Lanier AC230n User's Guide
Laser MFP
User’s Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, please be sure to read
the Safety Information in this manual before using the machine.
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, incidental or consequential
damages as a result of handling or operating the machine.
Copyright © 2007.
• Centronics is a trademark of Centronics Data Computer Corporation.
• PCL and PCL 6 are trademarks of Hewlett-Packard company.
• Microsoft, Windows, Windows 98, Windows Me, Windows 2000, Windows NT 4.0, Windows XP, Windows 2003, and Windows Vista are registered
trademarks of Microsoft Corporation.
• PostScript 3 is a trademark of Adobe System, Inc.
• UFST® and MicroType™ are registered trademarks of Monotype Imaging Inc.
• TrueType, LaserWriter and Macintosh are trademarks of Apple Computer, Inc.
• All other brand or product names are trademarks of their respective companies or organizations.
CONTENTS
1. Introduction
Special features ...................................................................................................................................................... 1.1
Printer overview ...................................................................................................................................................... 1.2
Understanding the Status LED ................................................................................................................................ 1.4
Finding more information ........................................................................................................................................ 1.4
Selecting a location ................................................................................................................................................. 1.5
2. System setup
Menu overview ........................................................................................................................................................ 2.1
Changing the display language ............................................................................................................................... 2.2
Setting the date and time ........................................................................................................................................ 2.2
Changing the default mode ..................................................................................................................................... 2.2
Setting sounds ........................................................................................................................................................ 2.3
Entering characters using the number keypad ........................................................................................................ 2.3
Using the save modes ............................................................................................................................................. 2.4
Setting print job timeout .......................................................................................................................................... 2.4
3. Software overview
Supplied software .................................................................................................................................................... 3.1
Printer driver features .............................................................................................................................................. 3.2
System requirements .............................................................................................................................................. 3.2
4. Network setup
Introduction ............................................................................................................................................................. 4.1
Supported operating systems ................................................................................................................................. 4.1
Configuring TCP/IP ................................................................................................................................................. 4.1
Configuring EtherTalk ............................................................................................................................................. 4.2
Setting Ethernet speed ............................................................................................................................................ 4.2
Restoring the network configuration ........................................................................................................................ 4.2
Printing a network configuration page ..................................................................................................................... 4.2
5. Loading originals and print media
Loading originals ..................................................................................................................................................... 5.1
Selecting print media ............................................................................................................................................... 5.2
Loading paper ......................................................................................................................................................... 5.5
Setting the paper size and type ............................................................................................................................... 5.8
Selecting an output location .................................................................................................................................... 5.8
6. Copying
Selecting the paper tray .......................................................................................................................................... 6.1
Copying ................................................................................................................................................................... 6.1
Changing the settings for each copy ....................................................................................................................... 6.1
Changing the default copy settings ......................................................................................................................... 6.2
Using special copy features .................................................................................................................................... 6.2
Copying on both sides of paper .............................................................................................................................. 6.4
Setting copy timeout ................................................................................................................................................ 6.4
7. Basic printing
Printing a document ................................................................................................................................................ 7.1
Canceling a print job ............................................................................................................................................... 7.1
8. Scanning
Scanning basics ...................................................................................................................................................... 8.1
Scanning to an application using a local connection ............................................................................................... 8.1
Scanning using a network connection ..................................................................................................................... 8.2
Changing the settings for each scan job ................................................................................................................. 8.5
Changing the default scan settings ......................................................................................................................... 8.5
Setting up Address Book ......................................................................................................................................... 8.5
9. Faxing
Setting the fax header ............................................................................................................................................. 9.1
Adjusting the document settings ............................................................................................................................. 9.1
Sending a fax automatically .................................................................................................................................... 9.2
Sending a fax manually ........................................................................................................................................... 9.2
Confirming a transmission ....................................................................................................................................... 9.3
Automatic redialing .................................................................................................................................................. 9.3
Redialing the last number ....................................................................................................................................... 9.3
Selecting the paper tray .......................................................................................................................................... 9.3
Changing receiving modes ...................................................................................................................................... 9.3
Receiving automatically in Fax mode ...................................................................................................................... 9.4
Receiving manually in Tel mode ............................................................................................................................. 9.4
Receiving manually using an extension telephone ................................................................................................. 9.4
Receiving automatically in Ans/Fax mode .............................................................................................................. 9.4
Receiving faxes using DRPD mode ........................................................................................................................ 9.4
Receiving in secure receiving mode ....................................................................................................................... 9.5
Receiving faxes in memory ..................................................................................................................................... 9.5
Printing received faxes on both sides of paper ....................................................................................................... 9.6
Sending a fax to multiple destinations ..................................................................................................................... 9.6
Sending a delayed fax ............................................................................................................................................. 9.7
Sending a priority fax .............................................................................................................................................. 9.7
Forwarding faxes ..................................................................................................................................................... 9.8
10. Fax setup
Changing the fax setup options ............................................................................................................................. 10.1
Changing the default document settings ............................................................................................................... 10.2
Printing sent fax report automatically .................................................................................................................... 10.2
Change the dial tone detection settings ................................................................................................................ 10.2
Setting up Phone Book ......................................................................................................................................... 10.3
11. Using USB flash memory
About USB memory .............................................................................................................................................. 11.1
Plugging in a USB memory device ........................................................................................................................ 11.1
Scanning to a USB memory device ...................................................................................................................... 11.1
Printing from a USB memory device ..................................................................................................................... 11.2
Backing up data .................................................................................................................................................... 11.3
Managing USB memory ........................................................................................................................................ 11.3
12. Supplies and accessories
Toner cartridges .................................................................................................................................................... 12.1
Accessories ........................................................................................................................................................... 12.1
13. Maintenance
Printing reports ...................................................................................................................................................... 13.1
Cleaning your machine ......................................................................................................................................... 13.2
Maintaining the toner cartridge .............................................................................................................................. 13.3
Managing your machine from the website ............................................................................................................ 13.6
Checking the machine’s serial number ................................................................................................................. 13.6
14. Troubleshooting
Clearing document jams ....................................................................................................................................... 14.1
Clearing paper jams .............................................................................................................................................. 14.2
Understanding display messages ......................................................................................................................... 14.7
Toner cartridge-related messages ...................................................................................................................... 14.10
Solving other problems ....................................................................................................................................... 14.11
15. Installing accessories
Precautions when installing accessories ............................................................................................................... 15.1
Installing a memory DIMM .................................................................................................................................... 15.1
16. Specifications
General specifications ........................................................................................................................................... 16.1
Printer specifications ............................................................................................................................................. 16.1
Scanner and copier specifications ........................................................................................................................ 16.2
Facsimile specifications ........................................................................................................................................ 16.2
Index
Safety Information
When using this machine, the following safety precautions should always be followed.
Safety During Operation
In this manual, the following important symbols are used:
WARNING:
Indicates a potentially hazardous situation which, if
instructions are not followed, could result in death or serious
injury.
CAUTION:
Indicates a potentially hazardous situation which, if instructions are
not followed, may result in minor or moderate injury or damage to
property.
WARNING:
• Disconnect the power plug (by pulling the plug, not the cable) if the power
cable or plug becomes frayed or otherwise damaged.
• To avoid hazardous electric shock or laser radiation exposure, do not
remove any covers or screws other than those specified in this manual.
• Turn off the power and disconnect the power plug (by pulling the plug, not
the cable) if any of the following occurs:
• You spill something into the machine.
• You suspect that your machine needs service or repair.
• The external housing of your machine has been damaged.
• Do not incinerate used toner or toner containers. Toner dust might ignite
when exposed to an open flame.
• Disposal can take place at our authorized dealer.
• Dispose of used toner containers in accordance with local regulations.
• Keep the machine away from flammable liquids, gases, and aerosols.
A fire or an electric shock might occur.
• Connect the machine only to the power source described on the inside front
cover of this manual. Connect the power cord directly into a wall outlet and
do not use an extension cord.
• Do not damage, break or make any modifications to the power cord. Do not
place heavy objects on it. Do not pull it hard nor bend it more than
necessary. These actions could cause an electric shock or fire.
• If the power cord is damaged (exposure of the core, disconnection, etc.),
contact your service representative to change a new one. Operating the
machine with a damaged power cord may cause an electric shock or fire.
CAUTION:
• Protect the machine from dampness or wet weather, such as rain and snow.
• Unplug the power cord from the wall outlet before you move the machine. While
moving the machine, you should take care that the power cord will not be
damaged under the machine.
• Before moving the machine, be sure to disconnect all external connections,
especially the power cord from the wall outlet. Damaged power cords are a fire
and electric shock hazard.
• When you disconnect the power plug from the wall outlet, always pull the plug
(not the cable).
• To disconnect the power cord, pull it out by plug. Do not drag the cord itself. Doing
so may result in damage to the cord, leading to fire or electric shock.
• For safety reason, unplug the power cord from the wall outlet if the machine will
not be used for an extended period of time such as holidays.
• Do not allow paper clips, staples, or other small metallic objects to fall inside the
machine.
• Keep toner (used or unused) and toner containers out of reach of children.
• For environmental reasons, do not dispose of the machine or expended supply
waste at household waste collection points. Disposal can take place at an
authorized dealer.
• The inside of the machine could be very hot. Do not touch the parts with a label
indicating the “hot surface”. Otherwise, an injury might occur.
• The fusing section of this machine might be very hot. Caution should be taken
when removing misfed paper.
• Keep the machine away from humidity and dust. Otherwise a fire or an electric
shock might occur.
• Do not place the machine on an unstable or tilted surface. If it topples over, an
injury might occur.
• Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire
or machine failure.
• Make sure the room where you are using the machine is well ventilated and
spacious. Good ventilation is especially important when the machine is used
heavily.
• Do not open toner containers forcefully. Toner can spill, dirtying your clothes or
hands, and possibly resulting in accidental ingestion.
• If toner or used toner is inhaled, gargle with plenty of water and move into a fresh
air environment. Consult a doctor if necessary.
• If toner or used toner gets into your eyes, flush immediately with large amounts of
water. Consult a doctor if necessary.
• If toner or used toner is swallowed, dilute by drinking a large amount of water.
Consult a doctor if necessary.
i
CAUTION:
• Avoid getting toner on your clothes or skin when removing a paper jam or
replacing toner. If your skin comes into contact with toner, wash the affected area
thoroughly with soap and water.
• If toner gets on your clothing, wash with cold water. Hot water will set the toner
into the fabric and may make removing the stain impossible.
• Do not look into the lamp - it can damage your eyes.
• When loading paper, take care not to trap or injure your fingers.
• During operation, rollers for transporting the paper and originals revolve. A safety
device is being installed so that the machine can be operated safely. But take care
not to touch the rollers during operation. An injury might occur.
• Fire and breakdown can result from heavy accumulation of dust inside this
machine. Consult your service representative for details about and charges for
cleaning the machine’s interior.
• If you have to move the machine when the optional paper tray unit is attached, do
not push on the main unit's top section. Doing so can cause the optional paper
tray unit to detach, possibly resulting in injury.
Power Supply
The socket-outlet shall be in stalled near the product and shall be easily accessible.
Caution:
Use of controls or adjustment or performance of procedures other than those specified
in this manual might result in hazardous radiation exposure.
For North America
CDRH Regulations
This equipment complies with requirements of 21 CFR subchapter J for class 1 laser
products. This equipment contains a 15 milliwatt, 775-800 nanometer wavelength,
AlGaAs laser diode. This equipment does not emit hazardous radiation, since the beam
is totally enclosed during all customer modes of operation and maintenance.
Caution:
Use of controls or adjustment or performance of procedures other than those specified
in this manual might result in hazardous radiation exposure.
Notes for Users
LAMP(S) INSIDE THIS PRODUCT CONTAIN MERCURY AND MUST BE RECYCLED
OR DISPOSED OF ACCORDING TO LOCAL, STATE OR FEDERAL LAWS.
Ozone Safety
This product generates ozone during operation.
Normally, the ozone level is safe for operators. If ozone odor may appear, ventilate the
room.
For Fax or Telephone
When using your telephone equipment, basic safety precautions should always be
followed to reduce the risk of fire, electric shock and injury to persons, including the
following:
Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink
or laundry tub, in a wet basement or near a swimming pool. Avoid using a telephone
during an electrical storm. There may be a remote risk of electric shock from lightning.
Do not use a telephone in the vicinity of a gas leak to report the leak. Use only No. 26
AWG or larger telecommunication line cord.
SAVE THESE INSTRUCTIONS
Laser Safety:
This equipment is considered a class 1 laser device. This equipment contains a
15 milliwatt, 775-800 nanometer wavelength, AlGaAs laser diode. The following
marking is attached on the back of the equipment.
ii
Declaration of Conformity
Notice to Users in EEA Countries
This product complies with the essential requirements and provisions of Directive 1999/
5/EC of the European Parliament and of the Council of 9 March 1999 on radio
equipment and telecommunications terminal equipment and the mutual recognition of
their conformity.
Notice to Users Accessing Analog PSTN in EEA Countries
This product is designed to be able to access analog PSTN in all EEA countries. Local
PSTN compatibility is dependent on software switch settings. Please contact your
service representative if relocating this product to another country. In the event of
problems, please contact your service representative in the first instance.
Aficio SP 3200SF/SP 3200SF
The CE declaration of Comformity is available on the Internet at URL :
http://www.ricoh.co.jp/fax/ce_doc
:
CE Marking Traceability Information (For EU Countries
Only)
Manufacturer:
Ricoh Co., Ltd.
3-6 Nakamagome 1-chome, Ohta-ku, Tokyo, 143-8555 Japan
Positions of Labels and Hallmarks for
WARNING and CAUTION Labels
This machine has labels for WARNING and CAUTION at the positions shown
below. For safety, please follow the instructions and handle the machine as indicated.
*This label is stuck to hot surfaces. Be careful not to touch these areas.
In accordance with IEC 60417, this machine uses the following symbols for the main
power switch:
means POWER ON.
means POWER OFF.
Authorized representative:
RICOH EUROPE B.V.
Prof. W.H. Keesomlaan 1, 1183 DJ Amstelveen The Netherlands
User Information on Electrical & Electronic Equipment
Users in the EU, Switzerland and Norway
Our Products contain high quality components and are designed to facilitate recycling.
Our products or product packaging are marked with the symbol below.
The symbol indicates that the product must not be treated as municipal
waste. It must be disposed of separately via the appropriate return and
collection systems available. By following these instructions you ensure
that this product is treated correctly and help to reduce potential impacts
on the environment and human health, which could otherwise result from
inappropriate handling. Recycling of products helps to conserve natural
resources and protect the environment. For more detailed information on
collection and recycling systems for this product, please contact the shop
where you purchased it, your local dealer or sales/service representatives.
ENERGY STAR® Program
The ENERGY STAR® Program encourages energy conservation by promoting energy
efficient computers and other office equipment.
The program backs the development and dissemination of products that feature energy
saving functions.
It is an open program in which manufacturers participate voluntarily.
Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and
multifunction devices. Energy Star standards and logos are internationally uniform.
iii
NOTICE
USA
Note to users in the United States of America
Notice:
This equipment has been tested and found to comply with the limits for a Class B digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference in a residential installation. This
equipment generates, uses and can radiate radio frequency energy and, if not installed
and used in accordance with the instructions, may cause harmful interference to radio
communications. However, there is no guarantee that interference will not occur in a
particular installation. If this equipment does cause harmful interference to radio or
television reception, which can be determined by turning the equipment off and on, the
user is encouraged to try to correct the interference by one more of the following
measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.
• Consult the dealer or an experienced radio /TV technician for help.
Caution
Changes or modifications not expressly approved by the party responsible for
compliance could void the user's authority to operate the equipment.
Notice about the Telephone Consumer Protection Act (Valid in
USA only).
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to
use a computer or other electronic device, including FAX machines, to send any
message unless such message clearly contains in a margin at the top or bottom of each
transmitted page or on the first page of the transmission, the date and time it is sent and
an identification of the business or other entity, or other individual sending the message
and the telephone number of the sending machine or such business, other entity, or
individual. (The telephone number provided may not be a 900 number or any other
number for which charges exceed local or long-distance transmission charges.)
In order to program this information into your FAX machine, refer to “Setting the Machine
ID” in this manual. Follow the steps provided there to enter the business identification
and telephone number of the terminal or business. This information is transmitted with
your document by the FAX HEADER feature. In addition to the information, be sure to
program the date and time into your machine.
FCC Requirements
1. This equipment complies with Part 68 of the FCC rules and requirements adopted
by the ACTA. On the cover of this equipment is a label that contains, among other
information, a product identifier in the format US:AAAEQ##TXXXXX. If requested,
this number must be provided to the telephone company.
2. This equipment uses the RJ11C USOC jack.
3. A plug and jack used to connect this equipment to the premises wiring and
telephone network must comply with the applicable FCC Part 68 rules and
requirements adopted by the ACTA. A compliant telephone cord and modular plug
is provided with this product. It is designed to be connected to a compatible
modular jack that is also compliant. See installation instructions for details.
4. The REN is used to determine the number of devices that may be connected to a
telephone line. Excessive RENs on a telephone line may result in the devices not
ringing in response to an incoming call. In most but not all areas, the sum of RENs
should not exceed five (5.0). To be certain of the number of devices that may be
connected to a line, as determined by the total RENs, contact the local telephone
company. The REN for this product is part of the product identifier that has the
format US:AAAEQ##TXXXXX. The digits represented by ## are the REN without
a decimal point (e.g., 03 is a REN of 0.3).
5. If this equipment causes harm to the telephone network, the telephone company
will notify you in advance that temporary discontinuance of service may be
required. But if advance notice is not practical, the telephone company will notify
the customer as soon as possible. Also, you will be advised of your right to file a
complaint with the FCC if you believe it is necessary.
6. The telephone company may make changes in its facilities, equipment, operations
or procedures that could affect the operation of the equipment. If this happens the
telephone company will provide advance notice in order for you to make
necessary modifications to maintain uninterrupted service.
7. If trouble is experienced with this equipment, for repair or warranty information,
please contact Ricoh Americas Corporation. CUSTOMER SUPPORT DEPT. at 1800-FASTFIX. If the equipment is causing harm to the telephone network, the
telephone company may request that you disconnect the equipment until the
problem is resolved.
8. In the event of operation problems (document jam, copy jam, communication error
indication), refer to the solving problems section in this manual.
9. Connection to party line service is subject to state tariffs. Contact the state public
utility commission, public service commission or corporation commission for
information.
10. If your home has specially wired alarm equipment connected to the telephone line,
ensure the installation of this equipment does not disable your alarm equipment. If
you have questions about what will disable alarm equipment, consult your
telephone company or a qualified installer.
WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST
CALLS TO EMERGENCY NUMBERS:
1. Remain on the line and briefly explain to the dispatcher the reason for the call
before hanging up.
2. Perform such activities in the off-peak hours, such as early morning hours or late
evenings.
iv
CANADA
This product meets the applicable Industry Canada technical specifications.
The Ringer Equivalence Number is an indication of the maximum number of devices
allowed to be connected to a telephone interface. The termination on an interface may
consist of any combination of devices subject only to the requirement that the sum of
the RENs of all the devices does not exceed five.
v
1 Introduction
250
Thank you for purchasing this multifunctional product. Your machine
provides printing, copying, scanning, and faxing functions.
This chapter includes:
• Special features
• Printer overview
• Understanding the Status LED
• Finding more information
• Selecting a location
Expand your machine’s capacity
• Your machine has 96 MB of memory which can be
expanded to 320 MB.
• You can add a 250-sheet optional tray 2 to your
machine. This tray lets you add paper to the machine
less often.
• Zoran IPS Emulation* compatible with PostScript 3
(PS) enables PS printing.
* Zoran IPS Emulation compatible with PostScript 3
• © Copyright 1995-2005, Zoran Corporation. All
rights reserved. Zoran, the Zoran logo, IPS/PS3, and
OneImage are trademarks of Zoran Corporation.
* 136 PS3 fonts
Contains UFST and MicroType from Monotype Imaging Inc.
Special features
Your new machine is equipped with special features that improve print
quality. You can:
Print with excellent quality and speed
• You can print with a resolution of up to 1200 dpi [Best].
See the Software section.
• Your machine prints A4-sized paper at up to 28 ppm
and letter-sized paper at up to 30 ppm.
• For duplex printing, your machine prints A4-sized
paper at up to 19 ipm
21 ipm.
Handle paper flexibly
•The multi-purpose tray supports letterhead,
250
Create professional documents
envelopes, labels, transparencies, custom-sized
media, postcards, and heavy paper. The multi-
purpose tray holds up to 50 sheets of plain paper.
•The 250-sheet tray 1 and 250-sheet optional tray 2
support plain paper in various sizes.
•Print Watermarks. You can customize your documents
with words, such as “Confidential”. See the Software
section.
•Print Posters. The text and pictures of each page of
your document are magnified and printed across the
sheet of paper and can then be taped together to form
a poster. See the Software section.
b
and letter-sized paper at up to
Print in various environments
• You can print with Windows 98/Me/NT 4.0/2000/XP/2003/Vista.
• Your machine is compatible with a variety of Macintosh systems.
• Your machine comes with both USB and Parallel interfaces.
Use USB flash memory devices
a
If you have a USB memory device, you can use it in various ways with
your machine.
• You can scan documents and save them to the device.
• You can directly print data stored to the device.
• You can back up data and restore backup files to the machine’s
memory.
Save time and money
• You can print multiple pages on one single sheet of paper to save
paper.
• You can use preprinted forms and letterhead with plain paper. See the
Software section.
• This machine automatically conserves electricity by substantially
reducing power consumption when not in use.
a. pages per minute
b. images per minute
1.1 <
Introduction>
Printer overview
These are the main components of your machine:
Front view
Rear view
1
ADF (automatic
document feeder)
2
document width guides
3
document input tray
4
scanner lid
5
document output tray
6
control panel
7
output tray
8
front cover
9
paper level indicator
1. Automatic document feeder is used as ADF in this user’s guide.
1
10
tray 1
11
optional tray 2
12
multi-purpose tray
13
output support
14
USB memory port
15
multi-purpose tray
extension
16
multi-purpose tray paper
width guides
17
scanner glass
18
toner cartridge
1.2 <
1
2
3
4
5
6
Introduction>
control board cover
network port
USB port
parallel port
optional tray 2 cable
connector
telephone line socket
(LINE)
7
extension telephone
socket
(EXT)
8
duplex unit
9
power receptacle
10
power switch
11
rear cover
Control panel overview
1
Speed buttons
and email addresses and enter them with the touch of a few
buttons.
2
Shift
: Allows you to shift the speed buttons to access numbers 16
through 30.
3
Address Book
memory or search for stored fax numbers or email addresses. Also
allows you to print an
4
Resolution
5
Redial/Pause
mode, inserts a pause into a fax number.
6
Fax
: Activates Fax mode.
7
Copy
: Activates Copy mode.
8
Scan/Email
9
Display
10
Menu
: Enters Menu mode and scrolls through the available menus.
11
Scroll buttons: Scroll through the options available in the selected
menu, and increase or decrease values.
12
OK
: Confirms the selection on the screen.
: Allows you to store frequently-dialed fax numbers
: Allows you to store frequently used fax numbers in
Address Book/Phone Book
: Adjusts the document resolution for the current fax job.
: In Standby mode, redials the last number, or in Edit
: Activates Scan mode.
: Shows the current status and prompts during an operation.
list.
13
Back
: Sends you back to the upper menu level.
14
Status
: Shows the status of your machine. See page 1.4.
15
Darkness
job.
16
Original Type
17
Reduce/Enlarge
18
USB Print
Memory device when it is inserted into the USB memory port on
the front of your machine.
19
Duplex
20
Tone r Sav e
printing.
21
Number keypad
22
On Hook Dial
23
Stop/Clear
clears/cancels the copy options, such as the darkness, the
document type setting, the copy size, and the number of copies.
24
Start
: Adjusts the document brightness for the current copy
: Selects the document type for the current copy job.
: Makes a copy smaller or larger than the original.
: Allows you to directly print files stored on a USB
: Allows you to print documents on both sides of the paper.
: Allows you to save on toner by using less toner in
: dials a number or enters alphanumeric characters.
: Engages the telephone line.
: Stops an operation at any time. In Standby mode,
: Starts a job.
1.3 <
Introduction>
Understanding the Status LED
Finding more information
The Status LED on the control panel shows the status of your machine.
See the table below to know your machine’s status.
Status Description
Off • The machine is off-line.
• The machine is in Power Save mode. When
data is received, or any button is pressed, it
switches to on-line automatically.
Green On The machine is on-line and can be used.
Blinking • When the backlight slowly blinks, the machine
is receiving data from the computer.
• When the backlight fast blinks, the machine is
printing data.
Red On • The toner cartridge is totally exhausted.
Remove the old toner cartridge and install a
new one. See page 13.5.
• A paper jam has occurred. To solve the
problem, see page 14.2.
• The front cover is open. Close the front cover.
• There is no paper in the tray. Load paper in
the tray.
• The toner cartridge installed is not a genuine
cartridge, and you selected Stop at the
NonGenuine Toner prompt. See page 14.10.
• The lifespan of the toner cartridge is reached,
and you selected Stop at the Toner
Exhausted prompt. See page 14.10.
• The machine has stopped due to a major
error. Check the display message. See
page 14.7 for details on the meaning of the
error message.
Blinking • A minor error occurs and the machine is
waiting an error to be cleared. Check the
display message. When the problem is
cleared, the machine resumes.
• The toner cartridge installed is not a genuine
cartridge, and you selected Continue at the
NonGenuine Toner prompt. See page 14.10.
• The lifespan of the toner cartridge is reached,
and you selected Continue at the Toner
Exhausted prompt. See page 14.10.
• The toner cartridge is low. Order a new toner
cartridge. You can temporarily improve print
quality by redistributing the toner. See
page 13.4.
You can find information for setting up and using your machine from the
following resources, either printed or onscreen.
Quick Install
Guide
Online User’s
Guide
Provides information on setting up your
machine and, therefore, be sure to follow
the instructions in the guide to get the
machine ready.
Provides you with step-by-step
instructions for using your machine’s full
features, and contains information for
maintaining your machine,
troubleshooting, and installing
accessories.
This user’s guide also contains the
Software section providing you with
information on how to print documents
with your machine on various operating
systems, and how to use the supplied
software utilities.
Note
You can access the user’s guides
in other languages from the
Network Printer
User’s Guide
Printer Driver
Help
Manual folder on the
Scanner Drivers and Utilities
Type 104 software CD
Contained on the
and Utilities Type 104 software CD
provides you with information on setting
up and connecting your machine to a
network.
Provides you with help information on
printer driver properties and instructions
for setting up the properties for printing. To
access a printer driver help screen, click
Help
from the printer properties dialog
box.
Printer, Scanner Drivers
Printer,
.
,
1.4 <
Introduction>
Selecting a location
Select a level, stable place with adequate space for air circulation. Allow
extra space for opening covers and trays.
The area should be well-ventilated and away from direct sunlight or
sources of heat, cold, and humidity. Do not set the machine close to the
edge of your desk or table.
Clearance space
• Front: 482,6 mm (enough space so that the paper tray can be
removed)
• Back: 100 mm (enough space for ventilation)
• Right: 100 mm (enough space for ventilation)
• Left: 100 mm (enough space for ventilation)
1.5 <
Introduction>
2 System setup
This chapter gives you an overview of menus available on your machine
and step-by-step instructions for setting up the machine’s systems.
This chapter includes:
• Menu overview
• Changing the display language
• Setting the date and time
• Changing the default mode
• Setting sounds
• Entering characters using the number keypad
• Using the save modes
• Setting print job timeout
Menu overview
The control panel provides access to various menus to set up the
machine or use the machine’s functions. These menus can be accessed
by pressing Menu. Refer to the following diagram. Menus available in
Fax, Copy, or Scan mode vary.
Fax Feature
Darkness
Multi Send
Delay Send
Priority Send
Send Forward
Rcv. Forward
Secure Receive
Add Page
Cancel Job
Fax Setup
Sending
Redial Times
Redial Term
Prefix Dial
ECM Mode
Sent Report
Image TCR
Receiving
Receive Mode
Ring to Answer
Stamp Rcv Name
Rcv Start Code
Auto Reduction
Discard Size
Junk Fax Setup
DRPD Mode
Change Default
Resolution
Darkness
Auto Report
Network
TCP/IP
EtherTalk
Ethernet Speed
Clear Setting
Network Info.
Copy Feature
Copy Collation
2-Up
4-Up
ID Copy
Poster Copy
Clone Copy
Erase Bkgd.
System Setup
(continued)
Sound/Volume
Key Sound
Alarm Sound
Speaker
Ringer
Report
Maintenance
Clean Drum
Ignore Toner
CLR Empty Msg.
Supplies Life
Serial Number
Clear Setting
Copy Setup
Change Default
Copies
Reduce/Enlarge
Darkness
Original Type
System Setup
Machine Setup
Machine ID
Machine Fax No.
Date & Time
Clock Mode
Language
Default Mode
Power Save
Scan PWR Save
Timeout
NetScanTimeout
Job Timeout
Import Setting
Export Setting
Paper Setup
Paper Size
Paper Type
Paper Source
Scan Feature
USB Memory
Scan Size
Original Type
Resolution
Scan Color
Scan Format
E-mail
Scan Size
Original Type
Resolution
Scan Color
FTP
Scan Size
Original Type
Resolution
Scan Color
SMB
Scan Size
Original Type
Resolution
Scan Color
Scan Setup
Change Default
USB Memory
E-mail
FTP
SMB
2.1 <
System setup>
Changing the display language
To change the language that appears on the control panel, follow these
steps:
1 Press Menu until System Setup appears on the bottom line of the
display and press OK.
2 Press OK when Machine Setup appears.
3 Press the Scroll buttons until Language appears and press OK.
4 Press the Scroll buttons until the language you want appears and
press OK.
5 Press Stop/Clear to return to Standby mode.
Setting the date and time
The current date and time are shown on the display when your machine
is on and ready to work. All of your faxes will have the date and time
printed on them.
6 Press OK to save the time and date.
When you enter a wrong number, Out of Range appears and the
machine does not proceed to the next step. If this happens, simply
reenter the correct number.
7 Press Stop/Clear to return to Standby mode.
Changing the clock mode
You can set your machine to display the current time using either a
12-hour or 24-hour format.
1 Press Menu until System Setup appears on the bottom line of the
display and press OK.
2 Press OK when Machine Setup appears.
3 Press the Scroll buttons until Clock Mode appears and press OK.
4 Press the Scroll buttons to select the other mode and press OK.
5 Press Stop/Clear to return to Standby mode.
Note
If power to the machine is cut off, you need to reset the correct
time and date once the power has been restored.
1 Press Menu until System Setup appears on the bottom line of the
display and press OK.
2 Press OK when Machine Setup appears.
3 Press the Scroll buttons until Date & Time appears and press OK.
4 Enter the correct time and date using the number keypad.
Month = 01 to 12
Day = 01 to 31
Year = requires four digits
Hour = 01 to 12 (12-hour mode)
00 to 23 (24-hour mode)
Minute = 00 to 59
Note
The date format may differ from country to country.
You can also use the Scroll buttons to move the cursor under the
digit you want to correct and enter a new number.
5 To s e l e c t AM or PM for 12-hour format, press the or button or
any number button.
When the cursor is not under the AM or PM indicator, pressing the
or button immediately moves the cursor to the indicator.
You can change the clock mode to 24-hour format (e.g. 01:00 PM as
13:00). For details, see the next section.
Changing the default mode
Your machine is preset to Fax mode. You can switch this default mode
between Fax mode and Copy mode.
1 Press Menu until System Setup appears on the bottom line of the
display and press OK.
2 Press OK when Machine Setup appears.
3 Press the Scroll buttons until Default Mode appears and press OK.
4 Press the Scroll buttons until the default mode you want appears
and press OK.
5 Press Stop/Clear to return to Standby mode.
2.2 <
System setup>
Setting sounds
Entering characters using the number keypad
You can control the following sounds:
• Key Sound: Turns the key sound on or off. With this option set to On
a tone sounds each time a key is pressed.
• Alarm Sound: Turns the alarm sound on or off. With this option set to
On
, an alarm tone sounds when an error occurs or fax communication
ends.
• Speaker: Turns on or off the sounds from the telephone line through
the speaker, such as a dial tone or a fax tone. With this option set to
Comm. which means “Common,” the speaker is on until the remote
machine answers.
You can adjust the volume level using On Hook Dial.
• Ringer: Adjusts the ringer volume. For the ringer volume, you can
select Off, Low, Mid, and High.
Speaker, ringer, key sound, and alarm sound
1 Press Menu until System Setup appears on the bottom line of the
display and press OK.
2 Press the Scroll buttons until Sound/Volume appears and press
OK.
3 Press the Scroll buttons until the sound option you want appears
and press OK.
4 Press the Scroll buttons until the desired status or volume for the
sound you have selected appears and press OK.
5 If necessary, repeat steps 3 through 5 to set other sounds.
As you perform various tasks, you may need to enter names and
,
numbers. For example, when you set up your machine, you enter your
name or your company’s name, and the fax number. When you store fax
numbers or email addresses in memory, you may also enter the
corresponding names.
Entering alphanumeric characters
1 When you are prompted to enter a letter, locate the button labeled
with the character you want. Press the button until the correct letter
appears on the display.
For example, to enter the letter O, press 6, labeled with MNO.
Each time you press 6, the display shows a different letter, M, N, O,
and finally 6.
You can enter special characters, such as space, plus sign, and etc.
For details, see the below section.
2 To enter additional letters, repeat step 1.
If the next letter is printed on the same button, move the cursor by
pressing the
with the letter you want. The cursor will move to the right and the
next letter will appear on the display.
You can enter a space by pressing 1 twice.
3 When you have finished entering letters, press OK.
right Scroll button and then press the button labeled
Keypad letters and numbers
6 Press Stop/Clear to return to Standby mode.
Speaker volume
1 Press On Hook Dial. A dial tone sounds from the speaker.
2 Press the Scroll buttons until you hear the volume you want.
3 Press On Hook Dial to save the change and return to Standby
mode.
Note
You can adjust the speaker volume only when the telephone
line is connected.
2.3 <
Key Assigned numbers, letters, or characters
1
1Space
2
ABCabc2
3
DEFdef3
4
GHIghi4
5
JKLjkl5
6
MNOmno6
7
PQRSpqrs7
8
TUVtuv8
9
WXYZwxyz9
0
+ -,.‘/*#&@0
System setup>
Correcting numbers or names
Scan Power Save mode
If you make a mistake while entering a number or name, press the left
Scroll button to delete the last digit or character. Then enter the correct
number or character.
Inserting a pause
With some telephone systems, you must dial an access code (9, for
example) and listen for a second dial tone. In such cases, you must insert
a pause in the telephone number. You can insert a pause while you are
setting up speed buttons or speed dial numbers.
To insert a pause, press Redial/Pause at the appropriate place while
entering the telephone number. A - appears on the display at the
corresponding location.
Using the save modes
Toner Save mode
Toner Save mode allows your machine to use less toner on each page.
Activating this mode extends the life of the toner cartridge beyond what
one would experience in the normal mode, but it reduces print quality.
To turn this mode on or off, press Toner Save .
Note
When PC-printing, you can also turn on or off Toner Save mode
in the printer properties. See the Software section.
Power Save mode
Power Save mode allows your machine to reduce power consumption
when it is not in actual use. You can turn this mode on and select a length
of time for which the machine waits after a job is printed before it switches
to a reduced power state.
Scan Power Save mode allows you to save power by turning off the scan
lamp. The scan lamp under the scanner glass automatically turns off
when it is not in actual use to reduce power consumption and extend the
life of the lamp. The lamp automatically wakes up after some warm-up
time when you start scanning.
You can set the length of time for which the scan lamp waits after a scan
job is completed before it switches to the power save mode.
1 Press Menu until System Setup appears on the bottom line of the
display and press OK.
2 Press OK when Machine Setup appears.
3 Press the Scroll buttons until Scan PWR Save appears and press
OK.
4 Press the Scroll buttons until the time setting you want appears and
press OK.
5 Press
Stop/Clear
to return to Standby mode.
Setting print job timeout
You can set the amount of time a single print job is active before it must
print.
The machine handles incoming data as a single job if it comes in within
the specified time. When an error occurs while processing data from the
computer and the data flow stops, the machine waits the specified time
and then cancels printing if data flow does not resume.
1 Press Menu until System Setup appears on the bottom line of the
display and press OK.
2 Press OK when Machine Setup appears.
3 Press the Scroll buttons until Job Timeout appears and press OK.
1 Press Menu until System Setup appears on the bottom line of the
display and press OK.
2 Press OK when Machine Setup appears.
3 Press the Scroll buttons until Power Save appears and press OK.
4 Press the Scroll buttons until
5 Press the Scroll buttons until the time setting you want appears and
press OK.
6 Press Stop/Clear to return to Standby mode.
On
appears and press OK.
2.4 <
4 Press the Scroll buttons until the time setting you want appears and
press OK.
5 Press Stop/Clear to return to Standby mode.
System setup>
3 Software overview
This chapter gives you an overview of the software that comes with your
machine. Further details about installing and using the software are
explained in the Software section.
This chapter includes:
• Supplied software
• Printer driver features
• System requirements
Supplied software
You must install the printer and scanner software using the supplied CD
after you have set up your machine and connected it to your computer.
This CD provides you with the following software:
CD Contents
CD Contents
Printer,
Scanner
Drivers and
Utilities Type
104
(Continue)
1. Allows you to edit a scanned image in many ways using a powerful image
editor and to send the image by email. You can also open another image editor
program, like Adobe Photoshop, from SmarThru. For details, please refer to the
onscreen help supplied on the SmarThru program.
Macintosh • PostScript Printer Description
(PPD) file: Use this file to run your
machine from a Macintosh computer
and print documents.
• Scan driver: TWAIN driver is
available for scanning documents on
your machine.
Printer,
Scanner
Drivers and
Utilities Type
104
Windows • Printer driver: Use this driver to
take full advantage of your printer’s
features.
• PostScript Printer Description
(PPD) file: Use the PostScript driver
to print documents with complex
fonts and graphics in the PS
language.
• Scanner driver: TWAIN and
Windows Image Acquisition (WIA)
drivers are available for scanning
documents on your machine.
• Status Monitor: This program
allows you to monitor the machine’s
status and alerts you when an error
occurs during printing.
• SmarThru
accompanying Windows-based
software for your multifunctional
machine.
• Printer Settings Utility: You can
create and edit Phone Book entries
from your computer and set up print
and scan system data options.
• ScanClair: This program allows you
to scan a document on your machine
and save it to a network-connected
computer.
• User’s Guide in PDF
• Set IP: Use this program to set your
machine’s TCP/IP addresses.
• Network Printer User’s Guide in
PDF
1
: This is the
3.1 <
Software overview>
Printer driver features
System requirements
Your printer drivers support the following standard features:
• Paper source selection
• Paper size, orientation and media type
• Number of copies
In addition, you can use various special printing features. The following
table shows a general overview of features supported by your printer
drivers:
Feature
Toner save O O X
Print quality option O O O
Poster printing O
Multiple pages per
sheet (N-up)
Fit to page printing O O O
Scale printing O O O
Different source for first
page
Watermark O X X
Overlay
1. The Overay feature is not supported in NT 4.0.
1
PCL 6 PostScript
Windows Windows Macintosh
X X
OOO
O
O X X
X X
Before you begin, ensure that your system meets the following
requirements:
Windows
Item Requirements Recommended
Operating
system
CPU Windows 98/
RAM Windows 98/
Free disk
space
Windows 98/Me/NT 4.0/2000/XP/2003/Vista
Pentium II
Me/NT 4.0/2000
Windows XP/
2003
Windows Vista Pentium 4.3 GHz
Me/NT 4.0/2000
Windows XP/
2003
Windows Vista 512 MB
Windows 98/
Me/NT 4.0/2000
Windows XP/
2003
400 MHz or
higher
Pentium III
933 MHz or
higher
64 MB or more 128 MB
128MB or more 256MB
(1024 MB)
300 MB or more 1 GB
1GB or more 5GB
Pentium III
933 MHz
Pentium IV
1GHz
1 GB
3.2 <
Windows Vista 15 GB 15 GB or more
Internet
Explorer
5.0 or higher
Note
For Windows NT 4.0/2000/XP/2003/Vista, users who have an
administrator right can install the software.
Macintosh
Item Requirements
Operating system Macintosh 10.3 ~ 10.4
RAM 128 MB
Free disk space 200 MB
Connection USB interface, Network interface
Software overview>
4 Network setup
This chapter gives you step-by-step instructions for setting up your
machine for network connections.
This chapter includes:
• Introduction
• Supported operating systems
• Configuring TCP/IP
• Configuring EtherTalk
• Setting Ethernet speed
• Restoring the network configuration
• Printing a network configuration page
Introduction
Once you have connected your machine to a network with an RJ-45
Ethernet cable, you can share the machine with other network users.
You need to set up the network protocols on the machine to use it as your
network printer. Protocols can be set up by the following two methods:
Supported operating systems
The following table shows the network environments supported by the
machine:
Item Requirements
Network interface • 10/100 Base-TX
Network operating
system
Network protocols • TCP/IP on Windows
Dynamic addressing
server
• TCP/IP: Transmission Control Protocol/Internet Protocol
• DHCP: Dynamic Host Configuration Protocol
• BOOTP: Bootstrap Protocol
• Windows 98/Me/NT 4.0/2000/XP/2003/
Vista
• Macintosh OS 10.3 ~ 10.4
•EtherTalk
• DHCP, BOOTP
Configuring TCP/IP
Via network administration programs
You can configure your machine’s print server settings and manage the
machine via the following programs that came with your machine:
• Web Image Monitor Type 104: A web server embedded to your
network print server, which allows you to:
- Configure the network parameters necessary for the machine to
connect to various network environments.
- Customize e-mail settings and set up Address Book for scanning
to email.
- Customize server settings and set up Address Book for scanning
to an FTP or SMB servers.
- Customize printer, copy, and fax settings.
• SetIP: A utility program allowing you to select a network interface and
manually configure the addresses for use with the TCP/IP protocol.
For further details, refer to the user’s guide on the
Drivers and Utilities Type 104 CD
that came with your machine.
Printer, Scanner
Via the control panel
You can set up the following basic network parameters through the
machine’s control panel:
• Configure TCP/IP
• Configure EtherTalk
Your machine can be set up with a variety of TCP/IP network information,
such as an IP address, a subnet mask, a gateway, and DNS addresses.
There are several ways in which your machine can be assigned a TCP/
IP address, depending on your network.
• Static addressing: A TCP/IP address is assigned manually by the
system administrator.
• Dynamic addressing via BOOTP/DHCP (default): A TCP/IP address is
assigned automatically by the server.
Note
Before configuring TCP/IP, you need to set the network protocol
to TCP/IP.
Static addressing
To enter a TCP/IP address from your machine’s control panel, take the
following steps:
1 Press Menu until Network appears on the bottom line of the display
and press
2 Press OK when TCP/IP appears.
3 Press the Scroll buttons until Static appears and press OK.
4 Press OK when IP Address appears.
5 Enter a byte between 0 and 255 using the number keypad and
press the Scroll buttons to move between bytes.
Repeat this to complete the address from the 1st byte to the 4th
byte.
OK
.
4.1 <
Network setup>
6 When you have finished, press OK.
7 Repeat steps 5 and 6 to configure the other TCP/IP parameters:
subnet mask and gateway address.
8 Press the Scroll buttons until Static appears and press OK.
3 Press the Scroll buttons until the speed you want appears and
press OK.
4 Press
Stop/Clear
to return to Standby mode.
9 Press the Scroll buttons until Primary DNS appears and press OK.
10 Enter each byte of the address and press OK.
11 Press the Scroll buttons until Secondary DNS appears and press
OK.
12 Enter each byte of the address and press OK.
13 Press Stop/Clear to return to Standby mode.
Dynamic addressing (BOOTP/DHCP)
To have a TCP/IP address assigned automatically by the server, take the
following steps:
1 Press Menu until Network appears on the bottom line of the
display.
2 Press OK when TCP/IP appears.
3 Press the
OK
4 Press
.
Stop/Clear
Scroll
buttons until
to return to Standby mode.
DHCP
or
BOOTP
appears and press
Configuring EtherTalk
Restoring the network configuration
You can return the network configuration to its default settings.
1 Press Menu until Network appears on the bottom line of the display
and press OK.
2 Press the Scroll buttons until Clear Setting appears and press OK.
3 Press OK when Yes appears to restore the network configuration.
4 Power the machine off and back on.
Printing a network configuration page
The Network Configuration page shows how the network interface card
on your machine is configured.
1 Press Menu until Network appears on the bottom line of the display
and press OK.
2 Press the Scroll buttons until Network Info. appears and press OK.
3 Press OK when Yes appears.
The Network Configuration page prints out.
EtherTalk is AppleTalk used in an Ethernet network. This protocol is
widely used in Macintosh network environments. To use EtherTalk, take
the following steps:
1 Press Menu until Network appears on the bottom line of the display
and press OK.
2 Press the Scroll buttons until EtherTalk appears and press OK.
3 Press the Scroll buttons until On appears and press OK.
4 Press Stop/Clear to return to Standby mode.
Setting Ethernet speed
You can select the communication speed for Ethernet connections.
1 Press Menu until Network appears on the bottom line of the display
and press OK.
2 Press the Scroll buttons until Ethernet Speed appears and press
OK.
4.2 <
Network setup>
5 Loading originals and print
media
This chapter introduces you to how to load originals and print media into
your machine.
This chapter includes:
• Loading originals
• Selecting print media
• Loading paper
• Setting the paper size and type
• Selecting an output location
Loading originals
You can use the scanner glass or ADF to load an original for copying,
scanning, and sending a fax.
On the scanner glass
Make sure that no originals are in the ADF. If an original is detected in the
ADF, the machine gives it priority over the original on the scanner glass.
To get the best scan quality, especially for colored or gray-scaled images,
use the scanner glass.
1 Lift and open the scanner lid.
2 Place the original face down on the scanner glass and align it with
the registration guide at the top left corner of the glass.
3 Close the scanner lid.
Notes
• Leaving the scanner lid open while copying may affect copy
quality and toner consumption.
• Dust on the scanner glass may cause black spots on the
printout. Always keep it clean.
• If you are copying a page from a book or magazine, lift the
scanner lid until its hinges are caught by the stopper and then
close the lid. If the book or magazine is thicker than 30 mm,
start copying with the lid open.
In the ADF
Using the ADF, you can load up to 50 sheets of paper (75 g/m2) for one
job.
When you use the ADF:
• Do not load paper smaller than 142 x 148 mm or larger than
216 x 356 mm.
• Do not attempt to load the following types of paper:
- carbon-paper or carbon-backed paper
- coated paper
- onion skin or thin paper
- wrinkled or creased paper
- curled or rolled paper
- torn paper
• Remove all staples and paper clips before loading.
• Make sure any glue, ink, or correction fluid on the paper is completely
dry before loading.
• Do not load originals that include different sizes or weights of paper.
• Do not load booklets, pamphlets, transparencies, or documents
having other unusual characteristics.
5.1 <
Loading originals and print media>
To load an original into the ADF:
1 Load the original face up into the ADF. Make sure that the bottom of
the original stack matches the paper size marked on the document
input tray.
2 Adjust the document width guides to the paper size.
Selecting print media
You can print on a variety of print media, such as plain paper, envelopes,
labels, and transparencies. Always use print media that meet the
guidelines for use with your machine. Print media that does not meet the
guidelines outlined in this user’s guide may cause the following problems:
• Poor print quality
• Increased paper jams
• Premature wear on the machine.
Properties, such as weight, composition, grain, and moisture content, are
important factors that affect the machine’s performance and the output
quality. When you choose print materials, consider the following:
• The type, size and weight of the print media for your machine is
described in following tables.
• Desired outcome: The print media you choose should be appropriate
for your project.
• Brightness: Some print media are whiter than others and produce
sharper, more vibrant images.
• Surface smoothness: The smoothness of the print media affects how
crisp the printing looks on the paper.
Notes
• Some print media may meet all of the guidelines in this section
and still not produce satisfactory results. This may be the result
of improper handling, unacceptable temperature and humidity
levels, or other variables over which we have no control.
• Before purchasing large quantities of print media, ensure that it
meets the requirements specified in this user’s guide.
Note
Dust on the ADF glass may cause black lines on the printout.
Always keep it clean.
Caution
Using print media that does not meet these specifications may
cause problems, requiring repairs. Such repairs are not covered
by our warranty or service agreements.
5.2 <
Loading originals and print media>
Supported print media types and sizes
Typ e Size Dimensions Weight
1
Plain paper Letter 216 x 279 mm (8.5 x 11 inches) • 60 to 90 g/m2 (16 to 24 lb
Legal 216 x 356 mm (8.5 x 14 inches)
Folio 216 x 330.2 mm (8.5 x 13 inches)
bond) for the tray
• 60 to 163 g/m2 (16 to 43 lb
bond) for the multi-purpose
tray
Oficio 216 x 343 mm (8.5 x 13.5 inches)
A4 210 x 297 mm (8.27 x 11.69 inches)
JIS B5 182 x 257 mm (7.18 x 10.12 inches)
ISO B5 176 x 250 mm (6.93 x 9.84 inches)
Executive 184.2 x 266.7 mm (7.25 x 10.5 inches)
A5 148.5 x 210 mm (5.85 x 8.27 inches)
A6 105 x 148.5 mm (4.13 x 5.85 inches)
2
Envelope Envelope B5 176 x 250 mm (6.93 x 9.84 inches) 75 to 90 g/m
(20 lb to 24 lb
bond)
Envelope Monarch 98.4 x 190.5 mm (3.88 x 7.5 inches)
Envelope COM-10 105 x 241 mm (4.12 x 9.5 inches)
Envelope DL 110 x 220 mm (4.33 x 8.66 inches)
Envelope C5 162 x 229 mm (6.38 x 9.02 inches)
Capacity
• 250 sheets of 75 g/m
2
2
(20 lb bond) paper for the
tray
• 50 sheets for the multipurpose tray
5 sheets of 75 g/m2 (20 lb
bond) in the multi-purpose
tray
Envelope C6 114 x 162 mm (4.49 x 6.38 inches)
2
Transparency Letter, A4 Refer to the Plain paper section 138 to 146 g/m
(37 to 39 lb
bond)
Labels Letter, Legal, Folio,
A4, JIS B5, ISO B5,
Refer to the Plain paper section 120 to 150 g/m
bond)
2
(32 to 40 lb
Executive, A5, A6
Card stock Letter, Legal, Folio,
A4, JIS B5, ISO B5,
Refer to the Plain paper section 60 to 163 g/m2 (16 to 43 lb
bond)
Executive, A5, A6
Minimum size (custom) 76 x 127 mm (3 x 5 inches) 60 to 163 g/m2 (16 to 43 lb
bond)
Maximum size (custom) 216 x 356 mm (8.5 x 14 inches)
1. If media weight is over 90 g/m2 (24 lb bond), use the multi-purpose tray.
2. Maximum capacity may differ depending on media weight, thickness, and environmental conditions.
5 sheets of 75 g/m2 (20 lb
bond) in the multi-purpose
tray
5 sheets of 75 g/m2 (20 lb
bond) in the multi-purpose
tray
5 sheets of 75 g/m2 (20 lb
bond) in the multi-purpose
tray
5 sheets of 75 g/m2 (20 lb
bond) in the multi-purpose
tray
5.3 <
Loading originals and print media>
Media sizes supported in each mode
Guidelines for special print media
Mode Size Source
Copy mode Letter, A4, Legal, Folio,
Executive, ISO B5, JIS
B5, A5, A6
Single side
printing
All sizes supported by
the machine
• tray 1
• optional tray 2
• multi-purpose tray
• tray 1
• optional tray 2
• multi-purpose tray
Duplex printing Letter, A4, Legal, Folio • tray 1
• optional tray 2
• multi-purpose tray
1
Fax mode Letter, A4, Legal • tray 1
• optional tray 2
1. 75 to 90 g/m2 (20 to 24 lb bond) only
Guidelines for selecting and storing print media
When selecting or loading paper, envelopes, or other print materials,
keep these guidelines in mind:
• Always use print media that conform with the specifications listed on
page 5.3.
• Attempting to print on damp, curled, wrinkled, or torn paper can cause
paper jams and poor print quality.
• For the best print quality, use only high quality copier grade paper
specifically recommended for use in laser printers.
• Avoid using the following media types:
- Paper with embossed lettering, perforations, or a texture that is too
smooth or too rough
- Erasable bond paper
- Multi-paged paper
- Synthetic paper and thermally reactive paper
- Carbonless paper and Tracing paper.
Use of these types of paper could result in paper jams, chemical
smells, and damage to your machine.
• Store print media in its ream wrapper until you are ready to use it.
Place cartons on pallets or shelves, not on the floor. Do not place
heavy objects on top of the paper, whether it is packaged or
unpackaged. Keep it away from moisture or other conditions that can
cause it to wrinkle or curl.
• Store unused print media at temperatures between 15 °C and 30 °C.
The relative humidity should be between 10% and 70%.
• Store unused print media in a moisture-proof wrap, such as a plastic
container or bag, to prevent dust and moisture from contaminating
your paper.
• Load special media types one sheet at a time through the multipurpose tray to avoid paper jams.
• To prevent print media, such as transparencies and label sheets, from
sticking together, remove them as they print out.
Media type Guidelines
Envelopes • Successful printing on envelopes depends upon
the quality of the envelopes. When selecting
envelopes, consider the following factors:
- Weight: The weight of the envelope paper
should not exceed 90 g/m
2
or jamming may
occur.
- Construction: Prior to printing, envelopes
should lie flat with less than 6 mm curl, and
should not contain air.
- Condition: Envelopes should not be wrinkled,
nicked, or otherwise damaged.
- Temperature: You should use envelopes that
are compatible with the heat and pressure of
the machine during operation.
• Use only well-constructed envelopes with sharp
and well creased folds.
• Do not use stamped envelopes.
• Do not use envelopes with clasps, snaps,
windows, coated lining, self-adhesive seals, or
other synthetic materials.
• Do not use damaged or poorly made envelopes.
• Be sure the seam at both ends of the envelope
extends all the way to the corner of the
envelope.
Acceptable
Unacceptable
• Envelopes with a peel-off adhesive strip or with
more than one flap that folds over to seal must
use adhesives compatible with the machine’s
fusing temperature of 180 °C for 0.1 second.
The extra flaps and strips might cause wrinkling,
creasing, or jams, and may even damage the
fuser.
• For the best print quality, position margins no
closer than 15 mm from the edges of the
envelope.
• Avoid printing over the area where the
envelope’s seams meet.
5.4 <
Loading originals and print media>
Media type Guidelines
Media type Guidelines
Transparencies • To avoid damaging the machine, use only
transparencies designed for use in laser printers.
• Transparencies used in the machine must be
able to withstand 180 °C, the machine’s fusing
temperature.
• Place them on a flat surface after removing them
from the machine.
• Do not leave them in the paper tray for long
periods of time. Dust and dirt may accumulate
on them, resulting in spotty printing.
• To avoid smudging caused by fingerprints,
handle them carefully.
• To avoid fading, do not expose printed
transparencies to prolonged sunlight.
• Ensure that transparencies are not wrinkled,
curled, or have any torn edges.
Labels • To avoid damaging the machine, use only labels
designed for use in laser printers.
• When selecting labels, consider the following
factors:
- Adhesives: The adhesive material should be
stable at 180 °C, the machine’s fusing
temperature.
- Arrangement: Only use labels with no
exposed backing between them. Labels can
peel off sheets that have spaces between the
labels, causing serious jams.
- Curl: Prior to printing, labels must lie flat with
no more than 13 mm of curl in any direction.
- Condition: Do not use labels with wrinkles,
bubbles, or other indications of separation.
• Make sure that there is no exposed adhesive
material between labels. Exposed areas can
cause labels to peel off during printing, which
can cause paper jams. Exposed adhesive can
also cause damage to machine components.
• Do not run a sheet of labels through the machine
more than once. The adhesive backing is
designed for only a single pass through the
machine.
• Do not use labels that are separating from the
backing sheet or are wrinkled, bubbled, or
otherwise damaged.
Preprinted
paper
• Letterhead must be printed with heat-resistant
ink that will not melt, vaporize, or release
hazardous emissions when subjected to the
machine’s fusing temperature of 180 °C for
0.1 second.
• Letterhead ink must be non-flammable and
should not adversely affect printer rollers.
• Forms and letterhead should be sealed in a
moisture-proof wrapping to prevent changes
during storage.
• Before you load preprinted paper, such as forms
and letterhead, verify that the ink on the paper is
dry. During the fusing process, wet ink can come
off preprinted paper, reducing print quality.
Loading paper
In the tray 1
Load the print media you use for the majority of your print jobs in the
tray 1. The tray 1 can hold a maximum of 250 sheets of 75 g/m
paper.
You can purchase an optional tray (tray 2) and attach it below the
standard tray to load an additional 250 sheets of paper. For order
information for an optional tray, see page 12.1.
The paper level indicator on the front of the tray 1 and the optional tray 2
shows the amount of paper currently left in the tray. When the tray is
empty, the indicator of the bar is completely lowered.
Full
Empty
2
plain
Card stock or
custom-sized
materials
• Do not print on media smaller than 98 mm wide
or 148 mm long.
• In the software application, set margins at least
6.4 mm away from the edges of the material.
5.5 <
Loading originals and print media>
Loading paper in the tray 1 or optional tray 2
1 Pull open the paper tray and load paper.
You can load letterhead with the design side face down. The top
edge of the sheet with the logo should be placed at the front of the
tray.
2 After loading paper, set the paper type and size for the multi-
purpose tray. See page 5.8 for copying and faxing or the Software
section for PC-printing.
Notes
• If you experience problems with paper feed, place one sheet at
a time in the multi-purpose tray.
• You can load previously printed paper. The printed side should
be facing up with an uncurled edge at the front. If you
experience problems with paper feed, turn the paper around.
Note that print quality is not guaranteed.
1 Press and hold the guide lock, and slide the paper length guide to
locate it in the correct paper size slot.
2 After inserting paper into the tray, adjust the support guide so that it
lightly touches the paper stack.
Changing the size of the paper in the paper tray
To load longer sizes of paper, such as Legal-sized paper, you need to
adjust the paper guides to extend the paper tray.
3
1
2
4
paper length guide
1
support guide
2
guide lock
3
paper width guides
4
3 Squeeze the paper width guides, as shown and slide them to the
stack of paper until it lightly touches the side of the stack.
Notes
• Do not push the paper width guides far enough to cause the
materials to warp.
• If you do not adjust the paper width guides, it may cause paper
jams.
5.6 <
Loading originals and print media>
In the multi-purpose tray
The multi-purpose tray can hold special sizes and types of print material,
such as transparencies, postcards, note cards, and envelopes. It is useful
for single page printing on letterhead or colored paper.
To load paper in the multi-purpose tray:
1 Open the multi-purpose tray and unfold the multi-purpose tray
extension, as shown.
2 If you are using paper, flex or fan the edge of the paper stack to
separate the pages before loading.
Notes
Depending on the media type you are using, keep the following
loading guidelines:
• Envelopes: Flap side down and with the stamp area on the top
left side.
• Transparencies: Print side up and the top with the adhesive
strip entering the machine first.
• Labels: Print side up and top short edge entering the machine
first.
• Preprinted paper: Design side up with the top edge toward the
machine.
• Card stock: Print side up and the short edge entering the
machine first.
• Previously printed paper: Previously printed side down with an
uncurled edge toward the machine.
4 Squeeze the multi-purpose tray paper width guides and adjust them
to the width of the paper. Do not force too much, or the paper will be
bent, which will result in a paper jam or skew.
For transparencies, hold them by the edges and avoid touching the
print side. Oils from your fingers can cause print quality problems.
3 Load the paper with the side to be printed on facing up.
5 After loading paper, set the paper type and size for the multi-
purpose tray. See page 5.8 for copying and faxing or the Software
section for PC-printing.
Notes
• The settings made from the printer driver override the settings
• Make sure to open the rear cover when you print on
6 After printing, fold the multi-purpose tray extension and close the
multi-purpose tray.
5.7 <
Loading originals and print media>
on the control panel.
transparencies. If not, they may tear while exiting the machine.
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