkk
Note
❒
Repeat steps F and G until all
destinations are entered.
❒
If you enter only one destination, press the
❒
The machine stores your message and dials the first number
(or, if you selected Send Later, it
will return to standby mode and
the fax document will be sent at
the time that you selected).
Press the
H
The machine dials the other party's
number.
{
Start
key.
}
Start
{
key.
}
0123456789
File No.001 P.001
Note
❒
If the other party's line is busy,
your machine will redial.
❒
If the other party's fax machine answers, both machines connect and
your machine sends the document.
The other party's Own Name or Own
Fax Number appears on the upper line.
❒
If your line goes through a local switchboard (a PBX) remember to dial the exit
code. Press the
ly after the code. If the number includes
a country code, press the
after the country code, and then dial
the rest of the number. Pauses are displayed as a dash (-) on the display.
The File number. is used for managing
documents in memory, and is required
when canceling transmission of a document or printing out its contents.
Pause
{
key immediate-
}
Pause
{
key
}
Canceling a Memory Transmission
Before the {Start} key is pressed
Press the
A
key, or remove the docu-
Modes
}
ment set in the feeder.
While the document is being scanned in
Press the
A
All parts of the document that
have been scanned in are cleared.
Confirm and press the
During transmission
Confirm the destination.
A
The destination name or fax number for the current transmission is
displayed.
Press the
B
{
{
Cancel Trans.? hi/OK
[Yes] No
Confirm and press the
C
Transmission is canceled.
Stop
{
Stop
Stop
key or
}
key.
}
key.
}
{
OK
{
OK
key.
}
}
Clear
{
key.
2
13
Faxing
2
While the document is awaiting
transmission
Limitation
❒
Pages already being sent to the
destination cannot be canceled,
even if you cancel the transmission. The transmission may be sent
before you can cancel it, even if
you start canceling the transmission before it is fully sent.
Press the
A
and confirm that "1. Cancel TX/
RX" is displayed.
Job Information
{
Job Information
1.Cancel TX / RX hi
Press the
B
{
OK
key.
}
File No. To Cancel
No.[_kk] (Browsehi)
Display the file you want to delete.
C
Enter the file number with the num-
0
ber keys, or search using
If you are unable to find the file, it
has already been sent.
or 1.
Cancel File? hi/OK
NO.005
If the document you want to delete
D
is displayed, press the
{OK}
Cancel? hi/OK
[Yes] No
Confirm and press the
E
{
OK
Trans.Cancelled
File Deleted
key,
}
key.
key.
}
Immediate Transmission
Immediate Transmission is convenient when:
• You wish to send a document immediately as it is scanning.
• You wish to quickly check whether
you have successfully connected
with the other party's fax machine.
• Your machine's memory is getting
full.
The machine dials immediately after
you press the
is scanned and transmitted page by
page without being stored in memory.
Note
❒
You can only specify one destination for Immediate Transmission.
Make sure that the machine is in
A
standby mode.
The display should look like this:
Ready 100% 02:39PM
Set Orig./ Enter No.
Note
❒
The Memory indicator should
be out. If the Memory indicator
is lit, press the
Place the document facedown in
B
the feeder.
Ready 100% 02:39PM
Enter Fax Number
Note
❒
Do not load more than 50 pages
into the feeder at one time.
❒
You can set the document at any
point up until you press the
key.
Start
}
{
key. The message
Start
{
}
Memory
{
key.
}
14
Dial the other party's number.
C
Dest. Press Start
0123456789_kkkkkkkkk
If you want to erase a digit of the
number, press the
enter the correct number.
Press the
D
{
Start
key.
}
Clear
{
key and
}
0123456789
Dialing...
The machine dials and connects to
the other party's machine. The
number that you dialed and the
other party's Own Name or Own
Fax Number is displayed.
After the transmission, the machine returns to standby mode.
Note
❒
If you install the optional handset or an external telephone,
you can send the document
manually. Simply pick up the
handset and dial.
Memory Transmission and Immediate Transmission
Canceling an Immediate Transmission
Before the {Start} key is pressed
Press the
A
key.
Modes
}
If a document is set in the feeder,
remove it.
While dialing or during transmission
Press the
A
However, the part that has already
been scanned is sent to the other
party. After you have canceled the
transmission, remove the document from the feeder.
{
Stop
{
Stop
key or
}
key.
}
Clear
{
2
15
Faxing
Very Fine Detail Faxing
2
To ensure that text, diagrams and images stand out clearly in your document, the machine automatically
detects the image density and makes
adjustments.
However, if you need to send a document which requires optimum clarity, select the resolution setting
appropriate to your needs.
You can select different settings for
each page of your document. Simply
change the settings for page 2 while
page 1 is being scanned.
Limitation
❒
High resolution images and text
are scanned into the machine. If
the other party's machine does not
support the resolution at which
you are sending, this machine automatically switches to a resolution supported by the other party's
machine. This machine can send
documents in Standard, Detail,
and Fine resolution. It can receive
documents in Standard and Detail
resolution.
Resolution
The
Resolution
{
trol over document quality. The indicators above the button show the
current setting. Choose a setting that
matches your document.
❖
Standard:
Standard quality. Use for most
printed or typewritten documents.
This is selected when the other resolution indicators are not lit.
key gives you con-
}
❖
Detail :
High quality. Use for documents
with small print or fine details. Detail resolution is twice the clarity of
Standard resolution.
❖
Fine :
Very high quality. Use this for high
quality reproduction. Fine resolution is four times the clarity of
Standard resolution.
❖
Halftone:
Use this for optimum quality if
your document contains photographs or diagrams with complex
shading patterns or gray tones. If
you choose this setting, resolution
will automatically be Detail.
Note
❒
You can confirm the resolution for
previously sent documents in the
Journal.
❒
Faxing at a higher resolution requires more time. Frequent use of
high resolution could cause an increase in your phone bill, especially for long distance transmissions.
❒
There are two methods for sending
documents that contain photographic images - Image priority
and Speed priority. If you select
Speed priority, you can send your
image faster, but the quality of the
image may be inferior to when
sending with Image priority. See
Chapter 7, "User Parameters"
(switch 10, bit 7) in the Advanced
Features manual.
16
Dialing
Dialing
The number keys, Quick Dial, Speed
Dial, and Group dial can all be used
for dialing.
Entering Numbers Directly
Enter numbers directly using the
number keys (1234567890*#) on the
right side of the operation panel.
Press the
key to enter a pause or tone.
❒
❒
❒
❒
❒
{
Note
Maximum length of a fax number:
254 digits.
Maximum number of documents
that can be stored for Memory
Transmission: 100
Maximum number of destinations
per Memory Transmission: 140
The combined total number of destinations that can be stored is 300.
However, only 197 destinations
can be specified if all of the destinations specified are different.
The maximum destinations you
can specify with the number keys
is 67. However, this limitation is
subject to memory capacity.
Reference
When sending documents as Email, see Chapter 2, "Transmission" in the NIC FAX KIT manual
for how to enter E-mail addresses.
Pause
key or
}
{p}
(Tone)
Make sure that the machine is in
A
standby mode.
Carefully place your document
B
into the document table and select any settings you require.
Ready 100% 02:39PM
Enter Fax Number
Enter the number with the num-
C
ber keys.
Note
❒
The number you entered appears in the display.
❒
If you want to enter another
destination, press the
and repeat step C above.
❒
If you make a mistake, press the
key and try again.
Clear
}
{
❒
You can enter a pause, tone, or
dial options.
Reference
Pause: see P.18
es”
.
Tone: see Chapter 3, "Tone Signals" in the Advanced Features
manual.
Press the
D
{
Start
“Entering Paus-
key.
}
{
OK
0123456789
File No.001 P.001
key
}
2
17
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