Lanier AC016 Operating Manual

For safe and correct use of this machine, please be sure to read the Safety Information in this manual before you use it.

About the Operating Instructions

Your machine comes with the two References:

Copy/Printer/Scanner Reference provides information you need for setting up your machine and installing the supplied software. It also provides all of the detailed instructions for using your machine as a printer, a scanner and a copier and information for maintaining and troubleshooting the machine.

Facsimile Reference provides information for using your machine as a fax machine. You can find how to send and receive a fax, and how to set fax-related options.

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, incidental or consequential damages as a result of handling or operating the machine.

Copyright © 2004

•Centronics is a trademark of Centronics Data Computer Corporation.

•IBM and IBM PC are trademarks of International Business Machines Corporation.

•Microsoft, Windows, Windows 9x, Window Me, Windows 2000, Windows NT 4.0 and Windows XP are registered trademarks of Microsoft Corporation.

•All other brand or product names are trademarks of their respective companies or organizations.

Safety Information

When using this machine, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

WARNING:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

CAUTION:

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

WARNING:

•Connect the power cord directly into a wall outlet and never use an extension cord.

•Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged.

•To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual.

•Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs:

•You spill something into the machine.

•You suspect that your machine needs service or repair. •The external housing of your machine has been damaged.

•Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame.

•Disposal can take place at our authorized dealer.

•Dispose of the used toner bottle in accordance with the local regulations.

vi

CAUTION:

•Protect the machine from dampness or wet weather, such as rain and snow.

•Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.

•When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

•Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

•Keep toner (used or unused) and toner bottle out of the reach of children.

•Be careful not to cut yourself on any sharp edges when you reach inside the product to remove misfed sheets of paper or masters.

•For environmental reasons, do not dispose of the machine or expended supply waste at household waste collection points. Disposal can take place at an authorized dealer.

•The inside of the machine could be very hot. Do not touch the parts with a label indicating the “hot surface”. Otherwise, an injury might occur.

Power Supply

The socket-outlet shall be in stalled near the product and shall be easily accessible.

Ozone Safety (if applicable)

Some product (see specification in the Operating Instructions) generates ozone during operation.

Normally, the ozone level is safe for operators. If ozone odor may appear, ventilate the room.

For Fax or Telephone

Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool. Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning. Do not use a telephone in the vicinity of a gas leak to report the leak.

For North America

CDRH Regulations

This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products. This equipment contains a 5 milliwatt, 760–800 nanometer wavelength, AlGaAs laser diode. This equipment does not emit hazardous radiation, since the beam is totally enclosed during all customer modes of operation and maintenance.

Caution:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

vii

Positions of Labels and Hallmarks for WARNING and CAUTION Labels

This machine has labels for WARNING and safety, please follow the instructions and handle

CAUTION at the positions shown below. For the machine as indicated.

The inside of the machine could be very hot.

Do not touch the parts with a label indicating the "hot surface".

Otherwise it could cause a personal burn.

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

means POWER ON.

means POWER OFF.

viii

NOTICE

Note to users in the United States of America

Notice:

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commereial environment. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expence.

Warning

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

Notice about the Telephone Consumer Protection Act (Valid in USA only).

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your FAX machine, you should complete the following steps: Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to enter the business identification and telephone number of the terminal or business. This information is transmitted with your document by the FAX HEADER feature. In addition to the information, be sure to program the date and time into your machine.

ix

USA

FCC Requirements

1.This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On the cover of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXXX. If requested, this number must be provided to the telephone company.

2.This equipment uses the RJ11C USOC jack.

3.A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for detail.

4.The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. The REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).

5.If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

6.The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

7.If trouble is experienced with this equipment, for repair or warranty information, please contact RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.

8.In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual.

9.Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO EMERGENCY NUMBERS:

1.Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2.Perform such activities in the off-peak hours, such as early morning hours or late evenings.

x

CANADA

The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.

This product meets the applicable Industry Canada technical specifications.

Note:

This Class A digital apparatus complies with Canadian ICES-003.

xi

CONTENTS

Chapter 1: GETTING STARTED

Unpacking ..........................................................	1.2
Component Location ............................................	1.4
Front View .....................................................	1.4
Rear View ......................................................	1.5
Control Panel Functions ........................................	1.6
Making Connections .............................................	1.9
Installing the Drum and Toner Cartridges ...............	1.12
Turning the Machine On .......................................	1.15
Loading Paper ....................................................	1.15
Tray Setting the Paper Size ..................................	1.19
Changing the Display Language ............................	1.19
Using Save Modes ..............................................	1.20
Paper Save ...................................................	1.20
Power Save ...................................................	1.20

Chapter 2: INSTALLING SOFTWARE

About the Software ..............................................	2.2
System Requirements ..........................................	2.3
Installing the Software .........................................	2.4
Removing Software ..............................................	2.6

Chapter 3: PAPER HANDLING

Selecting Print Media ............................................	3.2
Paper Guidelines ..................................................	3.3
TrayLoading Paper in the Tray ...............................	3.4
Using the Bypass Tray ..........................................	3.6
Setting the Paper Size for Copying .........................	3.9

1CONTENTS

Chapter 4: COPYING
Loading Paper for Copy Output ..............................	4.2
Selecting a Paper Tray .........................................	4.2
Making Copies from the Automatic Document Feeder	4.3
Making Copies using the Document Glass ................	4.4
Setting Copy Options ...........................................	4.6
Image ...........................................................	4.6
Contrast ........................................................	4.7
Set ...............................................................	4.7
Zoom ............................................................	4.8
Auto Fit Copying ..................................................	4.9
Clone Copying ....................................................	4.10
Duplex Copying ..................................................	4.11
Collation Copying ................................................	4.12
Chapter 5: PRINTING
Printing a Document ............................................	5.2
Printer Settings ...................................................	5.3
Accessing Printer Settings ................................	5.3
Printer Properties Tabs ....................................	5.4
Printing Multiple Pages on One Sheet of Paper
(N-Up Printing) ....................................................	5.6
Printing a Reduced or Enlarged Document ...............	5.7
Fitting Your Document to a Selected Paper Size .......	5.8
Printing Posters ...................................................	5.9
Using Watermarks ..............................................	5.10
Using an Existing Watermark ...........................	5.10
Creating a Watermark ....................................	5.11
Editing a Watermark ......................................	5.12
Deleting a Watermark ....................................	5.12
Using Overlays ...................................................	5.13
What is an Overlay? .......................................	5.13
Creating a New Page Overlay ..........................	5.13
Using a Page Overlay .....................................	5.15
Deleting a Page Overlay .................................	5.16
Setting Graphic Properties ...................................	5.17
Printer Properties Buttons & Icons ....................	5.20
Setting Up the Locally Shared Printer ....................	5.20
In Windows 9x/Me .........................................	5.20
In Windows NT 4.0/2000/XP ...........................	5.21

CONTENTS 2

Chapter 6: SCANNING
Scanning Process with TWAIN-enabled Software ......	6.2
Chapter 7: MAINTENANCE
Cleaning the Scan Unit .........................................	7.2
Expected Cartridge Life ........................................	7.3
Replacing the Toner Cartridge ...............................	7.3
Setting to Notify Toner Low ...................................	7.7
Cleaning the Drum ...............................................	7.8
Replacing the Drum Cartridge ...............................	7.8
Setting the machine to be Checked by Phone .........	7.11
Chapter 8: TROUBLESHOOTING
Document Jams ...................................................	8.2
Input Misfeed .................................................	8.2
Exit Misfeed ...................................................	8.3
Roller Misfeed ................................................	8.3
Paper Jams .........................................................	8.4
Paper Feed Area .............................................	8.4
Fuser Area .....................................................	8.6
Paper Exit Area ..............................................	8.7
Duplex Jam ....................................................	8.9
Bypass Tray Jam ...........................................	8.10
LCD Error Messages ............................................	8.11
Solving Problems ................................................	8.13
Copier Problem Solution Chart .........................	8.13
Printing Problem Solution Chart .......................	8.15
Fax Problem Solution Chart .............................	8.18
Chapter A: SPECIFICATIONS
General Specifications ..........................................	A.2
Scanner and Copy Specifications ............................	A.3
Printer Specifications ............................................	A.3
Facsimile Specifications ........................................	A.4

3CONTENTS

1GETTING STARTED

Thank you for purchasing multifunctional product. This machine provides printing, copying, scanning, and faxing functions!

This chapter provides step-by-step instructions on setting up the machine, and installing the software.

This chapter includes:

•Unpacking

•Component Location

•Control Panel Functions

•Making Connections

•Installing the Drum and Toner Cartridges

•Turning the Machine On

•Loading Paper

•Tray Setting the Paper Size

•Changing the Display Language

•Using Save Modes

Unpacking

1Remove the shipping tape from the front, back, and sides of the machine.

Tape

2Remove the label completely from the scanner module by pulling it straight out, away from the unit. The scan unlock switch automatically moves to the unlock position ( ).

Scanner module

NOTE: To scan or copy a document, the switch must be on that position. When you are moving the machine or do not intend to use it for a long time, push the switch to the lock position ().

3Pull open the paper Tray and remove the packing material from the paper Tray.

1.2 GETTING STARTED

4 Ensure that you have the following:

1

USB Cable

AC Power Cord

Telephone Line Cord

Quick install Guide

Quick Guide

CD-ROM*

Toner Cartridge

Drum Cartridge

Brand plaque**

One-Touch sheet***

Key layout sheet***

*. The CD-ROM contains the Type 102 driver, Operating Instructions and the Adobe Acrobat Reader program.

**. May already be affixed to the machine in some regions.

***. May already be affixed to the machine .

GETTING STARTED 1.3

Component Location

Take a moment to familiarise yourself with the main components of your machine.

Front View

Automatic Document

Document Feeder Guides

	Document
	Input Tray
Control Panel	Document
	Output Tray

Paper Guides

Bypass Tray

Scanner Module

Release lever

Paper Tray

Side Cover

Front Cover

1.4 GETTING STARTED

Rear View

Document Cover	1

ADF (Automatic Document

Feeder) Connector

Document

Glass

Telephone

Connections

Paper Tray

AC Power Cord

Connector

Parallel Connector	Power Switch
USB	Paper Exit Extension
Connector

GETTING STARTED 1.5

Control Panel Functions

1

2

				Facsimile
				Resolution
System Data	System ID	Date & Time	System Setup	Memory Clear
				Receive Mode
Delay TX	Memory TX	Priority TX	Polling	Add/Cancel
				Search/Delete
Group Dial	Maintenance		Tx Confirm	Scgedule Job
				Speed/Status
Phone Book	System List	Tx Jornal	Rx Journal	Help List

Redial/Pause

Flash/Recall/R

3

4

5

	Copy
	Contrast
	Image
	Paper Tray
	Special Copy
Increase	Duplex Copy
	Facimile Copy

Menu/Exit	Zoom	Set	Mode/Enter	Paper Save

Decrease

6	7
	On Hook Dial
	Clear/Stop
	12
	Start
Symbols

8

9

10

11

			Used to store frequently dialled fax numbers
System Data System ID	Date & Time System Setup Memory Clear		and dial them with the touch of one button. Also
Delay TX Memory TX	Priority TX Polling	Add/Cancel	use in conjunction with the Menu/Exit button
Group Dial Maintenance	Tx Confirm	Schedule Job
1 Phone Book System List	Tx Journal Rx Journal	Help List	to access the corresponding menu function.
			Allows you to	one-touch buttons to the
			locations 21 through 40.
Resolution			Adjusts the resolution of the current fax job
			documents.
Receive Mode			Used to choose the receive mode. The selected
			mode is displayed in Standby mode.

2

Search/Delete Used to search for a number in the memory. F Also used to delete digits in editing mode.

a

cUsed to store frequently dialed fax numbers and

sdial them using the associated 2-digit speed dial

i	Speed/Status	number. Also used to alternately display

malternately the currently active job and any

ipending jobs.

l

eRedials the last number in Standby mode or

Redial/Pause

inserts a pause into a fax number in the edit mode.

Flash/Recall/R	Used to perform a hook-switch operation, such
	as call waiting.

1.6 GETTING STARTED

	When an error occurs, the lamp on the
	corresponding location on the Status map turns
	on, as well as the error indicator, and the error	1
	message appears on the display so that you can
	locate the error. For details on the meaning of
	the error messages, see page 8.11.
(status map)
3	ex) The paper is jammed in the exit area.
	Turns on when a paper jam occurs. To clear
	the jam, see page 8.4.
	Turns on when the toner or drum has
	almost run out. To replace the toner or
	drum cartridge, see page 7.3 and page 7.8.
(Error	Turns on when the input tray you are using
indicators)	is empty. To load paper, see page 1.15.
	Turns on when an error occurs on the
	system.

4Displays the current status and prompts during operation.

Contrast Used to adjust the contrast of the current copy or fax job.

Image Used to select the text type for the current copy job or fax job.

5Paper Tray Used to specify the paper tray you want to use

in Fax or Copy mode.

C

oSpecial Copy Used to set up special copy features, such as

p		AutoFit, Clone, and Collation.
y		The current copy job will use both sides of the
	Duplex Copy
		paper when printed.

Allows you to save paper by printing 2 pages on

Paper Save

a single sheet of paper (available in the Copy mode only).

GETTING STARTED 1.7

	6	Used to dial a number or enter alphanumeric
		characters.
	7	On Hook Dial
		Engages the telephone line.

Enters the menu functions in conjunction with

Menu/Exit

8the one-touch buttons. Also backs you up to the previous menu level or exits the menu.

Increase

Scrolls though the menu items. When you set

the copy size or the copy page number, they can

Decrease

be used to change the number.

9*

Scrolls though the options available for the

selected menu item. In the Copy mode,

allows you to change the zoom rate and

to

change the number of copies.

10

Selects the mode to activate: FAX or COPY. Also,

Mode/Enter

Facimile Copy

confirms the selection on the display.

11

Start

Used to start a job.

Used to stop an operation at any time.

Also, used to clear/cancel the copy options such

12

Clear/Stop

as the zoom rate and multi copy pages in Copy

mode.

* Navigation buttons

1.8 GETTING STARTED

Making Connections

1 Connect the ADF (Automatic Document Feeder) cord to this	1
port and fasten the side screws.

NOTE: Without connecting the cord to the port, you cannot use the ADF.

2Connect the telephone line to the LINE jack and the other end to the wall jack.

If you want to use your machine for receiving both faxes and voice calls, you will need to connect a telephone and/or answering machine to your machine.

GETTING STARTED 1.9

Plug the cord of your extension phone or answering machine into the EXT jack.

NOTE: You should use the telephone line cord which is supplied with your machine. If you are replacing it with another vendor’s, it should be AWG #26 or lower gage.

3 Connect the USB cable which came with your machine.

1.10 GETTING STARTED

If you want to use a parallel printer cable, only use a IEEE 1284 compliant cable and connect it to the parallel connector on your machine.

1

NOTE:

•To connect the machine to the parallel port of the computer requires a certified parallel cable.

You will need to buy the a IEEE 1284 compliant cable.

•You only need to connect one of the above cables.

•If you are using a USB cable, you must be running Windows 98/ Me/2000/XP.

•When using the a USB connection, your machine provides two USB modes; Fast and Slow. Fast is the default mode. Some PC user may experience poor USB function in the default mode. If this occurs, select the Slow mode to achieve successful results. For details on changing the USB mode, see page 8.16.

GETTING STARTED 1.11

Installing the Drum and Toner

Cartridges

1 Pull the release lever to open the side cover.

NOTE: Ensure that the side cover is always open before opening the front cover.

2 Open the front cover.

3If the cartridge locking lever is on the lower position, turn the lever upward until it locks into place.

1.12 GETTING STARTED

4Remove the drum cartridge from its bag and slide it into the machine firmly until it locks into place completely.

1

5Remove the starter toner cartridge from its bag. Gently shake the cartridge to loosen the toner.

Thoroughly shaking the cartridge will assure maximum copies per cartridge.

6Slide the toner cartridge into the machine aligning the cartridge to the left of the slot until it locks into place completely.

GETTING STARTED 1.13

7Turn the cartridge locking lever downwards until it locks into place.

8 Close the front cover 1 and then side cover 2 .

2

1

NOTE: When the drum or toner cartridge need to be replaced, the display indicates the corresponding message with the error indicator. Refer to the list of error messages on page 8.11.

To replace the drum and toner cartridges, see page 7.8 and page 7.3 respectively.

1.14 GETTING STARTED

Turning the Machine On

1 Plug one end of the supplied three-wire electrical grounding

1

type cord into the AC socket on the machine and the other end into a properly grounded AC outlet.

2Turn on the power switch. “WARMING UP PLEASE WAIT” appears on the display indicating that the machine now is on.

To view your display text in another language, see page 1.19.

CAUTION: Power cord must be plugged into a grounded power socket.

Loading Paper

The paper Tray can hold a maximum of 550 sheets of 20lb plain paper. For copying or faxing, you can use A4-, letter-, or legalsize paper only.

GETTING STARTED 1.15

1 Pull open the paper Tray.

2 Push down on the pressure plate until it locks in position.

3Adjust the rear paper guide to the desired paper length. It is preset to Letter or A4 size depending on the country. To load another size, lift and insert the rear guide into the corresponding position.

LGL

FOLIO

A4

LTR

Rear guide

1.16 GETTING STARTED

4 Fan the paper and insert it into the Tray.

1

5Ensure that the paper corners are under the corner snubbers.

Corner snubber

Do not fill above the max fill line.

Max Fill Line

GETTING STARTED 1.17

6While pinching the side guide as shown, move it toward the stack of paper until it lightly touches the side of the stack. Do not press the guide too tightly to the edge of the paper; the guide may bend the paper.

7 Close the paper Tray.

1.18 GETTING STARTED

Tray Setting the Paper Size

After loading paper in the paper Tray, you need to set the paper

1

size using the control panel buttons. These settings will apply to the Copy mode only. In the PC printing mode, you have to select the paper size in the application program you use.

1Press Menu/Exit and then System Data from the onetouch dial keypad.

The display shows “CASSETTE PAPER” on the top line and the available options on the bottom line.

2Use or to find the paper size you are using, and press Mode/Enter to save the selection.

You can press the corresponding number shown on the display to select the paper size.

3 To return to Standby mode, press Clear/Stop.

Changing the Display Language

To change the language that is displayed on the LCD display, take the following steps:

1Press Menu/Exit and then System Setup from the onetouch dial keypad.

2Press or until “SELECT LANGUAGE” appears on the top line of the display. The current setting appears on the bottom line of the display.

3Press or until you see the language you want on the display.

4 Press Mode/Enter to save the selection.

5 To return to Standby mode, press Clear/Stop.

GETTING STARTED 1.19