Lanier CW2200SP, CW2200-MP User Manual
Read this manual carefully before you use this machine and keep
it handy for future reference. For safe and correct use, be sure to
read the Safety Information in "Read This First" before using the
machine.
For information not in this manual, refer to
the HTML/PDF files on the supplied
CD-ROM.
Appendix
Troubleshooting
Adding Paper and Ink
Web Image Monitor
Document Server
Scan
Print
Copy
Getting Started
What You Can Do with This Machine
User Guide
TABLE OF CONTENTS
How to Read the Manuals.................................................................................................................................5
Symbols Used in the Manuals.......................................................................................................................5
Model-Specific Information............................................................................................................................... 6
Names of Major Features..................................................................................................................................7
1. What You Can Do with This Machine
Saving Paper.......................................................................................................................................................9
Converting Documents to Electronic Formats Easily......................................................................................10
Registering Destinations...................................................................................................................................11
Operating the Machine More Effectively...................................................................................................... 12
Customizing the [Home] Screen as You Like................................................................................................. 13
Making Copies Using Various Functions........................................................................................................14
Printing Data Using Various Functions............................................................................................................15
Utilizing Stored Documents............................................................................................................................. 16
Using the Scanner in a Network Environment............................................................................................... 17
Preventing Information Leakage (Security Functions)....................................................................................18
Monitoring and Setting the Machine Using a Computer..............................................................................19
Preventing an Unauthorized Copy................................................................................................................. 20
2. Getting Started
Guide to Names and Functions of Components............................................................................................21
Guide to Functions of the Machine's Options................................................................................................24
Guide to Functions of the Machine's External Options.............................................................................24
Guide to the Names and Functions of the Machine's Control Panel........................................................... 25
How to Use the [Home] Screen...................................................................................................................... 28
Adding Icons to the [Home] Screen........................................................................................................... 29
Registering Functions in a Program.................................................................................................................33
Example of Programs...................................................................................................................................35
Turning On/Off the Power..............................................................................................................................37
Turning On the Main Power........................................................................................................................37
Turning Off the Main Power........................................................................................................................37
When the Authentication Screen is Displayed...............................................................................................39
User Code Authentication Using the Control Panel.................................................................................. 39
Logging In Using the Control Panel............................................................................................................39
Logging Out Using the Control Panel.........................................................................................................40
1
Placing Originals..............................................................................................................................................41
Placing Originals on the Original Table.................................................................................................... 41
Scanning an Original Using a Carrier Sheet.............................................................................................42
Placing Rolled Originals..............................................................................................................................43
3. Copy
Basic Procedure................................................................................................................................................45
Reducing or Enlarging Originals.....................................................................................................................47
Preset Reduce / Enlarge............................................................................................................................. 47
Zoom.............................................................................................................................................................48
Auto Reduce / Enlarge............................................................................................................................... 49
User Auto Reduce / Enlarge...................................................................................................................... 50
Combined Copying......................................................................................................................................... 53
Specifying the Length of Copy Paper Cut...................................................................................................... 55
Synchro Cut..................................................................................................................................................55
Preset Cut......................................................................................................................................................55
Variable Cut................................................................................................................................................. 57
Copying from the Paper Bypass Location...................................................................................................... 59
Copying onto Regular Size Paper from the Paper Bypass Location........................................................59
Copying onto Custom Size Paper from the Paper Bypass Location........................................................ 60
Storing Data in the Document Server............................................................................................................. 62
4. Print
Installing the Printer Driver for a Network Connection..................................................................................63
Installing the Printer Driver for the Selected Port........................................................................................63
Using Windows Print Server as a Network Printer....................................................................................68
Installing the Printer Driver for USB Connection............................................................................................ 69
Windows XP, Windows Server 2003/2003 R2..................................................................................... 69
Windows Vista, Windows Server 2008....................................................................................................70
Windows 7, Windows Server 2008 R2....................................................................................................70
Displaying the Printer Driver Properties.......................................................................................................... 72
Standard Printing..............................................................................................................................................73
Locked Print.......................................................................................................................................................74
Sending a Locked Print File......................................................................................................................... 74
Printing a Locked Print File Using the Control Panel..................................................................................74
2
Hold Print.......................................................................................................................................................... 76
Sending a Hold Print File.............................................................................................................................76
Printing a Hold Print File Using the Control Panel..................................................................................... 76
Stored Print........................................................................................................................................................78
Sending a Stored Print File..........................................................................................................................78
Printing a Stored Print File Using the Control Panel...................................................................................78
5. Scan
Basic Procedure When Using Scan to Folder................................................................................................81
Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information.....
.......................................................................................................................................................................82
Registering an SMB Folder......................................................................................................................... 84
Deleting an SMB Registered Folder........................................................................................................... 87
Entering the Path to the Destination Manually...........................................................................................88
Basic Procedure for Sending Scan Files by E-mail........................................................................................89
Registering an E-mail Destination............................................................................................................... 90
Deleting an E-mail Destination....................................................................................................................91
Entering an E-mail Address Manually........................................................................................................92
Basic Procedure for Storing Scan Files...........................................................................................................93
Checking a Stored File Selected from the List............................................................................................94
Specifying the File Type...................................................................................................................................95
Specifying Scan Settings................................................................................................................................. 96
6. Document Server
Storing Data......................................................................................................................................................97
Printing Stored Documents...............................................................................................................................99
7. Web Image Monitor
Displaying Top Page..................................................................................................................................... 101
8. Adding Paper and Ink
Precautions for Loading Paper......................................................................................................................103
Loading Paper into the Paper Input Location...............................................................................................105
Printing from the Paper Input Location Using the Printer Function......................................................... 117
Loading Paper into the Paper Bypass Location...........................................................................................119
Printing from the Paper Bypass Location Using the Printer Function......................................................122
Recommended Paper Sizes and Types........................................................................................................126
3
Paper Roll...................................................................................................................................................139
Cut Paper................................................................................................................................................... 140
Translucent Paper...................................................................................................................................... 140
Adding Ink......................................................................................................................................................141
Sending Scanned Documents When Ink Has Run Out.......................................................................... 143
Ink............................................................................................................................................................... 143
Replacing an Ink Collector Unit....................................................................................................................146
9. Troubleshooting
Indicators........................................................................................................................................................149
When an Indicator for the [Check Status] Key Is Lit....................................................................................150
Panel Tone......................................................................................................................................................152
When You Have Problems Operating the Machine...................................................................................153
When Print Results Are Not Satisfactory......................................................................................................161
Checking Whether the Print-heads Scratch the Paper........................................................................... 161
Checking Whether a Nozzle is Clogged................................................................................................161
Maintenance..................................................................................................................................................163
Print Nozzle Check Pattern.......................................................................................................................163
Clean Print-heads...................................................................................................................................... 165
Flush Print-heads........................................................................................................................................166
Adjustment..................................................................................................................................................167
When Messages Are Displayed on the Control Panel...............................................................................177
Messages Displayed When Using the Copy/Document Server Function........................................... 177
Messages Displayed When Using the Printer Function..........................................................................180
Messages Displayed When Using the Scanner Function...................................................................... 191
When Messages Are Displayed on Your Computer Screen..................................................................... 205
Messages Displayed When Using the Scanner Function...................................................................... 205
10. Appendix
Trademarks.....................................................................................................................................................211
INDEX...........................................................................................................................................................213
4
How to Read the Manuals
Symbols Used in the Manuals
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user
errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys on the machine's display or control panels.
Indicates instructions stored in a file on a provided CD-ROM.
(mainly Europe)
(mainly North America)
Differences in the functions of Region A and Region B models are indicated by two symbols. Read the
information indicated by the symbol that corresponds to the region of the model you are using. For
details about which symbol corresponds to the model you are using, see p.6 "Model-Specific
Information".
5
Model-Specific Information
CPL004
This section explains how you can identify the region your machine belongs to.
There is a label on the rear of the machine, located in the position shown below. The label contains
details that identify the region your machine belongs to. Read the label.
The following information is region-specific. Read the information under the symbol that corresponds to
the region of your machine.
(mainly Europe)
If the label contains the following, your machine is a region A model:
• CODE XXXX -27
• 220–240 V
(mainly North America)
If the label contains the following, your machine is a region B model:
• CODE XXXX -17
• 120–127 V
• Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a
Region A model, refer to the metric units. If your machine is a Region B model, refer to the inch
units.
6
Names of Major Features
In this manual, major features of the machine are referred to as follows:
• Roll Unit RU6520 Paper Input Location 2
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8
1. What You Can Do with This Machine
BRL059S
You can search for a description by what you want to do.
Saving Paper
Printing multi-page documents on a single sheet (Combine)
See "Combined Copying", Copy/ Document Server .
Conserving ink when printing (Ink Save function)
See "Enabling the Ink Save Function", Print .
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CQH100
1. What You Can Do with This Machine
Converting Documents to Electronic Formats Easily
Sending scan files
See "Basic Procedure for Sending Scan Files by E-mail", Scan .
Sending the URL of the folder in which scan files are stored
See "Sending the URL by E-mail", Scan .
Storing scan files in a shared folder
See "Basic Procedure When Using Scan to Folder", Scan .
Storing scan files on media
See "Basic Procedure for Saving Scan Files on a Removable Memory Device", Scan .
Managing and using documents converted to electronic formats (Document Server)
See "Relationship between Document Server and Other Functions", Copy/ Document Server .
Reducing the document size of scanned data (Reduce / Enlarge)
See "Edit", Scan .
Reducing the file size of scanned data while maintaining the text legibility (PDF (JPEG 2000))
See "Specifying the File Type", Scan .
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Registering Destinations
CQH101
Registering Destinations
Using the control panel to register destinations in the Address Book
See "Registering a destination in the address book manually", Scan .
11
CQH102
1. What You Can Do with This Machine
Operating the Machine More Effectively
Registering and using frequently-used settings (Program)
See "Registering Functions in a Program", Convenient Functions .
Registering frequently-used settings as initial settings (Program as Defaults (Copier/Document
Server/Scanner))
See "Changing the Default Functions of the Initial Screen", Convenient Functions .
Registering frequently-used printing settings to the printer driver
See "Using One Click Presets", Print .
Changing the initial settings of the printer driver to frequently-used printing settings
See "Displaying the Printing Preferences Dialog Box", Print .
Adding shortcuts to frequently used programs or Web pages
See "Adding Icons to the [Home] Screen", Convenient Functions .
Changing the order of the function and shortcut icons
See "Changing the Order of Icons on the [Home] Screen", Convenient Functions .
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CQH001
Customizing the [Home] Screen as You Like
Customizing the [Home] Screen as You Like
The icons of each function are displayed on the [Home] screen.
• You can add shortcuts to often used programs or Web pages to the [Home] screen. The programs
or Web pages can be recalled easily by pressing the shortcut icons.
• You can display only the icons of functions and shortcuts that you use.
• You can change the order of the function and shortcut icons.
• For details about the features on the [Home] screen, see "How to Use the [Home] Screen", Getting
Started .
• For details about how to customize the [Home] screen, see "Types of [Home] Screens and How to
Customize Them", Convenient Functions .
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CQH002
1. What You Can Do with This Machine
Making Copies Using Various Functions
• You can make copies in full color. You can switch the color copy mode depending on the type of
originals used and the desired finish.
• You can print stamps on copies. Stamps can include background numbers, scanned images, dates,
and page numbers.
• You can adjust the color tones and image quality of your copies.
• You can reduce or enlarge the copy image. With the Auto Reduce / Enlarge function, the machine
automatically detects the original size, and then selects an appropriate reproduction ratio based
on the paper size you select. If the orientation in which your original is placed is different from that
of the paper you are copying onto, the machine rotates the original image by 90 degrees and fits it
on the copy paper.
• You can use the "Combine" function to save paper by printing multiple pages on a single sheet.
• See "Copying in Color", "Stamps", "Adjusting Color", "Reducing or Enlarging Originals", and
"Combined Copying", Copy/ Document Server .
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CQH003
Printing Data Using Various Functions
Printing Data Using Various Functions
• This machine supports network and local connections.
• You can send PDF files directly to the machine for printing, without having to open a PDF
application.
• You can print or delete print jobs stored on the machine's hard disk, which have been previously
sent from computers using the printer driver. The following types of print jobs can be selected:
Sample Print, Locked Print, Hold Print, and Stored Print.
• You can print files stored on a removable memory device and specify print conditions such as print
quality and print size.
• See "Printing a File Directly", "Storing Documents in the Hard Disk Drive and Printing them", and
"Direct Printing from a Memory Storage Device", Print .
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CQH004
1. What You Can Do with This Machine
Utilizing Stored Documents
You can store files scanned in copier, printer, or scanner mode on the machine's hard disk. With Web
Image Monitor, you can use your computer to search for, view, print, delete, and send stored files via
the network. You can also change print settings and print multiple documents (Document Server).
• Using the file format converter, you can download stored documents to your computer.
• For details about the Document Server in copier mode and how to use the Document Server, see
"Storing Data in the Document Server" and "Document Server", Copy/ Document Server .
• For details about the Document Server in printer mode, see "Saving and Printing Using the
Document Server", Print .
• For details about the Document Server in scanner mode, see "Storing and Saving the Scanned
Documents", Scan .
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CQK103
Using the Scanner in a Network Environment
Using the Scanner in a Network Environment
• You can send scan files to a specified destination using e-mail (Sending scan files by e-mail).
• You can send scan files directly to folders (Sending scan files by Scan to Folder).
• You can use this machine as a delivery scanner for the ScanRouter delivery software*1 (Network
delivery scanner). You can save scan files in the delivery server or send them to a folder in a
computer on the same network.
The ScanRouter delivery software is no longer available for sale.
*1
• See "Basic Procedure for Sending Scan Files by E-mail", "Basic Procedure When Using Scan to
Folder", and "Basic Procedure for Delivering Files", Scan .
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CQK104
1. What You Can Do with This Machine
Preventing Information Leakage (Security Functions)
• You can protect documents from unauthorized access and stop them from being copied without
permission.
• You can control the use of the machine, as well as prevent machine settings from being changed
without authorization.
• By setting passwords, you can prevent unauthorized access via the network.
• You can erase or encrypt the data on the hard disk to minimize the risk of information leakage.
• You can limit the usage of functions for each user.
• See Security Guide .
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CQH005
Monitoring and Setting the Machine Using a Computer
Monitoring and Setting the Machine Using a
Computer
Using Web Image Monitor, you can check the machine's status and change the settings.
You can check which paper input location is running out of paper, register information in the Address
Book, specify the network settings, configure and change the system settings, manage jobs, print the job
history, and configure the authentication settings.
• See Connecting the Machine/ System Settings or Web Image Monitor Help.
19
CQH103
1. What You Can Do with This Machine
Preventing an Unauthorized Copy
You can print embedded pattern on paper to prevent them from being copied.
• Using the printer driver, you can embed a pattern in the printed document. If the document is
copied on a machine with the Copy Data Security unit, protected pages are grayed out in the
copy. This can minimize the risk of confidential information being copied. If a document protected
by unauthorized copy guard is copied on a machine that is equipped with the Copy Data Security
unit, the machine beeps to notify users that unauthorized copying is being attempted.
If the document is copied on a machine without the Copy Data Security Unit, the hidden text
becomes conspicuous in the copy, showing that the copy is unauthorized.
• Using the printer driver, you can embed text in the printed document for unauthorized copy
prevention. If the document is copied, scanned, or stored in a Document Server by a copier or
multifunction printer, the embedded text appears conspicuous in the copy, discouraging such
unauthorized copying.
• For details, see the printer driver Help, Print , and Security Guide .
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2. Getting Started
CPL001
1
2
3
4
6
7
5
8
9
1112
18
14
15
13
16
10
17
This chapter describes how to start using this machine.
Guide to Names and Functions of Components
• Do not obstruct the ventilation holes by placing objects near them or leaning things against them. If
the machine overheats, a failure might occur.
Front
1. Original cover
Open to clear jammed originals.
2. Original stacker
Originals are stacked here.
3. Control panel
See p.25 "Guide to the Names and Functions of the Machine's Control Panel".
21
2. Getting Started
4. [Scanner Stop] key
Use if originals are feeding in slanted, or to cancel scanning while an original is feeding in.
5. Original table
Place originals here scanning side down.
6. Original guide
Set to the width of your originals.
7. Paper holding lever
This lever holds paper that is inserted into the paper input location or the paper bypass location. Use this lever
to copy or print from the bypass location, or to remove misfed paper.
8. Cartridge cover
Open to replace print cartridges.
9. Platen
Paper is sucked down and prevented from floating. Clean this area if the back of the printouts becomes dirty.
See "Cleaning the Platen", Maintenance and Specifications .
10. Paper bypass location
Load paper here when you copy or print from the paper bypass location. Load paper print side up.
11. Output basket
The delivered paper is stacked here. Change the mode of the basket according to the size of the paper.
12. Paper input location cover
Open to load the paper roll onto the paper input location or to remove misfed paper.
13. Rewind button
Press this button to load the paper roll or to remove misfed paper.
14. Paper Input Location 1
Load a paper roll here.
15. Paper Input Location 2
Load a paper roll here.
16. Paper output location
The printouts are delivered here.
17. Front cover
This is the cover of the paper bypass location. Open this cover to copy or print from the paper bypass
location, to remove misfed paper, or to clean the platen.
18. Main power switch
To operate the machine, the main power switch must be on. If it is off, turn the switch on.
22
Rear
CPL002
1
3
2
4
Guide to Names and Functions of Components
1. Original exit
Originals are delivered here.
2. Ventilation holes
Prevent overheating.
3. Ink collector unit cover
Open this cover to replace the ink collector unit. Ink used for maintenance collects in the ink collector unit.
4. Original output guide
Stacks originals delivered to the rear output.
23
CPL003
2
1
2. Getting Started
Guide to Functions of the Machine's Options
Guide to Functions of the Machine's External Options
1. Paper holder
Use to set a paper roll onto the paper input location.
This is useful to change quickly to a different size paper roll from the paper holder.
2. Paper Input Location 2
Load a paper roll onto this unit.
24
CPL005
1
4 5 632
7
8
9
10
1112131415161718
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20
Guide to the Names and Functions of the Machine's Control Panel
Guide to the Names and Functions of the
Machine's Control Panel
This illustration shows the control panel of the machine with options fully installed.
1. [Home] key
Press to display the [Home] screen. For details, see p.28 "How to Use the [Home] Screen".
2. Function keys
No functions are registered to the function keys as a factory default. You can register often used functions,
programs, and Web pages. For details, see "Configuring function keys", Getting Started .
3. Display panel
Displays keys for each function, operation status, or messages. See "How to Use the Screens on the Control
Panel", Getting Started .
4. [Reset] key
Press to clear the current settings.
5. [Program] key (copier, Document Server, and scanner mode)
• Press to register frequently used settings, or to recall registered settings.
See "Registering Frequently Used Functions", Convenient Functions .
• Press to program defaults for the initial display when modes are cleared or reset, or immediately after
the main power switch is turned on.
25
2. Getting Started
See "Changing the Default Functions of the Initial Screen", Convenient Functions .
6. Main power indicator
The main power indicator goes on when you turn on the main power switch.
7. [Energy Saver] key
Press to switch to and from Low Power mode or Sleep mode. See "Saving Energy", Getting Started .
When the machine is in Low Power mode, the [Energy Saver] key is lit. In Sleep mode, the [Energy Saver] key
flashes slowly.
8. [Login/Logout] key
Press to log in or log out.
9. [User Tools/Counter] key
• User Tools
Press to change the default settings to meet your requirements. See "Accessing User Tools", Connecting
the Machine/ System Settings .
• Counter
Press to check or print the counter value. See "Counter", Maintenance and Specifications .
You can find out where to order expendable supplies and where to call when a malfunction occurs. You can
also print these details. See "Checking Enquiry Using the User Tools", Maintenance and Specifications .
10. [Simple Screen] key
Press to switch to the simple screen. See "Switching Screen Patterns", Getting Started .
11. [ ] key (Enter key)
Press to confirm values entered or items specified.
12. [Start] key
Press to start copying, printing, scanning, or sending.
13. [Sample Copy] key
Press to make a single set of copies or prints to check print quality before making multiple sets. See "Sample
Copy", Copy/ Document Server .
14. [Stop] key
Press to stop scanning originals or to delete preset jobs. However, a print job in progress cannot be stopped.
15. [Clear] key
Press to delete a number entered.
16. Number keys
Use to enter the numbers for copies, and data for the selected function.
17. [Check Status] key
Press to check the machine's system status, operational status of each function, and current jobs. You can also
display the job history and the machine's maintenance information.
18. Data In indicator (printer mode)
Flashes when the machine is receiving print jobs from a computer. See Print .
26
Guide to the Names and Functions of the Machine's Control Panel
19. Media slots
Use to insert an SD card or a USB flash memory device.
20. Media access lamp
Lights up when a memory storage device is inserted in the media slot or accessed.
27
CPL015
1 2 3
678
4
5
2. Getting Started
How to Use the [Home] Screen
The icons of each function are displayed on the [Home] screen.
You can add shortcuts to frequently used programs or Web pages to the [Home] screen. The icons of
added shortcuts appear on the [Home] screen. The programs or Web pages can be recalled easily by
pressing the shortcut icons.
To display the [Home] screen, press the [Home] key.
1. [Copier]
Press to make copies.
For details about how to use the copy function, see Copy/ Document Server .
2. [Scanner]
Press to scan originals and save images as files.
For details about how to use the scanner function, see Scan .
3. [Printer]
Press to make settings for using the machine as a printer.
For details about how to make settings for the printer function, see Print .
4. Home screen image
You can display an image on the [Home] screen, such as a corporate logo. To change the image, see
"Displaying the Image on the [Home] Screen", Convenient Functions .
5. /
Press to switch pages when the icons are not displayed on one page.
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